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Océ User manual - Océ

1. i 1112 Indicates pages The front side left and the back side right of a sheet are displayed next to each other The number shows the page number original number empty pages are not numbered Indicates a selected sheet page has a dashed line Indicates that the page is forced to the front side or the back side of the sheet Indicates that the matching page is 1 sided If a page is set to 1 sided the page on the other side of the sheet gets an icon telling this side will not be printed Scenario 1 Assign media type to page Situation A media type is assigned to page three o o no v v 1 ono Oo AN on IN Result Da Page four keeps its media type and shifts to the next sheet 73 Scenario 2 Assign media type to multiple pages Scenario 2 Assign media type to multiple pages Situation A media type is assigned to pages three four and five 11218 812 S 234 EB 56 BH 6 Result Page six keeps its media type and shifts to the next sheet Scenario 3 Assign media type to page on rear side Situation A media type is assigned to page two Hy EN se 34 9 6 Result Page one keeps its media type so page two shifts to the next sheet Page three keeps its media type and shifts to the next sheet 74 Chapter 3 The Page Programmer Scenario 4 Assign media type via sheets Scenario 4 Assign media type via sheets Si
2. If you use Oc Doc Works together with the Oc VarioPrint 2050 70 Oc 31x5 you can use the Scanning option to automatically attach a hardcopy original to a Oc Doc Works job Note To be able to use this procedure the Oc Doc Works Scan profile has to be configured correctly on the Oc VarioPrint 2050 70 Oc 31x5 Before you begin Use this procedure when the Original document is defined as Paper original To be able to attach a hardcopy original to a Oc Doc Works job you need the Oc Doc Works Job number The Job number isavailable in the Job number column of the Operator console and also available on the printed Job ticket The end user can also inform the operator about the Job number by adding a yellow marker onto the hardcopy original Automatically attach a hardcopy original to a job Result 1 Use the Oc Doc Works Scan profile to scan the hardcopy original on the Oc VarioPrint 2050 70 Oc 31x5 A dialog appears on the Oc VarioPrint 2050 70 Oc 31x5 that allows you to enter the Job number Enter the number of the Oc Doc Works job that you want to attach the hardcopy original to When the procedure was successful the scanned document will be attached to the Oc Doc Works job in the Oc Doc Works Operator console Scan documents that could not be attached When there was a problem to attach the scanned document to the job this is indicated by an icon in the lower right side of t
3. 33 Configuring job ready options Note To be able to send a Job received message users must fill in their E mail address in the job ticket If users do not want to receive the Job received message they can deselect the option E mail when job received in the job ticket When you specify never to send an E mail and the client requests for an E mail you will be prompted with a dialog box Also when you specify to always send an E mail although the client deselected the option the dialog box will appear By selecting Only send an E mail when the client has requested one option this dialog box will never appear Configuring job ready options You are able to define some automatic actions that are being executed as soon as a job is marked ready Sending an E mail is the most important one When you have finished a print job you may want to inform the user The Operator console allows you to automatically send an E mail message when you mark a job as Ready You can configure the subject and content of the message by entering a default message To automatically send an E mail message select Job ready options from the Options menu You can specify what should happen when a job is marked as Ready Don t send an E mail Always send an E mail Only send an E mail when the client has requested one When you want to be able to view the E mail message before sending you select the option Show E mail before sending This
4. 52 Chapter 3 The Page Programmer Select sheets Select sheets Introduction You can select sheets sets media types in the sheet view and do one of the following Assign a media type Insert a blank sheet Delete blank sheets Define that the page must be on a sheet 1 sided Define that the page must be on a sheet 2 sided Force the selected page s to the front side of a sheet Force the selected page s to the rear side of a sheet Do not force the selected page s to any side of a sheet Tab captions Tumble pages Mark unmark pages Define default settings You can select a range of sheets with the same media type by selecting the set Select sheets 1 Click the sheet you want to select 2 Hold down the Ctrl key or Shift key and click the other sheets you want to select Result The corresponding sheets sets media types are selected Note You can select media types in the media view 53 Assign a media type to the selected page s Assign a media type to the selected page s Introduction There are two ways to assign a media type to pages 1 Select a media type from the preferred media types list This is the quickest way 2 Open the complete media list by clicking the Media button The Media button is used to assign a media type to the selected pages Note You can assign only one media type to the selected page s Assign a media type via the preferred media list 1 Se
5. Print settings 66 Define Print range area 65 Define print settings 66 Delete blank 2 ort ds bL nt er re 56 Do not force 58 Index DocSetter Standard 28 29 Document SAVES ud At 23 E Edit Media ty per xu go MN MR 42 E mail Send a tdm destin ata aeta 30 Exporting 26 F Finishing view 48 Force Donots sineira as Gl wee este tee 58 EFE een mn es 57 TOAD sss Me era anti ne TID UAR RI 58 FOrcee to front fini era han de RETE YS 57 G GIO a Sain aa itd 61 Group number 48 GLOUPS x KR RR ORE RA ae Pes 48 61 65 l TONS na ette a Ter ME ee Seb 12 Image Make Ready 29 Impott c c e SERVERS ERE Ix 25 Importing Print jobs 25 Insert Blank cuo Bal on Bo hee dag ann e Lets 55 Insert blank sheet 55 J Job ready i roS Rr e tees 34 Job receivedi caia LIU e EN RN 33 Job ticket Change eri rete tas 19 Pr nes mis vepres dta 19 79 Index VIEW asin adi ES 18 Job ticket printer 19 Jossing eo voro rt Se 48 61 logging off an eee tae s 61 L Last saved Open o to c tede OMA ig 63 Layout Make Ready 29 M Manage Media list ick tite ta eee Rede 39 Map media types ria eee esee eds 66 Mark NOt
6. The color of the media type determines the color of this icon except for custom colors T Indicates the media type tab The color of the media type determines the color of this icon except for custom colors D Indicates that the media type contains one or more marked pages 45 Use the media view The media description A media description displays the following Name of the media type Media type when the media type is tab Total number of tabs if media type is tab in one set Set size Size Weight Color Material Single sided if true Pre printed if true Punched if true Note f a custom size is set size and weight are displayed in metric or U S units This depends on the way the media type is defined in the media type editor Switch to the sheet view Click 4 to switch to the sheet view 46 Chapter 3 The Page Programmer Use the page view Introduction Use the page view The page view displays previews of the following m Pagesinthe PDF m Inserted blank sheets without content m Pages without content The previews enable the user to m Scroll through the document m Assign media types or other settings to the pages Use the page view The page view uses the following icons to visualize the settings of pages these icons are attached to the page 12 Page view icons Icon Description Indicates that the side of the sh
7. option of the Oc VarioPrint 2105 Oc DPS400 to insert these color prints into the print job Mark a page 1 2 Select the page s to mark Click the drop down button Mark Or Select Mark from the Edit menu Click Mark Note Marked pages are displayed as a media type in the printer module Unmark a page 1 2 3 Select the page s to unmark Click the drop down button Unmark Or Select Mark from the Edit menu Click Unmark 60 Chapter 3 The Page Programmer Specifying Finishing Options for a Group Specifying Finishing Options for a Group Introduction You can specify finishing options for a selection of subsequent pages This leads to groups that contain finishing options specific for that group A document can contain multiple groups In the sheet view each group is indicated by a colored bar To select the group click the bar You can use the Finishing view for easy access to all groups For groups the following finishing options are available m Stapling Allows you to specify whether or not the group has to be stapled You can select 1 staple 2 staples and No staples m Jogging Allows you to specify the Jogging offset stacking options If the groups in a document have more than one page the groups are jogged offset stacked For stapled groups Jogging offset stacking increases the capacity and stacking quality of the output Thus this setting indicates that gro
8. OK The printer window of the selected printer appears Note The printer that is selected in the Operator console has a dot in front of the name 3 Click the Test print button 67 Print media using the Oc CS170 220 Print media using the Oc CS170 220 Introduction The CS170 220 driver allows you to print the marked color pages on the Oc CS170 220 Fiery X3e 31C M PS Print media using the Oc CS170 220 1 Click the Print job button when the Oc CS170 220 is the selected printer in the Operator console Or Select Print job from the File menu and click Oc CS170 220 A pop up window appears that asks you to save the changes 2 Click Yes 3 Select the media type that you want to print 4 Click the OK button Changing Map Assigned Trays in Tray based Printers Introduction This procedure shows you how to change the assigned trays in tray based printers like the Oc VarioPrint 2050 70 Oc 31x5 You can select the trays in the use this column in the map media area The Oc 31x5 offers the following trays m Irayl m Iray2 m Tray 3 m Tray 4 bulk tray Change map assigned trays in the tray based printers 1 Click the Print job button when the tray based printer is selected in the Operator console Or Select Print job from the File menu and select a tray based printer A pop up window appears and asks you to save the changes Click Y
9. Print a document that contains page program settings 64 Printa dooUlriBllL s uo oss Sos a rab tn Oi a e dta 64 Defining the Print Range Area 65 Define the print settings gt onem em Erw RR RR CET ERES 66 Map media pes a renun pom Rd Re ke dor Epp eee ste ve 66 Make a test print of a document 67 Print media using the Oc CS170 220 68 Changing Map Assigned Trays in Tray based Printers 68 Changing Map Assigned Media Definitions in Media based Printers 69 Change map assigned media definitions in the Oc CPS700 CPS900 70 Change map assigned media definitions in the Oc VarioPrint 2090 71 Appendix 1 Behavior of the Oc Page Programmer 72 The behavior of the Oc Doc Works Page programr 72 Scenario 1 Assign media type to page 73 Scenario 2 Assign media type to multiple pages 74 Scenario 3 Assign media type to page on rear side 74 Scenario 4 Assign media type via sheets 75 Scenario 5 Set page 1 sided 75 Scenario 6 Set page 2 sided 76 Scenario 7 Set pages 1 sided via sheets 76 Scenario 8 Force page to front 77 Scenario 9 Set page 1 sided one page is forced to rear 77 Scenario 10 Set pa
10. The Force to front side command sets pages to the front side of a sheet You can use the Force to front side command to print new chapters on the front side of a sheet Force a page to the front side of a sheet 1 Select the page s you want to force to the front side of a sheet 2 Click the drop down button Front Or 3 Select Force to from the Edit menu and click Front D Note The page view displays the page with an icon that indicates the page is set force to front 57 Force a page to the rear side of a sheet Force a page to the rear side of a sheet Introduction The Force to rear side command sets pages to the rear side of a sheet Force a page to the rear side of a sheet 1 Select the page s you want to force to the rear side of a sheet 2 Click the drop down button Rear Or 3 Select Force to from the Edit menu and click Rear m Note The page view displays the page with an icon that indicates the page is set force to rear Do not force a page to any side of the sheet Introduction The Force to none command lets you remove the force to front or force to rear settings of the selected pages Remove the force to settings from a page 1 Select the page s that are set force to front or force to rear 2 Click the drop down button None 3 Or Select Force to from the Edit menu and click None m Note The side of the sheet on which the page s is are
11. allows you to change the default message for that specific print job The Subject message field allows you to enter the subject text and the Message field allows you to configure the content of the message Your E mail message can contain variables from the job ticket This allows you to send a dynamic message containing job specific information To include this dynamic information select the variable from the items list and click Insert item The variable will be inserted in the message at the current position indicated by the symbol For example Hello Owner your document Document was processed successfully by the CDC department 34 Chapter 2 The Operator Console Configuring the Client banner You can send the PDF document and the job ticket as an attachment When you select the option Attach current document PDF the PDF document will be included in the E mail message Oc Doc Works EOConly To also attach the job ticket select the Attach job ticket option Please note that attaching the PDF document is only possible when the Client Preview license option is enabled on the Oc Doc Works station When this option is not enabled no PDF file will be attached Oc Doc Works EOConly When you want the move the job to the Ready jobs automatically when you mark the job as ready you select the Move jobs to the Ready jobs option Oc Doc Works EOConly m Note To be able to send a Job ready messa
12. can be defined in System Administration The Operator console allows you to manually delete print jobs By clicking the Delete button you can delete a print job manually even if the job has not been marked as ready Note When a job ticket item is defined as Required you will have to fill in this item otherwise you will not be able to delete the job Marking a job as ready When you have completed a print job you click the Mark job ready button The job will then be marked as Ready indicated by the gray square before the icon that will be checked By default the job will then be moved to the Ready jobs category You can change this by deselecting the Move jobs to the Ready jobs option from the Job ready options dialog Oc Doc Works EOC only Note Jobs in the Ready jobs category will be deleted after a number of days automatically The exact period can be configured using System Administration Note When a job ticket item is defined as Required you will have to fill in this item otherwise you will not be able to mark the jobs as ready 20 Chapter 2 The Operator Console Marking a job as not ready Marking a job as not ready When you have marked a job as Ready this is indicated by the gray square before the icon that will be checked If the job has not been printed successfully or has not been handled correctly you may want to process the job again To mark the job as Not ready you select the prin
13. collapse all sets 49 Specify tab captions Specify tab captions Introduction The Tab captions option allows you to specify the text on the tabs you have selected Add set Use this option to add a new set of tabs The same amount of tabs within the selected tab set is added as a new set This means that when the selected tab set contains 10 tabs a new tab set of 10 tabs will be added Delete set Click this button to delete a complete set of tabs Delete caption Click this button to delete the selected tab caption Move up Move down Use these buttons to move a selected tab caption up or down within the tab set Specify tab captions 1 2 3 Click the Tab captions button The Edit tab captions dialog will appear Click a tab and enter the tab caption Use this procedure to enter the tab captions for the rest of the tabs Note The Caption style section shows the layout of the tab text Change the tab captions layout dy J 1 2 3 Click the Font button to specify the Font Font style and Size Click the Color button to select the tab caption color Click the drop down button Alignment to select the tab caption alignment Note 77e last used action is used for the button name Click the drop down button Rotation to select the tab caption rotation Note 77e action last used is used for the button name 50 Chapter 3 The Page Programmer Mark all color pages Mark all co
14. printed depends on the settings of the previous pages 58 Chapter 3 The Page Programmer Tumble a page Tumble a page Introduction The Tumble command allows you to specify that the page will be tumbled when printed on the rear side of the sheet This option results in a calander document It lets you tumble a page over the short side if it is printed on the rear side of the sheet Tumble a page 1 Select the page s that you want to tumble over the short side 2 Select Tumble from the Edit menu and click Yes Remove tumble a page 1 Select the page s where you want to remove the tumble setting from 2 Select Tumble from the Edit menu and click No 59 Mark unmark a page Mark unmark a page Introduction You can mark unmark pages in the Oc Doc Works Page programmer Marked pages let users separate special pages like pages with color from other pages This allows you to m Define pages as special pages m Process the special pages separate for example m Print only the marked pages or do not print the marked pages m Use inserts for the marked pages on the Oc VarioPrint 2105 Oc DPS400 or Oc CPS700 e g for colored pages m Use a different tray for the marked pages on the VarioPrint 2050 70 Oc 31x5 Note The Color mark option allows you to automatically mark all color pages You can print only those pages that contain color on the Oc CPS700 for example Use the Inserts
15. status Original document Displays the original document type Job ID Displays the name of the user User name Displays the name of the user Date Displays the required delivery date Size Displays the page size of the print job Copies Displays the number of copies Pages Displays the number of pages of the document You can change the order in which the print jobs are displayed by clicking the column header Click the column header to apply ascending sorting or descending sorting This allows you to print for example all jobs from the same user It also allows you to group print jobs with the same page size This allows you to print these jobs without having to change the paper size in the printer You can also add or remove columns using the Column header options from the Options menu This option also allows you to change the order of columns by clicking the Move up or Move down button Note t is also possible to change the order of the columns in the left section by dragging the column header to the new position 16 Chapter 2 The Operator Console Configuring columns Oc Doc Works EOC only Configuring columns Oc Doc Works EOC only You can change the columns that will be displayed You can add a new column or remove a column from the list This allows you to specify the way the print jobs view looks Use Column header options from the Options menu to add or remove columns It also allows you to specif
16. 3 Use the sHheet VIGW sica ado 30r Se ced ec EUR Dente wc dd 43 Use the media view 45 Use the page view 47 Using the Finishing View 48 BI Wero eM E T 49 Specily tab CaDIIOTIS il XII ae a Da dig cT RR o Roa da 50 Mark all color pages xo sas eee bale eee eae A 51 Define the page settings 52 Selec PATOS vest 12367 0 PN VERDI QUE Ap E en 52 DElOCESNEOlS as axa dad cod d sdb sca did Kame Node RU Re ine tates 53 Assign a media type to the selected page s 54 Inserta blank Shotacon 40h ten eph eod a RED tae ol Qus 55 Delete a blank sheet sos ud b exe Sd uem RUSO CR RR CR E 56 Sota Pade to sided mesran woe ie sng RO Na REOS Da 56 Set a page to 2 SI tii A Peeled tosh act owt WR Sd 57 Force a page to the front side of a sheet 57 Force a page to the rear side of a sheet 58 Do not force a page to any side of the sheet 58 Table of Contents a c 59 Mark unmark a pages ses dus aa aaa 60 Specifying Finishing Options for a Group 61 Assign default settings 62 Save the page program settings for the document 63 Open the last saved version of the document 63 Close the Oc Doc Works Page programmer 63
17. Oc User manual Oc Doc Works Oc Doc Works Operator Manual Oc Technologies B V O 2005 Oc Technologies B V Venlo The Netherlands All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc Technologies B V reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 3 6 O Table of Contents Table of Contents Chapter 1 Introduction AAA ARA d or e lel a E ets 7 Intro UC HOD codon ent Ae eset qoe avi ion ioc ADR oer de ina 8 A te tok oy Ne ace Wate ide toe eer ee Os See wee eee 9 Chapter 2 The Operator Corsole uw ey eee Id 11 CONS esos ara ral Rope op awn n eod d odd fase he 12 CONS EE ee TU 12 Original Document TVD6S x sas cewek RAR ROS Ue S o cay wie 14 Controlling jobs ais pU Que de OR Sea 15 Controlling print jobs 15 Changing the sorting order 16 Configuring columns Oc Doc Works EOC only 17 Displaying unprocessed jobs 17 Displaying ready JODS sr
18. an be matched with the capabilities of the selected printer Print a document 1 Click the Print job button The selected printer in the Operator console is selected automatically The printer window of this printer opens Or Select Print job from the File menu and click a printer A window appears that allows you to save the changes Note f there are no changes since the last save action this window will not appear Click OK The printer window of the selected printer appears Note 77e printer that is selected in the Operator console has a dot in front of the name Click OK 64 Chapter 3 The Page Programmer Defining the Print Range Area Defining the Print Range Area Introduction You can define which part of the document to print in the printer window You can define to print the following m Thecomplete document m The selected sheets in the sheet view m Printonly some of the media types which are used in the document This option lets you define what media types to print For example this option allows you to print some parts of a document on a different printer Print All sheets 1 Select All sheets in the Print range area Print Selected sheets 1 Select Selected sheets in the Print range area Print by media type 1 Select Select by media type in the Print range area This enables you to check or uncheck each media type that is used in this page programmed j
19. blank sheet Delete a blank sheet Introduction You can delete blank sheets in the document Delete a blank sheet 1 Select the blank sheet s to delete 2 Click the Delete button Or Select Delete blank sheet s in the Edit menu other sheets It is not possible to delete existing pages of the PDF Note Only the selected blanks are deleted when a selection contains blanks and Set a page to 1 sided Introduction The Oc Doc Works Page programmer allows you to set a page to 1 sided This means that the other side of the sheet stays empty 1 sided pages can be used for the following m The other side of the sheet must be empty Define a 1 sided page 1 Select a page in the page view that must be on a 1 sided page 2 Click the 1 sided button Or Select 1 sided from the Edit menu 56 Chapter 3 The Page Programmer Set a page to 2 sided Set a page to 2 sided Introduction The Oc Doc Works Page programmer allows you to set a page to 2 sided This means that the other side of the sheet is allowed to get content Define a 2 sided page 1 Select a page in the page view that must be 2 sided 2 Click the 2 sided button Or Select 2 sided from the Edit menu Note Whether the other side of the matching sheet gets content depends on the settings and media types of the pages that are before or after the selected page s Force a page to the front side of a sheet Introduction
20. c Doc Works Page programmer also offers the Media list a list with the media types which are available in the document center The media list let the users create edit and delete media types Media types can be assigned to pages by selecting them from the media list You can assign media types or other settings to pages This means the content and settings are joined Preview the document Preview The Oc Doc Works Page programmer contains three views that help you assign page program settings The sheet view The media view The page view 38 Chapter 3 The Page Programmer Manage the media list Define the media list Manage the media list Introduction The Oc Doc Works Page programmer offers a Media list and a preferred media types list The media list The media list allows you to add edit and remove media types You can also add or remove media types to from the preferred media types list Add a new media type to the media list Introduction The media list contains all defined media types The user determines the content of the media list Add a new media type to the media list 1 Select Edit media list from the Options menu 2 Click the New button The Create new media type window appears 3 Define the properties A Note The Single sided property is used when the media type can only be printed 4 1 sided For example glossy paper or a transparency 4 Click the OK butt
21. cript level You can specify the Postscript level here Supports binary Select this option when the printer supports binary encoding printing of the print file Supports True Select this option when the printer supports True Type fonts Type fonts Show driverbefore Select this option if you want to show the printer driver before printing printing Oc Doc Works EOC only Printer You can specify the location of the printer information information application here Oc Doc Works EOC only application You can start the configured printer information application by right mouse clicking the printer and select Start application Note Please consult the printer driver documentation for more information on printer specifications 32 Chapter 2 The Operator Console Configuring job received options Configuring job received options You are able to define some automatic actions that are being executed as soon as a new job comes in Sending an E mail is the most important one The Operator console allows you to automatically send an E mail message to the user when the print job was successfully received on the Oc Doc Works station You can configure the subject and content of the message by entering a default message To automatically send an E mail message select Job received options from the Options menu You can specify what should happen when a job is received Don t send an E mail Always send an E mail Onl
22. document Save the page program settings for the document Introduction You can save the page program settings for the document The page program settings are saved in the PDF file Save the page programming 1 Click the Save button Or Click Save in the File menu R Note When there are no changes since the last save command the Save command is disabled Open the last saved version of the document Introduction You can discard the changes to a document and return to the last saved version Revert to last saved 1 Click Revert to last saved in the File menu A pop up window appears that allows you to discard the changes and return to last saved version 2 Click Yes Close the Oc Doc Works Page programmer Introduction You can close the Oc Doc Works Page programmer and return to the Operator console Close the Oc Doc Works Page programmer 1 Click Exit in the File menu S Note When changes are made since the last Save command a pop up message appears that allows you to save the changes 2 Click Yes 63 Print a document Print a document that contains page program settings Print a document Introduction The Oc Doc Works Page programmer allows you to send documents with page program settings in the printer module to the printer The printer module also appears when you print a document with page program settings in the Operator console The programmed settings c
23. ed by clicking a column This allows you to print for example all jobs from the same user Select all print jobs from one user and click Print job It s also possible to change the order of the columns in the left section by dragging the column header to a new position selecting multiple print jobs is Oc Doc Works EOC only Column header You can change the columns that will be displayed You can add a new column or remove a column from the list This allows you to specify the way the print jobs view looks Use Column header options from the Options menu to add or remove columns Oc Doc Works EOC only Print job category The drop down list box allows you to change the category of print jobs displayed By default there are two categories of print jobs unprocessed jobs and ready jobs You can add categories manually Oc Doc Works EOC only Status bar The status bar shows the total amount of jobs per selected category The icon in the status bar appears when a new job arrives in the Unprocessed jobs category Note The first column contains icons which indicate job status 15 Changing the sorting order Changing the sorting order Print jobs are displayed in the left section of the operator console window You cannot move or delete the first two columns By default the following columns are displayed 4 Columns Item Description Icon Displays the print job
24. ed in the document can be mapped on trays or media types which are supported by the printer The map media area The map media area contains 2 columns 14 Map Media Columns Column Description Media in Displays the media used in the document document Use this Displays the media or tray that is assigned Marked sheets are presented as a separate media type Marked sheets with the same media properties are assigned to one media type In the column Media in document icons provide feedback about warnings and errors related to media types The following icons are used 66 Chapter 3 The Page Programmer Make a test print of a document 15 Feedback Icons Icon Description o Media property cannot be processed by the printer Media property is not completely recognized by the printer Make a test print of a document Introduction You can make a test print of documents with page program settings in the Page programmer A test print prints 1 copy of a document with page program settings Make a test print 1 Click the Print job button The selected printer in the Operator console is selected automatically The printer window of this printer opens Or Select Print job from the File menu and click a printer A window appears that allows you to save the changes Note If there are no changes since the last save action this window will not appear 2 Click
25. eet cannot have content because the PDF page on the other side of the sheet is set to 1 sided S Indicates that the side of the sheet cannot have content because the media type can only be printed 1 sided When you assign a color except white to a sheet you get this icon If Other is selected as the paper color the icon turns to gray Indicates that the page is forced to the front side rear side of the sheet For example the beginning of a chapter must start on the front side of a sheet Indicates that the page will be tumbled when it is printed on the rear side of a sheet Indicates that the page is marked Marked pages let users separate special pages like pages with color from other pages A gray page indicates this side of the sheet is empty Empty pages can occur on different occasions 47 Using the Finishing View The page is at the end of a set or the next page is forced to the front or rear side of a sheet The other page on the sheet is set to 1 sided The media type can only be printed 1 sided A horizontal line shows the end of a set The pages in the page view are shown in pairs The pages that are on the front side of a sheet are shown on the left hand side The pages that are on the rear side of a sheet are shown on the right hand side The size of the preview corresponds to the size of the media type The size can be equal smaller or larger as the size
26. erator console or the operator uses the New job option to create a new Oc Doc Works job To be able to process this job print it or specify Page program settings you need to save the original document using the Save document as option then convert it to PDF and attach this PDF to the job using the Attach document option Paper Original The end user uses the Oc Doc Works Web submittor to send a job ticket without a job attached to it to the Operator console The end user sends the paper original to the Corporate Document Center for example using the internal mail When configured the operator can use the Scanning option of the Oc VarioPrint 2050 70 Oc 31x5 to automatically attach a hardcopy original to a Oc Doc Works job Other digital source The end user uses the Oc Doc Works Web submittor to send a job ticket without a job attached to it to the Operator console This option can be used when the source is a digital document but can not be added yet to the Job for example a digital source on a CD 14 Chapter 2 The Operator Console Controlling print jobs Controlling jobs Controlling print jobs The main window contains two sections The left section contains all print jobs of the selected category In the right section the corresponding job ticket will be displayed 3 Main window Item Description Sorting order You can change the order in which the print jobs are display
27. erties The properties are changed in the media type editor Edit a media type 1 Select Edit media list from the Options menu 2 Select the media type to edit 3 Click the Edit button The Edit media type window appears 4 Change the media type settings 5 Click the OK button You can see the changes you made in the Media edit window Add remove media types to from the preferred media type list Introduction The preferred media types list allows you to quickly assign a media type to selected pages The preferred media types list contains a limited selection of the media list You can add remove media types to from the preferred media types list Add a media type 1 Select Edit media list from the options menu The Edit media list window opens 2 Select the check box of the media type to add it to the preferred media types list 3 Click the Close button The media type is added to the preferred media types list Remove a media type 1 Select Edit media list from the options menu The Edit media list window opens 2 Clear the check box of the media type 3 Click the Close button The media type is removed from the preferred media types list 42 Chapter 3 The Page Programmer Use the sheet view Assign page program settings to a document Use the sheet view Introduction The sheet view gives a summary of the sheets in the document This summary makes a quick navi
28. es The printer window opens Select a tray in the Use this column Click the OK button 68 Chapter 3 The Page Programmer Changing Map Assigned Media Definitions in Media based Printers Changing Map Assigned Media Definitions in Media based Printers Introduction This procedure shows you how to change the assigned media definitions for media based printers such as Oc VarioPrint 2105 Oc DPS400 Oc CPS700 CPS900 Oc VarioPrint 2090 or Oc VarioPrint 2110 You can change the assigned media definitions in the use this column in the map media area When you select Other as the media type the media type window opens In this window you can define Material not available for all media based printers Type Size Weight not available for all media based printers Color not available for all media based printers Special front not available for all media based printers Change map assigned media definitions in media based printers 1 Click the Print job button when a media based printer is selected in the Operator console Or Select Print job from the File menu and select a media based printer A pop up window appears and asks you to save the changes 2 Click Yes The printer window opens 3 Select Other in the use this column The media type window opens 4 Define the settings of the media type Click the OK button 69 Change map assigned
29. from Oc Doc Works 29 Table of Contents MOMIN USOS ara rata a unb deni caerle ads 30 Sending an E mail message Oc Doc Works EOC only 30 COMMUNIC Ser air a ra 31 Adding renaming a category Oc Doc Works EOC only 31 Deleting a category Oc Doc Works EOC only 31 Renaming a category Oc Doc Works EOC only 31 Configuring printer options Oc Doc Works EOC only 32 Configuring job received options 33 Configuring job ready options 34 Configuring the Client banner 35 Configuring Oc Doc Works screen saver Oc Doc Works EOC only 36 Chapter 3 The Page Programmer 20e Oe a ee 37 a ty Sa cata Sa Ue atv tava CE PURE Re nec 38 Advised working order 38 User SUDORE utum obscena arin oo la 38 Preview the dOCUMENE s xut ade ea a ida Hee o RR eoa Gl RU 38 Detine the media sisse tau aet od a Mick oe dud 39 Manage the media list 39 Add a new media type to the media list 39 Create new edit media type window 40 The properties of a media type 41 Edita Med persia P ct D de ei Ei 42 Add remove media types to from the preferred media type list 42 Assign page program settings to a document 4
30. gation through the document possible You can select the sheets as a shortcut to select the corresponding page s Use the sheet view The sheet view uses the following icons to display the sheets and to give feedback about the page settings 10 Sheet view icons 1 2 Icon Description Indicates a sheet that contains one PDF page on the front side The color of the media type determines the colour of this icon except for custom colours Indicates a sheet that contains one PDF page on the rear side The color of the media type determines the colour of this icon except for custom colours Indicates a sheet that contains two PDF pages The color of the media type determines the color of this icon except for custom colors 1 Indicates the media type tab A tab can contain text on the front side rear side or on both sided see the next three icons Indicates that a sheet set contains one or more marked pages Indicates that the tab contains text on the front side Indicates that the tab contains text on the rear side Indicates that the tab contains text on the front and rear side media sheet 43 Use the sheet view 10 Sheet view icons 2 2 Icon Description L JT Indicates a set Note This icon also shows the color of the media types Jn Indicates a set of tabs Note This icon also shows the color of the media types A ru
31. ge users must fill in their E mail address in the job ticket If users do not want to receive the Job ready message they can deselect the option E mail when job ready in the job ticket In that case no E mail message will be sent When you specify never to send an E mail and the client requests for an E mail you will be prompted with a dialog box Also when you specify to always send an E mail although the client deselected the option the dialog box will appear By selecting Only send an E mail when the client has requested one option this dialog box will never appear Configuring the Client banner The Operator console allows you to keep users informed on new services your Corporate Document center offers them This information will be displayed above the job ticket in the Oc Doc Works client dialog You can use this banner to promote new features for example Now available Full color A3 prints Check the homepage for details To change this Client banner select Set client banner from the Options menu You enter the text here that will be displayed in the Oc Doc Works client 35 Configuring Oc Doc Works screen saver Oc Doc Works EOC only Configuring Oc Doc Works screen saver Oc Doc Works EOC only The Oc Doc Works station contains a screen saver that shows the number of new print jobs When the operator console is not used for a certain period the screen saver will start The screen saver will ind
32. ge 2 sided one page is forced to rear 78 Scenario 11 Insert blank before 78 Table of Contents Chapter 1 Introduction Introduction Introduction This manual contains a general description of the Oc Doc Works Operator Console It also contains information on how to use the Oc Doc Works Page Programmer Oc Doc Works lets users send their print jobs to the Corporate Document Center Before the users send a print job they fill in the job ticket This ticket allows users to define the job settings like covers cutting and delivery date The print jobs are converted to PDF files and stored on the Oc Doc Works station The Operator Console allows you to control print jobs stored on the Oc Doc Works station Before you print the job you can generate a preview to ensure that the job will be printed correctly You can also change the document for example when you want to make a booklet When you select a print job the job ticket will be displayed If the printer is supported the job ticket settings will be automatically filled in within the printer driver dialog These supported settings will be indicated by a small pencil icon in the job ticket You can specify these unsupported settings in the printer driver manually You can configure the Operator Console to send an e mail message to the user once you have received and finished a print job You can change the contents of the message and the s
33. gle sided 40 Chapter 3 The Page Programmer The properties of a media type 8 Media Properties 2 2 Property Remarks Pre printed Media type is special front Punched Media type is punched The properties of a media type Introduction The Media type editor allows you to define change the properties of new or existing media types in the media list The Media type editor contains the media type properties or the default properties for new media The following table lists the media properties 9 Media properties Property Remarks Type The media type Name Description of the media type Measurement system The measurement system Size The Custom option allows you to specify the height and width of the media Weight Weight in grams m2 Ib bond and Ib index Single sided Allows you to specify that the media type can only be printed on one side for example transparencies Special front Media type is special front for example a company logo Punched Media type is punched Set size The number of successive tabs in one set m Note This is enabled when you select Tab sheet as a Media type 41 Edit a media type Edit a media type Introduction The media list contains all defined media types The user determines the content of the media list When a media type does not meet your requirements you can edit the prop
34. he status bar of the Operator console This problem can occur when you enter a Job number that does not exist or when the job already has a document attached to Double click the icon in the Status bar to open a dialog that lists the documents that could not be attached automatically Click the View button or double click the document to view the document Use the Attach a document to a job procedure to attach the document to the correct job 24 Chapter 2 The Operator Console Delete the attached document Note Scan documents that could not be attached are located in the CAStorageN ailedScanlink folder Delete the attached document Delete the attached document The Delete Attached document option allows you to delete the attached document from an existing job Note t is not possible to delete the attached document when the document is the original document send using the Oc Doc Works client Importing a job You can import Oc Doc Works print jobs A print job on a disk is a PDF file and a corresponding job ticket file You can use the New job option from the File menu To import an existing print job click Import job from the File menu The dialog allows you to browse to the folder where the print jobs are stored When a PDF file and a corresponding job ticket is found you can select it Click OK to import the job It will be added to the Unprocessed jobs category The Delete job after impor
35. icate the number of new jobs within the operator console with a maximum of 10 By default the screen saver will be installed and configured on the Oc Doc Works station When the Oc Doc Works screen saver has not been enabled you can configure it To configure the Oc Doc Works screen saver click Start browse to Settings click Control panel Select Display and select the Screen saver tab Select the Oc Doc Works screen saver as your default screen saver and click OK 36 Chapter 2 The Operator Console Chapter 3 The Page Programmer Advised working order Introduction Advised working order To make sure that the documents are printed as specified use the following working order First make sure that the document content is correct in Adobe Acrobat When the content is correct you can apply the page program settings User support Introduction The Oc Doc Works Page programmer works with sheets and pages m Asheetis a physical piece of paper on which a page can be printed m A page is the digital page of the PDF put on one side of a sheet The Oc Doc Works Page programmer offers a sheet view a media view and a page view for user support The sheet view helps users to get a summary of the document and quickly walk through the document The media view shows the media types used in the document The page view displays previews of the pages that allow users to apply settings easily The O
36. igure the exact period in the System Administration application Moving a print job Oc Doc Works EOC only By default the Operator console contains two categories Unprocessed jobs and Ready jobs You can also add categories manually using the New category from the File menu The Move to option from the Edit menu allows you to move a print job into a specific category 17 Viewing the Job ticket Processing job ticket Viewing the Job ticket If you select a print job in the left section the job ticket will be displayed in the right part of the window This job ticket will be presented in the form of a tree Job ticket items are grouped Click the symbol to expand a group All items within that group will be displayed The symbol collapses a group The job ticket can contain five types of items 5 Item types Item Description Text items You can enter a text string Can be defined as one line or multiple lines Choice items You can select one of the presented options in the list Date items You can enter a date value Number items You can enter a numeric value Yes no items You can enable or disable an item Note 77e job ticket displayed in the right section of the Operator console can contain additional items which are not displayed in the Oc Doc Works client These items have been created exclusively for the Operator console and can be defined as Required You w
37. ill have to fill in these items otherwise you will not be able to mark the job as ready or delete it Items can also be defined as Read only These items can not be edited They are just displayed in the job ticket When the printer is supported the job ticket settings will be automatically filled in within the printer driver dialog These supported settings will be indicated by a small pencil icon in the job ticket Oc Doc Works EOC only You can specify the other settings in the printer driver manually 18 Chapter 2 The Operator Console Changing the Job ticket Changing the Job ticket When an item has not been defined as Read only you can change its content A user could for example have entered Number of copies 4 but has changed his mind You can then change the Number of copies item and handle the job according to the new job ticket When the job ticket contains additional items which are not displayed in the Oc Doc Works client you can fill in these items for internal purposes These items have been created exclusively for the operator console The operator job ticket can for example contain an item called Processed by which allows you to enter your name or initials Note When the Item was defined as Read only it can not be edited but is just displayed in the job ticket Printing the Job ticket The Operator Console allows you to print a job ticket to paper You can use this option to collect all job
38. lect the page s 2 Select the media type from the preferred media types list Note When you select Other the complete media list appears m Note When you select sheets or sets all the corresponding pages are selected immediately Assign a media type via the media list window 1 Select the page s 2 Click the Media button Or Select Assign media type from the Edit menu The Assign media type window opens 3 Select the media type 4 Click the OK button 54 Chapter 3 The Page Programmer Insert a blank sheet Insert a blank sheet Introduction A blank sheet is a sheet with two empty pages You can insert blank sheets in the document Insert a blank sheet before the selected page sheet 1 Select the page sheet that must follow the blank sheet 2 Do one of the following Click the drop down button Blank Or Select Insert blank sheet from the Edit menu and click Before selection D Note The blank sheet and the selected page or the first page of the selection have the same media properties Insert a blank sheet after the selected page sheet 1 Select the page sheet that must be before a blank sheet 2 Do one of the following Click the drop down button Blank Or Select Insert blank sheet from the Edit menu and click After selection TA Note The blank sheet and the selected page or the last page of the selection have the same media properties 55 Delete a
39. ler on the left side of the media icon displays the corresponding page numbers of the PDF A media description displays the media properties of the sheet or set When there were tab captions defined this is also indicated For tab sheets the Tab captions column shows the specified tab text The sheet view gives access to the media view The media view shows the media types used in the document Switch to the media view Click to start the media view 44 Chapter 3 The Page Programmer Use the media view Use the media view Introduction The media view shows the media types used in the document The media view is used to get a quick overview of all media types that exist in the document A media type can be selected as a shortcut to select all corresponding pages This makes it very easy to exchange one media type for another Use the media view The media types are displayed in order of appearance in the document The media view uses icons and media descriptions to show the media types in the document Some media properties color tab are shown in the media icon The media icon has a number in front displaying the amount of sheets of that media type A ruler on the left side of the media icon displays the corresponding page numbers of the PDF The media view uses the following icons to display the media type and the media properties 11 Media view icons Icon Description a Indicates the media type
40. lor pages Introduction The Color mark option allows you to automatically mark all color pages You can print only those pages that contain color on the Oc CPS700 for example Use the Inserts option of the Oc VarioPrint 2105 Oc DPS400 to insert these color prints into the print job Mark all color pages 1 Click the drop down button Mark 2 Click Color mark Or Click Mark all color pages from the Edit menu 3 The Oc Doc Works color detection process will mark all pages that contain color D Note f you want to exclude pages that were marked by the color detection process use the Unmark option 51 Select pages Define the page settings Select pages Introduction You can select pages in the page view and do one of the following m Assign a media type m Insert a blank sheet m Delete blank sheets m Define that the page must be on a sheet 1 sided m Define that the page must be on a sheet 2 sided m Force the selected page s to the front side of a sheet m Force the selected page s to the rear side of a sheet m Do not force the selected page s to any side of a sheet m Tab captions m Tumble pages m Mark unmark pages Define default settings Select pages 1 Click the page you want to select 2 Hold down the Ctrl key or Shift key and click the other pages you want to select Note A border indicates a selected page Result The corresponding pages are selected
41. media definitions in the Oc CPS700 CPS900 Import the media types from the Oc VP2110 Caution You can use the media types defined on the Oc VP2110 within the e Oc Doc Works Page programmer 1 Use the Oc VP2110 Oc Settings Editor to export the Media catalog 2 Copy the Media catalog file mediacat xml to the Oc Doc Works server into the C Storage GPP folder m Note The use this column of the Oc VP2110 printer will now contain the imported media types Change map assigned media definitions in the Oc CPS700 CPS900 Introduction You can change the assigned media definitions in the Oc CPS700 CPS900 You can change the assigned media definitions in the use this column in the map media area When you select Other as the media type the Oc CPS700 CPS900 media type window opens In this window you can define m ype m Size m Weight Change map assigned media definitions in the Oc CPS700 CPS900 Attention Only three different media definitions can exist in one job It is not A possible to send a document that contains more than three media definitions to the Oc CPS700 CPS900 1 Click the Print job button when the Oc CPS700 CPS900 is the selected printer in the Operator console Or Select Print job from the File menu and click Oc CPS700 CPS900 A pop up window appears and asks you to save the changes 2 Click Yes The printer window opens 3 Selec
42. n Oc Doc Works 1 Double click the job to check if the Image Make Ready steps were successful 2 Use Oc Doc Works to complete the Layout Make Ready Adobe Acrobat Plugins and Media Make Ready Oc Doc Works Page Programmer steps 29 Sending an E mail message Oc Doc Works EOC only Informing users Sending an E mail message Oc Doc Works EOC only The Operator console can be configured to send an E mail message automatically You can use the Send E mail option from the File menu to send an E mail message manually The E mail address within the selected print job will be used to send the E mail message to You will be able to specify the subject and the content of the message The two buttons allow you to include one of the two available default E mail messages You can choose to attach the PDF document and the job ticket by selecting the items in the Attach section When you have configured the message you click the OK button to send the message this option to send it to the owner by E mail By attaching the created booklet document the owner can check the document first before you print it Note When you for example have created a booklet using a plug in you can use 30 Chapter 2 The Operator Console Adding renaming a category Oc Doc Works EOC only Configuring Adding renaming a category Oc Doc Works EOC only By default the Operator console contains two categorie
43. n even correct banding type distortions of large camera scanned images If you have to deal with seriously degraded or old documents try Oc DocSetter s Doc Wash function controlled manually this function cleans scanned documents of contamination Note When the Oc DocSetter Standard software was installed the System Administrator can use the Oc Doc Works Administration console to enable or disable the Oc DocSetter Standard integration 28 Chapter 2 The Operator Console Use Oc DocSetter Standard from Oc Doc Works Use Oc DocSetter Standard from Oc Doc Works Introduction This topic shows you how to use the optional Oc DocSetter Standard from Oc Doc Works The Oc DocSetter Standard integration only supports scanned documents Note Please note that Oc DocSetter Standard is not part of the default Oc Doc Works installation but has to be installed separately Start the Oc DocSetter Standard 1 Select the job that you want to make ready in the Operator Console 2 Click the Oc DocSetter button Oc DocSetter Standard will be started Image Make Ready steps in Oc DocSetter Standard Attention The document will be opened in Oc DocSetter Standard 1 Use Oc DocSetter Standard to cleanup the document Note You are advised to use the Interactive Guide for this 2 Click File Save Note Don t make changes to the File name Process the job i
44. n the toolbar Or Click Program pages in the File menu 27 Oc DocSetter Standard Oc DocSetter Standard integration Oc DocSetter Standard Introduction For analog data a high quality digitizing process is essential to ensure that books brochures and loose leaf documents can be edited and reproduced with the correct registration to ensure a high quality printed product Digital data needs to be processed easily quickly and with enough flexibility to meet the user s varied requirements including last minute editing and printing For this Oc Doc Works and the optional Oc DocSetter Standard software can be combined Oc DocSetter Standard Oc DocSetter Standard offers functions you need to meet these challenges and compose analog documents with advanced power Tune digitized books and documents with functions for cropping cleaning and aligning and much more Enhance digitized documents by adding text headers and footers Digitized data inevitably needs some tuning to smarten it up for high quality production printing Oc DocSetter Standard gives you the possibility to crop and clean up pages and mask sections of page images useful for hiding punch holes De speckling de skewing punch hole removal margin clean up and registration according to vertical gridlines also in recto verso mode are key features of Oc DocSetter Standard Pages can be precision aligned either manually or automatically and you ca
45. ngs 63 Save document 23 Save page program settings 63 Screen saver 36 Select PAGES dert oot IN Te Re t an rg 52 sheets eL li DS 53 Select pages isi slice AD A cad 22 Select SNES Hs xe Pp meh Gon NEN s 53 Set 1 sided 56 Set to 2 sided 57 Sets Sheet view 49 Sheet view ICONS esed oo tele LS pte nd el f 43 Sorting order 16 A io ERO dete a a EROS RS 48 STADE soi Ded oe pt NE St 61 Straight stacks 61 T Test PU ala ende gs 67 Traysbased kb MEARUM SEXT 68 Tumble Page aaa 59 Tumble page 59 U Unprocessed jobs Display lul O RR 17 Use A he ost obec oats sta 47 User Support sche ees Rea ek dr 38 Index 81 Index 82
46. ob Only the media types that are checked will be send to the printer Note When you have selected all sheets or selected sheets you are not able to uncheck certain media types for printing anymore Print by group 1 Select Select by group in the Print range area This enables you to check or uncheck each group that is used in this page programmed job Only the groups that are checked in the Groups section will be send to the printer Note f specified finishing options for a group are not supported by the selected printer this will be indicated by the icon in front of the group To change the finishing option for that group click the item in the Finishing column and change the finishing option 65 Define the print settings Define the print settings Introduction You can define the Print settings of the document Note n the Print settings area the Number of copies displayed are read only Define the printer driver settings 1 Click Properties in the Print settings area of the printer module The printer driver opens Note You can change the number of copies and other print options in the printer driver The settings in the driver that interfere with the page program settings can result in unpredictable print results Map media types Introduction Oc Doc Works supports tray oriented and media type oriented printers In the map media area of the printer window the media types us
47. of the bitmap If the media type is smaller the bitmap is clipped A line shows the current size of the bitmap If the media type is larger the bitmap is aligned to the top left The remainder of the sheet that does not have content is showed in gray Using the Finishing View Introduction The finishing view gives an overview of all groups and relevant finishing options By default all groups are collapsed it s not possible to expand the groups You can select a group and change the finishing options You can also select a range of subsequent pages that are not part of a group If you specify finishing options for these subsequent pages this will result in the creation of a new group Finishing view options 13 Finishing view options Column Description Pages Shows the page numbers of the group Group number Shows the group number Groups Shows the pages within the group Staple Shows stapling options if specified Jogging Shows Jogging options if specified Offset stacking 48 Chapter 3 The Page Programmer Use of sets Use of sets Introduction The sheet view shows the sheets of the document Successive sheets with the same media properties make a set You can expand or collapse these sets Expand a set 1 Click to expand a set Collapse a set 1 Click to collapse a set Expand all sets 1 Click a to expand all sets Collapse all sets 1 Click a to
48. on The new media type is added to the media list Note When you select Other in the preferred media types list the media list will open 39 Create new edit media type window Create new edit media type window Introduction In this window you can define the settings of new media types edit the settings of media types The media type editor contains the media type properties or the default properties for new media The following table lists the media properties 8 Media Properties 1 2 Property Remarks Name The media name Metric U S The measurement system Size The size of the media type The Custom option allows you to specify the Width and Height of the media Weight Weight in grams m2 Ib bond and lb index Media type Specify the kind of media that you want to create or edit Normal or Tab Set size The number of successive tabs in one set Note This is enabled when you select Tab as a media type Top Bottom indent Enter the distance of the tab from the top of the sheet E Note This is enabled when you select Tab as a media type Mm inch The measurement system Note This is enabled when you select Tab as a media vw Material The Media type material Select Other to enter a new name Color Media type color Select Other to define a new name Single sided Allows you to print the media type sin
49. ra soria ace eee ei ates det 17 Moving a print job Oc Doc Works EOC only 17 Processing job Tickets isa baer ie pn e ee rentes 18 Viewing the Job ticket 18 Changing the Job ticket 19 Printing the Job ticket cauaa wr A UP Ee acd ee 19 Defining job ticket printer 3 metes RR ERR de 19 PIOCeSSING ODDS perras Seuss eee aA AR Pad 20 Printing a test job Oc Doc Works EOC only 20 Deleting s Print JOD eos ars eire a rate gars Sele eres 20 Marking a job as ready 20 Marking a job as not ready 21 Extended Job CODO stehe RS LE CR arre dT 22 Creating a new OD exea dte e eek e di Pe od eligi ime 22 o2avirig d documenti ar anus Ravers win ap orci oi a PA RUN Pace dh Sed 23 Attach a document to a job 23 Automatically attach a hardcopy original to a job optional 24 Delete the attached document 25 Importingia OD varias dci e pocos ler toco rds odds iid 25 Exporting a job Oc Doc Works EOC only 26 Revert to original document 26 Start the Oc Doc Works Page programr 27 Oc DocSetter Standard integration 28 Oc DocSetter Standard 28 Use Oc DocSetter Standard
50. ready i od oie eost etapas 21 Ready sia ia idas 20 Unmatk ie 60 Mark color pages Color detection 51 Media Make Ready 29 Media view Media description 45 Media based 69 MOVE RS me eine ete ee 17 Move job Printjobs unirse ME qe BS ea 17 N New job Create ii Ge ae es 22 New media types Edit media types 40 No staples o 6 oe DER a 61 O Oc 31x5 MAP se Dichas ero don Seg 68 Oc CPS700 Media definitions 70 Oc CPS700 CPS900 69 Oc CPS900 69 Media definitions 70 Oc DocSetter Standard 28 29 Oc DPS400 Media definitions 69 80 Oc VarioPrint 2050 70 68 Oc VarioPrint 2105 69 Oc VP2090 tai id 69 Media definitions 71 Oc VP2TIO o ean at der Res 69 Offset stacking 61 Offset stacks s eere IRR as 61 P Preview VIEW Quod epa e RE eR ROT 38 Print Document 6o in 64 Print jobs Control izideal PIS 15 Create avalada 22 Delet amp ina 20 Export russie een DP 26 Printer options 32 PrODerlieS ecco pes eode E ER et ate acces 40 Mediatype 41 R Ready jobs Display ia ad RN ERE 17 S Save Page program setti
51. s Unprocessed jobs and Ready jobs You can add a new category by clicking New category from the File menu You can use this new category to temporarily move print jobs to in order to group related print jobs To rename a new category click Rename category from the Edit menu Deleting a category Oc Doc Works EOC only To delete a new created category select the category from the drop down list and click Delete category from the Edit menu When the category contains print jobs you will not be able to delete the category To delete the category empty it first by moving the print jobs to another category or deleting the print jobs in that category Note You can not delete or rename the two default categories Unprocessed jobs and Ready jobs Renaming a category Oc Doc Works EOC only To rename a new created category select the category from the drop down list and click Rename category from the Edit menu When you enter a new name the category will be renamed Note You can not rename or delete the two default categories Unprocessed jobs and Ready jobs 31 Configuring printer options Oc Doc Works EOC only Configuring printer options Oc Doc Works EOC only The Printer options option allows you to configure specific printer settings You can configure the following settings for each installed printer 7 Installed printer settings Item Description Posts
52. s on page level that are otherwise only available on document level The following settings can be assigned m Mediatype A predefined media type with the properties type size weight material colour single sided pre printed punched and number of tabs m l sided 2 sided m Force to front force to rear The user is also allowed to insert and delete blank sheets All media types can be assigned to blanks In the concept of the Oc Doc Works Page programmer all settings are applied to pages Sheets can be selected as a shortcut to select the corresponding pages A page keeps the settings even when pages shift across sheets caused by 1 sided 2 sided actions or force to front force to rear actions Conflicts can arise when pages should be placed on the same sheet because they are 2 sided and have different media types The rule is that the pages keep their media type This means the pages will not be placed on the same sheet in fact 2 sided means 2 sided allowed If the user still wants to place the pages on the same sheet he she has to assign the same media type to both pages This behavior is explained through a set of scenarios The table below describes the figures used in these scenarios 72 Chapter 3 The Page Programmer 16 figures in scenarios Scenario 1 Assign media type to page Figure Description Indicates a sheet The e shows if the front and or the back side of the sheet has content
53. sponding document will be saved to the specified folder The Delete job after export option allows you to delete the print job from Oc Doc Works after exporting the job Revert to original document Introduction Oc Doc Works allows you to manipulate attached documents or attach new documents to a job Revert to original document The Revert to original document option allows you return to the original PDF document The original document can be defined as The PDF document send by the end user using the Oc Doc Works client The PDF document attached by the operator in case of a Paper original or Other digital source job Note You can only revert when the original document is a PDF file When you use this option you will loose the changes you have made to the attached document 26 Chapter 2 The Operator Console Start the Oc Doc Works Page programr Start the Oc Doc Works Page programr Introduction The Oc Doc Works Page programmer is used to increase the productivity of complex jobs by offering the opportunity to specify page program settings for a document and to print this document The Oc Doc WorksPage programmer is an addition to the Oc Doc Works Operator console and is started within the Oc Doc Works Operator console m Note You can only specify page program settings for jobs that have a PDF document attached to Start the Oc Doc Works Page programr 1 Click the Program pages button i
54. stem engineer 10 Chapter 1 Introduction Chapter 2 The Operator Console Icons Icons Icons The first column of the print jobs list contains icons that indicate the job status The job ticket also contains icons The following tables contain the available icons 1 Job icons Non printable Icon Functional name Description a Error While loading the job an error occurred x Loading amp The job is loading and can not be printed yet because no PDF document is attached New amp Non printable This is a new job that can not be printed yet because no PDF document is attached Opened amp Non printable This is a new job that has been opened but can not be printed yet because no PDF document is attached R Loading The job is loading and can be printed when the jobs is loaded completely E New This is a new job that can be printed New amp Opened This is a new job that has been opened and can be printed Ticket received A job ticket was received for this job Re Printed This job was printed at least one time v Ready This job was marked Ready mi Page Program This job contains page program settings a Locked Job job is currently locked 2 Job ticket icons 1 2 Icon Functional name Description Document A PDF document is attached to the job ig Empty Currently no document is attached to the job Non PDF A non PDF document is at
55. sult Page two shifts to a new sheet Page two will not be placed on the same sheet as page three because they have different media types 77 Scenario 10 Set page 2 sided one page is forced to rear Scenario 10 Set page 2 sided one page is forced to rear Situation Page one is set to 2 sided page three is set force to rear 21 4 paje 112 82348 3 45 45 Result Page two shifts to the rear side of the first sheet Scenario 11 Insert blank before Situation A blank is inserted before page four e 341128 1112 3 3 4 3 56 Result Page four shifts to a new sheet the blank is inserted between the sheets of pages three and four 78 Chapter 3 The Page Programmer Index Staples xi setup aa 61 1 sided Seb abut edendi E RAE 56 2 Staple ste stetur SIS SUME Rete do 61 2 sided NEU 65 AS da AA AAA 57 A A ad oi 39 Preferred media type 42 AVISE ia cm eeu pP pU E d E 38 Advised working order Orden ueste AE eS idan RON 38 Assign Preferred media type 54 B beliaViot s et aeri NR A 72 C Category Add irs Gutes Ag in p UE 31 Delete iii m oed id 31 Rename orato PAR TY 31 Close Oc Page programmer 63 Color pages 51 Columns Configure ii sos ses idad ida 17 Conversion parameters 29 D Default A dns sms a tee e RE d 62 Define Print range 65
56. t Other in the use this column 70 Chapter 3 The Page Programmer Change map assigned media definitions in the Oc VarioPrint 2090 The Oc CPS700 CPS900 media type window opens 4 Define the settings of the media type Click the OK button Change map assigned media definitions in the Oc VarioPrint 2090 Introduction You can change the assigned media definitions in the Oc VarioPrint 2090 You can change the assigned media definitions in the use this column in the map media area When you select Other as the media type the Oc VarioPrint 2090 media type window opens In this window you can define m Type m Size Change map assigned media definitions in the Oc VarioPrint 2090 1 e Click the Print job button when the Oc VarioPrint 2090 is the selected printer in the Operator console Or Select Print job from the File menu and click Oc VarioPrint 2090 A pop up window appears and asks you to save the changes Click Yes The printer window opens Select Other in the use this column The Oc VarioPrint 2090 media type window opens Define the settings of the media type Click the OK button 71 The behavior of the Oc Doc Works Page programr Appendix 1 Behavior of the Oc Page Programmer The behavior of the Oc Doc Works Page programr Introduction In the Oc Doc Works Page programmer the user of Oc Doc Works can assign setting
57. t job and click Not ready or select Mark job not ready in the Edit menu The gray square before the icon that will not be checked anymore and by default the job will be moved to the unprocessed jobs 21 Creating a new job Extended job control Creating a new job You can create a new print job and add the job to the Operator console When you click the New job option in the File menu a New job dialog appears This dialog contains the following sections 6 New job dialog Section Description Original document Select one of the following from the drop down list m Digital document Select this option when you are adding an an existing digital document PDF or non PDF m Paper original Select this option when there is no digital document available that you want to attach to the print job m Other digital source Select this option when the source is a digital document but can not be added yet to the job for example a digital source on a CD Filename When you want to add a file to the job use the Browse button to select the file from your file system vA Note This option is only available when you select Digital document Job ticket You can fill in the job ticket here If you do not change the job ticket the default values of the job ticket will be added When the item is defined as Remember the values will be displayed in the default ticket the next time you crea
58. t option allows you to delete the print job from your file system after importing the job Since the Job ticket editor allows you to change the job ticket the job ticket could have been created using an older version of the job ticket When the job is imported after the job ticket was changed the new job ticket will be used Items that have been removed from the job ticket can not be displayed anymore and are not visible New added items in the job ticket will be displayed For print jobs created with the old job ticket the default values will be displayed Please note that the user could not specify these new settings when sending the job so the displayed values are the defaults When an item is removed from the job ticket you may still be able to add that column to the print jobs list When you select the print job created with an older version of the job ticket you can still view the content of the item in the print jobs list 25 Exporting a job Oc Doc Works EOC only Exporting a job Oc Doc Works EOC only You can export Oc Doc Works print jobs to a disk A print job on a disk is a job ticket and a correspondingattached file When you just want to save the attached PDF or non PDF document use the Save document as option from the File menu To export a print job click Export job from the File menu The dialog allows you to browse to a folder Click OK to export the job The job ticket and the corre
59. tached to the job Other digital source The original is digital but has not been added yet to the job Paper original The original is a paper document and is not attached to the job 12 Chapter 2 The Operator Console Icons 2 Job ticket icons 2 2 Icon Functional name Description e Job ticket The selected print job has a job ticket e Old Job ticket The selected print job was created using an older version of the job ticket When the job ticket icon is red brown this indicates that the print job was created using an older version of the job ticket Since the Job ticket editor allows you to change the job ticket the job ticket could have been changed after creation of the job This means that Items that have been removed from the job ticket can not be displayed anymore and are not visible New added items in the job ticket will be displayed For print jobs created with the old job ticket the default values will be displayed Note When a job has not been marked ready the gray square in front of the icon will not be checked When the job has been marked ready the gray square will be checked 13 Original Document Types Original Document Types PDF document The end user uses the Oc Doc Works client to send a PDF document to the Operator console Non PDF document The end user uses the Oc Doc Works Web submittor to send a non PDF document to the Op
60. te a new job 22 Chapter 2 The Operator Console Saving a document Saving a document The Save document as from the File menu option allows you to save the attached document to a disk The attached document can be a PDF file or a Non PDF file Depending on the attached document the following options are available PDF file as Non PDF file as A dialog will appear that allows you to save the document to a selected folder Enter a file name and click Save You can use this option to save an attached Non PDF file to disk convert the document to PDF using additional software and attach the PDF file to the job using the Attach document option Note A PDF file on disk does not contain a job ticket so if you save a PDF file the job ticket will not be saved with the file If you want to save the complete print job PDF file and job ticket use the Export job option from the File menu Attach a document to a job Introduction The Attach document option allows you to attach an external PDF document to an existing job This allows you to use the Booklet maker and specify Page program settings Attach a document to a job When the job has a Non PDF document attched you can use the Attach document option to attach a PDF document to the selected job 23 Automatically attach a hardcopy original to a job optional Automatically attach a hardcopy original to a job optional Introduction
61. tickets and keep track of the print jobs you have processed Before you print the job ticket you can define the printer you want to print it to To print the job ticket select Print job ticket from the File menu Note The Job received options from the Options menu allows you to specify to print the job ticket automatically when the print jobs is received When you select the option Print ticket automatically the specified job ticket printer will be used to print the job ticket each time a new print job is received Oc Doc Works EOC only Defining job ticket printer 1 Select Set job ticket printer in the Options menu 2 Select a printer from the list and click OK Note f you want to select a new printer you have to install this printer on the Oc Doc Works station first Ask your IT department for help on installing additional printers and follow the printer specific instructions 19 Printing a test job Oc Doc Works EOC only Processing jobs Printing a test job Oc Doc Works EOC only Before you process the job you can print a test job When you click the Print test job in the File menu one copy of the selected job will be printed Note When you add the column called Test printed on This column will display the printer you printed the test job on Deleting a print job Jobs in the Ready jobs category will be removed from the Oc Doc Works station after a number of days This
62. tion of the Oc Doc Works station this license file is installed on the server The license file contains the license codes for the specific applications The licenses tab in System administration gives you an overview of the available licenses Client Preview Converter Service Export Service Import Service Job Ticket Editor Operator Console Page Programmer System Administrator Web Submittor You may need this information when you contact an Oc consultant or system engineer Licenses Update licenses CIC In order to get more licenses for the Oc Doc Works station you will have to contact Oc You will receive a new license file that contains the current licenses and the new licenses Use the Update licenses button to browse to the new license file and click Open to update the licenses Itis also possible to manually update the licenses After you shut down the Oc Doc Works station you have to copy this license file to a defined location and overwrite the old license file The next time you start the Oc Doc Works station the new licenses are operational Note By default the following location is used for storing the license file C Program Files Oce Doc Works Note The About dialog in the Help menu contains important information such as the serial number the current software version and the type of license You may need this information when you contact an Oc consultant or sy
63. tuation A media type is assigned to page three and four by selecting the corresponding sheet 93 4 Bi 6 O1 Result No pages shift Scenario 5 Set page 1 sided Situation Page three is set to 1 sided OD EJ o w MN LL e e i O 1 3 a 5 Result Page four keep its media type and shifts to the next sheet page five keeps its media type and shifts to the next sheet The cross tells the user this side of the sheet is empty because page 3 is 1 sided 75 Scenario 6 Set page 2 sided Scenario 6 Set page 2 sided Situation Page three is set to 2 sided lo w o on HN Aag ony ES sm Result Page four keeps its media type so it is not placed on the same sheet as page three The cross disappears telling the user this side of the sheet can get content Scenario 7 Set pages 1 sided via sheets Situation Pages one and two are set to 1 sided when you select the corresponding sheet g 21x 1x Bla 56 BH Result Page two shifts to a new sheet 76 Chapter 3 The Page Programmer Scenario 8 Force page to front Scenario 8 Force page to front Situation Page two is set to force to front El a EIE NE Result Page two shifts to a new sheet Scenario 9 Set page 1 sided one page is forced to rear Situation Page one is set to 1 sided page three is set force to rear 212112 a le 45 NN Re
64. ubject field for example We have received your document The optional Oc Doc Works Page Programmer allows operators to assign page program settings to documents The Oc Doc Works Page Programmer is a generic Page Programmer This means that a document can be programmed independently from the available printers This allows users to Save page program settings in a document Change printers Split up a document over different printers Ease the handwork that follows the printing The optional Oc Doc Works Page Programmer is meant for the following documents Documents with different paper types Documents with different measurements Documents with tab sheets inserts covers etc 8 Chapter 1 Introduction Licenses Documents with 1 sided and 2 sided sheets with chapters that must be printed on the front side of the sheet Oc Doc Works Page Programmer supports the tray oriented printers Oc VarioPrint 2090 or Oc VarioPrint 2050 70 Oc 31x5 and the media type oriented printers the Oc VarioPrint 2105 Oc DPS400 or Oc CPS700 A clear difference is made between defining a document s physical layout and the production of the document This makes it possible to store the document with the page program settings independent from printer capabilities Licenses Introduction When you receive the Oc Doc Works station a license file is included The license file During the installa
65. ups go into the output trays in offset stacks or straight stacks How to specify the finishing options for a group 1 Select the page s for which you want to specify finishing option s 2 Click the Finishing drop down button 3 Click the Finishing option Stapling or Jogging from the drop down list Or 4 Select Finishing from the Edit menu and click the finishing option The selected page s will become a group for which the specified finishing options will be used How to remove the finishing options for a group Select the group all pages within the group will be selected Click the Finishing drop down button Click No staples to remove the staple finishing options from the group Click Jogging off to remove the Jogging finishing options Note Click No finishing to remove all finishing options from the group B D 61 Assign default settings Assign default settings Introduction The assign default settings command lets you assign default settings to the selected pages The selected pages get the default media type and are set to 2 sided Note Blank sheets and marks will be removed Assign default settings 1 Select one or more pages 2 Click Set to default in the Edit menu A pop up message appears 3 Click Yes Note The page program settings are removed and the default settings are applied 62 Chapter 3 The Page Programmer Save the page program settings for the
66. y send an E mail when the client has requested one When you select the option Wait to send an E mail until the job has been clicked the E mail will not be sent before you click the print job in the list Oc Doc Works EOC only The Subject field allows you to enter the subject text and the Message field allows you to configure the content of the message Your E mail message can contain variables from the job ticket This allows you to send a dynamic message containing job specific information To include this dynamic information select the variable from the items list and click Insert item The variable will be inserted in the message at the current position indicated by the symbols For example Hello Owner your document Document was successfully received on the Oc Doc Works station You can send the PDF document and the job ticket as an attachment When you select the option Attach current document PDF the PDF document will be included in the E mail message Oc Oc Doc Works EOC only To also attach the job ticket select the Attach job ticket option Please note that attaching the PDF document is only possible when the Client Preview license option is enabled on the Oc Doc Works station When this option is not enabled no PDF file will be attached Oc Doc Works EOC only When a new job is received you can specify to print the job ticket automatically or play a sound Oc Doc Works EOC only
67. y the order in which the columns will be displayed Note You can select all available job items for the columns However when you add an item that is not visible in the job ticket the default value will be displayed in the column When the print job was created before the job ticket definition was changed the original value will be displayed in the column Displaying unprocessed jobs There are two states of print jobs unprocessed jobs and ready jobs Jobs sent by users will initially appear in the unprocessed jobs section as Not ready These are the jobs you can begin working on The drop down list box allows you to change the category of print jobs displayed You can mark a job as Ready by selecting the job and clicking the Mark job ready button By default the job will then be moved to the Ready jobs category Displaying ready jobs When you have completed a print job you click the Mark job ready button The job will then be marked as Ready indicated by the gray square before the icon that will be checked By default the job will then be moved to the Ready jobs category You can change this by deselecting the Move jobs to the Ready jobs option from the Job ready options dialog Oc Doc Works EOC only You can sort the print jobs by clicking the first column This also allows you to distinguish the ready jobs from the not ready jobs Jobs in the Ready jobs category will be deleted after several days You can conf

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