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Standard Operating Manual for e-AWPB

1. ccccccccccceseccceeecceeseceeeeseseeecseeeeceeeeceeeneeens 69 Table 9 Line Item Capital Expenditure Capital Grants cccccccscsccsecccesececeneceeeneceeeeeeseeeeeseueceseeseeeneeees 70 Table 10 Line Item Capital Expenditure Contingency Expenses cccccessecccesseceeceseceeeeseceeeeneceeseeeeeetes 70 Table 11 Determine an activity s gender contribution occcccnccnnnnccnnnncnnnnanononacinonananonacononananonccnonarononanoso 71 Table 12 Procurement Budget Codes and Sub Categories ooccccconccnnnonacnnnnnanonnnonaconnnnnonononanonnnnnaronnonanonnos 72 Table 13 Research Study amp Piloting Program Codes occcccccccncccnnnnnnnnnaccccconcnnnannncnnnnonononanananccnnncncnnnnnonanonoss 72 Table 14 Free Health Care Codes irene 73 Page 9 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 ACRONYMS AIDS e AWPB EDP EHCS FCHV FY GoN HIV HSRSP IIS IMCI INGO MDG MoF MoHP MySQL NHSP NHSSP NPC PHP RF STD TB VIP WAMP Acquired immunodeficiency syndrome Electronic annual work plan and budgeting External development partner Essential health care services Female community health volunteer Fiscal year Government of Nepal Human immunodeficiency virus Health Sector Reform Support Program Internet Information Services Integrated management of childhood illnesses International non governmental organisation Millennium Development Goal Ministry of Finance Ministry
2. Electronic Annual Work Plan and Budget e AWPB User Manual 2012 The Electronic Annual Work Plan and Budget e AWPB User Manual 2012 has been prepared by Ministry of Health and Population MoHP Government of Nepal Financial assistance for the work was provided by NHSSP under the Technical Assistance to the MoHP Ministry of Health and Population Ramshahpath Kathmandu Nepal Tel 977 1 4262590 977 1 4223580 977 1 262862 Fax 977 1 4262896 www mohp gov np info mohp gov np Nepal Health Sector Support Program Ministry of Health and Population Ramshahpath Kathmandu Nepal Tel 977 1 4264250 977 1 4262110 Fax 977 1 4252562 www nhssp org np info nhssp org np Adhikari R Adhikari P Tiwari S Thapa M Paudel LR Pandit S and Lievens T 2012 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Ministry of Health and Population Kathmandu Page 2 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 ACKNOWLEDGEMENT The Ministry of Health and Population MoHP has taken several steps during the preparation and finalisation of this Electronic Work Plan and Budget e AWPB We have realised the importance of reducing the work load and errors caused by paper work while preparing and finalising the annual work plan and budget AWPB MoHP used to invest huge time and effort while compiling the AWPB from all concerned authorities With the introduction of this e AWPB MoHP can now c
3. cannot meet all the requirements of sector management Further Page 12 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 feedback and comments will be incorporated in the next version of e AWPB The main limitation of the software is that being web based it cannot operate without an internet connection SUMMARY e AWPBP is a web based application developed in PHP MySQL to facilitate the planning and reporting process of the MoHP This manual is developed to guide users in the proper and systematic use of e AWPB Since the software has been developed in a high level programming language and is a web based application the user s system requirements are very simple and cost effective This removes many of the drawbacks that were present in the existing software The primary users of e AWPB are program managers directors health planners finance managers and other health staff There are two new user levels with their own user access and authentication The software can be adapted and used by other Ministries Departments with simple modifications Page 13 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 CHAPTER 2 ADMINISTRATOR USE OF E AWPB Installing e AWPB pro is very simple To do so you will need to go through the following steps 1 Install Web Server Either Apache 2 0 or IIS 6 0 MoHP will also provide the WAMP Server software on a disc Double click on it and ins
4. elimination Common diseases NS Ea Zoonotic disease control 42 Urban health Alternative Universally prioritised programs Common diseases Es UW medicine Academic service 45 Telemedicine Trachoma Universally prioritised programs Common diseases Common diseases Page 63 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Cluster Cluster Name Budget Sub Regular Function No Heading 47 Dengue disease Common diseases control Table 1 Activity Cluster and Sub Cluster Even with Table 1 above you need to clearly understand the nature of the activity first and then assign cluster codes An activity under the same budget sub heading may be related to two or more clusters Determining the Sub cluster For the use by the MoHP sub clusters are related by the common name given to the group of activities based on its feature and nature Follow the criteria below to determine sub clusters e Representing the group of activities to be emphasised in each program for example Monitoring and evaluation Review and workshop Training and orientation Information and communication e Representing the group of activities to be emphasised in selected programs for example Awareness and advocacy Research and study Social service Solid waste management e Representing a group of selected expenditure line items for example Capital recurrent unconditional grant Capital
5. 1 Chapter one contains general information about e AWPB 2 Chapter two is about starting e AWPB as an administrator 3 Chapter three is about starting e AWPB as a manager 4 Chapter four Assigning Codes helps users assign the different types of code related to standard activities WHAT ARE THE SYSTEM REQUIREMENTS The system is web based and has different requirements for server and for client The system requirements are as follows Software Requirements for server v WebServer Apache 2 0 or IIS 6 0 Y Database MySQL 5 0 v Language PHP 5 0 Software Requirement for Client User Computers Y Modern and up to date internet browser IE 7 Mozilla 4 Google Chrome or other browsers eed Y Unicode for Nepali Input WHO ARE THE USERS OF E AWPB e AWPB is designed for use by MoHP and its allied institutions The system will be available online and any user with login access can use it It can be adapted and used by other Ministries Departments with simple modifications Page 11 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 WHICH LANGUAGE IS USED TO OPERATE E AWPB e AWPB has been designed to operate in both English and Nepali For data entry in Nepali the Unicode for Nepali language should be installed before operating the system It is possible to switch between languages while using the system by pressing the Alt Shift buttons Simi
6. Add TB case detection and success 100 X 6 a policy and strategy to control w0 y Add MS pe 100 X a Select the EHCS percentage and the indicator for the required activity using the corresponding drop down list b Click ADD to add weightage to the activity Information about the provided weightage will appear under Remarks c Change the indicator for the activity by selecting the hyperlinked remarks d Delete remarks by clicking the delete graphic Page 54 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 L5 RF to Indicator This shows the related form Welcome Rajan Adhikari de a User rajan eawpbmohp gov np Admin F Last Logged in 2012 09 07 04 31 10 English Fur Program v Cluster w Line ltem vw Source amp Support Master Table w Annual Entry w Data Entry w District Level Report w Settings RF Indicator Log Out NHSSP 2 Result Framework NHSSP2 RESULT FRAMEWORK TO INDICATOR SN ID Indicator Result Framework Remarks Infant Mortality 710 x 1 101 of 1yrs old children immunized against measles umm x Add Under five Mortality 90 X Total Fertility 75 X 2 102 Contraceptive prevalence rate modern methods ou h Add Maternal Mortality 25 XK Maternal Mortality 80 X 3 103 of deliveries by a Skilled Birth Attendant 42 neces Add Adolescent Fertility 10 X Total Fertility 10 X Select the required framework from the corresponding drop down list b Click ADD to add weightage
7. Dhankuta District Health Office vi Filter Please choose below activity to transfer F SN Sub Activity Annual Target Target Q1 Target 02 Annual Budget Budget 01 Budget 02 Transfer Figure 47 Transfer Activities Select the fiscal year program and cost center You will see the list of activities on selected cost center When deleting a record it will delete the activities of the selected cost center not from the total program Page 39 ES Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Data Entry Module This is the ninth module and contains five items 1 One Time Entry 4 Export Data 2 Annual Entry 5 Bi Monthly Quarterly Progress Report 3 Import Data 11 One Time Entry This shows the information about menus that have data that is only required to be entered once There are different links for each entry through which the user can navigate to any menu 5 ADA Welcome Garima A a 2 ai on y 1 ES User garima youngminds com np Admin A re es pr QO Last Logged in 2011 08 03 06 46 47 Ga Ps English TA Dr Minstry of Health amp Population A ernment of Nepal Dee 2 Program w Clusterw Lineltem Source Support Type w Master Table w Annual Entry Data Entry Reporty Settings Log Out One Time Entry gt Activity Information gt GTCode gt MoF Level Line Item Type gt PTCode gt Allocated Level gt Line Item gt PCCode Department gt MoHP Organogram BTCode
8. Repot Settings RF Indicator Log Out Annual Program Budget Analysis Activity Information Annual Programme District level report Budget Analysis View Balance Activity Information Progress Report Figure 54 Report Module J1 Annual Program This shows the different annual report types There are six different types of reports They can be viewed by selecting the fiscal year and program name The report will appear in a new tab The six reports to choose from are i Line Item PP and Line Item PP 2 ii NPC Format iii Simplified NPC Format F1 v Expected Output Format F2 including Procurement Plan Redbook Formats and Budget Authorization Form V Budget of Program and line item vi Budget Projection Page 43 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 gt A J cu Pp Welcome Garima A y Ar S E e AW p B User garima youngminds com np Admin ut iy a Last Logged in 2011 08 03 06 46 47 i or pro W English Fura Minstry of Health amp Population Government of Nepal Program y Clusterw Lineltemy Source Support Type Master Table Annual Entry w Data Entry Reporty Settings Log Out Report Annual Format NPC2 Format and Line Item Select FY 1 2004 05 2061 62 Select Program 1100 70 3 120 Ministry of Health and Population Line ltem PP Select FY 1 2004 05 2061 62 w Select Program 1100
9. amp Population f ernment of Nepal Program w Cluster w Line ltem w Source amp Support Master Tablew Annual Entry Data Entry w District Level Report w Settings RF Indicator Log Out Search Program pes x Cluster es x Sub Cluster persams x Activity Status All Search ACTIVITY LIST S N Activity Indicator Weightage Remarks a Program b Cluster c Sub Cluster d Activity e Status Having selected the element from the required field click SEARCH to show the following form Welcome Rajan Adhikari A ri User rajan eawpbmohp gov np Admin p O Last Logged in 2012 09 07 04 31 10 English Fur Minstry of Health amp Population if ernment of Nepal Program Cluster Lineltemy Source amp Support v Master Tablew Annual Entry Data Entry District Level Report w Settings RF Indicator Log Out Search Program 4010 National Tuberculosis Con y Cluster jus x Sub Cluster pos x Activity Status All x Search ACTIVITY LIST S N Activity EHCS Indicator Weightage Remarks 1 O No recurrent cost 100 x Add TB case detection and success 100 X 2 Ono capital cost 100 Add TB case detection and success 100 X 3 Purchase furniture and fixtures for treatment centres 100 oa Add TB case detection and success 100 X 4 Procure machinery equipment for office use 100 Add TB case detection and success 100 X 5 Purchase vehicle for office programme use 100 gt x
10. b Contribution by External Development Partner i ii iii IV V vi vii viii Contribution by EDP Contribution to Program Budget by Individual EDP Budget by Individual Program Contribution by Bilateral Multilateral and INGO Contribution by Grant and Credit Contribution by Types of Grant and Credit Contribution by Capital and Recurrent Cost c Budget by General Administration Classification i ii iii IV V vi vii viii Budget by Capital and Recurrent Cost Budget by Center and District Budget by Actual Allocation to the Center and District Budget by General Administration Regular and Development Program Budget by Line Item Summary Budget by Line Item Details Budget by Types of Goods Services and Construction Budget by National Priority d Budget by Another Parameter i ii iii IV V vi Budget by MoHP Organogram Budget by MoHP Organogram Budget by MoHP Division Department Budget by Mor Classification Budget by Research Study and Piloting Program Budget by GON and EDP Page 48 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 vii Budget by MDG viii Budget by Contribution to Women ix Poverty Reduction Budget x Free Health Care Budget J3 Activity Information Report Activity Information Select Program 1100 370011 Ministry of Health and Population v View Report Figure 62 Activity Information Report How to gene
11. 9 2009 10 1650 Department af Ayurveda 1769397 52 1769397 52 2359196 70 0 00 Y 2009 10 1660 Ayurveda Hospitals 5765308 84 5765308 84 7687078 46 0 00 Y Figure 41 Quarterly Expenditure G6 Fiscal Year This shows the information about the existing fiscal year with its national budget and exchange rate You can add edit and delete fiscal years from this page Page 36 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 gt Ry lt re AWPB 0 g y A gt y AS Sar Minstry of Health amp Population Government of Nepal Program y Cluster Lineltemy Source vy Support Type Master Table AnnualEntryy Data Entry Reporty Settings Log Out Add Hew View All FISCAL YEAR SN Fiscal Year National Budget Exchange Rate Current Fiscal Year 1 2004 05 111689900 74 75 2 2005 06 126885100 70 94 3 2006 07 143912300 74 69 4 2007 08 168995600 65 44 5 2008 09 236015897 69 50 6 2009 10 285930000 78 21 bea 7 2010 11 335000000 73 37 Sr 8 2011 12 0 72 75 Figure 42 Fiscal Year G7 Expected Output Format NPC2 This shows information about the existing expected output You can add edit and delete output formats from this page Last Logged in 2011 05 English are l Minstry of Health amp Population Government of Nepal Program w Cluster Lineltemy Source Support Type w Master Table w AnnualEntryy Data Entry Reporty Settings Log Out Add New View All EXPE
12. AWPBP click LOGOUT The login page will appear Page 60 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 CHAPTER 4 ASSIGNING CODES e AWPB contains more than four thousand standard activities with unique codes and descriptive information and nine types of codes All of these activities are grouped under 47 clusters and 42 sub clusters These activities have been standardised following a review of the approved activities and sub activities of the MoHP program for FY 2004 05 through FY 2010 11 All MoHP program managers need to input the source and type of support for each sub activity while preparing the AWPB every year The following will demonstrate how to determine the cluster and sub cluster of a standard activity and how to input the relevant codes Detailed instructions on source and support type codes are also given DETERMINING THE CLUSTER AND SUB CLUSTER Determining the Cluster Cluster covers all the programs designed as per national and sectoral plans and are related to regular functions which are General administration Central and Local Mentioned in the budget subheading Universally prioritised program BwWwNP Recognized as special diseases Cluster Cluster Name Budget Sub Regular Function Heading 370011 Central General Administration 370012 370013 370021 37024 370025 370030 370014 Local General Administration 370022 370023 370026 Population 370101 Program
13. Add Hew View All RESEARCH STUDY AND PILOTING PROGRAMME CODE RSCODE SN RSCode Title RSCode Description 1 Research Study Research Study OX 2 Piloting Programme Piloting Programme PR Figure 30 Research Study and Piloting RSCode F7 Budget Type BTCode This shows the information about existing BTCodes You can add edit and delete budget types from this page This is a one time entry menu which will be used every year Page 30 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 TS 4 Pa gt i e A W P B User Daria young ind A pro Last Logged in 201 6 47 S no Englist eisai e Minstry of Health amp Population Sl ernment of Nepal SS Program w Cluster w Line ltem Source Support Type w Master Table Annual Entry w Data Entry Reporty Settings Log OL Add New View All BUDGET TYPE CODE BTCODE SN BTCode Title BTCode Description 1 Capital Capital 2 Recurrent Recurrent 3 R Con Cost R Con Cost 4 R 00 Cost R 00 Cost Figure 31 Budget Type BTCode F8 Free Health Code FHCode PR PX PX This shows the information about existing FHCodes You can add edit and delete free health codes from this page This is a one time entry menu which will be used every year de A Y a 2 es AWPB oro ee pi Me onl Minstry of Health amp Population PES of Nepal Program yw Clusterw Line ltem v Support Type w Master Table Annual Entry w Data Entry w Reporty Settings
14. Choose Import Data Browse Please upload only cSv file Note Only Sub Activity data will be imported ImportData Cancel Figure 50 Import Sub Activity Data How to Import a file The procedure to import a sub activity and a procurement file is identical so we will use the sub activity as an illustration here a Click IMPORT SUB ACTIVITY at the top b Select the fiscal year and program name of the sub activity whose data you want to import c Browse to the file you wish to import d When you are done click IMPORT DATA 14 Export Data This shows the form to export data Data will be exported to a csv file By selecting the appropriate links at the top of the screen you can Export Sub Activity files or Export Procurement files See Figure 51 RERA A Welcome Garima x Y User garima youngminds st 4 A e Last Logged in 201 7 i pro Enalist pos 4 A 5 d ar sl Minstry of Health amp Population q ernment of Nepal j ie akaa Program Cluster Lineltemy Source Support Type w Master Table Annual Entry Data Entry Reporty Settings Log Out Export Sub Activity Export P Fiscal Year Please Choose Program Name Please Choose x Export Data Cancel Note Only Sub Activity data will be exported Figure 51 Export Sub Activity Data Page 41 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 How to Export a file The procedure to export a sub
15. English Aare Minstry of Health amp Population Government of Nepal Program Cluster w Lineltem wy Source amp Support w Master Tablew Annual Entry vw Data Entry w District Level Reportw Settings w RF Indicator Log Out Criteria Fiscal year 2069 70 gt Fa Show BUDGET ALLOCATION BY NHSSP 2 OUTPUT INDICATOR MINISTRY OF HEALTH AND POPULATION Print Download BUDGET ALLOCATION BY NHSSP 2 OUTPUT INDICATOR FY 2012 13 S N Code Outcome Indicator Budget Percentage Result Framework 1 101 of 1yrs old children immunized against measles 390493 4 05 2 102 Contraceptive prevalence rate modern methods 45634 0 47 3 103 of deliveries by a Skilled Birth Attendant 244161 25 2 53 4 105 of institutional deliveries 336132 25 3 49 5 106 of Met need for emergency Obstetrec care 6000 0 06 6 107 of deliveries by Caesarean Section 5336 5 0 06 7 111 of women of reproductive age experiencing abortion complications 6732 0 07 8 112 of women 15 49 with comprehensive knowledge about AIDS 5868 0 06 M Logout Module This is the thirteenth module in the administration login a To logout from e AWPB as an administrator click LOGOUT The login page will appear Page 57 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 CHAPTER 3 MANAGER USE OF E AWPB MANAGER LOGIN Getting started 1 Open an internet browser We recommend Mozilla Firefox however other browsers such as Google Chrome Opera or Internet Ex
16. ID garima youngminds com np vi a f A database Itis a system that facilitates the MoHP s annual work and planning and budgeting process by generating an annual Last Login 2011 07 30 11 37 09 Login IP Address 192 168 1 8 Total no of Login 249 programmed and line item budget and helps in budget analysis by generating annual analytical tables by showing trends in the MOHP budget and expenditure for two years and multiple years from different perspectives 2011 Copyright Ministry of Health amp Population All rights reserved Powered by Young Minds Figure 5 Welcome Page Page 16 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Selecting the language On every page at the right side of the top banner you will see two links for selecting the language in which the user wants to operate e AWPBP Y Click in the English link to operate in English language Y Click in the Nepali link to operate in Nepali Language Welcome Screen Welcome Rajan Adhikari a User rajan eawpbmohp gowv np Admin Last Logged in 2012 09 07 04 31 10 English Fur Minstry of Health amp Population Government of Nepal Program w Cluster w Line ltem wv Source amp Support Master Table Annual Entry DataEntryy District Level Reportw Settings RF Indicator Log Out Welcome Rajan Adhikari Computer Officer Objectives Name Rajan Adhikari The Electronic Annual Work Planning and Budgeting P
17. Log Out Add Hew View All FREE HEALTH CARE CODE FHCODE SN FHCode Title FHCode Description 1 Targeted groups Targeted groups 2 Priority programmes Priority programmes 3 Universal free health care programme Universal free health care programme Figure 32 Free Health Code FHCode F9 Procurement Code PCCode LX PX This shows the information about existing PCCodes You can add edit and delete procurement codes from this page This is a one time entry menu which will be used every year Page 31 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 User garimag youngmind Last Logged in 2011 04 Settings Log Out Add New View All PROCUREMENT CODE PCCODE SN PCCode Title PCCode Description 1 Goods equipment others etc Goods equipment others etc L x 2 Drugs Drugs LX 3 Family planning commodity Family planning commodity Fd x 4 Consultancy Services Consultancy Services Ti x 5 Workshop Awareness Workshop Awareness y x 6 Training Capacity building Training Capacity building y x T Ongoing New building construction Ongoing New building construction L x 8 Renovation Renovation LX g Repair and maintenance Repair and maintenance y x Figure 33 Procurement Code PCCode G Annual Entry Module This is the seventh module and contains seven 7 items 1 Sub Activity 5 Quarterly Expenditure 2 Program User 6 Fiscal Year 3 Program Manager 7 Expected Output Format NPC2 4
18. Module This is the fifth module and contains six report types Page 59 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 1 Line Item PP 4 Expected Output Format F2 2 NPC Format 5 Budget of Program and Line Item 3 Simplified NPC Format F1 6 Budget Projection To view a report select the fiscal year and program name The report will appear in new tab How to print a report a Goto the FILE menu and click PRINT or press CTRL P b The Print window will appear make changes to the print format as required c Click PROPERTIES to edit the print layout paper graphics and other settings d When changes are made click OK Change Password This is the sixth menu and allows you to change the password of the user Program y Clusterw Line ltem Source Support Type yw Master Table Annual Entry w Data Entry Reporty Settings Log Out CHANGE PASSWORD Position Full Name Garima Email Login ID garima youngminds com np Status Active Current Password New Password Confirm Password Note Password characters are case sensitive Change Password Cancel Figure 69 Change Password First enter your current password a b Now enter your new password Enter it again to confirm it c When you are finished click CHANGE PASSWORD d If you don t want to change the password click CANCEL Logout Module This is the seventh module in the manager login a To logout from e
19. Piloting Prost 72 CE TCA CAC settee do 73 SUD ACUIVINY Related Codes aid ds 73 SOUC Ea E E E N N RRN 73 Type Of SUPHO earo T E e o 73 SUMMI E T N E 73 Common FEN MIMOIO BIOS na oia 74 Page 6 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 LIST OF FIGURES Figure 1 Outline OF A W PB ria 12 Figure 2 phpMyAdmin Page Enter db_eawpb as database name in Create Database section 15 FUSS Se PS ies 15 Figure 4 Login Page ara 16 Feure 5 Welcome Paga une 16 Figure 6 Main Menu Tabs inince E 18 Feure 7 PROSE aire Men Verdadero E 18 Figu re 3 Program SUb MenU caian oia iii e 19 Pearce 9 AGO New Proein is 19 eare TOS E CIO OPA as 20 Fieuredds Delete Proa ia teo 21 PICU LZ PIGS aI EE ai dae anaes 21 Fire RS Allo aed Level osa 22 Feure 14 Deba imei 22 Figure 15 MoHP OPE aOR A Messiaen E 23 PISS LS MOF TYDE et nta 23 A A E A 24 O A 24 PS 19 SUD CIS Ocasionales alicia 25 A e o Pe uo O e PU O E 25 UNA A o e O POSO 0 e O eo o o 26 REUE 22 QUECO unirnos 26 ASUS 25 SOS eiii 27 PISS 2 SUD DORE TYDE aaa don 27 UPA o a A o oO A 28 Fere 26 GendercCode TICO cat 28 Fieure 27 Poverty Code PTEDAS nissan 29 Figure 28 UNICO ACUM nit 29 Figure 29 Millennium Development Goal MDG Code ooocccccccnnccccnnccnnoccnnnnonanonnnnnonanononononanonnnnonanaconnnonons 30 Figure 30 Research Study and Piloting RSCOAE ccccccccncccnccnnnnnnnnccnccccnnocanonanononononononanananncnnnnccananononononos 30 Fg re
20. Service and Production Expenses 22521 Production Raw materials other goods labour and other costs utilizing the Materials same The goods must be sellable 22531 Medicines Drugs and drug related materials for hospital primary health centers ayurveda hospitals homeopathy unani clinics etc for the treatment of patients Family planning commodities and vaccines for immunizations 22313 Books and Books sports and academic materials distributed by public Materials schools free of cost Books purchased for public libraries Page 67 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 22611 Program Supplies Workshops and Expenses Training on income generating activities skill development empowerment and awareness including participants allowance Awareness raising information and advertisements Allowance for resource persons involved in service delivery activities 22611 Program Travelling Travel and daily allowances during government visits and Expenses program visits Daily allowances accommodation leadership allowances dress allowances and other Miscellaneous expenses released by MoF for VIP and representative teams Witnesses in government cases 22612 Transfer Travelling Daily allowances and travel stipends provided to employees and Allowances their families when they get transferred and or during official travel including vehicle cost walking cost airfare airport tax travel insurance and other appr
21. Table 11 Determine an activity s gender contribution Poverty As per the government policy there are two categories of poverty used in e AWPBP Code 1 Poverty reduction budget Code 2 Neutral Poverty reduction indicators are as follows e Government s investment in rural areas e Contribution in generating income in rural areas e Capacity building in rural areas e Government investment for social mobilization e Investment in the social sector e Allocation for social security activities particularly education health etc e Grants to be given to local bodies e Poverty focused government budget Millennium Development Goals MDGs When categorizing activities you should link the corresponding activities to the health related MDGs The MDGs are eight international development goals that 189 United Nations member states and at least 23 international organizations have agreed to achieve by the year 2015 They include halving extreme poverty reducing child mortality rates fighting disease epidemics such as AIDS and developing a global partnership for development Of the eight MDGs three are directly related to health care A brief explanation for a better understanding and categorization of the activities follows below MDG 4 Reduce Child Mortality The health status of Nepalese children is very poor It is below the South Asian average which in itself is one of the regions of the world with the worst child health st
22. X 6 Hospitals Hospitals Pg x Figure 15 MoHP Organogram A6 MoF Type This form is used to record the name of the MoF Type It shows the information about existing MoF Type You can add edit and delete MoF types from this page This is a one time entry menu which will be used every year PES f PA A ES A welc F SN x User garima youngm Er a 9 P ro Last Logged in 201 7 Rs LAY Ve I ign FA ESA Minstry of Health amp Population Government of Nepal Program Cluster w Line ltem Source Support Type Master Table Annual Entry w Data Entry w Reporty Settings Log Out Add Hew View All MOF TYPE SN MoF Type Code MoF Type Name MoF Type Description 1 11 Ministry of Health and Population Ministry of Health and Population L x 2 12 Health Services 1 Health Services 1 LX 3 13 Hospitals L X 4 14 Medicine Administration LX 5 15 Ayurved LX 6 16 Health Services 2 L X 7 17 Others PR Figure 16 MoF Type A7 Ministry of Finance MoF Level This form is used to record the name of the MoF Level according to center and district It shows the information about the existing MoF Level You can add edit and delete MoF levels from this page This is a one time entry menu which will be used every year Page 23 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 eee ee ma Welcome Garima a a User garimai youngminds com np Admin r Last Loge ne in 2011 07 30 11 37 09 Db e
23. access the job Delete Records a Click the DELETE graphic for the related program on the right side b You will get an alert message confirming this action Figure 11 Page 20 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Are you sure you want to delete this record Figure 11 Delete Program c Click OK to delete the record d Click CANCEL to return to the previous screen A2 Program Type This form is used to record the program type available for each program It shows the information about the existing program type e g Administrative program Development Program You can add edit and delete program types from this page This is a one time entry menu which will be used every year RE a y Welcome Garima a E y e AW P B User Ao m np Admin A Last Logged in 2011 07 30 11 37 09 pr O English Lane gt Minstry of Health amp Population Gov pre of Nepal Program Clusterw Line ltem w Support Type w Master Table Annual Entry Data Entry w Reporty Settings Log Out Add New View All PROGRAM TYPE SN Program Type E 1 General Administration Regular 2 Development Programme Figure 12 Program Type A3 Allocated Level This form is used to record the allocated level for each program It shows the information about the existing allocated level type You can add edit and delete allocated levels from this page This is a one time entry menu which
24. construction of walls 29231 Civil Construction Construction and capital reform except buildings e g highways communications water systems canals forest and mine related projects Estimate and fuel costs 29621 Capital Formation Cost of increasing the life of existing buildings and capital structures note that costs related to augmentation of capacity or expansion should be included in 29221 if it is building and 29231 if it is related to civils works 29711 Research and Consultancy services for feasibility studies surveys design Consultancy drawings innovation research and supervision of construction Services Fee work Table 8 Line Item Capital Expenditure Capital Formation c Capital Grants Page 69 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 26421 Non profit Grants for academic institutions working in the social sector Institutions hospitals and other social organizations for the following Unconditional furniture vehicles machinery equipment buildings and land Grant public construction services and goods production Non Profit Capital grants provided to social organizations to implement the Institution programs selected by the GoN Conditional Grant Local Government Capital grants provided to local bodies to implement the Conditional Grant programs selected by the GoN Table 9 Line Item Capital Expenditure Capital Grants d Contingency Expenses Contingencies Th
25. will be used every year Page 21 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 wis Welcome Garima j E User garimag youngmind ap Admin ey e pro Last Logged in 2011 07 30 11 37 09 na y English AuTi a Minstry of Health Population Government of Nepal OR Program ww Clusterw Line ltern w Support Type wv Master Table Annual Entry ww Data Entry Report Settings Log Out Add Hew View All ALLOCATED LEVEL SN Allocated Level Code Allocated Level Type Allocated Level Name 1 11 Centre Actual allocation to the Centre pr 2 21 District Central fund further allocation to the Districts SX 3 22 District Direct allocation to the Districts IX Figure 13 Allocated Level A4 Department This form is used to record the department name for each program It shows the information about the existing department You can add edit and delete departments from this page This is a one time entry menu which will be used every year User garima youngmine m Last Logged in 2011 07 30 11 37 09 A a aR R English uTeft gt Minstry of Health Population s ernment of Nepal Program y Cluster Lineltemy Source Support Type w Master Table Annual Entry w Data Entry Reporty Settings Log Out Add New View All DEPARTMENT SN Department Code Department Name Department Description 1 101 Ministry of Health and Population L X 2 102 National Population Programme LX E 3
26. 000 00 22 200 00 0 00 1665 53 0 00 0 00 0 00 0 0 19 435 00 39 JICA 0 00 19 435 00 19 435 00 264 89 0 00 0 00 19 435 00 0 00 264 89 0 00 0 00 0 00 0 0 31 348 00 47 Norway 1 890 00 29 458 00 31 348 00 427 26 2 324 00 0 00 29 024 00 0 00 427 26 0 00 0 00 0 00 0 0 16 372 00 53 DAD 4 500 00 11 872 00 16 372 00 223 14 0 00 0 00 16 372 00 0 00 22314 0 00 0 00 0 00 0 0 678 488 00 55 USAID 3 200 00 675 288 00 678 488 00 9 247 49 950 00 60 808 00 63 530 00 553 200 00 9247 49 0 00 0 00 0 00 0 0 66 670 00 59 sDC 0 00 66 670 00 66 670 00 908 68 0 00 0 00 66 670 00 0 00 909 69 0 00 0 00 0 00 0 0 942 758 00 Bilateral Total 9 590 00 933 168 00 942 758 00 12 849 37 5 699 00 160 808 00 223 051 00 553 200 00 12 849 37 0 00 0 00 0 00 0 00 0 00 Multilateral 69 000 00 2 ADB 0 00 69 000 00 69 000 00 940 44 0 00 0 00 69 000 00 0 00 940 44 0 00 0 00 0 00 0 0 41 981 00 Figure 63 Generated Report How to print a report a Goto the FILE menu and click PRINT or press CTRL P as shown in Figure 64 Page 49 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Contribution by Bilateral Multilateral INGO and EDP Mozilla Firefox Edit File Help View History Bookmarks Tools New Tab CtrH T _ Welcome Garima x Contribution by Capital New Window Crrl R Open File Chela ampbwebsitefindex phpireport_edp bilateralmultilateralingoedp Save Page As Ctrl 5 Hotmail intimatefre
27. 103 Health Tax Supported Programme L X 4 104 Nepal Netra Jyoti Sangh Vd X 5 105 Health Research Council PX 6 106 sei CE and Planning Strengthening P x 7 107 Health Social Security Programme Py x 8 201 Department of Health Services L X 9 202 Regional Health Directorate TE 10 203 Primary Health Service LX 11 204 Family Health Division L X 12 205 Child Health Division L X Figure 14 Department A5 MoHP Organogram This form is used to record the organogram name for each program It shows the information about the existing MoHP Organogram You can add edit and delete organograms from this page This is one time entry menu which will be used later in every year The view page will be as Page 22 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 4 4 AE N User aa A Welrnrme Gari e a q ey 9 eA o ES AT 37 09 a 4 A p 4 gt Bn s gt a English Autet Minstry of Health amp Population Government of Nepal Program Clusterw Line Item v Support Type v Master Table Annual Entry w Data Entry Reporty Settings Log Out Add Hew View All MOHP ORGANOGRAM SN MoHP Organogram Name MoHP Organogram Description 1 Ministry of Health and Population Ministry of Health and Population Pg x 2 Department of Health Services Department of Health Services L x E Department of Drug Administration Department of Drug Administration Fa x 4 Centres Centres yr 5 Department of Ayurveda Department of Ayurveda L
28. 2 2008 09 1200 Department of Health Services 370012 P1 L x 3 2008 09 1210 Regional Health Directorates 370013 P2 Pg x 4 2008 09 1220 Primary Health Service Public Health Office Health Centre HP and SHP 370014 P1 Fd x 5 2008 09 1280 Health Training Centre including Regional and Sub regional 370021 P1 Ti x 6 2008 09 1340 Regional and Zonal Hospital 370022 P1 L x T 2008 09 1500 Hospitals 370023 P1 OX 8 2008 09 1600 Department of Drug Administration 370024 P1 Radha Raman Prasad Fd x 9 2008 09 1650 Department of Ayurveda 370025 P2 sae pr an Anan an annon a E EREE ET T R E E a ma a X Figure 39 Program Manager G4 Line Expenses This shows the information about the existing program name with its line expenses for a particular fiscal year You can add edit and delete line expenses from this page There is flexibility to view the record sorting by fiscal year Page 35 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Program Clusterw Line ltem Source Support Type wv Master Table Annual Entry w Data Entry Reporty Settings Log Out Add New View All Sort By Fiscal Year 1 2004 05 2061 62 v LINE EXPENSES SN Program Code Line Expenses Program Name Line Expenses Fiscal Year ql 1100 Ministry of Health and Population 2004 05 f 2 1200 Department of Health Services 2004 05 L X 3 1210 Regional Health Directorates 2004 05 Py x eo w is fx 5 7630 Nep
29. 3i Budget Type BC Oe evitando dol taeie S 31 Figure 32 Free Health Code FCO EC isiid dto ti italia 31 Figure 33 Procurement Code POCO lina 32 A 33 Figure 35 Add Sub Activity ProcureMent ccsscccccccssseccccceesseccceseeseccceseueseccceeueeecceseeueeeceetsageeeseteaees 33 PEE 30 POS ra U Sai E 34 Feare 37 View User BY 0 eee as 34 Pereo S RESE P IS WOT adas 35 Figure 39 Program Manale Prusia en 35 FISUre FO LM SI Manara E E E E R 36 Peedi Quarter Ex O Ee E E EE A 36 PU a e o AA PPP E E tance oaseinceceaiueesaoueeses erates 37 Page 7 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Figure 53 Figure 54 Figure 55 Figure 56 Figure 57 Figure 58 Figure 59 Figure 60 Figure 61 Figure 62 Figure 63 Figure 64 Figure 65 Figure 66 Figure 67 Figure 68 Figure 69 EXPectea OULU FOM a sad E idos 37 COMENTO ainia 38 Transteracuvites ds 38 Fitered A e cutee E AT a a 39 Transter ACV E Sasna a aa a a a aa 39 EENE E aca 40 ANUALES PR Pe er eee 40 MPO SUD ACV D alin torio lacio delito llar 41 EXPOrt SUD ACUDA Nc 41 ELO AMIGO dd 42 BETOANE A A a 42 Repon Module ent ido 43 ARAU POMAR panaecet tates eastacosvinctee A 44 District Lever ROD OMG a sactctiadstapacti N N a A 44 Balance RED OR enie a A E 45 PROCFESS Repo E rc 45 Budget Analysis Report cise ki ane a Ula e
30. 4 1220 SHP Y i i 70 3 4 122 General Administration Regular Not Assigned Yet PX 5 1250 National Tuberculosis Centre 70 3 4 125 General Administration Regular Shreedhar Marasini ES 6 1260 Centre for Aids and Venereal Disease Control 70 3 4 126 General Administration Regular Prakash Bhandari X Figure 8 Program Sub Menu Add New Records a To insert new program click the ADD NEW link on the left hand side below the menu bar Then you will see the screen as shown in Figure 9 Program w Cluster Line ltem Source Support Type Master Table Annual Entry w Data Entry Reporty Settings Log Out Add Hew View All ADD NEW PROGRAM Program Code Program Name English Program Name Nepali Budget Sub Heading Program Type Please Choose v Allocated Level Please Choose v Organogram Please Choose v MoF Type Please Choose v Department Please Choose v MoF Level Please Choose v Choose Program Manager Please Choose b Add Cancel Figure 9 Add New Program b Now type or select all the values in the required fields i Enter the unique program code If it exists e AWPBP will not allow the addition of another program with the same code li Enter the program name in English and Nepali iii Enter the budget sub heading e g 370118 iv Choose the program type allocated level organogram MoF type department and MoF level Page 19 Electronic Annual Work Plan and
31. 6 Clothing Dress Allowance Ministry of Health and Population 2011 12 0 938 00 Pg x Wat d 7 ee Water and electricity Ministry of Health and Population 2011 12 0 1400 00 Pg x Figure 34 Sub Activity When adding new records you will have the option to select Procurement If you choose Yes you will see the screen as shown in Figure 35 Procurement Form Plan Date C3 Donar Agreement Received C9 T Procurement Accepatance P d Al 4 redicted Expenditure Acceptance Date C4 Date C10 Time Duration Agreement Purchase Method C6 Date C11 Package Number C7 Program Start Date C1 2 Agreement Type C8 Program End Date C1 3 Expenditure Related Papers Papers Completed Date C1 4 Papers Acceptance Date C15 Agreement Date for Donation Received C16 Proposal Proposal Published Date C17 Proposal Opening Date C18 Evaluating Date C1 9 Name 20 Agreement No 21 Agreement Amount 22 Figure 35 Add Sub Activity Procurement a Enter the value for the field as required Enter the proper date format and numbers b When you are finished click ADD The sub activity data along with the procurement data will be saved and you will get a confirmation message When editing records and Procurement had been selected you will again be shown the Procurement form similar to Figure 35 Click UPDATE when you are satisfied with your changes or CANCEL to return without saving G2 Program User This shows the information about program users Y
32. 70 3 120 Ministry of Health and Population Y NPCFormat Select FY 1 2004 05 2061 62 Select Program 1100 20 3 120 Ministry of Health and Population v Simplified NPC Format 1 Select FY 1 2004 05 2061 62 Select Program 1100 70 3 120 Ministry of Health and Population Simplified NPC Format 2 Select FY 1 2004 05 2061 62 v Budget of Program and Line Item Select FY 1 2004 05 2061 62 x Budget Projection Figure 55 Annual Program Reports J1 1 District Level Report This shows the different district level annual report types There are six different types of report These reports can be viewed by selecting the fiscal year program name and cost center The report will appear in a new tab The six reports to choose from are i Simplified NPC Format F1 li Expected Output Format F2 ili Cost center wise authorisation iv Redbook formats V District ceiling and summary vi District ceiling and summary Program Cluster v Line temy Source amp support v Master Table w Annual Entryw Data Entry District Level w Report v settings RF Indicator Log Out Report District level report 9 2012 13 2069 70 v 01 370 01 Taplejung District Health Office x 8555 370604 IDHP Leprosy Control Programme v Simplified NPC Format F1 9 2012 13 2069 70 1100 370011 Ministry of Health and Population v v Cost Center Wise Akhtiyari 9 2012 13 2069 70 Pleas
33. AWPB User Manual 2012 F3 Poverty Code PTCode This shows the information about existing PTCodes You can add edit and delete poverty codes from this page This is a one time entry menu which will be used every year Welcome Garima i User garima youngmind Admin i 18 Last Logged in 2011 08 03 06 46 47 English tate Minstry of Health amp Population Government of Nepal Program Clusterw Line ltem Source Support Type w Master Table AnnualEntryy Data Entry Reporty Settings Log Out Add Hew View All POVERTY CODE PTCODE SN PTCode Title PTCode Description 1 Poverty reduction budget Poverty reduction budget LX 2 Neutral budget Neutral budget x Figure 27 Poverty Code PTCode F4 Unit of Activity This shows the information about existing Units of Activity You can add edit and delete units from this page This is a one time entry menu which will be used every year Ta 4 q AD Minstry of Health Population Government of Nepal Program y Cluster Lineltemy Source Support Type w Master Table Annual Entry w Data Entry Repot Settings Log Out Add Hew View All UNIT OF ACTIVITY UNIT SN Unit Title Unit Description 1 N A N A L X 2 5 PX 3 No oftimes No oftimes PX 4 No of person No of person L x 5 No of district No of district pr 6 No of NGO No of NGO yr T No of piece No of piece P x 8 No of building No of building ES 9 No of slide No of slide L X 10 N
34. Annual Work Plan and Budget e AWPB User Manual 2012 A LE gt Minstry of Health Population ernment of Nepal SSS P p Program Cluster Line ltem w Support Type Master Table Annual Entry Data Entry Reportw Settings Log Out Add New View All SUB CLUSTER SN Sub Cluster Code Sub Cluster Name 1 o L X 2 1 Policy and strategy y 3 2 Acts and rules yr 4 3 Directives and guidelines yr 5 4 Plans yr 6 5 Financial management yr 7 6 Survey and feasibility study L X amp 7 Training and orientation L X 9 8 Physical infrastructure L X 10 9 Service contract yr 11 10 Supply and distribution yr Figure 19 Sub Cluster C Line Item Module This is the third module which contains two items Line Item and Line Item Type C1 Line Item This shows the information about the existing line items You can add edit and delete line items from this page This is a one time entry menu which will be used every year Welcome Rajan Adhikari User rajan eawpbmohp gov np Admin o p y O Last Logged in 2012 08 07 15 53 02 English Ttett y Minstry of Health amp Population A ernment of Nepal das Progam Cluster Lineltemw Source amp Support w Master Table Annual Entry w Data Entry w District Level Reportw Settings RF Indicator Log Out Add New View All LINE ITEM SN Line Item Code Line Item Type Line Item Name 1 21111 Consumption Expenses Salary pr 2 21119 Consumption Expenses Al
35. Av TATA EA HAHN AA Yes No LX 10 110 knowledge of safe abortion legalisation mia nus Hela UE HCH aa aAa Yes Yes pr L3 NHSP 2 RF Setup This shows the Data Entry form and the Result Framework list ra Welcome Rajan Adhikari A User rajan eawpbmohp gov np Admin Last Logged in 2012 09 07 04 31 10 a py E 3 English Aurei i dl Minstry of Health amp Population Government of Nepal Cs Program vw Cluster Line ltemw Source amp Support Master Table w Annual Entry w Data Entry w District Level Report w Settings RF Indicator Log Out NHSSP 2 Result Framework RFID RF Name EN RF Name NP Disabled Approved Ww Save Cancel HEADING GOES HERE S N ID Result Framework 1 1 Maternal Mortality 2 2 Total Fertility 3 3 Adolescent Fertility 4 4 Under five Mortality 5 5 Infant Mortality 6 6 Neonatal Mortality Td F of underweight children a Data Entry form i Enter a value into each field of the form ii When you are satisfied click SAVE iii To return without saving click CANCEL b Result Framework List i To edit the RF click on a row of the table The data will displayed on the form and available to edit Page 53 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 L4 Indicator to Activity This shows a form with five fields Welcome Rajan Adhikari 2 User rajan eawpbmohp govnp Admin e pr O Last Logged in 2012 09 07 04 31 10 English Faro ae Minstry of Health
36. Budget e AWPB User Manual 2012 v Choosing the program manager is not compulsory c When you are finished click ADD The data will be saved and you will get a Record added successfully confirmation message Edit Records a To edit a program click on the EDIT graphic 4 on the right side You will see the edit page as shown in Figure 10 Program w Cluster Lineltemw Source w Support Type w Master Table Annual Entry w Data Entry Add New View All EDIT PAGE Program Code 1200 Program Name English Department of Health Services Program Name Nepali Parez a Pray Budget Sub Heading 70 3 120 Program Type General Administration Regular Allocated Level Actual allocation to the Centre Organogram Department of Health Services MoF Type Health Services 1 i Department Department of Health Services MoF Level Center Program Manager Garima Subedi gareema youngminds cc Update Cancel Figure 10 Edit Program b Now edit the page and make changes as required If you don t want to change the contents click CANCEL d Click UPDATE when you are satisfied with the changes You will receive a Record updated successfully confirmation message Access Setting tools This is used to give add edit delete capabilities to managers a Click on the TOOL Ue for the related fiscal year on the right side You will get fiscal year and line item expenses and sub activities Click Y to
37. CTED OUTPUT SN Program Name Fiscal Year 1 Ayurveda Clinics 2010 11 pr 2 Primary Health Service Public Health Office Health Centre HP and SHP 2011 12 pr 3 Family Planning MCH and Female Health Volunteer Programme 2010 11 L x 4 Ministry of Health and Population 2011 12 L x 5 Department of Drug Administration G 2004 05 Fd x Figure 43 Expected output Format H District Level Entry Module This is the eighth module and contains three items Cost Center Transfer Sub Activities and Cost Center Sub Activities It is for entering the data at the cost center and is applicable at both center and district levels This contains the programs implemented by each cost center DHO PHO district regional zonal Ayurveda hospitals and other center level offices All the information in this menu is entered annually H1 Cost Center This shows the information about existing cost center sub activity You can add edit and delete cost centers from this page There is flexibility to view the cost center sorting by district district code Page 37 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Add New View All COST CENTER OFFICES SN Code District Name English Name Nepali 1 01 370 01 Taplejung District Health Office FAENA daa Lf X 2 01 370 02 Taplejung Ayurvedic Dispensary aafe ATAT acest Pg x 3 02 370 01 Panchthar District Health Office AA ENTE BMAF TTT LX 4 02 370 02 Panchthar District Ayurved Health Center Ur aay A
38. DMINISTRATION LOGIN Getting started 1 Open an internet browser We recommend Mozilla Firefox but other browsers such as Google Chrome Opera or Internet Explorer can also be used Page 15 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 2 Type the URL of e AWPB provided by the MoHP in the address bar http www eawpbmohp gov np You will now see the Login Screen Figure 4 4 rn z gt Minstry of Health Population Government of Nepal lt gt e AWPB ro S Login Cancel Login Panel Notice This site is meant to be accessed and used by authorized users only if you have reached this page by other referral sites or search engines but are not the authorized user please leave immediately Figure 4 Login Page Login to the system 1 Enter the administrator login id and password Here login id is the e mail address you provided while creating admin user Example Login ID training mohp gov np Password training123 Click LOGIN to enter into the system You will now see the Welcome screen with menu as in Figure 5 User garima youngmind Last Logged in 2011 07 3 Settings Log Out Welcome Garima Objectives Name Garima The Electronic Annual Work Planning and Budgeting Pro is a simple user friendly bilingual English and Nepali web based y f interactive database application developed in PHP Mysql PHP has been used as server side script and Mysql as back end Login
39. Line Expenses All the information in this menu is entered annually G1 Sub Activity This shows the information about existing sub activity You can add edit and delete sub activities from this page There is flexibility to view the sub activity by sorting with fiscal year and program name Page 32 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 ad As py SL yy E tiy S EET E E AA eae gt YA User garimag youngmir e Last Logged in 2011 06 46 47 A Ay AF as oyge oo ta UO O f II Ar p O nalish Fur sy aa ut Minstry of Health amp Population Government of Nepal Program y Cluster Lineltem w Source w Support Type wv Master Table Annual Entry w Data Entry w Reportty Settings Log Out EX Pu Welcome Garima Add Hew View All Sort By Fiscal Year 8 2011 12 2068 69 1100 Ministry of Health and Population x SUB ACTIVITY SN Activity Name Sub Activity Program Name Fiscal Year Annual Target Annual Budget Consultancy and 1 other services Contrace Services Ministry of Health and Population 2011 12 0 1170 00 L x fee Programme 2 travelling TaiDA for Programme Ministry of Health and Population 2011 12 0 500 00 pr expenses 3 Salary Salary Ministry of Health and Population 2011 12 0 27456 00 L X 4 Allowances Allowance Ministry of Health and Population 2011 12 0 2450 00 pr Transfer 5 travelling TAJDa for Transfer Ministry of Health and Population 2011 12 0 300 00 pr allowances
40. SST Bbc i X 5 03 365 01 laam District Development Committee TA MAA AAA SATA 2 x Figure 44 Cost Center H2 Transfer the Sub Activities This shows information about transferring data per fiscal year program name and cost center Transfer Activity Cost Center Sub Activity From Fiscal Year Prograrn 92012 13 2069 70 vw 1100 Ministry of Health and Population Please Choose To Cost Center offices 1100 Ministry of Health and Population 01 370 01 Taplejung District Health Office v 1200 Department of Health Services 1210 Regional Health Directorates Filter 1220 Primary Health Service Public Health Office Health Centre HP and St 1250 National Tuberculosis Centre 1260 Centre for Aids and Venereal Disease Control 1270 National Health Information Centre C SN Sub Activity Annual Target Target 01 1280 Health Training Centre including Regional and Sub regional 1290 National Public Health Laboratories 1320 Patan Hospital 1340 Regional and Zonal Hospital 1500 Hospitals 1ANA Nenartment of Droa Administration Please choose below activity to transfer Transfer Figure 45 Transfer activities How to transfer activities a Select the fiscal year b Select the program name c Select the cost center to which you wish to transfer activities d Click FILTER You will see the screen as show in Figure 46 Page 38 Electronic Annual Work Plan and Budget e AWPB User Manual 2012
41. Transfer Actmity Cost Center Sub Activity From Fiscal Year Program 9 2012 13 2069 70 vw 11500 Hospitals v To Cost Center offices 03 370 12 llaam District Hospital llam i Filter Please choose below activity to transfer F SN Sub Activity Annual Target Target Q1 Annual Budget Budget Q1 Budget Q2 Mechinary Equipment Oo 1 TE 1 0 00 1 00 2100 00 0 00 6700 00 Procurement already used budget 0 0 0 0 0 0 C 2 Furniture for District Hospital 1 0 00 1 00 1000 00 0 00 1675 00 already used budget 0 0 0 0 0 0 F 3 Missellenous 1 0 00 0 00 700 00 1000 00 1200 00 already used budget 0 0 0 0 0 0 F 4 Travel Cost 1 0 00 0 00 700 00 1500 00 1800 00 already used budget 0 0 0 0 0 0 F 5 Monitoring and evaluation Cost 1 0 00 0 00 700 00 300 00 350 00 Figure 46 Filtered Activities e Click the tick box on the left side to select the sub activities f Enter the annual target target Q1 target Q2 annual budget budget Q1 budget Q2 g Likewise you can select and enter the target and budget which you want to transfer to this cost center h Click TRANSFER when ready H3 Cost Center Sub Activities This shows the information about fiscal year program name and cost center You can edit and delete cost center sub activities from this page Transfer Activity Cost Center Sub Activity From Fiscal Year Program 9 2012 13 2069 70 vi 1320 Patan Hospital To Cost Center offices 08 370 01
42. Type Report B Cluster F Master Table J Settings C Line Item G Annual Entry K RF Indicator D Source H Data Entry L Log Out Page 17 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Program Cluster Lineltemy Source vy support Type w Master Table Annual Entry DataEntryw Reporty Settings w RF Indicatorw Log Out Figure 6 Main Menu Tabs The modules for A through F follow the same procedure for creating editing and deleting entries We will use Module A Program as a general illustration and highlight any additional details required under the relevant section Modules G to L are slightly different and we will deal with them individually A Program Module Welcome Garima User garimag youngmind Last Logged in 2011 07 30 11 37 09 English AuTefi Source Master Table Annual Entry w Data Entryw Reporty Settings Log Out Program Program Type e di Objectives Allocated Level Garima The Electronic Annual Work Planning and Budgeting Pro is a simple user friendly bilingualfEnglish and Nepali web based Department garima youngminds com np interactive database application developed in PHP Mysql PHP has been used as server side script and Mysql as back end MoHP Organogram database Itis a system that facilitates the MoHP s annual work and planning and budgeting process by generating an annual MoF Type 2011 07 30 11 37 09 programmed and line item budget and he
43. activity and a procurement file is identical so we will use the sub activity as an illustration a Click EXPORT SUB ACTIVITY at the top b Select the fiscal year and program name of the sub activity whose data you want to export c When you are done click EXPORT DATA 15 Bi Monthly Quarterly Progress Report This shows the form to prepare bi monthly quarterly progress reports v ESTI e Minstry of Health amp Population Government of Nepal Program vy Cluster Lime ltemw Source amp Support w Master Table Annual Entry Data Entry District Level Reportw Settings v Report Progress Report Biomonthly Quarterly Select FY 9 2012 13 2069 70 y 1100 370011 Ministry of Health and Population gt First Bimonthly gt View Report Select FY 9 2012 13 2069 70 1100 370011 Ministry of Health and Population gt First Quarter ata aaa Select FY 9 2012 13 2069 70 y First Bimonthly gt aimara dana wait Figure 52 Program Report a Select the Fiscal Year Program and Reporting Period b Search the data Minstry of Health amp Population Government of Nepal Program Cluster AAA amp Support Master Table AAA District Level Report w Settings v Report Progress Report Biomonthly Quarterly Select FY 9 2012 13 2069 70 y 1100 370011 Ministry of Health and Population First Bimonthly View Report 1100 370011 Ministry of H
44. age 34 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Add Hew View All RESET MANAGER PASSWORD Position Manager Full Name Garima Email manager youngminds com np Manager Status Active New Password 64p4dGk4 Generate Password Note Password characters are case sensitive Reset Cancel Figure 38 Reset Password b Enter the new password If you want to create a password automatically click GENERATE PASSWORD c New password will appears in the field Remember that password before resetting d When you are finished click RESET G3 Program Manager This page shows information about existing programs with their manager for a particular fiscal year You can add edit and delete program managers from this page There is flexibility to view the record sorting by fiscal year PES a ge F ru NR E APR Py A User rajan eawpbmohp gov np Admin a 9 e p ro Last Logged in 2012 09 07 04 31 10 Welcome Rajan Adhikari A r i a a y 3 English Auret gt AS Minstry of Health amp Population Government of Nepal Program vy Cluster Line ltem w Source amp Support Master Table AnnualEntryy DataEntryy District Level Reportw Settings RF Indicator Log Out Add New View All Sort By Fiscal Year 5 2008 09 2065 66 gt PROGRAM MANAGER SN Fiscal Year ProgramCode Program Budget Sub Heading Priority Manager Name 1 2008 09 1100 Ministry of Health and Population 370011 P1 Pg x
45. al Netra Jyoti Shangha 2004 05 L X Figure 40 Line Item G5 Quarterly Expenditure This shows information on existing program name with its quarterly expenditure for a particular fiscal year You can add edit and delete expenditure from this page There is flexibility to view the record sorting by fiscal year User gari La Minstry of Health amp Population Government of Nepal Program Clusterw Line ltem Sourc Support Type v Master Table Annual Entry Data Entry Reporty Settings Log Out Add Hew View All SORT BY FISCAL YEAR 6 2009 10 2066 67 v EXPENDITURE SN Fiscal Year Program Code Program Expenditure 01 Expenditure 02 Expenditure 03 Expenditure Capital 1 2009 10 1100 Ministry of Health and Population 8661799 84 8561799 84 1154906645 0 00 4 2 2009 10 1200 Department of Health Services 11552379 15 1155237915 15403172 20 0 00 P 3 2009 10 1210 Regional Health Directorates 12455690 59 12455690 59 16607587 45 0 00 P Primary Health Service Public 4 2009 10 1220 Health Office Health Centre HP 1072803374 57 1072803374 57 1430404499 43 7176104 50 a and SHP 5 2009 10 1280 Bee a ee neue ea 6231502 29 8308669 72 0 00 4 Regional and Sub regional 6 2009 10 1340 Regional and Zonal Hospital 198864447 80 198864447 80 265152697 07 145644456 40 Pg 7 2009 10 1500 Hospitals 113034681 74 113034681 74 150712908 98 25165720 69 a 8 2009 10 1600 eee 9196212 56 9196212 56 12261616 74 3312683 30 Y Administration G
46. alth care related activities that are provided at district hospitals and below at other district level health facilities Priority programs Free health care related activities Transportation incentives that need to be highly prioritized for the treatment of uterine and are related to the MDGs prolapse Procurement of essential drugs for the control and prevention of epidemics Provide therapeutic foods to severely malnourished children Table 14 Free Health Care Codes SUB ACTIVITY RELATED CODES Source A source code to each sub activity is mandatory in e AWPBP As determined by the MofF 0 denotes Government of Nepal whereas other codes are related to the EDPs You may select the EDP name from the dropdown list These are in alphabetical order Type of Support Once you assign the source code you will need to specify the type of support Select 0 for GoN source You need to pick the appropriate one from the dropdown list for EDP contributions Select 11 for cash grant 12 for reimbursable grant 13 for direct payment grant and 14 for commodity grant Similarly select 21 for cash credit 22 for reimbursable credit and 23 for direct payment credit SUMMARY e AWPB includes more than four thousand MoHP standard activities with unique codes All of these standard activities are grouped under 47 standard clusters and 42 sub clusters Each activity is related to Page 73 Electronic Annual Work Plan and Budget
47. asis within the approved structure Saved annual and other leaves 21112 Local Allowance Remote allowances 21114 21119 21121 21122 21123 27311 22511 Field Allowance Other Allowances Clothing Employee Medical Expenses Retirement Benefit Staff Training Field allowance to civil servant according to GON Rules and Regulations Meeting allowances overtime allowances in service disability allowances etc Incentives for selected health workers based on the standard Clothing provided to hospital nursing staff drivers office assistants Clothing allowances provided to employees working in the mountain regions Food provided to government employees Food for animals and birds Food and nutritional costs for patients Employee s health insurance or their medical expenses transportation attendant Cost of retired employee benefits as per existing rules and regulations Expenses for career development or capacity building of employees Table 2 Line Item Recurrent Expenditure Consumption Expenses b Office Operation and Service Expenses Page 65 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 22111 Water and Drinking water electricity sewerage Electricity 22112 22311 H Communication General Office Expenses Telephone internet websites and other communication services Postal services and notice publications Office supplies envelopes for
48. ator List This shows all the available indicators and allows you to edit them The indicators can be filtered by Indicator ID or by Indicator Name Data can be edited by clicking the relevant field J ARI Welcome Rajan Adhikari A A SS A e AW P B User rajan eawpbmohp gov np Admin a p Be SEY BRO 2 y AS ya Last Logged in 2012 09 07 04 31 10 e pro a Pe f English Aurei gt gt Minstry of Health amp Population Government of Nepal Program vw Cluster Line ltemw Source Support Master Table w Annual Entry Data Entry w District Level Report w Settings RF Indicator Log Out Indicator Id Name en Name np Show INDICATOR LIST Indicator Sno id Name En Name NP Approved Disabled Actions 1 101 of 1yrs old children immunized against measles WG qua e AGT dara UTA GIENT Yes No LX 2 102 Contraceptive prevalence rate modern methods qian AAAA WaT ax Yes No PP 3 103 of deliveries by a Skilled Birth Attendant qa aI vale RR Ya Yes No fX 4 104 of pregnant women recieving IFA or syrup during their last pregnancy dd GAGA A TA fava AAA AYNA Yes No OR 5 105 of institutional deliveries FEA BEATA Wala INTER YA Yes No SOR 6 106 of Met need for emergency Obstetrec care 30 Ac Wawa Yes No PX 7 107 of deliveries by Caesarean Section aaae Tala INT Oar Yes No Pr 8 108 of Obstetric case fatality rate aata de Waele ax Yes Yes PX 9 109 women of reproductive age aware of safe abortion sites gia uds
49. atus Accordingly improving child health is one of the government s highest priorities Nepal is implementing a comprehensive child health care package with the assistance of its development partners Related activities should be categorized under this MDG MDG5 Improve Maternal Health Nepal s maternal mortality ratio is still very high among the highest in the world Activities related to it should be categorized under this MDG Page 71 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 MDG 6 Combat HIV AIDS Malaria and Other Diseases The sixth MDG explicitly relates to combating diseases that may if unattended take epidemic form Three important ones include tuberculosis HIV AIDS and vector borne diseases Activities related to these should be categorized under this MDG Procurement Budget The Government of Nepal s annual development budget is broadly classified into Program Budget sub headings such as 70 3 4 500 Avian Flu Prevention and Control Program 70 3 4 610 Drugs and Equipment Supply Program and so on The Program Budget sub headings are then sub divided into activity and sub activity levels with prescribed notations as practiced by the NPC MOF In the broad classifications by procurement type extracted from the Annual Program and Budget approved by the NPC the only basis for classification employed is the name brief description of the activity sub activity irrespective of the numerical classi
50. awpb as the name of the new database Page 14 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 ir E gt 2 E http localhost phpmyadmin Vy gt input process output P 2 gt web Search A tle private O amp Atleast 80 dead in Norway youth camp att Y Yahoo answers Dog bites shark vrvrvrvrvy gy Addto Wish List Py M 27 Lo phpMyAdmin ES Server localhost fguDatabases SQL Status Variables tMCharsets Engines e3Privileges EBinary log Processes Export slmport e cicms 11 Actions MySQL rd te MySQL localhost ES Serer localhost MySQL host info localhost via TCP IP o hicit 34 H ES Serer version 5 1 36 community log o pa 20 Create new database E A 00 oL 22 Collation y Create e im_kic 33 gt User root localhost e imonkeys 36 MySQL connection collation utf8_general_ci MySQL charset UTF 8 Unicode utf8 e information_schema 28 e jlwswap 9 Interface Web server mysql 23 Language English m gt Apache 2 2 11 Win32 PHP 5 3 0 nina gt MySQL client version mysqlnd 5 0 5 dev 081106 Revision oo a Theme Style Original 1 3 2 27 e potalaguesthouse 17 gt Custom color Reset PHP extension mysqli e prestashop 135 ano i E 98 gt Font size 82 phpMyAdmin e wp_starcrossedtattoo 11 e ym_crm 15 gt Version information 3 2 0 1 e youngmin_cms 14 Ed Documentatio
51. cd Minstry of Health amp Population G pro of Nepal Program Cluster Line ltem Source Support Type Master Table Annual Enty Data Entry Reporty Settings Log Out Add New View All MOF LEVEL SN MoF Level Name 1 Center yr 2 District L X Figure 17 MoF Level B Cluster Module This is the second module containing two items Cluster and Sub Cluster B1 Cluster This shows the information about the existing clusters You can add edit and delete clusters from this page This is a one time entry menu which will be used every year ce AWPB pro a o a English a AUT QS ie Minstry of Health amp Population af ernment of Nepal Program Clusterw Line ltemw Source Support Type Master Table Annual Entryw Data Entry Reporty Settings Log Out Add New View All CLUSTER SN Cluster Code Cluster Name 1 0 as 2 1 Central general administration yr 3 2 Local general administration yr 4 3 Population management yr 5 4 General hospital service yr E 5 Paediatrics serice L X 7 6 Tropical and infectious disease control L X 8 gi Maternity service yr 9 8 Eye care service yr 10 9 Cancer service yr 11 10 Cardio vascular service yr TB control 12 11 Figure 18 Cluster B2 Sub Cluster This shows the information about the existing sub clusters You can add edit and delete sub clusters from this page This is a one time entry menu which will be used every year Page 24 Electronic
52. chnology Pvt Ltd for their inputs in developing and upgrading the software appreciate the technical support from Nepal Health Sector Programme NHSSP while finalising this user manual Last but not least I would like to thank all the external development partners EDPs for their inputs while developing the eA WPB a ochre A r Praveen Mishra September 2012 Secretary Kathmandu Page 4 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Table of Contents ACKNOWISO aa 3 STO ASUS tdt 7 Mo o RA O E o E 9 ACTOS tocas 10 Chapter t Belore YOU Dec Mim ion 11 MNS Se potato ape tela 11 Whatare the System Requirements vessrnsssianiro sn 11 Who are the Users Of e AWPBP 2 sn a 11 Which language is used to Operate e AWPBP ooo icccccscccccessssscecccsssesessccssssesesseceseseseecsseeseseeesseeeeeens 12 How does e AWPB FUNCION 2 sito ida S S NRE 12 MI sa 12 e nn e Pe 12 What are the limitations Of C AWPB ooo ccccesscccsssscccssecessseecesseecessseeceseecesseeccestecesseecessseeserstseesseees 12 SUMMA EEE EPEA AE TEE E EEEE A EA E E EE ETE 13 Chapter 2 Administrator Use of e AWPBP ssssssssssesssssssssrrrsssssseerrrsssssssertrttssssseetrreestsssrertrenessssrrreeeeeses 14 PAINS E Felt A A S R 15 o iE TAT TA 15 Coalo la A te omar ont sess vests occas se A A 16 Selecung CI a e o noeisaeiaesanecsestieeaseecarencasslone sh eoceetosneeeed act 17 WY TCO ME CESA mars roo 17 UT A eae visas esters saci ee
53. ctivity G Logout D Line Expenses A Program This is the first module which shows information about existing programs that are assigned to you by the administrator It will appear similar to Figure 8 but without the options to Add Edit or Delete These actions are performed by the administrator View program details a View the details of the program assigned by clicking VIEW DETAILS on the right b To return one screen click BACK B Program Manager This is the second menu It shows the information about the existing program with your annual manager for a particular fiscal year There is flexibility to view the records sorting by fiscal year If you have been granted permission to add edit or delete records the procedure is the same as described in Chapter 2 A1 Program C Sub Activity This is the third menu which shows the information about your existing sub activity There is flexibility to view the sub activity sorting by fiscal year If you have been granted permission to add edit or delete records the procedure is the same as described in Chapter 2 A1 Program D Line Expenses This is the fourth menu which shows the information about your existing program name with its line expenses for a particular fiscal year There is flexibility to view the record sorting by fiscal year If you have been granted permission to add edit or delete records the procedure is the same as described in Chapter 2 A1 Program E Report
54. e AWPB User Manual 2012 nine types of codes line item budget type MDGs poverty gender NHSP IP procurement research study and piloting program and free health care Similarly source and support type codes are related to sub activities The MoHP program managers need to input these codes while preparing the AWPB every year COMMON TERMINOLOGIES Browser A browser is an application program that provides a way to look at and interact with all the information on the World Wide Web The most commonly used browser are Google Chrome Mozilla Firefox Internet Explorer Safari A button is a small area usually bordered by line in a webpage that can be clicked to select an option or command Link refers to keyword or button in the webpage which can be clicked to go to another webpage or same webpage related to the keyword or text Part of the application software Pro Person who uses the eAWPB application Page 74
55. e Choose Read Book Format 9 2012 13 2069 70 District Ceiling and Summary 9 2012 13 2069 70 District Ceiling and Summary 2 Figure 56 District Level Report J1 2 View Balance Report This shows the two types of balance report These reports can be viewed by selecting the fiscal year and program name The report will appear in a new tab The two report options to choose from are i Line item wise balance li Balance in NPC Format Activity wise Page 44 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Program Cluster Line temy Source amp support v Master Table Annual Entry Data Entry District Level w Report v settings RF Indicator Log Out Report View Balance 9 2012 13 2069 70 Please Choose v Line Item Wise Balance 9 2012 13 2069 70 1100 370011 Ministry of Health and Population View Balance in NPC Format Figure 57 Balance Report J1 3 Progress Report This shows the three types of progress report These reports can be viewed by selecting the fiscal year program name and reporting period The report will appear in a new tab The three report types to choose from are i Periodic Report on Annex 2 of Financial Act ii Periodic Report on NPC Format 2 iii Summary report of all programs Program Cluster y Line temy Source amp Support v Master Table w Annual Entry Data Entry District Level w Repo
56. e Rajan Adhikari A a Y r AT User rajan eawpbmohp gov np Admin r a a pr O Last Logged in 2012 09 10 10 38 18 Y wa English Aur Ss gt Minstry of Health amp Population if ernment of Nepal Program vw Cluster Line ltem vy Source amp Support Master Table Annual Entry DataEntryy District Level Reportw Settings RF Indicator Log Out Criteria Fiscal year 2069 70 y ry Show BUDGET ALLOCATION BY NHSSP 2 RESULT FRAMEWORK AND EHCS Select the required fiscal year and click SHOW Print or download the form by clicking the corresponding button L8 Budget allocation to NHSSP 2 output indicator This shows the budget allocation of the required fiscal year by NHSP 2 specific objectives along with Result Framework and EHCS Welcome Rajan Adhikari e User rajan eawpbmohp govnp Admin Last Logged in 2012 09 10 11 29 21 English Faro Program v Cluster Lineltemw Source amp Support v Master Table w Annual Entry Data Entry w District Level Report w Settings RF Indicator Log Out Criteria Fiscal year 2069 70 Show BUDGET ALLOCATION BY NHSSP 2 OUTPUT INDICATOR Select the required fiscal year and click the SHOW button This will display the following form Page 56 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 A Welcome Rajan Adhikari a f e AW P B User rajan eawpbmohp gov np Admin F v J P O Last Logged in 2012 09 10 11 29 21 pi
57. e Re 45 Annual Analysis Report Budget and Expenditure by PrograM ooccccccnccnnccnncnnnnnaconnonanonnnnnaoos 47 WN EN VV ROMA PO nse a acess aatiotaace saci outs taae areas e eae easemeuzel 47 ACUM INPOF INGTON REDO Russo oras 49 Generated ePOS 49 PEMORE DON NA Td 50 PERIS O 50 Change Password scenes lucida 51 Result Framework RE Indicators ido 51 NACI Or SOU ns cc ae eee see 52 Chance Pass WO la 60 Page 8 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 LIST OF TABLES Table 1 Activity Cluster and Sub Cluster cococococanonunacionarananarananaronacsacinnoncnonarananarananaranasaranacarionararanaraso 64 Table 2 Line Item Recurrent Expenditure Consumption EXPENSES ooccccnnccnonocononaccnonaccnonacnnnncononanononaniso 65 Table 3 Line Item Recurrent Expenditure Office Operation and Service EXpenses cccccseseceeeeeeeeeeees 66 Table 4 Line Item Recurrent Expenditure Grants and SUbsidi 8S oocccccncnccnocnnonaninonaninonacinonccnonaranonanins 67 Table 5 Line Item Recurrent Expenditure Service and Production EXpense cccccccssseceeeeseeeeeeeseeeees 68 Table 6 Line Item Recurrent Expenditure Contingency Expenses ccscccccsseccccessececeeseceseeeceeeeeseeeees 68 Table 7 Line Item Capital Expenditure Capital Transfer cccccccccssecccesececenececeseeeeeeesseeecseeueseeeeeeeeneeees 69 Table 8 Line Item Capital Expenditure Capital Formation
58. e by Program i Budget by Program ii Expenditure by Program b Contribution by External Development Partner i Contribution to Program ii Contribution by Grant and Credit ii Contribution by Types of Grant and Credit v Contribution by Capital and Recurrent Cost v Contribution by Bilateral Multilateral and INGO vi Contribution by Bilateral Multilateral INGO and EDP c Budget by General Administration Classification i Budget by Capital and Recurrent Cost ii Budget by Center and District ii Budget by Actual Allocation to the Center and District v Budget by General Administration Regular and Development Program v Budget by Line Item Summary Page 47 Electronic Annual Work Plan and Budget e AWPB User Manual Vi vii viii 2012 Budget by Line Item and program Details with activities Budget by Types of Goods Services and Construction Budget by National Priority d Budget by Another Parameter V vi vii viii il V X Budget by MoHP Organogram Budget by MoHP Division Department Budget by MoF Classification Budget by GoN and EDP Budget by MDG Budget by Contribution to Women Poverty Reduction Budget Budget by Research Study and Piloting Program Free Health Care Budget 2 Multiple Year Analysis a Budget and Expenditure by Program i ii iii IV Budget by Program Expenditure by Program Budget by MoHP Organogram and Program Budget by Division Department and Program
59. ealth and Population a Select FY 9 2012 13 2069 70 gt 1200 370012 Department of Health Services 1210 370013 Regional Health Directorates 1220 370014 Primary Health Service Public Health Office Health Centre HP and SHP Select FY 9 2012 13 2069 70 1250 70 3 4 125 National Tuberculosis Centre 1260 70 3 4 126 Centre for Aids and Venereal Disease Control 1270 70 3 127 National Health Information Centre 1280 370021 Health Training Centre including Regional and Sub regional O 0 70 32 1790 Matinnal Drnhlir Haalth ahnratnriac Figure 53 List of Activities c Click on edit bottom on left end you will see the entry box for achievement and expenditure Page 42 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 d Enter your achievement and save the data e To print the progress reports go to the Progress Report link under the Report Module J Report Module This is the tenth module and contains three items Annual Program Budget Analysis and Activity Information E S RR Ry 4 Welcome Rajan Adhikari A E pn Mea O yp ON User rajan eawpbmohp gov np Admin oe x A st Logged in 2012 09 07 04 31 10 P J 7 ro Last Logged in 2012 09 07 04 31 10 4 AT S c H Y we q Enalish 19 A Minstry of Health Population Government of Nepal Program Cluster Line ltemw Source amp Support w Master Table Annual Entry w Data Entry w District Level
60. ent of Nepal poo Phone 4 262706 Ministry of Health amp Population 262035 262862 Ramshahpath Kathmandu Nepal DI aora PREFACE It is a great pleasure for me to introduce the User Manual of electronic Annual Work Plan and Budget eAWPB 2012 believe that the development and implementation of cAWPB demonstrates MoHP s capacity in the planning and budgeting process The cAWPB is a simple bilingual interactive web based application which facilitates the MoHP s annual work planning and budgeting process Using eAWPB the concerned policy makers managers and officials can now analyse the budget by programme level and the targets This also helps generate the annual analytical tables and figures MoHP can also present the trends in budget allocations and expenditures More importantly this system also contributes in preparing the district level budget and preparation of periodic progress report of programmes MoHP is considering cCAWPB as one of the innovative approaches in health planning which requires frequent updates and changes In this context we welcome the valued technical inputs from concerned experts and institutions The special thanks go to the hard work of planning and IT officers at MoHP and DoHS Their inputs in data entry and findings the errors were instrumental in developing and finalising this ambitious task I would like to offer the special thanks to individual consultants Young Mind Creation Pvt Ltd and Saipal Te
61. ese links we can setup different types of RF indicator and assign a weight to each indicator in each activity Based on the assigned weight we can view a report of the required fiscal year L1 Indicator Setup INDICATOR Indicator Id Indicator Marne EM Indicator Mame MP Description Disabled L Approved F Save Cancel Figure 68 Indicator Setup This shows an entry form for setting up a new indicator as shown in Figure 68 There are six fields to be completed which are as follows a Indicator ID In this field we input the unique ID for the indicator e g for the Contraceptive Prevalence Rate indicator we enter 102 The ID number for each indicator will be defined by MoHP Indicator Name EN In this field we enter the indicator name in English Indicator Name NP In this field we enter the indicator name in Nepali For Nepali language we will use Unicode strictly Description In this field we enter a brief description about the indicator if required Disabled If the current indicator is not required for some period or we will not include it in the report then we check this field Approved To approve the indicator we have to check this field Leaving it unchecked indicates that the indicator is not approved yet When you are satisfied with the information click SAVE To return without saving click CANCEL Page 52 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 L2 Indic
62. fication attached to the activity sub activity For convenience in obtaining a tentative budget analysis by procurement three categories have been adopted Goods Services and Construction 11 m 1 Goods Goods equipment others etc Drugs Medicines Family Planning Commodity 2 Services Consultancy Workshop Awareness Observation Tours Training Capacity Building 3 Construction On going New Building Construction Renovation Repair and Maintenance Table 12 Procurement Budget Codes and Sub Categories Note The segregation of the procurement budget into categories sub categories can at best be only indicative tentative as sometimes one sub category may seem to impinge on another sub category Research Study and Piloting Program A ___ Research Study Study on development and operation of safe delivery training center Piloting Piloting of rational use of drugs Table 13 Research Study amp Piloting Program Codes Page 72 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Free Health Care pro There are three types of free health care related codes in e AWPB to be assigned to standardised activities m O Targeted Groups Grants provided to hospitals for Free treatment of poor and the free treatment of specific disabled patients people groups Free health care for children with heart disease Universal free health This program includes all the free care program essential he
63. get Page 46 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Report Budget Analysis Annual Analysis Budget and Expenditure By Program Select FY Select FY Select FY Select FY Select FY 1 2004 05 2061 62 v 1 2004 05 2061 62 1 2004 05 2061 62 1 2004 05 2061 62 1 2004 05 2061 62 Budget by Program Budget by MoHP Organogram and Program Budget by Line Item and Program Budget by Program MoF Classification Expenditure by Trimester and Program Select FY 1 2004 05 2061 62 Budget by Expenditure and Program Figure 60 Annual Analysis Report Budget and Expenditure by Program Trend Analysis Trend analysis is sub divided into two groups Two Year Analysis and Multiple Year Analysis as shown in Figure 61 For both time ranges select the report title you wish to see select the required fiscal year range and then select the report type The report titles and types are listed as follows Report Budget Analysis Annual Analysis Trend Analysis gt Two Year Analysis Multiple Year Analysis Budget and Expenditure By Program 2011 2012 Copyright Mi Contribution By External Development Partner ghts reserved Powered by Young Mind Budget By General Administrative Classification Budget By Another Parameter Figure 61 Trend Analysis 1 Two Year Analysis a Budget and Expenditur
64. get e AWPB User Manual 2012 User garima aS Admin e pr O Last oadodin 2011 08 03 06 46 47 English Fur o Minstry of Health amp Population G Pig of Nepal rogram w Cluster Line ltem w Support Type w Master Table Annual Entryw Data Entry Report Settings Log Out Add New View All SOURCE TYPE SN Source Type Source Type Description 1 Bilateral Bilateral L X 2 Multilateral Multilateral PX 3 YNGO INGO Y Xx 4 Income Source No description of this source L X Figure 23 Source Type E Support Type Module This is the fifth module and contains one item Support Type E1 Support Type This shows the information about existing support types You can add edit and delete support types from this page This is one time entry menu which will be used every year 3 e AWPB WM at be Minstry of Health amp Population at ernment of Nepal Program we Clusterw Line ltem w Support Type w Master Table Annual Entry Data Entry Reportw Settings Log Out Add New View All SUPPORT TYPE SN Support Type Code Support Type GoN GoN Grant Cash Grant Reimbursable Grant Direct Payment Credit Cash Credit Reimbursable WNNNNNRNA XXXXXXXX 0 1 1 1 1 Grant Commodity 2 2 2 COrmwi O ig ike iwini Credit Direct Payment Figure 24 Support Type F Master Table Module This is the sixth module and contains nine items 1 Activity Information 4 Unit of Activity 7 Bud
65. get Type BTCode 2 Gender Code GTCode 5 Millennium Development 8 Free Health Code FHCode Goal Code MDGCode Page 27 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 3 Poverty Code PTCode 6 Research Study and Piloting 9 Procurement Code PCCode Code RSCode F1 Activity Information This shows the information about existing activity information You can add edit and delete activity information from this page This is one time entry menu which will be used every year There is flexibility to view the activity by sorting with program name gt e AWPB 2 Sa Mi f Health Population G tof Nepal RE a Ku A instry of Hea opulation pur of Nepa Program we Clusterw Line ltemw Source Support Type w Master Table Annual Entry DataEntryw Reporty Settings Log Out Add New View All ACTIVITY Sort By Program Name 1100 Ministry of Health and Population v Activi SN ES id Activity Name Program Name Cluster Sub Cluster Line Item Central general 1 110001071 Training programme expenses Ministry of Health and Population EP E Training and orientation Staff Training administration Central 2 1100010801 Repair and maintenance Ministry of Health and Population RER BN Physical infrastructure Repair and Maintenance administration Operation maintenance of public Central general Operation Maintenance of Public 3 1100010802 proper Ministry of Health and Population Physical infrastructu
66. gt MoF Type gt Program Type s FHCode gt Source gt Program gt RSCode gt Source Type s Cluster gt MDGCode Support Type Sub Cluster Unit Figure 48 One Time Entry 12 Annual Entry This shows the information about menus that have data that is required to be entered annually There are different links for each entry through which the user can navigate to any menu IX AS poa ve i y y User garima yo aan Last Logged in 2011 0 a A Se ys Minstry of Health amp Population a ernment of Nepal NR Program w Cluster w Line ltem w Support Type v Master Table Annual Entry w Data Entry Reporty Settings Log Out Annual Entry gt Fiscal Year s Manager gt Sub Activity s Expenditure Line Expenses s gt HPC2 Format Figure 49 Annual Entry Page 40 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 13 Import Data This shows the form to import data from an existing csv file By selecting the appropriate links at the top of the screen you can Import Sub Activity files or Import Procurement files See Figure 50 Fen AWPB a y Enalish pete WEE e Minstry of Health amp Population aus of Nepal Program Cluster Line ltemw Source w Support Type w Master Table w Annual Entryw Data Entry Reportw Settings Log Out Import Sub Activity Import Procurement Fiscal Year Please Choose Program Name Please
67. ioned in Budget Sub Heading management 370804 6 Health education 370123 Programs mentioned in Budget Sub Heading 370802 Health training 370124 Programs mentioned in Budget Sub Heading 370803 Vector borne 370125 Programs mentioned in Budget Sub Heading disease 370126 Programs mentioned in Budget Sub Heading N E N N N UW N D Page 62 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Cluster Cluster Name Budget Sub Regular Function Heading No 5 Ayurveda 370128 Programs mentioned in Budget Sub Heading 6 7 370130 370809 Health research 370133 Programs mentioned in Budget Sub Heading Health sector 370134 Programs mentioned in Budget Sub Heading strengthening 370136 370138 Rural health 370801 Programs mentioned in Budget Sub Heading development Safe motherhood Universally prioritised programs Family planning Universally prioritised programs Outreach clinic Universally prioritised programs Universally prioritised programs 2 2 2 29 30 3 N Maternal and child 1 2 health FCHV Youth Universally prioritised programs Universally prioritised programs Universally prioritised programs Universally prioritised programs 33 34 35 6 adolescent Malaria control NN Common diseases Kala azar control MN Common diseases 37 38 39 Natural disaster Universally prioritised programs management Lymphatic filariasis Common diseases
68. is line item code can be used only for proposing the budget Development for those activities which do not have specific capital line item codes Table 10 Line Item Capital Expenditure Contingency Expenses Budget Type In general there are two types of budgets capital and recurrent In e AWPB four budget types exist e Code 1 for all the capital costs e Code 2 for recurrent costs in general that need to be specifically presented in the NPC format e Code 3 for recurrent consumption costs that need to be calculated as a recurrent cost but whose details will not be included the in NPC format e Code 4 for recurrent office operation costs that need to be calculated as a recurrent cost but whose details will not be included in the NPC format Gender As per the government policy three disaggregated categories are created in e AWPB for a gender responsive budget Code 1 Contribute directly to women Sub activity contributes more than 50 to women Code 2 Contribute indirectly to women Sub activity contributes 20 50 to women Code 3 Gender neutral Sub activity contributes less than 20 to women Follow the below formula to calculate the percentage Capacity building of women Women s participation in planning process and implementation Page 70 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 A 30 Qualitative progress in the use of women s time and reducing women s workload Mi O
69. larly the language of the user interface can be changed by clicking the Language link at the top of the web page HOW DOES E AWPB FUNCTION e AWPB is designed to process data related to planning and budgeting It captures the data stores it makes the necessary computations and provides outputs in the form of a report to the user Figure 1 below shows an overview of the system FEEDBACK Figure 1 Outline of e AWPB Input There are two types of input for e AWPBP for either one time entries or for annual entries Data is usually entered by the administrator and can be then used by other users with the manager privilege Managers are allowed to enter data only to the program s that are assigned to them Output Once all the information has been analysed the program will produce three different reports see Report Module for details Annual Program Report 2 Budget Analysis which contains the Annual Analysis and Trend Analysis Trend Analysis contains the Two Year Analysis and Multiple Year Analysis reports 3 Activity Information WHAT ARE THE LIMITATIONS OF E AWPB 9 In designing the e AWPBP all the limitations in the existing software of MoHP were taken into account e AWPBP is designed in PHP MySQL with all the features of the advanced software requested by MoHP available Information is organised in a MySQL database so it may be used by other similar software as well On the other hand e AWPBP
70. lcome Rajan Adhikari Computer Officer Objectives Name Rajan Adhikari The Electronic Annual Work Planning and Budgeting Pro is a simple user friendly bilingual English and Nepali web based interactive database application developed in PHP Mysql PHP has been used as server side script and Mysql as back end database ltis a Login ID rajan eawpbmohp gov np ca i i system that facilitates the MoHP s annual work and planning and budgeting process by generating an annual programmed and line Last Login 2012 09 10 11 29 21 item budget and helps in budget analysis by generating annual analytical tables by showing trends in the MoHP budget and expenditure Login IP Address 202 166 199 126 for two years and multiple years from different perspectives Total no of Login 917 3 Moving the mouse over the tabs on the main menu will show the different menu items 4 Click on the respective menu item to perform the desired task Page 58 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 5 Ifthe administrator has granted permission you may be able to perform the following four functions under the menu items a Add New Record b View All Records c Edit the Existing Record d Delete Record 6 Now you can operate the system as per this manual Operating the e AWPBP The welcome page contains 7 modules tabs with menus in every module These are A Program E Report Module B Progamme Manager F Change Password C Sub A
71. lowances y xr 3 21121 Consumption Expenses Clothing y X 4 21122 Consumption Expenses Fooding yr 5 21123 Consumption Expenses Employee Medical Expenses y X 6 27311 Consumption Expenses Retirement Benefit py X T 21112 Consumption Expenses Rural Allowance px 8 21113 Consumption Expenses Exp Allowance Pp X 9 21114 Consumption Expenses Field Allowance pr an 99444 iba Descartar ml in Feehan in T TEE T tartans ax Figure 20 Line Item C2 Line Item Type This shows the information about existing line item types You can add edit and delete line item types from this page This is a one time entry menu which will be used every year Page 25 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 PERA VV EB nzo Ealick ie Aur DA Minstry of Health amp Population f ernment of Nepal Program Cluster Lineltem Source Support Type w Master Table Annual Enty Data Enty Reporty Settings Log Out Add New View All LINE ITEM TYPE SN Line Item Type Name 1 Recurrent L X 2 Capital L X 3 Recurrent Consumption Expenses yr 4 Recurrent Office Operation and Service Expenses yr 5 Recurrent Grants and Subsidies Current Transfer yr 6 Recurrent Service and Production Expenses yr 7 Capital Capital Transfer yr 8 Capital Capital Formation L X J 9 Capital Investment yr 10 Capital Capital Grants L X 11 Recurrent Contingency Expenses yr Figure 21 Line Item Type D Source Mod
72. lps in budget analysis by generating annual analytical tables by showing trends in the 192 168 1 8 MOHP budget and expenditure for two years and multiple years from different perspectives MoF Level 249 Figure 7 Program Menu Display This is the first module which contains seven items 1 Program 5 MoHP Organogram 2 Program Type 6 MoF Type 3 Allocated Level 7 MoF Level 4 Department As mentioned above the procedure for adding editing and deleting entries from each item is identical so we will use the first item Program as an illustration A1 Program This link is used to record information about the individual program This is one time entry menu which will be used every year It will appear as shown in Figure 8 Page 18 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 e AWPB pro S Minstry of Health amp Population f ernment of Nepal Support Type w Master Table w Annual Enty Data Enty Reporty Settings Log Out Add Hew View All PROGRAM SN Program Code Program Name Budget Sub Heading Program Type Program Manager 1 1100 Ministry of Health and Population 70 3 120 General Administration Regular Shreedhar Marasini Y x 2 1200 Department of Health Services 70 3 120 General Administration Regula Garima f X 3 1210 Regional Health Directorates 70 3 121 General Administration Regular Garima x Primary Health Service Public Health Office Health Centre HP and
73. mentioned in budget sub heading Management General Hospital 370102 Programs mentioned in Budget Sub Heading Service 370110 370103 Programs mentioned in Budget Sub Heading Tropical and 370103 Programs mentioned in Budget Sub Heading Infectious Disease Control Page 61 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Regular Function Cluster Cluster Name Budget Sub No Heading Maternity service 370105 Programs mentioned in Budget Sub Heading 370111 Eye care service 370106 Programs mentioned in Budget Sub Heading 370131 370132 Cancer service 370107 Programs mentioned in Budget Sub Heading 370127 Cardio vascular 370108 Programs mentioned in Budget Sub Heading service 370109 1 TB control 370113 Programs mentioned in Budget Sub Heading 370806 12 STD HIV AIDS 370114 Programs mentioned in Budget Sub Heading Family health 370115 Programs mentioned in Budget Sub Heading 370804 1 4 Child health 370116 Programs mentioned in Budget Sub Heading 370804 2 15 IMCI oo Universally Prioritized Programs O N E O E UW Ea 16 Avian influenza Universally Prioritised Programs N Epidemic disease 370119 Programs mentioned in Budget Sub Heading control 370804 4 00 Leprosy control 370120 Programs mentioned in Budget Sub Heading 370804 5 o Logistics 370121 Programs mentioned in Budget Sub Heading management 370804 7 N O Health 370122 Programs ment
74. ms pens etc Other office goods Other office goods lasting less than one year Minor surgical machinery and equipment for hospital use Goods which last more than one year but cost less than Rs 1 000 e g curtains Transportation and printing Books and journals purchased for non library use Insurance for government capital assets Rent for buildings land storage machines vehicles and other capital assets 22212 Repair and Maintenance 22211 Fuel and Oil 22411 22711 Consultancy and Other Services Fee Miscellaneous Regular repair and maintenance of physical assets such as vehicles machines equipment furniture buildings and storage excluding costs that increase the life of vehicle or equipment Fuel and lubricant for vehicles used for government work Batteries Research and studies not included under capital construction or unrelated to such construction Seasonal service contracts received for office security gardening distribution of office letters driving operation of telephone fax computer photocopy machine etc Health workers hired to deliver primary health services Entertainment programs exhibitions receptions Incentives for support staff during festivals e g Dashain Tihar Hospitality Pre worshipping costs Other approved international travel Other costs not applicable to any other expenditure items Table 3 Line Item Recurrent Expenditure Office Operation and Ser
75. n E Drag this image up to E Products Flabell Latest Send Link Page Setup Print Preview Ctrl P Print Import work Offline Exit Figure 64 Print Report b The Print window will appear make changes to the print format as required c Click PROPERTIES to edit the print layout paper graphics and other settings d When changes are made click OK K Settings Module This is the eleventh module and contains two menus Permission and Change Password K1 Permission This menu gives the ability to grant permission to managers to operate sub activities and line items Only the administrator has the privilege to assign authority to a manager Program vy Cluster Line ltem Source Support Type v Master Table Annual Entry w Data Entry Reporty Settings Log Out View All PERMISSION SN Fiscal Year Labels Permission Edit 1 2004 05 Sub Activity O 2 2004 05 Line Item Expenses O 3 2005 06 Line Item Expenses 4 2005 06 Sub Activity 5 2006 07 Line Item Expenses 6 2006 07 Sub Activity 7 2007 08 Line Item Expenses 8 2007 08 Sub Activity 9 2008 09 Sub Activity 10 2008 09 Line Item Expenses 11 2009 10 Sub Activity 12 2009 10 Line Item Expenses 13 2010 11 Line Item Expenses 14 2010 11 Sub Activity 15 2011 12 Sub Activity O 16 2011 12 Line Item Expenses O Update Figure 65 Permission Page 50 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 a b To grant permissio
76. n Please select a database E wiki 3 Official Homepage gt ChangeLog Subversion Lists phpMyAdmin 6 The additional features for working with linked tables have been deactivated To find out why click here A Your configuration file contains settings root with no password that correspond to the default MySQL privileged account Your MySQL server is running with this default is open to intrusion and you really should fix this security hole by setting a password for user root Open new phpMyAdmin window Figure 2 phpMyAdmin Page Enter db_eawpb as database name in Create Database section Now click on the SQL tab at the top which will show a text box stating Run SQL query queries on database db_eawpb Now go back to the CD provided by Young Minds Open database sql in a notepad copy all the text and paste it into the text box in SQL tab Click GO This will setup the database table structures and data for your newly created database PA http localhost phpmyadmin r A 129 input process output P A BD E AF A gt tle private Q W amp amp Dogbitesshark Borders vrvrvrvrvy pz 4 Addto Wish List y M 2 z3 Server localhost p Database db_eawpb g Structure si SQL Search aQuery aExpormt Es import Operations Privileges Drop Run SQL query queries on database db_eawpb B Show this query here again Open new phpMyAdmin window Figure 3 SQL Page A
77. n for a specific entry check the box for that fiscal year When you are finished click UPDATE K2 Change Password This menu allows you to change the password of the user Program Cluster w Line ltem w Support Type v Master Table vw Annual Entry w Data Entry Reporty Settings Log Out CHANGE PASSWORD a b c d Position Full Name Garima Email Login ID garima youngminds com np Status Active Current Password New Password Confirm Password Note Password characters are case sensitive Change Password Cancel Figure 66 Change Password First enter your current password Now enter your new password Enter it again to confirm it When you are finished click CHANGE PASSWORD If you don t want to change the password click CANCEL L Result Framework Indicator This is the twelfth module and contains eight items four of these are for entry form and four for report 1 2 Indicator Setup 5 RF to Indicator Indicator List 6 Detail Report NHSSP 2 RF Setup 7 Summary Report NHSSP 2 RF Indicator to Activity 8 Budget Allocation to NHSSP 2 Output Indicator RF ti IN de Out Indicator Setup Indicator list HRS Se EF Sells Indicator to Activity RF to Indicator Detail Report Summary Repart MHSSPFP 2 RF 4 Budget Allocation ta MHSSP 2 Output Indicator Figure 67 Result Framework RF Indicator Page 51 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 From th
78. ne item and program d Budget by program Mor classification e Expenditure by trimester and program f Budget by expenditure and program 2 Budget by cluster and sub cluster a Cluster Information i Budget by cluster ii Budget by cluster and program iii Report by fiscal year and cluster name b Sub cluster Information i Budget by sub cluster ii Budget by sub cluster and program iii Report by fiscal year and sub cluster name 3 Contribution by external development partner a Contribution by Bilateral Multilateral and INGO Contribution by Bilateral Multilateral INGO and EDP Contribution by Grant and Credit Contribution by Types of Grant and Credit Contribution to Program A Contribution by Capital and Recurrent Cost g Program and Activity by EDP 4 Budget by general administration classification a Budget by Capital and Recurrent Cost Budget by Line Item Budget by General Administration Regular and Development Program Budget by Types of Goods Services and Construction Budget by National Priority Budget by Center and District APPS y Budget Allocation to the Center and District h Budget by Program and or Line Item 5 Budget by another parameter a Budget by MoHP Organogram Budget by MoHP Division Department Budget by Mor Classification Budget by GoN and EDP Budget by MDG Budget by Contribution to Women Poverty Reduction Budget Budget by Research Study and Piloting Program ME E Oe i Free Health Care Bud
79. o of VDC No of VDC L X 14 No of room No of room LX Figure 28 Unit of Activity F5 Millennium Development Goal MDG Code This shows the information about existing millennium development goals MDG Code You can add edit and delete MDGCodes from this page This is a one time entry menu which will be used every year Page 29 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 oe E IA La TN y a a a a Last Logged in 2011 08 03 06 46 47 ARA A Welcome Garima y e gy gt User garimag youngminds co Admin l KE r pa UTA pro pi English UTeT gt Minstry of Health Population Government of Nepal pi ra Program Clusterw Line ltem w Support Type v Master Table w Annual Entry w Data Entry Repot Settings Log Out Add New View All MDGCODE SN MDGCode Title MDGCode Description 1 MDG 4 MDG 4 PX 2 MDG 5 MDG 5 PX 3 MDG 6 MDG 6 PX Figure 29 Millennium Development Goal MDG Code F6 Research Study and Piloting RSCode This shows the information about existing RSCodes You can add edit and delete research study and piloting codes from this page This is a one time entry menu which will be used every year gt e AW P B L ro On Lastboaged in Last Logged in 20 ay Minstry of Health amp Population Government of Nepal Program yw Clusterw Line ltem w Support Type Master Table Annual Entry Data Entry w Report w Settings Log Out
80. of Health and Population My Structured Query Language database management software Nepal Health Sector Program Nepal Health Sector Support Program National Planning Commission PHP hypertext pre processor scripting language for creating dynamic web pages Result Framework Sexually transmitted disease Tuberculosis Very important person Windows Apache MySQL PHP combination of packages for database management Page 10 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 CHAPTER 1 BEFORE YOU BEGIN This manual provides detailed information about the web based e AWPB system It introduces the different modules used in the system and gives guidance in operating the system WHAT IS THE E AWPB 9 The Electronic Annual Work Planning and Budgeting program e AWPB is a simple bilingual interactive web based application developed using PHP amp MySQL for use by the Ministry of Health and Population MoHP It facilitates MoHP s annual work planning and budgeting process by generating an annual program and line item budget It further helps in budget analysis by generating annual analytical tables and by showing trends in the MoHP budget and expenditure over two years or multiple years This program also facilitates preparing the district level budget and producing a periodic progress report This manual is developed to guide users to effectively operate e AWPBP It has been divided into four chapters
81. ompile its AWPB in a short time and with less effort More importantly we can now prepare and revise the AWPB more efficiently and with no errors Over time we have upgraded the e AWPB to its current web based format and planning officers travelling to the districts can contribute from the field This e AWPB can also help us to analyse the budget by different priority programs the NHSP 2 results framework and millennium development goals and has a provision for creating an indicative procurement plan An e AWPB also contributes in preparing district wise allocations With this provision concerned departments centers and divisions can save a large amount of time Overall we are very happy with the progress that has been made in preparing and upgrading this e AWPB We believe that other countries in the region can also benefit from our experience and we are happy to share our expertise Finally we would like to offer our special thanks to Health Sector Reform Support Program HSRSP for providing technical support for preparing the first edition of e AWPB We are also thankful to firms consultants and the MoHP team for their untiring work while preparing and enhancing this important task We are thankful to EDPs and NHSSP for their continued support Dr Padam Bahadur Chand Chief Policy Planning and International Cooperation Division PPICD Page 3 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 262987 Governm
82. ou can add edit and delete program users from this page Page 33 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 RARER i e AWPB en x a ar Last Le pro Minstry of Health amp Population Government of Nepal Program vw Cluster Lineltemw Source amp Support w Master Table Annual Entry w Data Entry w District Level Reportw Settings w RF Add New View All PROGRAM USERS SN Position User Name Email Phone Last Login 1 Director Anil Thapa op eawpbmohp gov n 9841218344 2012 08 14 14 47 38 2 Finance Manager Bimal Upreti gangalal eawpbmohp gov np 2012 08 22 08 07 58 Figure 36 Program User Clicking on the user Name entry will display detailed information on that user position name email phone address status and assigned programs as shown in Figure 37 Add New View All MANAGER DETAILS Position Manager Full Name Garima Email manager youngminds com np Phone Address Manager Status Active Assigned Program afrwn gt Back Figure 37 View User Details a Click on the program name link to view or make changes to program assigned b Click BACK to return to the view page Figure 36 Sending mails to program user a Click on the user s email address in the email field WS Office Outlook will open and you can send a mail to the program user Reset Password a Click RESET PASSWORD on the right side You will see the screen as shown in Figure 38 P
83. oved miscellaneous expenses 22321 Operation Repair and maintenance of existing public properties including Maintenance of insurance e g roads bridges canals and warehouses Public Property Table 5 Line Item Recurrent Expenditure Service and Production Expense e Contingency Expenses 22911 Contingencies This line item code can be used only for proposing the budget Current for those activities which do not have specific recurrent line item codes Table 6 Line Item Recurrent Expenditure Contingency Expenses Page 68 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Capital Expenditures a Capital Transfer 29111 Land Acquisition Purchasing land land pooling fees and other expenses Building Purchase Cost of getting buildings including land fees and other expenses excluding new building construction costs Table 7 Line Item Capital Expenditure Capital Transfer b Capital Formation Furniture and Furniture furnishings and fixtures including transport costs Fixtures 29411 Vehicles including replacing engines and carrying vehicles 29511 Machinery and e Heavy equipment hospital tools office tools and equipment Equipment e Replacing major parts used in equipment e Goods lasting more than one year or costing more than NRs 1 000 per unit 29221 Building Cost of estimates new building construction construction of aa Construction additional rooms and floors in an existing building
84. plorer can also be used 2 Type the URL of e AWPB i e http www eawpbmohp gov np in the address bar 3 You will now see the Login Screen Login to the system 1 The administrator will provide the login ID and password to each user Login to the system using that ID and password Example Login ID training mohp gov np Password training123 Click LOGIN to enter into the system You will now see the Welcome screen with menu Selecting the language On every page at the right side of the top banner you will see two links for selecting the language in which the user wants to operate the e AWPBP Y Click in the English link to operate in English language Y Click in the Nepali link to operate in Nepali Language Welcome Screen 1 Atthe top right hand side you will see your name user privilege Manager last login date and time and the link to select the language of your choice 2 Beside this there are two icons one to return to the home page house and the other one to logout from the system key and padlock pis Welcome Rajan Adhikari de A 4 English auteft Je A E SN A User rajan eawpbmohp gov np Admin E Wa y e DFO Last Logged in 2012 09 10 11 29 21 U a gt 7 Minstry of Health amp Population Government of Nepal Program v Cluster w Line ltemw Source amp Support v Master Table Annual Entry v Data Entry w District Level Reportw Settings RF Indicator Log Out We
85. rate a report Select the program name and click View Report the report will be generated in a new tab See Figure 63 Contribution by Bilateral Multilateral INGO and EDP Mozilla Firefox File Edit View History Bookmarks Tools Help Welcome Garima x Welcome Garima x L Contribution by Capital and Recurrent Contribution by Bilateral Multilateral IN X ad gt http 192 168 1 8 e awpb websitefindex php report_edpbilateralmultilateralingoedp G F Yahoo P Rh e Most Visited E Getting Started E Hotmail intimatefren E Drag this image up to E Products Flabell 3 Latest Headlines E AJAX Z00OM Photo Zo E Gravity Canyon the m E Ajaxload Ajax loadin E jShowOfF a jQuery C gt Y Dealio Search oY eBay A Amazon Coupons amp Deals Save 20 off any 49 purchase can be s v amp 6 gt importance of information Y Go 4 O 2 E og E E A Contribution By Bilateral Multilateral INGO and EDP FY 2010 11 2067 68 1 00 US NRs 73 37 NRs 000 Total Grant Credit MoF Total NRs Total NRs EDP Capital Recurrent NRs USD Cash Reimbursable Direct Payment Commodity ai Cash Reimbursable Direct Payment oe Code USD USD Bilateral 8 245 00 19 GTZ 0 00 8 245 00 8 245 00 112 38 2 425 00 0 00 820 00 0 00 112 38 0 00 0 00 0 00 0 0 122 200 00 20 KAN 0 00 122 200 00 122 200 00 1 665 53 0 00 100
86. re administration Property Central general E YYY ee ee 4 1100010803 Land acquisition Ministry of Health and Population fe Physical infrastructure Land Acquisition administration Central 5 1100010804 Purchase building Ministry of Health and Population es alan Physical infrastructure Building Purchase administration i aa Central hese s 6 1100010805 Furniture and fixtures Ministry of Health and Population policies ale Physical infrastructure Furniture and Fixtures administration Figure 25 Activity Information F2 Gender Code GTCode This shows the information about existing GTCodes You can add edit and delete gender codes from this page This is one time entry menu which will be used every year v y As z w t Wele ame G arim a 4 r E 7 1 bh T BA y User garima youngminds com np Admin E y Je P j 4 A ac anna in Of no nan 47 JO Last Logged in 2011 08 03 06 46 47 w aaa y X English AuTi h Pd Minstry of Health amp Population LA of Nepal Program Cluster Lineltemy Sourcew Support Type w Master Tablew AnnualEntryw Data Enty Reporty Settings Log Out Add New View All GENDER CODE GTCODE SN GTCode Title GTCode Description 1 Direct contribution to women Direct contribution to women fX 2 Indirect contribution to women Indirect contribution to women fX 3 Neutral budget Neutral budget IX Figure 26 Gender Code GTCode Page 28 Electronic Annual Work Plan and Budget e
87. recurrent conditional grant Consumption utility development Consumption utility administration e Representing a group of closely related activities applicable to all It is important to note that any sub cluster may come under any cluster Therefore you need to be careful to establish a close relationship between the nature of the activity and the sub cluster STANDARDISED ACTIVITY CODES Each standard activity contains a unique code There are nine types of code related to these activities of which four are mandatory while the other four are optional Mandatory Optional 1 Line Item 1 MDGs 2 Gender 2 Procurement 3 Poverty 3 Research Piloting 4 Budget Type 5 Free Health Care e AWPB contains more than four thousand standardised records with these codes Follow the instructions below to assign these codes to standard activities Page 64 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 Line Item Line item codes are developed by the Mor All of these codes are grouped either under recurrent or capital expenditure Health related line items are described in detail below Recurrent expenditure a Consumption expenses Salary of government employees provident fund increment 21111 Salary in grade insurance motivation prize Salary of medical doctors obligated to providing services due to government scholarships Salary and other expenses for employees hired on a short term b
88. retun dato renin stig cin tcraucesteunioacioustn tanaivstiaadnesieettainteeeee 17 A Proe EAO a a E 18 BMS CO A E E E E E E 24 CM emn Modu ea 25 D Soure MoUU occ sca e E E E E E T A E 26 E SUP ON Type MOGUC rre E E open cea 27 Master TBE Module osina a A E E 27 6 Annual ERC ModE sienrerenar S a 32 H District Level Entry Module ccccccesseccccssecccceseceeceescceceeseceeseececseeecesseesecessesecessugecesseneceetenseeetes 37 Data Entro da ule connotaciones 40 Ll REPO MOUE aaa 43 Ke Settings Module circa nama tedsemessaceneatasen 50 Page 5 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 is Result Framework Indi CTO Panda 51 M Logout Module 0 nein ieee ee necks 57 Chapter 3 Manager USE of GA WPB encadena dades aia 58 Mana tera o 58 Genine Started ici 58 EOIN to Me SVS tE M S 58 Selectine TNE language aa ai 58 Welcome creer 58 Operan esa WIP Besa nato dl ld e o er ld o e a lo de o e A 59 LO SOUL Module asia 60 Chapter 4 ASSienine CONO Sai iii 60 Determining the Cluster and SUb clUster ud atscdoalaictsechel R ee 60 Determine the ClUSster srt pianos 61 Determining the Sub clUSRisnini 64 Stand als COLA CEIVITY COG CS ints oscars Fc es 64 O dete endityy 65 o A teense 70 Elo PAPA MU RO NO 70 E RE 71 Millennium Development Goals MDGS ooocccccconocccnnnnonancncnnnonacnoconnnonnaconnnononocnnnnnnnanonnnnnnnancnnnnnnnns 71 Proc cdrommen t BUE a ed la ee e ie e ee 72 Research Study and
89. ro is a simple user friendly bilingual English and Nepali web based interactive database application developed in PHP Mysql PHP has been used as server side script and Mysql as back end database Itis a Login ID rajan eawpbmohp gov np NE 3 E 3 s system that facilitates the MoHP s annual work and planning and budgeting process by generating an annual programmed and line Last Login 2012 09 07 04 31 10 item budget and helps in budget analysis by generating annual analytical tables by showing trends in the MoHP budget and expenditure Login IP Address 202 166 199 126 for two years and multiple years from different perspectives Total no of Login 915 1 Atthe top right hand side you will see your name user privilege Admin last login date and time and the link to select the language of your choice 2 Beside this there are two icons one to return to the home page house and the other to logout from the system key and padlock 3 Moving the mouse over the tabs on the main menu Figure 6 will show the different menu items 4 Click on the respective menu item to perform the desired task 5 Four functions can be performed in each menu as follows a Add New Record b View All Records c Edit the Existing Record d Delete Record 6 Now you can operate the system as per this manual OPERATING E AWPB The welcome page contains 12 modules tabs with menus under each module as shown in Figure 6 These are A Program E Support
90. rt v settings RF Indicator Log Out Report Progress Report Biomonthly Quarterly Select FY 9 2012 13 2069 70 1100 370011 Ministry of Health and Population First Bimonthly vw View Report Select FY 9 2012 13 2069 70 1100 370011 Ministry of Health and Population First Quarter aaa a Select FY 9 2012 13 2069 70 First Bimonthly Y atar ada a Figure 58 Progress Report J2 Budget Analysis This shows the two sub menus Annual Analysis and Trend Analysis as shown in Figure 59 Report Budget Analysis Annual Analysis gt Budget and Expenditure Trend Analysis p BY Program Budget By Cluster and Sub cluster Contribution By External i mE E Development p artner istry of Health amp Population All rights reserved Powered by Young h Budget By General Administrative Classification Budget By Another Parameter Figure 59 Budget Analysis Report Annual Analysis Under this there are five report titles which contain different report types Select the report title you require then the fiscal year for which you want the report and click the corresponding button for the report type The report titles and their report types are listed as follows Page 45 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 1 Budget and expenditure by program a Budget by program b Budget by MoHP organogram and program c Budget by li
91. tall it to your C drive Select all options as Yes and proceed until the installation completes Install ee AWPB Based on WAMP Server a Install Application Once your web server has installed it will create a folder C wamp www in your C drive Copy all the project files from eAWPB Website in the disc and paste it to a new folder called eAWPB in C wamp www eAWPB Configure Application Once copy pasted open file inside C wamp www eAWPB application config config php in notepad to customise a few settings based on your computer See below Change your config base URL as per your installation software path Sconfig base_url http localhost eAWPB Setup Database Similarly open C wamp www eAWPB application config database php in notepad to customize few settings based on your computer See below Sdb default username root The Sdb default username has to be your database user By default it is root in WAMP Sdb default password The Sdb default password has to be your database user s password By default it is blank in WAMP Sdb default database db_eawpb The Sdb default database has to be your database name Here we are naming it as db eawpb Dump data and structure Now open a web browser and direct it to http localhost phpmyadmin This will open our PHPMyAdmin database interface Click CREATE to make a new database see Figure 2 below Enter db_e
92. to the activity Information about the provided weightage will appear under Remarks c Change the indicator for the activity by selecting the hyperlinked remarks Delete remarks by clicking the delete graphic L6 Detail Report This shows the following form containing six fields lt AREA Welcome Rajan Adhikari CN of P bu ol V y ia y LA User rajan eawpbmohp gov np Admin e j C 3 Last Logged in 2012 09 10 10 38 18 ze Program w Cluster w Lineltem wv Source amp Supportw Master Table w Annual Entry w Data Entry District Level Report w Settings RF Indicator Log Out Criteria Fiscal year 2069 70 Indicator in gt ES Activity In y ans 5 Report type Program wise Show in repo M Program Cluster M Activity M Indicator Show Cancel RDEDODT a Fiscal year b Program c Cluster d Indicator e Activity f Report type Page 55 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 To fill multiple records to the fields enable the adjacent icon that allows multiple selection Check or uncheck the fields required for the report Click Show to display the report To change records or not display the report click Cancel QQ 00 9 Print or download the report by clicking the corresponding button L7 Summary Report NHSSP 2 RF This shows the budget allocation by NHSP 2 Results Framework and EHCS of the fiscal year SSN Py Welcom
93. ule This is the fourth module which contains two items Source and Source Type D1 Source This shows the information about the existing sources You can add edit and delete sources from this page This is one time entry menu which will be used every year Welcome Rajan Adhikari gt _ User rajan eawpbmohp gov np Admin T Last Logged in 2012 08 07 15 53 02 English FarefT 24 Minstry of Health amp Population Government of Nepal Program Cluster v Lineltemw Source amp Support w Master Table w Annual Entry vw Data Entry w District Level Reportw Settings RF indicator Log Out Add New View All SOURCE SN Source Code Source Name Source Description Source Type 1 110101 GoN Government of Nepal Bilateral pr 2 210101 ADB Asian Development Bank Multilateral y 3 210102 ADB JFPR ADB JFPR Multilateral FR 4 210301 IDA International Development Association Multilateral FR 5 210601 NDF Nordic Development Fund Multilateral yr 6 210801 SAARC Fund SAARC Development Fund Multilateral P A T 210902 UNDP United Nations Development Programme Multilateral L X 8 210904 UNCDF United Nations Capital Development Fund Multilateral f xr 9 210906 UNEP United Nation EP Multilateral pr Figure 22 Source D2 Source Type This shows the information about the existing source types You can add edit and delete source types from this page This is one time entry menu which will be used every year Page 26 Electronic Annual Work Plan and Bud
94. vice Expenses c Grants and Subsidies Current Transfer Line Item Code Page 66 Electronic Annual Work Plan and Budget e AWPB User Manual 2012 25311 Operating Subsidy Operational grants provided to i public enterprises that are Public Enterprise partially or fully owned by the government ii economic sectors board iii self governed committees iv private organizations as per government decision 26311 Local government Recurrent grants to local bodies to implement programs e g Unconditional administrative and operational cost for devolved health Grant facilities 226411 Non profit Operational grant support to academic institutions Institutions hospitals and service oriented institutions Unconditional Food and other materials provided to patients and prisoners Grant Operational grants for organisations involved in social service formed under the Development Committee Act or other Act 27111 Subsidy Social Financial support and grants provided to disabled people Security 26412 Non profit Recurrent grants provided to social institutions to Institutions implement programs selected by GoN Conditional Grant Grants and other incentives provided to hospitals for safe delivery and the transportation of kala azar patients 26312 Local Government Recurrent grant provided to local bodies to implement Conditional Grant programs selected by GoN Table 4 Line Item Recurrent Expenditure Grants and Subsidies d

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