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User Manual of Lotus Notes R8

1. All Docume dy Junk 1 2007 02 31 Ph C Only in these views or folders 1 2007 09 33 Ah 1 Folders and Views t Trash n E Inbox CH Chat Histo gri Views E Folders E Archive m Tools 1 2007 10 32 Abl 1 2007 02 13 PM Bl 22007 09 28 Atl 22007 10 12 AM 3 2 2007 10 40 Atl 22007 02 38 PM E 2 2007 05 32 PM Reduce the size of documents in this application Remave attachments leave summan F rs D 5 34PM You can enable schedule archive D April Chan Inbox TEM Lotus Notes File Edib View as ee Creabe Ach EL IST ET E Basics SMENA FETERE I CNEOUIE af Coy ini View All _ View Unread Schedule 12 00 PM v Size SI Sebe Oe 3 Inbox 154 Dn these days Sunday 1 2007 08 15 4M is 21 Drafts Monday ae Tuesday 1 2007 10 58 AM 2 7 Sent Wednesday ui Follow Up Triorsday 1 2007 02 31 PM A y AllDocume id z aturcda H Junk 1 2007 08 33 AM 1 E m Trash oars 1 2007 10 32 AM MH Chat Histo f Any location visu rS d gn Views C Specific location i a ig Folders M Chan 2 2007 08 28 AM E E ES Archive Eins B d i Tools Eje 2 2007 10 12 AM 5 ewe 202007 10 40 AM s 2 2007 02 38PM t SSRN 2nnti LIS emen aA a EE EE x5 April Chan Ca Jj F start 3 f dominoeOz lotus Lotus IE April Chan Inbox I O ssePM cuti P 22 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8
2. Running an archive gt To perform archive click Action gt Archive gt Archive Now it will based on the archive criteria to archive the mails that match Or you can select any mails that you want to archive and click Action gt Archive gt Archive Selected Documents Dii Kevin Ling Inbox IBM Latus Mates E m x File Edit View Create Actions Tools Help je 20 gt EL Arenie Me X Domino Web Access F Archive Selected Documents Workspace zx Edit Create Criteria e i Open Log ERIS Settings yto All bel Forward E vi View Jj View Unrea amp Mail EL toAl v E Fomward v fe viViewAII _ View Unread t forAndrew ione Reply 18 Reply ta all t Sender Subject Date Size m te Inbox Forward The Code Project CodeProject Daily News ASP NET 0878 2008 12 58 Ph a 2f Drait Folder d gets no respect Pens Follow Up The Code Project CodeProject Newsletter 18 Aug 081 3 2008 10 21 Abd 2 i Sent Move to Trash 2008 ie Chat d J gt Follow is The Code Project CodeProject Daily News Windows 08 19 2008 01 31 PM E r5 to be mi All Doct een B EEr e minor release hie Junk Wevwlinre d Digital China 30 Incentive Programs for IBM gari 92008 08 58 Phd EAT Views al POWERS amp LTO4 Tape Up to Trash w iew 2 000 rebate unit Ek SH ChatHis Folder Options d The Cade Project CodeProject Daily News Microsoft 08 20 2008 12 4
3. 5 nam chan Re AD group policy 11 20 2007 09 26AM 225K ke Junk EJ Christy Mg Staff Phone List updated an 11 20 2007 06 02 PM ar Pe iy Trash 2007 11 20 CF Chat History j Kevin Ling CCG DOC unfinished 11 20 2007 07 42PM 29M gt gri Views iE Jane Lau Fw Product Plug 11 21 2007 10 51 Aba 4BK Q F gg Folders e Peter Chan Fw CADDDDDODIODNN0 11 21 2007 11 21AM 10K pid 5j Customers jE Jackie Chow Fw E mail server problem 11 22 2007 04 30 PM a i Security Alerts a S M Chung RE Fw E mail server problem 11 22 2007 05 18PM 15K Eg Vendor j whl Warning an MFGSERVER 11 22 2007 10 31 PM Ke gt 85 Archive e Wilson Wan RE exchange 11 22 2007 11 37 PM 3 0M O ue Tools whl Error on MFGSERVER 11 23 2007 12 27AM 3KO gt Follow Up z T an doaminos02 lotus Preview ai I ia Start e is E April Chan Inbox I lt gt uf April Chan Inbox View Unread IGM Lotus Notes File Edit Help l 280 4 ma 2 View Create Actions Tools Workspace E April Chan Inbox View Unread X LA New Message X amp Mail L a for April Chan nam chan Re AD group policy CCG DOC unfinished P3 Inbox 136 21 Dratts Sent gt Follow Up t All Documents be Junk m Trash GH Chat History Ta Views B gr Folders fs Customers 2 ae Security Alerts iue Vendor BL Archive Tools EJ Kevin Ling Jackie Chow Fw E mail server problem Wi h
4. View Creat s In the Enter a Follow Up action field type an action B Specify a follow up date and optionally a follow up time Select Set an alarm on this message and then type a number select Day s Hour s or Minute s and select Before or After to set the amount of time before or after the follow up date or time to trigger the alarm D Ifyou set an alarm select Play sound and select a sound to play to play a sound when the alarm goes off Click the speaker icon to test the selected sound E Ifyou set an alarm select Send e mail notification with subject to send an e mail when the alarm goes off and then type the addresses of those you want to receive the notification in the Recipients field Click the address book icon to select names from a directory F Click OK lalz Flag for Follow Up xi S Flagged document s will also appear in the Follow Up view 1 Document will be flagged for Follow Up Importance of apie Follow Up action dun Tad Ava C Urgent priority qe Normal priarite E Siz Low priority PD071241PM El Optional Follow Up Settings POOF 02 17 PM Enter a Follow Wp action POO 03 08 Phd Penn 06 03 Ph POOF 11 15 Pb POO 06 02 PM In order to set an alarm vou must enter a Follow Up date and time bao 742 PM POO 10 51 AM Alarm will ga off 15 Minute s Before EDO Vise cA PDO 04 30 PM When alarm goes off Iv Displawalamimesssge box 2007 05 15 PM Play sound i POOF 10 31
5. Access amp Delegation 4 Basics Letterhead Signature Follow Lp Attention Indicators Mail Follow Up These settings are the defaults that apply when vau flag a message far follow up using the Quick Flag command You can change the settings for a particular message by choosing Actions Follow Up Add or Edit Flag Priori Urgent Normal Low Follow Up Date and Time Iw Setfollow up date E fist from date flagged Iw Set follow up time 09 00 4M E W Set alarm to go off Minute s Betore follow up date and time When alarm goes off W Display alarm message box Play sound g start 9 00 april Chan Inbox 1 12 25PM You can set the background and text colors for calendar entry types to do items i unprocessed meeting notices and cancelled meetings vii April Preferences 2 xi x hail Calendar amp To Oo Access amp Delegation gt l IE Display Scheduling Alarms Autoprocessing Colors Rooms amp Resources 23 7 Calendar Colors Br ED Calendar Entry Colors a Type Background Meetings Appointments rU Reminders All day events Anniversaries To do items Mew unprocessed meetings Cancellations Restore Detault Colors 5 Ej Ol E E E E D li E Jj m E al O Z neee tis start 2e i April Chan Inbox L 12 29 PM p sui P 35 of 40 Trans Globa
6. Responses 1 Reg KL Tracking response information for B Tracking Response BDOMINO amp 02 LOTUS 10 11 2008 9 54 15 PH Message to admin lotuslibm Status unknown BEEESE oH A Start is i Tracking Request pm P 16 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 12 Finding a mail message lt gt To search by sender lt gt lt gt lt gt gt gt gt In the mail navigation pane click All Documents or click a view or folder that you know the message is in Click the Sender column heading to sort messages alphabetically by sender Start typing the name of the sender to open the Starts with dialog box You can type some or all of the sender s name Click Search Notes selects the first message sent to you by the sender whose name starts with the characters you typed To search for words in the subjects of messages gt In the mail navigation pane click All Documents or click a view or folder that you know the message is in Click any message title to shift focus to the view or folder Choose Edit gt Find Replace Type the word or words to find and click Find Next Each time you click Find Next the next message in the view or folder whose subject contains the word or words is highlighted To search for words in the full text of messages gt gt gt gt gt In the mail navigation pane click All Documents or click
7. ID E Notes D M ID File expiration date 10 11 2010 f Mail To change your password click here Change Password f pou think someone knows your Notes password click here Compromised Password Bontlet administrator set Domino web Internet password ta match Notes password Don t prompt for a password from other Notes based programs reduces security begin to Hotes deri aur operating system login Log out and lock Notes display if you haven t used Notes for d Start amp E E April Chan Inbox I E 9 12 41 PM fp april Chan Inbos TEM Lotus Notes lj X File Edib Viel Create Actions Toole Help l2 20 5ngSaeg ld Workspace E April Chan Inbox X mee Security read Security Aue User name April Chan china lotus Password To change your password click here Change Password IF you think someone knows your Notes password click here Eompromised Password Dor t let administrator set Domino web Internet password ta match Notes password Don t prompt for a password from other Notes based programs reduces security Login to Hotes deri your operating system login TN E Log out and lock Notes display if you haven t used Notes for 15 minutes Eny ION MrT 1 lPempmghrpasmod ee 4 Bnine a ear W start S 2 wo april Chan Inbox 1 jy 1241 pm gem P 39 of 40 Trans Global Logistics User Manual of Lotus Notes Cl
8. Notes is not running When Notes Minder is active it displays an icon in your Windows taskbar lt Preview pane The preview pane displays a preview of a selected message or calendar entry You can also hide the preview pane lt Home Page The home page previously called the Welcome page is the first item that appears if you do not have a view set to open when you first launch Lotus Notes The default home page gives you a central location from which to access your Mail Calendar Contacts To Do list and Personal Journal lt Switcher menu P 5 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 You access the switcher menu using the arrow located at the top of your navigator Use this menu to switch to another application for example to switch from Mail to To Do lt Workspace The workspace the legacy user interface for Lotus Notes displays pages containing application icons The workspace is available and accessible through a folder on the Bookmark bar 3 Create anew message lt Open your mail lt Above the message list click New Message april Chan Inbox IBM Lotus Notes E E 5 x File Edit View Create Actions Tools Help lge 9O m9 E Workspace L April Chan Inbox X EA Mail Mew Message Reply El Reply to Al Leh Forward ime v View All _ View Unread for April Chan sender Subject Date i Bize 5s ala v BE Ey Inbox 145 J Toby Chan A
9. Use permanent pen to add comments in a color that stands out from the original message Use the highlighter to hightext in the original message for emphasis lt Optional Do either of the following lt gt To attach one or more files click the paper clip icon above the message lt To specify delivery options such as delivery priority or automatic spell check click Delivery Options above the message lt Click Send to send the message click Send and File to send the message and save it in a folder or click Save as Draft to save a copy of the message in your Drafts view without sending it Reply with History Only Dii New Message IBM Lotus Notes i COE E x File Edit View Create Actions Text Tools Help TOGE H EX Detauk Sans Serif ji b 2 ZARETE tA Cele Workspace L amp April Chan Inbox XX Ley Mew Message X e Send Send and File Save as Draft amp Reply to All Delivery Options gt e Display bore c o a __ NN Christy Ng Dear all Could you pls help to burn the following CD 11 13 2007 03 22 04 PR Fram Christy MgiP4SL To Ken WorngMSlLitmacroa comhk Kevin LingMSL macro com bk Mic MakhSL macra com hk Jackie ChowhMMSL macro com hk Ce Catherine LawihMSL macroa com hk Date 11 7 3 2007 03 22 PM Subject MIPIDET4 Alberta Electronic Co Ltd Pls burn CD thx Dear all Could you pls help to burn the following CD 1 Vista Chinese recovery CD x1 Fo
10. any folders it is in To move or add mail to a folder gt Select one or more messages gt Click the folder icon above the message list and then click Move to Folder Optional To create a new folder to use click Create New Folder type a folder name select a folder location and then click OK Dooneofthe following A Select a target folder and click Add to keep the selected messages in the current folder or view and add the selected messages to the target folder B Select a target folder and click Move to remove the selected messages from the current folder and put the selected messages in the target folder 11 Deleting removing or tracking messages from the Sent view lt gt lt gt The Sent view of your mail application displays all messages you have sent by date and name of first recipient In the Sent view you can either delete a message from all folders and views in your mail application or remove it from the Sent view only You can also track sent messages to learn what servers they move through To delete or remove messages gt Inthe mail navigation pane click Sent gt Select one or more messages gt Above the message list click the trash can icon gt Do one of the following P 14 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 A To delete the messages from all folders and views in your mail application click Delete The messages are placed in the Tr
11. documents to archive You can archive documents in these ways gt Based on their activity date last modified expiration setting or creation date and their folder or view in the application Basedon those selected individually by the user In this case the date criteria is no longer required and is not an option This setting applies only to documents that you manually select in a mailbox view Setcleanup options for your mailbox file by doing one of the following A To archive documents in a separate archive and remove them P 19 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 from the current mailbox select Copy old documents into my application specified here then clean up this application then click the folder icon to specify the file name and path of the archive mailbox To delete documents instead of archiving them select Just clean up this application without archiving Open mailbox gt Actions gt Archive gt Setting Dii Kevin Ling Inbox IBM Lotus Mates File Edit View Create Actions Tools Help e g rimis m E Inbox a 2f Dratts icf Sent MI E Follow C Al Daci be Junk m Trash GE Chat Hi E gri Views B Folders g E el EE Domino Web Access Edit New Message Reply Reply to All Forward Folder Follow Up Mowe to Trash Chat More Refresh View Unread wf View AJ Folder Optians on mailsere
12. hide the preview pane click Preview in the bar again Thenexttime you open your mail Notes remembers whether you left the preview pane displayed or hidden P 7 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 april Chan Inbox IBM Lotus Notes B amp x File Edit View Create Actions Tools Help Isr 9 O ma9Ug Workspace E April Chan Inbox X Mew Message Reply El Reply to All xe Forward M v View All _ View Unread Ch for April Chan 18 sender Subject e Date y Bize i ala v E e Inbox 145 Kevin Ling CCG DOC unfinished 11 20 2007 07 42 Ph4 29M Po 4 2f Drafts E Jane Lau Fw Product Plus 11 21 2007 10 57 AM 46K Q amp J Sent j Peter Chan Pw CADDDIDIDDIDN0000 11 21 2007 11 21 AM 10K z 2 gt Follow lp jA Jackie Chow Fw E mail server problem 11 22 2007 04 30 Pe 1 0h4 P o E All Documents S M Chung RE Fw E mail server problem 11 22 2007 05 18 PM B Cy Junk whl Warning on MFGSERVER 11 22 2007 10 31 PM 3K gi E Trash Timi z Preview wr Eh 43 Chat History pm A EZ Ta Views w RE Fw E mail server problem Gg Folders y 5M Chung to kevinlingt amp macra cam hk 11 22 2007 05 18 Pra Fa D Customers Show Details pem 5j Security Alerts History This message has been replied to wo SS Vendnr oo BL Archive Eevin lt Tools D We have nt change it But I found it is Synchronadministrato
13. 00000 00000000 11 21 2007 11 21 M 10K B nam chan E WHI wl I 5 M Chung RE RE Fw E mail server problem 11 22 2007 05 18 PM d aby E Jackie Chow Faw E mail server problem 11 23 2007 04 30 Phd 1 0M IL pa ay a Pel Warning an MFGSERVER 11 23 2007 10 31 Pe 3K ge i E Wilson Wan RE exchange 11 22 2007 11 37 PM 3 0M O 4 k Preview a on darninasnzilatus M BRRN FECE Bist 3 Dari chon Ma poca PEXUIT 16 Using message recall You can retract a message that you have already sent and saved in the Sent view This is useful if you sent a message in error or if you want to edit the content of a sent message and resend it In your mail open the Sent view Select the message Above the message list click Recall Message If this button does not display your Domino administrator has disabled this feature If the message was sent to more than one recipient select the recipients to recall the message from Optional To recall the message from a recipient even if the recipient has already opened or previewed it select Recall the message even if it has been read Optional To suppress recall status reports clear Send me a recall status report for each recipient Recall status reports confirm whether a message is recalled successfully or not Click OK Trans Global Logistics User Manual of Lotus Notes Client R8 april Chan Sent IBM Lotus Notes E laj x File Edit View Cr
14. 1 2007 08 33 4h 1 3 j All Documents breakdown y Junk amp m Trash E Chat History gni Views B Folders ES Archive lt Tools W 4 Local Preview a A Start fU dominosozylotus Lotus IE April Chan Archive Kq WB 5 42PM E capis P 24 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 15 Using follow up You can mark a mail message with a flag icon to indicate that the message requires follow up action Flagging messages places them in the Follow Up view and in the Follow Up miniview which you can keep open in the mail navigation pane so that you can maintain an awareness of those messages lt To flag messages for follow up with a quick flag If you add a quick flag to a message the default follow up preferences are applied gt Select one or more messages in a folder or view other than Trash or Junk Clickthe flag icon above the message list Dii April Chan All Documents IGM Lotus Notes iej x File Edit View Create Actions Tools Help Be 90O E3909 Workspace E April Chan All Documents x amp Mail for April Chan e al m e Inbox 136 E Toby Chan Aru 197338500 111 9f2007 12 41 PM 2f Dratts E amp Sent nam chan AD group policy 118 2007 02 17 PM rU gt Follaw Up a Re n p 118 2007 03 08 Ph y Al Decuria j e s Email Delivery Mizuna 117 92007 06 03 Ph o J
15. 4 Kwok Hang BJ 08 02 2007 09 28 AM be Junk TCE 8 m Trash E Grandis Chan Fw Man Stock PO Documentation 08 2 2007 10 12 4M di oF Chat History E Jordy Pang Fw Reili Fw user at Hotel Jen gsm ar2007 10 40 Abd i Ta Views Jacky ha error fram Edward wong and co gsm ar2007 02 38 Ph 17 E SS Folders E Toby Chan Fw 001 Group Sense Quotation gsm ar2z007 05 32 Ph request for adding HDD to Domain i 3 Archive Contraller E Defautforles y a nam chan Pending BackupExec problem 08 03 2007 10 56AM 1 ge Tools wings Leung Fw Email System Upgrade Meeting 08 03 2007 12 50PM 1 is Jackie Chow Mashregbank request Please helpl 08 04 2007 06 14 PM 1 hi F TEE Toby Chan Meeting on Tue 10am TMA panegor 11 42 AM Follow Up x d on dominas lotus Preview a A start fU dominosozylotus Lotus lE April Chan Inbox I O 5 41PM lt The archived mailbox ur April Chan Archive Inbox IBM Lotus Notes File Edit View Create Actions Tools Help l5 9 BAQSaa E Workspace A April Chan Archive Inbox X Mew Message Reply 2 Reply to All ves Forward bd vi View All _ View Unread Iv sender Subject B Date 32 Bize d Cr e Inbox 3 RE Reboot server automatically at 7731 2007 10 58 4h 230k 21 Drafts mid night EJ Sent E Toby Chan ee Server OFFS 1 2007 02 31 PM Bk vstems Limited Ww P Follow Up Ken Wong Fw HEKLMS1 and HKKLMS8S D8 D
16. 5 18 Ph 15k Q P A Kevin Linc Toe scl amp whl Warning on MFGSERVER 11 22 2007 10 31 PM SK we pi E nam chan He ea wilson wan RE exchange 11 22 2007 11 37 PM 3 04 O 1 Whi wi 5M Chung RE whl Error on MFGSERVER 11 23 2007 12 27 4M 3K Q z i April Chan Message Tracking 5test 10 11 2008 09 53 Ph TE April Chan Message Tracking gt test 10 71 2008 09 53 Ph 1K 4 k on daminas 2 Jatus Preview am k A start Be E April Chan Inbox L E Qu 12 32PM 20 Change your password To change your Notes password E es P 37 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Click File gt Security gt User Security Click Security Basics and then click Change Password under Your Login and Password Settings In the Change Password dialog box enter a new password in the Enter new password field and then enter it again in the Re enter new password field Optional If you are not required to set a password for your User ID you are able to click No Password and Lotus Notes sets your User ID to not prompt for a password Click OK m April Chan Inbox IBM Latus Mates Z E x File Edit View Create Actions Tools Help Close Chr X AutoSave k Application b El Reply to Al Leh Forward z m e Mare H vi View All _ View Unread DES Mese Gender Subject a Date 3 Bize ES ala v Locations k Instant Messaging p Gideon So of Email Delivery Mizuno 11
17. 79 2007 06 03 PM 10K amp al Smartweb Import Lid Page Setup nam chan Re AD group policy 11720 2007 09 26 AM 225K ee Prink Preview aod Print Ctrl F Preferences k F danel An Fw Product Plus 11 27 2007 10 51 Aba 4BK Q F Properties Alt Enter Security User Security Lock Display ChrI F5 Close All Open Window Tabs Switch ID E mail server problem 11 22 2007 04 30PM 10M amp 5 Window Stak cmm iN e SM Chung RE Fw E mail server problem 11 22 2007 05 18PM 15K amp F Exit f whl warning on MFGSERVER 11 22 2007 10 31 PM IK Q9 li Is E nam chan He f wilson Wan RE exchange 1122 2007 11 37 PM 30W O 2 WHI Ww 7 F SM Chung RE i wMI Error on MEGSERVER 11 23 2007 12 27 AM IK e April Chan Message Tracking 5test 1051 2008 08 53 Ph TE i April Chan Message Tracking gt test 105 1 2008 09 53 Ph 1K 4 kK 4 an daminasl z latus Preview a k A start ES is aia April Chan Inbox I E E 12 41 PM E Fabii P 38 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 April Chan Inhex TEM Lotus Notes i x File Edie Wea Create Actions Toole Help l e SO y 45499 iE Workspace E April Chan bos 3 ka User Security XBread i Security Basics H Your Identity Mame i nril Chan china lotus Pi Identity of Others ID File C Program FilesslBM LotussMotessD atasachan id CE a What Others Do ID File encryption strength 128 bit RC2 Mail Recovery
18. 8 PM A 5 Ta Views may have 2 000 developers working A an Windows B Folders The Code Project CodeProject Offers Experience gserz 0 72008 10 31 Ph Fa E Archive Hosting at Its Best Fl TA Tools macro adserver Power Failed on Agent gara1 2008 12 36 4h adserver e macro adserver Power Restored on Agent 0821 2008 12 38 Abi adserver E macra adsereer Power Failed on Agent 08 21 2008 12 39 AM adserver Follow Up F z an mailservers Alotus Preview a ECEZ a Start ist amp Kevin Ling Inbox I e 5 03 PM lt To open the archived mailbox expand Archive on navigation pane and select an archive profile _ P 23 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 ur April Chan Inbox IBM Lotus Notes File Edit View Create Actions Tools Help le 39O BAQAD 5 April Chan Inbox X s April Chan Archive Inbox X hod E Mail Mew hessage Reply 7 Reply to All ves Forward bd vi View All _ View Unread Fl for April Chan 8 Iv sender Subject e Date p Bize id C e Inbox 151 Wings Leung Planned Schedule an coming 7r31 2007 08 15 AM 1 LS software project 2f Dratts FF Sent Ken Wang esprit server index issue g8 1 2007 10 32 AM en x Kevin Ling RE Reboot server automatically at 8 01 2007 02 13 PM 9 F Follow Up mid night na dj All Documents amp Jackie Chow Fw GID 3852
19. Delegation Basics Letterhead Signature Follows Up Attention Indicators Mail Letterhead Letterhead Preview Envelope Fishing Gear Frank Lloyd Letterhead preview samantha Daryn to Cathy Robbins AJ start amp is amp April Chan Inbox L 12 26PM Trans Global Logistics User Manual of Lotus Notes Client R8 You can create personal signatures from a text HTML or image graphic file You can add a personal signature to individual messages or have Notes automatically add a personal signature to all messages si April Preferences g ol X flail Calendar amp ToDo Access amp Delegation Basics Letterhead Signature Follows Lp Attention Indicators Mail Signature Add a signature such as your name and contact information to the messages you send Tou can v create a plain signature using text For a more elaborate signature that includes rich text a logo ora photo use an HTML or image file Signature C Use an HTML or image file Use text Best Regards April Chan Technical Support Tel 23455788 sf al k OER start dn is E April Chan Inbox I 12 29 PM You can set the default priority flag a default follow up date and time and a default alarm for flagged messages gom P 34 of 40 Trans Global Logistics lt gt User Manual of Lotus Notes Client R8 April Preferences Mail Calendar amp To Do
20. Do or Contacts at the top left corner of the navigation frame Create shortcuts ta open the mail files of these people Andrew Wong chinaflotus adminflotus eig Shortcuts in an IMAP Mail Client You can also configure an Ii amp P based mail client to give you access to other peoples Notes mail Each person s mail appears as a shared folder in the IMAP mail client Create shared folders for mail owned by the following users al I ia Start amp E 6o April Chan Inbox I m April Chan Inbox IBM Lotus Notes E E i 5 x File Edit View Create Actions Tools Help amp April Chan Inbox X li gE Reply ta All Forward gt lm e m C More z vj View All J View Unread Fol Switch to Calendar z i 18 sender Subject Ps Date Bize ala v Switch ba To Do Ep Switch ba Contacts Gideon So of Email Delivery Mizuno 118 2007 05 03 Ph 10k amp Es E Smart web Open Mail Far Andrew Wongrchina lakus p gichina Ltd Open Mail Far adminjlotus xm rU Open Another Person s Mail 4 nam chan Re AD group policy 11720 2007 09 26 AM 225K Q ee E All Documents be Junk m Trash JEE E Chat History E Jane Lau Fw Product Plus 11 27 2007 10 51 Ab 46K Q F Follow Up E e Jackie Chow Fw E mail server problem 11 22 2007 04 30 Ph 1 Uh4 P Remove Flag E FETTE Dum w E s amp M Chung RE Fw E mail server problem 11 22 2007 0
21. E csi Trans Global Logistics User Manual of Lotus Notes Client R8 Trans Global Logistics Group Limited Department Corporate Information Technology Prepared By Marco Systems Limited Submission Date 28 June 2011 User Manual of Lotus Notes Client R8 Table of Contents 1 Lotus Notes 8 user interface ccc eeccccssececeeseccceseeecceececeueceseeceseeeceseaecessuecesseness 3 2 Elements f Lotus NOIGS B osos uid e Iuatdetac sua ud6 ea bueHS Pen uvas a Ones v6 ids kasu ME Oer IE Uedds 4 B CREATE Sa e WTISSSOdBEB ioien rE ena EA E auantonsnaceat sendandnadeasteueaiesaueracacas 6 2d REGGIE INOS SC aeter ee teu vitem caine iauaius idt O AE E A EAT IUE 7 5 Checking for new message sesicscasascivasasacasacsinesaswaccedtadanannddesanndeasscatavasacevanenwencecen stent 8 6 Reply a message RETE 8 7 2 162 a Mmes 2 21 een E nM UR M MEM dE 10 8 Delete and restore undeleted message cccccccssececessceceeseceeeececeeeceesenceeseeeenas 11 9 Display All or Unread Me SSABEC ccccccsssccccssececesececeusceceeeeceseeceseeeceeseeeeesseneeees 13 10 Organize message with folder eese 14 11 Deleting removing or tracking messages from the Sent view 14 12 IBOIBE 8 TOS IN OSS CO coe teasers T E orta Ue st Un abad ad pNE E foRO 17 13 Manage message using FUlC ccccseccccsseccceececeesececeeeceeeeecessusceseeeeeseaecessueeessens 18 14 Ho sekeep Dy dFChlVObs
22. PM j 3 start e i E April Chan All Docu ne POO 11 37 PM POO 12 27 AM k Send mail notification with subject Recipients Fi maa le 4 So e255 Gains fee e m sza P 26 of 40 Trans Global Logistics lt gt User Manual of Lotus Notes Client R8 f April Chan All Documents IBM Lotus Notes B 5 x File Edit View Create Actions Tools Help jg SO BAQSS E April Chan All Documents x oy Workspace ire a Mail 7 BReplyto Ally G Foward m p m Qe Morey Gi 4 vj View All _ View Unread Cah for April Chan 18 v Who Subject Date v Biz v ala m e Inbox 135 e Toby Chan Angela Chiu tel 341547507 11 19 2007 12 41 PM 1K x 5 97338500 Far Sharepoint a 2f Drafts e JA nam chan AD group policy 11 18 2007 02 17 PM 222K amp j Br 7 f nam chan Re 40 group poli 11H 3 2007 03 08 Ph BK p 2 gt Follow Up IOUR puer s e Gideon Sa of Email Dielivery Mizuno 112007 05 03 Pe 10K G tail All Documents Smartweb Ltd o Junk J Kevin Ling screen cap far ceg dac prep 11n8 2007 11 15 Phd 1 8h4 P P E Trash 1a nam chan Re AD group policy 11 20 2007 09 26 4M 225K Eh VE Chat History ChrisyNg StaffPhoneListupdatedon 11 20 2007 06 02PM 27K amp gt J Kevin Ling COG DOC unfinished 11 20 2007 07 32 Pet 2 8h4 d Fa E Jane Lau Fw Product Plus 11 21 2007 10 51 AM 46K amp E Peter Chan Fw CAD0
23. VER 11 23 2007 12 27 Al SK te 3 April Chan Message Tracking 5test 1051 2008 08 53 Ph TE m E April Chan Message Tracking gt test 1051 2008 09 53 Ph 1K Fn on dominas z latus Preview ai start e amp ist amp April Chan Inbox I 12 12PM 19 Advanced mail preferences setting You can use the Preferences dialog box to specify preferences for your mail application To set basic mail preferences click More above the message list and then click Preferences eas P 32 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Wf April Preferences Iviail Calendar amp To Da Access amp Delegation Basics Letterhead Signature Follows Up Attention Indicators Mail Basics Owner bri Chanlchinallotus Iviail zecuritv preferences Outgoing Mail Checking Spell check messages before sending Warn me about blank message subjects View and Folder Management v Allow others to recall mail sentto me When delete any dacument in the Sent view Ask me When delete a calendar document fram any Mail view or folder Ask me if lavantto remove or delete Delete documents in my Trash folder after 4a hours RI start Be E amp April Chan Inbox I 12 23PM You can select a graphic from a list of supplied graphics to display as letterhead at the top of your messages T April Preferences Af ol X flail Calendar amp To Dia Access amp
24. a view or folder that you know the message is in Make sure that your mail application is full text indexed Note If you don t have access to index your mail application on the server ask your Domino administrator for assistance in creating and indexing a local replica of your mail application to use for searching Click View gt Search This View to open the search bar Type the word or words to search for in the Search for field Click Search Finding which folder contains a specific document in Mail gt gt In the All Documents view select the document for which you need to find the folder On the action bar click the arrow next to the Folder icon and then click Discover Folders Do one of the following A Ifthe document is in more than one folder select the folder and then click Open to open the folder so that all documents in it display in the view B Toremove the document from the folder click Remove from P 17 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Folder and then click Exit Removing a document from a folder does not delete the document from the application or remove it from other views C To add the document to another folder click Add to Folder select a folder click Add and then click Exit 13 Manage message using rule lt You can use mail rules to act automatically on new messages you receive that meet certain conditions lt Tocreate a rule In the navigatio
25. ad ie Securty Basics Your Identity Name April Chan china lotus PB E Identity of Others ID File C Program FilesSIBM Lotus otes Data achan id um What Dthers Do ID File encryption strength 128 bit RC2 Mail Recovery ID TEM Lotus Motes a x Mail Your password change succeeded To change your pe Change Password IF you think some Compromised Password Don t let administrator set Domina web Internet password to match Notes password Don t prompt for a password from other Notes based programs reduces security F Login to Notes Geng Vout operating svetemlogn Log out and lock Notes display if you haven t used Notes for 15 E minutes a a E TT d Start B o April chan Inbox 1 12 42 PM mms P 40 of 40 Trans Global Logistics
26. al on Local e WE bls E EHE _ 4 Onine nline a o A start B is E Workspace IBM Lot 8 00 PM pm P 3 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Z Elements of Lotus Notes 8 UJ Den Starr Inbox AM Lotus Rotes inibi Pia E Dew Cees itor TO Hen W ul 2n wur C2 fa pan far o 08 ey Inbox 141 x Est M aao Praga Parnes 04262007 Git PM ig o e E Cat Maer Paes Rie Cad Aii LTS 025 PA uk Bookmark 7 Sent Sman Baw Ra Cri Smit L 4107 2007 08 85 PM Keo bw n 4 E Folewlup e Mary Hine He Fw JSG Siete DAC 200 7 Q8 15 PM LE a Anek L anse Hykiaphan mori n Ma LAD OUT a t Ira Mrd 1 4l rk s L uu Sg 50S m e Biy y d Me pL mm Vi Re Fw J5v855O Sine 4082207 05 56 PM 4K 0 1 Tiat Dag his abe rete mn Tine ermed Chet Risto i h E b A F om ater im Dur 1 F Wi FE iha eee q fp rit nm LEUT EM at s Lie foes lesan mg more ah cessing views ats B me Folders amp Barbara Kah SPR biajia KTASETH re DOO 01 26 4M d Wi Accent ei cmn m ED Aneta Debais Mice Ra Ceiegation 12 Contacte whee OL079 2007 02 56 AMI 5k C i Blog H zecom acad di cn Dan z s Karen Esman Bina 2nd pass CHRD ZUC7 Q755 AM won D 4 e 7 Follow Up r1 Piece a E Please respond if you re interested in about cron S nue ne wow re interested in lea m
27. ash folder B Toremove the message from the Sent view but keep it in any other folders and views such as All Documents click Remove C Optional To always either delete or remove messages without seeing this dialog box select Make this choice my preference April Chan Sent IBM Lotus Notes E 18 x File Edit View Create Actions Toole Help lg 99 uae itj Workspace E April Chan Sent 3x J All Documents de Junk Remove Cancel m Trash Qi Chet Hilo Don task me again can change it later E gn Views a E Folders Pss Customers eo Security Alerts is E Mail T NewMessage zFonward lE gt gt nf RecallMessage Morey G ad i al for April Chan 18 Deleting from Sent Date Biz s 5 Inbox 136 10 11 2008 08 51 PM E You are aboutto delete dacument s from this view as well as T Drafts fram all folders to which this document belongs TDA ENSS PM Sent 10 11 2008 09 54 PM u P Follow Ue puer deleting these documents or only remove them fram this m3 Vendor a LE BL Archive qx Tools MSs san debt ce X ET En on daminns 2 Intus Preview ai Online i W Start B E April chan Sent 18 9 55PM lt To track a message that has been sent When you choose this command the mail tracer appears as a message in your Inbox The tracking result is posted as a response to
28. atus repart for each recipient E A message can only be recalled from recipients using Lotus Motes Mail TEM j on dominoBD2llntus Preview a pe a er Mee j e start a 93 0 April Chan Sent 1B 12 04 PM mmm P 28 of 40 Trans Global Logistics ooo ooo User Manual of Lotus Notes Client R8 Dii Message Recall Status IBM Lotus Notes ER 5 x File Edit View Create Actions Link Tools Help l 96 d AQAD Workspace Ley Message Recall Status x ie a Message Recall Status Request date 10 3 2008 Humber of recipients 1 r W Recall Request cummarny Recipient status femer petes O admin lotusHibm Recalled DO MINMUSOUZ LU TUS Message has not been read SSS al A start e amp Message Recall Statu lt 12 05 PM 17 Customize the view You can customize how entry information displays in your views Open the view whose display you want to modify From the menu click View gt Customize This View Check the names of columns you want to display in the view Highlight a column and do any of the following to customize it Click Move Up or Move Down to move the column to the left or right respectively Change the sort order for a selected column Ascending the most recent documents appear at the bottom of the column Descending the most recent documents appear at the top of the column None to not all
29. cc field the solid circle does not display gt Ifyou change the number in the half circle field the number in the empty circle field changes to match Optional To display the selected icons when mail is addressed to you with an alternate e mail address or group name specify one or more alternate addresses or group names in the field below the Display fields Trans Global Logistics User Manual of Lotus Notes Client R8 D April Chan Inbox IBM Lotus Notes E lej x File Edit View Create Actions Tools Help 9O BAQAD Ej April Chan Inbox X i A Repyto All G Forward m E Morey 4 vi View View Unrea A Mail IReplytoall gt E Forward i T Morey 2 vi View All _ View Unread for April Chan Sender Subject Date v Bize v ala v e Inbox 136 Gideon So of Email Delivery Mizuno 118 2007 05 03 Ph 10k amp 2f Draft Smart web rans Ltd i1 Sent gt Follow Up C All Documents be Junk E nam chan Re AD group policy 11720 2007 09 26 AM 225K Q 4 s to Trash E Chat History Jane Lau Fw Product Plus 11 21 2007 10 51 4M 46k d Follow Up e Jackie Chow Fw E mail server problem 11 22 2007 04 30 Ph 1 0h P i 11 22 2007 05 18 Ph Remove Flag HE Fw E mail server problem eS wall Warning an MFGSERYER 11 22 2007 10 31 PM 3K gi E IF nam char wilson wan RE exchange 11 22 2007 11 37 PMi 30M O Hnc e ihe Error on MFGSER
30. cons and text or be comprised of text only Items on the action bar are ET P 4 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 also available from the Action menu lt Icons Icons display throughout Lotus Notes To see a description of an icon move the mouse pointer over the icon lt View pane The contents of what you select in the navigator display in the view pane lt Window tab Each tab displays a page As you work you can open multiple tabbed pages If the row of tabs exceeds the width of your screen left and right scroll icons display that you can use to access tabs that are out of view lt Status bar The status bar displays action buttons and messages about current status and activity lt Views Views display specific sets of documents within an application For example your Mail application has an All Documents view that displays every document contained in Mail and a Sent view that displays only documents that you have sent lt gt Bookmarks Bookmarks are links that point to Lotus Notes or Internet elements such as applications views documents Web pages and news groups lt Getting Help Help is available throughout Lotus Notes on all the areas you are using In addition context sensitive Help specific to the task you re performing is also available when you press F1 lt Notes Minder Notes Minder is a feature that checks your mail and monitors your Calendar alarms when Lotus
31. directory click the To field label Type a subject in the Subject field Click the message body and type your message Optional Do either of the following To attach one or more files click the paper clip icon above the message list 9922929 To specify delivery options such as To add a signature delivery priority or automatic spell check click Delivery Options above the message list lt Click Send to send the message click Send and File to send the message gaps P6 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 and save it in a folder or click Save as Draft to save a copy of the message in your Drafts view without sending it Dii New Message IBM Lotus Notes E amp x File Edit View Create Actions Text Tools Help Workspace L amp April Chan Inbox XX Fa Mew Message X Send Send and File Save as Draft Delivery Options gt amp Display Hare List of primary people to send message E u K EE BP start 9 E7 New Message IBML 8 96PM 4 Reading message lt Toread a message in your Inbox message list or the message list in any other view or folder double click the message lt To preview a message and keep the message list open at the same time Click the message in the message list Click Preview in the bar at the bottom of the message list to open the preview pane and display the selected message in it To
32. eate Actions Tools Help B SO E3230 E Workspace 2 April Chan Sent X amp Mail New Message L Forward E m Recall Message Q Wore Gi jv Retipient Subject Date Biz 1017 2008 08 51 Phi for April Chan P Inbox 136 21 Dratts i Sent I Follow Up y All Documents be Junk m Trash E Chat History Follow Up admin Message Tracking test 10 1 2008 08 53 Ph EJ admin Message Tracking test 10 1 2008 08 54 Phi Remove Flag Who Due Su F Kevin Lina E nam chan Re WHI wl I 5 M Chung 5 Ej EJ iH E an daminasnzilatus Preview a start 00 april Chan Sent IB lt e 12 04 PM f april Chan Sent IBM Lotus Notes MEE File Edib View Create Actions Toole Help AFERTA R Workspace ij April Chan Sent 3x amp Mail f NewMessage GA Famwari L uj RecallMessage C Marev CG is 6 cM Biz C i2008 09 51 Ph Select recipients to recall from mer Recall Message ey Inbox 21 Lirafts Leal iy amp t2008 09 53 PM Deselect All Sent TE l i2008 09 54 PM 1 I Ful W adrnin lotus ibrn p CIS adi LspamTt v Andrew W oanglchinallotuscibm y AllDoq Joy em e maa07385Gka0828 com d dunk sad m Trash CH ChatH PORT Remove Flag Awha UF Kevin Ling TT E nam chan Ae P whl Ww I 5 M Chung HE M Send me a recall st
33. ectory click the To field label lt Optional Type comments above or within the original message or document Tips Use permanent pen to add comments in a color that stands out from the original message Use the highlighter to hightext in the original message for emphasis lt Optional Do either of the following lt gt To attach one or more files click the paper clip icon above the message lt To specify delivery options such as delivery priority or automatic spell check click Delivery Options above the message Trans Global Logistics User Manual of Lotus Notes Client R8 lt Click Send to send the message click Send and File to send the message and save it in a folder or click Save as Draft to save a copy of the message in your Drafts view without sending it Forward with attachments bui New Message IBM Lotus Notes E g x File Edit View Create Actions Text Tools Help eto bad E D OO AJ rb 4 2HREES EPageaLPs Workspace April Chan Inbox x Le New Message X E New Message X ES Send Send and File Save as Draft Delivery Options E amp Display Mare To adrminilatus c Bec uH E Ea Subject Fw Get Trained Now Windows Serer 2008 uU Date Oaf2s2007 06 44 PM Subject Get Trained Mow Windows Server 2008 m Ww List of primary people to send message Mistart amp 2 CF New Message IBM L aes 8 Delete and restore und
34. eleted message To delete a message or conversation lt gt In any mail folder or view except Trash select one or more messages or conversations to delete lt Click Edit gt Delete Notes moves the selected items to your Trash folder and out of all other folders and views in your mail application To work with messages in the Trash folder lt Messages appear in the Trash folder until they are permanently deleted You can remove them from the Trash folder and restore them to the view or folder from which they were originally deleted You can also permanently delete selected messages or all messages gt Inthe mail navigation pane click Trash Optional To work with only some of the messages select them gt Doone ofthe following A To remove the selected messages from the Trash folder and restore them to view or folder you deleted them from click P 11 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Restore B To restore all messages in the view click Restore All To permanently delete the selected messages click the X icon and select Yes in the message that displays D To permanently delete all messages in the view click Empty Trash and select Yes in the message that displays bu April Chan Trash IBM Lotus Notes E a E x File Edit View Create Actions Tools Help Restore Restore All 23 Empty Trash C Mare c vi View All _ View Unread for April Chan c v Who De
35. erBtZ latus BL Archive E zm Tools e E E Follow Up m al Archive Now Archive Selected Documents Create Criteria Open Lag Settings Sender The Code Project The Code Project The Code Project Digital China The Code Project The Code Project macro macro macro l x vto All v beh Forward Tbe vi View All J View Unread Subject Date CodeProject Daily News ASP NET 08 18 2008 12 58 PM gets no respect CodeProject Newsletter 18 Aug 2008 CodeProject Daily News windows 08 7 9 2008 01 31 PM 7 Server to be minor release O81 3 2008 10 21 AM 30 Incentive Programs for IBM gari 92008 08 58 Phd POWERS amp LTO4 Tape Up to 2 000 rebatelunit CodeProject Daily News Microsoft 08 20 2008 12 49 PM may have 2 000 developers working an Windows CodeProject Offers Experience pazin 10 31 Ph Hosting at Its Best adserver Power Failed on Agent gara1 2008 12 36 4h adserver adserver Power Restored on Agent 08 21 2008 12 38 Abi adserver adserver Power Failed on Agent 08 21 2008 12 39 AM adserver Preview a Bize E n I n n EE aj Start EK is amp Kevin Ling Inbox I Two default archive profiles you can change their name and archive criteria and click on Edit E ocsb Trans Global Logistics 5 03PM P 20 of 40 User Manual of Lotus Notes Client R8 9 april Chan Inhos 18M L
36. i em Sender Indicators 18 Make it easy to spot messages from important senders in your Inbox by assigning unique background and text colors Sender names are not case sensitive Group names are not supported ir Xn f Lisl Sender names Enter one or more Background Text Christy Mg E Ea E Restore Default Colors els Hecipient Indicators Use recipient indicators ta identify mail in your Inbox that has been sent only to vou orto Just a few people W Display C when am the only recipient IY Display Gi when l am one of no more than E recipients in the To field IV Display O when am inthe cecfield ar ane of more than 2 in the To field EEEGE The selected icons apply to your Motes address To display them for other addresses such as your internet address or the name of a group vou are inj specify ane or more addresses kevinlingi macra cam hk E ET 1 l A GER start ES ist amp April Chan Inbox I lt 12 11 PM To display icons that identify your recipient level gt If necessary open your mail gt Click More above the message list and then click Preferences gt Click the Attention Indicators tab gt Select one or more of the Display fields to display solid circle half circle or empty circle icons with messages based on the number of message recipients and whether your name is in the To or cc field in them gt Ifyou are the only recipient but your name is in the b
37. ient R8 D April Chan Inbex TEM Lotus Notes pe El x File Edib View Create Actions Toole Help lg 90 umas9 z Workspace sj April Chan Inbox X User Security Change Password L E Pet l ie Security Basics pi M vos ee Enter new password MOQUR UU ARRERA Your Identity m5 Re enter new password DOOOOGOOOOOOOOOOO OOO OOM Encryption Stench r28brRC2 v No Password ce E What Others Da dail Recover D Recovery ID Tips for creating a good password E E Notes Data dimi i 1 You are not required ta use a password En Hail To protect your Notes ID vou should choose a password It is recommended that your password contain at least 10 characters 2 Recommended that your new password differ from last 50 passwords hange Password 3 Use upper and lower case letters numbers and special characters E a For example YAU Trying2Guess 4 For a password that is easy to remember use a phrase or sentence For example live in Boston 5 Avoid using a single name or a single word Found in a dictionary For example do nat use Shakespeare J minutes Prompting for password e KA 4 Online x tege i start 4 April Chan Inbox I Kd QU 12 42 PM vil April Chan Inbex TEM Lotus Mates l le x File Edib Wea Greate Actions Toole Help le 206 BAAR R Workspace ij April Chan Inbox X User Security re
38. il Chan Inbes 18M Lotus Notes isi xi Bie Edit Vie Create Ar RTL iview All View Unread Descriptive name of these archive criteria v Bize v Default for Last Modified 1 2007 08 15 Abl Drafts Enable this criteria j Sent L Follow Up Click the button ta specify selection criteria for 12007 02 31 PM All Docume documents vou want to archive Junk Hat Should Hap mre 1 2007 09 33 AMI 1 1 2007 10 58 AM ds Trash z Copy documents into my archive application specified here Chat Histo then clean up this application 1 2007 10 32 4h Views archive a achan nsf 1 2007 02 13 PM Bl Folders Just clean up this application without archiving 3 9007 09 29 AM Archive 2f2007 10 12 A Eji ef2007 10 40 4h 22007 02 38 PM E 2 2007 05 32 PM Remove archived documents from this application Reduce the size of documents in this application Remove attachments leave simman P nrn CT Ai Chan xj LESE JP Start E r fo dominos 2 lotus Lotus E April Chan Inbox I E N 5 32 PM De es P 21 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 Select the appropriate archive criteria D April Chan Inbex TEM Lotus Notes l l File Edb View create Act Gta DET YU ES View All i View Unread 94 Bize s 1 2007 08 15 Abd All documents 1 2007 10 58 AM c older thar f e days n all views or folders gt Follow Up
39. l Warning on MFGSERVER Follow Up gt on darminasnzilatus Preview a 11 20 2007 08 25 Ah 1ii20 2007 07 42 PM 1ii22r2007 04 30 PM 11 22 2007 10 31 PM oe PM You can choose to show only unread message by tick on View Unread 12 x M gE Reply ta All Forward gt lm m C More M J View All vi View Unread v Sender Subject Date size v ala 225K amp gt El 294 F 5 3K amp lYoussedyouprferences Af 4 Online start KS is amp April Chan Inbox Vi E oca Trans Global Logistics lt az PM P 13 of 40 User Manual of Lotus Notes Client R8 10 Organize message with folder lt gt lt gt You can put a message in one folder or multiple folders When you move a message to a folder Notes removes the message from its current folder and puts it in the target folder When you add a message to a folder Notes keeps the message in its current folder and adds the message to the target folder gt Caution There is only one message If you delete a message that is in multiple folders or views the message is deleted from all of the folders and views You cannot move messages from most views such as Drafts or All Documents because views automatically select the messages they contain You can only add messages from views to folders The Sent view is an exception because you have the option to remove a message from the Sent view while keeping it in
40. l Logistics User Manual of Lotus Notes Client R8 You can specify preferences for access to your mail schedule information that displays in meeting entries and shortcuts to other people s mail and contacts for people who have delegated access to you wi April Preferences A A ol X flail Calendar amp To Do Access amp Delegation OF Access amp Delegation en i Cancel Access to Your Mail amp Calendar Access to Your Schedule Shortcuts ta Others hail Tou can give one or mare people or groups access to your contacts and to all or part of your mail file Mail Calendar and To Do and vou can control the actions that each delegate is allowed to perform To delegate access to your Contacts you must also enable the Contacts preference labeled Enable synchronize Contacts an the Replicator Mail Calendar To Do and Contacts Delegate access to these people or groups i adminilatus Remove adminilotus is allowed to do the following Read any Calendar Entry To Do or Contact 3 gt m E gt J D E Jj d J 3 OE n start S io april Chan Inbox 1 12 31PM si April Preferences WxoEg is x i hail Calendar amp To Lia Access amp Delegation Access amp Delegation Access to Your Mail amp Calendar Access to Your Schedule Shortcuts ta Others Mail You may control how much information aboutyour schedule when vou are busy and avai
41. lable others may see when scheduling a meeting For people who are not allowed to see your schedule the Scheduler will display nto Restricted Schedule Access Whois allowed to see your schedule information C Moone C Only these people and groups PO What schedule information are they allowed ta see Details about my calendar entries Only my availability C Only my availability except show details to the following people PO I Do notinclude the subject of calendar entries in details The level af detail is set by vour system administrator but it usually includes when you are available Mate Granting access to your schedule information is different from granting access to your calendar Click an the 4ecess fo Your Mas amp Calendar tab to grant access to your calendar rr s d y Jp D lx d gt i E SS start Be aia April Chan Inbox I 12 31 PM ees P 36 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 vit April Preferences WxlEg is X lail Calendar amp To Do Access amp Delegation E3 ccess amp Delegation Access to Your Mail amp Calendar Access to Your Schedule Shortcuts ta Others Mail Shortcuts in Tour Mail File Lm m I BC Hi When others grant vou access to their mail files you can create shortcuts to open them The shortcuts appear in the menu that drops down fram the word Mail Calendar To
42. leted Date Subject Date v E 1011 2008 08 18 PM RE Reboot server a P3 Inbox 138 2f Drafts automatically at mid night rr d i Jackie Chow 1051 2008 09 19 PM Fw Reboot server ar2 31200 went automatically at mid night Gy gt Fallow Up A Vivien Au Yeung Intl 10 11 2008 09 19 PM GetTrained Now Windows 08 28200 y All Documents Vendar Server 2008 be Junk m Trash oF Chat History gri Views HE Folders n E Customers i Security Alerts Follow Up gt gH an daminasnzilatus Preview ai pen APS Da Start e i E April Chan Trash IB lt lt 9 19PM mmm P 12 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 9 Display All or Unread message lt By default all message read and unread messages will display in the view Dii April Chan Inbox IBM Lotus Notes File Edit View Create Actions Tools Help l 9O2 BAQSS e Pe E April Chan Inbox X LA New Message X amp Mail for April Chan amp lReplytoAll G3 Fomward B P mM Qe More rd v View All 18 x View Unread Sender Subject Date i Bize ps ala v iml e Inbox 136 i3 nam chan Re AD group policy 11 1 9 2007 03 08 Ph4 BE O gt 2 21 Drafts Gideon So of Email Delivery Mizuno 11 8 2007 05 03 Ph 10K amp E Sent oe Gy F Follow Lp Kevin Ling creen cap for ceg doc prep 118 2007 11 15 Phi 18M P om dj All Documents
43. n pane of your mail click Tools Rules Click New Rule Specify a condition VV V V Specify a action gt Click OK to enable The following rule automatically changes the importance of all messages from Tom Jenkins to high which means they display an exclamation point in the Inbox to catch your attention M bm Sende i Tom Jenkins change mpeonaneo to High Perform the folla in achont LOK Caes P 18 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 The following rule automatically moves all messages that have the word status in the subject from the Inbox to the Status Reports folder unless the subject also has the word sales or project in the subject which are exceptions Edit Rule E Rule is On C OR Ceata C Condition amp Exception Subecl conlamnt clarus Except wher Subesi conlant peqect OR Subs coniro tales poreon One ae 14 Housekeep by archive lt gt Create and enable an archive profile If you haven t already done so gt Open the mailbox to archive gt Click Actions gt Archive gt Settings gt Basics gt Click Basics and then specify the computers where archiving runs and where the archive is stored Click Criteria Click Create or Edit The Create Archive Criteria or Edit Archive Criteria dialog box opens v v Type or edit the name of your private criteria set gt Click Selection Criteria to choose which
44. ngela Chiu tel 3418647507 110 9 2007 12 31 Ph 1K 2f Drafts 97338500 For Sharepoint 2 amp nam chan AD group policy 11 19 2007 02 17PM 222k P eas nam chan Re AD group pali 118 2007 03 08 PM Bk GO 2 rU gt Follow Up eee e Gideon So of Email Delivery Mizuno 11 9 2007 06 03 PM 10k Q E All Documents Smartweb be Junk Ltd fe Trash E Kevin Ling screen cap for ceg doc prep 111892007 11 15 Pi 1 8h F p i E Chat History e nam chan Re AD group policy 11 20 2007 08 28 AM 225K amp ts E gri Views iE Christy Mg Staff Phone List updated on 11 20 2007 06 02 PM ATK P o m 2007 11 20 a fe Folders T m Cutan Kevin Ling CCG DOC unfinished 1202007 OF 42 Pe 2 8h4 gt M B Security Alerts e Jane Lau Fw Product Plus 11 21 2007 10 51 4h 46K Q S E Peter Chan Fw CADDIDDDDDIODI000 11 21 2007 11 21 AM TOF Jackie Chow Fw E mail server problem 11 22 2007 04 30 Ph 2 E amp M Chung RE Fw E mail server problem 11 22 2007 05 18 Ph 15k Q E wih Warning on MFGSERVER 11 22 2007 10 31 PM 3K we zp E F j Mati lee Wiar BE ev skh snare 131r2395rannm 11 327 Pha 72 ha ra EP zl Follow Up Al ad on dominas 2 Jatus Preview ai OO start 9 00 april Chan Inbox 1 8 35PM lt Address the message by typing at least one name or e mail address in one of the address fields To Cc carbon copy or Bcc blind carbon copy To select addresses from your contact list or a
45. ore cre 000 Wn Wh 04 paar a va 3 m bl voew oes Hn a lasts Rolla DXX mil 6405 2007 16 01 BM Fo um AI M CETERIS f M ici P Dr Gay eras to SS Be le Tha mean hns bonn om ec fe M ox ar P DAI qi baal Tam 3k now ocn iw Fo A n CE meS aa H Bun E Lr p I ph bs Cheah EJ Ye ee raw b R bouf howto ute the ID and wil be meshhg Tus Tuesday Facyone is inbe eshed beitia kw on vTELLR KCWTFAM gus lode w Staus _ l bar 3 3 oe Decorate Orie L2 lt Navigator The navigator displays the views and folders that are available in the currently opened application For example in your Calendar you can choose from several views such as One Day or One Week In your Mail application you can you can create folders to organize your messages lt Menus The menu bar displays menu choices that apply to an application or document There is a standard set of menus plus optional menus that change depending on the application There is also a set of advanced menus that you can enable View gt Advanced Menus Context menus appear when you right click an object a message for example or area lt Toolbars Toolbars are made up of buttons You can set Toolbar Preferences to specify which toolbars display and you can add or remove buttons from each toolbar lt Action bar Each window tab optionally includes an action bar specific to the application or document open in the window tab Action bars may include i
46. otus Notes SSE mum 18 x File Edit View Creabe Act ERUIT lg 999w Basics igi Works Workspace Jch Ap E a To archive documents according ta one or more sets of criteria select the criteria AZZ A i and then click Enable fou must then start archiving either by setting schedule far it Schedule tab or View All Advanced h y Closing the Archive Settings dialog box and choosing Actions Archive for Apri Chan Archive Now fram the menu E i v Schedule Archiving will utilize all enabled criteria Size 3 Inbox 154 T eret or Last Meilen ceas 200706154M 1 2 21 Drafts Default for Expired Edit 2007 10 58 Ah d i Sent gt Follow Up All Docume Enable Junk 2007 09 33AM 1 View Unread a Cay is 1 2007 02 31 Ph4 Dj Trash 1 2007 10 32 Abl I Chat Histo 1 2007 02 13 FM Bl ari Views D Folders These archive criteria copy all documents not modified after 365 days to pour 2 2007 09 28 Abd archive application archive a_achan nst on Local and then delete these ES Archive documents fram this application m dii Tas 22007 10 12 AM 5 2200F 10 40 Abd 2 2007 02 38 PM E According to china lotus 2 2007 05 32 PM Last change April Chan chinazlotus on 10 11 2008 05 30 25 PM E P 9 ssopM Change the profile name and tick Enable this criteria select the archive database location To change the criteria click on Selection Criteria f apr
47. ow column sorting Change the column width Under Entire View make changes to line spacing and display for the entire view Click OK Changes will take effect the next time you open this view P 29 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 15 xj File Edie Viel Create Acticns Toole Help rt ka Mail Mew Message Reply eu Replyto Alv bet Forward TM vi View Al i View Unread Pa peee l K Customize View Inbox Size a ala iof 5 Inbox 27K P h 21 Dratts zl sat 2uMwp Ow g Ese Menon a E Y w E Fallow E Tope icons Yes iy All Dac Importance icon Mone 10K it m Sender Mane Shown all 1 0hM P ue Junk a Taai Subject Mone 15K ip ras Bat Hohe o p I Chat H Size Hone 7 rm dis Tus LN 4 wa Pru 3 Dd C d m Follow Up Selected Column Sori Mone wien fi 3 Ke 6 Remove Flag 1K Who 1K Kevin Ling NV How spacing f 1 4 Lines per row 3 IY Shrink rows to cantent ik Pi Whi T mecum TK Ts Check the columns you would like to display in this view Use the Move Up and Move Down Buttons 5M Chung to reorder left to right the columns al an daminnas z latus Preview a a e a Online d Start e E E April Chan Inbox I lt 12 05 PM 18 Message indicator You can specify foreground and background colors to identify messages from certain senders in your Inbox You can also display icons in your Inb
48. ox that identify messages in which you are the only recipient a primary recipient or a secondary recipient based on the number of message recipients and whether your name is in the To or cc field To specify colors that identify senders gt If necessary open your mail Click More above the message list and then click Preferences Click the Attention Indicators tab gt Inthe first Sender names field enter one or more names of people whose messages you want to display in the first color combination Separate names by pressing Enter rather than using a comma as a separator To select names from a directory click the down arrow next to the field v You can enter individual names only you cannot enter group names A You can enter a first or last name such as Fred or Smith to use a color combination for all people with that name For example you could identify people with your family s last name Select a background color and a text color E casia P 30 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 gt Optional Repeat steps 4 and 5 for the second and third Sender names fields to specify additional color combinations for different people s messages Click OK bui April Preferences ae mU H o Si X File Edit flail Calendar amp To Do Access amp Delegation al jug i Basics Letterhead Signature Follow Lp Attention Indicators r Mail Attention Indicators domm
49. r not local system Z No dead mail in the queue 5 2 No 4 disk size is 200G used 606 Follow Up gt on domina802 latus E start 9 00 april Chan Inbox 1 8 46PM 5 Checking for new message lt Your mail is set to refresh the Inbox with any new messages you receive automatically by default lt Torefresh the Inbox manually click the Refresh button above the message list or press F9 6 Reply a message lt Open the message lt Click one of these buttons above the message gt Reply or Reply to All lt Depending on the button you clicked click one of these drop down menu options Reply with History or Reply to All with History Reply without Attachment or Reply to All without Attachment gt Reply or Reply to All gt Reply with Internet Style History or Reply to All with Internet Style History Sends a reply that includes the text of the original message formatted in the line length and marked with the left margin character This style of reply includes no pictures attachments OLE objects or collapsible sections lt Optional Add addresses to the To Cc carbon copy or Bcc blind carbon copy fields To select addresses from your contact list or a directory click er P 8 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 the To field label lt Type your reply If the reply includes history type your comments above or within the previous messages Tips
50. r 265CF6 Lenovo ThinkCentre A455 Mint Tower Body of message C UU Sis JE s start e amp New Message IBM L 9 05 PM Reply to All with Internet Style History ee P 9 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 New Message IBM Lotus Notes B amp x File Edit View Create Actions Text Tools Help 43 15 3S3 7 lp S Default Sans Seril 10 b a a a a EEA Workspace L amp April Chan Inbox XX Ley Mew Message X e Send Send and File Save as Draft amp Reply to All Delivery Options PT e Display Mare m Lc M Grandis Chan MSL wrote on 11 13 2007 01 49 44 PM image removed Fw Ingram Ch update pricing Novy 2007 Grandis Chan oO ee YOYOY Y O Y Y Y Y YY YY Y ta Sales Dept Eevin Ling Een Wong 11 13 2007 01 49 PM Best Regards andis han Body of message _J iweed CTC Ore EE irs A ea newmessope BH sm 7 Forward a message lt Select the message or document To forward multiple messages or documents as a single message select the messages or documents lt Click the down arrow on the Forward button above the message list and then click a forwarding option Forward Forward without Attachments gt nternet Style Forward lt Address the message by typing at least one name or e mail address in one of the address fields To Cc carbon copy or Bcc blind carbon copy To select addresses from your contact list or a dir
51. ssscacesstavads unus sea bite dpdniES EUR a eue IPS TE E 19 SNB TON OW AUD 25 UNE AN EST e 27 L7 Customize tie VIO V eierne ne EAE e rE NONNE EENEN 29 19 Message INCI CALI cuoniernuri aniren e E 30 19 Advanced mail preferences Setting ccccssscccsssecccssececescecseeceeeeeceseaecesseneessees 32 20 Change your pass Word ess ortis eror qtia tih dierae Ser oP emu Nae Iu eU EVI UFU ERI MU oes 37 P 2 of 40 Trans Global Logistics User Manual of Lotus Notes Client R8 1 Lotus Notes 8 user interface lt Default home page f Home IBM Lotus Notes la xj File Edit View Create Actions Text Tools Help PEN er Meo a April Chan Inbox 2X Home x Click here far Home Page options w b 29pEsiE d pee P9 I Imi Hl p Mail Mew Calendar Mew nt 1 Contacts Mew Jf start 4G Home IBM Lotus Not 8 00 PM lt Traditional workspace i Workspace IBM Lotus Notes E l x File Edit View Create Actions Tools Help amp a t8 e d E Ex e Je Workspace LE April Chan Inbox x i ndi bu ik gt x A T j Gi 5 mE PT Fs Help for Lotus Notes 8 basic configuration o ie April Chan B ibm s Directory Wong s Contacts Bookmarks 8 on domino on mailserver f on Loc
52. the tracer message A Open the Sent view and select the message B Click Actions More Track Message C Select the recipient s to whom you sent the message that you want to track D Optional To add any additional recipients type or select a recipient name in the Additional recipients field and click Add E Select Delivery status only or Trace entire path and click OK twice Trans Global Logistics User Manual of Lotus Notes Client R8 f April Chan Sent IBM Lote Notes _ 8 x File Edit Wig Create Actions Toole Help le SOvy SAGAR Si Workspace 17 April Chan Sent x w Xr lc o E t a hay Mail T NewMessage bed Forward T gt iu Recall Message i Morey co Ex Biz 2008 09 51 PM Message Tracking ey Inbox 21 Lirafts Sent Andrew Wong gt Follow V ma407385 All Do he Junk m Trash CH Chat ia Views o ye Folde Fn Customers nE Security Alerts usns endor E Eb Archive ie Tools Delivery status only Trace entire path re ranea ondominoO2sious Preview a ha d Start aa April Chan Sent IB 9 52PM wi Tracking Request IBM Lotus Notes File Edit View Create Actions Link Tools Help l9 9 48 B AQT gh Tracking Request x 18 Tracking Request Target adrmin latuscibm ri recipientis Request date 1011 2008 08 54 11 Ph
53. unk Kevin Ling creen cap far ceg doc prep 118 2007 11 15 PM Trash a nam chan Re AD group policy 11 20 2007 09 26 AM Th aH Chat History i Christy Ng Staff Phone List updated on 2007 11 20 11 20 2007 06 02 PM r3 Follow Up EJ Kevin Ling COG DOC unfinished 11 20 2007 07 42 PM x Remove Flag E Jane Lau Fw Product Plus 11 21 2007 10 51 AM a Who Due ETT E Peter Chan Fw CADDDD00000000000 11 21 2007 11 21 AM Fl 5 Jackie Chow Fw E mail server problem 11 22 2007 04 30 Ph e B M Chung RE Fw E mail server problem 11 22 2007 05 18 Ph e Will Warning an MFGSERVER 11 22 2007 10 31 PM Wilson War RE exchange 11 22 2007 11 37 PM E E Wh Error on MFGSERVER 11 23 2007 12 27 4M gl k Preview a p Motes configuration settings have been refreshed a eae Start 9 00 april Chan All Docu 7 11 49 AM To flag messages for follow up with a regular flag on darninasnzilatus If you add a regular flag to a message you can change any of the default settings such as the flag s priority Select one or more messages in a folder or view other than Trash or Junk Click the down arrow next to the flag icon above the message list and then click Add or Edit Flag For Importance select a priority to set the flag to display V V Optional Do any of the following Trans Global Logistics User Manual of Lotus Notes Client R8 File Edit lig 9 93 9 Workspace amp Mail far April Chan e Inbo

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