MABLE User Manual July 2012
Contents
1. l Aldrich Taylor l Harris Gary l Armstrong Melanie 7 Kennedy Nicole l Beaver Anthony l Leaf John Bell Addanarys Adda Martin Brent e Select your site name and a date o The names of all students who were enrolled at that site on that date will populate the page in alphabetical order e Select the class name notice that the instructor name is included for your convenience Enter the number of hours for the class Check the box in front of each student who was in attendance on that day Click Save If this is a duplicate class or one or more students all records except the duplicates will be saved The duplicates will marked with so you can check your records for those names You must select dn attendance date in order to see available classes student s at your site There were 2 students that already have this class They are designated with a preceding These students were ignored Attendance for the other students was saved Sites Anaconda Attendance Date 08 02 2010 Class 100 Individualized instr class setting Anne Dobney x Hours 5 Students Aldrich Taylor V Harris Gary l Armstrong Melanie IV Kennedy Nicole IV Beaver Anthony IY Leaf John Bell Addanarys Adda I Martin Brent Iv Bleile Valerie E Mason Jeanne S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 21 MABLE USER MANUAL July 2012 Attendance by Instructor This method is2. klj MT 59601 Goals Enter postsecondary education or training Instructional Year 5 23 2010 To 5 22 2011 Program Start Date End Date PF om O aaa Foster Child Payment Fuel Assistance Homeless Housing Assistante Medical Assistante Refugee Assistante SSDI or other Disability SSI only TANE Triba The Achievement page is for displaying the student s Assessment GED and Goal completion results This page will be blank until the student has taken post tests taken at least one GED test or set a goal If the student has signed an SSN waiver you will be able to click the Update button on this page to see his latest GED results If the SSN waiver box is not checked on the Core Data page the Update button will not be visible for that student Name another student Date of Birth 04 04 1954 Current EFL Not Yet Determined Address lkj Phone Number Not Provided Primary Area of Instruction Primary Area Of Instruction has not been selected sIkj MT 55555 Goals No Active Goals Instructional Year 6 14 2010 To 6 13 2011 Student Achievement Assessment Results No post tests have been completed by this student GED Results Update No GED tests have been taken by this student Goal Progress No goals have been set for this student S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 16 MABLE USER MANUAL July 2012 The Classes page is optional for sites to use as they find it useful There is no r
3. are the missing locators Language Math Reading Primary Area of Instruction Language gt Save Total hours this student 0 Total hours this Program Year 0 Total Hours Since Last Assessment 0 Attendance PECE EUS View Report No attendance records have been entered for this student Assessment ELESIN caw amp PAI List No asessments have been entered for this student __ indicates that the assessment failed validation and an explanation has been provided Goals X Reter No goals have been entered for this student S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 17 MABLE USER MANUAL July 2012 Entering Goals Click the Add Goal button at the bottom of the student s Summary page Program Year 2010 Goal indicates a core goal Goal Complete i e Choose the program year when the student hopes to achieve the goal This defaults to the current year until June when it defaults to the upcoming year e Pick a goal from the dropdown list e Save the record e Current student goals will be displayed at the top of the student record right under Primary Area of Instruction If the chosen goal is one of the core goals MABLE will mark the goal as complete at the end of the program year by using Data Match For secondary goals you will need to click on the Edit button next to the goal on the Summary page That will take you back to this page where you can select the goal and mark i
4. changed successfully you will be allowed to continue into MABLE You can change your password more often 1f you like by returning to Help gt Change Password If you suspect your password has been compromised you should change it immediately x xRemember that MABLE contains confidential student information and you are required to treat it responsibly For example don t write your password on a piece of paper and hide it somewhere on your desk When you step away from your computer you should lock the screen so no one can access it in your absence S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Setting up Instructor Accounts All accounts are now created by our Security administrator Contact Carol Flynn Once the account is created you will need to assign the instructor to the appropriate site s e Choose Administration gt Update User Information e Filter to find the user you want to assign e Click the Assign button next to the chosen user name Sites Billings Filter By Name Apply Filter Name Assign Roles And Sites CFlynn CP8056 CP8225 CP 840 Instructor SiteAdmin SiteAdmin 2 e Check the box in front of each site to which you want to assign the instructor You will only see the sites in this list for which you have admin rights User SiteAdmin2 Site s Anaconda Elkhorn Treatment Center T Lincoln IY Billings Eureka T Livingston T Bi
5. on NRS Table 7 Because we are switching to a different layout for personnel data you may need to spend some time cleaning up the existing personnel data to make it fit into the new screens Use the student change request form to send any personnel change requests It will be a time saver if you indicate the change is for personnel rather than a student This page is not currently open to Instructors but that is being changed Instructors will be able to enter and update their own information As with entering students adding personnel records is a two step or three step process depending on whether the person is an instructor 1 First you create a record for the person on the Personnel Data page including email phone numbers certificate information and full part time status a Ifa person leaves your program you will need to have the OPI end date that person s record 2 Second you assign the person to whichever sites or satellites are appropriate a Each assignment will have a start date job description and location b The end date will be blank until the person leaves that assignment 3 For instructors you will also associate that person to whatever classes she he is teaching This is done on the Class Maintenance screen See next section PERSONNEL DATA Choose Administration gt Personnel Maintenance the Personnel Data screen opens displaying the first person from an alphabetical list of people assigned to your selected site You
6. 0 Locator Pre Test Language E NVA 01 10 2011 Select Test Choose your site Choose the test date Select either Pre Test or Post Test Select the test administered BEST Plus Locator TABE 9 or TABE 10 Select Area tested for TABE only Select Difficulty note TABE test difficulty must be the same or one level higher than the Locator level Enter the Score Locators have no scores e Click Save e You will get a message confirming the assessment was saved or a message explaining why the assessment didn t meet validation criteria o In some cases you will be able to enter an explanation for not meeting the validation criteria and then save the test o In other cases you will not be able to save the test score as entered o Review the policy and make sure your data entry was correct e You can enter another assessment or return to the student s Summary page S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 19 MABLE USER MANUAL July 2012 Entering Attendance MABLE attendance entry screens were designed to accommodate the various methods that sites use to collect attendance MABLE will not allow entry of attendance dates more than 30 days old so you must keep your data entry current Individual Student attendance entry If you collect attendance by individual student you may want to enter each student s attendance from the individual student summary page Click Add Attendance You must select an attend
7. Development Activity Do O O Type of Units None I Units Earned i Total Hours of Activity Activity Start Date Activity End Date Description of Development Activity Save New Professional Development Cancel New Professional Development e Select an activity type from the list e Enter the name title of the activity event Select the type of professional development or continuing education units if any that were awarded Enter the number of units earned Enter the total number of hours of the activity Enter the activity start date required and end date optional The description box optional allows you to enter more information about this activity that you might find helpful You can copy and paste into this box for example a conference agenda or class synopsis e Click Save New Professional Development e The Activity will now display in the first field on this page S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Class Maintenance Attendance is collected by Class so you need to create a record for each class offered at your site In addition to the classes you set up MABLE creates default classes for Assessment Goal setting and Intake Programs that have been set up for distance learning will also have all of the distance learning classes in their lists Each class has a Code Title Instructor Start Date and if applicable an End Date To edit an existin
8. July 2012 First Name iittsts ssr MI Last Name Maiden Other PO Address ity State MT Jzp J ssu st ssNWaiver DoB Gender z T Lives in Rural Area Phone Locatim z Phone Location zJ E mai Student does NOT want any FERPA data disclosed Is the student Hispanic Latino Choose only 1 C No not Hispanic Latino C Yes Hispanic Latino A person of Cuban Mexican Puerto Rican South or Central American or other Spanish culture or origin regardless of race The above question is about ethnicity not race No matter what was selected above please continue to answer the following by marking one or more boxes fo indicate what the student considers his her race to be What is the student s race Choose 1 or more American Indian or Alaskan Native A person having origins in any of the original peoples of North and South America including Central America and who maintains tribal affiliation or community attachment I Asian A person having origins in any of the original peoples of the Far East Southeast Asia or the Indian subcontinent including for example Cambodia China India Japan Korea Malaysia Pakistan the Philippine Islands Thailand Vietnam and Laos I Black or African American A person having origins in any of the black racial groups of Africa Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii Guam Sa
9. MABLE USER MANUAL July 2012 Montana Office of Public Instruction Denise Juneau State Superintendent gt opi mt gov MABLE USER MANUAL July 2012 Setting up an account and changing your password If you will be doing data entry in MABLE as a site administrator the OPI security administrator will set up your account assigning you a user name and giving you rights to specific sites Contact Carol Flynn to get started MABLE will generate a password for you to use for logging in the first time The assigned password is not user friendly you should copy and paste it rather than trying to type it in the first time you log in You will want to change that password as soon as you log in Choose Change Password from the Help menu Usetul Forms and General Information Sites Anaconda State Director Messages Change Password Change Password Name siteadmin Change Your Password Old Password New Password P Confirm New Password Change Password The new password must have a minimum of 6 characters using a combination of uppercase and lowercase letters and numbers Paste the password you received into the Old Password field and then type in your new password twice Click Change Password Because you are logging into a state network you will be forced to change your password every 60 days On login you will be directed to the above screen where you will make the change Once the password has been
10. Manuals MABLEUserManualJuly2012 doc 11 MABLE USER MANUAL July 2012 Creating a student record e Fach student is entered into the MABLE database just once but he can be enrolled at multiple sites e Before creating a new student record you must determine if the student is already in the system e Choose Student Locator from the Student menu and do a search by name date of birth or SSN If you are unsure of the spelling check the Search for Similar Sounding Names box and the program will return various spellings e g Gardner Gardiner Gardener Last Name First Name l Search for Similar Sounding Names Date of Birth SSN Must be complete SSN if entered Search Only My Sites a If the student record you are searching for is displayed e Click Enroll next to the name to create an enrollment record for the student at your Site o Once the enrollment record is created you will have access to the student s entire record Search Results Date of Birth Currently Enrolled Sites Joe Student 11 24 1967 Anaconda Butte Note that you can see in which other sites the student is currently enrolled If the student recordi is not found click on Add Student Search Results No students matched your search criteria Add Student S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 12 S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL
11. Source Details Housing Status Details Student EFL Type STARS This selection creates the export file necessary for use with the STARS reporting system created by the Billings program You can only use this program if you track student schedules on the Classes tab For more information about using this data contact the Billings program directly S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 28
12. USER MANUAL July 2012 Student Contact Info by Criteria This is another report that you can customize with the same caveat as the prior report The data that is returned for each student includes contact information last date of attendance and number of contact hours Assessment Only Students This report shows the students whose reason for referral is Assessment Only and the dates and types of assessments they have taken Student Comments This is an alphabetical listing of students and comments added to their records during specified time periods You can choose to view the report for a specific program year or narrow the list of comments to those entered between specified dates Attendance by class or by student Both of these report options provide the same selection criteria Choose specific dates or classes to view The report by class will be sorted by class with all students who attended during the chosen dates listed along with contact hours The report by student will list students alphabetically along with the classes dates and hours of attendance during the chosen date range Attendance By Student Select the desired site Anaconda tsi Select the Start Date Select the End Date Select Class fan Classes fShow Report Snow Excer spreaasneet Charts This is a series of graphs for which you can customize some of the criteria Program Participation Details Program Participation Summary ABE Referral
13. Y Personnel ABLE Start Date Enter dates as MM DD YYYY Email Address Work Phone Emergency Phone Years of Experience in ABLE 1 Educator Credentials None gt 3 Credentials List Credential Identification Remove Select a credential type from the list and enter its Click Add to add a z identification before clicking the Add button credential or ee Remove to remove may be listed Save New Personnel one Cancel New Personnel Adding Educator Credentials 1 To add educator credential information for a person choose an educator credential from the list a If there are no credentials to report click on None in the dropdown list and click Add step 3 above 2 Fill in credential identification number For K 12 certificates from Montana this will be the Folio id number 3 Click Add to add this credential to the person s list on the right of the page a You must enter the credential id info before clicking the Add button e To Remove a credential select it from the box on the right and click Remove e Repeat the process for all credentials in the list held by this person o A person can have up to one each of the listed educator credentials o Weare only collecting counts of people with the listed credentials e When all fields are complete click Save New Personnel ASSIGNMENTS Once the persons s record has been saved click on the Assignments button to go to the next screen On this screen you can add n
14. ance date in order to see available classes student s at your site Sites Anaconda I Attendance Date 08 02 2010 101 Evening ind class instr Ed McLaughlin Students M Harris Gary Select a site Select a date Select a class Once you have made those selections the student s name should appear in the Students list MABLE confirms that he was enrolled in the selected site on the selected date and that the class was a valid class on that date e Enter his hours of attendance and Save e You can enter another attendance record or Return to the student s Summary page Group Attendance Entry If you collect attendance by class or by day you might prefer to enter attendance using one of the choices from the Student menu This can be a time saver over entering attendance individually by student Administration Student Locator Attendance by Clase Same Hours Attendance By Instructor Attendance by Class Different hours EP TE Fo 7 oe ee eee ee eee es S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 20 MABLE USER MANUAL July 2012 Attendance by Class Same Hours If you have a class that many students attend for the same period of time you can enter all their attendance at once You must select an attendance date in order to see available classes student s at your site Sites Anaconda Attendance Date 08 02 2010 k 100 Individualized instr class setting Anne Dobney
15. cillary Services gt Assignment Start Date 7 2 2012 12 00 00 AM Assignment End Date Save Assignment Changes PROFESSIONAL DEVELOPMENT All Professional Development PD activities occurring on or after July 1 2012 should be recorded in Mable Select any person on the Personnel Maintenance page and click the Professional Development button at the top of the page to access the PD form Existing professional development activities for this person will be listed You can choose one to edit or click the Add Development Activity button to create a new PD record S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Personnel Selected Name Fifth person Site Elkhorn Treatment Center ABLE Start Date 7 2 2012 12 00 00 AM Professional Development ist of Professional Development Activities No Professional Development Found gt Add Development Activity Professional Development Type Classi H Name of Development Activity or Type of Units None ts Units Earned i a Total Hours of Activity Activity Start Date sActivityEndDate tt Description of Development Activity Save Professional Development Changes Personnel Data Personnel Selected Name Fifth person Site Elkhorn Treatment Center ABLE Start Date 7 2 2012 12 00 00 AM Professional Development List of Professional Development Activities Professional Development Type Class 7 Name of
16. der the McKinney Act Displaced Homemaker Learner has been providing unpaid services to family members in the home has been dependent on the income of another family member but is no longer supported by that income and is unemployed or underemployed and experiencing difficulty obtaining or upgrading employment Single Parent With Dependents Learner has sole custodial support of one or more dependent children S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 14 MABLE USER MANUAL July 2012 Dislocated Worker An individual who receives an individual notice of pending or actual layoff from a job or an individual who receives a publicly announced notice of pending or actual layoff Learning Disabled Adult Learner with an IQ in the low average and above level 70 to any level who has deficits related to neurological impairments in capacity in defined limited learning areas this can include dyslexia reading disability dysgraphia writing disability and dyscalculia math disability The learner also has a history of previous educational efforts Employment status must be updated once each program year The Contact Info page has space for an emergency contact as well as a regular contact who will always know how to locate the student That is frequently the same person so Mable allows you to just check the Same boxes instead of typing the data twice Emergency Contact Nam Phone fC l maan P Con
17. eporting based on the student schedule that is entered here ete erie De lead Peeled icing cel uelic melee a AG Classes Curis new student Date of Birth 05 15 1955 Current EFL ABE Beginning Basic Education kI j Phone Number Not Provided Primary Area of Instruction Language klj MT 59601 Goals Enter postsecondary education or training Instructional Year 5 23 2010 To 5 22 2011 Anaconda Class This page is useful if you would like to enter your attendance by Instructor If you assign the student to classes on this page and assign each of your classes to an instructor you can use the Attendance by Instructor option described below The Summary page is where you can enter and view the student s attendance record assessment history and goals This is the only place for entering assessment or goals Depending on how you do attendance at your site you can enter student attendance from this page or use one of the options listed under the Student menu See instructions below for details on entering student data CER SIS I CEN Ge GE CS CG GEES suman Name another student Date of Birth 04 04 1954 Current EFL Not Yet Determined Address lkj Phone Number Not Provided Primary Area of Instruction Primary Area Of Instruction has not been selected kj MT 55555 Goals No Active Goals Instructional Year 6 14 2010 To 6 13 2011 Student requires Locators for the new Instructional Year The following
18. ew assignments or edit existing ones Current active assignments for this person will be listed Personnel Selected Name Fifth person Site No Site Assigned ABLE Start Date 7 2 2012 12 00 00 AM Personnel Assignments Active Assignments No Active Assignments Found Add New Assignment Assigned Site Role Description Local Counselor gt Assignment Start Date Assignment End Date Save Assignment Changes S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Select one from the list to edit it or click Add New Assignment Personnel Selected Name Fifth person Site No Site Assigned ABLE Start Date 7 2 2012 12 00 00 AM Personnel Assignments Assigned Site z Role Description Local Counselor gt Assignment Start Date Assignment End Date e Select a site from the list e Select a role discription e Enter the assignment start date this date must be on or after the ABLE Start Date e Click Save New Assignment Or Cancel New Assignment The new assignment now appears in the Active Assignments field Personnel Selected Name Fifth person Site Elkhorn Treatment Center ABLE Start Date 7 2 2012 12 00 00 AM Personnel Assignments _ Active Assignments Elkhorn Treatment Center Local level Administrative Supervisory Ancillary Services gt Add New Assignment Assigned Site Elkhorn Treatment Center gt Role Description Local level Administrative Supervisory An
19. g class or create a new class choose Administration gt Class Maintenance Sites Bozeman CEM Search By Code Search Code Title Search Title Instructor Start Date End Date Personalized Employment Pian ss tzjz008 CEM B ESOL Beginning ESOL Tom Scanlin 9 13 2007 5 29 2008 ERT ASSESS __ Assessment P 71412007 GOALS Goal setting Counseling C TAIT Add class You can sort the class list by clicking on any of the column headers Search the list by Code or Title by typing in the box at the top of the list and clicking the Search button To Edit or Delete a class choose the appropriate button next to that class o You will not be allowed to delete a class if there are attendance hours attached to that class Add Class o Before creating a new class you can use the Search feature to determine whether the class already exists This is particularly helpful if you have many pages of classes S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Add a Class Continued Code Title Start Date 08 26 2010 End Date Instructor C Jen Kocher MelindaLynnes Shella Zelenz e Code is required limited to 10 characters e Title is optional but is generally a more thorough description of the class e Preface the Title with BR if the class is a Bridge class a class specifically designed for transitioning to a postsecondary institution
20. ing the Student List under the NRS Tables and choose to include non reportable students S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 26 MABLE USER MANUAL July 2012 The following reports do not open as Excel spreadsheets but the data can be exported to PDF or Excel if you wish In some cases the format of the data does not fit well into a spreadsheet format Click on the Export icon in the upper left corner of the screen aP 7a Po h 1 f i Main Report 5 3 Aldrich MABLE Student Listing as of Beaver Name Taylor Almich Age Bell 4 Connolly Fisher Harris 4 Kennedy t Leaf File Edt View Favortes Toole Help File Format Crystal Reports RPT i Adobe Acrobat PDF Microsoft Excel 97 2000 XLS Microsoft Excel 97 2000 Data Only XLS Microsoft Word RTF Microsoft Word Editable RTF Page Range Rich Text Format RTF Pages From E To E Cancel Student Summary by Site This report provides a list of students core data enrollment dates goals current EFL and contact information There is a directory on the left side of the page that you can click to move to a selected student record Student List by Criteria This report allows you to create a report based on criteria that you select Be aware that depending on the criteria you choose the report might not return the data you are expecting S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE
21. llings COT l Forsyth I MCC l Bitterroot I Forsyth Corrections I Missoula Blaine County I FPCC I Montana State Prison T Boulder I Frenchtown Pinesdale Bozeman ABE l Fvce Riverside Corrections Bozeman CEM I Glasgow T Roundup l Bozeman Pre Release I Glendive Corrections I Salcido Center Butte I Glendive Dawson Community College I Seeley Lake T Butte LVA I Great Falls I Sidney ABE I CDKC I Great Falls Non ABE I Sidney LVA Center for Mental Health Hardin Il SKC Department of Academic Success I City Life Community Center I Havre I State Tl Columbia Falls Tl Helena I Stevensville l Community Activity Partnership CAP I Helena East I Superior l Corrections Billings Helena Pre Release Tl Townsend I Corvallis T Hungry Horse I Watch East I Crow Agency I Lewistown I Wolf Point I Darby I Libby I Yellowstone Co Detention I Deer Lodge I Liberty County e If you have a main site and multiple satellites you might prefer that the instructors at each satellite see only student records from that site e For instructors who travel to multiple sites you would want to assign rights to all those satellites e Be sure to scroll to the bottom of the page and click Save before leaving the page S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Personnel Maintenance It is necessary to create records for all personnel at the site This information 1s reported
22. may edit that person s record or choose another name from the list Note You can move between a person s personnel data assignments and professional development activities by clicking on the buttons at the top of the page The name assigned site and ABLE start date will appear on all three pages Assignments Professional Development Personnel Data Select a Site Elkhorn Treatment Center personnel assigned to this site person third gt Add New Personnel First Name third Last Name person Employment Status Part time lt 30 hours per week 7 Personnel ABLE Start Date 7 3 2012 12 00 Enter dates as MM DD YYYY Email Address le Work Phone 5555555555 Emergency Phone 5555555555 Years of Experience in ABLE 60 Educator Credentials None v Credentials List Ada Adult Education Certificate Credential Identification Adult Education Certificate Select a credential type from the list and enter its Click Add to add a z identification before clicking the Add button credential or esip secre ee es Remove to remove f Save Personnel Changes ane S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 To view the names of people not assigned to any site choose Unassigned Personnel from the bottom of the list Personnel Data Select a Site Elkhorn Treatment Center The Unassigned Personnel list includes everyone who has a record in the state bu
23. moa or other Pacific Islands White A person having origins in any of the original peoples of Europe the Middle East or North Africa Enter the student s name address birth date gender and other information on the Core Data page Yellow highlighted fields are required The SSN waiver checkbox is important If a student is in any of the cohort groups we need a signed waiver before we can do data matching to determine measure completion Students who last attended prior to July 1 2010 will need to answer the two part race ethnicity question Click Save This will create a record for the student but will not enroll him in your site Enrollment Hame Incoming Student OSS 1955 Current EFL Mot Yet Determined Address hire comes lowbhe wiry Phone Number MalPromded Primary Arca of inesiuction Foimary Adie Ol lnutruchon has pel been Solvebed No way MT 55555 Goals Abo Acine Goods Instructional Year Ho current enrollment To Click Here for New Enrollment You need to create an enrollment record for the student at your site Choose Click Here for New Enrollment Enrollment Name Incoming Student Date of Birth 05 05 1955 Current EFL Not Yet Determined Address here comes trouble way Phone Number Not Provided Primary Area of Instruction Primary Area Of Instruction has not been selected No way MT 55555 Goals No Active Goals Instructional Yea
24. nce Education Table 4D Educational Gains and Attendance for Participants in Program Center Settings Excluding Distance Education Participants Table 5 Core Followup Outcome Achievement Table 5A Core Followup Outcome Achievement for Participants in Distance Education Table 6 Participant Status and Program Enrollment in Distance Education Table 7 Adult Education Personnel by Function and Job Status Table 10 Outcomes for Adults in Correctional Education Programs Student List Student information that is currently reportable on an NRS table Goal information will not display until student separates S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 25 MABLE USER MANUAL July 2012 If you run your satellite reports separately and then compare the totals to a report that includes all satellites the numbers might not match A student might be counted once on each of several satellites but only once on the complete report Also students who have fewer than 12 hours at any one satellite won t show on that report but they will show on the complete report if their hours across all satellites add up to 12 Also included on the list of NRS Tables are some reports that will help you ensure your data is complete before final reporting Select the desired table Table 1 sired site Anaconda ct the Program Year 201 Table 3 Table 4 students with no starting EFL Students with either no Race or Gender The S
25. o If your program doesn t offer a specific course just for transitioning to postsecondary you do NOT need to create such a class e Choose the start date for the class e Select the name of the instructor who will be teaching the class e One instructor must be assigned to each class o The class lists on the attendance pages will now display the class name and the name of the instructor assigned to that class e The Comment field is optional and was included for your benefit in case you want to include additional notes about a class Include any comments that will be useful for you e Click Save If a new instructor starts teaching an existing class DO NOT just edit the name of the teacher for that class If you do all historical data will be altered to include the new teacher s name Instead end date the class with the old instructor name and create a new class assigning the new instructor S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 10 MABLE USER MANUAL July 2012 The Site Summary page This is the MABLE Home page The information shown here is designed to give you an at a glance look at students who might need attention You will be able to choose which of your sites to view from the dropdown list In most cases there is only one site e Any current messages from the state director are displayed first Check here for news about updates and changes in MABLE e The first group of student names shows you
26. r Norene Peterson lf this instructor does not have students enrolled for a selected class the student list will be empty LA 1 Language Arts Norene Peterson gt Hours Students l Alverson James l Baysinger Jeffrey e MABLE will not allow you to save duplicate attendance records for a student If a student you have selected already has attendance in that class on that day that student s name will be marked with and not saved The rest of the selected student records will be saved S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 22 MABLE USER MANUAL July 2012 Attendance by Class Different Hours This method is useful if students come and go throughout the day signing in and out on a class sheet Each student who attended that day can have a different number of hours but you can still enter all the attendance at once Sites Anaconda Attendance Date 08 20 2010 Hours ooo le Attendance Entered This Session 6 20 2010 Martin Brent 1 25 hours in 101 Evening ind class instr Ed McLaughlin 6 20 2010 Emerick Wesley 4 5 hours in 101 Evening ind class instr Ed McLaughlin 6 20 2010 Armstrong Melanie 3 hours in 101 Evening ind class instr Ed McLaughlin Copy to clipboard Choose your site name Choose the attendance date Choose a class from the Class dropdown Choose the name of a student from the list of active students at your site if yo
27. r No current enrollment To Enrollment Date Primary Instructor Separation Date Reason For Separation es Save J Cancel If Delete The new enrollment record will be highlighted in yellow 13 MABLE USER MANUAL July 2012 e The enrollment date defaults to today s date but you can enter any date e Select site name and primary instructor if applicable e Click Save As you save each page MABLE will go to the next page Fill in Contact and Demographics information on the appropriate pages making sure you enter data into all yellow required fields Click Save on each page before going to the next page othe Affiliatiom Not Applicable Highest Grade Completed ME Has Diploma at Entry to ABE Last School Attende Highest Credential Achieved gt Locale of Highest Grade or Credential Completed z Is the student J Dislocated Worker J Displaced Homemaker J Low Income J Single Parent With Dependents Please check all boxes that apply to this student Disability z M ADD ADHD I Mental illness depression anxiety mood Tribe Not Applicable l Blindness vision impairment I Other I Disorder personality disorder l Physical impairment I Epilepsy I Psychosocial behavior coping relationship difficulty I Hearing loss impairment I Traumatic brain injury Learning disability Employment Status Housing Status save CHANGES AS OF JULY 1 2012 Has diploma a
28. ring and organizing of the data that you like Remember that once you save the report to your computer it is no longer current data The default report name includes the date so you will have a reference for when the report was created NRS tables These reports contain the data that will be rolled up to the state and reported to the feds in December When you select NRS Tables you will get this screen which gives you descriptions of each of the NRS Tables and allows you to select which table you would like to view You can elect to see a report that includes all of your satellites or you can view each site s data separately You can view counts of just those students who will be reported to the NRS or you can view all of your student results NRS Table Reports Select the desired table Table 1 gt Select the desired site Anaconda Include Satellite Sites Select the Program Year 2013 Include Non Reportable Students If the report is not opening try holding down the Ctrl key to allow popups NRS Table Descriptions Table 1 Participants by Entering Educational Functioning level Ethnicity and Sex Table 2 Participants by Age Ethnicity and Sex Table 3 Participants by Program Type and Age Table 4 Educational Gains and Attendance by Educational Functioning Level Table 4B Educational Gains and Attendance for Pre and Posttested Participants Table 4C Educational Gains and Attendance for Participants in Dista
29. students with no attendance within the last 90 days Those students should be given a separation date You can filter the list for a different number of days if you wish To separate a student on this list click on the Summary button this takes you directly to the student record Students with no activity in the last 90 _ days Click for Excel spreadsheet of last activity date for all students at the site By clicking on the above link you can create a spreadsheet report that shows the last activity date for all active students at your site e The middle section displays students who are eligible to test This includes students with more than 60 hours and no post test those in the last 30 days of their instructional year and those whose instructional year has changed and need to be pretested Grid below lists students eligible for testing Click for Excel spreadsheet of all students at the site The spreadsheet link creates a list of all active students at the site along with any testing status message instructional hours and last assessment date e The final section shows students who have not selected a goal for this program year It is not required for a student to select a goal Starting in the 2012 13 program year we will no longer be reporting counts of students with self selected goals to the NRS However goal setting is an important part of the student intake process and helps inform instruction S CTAE ADULT ED MABLE User
30. t complete There are no reports generated for secondary goal completion f a student has selected a core goal he she must have signed a waiver in order for the OPI to do data matching Indicate whether the waiver has been signed on the Core Data page Starting with the 2012 2013 program year the OPI will no longer be reporting to the NRS about students who have completed self selected core goals The NRS has created new criteria for which students we must report for completion of the core measures However goal setting is still an important part of the intake process and helps guide student instruction S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 18 MABLE USER MANUAL July 2012 Entering Assessment Students should be assessed within 12 hours of enrolling in a program Assessment data must be entered into MABLE within 30 days of the test date Click the Add Assessment button on the student s Summary page Return to Summary Sites Anaconda Assessment Date 06 30 2010 Assessment Type Test Administered Area Tested Difficulty Score Note You will not see any change to the PAI until you return to the Student Summary page Date Test Area Difficulty EFL Score Test Expires 01 12 2010 TABE 9 Survey Pre Test ASE High 617 01 12 2010 TABE 9 Survey Pre Test Math M ABE Intermediate Low 486 01 12 2010 TABE 9 Survey Pre Test ABE Intermediate High 542 pee oo 01 11 201
31. t entry to ABE This is self reported information Students who answer yes to this question will be included in the cohort for Enter PostSecondary Education or Training Include students who have a GED at entry to ABE but do NOT go back and update this if the student earns a GED while enrolled For students who earn their GED while enrolled Mable will track that information and include those students in the cohort Highest Credential Achieved The NRS wants to track the education that students have achieved prior to entering an ABE program Students may have achieved more than one item on the list choose the highest educational achievement the student reports Do not update this answer if the student makes further achievements while enrolled We are only reporting on achievements made prior to enrollment Locale of Highest Grade or Credential Completed Choose from U S or Non U S Dislocated Worker Displaced Homemaker Low Income Single Parent with Dependents This information is reported on Table 6 The following definitions are from the NRS Guidelines Low Income The learner receives or is a member of a family who receives a total family income in the 6 months prior to enrollment of 70 percent of the income level standard for a family of that size or the learner is receiving or is a member of a family who is receiving cash assistance payments from Federal or State agencies or food stamps or the learner can be designated as homeless un
32. t who does not have a current assignment at any site Select a person from this list or select Assigned Personnel at the bottom of the list to return to a list of people assigned to your site Assignments Professional Development Personnel Data nassigned Personnel teacher AA D Grue Kristen Hall Ann Hasquet Doris First Name AA Haugland Kathy Name ft Kallas Michael Lifvendahl Pat Employment Status Full tin Lindner Dora Person maflamand maflamand Mentzer Paula person Fifth Email Address 123 love cgP ickering Jason Poole Pam Queen Jacquie Work Phone 4444444444 Raditz Evelyn 4444444 Runyon Carol ri apy g ocanlin Tom Y f ETIE ABI El ears of Experience in Al Shea Denti Some More Te4sting Educator Credentials 1 A Sylvester Margie c esl teacher AA Townsend Roberta Credential Identification Twedt Matthew VanMeter Jeanette re Select a credential type from the ester MaryAnn ito add a gt identification before clicking the Aq VUlk Kelly Sarah or Walker Annette n Warwood Byrdeen Add a new person To create a record for a new person choose Add new Personnel All the fields on this page are required and most are self explanatory S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc MABLE USER MANUAL July 2012 Professional Development Personnel Data First Name Last Name Employment Status Full time gt 30 hours per week
33. tact Same Name Phone Email as Above Name Phone Email Address Same Address as Student City State MT gt Zip i a The Referral page allows sites to track information regarding community partners and other programs in which their students might be participating How did you hear about ABE Other Reference Referral Agency Type v Referral Agency Name Agency Contact Reason For Referral save Reasons for Referral include Assessment Only and Enrollment in ABE Students who have come to your site for Assessment Only can be entered into MABLE but will not be included on any ABE or NRS reports If a student comes for Assessment Only and returns later to enroll in the program change his reason for referral to Enrollment in ABE S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 15 MABLE USER MANUAL July 2012 The Program Participation page allows you to create a record for each federal state or tribal program in which the student is a participant Click Add Program and then choose a program from the dropdown list The student might be participating in more than one program after you save one record click on Add Program to select the next program in which the student is participating Enrollment Demographics Contact Info Program Participation Name new student Date of Birth 05 15 1955 Current EFL Address kij Phone Number Not Provided Primary Area of Instruction
34. tendance and no further attendance is scheduled If a student is separated from your program and then returns to your program in less than 90 days you should delete his last separation date and he will continue with the same instructional year schedule MABLE will not allow you to create a new enrollment record for a student who has been gone from your program for less than 90 days To add a separation date go to the student s current enrollment record and click Edit Delete Enrollment Date 05 21 2007 Site Anaconda Instructor Separation Date Separation Reason Da ma ea Enrollment Date Site Name Instructor Separation Date Separation Reason Edit Delete e The record you are editing will be highlighted in yellow at the bottom of the page e In the white fields choose his separation date and reason for separation if you know it e Click Save S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 24 MABLE USER MANUAL July 2012 Reports Menu l 2a re NRS Tables Student Data Table Student Summary By Site Student List By Criteria Student Contact Info By Criteria Assessment Only Students Student Comments nd Attendance Charts STARS Following is a description of the menu choices and information about selecting each report Most of the reports are available in Excel format That means you can save the report to your computer and do whatever sorting filte
35. tudent List shows all students who will be counted for the selected year This spreadsheet has information about each student s goals starting EFL goal completion and other pertinent demographic data for the NRS reporting Students with no starting EFL cannot be counted for NRS reporting until that is fixed Run this list and view each student s record to see what needs to be done to correct the situation In some cases you can fix it yourself and in others you may need to submit a student change request One common error is that you forgot to select a PAI for the student after pretesting Sometimes the student is missing a pretest or a locator If a BEST student pretested at 541 or higher that student must be TABE tested and have a PAI selected before he she can be counted Tables 1 and 2 count students by race and gender so be sure to review Students with either no Race or Gender and make necessary corrections For further explanation about Tables 1 7 see your NRS guidelines Student Data Table This report is a spreadsheet listing all students with attendance in the selected program year It includes all the core demographic referral contact info and program participation information If you elect to view this report with enrollment and separation dates you might get multiple records for each student so the total student count will not be accurate If you are looking for an unduplicated count of students you might be better select
36. u start typing the last name the name will auto fill Enter the number of hours that student attended that class on that date e Click Save e The record you just saved will be displayed in the box at the bottom This helps you keep track of what you have done so far in this session in case of interruption o You cannot print this list from this page o You can copy the list to a clipboard and paste it into another document if you like o Once you leave this screen this list will not save but the attendance records have been saved for each student S CTAE ADULT ED MABLE UserManuals MABLEUserManualJuly2012 doc 23 MABLE USER MANUAL July 2012 Separating Students When a student is ready to leave the program edit his enrollment record for your site to include his separation date and the reason for separating if you know it Once you separate a student you will still be able to view his record until October of the following program year You will not be able to edit his record unless you remove the separation date Students who have had no attendance for 90 days should be given a separation date The separation date must be after the last date of attendance but not more than 90 days after MABLE allows you to enter a separation date that is more than 30 days old Students should NOT be given separation dates at the end of the program year unless they have notified you that they will not be returning or they have had 90 days with no at
37. useful for large sites The primary purpose 1s to filter the list of active students to just those students taking a particular class Otherwise the screen would contain hundreds of names and the task of data entry would be more tedious If Instructors are entering their own attendance this makes the task quicker and easier Before choosing this option 1 In order to use this option you must have assigned instructors to each of your classes and assigned classes to each of your students e Choose Administration gt Class Maintenance e Click the Edit button next to a class e Check the box in front of the Instructor who teaches this class see explanation in Class Maintenance section e Click Save 2 For each student you must go to the Class page and select all the classes he will attend Classes do not have to be listed in any particular order on this page To enter attendance choose Student gt Attendance by Instructor Choose a site name Choose an instructor name Choose a date The class list will populate with all classes to which that instructor has been assigned Choose a class The Students list will populate with all students assigned to that class Enter the number of hours of class Check the box in front of each student name who was in attendance on the given day Click Save You must select an attendance date in order to see available classes student s at VOUT site Sites Billings Attendance Date 087 0 2010 Instructo
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