User Manual - nh
Contents
1. Provider s 1 Hatesal Leret Family Shelter 1 OZ ECHA Dorothy s c Select Shelter Provider s 1 10th Street Shelter 1 Hatesal Leret Family Shet cancel i F 4 Wveeewoesvt xoflbcuofh Okglsit w h Select All Provider s Wwteewoesvt Xoflpcuoth Okglsit HPRP Test Provider 4 Jimi CPX Ynacvdly Gnewwstvk Dica Tohfoe Gmdstitw Uhgsorf Hiudtlaram Nalnwaj BAT Afwlacga Tiy Ppwuye Sreincy KQPFJJ HYAPH DGYIGYK Abhthyan Eefpil Raj Gjtstm Alemnk Ghtwodry iq Tprdjxb 10th Street Shelter 7 Heak Rirenhup Hyeworsa Wpited Hasa 1 ABC Shelter for Women and Families 1 Care House Countywide Electric Company Evergreen Forest Community Hatesal Leret Family Shelter Old Towne Shelter OTS Emergency Shelter 1 OTS Transitional Living Program E 2 More Information Select or type the values you want to return to reports for each prompt displayed here Diagram 1 There are two user prompts connected with this report 1 Select All Provider s Click the refresh list icon and wait for the left window to refresh Now select all of the CoC s providers to include by highlighting them in the left window and moving them into the right window using the right selection arrow If any homeless service provider is not shown in the picklist they should be added to ResourcePoint prior to continuing to run the report 2 Select DV Provider s Click the refresh list2. and if a DV provider is not included in the prompt response it will be included in the calculation for this data element Bed and Unit Inventory This calculation considers only at residential shelter providers Shelter status is based on the response to the third user prompts and if a shelter provider is not included in the prompt response it will not be included in the calculation for this data element It should also be noted that this element is in a many to one relationship with the provider that is there may be multiple subassessment entries for this question This report does not attempt to determine if any inventory information is missing but rather simply determines if there is at least one inventory subassessment entry recorded for each shelter residential program provider Target Population B This calculation considers only at residential shelter providers Shelter status is based on the response to the third user prompts and if a shelter provider is not included in the prompt response it will not be included in the calculation for this data element It should also be noted that this element is a sub item in the bed inventory which as stated above is in a many to one relationship with the provider This report does not attempt to determine if Target Population B information is missing or incorrect but rather simply determines if the shelter provider has least one bed and inventory subassessment entry recorded which includes a
3. icon and wait for the left window to refresh Now select the domestic violence DV provider or providers to include by highlighting them in the left window and moving them into the right window using the right selection arrow This will be a subset of the providers selected in the first prompt and should include both HMIS Bowman Systems Page 2 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 participants and non participants and should include both residential and non residential DV programs 3 Select Shelter Provider s Click the refresh list icon and wait for the left window to refresh Now select the providers which offer shelter residential services by highlighting them in the left window and moving them into the right window using the right selection arrow Again this will be a subset of the providers selected in the first prompt and should include both HMIS participants and non participants as well as any residential DV programs selected in the second prompt How to read This report contains five data tabs Each tab is a sub report containing three sections e Report Header The header contains the title of the report and the tab sub report When running the report in modify view the report header is only visible in print page layout mode e Report Footer The report footer contains the title of the report the name of the tab sub report the page number the version number and the d
4. non null Target Population B answer If a shelter residential provider has no bed inventory both data elements are counted as missing REPORT MODIFICATION Because this report is based on HUD established reporting instructions modification is generally not recommended especially with regards to the queries variables and formulas that impact the HDX data Bowman Systems Page 8 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 MAPPING OBJECTS UNIVERSE template_provider_u This report is mapped to the provider universe and should be copied to your Public or Favorite folder then mapped to the equivalent universe for your site ex yoursite_provider_u QUERY NAME FIELD NAME LOCATION TYPE USE Location Providers Providers Uid Type System field Use Results object Location Providers Providers Name Type System field Use Results object Sub query filter Location Providers Providers Site Information Type System field Use Results object Location Providers Physical Address Address1 Type System field Use Results object Location Providers Providers Geocode Type System field Use Results object Location Providers Providers Site Type Type System field Provide Use Results object Location Providers Providers Housing Type Type System field Use Results object Location Providers Providers COC Code Type System field Use Results object
5. ART Gallery Report 0227 Program Descriptor Data Elements Data Quality EXECUTIVE SUMMARY This report is designed to monitor data quality by locating HUD required program descriptor data which is missing Specifically this report extracts information needed to complete section H11c of the 2010 HMIS Dedicated Project Annual Progress Report funded under the Supportive Housing Program SHP AUDIENCE CoCs completing their HUD application and or annual performance reports FREQUENCY HUD applications annual performance reports require annual reporting however this report should be run as needed to check and confirm that the report includes correct and complete data PURPOSE The report can be used to extract the ResourcePoint data from ServicePoint for reporting through HDX and to monitor data quality related to providers PREREQUISITES AND WORK FLOW REQUIREMENTS All of the CoC s homeless service providers must be in present in ResourcePoint prior to running the report This should include both HMIS participants and non participants including domestic violence programs INSTRUCTIONS Instructions are outlined below concerning how to retrieve copy run and read this report Requests for additional information concerning the report function design should be directed to Bowman Systems staff via email ART_Reports BowmanSystems com Z Folders How to retrieve and copy Detailed step by step instructions Gesctaex concerni
6. P CDBG South East Family Services Southwest Natural Gas The Greater Green Bay Community Services x X x x x x Bowman Systems 0227 Program Descriptor Elements Tab D Additional Information Tab D Additional Information Diagram 5 designations and counts o B N Page 1 Diagram 5 w10 11 10 Printed 11 10 10 This tab is provided as a reference to the user running the report and lists the parameters specified in the user prompts as well a a provider listing for Bowman Systems ART Gallery Report Page 7 of 9 0227 Program Descriptor Data Elements v11 04 13 TECHNICAL NOTES 1 Inclusion All homeless programs within the CoC should be included in the Providers prompt including DV programs and those not participating in HMIS If there is a homeless or DV program within the CoC that is not in ServicePoint at all then the program will need to be added to ResourcePoint prior to running the report The DV provider prompt should include all DV programs regardless of if they are participating in HMIS or not and whether they are residential or non residential 2 Missing Calculation Most of the data elements include the same denominator of all programs for the calculation of percent missing except for the following data elements a b c Site Address This calculation considers only non DV providers The DV non DV status is based on the response to the second user prompts
7. Providers Program Type Location Providers Code Type System field Use Results object Location Bedlist Inventory Bedlist Inventory Uid Type System field Use Results object Location Providers Providers Inactive Type System field Use Sub query filter s Location Bedlist Inventory Bedlist Inventory Target i Population B Type System field Use Results object Bowman Systems Page 9 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13
8. ate time the report was run printed Like the header the footer is only visible in print mode when the report is run in modify view e Report Body The report body is the main section of the report located between the header and the footer where the reports data is displayed in a variety of different chart formats The data contained in each of the tabs in this report is displayed and described below Residential Homeless Programs Only DV Programs Excluded Diagram 2a Bowman Systems Page 3 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 Program Descriptor Elements Data Quality Overall Summary For All Programs Combined Data Element Missing Program Name 0 00 Bite Configuration Type 84 21 667 68 42 78 95 78 95 47 31 21 05 Bed and Unit Inventory Information 12 50 arget Population B 12 50 Bowman Systems paiaes v10 1110 0227 Program Descriptor Elements age hate Printed 11 10 10 Tab A Overall Summary Diagram 2b Tab A Summary Diagram 2a and 2b This tab contains the program descriptor data elements and percentage missing Site Address information is not required for DV programs so they are excluded from both the numerator and the denominator of the percentage calculation for this data element The last two data elements apply only to shelter residential programs so non residential programs are not included in this calcu
9. en Bay Shelter Program x null ok null null null ok ok null null 7859 1 The Greater Green Bay Social Senices Program null ok null null null ok ok na na 8343 1 TODO FWD 75 HOME null ok null null null nul ok na na 6938 1 Tower Men s Shelter x ok ok ok ok ok ok ok ok ok 819 1 Westem State Community Action Agency null ok null null null nul ok na na Percent Null 4 8 84 2 6 7 68 4 78 9 78 9 47 4 21 1 12 5 125 Program Descriptor Elements Printed 11 10 10 Tab B Summary By Program Diagram 3 Tab B By Program Diagram 3 This tab shows detail by provider on the different program descriptor elements shown in Tab A displaying ok null or na as appropriate for each element and calculating completion rates for each provider in the far right column and for each element in the bottom row The chart also display the program s ID number in column 1 and their DV and shelter status in columns 3 and 4 Bowman Systems Page 5 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 Program Descriptor Elements Data Quality Detail By Program 1 10th Street Shelter Domestic Violence Program No Shelter Residential Program Yes Site Config Type null Site Address P P Wgw 756 Geocode 040318 Site Type null Housing Type null CoC Number null Program Type Code Safe Haven HUD Bed and Unit Inventory Info 3 Bed Unit subassessment entries Targ
10. et Population B 3_Bed Unit subassessment entries with Target Population B noted 17 Heak Rirenhup Hyeworsa Wpited Hasa Domestic Violence Program No Shelter Residential Program No Site Config Type null Site Address UD Rbr 7165 Geocode null Site Type null Housing Type null CoC Number null Program Type Code null Bed and Unit Inventory Info 0 Bed Unit subassessment entries Target Population B 0 Bed Unit subassessment entries with Target Population B noted 1 ABC Shelter for Women and Families Domestic Violence Program Yes Shelter Residential Program Yes Site Config Type Single site multiple buildings Site Address 867 Y Fxp Ywhki Ffkqya Geocede 040318 Site Type Residential special needs and non special needs Housing Type Mass shelter barracks Bowman Systems w10 11 10 Page 1of8 p Program Descriptor Elements Printed 11 70 10 Tab C Detail By Program Diagram 4 Tab C Detail Diagram 4 This tab shows detail by provider for program descriptor elements shown on Tab A displaying the recorded value where applicable or displaying null or na as appropriate Since the last two elements Bed and Unit Inventory and Target Population B the data is described rather than listed Bowman Systems Page 6 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 Program Descriptor Elements Data Quality Additional In
11. formation User Prompt Field Value Selected Select All Provider s 1 1 1 Select DY Provider s 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Select Shelter Provider s 1 1 1 1 1 1 1 1 10th Street Shelter 7 Heak Rirenhup Hyewaorsa Wpited Hasa ABC Shelter for Women and Families Care House Countywide Electric Company Evergreen Forest Community Hatesal Leret Family Shelter Old Towne Shelter OTS Emergency Shelter OTS Transitional Living Program South East Family Services Southwest Natural Gas The Greater Green Bay Community Services The Greater Green Bay Shelter Program The Greater Green Bay Social Services Program TODO FWD 75 HOME Tower Men s Shelter Westem State Community Action Agency Hatesal Leret Family Shelter OZ ECHA Dorothy s RAP CDBG South East Family Services ABC Shelter for Women and Families 10th Street Shelter Hatesal Leret Family Shelter Old Towne Shelter OTS Emergency Shelter OTS Transitional Living Program The Greater Green Bay Shelter Program Tower Men s Shelter ABC Shelter for Women and Families P ee a Sheer 1 10th Street Shelter 17 Heak Rirenhup Hyeworsa Wpited Hasa ABC Shelter for Women and Families Care House Countywide Electric Company Evergreen Forest Community Hatesal Leret Family Shelter Old Towne Shelter OTS Emergency Shelter OTS Transitional Living Program OZ ECHA Dorothy s RA
12. lation The remaining data elements are universal requirements and all providers are taken into account in the calculation See technical notes for more information as to how percentages are calculated for the two shelter specific elements Bowman Systems Page 4 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 Program Descriptor Elements Data Quality Summary By Program x 2055 1 10th Street Shelter ok ok null null null ok ok ok 7361 17 Heak Rirenhup Hyeworsa Woted Hasa null ok null null null null null na na 8325 1 ABC Shelter for Women and Families x x ok na ok ok ok ok ok ok ok 7095 1 Care House lt gt null ok null null null null null na na 1251 1 Countywide Electric Company null ok null null null null ok na na 542 1 Evergreen Forest Community null ok null null null ok ok na na 3498 1 Hatesal Leret Family Shelter x x null na ok ok ok ok ok ok ok 1431 1 Old Towne Shelter x null ok null null null ok ok ok ok 5134 1 OTS Emergency Shelter X null ok ok null null ok ok ok ok 7092 1 OTS Transitional Living Program x ok ok ok ok ok ok ok ok ok 7862 1 O2 ECHA Dorothy s RAP CDBG x null na null null null null ok na na 2172 1 South East Family Services x null na null null null ok ok na na 8006 1 Southwest Natural Gas null null null null null nul null na na 2543 1 The Greater Green Bay Community Services null ok null null null nul null na na 8122 1 The Greater Gre
13. ng how to retrieve save a copy and map this ART Report to P SO roer your site can be found in the Bowman Systems Published Documents case folder under ART Documentation in the Public Folders section Business Objects Published Documents How to install The original version of the report is a template and must be copied from the ART Gallery Templates folder into another folder on your site and mapped to your data before it can be Bowman Systems Page 1 of 9 0227 Program Descriptor Data Elements ART Gallery Report v11 04 13 used Detailed instructions for installing report templates are provided in the Bowman Systems Published Documents folder on your ART site Before running the report Prior to running the report the user must determine e A complete list of the CoC s homeless and domestic violence DV providers e The proper CoC code for the CoC being reported How to run Upon opening the report the user will be prompted see Diagram 1 to specify parameters which control the data returned by the report Once the user has provided these parameters by responding to the user prompts a green check mark will appear next to each field to indicate that a selection has been made The user should then single click the Run Query button to generate the report Prompts ooo ET Reply to prompts before running the query Select all Provider s 110th Street Shelter 17 Heak Rirenhup Hyeworsa Wp Run Query Select DY
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