User Manual Template
Contents
1. 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Particulars of The Certifying Team List vii Click on the person icon to add certifying team member information Pan clare of The Certifying Team List dd Please click dn HFarsentp SNo add certifying team member Role Nationality Job Designation A pop up screen is displayed for user to enter team member information lt MOH CSA Confidential Copyright 2008 CSA Pte Ltd All Rights Reserved Version 1 2 Page 6 of 25 Biosafety IT System User Manual Internet Version 1 2 Add Certifying Team Member Particulars of The Certifying Team Member First Name Last Name NRICJF IM Passport No Nationality Please select one Date of Birth daAmmyyyy gt Gender O Male O Female Race Office na Fax no Job Designation Role s during Certification Process Relevant Experience Experience in Certification ofa BSL 3 Facility Experience in Commissioning of a BSL 3 Facility Other BSL 3 Related Actvitles Summary of CVs Education Background Fasitian Professional Activities Facility Related Membership Professional Affiliations Relevant Registration amp Certificates Facility Related Publication Researches Add Certifying Team Member lt MOH CSA Confidential Page 7 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Bio2. Full Name of Organization 12 Year Established 1 Address of Head Office Main Office Local Postal Code 120313 Blk Hse no 313 Floor Unit Building Street CLEMENTI AVENUE 4 Is mailing address the same gt Yes Mailing Address gt Local Postal Code 120313 Blk Hse no 313 bl J Done ed Local intranet Q10 14 Click Confirm on the page and click OK on the popup confirmation box The system will system will display an acknowledge page indicating the application number as a reference number for future enquiry with Biosafety Branch if any Application submission complete Acknowledgement Your application has been successfully submitted Flease note that your application number is 20060203AF C002 for your future reference You may check your application status through the workbench Last updated on 30 Dec 2005 lt MOH CSA Confidential Page 16 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 Check Application Status 15 Applicant can log into the system to check the application status with the preferred user id and password entered during the submission D Singapore Government i Integrity Service Excellence MINISTRY OF HEALTH er Biosafety ala Home Login E Done Jd dd Sp Local intranet 100 Login ee EE EE lt MOH CSA Confidential Page 17 of 25 Co
3. 4 for instructions on Update Certifying Team Information D Singapore Government Integrity Service Excellence c BioSatety Home Logout MINISTRY OF HEALTH SINGAPORE Update Profile S No Reference Number Company Name Expiry Date Action 1 20080218AFC001 123 18 Feb 2010 Update ted on 3 Fe y WEG O recos Wy Local intranet Qio lt MOH CSA Confidential gt Page 20 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet 3 Ifthe organisation changes the telephone no this Version 1 2 can be updated directly by clicking Accept and Save button to effect the changes after entering the new telephone no mm N MINISTRY OF HEALTH SINGAPORE a Full Name of Organization Year Established Postal Code Blk Hse no Floor Unit Building Street Is mailing address the same Ul Contact Details Telephone no Fax no Email Address 4 Microsoft Internet kxplorer lt MOH CSA Confidential Copyright 2008 CSA Pte Ltd All Righ Address of Head Office Main Office FR VA Xe om m Singapore Government Integrity Service Excellence 2 BioS atety Home Logout 123 13 Local O Overseas search 120313 Sing Post 313 CLEMENTI AVENUE 4 Yes O No 62235423 1 1 11 1 Ul E EIE Ee
4. the attachment icon to add supporting documents Supporting Documents o TD m oa D z a ae a 1 attach the supporting documents eg CW Certificate etc Maximum attachment size is 1 MB in total Document Type File Name Attached By Attached Date Delete 3 C wish to attach the documents in CD understand that the application will only be processed after MOH has received the CD Please mail the CD to The Biosafety Branch College of Medicine Building 16 College Road Singapore 169854 A pop up screen which allows attachment of documents is displayed Select the relevant document type N Add Attachments Microsoft Internet Explorer Add Attachments Aitachment Organization Profile gt Browse Attachment 2 Please select one Browse Attachment 3 Please select one Browse Attachment 4 Please select one Browse Attachment 5 Please select one Browse Attach Close Re eed Last updated on SO Dec 2005 lt MOH CSA Confidential Page 9 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 Click on the Browse button to choose a document to be attached Then click Attach button to upload the file N Add Attachments Microsoft Internet Explorer sad Add Attachments Attachment 1 Organization Profile Y C Documents and Settings Administ BNR Attachment 2 Please select one Browse Attachm
5. A confirmation box is displayed Click OK to proceed with the update Page 21 of 25 ts Reserved Biosafety IT System User Manual Internet Version 1 2 5 A confirmation page is displayed Users are allowed to edit the application form confirm update or cancel the update To confirm the update click Confirm to proceed with the update _ D Singapore Government Integrity Service Excellence BioSatety Home Logout MINISTRY OF HEALTH SINGAPORE MOH Approved External Certifier Company Application Details PG 1 l 3 Particulars of Organization J Full Name of Organization 2 123 Year Established 13 Address of Head Office Main Office gt Local Postal Code p 120313 Bik Hse no 313 Floor Unit Building Street gt CLEMENTI AVENUE 4 Is mailing address the same gt Yes Mailing Address gt Local Postal Code gt 120313 Blk Hse no da F A Done i Local intranet OR 100 6 An acknowledgement page is displayed indicating that the information has been saved D Singapore Government Integrity Service Excellence BioSatety Home Logout MINISTRY OF HEALTH SINGAPORE Acknowledgement Your profile has been successfully saved Last updated on 13 Feb 2008 Done Local intranet 100 lt MOH CSA Confidential gt Page 22 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT Sys
6. Approved External Certifier Company D Singapore Government Integrity Service Excellence Bio atety MINISTRY OF HEALTH SINGAPORE Home Login Application for Registration as MOH Approved External Certifier Company Gian ROSEN Applicant and Personnel Particulars Attachment You have 15 mins to fill up this page You need to fill in the following information Particulars of the organization certifying team and the person making the application Note 1 Aoolicant must ensure that the e mail address ne or she soecifies is valid for future comesoondence MOH will not oe resoonsisle if the aoolicant is unable to receive any notification from MOH due to invalid amail address 2 indicates mandatory fields Particulars of Organization Full Name of Organization Year Established Address of Head Office Main Office O Local Overseas A Done Local intranet 100 _ The application form contents three separated sections Organization Information of Organization Applicant and Personnel Particulars Information of Application and Certified Team members Attachment Supporting documents Users can navigate among sections using top navigation links Organization lt MOH CSA Confidential Page 4 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 4 Fill inthe f
7. Biosafety IT System User Manual Internet Version 1 2 TABLE OF CONTENTS 2s FUNCTION EE ER EE N OS EE EE OE EER EO EE 2 2 2 APPROVED FACILITY CERTIFIER REGISTRATION ees esse esse esse ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee ee 2 ZA DEPUN Of FUNCHON liese es ie ei ee se Ge ee ie ee EG ee ie N Ie 2 2 2 2 Registration as an Approved Facility Certifies iii ee ee ee ee ee ee ee 2 EE OR Ao EA AR EN EE N N EE IE N RE EE 13 Ad Update Profile uu SERE EE ID EG ee E ie Ge ee ie 19 220 Update Cer fyine Team InfOFMAHO EE EG Re Ee EENE GR GE ER Ee Ge ek og 23 lt MQOH CSA Confidential Page 1 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System 2 2 User Manual Internet Version 1 2 2 FUNCTIONS 2 2 Approved Facility Certifier Registration 1 Description of Function This function allows on line submission of facility certifier registration e form Facility certifier administrator coordinator is required to complete the registration form and obtain the approval from the Biosafety Branch on the facility certifier registration 2 2 2 Registration as an Approved Facility Certifier Steps l Biosafety Internet website gt E Services gt Register as Facility Certifier D Singapore Government Integrity Service Excellence BioSatety Home Login MINISTRY OF HEALTH SINGAPORE News Update New MOH Approved Training Provider test ha
8. anged the password lt MOH CSA Confidential Page 14 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 9 Go to Work Bench gt My Facility Certifier Draft D Singapore Governmen Integrity Service Excellence BioSatety Home Logou en ee MINISTRY OF HEALTH SINGAPORE Welcome DE Last updated on 13 Feb You have successfully logged in 2008 http 192 168 142 181 7002 bioe afc loaddraftlist do BD Local intranet OER 100 10 Click on Action Update Draft to retrieve the draft copy from the system My Drafts Update Draft 1 20060203ATPO10 ATP org name 03 Feb 2006 Ls i i iei i i 37 Dec el 11 Complete the unfinished draft application 12 Select Accept and Submit the application lt MOH CSA Confidential Page 15 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 13 System will display a confirmation page Users are able to view the application information choose edit the form save the application as a draft or submit the application D Singapore Government Integrity Service Excellence BioSatety MINISTRY OF HEALTH SINGAPORE Home Login MOH Approved External Certifier Company Application Details All print preview Particulars of Organization
9. ated on 30 Dec 2005 2 2 3 Save Draft Copy 5 Follow the above step 1 to 4 to save a draft copy for the application 6 The Applicant can log into the Biosafety Internet website to retrieve the draft for further completion Biosafety Internet website gt Login D Singapore Government Integrity Service Excellence Bio Safety MINISTRY OF HEALTH SINGAPORE Home Login ill Login Forget Password Done Pa am aa 2 Local intranet lt MOH CSA Confidential Page 13 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 7 The system will prompt for the password lookup form if this is the first time login to the system Enter both the existing and new password and click the Submit button to change the password Password Lookup Form You are routed to this page due to these several reasons 1 You need to change your password upon first login 2 Administrator has reset your password for you 3 Your password has expired Password must be at least amp characters long Password must contain at least 1 character and 1 digit Password must not be the same as your Login Id Your Login ID Is atpo20sa Flease Key in your Existing Password assaesaes Flaase Key in your New Password aaesaaese Please Key In your New Password Again ssessssss 8 A welcome page will be displayed if the applicant has successfully ch
10. ent 3 Please select one Browse Attachment 4 Please select one Browse Attachment 5 Please select one Browse lose Last updated on 30 Dec 2005 To delete attachments check the checkbox to select the document type you wish to delete and click on the Delete button to delete the attachment s pe Supporting Documents Flease click on Ul fettactment to attach the supporting documents eg CW Certificate etc Maximum attachment size is 1 ME in total Document Type File Name Attached By Attached Date Organization Profile afc org profile pdt 03 02 2006 C wish to attach the documents in CD Understand that the application will only be processed after MOH has received the CD Please mail the CD to The Biosafety Branch College of Medicine Building 16 College Road Singapore 169954 lt MOH CSA Confidential Page 10 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 xiii Click Save Draft to save application as draft for further amendment or completion at a later date Submit Cancel Save As xiv Click OK to proceed and an acknowledgement page indicating the application number will be displayed The draft copy will be kept in the system for 14 days Acknowledgement four application has been successfully saved as draft Please note that your application number is 20080216AFCO001 for your future reference fo
11. lished 1 Address of Head Office Main Office gt Local Postal Code n 120313 Blk Hse no Jf Floor Unit Building x Street gt CLEMENTI AVENUE 4 Is mailing address the same gt Yes Mailing Address gt Local Postal Code gt 120313 Blk Hse no gt eee 3 ddo d d Sp Local intranet Q100 i Declaration the applicant hereby declare that all the information and attachments that have provided in this application and in the CD are true and correct agree that my application will only be processed when all the supporting documents have been received by the MOH The MOH has the right to contact any person to obtain or verify any information and to retain any documents submitted by me agree that the MOH has the absolute discretion to reject my application Accept Decline lt MOH CSA Confidential Page 12 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 xviii Click Confirm and OK The system will system will display an acknowledge page indicating the application number as a reference number for future enquiry with Biosafety Branch if any Application submission complete Acknowledgement Your application has been successfully submitted Flease note that your application number is 20060203AFCO002 for your future reference You may check your application status through the workbench Last upd
12. ll Rights Reserved Biosafety IT System User Manual Internet Version 1 2 Check Application Status after Updating Certifying Team Information a Biosafety Internet website gt Login gt Work Bench gt My Application Status The status is updated accordingly after MOH approval on the certifying team information update D Singapore Government Integrity Service Excellence gt Biosafety Home Logout MINISTRY OF HEALTH SINGAPORE My Application Status 2 matching record s Page 1 First Previous Next Last _ SINo Reference Number Action Started On Status Approval Letter 1 20080220AFC002 20 02 2008 10 12 Approved E 2 20080218AFC001 18 02 2008 10 16 Updated E Page 1 First Previous Next Lest a lof 1 Pages Go st updated on 13 Feb 2008 Done VY Local intranet Q10 lt MOH CSA Confidential Page 25 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved
13. one SB Loca intranet 100 e lt MOH CSA Confidential Page 18 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 2 2 4 Update Profile For the approved AFC registration the applicant can update profile via E Services after logging into Biosafety Internet website 1 Biosafety Internet website gt Login gt Work Bench gt My Application Status D Singapore Government Integrity Service Excellence BioSatety MINISTRY OF HEALTH SINGAPORE Home Logout My Application Status 1 matching record s Page 1 First Previous Next Last S No Reference Number Action Started On Status Approval Letter 1 20080218AFC001 18 02 2008 10 16 Approved E First Previous Next Last Page 1 1 of 1 Pages Go Last updated on 13 Feb 2008 v ow Local intranet 100 lt MOH CSA Confidential Page 19 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 Go to E Services gt Update Profile Click Update link to retrieve the application details The applicant can update the organisation particulars and particulars of persons making the application Any change in certifying team information requires MOH s re assessment and it should be updated via Update Certifying Team Information link Please refer to Section 2 2
14. orm Particulars of Organization Enter the full name of organization Enter Year Established Select local if your organization is located in Singapore Fill in all the mandatory fields Select No if mailing address is different from the organization address and enter all the mandatory fields Enter Contact details Telephone no Fax no and Email Address Particulars of Organization Full Name of Organization Year Established Address of Head Office Main Office Local Overseas Address City Country Please select one State Postal Zip Code Is mailing address the same Yes No Contact Details Telephone na Fax no Email Address Particulars of Person Making the Application vi Enter all the mandatory fields for Particulars of Person Making the Application 1 Applicant must ensure that the s mail address he or she specifies is valid for future coresoondence MOH will not be responsible if the soolicant is unsble to receive any notification fram WOH due te invalid amail address 2 indicates mandatory fields Particulars of Person Making the Application First Name Last Name Telephone na Designation Preferred Lagin ID At least 6 characters Login Password Af least 5 characters consisting of alphanumeric Confirm Password Reply Email Address lt MOH CSA Confidential Page 5 of 25 Copyright
15. pyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 16 For first time login the system will prompt a change in password in the Password Lookup Form Password Lookup Form You are routed to this page due to these several reasons 1 You need to change your password upon first login 1 Adminstrator has reset your password for you 3 Your password has expired Password must be at least amp characters long Password must contain at least 1 character and 1 digit Password must not be the same as your Login Id Your Login ID IS afcususa Please Key in your Existing Password mriiitiitt Flease Key In your New Password seessaaes Please Key in your New Password Again sasssesae 17 A welcome page will be displayed after a successful login 18 Go to Work Bench gt My Application Status to view the status of application For new application submission the status shows Pending Approval D Singapore Government Integrity Service Excellence Bio alety MINISTRY OF HEALTH SINGAPORE Home Logout My Application Status 1 matching record s Page 1 First Previous Next Last d S No Reference Number Action Started On Status Approval Letter a 20080220AFC001 Withdraw 20 02 2008 10 07 E N A Page 1 E First Previous Next pasi of 1 Pages Go updated on 13 Feb 2003 Last up D
16. rting documents eg CW Certificate etc Maximum attachment size is 1 ME in total Document Type File Name Attached By Attached Date Organization Profile afc org profile pdt O3 02 2006 C wish to attach the documents in CD Understand that the application will only be processed after MOH has received the CO Please mail the CD to The Biosafety Branch College of Medicine Building 16 College Road Singapore 169954 3 Click Accept and Submit button to proceed with the submission 4 Aconfirmation box is displayed Click OK to proceed 5 An acknowledgement page is displayed indicating the successful submission of application to MOH for re assessment 6 The applicant can go to Work Bench gt My Application Status to check on the new status as Pending Approval after updating the course information D Singapore Government Integrity Service Excellence c BioSatety Home Logout MINISTRY OF HEALTH SINGAPORE My Application Status 2 matching record s Page 1 First Previous Next Last S No Reference Number Action Started On Status Approval Letter 1 20080220AFC002 Withdraw 20 02 2008 10 12 Pending Approval NA 2 20080218AFC001 18 02 2008 10 16 Approved Page 1 First Previous Next Lest of 1 Pages Go Last updated on 13 Feb 2008 Local intranet 10 lt MOH CSA Confidential Page 24 of 25 Copyright 2008 CSA Pte Ltd A
17. s registered on 20 February 2008 New MOH Approved Training Provider NCS Tech has registered on 20 February 2008 New MOH Approved Facility Certifier 123 has registered on 16 February 2008 New MOH Approved Training Provider dddddd has registered on 04 February 2008 New MOH Approved Training Provider 1111 has registered on 28 January 2008 NN Research Toxins hotmail Biological Agents and Toxins Act The Ministry of Health MOR introduced the Biological Agents and Toxins Act in October 2005 to regulate the possession use import transfer and transportation of biological agents and toxins that are known to be hazardous to human health The legislation will provide for the safe practices and security in the handling of such agents and toxins More information Local intranet Q100 7 http 192 168 142 181 7002 bioe afc checkAdmin do from afc lt MOH CSA Confidential Page 2 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 2 If you have not already registered with the Biosafety Branch select the No radio button and click Submit Facility Certifier Are you an existing approved facility certifier Yes lt MOH CSA Confidential Page 3 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 3 The system displays the registration e form as MOH
18. safety IT System User Manual Internet Version 1 2 viii IX X Enter all the mandatory fields Click on the calendar icon for date of birth Particulars of The Certifying Team Member First Nare l Last Name NEIG FINPassport No hetonelty Date of Birth dd mmiyyyy F Gender O Male O Female Race A calendar pop up window is displayed as following B http 192 168 142 181 700 mm m sd a February 2006 Sun Mon Tue Wed Thu Fri Sat FiFiriedrirird HnENNNA fas fas faz se 20 af z2 26 s alala als Select date Select the proper date and the textbox will be filled with the selected date Click on the Add Certifying Team Member button to add the certifying team list Relevant Registration amp BSL3 Certificates Facility Related Publication _ WHO Laboratory Biosafety Manual Researches lt MOH CSA Confidential Page 8 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 xi To delete the team member check the checkbox against the S No and click on the Delete button to delete the selected team member from the list particulars of The Certifying Team List age PF Please click on Peon to add certifying team member S No Name Role Lead Certifier Nationality Job Designation Jason Harrison American Lead Engineer Delete xii Click on
19. tem User Manual Internet Version 1 2 2 2 5 Update Certifying Team Information 1 Biosafety Internet website gt Login gt E Services gt Update Certifying Team Information Click Update action to update information related to the certifying team including certifying team member particulars and supporting documents D Singapore Government Integrity Service Excellence BioSatety Home Logout ae MINISTRY OF HEALTH SINGAPORE Update Certifying Team Information S No Reference Number Company Name Expiry Date Action 20080218AFC001 123 18 Feb 2010 Update pdated on 13 Feb 2008 ed Localintranet Q10 The system retrieves the application details and enables the Certifying Team Information section to be editable Click on the Name hyperlink if to update the particulars of the certifying team member Particulars of The Certifying Team List a Ft ao Please click on Peto add certifying team member SiNo Name Role Nationality Job Designation E 1 C Eric Jason Lead Certifier American Lead Engineer Es RE od lt MOH CSA Confidential Page 23 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 Click on the attachment icon to add supporting documents or select the document and click on the Delete button to delete the document Supporting Documents Please click on Ul fettactment to attach the suppo
20. ur draft copy of application will be saved in the system for 14 days after which it will be deleted You may amend your application through the workbench My Facility Certifier Draft xv Select Accept and click on the Submit button Declaration the Director General Manager President hereby declare that the information supplied in this application including all the attachments are true and correct to my best knowledge and belief and the testimonials certificates letters of recommendation and documents submitted with this application in the CD ROM are true and genuine copies of the origina documents geecceccees Cancel Save As Draft xvi Click OK to proceed Microsoft Internet Explorer 2 J Do you wish to proceed with submission lt MOH CSA Confidential Page 11 of 25 Copyright 2008 CSA Pte Ltd All Rights Reserved Biosafety IT System User Manual Internet Version 1 2 xvii The system validates the entries If there is no error the system will display a confirmation page Users are able to view the application information choose edit the form save the application as a draft or submit the application D Singapore Government Integrity Service Excellence BioSatety Home Login MINISTRY OF HEALTH SINGAPORE MOH Approved External Certifier Company Application Details EP 7 preview Particulars of Organization E Full Name of Organization 12 Year Estab
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