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LASER MFP SP1100SF Aficio SP1100SF

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1. The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Pause requested from the spooler Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Loss of USB connection SP1100SF Aficio SP1100SF Firmware update Updating the machine firmware requires that the Companion Suite Pro software be installed on your PC and that the PC is connected to the machine see PC Features page 41 Contact your Dealer to check if firmware updates are available for your machine Then access the update utility START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION FIRMWARE UPDATE select the downloaded file and launch the update 65 10 Maintenance SP1100SF Aficio SP1100SF Specifications Physical specifications Dimensions 412 x 447 x 386 mm Weight 13 kg Electrical specifications Power supply see rating plate Single phase 220 240 V 50 60 Hz 4 5 A Electric consumption 12 W typical in powersave 35 W typical in standby 450 W average during printing 900W peak Environmental specifications Operating temperature 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F wit
2. LASER MFP SP1L1OOSF Aficio SPLLOOSF TALENI 1 i i p tgiptT r g 15 ny a 7 L EE ii EI gi 7h Lil BR 4 A he Bak W i ni AT STL aT a sinh amp nh i ni aha aayah aya TTIP heh E F User s Guide Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in this manual before using the machine Contents Security 1 Security directives 1 Laser safety 1 For Europe Asia 1 Certification 2 Declaration of conformity 2 Notice to Users in EU Countries 2 Notice to Users Accessing Analog PSTN in EU Countries Symbols for the main power switch Positions of Warning and Caution labels on the machine Notice to users New Zealand N N Environment Batteries and rechargeable batteries The product Users in the EU Switzerland and Norway All Other Users Software use license Definition License Property Duration Warranty Responsibility Development Registered trademarks Notice Installation Location conditions Cautions of use Safety information ooo O NNDADOHODDHOO OO aonana C1 KRW Safety During Operation Power Supply 10 For Fax or Telephone 10 Rules for use symbols 10 Terminal description 11 Command panel 12 Presentation 12 Entering Characters Using the Aloanumerical keypad 12 Accessing terminal functions 13 Packaging contents 14 Device installation 14 Installin
3. 3 Make the necessary changes 4 Click on OK Delete a contact or a group from the address book 1 Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE ie Important When a contact is deleted from the directory it is automatically deleted from any group in which it may be included Print the address book 1 Click on PRINT The list of the address book is printed on the terminal if no contact is selected Import or export an address book Save Export your address book This operation lets you save your address book to a file in XML format 1 Select EXPORT in the menu FILE of the window ADDRESS BOOK 2 Enter the name of the file and select the destination directory then click on SAVE 51 9 PC Features SP1100SF Aficio SP1100SF Import an address book Importing an address book makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually Address books can be imported from files in XML format XML files are automatically generated during export The whole address book will be Q Important replaced by the imported address book 1 Select IMPORT in the menu FILE of the window ADDRESS BOOK 2 Select the file to import click on OPEN Fax communications The fax communication enables you to send documents as faxes from one of the scanners of your terminal from the ha
4. Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot To modify the economy period v 233 SETUP SEND ECO PER 1 Enter the hours of the new economy period for example 19 00 07 30 and confirm your choice with OK To use the economy period v 32 FAX ECO TRANS 1 Enter the call number and confirm with OK 2 Choose B amp W SCAN or COLOUR SCAN and confirm with OK 3 Adjust the contrast and confirm with OK 4 Select the feed type FEEDER or MEMORY and confirm with OK 5 You may enter the number of pages before transmission and confirm with OK 6 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned Reception Mode This function enables you if you have an external device telephone answering machine plugged in to the EXT socket on your terminal or to the telephone plug adapter to select the device receiving faxes and or voice messages You may choose between the following reception modes e MANUAL the terminal does not receive any documents automatically When you answer your telephone and realise that you are receiving a fax you shou
5. Print range Copies All Number of copies 1 4 coe T CA Cancel 2 Select the printer COMPANION SUITE PRO LL FAX and click OK SP1100SF Aficio SP1100SF The fax oubox window is displayed Eman C page Ad jophora gt Seam P hieray MAP t Coverage Select a source __MFPanter Laser Probl w 4 Hame Fax H 13123123113 Dens S Joha Sn T 3 To send your fax to a contact enter his number in the field RECIPIENTS and click the button W or select a contact or a group from one of the directories in the field ADDRESS BOOK and click the button gt Repeat this operation as many times as necessary use the button to delete a contact from the list of contacts 4 If necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS 5 To add a cover sheet select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover sheet you want to add from the pop down menu or create a new one For more information refer to chapter Cover sheet 6 Click OK to send your fax to all contacts in your list of contacts 7 Your send request can then be checked if necessary in the outbox Receive a fax The window MF Manager and MF Director show using different messages the reception of a fax The icon gt is displayed at the bottom of the window MF Manager and the icon 4 appears in the task bar You can
6. 3 Press the button Sophisticated copy The sophisticated copy allows to do custom setups for the current Copy You can start copy by pressing button at any time in below steps KA Note 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass After step 1 you can directly enter the number of copies with the numerical keypad and press the OK button to validate Then refer to step 4 S Note 19 Press the button Enter the number of copies that you want and confirm with the OK button Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button Choose with the buttons or the printing option see examples below depending on the copy mode that you want Mosaic mode document feeder 1 Page onto 1 2 Pages onto 1 or 4 Pages onto 1 MOSAIC Copy mode Analyzed sheets Output 1 page onto 1 j 2 pages onto 1 ooo m 4 pages onto 1 Poster mode flat bed scanner 1 Page to 1 1 Page to 4 or 1 page to 9 POSTER Copy mode Analyzed sheets Output 1 page to 4 1 page to 9 ee Confirm with the OK button 3 Copy 9 Adjust the desired zoom level from 25 TO 400 with the buttons or confirm with the OK button only available in 1 Page to 1 copy mode Adjust the desired ori
7. 1 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the button amp 2 Depending on the type of poll you should Menu Procedure Immediate poll 1 Press p 1 Press OK 2 Nextto the current time enter Delayed poll the time you wish to poll the document and press p 97 4 Fax Parameters setup You can setup your machine as you like depending on the use You will find in this chapter description of the functions You can print the functions guide and the available setup of your multifunction machine Your machine is continuously being updated new functions are regularly made available Contact your Dealer to check if firmware updates are available for your machine see Firmware update page 65 KA Note Date Time At any moment you may change the date and time on your multifunction machine Depending on the country configured on the machine the date format is of type DDMMYY e g France or MMDDYY e g USA v 21 SETUP DATE TIME 1 Press w enter 21 using the keypad Confirm with OK 2 Enter the numbers of the required time and date one after another for example November 8 2004 at 9h33 press 0811040933 or 1108040933 and press OK to confirm 3 To exit this menu press Q Summer time Winter time setting This menu lets you choose to change to summer winter time automatically or not F impo
8. Companion Suite Pro LL InstallShield Ward License Agreement Please peed the folowing license agreement carefully LICENSE AGREEMENT FOR THE SO0FIWARE PLEASE BEAD THE TERMS AND CONDITIONS OF THIS LICENSE FULLY BEFORE OPEHING THE SEALED FNVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS if YOu do not accept the terms of this License promptly return the unopened CD ROM packaging as well as the Other Parts of the product You will be reimbursed the Price you paid for the product Ho reimbursements will be made for products whose original CD ROM packaging has g eee mm k Print T EOE AE EEEE EE E E EL ER EA E A sccept the rms imn the license agreement Ddo not accent the terms in the license agreement ee eee 8 Click on the NEXT button 9 The final installation is ready to be executed Click on the INSTALL button J Companion Suite Pro LL InstallShield Wizard Ready to Install the Program The witard is ready to begin metalation Click Install to begin the installation IF you want to rewiew or change any of your instalation settings cick Gack Olck Cancel to exit the wizard at cot The following screen appears to indicate the progression of the installation of SUIE hstallaton has been successtuly peromed Click Okta ext he wizard Your Companion Suite Pro kit is successfully installed on your PC You
9. Handling the unit Operator shocks During printing shocks must not be applied to the paper feed cassette tray cover and other parts of the machine Moving the unit When moving the unit on a desk it must be lifted and not dragged Handling the Toner Cartridge 1 Must not be stood on the side or held upside down 2 Must not be shaken strongly Feed cassette paper insertion Your device accepts a number of formats and types of papers zik Important See chapter Specifications for the j various formats and types of paper 1 Remove the paper feed cassette completely 3 Setup the back side feed cassette stop by pushing the PUSH lever A Then adjust the lateral paper guides to the paper format by pushing lever B located on the left guide Adjust the length paper guide to the paper format by pushing lever C 5 6 Take a paper stack pull the paper off and align it on a flat surface Put the paper stack in the feed cassette 200 sheets for 80 g m paper for instance Put the feed cassette back in its location Cartridge installation 1 2 15 Stand in front of the machine Push the left and right sides of the cover and pull it at the same time towards you 2 Installation SP1100SF Aficio SP1100SF 3 Remove the starter toner cartridge from its bag Paper delivery stop Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Adj
10. 20 characters and confirm with OK Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents creation 8 USB memory key SP1100SF Aficio SP1100SF With the IMAGE format if you have selected e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be digitized to the USB memory key the default resolution is AUTO Press the button several times and select the resolution you require e Scanning in BLACK amp WHITE icon text resolution 8 icon photo resolution no icon auto resolution e Scanning in COLOUR H icon text resolution no icon auto resolution The beginning button p immediately starts the scan and sends a file to the support with the parameters defined in the analysis format 40 8 USB memory key PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine From the PC you can manage the multifunction machine allowing you to set it up according to your needs print your documents on the multifunction machine from your usual applications scan colour grey scale or black and white documents and edit them on your PC or pr
11. 53 PRINT CALENDAR 1 Press enter 5 using the keypad Confirm with OK 2 Select CALENDAR using the or button Confirm with OK 4 Choose the year you want to print as calendar by entering the number on the numeric keypad for example 2009 KA Note 5 Confirm with OK The calendar of the year requested is printed amp The year must be between 1900 and 2099 Use the C key to correct an entry 37 7 Games and Calendar SP1100SF Aficio SP1100SF USB memory key You can connect a USB memory Key on the front side of your machine The files stored in TXT TIFF and JPEG formats will be analysed and you will be able to use the following actions pa the stored files contained in your USB memory key delete the files contained in your USB memory key run an analysis on the contents of the inserted USB memory key Aigitalise a document on your USB memory key 3 Select PRINT DOC with the or a buttons and confirm with OK Select LIST with the or a buttons and confirm with OK The list is shown in a table with the following information the analyzed files are indexed in an incremental 1 by 1 order the files name with their extension the date of the files last save the files size in Kbytes fax archiving See section Rerouting fax messages to Print the files located in the key a USB memory key page 25 Use of the USB memory key Always respect the insertion w
12. Parameters Setup The incoming and outgoing logs are printed on the same page Print the list of setups zie Important To print the list of setups The printing is not possible on A5 paper format v 56 PRINT SETUP Press enter 56 using the keypad The printing of the list of setups starts KA Note Lock the machine You can also access the list of setups by pressing the E button directly This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically Before that you have to enter a lock code v 811 ADVANCED FCT LOCK LOCKING CODE 1 Press on enter 811 with the digital keyboard 2 Enter your lock code 4 digits with the keyboard confirm with OK If a code is already registered enter zik Important the old code before typing the new one 3 Enter again your lock code 4 digits with the keyboard confirm with OK 4 Quit this menu by pressing the e button Lock the keyboard Everytime you use your machine you will have to enter your code v 812 ADVANCED FCT LOCK LOCK KEYBD Bee we 1 Press on wv enter 812 with the keyboard 2 Enter the lock code and confirm with OK 3 With the buttons or choose ON and confirm with OK 4 Quit this menu by pressing the Q button Lock the numbers This function locks dialling and the nu
13. Software or authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the CD ROM You shall not modify adapt decompile translate create any derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled You can cancel it by destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In case the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the CD ROM on which the Software is recorded is free from hardware or manufacturing faults if used in normal conditions the guara
14. another country In the event of problems please contact your service representative in the first instance SP1100SF Aficio SP1100SF The CE declaration of Comformity is available on the Internet at URL http www ricoh co jp fax ce_doc CE Marking Traceability Information For EU Countries Only Manufacturer Ricoh Co Ltd 3 6 Nakamagome 1 chome Ohta ku Tokyo 143 8555 Japan Authorized representative Ricoh Europe PLC 66 Chiltern Street London Symbols for the main power switch In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Positions of Warning and Caution labels on the machine This machine has labels for J WARNING and A N caution at the positions shown below For safety please follow the instructions and handle the machine as indicated CAUTION Hot surface avoid ACHTUNG ete Obert AN Q ATTENZIONE superfile cala calda PRECAUCI N Mya VOORZICHTIG Paot oprani F RSIKTIGT Het yta R r ej FORSIGTIG van eae FORSIKTIG lly al bg gr Soe eee ig i oa is EA r EF wn sanji Ste Lae ALLE eS ot ot e i La E Sdn H He F KOHTAKTA 25 SHAH ADM DLAY 2224922 ey ers SSAA S SOOM BI TWET ER OCMSBLITCEAL 1 Security Certification Environment Software use license SP1100SF Aficio SP1
15. automatically print faxes on reception To do this you have to define this parameter refer to chapter Fax parameters Follow up of fax communications Follow up of fax communications is by means of an outbox aninbox a sent item memory an outbox log an inbox log These services enable you to always know exactly what communications are taking place on the terminal whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill a page After automatic printout the terminal creates a new log 53 9 PC Features SP1100SF Aficio SP1100SF The outbox In the fax outbox there are the following the requests being sent the send later requests the requests for which one or more send attempts have already been made and which will soon be redialed the rejected requests calls not put through HEL Companion Manager File Edt Tools 2 vl Fax Sms B Ww g Adresses Stop Creation date Status Emission date Priority s Dossiers Ci JUDO Bh Se fk items y Deleted items rafts Fax Sms WY The requests are classed in the order in which they are executed The rejected requests are filed at the end of the list so that they are more accessible if you want to work with them request a new send or delete them The send memory items sent The sent memory is used to keep all faxes you have sent Th
16. can cancel the removal by clicking on CANCEL Companion Suite Pro LL Please wat whie Windows configures Companion Sute Pro LL Cancel Uninstall the drivers manually The following drivers must be removed e print driver e scan driver modem driver To remove the print driver 1 Open the PRINTERS window START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending on the operating system 2 Delete the LASER PRO LL2 icon 3 Inthe PRINTERS window right click with the mouse and select RUN AS ADMINISTRATOR gt SERVER PROPERTIES 4 Select the DRIVERS tab 5 Select the LASER PRO LL2 driver and click on the REMOVE button fh Print Server Properties Forms Ports Drivers SP1100SF Aficio SP1100SF Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button Remove Driver dnd Package LS YOU WT Perey STS ihe drveria ong your systemo D Remora driver only A confirmation screen appears Click on the YES button to continue Click on the DELETE button to confirm the removal To remove scan and modem drivers 59 1 Open the DEVICE MANAGER window START gt CONTROL PANEL gt SYSTEM gt HARDWARE gt DEVICE MANAGER or START gt CONTROL PANEL gt HARDWARE AND SOUND gt DEVICE MANAGER depending on the operating system feta je italy fy Oraa hinge ies n Flt Schon Vw Hep H
17. create the background image You can either e Option A Draw this background image in your preferred application such as Word Excel OR e Option B Scan a sheet of paper containing the layout of the cover page Details about Option A and B e Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the MFSendFax dialog is displayed Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution NORMAL as shown below SP1100SF Aficio SP1100SF a Amil 700E Sun Mon Tus wed Thu Fri Sat 1 2 3 ada 5 G fF 3 w n z a u i le 17 1 19 i j oe ce ee ca Finally click on the button SAVE AS DRAFT in the lower right corner this is the button with the floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL 2 Documents FAX Temporary and has the file extension fax e Option B Launch MFMANAGER select NEw Fax select the scanner source as shown below Send FAX Emission Cover page Advanced options Sources Cover page None Address books Document Please place the documents to fax on the scanner Recipients MFPrinter Laser Pro LL 33123123113 57 9 PC Features SP1100SF Aficio
18. installation conditions and safe use precautions refer to chapter Installation page 8 Laser safety Use of controls or adjustments or performance of procedures other than those specified in the CAUTION User s Guide might result in hazardous radiation exposure For Europe Asia This machine complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for office EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 uW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Certification Declaration of conformity Notice to Users in EU Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EU Countries This product is designed to be able to access analog PSTN in all EU countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to
19. is displayed Coverage Mir BE Ha ee Pe g e ci eee Daic Date Time eter Number of pages Company Seeder Sander Company Heaigainan Recipient I jee Tinie ROCIO Mine Neem Tirta Serdar i Marie oi number Recipient FAX Humber Famer Sender FAX Humber Peitr memar Sender Telephone number laiii Retipent Email address Kma aida Senger Emah addres bit Subject 55 9 PC Features SP1100SF Aficio SP1100SF 3 Click on the icon to display the available fields Sender Recipient Others Name Service Telephone Telecopy E mail Sender Recipient Others Name Service Telecopy E mail Sender Recipient Others Number of pages Date Time Subject Comments To add a field proceed as follows Select the field you want to insert by clicking the field palette A stamp replaces the cursor of your mouse Click the location where you want to put the field on the model You can move or enlarge the field as you like 3 Important 4 As soon as fields are inserted save the cover sheet Adjust the size of your field so that the text is readable This cover sheet can be selected in the tab COVER PAGE of the fax send window Description of the tab COVER PAGE zil whith the cores poser N t Company name Eniail addrede Company nama Erhai addneas PAM Humber FAX Mumbar Telephone number w O ee Either the name of the page
20. origin and the zoom Paper type setup level to apply to the document from 25 to 400 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE v 842 ADVANCED FCT COPY ZOOMING l 1 Select the paper NORMAL or THICK that you use 1 Enter the desired zoom level with the with the buttons and Alpanumerical keyboard or choose among predefined values with the buttons 5 and 6 COMME OUE EE O RESSE OE UON 2 Confirm your choice by pressing the OK button 3 Quit this menu by pressing the Q button Analysis origin setup Paper tray selection If you want you can change the origin of the scanner The Automatic selection can have two meanings depending on the paper format defined on the paper By entering new values for X and Y in mm X lt 210and trays The following table describes the different cases Y lt 280 you move the analysed area as shown on the diagram below Default tray Tray used for copy iT E Selection between the LLI LU T i eae Same paper AUTOMATIC main si and the E 2 format in the manual tray z 2 ays manya The manual tray is r i used Different paper AUTOMATIC The main tray is used v 844 ADVANCED FCT COPY ORIGIN formatin the The manual tray is trays MANUAL ree 1 Select the X and Y coordinates with the buttons or 4 2 Setup the desired coordinates with the digital v 852 ADVANCED FCT SCAN amp PRINT TRAY keyboard or the buttons and confirm your PAPER choice by pressing on the OK button 1 Select the default paper tra
21. printing of your documents when the message Printer external cleaning TONER NEAR END s displayed set Clean the external part of the printer with a soft cloth the TONER MANAGEMENT setting to soaked in mild detergent WITHOUT J N CAUTION Caution this procedure is not Document feeder roller cleaning recommended as disabling toner management parameter set to Clean the roller of the document feeder when WITHOUT can lead to fax loss and one or more vertical lines appear on the copies of toner being spilled in your print documents placed on the document feeder presence mechanism of debris ink glue etc in the paper transport mechanism Issues with smart cards the message YOU SHOULD CLEAN THE ROLLER OF THE SCANNER FEEDER PLEASE REFER TO USER MANUAL If you use a smart card that has already been used the PRESS lt STOP gt WHEN THE ROLLER IS CLEANED warns machine will display you that the document feeder cannot transport paper PLEASE sheets anymore dust dirt or debris obstructing the WAIT rollers Press OK to clear the message on the screen To clean the document feeder roller proceed as shown then below REMOVE CARD 1 Press the On Off button to turn off the device ALREADY USED 0 position and unplug the power cord If you use a defective smart card the machine will display PLEASE WAIT then UNKNOWN CARD REMOVE CARD 61 10 Maintenance SP1100SF Aficio SP1100SF 2 Open the document feeder scanner
22. quality telephone line To set the technical parameters compatible no echo communications occur at maximum v 29 SETUP TECHNICALS speed However it may be necessary to 1 Select the desired parameter and confirm with OK restrict T transmission speed for 2 With the buttons or modify the parameter A settings by following the table below and press OK 12 Rings Number of rings to automatically start your machine 13 Discard size The Discard Size parameter only defines the printing of received faxes The number of lines of a document can be too high for the printing paper format This parameter defines the threshold beyond which the extra lines Parameter Signification 1 Scanning mode Default value of the scan mode resolution for the documents to be transmitted 2 TX header If this parameter is on your header will are printed on a second page Bellow appear on all documents sent to your this threshold extras lines are deleted subscribers with your name number If you choose ON the threshold is set date and number of pages on 3 centimeters Warning f you send a fax from the If you choose OFF the threshold is set document loader the transmission on 1 centimeter header will not appear on the document your correspondent 20 E C M This parameter helps correct the calls made on disturbed telephone lines It receives pe ee eth is used when the lines are weak or too 3 TX speed Transmission sp
23. selected by default or the page you have selected to use Name of the cover sheet You can enter information Sender concerning the sender You can enter information concerning the recipient If you want these fields to be automatically filled in for recipients already listed in the directory as favorites group or distribution list type Auto in the desired fields Destination Name Company Department When sending a fax the cover sheet fields are updated if the recipient is listed in the directory This is an editing window with all the basic functions of a text editor so that you can enter a text which will be sent in the cover sheet Comments The preview enables you to see the cover sheet you are going to send Preview of the model 56 9 PC Features Creating a cover page template Creating a cover page creates a template which fields fax number comment subject etc will be automatically filled by the Fax Application depending on the information provided for each recipient of a document To create this cover page template there are two major steps e First step Create a background image with the logos and the layout that you wish e Second step Add the field that you want to be displayed in the cover page fax number comment subject etc AS mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to
24. the keyboard The USB memory key analysis is started You can print or delete the detected files located in your USB memory key Refer to the previous chapters Save a document on a USB memory key This function allows you to digitise and save a document directly in the folder MFPrinter Laser Pro LL2 SCAN ona USB memory key The folder MFPrinter Laser Pro LL2 SCAN is created by the application Repeat this step for each file you want to delete Press the button You come back to the previous menu 39 ziik Important ie Important Before digitalising a document make sure that your USB memory key has sufficient disk space If not you can delete manually the files See section Delete your files located in the key page 39 Place the document to be copied face down on the glass Insert the USB memory key in the USB connector of your multifunction device The USB memory key analysis is started When the analysis is finished the MEDIA menu is displayed Select SCAN TO with the or buttons then confirm with the OK button You can also access this function in two other ways e bypressing the button of the machine deck then by selecting SCAN TO MEDIA e By pressing the button from the screen saver then by typing 03 on the digital keyboard Choose between B amp W SCAN or COLOUR SCAN with the or buttons and confirm with OK With the alphanumeric keyboard give a name to the scan file up to
25. the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine shall be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to big temperature or humidity jumps Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any other flammable objects Choose a location where the water and other splashes of liquid are limited Make sure that this location is dry clean and dust free Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Term
26. use make sure you place the machine in well ventilated premises Safety information When using your product the following safety precautions should always be followed Safety During Operation In this information slip the following important symbols are used Indicates a potentially hazardous situation which if instructions are not followed could result in WARNING death or serious injury Indicates a potentially hazardous situation which if instructions are not followed may result in CAUTION minor or moderate injury or damage to property A N WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in the User s Guide Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists e You spill something into the product e You suspect that your product needs service or repair e Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorized dealer or at appropriate collection sites Dispose of the used toner cartridge or bottle in accordanc
27. with OK 94 4 Fax SP1100SF Aficio SP1100SF Activating Deactivating the answering device v 382 FAX FAX ANSW ACTIVATION 1 If you saved an access code for your fax answering device enter it and validate with OK 2 Select the required option WITH or WITHOUT answering device and confirm you choice with OK 3 Select the required answering machine option ON or OFF and confirm you choice with OK Printing fax messages stored in the memory zik Important The printing is not possible on A5 paper format v 381 FAX FAX ANSW PRINT 1 Ifyou have defined an access code for your fax answering device enter it and press OK Documents received and stored in the memory are printed Fax rerouting Forwarding This function is used to reroute faxes received to a contact of directory To use this function you have to perform two operations 1 Activate rerouting 2 Setthe rerouting address of the fax Activating rerouting A 1 Press on enter 391 with the keyboard 2 Using the keys and within the navigator select option ON 3 Using the keys and within the navigator select the subscriber from the directory 4 Confirm with OK Make sure that the subscriber exists in the directory Directory page 35 v 391 FAX REROUTING ACTIVATION If the option OFF is selected the menus 392 and 393 will not be included in the functions overview when it is printed out Setting th
28. 1 Select 30 FAX HEADER PAGE 2 Select 301 LOCAL to print a header page according to the language configured on the terminal 302 INTERNAT to print a bilingual header page the language of the country configured on the terminal and English The separator between the two languages is RA Note If English is the language configured on the terminal the header page will only be printed in English Example of the international header page FAX Immediate transmission 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned The icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed KA Note Delayed transmission To change the dialling mode after entering the fax number press OK This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the do
29. 100SF Notice to users New Zealand The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any product is compatible with all of Telecom s network services This equipment is not capable under all operating conditions of correct operation at the higher speeds for which it is designed Telecom will accept no responsibility should difficulties arise in such circumstances This equipment shall not be set up to make automatic calls to the Telecom 111 Emergency Service lf a charge for local calls is unacceptable the Dial button should NOT be used for local calls Only the 7 digits of the local number should be dialled from your telephone DO NOT dial the area code digit or the O prefix This equipment may not provide for the effective hand over of a call to another device connected to the same line This device may be subject to ringing or bell tinkle when calls are made from another device on the same line If this occurs the problem SHOULD NOT be referred to the Telecom Faults Service This equipment should not be used under any
30. 11 12 13 14 15 16 17 AT TT aN f f i il i i Il 5 j B 6 9 4 Master USB connection USB key Manual paper feed setup guides Manual input tray Paper tray Cartridge access cover Fold down stopper for paper delivery Paper output Smart card insertion point ARI i 2 Installation SP1100SF Aficio SP1100SF Command panel Presentation 19 eee Eco ae I a ee Inte eee 18 aa wi C OK 17 16 15 14 13 12 11 10 9 8 7 6 5 4 1 Screen 14 Button C back to the previous menu and input correction Alphanumerical keypad One Touch keypad buttons 1 to 20 15 Button a navigation up the menus 4 Button 4 document analysis to the PC ora 16 Button stops the current operation di 17 Button o sets up the activation delay and toner 5 Button a local copy save in copy mode m 18 Button Ly print menu print functions list machine settings etc 19 Button analysis resolution setup 6 Button a2 stops the current PC printing 7 Button sending a fax 8 Button m access to directory and quick dial 20 Button contrast setup numbers p a 21 Icon it resolution Copy Quality text Fax Sfine 9 Button 4 line manual connection listen for tone F py y during fax sending 22 Icon 8 resolution Photo 10 Button multiple contact sending fax 23 Icon J resolution Copy Text Fax Fin
31. 5 paper format 1 Press w enter 5 using the keypad Confirm with OK Select SUDOKU using the or button Confirm with OK Select PRINT GRID using the or a button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the grid requested is printed oF GW ND Print the solution to a grid zik Important The printing is not possible on A5 paper format v 522 PRINT SUDOKU PRT SOLUTION 1 Press enter 5 using the keypad Confirm with OK Select SUDOKU using the or a button Confirm with OK Select PRT SOLUTION using the or button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 oF ORN 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the solution to the grid requested is printed Calendar This function enables you to print the calendar for a year of your choice gik Important The printing is not possible on A5 paper format v
32. LL PRODUCTS and confirm with left click of the mouse E Install products E Uninstall products E View wter guides E Browse contents COMPANION Suite Pro 5 The Products Installation screen appears Place your cursor on ALL PRODUCTS and confirm by left click with the mouse For full installation copies on your hard disk the software required for the good execution of the Companion Suite Pro kit which is Companion Suite Pro LL2 machine management software printer drivers scanner Adobe Acrobat Reader PaperPort SE You may already be the owner of a version of the software available in the installation CD ROM In this case use the CUSTOMIZED installation select the software that you want to install on your hard drive and confirm your choice KA Note 41 9 PC Features SP1100SF Aficio SP1100SF E All products E Customized Select the pe H installabor COMPANION Suite Pro 6 The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro in your PC 8 Companion Suite Pro LL InstallShield Wizard Welcome to the InstallShield Wizard for Companion Suite Pro LL The Insialishield R Wizard vil instal Companion Suite Pro LLZ On four computer To continue cick ext WARNING This program i protected by copyright law and intermetonal teates 7 To continue you need to accept the proposed license agreement GB
33. NER MANAGEMENT setting select 6 2979 SETUP TECHNICALS TONER MANAGEMENT and choose the setting 6 Close the cover This procedure applies when the The following message appears setting TONER MANAGEMENT is Set to WITH 0 10 HAVE YOU CHANGED THE TONER lt OK gt J N CAUTION When set to With 0 100 J follow the PeO procedure from step 2 When set to WITHOUT follow the procedure from step 2 to step 7 60 10 Maintenance SP1100SF Aficio SP1100SF 8 When this message appears If the C button is pressed while the smart card is being INSERT THE read the machine displays TONER CARD ACTION CANCELLED REMOVE CARD insert the smart card provided with the new toner cartridge as shown on the picture below z i E Cleaning Scanner reading system cleaning When one or more vertical lines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipe the glass with a soft lint free cloth soaked with 9 A wait message appears mild alcohol PLEASE 3 Close the scanner cover WAIT 4 Make a copy to check that the symptoms have The smart card is read MARARMEO NEW TONER Printer cleaning REMOVE CARD Dust dirtiness and paper debris on the external and Remove the smart card from the reader your internal surfaces of the printer can affect its operation We machine is ready to print again advise that it is cleaned regularly To continue the
34. OMATIC or MANUAL with the buttons or then confirm with the OK button Copying in ID Card mode is only possible on A4 original document size lt A5 or Letter original document size lt Statement paper size Make sure that the selected paper tray uses the correct paper size Choose the copying option ID CARD with the buttons or and confirm with the OK button Choose the resolution depending on the desired printing quality AUTO TEXT QUALITY TEXT or PHOTO with the buttons or then confirm with the OK button For optimal results with ID documents select the PHOTO resolution SP1100SF Aficio SP1100SF Adjust the contrast level with the buttons or wv then confirm with the OK button Adjust the desired brightness level with the buttons a or w then confirm with the OK button Choose the paper type NORMAL THICK with the buttons or w then confirm with the OK button The LCD screen displays the following message PUT ID CARD THEN OK 10 Place your identity card or any other official document against the glass of the flatbed scanner as shown below pee rr er 11 Press the OK button The document is scanned then the LCD screen displays the following message TURN UP DOC THEN OK 12 Turn your document over then confirm with the OK button The machine prints out a copy of your document Special setup for the copy Setups done through this menu become the device default setups after yo
35. ONSUMABLES tab e current consumables status jissara e number of printed pages eee a e number of scanned pages ma e number of sent and received pages i Manitor Companion Consurmabier ScanTo 2 Select the desired scan MODE in the drop down sane menu PRINTED PG sate m1 punas OK ues eat nto cred enw ou aloes ihe FeaT butter on fre Davie Companion Suite Pro functionalities Loki Resolution am de Document analysis The document analysis can be carried out in two ways e either by the SCAN To function application accessible from the Companion Director window or from the SCAN button on the machine e or directly from a standard compatible application Analysis with Scan To Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR 47 9 PC Features SP1100SF Aficio SP1100SF 2 Select the desired scanner document feeder or flatbed COMP Aanion suilt PFO What do you want to scan Paper source Flared PARAMETERS STATUS DIRECTORY Select an option Below for the typeof picture you osean ite Color picture ae Grayscale picture il Black and white picture or text g Custom Settings 1 Click on the SCAN To graphical image or press the SCAN button on your machine and select SCAN TO PC 2 Youcan follow the ongoing digitis
36. P1100SF 5 Replace the paper tray in the machine Scanner issues When a paper jam occurs the following message appears REMOVE DOCUMENT STOP TO CONFIRM 1 Open the document feeder scanner cover 2 Remove the jammed paper without tearing it 3 Close the document feeder scanner cover Miscellaneous issues When turning on the terminal nothing is displayed on the screen Check the connection between the power cord and the outlet The terminal does not detect the presence of the document inserted in the scanner document feeder The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen 1 Remove the document or press button Q 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Iron out the sheets if needed 4 Help the sheets along The terminal does not receive any faxes 63 1 Check that the telephone line cable is correctly plugged in 10 Maintenance SP1100SF Aficio SP1100SF 2 Check that there is a tone signal on the telephone line by means of the button You receive a blank page 1 Make a photocopy of a document if it is correct then your fax is functioning normally 2 Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax 1 Check that the telephone line cable is correctly plugged in 2 Check the tone by pressi
37. S gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR Checking the connection between the PC and the multifunction machine To check if the connection between the devices is good run the COMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the multifunction machine Companion Director This graphical Interface allows you to run the utilities and the software to manage your multifunction machine Graphical presentation Run the application by clicking on the COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR COMPANION suita PFO PARAMETERS STATUS DIRECTORY Utilities and applications activation The Companion Suite Pro graphical interface allows you to run the following utilities and software e get HELP from the current documentation e run the PAPERPORT software Doc Manager To run a software or utility contained in the Companion Suite Pro kit place the cursor on it and left click with the mouse Companion Monitor Graphical presentation Run the application by clicking on the COMPANION MONITOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION MONITOR m 5 Device selection Conianion Consisrables From t
38. SP1100SF Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution NORMAL as shown below Send FAX Emission Coverpage Advanced options Normal Ea Resolution Date time go Send Later 31221 PM EE April 2006 E Sun Mon Tue Wed Thu Fri Sat 1 3 4 5 6 7 10 11 12 13 14 17 18 19 i 21 24 25 26 27 28 Finally click on the button SAVE AS DRAFT in the lower right corner this is the button with the floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LL 2 Documents FAX Tempo rary and has the file extension fax Whether you choose Option A or B you end up with a background image with extension fax which is located in C Program Files Companion Suite Pro LL 2 Documents FAX Temporary You can now proceed to the second step right below For the second step Now that the background image is created in directory in C Program Files Companion Suite Pro LL 2 Documents FAX Temporary you can add the fields on top of the background image Please follow the procedure below a Launch MFMANAGER select NEW FAx click on the tab COVER PAGE and check the check box named WITH THE COVER PAGE b Click on the button NEw this displays a new window with the title CREATION OF THE COVER PAGE c Press the button OPEN in the toolbar change the file format to fax and browse to the directory C Program Files Companion Suit
39. am a at am ADMIN PC Pi ip min kiiy ma dirt ia ala i Fee TS oe Fl sporog In the OTHER DEVICES sub menu select the MF PRINTER LASER PRO LL2 item and click on the right button of the mouse Select UNINSTALL on the menu and left click with the mouse Wpdane Drvar Eofhaana s COM amp LPT Disable o BB Processors B N Sound video and t bi Storage controllers DE System devices Unirgrall Soar fer hardevare charger Properties if Universal Serial Bus controllers Click on the OK button to confirm the removal In the IMAGING DEVICES sub menu select the SCANNER PRO LL2 item and right click with the mouse Select UNINSTALL on the menu and left click with the mouse Click on the OK button to confirm the removal 9 PC Features SP1100SF Aficio SP1100SF Your machine comes with a current consumable M a l n te n a n Ce management system It tells you if your toner cartridge is close to its end of cycle The following message will appear on your machine screen Service eee TONER NEAR END General information To quit this screen press OK To replace the toner cartridge proceed as shown below For your safety it is imperative to CAUTION refer to the safety information When the following message is displayed on the screen N presented in chapter Security TONER EMPTY ene REPLACE lt OK gt To ensure that your machine is kept in the best TRIERO conditions it is recommended that you periodically c
40. anned Sud ante gara iene 3 Select SCANNER if your document is in paper format or Memory if the document is a computer file located on your hard disk this file must be in TIFF or FAX format 4 To send your fax to a contact enter his number in the field RECIPIENTS and click on or select a contact or group from one of the directories in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button amp to delete a contact from the list of contacts 52 9 PC Features 5 lf necessary adjust the advanced options send later and resolution in the tab ADVANCED OPTIONS Emission Covet page Advanced options Aieeolution 6 To add a cover sheet select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover sheet you want to add from the pop down menu or create a new one For more information refer to chapter Cover sheet 7 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox Send a fax from application This method is used to directly send a document you have created using a desktop software without printing it beforehand 1 From your desktop software select FILE gt PRINT Printer Name Companion Suite Pro LL Fax Properties Status Ready Type Companion Suite Pro LL Fax Where CSPLLFAX_1 Comment
41. as E J K L j k 1 5 Poronen rie On i i ia OF Accessing terminal functions All terminal functions and settings are available via the menu and are associated to a specific menu command For example CONTRAST copy settings are identified in the menu with the command 845 Two methods are available to access menu items a step by step method or a shortcut method To access the CONTRAST settings with the Step by step method 1 Press on to access the menu 2 Use the or buttons to browse the menu and select 8 ADVANCED FCT Confirm with OK 3 Use the or a buttons to browse the ADVANCED FUNCTIONS menu and select 84 Copy Confirm with OK 4 Use the or a buttons to browse the COPY menu and select 845 CONTRAST Confirm with OK To access the CONTRAST settings with the shortcut method 1 Press on to access the menu 2 Enter 845 with the alohanumerical keypad to directly access the CONTRAST item 13 2 Installation Packaging contents The packaging contains the items listed below Multifunction device 1 Safety Guide Command Guide For Europe and North America only 1 power cord 1 line cord 1 USB cord SP1100SF Aficio SP1100SF Device installation 1 Unpack the device 2 Install the device respecting the security notices stated at the beginning of this booklet 3 Remove all stickers from the machine 4 Remove the plastic protection film from the screen Installing the document
42. ation on a screen 3 Customise the advanced properties of the digitisation by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link 4 Adjust the desired parameters and click on the OK button 3 At the end of the digitisation the scanned picture appears in the PaperPort window Resolution DIP I Picture type fi s Coler picture Fase CE Gemee 5 Click on the SCAN button you can follow the ongoing digitisation on a screen Character recognition software OCR The character recognition function allows to create a usable data file for desktop applications from a hardcopy document or from a picture The character recognition only works for printed characters such as printer outputs or typed text Nevertheless you can request for a handwritten text block to be kept intact a signature for instance by outlining it If the PaperPort software is not Note installed on your hard drive the scanned picture will appear on your desktop in TIFF format Given your machine environment and the character recognition from your machine the OCR is done with a Drag amp drop of a document from the PaperPort to the To scan a document from PaperPort Notepad icon ih 1 Click on FILE gt SCAN For more details about the usage of Note this software check the online help of the product 48 9 PC Features Printing You have the possibility to print your documents via
43. ay when you connect a USB memory key to the machine zik Important Do not disconnect your USB memory key while the machine is reading its contents or writing contents Print your documents important Pe Printing is not possible on AS paper format You can print the stored files or a list of the files located in the USB memory key Print the list of files located in the key To print the list of files located in the key v 01 MEDIA PRINT DOC LIST 1 Insert the USB memory key on the front side of the machine respecting the way of insertion 2 ANALYSIS MEDIA appears on the screen 1 It may be possible that some TIFF files of your USB memory key cannot be printed due to data format limitation 38 To print the files located in the key v 01 MEDIA PRINT DOC FILE Insert the USB memory key on the front side of the machine respecting the way of insertion ANALYSIS MEDIA appears on the screen Select PRINT DOC with the or buttons and confirm with OK Select FILE with the or buttons and confirm with OK You have three possibilities to print your files ALL to print all the files located in the USB memory key select ALL with the or buttons and confirm with OK The printing is started automatically SERIES to print a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the
44. can now connect your multifunction machine refer to chapter Connections You can start the multifunction machine s management software from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt COMPANION DIRECTOR or by clicking on the icon COMPANION DIRECTOR located on your desktop 42 9 PC Features Installing drivers only This section describes the following installation procedures e installation of drivers using the Companion Suite Pro software e manual installation of drivers Installing the drivers using the Companion Suite Pro software Turn your PC on Open an account session with the administration rights 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse amp Compenion Suite Pro LLI es EE Hanu E Install products E Uninstall products E View user guides E Browse contents COMPANION Suite Pro 5 The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse by Compani
45. circumstances which may constitute a nuisance to other Telecom customers For example repeated attempts to make unsolicited sales offers to the same number or group of numbers such as when a block of numbers terminate on the same PABX The call log incorporated in this equipment does not record all answered calls The call log therefore may not agree with the Telecom account which may include calls not shown on the log Not all telephones will respond to incoming ring when connected to the extension socket 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Environment The preservation of the environment is of importance to the manufacturer The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products throughout manufacturing release use and disposal Batteries and rechargeable batteries lf your product contains batteries or rechargeable batteries these shall be disposed of at the designated collecting centers The product Users in the EU Switzerland and Norway Our Products contain high quality components and are designed to facilitate recycling Our products or product packaging are marked with the symbol below pat z The symbol indicates that the product must not be treated as municipal waste It must be disposed of separately via the appropriate return and col
46. cover Printer issues Error messages on the machine display Message When the printer encounters any of the problems described below the corresponding message is shown Action CHECK TONER Check the presence of a toner cartridge in the machine TONER NEAR END 3 Clean the rollers of the document feeder and the Indicates that your consumable will need changing soon two idler rollers located on the mobile part of the scanner with a soft lint free cloth dampened with REPLACE PAPER Add paper in tray Message displayed when starting the machine mild alcohol HEATING To clean them rotate them in the same direction as during paper transport CLOSE COVER PRINTER TONER EMPTY REPLACE lt ok gt The printer front cover is open close tt Replace the toner cartridge PAPER JAM REMOVE TONER A sheet of paper is jammed in the machine Take out the toner cartridge and remove the jammed paper sheet Take out the paper tray and remove the jammed paper sheet Then open and close the Front cover PAPER JAM A sheet of paper is jammed in EXTERNAL TRAY the machine Open the paper jam cover Remove the jammed paper sheet Then 4 Wipe the rollers with a soft dry lint free cloth until open and close the Front they are dry COVEI 5 Close the document feeder scanner cover PAPER EMPTY Add paper in the paper tray 6 Plug the power cord to outlet on the wall and press After one
47. cument to be copied face down on the glass respecting the indications around the glass zije mporant is properly located in order to avoid sending blank or incorrect pages 2 Select 31 FAX TRANSMISSION 3 Enter the subscriber number you wish to program at a different time or choose your dialling mode and confirm with OK 4 Next to the current time enter the new time and confirm with OK 5 Choose B amp W SCAN or COLOUR SCAN 6 Adjust the contrast and confirm with OK 7 Select the feed tyoe FEEDER or MEMORY and confirm with OK 8 You may enter the number of pages before transmission and confirm with OK Make sure that the document in the feeder tray or on the scanner window 9 Confirm postponed transmission by pressing 10 If you are using the flatbed scanner you can scan more than one page Place the next page on the scanner select NEXT and confirm with OK Select DONE when all pages have been scanned Your document is stored and will be sent at the new time 93 4 Fax Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example e to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission e to control the communication progress in case of uncertain numbers etc To take the l
48. d Back Click Cancel to exit the wizard lt Back insan cawe 13 A screen informs you of the installation progress J Companion Suite Pro LL Drivers InstallShield Wizard Installing Companion Suite Pro LL2 Drivers Tre program festures you selected are being installed Pease v lt whie the InstallShield Wizard netals Companion Sute Pro LLZ Drivers This may take several minutes Status 14 Click on OK to finish the installation hetallaton hoe been suocesstully pedonmed Click OF te ert he wizard The Companion Suite Pro software is now installed on your PC You can now connect your multifunction machine refer to chapter Connections Installing the drivers manually You can install the printer and scan drivers manually without running any setup software KA Note 1 Locate your USB cable connectors and connect as shown below on the picture This installation mode is only possible on Windows 2000 XP and Vista 2 Power on your multifunction machine The PC detects the device 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE RECOMMENDED Found New Hardware Windows needs to install driver software for your Unknown Device Windows will guide yau through the process of installing diver software tor your device Ask me again later Windows will ask again the next time you plug in your device or log on Don t show this message again for this device Your device wall not functio
49. d and a calibration is done automatically 3 At the end of the calibration the machine comes back to the screen saver 34 SP1100SF Aficio SP1100SF Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 250 speed dials which includes 32 Group dials and 20 one touch dials For all 250 Speed dials or group dials you may create consult modify or delete contents You can also print the directory Furthermore your machine lets you create and manage your phone directory from your PC kit For more information on this feature refer to chapter PC Features Creating Speed dial To create Speed dial Creating Group dial To create group dial v 11 DIRECTORY NEW CONTACT 1 Press on w enter 11 with the alohanumerical keypad 2 Enter the NAME of your contact with the alphanumerical keypad 20 characters maximum confirm with OK To enter the characters refer to section Entering Characters Using the Alpanumerical keypad page 12 3 Enter the TEL number of your contact with the alphanumerical keypad 30 digits maximum confirm with OK 4 Choose the RECORD NO SPEED DIAL No from your directory with the alohanumerical keypad or accept the displayed number and confirm with OK 5 Select W ONE TOUCH if you want to assign a One Touch button to your speed dial as a shortcut The first available One Touch button appears use
50. e 24 Icon COL color mode 11 Button p Validation 12 Button OK confirms the displayed selection 13 Button menu access and navigation down the 26 Icon gt lt Fax mode Menus 27 Icon external answering device mode 25 Icon activity on the telephone line Entering Characters Using the Alpanumerical keypad As you perform various tasks you need to enter names and numbers For example when you set up your machine you enter your name or your company s name and telephone number When you store one two or three digit soeed dial or group dial numbers you may also enter the corresponding names To enter alphanumeric characters when you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct letter appears on the display Examples to enter the name John press 1 time O 6 times 5 times and O 5 times to enter press Q 17 times If you make a mistake while entering a number or name press the C button to delete the last digit or character Then enter the correct number or character 12 2 Installation SP1100SF Aficio SP1100SF The following table gives all available characters Key Assigned numbers letters or characters key Assigned numbers letters or characters Oh arspans7 i gt j E ij j gt h Da idii on E pve op E F d e f 3 wxyzwxyzo G H I g h 4 saccoe 1
51. e This option ensures that received documents are integral On the other hand communication times may be longer if the line is bad Number of attempts the Terminal must make if send fails Duration between two send attempts Interval between attempts SP1100SF Aficio SP1100SF Cover sheet The cover sheet is part of a fax document automatically generated by your terminal on which there is information concerning the sender the recipient the date the time sent comments etc This page may be sent alone or in front of a fax document but always at the same time as the document A document may be sent with a cover sheet from the multifunction terminal or from the central processing unit In the latter case some of the information in the cover sheet may be provided by yourself when making the send request It is necessary to create model cover sheets before sending a document using them On the other hand once the cover sheet is created a model cover sheet may be used for all documents sent Your terminal offers the possibility of creating and customizing some model cover sheets which you can choose when sending a fax Creating a cover sheet It is necessary to create a model cover sheet before sending a fax with it U3 Important 1 From the tab COVER PAGE click on the button NEW 2 Select the model cover sheet you have created using the menu FILE A window with the model cover sheet you have created
52. e Pro LL 2 Documents FAX Temp orary that contains the background image that you have created in the First step d Click on the button FIELDS in the toolbar a window pops up allowing you to add the fields on top of the background image e Click on the button SAVE to save the Cover Page template and exit this window f The window NEw Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information Software Uninstallation This section describes the following procedures e full uninstallation of the Companion Suite Pro software e uninstallation of the drivers only Uninstall the software from your PC Turn your PC on Open an account session with the administration rights Run the programs removal from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Companion Suite Pro program removal Windows Installer Are you sure you want to uninstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Companion Suite Pro LL r m iss J m e ri ts f Feasa wat whie Windows Comigures Lompanion Sute Fro Lie Leow 3 Click on the OK button Co
53. e information in the send memory is The inbox log The inbox log is used to keep a history of all faxes received by your Terminal The log is printed automatically as soon as its contents fill a page zie Important The information held in the inbox log is the sender of the fax the date and reception of the fax the status The button DELETE deletes the entire log and not simply the selected message s Fax parameters Access to fax parameters 1 Click on the icon of the window MF DIRECTOR 2 Select TOOLS gt OPTION gt FAX 3 Make the adjustments require referring to the description of parameters below and click OK Description of the tab LOG AND REPORT Logs and reports Fax parameters Reception M Automatic printing of a received document fu Print a reception report fu Automatic printing of a reception log Emission Automatic printing of the sent document Print the send report 9 PC Features Print the send log the recipient of the fax the date the fax was created the date the fax was sent the size of the fax The outbox log Field Description Automatic printing of The fax is automatically printed a received document when received Printing of a inbox A report is printed out for each report fax received REP The log is automatically printed Printing of Inbox log hen it fills an A4 page The outbox log is used to keep a history of all fax communication
54. e re direction contact 392 FAX REROUTING CALL NUMBER 1 Using the buttons and within the navigator select the subscriber from the directory 2 Confirm with OK 3 Quit this menu by pressing the Q button Printing rerouted documents v 393 FAX REROUTING COPY 1 Using the buttons or within the navigator select the COPY option local printout of the information relayed to your device either ON or OFF 2 Confirm with OK 3 Quit this menu by pressing the Q button Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages directly in the folder MFPrinter Laser Pro LL2 FAX on a USB memory key connected to your terminal The folder MFPrinter Laser Pro LL2 FAX is created by the application The USB memory key then becomes the terminal reception memory Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows FAXYYMMDDHHMMSS where YYMMDDHHMMSS corresponds to the fax reception date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting Before activating this function Important connect the USB memory key to the terminal 051 MEDIA FAX ARCHIVING ACTIVATION 1 Using the keys and a within the navigator select option ON and confirm your choice with OK 2 Quit this menu by pressing the e button Printin
55. e with the local regulation caution Protect the product from dampness or wet weather such as rain snow and so on Unplug the power cord from the wall outlet before you move the product While moving the product you should take care that the power cord will not be damaged under the product When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the product Keep toner used or unused toner cartridge or bottle ink used or unused or ink cartridge out of reach of children Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters 2 Installation SP1100SF Aficio SP1100SF For environmental reasons do not dispose of the product or expended supply wastes at household waste collection point Disposal can take place at our authorized dealer or at appropriate collection sites Our products are engineered to meet the high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorized dealer Power Supply The socket outlet shall be installed near the product and shall be easily accessible For Fax or Telephone Do not use this product near water for example near bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avo
56. eed for outgoing noisy Transmission times may be documents longer For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for 25 TEL Impedance This parameter lets you choose between a complex impedance and a 600 Ohm impedance depending on the telephone network your terminal is connected to some calls 4 Echo protect If this parameter is on the on line echo will be reduced during long distance Calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call sI 5 Parameters Setup SP1100SF Aficio SP1100SF Parameter Signification 79 Toner This parameter helps you manage the Management consumable When set to WITH 0 10 you can only replace the toner cartridge when the toner has reached the threshold If ever you need to replace the toner cartridge before the toner near end set the parameter to WITH 0 100 and proceed with the toner cartridge replacement see chapter Maintenance page 60 Disabling the toner management parameter set to WITHOUT is strongly not recommended as you may loose faxes and spill toner in your print mechanism When set to WITHOUT the screen displays TONER 80 Toner save Makes printing lighter to save toner cartridge ink 91 Printer error timeout Time out before document being printed is deleted fol
57. end a fax Send a fax from the hard disk or the terminal Send a fax from application Receive a fax Follow up of fax communications The outbox The send memory items sent The outbox log The inbox log Fax parameters Access to fax parameters Description of the tab Log and Report Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template Software Uninstallation Uninstall the software from your PC Uninstall the drivers from your PC Uninstall the drivers using the Companion Suite Pro software Uninstall the drivers manually Maintenance Service General information Toner cartridge replacement Issues with smart cards Cleaning Scanner reading system cleaning Printer cleaning Printer external cleaning Document feeder roller cleaning Printer issues Error messages Paper jam Scanner issues Contents Miscellaneous issues Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes PC printing issues PC printing via USB connection Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications SP1100SF Aficio SP1100SF Contents SP1100SF Aficio SP1100SF Security Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the infor
58. essing the Q button SP1100SF Aficio SP1100SF Received pages counter To view the number of pages received on your machine v 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press on vw enter 822 with the keyboard 2 The number of received pages appears on the screen 3 Quit this menu by pressing the Q button Scanned pages counter 5 Parameters Setup To view the number of pages scanned on your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press on vw enter 823 with the keyboard 2 The number of scanned pages appears on the screen 3 Quit this menu by pressing the Q button Printed pages counter To view the number of pages printed on your machine v 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press on wv enter 824 with the keyboard 2 The number of printed pages appears on the screen 3 Quit this menu by pressing the e button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage v 86 ADVANCED FCT CONSUMABLES 1 Press on enter 86 with the keyboard 2 The available toner percentage appears on the screen 3 Quit this menu by pressing the e button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore v 80 ADVANCED FCT CALIBRATION 1 Press on wv enter 80 with the keyboard confirm with OK 2 The scanner is triggere
59. evice hes been successfully installed B Composite Dey ady to use j U BP ting Suppo Readyt ae It is recommended to install the A E iim ria Companion Suite Pro software first Seo peteeres eres and then to connect the USB cable to your machine See section Installing the full software You can now use the multifunction machine to print or package page 41 scan your documents If you connect the USB cable before installing the Companion ik Important Suite Pro software the recognition system plug and play identifies automatically that new hardware has been added To start your machine drivers installation refer to chapter Installing the drivers manually and follow the instructions on screen When you use this procedure only printing and scanning functions are activated 45 9 PC Features SP1100SF Aficio SP1100SF Multifunction Terminal s Supervision The software that you have installed contains two multifunction machine management applications COMPANION DIRECTOR and COMPANION MONITOR which allow you to e check whether the multifunction machine is connected to your PC e monitor the multifunction machine activities e monitor the status of the multifunction machine consumables from the PC e quickly access the graphic editor applications To manage the multifunction machine run the Companion Director application by clicking on the icon located on your desktop or from the menu START gt ALLPROGRAM
60. feeder 1 Secure the document feeder by fitting the two clips B in the notches A provided for this purpose A B a ve Ee _ og ew Sen m3 a E ee ch Gao e he i a EE ee Soo ES e r Loading paper Loading paper in the paper Tray 1 Paper to be used must be inserted face down and abutting the side fence and back fence Not abutting the paper may cause feed failure skewing or paper jams 2 Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing or paper jams 3 Adding paper to the pile may cause double feeding and should be avoided 4 When withdrawing the cassette from the main unit always hold it with both hands Handling of paper 1 Curling must be corrected before loading 2 Curls must not exceed 10 mm 3 Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Adding paper to the pile or splitting the pile may cause feeding problems and must be avoided Humidity control 1 Paper which has become damp or paper which has been left unused for a very long time must not be used 2 After opening the paper it must be kept in a plastic bag 3 Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used 14 2 Installation SP1100SF Aficio SP1100SF
61. g rerouted documents si Important zie Important v 052 MEDIA FAX ARCHIVING PRINT The printing is not possible on A5 paper format This menu is only accessible when the function FAX ARCHIVING is activated 1 Using the keys and a select the copy option ON to print all rerouted documents automatically 2 Confirm your choice with OK 3 Quit this menu by pressing the Q button 25 4 Fax Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc lt allows you to e Consult or modify the waiting queue In this waiting queue the documents are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission DOC in deposit POL polling TR ongoing commands Immediately perform a transmission from the waiting queue e Printadocumentin storage waiting to be transmitted or in deposit e Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory e Cancel a transmission request in the
62. g the document feeder 14 Loading paper 14 Loading paper in the paper Tray 14 Handling of paper 14 Humidity control 14 Handling the unit 15 Operator shocks 15 Moving the unit 15 Handling the Toner Cartridge 15 Feed cassette paper insertion 15 Cartridge installation 15 Paper delivery stop 16 Starting your device 16 SP1100SF Aficio SP1100SF Device connection Device initial setup Paper insertion in the manual input tray Copy Simple copy ECO mode copy Sophisticated copy ID Card Copy mode Special setup for the copy Resolution setup Zoom setup Analysis origin setup Contrast setup Brightness setup Paper type setup Paper tray selection Sheet feed analysis margins setup Flat bed analysis margins setup Left and right printing margins setup Top and bottom printing margins setup Format paper setup Fax Fax transmission Print a header page Immediate transmission Delayed transmission Transmission with auto redial Fax reception Fax answering device Saving an access code 16 17 18 23 23 23 23 23 24 24 24 24 Activating Deactivating the answering device 25 Printing fax messages stored in the memory Fax rerouting Forwarding Activating rerouting Setting the re direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifyin
63. g the waiting queue Deleting a transmission in memory Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress Deposit and Polling Placing a document in deposit Polling a deposited document Parameters Setup Date Time Summer time Winter time setting Your fax number Your name Type of network Geographical settings Country Telecommunication Network Language Local prefix Transmission report 25 25 29 25 25 25 25 29 26 26 26 26 26 26 26 26 27 27 Contents SP1100SF Aficio SP1100SF Document feed type Economy period Reception Mode Reception without paper Number of copies Fax or PC reception Adjust to page Received faxes reduction mode Technical Parameters Printing the functions list Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the Media service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status Calibrate your scanner Directory Creating Speed dial Creating Group dial Modifying a record Deleting a record Printing the directory Saving Restoring the directory Smart card option Games and Calendar Sudoku Print a grid Print the solution to a grid Calendar USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files located in the ke
64. gin values with the digital keyboard buttons or then confirm with the OK button Choose the resolution depending on the printing quality that you want AUTO TEXT QUALITY TEXT or PHOTO with the buttons or then confirm with the OK button Adjust the contrast level with the buttons or a then confirm with the OK button 10 Adjust the desired brightness level with the buttons v or then confirm with the OK button 11 Choose the paper tyoe NORMAL THICK with the buttons or then confirm with the OK button ID Card Copy mode The ID CARD copy function is used for copying both sides of an identity card or driver s license type document on an A4 format sheet original document size lt A5 or ona Letter format sheet original document size lt Statement The LCD screen displays useful operating instructions when the original document should be placed when the document should be turned over etc and asks for your confirmation to proceed with the operation zje Important 5 6 aJi Important This function is available only if the document to be copied is placed on the flatbed scanner and if no paper is detected in the automatic document feeder Zoom and Origin adjustments are not available in this copy mode Make sure that there is no document in the automatic document feeder Press the l Enter the desired number of copies and confirm with the OK button Choose the paper tray AUT
65. h an ambient humidity included between 15 to 54 Peripheral specifications Printer Type Laser on normal paper Resolution 600 dpi Speed 20 ppm maximum Preheating time 21 sec First page out time 13 sec a Printing soeed may vary depending on used operating systems computer specifications software applications paper formats as well as file types and sizes Copier Type Autonomous Black and White Copy speed 20 ppm maximum Resolution 600 dpi Multiple copies 99 pages maximum Zoom range 25 to 400 Scanner Type Colour scanner Document feeder capacity 50 sheets Colour depth 36 bits Resolution 600 dpi optical 2400 dpi interpolated Software compatibility TWAIN WIA Maximum paper format Letter Printing supports Main paper tray capacity 250 sheets maximum 60 g m 200 sheets maximum 80 g m Output tray capacity 50 sheets Main tray paper format A4 A5 Legal Letter 60 to 105 g m paper Paper format for manual printing A4 A5 Legal Letter B5 exec A6 52 to 160 g m paper PC connection Slave USB 2 0 port PC connection Master USB 2 0 port reader USB memory key reader Operating System Windows 2000 gt SP4 Windows XP x86 gt SP1 Windows Vista Windows 2003 server for printing only Specifications are subject to changes for improvement without notice M048 8651 66 10 Maintenance
66. have selected for instance DDMMYY for France MMDDYY for the USA Use the C button to correct an entry Press OK to confirm 7 To specify the fax number and machine name press the OK button This information will appear on your transmitted documents when the Sending Header TX HEADER function is activated NAME NUMBER YES OK NO C 8 Enter your fax number 20 digits max using the numerical keypad To type the sign press the O button until it appears on the screen Use the C button to correct an entry Press the OK button to confirm 9 Enter your machine name 20 characters max using the alphanumerical keypad Press the OK button to confirm 10 If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix This prefix will be then used to exit the company s telephone network To set up this function press the OK button PREFIX YES OK NO C 2 Installation SP1100SF Aficio SP1100SF 11 Enter the minimal size of the company s outside Note When using envelopes numbers 1 to 30 using the numerical keypad Feeding can be done only through the manual feed This setting is used to differentiate internal e Recommended area should be the area which telephone numbers from external telephone numbers For example if you are installing the machine in France behind your company s PABX enter 10 10 digits being the standard telephone number leng
67. his screen you can monitor the information or configure your multifunction machine from the tabs e DEVICE SELECTION Displays the list of devices managed by the PC e COMPANION Presents the multifunction machine screen USB only not compatible with Chinese Korean and Russian languages e CONSUMABLES Displays the consumables status Device management This tab shows the list of devices managed by the PC Selecting the current device Only one device at a time may be connected to the PC The current device may be selected by clicking on the radio button corresponding to the device Devine selection Salan the eae ip pss hy dine Bee comssocraing aiou dot Selected BUSH 46 9 PC Features SP1100SF Aficio SP1100SF Status of the connection 3 Select the desired scan RESOLUTION in the drop down menu The status of the connection between the current device and the PC is indicated by a colour The following table defines the possible states of the connection ScanTo A Connection in progress Connection established F The PC cannot connect to the device Check the USB connection Device parameters 4 Click OK to confirm the new parameters 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning Display the consumable status parameters to be applied for this device when you a use the SCAN To function The following information will be available from the C
68. id using a telephone other than a cordless type during an electrical storm There may be a remote risk of an electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Rules for use symbols N WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety Information section of this manual N CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of this manual Ul 3 Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations KA Note Indicates supplementary explanations of the machine s functions and instructions on resolving user errors 10 2 Installation Terminal description 17 16 15 14 13 ON OAR WON SP1100SF Aficio SP1100SF Front and Back sides 11 12 11 10 Control panel Document feeder Paper jam cover Power supply cord connection On Off switch LINE socket telephone cable connection EXT socket connection for external teleohone devices Slave USB connection for PC Master USB connection USB key 10
69. ify the setting displayed press the OK button If you do not want to modify the displayed setting press the C button the Easy Install function then displays the next basic setting If you do not want to carry out the initial setup press the button A confirmation message appears Press GS Note the q button again to confirm To manually modify and customise the machine settings refer to Parameters Setup page 28 1 Select the desired language using the or buttons and confirm with OK 2 To setthe country press the OK button SET COUNTRY YES OK NO C 17 3 Select your country in the list displayed using the or buttons and confirm with OK If none of the options in the list is S Note suitable select the OTHER option 4 Ifyou have set the country to Other you may need to set the public telephone NETWORK to use Press the OK button to specify it SET NETWORK YES OK NO C Select the telephone network to use in the list displayed using the or buttons and confirm with OK lf none of the options in the list is suitable select the OTHER x option e OTHER 1 TRB21 Ji important e OTHER 2 US e OTHER 3 Russia e OTHER 4 Jordan e OTHER 5 Israel e OTHER 6 TRB21 5 To set the date and time press the OK button DATE TIME YES OK NO C 6 Enter the numbers of the required date and time one after another using the numerical keypad The date format depends on the country you
70. inal The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the lids while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always hold the connector without pulling the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure also that neither cord nor cable is introduced to the machine inner mechanism This would expose you to a machine malfunction risk or to a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove any fixed pane or hood The machine contains high voltage circuits Any contact with these circuits can cause an electric shoc
71. ine manually 1 Place the document in the fax feeder 2 Press Q 3 If necessary set the sound level using the or a keys 4 Enter the subscriber number As soon as you hear the remote fax tone the line is clear and you can start the transmission 5 Press p to start the document transmission If your machine is set in order to print a transmission report the reduced copy of the document first page will not be printed and it notifies you that the communication is manual see Transmission report page 30 Fax reception Fax reception depends on the parameter settings of your machine The following parameters let you customize the printing of received faxes Reception Mode page 30 Reception without paper page 31 Number of copies page 31 Fax or PC reception page 31 Received faxes reduction mode page 31 Technical Parameters page 32 gi Important The following tables gives which tray is used to print received fax depending on the default tray and the paper format in both trays The printing is not possible on A5 paper format Default tray set to Manual Manual tray paper format Main tray Acon paper format A4 Letter and Legal A4 Letter and Legal The fax is printed on manual tray Manual tray paper format SP1100SF Aficio SP1100SF Main tray paper format A4 Letter and Action The paper on manual tray is incompatible Legal The fax is printed on the mai
72. irm cancellation 2 Press Q to confirm cancellation in progress lf your machine is set to print a transmission report it will print that the communication was cancelled by the user Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must define the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed poll with a chosen time e launch a multi poll either immediately or later 26 SP1100SF Aficio SP1100SF Placing a document in deposit 1 Insert the document to deposit in the feeder 2 Select 34 FAX POLLING TX and confirm with OK 3 Choose the deposit type according to the table below Menu Procedure 1 Select FEEDER or MEMORY 2 If necessary adjust the contrast Simple and confirm with OK 3 Enter the number of pages that you wish to deposit 1 If necessary adjust the contrast and confirm with OK 2 Enter the number of pages that you wish to deposit Multiple 3 Confirm deposit by pressing OK Polling a deposited document v 33 FAX POLLING RX
73. k A communication has been stopped by the user pressing the button Q Code 04 Non programmed number A number saved as a One Touch button or abbreviated number is not valid check it Example a delayed transmission was programmed with a One Touch button and this button has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect Code 0B Wrong number of pages Code OC Received document error Ask the subscriber who called you to check the length of his document it may be too long to be completely received Code OD Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the recei
74. k risk Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard 8 2 Installation SP1100SF Aficio SP1100SF If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you would face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an electric shock hazard due to lightning Paper for printing if you use paper already printed by your machine or another printer the printing quality may not be optimal Make sure to place the machine in well ventilated premises When operating the printer generates a small amount of ozone An unpleasant smell can come from the printer if it is used intensively in CAUTION l ee not well ventilated premises For a secure
75. ld press the p button on the terminal to receive the fax e FAX the Fax reception mode is launched on the terminal systematically 30 5 Parameters Setup SP1100SF Aficio SP1100SF e FAX ANSW the terminal handles reception of fax messages automatically the external device handles reception of telephone communications automatically Press the 0 buttons on your telephone to cancel fax detection To set the reception mode v 241 SETUP RECEPTION MODE 1 Select the required option and confirm with OK 2 To exit this menu press Q If you have connected a telephone to the EXT socket on your terminal or to a telephone plug adaptor we recommend that you set the reception mode to MANUAL When you receive a call you pick up using this telephone and you hear the particular fax tone You can press the p button on your terminal or buttons 7 on your telephone to receive the fax Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your fax saves the incoming messages in the memory e reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode v 242 SETUP RECEPTION REC PAPER 1 Select the option WITH PAPER or WITHOUT PAPER and co
76. lean OPEN FRONT COVER the inner parts REPLACE TONER Please respect the following rules while using this 2 Stand in front of the device machine 3 Pushon the left and right sides of the cover and pull Do not leave the scanner cover open it towards you Do not try to lubricate the device 4 Raise and remove the toner cartridge from the Do not close the scanner cover violently or do not machine apply vibrations to the machine a 5 Unpack the new cartridge and insert it into the slot Do not open the cartridge access cover while printing as indicated in the diagram below Do not try to disassemble the machine Do not use paper which would has stayed in the tray for too long mn aie Toner cartridge replacement Three toner cartridge replacement procedures can be used depending on the TONER MANAGEMENT setting e TONER MANAGEMENT setting set to WITH 0 10 the replacement of the cartridge can be perfomed only when the message Toner near end is displayed At the end of replacement validation with the smart card is required e TONER MANAGEMENT setting set to WITH 0 100 the replacement of the cartridge can be perfomed at any time At the end of replacement validation with the smart card is required e TONER MANAGEMENT setting set to WITHOUT the replacement of the cartridge can be perfomed at any time and no validation with the smart card is necessary When set to WITHOUT the screen displays TONER To set the TO
77. lection systems available By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed information on collection and recycling systems for this product please contact the shop where you purchased it your local dealer or sales service representatives All Other Users If you wish to discard this product please contact your local authorities the shop where you bought this product your local dealer or sales service representatives 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the CD ROM packaging should be returned to the retailer unopened along with the other components of the product Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the
78. lowing a print error in PC print mode Wait time out for data from PC before the task is deleted in PC print 92 Printer wait timeout 93 Replace format Page format change This parameter allows you to print a LETTER format document on A4 pages using the LETTER A4 setting Printing the functions list zi Important The printing is not possible on A5 paper format v 51 PRINT FUNCTIONS LIST 1 Press on and enter 51 with the digital keypad The printing of the functions guide starts Printing the logs Jik Important The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine An automatic print out will take place after every 30 transmissions However you may request a print out at any time The printing is not possible on A5 paper format Each log incoming or outgoing contains a table with the following information e date and time of the incoming or outgoing document e subscriber s number e transmission mode Normal Fine SFine or Photo e number of pages sent or received e call duration e incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc e reason for call error example your subscriber does not answer To print the logs v 54 PRINT LOGS 1 Press on w and enter 52 with the digital keypad The printing of the logs starts 5
79. matic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps 1 defining the minimal size or equal of the company s outside numbers 2 defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled 99 5 Parameters Setup If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number zie Important v 252 SETUP TEL NETWORK PREFIX 1 Enter the required minimal SIZE NUMBER of the company s outside numbers and confirm with OK The minimal size will range between 1 and 30 2 Enter the required outgoing local PREFIX of the company s telephone network maximum 10 characters and confirm with OK KA Note To insert a pause for dial tone sign long press the 0 zero key on the numerical keypad until the sign is displayed Transmission report You may print a transmission
80. mation plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connecior is the only way to disconnecting the device from the power network that is why it is imperative to apply the following safety measures your device shall be connected to a power outlet located nearby The outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing Repairs maintenance Repairs and maintenance should only be carried out by a qualified technician No user serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself because by Opening or removing the lids you could expose yourself to two hazards APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT The laser beam can cause irreversible eye damage LASER KLASSE 1 PRODUKT PRODUCTO LASER DE CLASE 4 Avoid contact with powered parts because it can lead to electrical shock with APARECCHIO LASER Di CLASSE 1 unfortunate consequences For
81. mended may lead to improper printing Curled envelope after printing should be fixed manually Small crumples on the edge of the wide side of envelopes Smearing or less clear printing may appear on the reverse side Set envelope by pressing the folding line of four edges properly after releasing air inside Set envelope in a proper position after aligning in case it is bent or warped Paper conditioning is not allowed And it should be used under normal office environment 2 Installation SP1100SF Aficio SP1100SF Copy Your machine has the function to make one or more copies You can also setup several parameters in order to make copies at your will Simple copy In this case the default parameters are applied 1 Place the document to be copied in the automatic document feeder face printed on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs When the ECO mode is used the toner consumption is reduced and the print density becomes lighter 1 Place the document to be copied in the automatic document feeder printed face on the top or Place the document to be copied face down on the glass respecting the indications around the glass 2 Press the
82. merical keypad is disabled Transmissions are only possible from numbers included in the directory To access the number interlocking option v 813 ADVANCED FCT LOCK LOCK NUMBER 1 Enter the four digit interlock code with the keypad 2 Press button OK to confirm 3 With buttons or of the navigator select the option ONLY DIRECT 4 Press button OK to confirm Lock the Media service This function prevents access to the Media service The access code will be required every time someone wants to use the USB key functions e analyse the contents of a connected USB key e print from a USB key delete files e archive received faxes on a USB key To access the Media service locking menu v 816 ADVANCED FCT LOCK LOCK MEDIA Press enter 816 using the keypad Enter the four digit locking code with the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Quit this menu by pressing the Q button A ND Read the counters This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e sent pages e received pages e scanned pages e printed pages Sent pages counter To view the number of pages sent from your machine v 821 ADVANCED FCT COUNTERS SENT PAGES 1 Press on wv enter 821 with the keyboard 2 The number of sent pages appears on the screen 3 Quit this menu by pr
83. mpanion Suite Pro LL Drivers nese Companion Suite Pro LLA Drivers Setup completed i successhully 4 You need to restart your system at the end of the procedure Click on the YEs button Companion Suite Pro LL Drivers 3 You must stat your system forthe configuration changes made to Companion Suite Pro LL2 Drivers to take fect Dck Yes to restart now or No F you plan to restart later Uninstall the drivers from your PC Turn your PC on Open an account session with the administration rights Depending on the installation mode used select the required uninstallation mode e Ifyou have installed the drivers with the Companion Suite Pro software see paragraph Uninstall the drivers using the Companion Suite Pro software e If you have installed the drivers manually see paragraph Uninstall the drivers manually 58 9 PC Features Uninstall the drivers using the Companion Suite Pro software Run the programs removal from the menu START gt ALL PROGRAMS gt COMPANION SUITE gt COMPANION SUITE PRO LL2 gt UNINSTALL You can also uninstall COMPANION SUITE PRO LL2 drivers using the Windows function ADD REMOVE PROGRAMS from the control panel KA Note 1 A confirmation screen appears Click on the YES button to continue the COMPANION SUITE PRO LL2 drivers program removal Windows Installer Are you sure you want to uninstall this product 2 The uninstall program is launched You
84. n tray An error message is A5 A5 displayed on the screen Default tray set to Automatic Manual tray paper format A4 Letter and Legal Main tray paper format A4 Letter and Legal The paper on manual tray is incompatible Action The fax is printed with an automatic selection of tray A4 Letter and Legal A5 An error message is displayed on the screen The paper on automatic tray is incompatible A4 Letter and The fax is printed on the A4 Letter and Legal The fax is printed on A5 manual tray Legal main tray An error message is A5 A5 displayed on the screen The paper on automatic tray is incompatible Fax answering device The Fax answering device allows you to keep confidential documents in storage and to avoid printing them as you receive them The x indicator light lets you know the state of your Fax answering device e Light on the answering device is on Blinking your fax has documents in storage or is in the process of receiving faxes e Light off memory full the terminal cannot receive any more documents e You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activating or deactivating the fax answering device Saving an access code v 383 FAX FAX ANSW ANSWER CODE 1 Enter the code 4 digits and confirm
85. n until you install drrver software Cancel The following screen appears Found New Hardwer MPPringer Leser Pro LLZ Insert the disc that came with your MFPrinter Laser Pro LLZ H egu have the dise that came with vour devere invert if mg Ainda all automaticall saarch the digg for dizer pottware don thave the disc Show me other options 4 Open the CD ROM drive insert the installation CD ROM and close the drive The drivers are detected automatically 44 9 PC Features SP1100SF Aficio SP1100SF 5 Select LASER PRO LL2 in the list and click on NEXT 1 Locate your USB cable connectors and connect as shown below on the picture Ga Found New Hardware MFPrinter Leser Pro LL2 Please select the best match for your hardware trom the list below MF Panter Laser Pre LLZ 6 A screen informs you that the drivers have been installed Click on the CLOSE button You can now use the multifunction machine to print or 2 Power on your multifunction machine sean your documents The PC detects the device and the drivers are automatically installed a 3 Once the installation is finished a message Make sure that your multifunction machine is powered off indicates that the drivers are installed correctly The connection between the PC and the machine Connections requires a USB 2 0 shielded cable no more than 3 meters a Your devices are ready to use long The sefiwere fer this d
86. nfirm your choice with OK ie Important Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon lt flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received v 243 SETUP RECEPTION NBR OF COPIES 1 Enter the wanted number of copies and confirm with OK At each document reception your fax will print the number of copies requested Fax or PC reception This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on e fax e PC e PC if available fax otherwise v 244 SETUP RECEPTION PC RECEPT For more details please refer to Fax communications page 52 in chapter PC Features Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page format Received faxes are then automatically reduced or enlarged to fit the page format which is used on the machine To turn adjust to page mode on v 245 SETUP RECEPTION AUTO ADJUST 1 Press v enter 245 using the keypad 2 Select the option ON or OFF and confirm with OK 3 To exit this menu press Q Received faxes reduction mode This menu allows you to reduce received faxes for printing This adjustment can be automatic or manual Automa
87. ng the button g 3 Check the prefix is correctly programmed and used Communication errors If the communication fails the terminal advises you of an automatic retry later Example of what is displayed Current time FRI 12 DEC 20 13 Time of next try 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission immediately by pressing p l e abandoning transmission by pressing Q To eject the document press e again Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue In this case for a document composed of several pages the transmission will take place from the page where the error occured e abandoning the transmission by deleting the corresponding command in the transmission line The terminal makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User brea
88. ntee is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a CD ROM fault that due to accident or misuse the CD ROM will not be replaced as per the warranty Responsibility If the CD ROM is not working properly send it to the retailer together with a copy of the receipt It is the retailer s sole responsibility to replace the CD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this program would be responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Registered trademarks Companion Suite Pro is a registered trademark of Sagem Communications Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Mic
89. ocess them into text using the character recognition software OCR Configuration requirements The minimum configuration requirements for your personal computer are Supported operating systems e Windows 2000 with at least Service Pack 4 e Windows XP x86 Home and Pro with at least Service Pack 1 e Windows 2003 server for printing driver only e Windows Vista Processor e 800 MHz for Windows 2000 e 1 GHz for Windows XP x86 Home and Pro e 1 GHz for Windows Vista A CD ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory e 128 Mbytes minimum for Windows 2000 e 192 Mbytes minimum for Windows XP x86 Home and Pro e 1 GByte for Windows Vista SP1100SF Aficio SP1100SF Software installation This section describes the following installation procedures e full installation of the Companion Suite Pro software e installation of the drivers only Installing the full software package Turn your PC on Open an account session with the administration rights 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled COMPANION SUITE PRO LL2 appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTA
90. of the error messages the On Off button to turn on the device I position listed above is displayed it may 7 Make a copy to check that the symptoms have happen that the active print job is disappeared K cancelled see PC printing S ere issues page 65 In case of printing of received fax the print job is always restarted after clearing of the error 62 10 Maintenance Paper jam When printing a sheet of paper may get stuck in the printer or the paper tray and cause a paper jam In case of a paper jam in the machine the following message appears 1 2 3 PAPER JAM EXTERNAL TRAY Open the paper jam cover located at the back of the machine Remove the jammed sheet of paper and close the cover Open and close the Front cover The printer starts again automatically The fusion unit can reach a very high temperature during the operation To prevent any harm do not touch this J N CAUTION arga For details refer to Positions of Warning and Caution labels on the machine page 3 In case of paper jam the following message appears 1 2 3 PAPER JAM REMOVE TONER Remove the toner cartridge and check if a sheet is jammed Remove the sheet of paper which causes the paper jam Put the toner cartridge in the machine or remove the paper tray and remove the sheet of paper which causes the paper jam Check that the paper sheets in the paper tray are correctly placed SP1100SF Aficio S
91. ommunication Network This setting enables you to manually set the type of public telephone network PSTN for a country so that your machine can communicate over the public telephone network in compliance with the applicable standards By default setting a country using the v 207 command automatically sets the type of PSTN to use in the selected country These settings are different from the NETWORK TYPE which allows you to choose between public and private network gi Important To manually select the type of public telephone network v 202 SETUP GEOGRAPHICAL NETWORK 1 Press enter 202 using the keypad Confirm with OK 2 Select the required option and press the OK button to confirm If none of the options in the list is suitable select the OTHER x option e OTHER 1 TRB21 OTHER 2 US zik Important OTHER 3 Russia e OTHER 4 Jordan e OTHER 5 Israel e OTHER 6 TRB21 Language This setting enables you to choose the menu language of your choice By default the multifunction machine is set to English To select the language v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press enter 203 using the keypad Confirm with OK 2 Select the required language using v and then press the OK button to confirm 3 To exit this menu press Q Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional auto
92. on Suite Pro LL2 PE Mamu E Al products E Customized Select ihe pe H instalabor COMPANION Suite Pro 43 SP1100SF Aficio SP1100SF 6 Place your cursor on COMPANION SUITE PRO LL2 and confirm with left click of the mouse Companion Suite Pro LLI FE Mami E Companion Suite Pro LL E Paper Port E Adobe Acrobat Reader Select he produci thal pou wish io insi COMPANION Suite Pro 7 The welcome screen appears Click on the NEXT button to launch the installation of the Companion Suite Pro kit on your PC i Companion Suite Pro LL InstallShield Wizard esl Welcome to the InstallShield Wizard for Companion Suite Pro LL The InstaliShield R Wizard will install Companion Suite Pro LL On your computer To continue cick Next WARMING This progam amp protected by copyright law and intemetonal treaties 8 To continue you need to accept the proposed license agreement J Companion Suite Pro LU InstallShield Wizard License Agreement Please read the following license agreement carefuly LICENSE AGHEEMENT FOR THE S0FIWARE PLEASE BEAD THE TERMS AND CONDITIONS OF THIS LICENSE FULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS do nort accept the terms of this license promptly Turn the unopened CD ROM packaging 2 well as the Parts of the product You will be reimbursed the y
93. ou paid for the product Ho reimbursements will he made for products whose original CD ROM packaging has eek mm e Print ka Se EET EEE AET E E EEN a eh an A pee a axept the terms in the license agreement Ddo not accent the terms in the license agreement ad ne esas Next gt caret 9 Click on the NEXT button 10 Select INSTALL DRIVERS in the list and click on the NEXT button JE Companion Suite Pro LL InstallShield Wizard Select Features Select the features to install Select the features you want to install and deselect the features you do not want to instal sa Install Anoicatons Descriptor This vill install the printer and the scanner enabling you to print and scan stack Newt Cancel 9 PC Features SP1100SF Aficio SP1100SF 11 Select the destination folder for installation and click on the NEXT button ae ee e 8 Companion Suite Pro LL Instal Destination Folder Click Next to install to the folder or dick Change to instal to a different folder E Install Companion Suite Pro LLZ to C Program Piles Companion Suite Pro LL71 lt s nees 12 The final installation is ready to be executed Click on the INSTALL button T Companion Suite Pro LL InstallShveld Ward Ready to Install the Program The wizard is ready to begn metalation Click Irstal to begin the installation F you want to rewew or change any of your instalation settings di
94. p FAX Select the members New contact Erase Properties Ok X 4 Enter the name of the group The group may consist of contacts from the address book or new contacts 1st case group members are from the address book Click SELECT THE MEMBERS The selection window is displayed Address book Select members Members Name 33123123113 123456 Select a contact or a group in the zone ADDRESS Book click on to add a contact to the group you can also double click on it Click on OK 2nd case adding new contacts Click on NEw then add the personal data of the new SP1100SF Aficio SP1100SF contact as in the procedure for adding a contact 5 As soon as the group is complete click on OK The new group is added to the list Manage the address book When you are working in the directory you can perform different operations printa list of contacts in your address book delete a contact or a group in your address book search for a contact or a group of contacts in the address book using the first letters of the name check the datasheet of a contact or a group in order to modify it Modify the information related to a contact 1 Select the contact whose data you want to modify using the mouse 2 Click on PROPERTIES 3 Make the necessary changes in the window ADDRESS BOOK 4 Click on OK Modify a group 1 Select the group in the address book list 2 Cllick on PROPERTIES
95. rd disk or from the screen of your PC to receive fax documents to monitor communications through various services the inbox the outbox the sent items the outbox log and the inbox log Parameters are available to modify the way your terminal works with regard to fax communications You can modity these parameters to adapt the fax communications to your requirements For this procedure refer to chapter Fax parameters Presentation of the Fax window 1 2 3 4 5 6 7 Companion Mana ER Edit Tools d l New Delete Print Preview er Adresses Fax l Sms Dossiers Sia my Create a new fax to send Action Delete a fax using one of the fax manager directories Except for directories SENT LOG and RECEPTION LOG for which the effect of this command is to delete the entire log Print a fax from one of the Fax manager directories Display a fax with the Viewer Stop sending a fax only enabled for the outbox Display all faxes in the selected directory in the Fax manager Fax preview Fax manager directories Send a fax Access to the address book Send a fax from the hard disk or the terminal 1 Click the icon of the window MF DIRECTOR 2 Click NEw then click FAX 5 Emissor Cover page Advanced cptions vee MFPrnter Laser Pro LL wt Name Fax H R Dems 33123123113 Si John None T re al Plagee place fie documents bo tax on the sc
96. re can also manage the address books of the operating system of the messaging software ik Important installed on the PC The method of use of these address books is not detailed in this manual Check with the online documentation of the e Short sides software for more details 1 Click on the link ADDRESS Book of the window MF DIRECTOR The address book is displayed on the screen Fe ES Vow ff amp Prea Nee 2 Select the terminal address book 3 Click on NEw and select CONTACT in the displayed menu 8 Press OK on the command panel to resume printing 9 Even pages are printed on the other side of the sheets Once all pages are printed remove the explanation sheet 33600 v If a paper jam or a paper format without x Important 2 0 occurs the job is cancelled zik p You must then resubmit the print job 4 Enter the contact name as well as the fax number the fax transmission rate with this person and the associated quick dial button Click on OK The new contact is added to the list 50 Add a contact to the terminal address book The input window for the contact data is displayed 9 PC Features Add a group to the terminal address book 1 Click the link ADDRESS BOOK of the window MF DIRECTOR Find mi the i ai beina s E sf Printer Laser Pro Li 2 Select the terminal address book 3 Click NEW and select GROUP in the displayed menu MAME Workgrou
97. report for all communications over the telephone network STN You may choose between more than one criteria for printing reports e ON a report is given when the transmission was properly performed or when it is completely abandoned but there is only one report per request e OFF no transmission report however your fax will note all transmissions that took place in its log e ALWAYS a report is printed with each transmission e ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type v 231 SETUP SEND SEND REPORT 1 Select the required option ON OFF ALWAYS or ON ERROR and confirm your choice with OK Document feed type You may choose the way you want to feed your documents e from memory transmission will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine e from the feeder of the sheet feed scanner transmission will occur after dialling and paper scanning lt allows transmission of larger documents SP1100SF Aficio SP1100SF To select the way you want to feed your documents v 232 SETUP SEND MEMORY SEND 1 Select the option MEMORY or FEEDER and validate your choice with OK In feeder mode reduced images will not appear on the transmission report
98. rosoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The screenshots presented in this User s Guide have been created with Windows Vista If you use another operating system the screenshots displayed may be different from the ones presented in this booklet Notice Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor The informations contents of this user manual are subject to change without notice 1 Security Certification Environment Software use license SP1100SF Aficio SP1100SF Installation Location conditions By choosing an appropriate location you preserve the longevity of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct
99. rtant The 21 gt DATE TIME menu includes 2 submenus This function is only available if the country configured on the machine is part of the European Union Manual mode v 211 SETUP DATE TIME MODIFY Your multifunction machine will prompt you to change the date and time via the numerical keypad SP1100SF Aficio SP1100SF Automatic mode v 212 SETUP DATE TIME AUTO ADJUST If you select OFF and confirm with OK the summer winter time will not be changed automatically For the machine to be set to the new time you will need to use the 211 MODIFY menu If you select ON and confirm with OK you will not have to care about any change at the end of March 1h and October 1h You will just be informed of this change by a message on the screen The default parameter is OFF 5 Parameters Setup Warning message On automatic changing to summer winter time a message will be displayed to inform you that the multifunction machine time has been changed 25 03 07 02 01 CHECK TIME or 28 10 07 02 01 CHECK TIME Your next action on the multifunction keypad will cause the message to be automatically cleared Your fax number Your name Your multifunction machine will print out your fax number and your name on each document it transmits if you save these settings To save your fax number and your name v 22 SETUP NUMBER NAME 1 Press enter 22 using the keypad Confirm with OK 2 Enter your fa
100. s successful or rejected that your Terminal processes The log is printed automatically as soon as its contents fill a page zik Important The information held in the log is the recipient of the fax the date the fax was sent the status sent rejected The button DELETE deletes the entire log and not simply the selected message s Automatic printing of The fax is automatically printed a sent document when it is sent Printing of an outbox An outbox report is printed after report each fax is sent Printing of the outbox The log is automatically printed log when its contents fill page 54 Description of the tab FAX PARAMETERS Logs and reports Fax parameters Properties ofthe telephone line Sending speed 77 M Line number Dialing prefix Dialing type Vocal frequency Header Emission and reception O ECM Eror correction eee Fax default transmission speed Transmission speed Line number Dialling prefix Number of the line where your terminal is connected This dialling prefix shall be automatically inserted in front of the number before sending on this line Must be parametered according to the type of switchboard your terminal is connected to Type of dialling Displays a Communication Identification Line LIC on the documents you send or on the documents you receive Number of attempts Corrects communication errors due to line disturbanc
101. screen Select with the or buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the screen Select with the or buttons the last file of the series to print and confirm with OK Press the button COPIES NUMBER appears on the screen enter the desired number of copies with the numerical keypad and confirm with OK Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing 8 USB memory key SELECTION to print one or several files located in the USB memory key Select with the or buttons the file to print and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to print Press the button COPIES NUMBER appears on the screen enter the desired number of copies with the numerical keypad and confirm with OK Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK Select the printing format THICK or NORMAL and confirm with OK to start printing 6 Quit this menu by pressing the Q button Delete your files located in the key You can delete files located in your USB memory key 06 MEDIA DELETE MANUAL 1 Insert your USB memory key on the front side of your machine respecting the
102. t sides 4 Click on the OK button to begin printing 5 The machine prints the odd pages from the higher odd page to page 1 and the LCD screen displays PRINTING kk PC kk 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE PUT THE PRIN AND PRESS lt OK gt The PC generates and prints a page explaining how to reload the sheets for a duplex job Read this page carefully and place it back with the other sheets it is very important that you return the explanation sheet to the paper tray to continue printing correctly ais Important 7 Place the sheets in the paper tray as indicated on the explanation page and below The following illustrations describe the necessary operations depending on the selected binding mode 49 9 PC Features SP1100SF Aficio SP1100SF e Long sides Address book The address book enables you to store the numbers of the contacts you call the most frequently The purpose of this function is to facilitate dialling your contact s number when you want to send fax If you want you can print the list of numbers stored in the Directory You also have the possibility of creating groups of contacts from the Address book Like this you can group together all contacts from for example a given company or the same service etc to which you frequently send common documents The softwa
103. th for France Use C to correct an entry Press the OK button to confirm 12 Enter the local prefix number 10 characters max using the numerical keypad This prefix will automatically be added when an j external number is dialled To insert a pause for dial tone sign long press the O zero key on the numerical keypad until the sign is displayed Use the C button to correct an entry Press the OK button to confirm The setup is now complete and the functions list is automatically printed out The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray see Loading paper page 14 Once paper has been loaded printing will resume Paper insertion in the manual input tray The manual input tray allows you to use various paper formats with greater weightings than the one used in the paper feed cassette Only one sheet or envelope can be fed at a time See chapter Specifications for the Important l various formats and types of paper 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual input tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope 4 Print making sure that the chosen paper format corresponds to the selected format on the printer 18 excludes 15 mm from the leading edge 10 mm from and both the left and right edges and the rear edge Envelopes which are not recom
104. the USB connection During the installation of the Companion Suite Pro software the LASER PRO LL2 printer driver will be installed automatically onto your PC Printing on the multifunction machine Printing a document on the multifunction machine from your PC is like printing a document in Windows 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL2 printer Printing in duplex mode with the multifunction machine The machine offers the possibility to print a document in manual duplex mode from your PC In manual duplex the print quality and paper transport are not guaranteed If some trouble occurred to the paper during the print of the first side such as wrinkle dog ear or staple do not use the paper for manual duplex When you load paper please true up the end of paper on a flat surface For best results we recommend that you use 80 g m A4 paper or 20 Ibs m Letter paper To print a document in manual duplex mode The duplex printing mode is available only in a paper format managed by the paper tray The manual tray cannot be used to print in duplex mode zje Important 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the LASER PRO LL2 printer SP1100SF Aficio SP1100SF 3 Check the Duplex box and choose among the two binding modes Binding mode Long sides Shor
105. tic mode This mode automatically resizes received faxes To set automatic mode v 246 SETUP RECEPTION REDUCTION 1 Select Automatic and confirm with OK 2 To exit this menu press Q 31 5 Parameters Setup SP1100SF Aficio SP1100SF Manual mode The machine proposes a 70 to 100 reduction Outside Parameter Signification these values the machine beeps for error This fixed 7 COM display Choice between transmission speed _ reduction will be used when printing received documents displayed or number of the page in regardless of the used paper format progress To set the manual mode 8 Eco energy Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your v 246 SETUP RECEPTION REDUCTION 2 Enter the reduction value between 70 and 100 Note you can also access this and confirm with OK parameter by pressing the amp C0 key 3 To exit this menu press Q from the idle screen 10 RX header If this parameter is on all documents i received by your fax will include the Technical Parameters subscriber s header with his name OO number if available fax print date and As delivered your machine is preset by default However the page number you may adjust it to meet your requirements by resetting 11 RX speed Transmission speed for incoming the technical parameters documents l For a
106. u confirm When the quality of the printing is not Important satisfying you can proceed to a calibration with MENU 80 Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution v 841 ADVANCED FCT COPY RESOLUTION 1 Choose the resolution with the buttons or a according to the following table Parameter Signification Icon AUTO Low resolution none Standard resolution for TEXT documents containing text and E graphics 20 3 Copy SP1100SF Aficio SP1100SF es aes 2 Youcan also directly setup the desired contrast gt Parameter Signification Icon with the button press several times on this Q QUALITY Optimal resolution for a button until the desired setup without using the S TEXT documents containing text SF Menu 845 i Optimal resolution for 3 Quit this menu by pressing the Q button ap PHOTO documents containing e hotographies f te Brightness setup 2 Confirm your choice by pressing the OK button The BRIGHTNESS parameter allows to lighten or darken your original document You can also make temporary v 846 ADVANCED FCT COPY BRIGHTNESS KA Note changes to the resolution by 1 Setup the desired brightness with the buttons pressing the gq button and a 2 Confirm your choice by pressing the OK bution Zoom setup 3 Quit this menu by pressing the Q button The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the
107. unction enables you to save the contents of your directory on a Smart card and restore them on your machine ian onani This function ts only available to zik p service technician with Smart card To save the contents of your directory on your Smart card v 161 DIRECTORY SAVE LOAD SAVE 1 Press on enter 16 with the alphanumerical keypad 2 Select SAVE to save directory entries on the Smart card 3 Insert your Smart card To restore the contents of your directory from your Smart card v 162 DIRECTORY SAVE LOAD LOAD 1 Press on wv enter 16 with the alphanumerical keypad 2 Select LOAD to restore directory entries from your Smart card 3 Confirm with OK 4 Insert your Smart card 36 SP1100SF Aficio SP1100SF 6 Directory SP1100SF Aficio SP1100SF Games and Calendar Sudoku Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid There are 400 Sudoku grids available in total 100 for each difficulty level zik Important v 521 PRINT SUDOKU PRINT GRID The printing is not possible on A
108. ust the paper delivery stop depending on the format of Thoroughly rolling the cartridge will assure the the document to be printed Do not forget to raise the flap maximum copies per cartridge to prevent the sheets from falling down 4 Hold it by its handle 5 Insert the cartridge in its slot by pushing it until it clicks last move down as shown on the picture below Starting your device Device connection Before plugging the power cord it is N WARNING imperative to refer to the Security directives page 1 1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket 6 Close the cover 2 Connect the power cord to the device 16 2 Installation SP1100SF Aficio SP1100SF 3 Make sure that the On Off switch is off O position Plug the power cord to outlet on the wall itr The power cord is used as a 230 V power unit cut off As a precaution WARNING the outlet shall be located close to the device and be of easy access in case of danger 4 Press the On Off button to turn on the device I position Device initial setup After a few seconds when the machine has warmed up the Easy Install function is launched and the LCD screen displays the following message 1 FRANCAIS 2 ENGLISH The Easy Install function will help you configure your machine by guiding you through the basic settings If you wish to mod
109. v or to choose another One Touch button Confirm with OK 6 Select the appropriate transmission RATE to send faxes among the values 2400 4800 7200 9600 12000 14400 and 33600 using or a Confirm with OK The maximum speed can be used if the telephone line is of good quality meaning appropriate without echo If your multifunction machine is connected to a PABX you may insert a pause for dial tone after the outgoing local prefix dialling To do so should be set after the local prefix by pressing O for few seconds zi Important For more details refer to Local prefix page 29 v 12 DIRECTORY NEW GROUP Press on enter 12 with the alohanumerical keypad Enter the GROUP NAME with the alphanumerical keypad 20 characters maximum confirm with OK CALLED NUMBER use or a to select from existing records the contacts of your group dial or directly press the One Touch button associated to the contact and confirm with OK Repeat this operation for each subscriber you want to add to your group dial Enter the GROUP NUMBER assigned to your group dial with the alohanumerical keypad or accept the displayed number and confirm with OK Select W ONE TOUCH if you want to assign a One Touch button to your group dial as a shortcut The first available One Touch button appears use vor to choose another One Touch button Confirm with OK 6 Directory In the directory the letter G placed Important ne
110. ved documents and delete or transmit immediately the documents in the transmission line Code 14 Memory full Received document memory full Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again 64 10 Maintenance During reception ask your subscriber to resend the document PC printing issues This section details how the machine handles a print request after having encountered an issue paper jam connection loss etc Refer to the sections below to know if the printing of your document will resume or will be cancelled depending on the problem encountered during printing PC printing via USB connection Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty Once the problem is resolved printing resumes from the first non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled No paper feed Paper jam Paper format problem The printing of the active document is cancelled Documents waiting to be printed however will print after the toner cartridge is replaced Toner empty
111. waiting queue Performing immediate transmission from the waiting queue vy 61 COMMANDS PERFORM 1 Select the document in the waiting queue and confirm your choice with OK or p to immediately perform the selected transmission Consulting or modifying the waiting queue 62 COMMANDS MODIFY 1 Inthe waiting queue select the required document and confirm your choice with OK 2 You may now modify the parameters of the given document then confirm your modifications by pressing p Deleting a transmission in memory 63 COMMANDS CANCEL 1 Inthe waiting queue select the desired document and confirm your choice with OK SP1100SF Aficio SP1100SF Printing a document in waiting or in deposit v 64 COMMANDS PRINT 1 Inthe waiting queue select the desired document and confirm your choice with OK Printing the waiting queue 65 COMMANDS PRINT LIST A document called COMMAND LIST is printed Cancelling a transmission in progress Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e Fora single call number from the memory the document is erased from the memory e Fora multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press Q A message will ask you to conf
112. way of insertion MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or buttons and confirm with OK 3 Select MANUAL with the or buttons and confirm with OK 4 You have three possibilities to delete your files ALL to delete all the files located in the USB memory key Select ALL with the or buttons and confirm with OK You come back to the previous menu SERIES to delete a series of files located in the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or a buttons the last file of the series to delete and confirm with OK A star appears on the left side of the file Press the button You come back to the previous menu SELECTION to delete only one or several files located in the USB memory key Select with the or a buttons the file to delete and confirm with OK A star appears on the left side of the file SP1100SF Aficio SP1100SF 5 Quit this menu by pressing the Q button Analyse the USB memory key content After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA ANALYSE MEDIA Press on enter 07 with
113. x number 20 digits max and press OK to confirm Enter your name 20 characters max then press OK to confirm For example if you want to type the letter C press the button C until it appears on the screen 4 To exit this menu press Q zik Important To benefit from this feature you must set SENDING HEADER TX HEADER to ON 28 SP1100SF Aficio SP1100SF Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 SETUP TEL NETWORK NETWORK TYPE 1 Press enter 251 using the keypad Confirm with OK 2 Select option PABX or PSTN then confirm your choice with OK If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix see Local prefix Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise e the settings for the public telephone network e the language by default To select the country v 201 SETUP GEOGRAPHICAL COUNTRY 1 Press enter 201 using the keypad Confirm with OK 2 Select the required option and press the OK button to confirm If none of the options in the list is Important suitable select the OTHER option Telec
114. xt to a name identifies a subscribers group Modifying a record To modify a speed or group dial v 13 DIRECTORY MODIFY Press on v enter 13 with the alohanumerical keypad With or browse the directory and select the speed or group dial you want to modify by pressing OK With or browse the entries of the selected speed or group dial Press on OK when the entry you want to modify appears on screen The cursor appears at the end of the line Press on C to delete characters Enter the new entry and confirm with OK Repeat the operations for each line you want to modify Deleting a record To delete a speed or group dial 35 v 14 DIRECTORY CANCEL Press on w enter 14 with the alohanumerical keypad With or browse the directory and select the speed or group dial you want to delete by pressing OK Press on OK to confirm the deletion Repeat the operations for each speed or group dial you want to delete Printing the directory The printing is not possible on A5 ik Importam paper format To print the directory v 15 DIRECTORY PRINT 1 Press on enter 15 with the alphanumerical keypad The printing of the directory starts alphabetically ordering directory entries in the following three categories e Directory speed and groups dial list e Group dial list e One Touch dial list Saving Restoring the directory Smart card option v 16 DIRECTORY SAVE LOAD This f
115. y Delete your files located in the key Analyse the USB memory key content Save a document on a USB memory key PC Features Introduction Configuration requirements Software installation Installing the full software package Installing drivers only Installing the drivers using the Companion Suite Pro software Installing the drivers manually Connections Multifunction Terminal s Supervision Checking the connection between the PC and the multifunction machine Companion Director Graphical presentation Utilities and applications activation Companion Monitor 30 30 30 31 31 31 31 31 32 33 33 33 33 34 34 34 34 34 34 34 34 34 35 35 35 35 36 46 46 46 46 46 Graphical presentation Device management Selecting the current device Status of the connection Device parameters Display the consumable status Companion Suite Pro functionalities Document analysis Analysis with Scan To Character recognition software OCR Printing Printing on the multifunction machine Printing in duplex mode with the multifunction machine Address book Add a contact to the terminal address book Add a group to the terminal address book Manage the address book Modify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book Import or export an address book Save Export your address book Import an address book Fax communications Presentation of the Fax window S
116. y pressing the OK button Quit this menu by pressing the e button Top and bottom printing margins setup If you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT 1 Setup the top bottom margins offsets by 0 5 mm steps with the buttons w and a 2 Confirm by pressing the OK button Quit this menu by pressing the e button Format paper setup This menu allows you to define the default paper format of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT 29 SP1100SF Aficio SP1100SF PAPER FORMAT 1 Select the paper tray for which you want to define y a default paper format with the buttons and a O Confirm by pressing the OK button i 3 Choose the paper format with the buttons or eA according to the following table Paper tray Available paper format MAN TRAY A5 A4 Legal and Letter AUTO TRAY A5 A4 Legal and Letter SCANNER LTR LGL and A4 4 Confirm by pressing the OK button 5 Quit this menu by pressing the Q button SP1100SF Aficio SP1100SF Fax This chapter describes all the fax processing and configuration functions Fax transmission Print a header page A header page is stored in your terminal To send your fax using this header page you can print it at any time and fill in your details
117. y to use AUTOMATIC C or MANUAL with the buttons and a ontrast setup o 2 Confirm by pressing the OK button The CONTRAST parameter allows to choose the photocopy contrast 3 Quit this menu by pressing the Q button v 845 ADVANCED FCT COPY CONTRAST 1 Setup the desired level of contrast with the buttons v and confirm by pressing the OK button 21 Sheet feed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your sheet feed scanner v 853 ADVANCED FCT SCAN amp PRINT S F MARGINS 1 Setup the left right margins offsets by 0 5 mm steps with the buttons w and a 2 Confirm by pressing the OK button Quit this menu by pressing the e button Flat bed analysis margins setup If you want to you can offset the lateral margins of the document to the left or right during the analysis with your flat bed scanner v 854 ADVANCED FCT SCAN amp PRINT FLATBED MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons w and a 2 Confirm by pressing the OK button Quit this menu by pressing the e button Left and right printing margins setup If you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANCED FCT SCAN amp PRINT PRINTER MARG 1 Setup the left right margins offsets by 0 5 mm steps with the buttons w and a Confirm b

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