2 - Square Meals
Contents
1. Adjustment Figure 21 Entitlement Usage NSLP screen Note For more information on the Entitlement screen reference the Information Sheets 24 FooD DISTRIBUTION PROGRAM USER MANUAL Security Security is an important part of the integrity of the web site The Security component of the FDP module is the access point to user level security settings Individuals may change their password through the Change Password feature Note The Security component of the FDP module is primarily intended for contracting entity users and administrators Security menu The Security menu is the access point to the Change Password function Change Password System security is greatly enhanced by regularly modifying your password Note Default security settings require that a password must be ten 10 to twelve 12 characters in length Please note that the password must be at least ten 10 characters in length The password must contain at least one number one letter and one special character e g Passwords are case sensitive Item Description Change Password Change Password for Logged In User User Manager Enables maintenance of existing user profile groups and rights and creating new users Figure 22 Security Menu screen To access Change Password 1 On the blue menu bar click Security 2 On the Security menu click Change Password The Change Password screen displays Enter your New Password 4 Re2. Enter your New Password 25 FooD DISTRIBUTION PROGRAM USER MANUAL 5 Click Save A confirmation message displays 6 Click lt Edit to return to the Change Password screen you just modified OR Click Finish to return to the Security menu Change Password Please enter your new password then re enter your new password to verify it Select Save to continue New Password Re Enter New Password Figure 23 Change Password screen 26 FooD DISTRIBUTION PROGRAM USER MANUAL
3. Figure 8 Year Select 13 FooD DISTRIBUTION PROGRAM USER MANUAL Contracting Entities The Contracting Entities menu is the Contracting Entity user e gateway to many of the important Food Distribution Program functions See the menu below and the following sections for more information on orders surveys commodity allocations invoices and contract functions Contracting Entities Menu Item Description Delivery Orders CE Submit and Track Commodity Orders DUPVENS Survey Entry Forms Commodity Allocations View or Decline Commodity Allocations Invoices View Print FOP Invoices Contract Submit and Maintain Annual Commodity Contract Packet and view Contract Entitlement Figure 9 Contracting Entities Menu Surveys The Surveys function enables Contracting Entity users to view and complete surveys Note You must complete and submit your FDP Contract before completing Surveys To search a survey 1 On the blue menu bar select Contracting Entities 2 Select Surveys 14 FooD DISTRIBUTION PROGRAM USER MANUAL Survey Entry Program Year 2011 2012 Program NSLP ka Contracting Entity A CHILD S IMAGINATION INC 017 CE ID Cancel Figure 10 Survey Entry Survey Search screen 3 Select Program Year from dropdown list 4 Select Program from dropdown list 5 Select Contracting Entity from dropdown list OR Enter CE ID in textbox Note If you are associated with only one Contracting Entity
4. School Nutrition Programs home page Accounting Access to the Accounting Module home page Child and Adult Care Food Program Access to the Child and Adult Care Food Program home page Access to the Maintenance and Configuration module home Maintenance and Configuration page Security Access to the Security Module home page Summer Food Service Program Access to the Summer Food Service Program home page Food Distribution Program Access to the Food Distribution Program home page 10 FooD DISTRIBUTION PROGRAM USER MANUAL Food Distribution Program Home Page After logging on using your assigned user name and chosen password and selecting the Food Distribution Program button you will be taken to the Food Distribution Program Home Page All FDP menu functions are accessible from this screen within the blue menu bar To access the Food Distribution Program home page 1 Logon 2 On the Programs screen click Food Distribution Program Note If a user only has access to the Food Distribution Program module the Programs screen is not displayed 3 The FDP Module Home Page displays e Texas D Department of Agriculture SOM Programs Year Help Logout Program Year 2011 2012 Food Distribution Program Operations Contracting Entities Reports Security Compliance Welcome to the Food Distribution Program m A Figure 5 Food Distribution Program Home Page From the FDP home page you
5. at least one number one letter and one special character e g Passwords are case sensitive 7 FooD DISTRIBUTION PROGRAM USER MANUAL TX UNPS Content Overview Once you are logged in and have selected a Contracting Entity the top portion of the TX UNPS application contains key elements that provide basic information about your location within the system and the selected Contracting Entity Program Name Logout Menu Items School Nutrition Programs Applications Claims Compliance Reports Security Search 235 Programs Year Help Log Out School Year 2011 2012 Applications gt Application Packet gt Packet Site List SNP gt 2011 2012 SNP Site Application 1249 Status Active 1001 Status Active TEST TEXAS YOUTH COMMISSION CHILDREN S LEARNING CENTER DBA DBA_Name_Test ire for t 4900 N LAMAR AUSTIN TX 78751 County District Code 227 ESC Region 13 Navigational Breadcrumb Selected School Year Trail Information Box Selected Contracting Entity Information Box Selected Site Figure 2 TX UNPS Content Overview The selected program name appears in the gray area at the top of the page Menu items display on the blue menu bar at the top of the page Selecting a menu item will take you to its menu page Menu Items Users may not have access to all menu items If you are unable to select a particular menu item you do not have the necessary security rights Contac
6. checkbox for the Contact Information Certification if applicable 5 If viewing select Cancel _OR If modifying select Save E TIP You can copy information from a saved Contact by selecting the Copy A contact information from checkbox at the top of the form For example Contact Information Copy contact information from y Billing Contact L Ordering Contact Commodity Contact Profile Copy contact information from E Billing Contact Pl Ordering Contact Contact Type Food Service Director Name Joanne Johannessonn Phone 996 556 5565 Ext 546 Fax 665 665 6656 Email Address J Jo tex gov Title FSD Address 1 1445 N Hampshire Blwd Address 2 City Amarillo State TX e Zip 66566 5656 Comments a Contact Information Certification The abowe contact information is current and correct Crested By Developer On 11 13 2011 1 15 31 PH Movie By Developer On 1113 2011 1 15 31 PH Figure 15 Commodity Contact Profile screen To view or modify a Delivery Location Profile 1 Access the Food Distribution Program Contract screen 2 Select View or Modify for the desired Delivery Location LA If viewing select lt Back when finished OR 20 FooD DISTRIBUTION PROGRAM USER MANUAL If modifying select Save Note Availability of editable fields varies by security group Delivery Location Profile Delivery Location Information View Delivery Schedule Delivery Location Name AB
7. error severity indicates whether an error is considered a Warning or an Error Errors appear in red and must be corrected before the agreement or form can be submitted Warnings appear in blue and indicate something out of the ordinary but not crucial to the approval of the agreement or form Warning Description The Surplus Order submitted for the following commodities could not be fully satisfied due to insufficient inventory Your surplus order has been updated with the remaining inventory available to 20004 fill your order Figure 7 Warning Code and Description Selecting a Year Information displays for the selected school year only Upon logging onto the system the current school year is the default selection and displays in the top right corner in the light blue bar In order to view information from a different year you will need to change the school year Note Some users may be unable to select a new year if they have not been granted the security right Contact your administrator and request that you be given the Select Year security right if you feel this is in error To select a year 1 Click Year on the blue menu bar at the top of the page The Year Select screen displays 2 Click the year you wish to select Note The selected year is indicated by the lt Selected to the right of the year 3 Use the menu bar to return to your task in the program Year Select Select Year 2011 2012 2010 2011 2009 2010
8. the system will always default to the Contracting Entity s data If you are a processing co op user or a user associated with more than one Contracting Entity you must select a CE 6 Select Continue gt gt A list of Available Surveys displays for the Contracting Entity Survey Entry NSLP Contracting Entity A CHILD S IMAGINATION INC CE Do 01757 Available Surveys Participation Survey Survey Status Survey Type Survey Name Due Date Status 1188 Submitted Periodic Survey Periodic Test 11 21 2011 Open 1183 Submitted Farm to School Surrey FTS Test 1 11 21 2011 Open 1190 Nor Submitted Annual Brown Box Request PY 2012 Annual Request 11 18 2011 Open 1191 Submitted Processing Survey Processing Survey Test 11 25 2011 Open 1192 Not Submitted Periodic Survey Cole Surveyl 11 19 2011 Open 1193 Not Submitted Hold Recall Survey 143654 11 19 2011 Open 1194 Not Submitted Hold Recall Survey b11516 pam 12 31 2011 Open 1195 Submitted Processing Survey 2012 SW Processing Survey 12 19 2011 Open 1197 Nor Submitted Farm to School Surrey FTS Test Survey 1 12 15 2011 Open 1198 Nor Submitted Periodic Survey Mo Charge Test 12 31 2011 Open 1201 Mot Submitted Farm to School Surrey FTSSRV 1 10 2012 O1f i2 2012 Open 1202 Not Submitted Hold Recall Survey HRSSRV11 10 2012 O1f12 2012 Open 1203 Not Submitted Annual Brown Box Request Brown Box Request 1 02 15 2012 Open Cancel Figure 11 Survey Entry Available Surveys screen 7 Select the Survey link
9. this mode the user cannot modify any data Presents the screen in modify mode In this mode the user can modify field MODIFY data and save the data after pressing the save button at the bottom of the screen DELETE Deletes the current record displayed on the screen The user will be presented with a confirmation screen to validate that they intend to delete the record This option is only available to authorized State users only INTERNAL This is available for screens that have an Internal Use Only section which is USE ONLY typically at the bottom portion of the screen Selecting this option will result in the fields in the Internal Use Only section to become editable 9 FooD DISTRIBUTION PROGRAM USER MANUAL TX UNPS Programs Page Once you successfully log on the TX UNPS Programs page is displayed Actual access to specific modules is based on the user s security rights gray because these are administrative modules that are available to only authorized State users Contracting Entities and ESCs will not have access to these modules Only select authorized State users will have access to these modules E TIP The Accounting Maintenance and Configuration and Security tiles are always Applications Claims Compliance Reports Security Search 2 Programs Year Help Log Out Programs Figure 4 TX UNPS Programs Page Selecting this button Provides School Nutrition Programs Access to the
10. C Elementary School State Vendor Status Active e Delivery Location Type Contracting Entity e Address 1 address 1 Address 2 City city State TX Zip 87987 County WEBB T Contact Information First Name Last Name Name Susan Contact Email Address mail mail com Phone 2000 000 4878 Ext Fax Delivery Information Delivery Option Delivery hal Carrier Warehouse Carrier T Deliwery Stop El Faso Metro Area e Site is within 100 Yes No N A Miles of Warehouse Storage Capabilities Dry Refrigerated Frozen Delivery Instructions Figure 16 Delivery Location Profile screen To submit a contract packet for approval All components of the contract packet Contracting Entity Information Update Food Service Director contact Billing contact Ordering contact and any applicable checklist items must be complete before a Contracting Entity can submit the packet for approval 1 Access the Food Distribution Program Contract screen 21 FooD DISTRIBUTION PROGRAM USER MANUAL 2 Select Submit for Approval The screen re displays and displays that the packet has been submitted for approval in the Packet history section Contract Entitlement The Contract Entitlement function enables you to view entitlement distribution entitlement used and remaining entitlement amounts for your Contracting Entity Contract Entitlement NSLP Contract Information Program Year 2011 2012 e Program NS
11. COLYAR CONSULTING GROUP INC Texas Unified Nutrition Programs System IX UNPS Food Distribution Program User Manual Texas Department of Agriculture Food and Nutrition Division For Contracting Entity Users Colyar Consulting Group Inc 22420 N 18 Dr Phoenix AZ 85027 Phone 623 209 1700 Fax 623 580 8770 Copyright O 2012 TABLE OF CONTENTS INTRODUCTION idad 4 WEB SITE BENEFITS AND FEATURES ta ia iia 4 WS TR VAIN ADS EE 4 GETTING STARTE Dc ii 5 A ty G35 O O NOMI IO RE DN CO RD RTE 5 ABOUT He DXSUINE SS HOME PAE is 6 LOCO Ji ie meen Ce we Ne Aen RCs etm rR AUP NER CID RRTST ION cad 7 TXSUNES CONTENTOVER MIE EE 8 TAS UNES PROGRAMS PAGE e 10 FOOD DISTRIBUTION PROGRAM HOME PAGE cccccseccsssccseccscccnscusececececuscesesecesecuscuseseeeseeseseseseeseenesuses 11 ERROR FROCESS TEEN 12 NS E 12 Business RUE Edilicia 12 SEE CITING Ac VE AR omar lianas aires raciocinio 13 CONTRACTING EN EITIES ias IA AA AAA 14 CONTRACTING ENTITIES MENU ia A AAA A A 14 MIO SA A AS A A A o 14 Contacta iS en a a in decia 17 Contraer Rack O a O a A 17 Contract EE EE 22 SECURITY os A io 25 SECURE MENU aio ii 29 Change PassWord ln ita 25 i FooD DISTRIBUTION PROGRAM USER MANUAL TABLE OF FIGURES Fome TA UNES Home Pa dd o dl 5 Fismes 2 TX UNES C Ot UN a ao di A 8 Picure 3 Screen EE 9 Pisure 4 X UINPS TE EE 10 Figure 5 Food Distribution Program Home Pace s lt asssssedeees natalicio aiii setentas 11 Pisure 6 Inp
12. LP MM Contracting Entity 4 CHILD S IMAGINATION INC 017 CE ID Display Entitlement A CHILD S O17 3s IMAGINATION 25 000 Approved N 144 719 24 6 664 64 136 054 60 IMC Figure 17 Contract Entitlement NSLP screen To view entitlement distribution detail On the blue menu bar select Contracting Entities Select Contract Select Contract Entitlement A e E Select the link under the Contracting Entity column Entitlement Distribution Detail NSLP DOD Contracting Farm CE Entity to ID Contracting Entity TLS Total TLS KA Entitlement DOD Fresh School Processing 01757 A CHILD S IMAGINATION INC 20 000 25 000 100 00 144 719 24 0 00 510 000 0 Totals 20 000 25 000 100 00 144 719 24 0 00 10 000 0C Figure 18 Entitlement Distribution Detail NSLP screen To view entitlement distribution history 1 On the blue menu bar select Contracting Entities 2 Select Contract 3 Select Contract Entitlement 4 Select the link under the Entitlement Distribution column 22 FooD DISTRIBUTION PROGRAM USER MANUAL Entitlement Distribution History NSLP Contracting Entity A CHILD S IMAGINATION INC CE ID 01757 Entitlement Entitlement Remaining 144 719 24 136 054 60 Entitlement Amount Description Adjustment Date 0 00 0 00 596 774 19 96 774 19 Program Distribution 11 18 2011 95 773 94 1 000 25 Manual Adjustment 12 15 2011 144 719 24 48 945 30 Program Distribution 01 10 2012
13. New Manual Adjustment Figure 19 Contract Entitlement NSLP screen 5 Select the Manual Adjustment link to view the adjustment details Haven t tested yet Entitlement Entitlement Used Entitlement Remaining 10 000 00 518 10 9 481 90 Adjustment Information Adjustment Amount 140 00 Adjustment Reason Maslentaidn R Created By Developer Adjustment Date 12 9 2009 Figure 20 Entitlement Distribution Adjustment NSLP screen To view entitlement distribution usage 1 On the blue menu bar select Contracting Entities 2 Select Contract 3 Select Contract Entitlement 4 Select the link under the Entitlement Used column Note Selecting a link in the Description column displays the Commodity Allocation Report This displays the value of units requested on surveys and what has been allocated to a CE 23 FooD DISTRIBUTION PROGRAM USER MANUAL Entitlement Usage NSLP Contracting Entity A CHILD S IMAGINATION INC CE ID 01757 Entitlement Entitlement Remaining 144 719 24 136 054 50 Entitlement Used Description Date Beginning 144 719 24 5144 229 64 5489 60 testi 11 18 2011 143 979 74 249 90 Srvy1188 11 18 2011 143 827 03 152 71 Srvy1189 11 18 2011 143 820 13 6 90 Psrvligil 11 18 2011 143 587 03 223 10 1188 Feb 11 18 2011 138 272 60 5 314 43 Psrmvli9s 12 12 2011 138 772 60 3500 00 ADJ1125 12 15 2011 136 054 60 2 718 00 SURP1186 01 15 2012 Remaining 136 054 60 New Manual
14. approval To complete an Annual Survey 1 Search for the desired survey and select the Survey link 2 If you do not wish to participate in the survey select the checkbox to indicate that you will not participate in the survey and select Save Otherwise continue to the next step 3 Enter the number of requested units 4 Select Save Note Entitlement used will update to equal the value of units requested Available Entitlement will not decrease If you enter requests that causes your Entitlement Used to exceed Available Entitlement an error message will display Contract The Contract menu option enables you to submit and maintain your annual commodity contract packet and view contract entitlement information To access Contract 1 On the blue menu bar select Contracting Entities 2 Select Contract Item Description Contract Packet Submit FDP Contract Packet and Update Contact information Contract Entitlement View Entitlement Distribution and Usage lt Back Figure 12 Contract menu Contract Packet The Food Distribution Program Contract Packet is the starting point for all tasks related to the Contracting Entity s annual commodities contract This screen contains all contract and forms for a Contracting Entity s contract packet including the Contracting Entity Information Update Certification Contacts information and Delivery Location information A Contracting Entity information header dis
15. can select a menu item from the blue menu bar at the top of the page The menu bar contains only menu items specific to the Food Distribution Program The table below describes the features available for each menu option which the remainder of this manual will discuss in detail Please note individual users may have varying menu options due to the user s security configuration Menu Features f Contracts Manage FDP Contracts Operations Entitlement Manage FDP Entitlement Allocations Create and Manage Commodity Allocations 11 FooD DISTRIBUTION PROGRAM USER MANUAL Distributions Manage Contracting Entity Orders Shipping Manage Contracting Entity Shipments Surveys Create and Manage Commodity Surveys Inventory Manage Inventory Inbound Shipments Create and Manage Inbound Shipments Processors Processors Applications and Activity Reports and Maintenance Invoicing Process Invoices FDP Maintenance FDP Maintenance Delivery Orders CE Submit and Track Commodity Orders Contracting Entities Surveys Survey Entry Forms Commodity Allocations View or Decline Commodity Allocations Invoices View Print FDP Invoices Contract Submit and Maintain Annual Commodity Contract Packet and View Contract Entitlement Report List Contains all reports available in the FDP Module Change Password Access to Change Password for Logged In User Error Processing All information
16. electing Continue gt gt This information also displays on the Survey Entry Submit screen 4 Select Save To complete a Hold Recall survey 1 Search for the desired survey and select the Survey link 2 If you do not have any donated foods identified by the Can Package Codes below on hand select the checkbox and select Save Otherwise continue to the next step For Section 1 enter the number of can units Enter the destruction method For Section 2 select the checkbox if applicable Enter the number of can units Enter any desired comments 2 EE a Complete Sections 3 and 4 9 Select Save To complete a Processing survey 1 Search for the desired survey and select the Survey link 2 If you do not wish to participate in the survey select the checkbox to indicate that you will not participate in the survey and select Save Otherwise continue to the next step 16 FooD DISTRIBUTION PROGRAM USER MANUAL 3 Enter the number of units to process 4 Select the Processor from the dropdown list Note You can select the Calculate Entitlement button to calculate the Reserved Processing Entitlement Used value before selecting Continue gt gt This information also displays on the Survey Entry Submit screen 5 Select Continue gt gt 6 Select Submit Survey Note For processing co ops a processing survey will display once all of the co op s members have submitted their FDP contract for
17. entered and saved on the site is checked to ensure it conforms to data entry guidelines and system rules The site performs two types of checks on information entered Input Edits and Business Rule Edits Input Edits Whenever you save information or proceed to a new screen the site checks for Input Errors These errors are generally typographical mistakes such as entering a 4 digit Zip Code or entering characters in a numeric field If a form contains an input error the screen re displays with the error code and description in red at the top of the page These errors must be corrected before you can proceed Commodity Contact Profile e Last Name cannot be blank Agency West Side SD 202 Agreement Number 0202 Contact Tnfnematinn Figure 6 Input Error partial Business Rule Edits Business rule edits are used to ensure that all required data on a form does not conflict with site guidelines or information entered on the site For example 1f you enter a Reduced Meal Price greater than the Full Price Meal price you will receive a business rule error 12 FooD DISTRIBUTION PROGRAM USER MANUAL The site runs business rule edits when a form is saved on the site Business rule errors display on a save confirmation screen The errors will also display with a code description and severity at the bottom of the form containing the errors The description briefly describes and indicates which field contains the error In addition the
18. l receive logon information via email on September 6 2011 To log on to TX UNPS enter your logon information into the User ID and Password fields and click the Log On button Please be J advised that the term Logon ID is the same as User ID Note Your organization s CE ID Contracting Entity ID is not associated with your logon information and should not be entered here e Need Help If you need access to TX UNPS and were not a user of SNAPS e Interested in Applying please complete and submit a Certificate of Authority form FND 101 This form is available through the TX UNPS Project e TX UNPS Project Website Website link New users will receive logon information via email within 5 business days Figure 1 TX UNPS Home Page 5 FooD DISTRIBUTION PROGRAM USER MANUAL About the TX UNPS Home Page The TX UNPS Home Page consists of three major sections e Bulletin Board e Log on e Links The bulletin board is managed by TDA and provides general information It is important to remember that the bulletin board on the home page is viewable by the public The log on section is where authorized users enter their User ID and password It also provides a link for users that have entered a valid User ID but have forgotten their password to be transferred to another webpage to reset their password The links section provides access to websites and additional information e Selecting the Need Help link will t
19. nformation Update Certified View Modify Admin Checklist Approved Contacts Food Service Director Certified ge PEN Joanne Johannessonn REES ue v 556 556 5565 Ext 546 J Jo tex gov View Modify w Ordering Contact Certified Joanne Johannessonn 556 556 5565 Ext 546 J Jo tex gov View Modify w Billing Contact Certified Jimmy Jackson 883 637 9287 Ext 398 J JacktBitx gow Add Remove Location Delivery Locations View Modify ABC Elementary School Warehousels State Distribution Center View Modify Notes 1 Submit For Approwal Terminate Contract Packet History Event Event Date Time User A packet was created for year 2011 2012 11 18 2011 1 12 23 PM Developer Figure 14 Food Distribution Program Contract Packet FDP screen To view a Contract 1 Access the Food Distribution Program Contract screen l Select View for FDP Contract 2 Select Cancel when finished To view or modify Contact information The following section pertains to Food Service Director Ordering and Billing Contact information Contact Information for each contact type must be created for each contracting entity as this contact information will appear on various documents printed using the Reports functionality 1 Access the Food Distribution Program Contract screen 2 Select View or Modify for the Program Ordering or Billing Contact 3 View or revise any desired information 19 FooD DISTRIBUTION PROGRAM USER MANUAL 4 Select the
20. plays in a box at the top of the screen and contains the Contracting Entity name and CE ID In addition it displays the Packet Status Packet Approved Date if applicable and Contract Status 17 FooD DISTRIBUTION PROGRAM USER MANUAL An Annual Contract can only be deleted if there are no records associated with the contract 1 e Allocations Orders etc Food Distribution Program FDP Contracts Program Year 2011 2012 e Program NSLP Contracting A CHILD S IMAGINATION INC 01757 e Entity CE ID Continue gt gt Ji Cancel Figure 13 Food Distribution FDP Contracts selection screen To access the contract packet On the blue menu bar select Contracting Entities Select Contract Select Program Year from the dropdown Select Program from the dropdown E A A Sr E Select a Contracting Entity OR Enter a CE ID Note If you are associated with only one Contracting Entity the system will always default to the Contracting Entity s data If you are a processing co op user or a user associated with more than one Contracting Entity you must select a CE 6 Select Continue gt gt The Contracting Entity s Contract Packet displays 18 FooD DISTRIBUTION PROGRAM USER MANUAL Food Distribution Program Contract Packet NSLP 2011 2012 Contracting Entity A CHILD S IMAGINATION INC CE DO 01757 Action Form Name Status View Modify FOP Contract Approved View Modify Contracting Entity I
21. ransfer the user to a webpage that contains the TX UNPS User Manuals and other program resources ex Administrator s Reference Manual and Handbooks The user can also send a support request or request a User ID and password e Selecting the Interested in Applying link will transfer the user to a webpage that provides additional information on the nutrition programs offered and allow the user to submit a request for an application e Selecting the TX UNPS Project Website link will transfer the user to the project s website 6 FooD DISTRIBUTION PROGRAM USER MANUAL Logging On To log on l Access TX UNPS by typing the URL into the address line of your web browser 2 Enter your assigned User ID 3 Enter your Password 4 Select Log On Note If you do not have a User ID and Password contact the TX UNPS Help Desk 7 TIP The Password is case sensitive so be sure to use upper and Y z f lower case letters if necessary To change your password If this is your first time logging on the system will automatically require you to change your password 1 Select a new password and enter it into the box provided 2 Re enter your new password for confirmation 3 Select Save to continue to the TX UNPS Programs page Note Security configuration settings require a password ten 10 to twelve 12 characters in length Please note that the password must be at least ten 10 characters in length The password must contain
22. t the TX UNPS Help Desk for assistance The navigation or breadcrumb trail identifies your location within the web site Selecting a specific portion of the trail will take you back to that particular screen The selected school year displays on the right beneath the menu bar Upon School Year Seng logging in the system defaults to the most current active school year nation Box The information box displays general information regarding the Contracting Entity Site The logout button displays in the menu bar It is recommended to select Logout Logout to properly exit the system Note For security reasons the system will automatically log you out after twenty 20 minutes of inactivity Navigation Breadcrumb Trail 8 FooD DISTRIBUTION PROGRAM USER MANUAL Screen Options Data entry screens in the system offer the user some or all of the following options VIEW MODIFY DELETE and INTERNAL USE ONLY The Screen Options area is located on the top right side of the screen directly beneath the colored bar School Nutrition Program TX UNPS s Applications Claims Compliance Reports Security Search 33 Programs Year Help Log Out Applications gt Application Packet gt VIEW MODIFY DELETE INTERNAL USE ONLY Figure 3 Screen Options example The following table describes each of the possible screen options lem Description Presents the screen information in view only mode In
23. tes to enhance your understanding of the system 4 FooD DISTRIBUTION PROGRAM USER MANUAL Getting Started Before you can begin using TX UNPS administrative modules you must be assigned a user ID and password by the TX UNPS Help Desk that provides the required security rights Once this setup is complete you may use the Internet and your assigned user ID and password to access and log onto the TX UNPS web site Accessing the Web Site You can access TX UNPS from any computer connected to the Internet by opening your Internet browser and entering the following URL in the browser s address line https txunps texasagriculture gov The TX UNPS project page displays Click the Continue to TX UNPS logon page link to log into TX UNPS 7 TIP You can add this URL to your browser s FAVORITES list or create a shortcut to A the web site on your desktop for quicker access to the site Refer to your browser or operating system help files for further information Cem TX UNPS We om Welcome to the Texas Unified Nutrition ge geg Programs System Last Updated 10 13 2011 User ID If you are currently operating a Child and Adult Care Food Program or a School Nutrition Program and would like to request access to TX UNPS or have questions about TX UNPS please contact us at Password 877 TEX MEAL or squaremeals TexasAgriculture gov New Users of TX UNPS CACFP users that were active in SNAPS wil
24. to display survey details To complete a Periodic survey l Search for the desired survey and select the Survey link 15 FooD DISTRIBUTION PROGRAM USER MANUAL 2 If you do not wish to participate in the survey select the checkbox to indicate that you will not participate in this survey and select Save Otherwise continue to the next step 3 Enter the number of units for each desired commodity for each applicable month Note You can select the Calculate Entitlement button to calculate the Estimated Entitlement Used value before selecting Continue gt gt This information also displays on the Survey Entry Submit screen 4 Select Continue gt gt 5 Select Submit Survey 6 Select Save Note One type of Periodic Survey is a Farm to School Commitment Survey The number entered into the units column will be the amount of entitlement you reserve for Farm to School You must indicate Yes to participating in the Farm to School Program in the CE information Update Screen To complete a Farm to School survey 1 Search for the desired survey and select the Survey link 2 If you do not wish to participate in the survey select the checkbox to indicate that you will not participate in the survey and select Save Otherwise continue to the next step 3 Enter the number of requested units Note You can select the Calculate Entitlement button to calculate the Estimated Entitlement Used value before s
25. ut Error partial A niacin a a 12 Pisure 7 Warning een RRE e EE 13 Fisu S YC are lea o a 13 Fisure 9 Contracting Entities Menu is ice 14 ee 10 Survey Entry Survey Carol SM A A aot iowiehawees 15 Figure 11 Survey Entry Available Surveys HEM A A AA 15 Fisure 12 Contra cl mens A AA tasavead aouelueieceheuentel 17 Figure 13 Food Distribution FDP Contracts Selection screen 18 Figure 14 Food Distribution Program Contract Packet FDP screen 19 Figure 15 Commodity Contact Profile STO AAA AAA 20 Pieure LO Delivery Location Prone Seria ii 21 Preurce 17 Contract Entitlement EE asa 22 Figure 18 Entitlement Distribution Detail NSLP screen 22 Preure 19 Contract Entitlement NSLP EE eege Eege 23 Figure 20 Entitlement Distribution Adjustment NSLP screen 0 ccccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 23 tere EENEG 24 Piste 22 Security IICA AA A AA A 25 Pisure 23 Chande Pass word Screen AAA A A AAA 26 ii FooD DISTRIBUTION PROGRAM USER MANUAL DOCUMENT REVISION HISTORY Version Status Change Description Updated By V1 0 FINAL 01 25 2012 Final User Guide for 1 FDP Richard Roeckner implementation contracts surveys Meredith Noel entitlement 3 FooD DISTRIBUTION PROGRAM USER MANUAL Introduction Welcome to the Texas Department of Agriculture TDA user manual for the system s Food Distribution Program FDP module This system is a software solution for Nutrition Program management utili
26. zing the Internet to provide FDP users with efficient and immediate access to Contracting Entity contracts commodity ordering entitlement inventory and all other FDP functions Web Site Benefits and Features This user friendly web application allows state Contracting Entity personnel and Contracting Entity users to submit and approve documents via the Internet Key system features include e A single software system which manages information regarding Contracting Entity contracts entitlement inventory orders and many other Food Distribution Program FDP functions e A single database which works behind the scenes to combine configuration information that can be utilized across the child nutrition programs e The ability to save partially completed documentation on line allowing the user to complete the process at a later time e Individual User IDs and passwords for secure login to program functions and accurate tracking of user behavior User Manual This user manual is intended for use by the Texas Department of Agriculture Food Distribution Program users It is designed to provide a general understanding of how to use the web site to perform FDP Module functions effectively and efficiently To achieve this objective this manual will provide you with e A general explanation of each feature available e Screen examples of web site pages and forms e Step by step instructions for utilizing the web site features e Tips and No
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