SupplyCentre Manual - V3-2
Contents
1. Q QOuA DRE M Jo pull Hd Qatar Petroleum au QP SupplyCentre Manual Version 3 2 DOCUMENT VERSION CONTROL VERSION DATE AUTHOR CHANGE DESCRIPTION 1 0 2008 11 01 Nauman Qureshi Document Created 2 0 2009 02 11 Nauman Qureshi Document Modified 3 0 2009 06 22 Nauman Qureshi Document Modified Table of contents 1 0 1 1 1 2 1 3 1 4 1 5 1 6 2 0 2 1 2 2 2 3 2 4 2 5 2 6 2 7 2 8 3 0 3 1 3 2 3 3 3 4 4 0 4 1 4 2 4 3 4 4 5 0 5 1 5 2 6 0 5 3 5 4 5 5 5 6 5 7 5 8 5 9 5 10 7 0 SupplyCentre Getting Started Quick Start Guide ooonmnocccccccnonnnnccccccccnnnncnnnconnnnn ana n nn rr cnn anna nn RR manaa nennum nanunua nana nnmnnn nnna nnne 2 Minimum Requirements for SUPPIYCENHIE ccccccccceeecceceseeeeeeecaeeceeeaeeeceeseeueceeeeeeeeeeeseueeceeeeseeceeesaeseeeeeseeeeeeeeeeneeessaaeesesseusagess 2 Setting UIP Your Inte met rO E Kanda ki AWA Wa ka AN haa 2 Add SUPpivGenteras AV ONC sh dd e tt dd Si ea ot 2 Gen ral R les for Internet Apa ii HK ats tao iets a ai dia inada irada radii ieaiai 3 kogging into A O A A A ani suas 3 Forgotten TAS SW ON ites are tated a cee ic wt A id 4 SupplyGentre REQ and Quote oirlo db stated 5 Requests tor Quotation REQ VS Quote acest cote dd EA 5 a AA e E e IA 5 OTC ial Oran AS COn Id dd dd ore dada 5 REO Summary PAGS sra NA A AAA AA ANDA A AE eiii 6 RFQ Message Susini A O a dada paa adios 7 DeclningrioQUOte TO an REO sr A A A A ec EN 8 QUA2. RFQ document as Letter of Conformity Certificate of Compliance 2 1 Manufacturer s Test Report 2 2 Load Test Certificate Calibration Certificate Balancing Certificate API Certificate Special Coating Certificate Hazardous Area ATEX Certificate Material Certificate 3 1B Material Certificate3 1C etc 2 8 1 Header Level Discount and Charges Header Level Discount and Charges to view modify discount and charges information click the Discount and Charges tab and enter values in the fields presented Monetary values or Percentage fields are also available Discount Charge 4 Charge fo 6 Charge fo F Charge fo DDP Charges On selecting the EX works Export packed packed and DDP option against the Choose your Incoterms bid field DDP Charges and Inland Freight Charges are ONLY considered in calculating the DDP prices at QP s side However the rest of the charges are generic for both EX works Export packed packed and DDP 2 8 2 Item Level Discount and Charges Line Item Level Discount and Charges to view modify discount and charges information at the line item level click the line item number link Information about Discount and Charges applicable at the line item level is available No charges on the item level are specific for DDP since these will be implicated for both DDP and Ex Work deliveries Monetary Values or Percentage fields are also available The page also displays various bid fiel
3. Document Type Select the type of document i e purchase order invoice etc to search for Document Status Select Active All or Inactive in most instances select Active Processing Status This is not required but helpful in certain situations For example if you are looking for accepted orders that are ready for invoicing select Responded so that only documents that have been responded to display Document Number This is useful if you are searching for one particular document and know the number or part of the number Primary and Secondary Sorts Select from the dropdown lists to sort the results first by the primary selection then by the secondary selection Search Start and End Dates Represents the range of dates during which the documents were first received by SupplyCentre If you enter one you must enter the other but you can change either one By default the search dates are for the week prior to today s date QP SupplyCentre User Manual Quadrem Middle East Page 18 supportme quadrem com Q Jg fil 4 w QUADRE M Qatar Petroleum mua Account Code The buyers account code This is useful if you usually work with certain individuals or departments and only want to see documents pertaining to them Customer The buyer s name Priority This field only appears when certain document types such as purchase orders are selected Priority indicates urgency for the order so use this field to only dis
4. Number e Description e Delivery Date QP SupplyCentre User Manual Quadrem Middle East Page 15 supportme quadrem com Ja fil 4 QUADRE M Qatar Petroleum mua e Quantity Upon clicking the Update hyperlink at the line item level SupplyCentre will automatically validate the data and update the document Supplier Status value changes from Accepted to ChangesProposed and the over all document status changes from Accepted to ChangeProposedonLineltemLevel If the Supplier changes the Status of an Order Response at both header and line item level Order Response status changes from Accepted to ChangeProposedonHeaderandLineltemLevel 4 0 SupplyCentre Order Status Request and Results In this section you will find 4 1 What are Order Status Request and Order Status Result Order Status Request After an Order has been accepted by the QP Supplier QP Buyer can request an update on the status of the Order by sending an Order Status Request Order Status Result Upon receiving an OSR Order Status Request Supplier responds to it with an Order Status Result OSRe to inform QP Buyer of the Order Status 4 2 The Workbench Qatar Petroleum QP will submit status requests regarding orders to SupplyCentre as OSRs Order Status Requests The Work Bench shows new OSRs as a number after the document type In this example there are 10 new OSRs To see the new OSRs click Order
5. UM do e da eS OO eS 8 DISCOUNT and CAOS A A SAA A A A IA 11 2 0 1 Header Level Discount and Chati A A A A A a 12 2 8 2 Item Level DISCOUNT and CARES a a a cd ea 12 SupplyCentre Orders and Order Responses ccccceceseeeeeeeeeeeeeeeaaeeeaeesaeeeeeaesnessaasaeeseeaasaeseaneaeesesaaaaaseseeaasaaseeeaaaseessaanaessags 13 TMG Workbench isso adi AA a att 13 Official OPP Osan tS PRIMO air At da CESE 14 View Order Detalla iS 14 Respond from the Order Summary Page sans A AA Sd 15 SupplyCentre Order Status Request and ResSultS oocccccnnnncconccocccccocanncononanccnnnnannncnonanrnnnnnnnnrrnnnnnnrnrnnnnnnnrrnnnannnnnnnannrrnnanananenos 16 What are Order Status Request and Order Status Result oonccccccnnnccccoconcnncccooncncnononononononononononnnnnnnnnnnnnnonnnnnnnnnonnnnnnnnannnnnnnos 16 The VV OFKDG AK aki 16 View Order Statys Requestaetal Se oi ss e linc Lal i o Hl a os dd cece BO dd ete 16 Respo d to the Order Status Requests os oe aa a lh dd Neh ea AD Ly lan I ie boar 17 SUPPlY CENTS Search coral lios 18 DOcUMEN SC a CM da ii A AAA 18 D cument History RED A AA id lean 19 SupplyGentre Administra a dae 20 USCIS VS Admins tal A ad ara 20 Edit Your User Preferences AUS Sada a E wazi 20 Change your password Al USCIS icons dada AAA A AAA DA AAA AAA 20 About User Administration and Roles Administrators OnNly ooooonnnccnncccncooonccnnncconononononnnnnonnnnccnnnnnnnnonnnnnncnnnnnnonnnnnnnnnnennnnnns 21 Create a New
6. for an RFQ 6000002270 NAH DEV285 Supplier has been shown the full hierarchy of the source RFQ document such as Document Type Doc Status Processing Status Date Purpose etc QP SupplyCentre User Manual Quadrem Middle East Page 19 supportme quadrem com Ja fill 4 w QUADRE M Qatar Petroleum mua 6 0 SupplyCentre Administration In this section you will find 5 3 Users vs Administration All Users have limited administration privileges but those with the Administrator role have a greater span of capabilities All Users can e Edit personal user preferences o Name o Email address o Time zone o Telephone number e Change or reset his her password Administrators can Create Edit and Delete users Assign Roles to New or Existing Users Set User Notification Preferences Reset User s Password Generate Supplier Usage Reports 5 4 Edit Your User Preferences All Users To change your preferences follow the User Preferences link under the Help Menu User ID ngureshi dd mmiyypyy Hame Hauman Qureshi Job Title Technical Supervisor C mmddiyyyy Email nqureshi quadrem com Time Zone ps0 offset from GMT spa Manually Auto Detect Language mgin 8 Telephone Ho forizarsaso AA 24 hour Select the documents that will send user contact information back to the buyer O ARPA order Response p Quote E Invoice Click on the Edit button to change and click Save to update your c
7. to the buyer s request for quotation RFQ email messages you want to receive in your personal email application These emails are the same ones shown in the RFQ and Quote Inbox Click on the Email Notification sub menu item in the RFQ Updates menu item in Administration menu To enable a notification type select the checkbox and click Save Select the checkbox again and click Save to disable it Un Awearded Jachavezi quadrem com vcastro quadrem com pmendez qu Cancelled Jachavezi quadrem com vcastro quadrem com pmendez qu Re Scheduled iribari quadrem com mgammon quadrem com pmendez r Imeitation Jajohn quadrem com mgammontquadrem com pmendez q e Closed Jaiohn quadrem cam mgammon quadrem com pmendez q a Awarded mgammonquadrem com canampaiquadrem com pporn cer r AwardedAssignmen mgammoni quadrem camidchavezm quadrem comipmendez r m m Save Cancel QP SupplyCentre User Manual Quadrem Middle East Page 24 supportme quadrem com Ja fill 4 QUADRE M Qatar Petroleum mua 7 0 O Supplier Support Contacts If you have any further questions regarding your registration please contact Qatar Petroleum Supplier Relations Materials Department Qatar Navigation Plaza C Ring Road Doha Qatar Email supplierrelation qp com ga Tel 974 4240303 If you have any further questions regarding SupplyCentre please contact Quadrem Middle East Supplier Support Office 101 Building 1 PO Box 50220
8. 0 Dubai Media City Dubai UAE E Mail supportme quadrem com Doha Helpdesk 974 4874 966 Dubai Helpdesk 971 4 391 5480 Quadrem Middle East Work Timing Sunday Thursday 9 00 AM to 5 30 PM GMT 4 00 To view a flash based demo of the functionality in SupplyCentre detailed in this document please visit www quadrem ae admin flashdemo for further details If you require any immediate help outside of working hours please contact our 24x7 Quadrem Global Support on quadremsolve quadrem com QP SupplyCentre User Manual Quadrem Middle East Page 25 supportme quadrem com
9. Linettems complete item descripcion Order Summary Page Tabs General Information Basic line item information and an order summary Discounts or Charges View discounts or charges that apply to the entire order Party Details Contact information for the buyer A purchasing agent The supplier s customer seller A business or company which provides the customer buyer with goods or services the term is used interchangeably with Supplier in Quadrem reference documentation bill to and ship to parties Payment and Delivery Terms Payment and delivery information Notes Notes from the buyer QP SupplyCentre User Manual Quadrem Middle East Page 14 supportme quadrem com Ja fill 4 w QUADREM Qatar Petroleum mua Header Attachments display the files attached to this PO 3 4 Respond from the Order Summary Page Upon clicking the Respond button in the Order Summary Page SupplyCentre redirects the Supplier to Order Response Summary page Order Response Summary Processing Status Pending General Information EA PEC Payment and Delivery Terms Notes General Information Customer Qatar Petroleum DEV Order Response Issue Date 22 06 2009 10 05 12 PM Order Number 4500001166 Purpose Accept X CO Sequence Humber 00002 Language en Order Date 10 06 2008 3 00 00 AM Part Location Account Code 1000 Supplier Reference Number Order Type OR Hotes To Buyer El Yv Contract Humber Attachment
10. OOODOS RFG Hew Qatar Petroleum DEV 1406 2009 3 56 11 PM 14 06 2009 8 00 00 AM 26062009 3 30 00 PM Decline Ei Declining from the Quote Summary Upon clicking the RFQ from the Workbench SupplyCentre automatically redirects the Supplier to a RFQ Summary page A supplier can also Decline to an RFQ from the RFQ summary page by simply clicking the Decline button As soon as the supplier clicks on the Decline button a similar mandatory popup message appears on the Supplier s browser to submit a Decline Note for the respective RFQ 2 7 Quote Summary Page Upon clicking the Respond button in RFQ Summary page SupplyCentre automatically creates a default Quote document for the respective RFQ document Quadrem Middle East supportme quadrem com Jg fill 24 wv QUADRE M Qatar Petroleum mua Work Bench Search Order Management Services Billing Logistics Administration Help Logout Quote Summary General Information ETA E O CIO General Information Buyer Name Qstar Petroleum Currency 4 Open Date Time 01 05 2008 3 44 00 PM Account Code Language Close Date Time 01 05 2008 4 00 00 PM RFQ Number 000001080 DDEDYL1 Number of Items Max Size 5MB Quote Number 2221629102 Validity Dates Quote Currency RFQ Currency QAR Qatari Rial Quote Currency QAR y Bid Fields QP Payment Terms Y Payment Terms if QP Terms and vo Terms and Conditions acceptable different than QP terms Conditions acce
11. P s instruction to bidders for the entire RFQ 2 5 RFQ Messages There are 2 kinds of Messages that could be shown in the Supplier s inbox for respective RFQ Automatic Notification Messages E indicates that there are 1 or more than 1 unread automatic notification message Indicates that ALL the automatic notification messages are read Buyer Supplier Clarification Messages A supplier is allowed to send and receive clarification messages from to the QP Buyer for a respective RFQ As soon as the supplier receives such message from a QP buyer in SupplyCentre mailbox icon is replaced with an exclamation icon _ indicates that a supplier has received 1 or more than 1 NEW RFQ Clarification Messages indicates that a Supplier has read ALL the RFQ Clarification messages sent by the QP Buyer NEGOTIATION 2 5000002221 TES DYLOO4 al nC BOO0002203 OYEROOOO1SPME RFG Her IA 6000002215 TESOODODO1 RFG New JI RFQ TESTO4 UATE3S7 RFG New Esl E RFG TESTO UATESS7 RFG New a From the RFQ list on the Work Bench click the email icon Outbox Account l PM Quadrem Internal MidEast Regional Test RFQ Read Receipt for 60000018904 01 11 2008 1 48 13 Account ECC6DYLOO6 PM Click Add Message QP SupplyCentre User Manual Quadrem Middle East Page 7 supportme quadrem com Q QUADRE M O SB Ja fill 4 Qatar Petroleum KZI To atar Petroleum oey Attachments Test Atschment b
12. Status Requests New Documents Orders 16 Change Orders 81 Order Status Requests 10 Remittance Advices 17 Service Entry Response 0 Goods Receipt Notice 22 RFQs 4 4 3 View Order Status Request details The process for viewing details about an OSR is the same like Order Response Click the Document text link for the order status request you want to view The Order Status Request Summary screen displays QP SupplyCentre User Manual Quadrem Middle East Page 16 supportme quadrem com Ja fill 4 E QUADRE M Qatar Petroleum Order Status Request Ll GeneralInformation General information Customer Qatar Petroleum Order Status Request Number 4500001144 Language English Issue Date 27 04 2008 1 00 00 AM Buyer s Order Number Attachment 1 4500001144 AcctCode METER FLOW AVERAGING 14IN NOM DIA 5 Other 3 METER FLOW AVERAGING 141N NOM DIA 2 4500001144 AcctCode 2 SILICONE ps LUBE X6507 SILICONE COMPOUND O RNG LUBE X6507 Other 3 100 Order Status Request Summary Number of Items The Order Status Request Summary page is divided into three tabs e General Information General information about the order line items as well as an order summary e Party Details Contact information for the buyer and seller e Notes Notes from the buyer that apply to the entire order 4 4 Respond to the Order Status Request View your list of Order Status Requests from the Work Bench by clicking
13. User Administrators Only cornada dada 21 ADOUE HME ZONES lA AA AAA A AAA AAA AA AAA ANA 23 Notification OUI Sun dd SA E id da 23 RFO Notification Settings src essa ea Aart ie A n 24 Supplier SUPPOFU C OMTAGCES aiii e 25 Q gt Jo pull 4 w QUADRE M Qatar Petroleum mua 1 0 SupplyCentre Getting Started Quick Start Guide 1 1 Minimum Requirements for SupplyCentre SupplyCentre requires at a minimum the following system components Hardware IBM compatible computer workstation Pentium II with 64 MB RAM with mouse and keyboard Screen Resolution 800 pixels x 600 pixels 1024 x 768 recommended Browser Microsoft Internet Explorer 6 0 Software Adobe Reader 5 0 Internet Connection Dial up connection 32kb or higher 1 2 Setting up your internet browser It is important that your internet browser is set up to look for new SupplyCentre pages To do this Open a browser window In the Tools menu select Internet Options In the Temporary Internet Files section click Settings Make sure Automatically is selected Temporary Internet Files and History Settings x Temporary Internet Files Internet Explorer stores copies of webpages images and media For Faster viewing later Check For newer versions of stored pages Every time I visit the webpage o Every time I start Internet Explorer fe Automatically C Never Disk space to use 8 1024MB 1024 Recommen
14. ain the TPADMIN Trading Partner Administrator email address The TPAdmin should change these fields as soon as possible so that they contain email addresses appropriate for each notification type Purchase Order giohn quadrem com Sgn quadrem com English e Change Order giohn quadrem com SSS sgn quadrem com English we a Order Status Request giohn quadrem com sgn quadrem com English al Remittance Advice giohn quadrem com SSS sgn quadrem com English e Service Entry Response giohn quadrem com Engish Good Receipt Notice on qu fis e Request for Quotation giohn quadrem com lis e Invoice Response jon qu fis e ASN Response giohn quadrem com sgh quadrem com English al Hew Order and Change Order report English 7 hemi a Daily Hew AFG Report English temi Daily Hew OSR Report English temi x Daily x English hemi Daily Rejected SESR Report QP SupplyCentre User Manual Quadrem Middle East Page 23 supportme quadrem com Ja fil 4 QUADRE M Qatar Petroleum mua When finished making changes to any of the following click Save to save the changes Email Address The email address that each type of notification should be sent to You can enter more than one address but be sure to separate them with a semicolon and no spaces example user1 email com user2 email com The TPAdmin s email address is used if any email address fie
15. ction The table below describes the different roles available Create invoices and reviews remittance advices isti Respond to order status requests send advanced ship notices view goods receipt notices Respond to purchase orders and change orders i Create quotes in response to requests for quote pricing requests Respond to service orders and create service entry sheets The services role is different than the istics role in that no physical items are being shi Administrator Create users and edit user information Those with the TPAdmin login have this ability as well 5 Create a New User Administrators Only Administrators must create all new users for their company To Create a New User Click User Administration under the Administration menu Click New User The screen refreshes and you can now edit the User Information box Enable Users Disable Users Delete Users QP SupplyCentre User Manual Quadrem Middle East Page 21 supportme quadrem com Ja fil 4 wv QUADRE M Qatar Petroleum mua Enter all user information beginning with the User ID created by the Administrator User ID Hame FO Email FO Job Title FO Language 0O Timezone offset from GMT OO Phone FO Receive Email Notification E In the All Available Roles list select the role s you want to add Hold CTRL to select more than one When creating an Order Management user select Order Management All Available Role
16. ded 50 250M6 Current location Ci Documents and Settings Nauman Local Settings Temporary Internet Filesi Mowe Folder View objects view Files History Specify how many days Internet Explorer should sawe the list of websites you have visited Days bo keep pages in history cae Click OK On the Privacy Tab ensure security is set to Medium or Low Click Apply if changes are made On the Security Tab click Custom Level Scroll to Java Permissions and verify that Low Safety is selected Make sure all other options in the list are also enabled Click OK twice 1 3 Add SupplyCentre as Favorite You can reach the application quickly after you add the SupplyCentre internet address to your Favorites Click the SupplyCentre URL hitps supplycentre quadrem net QatarPetroleum In the Favorites menu click Add to Favorites QP SupplyCentre User Manual Quadrem Middle East Page 2 supportme quadrem com Ja fill 4 w QUADRE M Qatar Petroleum mua In the box that opens Click OK Add a Favorite Hi x Add a Favorite Add this webpage as a favorite To access your favorites visit the Favorites Center Name Suppl Centre Login Screen Create ini m Favorites Mew Folder Cares 1 4 General Rules for Internet Applications Listed below are suggested dos and don ts Do not use the Back and Forward arrows on the browser toolbar Do not use th
17. dle East Page 4 supportme quadrem com Ja fil 4 QUADRE M Qatar Petroleum mua 2 0 SupplyCentre RFQ and Quote In this section you will find 2 1 Requests for Quotation RFQ VS Quote A Request for Quotation RFQ is sent by Qatar Petroleum QP to request pricing information for an item or items against a Collective Suppliers respond to the RFQ by creating a Quote Quotes must be created within the RFQ open and close dates and times A second type of Request for Quotation RFQ that is sent by Qatar Petroleum QP for the same Collective is called a Price Check RFQ The purpose of this document is to get the supplier to confirm a split partial award All the RFQ functionality detailed in this document apply to this Price Check RFQ as well Similar to earlier behavior Suppliers respond to the Price Check RFQ by creating a Quote Quotes must be created within the Price Check RFQ open and close dates and times A third type of Request for Quotation RFQ that is sent by Qatar Petroleum QP for the same Collective is called a Negotiation RFQ The purpose of this document is to negotiate with the supplier for price reduction delivery time reduction and techno commercial confirmations All the RFQ functionality detailed in this document apply to this Negotiation RFQ as well Similar to earlier behavior Suppliers respond to the Negotiation RFQ by creating a Quote Quotes must be created within the Negotiation RFQ open and clos
18. ds that are to be filled for that particular item QP SupplyCentre User Manual Quadrem Middle East Page 12 supportme quadrem com Ja fill 4 ry QUADRE M Qatar Petroleum mua tem Discounts or Charges Export Packing Charges 3 0 SupplyCentre Orders and Order Responses In this section you will find 3 1 The Workbench Qatar Petroleum QP will submit orders to SupplyCentre as POs Purchase Orders or COs Change Orders The Work Bench shows new POs or COs as a number after the document type In this example there are 16 new POs and 61 new COs When you login the new POs display automatically To see the new COs click on Change Orders New Documents Orders 16 Change Orders 61 Order Status Requests 10 Remittance Advices 17 Servios Entry Response 0 Goods Receipt Notice 122 RFQs 4 QP SupplyCentre User Manual Quadrem Middle East Page 13 supportme quadrem com Ja fill 4 O QUADRE M Qatar Petroleum SX 3 2 Official QP PO and its Printing A QP PO will contain an official print version of the PO as a PDF attachment The contents of this PO are displayed in Quadrem SupplyCentre associated relevant fields The suppliers delivery commitments shall fulfill the official QP PO You may wish to save or print this attachment such as to confirm availability of products or to enter information into your own tracking system You can find this official print version and the doc
19. e dates and times 2 2 The Workbench Qatar Petroleum QP will submit the following documents to SupplyCentre for suppliers to respond RFQs displayed as RFQ Collective e g 6000000981 A23 234678 Price Check RFQs displayed as PRICE CHECK RFQ Collective e g PRICE CHECK1 6000000981 A23 234678 Negotiation RFQs displayed as NEGOTIATION RFQ Collective e g NEGOTIATION1 6000000981 A23 234678 The Work Bench shows NEW RFQs as a number after the document type In this example there are 4 new RFQs New Documents Orders 16 Change Orders 61 Order Status Requests 10 Remittance Advices 17 Servios Entry Response 0 Goods Receipt Notice 22 RFQs 4 2 3 Official QP RFQ and its Printing A QP RFQ will contain an official print version of the RFQ as a PDF attachment The contents of this RFQ are displayed in Quadrem SupplyCentre associated relevant fields The suppliers quotations should fulfill the official QP RFQ You may wish to save or print this attachment such as to confirm availability of products or to enter information into your own tracking system You can find this official print version under a section called Attachments under General Information for documents accompanying the RFQ To view the attachment click on the View link relevant to the attachment filename to be displayed or simply click the Clip icon beside the RFQ as highlighted in the figure below QP Su
20. e Refresh button on the browser toolbar Do watch the progress bar at the bottom of the browser screen Let it complete Do optimize the performance of your computer to use internet applications 1 5 Logging into SupplyCentre Your SupplyCentre Administrator creates user accounts for your company When your user account is created you will receive an email with login credentials The email includes your User ID Org ID and Password SupplyCentre URL https supplycentre quadrem net QatarPetroleum To protect your security SupplyCentre requires you to change your password at the first log in User ID nauman Org ID 10130066 Password EE 6 Please change your password Enter your password again Enter a new password and confirm again Click Submit The screen refreshes and a message Your password has been successfully updated displays QP SupplyCentre User Manual Quadrem Middle East Page 3 supportme quadrem com Q Jg ju A w QUADRE M Qatar Petroleum mua 1 6 Forgotten Password If you forget your password click the Reset Password link on the login screen to have a new one sent to your email address as shown in the figure below User IC Org ID Login 5 Reset Password Heed Help Upon receiving the email in your inbox you will be allocated a temporary password which you would need to change upon your login to SupplyCentre QP SupplyCentre User Manual Quadrem Mid
21. e data has been successfully updated in the Excel Sheet return to the Quote Summary Page in SupplyCentre and click the Import from Excel button to import the Quote created offline To make more detailed changes to a line you can perform any of the following actions after clicking on the line number Accept or decline the line item Add line item note in Seller Note by clicking on the Note link Add charges or discounts that apply to only that line item Add supplier part no if available Change any other available information for the line item Make changes to other header tabs as needed To add a note for the entire quote click the Notes tab and type the notes under Notes to Buyer When finished making changes click Submit to send the quote to the buyer Alternatively Supplier can click on the Save button to submit the Quote later but before Bid Closing Date and Time 2 8 Discount and Charge Below are the types of Discount and Charges accepted by QP with an RFQ document MISCELLANEOUS CHARGE EXAMPLES are Drawings Inspection Certification of certificate of origin and original invoice by Chamber of Commerce Attestation QP SupplyCentre User Manual Quadrem Middle East Page 11 supportme quadrem com Q Jg fall w QUADRE M Qatar Petroleum mua Painting Testing etc CERTIFICATION CHARGE EXAMPLES are Charges associated with paragraph 5 0 DOCUMENTATION of Qatar Petroleum s Request for Quotation
22. er has entered ABC in the Header level Manufacturer bid field and the respective line item is being manufactured by AAA Manufacturer_Item line item bid field can be used to distinguish this explanation Optional If the Supplier has chosen USA in the Header level Manufacturer Country of Origin bid field and the respective line item is being manufactured in UK Manufacturer_Country_of Origin Bid field at the line item can be used to distinguish the explanation Update information in all editable fields for a line item If the Supplier agrees to the Buyer s description click on Accept checkbox Iv Acceptbutton it will copy the Buyer s Description into the Supplier Description popup box However if Supplier does not Accept Buyer s description Supplier can uncheck the Accept button Accept and Click on the sj QP SupplyCentre User Manual Page 10 Quadrem Middle East supportme quadrem com Ja fill 4 O QUADRE M Qatar Petroleum SX icon to enter his her own description in the Supplier Description field Supplier Description is always a mandatory field ae ee A ee ae ee oe eo V accept accept GAS TURBINE OPERATING SUPPLIES QOPS View Buyer Note for complete item description Offline Bidding You can also bid offline rather than completing the fields online Click on the Export to Excel button and choose the Save option Once th
23. hanges 5 5 Change your password All Users Upon clicking the Change Password button following popup box will open on your browser screen QP SupplyCentre User Manual Quadrem Middle East Page 20 supportme quadrem com J fill 2 wv QUADRE M Qatar Petroleum mua E SupplyCentre Change Password Web Page Dialog E JE Change Password User ID nqureshi Org ID qmehs Current Password Hew Password Confirm Hew Password https testsupplycentre quadrem r FA Internet Type your current password Type a new password Type and confirm your new password again Click Submit and then click OK 5 6 About User Administration and Roles Administrators Only The User Administration page contains fields where you identify the user making him her unigue in the application Most fields are easily recognized but two may be new to you Language is the language the application appears in Keep it under English Time Zone is how far you are hours from Greenwich Mean Time Depending on your time zone information in documents such as requested delivery date is based on your global date and time properties It is very important to set these properties correctly Example Doha Qatar time is set at GMT 3 00 As Administrators you control what users can do in the application by using Roles All users can view and navigate the application but it is the role s you assign that prevent or allow a
24. ime 31 10 2008 1 00 00 AM Account Code Language Close Date Time 07 11 2008 2 30 00 PM RFQ Number 6000001802 ECC6DYLO06 Number of Items 3 Attachment polls Item Details 4 Test Material 10000001 2 10000013 Plant Spares related material View Buyer Note for complete item description 20 12 2008 4 EA 1 EA E GAS TURBINE OPERATING SUPPLIES QOPS View Buyer Note for complete 3 10000021 it i iption 20 12 2008 1 KG 1 KG Le 1 Attachments El QP_6000001802 zip attachments added as zip file View Below are the RFQ Summary page tabs The General Information tab shows general information about the buyer and line items included in the request To view buyer notes for an individual line item click the Buyer Note link at the end of a line You will also see a section called Attachments for documents accompanying the RFQ To view the attachment click on View A QP RFQ will contain an official print version of the RFQ as an attachment You may wish to save or print this attachment to enter information into your own tracking system The Party Details tab shows buyer seller ship to and ship from party information The Terms of Delivery tab is irrelevant to QP QP s Payment and Delivery information are available on Instructions to Bidders tab QP SupplyCentre User Manual Quadrem Middle East Page 6 supportme quadrem com Q Jg fill 4 O QUADRE M Qatar Petroleum SS The Instructions to Bidders tab shows Q
25. ime Calendar Weeks and DDP Location at Header level and Lead Time for DDP delivery Calendar Weeks at the Line Item level become disabled and the following fields become mandatory at header level Ex Works Lead Time Calendar Weeks Ex Works Location However Lead Time for Ex Works Delivery Calendar Weeks field at the line item remains enabled but optional If Supplier chooses Ex Works Export Packed and DDP at Header Level following fields at the Header level will be enabled and mandatory DDP Lead Time Calendar Weeks DDP Location Ex Works Lead Time Calendar Weeks Ex Works Location However Lead Time for DDP Delivery Calendar Weeks and Lead Time for Ex Works Delivery Calendar Weeks at the line item remain enabled but optional Note If the DDP or Ex Works Lead Time Calendar Week is similar for ALL the line item in a Quote Calendar Week value should be specified at the Header Level However if there are line item s with different Lead Time Calendar Week Calendar Week value should be specified at the Line Item Level Bid Fields respectively Optional A Header level Manufacturer means that ALL the Quoted items are being manufactured by the same Manufacturer unless specified for respective line items Optional A Head level Manufacturer Country of Origin means that ALL the Quoted items are manufactured in the chosen country unless specified for respective line items Optional If the Suppli
26. ld is left blank Emergency Email Address Email address for notifying the arrival of documents with status as Emergency Defaults to supplier TPAdmin s email address as entered in the company profile The email address that receives notifications when emergency documents are received Email Language The language the notification email is sent in Email Interval How often the notifications are sent Immediate 6 Hours or 24 Hours For example if you want an email sent once a day with all new orders listed click 24 Hours If you want an email sent when each new order arrives click Immediate Attach Doc Select this box if you would like a CSV Comma Separated Value Plain text file type that saves the file in a comma delimited format Can be opened with applications such as Excel file containing document details attached to the email This enables you to view details about an order before logging into SupplyCentre so that you can immediately accept or reject it upon logging in and do not have to view these details within the application Report Notifications These reports are emailed every 24 hours and are helpful for people who have unreliable email service You can view reports showing new orders change orders RFQs or OSRs order status requests 5 10 RFQ Notification Settings RFQ Notification Settings enable you to select which RFQ and Quote The document is created by the supplier This document is the supplier s response
27. mp Content 6000391237 GAOM BOOOO022 12 BoOoOOO2210 EDOOOOZ202 0000021353 000002198 6000002196 QP SupplyCentre User Manual Page 8 Message by Supplier to the OP Buyer Canes Enter a message subject Enter your text Content for the buyer Click Send to send the email The message is sent to the QP Buyer and it will be shown in your outbox 2 6 Declining to Quote for an RFQ A QP supplier can decline to quote for an RFQ in the following 2 ways Declining from the Workbench Upon clicking the Decline button for a respective RFQ from the Workbench Level A popup box appears on the supplier s browser for declining reason Mandatory Upon submitting the Declination Note an alert message confirms the Supplier that RFQ has been declined au Qatar Petroleum GAS 15 06 2009 2 59 38 PM 15 06 2009 8 00 00 AM 23 06 2009 9 30 00 PM Decline OVEROOOOIE RFG Hera Qatar Petroleum OEW 1506 2009 5 51 27 PM 15 06 2009 8 00 00 AM 2616 2009 9 30 00 PM Decline OVEROOOO 1S RFG Hew Qatar Petroleum OEW 15 06 2009 12 49 03 AM 14 06 2009 8 00 00 AM 2606 2009 9 30 00 PM Decline Fi OYEROCOOO11 RFG Hew Qatar Petroleum DEY 14 06 2009 10 13 49 PM 1406 2009 5 00 00 AM 2806 2009 9 30 00 PM Decline Fi OYERDOOO 11 RFG Hew Gatar Petroleum DEW 1406 2009 10 13 30 PM 1406 2009 2 00 00 AM 2806 2009 3 30 00 PM Decline OYEROO00010 RFG Mera Qatar Petroleum OEW 14 06 2009 10 05 37 PM 1406 2009 8 00 00 AM 2706 2009 9 50 00 PM Decline OYER
28. ms and Conditions Header Yes No Dependent Text field should be disabled else it should be mandatory If Selection value is Yes Supplier Payment Terms QP Payment Terms accepted Header Yes No Dependent Text field should be disabled else it should be mandatory Shipment Weight Header Optional Unit of Shipment Weight Header KGS LBS Optional Shipment Volume Header Optional Unit of Shipment Volume Header CU FT CU M Optional DDP If Supplier chooses DDP at Header Level Bid Fields Choose your Incoterms Header PE OKE Ore PACKER Ex Works Export Packed Ex Works Lead Time Calendar Weeks and Ex Works and DDP Location at Header level and Lead Time for Ex Works delivery QP SupplyCentre User Manual Quadrem Middle East Page 9 supportme quadrem com Q QUADR Manufacturer Manufacturer Country of Origin Manufacturer_ltem Manufacturer Country of Origin vi vii E Me Header Detail Add notes for individual line items Add attachments ONLY at the header level Header List of countries List of countries Jasi li pb Qatar Petroleum mua Calendar Weeks at the Line Item level become disabled and the following fields become mandatory at header level DDP Lead Time Calendar Weeks DDP Location However Lead Time for DDP Delivery Calendar Weeks field at the line item remains enabled but optional If Supplier chooses Ex Works Export Packed at Header Level Bid Fields DDP Lead T
29. nter any notes in the Seller Note in the line item Click the Submit button on top of the page to send your response A message appears that the response has been sent and you are returned to the Work Bench QP SupplyCentre User Manual Quadrem Middle East Page 17 supportme quadrem com Ja fil 4 QUADRE M Qatar Petroleum mua 5 0 SupplyCentre Search SupplyCentre enables the Suppliers to perform the following two types of Searches a Document Search b Document History Report Document Search enables you to find documents that meet your specific criteria or are not easily located from the Work Bench either because the document is not New or Pending or because there are simply many documents in the list The more search fields you use the narrower your search results are 5 1 Document Search Go to Search menu and click on the Document Search item to displays the Search Page as shown in the figure below Search Start and End Dates refer to the date that a document was added to the SupplyCentre database Search Documents Documents Document Type Purchase Order Search Start Date isoeo AA Document Status lective e search End Date a O Processing Status select e Account Code FO Document Humber O Customer A Primary Sort Processing Status Priority secondary Sort select e Supplier Reference Humber A Enter or Select your main Search Criteria
30. play orders of a certain priority level Supplier Reference Number The reference number entered in an order response 5 2 Document History Report Document History Report is a method of locating the source document if you already know the PO Purchase Order Number Quote Number or RFQ Number Document History Report is essential because it provides the Supplier with hierarchical details of the source document From the Search menu click on the Document History Report menu item to display the page below Documents older than eighteen months are not included in Document History Report To request a copy of an archived document please contact Global Support Document History Report Document Number Document Type Select In the Document Number enter the source document number From the Document Type dropdown select the specific document type Click on the Generate Report command button to view the results as shown in the figure below Documents older than eighteen months are not included in Document History Report To request a copy of an archived document please contact Global Support Document History Report Document Humber e000002270 NAHI Document Type Document Number 6000002270 NAH DEVZ25 2 6000002270 MAH DEV285 RFQ Active Completed Qatar Petroleum Original 1896052007 QUOTE Active Sent Qatar Petroleum 16 07 2009 1 02 58 PM Original As shown in the Figure above Upon searching
31. pplyCentre User Manual Quadrem Middle East Page 5 supportme quadrem com Q gt Jg full 4 w QUADRE M Qatar Petroleum AL aii 6000002277 NAH DEV264 Qatar Petroleum DEV r EJ 6000002274 NAH DEV260 RFQ New Qatar Petroleum DEV Fall 6000002273 NAH DEV259 RFQ New Qatar Petroleum DEV 2 4 RFQ Summary Page If you are not at the Work Bench click Work Bench on the Menu bar Click the RFQs link under New Documents You will be able to see a list of RFQs as shown in the figure below Gz nanne 6000002277 NAH DEV261 RFQ New Qatar 20 07 2009 6 31 54 PM 54 PM 20 07 2009 1 00 00 AM 20 08 2009 2 30 00 PM je e As highlighted above B indicates the official QP RFQ Print version e As highlighted above E Jindicates RFQ Messages e As highlighted above 5000002277 NAHDEW261 indicates the RFQ Number e As highlighted above NEW indicates the status of the RFQ document e As highlighted above Date Received indicates the receiving date of an RFQ e As highlighted above Close Date indicates the last day to respond an RFQ e As highlighted above Decline enables the Supplier to Decline an RFQ Click the Document link for the RFQ you want to view The RFQ Summary page displays RFQ Summary Processing Status New RFQ Type aa User Notes 2 General Information EASTER IC AA General Information Buyer Name Qatar Petroleum DEV Currency QAR Qatar Riyal Open Date T
32. ptable if different than QP Are your Incoterms Ex Norks Export Packed or v gt R DDP or Ex Works Export Ex Works Location z DDP Location Country of Origin Packed and DDP Manufacturer Country of Shipment Weight Shipment Volume igi LB KGS CU FT CU M Line Item Details Line Item Details i The line item Buyer notes includes QP s complete description which you have to read carefully before accepting QP s description field li Accept status is the default to quote for all line items If you are not interested to Quote for few items then select Decline status for the individual line items Each Declined Line Item must be accompanied with a Decline Reason Note lil If you cannot provide the quantity requested by the buyer you can enter a different quantity in the Quantity field Your Price basis quantity should be updated on the PBQ field PBQ stands for Price Basis Quantity which denotes the quantity for your Quoted Unit Price PBQ UOM is blocked Any deviation on QP s UOM should be mentioned on the Item Seller Note Bid Fields Header and Line Item Level i All bid fields with are mandatory li Enter all the required information in the Bid Fields section at both Header and Line Item level Click View at the line Item Level to see the Bid Fields under the Bid Fields column iii Current QP Bid Fields are as under If Selection value is Yes Supplier Terms and Conditions QP Ter
33. s Max Size 5MB Browse Currency QAR Qatar Riyal Release Order Humber Order Status Accepted Requested Delivery Date Requested Ship By Date Priority SendersReferenceToTheDriginalMessage E A METER FLOW AVERAGING 14IN NOM DIA View 18 08 2008 A 4 10000801 Buyar Note for complate item desoription 8 00 00 AM 6 5 00 Fm Py 4 PC 30 00 0 Accepted Note Edit SILICONE COMPOUND O RNG LUBE X6507 100 10 08 2008 Se View Buyer Note for complete item description 3 00 00 AM e E MWAI DE ae a Accepted Note Edit Purpose Dropdown field that allows the Supplier to fully Accept or propose Changes to an Order or Change Order Upon choosing Accept Supplier e Must Provide a Supplier Reference Number e Supplier can send as many Order Response as he she wants until unless Supplier submits an Order Response with a status Accept for an Order or Change Order If the Supplier Proposes a Change at the Header Level e Order Response status changes from Accepted to ChangeProposedonHeaderLevel e Notes to Buyer field at the Header Level of an Order Response document becomes enabled Upon Clicking the Edit button at the Line Item level Supplier can change the default status of a Line Item from Accepted to Changes Proposed Once the supplier changes the Status SupplyCentre will allow the supplier to change the following fields at the line item level of an Order Response e Supplier Part
34. s User s Current Roles Administrator Billing Logistics Orderhdanagement Sourcing Senices elie Click the right pointing arrow to move the role s to the User s Current Roles list All Available Roles User s Current Roles Semwices Sourcing Logistics Billing Administrator Orderhlanagement When finished click Save A confirmation displays QP SupplyCentre User Manual Quadrem Middle East Page 22 supportme quadrem com Q Jail w Qatar Petroleum mua QUADRE M Microsoft Internet Explorer x AN New User has been created Click OK An email containing the link to SupplyCentre and login information will be sent to the new user automatically 5 8 About Time Zones To change a user time zone first click the Edit link on the User Administration page for the user you want to edit Then select the user s time zone from the list 5 9 Notification Settings Only administrators can make changes to document A document such as an Order Change order Order Status Requests and Remittance Advice notification settings Click Email Notification gt New Documents in the Administration menu to view this page Notifications are the emails sent when new documents arrive in SupplyCentre You can select which email address receives the notifications which types are received in what language and how often When your company is first integrated with SupplyCentre all notification email address fields cont
35. the Order Status Requests link Order Status Result Summary Processing Status General Information General Information Customer Qatar Petroleum Order Status Request Number 4500001142 Language English Issue Date 27 04 2008 1 00 00 AM Buyer s Order Number Seller s Order Number 4 4500001144 AcctCode 1 METER da 14IN METER dares m 141N SILICONE COMPOUND O RNG SILICONE COMPOUND O RNG een eee ee LUBE X6507 100 LUBE X6507 100 oo eas Select in the drop down menu of Order Status either Dispatched or Not Accepted or Pending For Clarification If the content of the line item in Order Status Request has been Dispatched then select Dispatched in the Order Status field and enter any notes in the Seller Note in the line item Enter the Quantity To Be delivered on the same field name in case of partial delivery Enter New Delivery Date on the same field name if it is different than the Requested Delivery Date If the content of the Order Status Request needs clarification then select Pending For Clarification in the Purpose field Enter your comments in the Seller Notes regarding the clarifications Enter the Quantity To be delivered on the same field name in case of partial delivery Enter New Delivery Date on the same field name if it is different than the Requested Delivery Date If there any items that are unacceptable then choose Not Accepted and e
36. uments accompanying the PO under the Header Attachments tab on the Order Summary screen To view the attachment click on the View link relevant to the attachment filename to be displayed or simply click the Clip icon beside the PO as highlighted in the figure below 4500001551 PO New Order GP 4300001057 PO New GP 4300001056 PO New Order GP 3 3 View Order Details The process for viewing details about a PO or CO is the same Click Orders or Change Orders under New Documents and then click the link for the document you want in the Document column Order Summary Page Order Summary TA ATT Bont CoV Epon to BL Ratan wa Mok Gam ASH a Ver Pia Proceseing Status fi El Gonoral intormation MIA Customer Qalar Petroleum DEV Purpose Origina Order Number 39500001136 Prinrity SendernReference ToTheOriginalWvessage CO Sequence Number oocoz2 Language en Order Date 10 06 2002 2 0000 AM Part Location Account Code 1000 Release Order Humber Order Type Order Quote Humber 0722715094 Contract Number Currency WAS Llatar Riyal Order Status Requested Delivery Date Requested Ship By Date Change Type ReplaceAllValues METER FLIW AVERAGING 14 N NOM DIA 18082008 10000801 Goods View 3uyer Hote fo complete item 2 00 00 AM A a le 30 00 ChangesTcLinettems description SILICONE COMPOUND O RNG 40 00 2000 2 10000805 Goods LLBE X6507 100 View Buyer Note for 8 00 00 AM 5 3 PC ffi 1 PC 30 00 ChangestTc
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