Getting Started with Essentials
Contents
1. 49 Getting Started 50 Finally This booklet contains limited instructions and information For more details please see the User Guide located in the binder or within the software The information and features in this booklet refer to Tobii Communicator 4 Premium Please Back Up your personal Page Sets and data by selecting File and then Export Settings and Data It is also important to check for software updates regularly This can be done from the Help tab Select Check for Updates A high speed reliable Internet connection is required Contact your local supplier or our support about software updates if you do not have an Internet connection Notes tobii www tobii com SWEDEN GERMANY USA JAPAN Phone 46 8 522 950 20 Phone 49 69 24 75 03 4 28 Toll Free 1 800 793 9227 Phone 81 3 5793 3316 Phone 1 781 461 8200 support tobiil com support tobiil com techsupport tobiiATI com support jp tobii com Support hours 8 am 6 pm Support hours 8 am 6 pm Between July August 9am 5pm Between July August 9am 5pm Support hours 9 am 9 pm Support hours 9 am 5 30 pm Central European Time GMT 1 Central European Time GMT 1 US Eastern Standard Time GMT 6 Japan Standard Time GMT 9 Tobii Illustrations and specifications do not necessarily apply to products and services offered in each local market Technical specifications are subject to change without prior notice All other trademarks a2. Select Step 2 Choose a Home Page for the user This can be any of the page sets selected above or one of the pre made Home Pages which automatically link to your chosen page sets or you can make your own Select Step 3 Choose the order in which pages should appear on the Home Page You may want to put more frequently used page sets near the top Select Step 4 Adjust the User Settings including input Most of the these settings can also be adjusted from method e g switches eye tracking etc adding the Settings in the Windows menu at the top of the screen user s own contacts music frequently used phrases and configuring e mail and phone or messaging settings Work through each section in this step As you select an option such as Add Phrases a further window will open where you will be able to add useful phrases for this user Select Step 5 Choose how Tobii Communicator should always start on the Welcome Page on the user s Home Page or in Edit View 13 Setting up for Multiple Users If several users all use one computer in a school they would need their own Tobii Communicator 4 user profile For example an assistant s profile could open in editing mode and be controlled by mouse and keyboard while the user s profile could automatically open on his her Home Page and be configured for scanning control To Create a New User Select the menu command Settings then Users and Manage Users En
3. e mails using Gmail 2 To Enable POP in your Gmail account once you have an account and are logged in 1 Create a Gmail account on www google com by l Select the Settings link following the standard on screen instructions Select the Forwarding and POP IMAP tab Check the button next to Enable POP for all mail Click Save Changes Log out of the e mail account 42 Mall Calendar Documents Photos Reader Web maree vikingsoftwaredemodtgooglemall com Settings Older version Help Sign o Seerch Mal Suerch the web e ttach seest ena O Feewaed a copy of incoming mail to email addeess and keep Google Mails copy in the Inbox Tip You can also forward only soene of your mad by sreang 3 tel 1 Status POP is enabled for all mail that has arrived since 10 Sep O Enable POP far all mail avea mal that s akeady been downloaded O Enable POP for mall that arrives from mow on 2 When messages are accessed with POP keep Goaghe Mas copy in the Inbox 3 Configure your email client e g Outlook Eudora Netscape Mail Configuration insteuctinns 4 States IMAP is disabled O Enable IMAP Disatie MAP 2 Configure your emall client e g Outlook Thunderbird Phone Corbano naadi Seed photos easly from Googe Mal wih Gogh s free photo organises Loam more You are cmrently using OMB 0 of your 7140M0 Lad scosi activty O mindes azo af tes P 217 3310010 Cates Googe Mal view etarndard taon chat ba
4. Allows you to see and try all the existing Page Sets that are included with Tobii Communicator 4 These can also be used as a starting point for making your own Create a new Page Set Automatically opens the Page Set Dialog from where you can create a new page set Once you have created and saved a page set it will appear in the Ready Made Pages section under My Page Sets Recent Page Set Easy access to recently opened Page Sets Page Set Central Lets you open the Page Set Central home page in an internet browser Share Page Sets with others over the internet http www pagesetcentral com Settings and Tools Setup Wizard Allows you to choose which Page Sets the user would like to use choose a start up page setup the user s input method e mail contacts phrases and other personal settings Settings Allows you to quickly access settings such as Sounds Add phrases Configure keyboard Configure e mail mobile phone Facebook system settings etc Import Export Import and Export user data to and from any device Licenses Licenses handling for Tobii Communicator 4 and the Tobii Sono Suite Go To User s Home Customized User s Home page Change user Allows you to change the currently active user Help amp Training Access to help and training information on the Tobii webpage on our YouTube channel the Help file and the PDF manual Exit Exit and close Tobii Communicator 4 5
5. Click 3 Select Recorded sound see 4 4 Select Record sound see 5 25 5 26 E Edit Button Wizard Sound on Click Change the button sound i V Revert to synthesized speech for missing sounds Browse Text to speak Speak text on button Speak this text Context overview page No recorded sound found Record new sound or synthesized speech will be played Miscellaneous Prevent user interaction while sound is playing ee LCE Test Sound C gt Go to My Recorded Sounds QO Next Finish Cancel Record and save the recorded sound Remember to name the sounds carefully if you are using the Edit Button Wizard to record the sound the Wizard will automatically name the file correctly Tobii Communicator 4 automatically searches for a recorded sound name that matches a button s text so name a sound Whistle rather than Sound 1 for example These are all added to the user s My Recorded Sounds folder which can be copied and managed in the same way as Windows folders Sound Libraries Tobii Communicator 4 can support multiple sound libraries for example you may have a collection of sound files from the Internet as well as your own recorded sounds To tell Tobii Communicator 4 where to find these sound libraries Select Tools Sound Libraries and New Then Browse to the location of your new sound library You
6. From the Desktop select the Tobii Eye Control Options icon then User Profiles Create a new profile such as Sara with Glasses You will need to select the new profile from the drop down list at the top of this window See 7 and select OK or Apply before it will become active and appear as an available profile in the Tobii CEye Settings Always ensure that the appropriate profile is selected before making adjustments to the settings for that profile Current User Profile Eye Tracking User Profiles Functionality to administrate user profiles Calibration Settings Interaction Create a new profile Profile name Windows Control Settings Bisai on poe eS foo System Information Delete a profile Profile to delete 123 Delete An eye tracking User Profile is not the same as a Tobi Communicator User It may be useful for one Tobi Communicator User to have several User Profiles to accommodate their changing eye tracking needs for example when he she wears glasses Also if a device is used by several people such as ina school or hospital each person should have a customized Tobii Communicator User containing personal page sets and one or more customized eye tracking User Profiles containing calibration dwell time etc When a new Tobii Communicator User is made an eye control profile is automatically created for that user and will appear in the profiles list in Eye Tracker Settings
7. Select Go to Page Set and Browse to the Page Set you would like to link to Select one of the ready made Page Sets or if you have made your own Page Sets these will usually be located in the My Page Sets folder Actions when opening or closing a Page You may want an action to occur every time a Page is opened or closed For example you might want to stop any sounds that may have been playing when a user leaves the current page 30 Right click on the page in the Page List to the left of the editing window select Page Actions and then either Page Open Actions or Page Close Actions In this example select Page Close Actions the Sound tab select Stop Playing and Add Each time this page is closed i e when a button links away from this page any sounds will stop playing Actions when opening or closing a Page Set As above you may want an action to occur when a new Page Set opens or closes For example you may want to clear any deleted messages each time a user closes a text messaging page set 1 Select File Page Set Actions and then either Page Open Actions or Page Close Actions 2 In this example select Page Close Actions the Mobile tab Clear Deleted Messages and Add 31 07 Button Action Smart Buttons amp Button Templates Knowing about different kinds of buttons and how to edit or make buttons will help you make the most of the power of Tobii Communicator 4 When you have made a new button
8. by using the Insert Button tool and Duplicate Objects _ icons which simply copies the first button you made Highlight all four buttons and click the Smart Button Types and Actions icon Select Change then the Home Page tab and click on Selected Page Set Item Click OK and then Save The buttons now have labels informing you of their button type In Run Mode Press F5 these buttons will automatically link to the user s selected Page Sets i E aan sees ie J J 2 seooo Eye Control Simple Text Music Player ABC 8x7 Simple Email Messaging _ Simple 7 Make the new page set the Home page for your user On the Welcome Page in Communicator select Setup Wizard gt Home Page Click Browse and find your new file Whenever the user selects Home in any page set the new Home page will be opened 41 10 Configure E mail and Tobii Communicator 4 a Tobii Communicator 4 works with most e mail services Q renee r including several free Internet based providers Each 9 a pensioni unan Aresia noyat provider will need to give you their unique settings s aan so contact them or search your e mail software for Sinua fer ooge ai About Google Mail New features instructions 208 Googe Google Mal er Organizations Tems Helo Gmail is a widely used free internet based e mail provider and the following instructions show how to configure Tobii Communicator 4 to receive and send
9. here See 2 46 Eye Control Smart Buttons amp Actions Occasionally it will be useful to create eye control buttons on a page of your own Just like you can create buttons containing pictures or actions to speak you can create buttons that provide useful eye control functionality You could create a button that starts a calibration or allows the user to see the Track Status box for example Tobii Eye Control Settings Additional eye tracker settings can be found within Tobi Communicator in Settings gt Input Method gt Tobii Eye Tracker gt Eye Tracker Settings See 3 or from the Tobii Eye Control Options icon on the desktop See 4 Tobit Eye Contro Adjusting Settings All of the eye control settings listed below are accessible by the eye control user within Communicator in Eye Tracker Settings These settings may also be adjusted get ies in Tobii Eye Control Options There are three eye control asa ARA SPATE ETO saci access methods dwell blink or switch See 5 Mouse click and touch screen Click Settings Works with Tobii eye tracker devices a Dwell allows the user to gaze for a defined period of time at a button in order to select that button In the Oe ees Eve Tracker Setings _ dwell setting you are able to choose that dwell time Scanning Switch Input Settings J Mouse dwell Dwell Settings 47 48 T
10. 24 06 Navigation amp Linking Pages 28 07 Button Action Smart Buttons amp Button Templates 32 08 Backing up Importing amp Exporting Pages 35 09 Making Your Own Home Page 38 10 Configure E mail and Tobii Communicator 4 42 11 Eye Control Settings 46 Getting Started Welcome to Tobii Communicator 4 Tobii Communicator 4 enables people with physical or communication disabilities to use a computer or communication device It can produce speech allow the user to write in text or symbols send messages or e mails and provide control of other computer programs It is also easy to create interactive games activities and much more 1 Installing Tobit Communicator 4 has 2 installation CDs Please install in the sequence described below Application CD After you have inserted the CD into your computer s CD drive you will see a window in yellow design on the screen offering installation of two components 1 Install Tobii Communicator 4 Press the button Tobii Communicator 4 to start the installation of the main Communicator program on the CD You must always install this component 2 Install SymbolStix Library Press the button SymbolStix to start the installation of the symbol library SymbolStix xn By installing this component you get access to more than 10 000 symbols designed by professional illustrators Additional resources Voices After you have inserted the CD into your comp
11. Getting Started with Essentials Tobii Communicator A Getting Started Tobit Communicator Getting Started with Essentials Applies from Tobii Communicator Version 4 6 Content subject to change without notice Please check Tobii web site www tobii com for updated versions of this manual Manual Version 2 0 09 201 1 All rights reserved Tobii Technology AB The information contained in this document is proprietary to Tobii Technology Any reproduction in part or whole without prior written authorization by Tobii Technology is prohibited Tobii_GettingStartedGuide_Communicator_V2_0_ 01092011 UKEng indd 2 Important Please back up all computer files occasionally including your Page Sets The My Page Sets folder located in My Documents should be copied to a separate computer or memory device for safekeeping This booklet contains limited information For more details please see the Tobii Communicator User s Manual A searchable Help function is available within the software Select Help gt Tobii Communicator User s Manual or Help for Tobii Communicator Getting Started Essentials 1 Installing 4 01 Editing Buttons in Run View amp Edit View 8 2 Starting Tobii Communicator 4 5 02 Setting Up For a User or Multiple Users 12 3 Activating Tobii Communicator 4 5 03 Making a New Page and Adding Buttons 15 4 Welcome Page 6 04 Message Window 20 5 Ready Made Page Sets 7 05 Speech Sound amp Recording
12. Ready Made Page Sets A Page Set is simply a collection of Pages that are linked together and saved as one file Tobii Communicator 4 comes with a variety of Ready Made Page Sets including text and symbol based communication pages on screen keyboards games music players and remote controls Return to Welcome Page 1 Click on the Tabs on the top of the page to see different types of Ready Made Page Sets Text or Symbol pages Keyboards Mail etc 2 Click on the page image to see or try a Page Set Explore some of the pages that are provided for you You can return to the Welcome Page by selecting the Exit button located on the page you have visited or by right clicking anywhere on a page and then selecting Back 01 Editing Buttons in Run View amp Edit View Run View This is the working or User s mode of the program where pages you have made or edited are ready for use When buttons are pressed in Run View their sounds actions and links will work To go to Run View press F5 NOT HERE Modifying a button in Run View Press F5 to go to Run View Right click on the button you want to modify and select Edit Button This opens the Edit Button Wizard which can change the text picture or symbol and sound on the button Click Next to move through the wizard f Edit Button Wizard S Edit Welcome to the Edit Button Wizard This wizard will Ever _ the te
13. a Import settings and data from a file to apply them to a user Remember to do this each time you make any modifications to a user s Page Sets This will save time and save the user s personal pages if they need to be reinstalled 1 To make a back up select the menu command File then Import Export Settings and Data which 2 Check Export selected settings and data Next opens a wizard to assist you and Standard Export A Standard Export is usually sufficient and will collect all of the user s page sets settings recorded sounds phrases contacts dictionaries and grammar settings 3 Next name the archive usually the user s name 4 Choosing where to save this back up is important We recommend you save it onto another computer an external USB memory device or a CD This will mean 35 it is safe and ready to import should you need to do so Exporting your Page Sets and Data To Export the user s pages and settings to use them on another computer or communication device follow steps 1 to 4 above Importing your Page Sets and Data 1 Select the menu command File then Import Export Settings and Data which opens a wizard to assist you 2 Check Import selected settings and data and browse to the location of the files you would like to import These may be on the CD or memory device you have used to store or transfer them with Select Full Import 36 Import and Export Settings and Data Wizard Welc
14. and tools are available in these menus Modifying a button in Edit View 1 To ensure you are in Edit View press Shift F5 Select the button you want to modify and then the Text Picture or Sound tool Here you can change the Button Text the symbol or picture and what the button speaks when pressed all in one place Remember to check which tool is selected when editing buttons To click on a button you will need the Select tool A or for entering text you may need the Insert Text tool 11 02 Setting Up For a User or Multiple Users A special Page Set called Setup Wizard helps you through the steps to prepare Tobii Communicator 4 for a user You can choose which pages to use and adjust the input settings such as whether the user will use a mouse switches eye control or an alternative input method If more than one user or therapist will be using Tobi Communicator 4 on a single computer each person should have their own user profile Setting up for a Single User From the File menu select Run Special Page Set and then Setup Wizard Alternatively from the Welcome Page select Setup Wizard There are five steps to work through indicated by the buttons along the bottom of the page 12 Select Step1 Check the white box next to each page set that the user would like to use including any you have made yourself All selected page sets will be indicated with a check mark
15. button you want to add a link to and select the Add Links tool or right click on the button and select Button Actions the Miscellaneous tab and then Go to This will open a new window where you can choose where to link to Selecting Go to Page will open a window showing all the pages in this Page Set for you to choose from T Paga Sek idii Vina Uret Goant Cormmanicater Remember that there are Button Templates created for some common links too see the list to the left of the editing window Linking Principles Placing all linking buttons consistently on every page helps users to learn where to expect navigation buttons You may want to place these out of the way if users are likely to select them accidentally or in easily accessible locations if users will want to navigate frequently Linking buttons can have any appearance you wish but it may be helpful to have an image or text that indicates the content of the next page This could also be achieved by colour coding for example a blue linking button may link to a page with a blue background etc 29 Linking to other Page Sets You can link to another Page Set rather than just another page within the same Page Set For example a user may have a home page with links to a communication page set a games page a remote control etc 1 As for any link click on the button you want to add a link to and select the Add Links oo ll
16. emplates for print use only Activity Templates for print use only Open Recently Used My Page Sets Ready Made Page Sets Browse for any Page Set Making New Buttons In the New Page Set Dialog the user can choose to create a grid or freehand page set for screen or print 15 1 To draw your own buttons Select the Insert Button 3 Click and drag these buttons to increase their size or ms swap positions tool only possible in Freehand pages in Grid pages the buttons occur indirectly when the row column count are specified and add buttons to your Remember that you can also simply copy a button from an page by dragging your mouse diagonally from top left existing page and paste it on your own to bottom right Click and drag to move re shape or a re size these Adding Pictures Symbols Text or Sound 2 To create a grid of buttons On a blank page select 1 Select Jour button using the Select tool and the Apply Grid tool Add or remove rows or columns then click on Insert Text using the adjoining icons Search for and insert Symbols Pictures 16 Edit Picture Tool Free Positioning of elements within a button Or access further sound message options Edit Picture Tool With the Edit Picture tool it is now possible to make changes to a Symbol Picture for example draw change colours rotate etc Edit Picture To
17. g the contents of the Message Window and much more 1 To create buttons that erase speak move the cursor within a message etc Create a new button right click on it and select Button Actions Select the Message Window tab There is a list of actions you can add to the button try these powerful options to see what they do Click on an action to see a description of what it does then select Add Emel Gares Gierew Noble HomePage Inkaed Mune Pinger Ptenees Sound Text Files Vasabio Wost Prediction What doss 23 05 Speech Sound amp Recording The sound functions in Tobii Communicator 4 can be used to generate speech using synthesized speech where the computer reads text aloud to provide auditory prompts and support to play your own recorded sounds which you can save into a library of your own to play sound and music libraries sound effects etc First check that the sound on your computer is working check Windows sound settings and that your speakers are switched on Sound Settings Select Settings Sound Settings to open the following dialogue box 24 Voice Choose voice Heather HO 22k USEnglish SAPI4 Ac w Settings Speed A 0 Try voice Enter text The quick brown fox jumped over the lazy d 1 Synthesized Speech Voices In the Sound Settings select the voice you want to use for syn
18. he button using your computers microphone by selecting the Record Sound button Edit Button Wizard N Sound on Click Change the button sound Recorded sound Sound file Text to speak Speak text on button Speak this text Miscellaneous Prevent user interaction while sound is playing Test Sound Record Sound 10 Changing Settings in Run View While in Run View you are able to change certain settings for Tobii Communicator 4 If you cannot see the menus File View Tools etc at the top of the screen press Esc To remove the menus again press F10 Edit View This is the design mode of the program and allows editing of existing buttons and pages or making new pages Buttons will not perform any actions or make any sounds etc when pressed You can change all settings from within this view To go to Edit View press Shift F5 Work area or editing window Where you design edit your pages Edit Tools Special tools that make page design easy add buttons links text images etc Page List A preview of all pages in the set Right click here for access to page settings Button Templates List of useful pre made button templates Button Appearance settings change the look of a button shape colour border etc Grid Tool Apply an automatic grid layout of buttons to the page Menu bar Settings
19. he list of Button Templates in Edit View Shift F5 1 To use a Button Template select your button ensuring Ly eh that the Select tool is enabled before clicking on your button 33 2 In the Button Templates list select the template you would like to apply for example Write Button Text Smart Button Type and Actions which sends text to a Message Window Many of these will add a label to your button to indicate the lt lt Prev button Next button gt gt selection you have made Smart Button Type None This is a regular button Actions Action Details Button text 7 C Use Save amp Go to Next 3 To adjust any available properties such as whether to send the text on the button or a different message to the Message Window double click on your button click on the action you have applied and select Properties If there are adjustable properties here this will open a further window with more options 34 08 Backing up Importing amp Exporting Import and Export Settings and Data Wizard Pa g es Welcome to the Settings and Data Import and Export Wizard Backi ng U p you r Page Sets a nd Data You can use this wizard to import or export specific categories of settings and data What do you want to do It is extremely important to back up any personalized Page Sets and user data contacts phrases settings etc any time on any machine Import selected settings and dat
20. i HTM earn ere 00006 Googe Terms Googe Home Launch Tobii Communicator 4 In Tobii Communicator 4 s menus select Settings and then E mail Settings Complete the Account Reception Delivery and Advanced tabs as indicated by the images below using your own name Gmail address and password E Mail Settings Account Reception Delivery Advanced User information Name User Name E mail Address vikingdemo goaglemail com Server information Incoming mail server POPS p malom Outgoing mail server SMTP smtp gmail com Log on information Username POP3 vikingdemo googlemail com Password POP3 rr 43 l n E Mail Settings E Mail Settings Account Reception Delivery Advanced Account Reception Delivery Advanced a ere te eas aoe Authorization Messages on server Server for outgoing e mail SMTP demands authorization v Leave a copy of the message on the server Use the same settings as server for incoming e mail Log in using Username Automatic download Password g Query incoming mail server for new messages every Notification C Inform about successful sending of messages Notification Inform about unsuccessful sending of messages C Play sound when new messages are downloaded Contacts o Add new recipients to My Contacts when user replies to a message Enter your
21. ip New users generally start around 1000ms 1 second or slightly greater With practice and experience in using dwell most people will want to reduce their dwell time so that they can access familiar content faster Switch allows the user to gaze at a button to initially choose it and press an external switch to confirm the selection of that button In the switch setting you can choose the parameters of the switch press speed Blink requires the individual to gaze at the desired button and blink to confirm selection of that button Inthe blink setting you are able to choose the minimum and maximum durations of eye closure that count towards the blink Feedback The feedback settings adjust the dot that the user sees when making selections Choose the feedback dot colour size and type in this menu Available feedback types are listed next to the corresponding types of eye control access switch blink dwell These settings can be found within Tobii Eye Control Options and are eye control accessible within Tobii Communicator See 6 Medium Dwell feedback type a Fa gt Clock 5 Switch amp blink feedback type QO y C Invisible Note For many people new to eye control it is easiest to start with larger buttons and fewer buttons or with a familiar page set layout We also recommend taking frequent breaks when first using eye control Creating a New User Profile
22. may want to name the library in a descriptive or useful way for future use for example My Audio Books Sound Libraries Commercial or external sound libraries Name Path Format My recorded sounds library Path C Documents and Settings lon My Documents S Communicator 4 Gu Browse Format WAV Use Standard Path Go to My recorded sounds Cancel Smart Buttons You can create buttons that allow the user to adjust the volume change the voice for example switching to a whispering voice in some situations as long as you have different voices installed on your computer or stop any sound file that is playing 1 Select the Smart Button Type and Actions tool select Add and select the Sound tab You can choose several options here by adding these to your button 27 06 Navigation amp Linking Pages lf there is more than one page in a Page Set and the user will need to move from one page to another you will need some buttons which can perform these links For example a button labelled Food may link to a page with all of the user s favourite foods Making a Linking Button 1 28 First create all the pages you want to link to from before you start adding links to buttons This is done in Edit View Shift F5 New pages can be added by right clicking on the page in the Page List to the left of the editing window and selecting New Page Select the
23. ol PNE BS oo eane Edit Picture Tool BY wo Bee PNE A on x agn Cancel Free Positioning With the Free positioning combined with the new Picture search it is now possible to add more Symbols Pictures into a button by selecting Add in Picture search More text elements can also be added with the Text tool Selection and content oa T E 4 Z Insert SA Z ave a 4 i 12 5 o gt B i oy o oy cs 30 7 7 Button Templates i 10 oy bi Pagel of 1 g Position points 5 5 Size points 190 290 Butto ee 17 Buttons The Basics Ae h Static Text and Static Pictures are buttons that are automatically non selectable These can be You can change the button s colour border width shape used for instructional or decorative purposes etc using the editing icons in Edit Mode Shift F5 Adding a new page to a Page Set To change the size of a button select the button and 1 Select Page from the menus at the top of the screen drag the border to the desired size then New Page To move buttons on a grid page drag the 2 Or right click on the existing page in the Page List button you want to move to Its new location It will automatically swap places with the button that was there On a n
24. ome to the Settings and Data Import and Export Wizard You can use this wizard to import or export specific categories of settings and data What do you want to do Export selected settings and data Settings and data will be saved out to a file so they later can be imported at any time on any machine You can now decide which user to apply these Page Sets and settings to either an existing user or a new user If necessary you can later change users by selecting Settings Users then Change User from the menus Press F10 if these are not visible Importing Files Made in Other Software You can import and use boards that you have made in some other software such as SD Pro or Boardmaker For SD Pro for example 1 From the menus select File and Import SD Pro files which will open a wizard to assist you Import Boardmaker SD Pro 5 files Welcome to the Boardmaker and Speaking Dynamically Pro import wizard This wizard will guide you through the process of importing files created in Boardmaker or Speaking Dynamically Pro into VS Communicator Important There are a handful of features within BoardMaker Speaking Dynamically Pro that are not supported by Y5 Communicator A very small portion of imported page sets may therefore not work as expected All BoardMaker Speaking Dynamically Pro files remain exactly the same as before the import process Click Next to continue i Cancel 2 Browse to
25. on grid page you may move buttons freely but they will not automatically swap places and select New Page Pages may also be duplicated or deleted here You can make buttons of ANY shape using the Polygon tool S Select the tool and click each point of the shape you would like to make t may be useful to have hidden buttons for hiding a button rather than deleting it or non selectable buttons for making visible buttons inaccessible Non selectable buttons are also excluded from scan groups Right click on a button and select Button then either Hidden or Non selectable 18 Saving your Page Sets Select File then Save If this is a new page set you will be asked to name the set You should always save it in the correct user s My Page Sets folder By default the user name is Guest unless you have added more users Save in My Page Sets gt My Recent Documents 3 Desktop 6 My Documents My Recent YS Communicator 4 Documents Users O Guest E co MEET Desktop W My Computer amp Local Disk C D Audio CD D GQ Shared Documents O My Documents My Documents as My Network Places O Viking 43 My Computer J File name Color Sample o v D A My Network Save astype Page Set files cdd 19 04 Message Window The user can combine several symbols or words into sentences in a Message Window The Message Window in Tobit Communicator 4 can contain either te
26. ow Select all the buttons containing text or symbols that you want to send to the Message Window It is most efficient to select multiple buttons at one time using ordinary Windows mouse actions and keyboard shortcuts 1 In the Button Templates tab under the Write section there are two ready made button templates Select Write Button Text To test whether they are working press F5 for Run View and click on a button To return to Edit View press Shift F5 21 Sending a different message to the Message Secnon ard coment T ce i ae Window Ze It is possible for the Message Window to write or say something other than what is visible written on the button KARR You may even choose not to have any text written on the button 4 1 To change the text that is sent to the Message Window Select the button whose message you want to change Select the Smart Button Type and Actions tool and select Properties to open the Write button action dialog Here you will be able to write the alternative text you wish to send to the Message Window l i 2 To change what is said Select the button and Beaz use the Sound tool This changes what is said upon LEXA e activating the button To change what is said by the message window Select the button go into the properties of the Write action and choose the appropriate option in the section When reading content 22 Editin
27. own name Gmail address and password Decide how frequently to remove old messages from the server 44 Note E Mail Settings Account Reception Delivery Advanced Many providers offer information about configuring e mails Authorization Incoming mail server POP3 95 for Outlook Express These instructions are similar to those Tne er ees ey re eee required for Tobit Communicator 4 and looking for advice Outgoing mail server SMTP 465 h t fi il f O tl k E ill This server demands an encrypted connection SSL on now to con igure your e mallS tor utioo Xpress WI usually provide the necessary information Logging od ear nee lar Also no matter which provider you use they will usually Attachments provide information on the necessary POP3 and SMTP C Allow opening of attachments details Simply enter these into Tobii Communicator 4 s E mail Configuration settings page Display warning dialog each time Folders Test the integrity of the folders and repair any errors encountered Configure exactly as indicated by the image 45 11 Eye Control Settings Tobii Eye Tracker Settings If you are running Tobii Communicator on a device with a Tobii Eye Tracker module an extra button will be visible on the Settings page Input tab Eye Tracker Settings See 1 Basic settings for a user profile such as the Dwell Time the time required to select Click Type switch dwell or blink etc are available to adjust
28. re the property of their respective owners
29. ter the name of the new user You may wish to always start Tobii Communicator 4 with a particular user profile the user s settings rather than the assistant s for example To set the Start up user select Settings then Users and Change Start up user You can also start Tobii Communicator 4 on a page which shows all the user profiles on that computer and allows 14 the user to select their own Select Settings then Users Next select Change Start up User and check the option Allow me to select user on start up Tobit Communicator 4 will now start on a page similar to this 03 Making a New Page and Adding Buttons Creating a New Page Set From the Welcome Page select Create new Page Set to open the New Page Set Dialog Or ensure you can see the windows menus press Esc in Run View or are in Edit View press Shift F5 and select File then New to open the New Page Set Dialog New Page Set Dialog G pi D New Page Set arma Grid Page for Screen Device Templates Activity Templates Open Recently Used My Page Sets Ready Made Page Sets Grid Page for Sateen Freehand Page for Screen Browse Grid Page for Paper Freehand Page for Paper Use this page set type if you intend to use this on a screen Rows 2 a Columns a Create Blank Page Set for Screen or for Paper Device T
30. the location of the SD Pro files on your computer and select Next to proceed with the wizard K i Each individual page will appear as a thumbnail image in the users My Page Sets folder Select the front starting page from these and use your boards as usual 37 Essentials _ 09 Making Your Own Home Page A Home Page is the main page for a user much like the desktop on your own computer The Home Page can simply be one of the user s selected Page Sets perhaps their most frequently used Page or it can be a main page containing links to all of the Page Sets the user wants to access Several ready made Home Pages are provided and can be personalized or you can design your own Use or modify an existing page 1 From the Welcome Page select Setup Wizard Click on Step 1 and choose which Page Sets the user requires 2 Click Step 2 Select a Home Page by clicking on the image of the page Then select Step 5 and Go to Home Page 38 3 The Home Page will open in Run View You can use this page as it Is or use it as the basic model for your own 4 To make changes to the Home Page press Shift F5 to go to Edit View Resize or move buttons change the background of the page remove or add buttons and take care not to delete a button you may want In the example below buttons have been deleted to simplify the page The scrolling buttons have been made larger too Click and drag a b
31. thesized speech 2 Audible Cues For any user that has visual difficulties or who may benefit from hearing a prompt of the button contents this feature can be very helpful For people who use scanning Tobii Communicator 4 can read the name of the scan group as the scan advances See the Audible Cue tab under Sound Settings for the many settings available here 3 Read as you Type You can control whether each letter word or sentence Is read aloud as it is typed into a Message Window This can be very helpful for people who need additional support while writing Button Sounds To change which sound is made when a button is pressed and to specify the details of any auditory cues provided by a button 1 Select the Button Sound tool and check the option you would like 2 By default Tobii Communicator 4 will speak exactly what is written on the button as long as the option Synthesized Speech is selected 3 If you want the button to say something other than what is written on the button Using Synthesized Speech Select the option Speak this text This can also be done from the Sound tool Using Recorded Sounds See Below Recording Sounds Many laptops have built in microphones but the quality of recordings is often better from an external microphone 1 In Run View Right click the button to change and select Edit Button to start the Edit Button Wizard 2 Select Next unit Sound on
32. this Essentials section will explain how to make it DO things Button Actions When you want a button to do anything such as write or Say a message jump to another page launch another program or much more this is usually performed by adding an action to the button 1 Right click on your button and select Button Actions which opens a window with all the available button actions Take time to look at the different tabs and some of the actions a button could perform 2 For example a button could decrease the volume of the computer Select the Music Player tab click on Volume Note the explanation of the action on the 32 right Select Add This opens a window where you can decide how much to increase or decrease the volume HotList Calculator Calendar Chat Syst p_ E mail Games Grammar Mobile HomePage Infrared iscelk em Deskto Keyboard l Message Window Miscellaneous Music Player Phrases Sound TextFiles Variable Word Prediction Available actions What it does Music Player Music Player Control Volume Playlist Play Item Clear Playlist Scroll Playlist Music Library A Control the volume Show all available actions Note that you can add several actions to one button and control the order in which they occur by using the up and down arrows to the right of the Added Actions window Smart Buttons Smart Buttons are those with addi
33. tional capability pre programmed for you For example if making a Match game you can create a button that already knows how to check whether two matching buttons were selected consecutively This is done by using the pre made Smart Buttons one of which is a Match Item button 1 Right click on a button and select Smart Button Type or select your button and then select the Smart Button Types and Actions tool then select Change 2 Select the Games tab and then Match Item Your button is now a Smart Button it contains a lot of information but is very simple for you to make 3 Take time to look at the different tabs and some of the Smart Buttons you could create Smart Button Types Message Window Music Player Phrases System Text Files Word Prediction Calculator Calendar Chat Desktop E mail Games Mobile Home Page Infrared Keyboard e Games Smart Button Types What it does Match Item Represents one card in the match game Fiver Fiver Item Riven Status Editable properties siz oO o No properties to change Jigz Square Item Jigz Status Button TicTacToe Default action Board Item Status Button Add default action Name Select Match Item Description Selects a Match button during the game Show all available button types Button Templates Some of the most frequently used Button Actions and Smart Buttons have been pre made for you and are available in t
34. uter s CD drive you will see a yellow window with an option to install another component 3 Install Acapela voices acapela Press the button for the selected voice to start the installation of the Acapela synthesized voices By installing this component Communicator will to be able to speak text with synthetic speech 2 Starting Tobii Communicator 4 Installing this software automatically places an icon on your Windows desktop Double click the icon to start the program 3 Activating Tobii Communicator 4 When Communicator 4 starts you will be prompted to activate Tobii Communicator 4 Start the Licenses Manager next select Activate and follow the on screen instructions to complete the simple activation process or use the Evaluation Mode temporarily Each serial number serves up to three computers e g the user s communication device the therapist s laptop and an assistant or teacher s computer Tobii Communicator 4 Version 4 5 0051 Name Your serial number can be found on the CD box To move the licence to a new computer first deactivate the current license After successful installation you are advised to ensure that your software is up to date Select Help gt Check for Updates and perform this check regularly Getting Started 4 Welcome Page Tobii Communicator 4 will open on the Welcome Page Page Sets View Ready Mades
35. utton to move or re size it 6 Save your modified Home Page in the user s My Page Sets folder Your Home Page will now be available to choose when using the Setup Wizard 39 Essentials Design and Make your Own Home Page 1 40 Ensure you have selected which Page Sets the user will require To do so on the Welcome Page select Setup Wizard and the tab 1 View and Select Page Sets Check the boxes next to the required pages From the Welcome Page select Create new Page Set which opens the New Page Set Dialog Under Create select Blank Page Set gt Freehand Page for Screen This will open a blank page Assuming the user accesses four different Page Sets we could for example personalize the background image create a label for the user s new Home Page and add buttons that take the user to their four Page Sets Right click on the page in the Page List select Page Properties and the Background tab Change the colour or browse to a personal photo here for example 5 To add a Static label one that will not be selectable by the user saying Sam s Home Page click the Insert Static Text icon and draw a button on your page Click on the Insert Text icon L to write in the button You can edit the font colour size of text etc Finally draw the buttons you will need for the four Page Sets
36. xt picture and sound u For other changes position color shape etc you need to use the Edit View Fe want to change several buttons at once an do this easier in the Edit View Click Next to continue E Skip this page next time c eo ee 1 Button Text is what is written on the button This need not be the same as what the button speaks when pressed For example a button containing a picture of a horse may be labelled Riding Lessons When pressed the button could say Tom is going to his riding lesson today om is going to his riding lesson today Button Picture searches for a symbol or picture from the Picture Libraries that have been added to Tobit Communicator 4 or allows browsing for images located elsewhere on the computer Try various words when searching for pictures and symbols The most suitable picture might be labelled something different than the Button Text E_E Stet ape forthe buton K 3 Sound on Click allows you to change what the button speaks when pressed It can produce synthesized speech saying either the Button Text or an alternative message When using recorded sounds Tobii Communicator 4 matches the Text to speak If no matching sound is found Tobii Communicator 4 can revert to synthesized speech for that button You can also record a sound directly to t
37. xt or symbol messages or both There are two ways to create a Message Window by using the Page Properties or by creating a Message Window button Using the Page Properties 1 Open the page on which you would like to add a Message Window and select Page then Page Properties Select the Content tab and check the box next to Show Message Window 20 You will notice that there are other useful settings on this tab including the Message Window position either top or bottom of page size or actions of the Message Window the size of symbols or pictures in the Message Window and whether these settings should apply to every page in the set Creating a Message Window Button ie Open the page on which you would like to add a Message Window and insert a button using the Insert Button tool 4 It can be whichever size shape and position you choose baai 2 In the Button Templates tab under the Message Window section you will see that there are ready made button templates Click on your button and then select the option you would like from the templates list either a Text and Symbol Message Window or Text only 3 Your button will automatically receive a label and a little cog in the upper left corner to show you that it is now a Message Window Making it work Once you have created a Message Window make sure that the buttons on your page know how to talk to the Message Wind
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