AIMS Registration Manual for Instructors
Contents
1. 2662292 Kristina Dobson 1982 03 29 2009 01 06 2009 01 07 2009 03 31 Acti Teams Fe ERS ar 2662118 Kristina Dobson 1982 03 29 2008 09 30 2008 10 01 2009 03 31 Activ sous ee Bt il _TotalRecords 4 To Season To Program To Classification To Team Exit 2008 Summer Seasor Senior Recreational Y Robbruce United v Re Register Internet Introduction This will explain the process for registering a returning group of players into anew Season How to access this Function From the Registration Menu click on the Re Register Players button Select the organization to which the players will be registered Process Select from the filters gender birth year from season to select a specific group of players to be registered as a batch View the list of players selected based on the above filters Click the check box on the left side to select the registrants that you would like to register as a player using batch player registration Select the To Season To Program or To Classification and optionally select the Team to which you would like to register the selected registrants Click on Back button to go back to previous view Click the Re Register button to complete the process If there is a problem an exception report will be generated immediately and provide you with an update of the issues arising When completed click on the Exit button Allocate Players to Teams F2. reae 1 N Forum N My gt etails My Organis tions SN Website Ean r oe a Our Details Player Re qistration Building Name Number Building Name Local Number gt Kninhte OF Cah a Bi ff ry Ac 778 Membership Knights Of Columbus Bidg 1 Office 12 625 7765 Competitions Address Address 2 Fax seams Address 3 Events City PEMBROKE Province Ontario Website Ontario www soccer northeastern com Email Address Postal Code KSA 153 i sne soccer on ca Canada Office El Set this as our default address Set this as our default address b Exit Save Details Done g Internet This is the starting point for users to begin uploading data It is ESSENTIAL that they understand the importance of correct data when entering information for their club This is because each portal talks to each other portal and so if How to access this Function data is incorrect then the integrity of the database is weakened Introduction This will explain how to update the contact details for your organization From the Registration Portal click on the Our Details button Stress the importance of organizations keeping Process mailing addresses phone numbers and email Make the appropriate changes to your organization s contact details by updating addresses up to date The each field OSA needs to communicate You may provide a secondary
3. 01 13 2009 03 31 2009 03 31 Cl Proof of Agel Payment Received lis the players current or most recent registration outside of OSA Documents Received Notes Preferences Status Exit Back Save amp Proceed Done ee Inte Ignore the effective from and effective to dates as these have Introduction not yet been programmed This will explain the process for registering a registrant as a player An individual is now registered within the system and any roles that they have are updated You may f ki h D Checking the Documents now want to register them as a player Received box may be useful in order to check which players have not been assigned to a team and why not How to access this Function This page can be accessed in two ways 1 For Registration to a new program From the Registration Portal select Registration of Individuals and run a search for a registrant Select the registrant or Add New From the Registrant Details window click on the New button Then enter their information ID Number or Organization Name and select the relevant registrant This window will now allow you to update the information relating to the registrants programs For editing details in an existing program From the Registration Menu select Registration of Individual and run a search for a registrant Select the registrant or Add New From the Registrant Details window click on one of the progr
4. Number Type Status Pro Am Classification Age Group Gender League Level Division er Registration uerg n m m D2110 What is Classif n Standard by ess Edit Mee My team ee Club Delete AMATEUR rina nek ike Mixed embership i i i a aie Paasa li i 1D2110 Edit Delete fouressS Activ AMATEU TEst classf j 140 dixe Prya p i C D yourte M01 Club Active MATEUR Est classficication Under 10 Mixed Foaun Edit Delete AAAY outhU12 AAAI2 Club Active AMATEUR TEst ciassficication Under 12 Male Sen r Competitive Events Exit Deiete Hattrick 12232325N Club Active AMATEUR Sin Competitive Over 20 Male Standard by North Stars 333 Club me Senior Recreational oe noha Female Exit Delete North Stars A 123456 lc ub lactive P MATEUR Senior Recreational lover 30 male Exit Delete Bombers jdec15 lc ub lActive AMATED R linie Competitive TEST U12 Male Eaa Delete c Team Ciub Pending AMATEUR Aenor tagge over 35 Mixed Eai Dete azzurri 2722 Club Active AMATEUR Senior Competitive TOyeag Male Eai Delete PHSA Tournament Pending PE Recreational lover 30 ale Page 1 lof 7 lt Prev gt lt Next gt TotalRecords 62 Exit Internet R 100 Introduction This will explain how to create and edit teams for your organization How to access this Function From the Registration Portal click on the Create Edit Team button Process Review the list of existin
5. Ontario Cu Hall of Fame amp Museum 2008 Masters Classics REFEREES El Forum Long Term Player Development Presentation My Details September 20th My Organisations Peterborough City adminis Committee and player dev _ vi http fontsoccer proserveit com Prerelease OSAClubs admin changeSite aspx old 1253 Internet 100 From the expanded Menu select Registration and then Launch You will need to re enter the same User Name pu and Training Password pu r le http ontsoccer proserveit com Prerelease OSAClubs portals PeterboraughCity top View Favorites Tools Help ay yocp OD EB FB Bookmarksy Bisblocked YP Check 4 Autolink v SS 9 0 unread Rogers Yahoo M tome page x AutoFill ap Send tow Peterborough City FC Club Search REGISTRATION User peterboro user Role s Club Registrar Logged in as Peterboro User pu X Locout CHANGE PASSWORD Our Details Registration of individuals Task List Committees amp Other Groups Batch Player Registration Registration Management Program Registration Allocate to Teams Waiver Create Edit Team Grade Players Survey Administrator re j http fontsoccer proserveit com PreRelease OSAClubs portals OntarioSoccer Association al call eas Pe File Edit View Favorites Tools Help mavs m search p gy S Search
6. Shield amp AVG Info Get More Links Rogers Yahoo gj LogIn Microsoft Media Center Edition Home Page RealPlayer Windows WS Windows Marketplace Windows Media 2 windows Live B What s New Profile Mail Photos Calendar MSN Share EP a Z Signin gt E gt a A amp gt a Home Ontario Cup 2008 League Tables OSA Peterbourgh City FC Outdoor Indoor 2009 Toronto SoccerPlex The Toronto SocoerPlex is now accepting booking requests for the 2008 08 Indoor Season The facility features four indoor soccer fields a licensed lounge and cafeteria area change rooms snd ample parking It is located just off of Lawrence and the Don Valley Parkway and it is ideal for league play practices birthdsy parties snd special ATTENTION SOCCER PARENTS COACHES amp REFEREES Long Term Player Development Presentation September 20th VAUGHAN ON The Ontario Soccer Association cordially invites parents cosches and club administrators to a presentation by Richard Way Cosching Association of Canada Chair LTAD Committee on the topic of Long Term Athlete Development snd the implications for socoer cosching and player development in Ontario and Canada More Ontario Cup Concludes This Weekend cAnADA Forgot password SOCCERPLEX User Name News Feed Subscibe to The OSA News The OSA News Bulletin local provincis nstions international Play Soccer Learn to play
7. XK Function Notes File Edit View Favorites Tools Help Eyconvert Py Select we we Home page T D mm I nnand in ar Datarhara Hear REGISTRATION Locout User peterboro user Role s Club Registrar Dileh Canenh 1 Current Programs offered by Club Edit Program buttons My Details 3 Add new program button My Organisations 4 Exit button Player Rey stration Membership il Rrogram Registration Records _ Program Name Valid From Valid To Type Min Max Season Price OSA Classification persons persons Exit Coaching Clinic 2008 11 01 2009 03 31 Coach 12 24 2008 Winter Season 150 00 AMATEUR Competitions kaid outh Outdoor U12 2008 08 04 Player 2008 Summer Season 325 00 AMATEUR Teams SeMaRecreational Player 2008 08 01 2009 05 20 Player lo lio00 2008 Summer Season 100 00 AMATEUR Fenis Ex testing testing 1 2 2008 06 01 2009 06 20 Hechnicst Staff ho i100 2008 Summer Season s0 00 AWATEUR Exit Intro to Soccer 2008 08 01 2009 06 30 Team Official 5 25 2008 Summer Season AMATEUR Edit youth recreational 4 2008 008 2008 06 30 Player 7 l25 2008 Summer Season 10 00 AMATEUR Exit lct 2008 08 01 2009720 Frap Creator 2 400 2008 Summer Season 4 00 AMATEUR Edit p 2008 08 01 2003 06 20 7 al Officer 0 100 5008 Simmer Season 200 00 AMATEUR Ea Enie Advance 2008 08 01 gt 009 06 30 coach 5 lag 2008 Summer Se
8. address to Clubs and Leagues by Set the Default Address by clicking the appropriate box regular mail and email Click on the Save Details button Click on the Exit button Note that the field for building name is being removed Committees and Other Groups gt Home page Windows Internet Explorer O v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top M X File Edit View Favorites Tools Help Convert Pi Select Function Notes bah lamas ees ey EE I anand in ac Datarharn Hear fn REGISTRATION Locour User peterboro user Role s Club Registrar List of existing Commi Task Forces Advisory and Steering Groups periit New group entry field sr Status of new group Save button aay orguasaions Edit button Website Eaitor Exit button Player Registration Neri bbb Delete Forum Committees Task Fortes Ad Show All Records isory and Steering Groups ONS GUS Membershy bbc Delete Competitions Board of Directors Active j S Teams di inactive status Charonne Committ Active Club Ex Commitee Active Coaching qualification review Active Computer Ad Active Computer Advisory Group Active ddd inactive lt Prev gt lt Next gt Total Records 30 Done e Internet Notes Summary Rules Tips etc In this section the term Introduction Groups will be used to mean Committee
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10. AIMS Registration Manual for Instructors Version 1 2 January 19 2009 Technical Support Information District AIMS support person Name Phone Email Literature Manual for Users specific to each Module User Guide complete system manual Websites www soccer on ca AIMS www district address com How To Start indows Internet Explorer n This process is for training purposes only A different link will be provided when operational Follow the link www soccer on ca AIMS From the list provided select the first option entitled CMS This will bring you to the following window right In the top right hand corner you will enter the Training User Name pu and then the Training Password pu dows Internet Explorer v http ontsoccer proserveit com PreRelease OSAClubs portals OntarioSoccerAssaciation default aspx File Edit View Favorites Tools Help E_convert Py Select we k Home page l gt D whe eer G Toss a The OSA Peterbourgh City FC Outdoor Indoor 2009 Peterboro User pu a 8 Toronto SoccerPlex The OSA News Bulletin News Feed The Toronto SocoerPlex i The facil festus changi and ample parking It lley Padway and it is ideal gue play practices birthday parties and special events More Play Soccer Learn to play the Everton Way ATTENTION SOCCER PARENTS COACHES amp Everton Fi 2008
11. FC Club Link Page 1 Forum My Details My Organisations Search Results Season Status Website Editor show All Records O All v Active amp Pending v Registration OSA Reg First Name Last Name Known As Status Cha Name Received Date Eligible Expiry Date ne ne Peis Membership Select 2662265 Matthew Greenwood F gictive Peterborough Cty 2008 10 01 2008 09 20 2009 02 21 Active Competitions Setect 26562265 Matthew Greenwood ew qlActive Peterborough Ciy 2008 02 01 2008 12 07 l2008 07 15 neiwe Teams ED ZE Events Exit Back Introduction How to access this Function From the Main Menu click the Registration Management button Process 1 Type in last name of registrant to do search Click on Search button View Search Results to locate registrant whose record you wish to update 3 Click on Select button to the left of the name of the registrant whose record you wish to update After completing the update to record click on the Save and Proceed button 24 yu wdoj nrsaq jeuoneziuebiC SuI diosiq aasajay yeo SWs sAS zu w beueN uoe 8 IUD OPL saweb uoniqiyx N R SJUBLUEUINO suognaduioo dno senbes 104 sjuslujulodde 9 s s9o ssoujl sjuauussasse Bulpnyoul Wa SsAkS was g juewabeue y UOHJEIIOSSY JOMISIQ OSL syns 8 Buljnpayuos Teaoiddy wee Buipnjou Wa sAS jUaWabeueW enbee7 0 94 que
12. Favorites Tools Help ee Convert Ps Select page M Bl dh peace pee a eres a FA ee iis Sheet lon REGISTRATION Losos User peterboro user Role s Club Registrar OSA Reg No First Name Last Name DOB 2662288 R Bruce Henderson 1946 05 03 search Registrant l Select Registrant Registrant Details Search Club l Select Club Registration Details Finish Reports Title First Name Middle Name Last Name Known As v R Bruce Henderson Bruce DOB ender Status OHIP Type 1946 05 02 Male v Active v 3655802696 Professional v t Registration History Show All Records C f Contact Details Update Details Club Name Season Program Received Eligible Expiry Status Cancelled 2008 Summer Senior Go P ough City e a Recreational 2008 09 30 2008 10 01 2009 03 31 Active p fee Player Page 1 of 1 lt Prev gt lt Next gt Total Records 1 ttp j fontsoccer proserveit com F Favorites Tools Help page Ext Attach Back Clear New Role New aa Internet REGIS TRATION ear User peterboro user Role s Club Registrar OSA Reg No First Name Last Name DOB 2662288 R Bruce Henderson 1946 05 03 Sect Registrant Registrant Details J Search Club I Select Club IL Registration Details Il Finish First Name Middle Name Last Name Known As v R Bruce Henderson Bruce Gende Status OHIP No Type Male v Active v 3655802696 Professional v i Registration History Show Al
13. Peterborough City 2009 03 31 2008 11 24 2009 03 31 Pending Registration Pending 2662085 cececcte cceccececcece Peterborough City 2003 07 01 2008 07 07 2009 06 30 Pending Registration Pending 2662091 e322 es Peterborough City 2008 10 04 2008 10 02 2009 03 31 Pending Registration Pending 2662099 aaaaaaa aaaaaaaaaaa eterborough City 2008 03 01 2008 11 26 2009 06 30 Pending Registration Pending 2662101 aaaaaaaaaaaa WV VY Peterborougi Sax 2008 07 01 2008 07 08 2009 06 30 Pending Page 1 of 4 lt Prev gt lt lext gt a ee Internet Introduction This section will allow you to review all pending registrations You will be able to categorize your search and then make changes to remove an individual from this list The Task List allows you to review the total number of pending applications you have Clubs should review this regularly to check information that needs updating How to access this Function From the Registration Portal click on Task List You will be presented with a two drop down filters to limit search results Process Select the type of pending registration records to be viewed Tasks can all be viewed regardless of type or date by checking the Show Al Re cords box in both filters Review list of pending registrations An individual can be reviewed by checking the Go box to the left of their name You have the option of refreshing view When completed click on the Exit button If you S
14. Players Survey Administrator Competitions Teams Events Individual Is person a Joining Registrant Search registrant in NO Organization database Vv Check registrant details Add new registrant Are the registrant details correct Data enter details Click on Contact Details to view details and Save Details Edit registrant details Provide new details and Save Details Proceed to register gt individual as player team lt official or administrator Registrant Registration Search ome page Windows Internet Explorer z Function Notes y v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top v 4 Xx Edit View Favorites Tools Help convert Pi Select api Home page w N om Y ity I aaand in ar Datarhara Hear Inu REGISTRATION LOGOUT AVre User peterboro user Role s Club Registrar 1 Lastname of person 2 Select gender Club Link Page 1 Search button rorum __ Select Registrant My Details 3 Registrant Details Ch Select Club Registration Details My Organisations t butto Previous Code First Name Last Name Known As N i i Website Editor Henderson Player Req tration cs DOB Status Gender Registration Date Piayer Status Membership Active v Male v All v Competitions Ssccent Club Name District Associa
15. acu i Quisque h eleifend auis sed lorem mollis lacinis lor conseauat ligula augue pulvinar turpis id suscipit lorem Cras sc u augue porta m ulum snte ipsum primis in faucibus orci luctus et ultrice et orci eget io vel sequst urna eros id urna Etiam j ligula fringills fauci m Nunc hendrerit viv quam sdipiscing tincidunt Ve faucibus condimentum arcu purus is lacus non velit luctus ullam S Comme er in libero Quisque ultri enim Mauris ultrices nibh ac massa Curabitur ut quam a s adipiscing felis Nunc vitae nulls sit amet mauris accumsan lacinia Maecenas am hendrerit manns Pellantesque hahitent marhi tristinus sans is st natos ot http Jontsoccer proserveit com Prerelease playerRegistrati Logon aspx AuthMethod CMS amp Referrer LeagueClubManage aspx amp OrgID 12 internet The menu in the Registration Portal will then be available for your use Table of Contents Technical Support Inside Cover How To Start Inside Cover Terminology 2 Page Layout for Manual 3 Overview of Registration Workshop 4 The Registration Portal 5 Our Details 6 Committees and Other Groups 7 Program Registration O Create Edit Teams 9 Registrant Registration Process 10 Registrant Registration Search 11 Add New Registrant Registration 12 Edit Registrant Registrant Details 13 Player Registration Process 14 Register as Player 15 Team Offic
16. ams listed and then edit as necessary Process Select Player Classification and Season or select Player Program in which case the OSA Classification and Playing Season will update automatically Optional click the check boxes in the Documents Received area for your own records These do not affect the business rules of the database but provide the Club User with a good checklist of documents required and received for registration The Registration Effective From and Effective To dates are updated automatically Update the Status to Active if registration is fully completed Click Save and Proceed button to continue or clear or go back to previous screen View registration summary after registration is saved When completed click on the Exit button Team Official Registration Process 2 Home page Windows Internet Explorer O Ga Jel http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top J X P 7 File Edit view Favorites Tools Help Google Gr Goo O E v Y Bookmarks Ss blocked P Check Autolink AutoFill eb Sendtow Settings T SSS 7 R y w k 55 7 9 0 unread Rogers Yahoo M Home page x T D fmm i Page Of Tools Club Search Home AVFC Club Link Page 1 Forum My Details My Organisations Website Editor Registration M
17. ason 1150 00 AMATEUR Edit lcoachie Coachie 2008 07 04 lCoach 2008 Summer Season 1200 28 AMATEUR a Page 1 bf 3 EREE EN 28 E Exit Notes Summary l a Rules Tips etc e Program Registration is Introduction optional for the club Some clubs use it to Program Registration covers the type of programs that a club is offering to its organize their program members for the upcoming season For example U15 Girls Indoor league Board but it is not mandatory Orientation Tiny Tots Saturday Program etc NOT simply technical sessions In for team or player the future Programs will be categorized as either game related or other program registrations It should be noted that Program Registration is totally optional for clubs and is not required to register players and teams e InITSoccerNet Programs were known as Categories and the program description was limited to the category name In AIMS the Program description is not limited to the name and offers a range of sub sections such as Type Season Price Classification and Age Group How to access this Function From the Registration Portal click on Program Registration Process Review the list of programs to see what your club already offers From this list of programs you may edit any existing program by clicking on the Edit button adjacent to the program Click on the Add New button to add new programs Fill in the blanks by typing in the approp
18. ater date The Registration Portal is your central point from which all areas of the Content Management System CMS can be accessed Refer to the image and bullets below to understand where different areas of the CMS are located Holding the cursor over each Function Button will reveal a hover text that explains In the menu of the Regis the functionality of that button tration Portal if you hold your cursor over a How to access the Registration Portal function button you see ne To a Tex aiid Follow the instruction on Page 2 How To Start provides an explanation about the function Process performed by clicking on that button Demonstrate e After logging into the Registration Portal you may the Hover Text to the participants e Start a registration process e Change your password e Logout of the database Press F11 to increase the view displayed on your monitor Our Details gt Home page Windows Internet Explorer Ei F t n N t v http ontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top P X File Edit View Favorites Tools Help Ey Convert Ei Select w e Home page tp BY 1 Organization s Contact Details Secondary Address Setting Default Address Save button Exit butto leh Canrah I anand in ace Datarhara Ile Home PEN REGISTRATION FODRES User peterboro user Role s Club Registrar J Club Link
19. box to the left of each player that you wish to assign to this team Click on the appropriate move button to move remove players to or from team View players assigned to team Click on Validate Residency button to see that your non senior teams meet residency requirements Click the Exit button when complete Grading Players Function Notes Pett c t a ee a EE p REGISTRATION LoGouT User pu Role s Club Registrar 1 Filters to limit players Chat Unk visible 2 Grade to be assigned Search um ws 3 Available players to grade schism yess ay 7 4 Check box to select players Website Editor Role to receive that grade adegas ee e o e 5 Players that have been graded 6 Move Player Buttons Exit button Show Ungraded Competitions a S hact Individuals Teams Events rest Name Last Name DOB Grade Remove First Name Last Name DOB Grade _ Mark C Mark m kaigolas hulot Cristante 05 06 1982 Cristante 05 06 1982 na HAA F Total Individuals Total individuals ee Internet Introduction This will explain the process to rate the ability of your players How to access this Function From the Registration Portal click on the Grade Players button Process Select from the filters season team birth year and gender to limit the group of players being graded Select a Grade you wish to assign to these players View the players available to be gra
20. ction Notes identifying information provided on the Screen Shot A Area for your own notes Page Layout for Manual Screen Shot taken directly from the webpage you will be working within Introduction To the area you will be working 1n Navigation How to get to this specific area from the Registration Menu Process A prompt to each process that can be run from this page and how this can be done Overview of Registration Workshop The most important portal in AIMS is Registration This portal is the place to conduct and complete your organization s registration registration of individuals organize your regis trations by placing players and team officials on teams update their contact information and create reports The information from this portal is provided to the central database and parts of it are shared with the larger system providing details to other portals For example teams and team members in the Competitions portal are ready for scheduling and reports from this portal will link those members to the Discipline portal Suspensions will affect registra tion and competition and so on Learning Objectives for Candidates e Asan instructor for the AIMS Registration Module it is important that the learners understand what they will be able to achieve by the end of the workshop At every opportunity learners should be encouraged to practice within the portal e Instructors will be provid
21. ded Click the check box next to each player that you wish to grade View the players who have already been graded if any Click the appropriate arrow to grade players receiving this grade Click Exit button when you have completed your grading NOTE The process can be repeated as often as required 22 Function Notes Dileh Canenh Home Task List eterboroug ity P anand in am Datarhara Ilon i REGISTRATION LOERT filter ANEC User peterboro user Role s Club Registrar Club Link 2 Show All Records button i Page 1 3 Registrant list wit Data 4 Go button to Select record My Organs fions Sahu its Type 5 A Refresh Button ebsite Editor ew All Records lll Incomplete Registration v 6 7 Exit Button Player Req tration First Name Last Name Club Name Received Date Eligible Expiry Date Status Membershi se Registration Pending Bobby Day Peterborough City 2008 06 10 2008 06 10 2008 07 15 Pending es co Registration Pending 2662056 Edward Day Peterborough City 2008 06 10 2008 06 10 2008 07 15 Pending Teams Registration Pending 2662058 George Day Peterborough City 2008 06 10 2008 06 10 2008 07 15 Pending Events Registration Pending 2662067 Tony Day Peterborough City 2008 07 01 2008 06 18 2008 07 15 Pending Registration Peadig 2662077 Mark Cristante Peterborough City 2009 03 31 2008 11 24 2009 03 31 Pending Registration Pending 2662652 Mark Cristante
22. dictum augue in diam oe vitse arcu Cum fringilla nulla sc ligula Fuso id lorem Pellentesque nibh enim mattis is id metus Ut iaculis Pri al sed metus Morbi convallis congue in elementum libero Pellentesque pede velit tempus su cursus ncus ehiculs non sscien au ad litora arcu eleifend et viverra eget v Class aptent taciti conubis nostra per inosptos hymens Nullam massa Pellentesque eget turpis vel neque dapibus pretium Nulla vestibulum elit sed consequst fringilla velit fel quam s ligula D m quis dui Masuri cus Praesent cus justo st ullamcorper ngue orci a po Mseona venenatis aug icitudin Nam mol Quisque vestibulum Mauris ullamco Morbi non nibh in er ie ipsum urns consequat ismod r just rem Integer id sapien Suspendi itae libero Logged in as Peterboro User pu Welcome to the Peterborough City FC Website ONTARIO CUP 2008 News Morbi nec ligula In isculis nunc ut sem Lorem ipsum dolor sit amet consectetuer g elit Sed urna Sed nonummy nisi id ultricie nulla pede blandit nulls nt lorem nibh vel pede Fuso lacinia varius odio Proin convallis ultricies pede oenas nibh Nulla lacinia ligula et imperdiet pretium ligule metus pretium orci et psum at justo Phasellus felis Nulla faci ibh interdum et erdiet eu lacus Cras quis velit vitae mi semper tem uisque et lectus malesusds l
23. ed with a script to demonstrate the functionality of each area e Emphasize to learners that by the end of the session they will be able to e Register members to a club e Set up programs e Register Players Coaches and Administrators e Set up teams and assign personnel to teams e Learners can use the shaded margin to write any additional notes they feel are necessary For Instructors this shaded area will hold key information and commonly asked questions that may prove useful during each session e Refer the Users regularly to the page in the manual e Instructors will be provided with a script for practical application e Learning can be tested at the end of each section by a brief question and answer ses sion at the end of each page e Encourage learners to ask questions or ensure they know where to go if they have questions in the future This information is available at the front of their User Manual The Registration Portal Function Notes Peterborough City FC Logged in as Peterboro User pu 1 Username and Roles 2 Logout and Change Password links CHANGE PASSWORD 3 Registration Portal Committees amp Other Groups Batch Player Registration HHH Cresieat Team During the training ses sions the user will have to log in twice When live it will only be necessary to log in once Introduction Advise Users that infor mation about changing passwords will be provided at a l
24. ee Charonne Committee Registratic club Ex Commitee weoepens iia Coaching qualification review 5 E ates vis Eako Res notch a a Effective From Effective To Status Computer AG ne peers daa 2008 08 01 2009 06 30 Active v Program Discipline Committee Membership Fitba Committee Grounds Committee Waiver Signed Grou Lu netitions JBCommittee Committees ialaia Teams Lunch Committee Membership Events New Committee Nominating Committee Playing Committee Political Action Committee Soccer Ball Committee ccer Committee Soccer COmemndtes echnical Committee TournamersSammittec Voluntary Committee workaholics anonymous Committee Board of Directors v L C S Introduction This will explain the process for registering a registrant as an Administrator How to access this Function From the Registration Portal select Registration an Individual From the resulting search for an individual the Registrant Details window will open Click on the New Role button Process 1 Add a Role Change the Role field to Administrator Update the Effective Dates of registration if necessary Fill in the position title of the person in this role Select a Committee Group in the Committee field pull down if necessary Click on the Add button to add this role or Delete button to delete this role Click on the Save button to save the record or the Delete button to delete record When com
25. elect to Go to a record as per 4 above You are now in an individual registration as in Page 15 Select Player Program and Classification amp Playing Season updates automatically The Registration Effective and Termination Dates will be updated automatically Optional click the check boxes in the Documents Received area for your own re cords these do not affect the business rules of the database Update the Status to Active if registration is ready to proceed Click the Save and Proceed button to continue Registration Management laol n n ie mn N oo EE Y7 0 unread Rogers Yahoo M Home page x ai N dah z Page ca o Logged in as Peterboro User pu Logout REGISTRATION spaan User peterboro user Role s Club Registrar Function Notes 1 Searchable Fields Club Search Home AVFC 2 Search button ey Page 1 Search Registration Select Registration Registration Details Forum My Details 3 Search results My Organisations 4 Select individual to ubdate Webs te Editor re C ord Registration Previous Code First Name Last Name Known As DOB Status Membership ees en yy mm dd Active v Competitions ch ame League Name 5 After record is updated cick a Events Registration Status on the Save and Proceed button v v Active amp Pending v Home lt LoGouT AV
26. embership Competitions Teams Events Peterborough City FC User peterboro user Individual Registering as Team Official REGISTRATION Registrant Search Logged in as Peterboro User pu X lt LocouT Role s Club Registrar CHANGE PASSWORD Registration of Registrants Players Team Officials and Administrators Batch Player Registrano C REG STATO aaee Survey Administrator Grade Players Is person a registrant in NO database i y Add new registrant Data enter details Check registrant details Are the registrant details correct Click on Contact Details to view details and Save Details Edit registrant details Provide new details and Save Details Click on the New Role button y Select organization with which individual is registering Y Change the role to Team Official Y Select the Team and select the Team Official role Y Click on the Add button and then click on Save button Register as Team Official Function Notes 1 Registration Season Non Playing Role Allocation To Teams History Team Allocation Role on Team Add button Save button Back button Exit button Ww N tails rganisations site Editor S eS pe et er Registratio
27. g teams within your club Select editing or deletion as necessary If you select delete it will only change the status to delete but will not actually delete the team Click on the Create New Team button if you need to add a team a new window will open e Fill in the Team Name and Team Number fields e Select from the drop down lists to choose the Team Type Classification Age Group Gender e Click the Save button Click on Exit button when complete Registrant Registration Process Gy E Hitp stontsoccer proservett com Prerelease OSAChibs portas PeterboraughCiky top E r 2 lt coot le File Edit View Favorites Tools Help Google IG vaot O E FY Bookmarkse 5 blocked 8 Check Autolink Y AutoFill d Sendtos A Settings we k Bse wo unread Rogers Yahoo M tome page x fry amp dh i Page Oj Tools P eterborough City FC 7 i Club Search Logged in as Peterboro User pu Home AVFC REGISTRATION X Locout User peterboro user Role s Club Registrar Ciub Link P 4 CHANGE PASSWORD Forum Our Details Registration of individuals My Details Registration of Registrants Players Team Officials and My Organisations F Committees amp Other Groups Batch Player Administrators Website Editor Program Registration Allocate to Teams Registration Membership Create Edit Team Grade
28. ial Registration Process 16 Register as Team Official 17 Administrator Registration Process 18 Register as Administrator 19 Batch Player Registration 20 Allocate Players to Teams 21 Grading Players 22 Task List 23 Registration Management 24 Terminology There are certain phrases or titles that have changed from IT SoccerNet to the new AIMS Program Please familiarize yourself with the new terminology below Where possible The OSA has been able to retain former phrases and titles ITSoccerNet Terminology Register Existing Members Other Definitions Registrant A person whose record is in The OSA database and has been assigned an OSA Registrant Number Active Registrant A Player Team Official Administrator or Referee who is registered for the current season Mixed A team classification which permits both male and female players Status This indicates the status of the registration record and includes Active Inactive Pending Duplicate and Delete Classifications see opposite has been changed to has been changed to has been changed to has been changed to has been changed to AIMS Terminology Mini Soccer Outdoor Mini Soccer Indoor Mini Soccer Futsal Youth Outdoor Competitive Youth Outdoor Recreational Youth Indoor Youth Futsal Senior Outdoor Competitive Senior Outdoor Recreational Senior Outdoor Recreational 5 a Side Senior Indoor Senior Futsal Fun
29. l Records Update Details Contact Details Non Playing Roles Number Building Name Address 1 73 Isaac Murray Avenue Work 905 264 9390 Ext 239 Address 2 Addre Cell City MAPLE a Province Ontario v Postal Code LGA 256 Email Address robbruce soccer on ca Country Canada Residential District ype Home Introduction The information for each registrant should be reviewed and updated This will explain how that is accomplished How to access this Function After adding a new registrant or after selecting the correct registrant from a list of names you will be presented with a page listing Personal Details and the individuals registration history You will need to click on the Contact Details button If you added the registrant this step is most likely unnecessary Process 1 Enter Personal Details for new registrant or update Personal Details for exist ing registrant 2 Review registrant s record by clicking on buttons for Non Playing Roles Contact Details and Update Details 3 Access and review the previous registrations of registrant 4 Options available for next step Exit Attach Back Clear New Role and New player registration 5 Ifregistering new registrant or editing existing registrant enter or revise the Contact Details 6 Click on Save button after entering details or editing details 13 Player Registration Process 2 Home page Windows Interne
30. move a role check the box and click Delete button Click on the Save button to save Team Official registration Click on the Back button if you want to go back to previous view When completed click on the Exit button Administrator Registration Process Home page Windows Internet Explorer s O Ha y http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top vitt X Ead hs Fie Edit Yiew Favorites Tools Help v Yao t amp v ookmarks v oc eck v utoLink AutoFill endtow J Settings le G Go amp Bookmarks Sblocked 2 Check AutoLink Sendt sett ae Ll rae i E E m 4 i 4 w k 55 7 we 0 unread Rogers Yahoo M Home page T 9 d gt Page OG Tools Club Search Home AVFC Club Link Page 1 Forum My Details My Organisations Website Editor Registration Membership Competitions Teams Events Peterborough City FC Logged in as Peterboro User pu X Locout REGISTRATION User p terboro user Role s Club Registrar CHANGE PASSWORD Registration of Registrants Players Team Officials and Administrators Committees amp Other Groups Batch Player Registranot REVS aa 7 Program Registration Allocate to Teams Create Edit Team Sia Adis Individual Registering as Administrator Is persona registrant in database NO Registrant Search
31. n Peterborough City FC REGISTRATION User p terboro user OSA Reg No 2662288 Registration Role gt am Official v Program Allocate to Team Role s Club Registrar First Name R Bruce intro to Soccer y waiver Signed Last Name Henderson Rote DOB Status OB 1946 05 03 p Dakigi nana logout LOGOUT Club Name Peterborough City lt Prev gt lt Next gt Tota Records HAA y Role Team Head Coach Internet R 100 Introduction This will explain the process for registering an individual as a Team Official including Coach Assistant Coach Manager and Assistant Manager How to access this Function From the Registration Portal click Registration as Individual and then search for the individual This Registration Details view above now allows you to either view Non Playing Roles or to add a New Role Process After clicking on the New Role box to perform Non Playing Role registration and after selecting the Organization to which this individual will be registered Select the season to which this registration will apply Change the Role to Team Official View Registrant s allocation to teams history Select the Role on the Team existing team or chose from dropdown menu Select the role for the team to Team Head Coach Assistant Coach Team Manager or Assistant Manager Click on the Add button to re
32. pleted click on the Exit button Function Notes Filter menus players Season Program Classifica tion to limit visible players 2 List of Players 3 Select players being registered in ba 4 Select Season Classificat and Team to which players are being registered 5 Back button Re Register button Exit button Notes Summary Rules Tips etc If there are problems with any of the registration an exception report will be generated immediately and provide you with an update on what issues came from your registrations in the form of a CSV file which will open in Excel or other spreadsheet database pro grams 20 Batch Player Registration Peterborough City FC l annn in ace Datarharn Hen REGISTRATION LOGOUT User peterboro user Role s Club Registrar PO leh Cranach Club Link Page 1 Fo Bulk konewal Finish My Details My Organisations Search Results Gender Birth Year From Season From Program From Team Website Eanos Show All Records ts Female 1982 2008 Summer Seasor v v Player Registration OSA Reg No irst Name Last Hame DOB Registered Valid From Valid To Status Loan Status al ji T 2662292 ris Jobson 982 03 29 2009 01 07 2009 03 3 2009 03 32 Act Membership K istina Dobso k 2 03 2 009 01 0 200 03 31 j200 03 31 cti 2662387 Kristina Dobson 1982 03 29 2009 01 07 2009 03 31 2009 03 31 Active Comp titions i
33. r a registrant after reviewing the resulting list and not finding the person in question click on the Add New Registrant button Process If the individual is not registered in the organization s database the search result will be No Records Found To register this person as a new registrant click on the Add New Registrant button To start a new search for a different person click on the Back button To exit function click on the Exit button 12 Edit Registrant Registration Details ndows Internet Explorer Function Notes Personal Details 2 Buttons for Non Playing Roles Contact Details and Update Details 3 List of registrations changes depending on se lection in Function 2 above 4 Action buttons Exit Attach Back Clear New Role and New player registration 5 Contact Details 6 Save button after editing details Telephone numbers will jump across boxes automatically so you don t need to tab across Stress the importance of keeping each registrant s contact details up to date Once fully operational the AIMS program will offer a communications system that has the potential to reach every registrant in the data base regarding competitions discipline surveys etc indows Internet Expwie tp ontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top r xX
34. riate fields or selecting an option in the drop down lists Click on the Save button when complete Click on the Exit button when complete e Each Program can be linked to the club website through the Available to Web check box Create Edit Teams Home page Windows Internet Explorer E Fun ction Notes 3 v http s ontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top vitt X File Edit View Favorites Tools Help amp convert Ei Select ve di Home page T 9 h v cb page v CPT 1 List of teams in club 2 Edit button 3 Create New Tean button HHA Done Notes Summary Rules Tips etc e Teams must be in place before players and team officials can be assigned to them e Teams do not have to be created season af ter season as in previous registration systems they can be updated to reflect the current teams change in age or left alone to be reused again with a new group of players e Deletions should only be used for teams created in error e The Team Type is being removed e You can sort the teams by clicking on the Name heading 4 Exit button i p e E EY E I anand in se Datarhara Hear inil logout Die REGISTRATION ais AVFC User peterboro user Role s Club Registrar Club Link Page 1 Foran My Details My Orgasations Team List Website Editor A ow All Records Player Registrati Name
35. s Task Forces Ad This will explain how to add Administrative groups to your organization such as visory and Steering Groups Committees Task Forces etc The groups must be setup before registering the Administrators as they are assigned into these groups as part of their registration How to access this Function From the Registration Portal click on the Committees and Other Groups button process Marking a group as deleted Process doesn t mean it will be removed when you exit out of Review the list of groups Committees Task Forces Advisory and Steering the Registration portal You Groups The groups can be viewed by name or by status by clicking on the should only delete a group if heading name entered in error Enter group name for new committee group Set the Status of new committee group An inactive group should not Click on the Save button to add a new group be deleted but marked as To Edit group name click on the Edit button next to that group and then update Inactive which will mean an the details and click the Save button individual cannot be added to Click the Exit button when complete it The list of groups can be sorted by name and Status To refresh the list exit function and re enter Program Registration gt Home page Windows Internet Explorer er v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top viit
36. t Explorer a i T j T ey 2 http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top v IE x coagle 2 jes File Edit Yiew Favorites Tools Help Google C Go OE YF Bookmarksy Bisblocked P Check A Autolink Avior ep Sendtow ci Settings SPAA l A i lt n w ahr 58 gy we 0 unread Rogers Yahoo M Home page x fi mh lia Page QF Tools 3 Peterborough City FC a Club Search Logged in as Peterboro User pu Home AVFC REGISTRATION XLocour User peterboro user Role s Club Registrar Club Link Page 1 CHANGE PASSWORD Forum Our Details Registration of Individuals My Details Registration of Registrants Players Team Officials and x dministrators Committees amp Other Groups Batch Player Registrano Program Registration Allocate to Teams Registration Membership Create Edit Team Grade Players Survey Administrator Competitions My Organisations Website Editor seporis Teams Events Peterborough City Individual Is person a Registering Registrant Search registrant in NO as Player database y Check registrant details Add new registrant Are the registrant details correct Data enter details Click on Contact Details to view details and Save Details Edit registrant details Provide new details and Save De
37. tails gt Select Player Program lt Update status to Active if registration is complete Click the Save and Proceed button Register as Player gt Home page Windows Internet Explorer gt Fun c ti on No tes O v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top VM 79 X File Edit View Favorites Tools Help Convert Pti Select WwW wd Homepage T amp Program Classification and Season leh Canenh I naannd in ac Data Home 2 Check boxes for documents REGISTRATION AVFC User peterboro user Role s Club Registrar required for registration OSA Reg No First Name Last Name DOB i 2662288 R Bruce Henderson 1946 05 03 3 Registration Effective From Page 1 and Effective To dates Se Regsvartoeias sercncus ccistration Dein F My Details 4 Status button My Organisations 5 g Clear Back Save Player Program e Chanain aer Aeran Website ditor v Senior Competitive 2 v 08 Summer seasor v buttons R Bruce Player Registration kere if the player has ever registered to play soccer in another country Last Name 6 Summary of Regts Membership Player age 7 Exit button _ 16 05 02 No Club Name Peterborough City Ewats Registration Date Effecdyjrom Effective To Waiver C Parent Guardian Signatures 2009
38. the Everton Wa Everton FC 2008 Ontario Cup Hall of Fame amp Museum E 2008 Masters Classics E Internet R100 From the expanded Menu select My Organizations and then Peterborough City Name Home page ndows Internet Explorer gi J v http ontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity Eile Edit View Favorites Tools Help Convert X Pk Select ve gf Homepage Club Search Home AVFC Club Link Page 1 Forum My Details My Organisations Website Editor Player Registration Membership Competitions Teams Events gt fp Page Tools LELETUUTUUYT LILY TU a a Lorem ipsum dolor cursus Fusoe risus velit volutpat sit amet ultricies sed pellentesque isculis sem Proin sit amet nisl a massa isculis it Ut nuncelit a su sit smet consectetuer adipiscing g id suscipit habitas lates entum porta massa Etiam tempor lacinis odio felis tristioue sem quis interdum vel dui Nunc msi je vel mi In dictumst Aliauam semper Cras co Integer sligusm metus vitse commo vitse dictum leo sapien et orci Vestibulum nisi mauris ports vitse fermentum vel suscipit a eros Nulla aliquet vivera tellus Etism posuere fermentum odio Integer sliquam venenatis justo nar a luctus in euismod eget felis ia nostra per in s aptent taciti sociosqu ad uis
39. tion Teams y Y C Search entire database Events When you search localfWg inside the club only only First Name or Last Name are mandatory The rest are optional When you search the entire database the fotssuing fields are mandatory either HHHHHH OSA ID and DOB or First Name Last Name and DOB a Internet Notes Summary Rules Introduction Tips etc This area allows you to search for an individual by Name Date of Birth or OSA Regis pees tration Number e Instead of clicking the Search button simply press the Enter key on your key board to activate the search e Press Tab to move between fields rather than pointing and clicking your mouse to advance from one field to the next e Inthe training environment you can perform a search by last name only When How to access this Function Select the Registration of Individuals option from the Registration Portal Process Type in last name of person being registered Selection Gender NOTE This is optional Click on the Search button the system goes live a local e Ifregistrant s record is found click the Select button next to the matching search ie the Club s dB member will consist of any one of If search result is No Records Found click on the Add New button to first name last name add anew member to the database known as or dob A search Key in person s data and then click on Save button to register ne
40. unction Notes Filters to identify available players 2 Filters to identify team 3 Available players 4 Check box to select players be registered 5 Move Player buttons 6 Players already assigned to the selected team 7 Validate Residency button Exit button HAA User pu Role s Club Registrar Club Link Page 1 Forum My Details Players Allocated 2008 mummer Season Vv Gender Female v Team Polar Express Mv Oraanisations Roe aye Sial Scots v Website Editor Program Senior Recreational Player Birth Year 1972 v Program Senior Recreational Player Birth Year aver Registration aI e Select Individuals Membership First Name Last Name DOB Remove First Name Amy Walcott 1972 11 11 Charmaine Hooper 1 04 04 Christine Sinclair 1972 12 12 Julie Graham 1972 10 23 1 ael Marilyn Monroe Total Individuals Total Individuals Introduction This will explain the process for assigning a group of players to a team How to access this Function From the Registration Portal click on the Allocate to Teams button Process im am Datarha DOB Max Validate Residenc amp Internet Use the filters Season program gender status amp birth year to narrow the list of players to the group that you wish to assign to team Use the filters to select the team to which players will be assigned View the players eligible to be assigned to team Click the check
41. w all ie the entire OSA dB Registrant will consist of either an 4 When completed click on the Exit button exact match of the OSA Registration Number dob OR an exact match of the first initial or more last name dob Add New Registrant Registration Home page Windows Internet Explorer EEk O v http fontsoccer proserveit com Prerelease OSAClubs portals PeterboroughCity top ltt X Pr Function Notes File Edit View Favorites Tools Help convert Ei Select gt fmm Page QF Tools v we ae Home page D I 1 Results of search for 5 eavesarcel ini coe Dntnctinen Ltenn tna Logout h 5 individual REGISTRATION Locout 2 Add New Registrant User peterboro user Role s Club Registrar Club Link button e1001 3 Back butto to Start new arta Search Registrant Registrant Details Registration Details Finish search My Details My Org ctsations 4 Exit button Search Results Wersite Editor Player Registrauc gt i No records found Membership Competitions Teams Events Exit Add New Registrant Back v Dane ama E j internet 100 E Introduction If after searching you do not find the registrant you are seeking you can add a new registrant to the database How to access this Function From the Registration Portal select Registration of Individuals complete a Search fo
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43. y Add new registrant Data enter details and Save Details Check registrant details Are the registrant details correct Click on Contact Details to view details Edit registrant details Provide new details and Save Details Click on the New Role button y Select organization with which individual is registering y Change the role to Administrator and type in the Position Title Select a Committee if the person is on committee Y Click on the Save button Function Notes Registration Dates Administrator Role Effective From and Effective To Fields Position Title Committee Selection Add Delete and Switch View buttons Back and Save buttons Exit button AR Notes Summary Rules Tips etc e Committees and Groups need to be setup prior to completing this task e In training environment the User must select organization to register administer but in live environment the administrator registration will go directly to the club Register as Administrator lannnd in ar AVFC User peterboro user Role s Club Registrar OSA Reg No First Name Last Name DOB Club Name Club Link 2662288 R Bruce Henderson 1946 05 03 Peterborough City Page 1 Forum My Details MvO Board of Directors ie
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