User Manual BePunctual Group Punch Station
Contents
1. In IM 0 1 2 Enter lt Today s Message gt y AQquerius Soft This page may be displayed to prompt the user to enter a remark when staff is punching in out A captured photo of the staff will be displayed on the left if webcam option is enabled Remarks Edit Box OK Button Cancel Button Enter punch in out remarks here Click this button to submit the remark Click this button to cancel punch in out and return to the Sign In Page Copyright Aquarius Soft Pte Ltd All rights reserved Page 13 of 28 User Manual of BePunctual Group Punch Station Version 9 Punch Result Page Aquarius Soft BePunctual Group Punch Station Options Tuesday 13 February 2007 Aquarius Sof 08 00 AM seneral yfffice My Punch Card gt Hi Robin ave successf iche at 08 00 AM Add Remarks Close uto aing sec ds w fE R Ir iv flu Jo P 7 fo Backspace Jl L j s IF IE 5 6 Clear IR 2 Enter lt Today s Message gt y Soft This page will be displayed when the staff has punch in out successfully A captured photo of the staff will be displayed on the left if webcam option is enabled Close Button Click this button to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 14 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 My2. In Out Page be the main page that is always shown when the application is run and after signing in out You can change the this option via Options gt Settings gt Punch Options gt Always show who s in out page Punch In Out Remarks You can configure if the staff needs to enter remarks when they punch in out via Options gt Settings gt Punch Options gt Punch In Out Remarks The options available are e Always Staff must enter remarks in order to punch in out e Optional Staff has a choice of whether to enter remarks e Never Staff do not need to enter remarks e When Necessary Staff needs to enter remarks when the staff is late or when the staff knocks off early Automatically Punch In Out After Signing In Check this option to automatically perform punch in out after the staff has successfully sign in This option is configure via Options Settings Punch Options Automatically punch in out after signing in Copyright Aquarius Soft Pte Ltd Page 26 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Use Fingerprint to Sign In Only Check this option to only allow using fingerprint to sign in Punch ID and Punch PIN boxes will be hidden This option is configure via Options gt Settings gt Punch Options gt Use Fingerprint to sign in only Punch PIN not required Check this option to hide the Punch PIN box so that staff only requires to enter Punch ID t
3. gt If the staff has already punched out he will see the following page if he cannot punch in anymore today Copyright Aquarius Soft Pte Ltd Page 11 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Aquarius Soft BePunctual Group Punch Station Tuesday 13 February 2007 mr 06 00 PM ocation General Office My Punch Card 7 Ht Robin Come _ Q E T fy lu if 7 fo Backspace 5 ID ik a 5 6 Clear Z V Jp N Space 0 IR Enter lt Today s Message gt y uu tir Soft My Punch Card Button Click this button to view your punch card entries Punch In Button Click this button to punch in Punch Out Button Click this button to punch out Cancel Button Click this button to cancel punch in out and return to the Sign In Page Close Button Click this button to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 12 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Enter Remarks Page Aquarius Soft BePunctual Group Punch Station Options Tuesday 13 February 2007 08 00 AM Aquarius Soft Office Enter Punch In Remarks Close w Fy jt le PC m f Backspace x gt j J 2 L 2 s ip Kr p Kf 5 fe
4. the staff and administrator Input Text Edit Box This is for entering text messages to send to the administrator Send Button Click this button to send the text entered in the Input Box to the administrator Clear Button Click this button to clear the text in the Input Box Close Button Click this button to close this dialog Copyright Aquarius Soft Pte Ltd Page 20 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 5 Getting Started Running the Application By default the software is configured to run in full screen on Windows log on It can be accessed via its icon amp in the taskbar tray area You can also run the software by clicking on the application shortcut 06 the following place Windows Start Menu Programs gt Aquarius Soft gt BePunctual GPS First Time Configuration When you first run the software it will guide you through a simple configuration process Minimally the connection settings have to be configured correctly in the Connection Settings Page so that the software can connect to the BePunctual Server software to perform punching in out Enter the server s Computer Name or IP Address and press the Test Connection button to ensure that the software can connect to the server software You can get the server s Computer Name and IP Address in the server software s Punch Stations page Punching In Out Once the Group Punch Station can connect to the server softw
5. 23 SHOWING THE APPLICATION cccceccescsscescescssccsccsecsscsscescesessccsscsecasesscssesscescesesaecasessseuesseessssesssease 23 EXITING THE APPLICATION eene 23 6 CUSTOMIZATION Porc 24 RUN WHEN LOG IN WINDOWS uuu ecccececccccsccccssesscsscsscscesccsecsscsscescsscsscssecsecsecssssuesssesesseeseeseesees 24 IN eed ume edant ten 24 ALLOW PUNCH STATION TO BE NON FULL SCREEN eseeeeee ene enmeenne 24 NEED PASSWORD TO SHOW NON FULL SCREEN eene eene rne 24 ALLOW PUNCH STATION TO BE HIDDEN eene nnne trente trente teen n 24 NEED PASSWORD TO HIDE OR EXIT PUNCH STATION eere nnne i 24 HIDE THE TASKBAR WHEN PUNCH STATION IS SHOWN cccccccescescescescssessccsecsessscessesessessesessees 24 POPUP TODAY S MESSAGE ON SUCCESSFUL 25 PREVENT STANDBY AND HIBERNATE ccccccccccsscssesscsscsscsscesessccsccsecsscsscsscesesscsessessecssssucssessesseesees 25 PREVENT LOG OFF AND SHUTDOWN cccccccccsccsscesscssccssecssecscccsscssscesecsecssccssccsscesscesscsssessesssessees 25 SHOW ALWAYS ON TOP eerte ER RO EN wines 25 SHOW ICON IN TASKBAR NOTIFICATION AREA cccccescescescescesccssessssscsscsscescssccssesssssessessessesseseee 25 SHOW ORGANIZATION 25 SHOW ORGANIZATION NAME 4 tette 25 Copyright Aquarius So
6. ER TIME SO AS TO PUNCH IN EARLY OR PUNCH OUT LATE I r 28 8 KEYBOARD SHORT COTS 5 nieesesseeecussespesceeesaese seco asd e Pee aee 28 Copyright Aquarius Soft Pte Ltd Page 3 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 2 Introduction Aquarius Soft BePunctual Group Punch Station is one part of the BePunctual PC time and attendance and staff management solution The main purpose of the software is to allow multiple staffs to punch in out at a single location Once it is connected to the BePunctual Server software it can be use to perform the following tasks Punch in out with without remarks e Check who s not in in out of office now Contact the administrator using the build in instant messaging function It supports BePunctual Biometric Fingerprint Scanner for fingerprint punch in out Features and Benefits Easy to Setup It takes less than 1 minute to install the of the software and another few minutes more to configure it and the software is ready for your staff to punch in out Easy to Use Your staffs will be able to punch in out instantly Instantly Check Who s Not In In Out Today Every staff can check who s not in who s in and who s out today on the punch station software Prevents Buddy Punching There are 2 ways to prevent buddy punchi
7. OK or press ENTER on the keyboard e Punch In Out Page will be displayed with the current staff punch status e Click My Punch Card to see the My Punch Card Page Click This Month to see this month s punch entries e Click Last Month to see last month s punch entries e Click Close to return to the Sign In Page Checking Who s In Out Once the station is connected to the server software the staff can view who s in out To view who s in out e and show the software e Click Who s In Out in the Sign In Page to show the Who s In Out Page Contacting the Administrator When the staff needs to contact the administrator at the server computer he she can contact the administrator via Options gt Contact Administrator Toggle Full Screen Display You can toggle full screen display of the station via Options gt Toggle Full Screen You can allow disallow the station from being shown in non full screen display mode in the General Settings Page Password prompt can be enabled in the Administrator Password Page to prevent staff from showing the station in non full screen mode Copyright Aquarius Soft Pte Ltd Page 22 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Hiding the Application You can hide the application via Options gt Hide You can allow disallow the application from being hidden in the General Settings Page Password prompt can be enabled in the Administrator Pas
8. Punch Card Page Aquarius Soft BePunctual Group Punch Station 13 2 2007 10 33 P EJ EE P pP IE amp AQuearius Soft This page shows a staff s punch entries Solaj Type Description This Month Button Click this button see this month s punch entries Last Month Button Click this button see last month s punch entries Last Updated Text This shows when the information is last updated Close Button Click this button to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 15 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Who s In Out Page Aquarius Soft BePunctual Group Punch Station 0 Staff Name Last Punch In Time Last Punch Out Time 07 10 18 PM 17 10 28 PM 12 2 2007 09 51 PM 12 2 2007 10 33 PM 12 2 2007 10 33 PM e jj gr pp p Edi I p lt Message gt A Quorum Sor This page allows staffs to check which other staffs are in out currently This page is accessed via the Who s In Out text button in the Sign In Page Description Sign In Out Text Button Click this to go to the Sign In Page Staff List List Box This displayed list of staff and their information and status Who s In Text Button Click this to show the staff who are signed in Who s Out Text Button Click this to show the staff who have signed
9. Punch Options Allow checking of who s in out Always show Who s In Out page Capture photo with Webcam Automatically punch in our after signing in Use fingerprint to sign in only Punch PIN not required Punch In Remarks Punch Out Remarks On Screen Keyboard Input Devices Connected Back Next Cancel Check Box Check Box Check Box Check Box Check Box Check Box Selection Box Selection Box Selection Box Check Boxes Button Button Button Personalize Display Page Check this option to allow staff to check the staff status Check this option if you want the punch station always display the Who s In Out page instead of the Sign In page Check this to enable capturing of staff s photo with a webcam during sign in out Check this option if you want the software to perform automatic punch in out after the staff sign in with their punch ID and PIN Check this option if you only want to allow fingerprint sign in The Punch ID and PIN boxes will not be available in the Sign In page Check this if you do not need the staff to enter a Punch PIN Select whether staff needs to enter punch in remarks Select whether staff needs to enter punch out remarks Select whether to display a on screen keyboard for key entry Check the devices that are connected to the punch station computer The user interface of the punch station will be optimized accordingly Go back to the prev
10. Version 9 User Manual BePunctual Group Punch Station Aquerius Soft Copyright Aquarius Soft Pte Ltd elegantly Ruman All rights reserved User Manual of BePunctual Group Punch Station Version 9 1 Table of Content L TABLE OF so aoa dS eaae Sese re Eee a Eoo doen epe es 2 2 INTRODUCTION 4 FEATURES AND BENEFITS ccccccsccscscscsscsscsscsscsscsscsscsscsssessvssesscesccsccsssssesscsscsssesecsecsesssessvsscssesecaeeas 4 APPLICATION SYSTEM REQUIREMENTS c cccccsccsccsscsscssssscsscsscsscssccsessecssesscsscssessscsscsssesessesesseesesese 4 INSTALLATION AND REMOOVEL scccsssssccsssscssssscccssssccsessscccsssssccesssscscesssccssssssesesssessesess 6 INSTALLING THE APPLICATION cccccccscsscsscescesccsccsecsscssssscsscssccsscsccasessssscsscsscsecsecsecsssaucssssucesesseeaseas 6 REMOVING THE APPLICATION 6 4 KNOWING THE USER INTERFACQCE eere ee eere sete esee tense eee en eese e tasse sena 7 ttd set tsi attive diei etd ite dos ttis 7 SIGN IN PAGE diea tuta setti ats 9 PUNCH IN OUT 10 ENTER REMARKS 13 PUNGHIRESULT PAGES ette ee 14 etta tee ae a
11. are the staff can punch in out using the Group Punch Station To punch in e Run and show the Group Punch Station The Sign In Page will be displayed e Enter the Staff Punch PIN and click OK or press ENTER on the keyboard e Punch In Out Page will be displayed with the current staff punch status e Ifthe staff has not punch in today the Punch In button will be displayed to let the staff punch in e Ifthe staff has already punched in today the Punch Out button will be displayed to let the staff punch out e Ifthe staff has already punched out today and he can punch in multiple time the Punch In button will be displayed to let the staff punch in again e Ifthe staff has already punched out today and he cannot punch in anymore the punch status will be displayed Press Close to return to the Sign In Page e Click Punch In Out button to punch in out The Enter Remarks Page may be shown to prompt the staff for a remarks If so enter a remark and click OK e The Punch Result Page will be displayed and show the punch result Click Close to return to the Sign In Page Copyright Aquarius Soft Pte Ltd Page 21 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Viewing My Punch Card A staff can view his punch card containing his punch entries To view his punch card e Run and show the Group Punch Station The Sign In Page will be displayed e Enter the Staff Punch PIN and click
12. ettings Page Other then the Connection Status Text all the above controls is available in the other pages Copyright Aquarius Soft Pte Ltd Page 8 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Sign In Page Aquarius Soft BePunctual Group Punch Station Tuesday 13 February 2007 826 08 00 ocation General Office In Out Enter Punch ID and PIN 1005 robin Je P pm l9 Backspace 5 ID if Kf s Clear In IM 0 1 2 Enter Aquerius Soft lt Today s Message gt This page is for staff to enter their punch PIN to sign into the system It is displayed when the Group Punch Station is connected to the server software and when the staff clicks on the Punch In Out in the Who s In Out Page A video window displaying captured video will be displayed on the left side if webcam option is enabled After sign in the staff punch in status will be displayed in the Punch In Out Page Who s In Out Text Button Click this to show the Who s In Out Page Punch ID Edit Box This displays the Staff Punch ID as configured in the General Page Punch PIN Edit Box Enter the Staff Punch PIN here OK Button Click this to sign into the system to punch in out Copyright Aquarius Soft Pte Ltd Page 9 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 P
13. f the computer is only use for staff signing in out and you want the computer always on and ready When this option is checked and standby or hibernate is activated the software will turn off the monitor to save power You can change this option via Options gt Settings gt General Settings gt Prevent system from going into standby or hibernate Prevent Log Off and Shutdown Check this option if the computer is only use for staff signing in out and you want the computer always on and ready When this option is checked to log off or shutdown Windows the application has to be exited first You can change this option via Options gt Settings gt General Settings gt Prevent system from being log off or shutdown Show Always on Top You can set to have the application to show always on top of all other application windows to provide maximum visibility of the application Check this option if the computer is only use for signing in out and you do not want others to run other applications You can change this option via Options gt Settings gt General Settings gt Show station always on top Show Icon in Taskbar Notification Area By default the application icon is set to displayed in the taskbar notification area to provide fast access to the application You can change this option via Options gt Settings gt General Settings gt Show icon in the taskbar notification area Show Organization Logo You can c
14. ft Pte Ltd Page 2 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 SHOW S TATIONS LOCATION eet ette ete ete ide dete ett eerte 26 ALLOW CHECKING OF WHO S IN OUT uuu ce ceccccccccccscsscsscsscescescssccsscsscesessessccsecsessscsssesessesseesecsees 26 ALLOW CHECKING OF WHO S LATE OR WHO LEFT EARLY ccccccccecsceseescescesessecsscsscescsseseesessees 26 ALWAYS SHOW WHO S IN OUT PUNCH IN OUT AUTOMATICALLY PUNCH IN OUT AFTER SIGNING IN USE FINGERPRINT TO SIGN IN PUNCH PIN NOT REQUIRED cccccecsccscsscsscessssscssesscsscssesscsscsssssecsscsssssssscssssssesscssssscsscessssssssessseees CAPTURE PHOTO WITH WEBCAML cccccescscescescesccsccsecsscsscsscsscssccsscsscssesscsscssecsecsscsscauesssesessecseeseeas DISPLAY THEME T rero tete des tatum trea seca esie Nob d c o DISPLAY EFFECTS it bas eee tede te sie eset o 7 FREQUENTLY ASKED QUESTIONS eee eeen ee eee ee eee ense eee tn ee tete sete eese esten ee eee tne setae 28 WHY CAN T I GET THE STATION TO CONNECT TO THE SERVER 28 CAN THE PUNCH STATION SETTINGS BE CONFIGURED REMOTELY AT THE SERVER SOFTWARE 28 WHAT CAN I DO IF I FORGOT THE STATION ADMINISTRATOR 55 28 CAN THE STAFF CHANGE THE COMPUT
15. ious settings page Go to the next settings page Cancel the changes made This page lets you configure the look of the software to your corporate image Show organization logo Check Box image file Organization Logo Image Show Organization Name Show Station Location Display Theme Enable display effects Speed Back Finish Cancel Edit Box Check Box Check Box Selection Box Check Box Slider Button Button Button Check this option to display your organization logo on the software user interface Enter the location of your organization logo image file Check this option to display the organization name on the punch station Check this option to display the station location on the punch station Select which display theme you like to use Check this option to enable display effects Uncheck this if your computer is slow Set the speed of the display effects here Go back to the previous settings page Click this to save and apply the changes Cancel the changes made Copyright Aquarius Soft Pte Ltd All rights reserved Page 19 of 28 User Manual of BePunctual Group Punch Station Version 9 Contact Administrator Dialog This dialog lets the staff to chat with the administrator directly It is access from Options gt Contact Administrator Administrator Contact Text This displays the administrator contact information Messages Text This displays the chat messages between
16. is option if you do not want others to show the application in non full screen mode You can change this option via Options gt Settings gt Administrator Password gt Password needed to set this station to non full screen Allow Punch Station to be Hidden Uncheck this option if the computer is only use for staff signing in out and you do not want others to run other applications You can change this option via Options gt Settings gt General Settings gt Allow station to be hidden Need Password to Hide or Exit Punch Station Check this option if you do not want others to exit the application You can change this option via Options gt Settings gt Administrator Password gt Password needed to hide or exit this station Hide the Taskbar when Punch Station is Shown Uncheck this option if the computer is only use for staff signing in out and you do not want others to run other applications You can change this option via Options gt Settings gt General Settings gt Hide the taskbar when station is shown Copyright Aquarius Soft Pte Ltd Page 24 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Popup Today s Message on Successful in out You can set to popup the today s message when the staff successfully punch in out via Options gt Settings gt General Settings gt Popup Today s Message on successful in out Prevent Standby and Hibernate Check this option i
17. ng e The BePunctual Biometric Fingerprint Scanner can be use to perform fingerprint punch in out e A webcam can be installed on the Group Punch Station computer to capture staff punching in out Standalone or networked Group Punch Station You can install the Group Punch Station on the same computer as the Server software or for better security on another computer in the network One or many Group Punch Stations You can just have one Group Punch Station computer for your staff to punch in out or you can install multiple Group Punch Station computers at different locations You can install as many group punch stations as you need Remotely Configurable For your convenience the Group Punch Station can be configured remotely at the BePunctual Server software running on another computer in the network Customizable User Interface You can select the color theme of the punch software and set it to display your company logo and name Application System Requirements Hardware Requirements Computer that can run Windows 7 Vista XP or 2000 smoothly e 1 GB of RAM or higher recommended e Super VGA 800 x 600 or higher resolution video adapter and monitor Copyright O Aquarius Soft Pte Ltd Page 4 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 10 MB of hard disk space for punch station software Network adapter to access your local network if the Server software and punch station s
18. o sign in This option is configure via Options gt Settings gt Punch Options gt Punch PIN not required Capture Photo with Webcam When this option is enable a photo of the staff will be captured when the staff enter his her ID in the Sign In Page On successful sign in out this photo will be sent to the server software If a supported printer is installed the photo will also be printed on the staff badge You can enable disable capturing of photo via Options gt Settings gt Punch Options gt Capture Photo with Webcam Display Theme 10 colorful themes are provided for selection Chose one to match your corporate image You can select the display theme via Options gt Settings gt Display Settings gt Display Theme Display Effects Display transition effects can be enabled and the transition speed can be set according to the speed of the computer For a slow computer the display effect should be disabled You can enable disable display effect via Options gt Settings gt Display Settings gt Enable Display Effects Copyright Aquarius Soft Pte Ltd Page 27 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 7 Frequently Asked Questions e Why can t I get the station software to connect to the server software e the punch station settings be configured remotely at the server software e What can I do if I forgot the station administrator passwo
19. oftware are run on separate computers Optional Webcam for computer running punch station software to capture photo of staff punching in out Optional BePunctual Biometric Fingerprint Scanner Optional Touch screen monitor for Group Punch Station software for staff to input their punch ID and PIN Copyright Aquarius Soft Pte Ltd Page 5 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 3 Installation and Remove Installing the application Prior to installing the Group Punch Station please ensure the following e BePunctual Server is installed and running in another computer on the network Take down the server software connection settings on its Punch Station page e Log into Windows with an administrator account After downloading the application setup file BePunctualGroup EXE double click on the file to run the setup program that will guide you through a simple installation process Removing the application To remove the software from the computer e Exit the software Log off Windows e Log in Windows with an administrator account e Open Control Panel gt Add and Remove Programs e Select Aquarius Soft BePunctual Group Punch Station and click Change Remove Follow the instruction to remove the program If a password is set for the software you will need to enter the software password in order to uninstall the software Do give us your invaluable feedback and sugges
20. onfigure to show your organization logo on the application screen You can change this option via Options gt Settings gt Display Settings gt Show organization logo image file Show Organization Name You can configure to show your organization name on the application screen You can change this option via Options gt Settings gt Display Settings gt Show organization name Copyright Aquarius Soft Pte Ltd Page 25 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 The organization name is set in the server software Show Station Location You can configure to show the station location information on the application screen This information is also displayed at the server software Punch Station Page as an information to the administrator You can change the administrator contact information via Options gt Settings gt Display Settings gt Show station location Allow Checking of Who s In Out You can allow disallow checking of who s in out You can change the this option via Options gt Settings gt Punch Options gt Allow checking who s in out Allow Checking of Who s Late or Who Left Early Check this option if you want to allow users to check who s late or who left early in the Who s In Out page Options gt Settings gt General Settings gt Allow checking of who s late or who left early Always Show Who s In Out Enable this option if you want the Who s
21. out today Who s In Out Text Button Click this to display the staff who are signed in or have signed out today Who s Not In Text Button Click this to display registered staff who are not in today Search Type Combo Box Click here to select the type of search to perform Search Box Text Box Enter the search string here Refresh Text Button Click here to refresh the information based on the search criteria Last Updated Text Display the date and time of the last update of the information displayed Copyright Aquarius Soft Pte Ltd Page 16 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 General Settings Page This page lets you configure the general settings of the software Station Location Administrator Contact Information Today s Message Run station when log on Windows Run station in full screen Allow station to be non full screen Allow station to be hidden Hide the taskbar when station is shown Popup Today s Message on successful sign in out Show station always on top Show icon in the taskbar notification area Prevent system from going into standby or hibernation Prevent system from being log off or shutdown Allow checking of who s late or who left early Edit Box Edit Box Edit Box Check Box Check Box Check Box Check Box Check Box Check Box Check Box Check Box Check Box Check Box Check Box Enter
22. rd e the staff change the computer time so as to punch in early or punch out late Why can t I get the station to connect to the server software The following are the possible reasons e The BePunctual Server software computer is not on e connection settings are not correct Check the settings on the Punch Station Page of the BePunctual Server software e server software or the punch station software is blocked by a firewall software Ensure that your firewall software does not block these applications e network communication port number is blocked by a firewall software Ensure that the port number is opened allowed in your firewall software e The BePunctual Server software is not installed properly Try reinstall the server software Can the punch station settings be configured remotely at the server software Yes You can do that in the server software Punch Station Page by selecting the station to configure and click Properties What can I do if I forgot the station administrator password The administrator can change the punch station password by configuring the station at the Server software Can the staff change the computer time so as to punch in early or punch out late The punch in out time is taken from the computer running the server software As the server software should be run on another computer in the network changing the Group Punch Station computer time will not affect
23. sword Page to prevent staff from hiding the application Showing the Application You can show the application when it is hidden by right clicking on its icon the taskbar notification area and select Restore Alternatively you can double click on its icon in the taskbar notification area Exiting the Application You can exit the application via Options gt Exit Password prompt can be enabled in the Administrator Password Page to prevent staff from exiting the application Copyright Aquarius Soft Pte Ltd Page 23 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 6 Customization Run When Log In Windows By default the application is set to run when log in Windows You can change this option via Options gt Settings gt General Settings gt Run station when log in Windows Run In Full Screen You can set to have the application always run in full screen Enable this option if the computer is only use for staff signing in out You can change this option via Options gt Settings gt General Settings gt Run station in full screen Allow Punch Station to be Non Full Screen Uncheck this option if the computer is only use for staff signing in out and you do not want others to run other applications You can change this option via Options gt Settings gt General Settings gt Allow station to be non full screen Need Password to Show Non Full Screen Check th
24. the punch in out time 8 Keyboard Shortcuts Below are the keyboard shortcuts you can use to activate the application functions quickly Keyboard Shortcut Functions od Fi Show application online help Click here for a complete keyboard shortcut utility that will increase your productivity working on the computer Copyright Aquarius Soft Pte Ltd Page 28 of 28 All rights reserved
25. the station location text to display at the server software The Station Location if set will be displayed at the server software as information for the administrator This information can also set to displayed on the main screens in the Personalize Display Settings Page as information for the user Enter the administrator contact information text here as information for the staff This information can be seen by clicking on Options menu and select Contact Administrator Enter the Today s Message to be displayed at the bottom of the main screens Check this option if you want the station to automatically be run during Windows log on Check this option if you want the station show in full screen when it is run Uncheck this option if the Group Punch Station computer is only use for punching in out and you do not want your staff to run other applications Uncheck this option if the Group Punch Station computer is only use for punching in out and you do not want your staff to run other applications Check this option if the Group Punch Station computer is only use for punching in out and you do not want your staff to run other applications Check this option to popup a larger Today s Message after successful sign in out Check this option if this computer is only for staff signing in out and you want to prevent staff from accessing other applications By default the punch station icon is set to displayed in the taskbar no
26. tification area to provide fast access to the punch station Check this option if the Group Punch Station computer is only use for punching in out and you want the computer always on and ready for punching in out Check this option if the Group Punch Station computer is only use for punching in out and you want the computer always on and ready for punching in out Check this option if you want to allow users to check who s late or who left early in the Who s In Out page Copyright Aquarius Soft Pte Ltd All rights reserved Page 17 of 28 User Manual of BePunctual Group Punch Station Version 9 Next Button Go to the next settings page Cancel Button Cancel the changes made Administrator Password Page This page allows you to set an administrator password for the software With the password set the password will have to be supplied in order to change the software settings Password Edit Box Enter the software password here Re enter Password Edit Box Re enter the software password here Password needed to Check Box Check this option if you want to prevent this set this station to non station from going into non full screen full screen Password needed to Check Box Check this option if you want to prevent this hide or exit punch station from being hidden or exit station Back Button Go back to the previous settings page Next Button Go to the next settings page Cancel Button Cancel the changes made Connec
27. tion Settings Page This page lets you enter the information required for the software to connect to the BePunctual Server software The required settings are displayed in the BePunctual Server software s Punch Station Page Connect to the Server Radio Button Select this to connect to the server software by its software using its Computer Name Computer Name You can get the computer name of the server software in its Punch Stations Page Server Computer Name Edit Box Enter the server computer name here Connect to the Server Radio Button Select this to connect to the server software by its software using its IP IP Address Address You can get the computer name of the server software in its Punch Stations Page Server IP Address Edit Box Enter the server IP address Network Edit Box Enter the Communication Port Number as shown in Communication Port the server software Punch Stations Page Number Time interval to poll Edit Box Enter the time interval to check the connection to Server software the server software Test Connection Button Click this button to test if the connection settings work Back Button Go back to the previous settings page Next Button Go to the next settings page Cancel Button Cancel the changes made Copyright Aquarius Soft Pte Ltd Page 18 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Punch Options Page This page lets you configure the staff s
28. tion on how we can improve the software to work for you Feedback Now Copyright Aquarius Soft Pte Ltd Page 6 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 4 Knowing the User Interface Home Page Aquarius Soft BePunctual Group Punch Station Tuesday 13 February 2007 a 08 00 AM ocation General Office BePunctual By Aquarius Soft lt Message gt uno Ort When the Group Punch Station is run the Home Page will be displayed showing server connection status Once connected the Sign In Page will be displayed Options Text Button Click this to popup the Options Menu to access the following functions e Settings e Contact Administrator e Help e About e Toggle Full Screen e Hide e Exit Copyright Aquarius Soft Pte Ltd Page 7 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Organization Logo Image Display the organization logo as set in the Personalize Display Settings Page Organization Name Text Display the organization name as set in the BePunctual Server software Station Location Text Display the station location as set in the General Settings Page Date and Time Text Display the date and time of the server computer Connection Status Text Display the server connection status Today s Message Scrolling Text Displays the Today s Message as set in the General S
29. tto tte dore 15 WHO S IN OUT 16 GENERAL SETTINGS PAGE osea aia ERREUR UO n ee 17 ADMINISTRATOR PASSWORD 18 CONNECTION SETTINGS PAGE 2 cccccccesccesccsscesccssccssessccssecssssssscesscsssessccssesssessscssscssessecsseessseuecees 18 PUNCH OPTIONS PAGE Eo e qi ie e REOS 19 PERSONALIZE DISPLAY PAGE ert eG eR EE 19 CONTACT ADMINISTRATOR DIALOG ccccccccesccsccsscsscsscscsscssessccsscsecesesscssessessecsecsscssesscssesessseseeas 20 S GETTING STARTED riitese Deere restos eee dona Oe eeu erae el eaae ee pede e Persea ad ea Lob epu ede e 21 RUNNING THE APPLICATION ccccccccccssscscssscsscsscsscsscsscsscssssssssessssssssscsscsssessssssssssscsscescsssesseeseases 21 FIRST TIME CONFIGURATION cccceccccescsscsscesccsscsscsscsscssesscssessecsecsecsssssssssssssscesecsecesssssessesssssesseaees 21 PONCHING INZ QUT tra air etre PR I 21 VIEWING MY PUNCH CARD eire etre erbe ede esie tester aduentu eerie ue egt 22 CHECKING WHO S IN OUT ce ccccccscesccscsscescssecsccsecsscsscsscsscssccsecsecsscssssscssssscesessecssssscsusssssesessess 22 CONTACTING THE ADMINISTRATOR c cecccscesceccsccscesecsscssesscescssccsccsecsucsscsscesesscesecsecsucssssusssesseeseess 22 TOGGLE FULL SCREEN DISPLAY cccccccccccscescssecsccsccsecsscsscsscescssccsccsecsscsscsscsscssccsscsecausssesssssessensse 22 HIDING THE APPLICATION teer eere et tee E ei P eve ne Pa
30. unch In Out Pages After signing in the staff will see one of the punch in out pages depending on his punch status If the staff has not punch in today he will see the following page which will allow him to click the Punch In button to punch in Aquarius Soft BePunctual Group Punch Station Tuesday 13 February 2007 Soft ine 08 a 00 AM ocation General Office My Punch gt Hi Robin lw Ir Ev Wu t le P 7 9 Backspace a s lo Ir p Ik 2 ix lv Jp 5 6 Clear o if l2 Enter lt Today s Message gt A Aquerius Soft A captured photo of the staff will be displayed on the left if webcam option is enabled If the staff has already punched in he will see the following page which will allow him to click the Punch Out button to punch out Copyright Aquarius Soft Pte Ltd Page 10 of 28 All rights reserved User Manual of BePunctual Group Punch Station Version 9 Aquarius Soft BePunctual Group Punch Station Tuesday 13 February 2007 rd Soft 0 6 00 P M Location General Office My Punch Card gt Hi Robin You have last punched in today at 08 00 A Punch Out came lw Ig Ir Ev t le 7 IE 9 Backspace A 5 F 5 je cear z IV Je N Space o IR 2 3 Enter Aquerius Soft lt Today s Message
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