Doctoral Human Resources Database User`s Manual
Contents
1. Project 2 Answering the questionnaire and confirming answers Answer the questionnaire The following answer formats are used for questionnaires e Either or choices Choose one of the options when responding e Multiple choice Select multiple answers when responding e Written format Answer the question freely in text form NSTEPA EX sal RSR Oghie 692 S538 8383002 sa 57382525003 Bess 2 Confirming and correcting questionnaire answers Click the lt 49 4 Respond gt button when all answers are complete A Confirmation screen containing the content of your answers will be displayed when the lt 51292 Respond gt button is clicked Check the content of the answers displayed NSTEPA EX SECS EEE EERE EEE EEE EEE EEE EEE EEE ERE EEE RRR LFOWS CES UWE lt ES SRE REESE EEE EEE EERE eee eee 5091 338 883001 9892 372578002 ZR ARB RAC 25093 3388383003 B hirit If any responses have been made in error or if anything has been left out click the lt gt Return button to return to the Questionnaire Response screen 3 Confirm questionnaire responses Once you have confirmed the content of all answers on the questionnaire Confirmation2. iiini III EX Column with is mandatory Internship period less than two weeks of organization Universities and college National university im Ji V Location of organization Japan Hokkaido Name of organization Add Cancel Enter the Career information Select your course in the course information selection section Field entries and selected fields will change depending on the selections made Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Average time spent for Wee Less than 7 hours studying Average time spent per week for ectures presentations academic pape Overseas research activities Internship experience E yps NO Add Career information Career after graduation preparnnjg for more study New job or Scheduled returned to former New jo Return to former pol other Working yob hours Multiple jobs Yes O No Employment Date work starts 20 vean T Month term Type of Private sector company T organization Private sactor company Employment Name of NRI status organization Location of Japan Industry niormation and commu T organization Tokyo group n r v Type of Research and develop Job type Science researcher occupation Researcher at private o T Researcher orzomethi T OK Cancel 2 Register the entry resul
3. During doctoral course Column with i mandatory Type of course Second term of the doctoral course 3 year Main research area sconces Full doctoral course 5 year Mathematics Date of Sub research area 1 Cant speoty 2 V vead Month Cant Sub research area 2 Cant specty Standard term gt v Near Cont scecty of study Number of English of papers peer reviewed graduate MX Number of Rea Japanese school papers peer reviewed Major field of Number of peer study reviewed presentations Type of school Nazonal unwersty v at conferences Graduation from Apply Does not apply overseas For 3 year doctoral students Number of reviewed Apobes for s who graduated from a presentations at conferences in Japan 598 Other conference For 5 year doctoral course studerts tat Other notable activities published research awards received etc Number of patent applications includes foreign patents ms who 3 Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Enter Educational background before doctoral course details Clicking the lt Add educational background information button displays the Enter Educational History screen as a popup Field entries and selected fields can be changed by changing the Educational History option selected Enter in relevant da
4. 15 4 Confirmation screen when using Internet Explorer OAL UREKAO FEAAUCKEBU ies https hr nistep go jp internal use only C1 d 831 954 JCA7 FE AZIUCKJ GK Ui Confirmation screen when using Firefox This section describes the process used to log into and out of the Doctor Database PROCEDURE 1 Change language Click lt Ss80i1 3R Change language at the lower left on the screen and select English This will change the language of the website to English EEUU SBR National Institute of Science and Technology Policy BAHATA o o AFRO ATR CIE 7A 123vBRICBGUS RROLOONF bts 30 RRCUC IB AMET SA AO EE CU S ABLE T BOF VU ZJCAOSBIE B UL CG0 AFFORD OOA RE RICE CU S T SEX i ud D e 40 1 E Y gt i SABRA National Institute of Science and Technology Policy Welcome to the database of doctorate recipients Doctorate recipients are expected to be leaders who create new knowledge and new ways in Science and Technology for Innovation however their career paths after graduation have not been fully elucidated Data concerning their careers would be referred as a portfolio to design policy options for STI human resources NISTEP constructs the database of doctoral recipients based on
5. Information screen Click the Edit button inside the Doctor Database on the My Portal screen 2 Click the During doctoral course tab on the top left 4 amp 5 MEANE Bast formation After graduation career after graduation During doctoral course Column wh mandatory Type of course Setend tenm of Ehe doctoral course 2 year Main research area doctoral course E year Date of entrance PRESA SESS ee Sub research anea 2 ol study Mame of graduate school z Sub research area 1 Month study National university Graduation from O Does not apply iame phool For 3 year doctoral course students Apples for students who graduated from a Master s course of same school as doctoral porse 5 year doctoral course students Apples for students who graduated from an undergraduate course of same school as datora course Rrjet with a D Foreign student O Foreign student with a job O with a job Gon wes of eens Does not 3 Enter in relevant data in the format required for the field Use the same data entry procedure as that for other screens Register the entry results Click the Add button on the bottom of the screen to confirm and register entries 3 Viewing editing the Edit Course Completion Information screen D Display course completion information Click the Edit button inside the Doctor
6. gt tab the third from the top left 3 Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Enter in Overseas research activities Select whether you have do not have overseas research experience An Overseas Research Activity Experience popup screen will display when clicking the lt Add overseas research activities information button shown when selecting that you have such experience Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Clicking the Add button will list the overseas research activity experience entered on the Course Completion Entry screen Column with is mandatory Activity period Less than one month Y Type of Universities and college organization Mational university in Location of Japan Y organization Hokkaido Name of organization Add Cancel 5 Enter in Internship experience Select whether you have do not have internship experience An Internship Experience popup screen will display when clicking the lt Add internship experience information button shown when selecting that you have such experience Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Clicking the Add button will list the internship experience entered on the Course Completion Entry screen EXDETIEEWMEE
7. screen click the lt EXE d 5 Confirm gt button echnolagy Policy m EH NISTEPAY Matinnal Institute of Sclence and T Fart NSTEPA FERDA acns Y F 15 e You view your answers by clicking iR Fd View Results gt e Clicking lt t 22 AS View Total Results for questionnaires where aggregate results are available for viewing will enable you to view the total results for answers made as of the moment this was clicked SPECIAL NOTES Questionnaires are considered to have been responded to when the Questionnaire Confirmation Complete screen displays instead of the Questionnaire screen when clicking the link to the questionnaire from the New Information section
8. Database on the My Portal screen 2 Click the After graduation tab on the top left IST AHDB Basic information Ouring doctorat course Aer grea aten career afer graduation After graduation Column with i mandatory O In school as a student completed course 29 T Withdrawal Doctor of Engneerng 1 i 120 V wear Month In case your degree is not listed please choose Other and type in the name of Degree earned Degree not esmed your degree Expenence during doctoral course Average time spent at Week Less an 7 hou 9 school Average time spent per week at laboratory study spaces etc cf school Average time spent for Week Less a 7 hou studying Average trne spent per week for lectures presentations academic pacer preparation etc ves NO ves NO lt Career informaton Career after graduation 9 Work Regardiess of regular or wreguiar employment Continue study Includes schools outside of Japan Work and continue study Student with a job regular employment contract or a contract for 1 year or longer with 30 40 working hours per week Other Unplanned One that does not fit in the choices above includes residents students 3 Enter in relevant data the format required for the field Use the same data entry procedure as that for other screens Register the entry results Click the lt Add gt button on the
9. Doctoral Human Resources Database User s Manual 5 CONTENT 1 1 ACCESSING THE DOCTOR DATABASE 1 2 LOGGING IN OUT OF THE DOCTOR 2 5 4 ENTERING BASIC INFORMATION cccccccccsssssccscsssscsccsssssccssssscccccsssssccesssssccccesssssccesscssceccesssssessees 7 5 ENTERING COURSE ENROLLMENT INFORMATION cccccccscssssssscsccsssssssssscccssscsssssssccssscsssssssscsesssces 9 6 ENTERING COURSE COMPLETION INFORMATION cccccccccssssssssssssssccccssssscesssssccccesssssecccssssseeses 12 7 POST STUDIES COURSE ENTBY ER 15 8 VIEWING EDITING MEMBER INFORMATION ccccssssscscssssssccccccssssscssssssccccccccccccccecessscsssssssscccecsees 17 9 ANSWERING QUESTIONNAIRES ccccccssscsccsssssccsssscsccsssecccssscccsasccesessecscosseccesesecccsesscsesessecccssecees 22 PROCEDURE 1 Access Use a web browser to access the Doctor Database Enter in https hr nistep go jp into the web browser Basic Authentication is used at the current time so entering this URL will cause a window to pop up prompting you to enter in the authentication password Enter in your LL 9 44 User Name and UA 2 Password to be informed separately Windows t7 F 3
10. No determined one year or more less than one year 1 Year 1 months Employment Tenure track status At the longest 7 Year 1 months Industry group agriculture and forestry Job type Science researcher Il The Course Information Registration screen will be displayed when clicking the Add Course Information link Enter in relevant data in the format required 5 Register the entry results SPECIAL NOTES e Registering information for each screen cannot be done all at once Click the Add button for each screen to register the information on the screen This section covers the method used to answer questionnaires requested by the Ministry of Education Culture Sports Science and Technology or university bodies PROCEDURE All members will be informed of requests from various related parties to answer questionnaires with a notification under lt New Information on the My Portal screen after logging in 1 Display the Questionnaire screen Click the link to the questionnaire displayed on My Portal a BFR SARENA FBSJA 9 NISTEP S Hational Institute of Science ane Technology Policy 04 15 21 15 useradan Pub useraa an PIE CERE Ha Shas mm SER E EH 2014014 mts Wr 27 SITO ERNDNCCERS EHE 2008504 EE 20115703 BICKRGEEICH I ERASER EOPVEUIGHT 2014 Mite Heo o8 Scenes aw Techy Policy ALL RESER EE wat Dy 2 The
11. RL found in the activation key notification e mail sent to the e mail address you entered 2 You will be sent to the My Portal screen this completes the activation process 5 posted in past 5day s No news to show IST A HDB An activation key has been sent to your registered e mail address Follow the instructions on the email to complete your activation SPECIAL NOTES e Contact the administrator if an error occurs After completing the activation process next doctoral course students and graduates are to register basic information about themselves This section explains this procedure PROCEDURE Members can enter in basic information about themselves on the My Portal screen that displays after logging in The Basic Information Entry screen will be displayed on the My Portal screen as shown below In some instances information already registered by the university will differ with that on the screen Home of graduale school WAAT Degree name 1 Enter in basic information D Display the Edit Basic Information screen Click the Edit button inside the Doctor Database on the My Portal screen to edit basic information Click the Basic Information tab on the top left As basic information will already be displayed when clicking Edit this step normally will not be required E mail address Confirm Sub e mail address 1 nnt0001 1 eanrernncop 3 Enter in r
12. after logging in 1 Access the Doctor Database URL and log in D Access the Doctor Database URL Click the Login link on the top right of the screen enter your ID and password and click the Login button a PHT WO Y mor National Institute of Science and Technology Policy E mail address ID Password Login by E mail address Login by ID Forgot your Password 3 The Activation screen will be displayed AHDB Activate Doctoral Student Database E mail address Terms of Use The terms conditions for using the m contents of this site is governed by this agreement Please read carefully the following conditions and register only if you agree to them By using this site I agree to refrain from the following actinna nr B 7 I agree to the Terms of Use above 2 Enter your e mail address and agree to the terms of use D Enter your e mail address and agree to the terms of use IST A HDB Activate Doctoral Student Database E mail address nistep nistep co jp Terms of Use The terms amp conditions for using the contents of this site is governed by this agreement Please read carefully mi the following conditions and register only if you agree to them By using this site I agree to refrain from the following actinna nr Send iM The E mail Sent screen will be displayed 3 Completing the activation process D Click on the U
13. bottom of the screen to confirm and register entries 4 Viewing editing the Edit Post Studies Course Information screen Display the post studies course Click the lt Edit gt button inside the Doctor Database on the My Portal screen mi hii ree et gh fel ss Tk ie PHT Click the lt Add career information gt link meitAsos Basic information During doctoral course After gapdon Career ser graduation Career after graduation Add career information Column with i mandatory Chonse career information Work Regardless of regular or irregular employment 5 Continue study Includes schools outside of Japan Other Unplanned One that does not fit in the choices above includes residents students preparing for more study past doctors without an employment relationship Mew job or returned to former New job Return to farmer job Other job Multiple jobs Yes Employment term 2014 Ie Year 1 Month e rear Month Choose if still working Type of Universities and colleges organization National university in Jap Name of organization Location of Japan m organization Hokkaido l Job rank Research and developmed Post doctors etc Job rank Scheduled working 30 hours or more per week hours f 20 hours ar more less than 30 hours per week less than 20 hours pr week Employment term 4
14. coordinated efforts with related sections and institutions as a SciREX project which aims to promote STI policy making supported by objective evidences SciREX The Science for RE designing Science Technology and Innovation Policy program operated by Ministry of Education Culture Sports Science and Technology MEXT 2 Login Click User Login on the top right of the screen to log into the Doctor Database SHRP 7 National lnstilube of Science and Tee Falicy D Select login method Clicking User Login will bring up a window requesting you to enter your ID and password Check the Login by _ jj E mail address ID Password Login by E mail address amp Login by ID Forgot your Password 2 Enter your ID and password Jf E mail address ID Password Login by E mail address Login by ID Forgot your Password 3 Click the Login button After entering your ID and password click the lt Login gt button Welcome to the database of doctorate recipients Doctorate recipients are expected to be leaders who create new knowledge and new ways in Science and Technology for Innovation however t
15. elevant data in the format required for the field Fields with an asterisk mark are required items Register the entry results Click the lt OK gt button on the bottom of the screen to confirm and send entries SPECIAL NOTES Make sure to click the lt OK gt button for each screen after entries are made as any basic information entered will not be reflected when transitioning to other tabs when the OK button has not been clicked e Click the Cancel button to remove entered content during the editing process Next doctoral course students and graduates are to register course enrollment information about themselves This section explains this procedure PROCEDURE Members can enter in course enrollment information about themselves on the My Portal screen that displays after logging in The Course Enrollment Information Entry screen will be displayed on the My Portal screen as shown below In some instances information already registered by the university will differ with that on the screen Resume 10 Login name RII 002 Name of graduate school NO Degree certification date Degree name 1 Entering course enrollment information Display the Course Enrollment Information Entry screen Click the lt Edit gt button inside the Doctor Database on the My Portal screen to edit course and current status information Click the During Doctoral Course tab on the top left tAHDB
16. heir career paths after graduation have not been fully elucidated Data concerning their careers would be referred as a portfolio to design policy options for STI human resources NISTEP constructs the database of doctoral recipients based on coordinated efforts with related sections and institutions as a SCiREX project which aims to promote STI policy making supported by objective evidences ScIREX The Science for RE designing Science Technology and Innovation Policy program operated by Ministry of Education Culture Sports Science and Technology MEXT 3 Logout Click Logout on the top right of the screen to log out of the Doctor Database ne BEEN FRAP mm National Institute of Science and Technology Policy SPECIAL NOTES e Cancelling the login process Click the Cancel button when you do not wish to log into the Doctor Database e Reissuing passwords If you have forgotten your password click Forgot your Password on the login screen The procedure to reissue a new password will be sent to the e mail address registered in member information Reissue a new password by following the instructions included in this e mail E mail address ID Password Login by E mail address amp Login by ID You will need to complete the activation process for the Doctor Database when logging in for the first time PROCEDURE Activation is performed on the Activation screen that displays
17. r myForrtpiorne 222222222222222212121211111111222411131323444444444444444444444444444444444444444444444 X Column wath 15 mandatory Choose career information Work amp Continue study amp Other Unplanned New job or returned to former job Multiple jobs Employment term Type of organizatinn Name of organization Location of organization Job rank Job rank Scheduled working Employment term Employment status Industry group Job type Regardless of regular ar irregular employment Includes schools outside of Japan that does not fit in the choices above includes residents students preparing for more study post doctors without an employment relationship amp New job Return to former job Other Yes 2014 j Month Choose if still working e Year Month Universities and colleges x National university in Jap Japan au Hokkaido ES Research and developmed amp 30 hours or more per week 20 hours or more less than 30 hours per week 5 less than 20 hours pr week No determined one year or more less than one year 1 ear 1 Tenure track At the longest 7 agriculture and forestry months fear 1 months Register the entry results Click the lt Add gt button on the bottom of the screen to confirm and register entries SPECIAL NOTES Make sure to click the Add button for each screen af
18. ta in the format required for the field Fields with an asterisk mark are required items Clicking the Add button will list the educational history entered on the Course Enrollment Information Entry screen Click the Cancel button to close the popup screen Add educational background informationi 2 112 21 11 1 22 3 esses x Column wath is mandatory Educational Bachelor Master s course background amp Professional graduate school Master s course Z Second term of the doctoral course 3 year amp Full doctoral course 5 year 5 Other Date of entrance graduation of 2014 E vert e Month 2014 e venr 1 e Month undergraduate course Name of university faculty department Type of school Enter Work experience before doctoral course Clicking the lt Add work experience information gt button displays the Enter Work History screen as a popup Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Clicking the lt Add gt button will list the work history entered on the Course Enrollment Information Entry screen Click the lt Cancel gt button to close the popup screen JI TIR k cece eee nee ce cen Column with is mandatory Employment term 20 Years Y Month 20 Year Month Choose if still working Type of organization Private sec
19. ter entries are made as any course information entered will not be reflected when transitioning to other tabs when the Add button has not been clicked Click the Cancel button to remove entered content during the editing process Doctoral course students and graduates can confirm or modify any basic information course enrollment information or post studies course information they have entered This section explains this procedure PROCEDURE Members can view and edit member information on the My Portal screen which displays after logging in The basic information entered will be displayed on the My Portal screen as shown below 1 Viewing editing basic information D Display the Edit Basic Information screen Click the Edit button inside the Doctor Database on the My Portal screen to edit basic information O 4 X 5 E mail address Confirm Sub e mail address 1 nnt000 1 Geannernncop Click the Basic Information tab on the top left As basic information will already be displayed when clicking Edit this step normally will not be required Q3 Enter in relevant data in the format required for the field Use the same data entry procedure as that for basic information Register the entry results Click the lt OK gt button on the bottom of the screen to confirm and send entries 2 Viewing editing course enrollment information D Display the Edit Course Enrollment
20. tor company Y Private sector company YF Location Japan Hokkaido Y Name of organization rtjg ater Name of department Job rank Cancel Register the entry results Click the lt OK gt button on the bottom of the screen to confirm and register entries SPECIAL NOTES Make sure to click the lt OK gt button for each screen after entries are made as any course enrollment information entered will not be reflected when transitioning to other tabs when the lt OK gt button has not been clicked Click the lt Cancel gt button to remove entered content during the editing process Next doctoral course students and graduates are to register course completion information about themselves This section explains this procedure PROCEDURE 1 Entering course completion information D Click the Edit button inside the Doctor Database on the My Portal screen to modify the Course Completion Entry screen iSt AHDB Expenence during doctoral course gt Average time spent at Week Less than 7 hours y school Average time spent per week at aooratory study spaces etc cf school Average time spent for Week Less nas 7 hou v studying Average tirme spent per week for ectures presenta tons academk pacer preparation etc D yves No Add inkernship experience information Click the lt After graduation
21. ts Click the Add button on the bottom of the screen to confirm and register entries SPECIAL NOTES e Make sure to click the Add button for each screen after entries are made as any course completion information entered will not be reflected when transitioning to other tabs when the lt OK gt button has not been clicked e Click the Cancel button to remove entered content during the editing process Next graduates of doctoral courses are to register post studies course information This section explains this procedure PROCEDURE 1 Entering post studies course information D Click the Edit button inside the Doctor Database on the My Portal screen to edit the Post Studies Course Entry screen DES Um IST AMDB o Basic information During doctoral course After graduation Career after graduation lt Career information gt 04 2014 Career after graduation 7 Add career information NRI HER Edt Delete Back to resume 2 Click the Career after graduation tab the fourth from the top left Enter in Career information Clicking the lt Add career information button displays the Enter Course Information screen as a popup Field entries and selected fields will change depending on the selected course information fields Enter in relevant data in the format required for the field Fields with an asterisk mark are required items Add caree
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