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Computer Operations_2004 - Prince

1. Click the Add button Then select your team from the pull down menu shown on next page Also select course as SCM even if your pool is a different length Enter a name for your filter e g team name and click OK To make that favorite you just created your default favorite click Set Default or the red heart icon The favorite will then change to yellow shown on next page Click OK to exit the Favorite Filters window E Hy Teka TEAM MANAGER U Delabasiec TaMlDataieaeSL 2002 XDE a y T T Em om F z p J E i A Ss Pe ep T ait ee ARAO a Fasarit DeTaulis a licensed To Tomoe H Creating a Favorite Filter PMSL Computer Operations Manual Hy Teka TEAM MARAG ER Ml Deinbastec TMIDAbeMSL BoD XDE Add Edt Dete Set Defauk Chertefeut Helo Ce x ie i ureri Faves TH licensed To Tonge H Default Filter Selected 1 6 1 2 Printer Preference You will also need to select the printer you want to use for reports and labels if you have that option Click on Set up then Preferences then Report Preferences You will be able to select printers for reports and labels from any Windows installed printers see screenshot on the next page You can also use this Report Preferences menu to select the default paper size and the default label size you will be using PMSL Computer Operations Manual w Report Preferences Report Headers Header 4 Header 2
2. Output Options Ake key eclienported UPPERCASE Ony e UpperiLower Case e Show shete midde initial Paper Size Label Types 618 41 Laserink Jet C itxi 3x10 C M K C ag 3210 C Ad Aus Dot Matrix Open Events e Mo Designation l Senio a Open Report Printer Epson Siylus COLOR 7 bs 1 Label Printer p a 4 al copies to penile Epson Stylus COLOR yl Selecting Report and Label Printers 1 6 2 Windows Meet Manager The database file Dual_Meet 200Y mdb contains all the setting for a PMSL dual meet for year 200Y except for the date and location of the meet and the course default is SCM Instructions for setting up the database for each dual meet will be given later Set up your default printer in Win MM much like was described above for TM II Click on Set up then Report Preferences then Printer and select your printer from the list 1 7 ZIP Files and Hy Tek Software Both Hy Tek programs TM II and Win MM use zip format when exporting files This is done to compress the files for easier copying and transmission The programs recognize and process the zip format when importing files as well When you receive a zip file e g roster meet entries or meet results do not unzip it The Hy Tek program will do that for you 10 PMSL Computer Operations Manual 2 1 Roster Entries Section 2 Team Manager IT Operations To view your team s roster click on
3. ED Fry 114 Cust Time Fudge rade Fifer ay Team TE Group See ep n a i ey Ahia Arant iri Mast E iiem abire di ro a lha ohti intima mt ikp Peto rata the cu l aori Gres wej J o e ajai a e n ian oe 7 8 aA A u at uf Entries for Event 1 To select the next event click on the Right Arrow or Left Arrow icons next to the Event number shown near the top of the screen You can also click on an event number in the event list near the top of the page Continue entering swimmers for the first 44 individual events 16 PMSL Computer Operations Manual For the relay events 45 46 and 47 click the New Relay button for the number of relays usually three that you are entering in the event You do not need to enter swimmers names in the relays that will be done during the meet in Windows Meet Manager The screen below shows three relays entered for Event 46 1 Hy Ties TEAR MAHARER I Ditaiereeoco AD aes 20 AAH Eerie bry Ewent A Tee dak vee Print Hele x feos to Everi a E Swe Hee Teri Ti a oe Samet Cin 1S Jum t eal Heet F dies i Fasie aher Pater Thn os Thea Tran Lit TER Aa Tanis p Fior by Temm TE crap r I meen wj oS r Sern Anr D Ori Aia Arant iri Mast Taket Daira Ss cick Entered Des than Might Cle t eris nr Meny Orie D Oni Ahaan Araste in Senir i ndeniar n fely Griy
4. Carbs 11 12 S00 Meter Darr Boye 13 14 50 52 kirbe Bisri Care TIA So Meter ari Borys 15 15 50 Sot biher Eater thy rl 15 18 80 So Meier Baiti Byrs Ei reer 25 Sat Weier Fee ancien Gri S amp Linder 25 Sc Wieter Freestyle Boye S10 4 So Meter Freestyle Chris S410 A Set r Frrmeatye Baye 11 12 50 SC Meter Freecty Crk 11 12 S050 baer Friigid Bora 13 14 50 EC keter heas Se eee eee Be m mS Sn el E m B a aos iD es es es sD es es es ee FE ES OR el pO ee _ Tampe Hilt Sen Tait 1643 Temps bis Seim Team Tarte Hil Sai Tiiri Eeer Bat amp Tennis D a Fe i a Run Meet Window 46 PMSL Computer Operations Manual 3 2 1 Entering Results To enter a swimmer s time click on the Finals Time box for the swimmer Enter the time in hundredths of seconds You do not have to enter the decimal points For example to enter the time 1 23 68 you just type 12368 Navigate to the next swimmer using the Enter key the Tab key the arrow keys or the mouse If a swimmer did not swim enter NS After you have entered times or NS for all the swimmers in the event the Event Status will change from Seeded to Done Run the Mert Chee Evet othlete Seedy Recut Label Preferences Timer Nore Scoreboard Mone Web Malo Reiners EWE j Evi Find Sisus EvertHame B Done E E A Cide 10S Lirie 25 SC biiir Bariy pars 11 12 50 50 Weber Butbertty carbs TTS g0 5i Waster Bsr Boye 13 14 50 St
5. Import then Entries In the file selection box navigate to the disk folder that contains the entry file Click on the file name of the entries file then click Open Open File for Import ol Be Floppy A LTH _AEniries iil IP AE EDITH s Rosterto1 ZIP Hi Recent le Documeniz Desktop F Fly Documents My Network File name Places Files of lype TH_ Enines 001 2Ir Cle Arg SDIF AIF ick hy sad ap 38 PMSL Computer Operations Manual The next box to be displayed will show you where the unzipped file was saved Click OR Hy Tek s Meet Manager for Windows The Files inside the selected zip file have been unzipped to C Hy Sport WwIN MMiyCLtemp These unzipped files will be listed after you click OK After the list is displayed double click on the File you wish to import Note that only acl hya and sd3 files will be displayed Click on the HY3 file that is shown then click Open Open File for Import Look irt E CLtemp E hc HFILEOO HY E F i Hr Recent Documents Desktop T Fly Diocumerite tly Computes My Network heon i Places CL2 H 3 SOIF ZIP Pcl hy3 sd3 2p m Cancel The next box gives you information about the file you selected If everything looks OK click OK If this is not the file you wanted click Cancel and go back and try again Hy Tek Data Interchange File Information File selected CAHy S porh WIN MM CL
6. P x Look irc CO tena Ei 4 Fey Recent Documents m Symm kuptua Meet 200 08 zip Desktop La bly Documents ely Computes My Aetwock Fie name SwmmBkupliual Meet 2002 01 zip i laces Files of ipype MEET MeAKAGER Backups seumm apl The next dialog box shown below is where you select the location of the database you re creating The Hy Tek default location is shown but you can store your databases wherever you prefer Navigate to the folder you want to use then click OR w Select Restore To Folder Copy To Folder Selected Ciswmeects Directory fe Smeets Cancel 28 PMSL Computer Operations Manual The next box shown below will give you details of the database file you are about to create Unzip the Backup File SwmmBkuplual Meet 200201 sip File Details Database Backup was created 5 18 2002 at 6 26 32 AM by Piintemont Swim League 1 921600 bytes from CA swmeets Dual_Meet 2002 mdb Template for PSL 2002 Dual Meet ick OK io unzip the backup fle and copy Cuel_fect 2002 meb to Soswemnecis and renee the database If everything looks good here click OK to create the database After the database is created Win MM gives you confirmation that the operation was successful box shown below Click OR Unzip the Backup File SammbkupOual Meet 2002 01 zip File Details Database Backup wat created 5 18 2002 at 6 26 37 AM by Poncemont Syam League 1 921600
7. Prince Mont Swim League Computer Operations Manual Hy Tek Team Manager II Hy Tek Windows Meet Manager Last update May 2004 HYTEK te PMSL Computer Operations Manual In the summer of 2002 the Prince Mont Swim League PMSL began using two software programs from Hy Tek Ltd Team Manager II is used by each team to maintain their roster create meet entries and maintain meet results Meet Manager is used to run meets This includes entering times from all the swims scoring the meet and exporting the results back to Team Manager II This document is not intended to be a tutorial on the operations of these programs nor on the use of Windows software Each Team Data Manager is expected to be familiar with basic Windows operations such as opening and saving files copying files and running programs Each Data Manager should also have a basic familiarity with the Hy Tek software A user s manual was delivered with each program and each program also contains on line help Hy Tek provides technical support as follows Team Manager II TM hy tekltd com 252 633 5177 Windows Meet Manager MM hy tekltd com 615 599 4364 Support for PMSL use of these programs will be provided by your Division Data Manager and the Technology Committee members listed below A support web page has been set up at http www princemont org computersupport html Tim Husson support princemont org 301 899 2436 home Technology Committee Ch
8. La v m9 Tirloni Fip ki is JL PH S Chwinaire igre lew L2 few Carollion Racrestion Iz Her Samollion Becretion 11 Mer Gon llion Recreation i2 Temple Hib Seam Tam Event 4 Girk 11 127 80 SC Meter Butterfly League Rec FILS o MT TH Faol Rec hat Ot Miimi ige Te l Bany Caim 1 See Comlhion Permeson L LaChance Machelle Temp Hib Sein Tiiri 3 Fritz Sarah Mee Colher Recreation 4 Cocctoaro Anna l Meee Camillon Fscrestion 71
9. enter the value from the table below DO NOT check the Apply the non conforming factor box at this time Pool Factor BAF 0 82 IH 0 82 NCR 0 97 PGP 0 96 TB 0 97 WLS 1 02 Click OR 35 PMSL Computer Operations Manual 3 1 5 Importing the Meet Rosters and Meet Entries Both teams should come to the meet with two files a Roster file and a Meet Entries file It is recommended that you have the visiting team s Data Manager email you the roster in advance so that you can already have the rosters in the database You should always import a team s Roster before you import their Meet Entries 3 1 5 1 Rosters To import the Roster file click on the File menu then Import then Rosters Only Navigate to the disk folder where the roster is located Click on the name of the Roster file shown below then click Open Open File for Import Look irc Hz Floppy do t TH X Rosterta 71F EE Hr Recent Documents Desktop LJ Fly Documents My Network File name TH_ Rostei001 ZIP Places Filer of type CL Hrd ZIP d2 was zel y Cancel The next box to be displayed will show you where the unzipped file was saved Click OR Hy Tek s Meet Manager for Windows The files inside the selected zip file have been unzipped to C Hy Sport WwIN MMiyCcLtemp These unzipped files will be listed after you click OK After the list is displayed double c
10. events should be selected and all the events will turn to yellow Click the Start Seeding button After the program completes the seeding you will get a confirmation of how many events were seeded should be 47 Also note that the event list changed color and that the status of all the events went from UnSeeded to Seeded Seeding is now completed Click the Close button in the lower left hand corner a Seeding lhe Mel EWERT LIST Seed EHH Rind Stes Manuel EventNeme CE ct Hee ui E w Hy Tek s MEET MANAGER for Windows ed Now Seeding Event A Number of Events Seeded 47 42 PMSL Computer Operations Manual 3 1 7 Selecting the Teams for Scoring the Meet The last thing you need to do before the meet is select the two teams for scoring Even though there are only two teams in the meet Win MM won t display the scores on the Run Meet screen if you don t do this step From the Main Screen click on the Set up menu then Entry Scoring Preferences Click on the 2 or 3 Double Dual tab then the Select Teams Button The two teams should be checked see below Click Accept Click OK on the next box displayed Double Dual Meet Select tee dual meet panngs you want scored 43 PMSL Computer Operations Manual 3 1 8 Exception Report After you import the entries Win MM can tell you if any swimmers are entered in more than three events While you are not required to
11. Belar Balh Tennis Nema I rb asa TH Haus Gat 10 i Lidar 245 Dariy irks B Under 25 Freese Gais 6 8 Under 2 Breaststroke arts 8S Under 25 Bechetrobos Garts 12 8 Under 100 i Enter the following information Last Name First Name Middle Initial optional Gender Preferred Name optional Birth Date age will be automatically calculated Double click on the team name on the right side of the window to select the team Then click OK and then Cancel You will be back in the Add New Athlete Window with the new swimmer highlighted Verify the information is correct then click Close You will now be back in the Adjust Window You will have to click on Hide Athletes button then the Show Eligible Athletes button to get the new swimmer to show up on the list You can now double click on that athlete to add him her to the event as described above Click the Accept button when you are finished adding swimmers 53 PMSL Computer Operations Manual If you had to add another heat to add a swimmer you will have to click on the Heat 2 button which is on the middle right side of the screen The screen shot below shows Heat 2 selected with the swimmers times entered Run the Mert Chee Brent othlete Seeding Rech Labels Preferences Tiny Nore Scoreboard Meme Web Malo Re Sinons Poe A 10 6 Lig mis Malai Bitlet Boys 11 12 50 50 Meter Bulbertt cart
12. Brey Andrea Estar Esih 2 Terns 2541 O i Da a Ti ee a ae To get to the next event click the Next Event button or click on the event in the Event List You can easily navigate back and forth between any events on the list using the Next Event and Previous Event buttons or by clicking on an event in the Events List You can even skip events or process events out of order 49 PMSL Computer Operations Manual 3 2 3 Entering a New Swimmer in the Event Since the electronic line up you receive was probably produced the night before the meet and the official line up the Timer Cards isn t due to the Clerk of Course until 30 minutes before the meet you may get Timer Cards for swimmers that aren t seeded into an event There are two different cases 1 The swimmer is on the electronic roster you imported 2 The swimmer is not on the roster you imported Please make sure that in case 2 the swimmer is on the roster that was turned to Clerk of Course If he she is not on that roster it is not an official swim by PMSL rules It is suggested that any swimmers on the roster that were not in the Roster file imported before the meet be reported by the teams to the home Team Data Manager before the meet so that this doesn t have to be done during the meet However current PMSL rules do not require teams to do this The first thing to do is check to see if the swimmer is already in the database From the R
13. Fibers ee are L b iiie From Erant C Toi ky To Event C pea Event biter Hiiri Selc Other Options Show Times Unconwerted habeas Cariad Tate Labi Tes Laser Primier Dai elabi 2x iQ ix 320 0 SP di rx i A U i At Bus 3011 Ewent Fima ia a T Filey Shanderds Power Fonts Shoreland Cex Entry Labels Dialog Box 1 Bows 10 amp U 25 Fly 1 Boys 10 amp U 25 Fly Heat Lane Heat Lane Heym Rewind ALEI Hodge Tim 10 AAN lA NWT TH WT TH _X NT BBT TH Z42002 BBT TH 22 2002 2 Girls 10 amp U 25 Fly 3 Girls 10 amp U 25 Fly Haat Lane Haat Lane Coler Amber 8 A 1995 Felshay Paticia 9 S11 1992 WT TH X WT TIH X NT BBT TH 6 22 2002 BBT TH 6 22 2002 3 Boys 11 12 50 Fly Heat Lane Vermeire Steven la LOSS Seo WT TH X MT BBT TH 6 22 2002 18 PMSL Computer Operations Manual 2 3 Exporting Files for Dual Meets 2 3 1 What Files are Required for the Meet Each team is required to bring two files from Team Manager II to the meet e Meet Entries e Roster It is important to bring the roster file since there may be swimmers on the roster that for some reason aren t in the Meet Entries but swim in the meet Since the Timer Cards and not the Meet Entries file 1s the official line up a card for a swimmer can be created after the Team Manager II line up has been completed 2 3 2 Exporting a Roster File To create a roster file click on the File menu th
14. Gik 10 amp Under 25 Bulei F Un Seeded F UnSeeded L Gik 17 72 50 hey F F E F al hi goc UneSeeded Bove 1314 50 Bul Uniek ik 1314 5 Hudi _UmSeeded Boy 1510530 uey F OU Seeded Gik 151650 Buttes Unies tik E Gak EE Under 25 Freese Boye 9 70 50 Freechde E a a 13 F UnSended Boye 11 12 50 Feeeciple 14 F UnSeeded Gis 17 72 50 Freestyle 1 F UnSeeded Boye 131450 Paes a I5 F F k o E a a oo 4 F i F Un Seeded 1 F Un Seeded LF Uniseid oOo oOo Gik 13 14 50 Frsechde Bowe 15 18 10 Freestple Bik 1516 100 Fraz Borr 0 Under 25 Besectehioke Gik 8 Under 25 Biesetitoke Hove 9 10 25 Breasishioke F F F Un5esdd Gik 9 10 25 Eessaiziioke F UneSeeded Boys 11 1250 Breasisnoke F UnSeeded O ak 11 1250 Brrassioke Un Seecked Bopt 1314 50 Breasisioke Lin Seeded l Gals 13 14 50 Bresststeoke UneSwected LJ ove 19 18 S00 Bnewetetockn Un Seeded Dik 15 18 50 Breasistoke F Un Seeded l Boys 9 70 25 Backstroke Fo UineS inched O Gik 21025 Back shoot e of o F F F i ure Fo a bE gojo A Eg OOO w RRS Jo E Q ph i EEE m E ae ae fee ef e O D O D G e O a e a o ik O bt Pre Resend ahaa ahe Female am Balk I Frem each Eveni T Mak E 41 PMSL Computer Operations Manual Click the Select All button on the left hand side of the window The seed box for all 47
15. LI Ld ae E F F Ewart H Dide Session Onder Publication Onder 1 Evert Pe Page Expeal Fie E Rendi bp Hex aan Top How Mee C aa Time Stamp F UKAA T No Stag Relay Hames 0 8 Fheg IH A Date Orde T Prior Resita 1 coloni F Taan Poms Cones Hore 6l PMSL Computer Operations Manual There are a lot of options available in this window to select which events to include in the report what fields to include in the report and how to format the report It is left as an exercise for the Data Manager to experiment with this report to get the format that works best for you Remember that any report you generate will be displayed on the screen first and then you can decide whether to send it or the printer or to cancel and try other options 3 2 7 2 Printing the Current Score The Run Window shows the score up to the last event that has been scored although it is separated by gender If you have to back up and rescore an event the score will back up to that point If that happens simply go back to the highest number event scored and click Score Event again If you want to see a report of the combined team score click on the Reports menu then on Scores Click on Select All and on Combined shown below EVENT LIST Status all cal ll w al wt af hal ial w all ll al heal kal all kal keal wi Gender Choices Athhete Criteria hf Male Ho age cohen
16. Labat enm Registration D Exception Jaen Click Create Report to generate the roster report on the screen below Click the small printer icon to print it out E eh hee Arita x u 4 i Lesrasd To Terapis Hele Jers Ter Ath ae Reber Temple Hib THA he Biriki Gr Ye Teama Tear Trara i IT wore Is mar p apl E NALS I O li Nal IT a ees le Mm It ees Ls ae li Le It Sone 13 ee E Soe IE Mi Collar Artar Gahr FaF Crio Bazy Cria MuE Dali Heidi H u H F H F H T T P F F P u T u u F F H H z H H u T u T F F F hth al al td th oa a a 21 PMSL Computer Operations Manual To create and print out the Meet Entries report click on the Reports menu then Performance then Meet Entries In the dialog box shown below select the meet from the list Also select your team from the list Click on the Individuals and Relays button to include relays in the report Meet Entries A lilies Meet 20 Junt Dual Meet Week F FENT i Other Cpe Tean THA za ee ee Shove Tires Urcos O 5 incisis Proof of Time ir w f z ly irade Tea Adine fF Suro v Aj Indicats Converted Times p Scho vew h poe Thr Fela Demme inkade nective 7 m ont aan birini Tor Events 0 iehide Cal Shed ir Alga Vor Opan Shorey Enhi Evert Misg Girata Deraruse Fuller Ske Se Distance T evi f red T dz jE ewt br Meet Event H
17. O l Prefered Name f 7 o C Age ia Uze Sibling Infomation i Member gi Primary Contact Secondary Contact Medcal Custom Temmi 7H x Primary Maling Intormation Tem 2 ooo Malto Mames OOO O O MaingAddess sSSCSCSCSCSCNCNC d ha z Waling Address 0 Group ey J se E Postel Code C country gt SUD m P SC hol ee f Use Primary for Waling Like Secondary for Waling Fl Pimary Cortesi Infanmetion lnecive Day Phone _ Evening Phone ____ rex E Mail cress _Recnuting Add Athlete Window All other fields including Middle Initial are optional If you enter a preferred name e g a swimmer whose first name is James but goes by the name Jim that name will be used on all reports including meet results instead of the first name As you can see you can also use this database for team management by entering mailing addresses contact information etc When you entered all the information for the swimmer click OK The swimmer is added to the list and the form is cleared When you are finished entering swimmers click Cancel Close the Athletes window to exit back to the main screen 12 PMSL Computer Operations Manual 2 1 1 Copying Your Roster from Last Year s Database Since the majority of your roster remains the same from year to year it 1s easier to start from last year s roster than to re ente
18. Oriy To change points to zero enter 1 inthe d0 Points column To remove all Judges Decisions press the Re Se button and then press OK 55 PMSL Computer Operations Manual Click on the JD Place column for the swimmer you want to change Enter the new place Do that for the other swimmer involved You do not have to modify the places of those swimmers unaffected by the Judges Decision The screen shot below shows first and second place reversed by the Judges Decision When you are finished click OR fm Judges Decision Tie Breaker RESULTS JID PL Pisce Heat JD Hest PL Hest PL ink f 1 1 oT hn de ob Po one ml i De EE E a aa a a E a a a a a ae a i a Pa amp A TORS alie or to make a Judges Decision for Overall Placing arier the corrected place in the JD Aace column To make a Judges Decision tor a Heat Place Timed Finak Only enter the corrected place inthe JDHeat PL column You can change the resuts points for any eniry by entering a neve pani Score in he JD Points column Finale Oriy To change points to zero enter 1 inthe JG Points column Te remove all Judges Decisions press the Re Set button and then press OK 56 PMSL Computer Operations Manual Now when you click Score the results will show the Judges Decision The results report shown below shows the Judges Decision entered above This report also shows that Win MM properly handles
19. Selection Criteria Region ka LSC Gender Relays Both Relays Plus Athletes Female Orly Relays Without Athletes Male Only No Relays Events IY Include Splits Wo Standard Events Semi Final Results Only Time Trial Events Copy last created CL2 file Swim off Events W zip the CL file Exclude Foreigners Cancel The default is to export both teams results and to include relay swimmer s names Do not change any of these defaults Also note that the COMMLINK CL2 will be zipped Click ORK If there are any events in your meet that were not completed you will get a warning message If you missed entering data for one event or even one swimmer you will get this warning If you get this warning you will have to return to the Run Screen and find which event does not have a status of Scored If everything was completed you will than see a File Export Progress box This will give you some statistics on what was included in the export file Note that the box below shows the statistics for a partially completed meet that was exported simply for purposes of this training document Click OK Export File Progress Teams 2 Athletes 14 Entries 30 Relays 6 Relay Names 4 splits 24 Elapsed Time 0 second 69 PMSL Computer Operations Manual The next box is where you select the destination drive directory for the export results In the box shown below the floppy disk drive a i
20. a i id E Fi Leet Trara Ce a F apy Unto Swim for Team oO 3 hi Si Fy 11 12 4 F zi Fiy 11 12 S H 0 Fiy 1414 i o F i Fi 1214 Cuai Tres Puce adoa OO O Fier dy Team The y Yr See Sears Aho D Oriy Ahsa Arat iri eat E iiem nhia di r a lha ati 0 indicia nha Akp ecir rata the cu ajej l ee ee J k 7 1 OH ture Sl O19 dure St FEE REZ EZ ZZERETUES Entry by Event The only swimmers that are shown are those that are eligible the correct age for the event shown at the top of the page If you want to also display swimmers eligible to swim up into this event click the checkbox Show Swim Up Athletes at the left side of the page 15 PMSL Computer Operations Manual Simply click on the Entrd box of a swimmer to enter them in the current event The box will be checked and the line will change to yellow If you want to make a change you can click the same box again and that swimmer will be un selected The screen below shows four entries in Event 1 i Hy Teka TEAR MAM AC IT Databaerocc TAD tae Ai 2 AH Enotes by Event Sj Tee lak Wer Prin Help
21. betes from C swmects Dual_Mect 2002 mdb Backup Unzipped Duol_Meet 200 mdb copied to C swmeets and renamed BET TH mdb The name of the database you just created will be displayed in the blue bar at the top of the screen The next step is to set up the specifics of your meet 29 PMSL Computer Operations Manual 3 1 2 Customizing the Meet Database The parameters you will need to customize for the meet database you created include the location and date of the meet the course if not short course meters and your printer type First click on the Set up menu then Meet Set up You will see the set up box shown below Heel Set up heet Type Meal Hamre buai Heel Tenpiie 2002 fe Standard Location Divicione Start Date 6S0 End Date jen s2002 ji EARE By Team l By Entry Teat me ree i i os Fighted fe USS United Sirie Swineming 7 pa i i Tine Standards CO MSP bevy Zealand Swarming C 554 Swiming South Atico C AIS Australan Savirening Uh United kingdom ASA mili Other Hepisthion 5 Gecethion Base Country usa Combined Ernents C Trethion Herci Stele Standard Ptol Sine x Number of Lanes in pool C6 i ie 2 Team Dum Touch Pads at both ends 7 3 Team Dbl Dua 30 PMSL Computer Operations Manual Change the Meet name to VisitingTeam HomeTeam Enter the Location of the meet Then enter the da
22. peirer a corraarted tires Pee eee aj i fete win gt ole ae Pep t o w s E ST dT gt Share te Erian j 1 Mi crt ite ph i La a i m it ia horse Piet A Mm 4 aay uii Adip 7 4 1i 1 ite AS a 4 Ir PH Pier oi Ta 4 13 H T mi Jeter a y 18 TJ bat Prin a 4 IT 124 Haring kahm D a 1 i II A Paring Wasii Ea i 4 148 Fedya Tiret i Ea 4 10 ate Hut Chiri w if 10 aor Pian Farik A 7 if iii OF te irs tT adel Ce x 1 1k Abend Piste z if 15 Mitai Tihe w m ii Bipi o Ayan f m z E pre e PTa Gat oo i L i E Pie De per obs i a 1s Vite ar ee k i 4 i t ra Aer 4 it 4 Ww te ra ii E Ta 4 11 ika aro Seen x 11 Iz 1D tard ol a 18 12 Fe 4 i Relay Entries Close this Entries screen to get back to the Meets screen There are several ways to verify your entries after you have completed the process Click on Entries then Entries by Name You will see an alphabetical list of your team s swimmers Below the list of swimmers is a list of events they are eligible to swim with the ones they have been entered in highlighted It is easy to review the list of swimmers and spot problems such as a swimmer not entered in enough events or too many events Click on Print then Entry Report Make sure that your team is selected and that Sort by Meet Event Number is selected Click on Create Report After the report is created it will be displayed on the screen You can review it
23. relay A B or C selected Then double click names from the Eligible Athletes list to put them on the selected relay team If you put a swimmer on a relay in error or in the wrong position simply double click on that swimmer in the Relay Order list to remove them from the relay When you are finished entering relay names click Close If a team has fewer than three relays that swim you can enter NS for those relays or you can scratch the relay from the Run Window by double clicking on the relay team 59 PMSL Computer Operations Manual When you Score the relay event the swimmers names will be on the Results Report See an example below Prncermont Swim League 1 Hy Tek s MEET MANAGER 10 28 PM S182002 Page 1 BET TH 6 22 2002 Results Event 46 Boys 9 15 200 SC Meter Freestyle Relay League Rec 1 54 91 1993 Takoma Park DC TH PoolRec 2 01 66 1997 Takoma Park D C Team Rely Finak Time Poimis Timed Finak 1 Temple Hills Swim Team A 207 FF q D Husson Fatrick 10 2 Vermeire steven 12 3 Fuller Camden 13 4 Gilbert Jeff 13 2 Belar Bath amp Tennis 2 12 33 5 1 Gannett Mark 9 2 Garnett Watt 11 3 Breeden Hoah 13 4 Benac Todd 16 3 Temple Hills Swim Team B 2 14 56 4 D Hodge Tim 10 2 Wlalecki Stephen 12 3 Lucas Dardel 13 4 Cnbbs Watt 17 4 Belar Bath amp Tennis B 2 14 66 3 1 Conto Chip 10 2 Harding Sean 12 3 Eliott Chris 14 4 Anderson Chris 16 4 Temple Hills Swim Team C 2 25 5
24. the Database Hy Tek has made it easy to backup and restore your Win MM database From the Main Screen click on File then Backup A window will be displayed where you select what drive directory you want the backup to be saved to Navigate to the drive directory you want see below then click OK Notice that I had created a directory called Swim Meet Backups under the swmeets directory You can organize your backups on disk any way that works for you w Backup Current Database Copy Backup To Ciswmeects swim Meet Backups Drive Directory a Cy 3 swimeets sa Swim Meet Backups Cancel You will then get a dialog box verifying where you selected to store your backup and asking if you want to include a message with your backup Click Yes if you want to include a message note in the backup No if you don t want to include a message and Cancel if you want to abort the backup Hy Tek s Swim Meet Manager for Windows You have selected C SWMEETS SWIM MEET BACKUPS as the location for the backup of your current database kkk KOTICE In case you are providing results to those who have TEAM MANAGER but do WOT have MEET MANAGER also provide an Export of Results to TH by clicking File f Export Results to TM Would vou like to include a message with the backup Yes No Cancel 66 PMSL Computer Operations Manual If you clicked Yes you get a window
25. ties between swimmers Prncermont Swi League 1 Hy Tek s MEET MANAGER 9 13 PMI Sle 2002 Page 1 BET TH 6 22 2002 Resulis Event 2 Girls 10 amp Under 25 C Meter Butterfly League Rec 15 76 1995 Kathyrn Gold NCR TH Pool Rec 16 50 1978 J Duymovi BCC Name Age Team Finak Time Points Timed Finak 1 Fuller Sydney 6 Temple Hills Swim Team J22 02 5 2 Anewalt Brittany 10 Belair Bath amp Tennis J21 99 5 3 Jenkins Sandy 10 Terpl Hills Swir Tear 23 56 1 40 3 Barrett Cristin 10 Belar Bath amp Tennis 23 56 1 50 45 Kelshaw Patricia 9 Temple Hills Swim Team 34 44 6 Anderson Rebecca 10 Belair Bath amp Tennis 24 46 7 Banrigan Clara 10 Belair Bath amp Tennis 45 43 Coler Amber Teriplk Hills Swir Tear 26 78 Combined Team Scores Through Event 2 1 Temple Hills Swim Team 12 4 2 Belar Bath amp Tennis 9 5 You can always return to a previously completed event to record a Judges Decision a DQ or change an incorrectly entered time When you click Score Event in the Run Screen the program will re score that event and give a new report as shown above The entire meet score will also be recalculated 57 PMSL Computer Operations Manual 3 2 5 Disqualifications Entering disqualifications is very simple In the Run Window click the DQ box next to the swimmer s time A check mark should appear in the box see screen shot below Note that the time you entered for the swimmer is kept in the database although it is
26. vou enoe ocr H meas 1655 Girle 1080 25 Fi 16 50 1556 1576 J Longs Giovinazzo J_ DUETO a 4 5 5 T 5 J 10 Boye 11 12 50 Fly Girls 11 12 50 Fly Boye 13 14 50 Fiy Gils 13 14 50 Fly Boys 15 15 50 Fly Gals 15 16 50 Fly Boys B80 25 Free Girls OSU 25 Free a2 0F 241 2 32 25 31 60 27 98 301 81 16 30 1970 2001 137 1970 1974 2000 1874 1280 3001 E Giovinazzo ik Joris gt BOAI IL Boyce d Hiz f Brosch S GOvinazrzo R Meic 41 12 Gris 9 10 50 Free Aree 13 17 S Pree Boys 210 50 Free O 4 E 4 O i O 1 O i O t LI i O O O l l a 1975 T J 1976 I ins ly Shanabrougn J Guyenovic 1m Repart S rt By Event l By ge Group _ Apply Fiters E Show Records Sdected Tag Only acorde can be stoned for all three courses Uss the Order to control the sequence the recorde veil be lieted on reports The lag is he symbol used to show when a record is broken To hide al records of a particular tag make the flag an s or W and he record wall be ignored on repods and not iste Enter any single character into the Flag field This is the character that will be displayed on Meet Results if a record is broken Note that the defaul
27. 24 56 2 Girls 10 amp Under 25 SC Meter Butterfly Anderson Rebecca 10 Bela Bath amp Tenrus 6222002 BBT ITH Place Ist Time 37 89 4 Boys 11 12 50 5C Meter Butterfly Cannett Watt 11 Belair Bath amp Tennis 6222002 BET ITH Place 4th Time 44 35 4 Boys 11 12 50 5C Meter Butterfly Jesteadt Connor 12 Belair Bath amp Tennis 6222002 BET ITH Place 2nd Time 18 76 1 Boys 10 amp Under 25 SC Meter Butterfly Gannett Wark 9 Belair Bath amp Tennis 6242002 BRT TH Place Sth Time 22 54 1 Boys 10 amp Under 25 SC Meter Butterfly Boyle Mak 9 Ternple Hills Swim Team 6222002 BRT TH Place Ist Time 22 02 2 surls 10 amp Under 25 SC Meter Butterfly Fuller Sydney Temple Hills Swim Team 6222002 BBT TH Place 3rd Time 23 56 2 urls 10 amp Under 25 SC Meter Butterfly Barrett Cristin 10 Belair Bath amp Tennis 6222002 EET TH Place Tth Time 25 43 2 urls 10 amp Under 25 SC Meter Butterfly Banrugan Clara 10 Belair Bath amp Tennis 6222002 EET TH Place 2nd Time 39 87 3 Boys 11 12 50 5C Meter Butterfly Vermeire Steven 12 Termple Hills Swim Team 6222002 BET ITH Place Sth Time 43 56 4 Boys 11 12 50 5C Meter Butterfly Heyimg Joshua 11 Termple Hills Swim Team 6222002 BET ITH Place 3rd Time 20 18 1 Boys 10 amp Under 25 SC Meter Butterfly Conto Chip 10 Belair Bath amp Tennis 6242002 EET TH Place 6th Time 23 45 1 Boys 10
28. 6 D Malecki Matt 10 Belair Bath amp Tenrus 2 Heinz Joshua 11 i 3 Hutter George 14 H Ward Carl 18 Hs 60 PMSL Computer Operations Manual 3 2 7 Printing 3 2 7 1 Printing Event Results As you ve seen a Results Report is produced for every event as it is scored You can print from that screen by clicking the Printer icon near the top of the screen You will get a standard Windows dialog box shown below that allows you to select how many copies to print etc Print Printer System Printer Epson Stylus COLOR OK 40 ESCYP 2 x Cancel Copies 1 W Collate Copies You can also create a Results Report for any event or group of events From the Run Window click on the Reports menu and then Results The Reports menu is also accessible from the Win MM Main Screen The Results Window will be displayed as shown below w Asanlis ae List nn ee a SEER T ve i Undies 25 SC heiti Buthul at Eo 11 1250 EC Henes Buite GH 11 1250 5C ida Bieli Bas 13 14 50 S50 Meter Bulleily Gils 13 14 50 SC kake Gidley Be Gils 16 1850 5C Meter Buttes Boys 6 Under 25 5C Hele Feeeciple fils amp b Urdei 25 SC Melai Fesesiple Boye 5 10 50 SC Hale Fraea Gits 210 50 SC Meter Frota Gis 11 12 50 SC Meter Freestyle Beye 13 14 50 S50 beter Freche Girls 13 14 50 SC Weta Frase Ae ja par Boys amp amp Under 25 5C Meter Brestas Gels amp Urde 25 Mele Braata U _
29. Athletes If you had previously set up your team as part of the Default Filter your roster will be displayed see screenshot below Otherwise select your team from the pull down menu it Hy Tes TEAR MAHARER I Databeeocc TAU tae AD MD Athletes A add Boe ker Delete feis fect Hapis it Windows Hele x Cex Oe RS Filter by 7 Bein a Team Pull Down Menu i Fana C l J H H o F iG n TFrinee i paj a O o r eo eiar O ea L ee la 1 MH Tesi Te hun Liter Bape Hoh tg 1 fy p 7 j i pices ladiaje rania z ser u wv i ow u wf z Tem ee G H E L d A D ai Tiii lia lia DE Aia HE A A A A a aaa O A TE Aaa iaa iaa Hia Ti Ti A Aa A a B A Athletes Roster Screen The roster will be sorted alphabetically by last name But by clicking on the column headings you can have the display sorted in other ways e g sex age or date of birth From this screen you can edit a swimmer s information add a new swimmer or delete a swimmer from the roster 11 PMSL Computer Operations Manual To add a swimmer click on Add or the leftmost icon The window shown below will be displayed The information fields that must be filled in are Last name First name Birth Date the program will calculate the age Sex Team select your team from the full down menu E Athlete Information Athlete indoemation LastName Emih Firsttame l O
30. E Il 2 1 1 Copying Your Roster from Last Year s DAtabASe cccccccseseccccceeeneeeeseeeeeaeeesseeeeas 13 2 Pua VEC CT TEINS esos reich asses sium aetions ba oscil caused eaaedem ava A 14 224 EET TOO OS ORNES ANT EATE IETEN E teas E dacs ITET AE Rtn eco SR 18 25 EPONE Files fOr DUG MECS ar EE OTO Ron ecemenicede 19 What Files are Required for the M Et cccccccccccsessseeecccennssseecccenuseeteccuensseetecees 19 DS2 EEX DOVE OROS PLC ih verona r E EE E E huseasadle eqn espesieeeti ess 19 2 53 35 Exporting Ihe Meer ENiries TUC isots oes svg teaoandeiiae svi eon bee es 20 De ANERE POT S EE EE wesc aba OO TE OTOT OOT 20 2 5 Importing Meet Results from Windows Meet Manager ccccccccccseseeeeceeeeaneesseeeeens 23 DEO LEUREN EE EE E E ea T A Zo Ze OD TIMI CS RODO riren E E E ona Resa ane ea E R 26 SECTION 3 RUNNING A MEET USING WINDOWS MEET MANAGER ccceeeeeeeeeeeeeeeeteeeeeeeees 2I 3 1 Bel ore TREM CCL iier nit e RAT E NAA EO N 27 3d creating th Meet Database irs nichce nascar se i E E EEEE af eee CUSTOMIZING INE Meet Dala Dis Cia aioe stints es cay E TT ata apelin ai hice 30 3 1 3 Entering Pool Records into the Database cccccccccccsevecccececeeeeeesceeeeaasnseeeeseaaaeeees 32 3 1 4 Non standard OOUN sessen a a A 35 ILI Importing the Meet Rosters and Meet Entries ccccccccccccseeecccceceeeeseseseeeaeeeseeeenas 36 PES ROSE a E E E a ee eestor or ee 36 LLS 2 Mee CENTI O aeri a eee Tee a 38 3 1 6 SCCOIMNG INE M
31. EXPOTLNS MCCLINCSULLS REPOT neirt E nE ea E TE EE E E E E 70 PMSL Computer Operations Manual Section I 1 1 Program Descriptions 1 1 1 Team Manager II Each team is required to use the Team Manager I TM II program to maintain their team roster generate electronic meet entries for the Meet Manager program The program can also be used with the appropriate options to generate entry labels for the Timer s Cards generate a variety of performance and administrative reports 1 1 2 Windows Meet Manager Each team is required to use the Windows Meet Manager Win MM program to record all swims for dual meets including times disqualifications DQs and judge s decisions JDs keep the score of the meets to verify against the manual scoring provide electronic results to their Division Data Manager and all the other teams in their Division The program can also be used with the appropriate option to generate award labels for the ribbons Introduction Main Screen of TM II MEMAGER M Dts Fis Set up Athletes Tems Magi Stand Ato Rent Late Webinpan Wika Frer Helo ft a se A oe i ki g m Boon 4 b w i i re E nae age x AT Main Screen of Win MM i AELE Od be Lert Fie Setup Events Athlete Alls Taare Seeding Fun Repais Leeki Help PMSL Computer Operations Manual 1 2 Program Versions and Licenses In order to insure that all teams have the capabilities in TM H
32. Free l Rec 21 20 1330 o Mk Henderson 30 53 1980 Darielle Mackey 77 G4 1047 Tamla Boah By Event _ cee Farge C bale Apply Fikers E Show Records Sdected Tag Only Records can be stoned ior all three courses Use the Order to control the sequence ihe recorde wal be lieted on reports The ag is the symbol used to show when a record is broken To hide al records of a particular tag make ihe flag an i or W and The record will be ignored on resorts and not iste 32 PMSL Computer Operations Manual Navigate to the drive directory where your record file is located Click on the name of your records rec file as shown below Then click Open Import Records Leak irt E WIN MM TH de fe 5 EyClkemp Ee html My Recent SjyHy TekSys Documents yraports c3 Tal LEhwk LREC fal NAG L REC Desktop M NAG Y REC E PMSLrecords f 5 rec fl PMSLrecords y rer THpoorecorce s rec Ej WORLDL L REC ang m WORLDS 5 REC h Fly Documeris File name THpodecords s rec ha Files of lypec Record Files rec zi On the Select New Tag dialog box click OR w Select New Tag Choice Tag Tie 5 Mew TH Pool Rec 33 PMSL Computer Operations Manual Click on the Tag Name of your pool records to view them see below Now click Edit Tag w Records Ea pene Ye eg iae
33. Gil 13 14 50 SC Meter Butterfly Boys 16 16 50 5C Meler Bulteihi Gols 15 18 50 SC Meter Butbertly Boys 6 amp Under 25 SC Maher Freestyle Gik 4 Under 25 5C Meter Freesivle Boys 9 10 50 SC Meter Freeshle Gils 270 50 SC Meter Freeshle Boye 17 1250 SC Mate Freestyle Gils 11 12 50 SC Meter Freestyle Boys 13 14 50 SC Meter Freestyle Gils 13 14 505C Meter Freesivle Bove 15 16 100 SC Meter Freestyle Gils 15 18 100 SC Meher Freeshle Boys 6 amp Under 25 SC Meter Breaststroke Gik 2 Under 25 SC Meter Breastetrake Bap 9 10 29 SC Meter Biesctebroke fanls 2 10 25 5C Meter Breaststroke Boye 17 7250 SC Meter Breaststroke Gils 11 12 50 SC Meter Breaststioke Boys 13 1450 SC Meter Breaststroke Gil 13 14 5050 Meter Breaststroke she Sy Sy atoll a ali i l he ew LAA Label Selection Awad Type Sot By Laser Dot Matrix E Standard Award Label Event Number De Select All e 3x10 oso Time Standard Achievement Eae r Eo Tug lC Perona Best Use NT M Ad UK 2x8 C Borie O Team Event CO Ag AUS 2311 Erie C Team Ahete be Individual Places To C Athlete Relay Places i To Relay Athlete Names 8 4 m 1 ai k 4 LL oo ih TH Tm T aT Tml Tm T T T e Peal a L i i TH Tmi T Hounds ol k Ph E Th T fe Al Rounds C Preis Only iS wieje b 4 T T ee ma C Finas Ory C Aowdi On
34. OE aeinn EA E G 4 S47 Selecting the Teams for Scoring the MCC cccccccccccccccccsseeecceceecaeeeeeeeesaaeeeseeeseaeees 43 3 1 8 EXNCCDIOM TRC DOM nnie bein ade anche anaes nee eda aan nana enes 44 32 During TC MI CCK seks ected cost ie EE E TTE E E TA 46 321 EMOIA RESU e EE T E E T ONO E A 47 522 SCONE NEE VEI Rete PaO TN TRO ANT URS E Cn Se TRA ET Coen RETO 48 5 2 5 Entering a New Swimmer in the Event ccccccccccccsssseseeeeccccccceaaesssseceeeeeeaaaasssseseees 50 PMSL Computer Operations Manual 5 24 TUG CE SAICCISIONG eE EEE EEE AE T AA AOT 55 A DISGUGI eal ONS eere a E ae es a 58 ILOR OVS aR EN A R ee eee 59 POA 1 AON PAIT ANS E AOE A T OTEA EEOAE SE ON N AS OEE TAT 6l 32 l Panun Event Restis aa ior en ei ore ee 6l z2 2 Printing he utrent SCOLe esere A 62 3 2 4 3 Printine Award RiIbbOn Labe S s sossaicceateis yearns accede aes ausaeecandaic beereena aaheierdaes 64 DS LCT ANC M ohana T N 66 3 3 1 BOCKING UD INE Database uriini esanai aT naO ETI OEO 66 6s 14 Sending RESUS 10 Omer TEAMS copter Ae epee e Gap ee a EER 67 3 3 3 Sending Results to the PMSL Webmaster cccccccccccccccceeeceeeeeeeaeeseceeeeeaaeeeeeeeeaenes 68 3 3 4 Exporting Results for Team Manager Il viicccccccccccccccccssssecscccceneeseceeeeaassseeeesaaaneeees 68 3 3 4 1 None Standard Pools C On V6rsl ON vrs craceesinsivncsseaiesehianebainnguaxeReausivnsscowiewacwe 68 3 3 4 2 Export RESUMS vesssssceiacianctsasoacddescaaceansaedadesnand a aaa ia iiaa 69 3 3 5
35. Week 1 T Export Relays W e Use Unconverted Times OF ere Cancel Export Meet Entries Dialog Box After the file is written the following box is shown It shows the name of the file and the location where it was written Verify that it was written where you wanted it so you can find the file later Click OK in this box then Cancel in the Event Entries Box Entries exported to a TH_4 Entries001 21P 2 4 Printing Reports Besides the electronic copy of the roster and the electronic copy of the meet entries each team is also required to provide an official hardcopy roster to the Clerk of Course with the lineup Timer Cards In addition it is a good practice to also make a hardcopy of the Meet Entries although that is not the official lineup 20 PMSL Computer Operations Manual To print a roster click on the Reports menu then Administrative then Athletes In the dialog box shown below select your team from the list If you leave all the other settings at their default settings the roster will be output as an alphabetical list A Athlete Reports E 76 et F LE Es Report Fies Toxt Gender T bige School veer age clude nsciis 7 Low Agen C inactiva Abieiet Ory Hah Age E Riia F parma 0 Contat nionnaton Team C Haing Information C age Descencing O Tapo List D Aga Ascending D Athendance List dhdebe ID Muenieer C Reming l cun Intonation ing
36. airman 301 325 8684 cell WEEKENDS ONLY Comments and suggestions on this manual are also welcome to the Technology Committee Chairman Changes May 2004 The only major change is the addition of Section 3 3 3 Sending Meet Results to the PMSL Webmaster PMSL Computer Operations Manual Contents COMPUTER OPERA TIONS MANUA Ue eisccescssscctctctanesteteccdasnccceeasescatanctccstestedecadaracneeaseecatannies 1 CONIT NES ie E acted Sere tects for emcees pepe EE seeped EAE tied ated ie 3 DEC TION LSN RODO TION ina am Nitaial tata ssohene ante etait erecta er anemia enicanenteacia 5 1d PVOGTOM DES CTIPHON S ossiani E E EE E J Jdal Team Mana erT eir a N AA 5 Pol Windows Meet MONG CEE srir earar E E E EAE EENEN 3 f2 FProgtani VerSIONS and Licens eS ounn e a a EE T AE 5 1 2 Program Versions and LICENSES risser an a saat hecig ica A ese aa 6 1 3 Computer System ReguiremMeniS nresnani E KAE Ea SR EE 6 1 4 OPOTI OS arar TE E N T E E E 6 L3 PDUaLT SES na E E E ose tebeas ousadu oa eel auaosels 6 LO DAOP TAS ars eE E EE A TEE EAE OTON 7 1 6 1 Tene MANOPERA saa EE EEE E E A AA OEN EE Reda 7 LOLL Favore EIE S eie A ET 8 LOLZ Werner Fret ere ne ist ietisccteoeites sits nauneraehslaniaiateeelaesutter S 9 1 6 2 Windows MICCLMONG CCF sarcicidiwcntncbehs hand tsoessbichsnesidusentucbels a a 10 L7 PIP PUES Gnd Hy Lek SOMWAFE nsen E T E aS aud cee 10 SECTION 2 TEAM MANAGER II OPERATIONS coiii ea a E Aaaa EE 11 2al ROSTET ENUI OS sail EAE E E AE E E
37. amp Under 25 SC Meter Butterfly arith Jin 10 Ternple Hills Swim Team 6222002 BRT TH Place 2nd Time 21 99 2 Girls 10 amp Under 25 SC Meter Butterfly Anevwalt Brittany 10 Belair Bath amp Tennis 6223 2002 EET TH Place Sth Time 24 44 2 Girls 10 amp Under 25 SC Meter Butterfly Kelshaw Patricia 9 Terapk Hills Swim Team 6222002 EET TH Place Sth Time 26 78 2 Girls 10 amp Under 25 SC Meter Butterfly Coler Amber Terpk Hills Swim Team 6222002 EET TH Place 3rd Time 41 00 4 Boys 11 12 50 5C Meter Butterfly Gordon Nicholas 12 Belair Bath amp Tennis 6222002 BET ITH Note that if you print ribbon labels this way no information needs to be manually written on the ribbon label The ribbon labels will also be printed with the relay swimmer s names if you entered the relay Swimmer s names as described previously 65 PMSL Computer Operations Manual 3 3 After the Meet After the meet is completed and the results and score have been verified you will need to provide some output files to the other teams in your division These will be files that have the meet results and that can be imported back into the Team Manager II database Before you do any of these reports it 1s important for you to make a backup of your database The backup will protect you from any accidental loss of data It can also be sent out to others that want need the results in Meet Manager Format 3 3 1 Backing up
38. and Win MM that are needed for the current PMSL season you must be running at least the minimum software versions listed on the PMSL website at http www princemont org computersupport html The version number is shown along with the name of the license holder in the box at the lower left hand side of the main program screen Please note that according to the Hy Tek software license your TM II license must be in the name of your team and the copy of Win MM used at a meet must be licensed in the name of one of the team participating in that meet 1 3 Computer System Requirements To run the Hy Tek software the minimum hardware configuration needed is any 200 MHz or faster Pentium or equivalent processor with at least 32 MB or memory The operating system must be Windows 95 or any later Microsoft operating system Any Windows supported printer will work with the Hy Tek software 1 4 Upgrades Free upgrades to all Hy Tek programs are available to all license holders from the Hy Tek web site Go to http www hy tekltd com swim to download the latest versions of the Hy Tek software Both programs make it easy to upgrade Download the update file zip format to your system but DO NOT unzip it From the main screen of the program click File then Install Update Follow the prompts to locate the update file you downloaded The program then does the rest After the update is completed the program will restart itself to complete t
39. ara F i aemm BET lt x Bahi Balh Terris Homai Bsr Merstian F Lis aaia BaT Geter Bih Terns Homai Bert Terercs CE ENIRE DOT Deler Drih A Tennis Homa Evens aera Todd M i5 som BOT Belsir Bisth A Tennis Home ee Regan F i Sanna ion BST Bekir Bath amp Tennis Honma Ere Brian JJM KAE ATASE H x Raloys Jar w m ti EHT Show E tt Ebzbt Events OTE HeatfLane SCR Al Exh Specel Com Time S O Relays cd 1 Gia 15 13 100 Free I a Giris 15 15 50 Dreast Siu Grit 15 18 50 Back Giris 15 15 100M Eligible Dnb Sereabtch All Reports Browse through the alphabetical list of swimmers to verify that the swimmer is not on the roster Then verify with Clerk of Course that the swimmer is on the roster that was submitted If the swimmer is on the roster you will have to add the swimmer to the database You will need the swimmer s full name and birth date You will have to track down the coach to get this information Another suggestion is to have that team s Team Representative get it for you Click on the Add Athletes button You will get the Add New Athlete Window shown on the next page 52 PMSL Computer Operations Manual w Codd Her Ah lete Bch Taan Last Har First Home Hi Perel SBT Eyar Bath amp Temi ae l Bopi THX T rps Hi Syam Team ri i E lemps Ner aT mi Reg IEH Prefered First Hane Birth Ose Age EetTx O
40. as the code TH_A Please DO NOT change these codes The size of this field in the software limits the team abbreviation to 3 characters max You can start from the previous year s roster by using the Import Athlete Rosters function under the File menu See screen shot below Section 2 1 1 of this manual describes how to export your roster from last year s database If you no longer have a copy of last year s database contact one of the other data managers from the same Division you were in last year and see if you can get your roster from them Open Hew Doremi Dalits Le A I Era Foe Lirrip Fia Pars ii Gba COTM Tia PP i a CSDM aba PRES SOD re E ssa a m Tre i Import Rosters Function PMSL Computer Operations Manual The startup database also contains seven meets already defined The six meets Dual Meet Week 1 etc and Divisional Meet will be used to generate meet entries for the dual meets and the Divisional Meet The other meet Top Times Report can be used to generate a top times report for your team How to do this will be explained later You may make the following customizations for your team s copy of the database 1 6 1 1 Favorite Filters You can set up your team as the default that will be selected in a lot of the screens This will prevent you from always having to select your team from the list Go to the Set up menu and select Favorite Filters
41. ck OR Close the Teams window and go back to the Main TMII Screen 13 PMSL Computer Operations Manual The last thing that needs to be done is to age up the swimmers to their PMSL ages for the current year To do this click Set Up the AgeUp Athletes At the confirmation window click Yes 2 2 Dual Meet Entries To create the entries for a dual meet click on Meets You will see a list of the meets that have been pre defined in the database In the list of meets click on the meet for which you will be doing entries to highlight it see screenshot below b TEA JARMAGERO MB Detebasecol TRIIDATAYMSL 22 E AG Mitt Browser A hd EE eie Events Beaks Entre foun Print Webra Hebe Gos Dex BOE eo Fier Dp Carra Mane Tear Lisat Since Oy He Woe Since Dake Tea M Chae Di Ol lly Dt edu DG M ina DG Meets Screen 14 PMSL Computer Operations Manual Next click on Entries then Entry by Event If you had previously set up your Favorite Filter to your team your team s swimmers only will be shown in the lower part of the window If not select your team from the pull down lists Swim for Team near the top of the page and Filter by Team near the middle of the page i Hy teks TEAR MAMA II Databaerocc AID tae ADD AH Enotes by Event i X B Tee lak vee Prin Hao 15S hes Haet F ridiiea Fazie Ca i Tiya r s
42. con the little envelope with the red arrow 70 PMSL Computer Operations Manual If you click the export icon you will get a box where you can select the format of the output file Select the format from the list Microsoft Word format is usually the preferred output but some Divisions may agree to a different format such as text After you select the format click OK You will then select the name of the exported file and the location where you want to store it Finally click OK to save the file if Hegulle xali vere bi aleje tO taa et k Terapk Hlk Suim Team Hy Teks MEET MANAGER 3 42 PH Hami Peg i Results Dual Meet Evert l Bove 10 4 Urder 38 SC Meter Burtertiy eague Aer 420 2 Lets Rick Stuby TH Pool Rec lati imik d Long 5 Givineere LEE A p EIT Hodge Tim 1D Tempi Hits Swi Tears Boyle Mak 2 Tempk Hib Seim Tem Heying Kerin D Tempik Hil Sorina Tarh Sheenin Daren 9 Her Cmlhin Recmetion McCawey Shane 10 New Cmollon Recreation Mehalick James 0 Meee Cameleon Riscreation Caller Joey DiD Teripke ils Seine Teira Eveni Girk 10 amp Under 25 C Meter Butterfly League Rec 818 74 of 1998 Kathyrn Geld TH Paol Rec 16 30 i ME J Duymavic kibi agr EAT L Coccharo Julia 10 Mew Canollion Piecreetion 2 Baccala Gianna 9 Mee Conollion Recmation 3 Consol Samantha a Her Collon Recreation d Kelshkaw Patricia 3 Tempk Hills Swim Team Event gt Boys 11 13 30 5C Meter Butterfly g r Fore
43. ction and click OK then click Cancel Now you need to open the new database for this year Click File then Open Find this year s database and click Open Click on File then Import then Athlete Rosters The Import Athlete Rosters Window will be shown Navigate to find the Roster ZIP file you had exported out of the previous database then click Open An information window will tell you the file has been unzipped in directory TMIITemp Click OR In the Import Athletes Roster Window click on the HY3 file then click Open Another confirmation window will be shown Click OK After the import is completed another window will show you how many swimmers were imported It should be the same number that was exported out of last year s database Click OK Then click Close The team code that was imported was the code from last year If you team is in a different division this year you will need to change the old code For example if team ABC was in Division B last year their code was ABC_B If they are in Division C this year their code will be ABC_C To change the team name click on Teams You will see both last year s and this year s team code listed Double click on the Old team code In the Team Maintenance Window change the code to the correct one for this year When you click OK you will get a warning about duplicate team names Cli
44. d click Accept to return to the Run Window 51 PMSL Computer Operations Manual If the swimmer is not listed under the Eligible Athletes click on the Athlete Menu button The Athlete Window shown below will be displayed aA ales w Ce bes or sont Sith Dele _ Ave tant ote Aibletes CCO eh eaea La LastName First Hame Stua E an Aar e RAT x Hi See Age Sitpllole USS Rumer AUEM Leam Nene ___ Prete _ 7 nn manda Athlete Ackerman ME VABASID DAA z Delir Diath A Tennis ar LHT m is nm Belair Bath amp Tennis Eilter lan aed ja F is amm ia BST x Beli Botha Tennis Horned Albletes 16 remgas eac BET x Bahir Balh Tennis Homai anderen beds 12 ten a BGT x eer Gdh Terns Horns Delete aindarson i 10 gega Tar Bet Delar inih A Terres Bomal Athlete 4a ORTASEF BOT Bete Bisth amp Tennis Hommel F 10 ansa in Bekir Bath amp Tennis Horna Contact Sarri i F 10 mains iec Bekir Balh amp Tennis Horal lata eee Chins 15 WAGE TEC EGT Beber Bath Tenne Mortal tear Cara 14 ANee BBC BOT Bebar Brih A Tennis homal Comp fst Crs F in DOTH Debir Bisth 4 Tennis Homai aa 11 12404899 1BL BST Belair Both A Tennis Monn z i F Pat ana ST Bekir Bath Tennis Homai Teams ara Min
45. ding Sean 12 Belair Bath amp Tennis DQ Combined Team Scores Through Event 3 1 Belar Bath amp Tennis 16 5 1 Temple Hills Swin Team 16 4 58 PMSL Computer Operations Manual 3 2 6 Relays Entering times for relays and scoring the relay events is just like any other event except that you must also enter the relay swimmer s names Recall that when you did the meet entries for the relays you entered the relays but no specific swimmers To enter the relay swimmer s names which must be written on the back of the Timers Card click the Relay Names button Relay Names Bole Bree Boyle Mark Caller Joey Cribbs telat Fuller Camden Gibett Jefi Gibert Phil mb mb en l ee Heang Joshua Keying Kevin Hodge Tim Huet Christian yy d Tem Husson Farick il Temple Hil Swim Team Lucas Danie Temple Hils Svim Team Malecki latl Belair Bath amp Tennis Malecki Stephen Belait Bath amp Tenni Meute Ayar Belen Bath amp Tanri Hitter George Popola Forgiane Cole Smith Jam Sroath Jeremy Smith Johnny Wenmeire Stever Show Swim ups ward Cail acab Dew racob Michael Z22222 AE mb ek l b ee E i 7 3 3 7 1 q Do T o 3 Do Pa 4 J 5 T i 1 3 7 5 7 i l b b G a l ee ee Click on a relay team to highlight it Make sure you have the proper
46. e Female Age 10 TH_X DOB 4 18 1992 30 9 10 25 Backstroke HT 22 9 10 25 Breaststroke NT 12 9 10 50 Freestyle NT b 2 10 amp Under 25 Butterfly NT You could then print this out and show it to the coach so they can correct the problem at Clerk of Course before the meet If there are no swimmers that exceed the three event limit which should normally be the case you will get the response shown below Hy Tek s Meet Manager for Windows Eg Mo data For the report with selected criteria 45 PMSL Computer Operations Manual 3 2 During the Meet To run the meet click on the Run menu The Run Meet screen is shown below The list of all the events is in the Event List box The currently selected event is highlighted All the events should have a Status of Seeded If the status is UnSeeded exit the Run Meet Window by clicking on Close or clicking on the close window X in the upper right corner of the window Then run the Seeding process as described in section 3 1 6 Across the middle of the window is a control box that is used to navigate within the Run Meet Window The lower part of the Window shows the swimmers entered in the currently selected event The swimmers will be listed fast to slow based on Seed Time Run the Mert Peds Evert Wane a el m Bigs 10 Unda 25 50 Hee Bumi H ars Flick Sba Carb 00S Lire 24 SoC bade Bihari 4 Long S Deraza Boys 11 12 50 EC Heier Berth
47. e 11 12 0 Sc Meter Butter thy Boys 13 14 50 50 Weber Buterthy arts 17 14 0 SC Meter Butierthy Gore 15 15 50 50 hector Easter thy iris 15 18 90 SC Meter Butierity Gyt A Urde 5 Sor Bieber Feemecety be iris S amp Under 25 50 Neier Freestye Bore A 0 So Meter Freestyle Cit 10 50 SC Meter Freebie Boye 11 12 50 SG Meter Preectye Carb 11 12 50 SO Waser Freed le Boys 13 14 50 50 heber Freestys 54 PMSL Computer Operations Manual 3 2 4 Judge s Decisions If you have a Judge s Decision 1 e where the order of finish as decided by the Place Judges does not agree with the stopwatch times you will have to manually adjust the order of finish Fortunately Win MM makes that easy to do When the event status is Done click on the JD button to get to the Judges Decision Window shown below w Judges Decision A Tie Breaker RESULTS JO PL Pisce Hest JDHestPL Hest PL Athlete Name Time Anene Grittany 2 Fuler Syedra Barrett Crietir Jenkins Sandy Falete Farida Anderson Rebecca Dio m de ob b hb BE OO Based on Times l E ia a ia lat ia Ooo Ad E a as g g TORS alis or to make a Judges Decision for Overall Placing enter the corrected place in the JD Mace column To make a Judges Decision tor a Heat Place Timed Finak Oniy enter the corrected place inthe JDHeat PL column You can change the results points for any entry by entering a news point Score in he JD Poids column Finale
48. e conversion factor click on Set up then Entry Scoring Preferences then Results You should see the Non Conforming Course Factor that you entered before the meet If you hadn t entered the course conversion factor go back to section 3 1 4 and follow the procedure Click the Apply the non conforming factor box see below then click OK Now when you export results they will be converted to short course meters Entry Scoring Preferences Flighted Meet Combined Event Meet 2 or 3 Double Dual Scoring 4wards Entry Limits i Results Time Stds Meet Conversion Factor for Results Hon Conforming Course Factor 0 97 Apply the non conforming factor V This factor is used in cases where your pool length is not 25 or 50 and you want the result times converted so as to represent a 25 yard or meter pool For example if the pool is 22 yards you could enter 1 14 as a conversion factor which would increase each result time by this factor The converted time will only be used in three places 1 From Reports Results 2 When printing award labels and 3 When exporting results to Team Manager Cancel 68 PMSL Computer Operations Manual 3 3 4 2 Export Results To export the results in a format that can be imported into Team Manager II click on File then Export then Results for Team Manager or OVC or Top16 You will get the box shown below jm Export Results
49. en Export then Athletes Teams The dialog box shown below will be displayed Select the Drive and Directory where you want the file to be written often the floppy disk drive Check the Export Filters to make sure all and your Team are selected Click on OK w Export Athletes Export to Drive a Export to Directory Athlete Export Fiters LSC Sroup aj Team THA 2 Subgroup hale Female School Year Include Inactive Athletes l Athlete Export Options Include Contact Information Email Export for Microsoft Outlook Cancel Export Roster Dialog Box After the file is written the following box is shown It tells how many swimmers were on the roster it wrote and it tells the location where it wrote the file Verify that it was written where you wanted it so you can find the file later 56 Athletes exported to a TH_4 Roster001 7IF 19 PMSL Computer Operations Manual 2 3 3 Exporting the Meet Entries File To export the Meet Entries click on the File menu then Export then Meet Entries The dialog box shown below will be displayed Select the Drive and Directory where you want the file to be written often the floppy disk drive Select the Meet to be exported and make sure the Export Relays box is checked w Export Entries Seles Export to Drive Es Export to Directory Entry Export Restrictions Meet 22 Jun 02 Dual Meet
50. h Female Use athlete F Combined i Combned if both score Separate pages Event age l Report Type Grouping Tern E Sid Pts Nomad Indivdual Spec Pts C By Region Alt Pts or Top How Meany Event ge Fite o C 62 PMSL Computer Operations Manual A report like the one shown below will be created Licensed To Princemont Swim League 1 Phe Hy Tek s MEET MANAGER 9 44 PMI S182002 Page BEET TH 6 22 2002 Team Rankings Through Event 3 Team Temple Hills Swim Team Belair Bath amp Tennis Team Temple Hills Swim Team Belar Bath amp Tenrus Team Belar Bath amp Tennis Temple Hills Swim Team Combined Team Scores Female Team Scores Male Team Scores TH X BET X TH X BET X BET X THe Pomis 146 40 146 40 Pomts 6 40 4 40 Pomts 12 10 63 PMSL Computer Operations Manual 3 2 1 3 Printing Award Ribbon Labels If you have the Ribbon Award Labels option in Win MM you may wish to use the program to print your ribbon labels To do this click on the Labels menu then Award Labels from either the Main Screen or the Run Window The Award Labels Window as shown below will be displayed w Award Labels Team o E T 5 All Everts rge Range E EVENT LIST H Boys 10 amp Under 255C Meter Buttery Scored Gils 10 amp Under 25 SC Meter Butterty Boys 11 12 50 SC Meter Butter Gils 11 12 50 SC Meter Bullay Boys 13 74 50 SC Meher Butherhy
51. he upgrade 1 5 Databases Both Team Manager II and Windows Meet Manager operate on database files Each program can only have one database file active at a time however multiple databases can be maintained One database in Team Manager II will contain the entire summer s data for your team In Windows Meet Manger each swim meet is defined in a separate database Both programs have the capability to easily backup and restore the currently active database Team Data Managers are encouraged to make regular use of this backup capability especially prior to importing any data into the program or making any major changes to the database PMSL Computer Operations Manual 1 6 Startup Files Each Team Data Manager will be provided with a set of startup database files It is important that these files be used as they already contain all the program settings required for proper data exchange among the teams in your division 1 6 1 Team Manager II Each team will be provided with a startup database called PMSL200Y_X mdb where 200Y is the current year and X is your Division for the current season This database will contain information for all the teams in the division Each team can use this as a starting point for entering their current roster The Team Code field is a 2 or 3 letter team abbreviation as shown in the PMSL handbook with _X where X is the Division appended For example Temple Hills which is in Division A h
52. inter Label Printer Epson Stylus COLOR 740 ESC Paper Size pitxi 62x14 T Ad ol copies to printer 1 31 PMSL Computer Operations Manual 3 1 3 Entering Pool Records into the Database The PMLS league records for Meters and Yards are already in the database template If you have a file containing your pool records you can import them for the meet You must have previously entered them and saved them in a file The procedures for entering the records and saving them in a file are in the Hy Tek Meet Manager for Windows Manual or you can access the on line Help At the Main Screen click on the Events menu then click the Records button The Records Window should show the League Records for the Course SC Meters or SC Yards you are swimming Click the Import button Records CBSE E pane O ae enee e ee efa Record Holder Boye 10aU 25 Fry a League Rec 15 50 1975 Fick Stuy Girls 1030 25 Fly i 15 76 1995 Karyn Gold Boys 11 12 50 Fiy leaquerec 31 37 1893 Delonte Stephens Girls 11 12 50 Fly gi 3063 4997 Kathryn Gold Boye 13 14 50 Fiy O xe is Delonte Stephene Girls 13 14 50 Fly ma 25 849 1505 desseca Brosch Boys 15 18 50 Fiy O LeagueRec 26 13 1986 Merk Henderson Girls 15 18 50 Fly O 29 89 1997 Pom Frentiin Boys BU 25 Fres O 15 sol 1566 Mice Ceairmord Girls 881 25 Free O beagueRec 16 00 1976 Danielle Mackey Boys 10 50
53. krie ieri carts 1314 S050 Meter Btarity Beret 15 12 50 5C Water Buerihy ils 15 18 60 SC Meter Bottari Bart i Ure 25 SoC Melar Pe mecty de Grb amp amp Under 25 S2 Meter Freestyle Bors Set 0 0 So Meter Freese Grb Sii 0 Sc deter Freeh Dors 11 12 50 S0 Weter Messtis dake 11 12 50 So Meter Friet yii Borys 13 14 50 S0 Weter Freestyte eee Be eee a oe co A A OO A OO OO OO Heat T ol 1 Finals Event Boys 10andUnder25SCMeterButiedly 0 mm el i eke tle S Hatke Tan i0 Tampe Hilt Swin Tean 1843 17 28 LI i i Pering Kean 3 Temps Pils Taim Tea Eerie Hierk Tarpe Hil Sen Teir Ganneh Wark Belair Bain amp Tennis a a Erdh sam alt 2 D 8 ad Fe i h Enter Swimmer s Times Here Run Meet Window showing Times Entered 47 PMSL Computer Operations Manual 3 2 2 Scoring the Event To score the event click the Score Event button Several things will happen You will get a Results Report an example is shown below The report shows the results of that event including the Team Score through that event This is a good place to have a second person verify that all the times were entered correctly Prncemont Swin League 1 Hy Tek s MEET MANAGER 10 42 AWI S182002 Page BET TH 6 22 2002 Resulis Event 1 Boys 10 amp Under 25 SC Meter Butterfly League Kec 15 50 1975 Rik Stub y EMS TH Pool Rec 16 50 1908 J Long Giovinazzo TH Hame Age Team Fimak Time Pomis Timed Finak 1 H
54. lick on the File you wish to import Note that only cle and hya will Files be displayed 36 PMSL Computer Operations Manual Click on the HY3 file that is shown then click Open Open File for Import Look irt gt CLtemp PAETAE E F Hu Recent Documents File name HFILEOO1 HYS Files of type Cle Hra AP Code ha zp The next box gives you information about the file you selected If everything looks OK click OK If this is not the file you wanted click Cancel and go back and try again Hy Tek Data Interchange File Information File selected CAHy S porh WIN MM CLtempHFILE 001 HY3 File purpose Rosters Only by Hy Tek customer Temple Hille Swim Team from Win TH 2 1Jd File created on 5 18 2007 File meet name Not Applicable In the next box shown below click No Hy Tek s Meet Manager for Windows Copy competitor numbers From the import File Mote IF an athlete is already in the database with a comp the comp will not be replaced Yes Mo 37 PMSL Computer Operations Manual After Win MM reads the file it will show you how many swimmers it imported Click OK to finish Import File Progress Teams Athletes Entries Relays Relay Names Exceptions 1 5b Se gt a amp Elapsed Time 0 second Import Finished 3 1 5 2 Meet Entries To import meet entries click on the File menu then
55. ly r Preferences a a gy a L_ a E E i L L Li E ma TI 16 F J E E C l L E E D E am Select All Create Labels Select which event s you want to print labels for Make sure Standard Award Label is selected You can also select how may places to print labels for The default shown above is to print labels for the first 100 places which in practical terms 1s everyone that swam the event After you have selected the events etc click on Create Labels This will create the labels output report on the screen for you to look at before sending them to the printer 64 PMSL Computer Operations Manual The report shown below is the ribbon labels for the first three events When you are selecting how many events to print at one time be aware of how many labels are on a single page of labels This may influence how many events you print at one time Place Ist Time 17 89 1 Boys 10 amp Under 25 SC Meter Butterfly Hodge Tim 10 Temple Hills Swim Team 6222002 BBT ITH Place 4th Time 20 88 1 Boys 10 amp Under 25 SC Meter Butterfly Heying Kevin 9 Terpk Hills Swim Team 6222002 BBRT TH Place Tth Time 25 11 1 Boys 10 amp Under 25 SC Meter Butterfly Brey Andrew 9 Belair Bath amp Tennis 6223 2002 BRT TH Place 3rd Time 23 56 2 Girls 10 amp Under 25 SC Meter Butterfly Jenking sandy 10 Templ Hills Swim Team 6222002 EET TH Place th Time
56. not shown on reports Fun the Meret EM And see E F Boys 10 8 Under 25 SC Meler Buttery F Grki 10 3 Ureser SE Meter Bilari FS Boys 11 12 30 S Hever Buteniy F Gri ieiz 30 S Meter Beater ity F Bove 13 14 50 50 Wiber Buterthy F Hiris 114 50 50 Weter Dtiarike F Boys 15 18 50 SC Mitar Bunar T F rls 15 19 50 50 Weier Butter ity F Bori Urie 25 gt Miar Freche F Girls S a Linder 25 S00 Weter Freestyle F Boys 1030 Se Meler Freese F Gib S10 50 Sc Meter Frenatyhe F Boys 11 12 50 50 Meter Mresstyie F Gri 11 17 50 S Weer Feii mm a ee ee ee m F Boys 13 14 50 50 Weter Firesstvte riITTIiTIITILITIIIII 1111 o c ee ee a eea ree ae pee freeen I gg Pl ee When you click Score to score the event the Results Report shows the DQ The report shown below also shows that the PMSL rule that only two swimmers from a team score points 1s implemented in the Win MM software Prncernont Surin League Hy Tek s MEET MIAN AGER 9 23 PWI S182002 Page 1 BET TH 6 22 2002 Results Event 3 Boys 11 12 50 SC Meter Butterfly League Rec 1 37 1993 Delonie Step hens TPDC TH Pool Kec 31 80 1974 S Giovinazzo TH Mame Age Team Finak Time Pomis Timed Finak 1 Gannett Matt 11 Belair Bath amp Tennis 3789 4 2 Vermeire Steven 12 Temple Hills Swim Team 39 87 3 3 Gordon Nicholas 12 Belair Bath amp Tennis 41 00 2 4 Jesteadt Connor 12 Bela Bath amp Tennis 42 35 5 Heying Joshua 11 Temple Hills Swir Team 43 56 1 Har
57. odge Tim 10 Tervyple Hills Swim Tear 17 89 5 2 Gannett Mark 9 Belair Bath amp Tennis 18 76 3 3 Conto Chip 10 Belair Bath amp Tennis 20 18 2 4 Heymg Kevin 9 Temple Hills Swim Team 20 88 l 5 Boyle Mark 9 Temple Hills Swim Tear a2 34 6 Sruth Jun 10 Temple Hills Swim Tear 23 45 7 Brey Andrew 9 Belair Bath amp Tennis 2al Green Luke 9 Belair Bath amp Tennis We Combined Team Scores Through Event 1 l Temple Hills Swim Team A 2 Belar Bath amp Tennis s PMSL Computer Operations Manual On the Run Screen the Event Status changed from Done to Scored And the Team Scores are shown Unfortunately at this time Hy Tek separates the Team Scores on this screen by gender Event Status Changed to Scored Run the Meet ooo i E Under 25 SC Hea buted arb 10 8 Unda 25 20 Mister Easter Ihy Soya 11 12 50 50 Meter Bey els 11 12 SS Mele Butler ity Borys 19 14 50 Sc peer Biete Ge 12 18 E0 Sc Mele Buber Boys 13 16 SS Meter Baten tte Get 15 18 50 5 Meier Gubler thy Bere BE Linker 25 S Pea Freestyle Gabe amp Linder 35 50 Meler Premade tars 8 10 50 SC Maiar Proesa l Girls 14 1250 5E Meter Fest a oT es a Te Ge os See 2 Gee eee a a a A E L cus ee Se Podge Tem E ee Sm Teer 17 53 O i a Hisi Ternpia Hits Sworn Tear ac FG g i i Bate bark Tenis Hails Swim Teen 2 2254 O O Gennet Mark Bebar Balh Terns 16 76 O Sah Jn Tempie Hil Sven Tear a345 CI Ci 8 8
58. on the screen or print it out by clicking the Printer icon It is recommended that a copy of this report be printed and taken to the meet with your Entries Disk 17 PMSL Computer Operations Manual 2 2 1 Entry Labels If you have the Entries Labels option in Team Manager II you can print labels for the Timer Cards REMEMBER THAT THE TIMER CARDS ARE STILL THE OFFICIAL LINE UP FOR THE DUAL MEETS If you don t know whether your copy of TM II has the Entry Labels option click on Help then About from the main screen The current options will be shown To add an option you don t currently own contact Hy Tek sales To print the labels click on Labels then Entry from the main screen From the dialog box shown below select the options you want then click Create Report The labels report will be shown on the screen If you are ready to print them click the Printer icon Shown below is an example of what the labels will look like w Wert Entry Labels 1 Boys 10 amp U 25 Fly Heat Lane Bene Mark AG 431995 TH BBT TH 6 22 2002 1 Boys 10 amp U 25 Fly Heat Lane snith Im l0 61191 TH X BBT TH 6 22 2002 3 Boys 11 12 50 Fly Heat Lane Heying Joshua D11 622120 TH X BBT TH 6 22 2002 Meet y dard BSTaaTH mers F o aS Gen Age Sess SD noapic j e a E 7 Aj Ha ohod YE S Ferrel inches Insects Kinin Ag for Spe Evers D Droe stance
59. r all the swimmer information This section will describe how to export a roster from a database last year and import that roster into a new database this year Before you continue make sure you have installed this year s database as described in Section 1 6 1 You will also need a copy of last year s database containing your roster If you no longer have a copy of your team s database from last year check with the other data managers from the division you were in last year If they imported meet results their database should contain your roster which they should be able to export using the procedures described below Start up Team Manager II If the current database that is opened is not last year s database the name of the open database is in the blue title bar at the top of the window open the database Click File then Open and find the database and click on the name Then click Open Click on File then Export then Athletes Teams The Export Athletes Window will be shown On the left side of the window select where you want this exported roster file to be saved on you disk Select your team from the pull down list Make sure that All is selected Then click the OK button After the export 1s completed you will get a confirmation box showing how many athletes were exported and the name of the exported file Note the name of the file you will need it for the import fun
60. run this report it is suggested that you do so before the meet It could prevent problems later To run the Exception Report click on the Reports menu then Exceptions Report Click on the Max individual entries box and enter the number 3 see below Click OR w Exceptions Report SESSION LIST ae eae ee eee Select All Sessions De Select All Sessions Max Entries Stds Qual Miscellaneous Reg Ck Proof of Time Exceed Maximum Entries per Athlete Hax entries including relays Include Entries Max individual entries Em Include Exhibition Max relay entries K Count Relay Alternates 5 3 Sort Team Gender Age Range By Athlete z e Both Division Female to Bu Team j Male 44 PMSL Computer Operations Manual If any swimmers are entered in more than three events an exception report is created An example is shown below Licensed To Prmcemont Swarm League al Hy Tek s MEET MANAGER S152002 Page 1 EET TH 6 22 2002 Excep tons Report Al Events Indrilual Entry Max 3 1 Kelshaw Patricia Female Age 9 TH_X DOB 3 11 1992 2 10 amp Under 25 Butterfly 22 79 12 9 10 50 Freestyle NT 22 9 10 25 Breaststroke NT 30 9 10 25 Backstroke NT 2 Popole Forgions Kar Female Age 13 TH_X DOB 13 15 1988 6 13 14 50 Butterfly NT 34 13 14 50 Backstroke NT 16 13 14 50 Freestyle NT 26 13 14 50 Breaststroke NT 3 Tucker Traci
61. s selected Click OR w Meet Results Copy CL 2 File To ar Directory Cancel You will get a confirmation of the export including the name of the zip file Click OR Hy Tek s Meet Manager for Windows Ed zipped File successful zfile001 zip contains cfileO1 cl2 and was copied to a This zip file can now be imported into Team Manager using the procedures in Section 2 5 3 3 5 Exporting Meet Results Report The exported results described above provide data back to Team Manager II If you want to print the results of the entire meet use the following procedure This procedure also describes how to export this results report to a file format such as Microsoft Word To get a Meet Results report click on Reports then Results from either the Main Screen or the Run Screen The procedure for generating this report was described in section 3 2 7 1 Click Select All to include all events in the report Also click Team Points to show the event scoring Unfortunately the team score is not available in this report When you click Create Report you will get the screen shown on the next page This shows what the report looks like You can look at all the pages of the report using the arrow keys at the top of the screen You can print the report by clicking on the little printer icon at the top of the page And you can export the results to a file by clicking on the export i
62. sing a database created from the PMSL supplied dual meet template The template file SwmmBkupDual_Meet 200Y zip can be downloaded from the PMSL web site Or your Division Data Manager can email it to you Do not UNZIP this file Win MM will do that for you It is recommended that this process of creating the meet database be done before the day of the meet To create the Meet Database for a dual meet in Windows Meet Manager click on the File menu then Restore The following dialog box will be displayed w Restore Restore Method Replace currently open database in C swmeets4 BSA TH mdb Unzip and copy database to C swmeets Unzip and copy database to a selected folder Unzip copy database to a selected folder and open this new database W Rename database 2nd 4th choices only BET TH OK Cancel Select the fourth option unzip copy database to selected folder and open this new database as shown above Click the Rename database box and enter the name you want to use for the database Use the format VisitingTeam HomeTeam e g BBT TH as shown above Click OKR 27 PMSL Computer Operations Manual In the next box shown below you have to tell Win MM where to find the backup of the template After you navigate to the folder where you stored the file click on the name of the file then click Open Restore SWMM Backup Copy it to a selected folder and Open the restored dat
63. t flag for League Records is Click ORK w Edit Record Tag Hame Order 02 Tag Hame TH Pool Rec Flag on Then click the Close box in the Records Window and the Close box in the Events Window 34 PMSL Computer Operations Manual 3 1 4 Non Standard Pools For meet in the non standard pools Bolling AFB Indian Head New Carrollton Prince George s Pool Theresa Banks West Laurel One additional set up parameter must be entered in the database The procedures for meets at Adelphi will be addressed separately Click on the Set up menu then Entry Scoring Preferences then Results The dialog box shown below will be displayed w Entry Scoring Preferences Flighted Meet CombiredEvert Mest 2or3 QoubleDua Seorng twards Ertiy Limits Results Tine Stds Meat Conversion Factor for Results Hon Conforming Course Factor fis Apply the non conforming factor 7 ts This factor is weed in cases where your pool length is not 25 or 60 and you want the resull times converted so as to represent a 25 yard or meter pool For example ithe pool is 22 yards you could enter 144 as a conversion factor which would increase each result time by this factor The converted time vill only be weed in three places 1 From Reports Reauite 2 When printing award labels and 3 When exporting results to Team Manager In the box labeled Non Conforming Course Factor
64. te of the meet in both the Start Date and End Date fields If your pool is 25 yards change the course to Yards otherwise leave that field at SC Meters Instructions for how to handle non 25M pools are given later Do not make any other changes in this box Even if your pool is not six lanes you do not need to change the Pool Size You should end up with a box looking something like the one shown below Click OR Heel Set up Meet Type Meet Hame BETS TH Be Standard Location Tempie Hike Swim Club Divicione Start Date 22m0 EndiDate 62272002 aa iD Fornmat USS United Siete Swimming C AZSF Mev Zealand Swimming C SSA Swinening South Africa C ALIS Australan Savitening C URK United Kingdom 45 4 C other Base Country usa Pool Size Number of Lares in pool E Touch Pads at bolh ends By Team l By Erry C Figrhed Tite Standard Combined Events C Triathlon C Pentathion C Heplathion 0 Decathbon Mect Siple Standard i 3 Team Duel C 3 Team Chl Dual Click on the Set up menu then Report Preferences Click on the Printer tab and select the printer you will be using from the list of all windows defined printers on your system Then click OK w Report Preferences Headers 1 Fornal Punctuation Printer Printer Set Up Report Printer Epson Stylus COLOR 740 ESC Preview to soian first C Print directly to pr
65. tempHFILE 001 H3 File purpose Meet Entries by Hy Tek customer Temple Hille Swim Team from Win TH 2 1Jd File created on 5 18 2007 File meet name BET ETH 6 2272002 39 PMSL Computer Operations Manual In the next box make sure the Include Entries with No Time and Match on event numbers options are selected Click OR w Import Entries Include entries with No Time NT Enforce meet entry qualification times Use LSC as part of Team match When the import is completed you get a confirmation box shown below that tells you what was imported Click OK Import File Progress Teams 1 Athletes 55 Entnes 150 Relays Relay Names Exceptions O Elapsed Time 1 second Import Finished p Repeat the process for the other team s entries 40 PMSL Computer Operations Manual 3 1 6 Seeding the Meet Even though the Timers Cards are the official line up and the meet is seeded at Clerk of Course you still have to go through the seeding process in Win MM The only purpose of this Seeding process is change the event status from UnSeeded to Seeded You cannot run the meet until this is done Fortunately it is very easy to do in Win MM From the Main Screen click on Seeding You should see the window shown below a Seedling the Meet EVEMT LIST Bett Ard Stet Mar F Un Seeded Boys 10 4 Under 25 Bey Fo CUUneS ected
66. the dual meet results to the PMSL webmaster It will now be up to the home team data manager to send the results so they can be put on the PMSL web page The file to be sent is the zipped backup of the Meet Manager database The procedure for creating this zipped backup is described above in section 3 3 1 Send this zip file as an attachment in an e mail to results princemont org You must include the final score in the body of the e mail so that the webmaster can verify the results database 3 3 4 Exporting Results for Team Manager II A results file that can be imported into Team Manager II can be exported from the Meet Manager database of the meet If the meet was swum at one of the non standard pools BAF IH NCR PGP TB WLS continue to the next section otherwise skip to section 3 3 2 2 Special procedures for meets at Adelphi will be provided separately 3 3 4 1 Non Standard Pools Conversion For the non standard pools the meet was set up with a conversion factor in the Entry Scoring Preferences before the meet Section 3 1 4 You will now make use of that conversion factor to export results that are equivalent to Short Course Meters Be aware that the original times entered during the meet will be maintained in the database so you can go back and produce reports that have the original times If you wish to make a results report or print award labels with the actual times swum do it before you apply the conversion factor To apply th
67. the meet will get correctly loaded in the database Click OKR Inport Results DER File Hame CrHy Sort M4 AT al Tempete H2 Creaied by Hy Tek Lic version Wiii 1 An on Sa P2002 File Type beet Resuts Weet Name THEEMCR Import Criteria M import Relays F import Spits for indivilagel Results M Seve Relay Lead Oii az Resut One LSC One Tesni beot tor Time Standard of Least F Cunami Time Standard impor File Checked Click OK to Import Set Daa waia Import Statistice Records Processed Meets Teame Individual Resulte Relay Resulte splits Coli Se All Courses O Yerde Oniy O Shot Meters Ony O Long Meters Oniy o cma 24 PMSL Computer Operations Manual After the file is loaded into the database TM II updates the box to show that the operation was successful Note that in the Import Statistics box the Records Processed fields are now filled in The Records Processed should match the Records Checked Also Import Successful should be displayed in the lower left hand corner of the box The Import Meet Results is now completed Import Results Fie Name C Hy Speort M0 Mal Temp efi le0 2 Creaied by HysTek Lid version Viki 1 AB on SA70 File Type beet Resuts Meet Name THERMOR Sist Data BYSearA002 Import Criteria Import Statistice Overlay duplicate results Records Records M Add hew Temersd amp thietes Checken Processed M impot Relays 4 Mee
68. tions of what to include in this report and how to format the report The problem with this Hy Tek report is that it cannot report the data by event number and a report by event number is the easiest for the coaches to follow while doing their meet line ups There is a way to get a top times report by event number It takes a small amount of work but is very straight forward A meet has been defined in the database called Top Times Report Click on Meets then on the Top Times Report meet then go to Entries by Event Do event entries for this meet just like described in section 2 2 For each event click the Enter All button What you ll end up with is every swimmer entered in every event for which they are eligible in the Top Times Report meet Then 1f you do a Meet Entries Report by clicking on Reports then Performance then Meet Entries you will get a report that shows the top times for all the swimmers in all the events 26 PMSL Computer Operations Manual Section 3 Running a Meet Using Windows Meet Manager Like Team Manager II Windows Meet Manager operates on database files In Team Manager II you have one database that contains all the meets and teams for the summer In Windows Meet Manager each swim meet is a separate database so you will have multiple databases during the summer 3 1 Before The Meet 3 1 1 Creating the Meet Database All dual meets must be run u
69. ts i W import Spits for individual Resuks Teame i M Seve Relay Lead Oii as Resut 24 Individual Rasule 23 Relay Reeulte Fron Crate One LSc One Test Short Meters Ony beot tor Time Standard of Least Long Meters Canby Cunrend Tite Standard Clore Splits _ Import Successtul 2 6 Predict Results If your copy of Team Manager II has the Predict Results option you can run a simulated meet between any two teams you have in your database Be aware that this function DOES NOT use the PMSL scoring rules and DOES NOT use the PMSL limit of three events per swimmer Therefore any score produced is not indicative of any result of an actual PMSL meet between those two teams The primary value of this function to your coach is to provide a easy way of comparing individual swimmers between teams To access this function click on the Reports menu then Performance then Predict Results You can access the instructions for using this function in the Team Manager II Manual or by using the on line Help 25 PMSL Computer Operations Manual 2 7 Top Times Report One of the very useful reports to the coaches is a Top Times Report This is a report of all the swimmers on the team with their best times converted in every event they ve swum during the season TM II can produce a Top Times Report Click on Reports then Performance then Top Times There are lots of op
70. umber Meet Brent Murber 1 per page J n E C Age C Stroke md Distance Click Create Report to generate the report on the screen below Click the small printer icon to print it out E Enina Report sjaja is ob jeja Like Ti Thpt E Seti Tria aa Fay miwidnal Hert Eniris Report Dwale Weekol 22 en D Aarup MILIDH S Meien Temple Mik I_A l Mapa IA ader DE My Palo er dnry Fain Sh Bary FOAL Beya HID EO Fine Hering eee His Charatan PO Haren Pirie ILA Paste HAK a jei Faih hre K FT m EI FT m ET lI iir MLE 20 Fras Ka kkr Dark A 7 Taba Disk iEn S a iir 0 0 2 Fir d jt Bem ji ii 20 Pree Dry Ei Lf J Habil hinia Cora hi HT Bie ap 1 Sach Faery Lj E Bopp jije 68 Fir Earl Price FT be Giri 11 14 fii Free Deu Pehki FT Eura Fana LI 6 il ll M Ay aaa5 445 Homer Deer ih F Jb Gir Le La H Fie ms ie 22 PMSL Computer Operations Manual 2 5 Importing Meet Results from Windows Meet Manager After a meet is completed the home Team Data Manager will export the results from Windows Meet Manager Those results must be imported back into Team Manager II to keep an accurate record of the times swum This information will be used later to create the Meet Entries for the Divisional Meet The file should be in the form of zfile001 zip or cfile002 c12 from the Main Screen click on the Files menu then Import then Meet Results Na
71. un Screen click on the Adjust button then click on the Show Eligible Athletes button The Adjust Window should look like this Preview Adjust Kelshaw Paticis 2 Barnigan Clara dimndersan Alebsecs Snevah Brittany Bairett Creslin Eligible Athletes HeatLane Name ge ABBA Teo ooo Colles Amber Temple Hils Seam Team Fula Sydrep k Temple Hik Sem Team Tucker Trace THX _ Temple Hik Swim Team Yema Shelley _ in Temple Hils Srm Team 50 PMSL Computer Operations Manual If the swimmer s name is shown under the Eligible Athletes you can just double click on the name to add them to the current event You may have to click on Show Swim Ups if they are swimming out of their age group If the program says No lanes available Add a new heat when you try to add the swimmer click on Add Heat to add another heat then double click on the swimmer s name The window shown below is the result of adding two swimmers including adding a new heat for the second swimmer Preview J Adjust Kelshow Paticis Barnigan Clara Anderson Hebsocs Ananal Brittany Bairett Crestin Colles Anes Fuller Sydney k 1 1 1 1 1 1 2 2 rg 2 z Eligitle Athletes Tucker Tracie 10 TH Temple Hils Swim Team YWermere Shelley g Temple Hils wim Team When you are finishe
72. vigate to the disk directory where the zip or cl2 file is located Click on the name of the file then click Open Import Results Leok irc E Amec do fe UO LASFINL ZIP 3 E Of cle My Recent Bf efilete d2 Documents inma61502 2ip E SDisemmbbupOual_Meet 2002 01 zip Desktop La Fly Documents Resuk hes hyd ap lz Import Results Dialog Box If the file is a zip file the box shown below will be displayed This tells you the location where the unzipped cl2 file is located Click OR The Files inside the selected zip file have been unzipped to C Hy SporthTM IN TMI Temp These unzipped Files will be listed after you click OK After the list is displayed double click on the File you wish to import Note that only cl2 and sd3 Files will be displayed 23 PMSL Computer Operations Manual The next box will show the folder where the C12 file is located Click on the filename then click Open Import Results Look irc 5 TMilTemp hey Recent Documents Desktop File name enema Files of type Commirk files cle After the c12 file is opened TM I shows what was in the file Verify that the Meet Name and Date are correct You will also see under Import Statistics how many results were found in the file Make sure you click Add New Teams Athletes under the Import Criteria so that any new swimmers entered on the roster at
73. where you can enter three lines of text that will be added to the backup You can insert any information you want in this field see below When you are finished click OR w Backup Current Database Copy Backup To Ciswmeects swim Meet Backups Message to include with backup This is a post meet backup of BSA amp STH created on 22 June 2002 at 11 30am Cancel After the backup is completed a box will be displayed showing the name of the backup file and the location where it was written see below Click OR w Backup Current Database Backup Utility Completed Backup file S3wmmBkup6SR TH 01 zip Location Ciswmeects swim Meet Backups 3 3 2 Sending Results to Other Teams The PMSL Rules of Competition require the home team to send dual meet results to all the Division Data Manager and all other team data managers in your division within 24 hours It is up to each Division Chair and Division Data Manager to set the policy for sending meet results to all the other teams in your Division The Technology Committee suggest that the backup of the Meet Manager Database be sent as an attachment to an e mail to each of the other team data managers plus the Division Data Manager and the Division Chair The e mail should also include the score of the meet 67 PMSL Computer Operations Manual 3 3 3 Sending Results to the PMSL Webmaster The Division Data Managers will no longer be responsible for sending

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