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afman23-110v2pt13 - Indiana University

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2. INOO VIA S Td 91991 22 1000 104 5 IWOOf VIA 6148 Grosn SWAAYV 01 559228 n ssooons 1936 suoroungj 59998 qJ 9188 Jo INO 10 pioAssed MOU 19310 p nous 19591 3unoooe Jos ATUO sr pue urojs s ur st T Iesn enrur ou 5 Mou IIIA ou ssoooe 5684 pue q 1esn sty 80 ou ALON 20 eusiurupe pioAssed Aq powa piomssed UOS Suno duro 10 suorpnujsu 188 age Air Force News Center Eee 3 2F Arr Force Office of Medical Support Center OSI 09 Air Force Office of Special Investigations ____ 0 pop Air Force Rapid Deployment Forces Air Force Reserve AFR UV SUC ov Ar Force Special Operations Command D A Air Force Technical Applications Center MOB Air Mobility Command Formerly SAC MA N ANG 4 National Guard NGS 12 Arr National Guard Support Center RP 0I Reserve Personnel Center o Air Education and Traming Command 001 2Q Ar Weather Service OO C C UN Headquarters US Ar Force CC T 4 CS A Joint Communications Support Element PRCM 3I Reserve Central M
3. PURCHASE FRI PRI EDD CS FS EID DXX RDSI I A ETIGI ICA ES EEA MES GREASE 123456 100 60 3150008350420 a 0 BSCH 420005530 040 755299 42000530 x 233EB42000002 3150008550420 I 05 34P7794 a 8 95012 B5 PART HEE MAFEAES TECH DATA 595 X 304 59595 28 95 117 TEM IF 56011 4 amp 1 PRIORITY 118 4273201950328 3500335033 2 SERIAL HUMEER 85502130 MATERIEL CONTHCL 0 DO IDE ERRCMCTH SURAT STOCK NIERE OTY MT E DES MF REN HE AFC PURCHASE FRI PRI ED CS PS FILI D X X FILI SIL I 0101 ALTERA 123456 54626 79 2920013239783 PART 12832472 v O BREA 59 1 040 NE TECH DATA MART OTE 81381 SED GOO 5 PART 1 7 15 Attachment 7A 4 PFMR OCCR UPDATE AND RECONCILIATION D11 7 4 1 PFMR OCCR Update And Reconciliation D11 7 16 Figure 7A4 1 011 PFMR OCCR Update and Reconciliation av JUL 34 MAX EIT F B ALIS 3300 01 SERIAL 902 902 902 902 902 902 902 a 902 a TOTAL THE SHF FORS D01 420310660 420310659 420310662 420310657 420310656 420310654 420810661 420810652 420810649 420810650 8229142050033 42050444 kaa 42050444
4. Supply Point identifies a transaction related to operation of a supply point both over the counter issues and turn ins and action between the supply point and the main base account MRSP issues and turn ins Expedite Issues and Turn Ins 2 3 2 Organization Code three digit numeric This code is assigned by submitting a written request from the organization commander to Record Maintenance The purpose of the organization code is to identify the unit or subordinate activities Base Supply assigns these codes in a specific series for each type of activity that is numbers 100 through 499 and 600 through 914 are locally assigned to organizations Base Comptroller uses these same codes to keep a record of cost data on the supplies and equipment drawn from or turned in to Base Supply 2 3 3 Shop Code two digit alpha numeric Each organization assigns controls and uses this code to identify functions within that organization Civil Engineering activities must use the standard shop codes assigned for their use see AFP 32 1004 Volume 4 For other than civil engineering activities the only restriction placed on the assignment of these codes is that they cannot be duplicated within the same organization 2 3 4 Julian Date This is the standard Julian date for example Julian date 0030 is the 30th day of 1990 or 30 January 1990 It shows the date the document serial number was assigned 2 3 5 Serial n
5. 20070333 POE 2229107002 2229014208055 MSL S020 CC ADT LIST DOOLMENT STOCE TREI TTFC TEX 591000953200 3 440 TEST 5910009733090 1B 3 440 TESTTIN 5910009733090 1B 3 XE 440 TESTTIN 391000959200 1B 3 XE 440 TEST 9910009592020 150 9 330 TEST WEE 9910009592020 150 3 330 TEST WEE 9910009592020 150 1 9 330 TEST 9910009592020 3 330 TEST WEE 9910009592020 150 1 9 330 TEST 9910009592020 150 1 9 330 TEST WEE 508 TOTAL THIS 223 FOR SIO 01 OFTE RECOMCILIATION 111 RECONCILIATION 011 7 17 SIE SIE 04208 34208 PAPE DOLD 34208 QUANTITY 01 000001 000001 000001 000001 000001 000001 000001 000001 000001 000003 SUPPLIES 2850 00 SUPPLIES 2850 00 EXT PRICE 250 00 2400 00 2400 00 250 00 2100 00 2100 00 250 00 2100 00 250 00 2150 00 8 00 8 00 Attachment 7A 5 ORGANIZATION COST CENTER LIST M03 7 5 1 Organization Cost Center List M03 7 18 Figure 7A5 1 M03 Page 1 Organization Cost Center List CRGANTZAT OM OST CENTER LIST Miri aT JUL 94 M
6. Photographer equipment and supplies Table 8 5 Federal Supply Groups NATION 8 72 6 2 Federal Supply Groups EXPLA Electrical Items Lamps Furniture Items Clothing items 8 72 6 3 Stock Numbers Table 8 6 Stock Numbers 1670 00 820 4896 Pallet 1670 00 9694 103 Net 1670 00 996 2780 Net 8 72 6 4 Air Force News Agency radio and television and broadcasting and support equipment all FSGs 8 72 7 Transactions that impact the modified 201 in use details see applicable attachment in Part 2 Chapter 22 for processing details 8 72 7 1 Issue ISU transaction will create detail 8 72 7 2 Accountability Transfer FED transactions will create delete detail 8 72 7 3 Turn in TIN transaction will decrease the in use quantity by the input quantity or delete the modified 201 in use details when input quantity reduces on hand quantity to zero 8 72 7 4 Reverse Post RVP update will re establish the modified 201 in use detail and or increase transaction quantity when turn in is reverse posted decrease the on hand quantity and or delete the modified 201 in use detail when the issue transaction is reverse posted decrease the on hand quantity when the due out release is reverse posted 8 72 7 5 Due out release DOR will create the 201 detail or increase the on hand quantity 8 37 Attachment 8A 1 EQUIPMENT MANAGEMENT CODES 8A1 1 Equipment Management Code
7. SPRAM activity code D and organizationally managed equipment items modified 201 details with activity code the below listed transactions have to be input first in AFEMS If the transactions are entered successfully in AFEMS it will generate and transmit images of the transactions to the SBSS for processing A reject will occur whenever an attempt is made to pro cess them in the SBSS before they are input in AFEMS Vehicles SPRAMS and organization ally managed equipment items transactions will continue to be processed through SBSS Table 8 1 AFEMS Transactions TRIC NSACTION IED Equipment Deployment Return Single selection TETT Equipment Accountability Transfer Single Selection IETX EAID Accountability Termination Single Selection Type D EAID Tn Use Detail Load 8 7 FCIC TypesI and 4 EAID TIn Use Detail Change FCIC MER Type 3 EAID In Use Detail Change FCID I EAID TIn Use Detail Change Delete FEC Terminate EAID Accounting FEDE Equipment WRM Packages Receipt Transfer FER EAID In Use Identity Change FET EAID In Use Inter Custody Receipt Transfer 8 8 1 1 1 AFEMS provides a cross reference of SBSS transactions to the corresponding AFEMS screens through on line help and search facilities In addition AFEMS provides intu itive navigation with drop down menus and interactive error detection After transactions are succe
8. 8B1 3 Instructions For Completing Section I 8 41 Table 8B1 1 Instructions For Completing Section I BLOCK ACTION INFORMATION NUMBER I Classified Unclassified Check appropriate block account on either the classified or unclassified AFEMS processor If user requires access to both two separate access requests are required NOTE Base LAN users are restricted to unclassified access only 2 User Request Type Check the appropriate box as to whether this is add new account delete or a change to an existing account 3 Contract Number AFEMS Program 3360 90 6 30 Sep 2001 No user input required 4 Name Enter your name 5 Grade Rank Enter your grade rank 6 SSN SSN is required for all access requests to the classified AFEMS SSN is optional for access requests to the unclassified AFEMS 7 Position Title Self explanatory 8 MAJCOM Organization Symbol and Station Address Ensure that the three character System Command Code for the assigned MAJCOM is included See attachment B 2 for a current listing of MAJCOM codes This attachment is in MAJCOM title sequence NOTE These are the codes in the AFEMS Database Tables 9 Security Clearance Level and Data Completed Required only for access requests to the classified AFEMS IO Bldg Post Room Number Self explanatory IT Work Telephone DSN Number Self explanatory 8 1 4 Instructions For Completing Sec
9. 1 10 5 1 Base Supply and the DRMO must establish local procedures enabling organizations to review and determine availability of property After property has been identified the organization representative will contact the Materiel Management Flight LGSM of Base Supply to obtain assistance in properly accomplishing the necessary procedures for withdrawal as outlined in part 2 chapter 9 When a customer has an existing backorder through Base Supply and DRMO has property that can satisfy the requirement the DRMO may issue the serviceable material to the cus tomer as free issue 1 10 5 2 DOD Manual 4160 21 M chapter 9 authorizes DOD personnel to screen property by presenting a valid employee or military services identification card To receipt for property the individual must have a valid identification card and provide the DRMO with an authorized requi sition document DD Form 1348 1A prepared and authenticated by certifying Base Supply per sonnel see part 2 chapter 18 1 11 UMMIPS 1 11 1 The Purpose of UMMIPS The purpose of UMMIPS is to provide a standard method of rank ing competing needs according to their importance and to ensure the most effective management of resources in reacting to each need UMMIPS provides a method for identifying the importance of req uisitions by using a combination of FAD assigned by the Secretary of Defense the Joint Chiefs of Staff or the Air Force and UND assigned by the customer This c
10. Adhesives Packaged Products Only uels Solid 14014 Propellant and Fuels Petroleum Base Propellant Fuels and Oxidizers emical Base uels Oils Oils and Greases Cutting Lubricating Hydraulic 3 9 2 2 Federal Supply Classes in which only hazardous items need to be coordinated with the Base Bioenvironmental Engineer b 3 35 Table 3A9 2 Federal Supply Classes 4 SUPPLY CLASS Pyrotechnics 1 yrotechnics Warning fuse fire starter Demolition Materials xplosive device Vehicular Power tems containing asbestos transmission components D Vehicular Brake tems containing asbestos tor example steering axle wheel and track components Vehicular tems containing asbestos for example furniture and accessories ire Rebuilding and Tire and Tube Repair Materials Only items containing flam mable or toxic compounds as Welding Heat Cutting and Metalizing Equipment ompressed gases Welding and Brazing Supplies Only hazardous items such as cleaning acids and supplies that contain or produce hazardous fumes Printing Duplicating and Bookbinding Equipment ammable or toxic litho graphic solutions 15370 920 LN 7040 3435 DEN 38310 6 as Generating and Dispensing Systems Fixed or Only those items producing hazardous fumes Mobile 2 1 EN p 2 O O O 950 060 06 970 99 099 O
11. Air Force Munitions Account AFLC Air Force Logistics Command is now AFMC AFLMA Air Force Logistics Management Agency AFLOGMET Air Force Logistics Management Engineering Team Force Manual Force Manual AFMC Air Force Materiel Command AFMCR Air Force Materiel Command Regulation AFMEA Air Force Management Engineering Agency AFMWRSA Air Force Morale Welfare Recreation and Service Agency AFO Accounting and Finance Office r Force Orientation Group AFOSH Air Force Occupational Safety Hazard AFOSI Air Force Office of Special Investigation AFP Air Force Pamphlet AFPAM Air Force Pamphlet AFPC Air Force Personnel Center AFR Air Force Regulation AFR Air Force Reserves AFRAMS Air Force Recoverable Assembly Management System AFRES Air Force Reserves AFROTC Air Force Reserve Officer Training Course AFSAC Air Force Security Assistance Center AFSC Air Force Specialty Code AFSC Air Force Systems Command is now AFMC AFSDB Air Force Supply Data Bank AFSEB Air Force Supply Executive Board AFSF Air Force Stock Fund is now Supply Management Activity Group SMAG AFSINC Air Force Service Information and News Center AFSMPWG Air Force Supply Master Planning Work Group AFSO Air Force Service Office AFSOC Air Force Special Operations Command AFSPC Air Force Space Command AFSPWG Air Force Stockage Policy Work Group AFSS Autom
12. MAJCOM ELM ICT MOB EMS FE2300 FE4826 This will ensure all authorized accounts are accurately established Disapproval Statement Rationale for disapproval of request NOTE Individual disapproving the AFEMS C001 Access Form should return the form through the offices that coordinated on the form to the requester 8B1 7 Instructions for Completing Section V 881 7 1 Supervisor s Name Signature and Date Signature validates user access requirement and security clearance information Organization Commander s Name Signature and Date For other than AF base activities the block should be signed as follows Table 8B1 3 Office Symbols ALCs 4 Ltr symbol MAJCOM HQs 3 Ltr symbol HQ USAF 4 Ltr symbol 8B1 7 2 Host Chief of Supply or Designated Representative Signature Self explanatory 881 7 3 AFEMS Security Name and Signature To be completed by the AFEMS Security Officer LMSC SKS 8B1 7 4 Disapproval Statement Rationale for disapproval of request NOTE Disapproving official should return the request form through the offices that coordinated on the form to the requester 881 8 Instructions for Completing Section VI This section is completed by the development contrac tor and is provided for completeness only 8 45 97 8 LL ag zv ____ eee uvedomg omg ____ 02 AQ VI
13. 8 17 2 2 Normally the basis of issue in allowance standards presents the maximum allowable quantity authorized by the applicable level of approval authority The organization commander may exceed the basis of issue on non weapon system allowance standards when the item is base funded equipment and is for base support requirements use code B This policy excludes allowances in allowance standard 012 those allowance standards identified by MAJCOMs weapons systems allowances requiring above wing base level approval that is WAB CEMO 8 17 2 3 The AFEMS C001 provides an on line index of allowances to include miscellaneous Allowance Standard Code ASC 8 17 2 4 Requests for changes to allowance standards may be initiated by any activity organiza squadron shop etc AF Form 601 must be submitted to the EME Regionalized or input on line into the AFEMS C001 using the data TACR transaction for evaluation if access is available Requests for allowance standard changes are submitted when it is determined that allowances are inadequate excessive or equipment is unsuitable for peacetime or wartime 8 17 2 5 Training equipment required to support training courses is derived from allowance stan dards of the same functional area or weapon system allowance standard The allowance ID loaded in the SBSS designates the applicable allowance standard Place an alpha O in the seventh posi tion of the ASC to designate a training re
14. tion List M30 to organizations for validating all due outs except UND C equipment and CAMS The monthly due out validation for the is accomplished using the Due out Status List ing M09 The supported organization returns the listing to Stock Control if changes are required 5 5 2 2 The following actions are required to validate due outs 5 5 2 2 1 If items are no longer needed cancel the requirement by lining through the entry 5 5 2 2 2 If quantities of an item are partially required circle the quantity needed and anno tate the quantity actually required 5 5 2 2 3 If the item is under DIFM control and the entire quantity is no longer needed write the maintenance action taken code and the net repair cycle days between the demand code and the due out quantity 5 5 2 2 4 If the item is under control and part of the quantity is needed write the main tenance action taken code and the net repair cycle days between the demand code and the due out quantity 5 5 2 2 5 If the due out is for an EAID item and a lesser quantity is needed attach an AF Form 601 filled out by the custodian requesting the authorization be reduced or deleted 5 5 2 3 Requirements known to be due out but not reflected on the review or validation lists should be identified to Stock Control for action 5 6 Due Out Cancellation Generally customers of the local Supply Management Activity Group SMAG request cancellation of due out
15. 8 24 1 1 Prepare and submit AF Form 601 or input on line into the AFEMS C001 to request 8 24 1 1 1 A change to an allowance standard 8 24 1 1 2 An item in an allowance standard where the BOI requires approval above wing or base level 8 24 1 1 3 An item that requires approval under miscellaneous ASC excludes 987 8 24 1 2 The custodian will not input the below listed allowance change requests on line into the AFEMS C001 You must submit an AF Form 601 to EMS 8 24 1 2 1 Explosive Ordnance Disposal Equipment FSCs 1385 and 1386 8 24 1 2 2 Special weapons 8 24 1 2 3 Multiple items Request for two or more items on a single allowance change request 8 24 1 2 4 Requests which contain classified information 8 24 1 2 5 Communication electronics equipment 8 24 1 3 Prepare and submit AF Form 2005 AF Form 1445 Materiel and Equipment List Civil Engineer organization only or letter to request an item when both of the following conditions exist 8 24 1 3 1 Item is in an allowance standard and the BOI requires approval at wing or base level or below 8 24 1 3 2 The BOI allowance general text or other directive requires special base level coordination that is CSRB Civil Engineer IM etc 8 24 1 4 Submit requests by radio telephone or walk in for items in an allowance standard where approval authority is at wing or base level or below and special coordination is not required AF Form 2005 1445 or letter may
16. 8 3 3 EAID Items These items require formal supply property accountability and must be reflected on the organization s CA CRL 8 3 3 2 Non EAID Items These are items requested through the Equipment Management Ele ment EME Regionalized EME but do not require formal supply property accountability Nor mally these assets do not appear on the CA CRL 8 4 Equipment Management Code The EMC is a single digit code used to indicate the type of man agement required for equipment items These codes are defined in Attachment 8A1 The equipment custodian may challenge the EMC on line into the AFEMS C001 using the data transaction session s automated equipment management code challenge IREC screen if they feel itis wrong The AFEMS C001 provides an E Mail notice advising the requesting custodian of the final disposition of the chal lenge NOTE If you do not have access to AFEMS C001 then provide the information to Equipment Management Element in Base Supply and they will enter the EMC challenge into AFEMS C001 8 5 Responsibilities Assigned 8 5 1 Organization Commander Responsibilities Within the scope of their specified responsibility and authority organization commanders are responsible for the following 8 2 8 5 1 1 Stringent control in initiating equipment requests to ensure economic management and elimination of luxury or nonessential items including their inadvertent entry into the equipment system 8 5 1 2 Ensu
17. C001 provides the EME Regionalized EME with automated authorization updates for your account for the fol lowing conditions These changes are reflected on the D04 Daily Document Register 8 17 2 6 3 1 The allowance standard BOI for a stock number is decreased and the current base authorization exceeds the maximum allowance quantity 8 17 2 6 3 2 The current allowance standard stock number is changed and the base autho rization is citing the change from stock number 8 17 2 6 3 3 The current stock number is transferred to a new allowance standard 8 17 2 6 3 4 The current stock number is deleted from the allowance standard 8 17 2 6 3 5 All changes affecting mandatory mobility allowances 8 17 2 6 4 Organization Configuration Data 8 17 2 6 4 1 The AFEMS C001 maintains by ORGID configuration questions and answers needed to calculate allowance standard basis of issue to the maximum authorized quantity for an organization The equipment custodian must provide answers to all config uration questions applicable to their account and maintain these answers as changes occur 8 17 2 6 4 2 Recording the initial answers and file maintenance is done on line in the AFEMS C001 using the on line TORC in Data Transaction The equipment custodian logs onto the AFEMS C001 and chooses the data transaction option After successfully gaining entry to the equipment custodian main menu the equipment custodian does the following 8 17 2 6 4 2
18. Component Support Cost System CSDP Chief Storage Distribution Point CSE Customer Service Element C SEM Chief Senior Enlisted Manager CSIP Component Sponsored Investment Program CSMS Combat Supplies Management System CSO Communications Computer Systems Officer CSRB Communications Computer Systems Requirements Board 1 25 CSRD Communications Computer Systems Requirements Document CSS Combat Supply System is now Contingency Processing System CSSO Communications Computer Systems Support Office CTH Consolidated Transaction History CTK Composite Tool Kit CTL Controlled CTR Contract Maintenance Technical Repair Center CTS Conversational Time Sharing CW Chemical Warfare CWD Chemical Warfare Defense CWDE Chemical Warfare Defense Equipment DAAS Defense Automatic Addressing System DAASO Defense Automatic Addressing System Office DACR Direct Allocable Cost Recovery DAR Defense Acquisition Regulation DARIC Defense Automated Resources Information Center DARO Defense ADPE Reutilization Office DARP Dynamic Area Record Placement DBMS Director of Base Medical Services DBOF Defense Business Operations Fund DBRA Data Base Record Area DCA Defense Communications Agency DCAS Defense Contract Administration Service DCC Document Control Card Image DCF Document Control File DCM Deputy Chief of Maintenance DCOS Deputy Chief of Supply DCR Deputy Commander for Resources DCS
19. Controlled Cryptographic Item CCIP Customer Call In Point C CS Communications Computer Systems CDBA Central Data Base Administration CDC Career Development Course CD Compact Disc CDE Chemical Defense Equipment CE Civil Engineer ing C E Communications Electronics CE Communications Electronics CEERS Command Excess Equipment Redistribution System CEMAS Civil Engineering Materiel Aquisition System CEM Communications Electronics Meteorological CEMO Command Equipment Management Office CEMS Comprehensive Engine Management System CEMT Commercial Equipment Management Team CFE Contractor Furnished Equipment CFMS Combat Fuels Management System CFOSS Combat Follow On Supply Support System CFY Current Fiscal Year CIAPS Customer Integrated Automated Purchasing System CIC Controlled Item Code CIC Customer Identification Code 1 23 CIIC Controlled Inventory Item Code CIM Component Item Manager CIMF Central Intermediate Maintenance Facility CINC Commander in Chief CIRF Centralized Intermediate Repair Facility CJCS Chairman Joint Chiefs of Staff CLIN Contract Line Item Number CLO Customer Liaison Office CLS Contractor Logistics Support CLSSA Cooperative Logistics Supply Support Arrangement CLSS Combat Logistics Support Squadron CLT Communication Line Terminal MAL Controlled Multiple Address Letters MCDDR Computer Mission Change Daily Demand Rate MD Cat
20. If the line item value is over 5 000 and the source of supply is GSA or DLA then the integrated materiel manager IMM must approve the local purchase action 1 14 2 Management Flexibility The intent of the DFARS change was to give installations greater flexibility managing their resources and performing their mission The exceptions were included in order to maintain a level of support needed in the event of war and for safety and security consider ations 1 9 1 15 Precious Metals Recovery Program Volume 6 Excess Surplus Personal Property prescribes pol icies and procedures for Air Force participation in the DOD The PMRP encompasses silver gold and the platinum family The platinum family includes platinum palladium iridium rhodium osmium and ruthenium See volume 6 for a complete list of the organizational PMRP S responsibilities that apply to all Air Force activities managing receiving handling storing issuing using requisitioning purchas ing shipping or contracting when precious metals are involved The items of supply include those items containing precious metals or precious metal bearing scrap sludge solutions powders amalgam flake black and white photographs or other mixtures or forms Regardless of organizational entity all Air Force activities on installations must cooperate to the fullest extent with the installation PMRP Monitor the RPEC see AFI 31 101 the PMAR and the DRMO to ensure every
21. If there is an identified need to support a valid priority requirement that cannot be supported through a Prime Item Manager s inventory to include the production line or through the buy process then AMARC can be used to support the requirement In this regard all contact with AMARC on all removal or reclamation requests are to be made through the Prime Item Manager The Prime Item Manager working with the System Program Director is in the best position to determine the world wide inventory position balance your requirements against others and fund status 1 20 3 Once a reparable asset has been identified at AMARC as a possible candidate a condition determination is made by the maintenance facility at AMARC It must be noted that AMARC has limited capability to check and test assets Assets are turned into supply as either serviceable A condition or unknown condition R condition The turn in applies the current indicative data 1 12 found on the item record to the turned in reparable asset It is important to understand that AMARC reparable assets are not free issue and they have no depreciated value because of their source Once processed into the supply system at AMARC the turned in reparable is shipped to the base if directed by the Prime Item Manager 1 20 4 If the reparable asset received by the base is an A condition asset then it follows normal reparable processing in other words the user pays the exchange price Subsequ
22. and received due to a failure to cancel a due out If the customer is responsible for the error Base Supply personnel will process a turn in and contact the cus tomer to determine if he or she still has a valid requirement If so Inspection personnel will contact the 1 11 issue processing point so they can reorder the correct item As an alternative the customer can reorder the property If supply made the error they will reverse post the document automatically reinstating the requirement and reimbursing the organizations funds account 1 19 1 The Air Force Supply Management Activity Group is divided into six divisions The follow ing are the divisions that may affect you the customer 1 19 1 1 GSD The GSD includes all base funded expense items budget code 9 inclusive of DLA GSA Army Navy commercial vendor items and items not managed by another division of the Air Force SMAG GSD items will have an ERRC of XB or NF with a unit price less than 100 000 1 19 1 2 MSD Items managed in the MSD are Air Force centrally procured expense and invest ment items with a budget code 8 and ERRC of XB3 or XD2 MSD XB3 XF3 assets have four prices standard LAC DACR LAC and BOCRGLAC while XD2 items have twelve prices standard exchange mark up unserviceable asset price carcass cost LAC LRC MCR BOCR LRC LAC and DACR LRC and are updated annually by HQ AFMC Exceptions are munitions cryptologi
23. cable 8 24 4 1 12 Block 12 Delivery Priority Off base organizations should leave this field blank The correct priority is programmatically assigned to the output issue document com puted with FAD and UJC On base organizations may leave this field blank for the computer to assign the priority to the output issue based on FAD and UJC 8 24 4 1 13 Block 13 UJC Identified by two elements UND and type of requirement See chapter 3 attachment 3A 6 for the correct UND assignment and chapter 3 attachment 8 for the type requirement justification These two codes make up what is known as the UJC 8 24 4 1 14 Block 14 Mark For For Civil Engineer organizations other than MICAP requests enter facility number in positions 67 71 Leave positions 72 75 blank Enter job order number in positions 76 80 or leave blank Other organizations leave positions 67 80 blank or enter any desired data 8 24 4 1 15 Block 15 Nomenclature 8 24 4 2 Also provide the following additional information on issue requests 8 24 4 2 1 Enter ERRCD in block Obtain this from the stock number directory the AFEMS C001 on line query catalog data ISCD screen in the data transaction session if available or Demand Processing in Base Supply 8 24 4 2 2 Enter FIRM or in block I This indicates to the EMS whether to req uisition the item or not depending on your funds availability FIRM means you have O amp M money to pay for the
24. credit is granted for the quantity being canceled If total due ins are equal to or less than the total of the firm due outs other than the one being requested for cancellation credit is granted for the quantity being canceled 5 6 4 Obligated Due outs with Prior Year Date of Obligation When canceling due outs which meet the conditions identified below for reverse posting a direct charge having a prior year date of obliga tion ensure the due outs are deobligated prior to cancellation If prior year due outs are not deobli gated 1Pus can be triggered which are impossible to reverse post restore prior year funds 5 6 5 Canceling Due outs An organization may ask that a due out be canceled as outlined in para graph 5 6 above by written request or telephone Stock Control A written request for cancellation must provide the 1 stock number of the requested item 2 document number of the due out 3 quantity to be canceled and 4 maintenance action taken code and net repair cycle days if for a DIEM item see chapter 6 attachment 6A 2 Base Supply Stock Control personnel can cancel a request if an item cannot be supplied however they must thoroughly research the item before taking this action and explain why the due out was canceled 5 7 Reverse Post Of A Direct Charge And Forced No Credit Turn In 1PU 5 7 Authority for Granting Reverse Posting In all direct charge reverse post actions the SMAG manager acts as the authorized represen
25. issue RE ssue ssue Supply Point or MR Receipt TIN Timan ransfer to DRMO mg Direct charge Torced no credit return generated by customer request for cancellation of an obligated due out 7 7 742 3 These codes are designed to further identify and explain the transactions appearing on the Daily Document Register Table 7A2 2 TTPC Explanation Record ssue B Item Record urn in K In Use Det quipment Turn in In Use Det quipment Issue A DO Det Due out Release or Cancellation issue request by organization 2 Det 2N DIFM Det Partial DIFM Issue or Due out Release 20 DELDIFM Det Total DFM Tonin S 7 2 4 Supply Status Cancellation Codes and Phrases These codes provides supply status informa tion or the reason for cancelling a due in or due out These are the more commonly used codes and the phrases that apply 7 10 Table 7A2 3 Status Explanation D activity is in receipt of your followup request being attempted Further status will be furnished within 7 calendar days tem being processed for release and shipment tem back ordered against a due in to stock Use of BB status 1s appropriate Iocal manufacture item Requisition is under review Additional status will be provided with action taken No record of requisition Reorder if still needed tock number changed or NSN assigned to a part
26. 4 2 Instructions for Preparing DD Form 1348 6 e manufacture s name and address if known TT more than one enter on the reverse side of the form 9 characters being the most pertinent descriptive data recommended for stock directory purposes Vid cp abbreviations may be used Use common commercial terms Be realistic and use identifiable purchase descriptions Continue on the reverse side of the form if this block is too small Include the unit price if known otherwise enter an estimated unit price Answer the following when writing a commer cial description a What is it Start description with a proper noun What 15 it made of Paper wood steel aluminum plastic c What are the critical elements Shape size color outside diameter height length What are its principal characteristics Nontoxic technically or chemically pure high grade commercial or construc ion grade What does it do Holds drives separates connects What type of work is it used in ectrical mechanical plumbing Ow is it used Is it mainly used by itself or with other items What is it used for Indicate its use or purpose Where is it used Is if a part of a complete assemb s it recoverable Can a used item be repaired economically explanatory explanatory ocks 9 through 9e contain data applicable to the end item t by the initiating activity The item researc D Processing enters the organization name and proper address Example 58 Supp
27. 533 CE Service Supplies 602 Package POL GSD 628 Budget Code 9 GSD 609 Budget Code 9 GSD Equipment Supplies 641 Budget Code 6 628 Budget Code 9 GSD Fuel Ground Bulk Equipment 642 Fuel Ground Utility 641 Fuel Ground Bulk 644 MSD Flying 642 Fuel Oil 645 MSD Nonflying 644 MSD Hying 693 Fuel Aviation 645 MSD Nonflying 693 Fuel Aviation TRANSACTION IDENTIFICATION 506994 Repair CODE TRIC ISU Issue from stock on hand men DUO Due out back order cupis o FINANCIAL INVENTORY TIM Turn in Materiel ACCOUNT CODES FIA FINANCIAL INVENTORY GENERAL LEDGER ACCOUNT CODES FIA ACCOUNT CODES GLAC FIA 300 ISU DOR of Supply Item 331 ISU DOR of Equipment Item Check value 680 TIN of Materiel without credit 440 TIN of ee with credit TYPE TRANSACTION PHRASES AND CODES TTPC Attachment 7A 2 DIC TRIC 7A2 1 Purpose To provide a list of the DIC TRIC codes that identify the transactions processed against a customer s organization code 7 2 2 DIC TRIC Table 7A2 1 DIC TRIC Explanation 1 VD ANA DN DIT ____ Due in or Due out DOC ____ ________________________ DOR ____ 01 DUO Dero FCI Equipment muse Detail Change or Delete CCC T I US FEC Terminate EAID Accounting FER Equipment Identity Change EquipmentIMeraccoun 1011 EU
28. 8F2 is set up to start with number 0001 on the first day of each calendar year Those requests that have not been completed at the start of a new calendar year must be entered on the new AF Form 126 before logging current year requests After the 8 22 data 15 transferred the AF Form 126 for the previous year is destroyed See Attachment 8 2 for instruc tions on how to fill out AF Form 126 Custodians must enter the custodian request number on the AF Form 601 and input on line into the AFEMS C001 This is not required for equipment requests submit ted by other means 1 AF Form 2005 letter etc MAJCOMs may opt to not use the AF Form 126 8 28 Daily Document Register The organization is given a copy of the daily document register for all transactions that affect supply and equipment accounts Information affecting the equipment account must be posted to the CA CRL The custodian file should have a memorandum that shows the location of the daily document register if not maintained by the custodian 8 29 CA CRL This is a computer produced list that shows all authorizations assets and due outs for each custodian by organization code and shop code If a custodian has more than one organizational code assigned a separate CA CRL is printed for each code Items on this list are in authorized preferred stock number sequence with all substitutes listed immediately after the preferred number These substitute items must always have the
29. AFI 23 106 Assignment and Use of SRD which is the governing direc tive for policies procedures and responsibilities for assigning and using SRDs 1 14 Local Purchase Policy Local purchase policy comes from the DFAR contracting policy and applies to all military services the DLA and the GSA The local purchase procedures stated in part 2 chapter 9 this manual implement this policy Coordinate any waivers to the policy through contracting channels With the recent changes to the DFAR 1 February 1988 customers now have the flexibility to local purchase items that used to require either DLA or GSA s approval In essence local purchase of an item can now be requested if local purchase is in the best interest of the government in terms of quality timeliness and cost There are however some exceptions such as 1 items that have a war reserve requirement are necessary for the wartime mission and are required to support a unit deployment mis sion 2 items directly related to the support of a weapon system or its support equipment 3 items with special security characteristics and 4 items of a dangerous nature such as explosives or munitions 1 14 1 Rules Governing Local Purchase Items There are specific rules which apply when request ing local purchase items 1 14 1 1 If the line item cost is over 100 the customer must provide the contracting officer a specific statement identifying the advantages to local purchase 1 14 1 2
30. Activity SCC Supply Condition Code SCP Sentry Control Point SCSM Standard Communications Computer Systems Manager SC Steering Committee SDC Supply Distribution Center SDC System Designator Code SDDL Subschema Data Definition Language SDD Standard Delivery Date SDP Storage Distribution Point SDR Shipping Destination Record SD System Designator SDT Second Destination Transportation SEA EX Sealift Express Service SEDR Standard Equate Designator Record SEI Special Experience Identifier SER NR Serial Number SEX Shipment Exception Code SFIMR Stock Fund Inventory Management Record SFOP Stock Fund Operating Program SF Standard Form SF Stock Fund SICA Secondary Inventory Control Activity 1 49 SIFS Supply Interface System SIOATH Source Identification and Ordering Authorization SITREP Situation Report SIU Storage Interface Unit SLQ Safety Level Quantity SL Stock List M IM System Manager Item Manager MAG Supply Management Activity Group M ALC Sacramento Air Logistics Center MARS Supply Management Analysis Reporting System MART Supply Mobility and Recurring Training MAS Standard Materiel Accounting System MC Supply Management Chain MIP Sperry Microcomputer Interface Package M System Manager C Shipped Not Credited CS Serial Number Control System 2 2 ND Stock Number Directory N Stock Number S S S S S S S S S S S S S SN
31. Authorization Inventory Data EAIM End Article Item Manager EAM BHlectronic Accounting Machinery ECC Equipment Control Card ECD Estimated Completion Date ECL Executive Control Language ECM Electronic Countermeasure ECO Equipment Control Officer ECR Exception Control Record EDD Estimated Delivery Date EDP Emergency Distribution Plan EDS European Distribution System EEC Excess Exception Code EEIC Element of Expense Investment Code EEX Excess Exception Code Enhanced Graphics Adapter EIC Electronic Installation Center EID Engineering Installation Division is now Communications Systems Center 1 30 EI Engineering Installation EIIC SRD End Item Identification Code Standard Reporting Designator EIIC End Item Identification Code MC Equipment Management Code MDAS Expanded Minuteman Data Analysis System MEF Equipment Management Exception Flag M Engine Manager MO Equipment Management Office MS Equipment Maintenance Squadron MS Equipment Management Section MS Equipment Management Section is now Element E E E E E E E E EMS Equipment Management System E NC Exception Notice Code EO amp SP Economic Order and Stockage Policy EOCM End of Calendar Month EOD End of Day EOD Explosive Ordnance Disposal EOF End of File EOFY End of Fiscal Year EOM End of Month EON End of Night EOP End of Period EOQDL Economic Order Quantity Demand Leve
32. Blo 44 60 NI WV 1 N NSN able give the provide a DD Form 1348 6 DOD Single Line Item Document see attachment A 4 instructions 23 24 7 25 29 31 33 Demand code see attachment A 5 Submit a letter of initial issue when requesting the initial issue of a repair po cycle item ERRCD XD2 or XF3 demand code I AD Normally left blank Base Supply has already assigned t AD you are authorized the USAF PD to your organization record so the SBSS computer will automatically assign the FAD to your issue request and the subse quent requisition If the required item is in direct support of another organization with a higher FAD enter that 00 0 organization s FAD as an override on that individual issue request Do not use FAD override procedures for rou tine administrative or janitorial support roject code Project codes are 3 digit characters assigned by the DOD and the Military Services for identi fying special projects The project code also allows logisticians to identify supply transactions associated with the project y Response Priority y called delivery priority see attachment 4 90 is required for an aircraft enter the aircraft serial number SRD the work unit code and the MAJCOM code in this field Nomenclature Enter a meaningtul nomenclature this 11610 3 18 Attachment 3A 4 SAMPLE DD FORM 1348 6 NO
33. Control see note 4 INO In transit issue off base only Supply INR Tn transit return off base only Supply INN In shop Maintenance MTM Maintenance to maintenance Maintenance MWI ICBM item awaiting installation Maintenance OAM Retained on system Maintenance RFS Warehouse refusal Supply RPR Repair and return Maintenance TCG Time change Maintenance TIN Turn in to supply Maintenance TNB Tail or registration number bin Maintenance TOC TCTO required on end item Maintenance TWP Bit and pieces required for repair action in transit Supply VHM Scheduled work order item in vehicle maintenance hold area Maintenance see note 5 Z M M Reserved Assigned by MAJCOM NOTES 1 When the first AWP due out is set up the code on the end item DIFM will be changed to AWP under program control When the second AWP due out is set up the code will be changed from AWP to 02P Further processing increases the status code counter that is sequential processing will result in code assignment AWP 02P 03P etc 03P 02 AWP FWP DWO should be assigned to UJC AR BR requirements when the asset must be retained on the end item or system Status code FEM is assigned when the issue request UJC is AU BU or CU and the delivery des tination field is FEM When the last AWP due out is released or canceled the code on the end item DIFM detail will be changed to FWP under program control Status code VHM can only be applied by vehicle ma
34. EMS processes an intercustody receipt transfer TRIC FET to transfer the item and preclude expenditure of funds Custodians provide the same data elements to EMS as for an issue request Also provide the losing custodian with the in use detail document number in block E of the AF Form 2005 the letter or call in 8 14 2 Transfers of equipment for rotation exercise deployments or inter or intra command loans Custodians immediately notify the EMS before physical movement of the item Notify the EME Regionalized EME when the item is returned or when they receive the item from other activities The EME Regionalized EME prepares the inputs to TRICs transfer the item 8 15 Relief From Responsibility Or Accountability The custodian makes sure that all property charged to the account is on hand or that action has been taken to clear the account of missing or damaged items The EME Regionalized EME advises organization commanders and custodians in completing the needed adjustment documents and makes equipment identity changes needed to correct errors NOTE Policies and procedures regarding the unauthorized use of property recovery of property unlawfully held and accounting for property lost or destroyed by other than fair wear and tear are in AFR 23 220 Reports of Survey for Air Force property Section 83D EQUIPMENT ALLOWANCE STANDARDS 8 16 Overview This section describes how to request changes to allowance standards and
35. LG 2000 EAST MOORE DRIVE MAXWELL AFB GUNTER ANNEX AL 36114 3004 8 6 3 2 At secondary address enter your message address Example 25 SOS MAXWELL AFB GUNTER ANNEX AL LG 8 6 4 Once the above initial update is made the quarterly requirement should only entail making changes as long as you possess your user ID and password for AFEMS Section 8B AFEMS UTILIZATION 8 7 Overview This section highlights the changes to the AFEMS in general terms provides information as to the location of the AFEMS C001 User Manual and provides the standard log on procedures upon reaching the AFEMS C001 environment 8 8 AFEMS Modernization 8 8 1 Modernized AFEMS The modernization of the AFEMS C001 has changed some aspects of equipment management for the equipment custodian Even though AFEMS is web enable se of the AFEMS C001 User Manual and on line help is available on the web at http www ilspo wpafb af mil2000 They provide detailed instructions for using the various system options Highlights of changes to the modernized AFEMS C001 are cited in the paragraphs below NOTE Passwords to access the AFEMS C001 are limited Therefore all custodians will not have access Base Supply s EMS knows how many passwords are allocated to your base 8 8 1 1 The web based AFEMS is the single point of entry for the below listed transactions Except for vehicles 201 details with a vehicle registration number and or equipment code L
36. Location Flag GFE Government Furnished Equipment GFM Government Furnished Materiel GFP Government Furnished Property GLA C General Ledger Account Code GLA General Ledger Account GLSA General Ledger Subsidiary Account GOCESS Government Operated Civil Engineering Supply Store GPM Gallon Per Minute GPO Government Printing Office GSA General Services Administration GSD General Support Division GSE Geographically Separated Element GSOP General Support Operating Program GSSA German Supply Support Activity GSU Geographically Separated Units GTE Gas Turbine Engine GWAM Get Well Assessment Module HHAL Health Hazard Approval Listing HHF Health Hazard Flag HHT Hand Held Terminal HMIC Hazardous Materiel Identification Code HMIS Hazardous Materiel Information System HNSA Host Nation Support Agreement HOP High Order Position HPC Historical Data Processing HPMSK High Priority Mission Support Kit HQ ACC Headquarters Air Combat Command HQ AETC Headquarters Air Education and Training Command HQ AFCESA Headquarters Air Force Civil Engineering Support Agency AFMC Headquarters Air Force Materiel Command AFOSI Headquarters Air Force Office of Special Investigation HQ AFSPC Headquarters Air Force Space Command AMC Headquarters Air Mobility Command HQ AU Headquarters Air University HQ CSC Headquarters Communications Systems Center HQ DLA Headqua
37. Maintenance Activity Group MAP Defense Military Assistance Program MAS Defense Military Assistance Sales MAPS Depot Maintenance Accounting and Production System MAS Dynametrics Microcomputer Analysis System MCA Data Management Communications Area MC Defense Megacenter MIF Depot Maintenance Industrial Fund ML Data Manipulation Language MR Data Management Routine MR Date Materiel Required MS Data Management System MSE Direct Mission Support Equipment MSP Defense Meteorological Satellite Program g U D S S S S PP PD D S 2 5 MU Data Management Utility DOC Designed Operational Capability DOCS Designed Operational Capability Statements DODAAC Department of Defense Activity Address Code DODAAD Department of Defense Activity Address Directory DODAC Department of Defense Ammunition Code DOD Department of Defense DODIC Department of Defense Item Code DODI Department of Defense Instruction DODM Department of Defense Manual DOE Department of Energy DOFD Date of First Demand DOLA Date of Last Adjustment DOLC Date of Last Change DOLD Date of Last Demand DOLF Date of Last Followup 1 28 DOLI Date of Last Inventory DOLT Date of Last Transaction DOLV Date of Last Validation DOM Defined Order Maintenance Case DOO Date of Obligation DOR Due Out Release DOS Disk Operating System DOT Department of Transportation DPC Data Page Count DPC Data P
38. Office for brand name sole source and original material items requisitions The customer is responsible for preparing any technical requirements of the justification 3 16 Requirements For Items In The DRMO 3 16 1 Access to DRMO Direct mission organizations that need access to the DRMO facilities to screen excess or surplus property may be admitted after presenting a current employee or military identification card Non mission organizations such as special services or nonappropriated fund activities must submit written requests for access to the DRMO according to current DOD and Air Force Directives DOD Manual 4160 21 M Defense Utilization and Disposal Manual chapter 9 and volume 6 part 1 chapter 5 section B For withdrawal of accountable equipment items process a request through Base Supply When needed property is available in DRMO get in touch with Stock 3 8 Control of the Materiel Management Flight of Base Supply Stock Control takes action to get the request approved and processed 3 16 2 Release of Property DOD policy requires that the DRMO release property only to individu als who provide the DRMO with an authorized requisition document DD Form 1348 1A prepared and authenticated by certifying Base Supply personnel See part 2 chapter 9 for additional informa tion 3 17 Request For Purchases From Regional GSA Self Service Stores GSA Self Service Stores are generally used on an exception basis Normally these s
39. Processing Management System IPMS 8 36 5 If the General PP amp E acquisition costs do not meet the requirements for capitalization above it is not depreciated because the costs are expensed in the period that they are incurred 8 37 Depreciation Depreciation for these assets is calculated in AFEMS and is based on a straight line depreciation method over a ten year life for equipment and a five year life for vehicles Depreciation is based on unique asset identification which for the Air Force is by serial number 8 38 File Maintenance Documentation for all PP amp E transactions should be kept in physical files eg invoices for purchased assets These documents must support the data required by SFFAS 6 eg acquisition cost acquisition date disposal date etc Extra care should be taken to keep all documentation related to the asset See Section 8F for further requirements and guidance regarding file maintenance 8 39 Mandatory inputs to AFEMS 8 39 1 Acquisition cost 8 39 2 Original acquisition date 8 39 3 Serial number 8 39 4 Fund designator 8 40 Acquisition Cost 8 40 1 Original acquisition cost includes all costs incurred to bring general PP amp E to a form and loca tion suitable or its intended use eg amounts paid to vendors transportation to point of initial use handling and storage costs interest costs paid and direct and indirect production costs Usually found on vendor invoice that should accompany
40. all approved levels every 2 years Stock Control personnel send a list and instructions for con ducting the validation to the user As part of the validation process it is extremely important that the user thoroughly evaluate each authorized adjusted stock level to determine whether or not it should be retained revised reduced increased or deleted It is neither practical nor cost effective to maintain adjusted stock levels that are invalid Those that are determined to be invalid should be deleted or revised accordingly After validation is completed the shop supervisor signs the list and sends it back to Stock Control For base initiated levels Base Supply personnel take appropriate action and return copy one of the R35 Listing to the requesting organization for filing The requesting organization retains the certified R35 with the original AF Form 1996 3 19 2 1 If the justification has changed or a quantity increase is requested do not validate the existing level The user must prepare and submit a new AF Form 1996 When the new level is approved the old level is deleted 3 19 2 2 If levels are no longer required draw a line through the appropriate levels 3 19 2 3 If a quantity is to be reduced circle the listed quantity and enter the lower reduced quan tity 3 20 Request For SPRAM Assets 3 20 1 Requests for Initial Issue Submit requests for initial issue of SPRAM requirements includ ing increases to current authorizations
41. be submitted if the custodian prefers not to use call in service E mail may be used if the customer has it available and the customer s Base Sup ply is able to accept the request in that manner 8 24 2 Request for Non EAID Items EMC 1 Custodians submit requests for non EAID equipment by AF Forms 2005 and 1445 letter call in or e mail if the custodian s Base Supply is able to accept the request via e mail 8 24 3 Additional Guidance Attachment 8 2 provides guidance regarding the specific forms required for submission of equipment action request Attachment 8E3 identifies equipment which must be requested using AF Form 601 8 24 4 Preparing and Submitting Equipment Requests on AF Forms 2005 and 1445 e mail and let ters If the equipment item meets the criteria in paragraph 8 23 2 custodians must submit requests on AF Form 2005 four copies or a letter one copy If the item meets the criteria in paragraph 8 35 and the custodian chooses to call the item in or submit via e mail the same information must be provided 8 18 on the call in or on the e mail The call in e mail point is EME regionalized EME unless MAJCOMs opt to have Demand Processing be the call in point When Civil Engineer organizations use AF Form 1445 and there is no designated block or area for information required by this paragraph enter data in the nomenclature block 8 24 4 1 On issue requests provide the following information using AF Form 2005 a letter c
42. does not apply to other units the pilot unit will request for a deviation to the allowance standard for their organization only 8 17 2 7 2 Pilot units will coordinate proposed mobility equipment changes with non pilot units to obtain consensus and submit an equipment change request form through normal sup ply channels to their gaining command CEMO for approval Pilot units will provide a copy of the equipment change request form to non pilot units once approved 8 17 2 7 3 All mobility equipment authorizations are mandatory and will be on hand on order or included in an appropriate budget document if not centrally procured 8 18 Special Allowances Items that are not in an allowance standard but are required by an organiza tion to perform its mission may be obtained as a special allowance ASC 041 is used to identify these needs Requests for special allowances are made to the EMS on AF Form 601 or input on line into the AFEMS C001 They must be approved by higher headquarters and in addition to normal justification must state the reason the item should not be added to an allowance standard 8 19 Retention Authority Retention authority ASC 048 is used to authorize a required item that is not in an allowance standard but is already on hand The item cannot be replaced if it becomes unserviceable however it may be repaired within base resources when considered economically feasible and justified Submit a request for special retenti
43. e 6 for 1986 The sec ond position will contain an if this is the first inventory of the year or a if this is the sec ond inventory of the year The 3 percent weapons serial number verification applies to weapons stored in Air Force approved weapons storage containers Do not select the same serial number for 3 percent lot during consecutive inventories If you find discrepancies in the 3 percent lot open all sealed containers to verify serial numbers CAUTION Open barrier bags with extreme caution by cutting as close to the existing seal as possible cutting close will allow an adequate area for resealing Proper handling of reusable packaging and packing materiel is important 8 30 3 Inventory discrepancies If you detect inventory discrepancies immediately contact your squadron commander Your squadron commander will determine if the discrepancy should be reported to the OSI Detachment and the Chief of Security Police Your squadron commander should make his her decision to report after the following takes place You the equipment custodian and Base Supply s Customer Service completes research of base supply s transaction histories and related fileable documents to determine any probable transaction causes for the inventory discrepancy or discrepancies If the research reveals a supply transaction error request base supply correct the sit uation and follow up until corrected If the discrepancy cannot be linked to supply tran
44. identaplate If asset has no identaplate contact EME Regional EME for assignment of serial number Acquisition date Original invoice or date from contract number on asset identaplate In service date Acquisition Cost Original invoice Fund designator Finance office If asset is general fund enter working capital asset the following apply 6A FLC Supply Mgt Wrobins 6B FLC Supply Met Kelly 6C FLC Supply Met Davis 6D FLC Supply Mgt Tinker 6E FLC Supply Met Hill 6F FLC Supply Met McClellan 6G AF Transportation 6H AF Information Services MSG SSG 6L Laundry and Dry Cleaning Service 6P FLC Depot Maintenance Wrobins 60 FLC Depot Maintenance Kelly 6R FLC Depot Maintenance Davis M 68 FLC Depot Maintenance Tinker 6U FLC Depot Maintenance Hill 6V FLC Depot Maintenance McClellan NOTE AFEMS will provide email follow ups in 10 day increments until these fields are fully populated For all newly acquired assets that meet the capitalization threshold custodians must populate the DCFI screen as well as maintain records of original acquisition cost and date for audit trail purposes Section 8SH CONTRACTUAL REPAIR 8 50 Overview This section provides the procedures and criteria for repairing equipment items on con tract 8 51 Criteria For Contractual Repair As a rule contracts to repair i
45. installation has a viable pro gram Each activity involved in the PMRP must appoint a PMRP monitor and an alternate in writing and furnish a copy of the appointment correspondence to the installation PMRP monitor see volume 6 chap ter 4 this manual for a complete list of the organizational PMRP s responsibilities 1 16 MCD It is imperative to procure the right spares in the right numbers to support weapon systems Logistics personnel at all levels use MCD to determine and forecast for spare parts necessary for support ing peacetime and wartime combat operations This data is collected using the MCD Collection System SRDs assigned to weapon systems and end items are basic to the system SRDs are used to record demand usage data for our weapon systems therefore accurate use of the SRDs is vital Numerous reports audits inspections and studies indicate serious deficiencies exist in MCD collection and the use of SRDs Although the COS manages the MCD program at base level SRD assignment and correct usage is a customer responsibility Commanders must ensure their people using the supply system understand what MCD and SRDs are and the impact if misused Constant awareness through publicity training and daily emphasis is essential in order for Base Supply to maintain an accurate database 1 17 Base Supply Training 1 17 1 Source Training is available from supporting Base Supply Training 1 17 2 Responsibilities Organization commanders
46. item and Base Supply should requisition the item It is very important that this be correct Consult your resource advisor 8 24 4 2 3 Civil Engineer organizations enter the CE work order number in positions 45 50 Otherwise leave blank 8 24 4 2 4 If a project code applies enter in positions 57 59 8 24 4 3 On turn in requests provide the following information by AF Form 2005 letter call in walk in or e mail if Base Supply able to accept the information in this manner See chapter 3 attachment 3A 3 for actual blocks of AF Form 2005 Always enter TIN in blocks labeled TRIC 8 24 4 3 1 Block 1 Custodian s name and telephone number Custodian signature is not required 8 24 4 3 2 Block 2 For EMS use 8 24 4 3 3 Block 3 Request NSN 8 24 4 3 4 Block 4 Simple statements to replace or reduce and delete authorizations as applicable Also state the condition of the item that is serviceable etc 8 24 4 3 5 Block 5 Prime NSN when it is other than the requested NSN This applies only to EAID items 8 24 4 3 6 Block 6 Unit of issue 8 24 4 3 7 Block 7 Quantity required 8 24 4 3 8 Block 8 Organization and shop code in positions 31 35 Also for EAID items provide in use detail document number in positions 30 43 Leave data blank for EMS to assign 8 24 4 3 9 Block 9 For EMS use 8 24 4 3 10 Block 10 For EMS use 8 24 4 3 11 Block 11 For EMS use 8 24 4 3 12 Block 12 For EMS use 8 24 4
47. items that are not on the CRL that is desks chairs etc 4 6 4 4 Serviceable equipment items that are not on the CRL These items are called in to the EMS Provide the EMS with the following information 1 NSN 2 Quantity 3 Organization and shop code 4 Condition code user s opinion 4 6 4 4 1 Name and telephone number NOTE Containers turned into DRMO must have a signed certificate accomplished by the generating activity on the DTID stating the following I certify that the container listed hereon is empty 4 7 Hazardous Materiel 4 7 1 Documentation Turn in and Disposal Part 2 chapter 21 section 21 X provides the procedures for documenting the turn in and disposal of hazardous waste by Air Force activities when the SBSS is selected as the ADS for processing hazardous waste disposal transactions It is optional to use the SBSS to process these transactions The installation commander will determine which system to be used to process hazardous waste disposal transactions Local procedures will be developed when sys tems other than the SBSS are used These procedures as appropriate supplements local procedures to the guidance in Defense Reutilization and Marketing Manual DOD 4160 21 M Chapter 9 and the Solid and Hazardous Compliance AFI 32 7042 4 7 2 Budgeting for Hazardous Waste Disposal The organization designated as the base environ mental function normally Base Civil Engineering is responsible for b
48. maximum dollar threshold be established for unit price on bench stock details The maximum dollar threshold may vary from organization to organization and is at the discretion of the supported organization commander Some considerations for that decision should include Proximity to the main supply warehouse where the stock is kept cost of the items and the levels desired frequency of the demand for the items and mission impact if the items are not readily available The BSSS will maintain the letters as long as the organization is authorized a bench stock The applicable Group Commander s approval is required in order to exceed the established maximum dollar threshold for any item The BSSS will maintain deviation approval letters in file as long as the dollar threshold for the items exceed the current approval maximum dollar threshold for that organization 3 6 3 Bench Stock Document Number Supply assigns a 14 digit document number to each item authorized on the bench stock Both the customer and Supply use the document number for all Supply actions such as replenishment or turn in Bench stock document numbers are formed in the follow ing way 3 6 3 1 Activity code 1 digit always B this code is assigned to all bench stock transactions 3 6 3 2 Organization code 3 digits identifies the applicable organization 3 6 3 3 Shop code 2 digits identifies the applicable shop 3 6 3 4 Date of last demand 4 digits This changes each
49. must comply with all GSA shopping procedures and requirements As a minimum the cus tomer is required to do the following 3 17 2 1 Show a valid governmental military or civilian ID card GSA Self Service Store charge card GSA Form 1948 and a properly prepared and approved SF 3146 3 17 2 2 Post the prices in the proper space on the SF 3146 while shopping 3 17 2 3 Present supplies completed SF 3146 Self Service Store charge card and a valid gov ernmental military or civilian ID card at the time of checkout 3 17 2 4 Make sure the GSA clerk imprints the SF 3146 with the Self Service Store charge card 3 17 2 5 Obtain copy four of the SF 3146 and the cash register sales tape Return these and the GSA Form 1948 to the Base Supply Base Service Store 3 18 Request For Marginally Punched Continuous Forms When forms are stock listed and GSA is the source of supply requests for marginally punched continuous forms are processed through Demand Processing using standard MILSTRIP procedures If forms are not stock listed or normal UMMIPS time 3 9 frames are inadequate to support your urgency of need submit your requirements directly to the servicing reprographics office DAR using DD Form 843 Requisition for Printing and Binding Services 3 19 Adjusted Stock Levels 3 19 1 Effective Use of Adjusted Stock Levels Adjusted stock levels are a means of adjusting base stock levels where past use may not be the best predictor o
50. next inventory conducting monthly inventories of bench stocks and refilling bins that are 50 percent or less of the authorized level delivering and bin ning material for all on base bench stocks labeling all bins turning in all excess and deleted stocks and making maximum use of containers such as cardboard boxes paper bags pouches etc for deliv 3 5 ering bench stock items for reuse recycle NOTE The BSSS can waive the weekly walk through requirement When this is the case the BSSS will develop local procedures and provide routine bench stock replenishment issue request processing and terminal training 3 7 3 Organizations assuming BSSS responsibilities There are instances when BSSS responsibili ties are assumed by the supported activity 3 7 3 1 When access restrictions apply secure area etc or when authorized by the Logistics Group Commander or equivalent the COS and commander of the supported unit may agree to allow the supported activity to assume BSSS responsibilities specified above 3 7 3 2 Unless specifically included in a joint tenancy agreement or some specific directive the BSSS will not perform walk throughs inventory deliver or bin property bench stock assets to off base organizations 3 7 3 3 When the customer assumes the bench stock servicing requirements he she calls in cycle replenishment needs to the BSSS After making the call he she annotates the customer s AF Form 465 Bench Stock Inventory
51. on hand or that action was taken to clear the account of missing or damaged items 8 5 2 17 Make sure all equipment to be turned in is clean and complete 8 5 2 18 Prepare and maintain AF Form 1297 for items loaned outside the custodian s span of control Items that are excess to requirements or should be transferred must not be loaned Spot checks or periodic verification can be accomplished to ensure property is being adequately con trolled and maintained General log forms or locally approved electronic logs may be used in lieu of the AF Form 1297 for equipment items checked in and out on a daily basis Examples are por table radios and small arms 8 5 2 19 Check with the EMS for correct procedures for loaning equipment outside of the Air Force for example formal loan agreements inter or intra command loans 8 5 2 20 When practical affix labels provided by the EME Regionalized EME to equipment items on your account This is mandatory for capitalized assets Most capitalized assets contain an identaplate that reflects the manufacturer s serial number If EME Regionalized EME provides a local assigned serial number to a capital asset you must engrave the serial number on the asset where it is visible Advise the EME Regionalized EME when replacement labels are required 8 5 2 21 Initiate requests for rental when advised by the EME Regionalized 8 5 2 22 Notify the COS when known equipment changes impact future supply suppor
52. organizations only 3 3 Priority Systems Base Supply personnel use two different priority systems when responding to customer s supply needs 3 3 Delivery Priority Base Supply personnel use delivery priorities which are the same as mainte nance repair priority designators The customer enters the delivery priority on the issue requests to show the maximum time that may elapse from the time Base Supply receives the request until the materiel is delivered and the customer receipts for it See Attachment 1 for these designators rules for their use and maximum delivery times 3 3 2 UMMIPS The Air Force uses the UMMIPS to process requisitions See chapter 1 for infor mation on UMMIPS Commanders or their designated representatives determine the relative urgency of need and Base Supply personnel use that priority designator when processing requisitions to sources of supply depots or to Base Operational Contracting for local procurement 3 3 2 1 Two factors determine the off base requisitioning priority the UJC which is determined by the customer and the FAD which is assigned to your organization in the classified USAF PD Quarterly the Air Staff updates the PD and forwards it to the bases Base Supply personnel load this information into the SBSS computer The result is when an organization has a FAD III assigned by HQ USAF and a UJC AA request is submitted the requisitioning priority will be 03 If your organization is ass
53. start from the production date listed on CA CRL 8 5 2 8 Report at once any excess authorizations allowances or in use assets to the EME Regionalized EME 8 4 8 5 2 9 Review all allowance standards applicable to their organization with the EME Regional ized EME Recommend any needed changes additions or deletions 8 5 2 10 Furnish information to change EAID records to be relieved from accountability or responsibility for items that are lost or destroyed 8 5 2 11 Make sure when custodial responsibility ends that the custody account is properly transferred to the new custodian and officially cleared by the EME Regionalized EME This includes any documentation or peculiarities especially in regard to capital assets See section 8E for a definition of capital assets 8 5 2 12 Send to the EME Regionalized EME within 10 workdays documentation for all EAID managed equipment transferred or shipped to another activity or received from sources other that the COS This includes equipment received from lateral support 8 5 2 13 Make any needed followup action with the EME Regionalized EME 8 5 2 14 Submit requests for all equipment found on base and send it to the EME Regionalized EME Turn in or justify the item if it is required 8 5 2 15 Perform a due out validation with Requisitioning see chapter 5 8 5 2 16 Make sure by spot checks and periodic inventory that all assigned property 15 accounted for and is physically
54. the form The reviewing authority comments block may be used for coordination when necessary to allow enough To From blocks for Base Supply and CEMO coordination Unless otherwise directed by this publication or allowance standards the signature in the block must be that of the COS or Deputy COS at base level The signatures of directors or executive officers etc of other Air Force activities must not be used ignature of e organization commander or designated representative will sign the requests with whic COMDR 9 concurs Requests not concurred in by the organization or designated representative will not be for warded to the EMS The commander or the designated representative s name and grade will also be typed or printed The designated representative cannot be the primary or alternate custodian NSN or Part Number or requests where stock or part number 1s not available use justification block complete descrip 11 tion of the time Allowance Identifi t on an allowance standard cation 18 ustification and ustification must substantiate the basis of issue contained in the allowance standard Item Description The use frequency of use application end item item weapon system aircraft level of maintenance technical order AFSC etc will be entered as part of the justification If an increase explain why the current in use quantity will not satisfy your needs requests for C E equipment wi
55. the process to request these changes 8 17 Allowance Standards 8 17 1 General The Air Force equipment allowance standards prescribe items and quantities of equipment required to perform assigned peacetime and wartime missions functions and duties of Air Force organizations and individual specialists Allowance information is provided on line in the AFEMS C001 to all users The new design establishes allowances by end item and mission applica tion with the capability to compute maximum allowance quantities by organization The AFEMS C001 will do the following 8 17 1 1 Allow users on line query capabilities to determine maximum quantities allowed for item s for a given organization s mission 8 17 1 2 Validate all base authorizations to ensure they do not exceed maximum allowances 8 17 1 3 Request allowance standard hard copy reports using the on line query allowance stan dard inquiry TINQ The results are output to the AFEMS C001 output product facilities 8 17 1 4 Provide allowance changes to all affected users through E Mail notices if access avail able 8 17 1 5 Identify in use substitutes with questionable suitability for the preferred item 8 17 2 Provisions Governing Allowance Standards 8 17 2 1 Generally only nonexpendable equipment assets items are listed in allowance stan dards Exempted from this policy are specialized tools personal retention and survival items components of bench sets and WRM
56. time there is a replenishment action 3 6 3 5 Item number 4 digits an item number beginning with 0001 for each shop code assigned by supply for all items as they are established 3 7 Bench Stock Responsibilities 3 7 1 The Responsibilities of the Supported Activity When the supported activity chooses to use shadow boards it 1 responsible for preparing and maintaining them The supported activity is also responsible for providing adequate storage facilities including bins for the bench stock maintaining and safeguarding bench stock resources setting up local controls to secure sensitive items flagging bench stock items with a red indicator when the bin has 50 percent or less of the authorized quantity establishing controls to ensure shelf life assets are used before the expiration date and making maxi mum use of containers such as cardboard boxes paper bags pouches etc for reuse recycle NOTE At the option of the COS and the supported organization the unit bench stock monitor may input rou tine bench stock replenishment requests over a remote terminal as soon as the 50 percent or below level is reached When this option is exercised the customer may waive the weekly walk through 3 7 2 Responsibilities of the BSSS The BSSS is responsible for conducting a weekly walk through of each bench stock checking flagged items and replenishing out of stock items or those expected to be out of stock before the scheduled date of the
57. to the SPRAM Monitor in the EMS of Base Supply See chap ter 9 for additional information 3 20 2 Requests for Replacement Submit requests for replacement SPRAM assets to EMS on an AF Form 2005 or telephone the request in depending on the urgency of need Make sure requests include 3 10 project code 428 demand code R and UJC AV BV CV as appropriate If the request is filled process the reparable asset through the normal DIFM cycle using the SPRAM detail assigned document num ber The new asset replaces the unserviceable SPRAM asset on the SPRAM detail 321 Delivery Of Bulky And Heavy Materiel s Pickup and delivery coordinates with the organization on the delivery of bulky and heavy materiel prior to delivery Customers are responsible for arranging the off loading of the property from the delivery vehicle s and the movement to the customer use point 3 22 GPC Procedures Specific guidance for GPC is outlined AFI 64 117 Air Force Govern ment Wide Purchase Card GPC Program 3 23 Local Purchase Hazardous Materiel This type of materiel requires control to assure safety to life and property Inform the BEE of the Base Medical Service that potential hazardous materiel is being pro cured Accordingly first time requests for items that meet the criteria for hazardous or potential hazard ous materiel must be approved by the Base Bioenvironmental Engineer The request must be approved by BEE before submitting the DD Form 1348
58. 0 5 00 5 00 5 00 5 00 515 gt 4 5 00 5 00 5 00 5 00 00 FUELS 20 00 00 HA Fir LSSUE REFLEL LILIEA LIE LLLI RELEASE LH HL ORG4NTEATION SUPPLIES 5 00 5 00 5 00 ED 1 5 00 5 00 5 00 5 00 5 00 Ti 8 5 00 5 00 5 00 5 00 5 00 ED 4 5 00 5 00 5 00 5 00 5 00 PE 515 5 00 5 00 5 00 5 00 5 00 ECO FUELS 00 5 00 5 00 5 00 5 00 OOST CENTER FET ED FONG STATUS LLLE YU lt FHAR 5155 4 LEY gt 4 4181 FFY gt AHD FFY 7 lt gt LL 11 gt TARGET 000 00 8 5 00 5 00 00 OBL GATED DEJOT 39 00 5 00 5 00 5 00 00 HET SALES 3 266 31 5 00 5 00 5 00 5 00 z1 534 13 5 00 00 5 00 5 00 FID STATUS FHAR 515 4 LEY gt 4 4181 FFY gt lt gt 4 3 gt DUS 11 gt TARGET 000 00 5 00 00 5 00 5 00 OBL GATED DEJOT zn 5 00 5 00 5 00 5 00 SALES 3 266 91 5 00 00 5 00 5 00 21 733 19 5 00 5 00 5 00 5 00 AVERAGE 515 25 LAYSOFICLLAE SFEAR ERENS 34 MORE 7 22 CHAPTER 8 EQUIPMENT MANAGEMENT Section 8A GENERAL INFORMATION 8 1 Chapter Summary This chapter describes some of the different types of equipment assets and how you as a customer may obtain them This chapter also addresses AFEMS modernization and how it imp
59. 001 background process through OUT PUT PRODUCTS NOTE The POLICY user profiles are provided specific reports based on office symbol These reports will be established in OUTPUT PRODUCTS on a per user basis Ensure if you are a policy user profile that your office symbol is provided in Section I 5 Read the requirements for protecting your user account If there are any questions contact your security representative 6 Connectivity Path 1f known Describe the communications connectivity path that your terminal will use to reach AFEMS This information will provide AFEMS Help Desk personnel with infor mation to help resolve any user access problems If you need assistance contact your local commu nications representatives 7 User Name Signature and Date Self explanatory 8 Privacy Act Information Read for understanding requirements to access classified information 8 1 5 Instructions for Completing Section III Enter the special access requirements and a statement to justify the rational requirement for this access For example Security Administrators require access to auditing reports and would need to state that need 8B1 6 Instructions for Completing Section IV Used to provide additional information In particular the need to define more user profile data discriminator combinations than can be clearly documented in Section II It is recommended that this information be grouped as illustrated in the examples
60. 1 Enters TORC on the selection line to retrieve the organization configu ration program 8 17 2 6 4 2 2 Enters the ORGID and if desired an allowance ID and or configuration questions and answers applicable to your organization 8 17 2 6 4 2 3 Reviews this data and if needed updates answers applicable to your account The retrieval review and file maintenance are accomplished from this single program Enter a C under the AC column and update the answer 8 17 2 6 4 3 Organization configuration changes which cause the maximum allowance to change This includes deletions and mandatory mobility 8 17 2 7 Allowance standards are the sole basis for the authorization and procurement of equip ment items for mobility requirements Base funded equipment items in allowance standards with BOI as required are at the unit commander s discretion In no case will equipment items be placed in UTC logdet without a valid allowance Requests to change mobility equipment allow ances are required to be reviewed and coordinated by the UTC pilot unit The logdet identifies the pilot unit 8 17 2 7 1 The custodian should coordinate with the pilot unit so the pilot unit can determine if coordinated changes should be made for all units or would be applicable only to the originat ing unit If the majority of the units concur with the request change the pilot unit will process 8 12 an equipment change request to update the allowance standard If the change
61. 2 Priority Monitor Report D18 This listing see Attachment 7A3 provides data for current review of priority UND A and B due out of requirements see chapter 5 7 3 3 Organization Effectiveness Report M 24 This report provides a management product to monitor the issue and bench stock support effectiveness for each organization supported by Base Sup ply The report also provides the annual Organization Cost Center Record Review List which contains the specific supply data elements provided by each organization which are used by Base Supply to support the organization 7 3 4 Due Out Validation List M30 This monthly listing provides a means to monitor and verify that each due out is still a valid requirement except UND C equipment items which are provided quarterly see chapter 5 7 3 5 AWP Validation List D19 This listing shows all repair cycle items in AWP status and the sta tus of bits and pieces that are on order to fix the repair cycle end item The information is used by Maintenance to plan and schedule the end item into repair shops It is also used by Base Supply to expedite receipt of bits and pieces needed to repair AWP end items 7 4 Funds Management See AFP 170 1 Resource Manager s Handbook for detailed information regarding budgeting managing and controlling funds 7 4 1 PFMR and Organization Cost Center Record Update and Reconciliation D11 This report shows the current status and internal balance of the PFM
62. 26 2 2 AF Form 1297 Temporary Issue Receipt 8 26 2 3 AF Form 9 Request for Purchase contract maintenance forms 8 26 2 4 Warranty and guaranty documents 8 26 3 Tab C Suspense and Completed File 8 26 3 1 Suspense File 8 26 3 2 Completed File 8 26 4 Tab D Adjustment Documents Documents on inventory action that is statement of charges cash collection vouchers reports of survey etc 8 26 5 Tab E Register of Control Numbers 8 26 5 1 AF Form 126 Custodian Request Log 8 26 5 2 Daily Document Register D04 or a memorandum showing the location if not main tained by the custodian Daily Document Register DO4 will be closely monitored for transac tions affecting the equipment account as Base Supply does not return paper work to customers after processing submitted customer requests 8 26 6 Tab F Regulations and Certificates 8 26 6 1 A copy of this manual and all applicable supplements When a custodian is responsible for more than one equipment account only one set of directives is required May be maintained separately as an item excluded from folder 8 26 6 2 Current custodian designation letter 8 26 6 3 AF Form 2426 Training Request and Completion notification or other certification of training for the primary and alternate custodian 8 27 AF Form 126 Custodian Request Log Control Register Each custodian must keep a list of all requests submitted This register AF Form 126 see Attachment
63. 3 13 Block 13 Mark for For Civil Engineer organizations other than MICAP requests enter the facility number in positions 67 71 Leave positions 72 75 blank Enter job order number in positions 76 80 or leave blank Other organizations leave positions 67 80 blank or enter any desired data 8 24 4 3 14 Block 14 Nomenclature 8 20 8 24 4 4 Also provide the following additional information on turn in requests 8 24 4 4 Enter ERRCD in block F Obtain this from the stock number directory the AFEMS C001 on line query catalog data ISCD screen in the data transaction session if AFEMS access is available or Demand Processing 8 24 4 4 2 Enter date available for pickup in block I 8 24 4 4 3 Civil Engineer organizations enter the CE work order number in positions 45 50 Otherwise leave blank 8 24 5 Managing Non EAID EMC 1 Requests Custodians should keep a suspense copy of AF Forms 2005 and 1445 until the item is received or canceled At that time DD Form 1348 14 or other notification from the EMS should be attached to the suspense copy Documentation is main tained according to AFM 37 139 23 table series 8 24 6 Instructions for Completing AF Form 601 TACR Transaction in AFEMS C001 NOTE Access must be available to use TACR screen 8 24 6 1 If the equipment item meets the criteria in paragraph 8 23 1 above the custodian must submit an AF Form 601 or computer generated facsimile prepared in the number of co
64. 5 1 Optional Form 274 Equipment Warranty Identification Using organizations and custodial activities that receive warranty or guaranty materiel either through direct delivery from a local ven dor contractor sources or Base Supply without Optional Form 274 Equipment Warranty Identifica tion must check with the Base Supply Inspection Section In this case the user follows the guidance of part 2 chapter 10 for affixing the Optional Form 274 and routing copies of the warranty or guar anty Inspection takes all other action as required NOTE If the materiel is received from a GSA source and warranty expiration date is already indicated the preparation and affixing the Optional Form 274 is not required The Equipment Custodian maintains warranty or guarantee expiration on owned equipment If repair is required the custodian should contact Base Contracting for guidance Section 8J FIXED CE EQUIPMENT 8 56 Overview This section addresses requirements for CE equipment and lists the directive which describes the process for identifying and describing CE equipment requirements This section also explains how CE equipment is requisitioned and accounted for Finally it lists the directives that govern the policies and procedures for handling CE project materiel 8 57 Requirements AFR 700 3 describes the process for identifying and describing CE requirements An AF Form 601 is not used to identify such requirements but is used to account for t
65. 5 99 0 1ueuro ddns S LIA pasy 80 Surpn our SLIN pue senuogne 4 4 Aq peusi qeiso sesnoo L V ero eds 0 YAV s sesinoo Surure jo 110ddns pezuouyjne aq ATUO so1eds Surure1 Jo o ueuojureur pue uo U02 0 19558 ISAY sosinoo D LAV pesn sjassy so1edg NOTE This is a one digit code used to define what SPRAM asset is used for It is loaded on the SPRAM in use detail with the two digit alpha document code see Attachment 9A2 to determine the basis for the SPRAM authorization Attachment 9A 2 SPRAM AUTHORIZED DOCUMENT CODES 9A2 1 Purpose To provide a list of authorized document codes for SPRAM assets Table 9A2 1 Definitions FIRST DIGIT DEFINITION Manual Regulation TO Letter Message Other Table 9A2 2 Definitions U Headquarters USAF M MAJCOM A AFMC L Local
66. 6 to Base Supply for processing See Attachment 3A9 for a list of local purchase hazardous materiel identification 3 24 Unit Price Extended Price 3 24 1 The unit price indicates the cost or value of one unit of issue of an item and is expressed in dollar and cents on the DD Form 1348 1A The cents are the last two digits of the unit price The exception is the unit price for items issued from fuels accounts is expressed in dollars cents and mills 3 24 2 Extended Price The extended price indicates the total cost or value of the total number of units that is issued and is expressed in dollars and cents on the DD Form 1348 1A The cents are the last two digits of the extended price Attachment 3A 1 SUPPLY RESPONSE PRIORITY AND MAINTENANCE REPAIR PRIORITY DESIGNATOR 3A1 1 Purpose To provide a list of Supply response priority and maintenance repair priority designa tors their definitions and the supply response time allowed for each priority designator Table 3A1 1 Supply Response Priority and Maintenance Repair Priority Designator DESIG DEFINITION TIME NATOR I Aerospace vehicles on alert status war plan or national emergency missions includ ing related AGE munitions equipment and CEM equipment CEM systems or equipment including associated AGE supporting alert war plans or national emer gency requirements 2 Primary mission air vehicles missile support aircraft air launched missiles and related AGE munitio
67. ADEL A F E ALIS 3300 01 OFIN 3 CETE LIST 103 ISIS 04208 94208 PAPE 1 994210 ORG 421 IBOTCLANIERHS 50 FOD TAKET 1 510 000 000 00 30 3333 999999 853 S 01 DESCRIFTIOM EEI Fr HET ISSUES MET ISSUES DIBLIGATHI THIS FERID DOE OUTS GSD OTTL SOLI B00 241 500 00 544 602 00 543 500 00 1 FFY 231 600 00 232 600 00 233 600 00 2 221 600 00 S22 600 00 523 600 00 3 217 600 00 512 600 00 213 600 00 SOC M 291 600 00 292 600 00 233 600 00 GSD PAFEACE POL B02 CTr 241 502 00 544 602 00 543 502 00 1 231 602 00 238 602 00 233 502 00 2 221 602 00 228 602 00 S23 602 00 3 211 602 00 512 602 00 213 602 00 SOC M 291 602 00 292 602 00 293 602 00 GSD SUFPLIES B09 CFL 41 609 00 544 609 00 4 609 00 1 FFY 231 609 00 238 609 00 233 509 00 221 609 00 228 609 00 223 609 00 3 217 609 00 512 609 00 213 609 00 SOC M 291 609 00 292 609 00 293 609 00 241 528 00 544 629 00 Se 528 00 1 231 528 00 238 629 00 S33 629 00 221 629 00 629 00 gaa pan 00 3 211 629 00 218 629 00 213 629 00 SOC M 291 629 00 292 629 00 233 528 00 SSD SUPELTES 605 CTr 241 605 00 244 605 00 243 605 00 1 231 605 00 238 505 00 233 502 00 2 221 605 00 228 605 00 23 605 00 3 211 605 00 218 605 00 213 605 00 SOC M 291 605 00 292 605 00 293 605 00 SF AI
68. BY ORDER OF THE AIR FORCE MANUAL 23 110 VOLUME 2 SECRETARY OF THE AIR FORCE PART 13 BASIC Fe 1 April 2002 5 Sr i Me 5 Supply a ae E Meo STANDARD BASE SUPPLY Neid CUSTOMER S PROCEDURES NOTICE This publication is available digitally on the AFDPO PP WWW site at http afpubs hq af mil OPR HQ SSG ILSPD MSgt Kerwin Washington Certified by HQ SSG ILS Col Jon Dittmerr Supersedes AFMAN 23 110 Volume 2 Part 13 Pages One CD BASIC 1 January 2002 Distribution F Part 13 Standard Base Supply Customer s Procedures provides customers and organization commanders with most of the information they need to obtain effective supply support from the Standard Base Supply System SBSS and to conduct efficient day to day supply operations with Base Supply This part explains standard supply policies procedures and practices at the organizational level and applies to all users of the SBSS SPECIAL NOTES 1 Changed information from the previous CD is highlighted in dark red and contains change bar 2 Important Note Part 13 is presently distributed on the Air Force Electronic Publishing Library s AFEPL CD for customer requirements that are not connected to the Internet In addi tion to Part 13 s being available digitally on the AFEPL and the AFDPO PP publishing website http afpubs hq af mil it is also available on the AFPDL FTP site 134 205 165 72 rently it is provided in an ADOBE Acrobat
69. C Defense Construction Supply Center DCS Defense Communication System DCS Deputy Chief of Staff DCSS Digital Communications Subsystem 1 26 DD Delivery Destination DD Department of Defense DDFR Daily Demand Frequency Rate DDL Data Definition Language DDL Delinquent Document Listing DDN Defense Data Network DDR Daily Demand Rate DEB Digital European Backbone DEIS Defense Energy Information System DEIS I Defense Energy Information System Part I DEPRA Defense Program for Redistribution of Assets DEROS Date of Return from Overseas DFAMS Defense Fuels Automated Management System DFAS DE Defense and Finance Accounting Service Denver Center DFAS Defense and Finance Accounting Service DFR Defense Fuel Region DFSC Defense Fuels Supply Center DFSP Defense Fuels Supply Point DG Defense Guidance DGSC Defense General Supply Center DIC Document Identifier Code DIDS Defense Integrated Data System DIFM Due In From Maintenance DIIP Defense Inactive Item Program DIPEC Defense Industrial Plant Equipment Center DIREP Difficulty Report DISA Defense Information Systems Agency DIS Defense Investigative Service DLA Defense Logistics Agency DLSC Defense Logistics Service Center DLSIE Defense Logistics Studies Information Exchange DLSO Defense Logistics Service Office 1 27 DLSSO Defense Logistics Standard Systems Office MA Defense Mapping Agency MAG Depot
70. C001 Access Request to obtain a USERID and password for the AFEMS C001 system See Attachment 8 1 for the instructions on how the form should be filled out 8 8 3 AFEMS Log On Procedures Once you reach the AFEMS C001 environment enter the fol lowing information 8 8 3 1 AFEMS C001 initiation screen This screen contains the date time group in the upper right hand corner and the prompt for initiating the AFEMS log on sequence Input AWP AFEMS or AWP AFEMS 1 in the enter code field in the lower left hand corner of the screen and then press the ENTER key Then enter your PC emulation number Enter to see a list 8 8 3 2 AFEMS C001 Log on Screen Input your user ID and password use tab key to navi gate between user ID and password and then press the ENTER key 8 8 3 3 AFEMS C001 Informational Message Display This screen provides user account information such as the number of log on attempts made count field and the data and time of the last log on last used Check these values to determine if any unauthorized access occurred Press the ENTER key after checking these values 8 8 8 8 3 4 AFEMS C001 Main Menu This screen lists the processing options or sessions avail able through the AFEMS C001 Choose the desired option and input the corresponding number next to the system prompt upper left hand corner gt Section 8C ACCOUNTING FOR ORGANIZATION EQUIPMENT 8 9 Overview This section explains how to e
71. Custodian In general alternate custodians must be knowledgeable in equipment management procedures and in particular they must be knowledgeable of their respective equipment accounts Alternate custodians responsibilities include the following 8 5 3 Performance of all primary custodial responsibilities with and in the absence of the pri mary custodian These responsibilities are listed above 8 5 3 2 Upon assignment as an alternate custodian report at once to the EME Regionalized EME for a briefing on equipment policies and procedures 8 6 Personnel With AFEMS User Id And Password The AFEMS C001 is presently limited by financial constraints to a specific number of user IDs and passwords Therefore not every equipment custodian will have user ID and password AFEMS Present policy of most MAJCOMs dictates that Base Supply personnel who need information from AFEMS to process SBSS equipment transactions and custodians who process a large amount of AF Forms 601 yearly will have the user IDs and pass words For example a custodian who processes 100 AF Forms 601 a year should have a user ID and password whereas a custodian who only processes one or two should not Normally the Equipment Management Section in Base Supply will know how many user IDs and passwords are available If they do not they can obtain that information from their MAJCOM equipment representatives Quarterly per sonnel including Base Supply personnel pos
72. Does not apply H Quantity unit pack code I S Does not apply T Control item code U Type cargo code V Authority for transfer to DRMO W Does not apply X Item nomenclature Y Does not apply Upper Line If item is condemned enter CONDEMNED AA Lower Line Supply condition code BB GG These fields will be used to print the demilitarization or scrap statements if needed 4 9 Table 4A1 3 Application ASES APPLICATION DISPOSAL AUTHORITY PHR AFM 67 1 to become AFMAN 23 110 volume part chapter 3 attachment A 2 Scrap and waste Condition Condemned insert inspectors name or stamp Unserviceable Non DIFM expendable equipment not accounted for on an equipment CA CRL CHAPTER 5 DUE OUT PROCESSING Section SA DUE OUT PROCESSING PROCEDURES 5 1 Chapter Summary This chapter covers due out processing from a monitoring aspect and explains how to update review validate and cancel due outs It further describes the conditions under which cus tomers receive credit for due outs that are canceled at the customer s request It also lists the circum stances in which customers will not be granted credit In addition this chapter addresses the reverse post of a direct charge and forced no credit turn in It cites the authority for granting reverse posting and the conditions for reverse posting Finally it explains how to initiate followup actions to improve due out st
73. Ensures that all items are on hand and serviceable Assists Base Supply personnel when invento ries are performed by Base Supply NOTE Normally inventories are performed by the respec tive custodians Inventory of SPRAM accounts is performed by Base Supply personnel only when the organizational commander or staff agency director requests it in writing and the request is approved by the Chief of Supply such requests must be completely justified noting specific discrepancies that cannot be resolved by requesting organization 9 4 4 9 Provides justification citing supporting documentation when requesting new or increased SPRAM authorizations Supporting documentation includes TO references maintenance direc tives correspondence etc The methodology for computing the SPRAM quantity will be included in the justification For example a maintenance directive states a quantity of two SPRAM assets are required per aircraft and 24 aircraft are assigned to the organization The SPRAM quantity authorized under this justification would be 48 each 9 4 4 10 Prepares and forwards authorization issue and turn in transactions subject to SPRAM management Obtains the Logistics Group Commander or equivalent signature for authorization changes 9 4 4 11 Performs a due out validation with the Requisitioning Element in Base Supply see chapter 5 9 4 4 12 Establishes an accounting method or system that allows immediate identification of SPRAM ass
74. FHD SUPPLIES 8 00 STOCK FOND 00 STOCK FOND EXP 8 00 EZAH E ISSUES STOCK FOND SUPPLIES 8 00 STOCK FOND 8 00 STOCK FHD EXP 8 00 INVESTMENT ISSUES 5 00 FORCED CHARGES STOCK 5 8 00 STOCK FOND 8 00 STOCK FHD EXP 8 00 8 00 7 20 Attachment 7 6 DAILY DOCUMENT REGISTER D04 7A6 1 Daily Document Register 004 7 21 Figure 7A6 1 D04 Part 1 Daily Document Register OMET 104 28 MAE 35 GHEE AFE IP 4838 01 BART 1 BEF TAILE DES DTE EE 95003 350393 1 515 325 CES 4185 54 301 5 3240 4 511 ERC FACIP lt gt CEHT EXTATDEI gt TICIDODBEHT HIER FE ENDING TRAN INIT I C DOH TRANS DIDIT LOILDESMEIDIATE HUEE F STOCK PEER ROBIDUS FRA S820 0 631 JEE RAD 4354111120 zg mbar SL 00010057 AUGUSTIN 5005 0017 1B aaa Utb 43353 Ubl B BYU H SL ISSUE FEFLEL EOT TUEN IN ITEHEL TOD CAM EH TOTAL SUPH 5 00 5 00 00 5 00 5 00 BOO 1 5 00 5 00 5 00 5 00 5 00 Ti 38 5 00 5 00 5 00 5 00 00 ID ana 5 0
75. Fiscal Officer S United States co a TA Unit Training Assembly JTC Unit Type Code a c TS 40 Universal Terminal Subsystem VDP Vehicle Deadlined for Parts VDU Visual Display Unit VIE Visual Information Equipment VIL Vehicle Identification Link VIMS Vehicle Integrated Management System VO amp ST Variance of Order amp Shipping Time VOD Variance of Demand VRF Variable Reorder Flag VSL Variable Safety Level VUB Vehicle Utilization Board WAAR Wartime Aircraft Activity Report WAA Wartime Aircraft Activity WAB When Authorized By WAPS Weighted Airman Promotion System WCD Work Center Description WCRD War Consumable Requirement Document WC Wartime Category WC Wartime Coding WIMS Work Information Management System WLC Warehouse Location Change WLF Workload Factor 1 54 WMP War and Mobilization Plan WMS Workload Management System WO Work Order WPA RR War Plans Additive Requirements Report WPC Wartime Processing Code WPOE Water Port of Embarkation WPR Wash Post Request WR ALC Warner Robins Air Logistics Center WRMO War Reserve Materiel Officer WRM War Reserve Materiel WRSK BLSS War Readiness Spares Kit Base Level Self Sufficiency Spares is now Mobility Readi ness Spares Package MRSP In Place Readiness Spares Package IRSP WRSK War Readiness Spares Kit is now Mobility Readiness Spares Package MRSP WSA
76. For Equipment 8 52 65 8 opTepuels Aynuenb 46 09 eseq Sut ur je8png 181 sn d 1 pojsonboi 30124 An 30124 Sursn jsonboi nod y 5200 sjsonbay 1738 9IqeL NOTE The custodian may input the request into AFEMS C001 using the on line DATA TRANSACTION SES SION TRANSACTION ALLOWANCE CHANGE REQUEST TACR if access is available This method will not be used if the request is for EOD equipment FSC 1385 1386 special weapons multiple items request which contains classified information C E 8 54 55 8 109 SUN pojsonbo og ISNIN JY surojp u uidmbir 168 109 WHO GHLSANOAA LSAW SWALI LNANdINOA 58 Table 8E3 1 Equipment Requests OM OM requirements are identified as described in AFR 700 3 Communications Computer Systems Requirements Processing The AF Form 601 is used to requisi tion when the organization is directed and account for these items in AFEMS 8 56 15 8 109 Suno duio 104 712118 109 ONILA Td NOO AOA NOLLVIARIOANI TVINAIWNATdd 1S 1 48 v Table 8F1 1 Supplemental Information nter the military address of the office to review coordinate on
77. I Munitions List ML Management Data List lt MAC Materiel Management Aggregation Code lt MC Materiel Management Code MHS Mechanized Materiel Handling System MO Materiel Management Office r s E MS Munitions Maintenance Squadron lt NFP Multinational Fighter Program Memorandum of Agreement Bags Operating Base MOD Materiel Returns Program MRP on Demand MOGAS Motor Gasoline MOI Maintenance Operating Instruction MOM Military Ordinary Mail MOP Mobility Operating Procedure MOSS Maintenance Operating Support Set MOU Memorandum of Understanding MOV Materiel Obligation Validation MPC Maintenance Priority Code MPF Military Personnel Flight MRA MAQ Minimum Reserve Authorization Maximum Authorized Quantity MRA Minimum Reserve Authorization MRD Materiel Release Order MRL Materiel Requirements List MRO Master Reporting Organization MRO Materiel Release Order MRP Materiel Returns Program MRQ Maximum Release Quantity MRR Machine Readable Record MRSP Mobility Readiness Spares Package MS amp D Materiel Storage and Distribution MSC Military Sealift Command MSC Most Significant Character MSD Material Support Division MS DOS Microsoft Disk Operating System MSDS Materiel Safety Data Sheets MSI Maintenance Issue MSK Mission Support Kit MSL Maintenance Supply Liaison MSO Mission Support Off
78. Integrated within Standard Base Sup ply System D002A GV Users Manual to find detailed A amp F policies and procedures 1 3 3 Resources Base Supply personnel use the SBLC to store and maintain inventory and financial records and generate reports This chapter contains a listing of the most widely used supply forms needed to transact within the SBSS Part 2 chapter 7 contains samples of most of the management products reports and listings used in Base Supply 1 3 4 SBSS Objectives The entire SBSS was designed to meet the customer s needs Although the system may at first seem complex SBSS programs and procedures are all extensions of the basic sup ply requirements to order receive store control and issue property The primary goal of the SBSS relating directly to managers responsibilities is to provide the following 1 3 4 1 Standardized management data for all levels of management which shows the effective ness of the supply system gives managers control of their inventories and the power to enforce supply discipline which minimizes fraud waste and abuse of resources 1 3 4 2 Managers with accurate and current data for budget and buy programs 1 3 5 Base Supply Customer Contact Points Accordingly customers have four primary points of contact within Base Supply 1 3 5 1 Customer Service This is the primary point of contact for all supply related questions and queries 1 3 5 2 Retail Sales This section consists of
79. LAG Cs CORRENT MOLE OF 5 TES DELIVERY DEST IMAT LH HL ESTIMATED DATE SHIPPED ESTIMATED DEL TER Der ESTIMATED DATE SHIPPED REQOVERABIL ITY COST DESTGMATOR FORCE DESIGNAILE OF ORGANTEATION FLAG LIRA TET DES GETE MI 5 FLAG FIRST 7 OF DUE IN PRIORITY PROJECT OTE PS STATUS HL EE TESTEDI DUE EOT ILIENTIFIEF REQUISITION SIL SOURCE TRAMSACT TH SURAT SUPPLEMENTAL SUP AIT SUPPLEMENTAL RH TIISIT OER DETAIL TX TRANSACTION ELCETIH UNIT OF ISSUE HEATER GLOSSARY FOR 18 REF 4 CHAP 5 TETE4TIT DETAT 0 FIRM 1 HBO H HO Y YES DOE IM E CALL NUMBER FOR LOCAL PURCHASE 5 STATUS DOE OOr ITEM RECORD 7 14 4273201950358 95009 95099 PAGE 1 Figure 7A3 2 D18 Part 1 Supply Equipment 28 MAR 95 117 IF 5011 PRIORITY 018 4273201950328 95009 95099 1 SED GEN 5 PART 1 SERIAL HUMEER MATERIEL CONTECL 0 DD IDE SUPAIT OST STOK NIERE OTY TU DIC DI REW MER MT E DES MF SOFAO REN HE AFC
80. MCS Not Mission Capable Supply NMFC National Motor Freight Code 1 42 NOAM Ntclear Ordnance Air Force Materiel NOCM Nuclear Ordnance Commodity Management NON SF Nonstock Fund NOWR Ntclear Ordnance War Reserve NPPC Numeric Parts Preference Code NRTS COND Not Reparable This Station Condemned NRTS Not Reparable This Station NSA National Security Agency NSC National Supply Class NSG National Supply Group NSL Nonstock Listed NSN National Stock Number NSO Numerical Stockage Objective NSSL New Activation Spares Support List O amp M Operation and Maintenance O amp ST Order and Shipping Time O amp STQ Order and Shipping Time Quantity OAM ROS On Aircraft or Missile Retained on System OAM On Aircraft or Missile OAO Operations and Analysis Officer Operational Audit OBAN Operating Budget Account Number OBI Off Base Interface OBUY Option to Buy OC ALC Oklahoma City Air Logistics Center OCCR Organization Cost Center Record ODC Ozone Depleting Chemical OF Optional Form OIC Officer in Charge OI Operating Instruction OJT On the Job Training OL Operating Location 1 43 OLVIMS On Line Vehicle Integrated Management System OMB Office of Management and Budget OMS Organizational Maintenance Squadron OO ALC Ogden Air Logistics Center OOB Operations Operating Budget OPLAN Operations Plan OPLOC Operating Location OPORD Operational O
81. MO to be filed in document number sequence as additional support with the copy signed by the TMO The customer or organization needs to maintain the copy signed by the TMO as proof of delivery 2 5 Document Files 2 5 1 Supply Transactions Organizations must set up a suspense file for all documents on which action has not been completed When the transaction appears on the Daily Document Register 004 take the suspense document from the file and destroy it 2 5 2 Equipment Transactions See chapter 8 2 5 3 Transfers to DRMO If Base Supply furnishes the organization with their own block of docu ment serial numbers for direct transfers to DRMO then the organization will keep all completed signed documents in document number sequence for 1 year then dispose of them as explained in AFMAN 37 139 Disposition of Air Force Records 67 series tables If the organization obtains serial numbers through the Base Supply central call in point on a case by case basis then return the com pleted forms to the Base Supply activity that furnished the document number 2 5 4 SPRAM Transactions See chapter 9 2 2 CHAPTER 3 ISSUE PROCEDURES Section 3A ISSUE PROCEDURES 3 1 Chapter Summary This chapter explains how to obtain expendable supplies from Base Supply Expendable supplies are those that are consumed in use or those that loose their identity when attached to another assembly Expendable items are those with an expandability repar
82. N NSN REQUISITION 3A4 1 Instructions in filling out DD Form 1348 6 Figure 3A4 1 Sample DD Form 1348 6 Non NSN Requisition UNI 11 1 __ _ AT a DD Form 1343 6 af DoD SINGLE LINE ITEM REQUISITION ENTM ied urn ansa usd DOCUMENT WAN UAC LONG FORM 4 2 Instructions For Preparing DD Form 1348 6 Non NSN Requisition Table 3A4 1 Instructions for Preparing DD Form 1348 6 D g g N 2747 NUMBER by the initiating activity Used by Stock Control on requisitions submitted to the source of supply ISU is assigned by Demand Processing only if the requested item can be identified by an NSN or local stock num eit blank by the initiating activity Demand Processing personnel determines and enters RI on the lower margin the remarks block by the initiating activity ontroI personnel enters the manufacturer s code and this part of the form blank when the part number exceeds 10 positions or the manufacturer s code is unknown ZZZZZ When an NSN is known but the Air Force is not a recorded user enter the NSN in the remarks field indicating the Air Force is not a recorded user eft blank by the initiating activity Demand Processing personnel places the proper unit of issue in the Iower mar gin of the remarks block be completed by Stock Control personnel Take this information from the accompanying AF Form 2005 3 20 1016
83. PE EXP S627 00 289 254 44 287 254 44 1 263 254 49 265 254 44 267 254 44 243 254 44 245 254 44 247 254 44 3 Bed god 44 Seo god 44 254 44 SOC M S183 254 44 S185 254 44 S187 25444 FOEL GEONDO ATE E41 241 541 00 248 541 00 FUEL GE BIHTIT 642 241 542 00 248 b4z 00 FLY 241 533 22 Se 22 7 19 Figure 7A5 2 M03 Page 2 Organization Cost Center List CRGANTIZAT ION TGT CENTER LIST Miri JUL 94 MADEL A F B ALIS 3300 01 OFIN 3 CDI CETE LIST 03 04208 94208 PAGE 2 994210 ORG 421 IBOTCLANIERHS FOND COIE OAC SD FOND TARGET 210 000 000 00 30 3333 999999 853 5 01 ISSUES MET ISSUES CIEL IGASTEHI THIS PERITI DUE CCTS ESD FLYIN3 644 241 544 00 544 Edd 00 543 644 00 1 231 544 00 238 544 00 233 544 00 a 221 544 00 228 544 00 23544 00 3 211 644 00 212 644 00 513 644 00 SOC 591 644 00 592 644 00 593 644 00 BSD MCH 645 CIT 241 545 00 244 545 00 243 545 00 1 231 645 00 238 545 00 S33 645 00 a 221 645 00 zzz 645 00 gaa 645 00 3 211 645 00 212 645 00 13 645 00 SOC N 1 645 00 238 545 00 233 645 00 DNCELIGATETD ATTE GENERAL SUPECET SUPFLIES 8 00 GENERAL 4 8 00 SYSTHE 8 00 EXPENSE 8 00 DUNFUBTED DCE OUrs STOCK
84. PP amp E enhancements that either extend the useful life of existing general PP amp E or enlarge improve its capacity Mainly applies to vehicles This does not include repair and maintenance activities 8 42 1 Improvements greater than the capitalization threshold 100 000 should be capitalized as an asset 8 28 8 42 2 Leasehold improvements is used to record the value of improvements to leased property As a general rule most improvements to leased facilities shall be treated as a current operating expense However leasehold improvements that meet or exceed the DOD capitalization criteria above shall be capitalized and depreciated over the term of the lease See the below paragraph titled Enhancements and Improvements for further requirements and guidance NOTE Property in the custody of contractors government furnished equipment GFE should be recorded as individual PP amp E assets 8 43 Original Acquisition Date 8 43 1 General PP amp E should be recorded when the title passes to the Air Force Usually found on vendor invoice that should accompany the asset 8 43 2 General PP amp E acquired under a capital lease should be recorded as an asset at lease inception 8 43 3 For constructed assets that meet the capitalization requirements the acquisition date should be the date the asset is placed in service 8 44 Serial number Unique Item Identification See Section 8A for guidance 8 45 Contract Purchase Orde
85. R by supplies and equipment Cumulative balances are shown for fund target obligated due outs cumulative issues cumulative turn ins and available balance see Attachment 7 4 Average daily expenditures and days of dollar support remaining are footnoted in AFP 170 1 7 4 2 Organization Cost Center Report M03 This report provides cost center managers a product showing issue due out and obligation data by Supply Management Activity Group SMAG division and element of expense or investment code see Attachment 7A5 7 4 3 Project Funds Management Report M35 This report provides each responsibility center manager with a product disclosing FY to date reimbursable issues or sales creditable returns obli gated due outs fund balance and unobligated due outs by current or prior FY for both supplies and equipment Additional management information is provided for SMAG and resource managers see Attachment 7A4 sample D11 for most of this information 7 5 Bench Stock Listings 7 5 1 Bench Stock Recommended Additions M04 This listing provides the individual organiza tions with the necessary products to determine the need to add a new item to an organizational bench stock based on past consumption see chapter 3 7 5 2 Bench Stock Review S03 This listing provides the individual organizations with the neces sary products for reviewing existing bench stock levels or deleting bench stock details see chapter 3 7 5 3 Organiz
86. Reader Portable Document Format PDF on the AFEPL CD and all digital accessible sites which you can either view online or download 3 Procedural Instruction Messages PIMs Since the arrival of electronic publishing we no longer issue PIMs 4 Future versions will update remove erroneous references and add other customer enhancements in accordance with applicable Air Force and DOD standards SUMMARY OF REVISIONS A summary follows by chapter section attachment of SIGNIFICANT CHANGES made to this part 1 Chapter 8 a Section 8B Establishes the requirement for selected equipment transactions to be input in AFEMS before they can be processed in the SBSS JOHN W HANDY Lt General USAF DCS Installations and Logistics CHAPTER 1 STANDARD BASE SUPPLY CUSTOMER S PROCEDURES Section IA GENERAL AND ADMINISTRATIVE 1 1 Chapter Summary This chapter covers standard practices and procedures that are important to cus tomers of the SBSS In this chapter several areas are discussed to include an introduction to the SBSS relationship between the SBSS and the customer organizational and Issue Priority System Precious Met als Recovery Program the Zero Overpricing funds Uniform Materiel Movement Program and Base Sup ply Training the Air Force Supply Management Activity Group SMAG and the Material Support Division Policy on items removed from the AMARC 1 2 Overview This section outlines the procedures for customers to follow in c
87. S Weapon System Allowance Standard WSMIS Weapon System Management Information System WSN Weapon Serial Number WSTA Weapon System Tables of Allowance WS Work Sampling WTDOS Weapons Training Detachment Operating Spares WTP Warranted Tool Program WTR Wartime Requirement Quantity WUC Work Unit Code WWDSR Worldwide DIREP Status Report ZOP Zero Overpricing Program 1 55 1 56 CHAPTER 2 DOCUMENT CONTROL Section 2A DOCUMENT CONTROL PROCEDURES 2 1 Chapter Summary This chapter provides the elements that comprise the 14 position document number a description of various document registers and an explanation of document files that are main tained 2 2 Overview This section covers the assignment of organizational document numbers the purpose and use of document registers and the maintenance of document files 2 3 Document Number Most of the transactions processed with Base Supply are assigned an organiza tional document number made up of 14 alpha and numeric characters It is a control or reference number used to identify a specific transaction The SBSS maintains accountability for certain categories of items after issue to the customer for example repair cycle items maintained on supply point and DIFM details The customer then must use the same document number as used on the original issue request for turn in of the like item to Base Supply The following is an example of a document number and an explana
88. Substitute If an equipment item is not designated as a suitable sub stitute but you believe it should be contact the EME Regionalized EME Be prepared to specify the intended use limitation technical order data physical or functional characteristics and any other information which indicates the item is equal in applying performance and durability to the authorized item The AFEMS C001 sends an E Mail notice to the equipment custodian requesting he she con firm the validity of in use substitute against the preferred item NOTE If custodian does not have AFEMS C001 access then the host EME Regionalized EME receives the notice 8 33 2 1 The E Mail notice is retrieved by the custodian after logging on the AFEMS C001 and choosing the E Mail option This E Mail notice identifies the data needed to retrieve and validate all questionable substitutes applicable to your account 8 33 2 2 After returning to the AFEMS main menu choose the data transaction session After gaining entry to the equipment custodian main menu 8 33 2 2 1 Enter TVQS on the select line to retrieve the validated questionable substitute pro gram screen 8 33 2 2 2 You must enter your organization identification along with either the allowance ID or stock number and your organization code shop code or in use detail document number If you enter the shop code you must enter the organization code and if you enter the in use detail document number you must ente
89. Supply and Base Contracting 8 23 17 Base Funded Equipment Redistribution Program The AFEMS C001 maintains visibility of all base funded budget code 9 Z equipment excess memo due outs firm due outs and requisi tions to include status Additionally descriptive data is maintained for locally assigned L P type stock numbers reported as excess 8 23 17 1 The AFEMS C001 automatically redistributes assets when the stock number for reported excess from one base is matched to a memo due out reported by another base 8 23 17 2 Visibility of all base excesses 15 available through the AFEMS C001 using the on line query excess base funded item and descriptive data is available using the on line query LP LM item redistribution data ILPD Both are in the data transaction session 8 23 17 3 To view this data do the following 8 16 8 23 17 3 1 Choose the data transaction session from the AFEMS C001 main menu after gaining entry to the equipment custodian main menu 8 23 17 3 2 Enter AEBI or ILPD on the selection line to retrieve the appropriate program 8 23 17 3 3 Excess base funded item AEBI Enter either a stock number or nomenclature to retrieve all CONUS bases reporting excesses by the stock number and SRAN 8 23 17 3 4 LP LM item redistribution data ILPD You must enter the stock number and SRAN to retrieve the descriptive data for an excess asset assigned a L or P stock number This query provides a desc
90. The two other mandatory fill fields on the DCFI screen are the serial number and fund designator Refer to paragraph 8 22 7 above to determine the fund designator The serial number can be obtained from the identaplate affixed to the asset If no serial number can be found contact EME Regionalized EME for assignment of one Maintain documentation of all decisions and calculations made in the property file 8 29 8 48 PP amp E Enhancements and Improvements 8 48 1 Any improvements or enhancements made to capitalized assets must be recorded and kept on file This involves any modifications to a capitalized asset that increases its useful life and overall value For example if a vehicle receives a modification that will improve its functionality capability and overall value you must maintain all documentation that itemizes this enhancement In addition contact the EME Regionalized EME See the above paragraph titled Acquisition Cost for further requirements and guidance 8 49 Financial Data in AFEMS AFEMS is currently the property system that satisfies financial report ing and accountability of equipment assets Custodians play a key role in ensuring accurate financial data is maintained in AFEMS For all assets on the CA CRL with an acquisition cost of 100 000 or more custodians must enter the following information Table 8 2 AFEMS SFFAS 6 Data Fields on DCFI Screen Must Field Where Obtained From Serial number Asset
91. UD Stock Number User Directory SOA Separate Operating Agency SOE Start of Entry 5 5 of Repair SORTS Status of Resources and Training System SOS Source of Supply SPC Stockage Priority Code SPI Special Packing Instruction SPM IMS System Program Manager Item Manager Specialist SPM System Program Manager SPO System Program Officer SPRAM Special Purpose Recoverables Authorized Maintenance SPR Special Requisition 1 50 SP Supply Point SPWS Shipment Planning Worksheet SRAN Stock Record Account Number SRA Special Repair Activity SRCC Supply Readiness Control Center SRD Standard Reporting Designator SRF Special Requirement Flag SRL Standard Reel Length SR Sample Required SRT Standard Remote Terminal SSAM Sub System Aggregation Manager SSAN Social Security Account Number SSA Supply Support Arrangement SSCO Satellite Supply Commander SSD System Support Division is now MSD Material Support Division SSM System Support Manager SSOO Satellite Supply Operations Officer STAMP Standard Air Munitions Package STANAG Standard Agreements STEP Special Training Equipment Program STEP Sperry Terminal Emulator Package STRAPP Standard Tanks Racks Adapter and Pylon Packages STS Specialty Training Standards SURGE Supply User Report Generator SVIMS Short Vehicle Integrated Management System SWA Southwest Asia SWRO Sustained Wartime Req
92. a ADPE account or a CA CRL will be turned into the ADPE 4 11 Turn In Of Incomplete Items Customers property custodians and maintenance inspectors must ensure incomplete items are correctly processed and tagged before turn in Enter in bold face letters INC G in the reason for reparable condition block Also list missing components in the Remarks block or on the reverse side of the DD Form 1577 2 Unserviceable Reparable Tag Materiel Find specific procedures for turning in incomplete items in T O 00 20 3 section and T O 00 20 2 10 section IV table 3 1 rule 7 4 12 Turn In Of Condemned Items Customers property custodians and maintenance inspectors must ensure condemned items are correctly processed and tagged before turn in Stamp type or handscribe the specific reason for condemnation action on the A5J For example PROPERTY REFLECTED ON THIS DOCUMENT HAS BEEN CONSUMED DURING ROUTINE TESTING IAW AFMAN 23 110 VOLUME 2 PART 2 CHP 14 REPAIR COST EXCEEDS MAX REPAIR ALLOWANCE URGENT OR IMMEDIATE etc Reason for condemnation will also be entered on the DD Form 1577 1577 1 Unserviceable Condemned Label Materiel Find specific procedures for turning in condemned items in T O 00 20 3 4 13 Turn In Of Containers With Combinations Locks When containers with built in combination locks are taken out of service for turn in reset the built in combination locks to the standard combination 50 25 50 reset combinati
93. ability cost designator of XB X XF X or XD X This chapter also describes the Air Force policy pertaining to ordering and using recycled products See chapter 8 for the procedures to process equipment items 3 2 Requesting Supplies 3 2 1 Methods of Submission Request expendable supplies using the radio telephone intercom teletype mail in person or any other medium available Use an AF Form 2005 Issue Turn in Request to order supplies Base Civil Engineering people may also use an AF Form 1445 Materials and Equipment List Use a DD Form 1348 6 Non NSN Requisition Manual for local purchase requests 3 2 2 Issue Requests Issue requests for supplies bench stock supply point items equipment etc are sent to the following Base Supply Sections Elements 3 2 2 1 For supplies Demand Processing 3 2 2 1 1 Expedite call in point delivery priority 01 04 and all UJC A and B requests 3 2 2 1 2 Routine call in point other than delivery priorities 01 04 and UJC A or B requests NOTE As stated in chapter 1 many base COS have decentralized issue request processing into customer organizations When this is the case submit requests to them 3 2 2 2 For replenishment bench stock fills Bench Stock Support 3 2 2 3 For issues of supply point items Repair Cycle Support 3 2 2 4 For equipment items Equipment Management 3 2 2 5 For those items not covered above Retail Sales IEE or the BSS This applies to off base
94. able Supply MD Performance Measures Document MEL Precision Measurement Equipment Laboratory ME Precision Measurement Equipment ME Professional Military Education MF Precious Metals Flag Metal Indicator Code Manager MSK Permanent Mission Support Kit NMCS Partial Not Mission Capable Supply N Part Number POB Planned Operating Base POC Point of Contact POD Port of Debarkation POE Port of Embarkation POL Petroleum Oil and Lubricants P P P P P P P P P P P P 1 45 POM Program Objective Memorandum PO Project Officer POS Peactime Operating Stock POS Primary Operating Stock POV Privately Owned Vehicle PPC Parts Preference Code PPCT Post Post Control Team PPMR Prepositioned Materiel Receipt PPP Prepositioned Procurement Packages PSC Provisioning Source Code PSP Primary Supply Point PTC Pipeline Time Card PTOL Peacetime Operating Level PVC Price Validation Code PWRM Prepositioned War Reserve Materiel PWRMR Prepositioned War Reserve Materiel Requirement PWRMS Prepositioned War Reserve Materiel Stock PWRS Prepositioned War Reserve Stock QC amp I Quality Control and Inspection QEC Quick Engine Change QLP Query Language Processor QRC Quick Reaction Capabilities QUP Quantity Unit Pack R amp D Research and Development RACC Reparable Asset Control Center RAF Royal Air Force RAMPS Recoverabl
95. acts equipment custodians Further it briefly discusses the responsibilities of commanders and custo dians regarding the management of Air Force Equipment 8 1 1 Section 8A This section defines equipment items describes the equipment codes used to determine the type of management action required for managing equipment items and lists the duties and responsibilities for organization commanders and equipment custodians 8 1 2 Section 8B This section highlights the changes to the AFEMS in general terms provides information as to the location of the AFEMS C001 User Manual and provides the standard log on procedures upon reaching the AFEMS C001 environment 8 1 3 Section 8C This section explains how to establish a custodian account designate and change custodians and transfer custody receipt of EAID items This section further describes how custodians can gain relief from responsibility or accountability 8 1 4 Section 8D This section addresses equipment allowance standard documents These docu ments depict the items and quantities of equipment items that Air Force organizations need in order to perform their assigned missions Next this section explains how organizations may request and obtain on hand equipment that is required but is not in an allowance standard This section also explains how equipment may be authorized on a temporary basis 180 days or less under ASC 987 Finally it describes unauthorized equipment on hand and h
96. all in walk in or e mail See chapter 3 attachment 3 3 for actual blocks to be completed on AF Form 2005 8 24 4 1 1 Block 1 Custodian name and phone number Customer signature is not required 8 24 4 1 2 Block 2 Delivery destination or blank If blank supply programming assigns the delivery destination from the organization record 8 24 4 1 3 Block 3 Request NSN 8 24 4 1 4 Block 4 Allowance standard and use code for EAID items These elements are not required on requests for replacement issue 8 24 4 1 5 Block 5 Prime NSN when it has other than the requested NSN This applies to EAID items only When using June 1983 version of AF Form 2005 you may enter this NSN in positions delegated for the part number 8 24 4 1 6 Block 6 Unit of issue 8 24 4 1 7 Block 7 Quantity required 8 24 4 1 8 Block 8 Organization and shop code in positions 31 35 Also for EAID items provide the in use detail document number in positions 40 43 when the detail already exists Leave date blank for EME Regionalized EME to assign 8 24 4 1 9 Block 9 Demand Code chapter 3 attachment 3A 5 8 24 4 1 10 Block 10 FAD Leave blank computer assigns based on USAF PD unless the required item is in direct support of an organization authorized a higher FAD In this case insert supported organization s FAD chapter 3 attachment 3A 2 8 24 4 1 11 Block 11 Project Code See chapter 3 section 3A Leave blank if not appli
97. alog Management Data MDS Command Management Data System ME Controlled Mission Equipment MET Command Management Engineering Team C C C CMOS Cargo Movement Operations System C MS Communications Management System COB Collocated Operating Base COB Computer Operating Base COBOL Common Business Oriented Language COCESS Contractor Operated Civil Engineering Supply Store CODASYL Conference on Data Systems Languages COML Commercial COMM Commitment Communication COMPES Contingency Operation Mobility Planning and Execution System COMSEC Communications Security COND Condemned CONOPS Concept of Operations CONPLAN Contingency Plan 1 24 CONUS Continental United States COPAD Contractor Operated Parts Depot COPA RS Contractor Operated Parts Store COS Chief of Supply CPC Control Personal Computer CP Central Procurement CP Centrally Procured CPM Cards Per Minute CPN Current Page Number CPO Civilian Personnel Office CPS Cards Per Second CPS Contingency Processing System CPS Crew and Passenger Support CPU Central Processing Unit CRA Centralized Repair Activity CR Claims Receivable CR Credit Return CRD Claims Receivabale Detail CRD Cumulative Recurring Demand CRR Calibration Repair and Return CSA Combat Supply Activity CSA Communications Service Authorization CSB Computer Support Base CSC Communications Systems Center CSCS
98. anaged RUR stoncal esearch tenter _ 4 USAF Historical Researc enter ACD 06 US AirForce Academy OO AFE UD USAimFomeEuop 8 47 878 ISN 104 5 17128 ASNA AWOL GAAWASAA 1708 Attachment 8D 1 RESERVED FOR FUTURE USE 8D1 1 Reserved For Future Use 8 49 Attachment 8 1 SPECIAL EQUIPMENT REQUEST 8 1 1 Special Equipment Request 8 50 15 8 8I vcI79 SuIJoourSuo IAIO oseq SIopueuiuio 500007100810 884 3 TAWA 91 Surjyroddns 099 pep SULIOOUISUD IAIO SLA uorn tejueuinoop seq Odd 9seg 3ur JO 884 8 Jopue ululo 00187112820 guU ISUO IAIO oseq Joseurul SJON NIV tayo Aq 10118158 BSG 09155 polo DIZIULY IOUT 8 19 8 8 9881015 4 UI9 S S pue pojuojed ysonboy 111128 jueuidmbo 2 pue oJnsvoui 4189 SUI9 S S osequur sura uonezinnox Attachment SE 2 METHODS USED TO SUBMIT REQUESTS FOR EQUIPMENT 8 2 1 Methods Used To Submit Requests
99. anagement System Begin Exercise BEE Bioenvironmental Engineers ing is now Bioenvironmental Engineering Services BES BES Bioenvironmental Engineering Services BES BFMO Base Fuels Management Office BLAMES Base Level AUTODIN Message Extraction System BLSS Base Level Self Sufficiency Spares is now In Place Readiness Spares Package IRSP BMS Base Medical Services BNR Billed Not Received BOA Board of Advisors BO Backorder BOCR Business Overhead Cost Recovery BOD Beginning of Day BOD Beneficial Occupancy Date BOI Basis of Issue BOM Bill of Materials BOP Beginning of Period BPA Blanket Purchase Agreement BPO Base Procurement Office BPPBS Biennial Planning Programming and Budgeting System BPS Batch Production Schedule BPS Bits Per Second BRCT Base Repair Cycle Time BSP Base Support Plan BSS Base Service Store BSSS Bench Stock Support Section BSSU Bench Stock Support Unit is now Element BVIM Base Visual Information Manager CA CRL Custodian Authorization Custody Receipt Listing CA Commercial Activities 1 22 CAGE Commercial and Government Entity 5 Automated Maintenance System CAS C Cataloging and Standardization Center CASO Cataloging and Standardization Office CAT Category CB Chemical Biological CBPO Consolidated Base Personnel Office is now Military Personnel Flight CBT Computer Based Training CC Card Column CCI
100. and supervisors are responsible for ensuring the following 1 17 2 1 individuals receive the required customer or custodian training Personnel should review AFMAN 23 110 Volume 2 Part 13 prior to attending training class 1 17 2 2 AFSC 250 unit organizational or material control personnel receive OJT and profi ciency training The AFSC 2S0XX specialty training standard is marked with a number sign 9 for minimum unit organizational or material control supply training tasks When requested Base Supply Training will help in validating supply personnel OJT and proficiency training programs 1 17 3 Training Topics and Attendance at Training Sessions Unless otherwise indicated supply per sonnel listed below must attend the following types of training immediately upon assignment to the job 1 17 3 1 Block I General Supply Indoctrination 1 17 3 1 1 Individuals initially assigned as organizational resource managers 1 17 3 1 2 Organizational supply representatives In this regulation supply representative is the individual assigned by the base installation or organizational commander to manage or monitor a customer supply account This includes AFSC 25 personnel 1 10 1 17 3 2 Block IIA Bench Stock Management The organizational bench stock monitor 1 17 3 3 Block IIB Repair Cycle Management All shop DIFM monitors Other personnel des ignated by the organizational commander should also attend 1 17 3 4 Blo
101. ards and identifying COMSEC requirements 8 1 12 Section SL Describes the policy procedures and management responsibility for managing accountable organizational budget code 9 equipment 8 2 Overview Section 8A defines equipment items provides the equipment management codes used to determine the type of management action required for equipment items and lists the duties and responsi bilities for organization commanders and equipment custodians 8 3 Defining Equipment Items 8 3 1 Equipment definition Equipment is defined as follows 8 3 1 1 All items of a durable nature capable of continuing or repetitive use by an individual or organization 8 3 1 2 All items other than supplies needed to outfit an individual or organization 8 3 1 3 General Personal Property and Equipment General PP amp E is broken down into two sub categories real property and personal property Real Property is land and real estate Personal property consist of various equipment and vehicles 8 3 2 Equipment Classification 8 3 2 1 Individual Equipment Items required for the personal use of individuals 8 3 2 2 Organizational Equipment Items required for use by an organization or unit 8 3 2 3 Special or Project Equipment Items not authorized in an allowance standard but are determined as essential in connection with a particular operation function or mission 8 3 3 Equipment Categories There are two separate categories of equipment items
102. assignment to be briefed on command supplements local policy and local requirements 8 5 1 10 Ensure that enough assigned individuals are preselected to serve as equipment custodi ans on all unit deployments The individuals will be identified to the host COS to receive custo dian training regarding the management of Air Force equipment during deployment 8 5 1 11 Ensure that all personnel within the organization are aware of the policies and guidelines expressed in AFI 23 111 Management of Government Property in Possession of the Air Force 8 5 1 12 Ensure accurate financial reporting of assets AW the SFFAS 6 and DOD guidance See section 8G File Maintenance 8 5 2 Primary Equipment Custodian Responsibilities The primary custodian must do the following 8 5 2 Report to the EMS for a briefing on responsibilities current equipment policies and pro cedures 8 5 2 2 Perform inventories atleast annually in a floor to book style This involves a physical count of all assets within a given work area and reconciling them with a property book record In other words ensure all assets can be traced back to CA CRL or other record if the property requires accountability i e most items over 2500 should be entered on a formal property record usually a CA CRL Ensure that all items are on hand and serviceable Assist supply personnel when inventories are performed by Base Supply NOTE Normally inventories are performed by the respe
103. ated Fuels Service Station Force Technical Application Center AFTEC Air Force Test and Evaluation Center AFTO Air Force Technical Order AGE Aerospace Ground Equipment AGM Air to Ground Missile Guidance and Metrology Center AGSOP Automated General Support Operating Program AIA Air Intelligence Agency AIG Address Indicating Group AIM AGM Air Intercept Missile Air to Ground Missile AIM Air Intercept Missile ALC Air Logistics Center ALD Availability to Load Date ALN Access Location Number ALS Advance Logistics System MARC Aerospace Maintenance and Regeneration Center MAS AVFUEL Management Accounting System MC Air Mobility Command MCMMIS Air Mobility Command Maintenance Management Information System ME Alternate Mission Equipment MMES Automated Materiel Management and Engineering System MP Advance Materiel Projection MRSP Airborne Mobility Readiness Spares Package NG Air National Guard gt gt gt gt gt gt gt gt gt gt NSI American National Standards Institute AOB Approved Operating Budget Operating Program AOR Area of Operational Responsibility APO Accountable Property Officer APOE Aerial Port of Embarkation APP Automated Post Post AQ Authorized Quantity ARE Atmospheric Research Equipment ARF Air Reserve Forces ARFCOS Armed Forces Courier Service ARMS Amm
104. ation 1445 Materials and Equipment List I996 Adjusted Stock Level 2001 Notification of TCTO Kit Requirements 2005 Issue Turn in Request 2009 I Manual Supply Accounting Record Table 1 2 AFTO Forms Number Title 350 Repairable Item Processing Tag Table 1 3 DD Forms Number Title 362 Statement of Charges Cash Collection Voucher II3I Cash Collection Voucher 1348 Issue Release Receipt Document 1348 6 DoD Single Line Item Requisition System Document Manual Long Form 1574 Serviceable Tag Materiel 1575 Suspended Tag Materiel 1577 2 Unserviceable Reparable Tag Materiel Table 1 4 Optional Forms Number Title 83 NMCS Not Mission Capable Supply Label 3 x 172 84 NMCS Not Mission Capable Supply Label 3 x 5 274 Equipment Warranty 1 8 Organizational Funds Base Supply personnel do not perform funds management responsibilities for organizations however their management reports are helpful when budgeting and controlling the funds allotted to each organization by the Base Comptroller to purchase supplies and equipment 1 8 1 Funding Requirement AFP 170 1 Resource Manager s Handbook explains resource manage ment at base level Operation and maintenance funding should be a primary concern of the supply 1 3 customer as should the description of the Air Force SMAG Use of this handbook and close coordina tion with the bud
105. ation Bench Stock List S04 This listing provides the individual organizations a sum mary of items authorized on bench stocks controls the assignment of bench stock document numbers and assists shop personnel in the location of bench stock items see chapter 3 7 6 Miscellaneous Listings Contact Customer Service if one of the following listings is needed for additional management information 7 6 1 Due out Status List R31 This listing provides data for review of current due out require ments and provides optional due in and status information for selected due outs 7 6 2 Repair Cycle Data List Q04 This listing provides maintenance activities with a product reflecting repairable returns with the action taken codes for each repair cycle item These data are used to review the base in house repair capability program 7 6 3 Custodian Authorization and Custody Receipt List R14 This is a listing of authorized and in use equipment for each custodian account It serves as a custody receipt when signed by the custo dian and identifies quantities authorized and on hand within organizations and shops see chapter 8 section 8F 7 7 Supply Assistance 7 7 1 Point of Contact The point of contact within Base Supply is Customer Service As a matter of rule do not contact other Base Supply offices unless referred to by Customer Service 7 7 2 Research Management products in Customer Service can be researched to check or correct mos
106. atus and resolve supply difficulty problems 52 Overview This section describes the procedures for creating updating validating and canceling due outs It also explains due out reverse posting of a direct charge forced no credit turn ins and the fol lowup actions required to improve due out status and resolve difficulty problems 5 3 Creating A Due Out A due out is created when a requirement is placed on the SBSS and insuffi cient assets are on hand to satisfy the request 5 4 Updating A Due Out To update a due out submit a letter or call Stock Control and provide them with the stock number of the item requested the document number if known the requisition number if known and the data to be updated The data to be updated must include the 1 supplementary address 2 project code 3 FAD 4 mark for 5 urgency of justification code 6 required delivery date 7 ammuni tion transaction code and 8 authority for issue indicator Stock Control updates the due out when a request is received and the requisition to the SOS is automatically updated if required 5 5 Due Out Review And Validation The importance of supply customers performing a thorough review and validation of their due outs cannot be over emphasized In this era of austere funding it is essential that due outs be canceled when it is determined that they are no longer required Funds are wasted when they are expended to purchase equipment and supplies that are not re
107. be known When items are received in a shop or when the status changes the shop sched uler or work center supervisor must inform the RCSS RCSS personnel update the location and status of the item in SBSS records An example of a status change would be when an item goes from AWM to INW A location change occurs when an item is moved from one shop to another Maintenance personnel that are under the CAMS use CAMS to update the SBSS when the location and status of an item has changed 6 5 2 DIFM Status Codes DIFM items must be returned to Supply as quickly as possible The DIFM managers in Supply and Maintenance must make every effort to process repair cycle items as fast as possible MAJCOMs may assign other status codes to cover special situations in their com mand See Attachment 6A1 for DIFM status codes Each day the SBLC generates a repair cycle asset management list D23 NGV905 This listing is forwarded to each shop and the RCSS as an aid in managing and controlling DIFM assets When differences exist between the DIFM status or loca tion as shown on the DIFM list and the actual status or location the RCSS must be informed to ensure updates are made 6 6 DIFM Reconciliation DIFM reconciliation between Base Supply and the maintenance activities is conducted by use of the D23 NGV905 Copies of the applicable sections of this report are furnished to each maintenance activity to verify the location of the issued items Repair Cycle Support pe
108. bility to provide this report via the local area network LAN have the option for the Equipment Management Office to submit an AF Form 2011 requesting this product on a recurring basis for all customers on base 8 71 Procedures Customers may order items meeting the criteria listed below using ordering proce dures established by the supporting base supply The SBSS will automatically create a modified 201 in use detail record upon issue of an item to an organization and shop code If a request is backordered the modified 201 in use detail will be created when the item is due out released to the organization Sub sequent orders for the same item against the same organization and shop code will result only in an increase to the on hand quantity upon issue or due out release to the organization The SBSS will pro grammatically assign a document number beginning with 0001 for each stock number regardless of the organization and shop code e g Organization 409 SM has five different modified 201 in use details against five different stock numbers five document numbers will be 0001 The modified 201 in use detail record created for this process allows organization commanders to identify items purchased using organizational funds and total quantities on hand Asset tracking and custodial responsibilities for these items is the responsibility of the organization commander or designated representative Base Supply per sonnel have no responsibility to ma
109. c classified programs and tanks racks adapters and pylons TRAP Issues and due outs for XB3 XF3 items are charged the standard price Credit for serviceable turn ins will be based upon the stock fund credit indicator that is assigned by AFMC Credit indicator A provides credit while credit indicator D denies credit XF items are credited at standard when credit indicator A is assigned and there is a Due In From Maintenance DIFM detail while XB3 and non DIFM XF3 items are credited at LAC when the credit indica tor is Due outs and issues for XD2 items which create DIFM details are charged at the exchange price while those without DIFM details are charged at standard price Serviceable turn ins of assets with DIFM details are credited at exchange price Turn in of serviceable XD2 items without a detail are credited at carcass cost when the credit indicator is Turn ins of Deficiency Report or warranty items will be credited the value charged standard or exchange Turn in of unserviceable XD2 items without a DIFM detail may receive credit at carcass cost if credit indicator is A 1 20 MSD Policy On Items Removed From The AMARC 1 20 1 The Prime Item Manager will be involved in local decisions involving assets obtained from AMARC The final decision to use AMARC or any other alternative means to satisfy valid field requirements rest strictly with the Prime Item Manager in coordination with the System Program Director 1 20 2
110. ck III Equipment Management 1 17 3 4 1 All on base equipment custodians and alternates 1 17 3 4 2 Offbase custodians and alternates located within a reasonable distance of the sup port base When distance makes classroom training impractical the COS must develop and provide offbase custodian training packages to supplement this manual 1 17 3 5 Follow on Training 1 17 3 5 1 Follow on training for all blocks is given on an as required basis 1 17 3 5 2 Higher headquarters unit commanders supervisors local inspection staff assis tance visit customer assistance visit personnel reports and other indicators determine the need for follow on training 1 17 3 5 3 Personnel who received initial training but who have continuously performed the same duty should be exempted from retraining This applies only to those personnel immedi ately reappointed to the same duty following a permanent change of station or permanent change of assignment 1 17 3 5 4 Equipment custodians reappointed at their new assignment may require briefing on command supplements local policy and requirements 1 18 Air Force Supply Management Activity Group SMAG A Supply Management Activity Group is a system for financing the purchase of inventory and holding it until required for use by various customers When a SMAG begins operation it is provided with cash and inventories of certain commod ities of items The cash and inventories are called the capi
111. code C are put under control regardless of the ERRCD or demand code 6 3 2 Multiple DIFM Indicator Usually DIFM issues are for a quantity of one each therefore the computer system in Base Supply is programmed to reject a issue for more than one each of an item The major reason behind this is the possibility of having a different maintenance action taken codes assigned when multiples are issued on the same document number Although the norm is one each per document number there may be cases where this is not reasonable for example turbine blades and tires When this happens call the RCSS of the Combat Operations Support Flight in Base Supply Explain your situation and if approved they will assign a multiple DIFM indicator to allow issue requests for multiple quantities When using this procedure there is only one document number If five each are returned with an action taken code 9 and the other five are returned with an action taken code B it will be necessary to process separate turn ins with the same document number 6 3 3 Maintenance Turnarounds Repair cycle items may be removed from the end item repaired and reinstalled without a demand being placed on Base Supply or after Base Supply confirms that the serviceable asset is not available from their stocks The repaired asset is not physically processed through Base Supply however the maintenance activity must give the RCSS the information needed to upda
112. ction and building gunun extiles leather and furs othing and individual equipment 8 65 CHAPTER 9 SPRAM Section 9A SPRAM PROCEDURES 9 1 Chapter Summary This chapter provides the procedures for maintaining and safeguarding SPRAM assets NOTE This chapter will be amended when the new SPRAM procedures are finalized 9 2 Overview This section describes the various types of SPRAM assets and how to obtain them from Base Supply It also defines the responsibilities and approval authority for the various levels of manage ment from the Logistics Group Commander to the primary and alternate SPRAM custodians The proce dures for issue and turn in deployment and or transfer of SPRAM assets and the mandatory documentation required for SPRAM custodians to maintain are also addressed 9 3 Scope Of SPRAM 9 3 1 Definition SPRAM assets are identified as ERRCD code XD items Maintenance personnel use them to perform functions such as detecting or isolating faults calibrating or aligning equipment and duplicating an active system installed in an aircraft or on on line equipment In addition SPRAM includes items in the 21 series TOs and are used to conduct approved AETC training courses 9 3 2 Management SPRAM assets are managed on in use detail records accounted for by Base Sup ply In use details provide the Item Manager with Air Force wide visibility of XD assets for require ments and buy computations This ensures addit
113. ctive custodians Inventory of EAID accounts is performed by Base Supply personnel only when the organization commander or staff agency director requests it in writing and the request is approved by the COS AII such requests must be completely justified noting specific discrepancies that cannot be resolved by requesting organization 8 5 2 3 Prepare and forward requests to the EMS for authorization and allowance changes and other property transactions subject to EAID management The request may be input on line into the AFEMS C001 via use of the data transaction session s TACR transaction if you have access to AFEMS C001 Obtain the organization commander s or designated representative s signature for authorization changes when required 8 5 2 4 Record requests that are submitted to the EMS or input on line into the AFEMS C001 TACR on AF Form 126 Custodian Request Log 8 5 2 5 Maintain suspense and completed copies of all documentation needed to determine the status of accounts 8 5 2 6 Coordinate as needed with such activities as the Ground Safety Officer Documentation Manager Director of Base Medical Services Civil Engineer Communications Officer and other planning activities before submitting requests 8 5 2 7 Verify CA CRL received from the EME Regionalized EME to make sure data are com plete and accurate Sign and return CA CRL to the EMS within 15 workdays Off base organiza tions are allowed 30 workdays CA CRL dates
114. customer for suspense The customer must provide certain information regardless of whether the request is called in or handcarried See Attachment 3A2 for instructions 3 4 Name of requesting individual and telephone number 3 4 2 Delivery destination 3 4 3 NSN If a NSN is not available give the manufacturer s part number and T O reference If the item is not listed a NSN is not available provide a DD Form 1348 6 DOD Single Line Item Requi sition System Document See Attachment 3A3 for instructions 3 4 4 T O figure and index for part number requests 3 4 5 Part number and the CAGE code 3 4 6 Unit of issue 3 4 7 Quantity required 3 4 8 Organization and shop code 3 4 9 Demand code see Attachment 3A5 Submit a letter of initial issue when requesting initial issue of a repair cycle item ERRCD XD2 or XF3 demand code I Obtain the commander s signa ture on the request and forward it to Supply s Combat Operations Support Flight Send a copy of the initial issue letter for COMSEC assets when the MMC is equal to CS or CA to HQ AFCSC LMMI San Antonio Texas 78243 5000 3 2 3 4 10 FAD Normally this is left blank Base Supply has already assigned the FAD you are autho rized in the USAF PD to your organization record therefore the SBSS computer will automatically assign the FAD to your issue request and the subsequent requisition If the required item is in direct support of another organization with a h
115. d M30 due out validation listings until super seded 9 7 7 Relief of Accountability Documentation All copies of documentation requesting relief of accountability for assets lost damaged or destroyed until updated R25 listing reflects all actions have been completed and the R25 is signed and filed 9 7 8 Daily Document Register 204 Copies of the D04 Daily Document Register reflecting all transactions affecting the SPRAM account Maintain until receipt of updated and signed R25 listings are received 9 4 Attachment 9A 1 SPRAM FLAG 9A1 1 Purpose To list the SPRAM flag codes used to identify the type of requirements authorized for retention of SPRAM assets 150 jo 1jueuoduiroo po e1suruou e se Jey ur 81648 soreds prepuejs doug oleo Io qu ummnsui ue 0168 v se qons sjueuoduioo sareds prep uejs dous jo pue pousi qeise 5 urojs s Jo 4 p Jo AoeJnooe sdous o ueuojureuir Aq Aq eord piepuejs 4046 519688 12410 sjuouradsevoui Jo oe1nooe o pesn yey so1edq 10 ue se 5 46159 sjossy spiepuejg dous S SI YOTYM IH IJOSI 0
116. d as long as the authorization exists This is a temporary fix until implementation of the global combat support sys tem Require all supported activities to publish SPRAM custodial responsibilities in Customer Train ing Guides Custodial responsibilities will include as a minimum the following 9 4 1 1 Review justification for SPRAM authorizations concurrent with the annual inventory 9 4 1 2 Specifically determine whether the original justifications are still valid and validate annu ally 9 4 1 3 Delete invalid SPRAM authorizations turn in excesses and cancel unneeded requisitions 9 4 1 4 Maintain justification documentation for all SPRAM authorizations until the authoriza tion is deleted 9 4 2 Logistics Group Commander or equivalent Within the Scope of Specified Responsibilities and Authority 9 4 2 1 Reviews and certifies as the approval authority all requests for SPRAM authorizations submitted by SPRAM custodians 9 4 2 2 Ensures all SPRAM assets are properly maintained and safeguarded NOTE The above procedures may be delegated by the Logistics Group Commander to the Maintenance Squad ron Commander Delegation below that level is not authorized 9 4 3 Organization Commander 9 4 3 1 Ensures all mission essential SPRAM assets are on hand or on order to support the assigned or programmed functions and unit mission 9 4 3 2 Appoints capable individuals as SPRAM custodians and alternates including establ
117. d calibration and unscheduled repairs on PME not listed above Scheduled maintenance to include periodic inspections routine TCTO MCL and time change items Primary mission CEM systems or equipment includ ing associated AGE undergoing extensive repair or modification Repair of other CEM systems or equipment including associated AGE Repair of CEM repair cycle assets WRM items due maintenance or inspection Repair and calibration of AGE not included above Routine or extensive repair or modification of training equip ment and related AGE not scheduled for instructional use within the next 8 hours Scheduled calibration and unscheduled repairs on PME not listed above Base vehi cles All VDP conditions except for ambulances crash or fire trucks and aircraft refueling vehicles Nontactical or nonprimary mission aircraft undergoing extensive repair Fabrication and repair of aeronautical items not carrying a higher priority Bench stock require ments Extensive repair of aircrew training devices Time change requirements not listed above Routine repair of missiles AGE and RPIE including repair cycle assets Alternate and other CEM systems or equipment including associated AGE undergoing extensive repair or modification Clearing routine delayed discrepancies on training equipment or AGE and routine maintenance which will not impair or affect mission accomplishment Equipment requirements Fabrication and repair of nonaeronautical item
118. d for TEX code 4 inputs When requests for repair parts are not submitted as fill or kill ensure the project code field does not contain an SRD You verify the issue request before submission for example valid project code UJC accurate mark for etc If you need more specific information 3 3 see part 2 chapter 11 Requests for AFMC critical items automatically processes as fill or kill when input into the Supply computer if Supply leaves the TEX code blank or if they use TEX code 4 3 4 15 Nomenclature Enter a meaningful nomenclature 3 4 16 MICAP Reportable Items If the requirement is for a MICAP reportable item give the type model series and serial number of the equipment 3 4 17 First Time Request If the item is a first time request the requesting individual with the assistance of the Materiel Control where established and if necessary determines whether the requirement is recurring or nonrecurring If the need is a recurring one and it is determined that an adjusted stock level is required submit an AF Form 1996 Request for Adjusted Stock Level Stock Control Supply Control uses the AF Form 1996 to establish a minimum supply level to ensure assets are on hand to satisfy anticipated operating requirements see Attachment 3A6 3 4 18 Supply Management Activity Group SMAG Accounting As mentioned earlier you nor mally process requests for supplies and equipment through Base Supply You cannot use AF Form 9 Reque
119. dard and appropriate functional series directives 8 23 13 Special Awards Plaques Trophies etc Requests for special awards must comply with part 2 chapters 9 and 16 and AFI 36 2803 chapter 1 If special awards are not available in Base Sup ply IMPAC will most likely be used See AFI 64 117 for use of IMPAC 8 15 8 23 14 Selected Support Equipment 8 23 14 1 Before submitting a request for turn in and or replacement issue to the COS contact the EME Regionalized EME in Base Supply to ascertain if the selected support equipment is iden tified in the Uniform Repair and Replacement Criteria UR RC program TO 00 25 240 If the item is an AFTO Form 375 Selected Support Equipment Repair Cost Estimate the maintenance activity must submit it to the FSC IM before a request for turn in or replacement issue is made to the COS This cost estimate is required by TO 00 25 240 8 23 14 2 If the IM directs shipment of the equipment for repair overhaul or disposal the main tenance activity must ensure a completed copy of AFTO Form 375 is attached to or shipped with the equipment If the IM directs a one time repair exception or retention of the equipment in an operational status until replacement equipment is received a copy of the AFTO Form 375 must be filed in the equipment historical records when final disposal action is accomplished 8 23 15 Real Property Similar Equipment RPSE 8 23 15 1 RPSE can be considered any mobile basin
120. depot facility by direction of sys tem manager item manager ondemned 6 9 6A2 3 Supply Action Taken Codes AFM 67 1 AFMAN 23 110 Table 6A2 2 Supply Codes or condemned by S erviceable turn in an item originally requested as an initial issue V VIRSP and MSK assets and other situations where erviceable turn in of an item originally requested as a replacement issue Cumulative recurring demands data 15 reduced by the quantity turned in 6 11 CHAPTER 7 MANAGEMENT PRODUCTS Section 7A MANAGEMENT PRODUCTS LISTINGS AND REPORTS 7 1 Chapter Summary This chapter describes some of the SBSS management products reports and listings that have a direct bearing on SBSS customers 7 2 Overview This section covers SBSS management products such as reports and listings on funds management bench stock due out status repair cycle and custodial responsibilities which affect SBSS customers 7 3 Management Products 7 31 Daily Document Register 004 This register provides a means for organizations to review all document numbers processed during the day by the SBSS The listing is in organization and shop code sequence The documents are then listed in document number sequence for each activity code Monetary totals are given for each organization code Base Supply personnel send two copies to the organization or shop concerned Attachment 7A2 lists codes used on the Daily Document Register 7 3
121. e Assembly Management Process System was AFRAMS RAM Random access Memory RA Research and Acquisition RAR Repair and Return RBL Readiness Based Leveling Level RC CC Responsibility Center Cost Center RCDL Repair Cycle Demand Level RCD Record RCQ Repair Cycle Quantity Conservation and Recovery Act RCSE Repair Cycle Support Section RCS Reports Control Symbol RCT Repair Cycle Time RDD Required Delivery Date RDO Redistribution Order RD Research and Development RDT amp E Research Development Test and Evaluation REALM Requirements Execution Availability Logistics Module REME Registered Equipment Management Element REMIS Reliability and Maintainability Information System REM Registered Equipment Management REMS Registered Equipment Management System REX Redquisition Exception Code RGA Reparable Generating Activities RIC Routing Identifier Code RID Routing Identifier in Kind RIMCS Reparable Item Movement Control System RI Routing Identifier RIW Reliability Improvement Warranty RJET Remote Job Entry Terminal RJETS Remote Job Entry Terminal System RJT Remote Job Terminal RLD Ready to Load Date RMS Resource Management System RNB Received Not Billed RNDF Receipt Not Due In Flag RNDI Receipt Not Due In 1 47 ROD SDR Report of Discrepancy Supply Discrepancy Report ROF Reporting Organizat
122. e custodian will contact EMS to have the item picked up on the CA CRL This change will appear on the D04 as TRIC FED Attachment 8B 1 AFEMS C001 ACCESS REQUEST FORM 8B1 1 AFEMS C001 Access Request Form 8 39 Figure 8B1 1 AFEMS C001 Access Request Form Front Side AFEMB coat ACCESS REQUEST j O coring in ka idein masa pom dete dic redis nen Guns m D Barpensit n tor COLD deeper fedora abb bsp s E aste fer BL mem aee ok DO CO T ONDE UNT b ri yea ITI NTL FORCE FORN ES Varriora C 11 Jun 54 8 40 Figure 8B1 2 AFEMS C001 Access Request Form Back Side H st of Supply danlgeoted Security DITizer names asd algnabura AFEM PRO Cificar narras and signatura 222229 MMC pe 8 1 2 Purpose To provide the user with step by step instructions for completing the AFEMS C001 Access Request AFEMS C001 Access Request form is usually obtained from the user s immediate supervisor or through the user s security representative
123. e included in the President s Budget 8 23 18 3 Inclusion in the President s Budget Requirements must be known to WR ALC in time to be included in the 31 March D087N computation cycle which forms the basis for the Air Force budget submission Total budget lead time can range from 25 to 39 months depending upon the time when the requirement is identified Longer lead times are required for specialized non stock listed weapons 8 23 18 4 New weapons required for specialized military missions must be justified in accor dance with AFI 10 601 prior to being included in the budget Lead time for AFI 10 601 process ing must also be allowed 8 23 18 5 At the same time the allowance level is being sought and AFI 10 601 justification is being processed funding requirements should be identified by the lead command requiring MAJ Program Objective Memorandum POM submission This action will insure funding requirements have been identified If funding is not available procurement may be delayed another 12 months due to budget constraints 8 23 18 6 This process is the only means for buying weapons Procurement of weapons with appropriated funds without prior congressional authorization is not possible within the law 8 17 8 24 Preparing And Processing Equipment Requests 8 24 1 Requests for EAID Items 2 3 4 and 5 Custodians must use one of the following methods to request equipment actions ISU TIN etc from the EMS
124. e processing center that services the repair shop nter a maximum level to limit the quantity of the item that Supply will stock You may want to limit the quantity stocked due to a projected phase down seasonal requirements or limited storage facilities evel to specify the minimum quantity required to support anticipated requirements may be needed if there has been insufficient demand experience or to ensure a minimum operating level is on hand e approving official should be the Logistics 1 or a designated representa tive may approve requests for adjusted stock levels initiated by the BCE activity The vehicle maintenance officer or superintendent may approve requests generated by vehicle maintenance activities For maintenance activities operating under AFI 23 101 the maintenance control officer may sign the request The organization commander will approve adjusted stock levels for munitions items when the FK account is organized under the Logistics Group Commander For all other activities the organization commander will sign as the approving official will have on the mission if the item is not immediately available Clearly indicate the conditions and situations that war rant the adjusted stock level Furnish specific details as to the reason why current stock levels based on customer demands are inadequate Reasons may include but are not limited to the following examples seasonal items standby items mission changes modifications
125. e the appropriate disposition of the items in the serviceable and reparable not identi fied area Items determined serviceable that can be identified to a part number or stock number must be identified and relocated to the serviceable identified area The turn in activity must pre pare and sign a DD Form 1574 for such property Reparable items that can be potentially repaired will be routed to the appropriate shop for repair Items that cannot be identified to a part or stock number and items determined not potentially reparable will be relocated to the unserviceable and scrap materiel area 4 4 2 6 Materiel placed in the unserviceable and scrap area may be turned in directly to DRMO by the organization or picked up by Base Supply personnel for transfer to DRMO Logistics Group Commander will determine which method to use When the Base Supply option is used Pickup and Delivery Section personnel pick up the materiel and deliver it to Receiving for prepa ration of the DD Form 1348 1 shipping document and subsequent transfer to DRMO If the organization elects to turn in the materiel directly to DRMO the organization prepares DD Form 1348 1A shipping document The materiel condition will be downgraded and shipped as scrap NOTE When a container is turned in either through Base Supply or directly to DRMO it is the organization s responsibility to furnish a signed certificate on the DTID stating the following I certify that the container li
126. e this authority Data Discriminator Information The user must enter any data discriminators applicable for their tasks For each user profile the required data discriminator type is identified under the Type col umn The data discriminators for each profile is to be entered in the blank line provided If the space provided is not sufficient for the data discriminators use Section IV See Section IV com ments on the method for annotating the information Enter the information in accordance with the following guidelines AMID Required for the Allowance Manager user profile The information is the manager ID The format of the information is to be a three position alpha numeric code 1 ABC etc Item Support IM ID Required for the Item Support user profile The information 15 the Manager ID The format of this information is to be a three position alpha numeric code i e ABC X1B etc System Program Manager 55 ID Required for the System Program Manager user profile The information is the Manager ID The format of this information is to be a three position alpha numeric code i e ABC etc MAJCOM Required for those users selecting the MAJCOM user profile Enter the three position system command code i e MOB for Air Mobility Command Refer to attachment B 2 MAJCOM Codes for valid names SRAN Required only for a user assigned to the Equipment Management Section user profile Enter the s
127. ecific guidelines for repair allowances and replacement criteria 8 23 6 Requests for Equipment Items in DRMO Requests for serviceable and unserviceable equip ment in DRMO must be processed through the EME Regionalized EME The COS is required to determine if the request for withdrawal is valid The EME Regionalized EME establishes EAID accountability and picks the item up on the CA CRL The custodian must coordinate with DRMO to ensure the asset is available in the DRMO before submitting the request 8 23 7 Office Furniture Base Supply no longer requires organization commanders signature on replacement furniture requests Organization commanders will determine by internal process when office furniture needs to be replaced in lieu of being repaired or rehabilitated The replacement will be requested from Base Supply by whatever means normally AF Form 2005 Base Supply accepts 8 23 8 Office Partitions Storage Bins and Miscellaneous Requests for Assemble Items Request for office partitions components and accessories must be coordinated through the BCE Contact the EME Regionalized EME before submitting requests for these items Special procedures apply for authorization of these assets meeting certain dollar or construction criteria 8 23 9 Industrial Plant Equipment Before requesting turn in of industrial plant equipment the cus todian must prepare the Plant Equipment for Storage or Shipment See TO 34 1 3 Industrial plant equipm
128. ed by Maintenance Con trols are set up to prevent loss or unauthorized use of the kits or their components The maintenance activity makes sure the kits are installed on the designated end item of equipment If a kit is issued for a specific end item of equipment and used on another end item the maintenance activity must notify the RCSS Maintenance Materiel Control The maintenance activity must also advise RCSS personnel of any aircraft or other end item transfers as far in advance of the transfer as possible RCSS person nel ship the kits for the transferred equipment to the gaining base or organization according to TOs 00 5 15 and 00 25 4 6 11 4 TCTO Kit Assets These assets are reconciled with Supply on a monthly basis The reconcil iation is used to update TCTO kit status Maintenance advises the Repair Cycle Support Section of any kit excesses and or changes required see part 2 chapter 24 6 12 AWP Procedures Requests for bits and pieces to repair DIFM items are processed according to chapter 3 this part Under most circumstances the mark for field must have a DIFM or an EAID detail document number An AWP monitor should be appointed in each maintenance activity to act as liaison 6 3 with Base Supply Followup update and cancellation actions must be coordinated between the Repair Cycle Support Section and the Maintenance work center 6 4 Attachment 6A 1 DUE IN FROM MAINTENANCE STATUS CODES 6A1 1 Purpose To provide a li
129. en see note or civilians or contractors LAW AFI 23 111 1f the contract so stipulates and must be mutually agreeable to the organization commander and the COS This applies to active duty or reserve male or female personnel Foreign nationals or local wage rate employees foreign employees in host countries may be appointed as primary or alternate custodians only when they may be held pecuniary liable under the law of the host country NOTE An airman SRA or below may be appointed primary or alternate custodian by the organization commander if the commander believes the airman is mature enough to handle the responsibility 8 5 1 7 2 Officer personnel whose duties are directly associated with readiness of combat forces will not be assigned as equipment custodians This applies to active duty and reserve male or female personnel however this restriction may be waived at the option of the MAJ COM 8 5 1 8 Make sure a new primary custodian or alternate is appointed when both the primary and alternate custodians are absent simultaneously for 45 or more calendar days or when either custo dian is transferred permanent change of station or permanent change of assignment 8 5 1 9 Ensure primary and alternate custodians not previously trained attend custodian training provided by the COS Custodians and alternates who have performed these duties within the past 2 years must report to the Equipment Management Element or Customer Training on
130. ent are those items in Federal Supply Groups 34 36 66 and Federal Supply Classifications 3220 4330 4430 and 4440 with a unit cost of 1 000 or more Custodians must also ensure the appropriate shutdown and preservation procedures are followed 8 23 10 Provisional and USAF Organization Flags Guidons Streamers Flagstaffs and Decals Order through supply channels Allowance standard 006 contains the allowance 8 23 11 Locally Procured Test Measurement and Diagnostic Equipment TMDE The requesting organization must coordinate requirements for maintenance repair and calibration with the local Pre cision Measurement Equipment Laboratory PMEL before submitting request to the COS for locally procured TMDE see AFI 21 113 8 23 12 Small Computers and Word Processing Equipment Office application of standard and non standard mini and microcomputers and word processing equipment is in a constant state of evolution and change and will be for sometime That also means to stay responsive to filling the customers needs while fulfilling regulatory requirements specific instructions on obtaining and accounting for this equipment is also in a constant state of change For timely help on satisfying your requirement or answering any questions consult the Customer Service Programs Office at you supporting Base Com munications activity He or she can advise you based on current procedures outlined in part 2 chapter 22 the applicable allowance stan
131. ently the user receives some credit depending on the condition of the returned asset and the timeframe when it was returned If it is necessary to check and test the A condition asset prior to installation the base fol lows serviceable ISU MSI issues procedures using activity code C 1 20 5 If the reparable asset received 15 an condition asset the base follows serviceable ISU MSI issue procedures using activity code C The base must identify to the Prime Item Manager all AMARC reparable assets that cannot be used as received or repaired made serviceable Attachment 1A 1 CHIEF OF SUPPLY ORGANIZATION CHART Figure 1A1 1 Chief of Supply Organization Chart CHIEF OF SUPPLY ORGANIZATION CHART Chief of Supply Deputy COS note 1 Squadron Element note 2 Administration Element Management amp Combat Operations Materiel Storage amp Materiel Fuels Systems Fit Support Fit Distribution Flt Management Flt Management Flt Document Control Operations Storage amp Mobility Quality Control H Support iml Issue 1 amp Inspection Inventory Mission Inspection Equipment Fuels Support H Management Operations Procedures amp Demand Bench Stock Stock Accounting amp H Analysis H Processing H H Control H Administration Funds Repair Cycle Pickup amp Retail Fuels Management Suppor
132. er 1 SRD AFI 23 106 Supply Delivery Priority Volume 2 Part 2 Chapter 11 Supply Points Volume 2 Part 2 Chapter 24 Sole Source Volume 1 Part 1 Chapter 8 Special Purpose Recoverables Authorized Maintenance SPRAM Volume 2 Part 2 chapter 22 TCTO Kits Volume 2 Part 2 Chapter 24 Tool Issue Volume 2 Part 2 Chapter 23 UMMIPS Volume 1 Part 1 Chapter 24 Uniform Repair and Replacement Criteria UR RC TO 00 25 240 and Volume 2 Part 2 Chapter 9 WRM AFI 25 101 Warranty Guaranty Items Volume 2 Part 2 Chapter 14 Warranty Tool Program Volume 2 Part 2 Chapter 23 Zero Overpricing Volume 7 Part 4 Attachment 1A 3 SBSS ACRONYMS AND ABBREVIATIONS 1A3 1 Purpose To identify the meaning of common acronyms used in the SBSS 1A3 2 List of SBSS Acronyms and Abbreviations A amp F Accounting and Finance A N A phabetic Numeric AAC Acquisition Advice Code AAFES Army and Air Force Exchange System Base AC amp W Aircraft Control and Warning ACC Air Combat Command ACP Ammunition Control Point ACSDP Assistant Chief Storage Distribution Point ADC Authorized Document Code ADMLP ASCII COBOL Data Manipulation Language Processor ADP Automated Data Processing ADPE Automated Data Processing Equipment ADPM Automated Data Processing Machine ADPR Automated Data Processing Resource ADPS Automated Data Processing System ADR Ammunition Disposition Request ADRSS AUTODIN Aut
133. er Repair and Distribution Execution System TRIC Transaction Identification Code TRSP Training Readiness Spares Package TSM Terminal Security Manager TSR Telecommunication Service Requests TSS Technical Security System TTF Transportation Tracer Flag Transaction Phrase Code TTSC Test Team Supply Custodian TUCHA Type Unit Characteristic File TWP Previous AWP Item Ready for Scheduling and Repair U I Unit of Issue UAP Unserviceable Asset Price UCMJ Uniform Code of Military Justice UDL Unit Delete List UEI Unit Effectiveness Inspection UGT Upgrade Training UIC Unit Indentification Code UJC Urgency Justification Code UMD Unit Manpower Document MMIPS Uniform Materiel Movement and Issue Priority System MRE Unsatisfactory Materiel Report Exhibit ND Urgency of Need Designator NFF Urgency of Need Funding Flag NITREP Unit Status and Identity Report OO Undelivered Orders Outstanding U U U U U U UPC User Personal Computer UPMR Unit Personnel Manpower Roster UR Unsatisfactory Report SAFA United States Air Force Academy SAFE United States Air Forces in Europe U U 1 53 JSAF United States Air Force SATCOM United States Army Tank Command SA United States Army SCINCTRANSCOM United States Commander in Chief Transportation Commander SM United States Marines SN United States Navy SPFO United States Property and
134. eriel ready for turn in into one of the iden tified areas 4 4 2 3 Materiel placed in the serviceable identified area must be identified by part number and or stock number and organization and shop codes The turn in activity will prepare and sign DD Form 1574 4 4 2 3 2 Materiel placed in the serviceable and reparable not identified area is materiel the user determines to be serviceable but cannot identify to a part or stock number and unservice able materiel the user determines can be potentially repaired by the organization For service able property the turn in activity will complete DD Form 1574 with as much information as is available At a minimum this will provide a point of contact for possible questions 4 4 2 3 3 Materiel placed in the unserviceable and scrap area is materiel the user determines to be unserviceable and not potentially reparable by the organization and having all required demilitarization actions completed 4 4 2 4 Base Supply Pickup and Delivery personnel will periodically pick up the items in the ser viceable identified area of the organization turn in and pickup points and deliver the items to the Receiving Section personnel so they can prepare the turn in documentation and process The pickup periods will be determined locally based on the workload and amount of materiel available for turn in 4 4 2 5 Organizations must designate individuals and or sections elements to periodically review and determin
135. ets stored or used outside the custodian s workcenter This may be done by using hand receipts AF Form 1297 logs letters charts etc and is normally documented in a local MOI 9 4 4 13 Provides EMS a listing of all SPRAM assets to be deployed or transferred 9 5 Issue And Turn In Of SPRAM Assets Only designated SPRAM custodians or alternate custodi ans are authorized to request issue turn in of SPRAM assets Requests for replacement issue or turn in are submitted on AF Form2005 to the EMS SPRAM custodians may submit an issue turn in request by telephone unless determined otherwise by the MAJCOM 9 6 Deployment or Transfer Of SPRAM Assets When it is necessary to deploy or transfer SPRAM assets the SPRAM custodian must provide the EMS a listing of all items to be transferred or deployed indicating the duration location and any special actions required The custodian determines if any requirements on order at the time of transfer action should remain on order or be cancelled 9 7 SPRAM Custodian Files The following mandatory items should be maintained by the SPRAM custodian to determine the status of the SPRAM account NOTE Additional documentation may be maintained at the option of the custodian 9 7 Appointment Letter A current copy of the primary and alternate custodian appointment letter with certificates or letters indicating dates Base Supply SPRAM training was completed 9 7 2 R25 SPRAM Listing A signed verified copy o
136. f future needs Some examples of these are 1 increases or decreases in flying programs 2 special projects or 3 support of emergency standby equipment When used wisely adjusted stock levels are valuable tools in effectively supporting oper ational activities When abused the overall ability of Base Supply to provide effective support is degraded Effective use of the adjusted stock level capability depends on the combined judgment of Base Supply and the user 3 19 2 Requesting and Validating Adjusted Stock Levels Use AF Form 1996 to request an adjusted stock level Attachment 3A7 gives instructions for filling out this form When requesting adjusted stock levels the user must provide complete detail justification For example the justification must explain how the adjusted stock level quantity was calculated whenever it is greater than one Further more it is essential that maintenance and supply managers involved in this process thoroughly review the narrative justification of requests for adjusted stock levels It is important that only valid adjusted stock levels be established to prevent waste of critically needed funds and resources The original AF Form 1996 is maintained on file throughout the life of the adjusted stock level As speci fied in part 2 chapter 19 section 19B the requesting agency maintains the AF Form 1996 for base initiated special levels The COS maintains the AF Form 1996 for all other levels The user val idates
137. f the current R25 SPRAM listing indicating all authorizations are valid and assets are in the possession of or accounted for by the custodian 9 7 3 Custodian Request Log A copy of AF Form 126 Custodian Request Log with suspense and completed documentation submitted to Base Supply Completed documentation may be destroyed upon receipt and approval of a new R25 listing 9 7 4 Supporting Documentation All supporting documentation for all SPRAM assets authorized on the account Authorized document codes are contained in Attachment 9A2 Justification docu mentation will be validated annually and maintained on file until the SPRAM authorization is deleted copies of hand receipts logs letters etc used to identify assets stored or used outside the custo dian s work center 9 7 5 Records of Assets Off Base records of assets that accompany end items that is aircraft test stations etc off base for other than deployments A copy of the correspondence directing the movement of the assets with applicable model and serial numbers If end items return without the SPRAM assets the depot or using location will be tasked to return the assets provide a replacement or accept accountability Coordinate with the EMS to process turn ins and shipments to the gaining location if required Maintain copies of turn ins and shipment documentation until an updated R25 is approved and filed 9 7 6 D18 and M30 Listings Current copies of D18 an
138. fication code and BK are used only by AFMC activities with SRAN 7048 or 2180 or any SRAN within the 20 or 23 series except 2300 2 Submit requests for new or increased pre positioned war reserve materiel requirements using UND C as the normal method If an overriding operational situation justifies immediate support the using major command may authorize the use of UND B 3 Use urgency justification codes AV and BV when circumstances such as unit activation deploy ments etc dictate the use of priority requisitioning to obtain equipment and when the lack of which would prevent or impair the accomplishment of the unit s mission 4 Establish a FAD 3 due out for DC requirements UJC AZ will create a priority 03 requisition and a due out UJC BZ will create a priority 06 requisition and a due out Attachment 3A 9 LOCAL PURCHASE HAZARDOUS MATERIAL IDENTIFICATION 3A9 1 Purpose To identify those items which fall under the criteria listed below and are possibly haz ardous materiel requiring control to assure safety to life and property according to DOD Instruction 6050 5 and Federal Standard 313B 3A9 2 Identification 3A9 2 1 Federal Supply Classes in which all items must be identified are as follows Table 3A9 1 Federal Supply Classes ome C D od od eaning and Polishing Compounds and Preparations aints Dopes Varnishes and Related Products Preservative and Sealing Compound 444 2 C
139. g platform Examples are but not limited to hush houses portable test stands tactical shelter systems TSS avionics mobile systems transportable collective protection systems TCPS survivable collective protection systems SCPS chemically hardened air transportable hospitals CHATH and Transportable blood transshipment centers TBTC RPSE is accountable according to part 2 chapter 22 RPSE 15 not considered real property because accountability is strictly in the control of the user 8 23 15 2 The user must ensure maintenance is performed according to applicable technical orders or directives assuring system reliability safety configuration control and continued spare parts logistical support Primary maintenance of these systems is assigned to the designate user with limited support from Civil Engineering for work requiring more specialized expertise Civil engineering procedures are clearly defined in their 85 series regulations This paragraph is for information only 8 23 16 Locally Procured Multiple Component Issues DD Form 1348 6 and AF Form 2005 for local purchase multiple component orders that are intended to become one end item should be pro cessed as a package This allows Base Supply to identify the items to Base Contracting for assign ment of one solicitation number In order to keep the package complete and for the customer to be available to answer questions it is recommended the package be hand carried through Base
140. get office of the Base Comptroller and the funds manager in Base Supply will help to accurately plan and justify funding requirements and will ensure managers use allotted funds for their intended purpose NOTE Maintenance organizations must budget and pay for repair parts used to repair items belonging to Base Supply repair cycle assets 1 8 2 Zero Overpricing Program ZOP To assist the supply customer in controlling and managing allotted funds the Air Force has a program called ZOP volume 7 part 4 Using this program custom ers can and should challenge prices on items that seem to be too high It is important to review supply documents and listings for prices being charged If there are suspect pricing discrepancies contact Base Supply Customer Service to make a price challenge AF Form 1000 Suggestion and AF Form 1046 Overpricing Referral are the forms to use to submit ZOP challenges Be sure to include your telephone number on the forms 1 8 3 Customer Fund Exceptions As a general rule AF SMAG obligation authority is used to ini tially procure materiel from commercial or other government sources and customer funds are used only to reimburse the AF SMAG upon issue Do not use customer funds for initial procurement of supplies and equipment except in a few limited instances The following exceptions are authorized 1 8 3 1 Credit card purchase of commodities other than fuels 1 8 3 2 Central procurement of Air Force books and pe
141. gical equipment inoperative for parts includes L sys tems equipment out of com mission crypto meteor ological equipment inoperative for parts includes L sys tems equipment operative in limited or restricted ca pacity equipment out of commission for parts includes an inoperative test station segment if required to repair an essential asset listed in the command Miss ion Essential Spares Listing equipment out of commission for space ground parts equipment operating in limited or restricted capacity missile or drone not mission capable sup ply ex cludes ICBM MUN ON Aerospace munitions not mission capa AJ B ble supply 3 31 ndustrial pro duction in repair or manu Note facture of pri mary weapons equipment or supplies having a work stop page due to the lack of materiel See Note 1 Vital base real property facility inopera tive includes missile RPIE fuels labora tory and servicing facilities Aerospace engine applies to reportable and MICAP nonreportable engines is not mission capable supply pace research development test engi neering project stopped for supplies Part required for repair of non MICAP reportable items by precision measure ment equipment laboratories e precision measure ment equipment inoperative for Pare qun n out of commission e precision measure B ment equipment inoperative for parts equipment operating in a limited or restricted capaci
142. gineer Store LOGDET Logistics Detail LOGFA C Logistics Feasibility Analysis Capability LOGFOR Logistics Force Packaging System LOGMARS Logistics Marking and Reading Symbol LOGMOD B Logistics Module Base Level LOM List of Materiel LOP Low Order Position LOX Liquid Oxygen LPA Local Purchase Adjustment LP Local Purchase LPS Local Purchase Status LRC Latest Repair Cost LRC Logistics Readiness Center LRU Line Replacement Unit LSC Least Significant Character LSS Life of System Stocks LTF Lead the Force LWR Local Wage Rate M amp O Manpower and Organization M amp S Management and Systems M amp S Media and Status M D S MDS Mission Design Series MACR Materiel Acquisition Control Record MAF Man Hour Availability Factors Command MANFOR Manpower Force Packaging System MANREQ Manpower Planning Exercise MAP Military Assistance Program MAPS Mission Capability Awaiting Parts MAQ Maximum Authorized Quantity MARS Military Affiliate Radio System MAS MAP Military Assistance Sales Military Assistance Program MASF Mobile Aeromedical Staging Facility MAS Military Assistance Sales MASO Munitions Accountable Systems Officer MASS MICAP Asset Sourcing System MATCL Maintenance Materiel Control MATC Maintenance Action Taken Code MBIS Mobility Bag Inventory System MB Megabyte MC SS Materiel Category Source of Supply MCC Materiel Condi
143. ginning of Day I I I I I IMS Intermediate Maintenance Shop I I I I I NV Investment IPB lIllustrated Parts Breakdown IPC Index Page Count IPC Information Processing Center IPC Installation Processing Center IPE Industrial Plant Equipment IPF Interactive Processing Facility IR Item Record IRL Interactive Reader Language IRSP In Place Readiness Spares Package IRSR Immediate Replacement Support Requirement IRU Integrated Recovery Utility ISAM Index Sequential Access Method ISG Interchangeable and Substitute Group ISSL Initial Spares Support List IUP Item Unit Price IWP In Service Work Program JCS Joint Chiefs of Staff JDA Joint Deploying Agency JDS Joint Deployment System JOCAS Job Order Cost Accounting System JOPES Joint Operation Planning System JPEC Joint Planning and Execution Community JPG Job Proficiency Guide JSCP Joint Strategic Capabilities Plan JU Joint Use KB Kilobyte LAC Latest Acquisition Cost LAD Latest Arrival Date LCC Local Purchase Cancellation LFM Liquid Fuel Maintenance LGC Logistics Group Commander LG Local Deputy LIMFA C Limiting Factors LIMSS Logistics Information Management Support System LIN Liquid Nitrogen LJC Level Justification Code LMCA Logistic Materiel Control Activity LM Local Manufacture LMR Land Mobile Radio Systems Equipment LOGAIR Logistics Air 1 37 LOGCESS Logistics Civil En
144. hange Of Air Force Property With Commercial Sources Many commercial vendors allow a trade in credit on an old item when buying a replacement item Air Force activities are encouraged to take advantages of these provisions Generally this is the case anytime the trade in allowance is greater than the anticipated sales proceeds of the DRMO 8 54 1 Trade in Conditions and Restrictions Some conditions and restriction do apply 8 54 1 1 The item being exchanged must be similar to the item being acquired 8 54 1 2 item being exchanged must be required for an approved authorization 8 54 1 3 If required the item being exchanged must be rendered safe or harmless 8 54 1 4 The item being exchanged must not be in one of the excluded categories listed below unless a wavier is obtained 8 54 1 5 The item being exchanged must be turned in and identified as exchange or trade in property under the exchange provisions of the Federal Property and Administrative Services Act of 1949 40 U S C 481 8 54 1 6 The item being procured must replace and perform substantially the same functions as the item being exchanged 8 54 2 Exchange Program Exclusions The categories of property which are excluded from the exchange program without prior approval of HQ USAF are shown in Attachment 81 NOTE Property may be withdrawn from DRMO in support of valid requirements provided the foregoing criteria are met 8 55 Warranty Or Guaranty Items 8 5
145. he equipment in the AFEMS This is contrary to normal equipment processing CE equipment is handled differently because it must be engineered in detail and support requirements established such as work by Civil Engineering logistics support AGE spare parts and manpower needs before the equipment is put in place and accountability is assumed by the custodians 8 58 Requisitioning Generally fixed CE equipment is not requisitioned at base level Instead it is pushed to the base as the result of a communications computer systems C CS installation project AF Form 601 actions are not initiated until the equipment is installed An AF Form 601 must be submitted to establish an equipment authorization and generate a requisition only when 1 the local CSRB is the approval level authority 2 the local CSRD can provide the technical solution and 3 local monies 1 budget code 9 and Z will be used 8 59 CE Equipment Accountability Only the highest assembly of a CE end item is accounted for in AFEMS As example a GPN 22 installed as a fixed facility may be comprised of individual radar scopes or radios that are ERRCD coded 5 or U however only the highest stock numbered assembly is accounted for The GPN 22 is reported under AFEMS and signed for by the user custodian When the user formally accepts installed CE equipment the RPO transfers accountability to the using activity equipment custo dian This is done using AF Forms 601 and 126 1 I
146. he first position of the United States Air Force standard UJC is replaced by SBSS MICAP UND indicator 1 J or slash These MICAP UND indicators used by the SBSS to generate a MICAP condition code The authorized combination of these MICAP UND indicators with the section and position of the standard UJC codes are listed in this attachment 3 26 Attachment 3A 7 SAMPLE AF FORM 1996 ADJUSTED STOCK LEVEL 3A7 1 Instructions in filling out AF Form 1996 Figure 3A7 1 Sample AF Form 1996 Adjusted Stock Level 3 27 ADU IMAME LEVEL LEwEL TRAL aa 31221 D mee deeem cs ERR cepa ADJUSTED STOCK LEVEL 3A7 2 Instructions For Preparing DD Form 1996 Adjusted Stock Level 7 2 1 Purpose To provide instructions for preparing DD Form 1996 Adjusted Stock Level 3 28 3AT 1 Instructions for Preparing DD Form 1996 explanatory example 323 IE Part number of requested item echnical order number figure and index applicable enter the SRD of the item applicable enter the project code Quantity required on supply point If not applicable enter NA Quantity required on bench stoc not applicable enter applicable enter the repair s op code applicable enter an X in the appropriate block to indicate repair capability applicable enter the average in shop repair time applicable enter the locally assigned number of the reparabl
147. ials Original material items will not be stocked in Supply and they will only be requisitioned on a non recurring basis For example the potential for enormous savings exist in recharging certain toner cartridges as they become empty ver sus purchasing new ones The advantages of recharging cartridges is the cost savings due to recy cling Many cartridges can be recharged five to ten times The Federal Supply Services has a list of contracts for recharging toner cartridges for various copiers and laser printers Installations may also enter contractual agreements with local firms that are not on the list if it is more advantageous 3 15 3 1 Local procedures may be used to allow individual units to set up a contract for the instal lation 3 15 3 2 Local procedures may be used to allow individual units to use AF Form 9 to get the required work accomplished 3 15 3 3 Customers are encouraged to use recharged toner cartridges as much as possible 3 15 4 Coding requests for brand name sole source and original material items must be coded nonrecurring so they will not be stocked in Base Supply If there is a continuing need for the item and a suitable substitute cannot be found ask Base Supply to initiate an AF Form 86 Request for Catalog ing Data Action to have a stock number assigned to the item 3 15 5 Justification To comply with the Federal Acquisition Regulations a separate justification must be made to the Base Contracting
148. ian then places the request in the completed file until a new CA CRL is received If the item is reflected on the CA CRL or the D04 as a due out the request and supporting documents 8 24 are retained in the suspense file until the item 18 actually received If the item is no longer required and is later canceled the cancellation completes the action Pickup and Delivery personnel must sign AF Form 2005 or DD Dorm 1348 1 that requests turn in to Base Supply not transfer to another orga nization and give a copy to the custodian The signed document must be maintained in the suspense file until the transaction appears on the D04 On completed action note the data on the CA CRL and place the form in the completed file 8 32 Completed File The completed file is kept in custodian request number sequence When a new CA CRL is received requests for which completed actions are shown on the CA CRL are removed from the completed file 8 33 Stock Number Relationships 8 33 1 Reporting Unsatisfactory Substitute If an equipment item is issued as a suitable substitute for the authorized item and the issue item is not satisfactory notify the EME Regionalized EME Be pre pared to specify the intended use limitations technical order data physical or functional characteris tics and any other information which indicates the substitute item is not equal in applying performance and durability to the authorized item 8 33 2 Reporting Questionable
149. icer MSP Maintenance Safety and Protection MSP Most Significant Position MSSL Major Command Spares Support List MSS Management Support System MSS Mission Support System MSTS Maritime Sea Transport System MTS Mobile Training Sets MTTRF Mean Time to Restore Function 1 41 MTU Magnetic Tape Unit MUC Materiel Acquisition Control Record Update Card MUP Markup Price MWD Military Working Dogs MWO Modification Work Order MWR Morale Welfare and Recreation NAEW F NATO Airborne Early Warning Force Command NAEW NATO Airborne Early Warning NAF Nonappropriated Fund NAMRSP Non Airborne Mobility Readiness Spares Package NAMSA NATO Maintenance and Supply Agency Airborne Early Warning System Program Management Agency NASSL New Activation Spares Support List NATO North Atlantic Treaty Organization NBC Nuclear Biological and Chemical NCA National Command Authority NCB National Codification Bureau NC Noncataloged NCOIC Noncommissioned Officer In Charge NCO Noncommissioned Officer NCQ NRTS Condemned Quantity NCT NRTS Condemned Time NEMVAC Noncombatant Emergency and Evacuation NEO Noncombatant Evacuation Order NGB National Guard Bureau NI amp RTS Numerical Index and Requirement Tables NICP National Inventory Control Point NIIN National Item Identification Number NIMSC Nonconsumable Item Material Support Code NMCS National Military Command System N
150. igher FAD enter that organization s FAD as an override on that individual issue request Do not use FAD override procedures for routine administrative or jani torial support 3 4 11 Project Code Project codes are 3 digit characters assigned by the JCS DOD and the military Services for identifying special projects Project codes allow logisticians to identify Supply transac tions associated with the project Finally project codes allow Air Force and DOD personnel to track cost data and service performance of items related to special projects programs exercises and maneuvers 3 4 12 Delivery priority See Attachment 3A1 3 4 13 UJC UJCs are identified by two elements the UND and type of requirement See Attach ment 3A6 for the correct UND assignment and Attachment 8 for the type of requirement These two codes make up what is known as the UJC 3 4 14 Mark For Use this field to identify the end item on which the item requested will be used For instance if you are repairing an aircraft enter the serial number of the aircraft the SRD the work unit code and the MAJCOM code in this field The information varies considerably depending on the type of issue request see part 2 chapter 11 Base Supply personnel can also help you get the correct information 3 4 14 1 One part of the mark for field consists of the SRD code SRD codes can be found in the CAMS or REMIS on line computer systems SRD codes are designed to identify
151. igned a FAD III and the item needed is in direct support of any organization with a higher FAD ID the higher FAD of that organization may be used This equates to a requisitioning priority 02 for UND A requests 3 3 3 Use of Priority Designators High priority issue requests inflate the overall costs of assets by increasing their transporting and handling costs To minimize these costs make sure the UJC assigned is relative to the actual need As stated in chapter 1 you the customer and your commander bear ultimate responsibility for properly assigning and validating priority designators according to AFI 23 111 and AFI 16 301 So be ready to explain the use of UND A or B Misuse of priority des ignators adversely affects the integrity of the supply system wastes resources and degrades the over all supply support you receive 3 4 Issue Request Submission Normally the customer uses an AF Form 2005 for requesting supplies When a request is called in Base Supply personnel prepare the input and provide the customer with the Julian date and serial number customer enters this information in the applicable block of the sus pense AF Forms 2005 or 2413 or any other control register being used pending receipt of the D04 Daily Document Register When the customer takes the AF Form 2005 to Base Supply or the applicable pro cessing point Base Supply personnel manually enters the Julian date and serial number and returns one copy to the
152. igns a local stock number temporarily The EMS orders the components to assemble the set and process inputs to pick the items up on the CA CRL Only XD XF and nonexpendable components are accounted for on the CA CRL add or delete components to or from the mockup or set the custodian contacts the EMS When the bench mockup or set is no longer required the custodian requests turn in Do not request turn in until disassembly is completed 8 23 5 Requests for Government Owned Appliances Appliances such as washers dryers refrigera tors and ranges in dormitories visiting officers quarters VOQ bachelor officers quarters BOQ guesthouse and similar facilities are EAID property and must be reflected on the CA CRL 8 23 5 1 Initial requests must be submitted on AF Form 2005 by letter telephone or radio 8 23 5 2 Any appliance that needs to be connected to water electricity or gas or requires modi fication of existing facilities must have the coordination of the BCE before sending to EME Regionalized EME 8 14 8 23 5 3 custodian must coordinate with the Civil Engineer for installation and checkout of an appliance when it is delivered 8 23 5 4 Repair or replacement of appliances is requested through the BCE service call desk When it is determined replacement is more economical the appliance is removed and replaced with a serviceable unit from the Civil Engineer backup stock 8 23 5 5 Refer to TO 00 25 211 for sp
153. includes the organization and shop codes organization and function titles for example 1700 FMS HYD 5 training dates for primary and alternate cus todians building number MAJCOM code DEROS and custodians custodian code P for the pri mary and A for the alternate 1 10 3 4 See part 2 chapter 22 for procedures for custodians and alternates and control of autho rization letters or forms 1 10 3 5 May sign and receipt for equipment items at any time and in the absence of custodians 1 10 4 Classified Property 1 10 4 1 Organization commanders OICs of functions being supported or the must submit a letter or form to Document Control identifying the individuals authorized to receipt for classified property Required information and instructions for doing so are as follows 1 10 4 1 1 Organization Code Enter TRANS for TMO SUPPL for Base Supply and MATCO for Materiel Control Enter the organization code for all other personnel Do not release classified property to any individual unless his or her name appears on the listing Have the individual receiving the property show his or her identification card to complete the verification 1 10 4 1 2 Shop Code Does not apply to TRANS SUPPL and MATCO 1 10 4 1 3 Individual s Name Show last first and middle initial 1 10 4 1 4 Level of Classification Authorized for Receipt Self explanatory 1 10 4 1 5 Date of Submission If changes occur prepare new letters and form
154. ins decision management products IS Controls the buying stockage issue redistribution and disposition of items Computes requirements Determines item substitution and interchangeability relationships Evaluates equip ment allowance change requests and SERDs Validates requisitions via stock control and distribu tion functions Monitors functional statistics especially item due in and IM and ALC statistics Obtains decision management products Initial Acquisition Organization Contracts for and submits SERDS for evaluation coordination approval and inclusion in allowance standards Provides due in and in use contract equipment asset information Implements PMD taskings Assesses system supportability and readiness Monitors functional sta tistics Obtains decision management products Submits budget estimates for POM development Within this profile acquisition contractors will not have universal read capability of AFEMS Acquisition contractors will only be able to transmit digitized SERDs to AFEMS and obtain receipt confirmation 8 43 EMS Evaluates and recommends equipment allowance change request disposition Establishes equipment authorizations after confirming quantities and basis of issue in AFEMS allowance stan dards Confirms redistribution of assets Assesses and reports readiness Implements force struc ture changes Monitors transaction history information and functional statistics Obtains dec
155. intenance organizations 6 7 Attachment 6A 2 MAINTENANCE AND SUPPLY ACTION TAKEN CODES 6A2 1 Purpose To provide a list of the action taken codes used on turn in requests for DIFM items to indicate the actions taken by maintenance and Supply 6A2 2 Maintenance Action Taken Codes 6 8 Table 6A2 1 Maintenance Action Codes Benched checked serviceable no repair required Benched checked repair deferred This code is issued for turn in of Discrepancy Report exhibits items sus pended for litigation supply condition code L and latent defects Benched checked transtferred to another base for bench check calibration or repair epaired is code will not be used to code on equipment work if another code applies Repaired and or replaced attaching units seals gaskets packing tubing etc E ee i Calipatd noadjutmentrequmed 0 2 K T cCalbraed adjstmentrequred Adiusted IX Tested inspected PZ Pate Bench checked NR repair not authorized 21 Bench checked NR Jack of equipment tools or facilities 3 checked NR lack of technical skills 4 Bench checked NR lack of parts I2 Bench checked NR shop backlog 6 Bench checked NR lack of technical data Bench checked NR ack of resources e repair 1s authorized by the 6 maintenance TO but not accom due the lack of authority to possess or obtain resources Bench checked return to
156. io active compounds 6750 Photographic Supplies Only items containing hazardous chemicals solvents thinners and cements 5780 Photographic Seis Kits and Outfits See FSC6790 j 60 ets Kits and Outfits Food Preparation and Serving ose items containing com pressed gases such as fire Equipment extinguishers m Office Supplies Only hazardous items such as solvent thinners mable inks and varnishes 8405 7 Outerwear Men ose maintenance Kits con taining flammable solvents 541 Clothing Specia ose maintenance kits con taining flammable solvents 5465 Individual Equipment ose maintenance kits con taining flammable solvents Perfumes Toilet Preparations and Powders containers and pressurized containers wit flammable propellants only 5220 Toilet Soap Shaving Prep arations and dentifrice s 5510 ertilizers Only items containing weed and pest control or other harmful ingredients or be cause of their composition are hazardous 9390 Miscellaneous Fabricated Nonmetallic Materials ose items containing flammable solvents or asbestos moker s Articles and Matches ighter fuel and matches only 9930 Memorials Cemeterial and Mortuary Equipment and ose items containing for maldehyde or its solutions Supplies 3 37 CHAPTER 4 TURN IN PROCEDURES Section 4A TURN IN PROCEDURES 4 1 Chapter Summary This chapter provides procedures for turning in all equipment and supplies authori
157. ion Perform the management review of UND B requirements after the submission to Base Supply and requisitioning action from the source of supply 1 11 3 3 Use UND C for requisitioning materiel for all other requirements 1 11 4 Control of Priority Designator Utilization 1 11 4 1 While retaining the responsibility for reviewing UND A and B requests commanding officers of the requesting activity may designate individuals to make the actual review It is important that these appointed individuals be in management level positions capable of determin ing the mission impact fully knowledgeable of UMMIPS policy DOD Directive 4410 6 and able to provide confirmation to Base Supply of the urgency of the request 1 11 4 2 To maintain the integrity of the UMMIPS the quantity of materiel included on priority designator 01 through 08 requisitions must be restricted to that amount necessary to satisfy the immediate requirement Additional quantities necessary to replenish stock must be under a UND C routine priority 1 11 5 Surveillance and Review of UMMIPS Procedural Application 1 11 5 1 Before The Fact Review The importance of a before the fact review of the priority one assigns to one s requirements cannot be overemphasized Abuse and misuse of UMMIPS have far reaching and negative results on the logistics system in Supply Contracting and Transporta tion As the proportion of priority requests increase compared to total requests the relati
158. ion File ROL Reorder Level ROP Reorder Point RO Reorder Point RO Redquisition ing Objective RPC Regional Processing Center RPC Reparable Processing Center RPIE Real Property Installed Equipment RPO Responsible Property Officer RPS Remote Processing Station RPTEON Report End of Night RR Remove and Replace RRR Remove Repair and Replace RSB Remote Satellite Base RSB Remote Support Base RSD Reparable Support Division RSP Readiness Spares Package RSS Retail Sales Store RTS Reparable This Station SA ALC San Antonio Air Logistics Center SA C Strategic Air Command is now Air Combat Command and Air Mobility Command SAF Secretary of Air Force SAF Special Allowance Flag SAI Special Allowance Indicator is now SAF Special Allowance Flag SAL Supply Assembly Language SAMMS Standard Automated Materiel Management System SAM Special Air Mission SAM Special Asset Management SAM Surface to Air Missile SAM Sustainability Assessment Module SARG Supply Automated Runstream Generator 1 48 SARSD Serviceable Asset Retention Start Date SA Sample Available SATAF Site Activation Task Force SAV Staff Assistance Visit SBLC Standard Base Level Computer SBSS ADS Standard Base Supply System Automated Data System SBSS Standard Base Supply System SC amp D Stock Control and Distribution SCARS Serialized Control and Reporting System SCA Stock Control
159. ional SPRAM assets are procured if requirements exceed asset availability Recoverable assets accounted for by a different method such as supply points do not require transfer to SPRAM details 9 3 3 Retention SPRAM flag is a code used to identify the types of requirements authorized for retention of SPRAM assets SPRAM authorized document codes are identified in attachment 9A 2 9 4 SPRAM Responsibilities 9 4 Major Commands All SPRAM requirements as of 1 May 97 will be forwarded to MAJCOM headquarters for submission to the SPD direct Data should include the stock number quantity end item supported 1 C 135 and justification Once MAJCOM receives SPD approval with support ing documentation the MAJCOM will forward a copy of approval documentation and notify the sup ported activity to requisition the asset The supported activity will requisition assets using transaction exception code R project code 428 and demand code I on the ISU Process an SPR to create requisi tion using demand code I project code 428 The IM must not source a SPRAM asset until the SPD has approved and directed the IM to do so via application of the fund code To process the requisition before SPD s fund approval is a direct violation of the antideficiency act These requisitions will require close management as the SBSS does not have specific programming to restrict unauthorized SPRAM transactions Documentation authorizing the free issue must be maintaine
160. ish ment change or cancellation of SPRAM accounts Custodians may be commissioned officers noncommissioned officers or civilians and must be mutually agreed upon by the organization commander and the Logistics Group Commander This applies to active duty Air Force and Reserve personnel Foreign nationals or local wage rate employees foreign nationals in host countries may be appointed as primary or alternate SPRAM custodians only when they may be held peculiarly liable under the laws of the host country 9 4 3 2 Ensures primary and alternate SPRAM custodians not previously trained attend training provided by the COS Custodians and alternates who have performed these duties within the past 2 years will report to Equipment Management or Supply Training on assign ment to be briefed on command supplements 9 4 3 2 2 Ensures qualified individuals are preselected as SPRAM custodians on all unit deployments Individuals will be identified to the host COS to receive training regarding man agement of SPRAM assets during deployment 9 4 3 2 3 Ensures personnel are aware of policies and guidelines established in AFI 23 111 Management of Government Property in Possession of the Air Force 9 4 4 Primary and Alternate SPRAM Custodian 9 4 4 1 Upon assignment schedules training or a briefing on responsibilities current policies and procedures with EMS 9 4 4 2 Performs inventory of SPRAM assets as identified on the R25 SPRAM Report Lis
161. ision management products Equipment Custodian Reviews pertinent allowance standards Submits requests for equipment authorization Originates coordinates and monitors equipment authoriza tion Originates coordinates and monitors equipment allowance change requests Maintains equipment account records confirms organization mission products Primary user with multiple profiles and multiple data discriminators may want to establish a pri mary account The establishment of a primary user account will allow the user to bypass the USER PROFILE and DATA DISCRIMIN ATOR screen and proceed directly to the account where the bulk of the work is to be completed Not establishing a primary user account will result in the display of the USER PROFILE and DATA DISCRIMINATOR screen Only one account can be selected to be primary If there are multiple data discriminators associated with the user profile selected to be primary enter the data discriminator in this column otherwise just check the appropriate user profile designation User Profile Defines the title of the functions allowable within AFEMS This title is used in con junction with block 1a instructions There is no action required ACR Evaluation If the user profile selected allows for the designation of and ACR Evaluation AF Form 601 Coordinator and the user is an ACR evaluator the letter Y needs to be entered Leaving this field blank means that the user does not hav
162. item fills a customer s needs With the DD Form 1348 6 the customer must provide in writing the technical reasons that competitive procurement cannot be used Brand name procure 3 7 ment does not necessarily mean sole source A brand name may be provided to identify the type of item desired If it is provided as an example only the words or equal may be used and a letter of justification is not required 3 15 2 Sole Source Procurement A requirement for sole source procurement exists when only one source can be used to get the needed item or a suitable substitute The customer must state in writing why the needs can only be satisfied from one source This justification must include the technical needs to be filled The Item Research function of Demand Processing checks commercial catalogs and GSA Federal Supply Schedules in addition to the normal research and certifies that no other source can be found If sources are found the DD Form 1348 6 must be annotated to show the other sources 3 15 3 Recycled Products Air Force requires use of products containing recycled materials when they are available Customers are responsible for ordering and using recycled products except when those products do not meet minimum quality standards for their intended use When original material procurement is required customers must include a letter of justification specifying the technical or mission requirements which precludes the use of recycled mater
163. ition Volume 2 Part 2 Chapter 9 Due Out Volume 2 Part 2 Chapter 12 Equipment Management Code Volume 2 Part 2 Chapter 22 Equipment Authorization Inventory Data EAID Volume 2 Part 2 chapter 22 Equipment Custodians Volume 2 Part 2 chapter 22 Excess Property Volume 3 Part 2 Chapter 9 File Maintenance Volume 2 Part 2 chapter 27 FAD Volume 2 Part 2 Chapter 3 GSA Volume 2 Part 2 Chapter 5 Hazardous Materiel Volume 3 Part 2 chapter 2 Inventory Volume 2 Part 2 Chapter 20 Issues Volume 2 Part 2 Chapter 11 Issue Mark for Field Volume 2 Part 2 Chapter 11 1 15 Initial Issues Volume 2 Part 2 Chapter 11 Joint Use WRM Volume 2 Part 2 chapter 22 Local Manufacture Volume 2 Part 2 Chapter 11 Local Purchase Volume 2 Part 2 Chapter 9 Management of Government Property in Possession of the Air Force AFI 23 111 MASS Volume 2 Part 2 Chapter 17 Office Furniture Volume 2 Part 2 chapter 22 Organization Codes Volume 2 Part 2 Chapter 3 Organization Identification Code Volume 2 Part 2 Chapter 3 Organization Transfer to DRMO Volume 2 Part 2 Chapter 15 Property Accounts AFI 23 111 Public Property Pecuniary Liability AFI 23 111 Receipt for Property from DRMO Volume 2 Part 2 Chapter 18 Rental Equipment Volume 2 Part 2 chapter 22 Repair Cycle Volume 2 Part 2 Chapter 24 Requisition Priority Volume 2 Part 2 Chapter 9 Standard Base Supply System Volume 2 Part 2 Chapt
164. ix character code i e FE2300 DODAAC and SRAN are synonymous in this instance Organization ID Required only for a user assigned to the Equipment Custodian user profile The 12 character organization ID can be obtained from Base Supply if not known Certain users are responsible for correcting errors associated with the various data loads If you are responsible for correcting data load errors then you must check the appropriate data system desig nator box In parenthesis next to each system is the information required to provide you with spe cific error correction information through the OUTPUT PRODUCTS options This additional information needs to be entered as required in the spaces provided The SRAN is the six position alpha numeric i e FE4812 The GLI is the four position location code i e ABCD The MAJ COM is the three position system command code Enter all specific information for which you are responsible The users responsible for the review and correction of the COUI USAF PD Comparison Reports need to check this box This report is produced during the load of the PD data and will be provided to the user through the OUTPUT PRODUCTS option Again your system command code must be entered See attachment B 2 MAJCOM Codes for valid names 8 44 4 Check if you are the Equipment Requirement Monitor circle the appropriate This will provide you with the periodic reports generated through C
165. l EOQ Economic Order Quantity EOY End of Year EPA Environmental Protection Agency EPG European Participating Governments EPPL Excess Personnel Property List EPR Enlisted Performance Report ERAA Equipment Review and Authorization Activity ERDA Energy Research Development Agency ERD Estimated Release Date 1 31 ERL Economic Retention Level ERRCD Expendability Recoverability Reparability Cost Designator ERRC Expendability Recoverability Reparability Code ESA Engineering and Services Agency ESC Electronic Security Command ESD Electronic Security Division ESD Electronic Sensitive Devices Electrostatic Discharge ESD Electrostatic Sensitive Device ESD Estimated Shipment Date ESDP European Storage Distribution Point ETC Exercise Transaction Images FAA Federal Aeronautical Administration FAB Field Assistance Branch FAC NO Facility Identification Number C Functional Account Codes FA C Functional Activity Code FAD Force Activity Designator FAMS Fuels Automated Management System FAR Federal Acquisition Regulation FASCA P Fast Payback Captial Investment Program FASTC Foreign Aerospace Science and Technology Center Cite Authorization FCC Fuels Control Center FC Fund Code FCI Foreign Counter Intelligence FCR Foreign Currency Record FEDLOG Federal Logistics FEM Forecasted Engine Maintenance FET Field Effect Transistor FIA Fi
166. licative serial number obtained from Base Supply NOTE The COS establishes a central call in point in Base Supply for obtaining these document numbers or at the request of the organization commander the COS may decide to furnish small blocks of serial numbers to organizations that use this process extensively Suffix Code 44 Does not apply leave blank DRMO SRAN 45 50 SRAN of the DRMO Blank 51 63 Blank Disposal Authority Code 64 Constant N Demilitariza tion code 65 See part 2 chapter 15 attachment F 5 Reclamation Code 66 Constant N Blank 67 70 Condition Code 71 Blank for scrap waste and unserviceable expendable supplies downgraded to scrap Will be for unserviceable NSN or part numbered items Serviceable items must not be turned in directly to DRMO except serviceable excess or residual assets obtained from the COPARS or COCESS Other serviceable items must be turned into Base Supply Blank T2 T3 Unit Price 74 80 The unit price of the materiel For scrap and waste estimate the price 4 8 Table 4A1 2 Entries BLOCK A Organization shop code Organization title and address of the activity initiating the transfer B The account number and address of the transfer to DRMO facility C Mark for information if required D Does not apply E The extended value of the transfer Quantity positions 25 to 29 Extended unit price positions 74 to 80 F G
167. ll contain the coordination of the Base Communications Computer C CS Program Manager 8 58 lt lt lt REST OF FORM TO BE USED BY SUPPLY REVIEWING ORGANIZATIONS gt gt gt 8 59 Table 8F1 2 Supplemental Information g 2747 eviewing V personnel and or the reviewing activity will enter comments to clari y action additional information required Preprinted lists of locally determined standard statements to clarify actions K D taken or describe information required may be used 8 60 Attachment 8 2 INSTRUCTIONS FOR COMPLETING AF FORM 126 8F2 1 Instructions For Completing AF Form 126 8 61 Table 8F2 1 Instructions for Completing AF Form 126 1 Activity e shop section or other d 360th Cam I eron Engine Shop 207th TACRON Admin etc equest No First position represents numeric day of the year 00 4001 Column B Sequence number four positions Begin the sequence number with 0001 on the first day of each calendar year 40010001 would represent the first request processed 1 January 1994 DX tock No Noun elt explanatory D ype of Request nter an X in the appropriate column F G or H identifying the request Titles are self explana NENNEN tt t Remarks shop needing the item whether directed by higher command designated as mobility equipment removed from mobility excess canceled etc Enter AFEMS and the AFEMS re
168. ly Sq Luke AFB AZ For DD Forms 1348 6 dated before April 1977 enter this information in the remarks block nter the organization identification indicator and telephone number For procured items the using activity 15 responsible for identifying safety standards specification constraints or hazards The local safety office is available to assist the organization if needed 712 5 di 1 3 21 Attachment 3A 5 DEMAND CODES AND THEIR USES 3A5 1 Demand Codes And Their Uses 3 22 Table 3A5 1 Demand Codes ontractor Recurring on issue requests submitted to satisfy an original shortage or installation to replace an item that was originally installed but was later lost Examples are requests for items to be installed in bench test sets or mockups or items lost in flight fire or crash No turn in of an unserviceable item is involved nor is a DIFM control established on requests from a contractor for items required tract DIFM control is not established on this code and should be used only when it is antici pated that a like item will not be turned in day issues to an organization for nor mal operations when it is anticipated the item will continue to be required in the future This code will establishes DIFM control on repair cycle assets It is normally used when replacing a like item that is suspected to be or actually is unserviceable or one tha
169. m and reparable spares or supply designated priority repair spares Routine maintenance of aircrew or missile training simulators other training devices or related AGE sites Overdue scheduled maintenance to include periodic inspections delinquent routine TCTO and MCL and other time change items Primary mission CEM systems or equipment including associated AGE when repair will not impact mission accomplishment Alternate equipment provided to ensure uninterrupted operation of primary mission equipment AGE requiring emergency repair or cali bration the lack of which will delay or prevent mission accomplishment Reparable spares when like serviceable spares are not available in Supply All base emergency vehicles aircraft fuels servicing vehicles alert vehicles 463L loading vehicles and crash or fire vehicles deadlined for parts conditions Routine or extensive repair of primary air mission and related AGE and repair cycle assets Administrative aircraft undergoing scheduled or unscheduled maintenance Routine maintenance of AGE not otherwise listed above WRM items due mainte nance or inspection Inspection maintenance and TCTO compliance of MSK or MRSP materiel Extensive repair of aircrew or missile training simulators other training devices or related AGE Inspection maintenance and TCTO compliance of munitions and munitions equipment excluding spares excess to base requirements not listed above Schedule
170. n a listing by a flight chief the COS may delegate this task to the section supervisor responsible for preparing and reviewing the listing Such delegation will be published as a supplement according to part 2 chapter 2 During his her absence the COS may delegate signature authority for documents M10 reports of survey etc requiring the signature of the accountable 1 2 officer However this delegation of authority must be in writing letter of authorization and approved by the wing base commander Accordingly if an organization has a similar delegation policy it must advise the Base Supply activity and furnish copies of requested documentation 1 5 Disposing Of Documents To dispose of Base Supply management products see AFMAN 37 139 Disposition of Air Force Records 1 6 Alphabetical Index 1 6 1 Supply Subjects For a complete master index of supply subjects see volume 1 part 1 In addi tion Attachment 1A2 identifies related chapters in AFM 67 1 to become AFMAN 23 110 and AFMAN 23 110 which are on file in Base Supply Customer Service will assist in using any of these references 1 6 2 SBSS Acronyms and Abbreviations See Attachment 1A3 1 7 Supply Forms The following forms are needed to obtain service and support from Base Supply Table 1 1 Air Force Forms Number Title 126 Custodian Request Log 601 Equipment Action Request 1230 Standard Reporting Designator SRD Candidate Inform
171. n from the C deck DIFM detail and a serviceable shipment back to the COS who sent them to Lackland for repair 4 14 7 Upon receipt of the match grade weapons at the COS location location originally sent from unserviceable a serviceable receipt will be processed and a forced issue to the master shooter who turned in the match grade weapons for repair 4 14 8 The master shooter will sign the issue document and accept the match grade weapon or weap ons from the local COS 4 6 Attachment 4A 1 INSTRUCTIONS FOR PREPARING DD FORM 1348 1A DOD SINGLE LINE ITEM RELEASE RECEIPT DOCUMENT FOR RGANIZATIONAL TRANSFERS TO DRMO 4A1 1 Instructions For Preparing DD Form 1348 1 DOD Single Line Item Release Receipt Document For Rganizational Transfers To DRMO 4 7 Table 4A1 1 Instructions for Preparing DD Form 1348 1A ITEM NO POS IDENTIFICATION OR SOURCE OF Identifier I 3 Constant 5 RIFrom 4 6 Does not apply leave blank Blank 7 Stock or Part Number 8 22 The stock or part number being shipped or transferred Leave blank for scrap waste and unserviceable expendable supplies downgraded to scrap Unit of Issue 23 24 The unit of issue of the stock or part number being transferred Quantity Disposal 25 29 The quantity being transferred Document Number 30 43 The document number will consist of supporting bases DODAAC FBXXXX the current Julian date and a nondup
172. nage inventory or monitor these items 8 72 Criteria 8 72 1 Order using activity code 8 72 2 ERRC code equal to 8 72 3 Budget code equal to 9 8 35 8 72 4 Dollar value equal to 2 500 twenty five hundred or more 8 72 5 ERRC code equal Budget code equal to 9 designated with one of the following pilferable controlled item codes assigned by SNUD NOTE Pilferable items do not have a minimum dollar threshold Table 8 3 Pilferable Controlled Item Codes CODE EXPLANATION J Code J is assigned to items requiring special control to prevent pilferage but which do not meet the defi nition of any other pilferage code This may include items of the narcotics paraphernalia type The cod ing activity may designate pilferage controls to items having the code U unclassified by recording the items as J Coding activities may reassign one of the following pilferage codes to items previously coded as J or U Aircraft engine equipment and parts Handtools and shop equipment Firearms Ammunition and explosives Communication Electronic equipment and parts Vehicular equipment and parts 8 72 6 The following items are excluded from this program 8 72 6 1 Pilferable Controlled Item Codes Table 8 4 Pilferable Controlled Item Codes EXPLANATION Individual clothing and equipment Office machines
173. nancial Inventory Accounting FIC Fragmentation Insert Code FIFO First In First Out FLAS Fuels Logistical Area Summary FLIS Federal Logistics Information System MB Financial Management Board MET Functional Management Engineering Team M File Maintenance MO Fuels Management Office MR Financial Management Record MSE Fuels Mobility Support Equipment MS Foreign Military Sales MSO Foreign Military Sales Order FOA Field Operating Agency F F F F F F F F FOB Forward Operating Base FOB Found on Base FOB Free on Board FOI Fuels Operating Instructions FOL Forward Operating Location FORSIZE Force Sizing Exercise FOSSL Follow On Spares Support List FOUO For Official Use Only FRAGORD Fragmenting Orders FRC Funds Requirements Card FRG Foreign Government FRN Force Requirement Number FRSP Follow on Readiness Spares Package FSC MMC Federal Supply Class Materiel Management Code FSC Federal Supply Class FSCM Federal Supply Code for Manufacturers FSG Federal Supply Group FSL Forward Supply Location FSO Financial Services Office FSS Federal Supply Schedule FTD Field Training Detachment 1 33 FTD Foreign Technology Division FTP File Transfer Protocol FWG Financial Working Group FWP Previous AWP Item Ready for Scheduling and Repair FWT Fair Wear and Tear FY Fiscal Year GBL Government Bill of Lading GEAF German Air Force GEOLOC Geographic
174. ned from a contract repair source When a repair cost estimate is used the custodian will enter the required repair actions estimated repair cost and the estimated replacement cost if requesting a replacement in the remarks block of the DD Form 1577 4 5 5 Shipment Procedures Turn in of reparable equipment with an NF ERRC code to a depot or contract facility by direction of the SM or IM requires use of DD Form 1577 2 with a NRTS code 8 per T O 00 25 06 2 2 Position 51 of the AF Form 2005 turn in should reflect a TEX 8 to hold the turn in until the directed shipment action is processed in the SBLC 4 6 Turn Ins And Transfers To DRMO 4 6 1 Base Supply Turn in Organizations may request Base Supply personnel to pick up items downgraded to scrap for delivery to DRMO 4 6 2 Organization Turn in Organizations may turn in the types of items listed below directly to the DRMO 4 6 2 1 Unserviceable XB3 items downgraded to scrap after all demilitarization actions are com pleted 4 6 2 2 Other scrap and waste as outlined in volume 6 chapter 2 attachment 1 4 6 2 3 Non NSN locally manufactured items 4 6 2 4 Non EAID commissary store equipment when disposal action is authorized 4 6 2 5 Materiel owned by nonappropriated fund activities 4 6 2 6 Computers managed by the base ADPE ECO These non EAID items may be turned in to DRMO under a non duplicative document number using the FU SRAN assigned for manage ment of small computer
175. nformation Systems Acceptance and Commissioning and Removal Certificate The base C CS program manager must coordinate on the AF Form 601 8 59 Main System Change Out When a major system change out is programmed and EAID accountable CE equipment is included in the change out the equipment custodian processes an AF Form 601 to delete the equipment from the account The AF Form 601 is sent through the Base Com munications Computer Systems C CS Program Manager for coordination as outlined in AFR 700 3 Additionally the equipment custodian in conjunction with the Base Communications Unit Plans and Programs Function and Base Supply will furnish a copy of the Program Action Directive governing the major system change out to the AFMC SPM IMS This needs to be done at least 90 days before the scheduled change out so advanced equipment disposition instructions can be generated 8 33 8 59 2 CE Reclamation The SPM IMS determines and accomplishes CE reclamation actions with the other services if appropriate and provides advanced disposition instructions to the host COS before the major system change out 8 60 Associated Regulations Part 2 chapter 35 covers Air Force policies and procedures for handling CE project materiel It describes the process from requisitioning action by the CSG Tinker AFB OK up to installation at the requiring site Procedures for handling CE equipment that is already installed at a facility or site are described in
176. ns munitions equipment and CEM equipment for the first8 hours after landing or start of recovery or within 6 hours of a scheduled launch alert or test flight and during simulated generations Air evacuation rescue and weather mission aerospace vehicles and related AGE munitions munitions equipment and equipment transient tactical and tactical support aircraft Transient tactical and tactical support aircraft Primary mission CEM systems or equipment including associated AGE when repair is impacting mission accomplishment Flight or mis sile crew training simulator or other training equipment related AGE requiring repair which is impacting the mission by preventing or delaying student training 3 Primary mission air vehicles missile support aircraft engines air launched missiles and related AGE munitions munitions equipment and CEM equipment undergoing scheduled or unscheduled maintenance Transient air vehicles not otherwise listed Administrative aircraft within 8 hours of scheduled flight or on alert status with standby crews Time change requirements for nuclear weapons Scheduled and unscheduled maintenance of munitions that would prevent or delay mission accom plishment if not performed PME requiring emergency repair or calibration the lack of which will prevent or delay mission accomplishment Spares not available in sup ply Applies to selection of Maintenance repair priority designator only Critical end ite
177. ntify all authorized shops by type of function performed For example vehicle tire shop supply will assign a two digit alpha shop code Assign civil engineering shop codes according to AFP 31 2004 Volume 4 1 9 8 List of all applicable AS Documents This does not restrict the use of other ASs 1 4 1 9 9 Specifics on Use of Consolidated or Separate Bench Stocks The organization determines use 1 9 10 Specifics on ICBM maintenance The organization determines use 1 9 11 Satellite Account Requests Specify stock record account number and address of the DRMO servicing the satellite 1 9 12 AWP Delivery Destination If applicable follow local procedures 1 9 13 CAMS Show identification code if applicable 1 9 14 Weapon Systems and End Items by SRD Show those being supported by the organization 1 9 15 Distribution of Listings After the Records Maintenance personnel load the organization record they forward the correspondence to Supply Distribution who in turn establishes a pickup point in Base Supply for the customers management reports and listings If the organization is located off base Base Supply can arrange to have the listings mailed to the address specified on the original request 1 10 Authorization To Receipt For Property Organization commanders are responsible for designat ing and submitting to Base Supply by letter or form the names of their organization personnel who have the authority to receipt or sign for
178. number submitted or unit of issue changed ubstitute or interchangeable being supplied NSN of item in the stock number field of the status input procured and Ex contract for direct s d identify requested item N or part number If correct part num 8 correct NSN part are pores on DD Form 1348 6 gt Rejected Item not available Requisition next 1gher assembly ejected Source 1s local manufacture or fabrication Relected tem not authorized TG age or Issue requisition DI u 1cation O reference O is correct resubmit on 5 6 citing complete refer ence end item etc ontracting unable to buy due to inadequate description Due out cancellation resulting from daily or weekly due out validation Due out cancellation resulting from aircraft record validation Due out cance ra resu rom monthly or quarterly due out validation IN O ZU Zw AEN sent four followup actions 7 11 NOTE A single character alpha or numeric A N indicates the initial method of movement by the shipper mode of shipment 7 12 Attachment 7A 3 PRIORITY MONITOR REPORT 118 7A3 1 Priority Monitor Report D18 7 13 Figure 7A3 1 D18 Part 1 Glossary of Terms Abbreviations PRIORITY MHIE ao 95 117 IP 5011 018 HEADING CONTENTS AI ACTION F
179. obtain the greatest benefits from the base maintenance shops The system establishes firm control over repair cycle assets to make sure they are repaired at base level or sent to a repair facility as fast as possible The repair cycle time of an item starts when the unserviceable item is removed from the aircraft or piece of equipment and a demand is made on Supply for a replacement It stops when the item either serviceable or unserviceable is sent back to Base Supply It is important to know that Base Supply will not order a replacement item until it is determined that the unserviceable item cannot be repaired on base or the item is condemned So unserviceable repair cycle items must be processed through the repair shops as quickly as possible Status of repair cycle items must be continually maintained and updated according to Attach ment 6A1 6 2 Overview The repair cycle support system establishes firm control over repair cycle assets and obtains the greatest benefits from the base maintenance shops This section explains the system concept and provides the procedures for effective use of the Repair Cycle Support System 6 3 DIFM Issue Procedure 6 3 DIFM Control Issue requests for ERRCD XD or XF with activity codes X expedite R rou tine maintenance or S supply point and with demand code R recurring or N nonrecurring will place that transaction and the item under DIFM control issues to Contract Maintenance activity
180. ode date of purchase the national stock number nomenclature unit of issue quantity purchased extended cost a document number lists all pur chases and provide a total cost The customer is given the second copy of the Retail Sales Store Transac tion Document 3 6 Bench Stock Support Bench stock is generally made up of low cost expendable items with ERRCD XB3 which due to regular use are moved to the point of use before actual need Items placed on bench stock will be determined according to the guidelines in part 2 chapter 25 Organizations may request items to be added to their bench stock at anytime by annotating the M04 listing or submitting a let ter to the BSSS The organization identifies the items required and the recommended level The main advantage of this system is that items are available to the user within the work area 3 6 1 Setting Up a Bench Stock Setting up a bench stock is a joint effort between the organization and Base Supply The supported activity will coordinate with the BSSS to establish a bench stock set 3 4 the approved maximum dollar threshold and identify the bench stock location Contact Base Supply to load change or delete bench stocks or bench stock authorizations 3 6 2 Establishing Maximum Dollar Threshold The maximum dollar threshold must be established prior to loading an organization bench stock The supported organization commander will submit a letter to the Chief of Supply to request a
181. of issue bolts nuts screws rivets etc and items having a different unit of issue than the quantity unit pack wire should be placed on bench stock to the maximum extent possible 3 9 Bench Stock Reviews Base Supply will ask you the customer to review items authorized on your bench stock using the Monthly Bench Stock Review M04 and the S04 Semiannual Review programs Base Supply provides the using organization with the consumption history of the items for possible addi tion deletion or change to bench stock and those items with no demands in the past 270 calendar days These serve as candidates for deletion however the using organization determines if deletion is appropri ate The shop supervisor signs the S04 listing to certify that the items and quantities reflected are correct and returns a signed copy to the BSSS 3 10 Supply Points 3 6 3 10 1 Purpose The purpose of supply points is to make assets readily available to the using activity Supply points are set up in coordination with Mission Support in the Combat Operations Support Hlight and applicable Maintenance Control Officers or other appropriate organization managers The supported organization provides enough space and the facilities to accommodate supply points Items stocked in supply points are usually assets peculiar to the needs of the activity being supported how ever items common to more than one Maintenance function may be stocked in a supply point Any i
182. ol semiannually March and September Obtain a local program which lists all the In Use Serialized Control 250 Records with a serialized report code equal to C for your organization and shop code from the Base Supply Customer Service Place your request for the listing in sufficient time before you need it to allow for processing by Base Supply Custodian Authorization Custody Receipt Listing R14 may be used in lieu of this program Section 8L ACCOUNTABLE ORGANIZATIONAL BUDGET CODE 9 EQUIPMENT 8 68 Overview This section describes the policy procedures and management responsibility for manag ing accountable organizational budget code 9 items 8 69 Policy DOD 7000 14 R Financial Management Regulation Accounting Policy and Procedures Volume 4 establishes policy requirements for Department of Defense agencies regarding government owned assets whenever public funds are invested The Department of Defense has an obligation to safe guard property from theft abuse waste and unauthorized use This obligation is imposed even though the property may not meet the capitalization criteria or may not be expendable or sensitive AFI 23 111 Management of Government Property In Possession of the Air Force prescribes at all levels basic policy and responsibility for managing property under Air Force Control In cases where theft of government property is suspected organization commanders should initiate appropriate actions AFI 23 220 Re
183. omated Data Reports Submission System Automatic Digital Network ADRSS Automated Data Reports Submission System ADS Automated Data System ADSN Accounting and Finance Disbursing Station Number ADVON Advanced Echelon AEC Atomic Energy Commission AEDA Ammunition Explosives and Dangerous Articles AEDS Atomic Energy Detection System AETC Air Force Education and Training Command AFAA Air Force Audit Agency AFAFC Air Force Accounting and Finance Center is now DFAS DE 1 17 AF Air Force AFAS Automated Fuels Accounting System Force Base 5 Force Broadcasting Service AFC4A Air Force Command Control Communications and Computer Agency AFCC Air Force Communications Command is now AFC4A Air Force Command Control Commu nications and Computer Agency AFCD Air Force Cryptologic Depot Force Comprehensive Engine Management System AFCESA Air Force Civil Engineering Support Agency AFCP Air Force Central Procured AFCSC Air Force Cryptologic Support Center AFCSS Air Force Contingency Supply Squadron AFEMS Air Force Equipment Management System AFFARS Air Force Federal Acquisition Regulation Supplement AFI Air Force Instruction Force Intelligence Command AFIF Air Force Industrial Fund AFIT Air Force Institute of Technology AFJMANC Air Force Joint Manual AFJROTC Air Force Junior Reserve Officer Training Course AFK
184. ombination determines the requi sitioning priority sent to the source of supply 1 11 2 Responsibilities levels of command share the responsibility for maintaining an effective and credible priority system Commanding officers and the heads of requisitioning activities are responsible for assigning priority designators consistent with assigned FADs and the existing urgency of need The following guidelines are provided to assist in meeting this requirement 1 11 2 1 Ensure each individual responsible for assigning UNDs or priorities is properly trained in UMMIPS procedures 1 11 2 2 Ensure individuals are aware of and comply with the accurate assignment and use of pri ority designators consistent with the FADs assigned by higher authority and with the existing urgency of need 1 11 2 3 Review all UND A requirements before sending a requisition to the source of supply 1 11 2 4 Ensure supply discipline in priority requisitioning to include the use of disciplinary action in cases involving deliberate abuses 1 7 1 11 3 UND Commanders or heads of DOD activities must review or delegate in writing the authority to certify that all requirements with priority designator A or B are appropriate and justified 1 11 3 1 Use UND A only for materiel when lack of the item would interfere with the assigned mission 1 11 3 2 Use UND B only for materiel when the lack of the requested item impairs your ability to perform the assigned miss
185. on authority using AF Form 601 or input on line into the AFEMS C001 8 20 Temporarily Required Items ASC 987 These are items that are needed for a period of 180 cal endar days or less Generally loans are only approved for short term activities or activities with specific temporary needs The items are authorized for a specific period of time and must be turned in on the date the loan is terminated unless extended by the COS 8 21 Unauthorized Equipment On Hand ASC 000 Equipment held by an organization that is not authorized or exceeds the authorized quantity is shown on the CA CRL with ASC 000 This type of equipment must be turned in or a request for authorization must be made to the EME Regionalized EME Section 8E SPECIAL EQUIPMENT REQUESTS 8 22 Overview This section describes the different categories of equipment items such as office furni ture and government owned appliances It further describes how to prepare and process equipment requests 8 23 Equipment Categories The equipment items which follow require special coordination approval and handling The list is not all inclusive In many instances the specific allowance standard or Air Force directive dictates who must coordinate or approve a request for a certain category or piece of equipment being requested from Base Supply These approvals must be obtained before forwarding the request to the EME Regionalized EME or input on line into the AFEMS C001 In additi
186. on padlocks to the standard combination 10 20 30 4 14 Match Grade Weapons Turn In For Shipment To Repair Facility RAR procedures WILL NOT be used Match grade weapons which require repair at the USAF Gunsmith Shop at Lackland AFB TX will be processed for turn in and shipment as follows 4 14 1 Prior to presenting the match grade weapons to the local COS the master shooter will request authority to send the match grade weapons to Lackland AFB TX for repair The request will be in the form of a message to the small arms item manager WR ALC LKJMW at Robins AFB GA identify ing the type and quantity of weapons to be repaired The USAF Gunsmith Shop 343TRS TWM Lackland AFB must be an INFO addressee on the message 4 14 2 Once the master shooter receives the message from the small arms item manager authorizing the shipment for repair the authorization message and match grade weapons will be presented to the local COS personnel 4 14 3 COS personnel will process an unserviceable turn in and shipment to the COS at Lackland AFB TX 4 14 4 Upon receipt at the Lackland AFB TX COS an unserviceable receipt will be processed and an MSI C deck will be processed to issue the match grade weapons to the USAF Gunsmith Shop 343TRS TWM 4 14 5 The USAF Gunsmith Shop will repair the match grade weapons and return the match grade weapons to the Lackland COS personnel 4 5 4 14 6 The Lackland COS personnel will process a serviceable turn i
187. on to the categories listed below see Attachment 8A1 8 23 1 STEP The Special Training Equipment Program classified lists major training devices for which HQ USAF has responsibility Special training devices attachments and kits are listed as line 8 13 items in allowance standard 014 with the basis of issue listed in the STEP Nonexpendable STEP equipment are maintained on EAID records 8 23 2 Rental Equipment Custodians will submit AF Form 9 to Base supply EME Regionalized requesting rental of equipment EMS personnel evaluates the request and determine whether procurement or rental is cost effective After evaluation EMS prepares a form letter or signs the AF Form 9 indicating to contracting that the item is recommended for lease rental and returns the AF Form 9 to the custodian The custodian then forwards the AF Form 9 to contracting for subsequent processing of DD Form 1155 for a services contract There are separate rental procedures for fixed ground communications equipment and vehicles Contact EME Regionalized EME in base supply for the procedures on the fixed ground communications and the REMS Manager in the Chief of Transpor tation s area for vehicle rental procedures Maintain a copy of all rental or lease contracts DD Form 1155 in your custodian file 8 23 3 Local Manufacture or Fabrication Air Force policy strictly prohibits local manufacture or fabrication of items coded local manufacture non stock listed with
188. onducting day to day operations with Base Supply through the SBSS and it defines the responsibilities and duties of Supply customers and equipment custodians in relation to their interaction with Base Supply The basic concepts guidelines and procedures described in this section apply to all activities that use the SBSS 1 3 Introduction To The SBSS General The SBSS is an accounting system consisting of standardized computer equipment programs procedures and supply policy This system provides base activities with their supply needs and employs an SBLC to account for supplies equipment petroleum oil and lubri cants POL munitions and clothing With the SBSS logisticians customers and commanders can track every item in the supply system through standardized programs and procedures 1 3 1 Scope Air Force activities use the SBSS for accounting on both a line item and dollar basis 1 3 2 SBSS Relationship with A amp F Materiel accounting consists of both item records and financial records The DAO is responsible for maintaining financial records Under this system Base Supply and A amp F share common item and financial records stored in the SBSS database Both Supply and A amp F personnel input and use the same data for management appropriation general ledger inventory control and financial accounting This publication contains several references to A amp F data but see DFAS DE 7077 10 M Automated Materiel Accounting System
189. ound Machinery Related uipment and Su 165 ammable or toxic casting compounds afety and Rescue Equipment ose items that release oxygen or contain compressed or initiating charges H t covering deck and surface underlay compound sealing compound flight deck compounds Wallboard Building Paper and Thermal Insulating Asbestos cloth which has Toose fibers or that may Materials become airborne Radio and Television Communication Equipment ose circuit cooler items containing bases that are reg Except Airborne ulated as hazardous to the earth s ozone layer ound Recording and Repro duction ose recording tape cleaners containing hazardous 395 Fi trsandNetwoks items contaming poly chlorinated biphenyls 5020 Fuses and Lighting Aresers Those items containing radio active materias ose items containing poly chlorinated biphenyl s Headsets Handsets ose items containing mag netic material speakers ectrical Insulation and Insulating Materials ose items containing flammable solvents Antennas Waveguid es and Related quipment ose kits containing tlam maple chemica Miscellaneous Electrical and Oxide Electronic ompo ose contact plates con taining beryllium nents Batteries Primary ead acid lithium mercury and alkaline with elec tro lyte batteries 3 36 tr H ose items containing radio active isotopes and requir ing labels that require special precautions when prepared for air
190. out advance approval from the EME Regionalized 8 23 3 1 When an item of equipment is needed which is coded local manufacture in stock lists allowance standard or can only be obtained by local manufacture the custodian submits the requests to the EME Regionalized EME The item must be justified and must contain a complete description to include drawings and TO figure and index number For locally designed items attach five copies of a drawing to the request 8 23 3 2 EMS determines if a standard item meets the requirements If it does the standard item is ordered If not a local stock number is assigned a request to have the item fabricated is initiated and inputs are processed to pick the item up on the CA CRL 8 23 4 Bench Mockups Bench mockups or sets required for maintenance bench checks and Air Education and Training Command AETC training courses are included in allowance standard by NSNs The components which make up the mockup are listed in the allowance standard or the allow ance standard provides a reference for the components such as T O s or another allowance standard Requests for bench mockups or sets are submitted to EMS Local manufacture of these items is not permitted without advance approval of an authorization based on an allowance standard The compo nents actually required to configure the set are listed as an attachment to the request If an NSN is not assigned to the bench mockup or set the EMS ass
191. ow to dispose of it 8 1 5 Section SE This section describes the different categories of equipment items such as office furniture and government owned appliances and weapons small arms It also describes how to pre pare and process equipment requests 8 1 6 Section 8F This section describes how to maintain the custodian file and list the forms and management products that are required to be maintained in the file In addition this section describes stock number relationships regarding the issue of an equipment item as a suitable substitute 8 1 7 Section 8G This section describes the implications of the SFFAS Statements of Federal Financial accounting Standards 6 and DOD financial management reporting of capitalized assets 8 1 8 Section 8H This section describes the procedures and the criteria for having equipment items repaired on contract 8 1 9 Section 8I This section explains the exchange warranty program and lists the items that are excluded from the program 8 1 10 Section 8J This section addresses requirements for CE equipment and lists the directive which describes the process for identifying and describing CE equipment requirements This section also explains how CE equipment is requisitioned and accounted for Finally it lists the directives that governs the policies and procedures for handling CE project materiel 8 1 11 Section 8K This section covers the types of COMSEC equipment the applicable allowance stand
192. part 2 chapter 22 section 22J Section 8K DEPLOYABLE AND NONDEPLOYABLE COMMUNICATION SECURITY 8 61 Overview This section addresses the types of COMSEC equipment the applicable allowance stan dards and identifying COMSEC requirements 8 62 Types Of COMSEC There are three different categories of COMSEC equipment airborne COMSEC deployable COMSEC and fixed COMSEC 8 63 AS Deployable and airborne COMSEC equipment appear in allowance standards applicable to each MAJCOM for the end item the COMSEC equipment supports Fixed COMSEC equipment is listed in AS 658 8 64 Requirements Identification COMSEC requirements are identified by procedures established in AFR 700 3 chapter 6 8 65 Coordination Request Each request for COMSEC equipment requires the coordination of the Base COMSEC Custodian to ensure appropriate keying material and maintenance documents are ordered to support the equipment 8 66 Ordering COMSEC materiel will not be pushed to any account customer valid requisition is required from the supporting base supply citing a valid AS 8 67 Serial Number Control All items with MMAC CA CO CK CL CR and CY on the end of the NSN are tracked by serial number Base Supply maintains serial number records 249 for item record and unserviceable details and 250 for all associated with a supply detail of some type for all active items on the base Custodians need to verify all the serial numbers held under their contr
193. pies required by the local EMS Input into the AFEMS C001 using the TACR on line transaction keep one copy in suspense and send other copies to the EMS after obtaining the necessary base level coordination s if required for specific commodities Requests that are disapproved by the organization commander are not sent to the EMS A suspense copy not required nor is it nec essary to forward a copy of the request to EMS if the request is input on line into the AFEMS C001 using the TACR screen Include the AFEMS request number on the AF Form 126 Remarks block Maintain a record of required on base coordination 8 24 6 2 As a rule use one AF Form 601 for each line item however one AF Form 601 may be used as a cover sheet for listings or other source documents when the same type authorization change action is required for multiple items Before sending a request carefully screen the CA CRL to make sure that the item or a good substitute is not on hand Do not input these type requests on line into the AFEMS C001 using the TACR screen 8 24 6 3 When preparing AF Form 601 follow the instructions on the reverse side of the form Use of the AF Form 601a or 601b is no longer authorized Refer to the AFEMS User Manual for detailed instructions on how to input allowance change requests on line into the AFEMS C001 NOTE The AFEMS User Manual is on line in AFEMS C001 Section 8F FILE MAINTENANCE 8 25 Overview This section describes how
194. ports of Survey for Air Force Property Based on cited guidance Headquarters USAF directed that Organization Commanders be responsible for the control and accountability of all Budget Code 9 items that meet the established criteria that is issued or backorder to their organization 8 70 Management Responsibility Organization Commanders should establish local procedures for managing and controlling items issued to his her organization It is highly recommended that custodians be assigned and management products be used to monitor assets issued within the organization 1 Form 1297 Temporary Issue Receipt etc For clothing items Individual Equipment Element no longer maintains AF Forms 538 this is now a unit commander s responsibility Units may use an automated 538 program available on the internet or other locally developed tool to track issue and turn in of returnable clothing items to individuals assigned to their unit Consults EME Regionalized EME for further guid ance The Organizational Visibility List R15 is an as required product created specifically for this pro gram Organizations requiring this product should submit an AF Form 2011 Base Supply ADPE Work Request to request the product on a recurring basis It is highly recommended that each organizational commander establish a process to identify and turn in items issued to a user prior to the user s discharge or Permanent Change of Station assignment Bases which have the capa
195. property There are several areas which must be addressed 1 10 1 BASS 1 10 1 1 Administrative Supplies All personnel are authorized to shop and procure supplies through the BASS organization commander or OIC of the function to which an account is assigned may designate internally who can purchase materials through the BASS but BASS per sonnel will not validate or verify such an authorization 1 10 1 2 Handtools Expendable and Equipment Management Code 1 Only Follow the proce dures specified for administrative supplies 1 10 1 3 Warranted Tools Base Supply Tool Issue Center personnel manage warranted tools but contractors supply them These tools have a warranty or guarantee Only specific activities may purchase warranted tools and participate in the Warranted Tool Program The participating activ ities are Aircraft Missile and Munitions Maintenance USAF AFRES and ANG Other activ ities can purchase quality tools to include a warranty if desired under the current local purchase guidelines Bases or MAJCOMs can develop their own procedures on future local purchase tool contracts as long as they follow the basic local purchase policy Bases or MAJCOMS can establish procedures for purchases under new contracts but the old contracts and procedures to exchange tools must remain in place to provide guidance on tools purchased under existing contracts Though these contracts are not in effect for new tools the warranty is s
196. provide 1 the stock number of the requested item 2 the document number of the issue request 3 the quantity requested 4 the requisition number if known and 5 mission impact statement Stock Control determines the status including depot action on the item followup as necessary and replies to the requesting activity 5 3 5 9 Resolving Supply Difficulties When deficiencies resulting from a delay in item support outstand ing requisition cannot be corrected locally and will ultimately affect the operation capability of the base or unit prepare and submit an AF Form 1667 Supply Difficulty Report The requesting organization must fill out blocks 1 through 8 and forward the report to Stock Control in Base Supply who will com plete the form preparation before submitting according to AFM 67 1 to become AFMAN 23 110 vol ume 1 part 1 chapter 1 attachment E 1 5 4 CHAPTER 6 REPAIR CYCLE SUPPORT Section 6A REPAIR CYCLE SUPPORT PROCEDURES 6 1 Chapter Summary This chapter explains the concept of the repair cycle support system This sys tem establishes control of all unserviceable repair cycle assets from the time they are generated until returned to Base Supply as serviceable or unserviceable The RCSS is the Base Supply function respon sible for managing the repair cycle system Repair cycle assets are items with ERRCD of XD x or XF x They are also known as DIFM items The objective of the repair cycle system concept is to
197. quest number for those TACR input on line into the AFEMS C001 Date Completed nter date custodian actually received the item and the date the transaction is reflected on the Daily Document Register 004 8 62 Attachment 8G 1 RESERVED FOR FUTURE USE 8G1 1 Reserved For Future Use 8 63 Attachment 8H 1 RESERVED FOR FUTURE USE 8 1 1 Reserved For Future Use Attachment 81 1 PROPERTY CATEGORIES EXCLUDED FROM EXCHANGE PROGRAM 811 1 Property Categories Excluded From Exchange Program Table 811 1 Property Categories FSC UroupNomendatue O TU IT Nucear mWang C 4 4 T GuiedMissles ooo OOOO E 15 Aierattandairamestuc malcomponens 4 O C 15 Amcrattandcomponentsandaccessones lt 7 17 Aircraft launching landing and ground handling equipment 20 Ship and marine equipment SSCS 77 Railway equipment 2700 MERGE Woodworking machinery and equipment except lathes milling machines and saws circular or Z band Metalworking machinery except drill presses lathes milling machines and saws circular and band Rope cable chain and fittings Rope cable chain and Wings 2 11 Reingersonandarcondiomngsqupmen C 15 Plumbing heating and sanitation equipment Hardware and abrasives 22 Hardware and abrasives roup Nomenclature 4 Prefabricated 5 Constru
198. quired This practice can have a negative impact on unit readiness by depleting funds that are needed to purchase mission essential supplies and equipment Customers should exhaust all effort to ensure that items that remain on due outs are needed to satisfy valid requirements 5 5 1 Review of UND A and B Due outs 5 5 1 1 Each day or as determined by the local commander Base Supply personnel send two copies of the Priority Monitor Report D18 for UND A due outs to the organization for review At least once each week or as determined by the local commander two copies of the D18 for UND A and B due outs are sent to the organization for review Base Supply personnel use a trans mittal letter to forward the D18 report to organizations This letter contains detailed guidance for accomplishing the review of the due outs 5 5 2 Organizations return the lists to Stock Control only if due outs are no longer needed The recommended way to handle cancellation requests is shown below however bases may set up a system to make it possible to cancel UND A and B due outs by telephone or letter 5 5 1 3 The COS and the maintenance organization use special procedures to review CAMS delayed discrepancies due outs The COS and the maintenance organization schedule a reconcil iation of CAMS and SBSS files once each quarter 5 5 2 Validation of all Due outs 5 5 2 1 At least once each month Base Supply personnel send two copies of the Due out Valida
199. quirement 8 17 2 6 Allowance change request notices status 8 17 2 6 1 Allowance change request approved disapproved The AFEMS C001 sends E Mail notice to notify the initiator and all evaluators of the final disposition of allowance change requests The AFEMS request number is provided so the recipient can retrieve on line the appropriate TACR if further review is required NOTE Dependent upon initiator having access to AFEMS C001 8 17 2 6 2 Allowance change request status You may obtain status for allowance change request by using the AFEMS C001 on line query allowance document status TDSI screen in the data transaction section You may obtain the status by providing the AFEMS C001 request number or any combination of stock number allowance ID SRAN organization code or shop code If the organization code is entered then the SRAN must be entered and if the shop code is entered then the organization code and the SRAN must be entered You may optionally view the on line allowance change request 8 17 2 6 3 Allowance change notices The allowance change notices alert the equipment cus todian of changes to allowance standards used by their organization The AFEMS C001 8 11 consolidates messages by organization ID for equipment custodians so each recipient will not have to read multiple messages The equipment custodians logs on to the AFEMS C001 and selects the E Mail option to retrieve the E Mail notice The AFEMS
200. r or other Procurement Item Identification Number This should also be entered into the AFEMS DCFI screen 8 46 Fund Designator The fund designator identifies the asset as Working Capital fund or General fund Consult Base Supply or Base Finance to determine your source of funds used to purchase the asset If you know the asset was purchased with General funds enter GF in the fund designator field on the DCFI screen If the asset is part of the Working Capital fund use the appropriate code listed in table 22C 1 8 47 Transfers Exchanges As mentioned earlier in this chapter there are occasions where an asset is transferred in from another federal agency When this occurs take the following steps to determine net book value or fair market value 8 47 1 Call the transferring organization and request the net book value If that is not available efforts should be made to contact the manufacturer of the asset and ask what the cost of the asset was at the time of acquisition An estimate of the age of the asset is required to complete this task If the manufacturer cannot provide this data you must obtain a price from a similar asset already in the sup ply system You may need to contact EME Regionalized EME to obtain this data This will provide you the estimated fair market value of the asset Ensure you enter the fair market value in the acqui sition cost field of the AFEMS DCFI screen The in service date is the date you acquired the item
201. r Training The supply customer is an impor tant basic part of the SBSS To a large degree the customer s actions determine Base Supply s ability to support mission requirements Because of this organization commanders need to be aware of their responsibilities for managing government property in AFI 23 111 Management of Government Property in the Possession of the Air Force The COS will help commanders in their efforts by providing an effec tive customer training program as per part 2 chapter 2 and AFCAT 36 2223 Organization supply repre sentatives who communicate coordinate and cooperate effectively will have a mutual understanding of assigned missions help solve problems and provide effective supply support 1 4 1 Customer Contact Point Normally the primary point of contact for Base Supply customers is Customer Service within the Management and Systems Flight This office was established to provide customer assistance and has the responsibility of receiving and resolving customer problems and com plaints Customer Service may refer customers to the responsible function in Base Supply for assis tance In all cases requests for assistance must be documented and the customer must be notified of actions taken 1 4 2 Signature Authority Delegation Unless mandated by public law the COS may delegate signa ture authority to the flight or section chief responsible for a task For example where this part speci fies review of a signature o
202. r your organization and shop code This retrieves all questionable substitutes applicable to your account 8 33 2 2 3 Confirm the validity of the substitute against the preferred item and record the results by updating the substitute action code 8 33 2 2 4 Contact your EME Regionalized EME if you determine the substitute is unsuit able Request EME Regionalized EME to do the following 8 25 8 33 2 2 4 1 Change the item code to a U and order a replacement You may retain the unsuitable item until the replacement is received if the item has limited capabilities other wise request turn in action 8 33 2 2 4 2 Realign the item under the correct preferred stock number if the unsuitable substitute 18 needed to satisfy valid requirement and the change requested is allowed in the allowance standard otherwise either submit an AF Form 601 to EME Regionalized EME or input an TACR on line into the AFEMS C001 to request an allowance change 8 33 3 On line File Maintenance Base Transportation Only The base transportation representative includes the REMS manager responsible for the management of the base vehicle fleet maintains the following action on line in the AFEMS C001 Enter the equipment custodian user group menus after choosing the data transaction option from the AFEMS C001 main menu 8 33 3 1 Vehicle chassis serial number AVCH screen Enter AVCH on the select line to record the chassis serial number when receiving a
203. rders OPR Office of Primary Responsibility ORD Operational Requirements Document ORE Organization Readiness Evaluation ORI Organization Readiness Inspection OSD Office of Secretary of Defense OSI Office of Special Investigation OSO Operations Support Office OSSF Operating System Stock Fund OT amp E Operational Test and Evaluation OWRMR Other War Reserve Materiel Requirement P amp A Procedures and Analysis Element PAA Primary Authorized Aircraft Air Force PAD Program Action Document PAFSC Primary Air Force Specialty Code PAS Privacy Act Statement PAT Per Accomplishment Times PBI Program Bank Index Base Repair PCAD PCSP CEM Allowance Document PCAM Punch Card Accounting Machine PCA Permanent Change of Assignment PCN Program Control Number PC Personal Computer PCS Permanent Change of Station PCSP Program Communications Electronics Support Program PDO Publication Distribution Office PEC Program Element Code PES Productivity Enhancement Studies PFMR Project Fund Management Record Fiscal Year PICA Primary Inventory Control Activity PID Position Identifier PIF Productivity Investment Fund PIIN Procurement Instrument Identification Number Procedural Instruction Message PIO Provisioned Item Order PIS Preinstallation Survey PLSC Pacific Logistics Support Center MCS Partially Mission Cap
204. re authorization request action is taken to obtain the equipment necessary to support the assigned or programmed functions and unit mission 8 5 1 3 Make sure all items are properly maintained and safeguarded If loss damage or destruction occurs to reportable equipment items factual data must be provided to the Chief of Supply as support documentation for relief of responsibility and accountability 8 5 1 4 Ensure frequent inspections are conducted on individual clothing and equipment autho rized to unit personnel or function Inspections will determine completeness and serviceability 8 5 1 5 Ensure all unit personnel are properly instructed in the care and safeguarding of supplies and equipment and that these instructions are rigidly enforced 8 5 1 6 Exercise supply discipline by doing the following 8 5 1 6 1 Prompt repair or turn in of unserviceable reparable items and unserviceable items that cannot be locally repaired 8 5 1 6 2 Prompt action in requesting change of authorization of equipment when a function is reduced eliminated or when a mission change occurs 8 5 1 6 3 Eliminate the hoarding of any supplies or equipment and ensuring the prompt return of unneeded items 8 5 1 7 Appoint capable individuals as property custodians and alternates and establishment of change to or reconciliation of custodian accounts 8 5 1 7 1 Custodians may be commissioned officers warrant officers noncommissioned officers airm
205. riodicals 1 8 3 3 COPARS and COCESS Also see AFI 65 601 volume 1 chapter 18 for a complete list of authorized exceptions 1 9 Requesting New Organization Codes Based on AFR 11 4 Host Tenant Support Responsibilities of US Air Force Organizations support agreements if applicable or upon activation of general orders the organization commander must submit a letter or form to Records Maintenance in Base Supply to obtain an organization code to begin receipt of supply support for the organization s mission 1 9 1 Organization Title Example 1607th Supply Squadron 1001st Civil Engineer Off base organizations with an activity address code different from the host base must place their activity address code in the first six positions of the organization title for example FY7177 6945th Scty Sq 1 9 2 Organization Identification Code This identifier consists of the organization number kind level codes and detachment number if applicable from AFR 700 9 volume 1 Information Systems Standardization and Management Program 1 9 3 Force Activity Designator See the HQ USAF Program Document 1 9 4 Primary Delivery Point Building number room number etc 1 9 5 MAJCOM Code See AFR 700 9 volume 1 or part 2 chapter 3 1 9 6 List of Serviceable or Unserviceable Property Pickup Points The customer informs Pickup and Delivery personnel of these location points 1 9 7 List of Authorized Shops and Custody Receipt Account Codes Ide
206. ription part number manufacturer and the name and telephone number of the point of contact at the base reporting the excess 8 23 17 4 Contact the EME Regionalized EME if you find an excess asset you want transferred to your account Provide the EME Regionalized EME with the stock number and SRAN of the base reporting the excess The AFEMS C001 automatically redistributes the excess once the EMS establishes the memo due out This item is issued free of charge once the item is received by Base Supply 8 23 18 Weapons Authorization and Procurement 8 23 18 1 All weapons repeat all weapons including machine guns rifles handguns and mor tars require congressional authorization prior to procurement in accordance with Title 10 US Code Section 138 DODI 7250 10 requires a prior authorization by quantity for weapons just as prior authorization is required for aircraft and ships No Air Force entity can use appropriated funds to purchase weapons without quantitative authorization by Congress or congressional authorization through formal reprogramming 8 23 18 2 Requests for increased allowances of weapons can only be rapidly satisfied if excess stock is available within the Air Force Increased allowances may require procurement to satisfy new requisitions Since procurement requires a prior congressional authorization and such autho rization is part of the annual congressional authorization and appropriation cycle requirements must b
207. rocessing Center DP Demand Processing DPDO Defense Property Disposal Office is now DRMO Defense Reutilization and Marketing Office DPI Data Processing Identifier DPI Data Processing Installation DPSC Defense Personnel Support Center DPS Defense Printing Service DPS Display Processing System DRA Depot Repair Activity DRIVE Distribution and Repair In Variable Environments DRMO Defense Reutilization and Marketing Office DRMS Defense Reutilization and Marketing Service DRS3 Deployable Readiness Spares Support System DRU Data Reorganization Utility DS amp R Documentation Storage and Retrieval DS S Desert Shield Storm DSA Document Staging Area DSBSS Deployable Standard Base Supply System DSC Defense Supply Center DSC Document Status Code DSCS Defense Satellite Communication System DSE Decentralized Support Element DSN Defense Switched Network formerly AUTOVON 1 29 DSP Disposal DSSNL Dependent Schools Standard Nomenclature List DSTE Digital Subscriber Terminal Equipment DTIC Defense Technical Information Center DTID Disposal Turn In Document DUI Due In DUO Due Out DW Decentralized Warehouse DWP Repair Cycle Item which is a component of another Repair Cycle Item that is AWP status EAA Equipment Approval Authority EACC BHlectronic Asset Control Center EAD Earliest Arrival Date EAD Estimated Availability Date EAD Extended Active Duty EAID Equipment
208. rship of the property to the lessee by the end of the lease term 8 41 1 2 The lease contains an option to purchase the leased property at a bargain price 8 41 1 3 The lease term is equal to or greater than 75 percent of the estimated economic life of the leased property 8 41 1 4 The present value of rental and other minimum lease payments excluding that portion of the payments representing executory cost equals or exceeds 90 percent of the fair value of the leased property 8 41 2 A capital lease should be recorded at the lower of either the net present value of minimum lease payments excluding that portion of the payments representing executory costs such as insur ance maintenance and taxes paid to the lessor or the fair market value of leased property at the inception of the lease Capital leases should be depreciated over the life of the lease or the depreciation term whichever is shorter 8 41 3 The last two criteria are not applicable when the beginning of the lease term falls within the last 25 percent of the total estimated economic life of the leased property 8 41 4 If alease does not meet one of the above four criteria then it should be classified as an operat ing lease Operating leases of PP amp E are leases in which the entity does not assume the risks of own ership of the PP amp E Multi year service contracts and multi year purchase contracts for expendable commodities are not capital leases 8 42 Improvements
209. rsonnel will update the DIFM details with the current item location and current DIFM status when maintenance vides the required changes 6 7 Base Contract Maintenance DIFM items needing contract maintenance are issued directly to that activity by maintenance After the item is repaired maintenance personnel return the item to Base Supply as a serviceable asset 6 8 Discrepancy Report Exhibits Items identified to show materiel deficiencies conditions are pro cessed as unserviceable Discrepancy Report exhibit turn ins by the RCSS and forwarded to Inspection for final processing Action taken code C is used on turn ins for Discrepancy Reports according to TO 6 2 00 35D 54 If storage space is available Base Supply stores Discrepancy Report exhibits until final dis position instructions are received 6 9 Buildup Items Repair cycle items requiring buildup before use are identified and accounted for on supply point records Normally maintenance personnel operate these buildup points Each time a buildup item is removed from the supply point to replace a like item removed from an end item the indi vidual responsible for the supply point will advise the RCSS 6 10 Time Change Requirements Forecasting requirements are limited to specific time change items in TO 00 20 9 Quarterly Maintenance Materiel Control personnel make a forecast which covers a 1 period get the assets from Base Supply Maintenance Materiel Con
210. rters Defense Logistics Agency HQ PACAF Headquarters Pacific Air Force HQ SSG LG Headquarters Standard Systems Group Logistics HQ SSG Headquarters Standard Systems Group HQ USAFE Headquarters United States Air Force in Europe USAF Headquarters United States Air Force HQ Headquarters HTA High Threat Area I O Input Output IAD Inventory Adjustment Document IA Inventory Augmentation IAP Inventory Analysis Program IAV Inventory Adjustment Voucher Accordance With IBR Intrabase Radio IC N Increment Code Number ICA O International Civil Aviation Organization ICBM Intercontinental Ballistic Missile ICC InterCommunications Corporation ICC Inventory and Capital Control 1 35 ICI Interaction Communications Interface ICP Inventory Control Point ICS Interim Contractor Support ID Identification IDMS Integrated Disposal Management System IEC Individual Equipment Center IEE Individual Equipment Element IE Individual Equipment IEU Individual Equipment Unit IEX Issue Exception Code IIRC Inactive Item Review Card ILC International Logistics Center ILSP Integrated Logistics Support Plan M SM Item Manager System Manager MA Intermediate Maintenance Activity Manager MR Inventory Management Record MR Inventory Management Report MS lItem Manager Specialist Name Code N Installation Code NTBOD Initialized Be
211. s ND Spares excess to base requirements Attachment 3A 2 UND FAD AND SUPPLY PRIORITIES 3A2 1 Purpose To illustrate the UND and FAD relationship and how the off base requisitioning priority is determined Figure 3A2 1 UND FAD and Supply Priorities Urgency of Need Designator Attachment 3A 3 SAMPLE AF FORM 2005 ISSUE TURN IN REQUEST 3A3 Section A SAMPLE AF FORM 2005 ISSUE TURN IN REQUEST 3A3 1 Instructions to fill out AF Form 2005 Figure 343 1 Sample AF Form 2005 Issue Turn In Request onom INCHECXER NAME DATE TINI B INSPECTOR NAME STAMP DATE TINI REQUESTER TIME DATE mh H Pe ER wem imn Fierent NUMBER if 1 0 REFERENCE TECHNICAL Mi END ITEM APPLICATION NEXT HIGHER ASSEMBLY UES PART CODE OR uc MMF AND OR ERAC ma 55 ss 5 68 09 Weiss DOCUMENT NUMBER POST POST NL TRIN HIM TIME amp DATE OF jn DELIVERY TIME DELIVERY R AF 2005 PREVIOUS EDITION WILL BE USED 8 U S GOVERMENT PRINTING OFFICE 1984 443 373 3A3 Section B INSTRUCTIONS FOR PREPARING AF FORM 2005 ISSUE TURN IN REQUEST 3A3 2 Purpose To provide instructions for preparing AF Form 2005 Issue Turn in Request see Attachment 3A3 sample AF Form 2005 Table 3A3 1 Instructions for Preparing AF Form 2005 PO ON NUMBER 4 6 De destination 5 N
212. s EMC Table 8A1 1 Management Codes DESCRIPTION I No in use details and no reporting are required These items will not normally be on your CRL EMC 1 equipment that does require EAID accounting includes the following items Mobility items use code A The major commands have the option to waive this requirement for items stored in mobility bags WRM use code D WRM joint use use code C Weapons control item code N EMC 1 items substitute to a preferred item that is not EMC 1 2 Item coded I in supply cataloging systems but the MAJCOM has directed or approved that in use details be established These items will be on your CA CRL 3 In use details and reporting are required These items will be on your CA CRL 4 In use details and reporting are required These items will be on your CA CRL 5 In use details and reporting are required These items are serial number controlled by the Air Force These items will be on your CA CRL NOTE When an EMC changes from 2 3 or 4 to EMC 1 the EMS will process inputs to delete in use details for that stock number These changes will appear on the D04 Daily Document Register as TRIC FEC No action is required by the custodian These items will no longer appear on the CA CRL When an EMC changes from 1 to EMC 2 3 or 4 the EMS will notify custodians through the Chief of Supply newsletter daily bulletin or other local media Th
213. s Customers must coordinate disposition and get approval from the ADPE ECO who will assign the document number prior to disposing of computers 4 6 2 7 Serviceable excess or residue assets from the COPARS COCESS These items which are no longer authorized to be kept have no expected use and which the contractor or ven dor will not take back for credit 4 6 3 Direct Turn Ins On direct turn ins to DRMO the organization will receive copy 2 of the DD Form 1348 1A signed by DRMO If the is used to ship materiel to the DRMO the organization retains the TMO signed copy as the accountable receipt document Disposition of these signed copies depends on the method used to obtain the document number and where the document register is main tained see part 2 chapter 15 If the document number was obtained through the Base Supply central call in point return the signed copy to the Base Supply activity that furnished the document number 4 8 If the organization is issued their own block of unique serial numbers and maintains the document reg ister the organization will file the signed copy as outlined in chapter 2 this part 4 6 4 Transfer to DRMO other items or materiel being transferred to DRMO must be turned in to Base Supply as follows 4 6 4 1 Serviceable non DIFM expendable supplies 4 6 4 2 Unserviceable non EAID equipment items managed by Retail Sales not on the CRL 4 6 4 3 Other unserviceable equipment
214. s the location of the base and the DRMO the amount of scrap involved and the capabilities of appropriate activities such as transportation supply and any other participating activities Reparable consumable items downgraded to scrap may be picked up by Base Supply Pickup and Delivery personnel for transfer to DRMO if requested by the organization Otherwise the organization may deliver the materiel directly to the DRMO 4 4 Supply Turn In There are two categories of supply type items that require turn in recoverable and consumable 4 4 1 Recoverable Items Recoverable items are items controlled under the DIFM concept DIFM turn in procedures are in chapter 6 4 4 2 Consumable Items Consumable items are identified by ERRC XB3 4 4 2 On base organizations must establish turn in and pickup points for ERRC XB3 items These organizations may establish as many turn in and pickup points as deemed necessary for an efficient operation They must provide a list of the points and locations to the Base Supply Pickup and Delivery 4 4 2 2 Turn in and pickup points will have three segregated areas The areas must be conspicu ously marked as serviceable identified materiel serviceable and reparable not identified mate riel or unserviceable and scrap materiel Also a listing of the organizations authorized turn in and pickup points must be conspicuously displayed at the identified areas 4 4 2 3 Organizational personnel must place XB3 mat
215. s in part 2 chapter 31 to get supplies and equipment from Base Supply 3 13 Local Manufacture Of Items Coded FM Make requests for these items according to this chapter If the nomenclature has SA sample available in the first two positions the responsible Maintenance activity has the data needed to make the item If the nomenclature shows SR sample required the spec ifications drawings sketches or samples must be sent with the request If expected future needs are large enough the items may be stocked in Base Supply 3 14 Request For Non NSN Local Purchase Items Submit requests for items that do not have an NSN non NSN on DD Form 1348 6 Attachment 3A4 gives instructions for filling out this form To help Base Supply and the Base Contracting Office get needed items give the best possible information about the item Do not use detailed drawings blueprints or MIL standards if commercial off the shelf products are acceptable and less expensive Provide estimated item prices allowable tolerances for these prices and suggested sources If the item being requested is or contains hazardous or potentially hazard ous material Base Bioenvironmental Engineering must approve the item for use before you submit your request to Supply Base see Attachment 3A9 3 15 Brand Name Sole Source Requirements And Use Of Recycled Products 3 15 1 Brand Name Procurement A requirement for brand name procurement exists when only one manufacturer s
216. s or refuse delivery of SMAG items if there is a change in requirement However if the cancellation or refusal places the SMAG in an excess condition for that item the customer does not receive credit 5 6 1 Unobligated Due outs Unobligated due outs can be canceled by the customer any time with no charge 5 6 2 Obligated Memo Due outs Due out Flag 1 The customer may completely or partially cancel obligated memo due outs at any time Full value for the quantity canceled will be given only for those due outs obligated in the current fiscal year If the due out was obligated in a prior fiscal year the cus tomer is not granted credit however prior year base appropriations will be credited 5 6 3 Obligated Firm Due outs Due out Flag 0 The customer may cancel all or part of obligated firm due outs at any time Credit for the quantity being canceled may be granted under the circum stances described below NOTE Credit is never granted on prior fiscal year due outs 5 6 3 1 100 Percent Credit 100 percent credit is granted for ERRC XF items AWP bit and piece requirements UJC AR and BR 5 6 3 2 Exception to 100 Percent Credit If the item being canceled does not fall in one of the categories above the asset position is checked by the computer program In these cases if the 5 2 item is part of an interchangeable and substitute group all master and interchangeable items are checked and considered as one item If due ins do not exist
217. s within 3 workdays of the change additions or deletions 1 10 4 1 6 DEROS overseas only Self explanatory 1 10 4 1 7 Equipment Custodian Code P for Primary A for Alternate Applies only for classified equipment Enter this code only if classified equipment is authorized on the equip ment account 1 10 4 1 8 Individual s Duty Telephone Number Show duty phone with area code 1 10 4 2 Semiannually June and December Document Control LGSDD of Base Supply must provide a listing of all individuals authorized receipt for classified property to applicable Base 1 6 Supply functions and supported organizations Semiannually classified receipt authorization let ters and forms must be revalidated even when no changes have occurred 1 10 5 DRMO Direct mission organization representatives requiring access to DRMO facilities to screen property may be admitted after presenting current employee or military identification cards issued by a DOD activity and after signing the visitors control register They must include on the reg ister the purpose of their visit and their base supply account number SRAN for which they are screen ing Nondirect or nonmission organizations for example special services or nonappropriated fund activities must submit written requests to the DRMO as explained in DOD Manual 4160 21 M Defense Utilization and Disposal Manual chapter 9 paragraph B and this manual in volume 6 part l chapter 5 section B
218. sactions pro cessing then notify your squadron commander so the discrepancy or discrepancies can be reported and Report of Survey see AFM 23 220 action initiated by your organization 8 30 4 Signature After the inventory of the weapons for your function is complete you the equip ment custodian will sign and date the inventory listing The listing will be maintained in your equip ment custodian folder for two years 8 30 5 Assistance to base supply Provide information on small arms serial numbers in your posses sion when requested to do so by base supply representatives 8 31 Suspense File Place a copy of all AF Forms 601 and 2005 and letter for items which required spe cial base level coordination in the suspense file Maintain this file in custodian request number sequence Take the following actions after the transaction appears on the Daily Document Register 004 8 31 1 Approved Authorization Increase Write in the change data on the CA CRL After all actions are complete note these actions on the custodian request log and place all supporting documents in the completed file 8 31 2 Disapproved Request Remove the suspense copy fill out the custodian request log and place the suspense copy in the completed file 8 31 3 Completed Action Action on requests are considered complete after the item is actually received or is picked up by the Pickup and Delivery Section and when the transaction appears on the 204 The custod
219. same in use detail document number as the authorized preferred stock num ber The custodian should check the CA CRL to make sure that all substitutions are valid If an item is not a good substitute the custodian notifies the EME Regionalized EME in writing and then turns in the item or has EME Regionalized EME code it as an unsatisfactory substitute U This enables the EME Regionalized EME to order the authorized stock number When the authorized stock number is received the unsatisfactory substitute must be turned in The phrase out of balance is printed after each group of records that has an imbalanced condition The custodian should take prompt action to correct these con ditions The following are minimum requirements to maintain the custodian folder 8 29 1 Support Documentation Maintain all support documentation AF Forms 601 DD Forms 1348 1 and Daily Document Register D04 for the current CA CRL 8 29 2 Posting Changes As changes occur enter the action the equipment request control number and the transaction serial number on the CA CRL if required Draw a single nonobliterating line through the old data and enter the new data 8 29 3 Entering New Authorizations As a general rule enter new authorizations at the bottom of the CA CRL However where adequate space exists new entries may be made between the lines and in the same sequence as the CA CRL entries will include document number NSN nomenclature ASC quantit
220. sessing an AFEMS user ID and password WILL UPDATE the Personal Configuration as follows 8 6 1 Enter the AFEMS and access the e mail session 8 6 2 Select P for Personal Configuration At Configuration Selections select Telephone Num bers When Telephone Numbers appear update the first line as follows 8 6 2 1 Enter your complete DSN number followed by the complete commercial number An example DSN 596 5555 COM 334 416 5555 8 6 2 2 If you are an equipment custodian enter the SRAN of your local Base Supply your equipment account designation and organization in the remaining spaces on the third line An example FE3022 156EM 14TH MAINT SQ 8 6 8 6 2 3 If you are other than an equipment custodian at base level enter the SRAN of your local Base Supply short designation of where you work i e EME Regionalized EME St Cont Mat Cont Inv Doc Cont Cust Spt and organization in remaining spaces on the third line An exam ple FE3022 Cust Spt 14th Sup Sq 8 6 2 4 For personnel in MAJCOM and staff positions recommend pertinent information be entered on the third line to help the item managers identify what you manage Examples ACC AGE EQUIPMENT HQ USAF SUPPLY POLICY and PAF COMM EQUIP 8 6 3 After updating Telephone Numbers as described above return to Configuration Selections and select Addresses Update Addresses as follows 8 6 3 1 At primary address enter your complete mailing address Example 25 SOS
221. shipment ectric Vehicular Lights and Fixtures ose 1tems containing mer cury ectric Portable and Hand Lighting Equipment ose items containing batteries 040 Electric Lamps ose items containing mercury 0200 7 Non Electric Light ose items containing mercury Miscellaneous Alarm Signal and Security Ose items containing wet batteries or radio active materials Drugs Biologicals and Official Regents Only hazardous items as defined in Federal Standard Number 313B Contact the BEE for assistance Medical Cosmetics Only hazardous items as defined in Federal Standard Number 313B Contact the BEE for assistance eo 60010 Surgical Dressing Materials Only items containing flam mable solvents pom 6140 Batteries Secondary ose wet or moist items containing corrosive or other hazardous materials Dental Instruments Equip ment and Supplies Only items containing flammable solvents mercury or asbestos 6 X Ray Equipment and Supplies Medical Dental and Only items containing chemical solvents p dms 1222 ectrical and ectronic Properties V easuring est ose 1tems containing radio active materials ing Insument 6640 Equipment and Supplies Only items containing flam mable compounds mercury 668 Pressure Temperature and Humidity Measuring and tem containing mercury or compressed gases Controlling Instruments 6740 Photographic Developing and finishing equipment ose items containing rad
222. specific weapon systems and ground C E equipment These codes also identify related support equipment preci sion measurement equipment trainers and engines NOTE You can find SRD codes for muni tions RPIE and shop work in T O 00 20 2 Attachment 3A1 3 4 14 2 In the SBSS the SRD codes are the elements used to collect materiel usage data on spe cific weapon systems or end items of equipment Commanders customers and logisticians use this data during mission change processing initial spares support list updates and also for com puting and reporting to HQ USAF how well Supply is supporting various weapons systems 3 4 14 3 In maintenance systems the SRD codes are used in automated management information system processing and facilitate interchange of data between the Supply and Maintenance sys tems 3 4 14 4 The importance of assigning the correct SRD to issue transactions cannot be overem phasized In no case should an individual arbitrarily assign SRD codes Additionally do not use SRD ZZZ when ordering AFMC investment type items ERRCD is XD2 Normally Mainte nance activities should use SRDs RSA RSB RSC and RSD if no other SRD is available 3 4 14 5 Requests for repair parts UJC AR BR AO or BO may be submitted as fill or kill at the option of the MAJCOM Fill or kill requests for UJC AR and BR must have the end item SRD in the project code field positions 57 59 as the mark for field positions 67 80 is not edite
223. ssesses impact of structure changes Monitors AFEMS transac tions history information and functional statistics AM Maintains allowance standards Coordinates and adjusts equipment allowances based on force structure changes Reviews and establishes allowances for approved SERDs Processes allowance change requests Determines what items are suitable for inclusion in allowance stan dards Conducts weapon system allowance standard reviews with customers Assesses potential equipment allowance for interchangeability and substitution relationships Monitors allowance sta tistics Obtains decision management products ACM Assesses overall weapon system supportability and readiness Implements USAF PD and PMD requirements Assesses impact of force structure changes Compiles budget estimates for POM development Reviews SERDs Monitors execution of weapon system management plans Reviews in use assets and item acquisition status Obtains decision management products SS Assesses weapon system supportability and readiness Tracks in use equipment assets item acquisition status allowance change requests and MAJCOM time phased equipment requirements forecasts As directed contracts for and submits SERDs for evaluation coordination approval and inclusion in allowance standards Assesses impact of force structure changes Implements USAF PD and PMD taskings Submits budget estimates for POM development Monitors functional sta tistics Obta
224. ssfully entered in AFEMS images will be generated and transmitted to the SBSS for pro cessing Upon successful SBSS processing the appropriate transaction will be transmitted to AFEMS for input 8 8 1 1 2 AFEMS Inbound and Outbound files will be processed at least six times a day 8 8 1 1 3 If an SBSS reject occurs correct the reject condition in SBSS and then resubmit the transaction from the AFEMS suspense screen If the suspense has been deleted the transac tion must be re accomplished in AFEMS Suspense records are cleared upon successful pro cessing within AFEMS Automatic follow ups will be generated from AFEMS to the SBSS at the fourth and seventh day after input Suspense records will be deleted on the eleventh day 8 8 1 2 Allowance information available on line AS publication eliminated for most users 8 8 1 3 On line allowance change request for recommending changes to allowance standards and obtaining approval for authorization changes which require approval above wing base level 8 8 1 4 E Mail notices to advise the custodian of such things as allowance changes allowance change request status and population of DCFI screen with financial reporting data See chapter 22 section 22C table 22C1 for mandatory fields 8 8 1 5 On line requests to change equipment management codes 8 8 1 6 Base funded equipment excess list 8 8 2 AFEMS C001 Access Request Primary and alternate custodians prepare and submit an AFEMS
225. st for Purchase to purchase supply or equipment items managed by the COS O amp M funds are used to reimburse the Air Force SMAG when an item is issued These funds may not be used as a means for circumventing SMAG accounting If local purchase is authorized process the requests through Base Supply using a DD Form 1348 6 Use AF Form 9 when a deviation is specifically authorized in AFM 172 1 AFI 65 601 volume I when specifically defined in AFM 67 1 to become AFMAN 23 110 such as for nonmission support periodicals for day rooms see part 2 chapter 9 3 4 19 Base funded equipment items ERRC NF entered in block I on AF Form 2005 if applica ble If item requested is a base funded equipment item ERRC then either MEMO or FIRM has to be provided MEMO indicates organizational funds are unavailable but a due out needs to be established to show the requirement FIRM indicates organizational funds are available and assets will be requisitioned at the time the due out is created 3 5 Issues Of Administrative And Janitorial Supplies And Handtools From The Bass Customers shopping in the BASS select their items from storage locations and go to the checkout counter in the store The BASS clerk scans the bar code of the item s which creates a sales document The BASS clerk then asks the customer to verify and sign a Retail Sales Store Transaction Document The sales document shows the customer s name organization organization and shop c
226. st of DIFM status codes used to monitor the status of DIFM items in Maintenance The codes listed below are applicable In addition to these codes listed MAJCOM are authorized to assign status codes to cover special situations in their command Table 6A1 1 Maintenance Status Codes CODE DEFINITION DETERMINED BY Blank No location established Maintenance ALT Alert Aircraft AWI Awaiting installation Maintenance AWF Awaiting testing Maintenance AWM Awaiting maintenance Maintenance AWP Awaiting parts with one AWP due out details Program Control see note T N N P AWP with two or more AWP due out details Program Control see note T AXC Aircraft cross country Maintenance BFN Base funded nonstandard MAJCOM peculiar repair cycle items Supply CEH Scheduled work order item in BCE Civil Engineer hold area BCE CMD CEM Mobile Detachment Maintenance CTE Contract maintenance equipment Maintenance CTR Contract maintenance Maintenance DWO UJC AR BR retained on system Maintenance see note Z DWP Repair cycle item which is a component of a repair cycle item that is Maintenance AWP EWI Engine Components awaiting installation Maintenance FEM Forecasted engine maintenance Program Control see note 3 FSP In transit from forward supply point Supply FTL Flight line Maintenance FWP Previous AWP item ready for scheduling and repair Program
227. stablish a custodian account designate and change custodi ans and transfer custody receipt EAID items This section also tells how custodians can gain relief from custodian responsibility and equipment accountability 8 10 Establishing A Custodial Account See chapter 1 section 1 A 8 11 Designating Equipment Custodians The equipment custodian is appointed by the organization commander The custodian decides what equipment is needed and keeps the EME Regionalized EME advised of these needs Custodial responsibilities are explained in this chapter 8 12 Changing Custodians In the event of change of a custodian the organization commander appoints a new custodian 8 12 1 Departing Custodians The departing custodian forwards a request through the organization commander to the EME Regionalized EME to transfer the account to the new custodian The request must include the following 8 12 1 1 Custody receipt account code 8 12 1 2 Manpower personnel assignment document function code 8 12 1 3 Section title 8 12 1 4 Name and grade of departing and new custodian and alternate 8 12 1 5 Organization and shop code 8 12 1 6 Building number of the custodian s duty section 8 12 1 7 Telephone number 8 12 1 8 Approval signature of the commander 8 12 1 9 Signature samples for both the primary and alternate equipment custodians 8 12 2 New Custodian When the request for transfer is received the EME Regionalized EME pro
228. sted hereon is empty 4 5 Equipment Turn In 4 5 1 Turn In Procedures Equipment custodians ask for turn in of equipment on the CA CRL by sending AF Form 601 or AF Form 2005 which ever is applicable to the Equipment Management Section Chapter 8 of this part gives instructions for filling out this form Turn in of serviceable equipment items that are not on the custodial CRL non EAID are also called in to the EMS Detailed procedures for turn in of non EAID items are in part 2 chapter 13 4 5 2 Repair Procedures Air Force policy is to repair all spares and equipment when economically feasible The custodian will properly condition tag equipment being turned in based on his or her 4 2 qualifications or those of another qualified maintenance technician or inspector If an asset is unser viceable and local repair capability does not exist the item should be sent to a contractor for repair requesting an estimated repair cost prior to repair If the repair cost exceeds the economic repair cost the item should be turned in as condemned and a replacement ordered 4 5 3 Maintenance Replacement Procedures T O 46A 1 1 will be used to determine appropriate maintenance and replacement actions to be taken for office equipment 4 5 4 Condemned Procedures Turn in of equipment which is beyond economical repair condition condemned requires the signature of a qualified maintenance inspector on the DD Form 1577 or a repair cost estimate obtai
229. stody Receipt List CA CRL 8 35 3 General PP amp E includes revolving fund assets General PP amp E may be depreciated where as national defense PP amp E is not because it is expensed in the period incurred 8 36 Capitalized Assets Financial reporting and accountability come together when the asset is consid ered capitalized A capitalized asset is an asset that meets the following criteria 8 36 1 Estimated useful life of 2 years or more 8 36 2 Not intended for sale in the ordinary course of business 8 26 8 36 3 Intended to be used by the Air Force or available for use by the Air Force NOTE For any asset meeting this criteria enter the acquisition cost acquisition date serial number and the fund designator in the DCFI screen in AFEMS 8 36 4 If the combined cost of the components comprising a system exceeds 100 000 the personal property must be capitalized and depreciated For example bench mock ups and diagnostics equip ment consists of dedicated equipment or components linked together to be used in the performance of a particular service or function toward achieving the missions of that DOD component command or installation These systems shall be capitalized and depreciated when taking their components as a hole their cost equals or exceeds the DOD capitalization threshold and they have an expected useful life of two or more years NOTE This does not apply to ADPE equipment currently residing in the information
230. t which is furnished by EMS upon change of primary custodian when you or your organization commander staff agency director or a higher authority requests an inventory or when your MAJ COM deems an inventory be accomplished more often Delete any invalid SPRAM authoriza 9 2 tions turn in excesses and cancel unneeded requisitions Maintain justification documentation for all SPRAM authorizations until the authorization is deleted 9 4 4 3 Review and validate justification for SPRAM authorizations concurrent with the annual inventory Specifically determine whether the original justifications are still valid and annotate annual validation Certifies all authorizations are current and necessary for mission support 9 4 4 4 Verifies the R25 received from the EMS to ensure data are complete and accurate Signs and returns the R25 to EMS within 15 workdays from the production date on the R25 off base organizations are allowed 30 workdays 9 4 4 5 Reports at once any incorrect authorizations and excess on hand assets to the EMS 9 4 4 6 Furnishes all information and documentation required to change SPRAM records to be relieved from accountability or responsibility for items lost or destroyed 9 4 4 7 Makes sure the custody account has been properly transferred to the new custodian when responsibility ends and the custodian is cleared by EMS 9 4 4 8 Performs initial and periodic inventories when required or requested by personnel
231. t Method of notification must be by letter input online into the AFEMS C001 by the TACR transaction or included on the AF Form 601 and must contain as a minimum projected date for equipment installation or deactivation any known or suspected support requirements and if adjusted levels should be established or deleted 8 5 2 23 Inform the base repair activity including Contract Maintenance of items that need inspection repair calibration adjustment or other work State on the request the most cost effec 8 5 tive way to repair equipment for instance patch vinyl upholstered furniture instead of recovering it For maintenance of kitchen equipment or appliances contact the BCE Individual equipment needing cleaning or repair will be processed according to instructions provided by Base Supply Individual Equipment 8 5 2 24 Ensure equipment which is personal property but used in government offices has identi fication attached to identify the owner 8 5 2 25 Respond to E Mail notices from the AFEMS C001 if you have access to the AFEMS C001 8 5 2 26 Maintain current configuration data in the AFEMS C001 when access is available and you are required to do so 8 5 2 27 Keep a historical maintenance record general purpose form on office appliances as required by Technical Orders 0025 211 and 46A 1 1 A record is not needed for appliances shown on the master appliance listing maintained by BCE 8 5 3 Alternate Equipment
232. t H Delivery Sales Support note 2 Customer Service War Receiving Munitions Cryogenics H amp Training Readiness H Management note 2 note 2 Computer Local Purchase Operations Receiving Note 1 Reference this excerpt from the note in Part 2 Chapter 2 Paragraph 2 3 1 The COS may elect to move processes outside between flights with MAJCOM concurrence in order to enhance customer support Note 2 When authorized 1 14 Attachment 1A 2 ALPHABETICAL INDEX 1A2 1 Purpose To provide an alphabetical index of supply subjects and related publications to research for information that pertain to these subjects Adjusted Stock Levels Volume 2 Part 2 Chapter 19 Allowance Documents VOLUME 2 Chapter 22 AWP Volume 2 Part 2 Chapter 24 Base Service Store Volume 2 Part 2 Chapter 23 Bench Stock Volume 2 Part 2 chapter 25 Budget Codes Volume 2 Part 2 chapter 3 and Volume 1 Part 4 Chapter 1 Bench Mockups Volume 2 Part 2 chapter 22 Classified Property Volume 1 Part 1 Chapter 19 and Volume 2 Part 2 chapter 22 Contract Maintenance Volume 2 Part 2 Chapter 24 Contractual Repair AFMAN 23 110 Volume 2 Part 2 Chapter 24 Custody Receipt Listing Volume 2 Part 2 Chapter 6 and Chapter 22 Customer Service Section Volume 2 Part 2 Chapter 2 Document Registers Volume 2 Part 2 Chapter 3 DIFM Volume 2 Part 2 Chapter 24 DIFM Reconciliation Volume 2 Part 2 Chapter 24 Due In requis
233. t errors or problems Customer Service personnel can also provide general guidance on how to read and use the many management products available from Base Supply In addition to those prod ucts listed in this chapter the following products are available for research information etc Daily Transaction Register Daily Reject Listing UMMIPS Surveillance Listing Stock Number Directory and Interchangeable and Substitute Group Listing 7 7 3 Due Out Update When a due out requires updating for example change in UND Required Delivery Date etc the requesting activity will submit the following information to Stock Control 7 2 1 Stock number of item required 2 Document number of the request 3 Requisition number if applicable 4 Justification for followup or updating action and 5 Name and telephone number of individual requesting change Attachment 7 1 CORRELATION OF SUPPLY AND ACCOUNTING DATA ELEMENTS 7A1 1 Correlation Of Supply And Accounting Data Elements Figure 7A1 1 Correlation of Supply and Accounting Data Elements 7 4 SUPPLY BUDGET OPERATING BUDGET ACCOUNTING NUMBER OBAN PROGRAM FUNDS MANAGEMENT RECORD PFMR ORGANIZATION COST RESPONSIBILITY CENTER CENTER RECORD OCCR COST CENTER RC CC ELEMENT OF EXPENSE ELEMENT OF EXPENSE INVESTMENT CODE EEIC INVESTMENT CODE EEIC 600 Utility Solid GSD EEIC 40X Travel 602 Package POL GSD 473 Rental Equipment 609 Budget Code 9 GSD
234. t is condemned curring requests include items issued to perform modification or retrofit or to replace a kit with a newer item DIFM control is established on repair cycle assets It should be used when requesting unusually large one time requirements that are out of phase with normal needs 3 23 Attachment 3A 6 UND 3A6 1 Purpose To explain the one position A N character used to express varying degrees of urgency when operational mission capability is jeopardized due to materiel nonavailability It is also used by the requisitioning programs to determine priority 3 24 Table 3A6 1 UND Codes requirements that do not cause a reportable not MICAP supply condition Depending on the FAD of the requesting organization a pri ority 01 02 03 07 or 08 off base requisition results if the requested item is not available in Supply When using this 2 justify its use e requested item prevents mission accomplishment by causing an NM VDP ECM ENG NMCS TDIOP selected photographic equipment MICAP condition Denendine on the FAD of the requesting organization a priority of 01 02 03 07 or 08 off base requisition results if the requested item is not available in Supply This code is assigned by Base Supply if the item is needed to repair a MICAP reportable end item see notes 1 and 2 ack of the requested item impairs mission accomplishment by decreasing effectiveness and efficiency Depend ing on the FAD of the reques
235. tal of the fund A feature of the SMAG is that it revolves The SMAG sells items to its customers and in turn receives cash The SMAG manager uses the cash to purchase additional inventory for future sale This revolving aspect of a SMAG is designed to be self sustaining once the cycle is set in motion 1 19 Organization Refusals There may be times when it is necessary to refuse an asset when Base Supply personnel deliver and ask you to receipt for it Specific procedures for organizational refusals are in part 2 chapter 14 Briefly one can refuse an item when there is a supply error not caused in any way by the customer When this is the case annotate all copies of the issue due out release document with the phrase ORGANIZATIONAL REFUSAL give a brief explanation for refusing the property and sign the document The Base Supply pickup and Delivery driver returns the property with copies one three and four of the ISU DOR document to Base Supply Inspection The customer retains copy two of the ISU DOR document Inspection determines who is primarily responsible for the error and refusal as indicated by the reason for refusal on the ISU DOR document and an inspection of the item For example Supply is responsible if the property is misidentified unserviceable an unsuitable substitute or the quantity issued is in excess to what the customer ordered The customer is responsible if he or she ordered the wrong item or if the item was ordered shipped
236. tative of the Air Force SMAG The SMAG manager has the responsibility of determining whether allowing a reversal is in the best interest of the SMAG and the Air Force as a whole 5 7 2 Conditions for Reverse Posting When customers cancel due outs they may incur expenses These expenses are referred to as direct charges Sometimes these direct charges can be reverse posted if certain conditions are met The SMAG manager must request in writing that Docu ment Control initiate the reverse post procedure This written request to be filed with the reverse post document in Document Control will contain an explanation of why the reversal action is requested citing the circumstances that created the problem The following are some valid circum stances for requesting a reverse post 5 7 2 1 Incorrect input of a cancellation by Supply personnel 5 7 2 2 Incorrect quantity unit input by Supply resulting in cancellation and direct charge 5 7 2 3 Incorrect cancellation by the customer when the due out can be re established or an issue can be accomplished without penalty to the SMAG 5 7 2 4 Incorrect charges resulting from Supply errors 5 8 Due Out Followup A followup to Stock Control on firm due outs is made when information is needed for requirements creating emergency situations to answer correspondence to higher echelons of command or to prepare reports Requests for followup may be submitted in writing or by telephone The request must
237. te supply records The term frequently used to record this type transaction is maintenance TRNs It is very important to document each repair made on repair cycle items Inform the RCSS every time a repair action is taken and prepare the necessary documentation AFTO Form 350 Repa rable Item Processing Tag Send the bottom portion of the AFTO Form 350 to the RCSS ensure it is completely filled out to include the maintenance action taken code The maintenance action taken code for TRNs must be A F G K L or Z Invalid AFTO Forms 350 will be returned to the appropri ate maintenance activity for action Failure to inform Base Supply about reduces the number of serviceable items Base Supply can keep on hand Base Supply s objective is to have serviceable items on hand to replace an item that has failed This allows the unserviceable item to be processed through the repair cycle process on a scheduled basis 6 4 DIFM Turn In DIFM assets are returned to Base Supply through the RCSS The RCSS processes and controls all DIFM assets A completed AFTO Form 350 a condition tag DD Form 1574 1575 or 1577 2 and the number 3 copy of the original issue or due out release document DD Form 1348 1A must be provided when items are turned in to the RCSS see Attachment 6A2 Maintenance and Supply Action Taken Codes 6 5 DIFM Update 6 5 Item Status Location Change To accurately control DIFM assets the status and location of the item must
238. tem of supply except equipment items ERRCD NF ND is authorized to be maintained in a supply point Expendable items ERRCD XB3 must be approved by Mission Support When it is deter mined an adjusted stock level is needed to establish maintain an item on supply point a customer pre pared AF Form 1996 is required Normally supply point personnel receive store and issue property 3 10 2 List of Supply Point Items The supported activity must send a list of items to be placed at the supply point to the Combat Operations Support Flight The following information is required Stock number part number noun end item application type aircraft vehicle and whether a functional check or calibration is required before being stored in the supply point A list of items stocked in the supply point is provided to the supporting materiel control and other activities as required 3 10 3 Supply Point Issues All supply point issues are made at the supply point The following information must be provided at the time of issue Stock number quantity required and organization and shop codes 3 11 Ammunition Procedures Submit all ammunition requirements to the munitions supply account FK AFM 67 1 to become AFMAN 23 110 volume 1 part 1 chapter 20 and part 2 chapter 33 of this manual give procedures for requisitioning storing and safeguarding ammunition 3 12 Civil Engineer Responsibilities And Procedures Civil Engineers use the procedure
239. tems such as office machines fur niture and nonaeronautical commercial equipment are supported directly through the Base Contracting 8 31 Office Before requesting turn in the custodian will process the item through the Maintenance activity An authorized inspector in the Maintenance activity will determine the economic repair cost and tag the item If a Maintenance activity does not exist custodians will use TOs 00 20 3 and 00 25 211 to deter mine the economic repair cost 8 52 Movement To Repair Equipment items requiring repair except individual clothing and precision measurement equipment small arms and equipment under annual contract are retained by the custodian until contacted by the contractor for on site repair or transport to contractor s facility Equipment items which cannot be repaired locally are processed through the EMS for repair and return The custodian tags the item with an AFTO Form 350 which is clearly marked Calibration Repair and Return The custo dian contacts the EMS to request preparation of requiring inputs Under no circumstances will the custo dian directly ship or transfer equipment to an off base activity for repair NOTE Do not input TACR on line into the AFEMS C001 for AF Form 601 action identified in this section Section 8I EXCHANGE AND WARRANTY PROGRAMS 8 53 Overview This section explains the Exchange Warranty Programs and lists the items that are excluded from the program 8 54 Exc
240. the Base Service Store Tool Issue Center and Indi vidual Equipment Here one can shop for needed housekeeping and administrative supplies handtools and individual equipment such as personal and organizational clothing 1 flightsuits work gloves cold weather gear etc 1 3 5 3 Demand Processing Needed supplies other than those found in Retail Sales are ordered from this section Most MAJCOMS and bases have decentralized demand and issue processing and parts into aircraft maintenance such as ACC s and PACAF s COSO and USAFE s DASS and AMC s AMOSE Also USAFE and AMC bases have decentralized supply functions and parts into vehicle maintenance 1 3 5 4 Equipment Management This is the point of contact for all matters related to equipment management Although these are the primary points of contact Base Supply also has a Fuels Management Flight responsible for receiving storing handling issuing and delivering all avia tion and ground fuels to customers In addition when it is the MAJCOM option the Munitions Accountable Supply Officer may be assigned under the COS and is responsible for managing munitions commodities 1 3 6 SBSS Procedures Air Force personnel must put established supply procedures into effect in a way that best uses Air Force resources and at the same time supports assigned missions The pro cedures in this part should help them meet that objective 1 4 Customer And Base Supply Relationships Custome
241. the asset 8 40 2 If historical cost information for existing general PP amp E is not available it should be valued recorded at estimated fair market value The estimates should be based on the costs of similar assets at the time of acquisition or the current costs of similar assets discounted since the time of acquisition 8 27 i e by deflating current costs to costs at the time of acquisition by the general price index Contact the manufacturer 8 40 3 General PP amp E transferred from other federal entities should be recorded at the transferring entity s net book value or if the transferring entity s net book value is not provided by the transferor general PP amp E is recorded at the fair market value at the time of transfer This information should be maintained for year end reporting of gains To obtain net book value acquisition cost less deprecia tion contact the transferring entity If that is not available determine the fair market value of the asset See a paragraph below for more information on transfer acquisitions 8 41 Capital Leases NOTE The information below is for reference only If you encounter a lease situation contact EME for further guidance 8 41 1 Capital leases substantially transfer all the benefits and risks of ownership to the lessee to be classified as a capital lease as opposed to an operating lease the lease must meet one of the follow ing criteria 8 41 1 1 The lease transfers owne
242. till valid Economics is not the only factor involved when determining whether to use the Warranted Tool Program however bases and MAJCOMs should complete an economic analysis The analysis should show reason able payback period that can be balanced with the factors involved with the use of warranted tools For more detailed guidance base and MAJCOM personnel can find procedures for command war ranted tool management in MAJCOM directives 1 10 2 Munitions Organization commanders must submit a letter or form an original and three cop ies to the MASO for munitions They must send the original and two copies to the MASO forward the fourth copy to the submitting organization Required information is the individual s name speci 1 5 men signature on all copies organization designation or title for example 1700 TRNSS TRAN SQ and designated delivery and pickup points for both serviceable and unserviceable ammunition See AFI 21 202 Combat Ammunition System Procedures and part 2 chapter 33 for detailed procedures for controlling these appointments 1 10 3 Equipment Organization commanders are responsible for ensuring the following are accom plished 1 10 3 1 Submit all requests for appointments or changes by letter or form directly to Base Sup ply s Equipment Management LGSME 1 10 3 2 Ensure custodians are replaced at least 45 to 60 calendar days before PCS separation or retirement 1 10 3 3 Ensure the letter or form
243. ting organization a priority 04 05 06 09 or 10 off base requisition results if the requested item is not available in Supply When using this code justify its use or stock replenishment initial stockage of parts for new end items or other routine requirements that do not qualify for assignment of a higher UND UND C is automatically assigned to all requests when a higher urgency of need is not specified When this code is used priority 11 12 12 14 or 15 is assigned to the off base requisition ack of the requested item impairs mission accomplishment because the end item is not fully equipped or is oper ating in a limited or restricted capacity This code is assigned by Base Supply if the item is needed to repair a MICAP reportable end item Depending on the FAD of the requesting organization a priority 01 02 03 07 or 08 off base requisition results if the requested item is not available in Supply see note 2 ack of the requested item creates a reportab damage condition as outlined in code relates to UJC AA and is used for UND A requirements when the MICAP condition was caused by hostile action Use of this code generates a MICAP condition code M see note 2 3 25 NOTES 1 Refer to the SRD Table in CAMS REMIS to determine which end times MICAP reportable and for their related SRD US Air Force standard UJC is used for all non MICAP requirements The following applies for verified MICAP issue requests t
244. tion of the elements that make up the document number Document number R 672 HS 8030 0019 The R is the activity code 672 is the organization code HS is the shop code 8030 is the Julian date and 0019 is the serial number 2 3 Activity code one digit alpha This code identifies the method or location used by an organi zation to place an issue or a turn in request with Base Supply In some cases it identifies the type of item for example bench stock and war reserve materiel Table 2 1 Activity Code One Digit Code Description Bench Stock bench stock issue and turnins Contract Maintenance In House Repair Deficiency Report issues and turn ins SPRAM issues and turn ins Equipment Management EAID issues and turn ins Organizational transfer directly to DRMO without prior processing by Base Supply see chapter 4 CAMS and TICARRS Issues Retail Outlet Transactions used BSS and Tool Issue Center for issues and turn ins Bulk Issue 855 and individual equipment Mission Support Kit issues and turn ins Non EAID equipment issues and turn ins of equipment items that not accounted for on authorized or in use detail records Examples are transactions on aircraft AF Form 2691 Aircraft Missile Equipment Record and Civil Engineer RPIE This includes EMC 1 no in use details required Routine Issues and Turn Ins including issues of EMC I handtools
245. tion Code MCDDFR Miission Change Daily Demand Frequency Rate MCDDR Mission Change Daily Demand Rate MCD Mission Change Data MCF Mission Change Flag MCL Maintenance Change Letter MCL Minimum Cutting Length MCRD Mission Change Remaining Days MCRDQ Mission Change Remaining Days Quantity MCRL Master Cross Reference List MCR Manpower Change Request MCR Material Cost Recovery MCSD Mission Change Support Date MCS Maintenance Cost System MDP Management Decision Package MECD Maintenance Equipment Classification Designator MEEP Maintenance and Equipment Evaluation Program MEFPAK Manpower and Equipment Force Packaging System MEI Management Effectiveness Inspection MEMI Master Equipment Management Index MEMO Medical Equipment Management Office MEP Management Engineering Program 1 39 MFH Military Family Housing MHz Megahertz MIA Missing In Action MICAP UJC MICAP Urgency Justification Code MICAP Mission Capability MIEC AMission Item Essentiality Code MIIC Msaster Item Identification Control MILS Military Standards MILSPEC Military Specifications MILSTAMP Military Standard Transportation and Movement Procedures MILSTRAP Military Standard Transaction Reporting and Accounting Procedures MILSTRIP Military Standard Requisitioning and Issue Procedures MIQ Minimum Issue Quantity MIS Management Information System ML C Management Data List Consolidated ML
246. tion II 8 42 Table 8B1 2 Instructions For Completing Section II BLOCK ACTION INFORMATION NUMBER I Complete using the following so your user account can be established to support your work func tions A Check as appropriate Check as many user profiles that apply to your position At least one user profile must be selected Air Staff Policy USAF Establishes equipment and vehicle management policy Provides pro gram direction to MAJCOMS via the USAF PD and PMD Performs readiness assessments and mission simulations Approves HQ USAF controlled equipment HQ USAF Surgeon General approves and controls all medical item allowances Obtains decision management products MAJCOM Evaluates and recommends equipment allowance change request depositions Reviews and coordinates SERD Implements USAF PD and PMD taskings Assesses force struc ture changes Forecasts time phased equipment requirements Maintains reporting organization files Authorizes command controlled equipment Determines assets disposition for excess base funded items Tracks in use assets Identifies war reserve materiel and vehicle requirements Per forms readiness assessments and simulations Obtains decision management products AFEMS Policy System Policy Maintains the overall surveillance of AFEMS through continuous review and analysis of allowances authorizations and decision management products Implements USAF PD and PMD taskings A
247. to existing systems or items required to maintain integrity of matched or built up sets For AFMC managed recoverable items the justification must reflect the specific reason for negotiation as outlined in AFM 67 1 to become AFMAN 23 110 volume 1 part1 chapter 12 3 29 Attachment 3A 8 UJC 8 1 Purpose To explain the two position alpha numeric code used on 5855 issue requests to deter mine the urgency of need and type of requirement justification as described below Use US Air Force standard UJC for all non MICAP issue requirements The following applies for verified MICAP report able end item issue requests the first position of the USAF standard UJC code will be replaced by the SBSS MICAP UND indicator 1 or J These MICAP UND indicators are used to generate a MICAP con dition The corresponding MICAP condition codes generated are listed below The MICAP UND indica tor is converted to the appropriate US Air Force standard UND for all MILSTRIP documents 1 er C Codes NO URGENCY JUSTIFICA TION CODES NM erospace vehicle not mission ca pable erospace vehicle partia mission capa kampu ss ED adar out of com mission for Radar out of com mission for parts equipment oper ating in limited or restricted capacity Navigational aids in operational for parts equipment operating in a limited or re stricted capacity crypto meteor olo
248. to maintain the custodian file and list the forms and manage ment products that are required to be maintained in the file In addition this section describes stock num ber relationships regarding the issue of an equipment item as a suitable substitute See section 8G for financial reporting requirements 8 26 Custodian File The custodian maintains this file on each account for which he or she is responsi ble This does not apply to Communications Computer Systems Project Materiel Equipment custodians The file is made up of the following mandatory items and may be maintained in the suggested sequence listed below 8 21 8 26 1 Tab A Current Action 8 26 1 1 A CA CRL 8 26 1 2 EMS Semiannual weapons inventory listings which encompasses the last semiannual inventory accomplished plus the previous three total of 2 years 8 26 1 3 Semiannual COMSEC serial number verification listing if Custodian Authorization Custody Receipt Listing R14 is not used to perform the semiannual COMSEC serial number verification 8 26 2 Tab B Information File 8 26 2 1 A file of office machines office break area appliances and other items having a ready value such as cameras televisions records electronic calculators etc The file must include as a minimum the manufacturer s name model and serial number if applicable This may be a card or a listing If a card file is used enter a memorandum giving the location of the file 8
249. tores are used by organizations in close proximity or for emergency requirements Organizations are normally required to obtain office and janitorial sup plies from the Base Service Store or through bench stock procedures 3 17 1 Requirements for Use of GSA Self Service Stores Only personnel authorized by their com mander and approved by the COS may use GSA Self Service Stores The customer must prepare an SF 3146 GSA Self Service Store Shopping List Sales Slip typed or printed in ink listing all items and quantities required and hand carry it to the Supply Retail Sales Outlet for processing Customer Service in those supply organizations that do not operate Retail Sales Outlets The customer is required to accomplish the following during supply processing 3 17 1 1 Present a valid governmental issue military or civilian ID card The Supply clerk annotates the SF 3146 with the customer s ID card number printed on the reverse side of the ID card 3 17 1 2 Provide telephone number 3 17 1 3 Sign the reverse of the SF 3146 copies 4 and 5 to certify that he she was advised that neither additions nor substitutions are authorized Only those items listed on the SF 3146 can be processed 3 17 1 4 Sign an AF Form 1297 Temporary Issue Receipt to get a GSA Self Service Store charge card GSA Form 1948 Retain Service Shipping Plate 3 17 2 Customer Responsibilities When an authorized shopper goes to the GSA Self Service Store he she
250. trol personnel fill out an AF Form 2005 on the first workday each month for items to be changed the next month Physical issue of the asset is not made until Maintenance Materiel Control personnel verify the scheduled time change date is firm 6 11 TCTO Kits 6 11 1 General Information This paragraph explains how to get TCTO kits needed for a technical order modification on an aircraft or missile an end item of equipment or spare parts or components Air Force policy and procedures on TCTO management are in AFR 66 1 Maintenance Management Policy and TO 00 5 15 The term kit refers to all the parts and materiel required to complete a tech nical order modification 6 11 2 TCTO Kits Requirements Requirements for TCTO kits or parts needed to assemble a kit are submitted to the RCSS on an AF Form 2001 After the request is received RCSS personnel requisi tion the kit from the depot if it is a depot assembled kit If the kit is assembled at the base the parts are obtained from Base Supply stocks or from normal supply sources In this case the RCSS is responsible for assembling the kit When the kits are received or assembled they are stored by the RCSS The RCSS notifies the requesting activity that they are available Normally TCTO modifica tions are made as scheduled maintenance When the kits are needed the requester notifies the RCSS and the Kits are issued 6 11 3 Control of TCTO Kits The RCSS stores the kits until they are need
251. ty s B I C raining equipment trainer cannot used to perform any degree of it desig nated training objective raining equipment trainer can but is not capable of performing all of the command training objectives due to one or more designed capabilities being inop erative Materiel required to repair unserviceab recoverable assets in the repair cycle that need parts to return them to a serviceable condition Materiel required to maintain health welfare morale or support personnel Mobility kit mobility equipment short Note ages war consumables inviolate level Harvest Eagle re placement require ments LOGDET mobility requirements nitial replacement of controlled mission equipment including SPRAM require ments and station set and housekeeping set items Workorder requirement not otherwise described nitial replacement of EAID shortages not otherwise described MICAP reportable airborne 1mage recording and support equipment e 1m age recording and support equipment partial mis sion capa ble nitial or replacement requirements in support of high priority mission support kits MRSP de tails contain ing type WRM spares code F This UJC will be assigned under program control as appropriate relief supplies or equipment to prolong life in case of critical injury fatal disease or calamity minimum of essential clothing to an indi vidual 3 33 V NOTES 1 Urgency justi
252. udgeting and monitoring funds for hazardous waste disposal and waste management oversight 4 8 Property Condition The property custodians prepare turn ins for pickup They must make sure that property turned into Base Supply is tagged with the right condition code and is complete and reason ably clean In addition specialized shop equipment may need additional service such as detaching from stationary fixtures and disconnecting all electrical and pneumatic lines and or purging pickling or any other actions prescribed by T O compliance 4 9 Turn In Of Precious Metals Turn in procedures for precious metals and items bearing precious metals are in volume 6 chapter 4 Safeguard these items according to locally established procedures to prevent theft To minimize the possibility of theft turn them in as promptly as possible 4 10 Turn In Of Small Computers The standard method of accounting for small computers will be on an ADPE account When small computers are accounted for on an ADPE account these assets will be turned in to the ADPE ECO These assets are normally managed by the Information Processing Manage 4 4 ment System IPMS Small computers will only be turned in to Base Supply when they are accounted for on an R14 CA CRL Equipment custodians with small computers accounted for on their CA CRL must coordinate with the ECO prior to turning in these assets to Base Supply Small computers that are not accounted for on either
253. uisition Objective TAC Tactical Air Command is now Air Combat Command TAC Transportation Account Code TAR Tracer Action Required TAR Transportation Action Required T ASA Television Audiovisual Support Activity 1 51 TA Table of Allowance is now Allowance Standard TAV Total Asset Visibility TCN Transportation Control Number TC Telecommunication Center TCTO Time Compliance Technical Order TDR Transportation Discrepancy Report TD Transportation Discrepancy ies TDY Temporary Duty TEC Test and Evaluation Center TEX Transaction Exception Code TFA Total Financial Authority TICARRS Tactical Interim CAMS and REMIS Reporting System TIC Technological Intergration Center TIC Tool Issue Center TID Type Issue Defuel TIP Transaction Interface Processor TIR Total Item Record TIWADS Transaction Interface with the Automated Data System TLOS Tailored List of Spares TMO Traffic Management Office TMSK Temporary Mission Support Kits TMUX Terminal Multiplexer TNB Tail Number Bin TOA Transfer of Authority TOA Transportation Operations Agencies TOC Technical Order Compliance TO Technical Order TPFDDL Time Phased Force Deployment Data List TPFDD Time Phased Force Deployment Data TPFDL Time Phased Force Deployment List TPO Transportation Packing Order TQR Training Quality Report 1 52 Control and Landing Systems TRADES Theat
254. umber Starting with 0001 or other predesignated number for each activity code NOTE Customers must not assign either the Julian date or serial number Base Supply personnel does this 2 4 Document Registers A document register provides a record of each document number used by an organization identifies the shop that originated the transaction and shows the action taken on the request Organizations use two types of document registers 2 4 Daily Document Register Report 004 This register is a tool used to review all transactions affecting accounts to ensure issue requests with specific document numbers are processed through the SBSS to determine when Supply has not processed issues and when documents are missing The listing is in document number sequence and contains monetary totals by organization Base Supply prepares and distributes the D04 in four copies Base Supply files copy one in their Document Con trol and sends the customer copies two and three The distribution of copy four is determined locally Some bases give copy four to separate shops and offices in customer organizations 2 4 2 Organization Document Register This register is made up of handwritten DD Forms 1348 1 1A used for organizational transfers of scrap directly to the DRMO without prior processing by the SBSS This file is only for activity code F document numbers On shipments to DRMO the customer will receive copy two of the DD Form 1348 1A signed by the DR
255. unition Reporting Management System AS Allowance Standard ASC Allowance Source Code ASCII American Standard Code for Information Interchange ASD Aeronautical Systems Division ASL Alternate Storage Location 1 20 ASN Authorization Sequence Number ASPR Armed Service Procurement Regulation ASSP Automatic Schema Sizing Process ATA C Advanced Traceability and Control ATC Air Training Command is now Air Education and Training Command ATCALS Arr Traffic Control and Landing Systems ATH Automated Transaction History ATHRS Air Transportable Hydrant Refueling System AU Air University AUR AII Up Round Missile AUTODIN Automatic Digital Network AVFUEL Aviation Fuel AVOIL Aviation Oil AWACS Airborne Warning and Control System AWI Awaiting Installation AWM Awaiting Maintenance AWOL Absent Without Leave AWP Awaiting Parts AWS Automated Warehouse System BAFO Base Accounting and Finance Office BASE Base Account Screening Exercise BASS Base Augmentation Support Set BASS Base Automated Service Store Assistance Team BAVM Base Audiovisual Manager BBSP Bare Base Support Package BCAS Base Contracting Automated System BC Budget Code BCCD Bar Code Controller Decoder BCE Base Civil Engineer ing BCLPTR Bar Code Line Printer BCO Base Contracting Office 1 21 BCRDR Bar Code Reader BDO Basic Delivery Order BEAMS Base Engineer Automated M
256. urexo uy OL Jo gd 21482 ur se 195 21884 sed 31ueuoduroo 100 104 YIM 53956 15 q 010390 414802 00 10 JUd STXOUOU st pesn s STU Josue VIPI D oJqou s v DORIC ur sr 01109 eUSIP eu urojs s ssed W09 HOE D ey Woddns ue se posn os e pue 1ojrusue lt 093505 Surpeou VI pI amp pesn SI JY Jo 0 nuoo e sr o durexo UY urojs s urojr puo 1e noryred v Jo 13044118 o1eds ue se posn oq p noo Jesse ou WAI ue 10 8 o 1ueuidimbe ornsouSvrp pue uourounseoui 4891 Jo ooejd ur posn sjossy so1edg Y INV2IdS 6 91481 pegnuepr jou 1191845 euore jo Jo redas 489 10 ouuosaed sjossy Sjossy 19O Uonoe ooueuojureui 979 suoneorunuruioo o rssrur JeJoJre o T SWI 848 our uo uo po e1sut 10uueo s mds puo osn OLAV 103 po1ornsor soreds 4941
257. ve impor tance of the priority decreases 1 11 5 2 After The Fact Review The using organization commander or designated representa tive performs after the fact reviews Periodically Base Management and Systems Flight person nel review high priority requirements during their internal supply surveillance and when they see adverse trends notify the organization commander 1 11 5 3 Suspected Abuses If the COS identifies suspected abuses he or she notifies the organi zation commander of the requesting activity The commander determines if a problem exists and takes corrective action as required A continuous aggressive program to control and manage UMMIPS results in optimum supply support of valid high priority requirements Misuse and abuse of the system is a serious violation of public law wastes scarce resources and seriously degrades the ability to provide combat logistics support for combat operations 1 11 6 Additional Information Chapter 3 contains additional information on supply priorities 1 12 Deficiency Report Exhibits Report and Turn in Deficiency Defect Upon receipt of a supply or equipment item from Base Supply with a deficiency or latent defect report the Deficiency Report asset and prepare the asset for immediate turn in according to TO 00 35D 54 USAF Materiel Reporting and Investigating System 1 8 1 12 1 Control of Deficiency Report Exhibits The originating point maintains control of the exhibit when the si
258. vehicle from new procurement or to correct data errors 8 33 3 2 Vehicle depot repair RVDR screen Enter RVDR on the select line to recommend depot repair requirements 8 33 3 3 Maintain repair requirements RMRR screen Enter RMRR on the select line to review and forecast depot repair requirements which are used to establish repair and remanufacture schedules Section 8G SFFAS 6 DOD Financial Management Reporting of Capitalized Assets 8 34 Overview This section addresses the implications of Statements of Federal Financial Accounting Standards SFFAS 6 and DOD financial Management Reporting of Capitalized Assets 8 35 Definition The Statement of Federal Financial Accounting Standards SFFAS No 6 or FASAB Federal Accounting Standards Advisory Board 6 outline accounting standards for property plant and equipment PP amp E There are several categories of PP amp E 8 35 National Defense PP amp E consists of weapon system and support items used by military com ponents in performance of military missions National Defense PP amp E is identified in the AFEMS as budget code A E H P and Q 8 35 2 General PP amp E is broken down into two sub categories real property and personal property Real property is land and real estate Personal property consists of various equipment and vehicles From a property custodian perspective the focus is on personal property because it appears on the Custodian Authorization Cu
259. vide two copies of a new CA CRL and ensures custodian training is accomplished before the custo dian signs for the account When the new custodian is fully satisfied that items and quantities included on the CA CRL are accurate he or she must sign on the last page acknowledging responsi bility for the property A legible copy with a legible signature is sent to the EME Regionalized EME This cannot be a copy produced on a duplicating machine unless it has an original signature is retained by the custodian 8 13 Property Transfer Exchange from Other Federal Entities 8 9 8 13 1 General PP amp E transferred from other federal entities should be recorded at the transferring entity s net book value If the transferring entity s net book value cannot be determined generally PP amp E is recorded at the fair market value at the time of transfer 8 13 2 This information should be kept on file as long as the asset remains in the Air Force inventory 8 14 Transferring Custody Receipt EAID Items Custodians notify the EMS before moving or trans ferring items listed on their CA CRL If this is not possible notify the EMS the next workday The EMS approval is not required when a custodian loans an item on AF Form 1297 Temporary Issue Receipt 8 14 1 Transfer of equipment between custodians The gaining custodian coordinates with the losing custodian and the gaining custodian submits a request for transfer Upon receipt of the request
260. with the date of the call and person contacted This form is then filed in date sequence The supported activity screens the Daily Document Register D04 to make sure issues for each line item are processed 3 7 4 If stock of an item is exhausted between the weekly walk throughs and no due outs exist the customer can call in routine fill requests for empty bins to the BSSS The COS in coordination with the supported customer determines the method for satisfying urgent bench stock requirements 3 7 5 When it is determined an adjusted stock level is required on a bench stock asset a customer prepared AF Form 1996 is not required Base Supply s Stock Control personnel determine if a level is required after examining the item record data and considering current stock levels past consumption end item application known mission change requirements and the type of bench stock supported If necessary Base Supply personnel effect the necessary actions to adjust the levels 3 8 Bench Stock Additions Deletions And Changes Request additions deletions and changes to bench stocks by telephone an informal memo formal correspondence or the products used during bench stock reviews The BSSS uses the Organization Bench Stock Listing S04 to record additions deletions and changes NOTE Requests for additions deletions or changes do not require review approval or justifications Items that are normally used in a different quantity than the unit
261. y authorized and quantity in use or due out 8 29 4 Reference See AFM 37 139 23 table series 8 30 Serialized Weapons Inventory 8 30 1 Items Requiring Semiannual Inventory Equipment custodians will conduct a semiannual inventory of all weapons they are accountable for on their Custodian Authorization Custody Receipt Listing CA CRL NOTE Weapons stored in unmanned Minuteman launch facilities may be inven toried on an annual basis 8 30 2 Conducting Semiannual Weapon Inventories Use the following procedures for conducting semiannual weapon inventories 8 30 2 1 Acquiring the inventory listing Obtain a local program which lists all the In Use Seri alized Control 250 Records with a serialized report code equal to for your organization and 8 23 shop code from the Base Supply Customer Service Place your request for the inventory listing in sufficient time before you need it to allow for processing by Base Supply 8 30 2 2 Weapons Not in Sealed Containers Physically inventory and verify the serial number of all weapons not stored in sealed containers 8 30 2 3 Weapons in Sealed Containers When weapons are stored in sealed containers open the containers of 3 percent of these weapons inventory them and verify the serial numbers Annotate a two position entry on the inventory listing as close as possible to the inventoried serial number The first position of the two position entry will be the year of inventory i
262. ze and configuration of the asset allows When the exhibit size and configuration allow move the exhibit to a controlled area preferably locked to ensure the exhibit is not altered or lost Normally this controlled area is in Base Supply When there is not enough space in Base Sup ply maintenance may store the exhibit pending final disposition There is an exception to this policy when maintenance becomes the permanent storage location If the need arises to establish a perma nent storage area within maintenance the organization must request approval authority from HQ USAF LGMM through its MAJCOM 1 12 2 Repair Cycle Support will process Deficiency Report or latent defect turn ins for items that are assigned ERRCD XD and XB Equipment Management will process turn in documents for Deficiency Report or latent defects on equipment managed items They RCSS EMS will process the turn in if the pre post method is used and Receiving will perform this task if the post post method is used 1 13 Requesting An SRD SRDs are three character reporting designators used to identify items of equipment for use in various automated management information systems The predominant uses are for the MCD system and the MICAP system 1 13 1 CAMS REMIS SRDs are available to on line users through the CAMS or through the REMIS Users of SRDs should make arrangements to access the systems if they don t already have the capability 1 13 2 SRD Directive See
263. zed to be returned to Base Supply or for direct turn in to the DRMO policy for disposing of government property is relatively simple The only items that may be disposed of as trash are items that have no required demilitarization actions DEMIL codes A and B and no potential value to the govern ment through future use or resale by the DRMO either in its current configuration or for its basic materiel content for example used gaskets seals broken plastic lenses and used light bulbs other materiel serviceable or unserviceable must be turned in to Base Supply or DRMO for disposition items requiring demilitarization will be turned in to DRMO on a separate DD Form 1348 1A and not batch lot ted 4 2 Overview This section describes the procedures that supply customers are to use to turn in equip ment and supplies into Base Supply and the DRMO It also identifies those items that may be disposed of within the customer s organization 4 3 Pickup And Delivery Repair cycle equipment and serviceable consumable items will be picked up from on base activities by Base Supply Pickup and Delivery or Repair Cycle Support personnel Bench stock items will be picked up from on base activities by Bench Stock Support personnel The LGC establishes on and off base procedures for picking up documenting and delivering scrap materiel to the appropriate DRMO In determining which activity will be responsible for this action the LGC consider

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