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Exhibitor Service Manual

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1. Y 7 JAPAN SHOP Outside F East Hall6 East Hall5 East Hall 4 C ARCHITECTURE East Car Park CONSTRUCTION a Pl e oy n e MATERIALS Secretariat i MUTUI I fll THM II fll AIUTI Exhibition secretariat When Tsunami Advisory or Tsunami Warning is issued after earthquake 2 Visitors and exhibitors will be guided to the most 1 Please move to the truck yard temporarily appropriate evacuation place according to the situation When Big Tsunami Warning is issued after earthquake Evacuation route gt From entrance exit to the 2nd floor of Entrance Plaza 1 a E an J West Hall 1 amp 2 TMNT TTT T TTT TTT TTT Jl P z I P H jm EZE EI CEL IL l i i i C ll IIG East Hall 3 East Hall 2 East Hall 1 fU E i Na i q D FAG i Conference Galleria Tow
2. East Hall 6 Galleria column East Hall 5 Hall entrance column AA a set of 2 columns East Hall 4 Q Exhibition Hall Banner rr Price Single face 4200mm Ad space 1 050 000 tax incl Double faces 1 470 000 tax incl Triple triangle pole 2 100 000 tax Incl ice for detail 4200 Material Plastic sheet Hanging position will be center of your mm booth 10m high from the floor and faced the entrance xHanging position is subject to change owing to banners provided by the organizer a pal structure Please k the show management Stand Advertising 2 sides Price 262 500 tax incl 840mm Ad 1395 space mm Location Galleria Concourse Applications will be accepted on a first come first served basis The precise location of the advertising will be decided after consultation The above prices include listing production set up and dismantle fees Completed artwork in digital format is required Please submit your artwork by Jan 18 Wed Rules amp Regulation Booth Decoration Utilities Other Services Move In Out Schedule March 3 Sat Move In for island booth only
3. Free Registration Shuttle Bus March 9 Rop Parcel Deli very i j Ivi March 6 8 Faron Delivery Registration Saivics a VIP Lounge Press Room Smorking JAPAN SHOP Area Service Counter ARCHITECTURE o h March 3 5 CONSTRUCTION MATERIALS Show Management Office gt Hall 6 T Hall 5 T Hall 4 T es ae ae a E u Ema 3 a p ap o n ou o p ap t nou r It il ai it ai it Hall 3 Hall 2 Hall 1 Smorking Area upper portion Rental Room Hall 3 Room 1 Exhibitors Lounge Hall 2 Room 4 Hall 3 Room 2 Dressing Room for Ladies upper portion Exhibitors Lounge Hall 2 Room 3 Rental Room Hall 2 Room 2 Rental Room upper portion Exhibitors Lounge Hall 1 Room 2 0 b Restaurant Restaurant mi ee _ A Ss a NS o Restaurant mi ea bE O A cre wo
4. Exhibitors Lounge Hall 6 Room 4 Hall 6 upper portion Hall 5 Room 3 Rental Room Hall 5 Room 4 Hall 5 upper portion Exhibitors Lounge Dressing Room for Ladies TT Rental Room Hall 4 Room 4 Hall 4 upper portion Exhibitors Lounge Hall 4 Room 3 COCHO Smorking L a 1 PR amp Promotion Schedule Please make effective use of exhibition promotional tools for boosting the effects of exhibition The Show Management Office recommends the effective use particularly of the media shown below 1 Exhibition website For posting information on exhibitors all year round For promoting business talk with visitors by communicating with visitors via Q amp A and blogs 2 Site map and signage For raising visitors awareness by advertisement 3 Invitation ticket set For encouraging visits to your booth and business talk by inviting customers 4 Placement of handouts in Press Room For approaching to the press news media visiting the exhibition 5 Newspaper amp magazine ads To enhance synergy with the exhibition by product PR and announcement of exhibition 6 Information provision to the PR secretariat For product PR and announcing the content to be exhibited Exhibitors schedule Organizer s schedule December 6 AM Briefing to exhibitors in JAPAN SHOP
5. for any decorations effects hes 6 Aisle or demonstrations that may Q RRS cause disruption to other Y fe G A SES exhibitors or obstruct the traffic flow A change or stoppage of the decoration effect or Me i sf i E Aisle 2m 7 demonstration before or during VL Ay the show will be requested a A p7 35 36 Visitor Badges Visitor badges are classified as follows Color Type Classification Red Retail Industry Retail sales wholesale trade trade firm transportation etc Restaurant Industry Blue Service Business Restaurant Industry Service Business Yellow Information and Information systems information and telecommunications software Communication development internet electric facilities and construction etc Green Construction and Design and construction office design and display building Design industry housing industry Convenience goods food raw materials energy automobile White Manufacturing electricity machine etc Government and other public office local authority authority Black Others public interest corporations finance business other groups Security The Organizer will provide general perimeter show security in the facility during set up show days and dismantle however it is exhibitors primary responsibility for safeguarding your exhibit merchandise and belongin
6. 4 e Cancer Institute Hospital Ariake Station Rinkai Li Kokusai Tenjo Station Move out vehicle waiting area Rinkai Line Kokusai Tenjijo Station se ee a LL co Ariake Station j l Move out vehicle waiting area i i T East waiting area Yi Kokusai Tenjijo Seimon Station T H an East Gate 1 PT aW Tokyo Big Sight P N C 3 Waiting area for manual and move out work with hand trolleys Vehicle cannot enter the truck yard or exhibition halls L ast 4 if East Exhibition Halls pi il D i i A E west West Ly me pe AR The gate to vehicle waiting area Vehicle with pass of priority move out Truck yard Freight Forwarder Material Handling A full range of move in and move out freight forward material handling services are available Please contact KINTETSU WORLD EXPRESS SALES INC KINTETSU WORLD EXPRESS SALES INC Event amp Exhibition Logistics Team TDS Mita Bldg 5F 2 7 13 Mita Minato ku Tokyo 108 0073 TEL 81 3 5443 9455 FAX 81 3 5443 9457 Email kazuaki sakurai jp kwe com shinobu iwahara jp kwe com yosuke masuda jp kwe com Attn Mr
7. Exhibitor Worker badge will be on sale onsite 17 WVehicle Pass Every vehicle used for move in and move out must have a vehicle pass when entering the halls Please note that no vehicle will be allowed in the venue unless they have this vehicle pass There are three different types of vehicle pass Vehicle Pass of move in and move out White paper 18 JAPAN SHOP HERE UF ILFwDJAPAN AFCeSmart WORLD SECURITY SHOW SS A He maa Vehicle pass for move in and move out vehicle This pass is valid for move in days after 12 00 pm on Saturday March 3 and 4 30 pm 10 00 pm on Friday March 9 Please follow instructions given by security guard when entering the premise of Tokyo Big Sight One of the pass will be sent in early February please make photocopies on white paper as many as you need Photocopies Vehicle pass of island booth Blue color paper JAPAN SHOP WHERE UF ILFsTJAPAN NFCESmart WORLD SECURITY SHOW ai AL Vehicle pass for move in and move out limited to island booth exhibitor 12 and more booth spaces This pass is valid for move in days from 8 30 am on March 3 and 4 30 pm 10 00 pm on Friday March 9 Please follow instructions given by security guard when entering the premise of Tokyo Big Sight 10 passes will be sent per one island exhibitor If the pass needed more please sub
8. Registration of text ads to be posted on the top page is recommended Launch of website Registered exhibitor information product information and text ads are released Early January 2012 eae It may be released earlier depending on circumstances Prior to the opening of the exhibition please reply to visitors Q amp A where questions and inquiries from visitors gather and introduce your products and set Reply to visitors Q amp A appointments in a positive manner for ensuring active business talk prior to the Use of blog and Twitter exhibition You can improve the awareness of your company by posting blog entries and registering Twitter account and giving your latest information to visitors Website containing information on exhibitors and products will be closed in O Closing of website December 2012 December Thereafter it posts the information on next year exhibition You can update and add information as many times as you want before closure The Overseas Contact Office will register exhibitor information submitted by exhibitors ID and passwords will be issued and noticed by email after registration MBanner Advertisement Banner Ad will be showed on each exhibition website and is an excellent way to give your exhibit more exposure Please submit the Order Form No 17 to the Overseas Contact Office Publishing period Monthly File size FLASH within50KB GIF within 20KB Data size 250 XxX 300 H X L
9. 2 100 000 Galleria East Hall North Concorse East Hall D Stand Ad 2 sides 262 500 Atrium West Hall South Concorse West Hall Please J the appropriate box Location for A and B can be checked on page 16 NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO IS MEDIA JARANCO METO Tr oceinan Grecia eat Please check one VW Date ARCHITEC IURE JAPAN SHOP CONSTRUCTIO RETAILTECH JAPAN JNFC amp Smart WORLD JSECURITY SHOW No f Notification of UHF Band RFID Demonstration Send t Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 gt FAX 81 3 3512 5680 Dec 22 Thu Exhibitor Booth No Department Name Address TEL FAX E mail Information of Equipments eae Product name Manufacturer Output EIRP High output 1W Mirror Sub Carrier with LBT High output 1W Mirror Sub Carrier without LBT High output 1W FMO Middle output 250mW Mirror Sub Carrier Middle output 250mW FMO Low output 10mW Mirror Sub Carrier Low output 10mW FMO Active tag 10mW Active tag mW Contact for technical Company Dept Name TEL FAX
10. FAX E mail Floor Map VJ Space Size Height X Width Rate tax included Large color Please contact us for details 1 260 000 Medium color 50mm X 123mm 630 000 Small color 50mmXxX 60mm 315 000 X Please y the appropriate box X Please be sure to send your ad materials in completed data Deadline Submitting advertising requests December 22 Thu 2011 Submitting by illustrator on CD R with a sample copy January 18 Wed 2012 XNO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN C O SEACE MEDIA JARANCO METO E S 320 Fa o eat Please check one w Date ARCHITECTURE JAPAN SHOP CONSTRUCTION _ RETAILTECH JAPAN LJINFC amp Smart WORLD ISECURITY SHOW MATERIALS No 6 Onsite Advertising Order Form _ FAX 81 3 3512 5680 Seng gt Overseas Contact Office SPACE MEDIA JAPAN CO LTD Dec 22 TEL 81 3 3512 5670 Thu Exhibitor Booth No Department Name Address TEL FAX E mail We apply as follows Menu Price Location A Galleria column 315 000 B Hall entrance column a set of 2 colums 630 000 X Not available for JAPAN SHOP exhibitors Single face 1 050 000 C Exhibition Hall Double Banner faces Triple triangle pole 1 470 000
11. There are limited number of ad spaces therefore this service is available on a first come first served basis An advertiser s booth will be highlighted in color in order to draw visitors attention The organizer is not responsible for any advertising listed on the floor map but the advertiser should be responsible for it Fee Space Color Fee tax incl Size H x W mm 4 spaces 4C 1 260 000 Please ask us 2 spaces 4C 630 000 50x 123 1 space 4C 315 000 50x 60 15 16 HOnsite Signage Advertising Advertising on eye catching materials in the Galleria and exhibition halls the most crowded areas will give your ad the most exposure that increases your visibility to your customers Please submit the order form No 6 to the Overseas Contact Office by December 22 Thu Advertising period March 6 Tue Menu of Signage Advertising Q Galleria column 9 Fri 2012 Hall entrance column a set of 2 columns 3200mm Not available for JAPAN SHOP exhibitor I 1 7 m 2800mm JF I JAPAN Ad space 1800 RETAILTECH JAPAN Ad space 1809 Location Galleria a Location Entrance to exhibition hall Price 315 000 tax incl Price 630 000 tax incl East Hall 3 East Hall 2 East Hall 1
12. Work approval needed No charged needed Charged After Hour Pass March 4 Sun BS Work approval needed No charged needed Charged After Hour Pass March 5 Mon Work approval needed No charged needed Cha March 6 Tue March 7 Wed March 8 Thu 7 Move in for Vehicles allowed KL island booth only EST into the exhibition halls Manual work and work with hand trolleys allowed ME owed seeteseceeeeee charged No work is z After hour work WM Move n March 3 Sat to 5 Mon Exhibitors who have 12 and more booth spaces can move in and set up from 8 30 am to noon on Saturday March 3 Please note Exhibitors other than island booth exhibitors will be allowed to move in from 12 00 pm on Saturday March 3 No vehicle is allowed into the halls after 3 00 pm on Monday March 5 WMWork Approval and After Hour Pass Charged If you need to carry out any work after 6 00 pm during move in and show days except for March 9 you must obtain approval from the show management office This is for security reasons When work is expected to last beyond 9 00 pm on March 3 to 5 and 6 00 on March 6 to 8 you must obtain an After Hour Pass from the show management office by submitting the Application for After Hours Work A fee of 5 250 tax incl will be charged for each 30 minutes and should be paid at the onsite Overseas
13. the demonstration purpose of the camera beyond your soom booth maximum 50 cm high X x 30 cm wide is allowed i Siem regardless of the number of booths Pre consultation with the show management Office is not necessary However if it is larger than the specified size please contact and consult with the Oversea Contact Office in advance Literature such as posters attached to the pillar of the facility Lighting fixtures protruding from booth boundary Banners protruding outside of the booth boundaries LED display that may cause vision problems facing directly visitors or Display stands or products protruding neighboring exhibitors outside of the booth boundaries MFloor Regulation Usage of Anchor Bolts If you need to use anchor bolts for the installation or effective presentation of your exhibits please submit the form No 10 and a working drawing showing the numbers and locations of anchor bolts to be placed to the Overseas Contact Office by January 27 Fri Please note that you will be charged 1 575 tax incl per bolt for restoration of the floor condition If you reduce the number of anchor bolts to be used after submitting the form you must inform the Overseas Contact Office of this change before the last day of the stand construction period or you will be charged for the applied number of bolts Precautions about the U
14. 1 13 Kanda lzumi cho Chiyoda ku Tokyo 101 0024 TEL 81 3 6891 9600 FAX 81 3 6891 9599 E mail machi2012 gb or knt co jp 41 Emergency Measures at the Exhibition Site MMeasures taken by Organizer The Organizer is prepared for initial actions in emergency by organizing a self defense fire fighter unit based on the disaster prevention guideline of Tokyo Big Sight and conducting evacuation and fire fighting drills jointly with Tokyo Big Sight If such disasters as earthquake and fire occur a task force will be established to cooperate closely with Tokyo Big Sight Disaster actions focus on the safety and security of visitors and exhibitors Evacuation if necessary will be announced by PA system Visitors and exhibitors at the exhibition site are asked to follow the guidance and instructions by the official staff security guards and Tokyo Big Sight The exhibition will be cancelled if it is judged difficult to convene or continue it Establishment of Disaster Headquarters at the occurrence of large scale disasters When a large scale disaster outbreaks Disaster Headquarters will be established immediately and strive for ensuring safety and security of visitors and exhibitors in close collaboration with Tokyo Big Sight Contingency Organizations at the Disaster Occurrence IS ato ors al nt r 1i Mm avalen edevamese er anm collaboration Disaster Headquarters lt _ in East Exhibition Wing Information ies 7 Safet
15. 17 Website Banner Advertising Order Form FAX 81 3 3512 5680 Sendi Overseas Contact Office SPACE MEDIA JAPAN CO LTD Monthly TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail WExhibition you wish to expose JAPAN SHOP RETAILTECH JAPAN SECURITY SHOW FRANCHISE SHOW ARCHITECTURE CONSTRUCTION MATERIALS NFC amp Smart WORLD LED Next Stage MPeriod gt lt Please check V in the column JY Period Price Page view Jan 105 000_ month 10 000PV_ month Feb 315 000_ month 50 000PV_ month Mar 315 000 month 50 000PV month Apr 105 000_ month 10 000PV month May 105 000 month 10 000PV month Jun 105 000_ month 10 000PV_ month Jul 105 000 month 10 000PV month Aug 105 000 month 10 000PV_ month Sep 105 000_ month 10 000PV_ month Oct 105 000_ month 10 000PV month Nov 105 000 month 10 000PV month Dec 105 000_ month 10 000PV month NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office c o SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 5670 Fax 81 3 3512 5680
16. Contact Office by March 9 2012 Workers without approval cannot carry out any work and will be No vehicle is allowed into the halls during show days MMove Out and Dismantling All exhibitors must complete their move out and dismantling work by 10 00 pm on Friday March 9 5 00 pm NO EXCEPTIONS asked to leave the halls Schedule 8 00 am Move out vehicle waiting area will open 4 30 pm Sho w closed Water and gas supply stop Manual work and work with hand trolleys allowed Power supply and communication line stop 6 00 pm Move out vehicle allowed into the halls 10 00 pm Completion BExhibitor Badge and Worker Badge All on site exhibitor workers involved in setting up and dismantling booths must wear Exhibitor Worker badges during the move in move out period Badges can be picked up onsite The Overseas Contact Office will announce exhibitors the pick up point later Badge Free quota Additional unit price Exhibitor badge Valid for entire event 5 x nos of booth 300 tax incl per badge Worker badge Valid only for move in move out period 5 x nos of booth 100 tax incl per badge If additional badges are required please submit the form No 8 by January 27 Fri Those without badges will not be permitted to enter the exhibition halls Exhibitor badge is required during show days Please fill in the relevant exhibitor name on the badge
17. E mail Overseas Contact Office c o SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 5670 Fax 81 3 3512 5680 Please check one w Date ARCHITECTURE JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN JNFC amp Smart WORLD SECURITY SHOW MATERIALS No 8 Additional Exhibitor Badge amp Worker Badge Order Form FAX 81 3 3512 5680 Send t Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Please use table below to indicate requirements Category Contents Unit Cost Total Application Amount Payable Free Quota 5 badges per booth Exhibitor Badges Additional Badges 300 Yen each Total Free Quota 5 badges per booth badges Additional Badges 100 Yen each badges Contractor Badges Total badges Total All prices include consumption tax NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY All badges can be picked up onsite The Overseas Contact Office will announce Exhibitors pick up point later Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO SERATE ee ATE E o hac ei asi 2sc80 Please check one w Date JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN LINFC amp Smart WORLD ISECURITY
18. Hall 2 5 Width 7 2m Height 4 9m one for each hall Width 7 9m Height 5 8m one for each hall Pit Electrical pits and plumbing pits are alternately installed at 6m intervals in the halls lllumination About 400 Lux BFacilities and Services provided by the Organizer Show Management Show Management Office will be located at Hall 5 amp 2 from March 3 sat to 9 Fri in order to manage the shows The Overseas Contact Office will be located at Hall 2 Service Counter Counters will be set up at Hall 2 amp 5 from March 3 to 5 Electrical installation Booth decoration and Furniture rental are available Storage Room Storage rooms will be installed from March 5 to 9 in the exhibition halls for exhibitor s common use Brochures crates and so on can be store in the rooms However the rooms will not be locked Exhibitors are asked to keep belongings at their own risk and not to occupy a large space Apart from this rental storage room service is available Please see P 39 Ladies Dressing Room Ladies Dressing Room will be located on the upper level of Galleria from March 5 to 9 A security guard will patrol for safety Press Room Press Room will be located at the entrance of Hall 4 from March 5 to 9 Press Room is provided for the exclusive use of the working media covering news from and about the shows Exhibitors can place their news releases and exhibit brochures in the room refer to P 9 Exhibitor s Lounge Exhibitors c
19. Kazuaki Sakurai Mr Shinobu Iwahara Mr Yosuke Masuda Parcel Delivery Exhibitors must be at their own booth to receive goods delivered by a parcel delivery service Because the show management will not receive and keep any parcel on behalf of exhibitor Please be sure to fill in the following items on invoice Exhibition name Hall and Booth No Contact person s name Contact person s mobile phone number The delivery date must be March 3 4 or 5 Address of Tokyo Big Sight 3 10 1 Ariake Koto ku Tokyo 135 0063 19 20 MPrecautions on move in and move out Please follow security guard s instructions V chicle must move away as soon as unloading or loading work finish Move in out of exhibit products and decoration materials must be done through freight entrances Maximum loading of vehicle allowed into the exhibition halls is less than 45 ton V chicle pass must be placed on the windshield of the vehicle N B No hand trolley is provided onsite Smoking is strictly prohibited in the facility except at designated areas Freight Entrances Fi East 3 A East 2 B East 1 A Width 7 9m Width 7 9m Width 7 2m Height 5 8m Hei
20. RETAILTECH JAPAN NFC amp Smart WORLD LJSECURITY SHOW No 4 Exhibitor Workshop Order Form FAX 81 3 3512 5680 Send t Dec 22 Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Thu Exhibitor Booth No Department Name Address TEL FAX E mail We apply for the workshop as follows 1 slot 262 500 x slot tax incl Please fill in the time slot from time table below 1st choice 2nd choice 3rd choice HiTime table 3 A 5 B 5 C 5 are not available at the SECURITY Solution Stage Summary of your presentation within 20 words X Summary will be listed on the Leaflet Floor map Website NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office c o SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 5670 Fax 81 3 3512 5680 Please check one w Date JAPAN SHOP JGONSTRUGTION JRETAILTECH JAPAN CINFC amp Smart WORLD CISECURITY SHOW MATERIALS No Floor Map Advertising Order Form _ FAX 81 3 3512 5680 seng gt Overseas Contact Office SPACE MEDIA JAPAN CO LTD Dec 22 TEL 81 3 3512 5670 Thu Exhibitor Booth No Department Name Address TEL
21. uea em 1600 7 00 25 00 pattie Ouse RERE SAE Tower Building Gseacestor 8 00 22 00 nasimumvanoow aca 25 Pah not allowed Vehicle over 6m long can be parked in Outside of the East Exhibition Hall lt 500 30 min maximum 4000 for a day gt Please visit the official website of Tokyo Big Sight for detail Overview 6 Tokyo Big Sight Facility Information Hi Tokyo International Exhibition Center Tokyo Big Sight 3 10 1 Ariake Koto ku Tokyo 135 0063 Building Area 141 700 sqm Ground Floor Area 230 873 sqm Structure Steel frame reinforced concrete construction East Hall 2 MEast Exhibition Halls Se rower East Hall 1 6 cn ce YG Hall Area Hall 1 3 4 6 8 670 sqm each i m Th Hall 2 5 8 350 sqm each gt TER Floor surface Concrete Floor loading 5t sqm Anchor bolt construction allowed 16mm or less in diameter 60mm or less in depth Ceiling height 17 31m center of the hall 3 34 4 3m in some places Freight entrance Hall 1 3 4 6 Width 7 2m Height 4 9m one for each hall Width 7 9m Height 5 8m one for each hall Width 10m Height 8m two for each hall
22. 6 which can be used for business meetings or to relax Beverages will be available CO ON P Prt dk E y Loi dhg G o o o dh oa o oo o a dh 4 o o ooo 0 de o a k a Free eas cco Overseas Shuttle Bus Contact Office aR Stop March 9 ae Hall 3 i Hall 2 Hall 1 Ei a RETAILTECH JAPAN eae 3 NFC amp Smart WORLD International Lounge Regi z SECURITY SHOW egistration Show Management Office P Lounge Registration 4 F o a pf March 6 8 v la Pod hl 4 e Galleria Of mo Com o Galleria so 9 F f a i ae Registration Shuttle Bus Cn Lle J March 9 Sto 8 3o oa E M n h 6 8 je Parcel Delivery Mara Parcel Delivery Registration Service pears VIP Lounge Press Room Smorking JAPAN SHOP Area Service Counter ARCHITECTURE o 4 March 3 5 CONSTRUCTION MATERIALS Show Management Office J Hall 6 T Hall 5 T Hall 4 f a 13 14 PR amp Attendee Promotion Advertising The Organizer will prepare areas for the c
23. JAPAN NFC amp Smart WORLD JSECURITY SHOW CO MATERI No 1 1 Hazardous Exhibits Notification _ FAX 81 3 3512 5680 Send ti gt Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail We notify of the use of Hazardous Exhibits Usage Period March 6 Tue March 9 Fri 2012 Reason For exhibit and Demonstration Materials name in detail Quantity Purpose Fire Extinguisher Others Please submit this form with a floor plan and the elevation of the stand which specifies the position of the exhibit deemed to be a hazardous material as well as a copy of catalogue about the exhibit Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO IS MEDIA JARANCO METO Tr oceiean Grey eee Please check one W Date JAPAN SHOP JGONSTRUGTION JRETAILTECH JAPAN CINFC amp Smart WORLD CISECURITY SHOW MATERIALS No 12 Electric Power Order Form FAX 81 3 3512 5680 Send t Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail We apply for the following electric supply If you ordered the package booth please write Package booth E
24. SHOW Cc MATERI Booth Coordinator No I Booth Design amp Decoration Contractor FAX 81 3 3512 5680 Send t Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Booth Coordinator We appoint the following person who will be responsible for our booth throughout the exhibition Person in Charge Mobile Phone Booth Design amp Decoration Contractor We intend to use the following company for our booth decoration and construction Construction will be carried out in strict observance of the stipulated regulations and any restoration work required will be performed upon completion of the exhibition Contractor Name Address Person in Charge Phone 1 The Organizer provides system wall panel For corner booths there is no side panel on aisle Please check the following if you need Will need a side panel on the aisle 2 Please fill in Self Build on the above table if you intend to carry out construction work by yourself Please also check the following Will install walls or structures more than 3m in height Will install ceiling structure Neither of above 3 Please fill in Package Booth on the above table if you have ordered the package Booth Please also check the following We cho
25. and let the official staff security guard nearby or the Overseas Contact Office at the site know immediately Organizer will launch initial fire fighting action and report to the fire station The exhibitors who called for fire engines are requested to inform it to the Overseas Contact Office Earthquake If the Japan Meteorological Agency issues an emergency earthquake alert to Tokyo or the earthquake with a seismic intensity of 3 or higher occurs information will be given with PA system etc Please check the conditions in and around your booth Please let the secretariat at the site know of any unusual conditions immediately If your booth is damaged and at a risk of collapse please leave there and let the secretariat at the site know it immediately Also please ensure that visitors do not come close to the dangerous place Please follow the instructions to be given by emergency broadcast from Tokyo Big Sight if an earthquake with a seismic intensity of 5 or higher occurs Please leave the place with a risk of object falling and collapse and ensure your safety and security When evacuation is necessary please follow the instructions on the evacuation through the route on page 44 Continuation or cancellation of the exhibition will be informed from organizer Information on earthquake transportation and waiting spots for those who could not return home will be provided as required In case of blackout If any blacko
26. column that reports on the latest news in the industry JAPAN SHOP 323123 O JO enns020802ecs BoJ ALELA anonn SONS PRAISE Exhibitor s blog Each exhibitor can update the gt blog with their own information such as news of their latest products or highlights from their booth as needed The updated blog is introduced on the front page O aminga ARAKAWA Oxvewcaxrcrss gt ees 2 TUTXSTOTER AE KURIR estes maar E9 mAN OR Ostr any ermmigrs m OTT AERE T IED LEDS ME 2 5 MATE D TMATE ORRE CSI IED EE C4227 G5 EREN iaa L AT EEE Raapa meag PMAEALE ROL B ESLASA O oE NERETI Exhibitors database Company information can be uploaded to the website and featured in an online database for lamtara a period of approximately one BEODRTA year This allows visitors to the iPhone JUD teat eucmercen exhibition to text search for o companies DEROEVRANEME Banner advertising NIKKEITEST Pay service Exhibitors have the option of promoting their business through Sse banner advertising that features on almost all pages of the site SGRRROCRNLEDEF 7 5 BAOF This is the great opportunity to SEARE attract prospective customers to ae your booth or get the attention of fe rang EN regular visitors to the exhibition PORAZI NIA Linkable with Twitter By registering your company s Twitter ID you can display
27. e mail contains the questions with the profile of questioners please reply to the questions or inquiries that may relate to your business in a positive manner Request for Documents All inquiries and document requests addressed specifically to you will be transmitted with the inquirer s personal information to the person in charge of your company via e mail so please be sure to respond to them This notice mail can be set to be addressed to maximum 5 recipients The exhibitors who are not able to respond to the requests for documents or visitors Q amp A for some reason can turn off the notice Both of them can be set at Setting menu of the exhibitor exclusive website HWebsite Utilization Schedule D and password for exhibitor exclusive website will be issued after the D Issuance of ID amp password organizer receives application for exhibition ID and password will be sent to he person in charge by e mail Please register exhibitor information after logging in the exhibitor exclusive website If you have not registered please do so immediately PDF files for catalogue etc can be also uploaded Registration of exhibitor information essential by early December Please register information of the products to be exhibited You can register as Registration of product information many products as you like You can also register your product information simply Registration of text ads hrough linkage to your own homepage
28. i Neighboring exhibitor No higher than ia Pie than 4m Im Basic wall panel i Neighboring exhibitor f i No higher t Hi Hi i No higher than 6m i e No higher than 2 7m a _ ae Basic wall panel Neighboring i exhibitor No higher than 2 7m o Eai f f Aisle No higher than 2 7m ya i j Neighboring exhibitor booth Neighboring i exhibitor No higher tt No higher than 4m l No higher ti an 2 7m han 61 _ Aisle Neighboring exhibitor X Building materials include all decorations e g graphic panels fascia light fixture audio speakers signs advertising balloons plants and exhibit products XIf exhibit product exceeds the height limit please consult with the Overseas Contact Office X Sides facing the wall of exhibition halls are not necessary to be 1m set back Height Limitation Height Limitation varies by exhibition RETAILTECH JAPAN NFC amp Smart WORLD SECURITY SHOW 1 1 booth space Height of all construction materials is limited to 2 7m as Fig 1 2 2 5 booth spaces Height of all construction materials is limited to 4m However within 1m from neighboring exhibitors and all aisles the height must not exceed 2 7m as Fig 1 3 6 and more booth spaces Height of all construction materials is limited to 6m However within 1m from neighboring exhibitors and all aisles the height
29. must not exceed 2 7m as Fig 2 4 lsland booth 12 booths and more Height of all construction materials is limited to 6m However within 1m from all booth boundaries the height must not exceed 2 7m as Fig 3 Fig 1 1 and 2 5 neomainun Fig 2 6 and more BSS Rea o mexinm Fig 3 island booth RZY wee omen j Area of maximum j Area of maximum j Area of maximum lt Top VIEWS aig height limit of 2 7m lt Top view gt 7 height limit of 2 7m lt Top view gt height limit of 2 7m im RSS KS TOBE QS j Basic wall panel s X S QS x RO QQ in Aisle 5 LOS Aisle lt gt Q Z 2 1 booth RZ Aisle Fig 1 1 and 2 5 Basic wall Basic wall ht ue N z panel 7 ie __ t No highe TE i d ee PA H E i H No higher f i Neighboring ir i ing H f i Aisle exhibitor i J Seunbotine i SIE Re me SN mo les l Nelenboring NE J 3 N 1 Aisle Basic wall panel Neighboring exhibitor ii Neighboring exhibitor Fig 2 6 and more Fig 3 island booth Basic wall i H panel PE ie i Ptr ee No higher than 6m i a A i J dg f lo higher than 6m H TE i H Neighboring Bal ae i Neighboring exhibitor i e lbs i exhibitor a than 2 7m pet i a Building materials include all decorations e g graphic panels fascia lig
30. the tweets on the exhibition website It is very effective to send messages and information on a real time basis during the exhibition Pasowan Gmm 20108 RISER IF OMAR LAPAN SHOP IIODRMTT BARH OKEANNI NIKKEI BREET SAF et F Jt SPEEA NODAME E E FARF I lt 2REL I It THAD MNT CFIBRPLLAMET D Communicating with visitors through Q amp A Exhibitors can answer questions or join discussions with pre registered visitors and website users Exhibitor s blog and Q amp A are only available on exhibitor s login page in Japanese and not available in English Features and design may differ slightly from the actual website Teyatolat ma EEA NEW With the application exhibitors can be searched based on floor plan company names and exhibition categories to display detailed information There is also a my favorites function which can be used to register exhibitor which are planned to be visited supporting the matching between visitor and exhibitor The Android application will also be available in 2012 The application is available only in Japanese The organizer will be developing the on line guidance function sufficiently and wil B We sHoP 200 lt gt SerTy yee PAARFLAPVTYM20IO FLAPL TH BR2010 ICOF YT YFI K2010 M44 EISDAROI YAR BUTAR ARLAS OAR RUKU KANR2Z010O8M RR ERRTS JAMES IS4049 HkSE SMPTE 7160 0022 EM MEUM MAH M
31. 2 19 12 GoogieY 7 7 WER 003 3354 4020 not issue a printed guide book Entering company and products information mandatory Exhibitors are required to input their company and products information to the website ID and Password are necessary to access the website ID and Password will be sent via E mail to the contact person Please log in from the following URL with the ID and Password httos www shopbiz jp ex The registration deadline is early in December If you have not registered yet please registrate immediately and refer to the manual PDF file in the website Exhibitor information will be open at the beginning of January In case you do not register company information to the website you can not enter products information free text ads and can not use communication functions with visitor such as blogs and visitor Q amp A Use of Visitors Q amp A and Request for Documents from visitors Exhibitors can reply to the questions and requests for documents from pre registrants via website Questions and requests can be divided roughly into two categories Questions in Q amp A addressed to multiple exhibitors and questions and requests addressed specifically to you Visitors Q amp A Questions in Q amp A addressed to multiple companies will be sent collectively to you by e mail once a day according to the Category of Exhibition Content selected when you register exhibitor information As the
32. 2 5670 Exhibitor Booth No Department Name Address TEL FAX E mail We require Vehicle Pass as follows for our move in amp move out HVehicle pass for moving in amp out general use white color One pass will be sent to the exhibitors Please make photocopy the pass on white paper and deliver to the related parties MVehicle pass for moving in amp out for island booth only Ten passes will be sent to the exhibitors No photocopy is accepted Additional pass will be available on your request Please fill in the following Yes need additional permit s Special vehicle pass only for move out One pass will be sent to the exhibitors two for island booth No photocopy or additional issues are accepted With this pass the vehicles proceed as a priority The permit should be used for moving out EXHIBIT PRODUCTS only For move out DECORATION MATERIALS please kindly use the above vehicle pass All passes will be sent exhibitors in the beginning of Feb 2012 Vehicles without Vehicle passes cannot enter the exhibition halls Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN C O SRACEMEDIAWARAMCO ETD E cre cy Fax 8133512 D000 Please check one W Date JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN LINFC amp Smart WORLD ISECURITY SHOW CO MATERIALS No
33. 5979 6335 Email machi network kcrent jo Attn Mr Mochizuki 31 32 Rules amp Regulation Booth Decoration Utilities Other Services 5i Coordination of Wireless LAN for Demonstration Exhibitors who want to use wireless LAN in the booth must read the followings 1 If possible please refrain from using wireless LAN other than demonstration purpose in your booth for avoiding radio wave interference with other exhibitors 2 Exhibitors are requested to take measures for a performance deterioration or disconnection 3 We recommend to avoid using IEEE 802 11b g and to use W53 W56 of IEEE 802 lla when the equipment is compatible with them For further information please contact Kissei Comtec Co Ltd Kissei Comtec Co Ltd Rental Center Otsuka S amp S Bldg 2F 3 32 1 Minami Otsuka Toshima ku Tokyo 170 0005 TEL 81 3 5843 0340 FAX 81 3 5979 6335 Email machi network kcrent jo Attn Mr Mochizuki Demonstration of RFID using UHF band Demonstration of RFID IC Tags and Active Tags using UHF Band 950 MHz band in exhibitor s booth needs notification to the Show Management Office in advance For possible interference between UHF band systems during the exhibition and the installation period at the site the secretariat will prepare the list of exhibitors planning to do demonstration based on the notifications and coordinate the channels to be used and directions of antenna Exhibitors who plan to d
34. 70 Fax 81 3 3512 5680 Please check one VW Date ARCHITECTURE JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN LJNFC amp Smart WORLD J SECURITY SHOW MATERIALS No 15 Interpreter Service Order Form FAX 81 3 3512 5680 Send gt Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Apply for the service as follows Finer veer To Anon English A 48 000 day person s person s person s persons person s e nara aeol oi neal oraal oala Chinese A 51 000 day person s person s person s persons person s B 24 000 day person s person s person s person s mee Korean A 51 000 day person s person s person s persons person s NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN C O SRACE Sela la ea NOS ICTD E i 81335120670 Fax 81335120030 Please check one VW Date JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN NFC amp Smart WORLD SECURITY SHOW CO MATERI No 16 Additional Vehicle Pass Order Form FAX 81 3 3512 5680 Send gt Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 351
35. Booth number board Symbol color of somm Back panel the exhibition 300 a Pole J d 40mm Booth number Booth number a board Partition panel with the o neighboring booth g 1 JS50000 bor Booth number board v L 2 700mm teemterto center Symbol color of exhibition JAPAN SHOP vrrresesesesrssestetestesstetetsees red S 2 950mm Inner Size ARCHUTECTURE CONSTRUCTION 2 930mm Inner Size MATERIALS rrrssescestescetteeeeeseeseeeeeeeee RETAILTECH JAPAN ia a NFC amp Smart WORLD pa SECURITY SHOW teeseen Using a push pin and driving a nail or screw on the basic wall panels are prohibited because of re usable materials Sticking graphic panels using adhesive tape or cutout stickers on the wall are allowed please remove it from the wall completely when move out If you want to attach heavy goods on the wall please consult with service counter The Overseas Contact Office provides various optional parts for display please contact for details MiThe Primary Exhibit Contact Decoration Plan Form All exhibitors are required to submit the form No 9 by January 27 Fri to the Overseas Contact Office The Overseas Contact Office will take an order from exhibitor If you are intend to setup your booth by yourself please fill in Myself in the form Exhibitors must complete their booth construction displaying products and all of other works for exhibit by 9 00 pm on March 5 Mo
36. Exhibitor Service Manual JAPAN SHOP 2012 ARCHITECTURE CONSTRUCTION MATERIALS 2012 RETAILTECH JAPAN 2012 NFC Smart WORLD 2012 SECURITY SHOW 2012 March mwe 9 rF 2012 Tokyo Big Sight East Exhibition Halls Organized by NIKKEI oe a Page 1 Outline 1 2 Schedule 1 3 Layout Plan amp Concurrent Events 2 4 Access to the Venue 4 5 Parking Lot at the Venue 5 6 Tokyo Big Sight Facility Information 6 1 PR amp Promotion Schedule 8 2 Registration of Contact for Inquiries from the Press and the Placement of Handouts in the Press Room 9 3 The Official Website 10 4 Invitation Tickets 13 5 VIP Invitation 13 6 Exhibitor Workshop pay service 14 7 Floor Map amp Onsite Signage Advertising pay service 15 Rules amp Regulation Booth Decoration Utilities Other Services 1 Move In Out 17 2 Booth Decoration 21 3 Electrical Power Supply 29 4 Internet Connection 31 5 Coordination of Wireless LAN for Demonstration 32 6 Plumbing Gas Compressed Air 34 7 General Information Exhibitor Guidelines 35 8 Copyright 37 Q Use of Business Meeting Room pay service 38 10 Storage Room Rental pay service 39 11 Interpreter Service pay service 40 12 Other Services pay service 41 Emergency Measures at the Exhibition Site 42 Exhibition Rules 45 Forms 46 Overview ae Outline BTitle JAPAN SHOP 2012 41 ARCHITECTURE CON
37. March 4 Sun to 5 00 p m on March 9 Fri XThe Organizer and the Overseas Contact Office will take no responsibility for theft loss or any other damage Exhibitors should manage their storages at their own responsibility The exact location will be determined by the Organizer and informed to the users at a later date The installation space is limited so exhibitors wishing to use storages are advised to apply as soon as possible 39 40 Rules amp Regulation Booth Decoration Utilities Other Services Interpreter Service pay service If you need interpreter for communicating with visitors at your booth please submit the form No 15 by January 27 Fri From English Chinese and Korean to Japanese interpreting services are available for nothing only in the international lounge MiFee for Interpreter Service a day per interpreter tax incl BA Interpreter On the service for general business meeting and interpreting general topics in the booth English 48 000 overtime charge 4 000 per 30 minutes Chinese Korean 51 000 overtime charge 4 400 per 30 minutes HEB Bilingual staff On the service for simple business meeting and the task for the reception in the booth 24 000 overtime charge 2 000 per 30 minutes F ee covers eight hours of service including one hour for a lunch break As the show runs from 10 00 a m to 5 00 p m service from 9 00 a m to 5 00 p m is assumed F ee includes i
38. RETAILTECH JAPAN NFC amp Smart WORLD Tues PM Briefing to exhibitors in ARCHITECTURE CONSTRUCTION MATERIALS SECURITY SHOW Registration deadline E YT Exhibitor information on website December 16 Application deadline Invitation ticket set Sending of press release announcing map Registration deadline Contact for inquiries from the press the exhibition December 22 Application deadline Site map ad amp Thurs Site signage ad env dJenuer Renewal of website Posting of exhibitors information Starting of pre registration of visitors y y Use of website functions such as registration of product information blog amp Visitors Q amp A CEIVED AKS Submission deadline Wed Data for floor map amp onsite signage Beginning of Shipping of invitation ticket and February VIP invitation ticket sets to exhibitors Please distribute invitation ticket and VIP invitation i er eee ticket to your clients customers etc Full scale PR and advertising activities aa PEE e Newspaper ad Magazine ad Z KILET Please announce your participation in the exhibition TY CM Direct Mail proactively by placing ads on your homepage Mail ad Mail magazine etc company magazine relevant papers amp magazines Early March Sending of last minute press release March 6 Tues l Ta 9 Fri Period of exhibition Request for placing a link in your homepage The website of each exhib
39. SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Please check V in the box March 6 9 00 18 00 March 7 9 00 18 00 March 8 9 00 18 00 March 9 9 00 18 00 approx 63m approx 63m approx 63m approx 63m approx 63m Apply as follows 105 000 per a day 105 000 x room s Total XNO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN C O SEACE MEDIA JARANCO METO E E 3120 Fa o eae Please check one VW Date ARCHITECTURE JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN NFC amp Smart WORLD LJSECURITY SHOW No 14 Exclusive Storage Order Form FAX 81 3 3512 5680 Send Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Apply for the Exclusive Storage 1 space 9m2 367 500 four days x space s Total NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office c o SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 56
40. STRUCTION MATERIALS 2012 18 RETAILTECH JAPAN 2012 28 NFC amp Smart WORLD 2012 1 SECURITY SHOW 2012 20 Dates March 6 Tue 9 Fri 2012 10 00 a m 5 00 p m 4 30 p m on the last day BVenue Tokyo Big Sight East Exhibition Hall 1 6 3 10 1 Ariake Koto ku Tokyo 135 0063 Tel 81 3 5530 1111 MAdmission 1500 1000 person group of over 20 people including tax Online pre registration for free admission from the beginning of Jan to March 8 X Seven specific shows will be held under the name Shop amp Retail Innovation Japan LED Next Stage 2012 4 will be held in West hall 1 2 Franchise Show in West hall 3 4 Franchise Show will be from Tuesday March 6 to Thursday March 8 Overview a Schedule Saturday March 3 Move In Sunday March 4 Move In Monday March 5 Move In Tuesday March 6 Show Wednesday March 7 Show Thursday March 8 Show Friday March 9 Show Move Out Overview Layout Plan amp Concurrent Events Shop amp Retail Innovation Japan The Shop amp Retail Innovation Japan is a comprehensive exposition where you can experience the future of retail stores and commercial facilities The exposition showcases the most advanced hardware and software products for the next generation of the retail industry including a wide range of equipment materials and information systems It is an unparalleled opportunity in wh
41. all 2 Meeting Room 2 Meeting Room 3 East Hall 3 Meeting Room 1 Coin Lockers E i st Meeting Room 2 East Hall 2 Meeting Room 4 Restaurant na TIN Meeting Room 5 East Hall 5 Meeting Room 4 Meeting Room 4 East Hall 4 Meeting Room 4 East Hall 6 upper portion East Hall 5 upper portion East Hall 4 upper portion G ig S m _ ry XThe room can be in theater style layout about 60 seats for seminar use about 27 seats in a school type layout No furnishing X Please contact the Overseas Contact Office for necessary furniture and equipment chairs tables video and acoustic equipment etc which are available for a charge They can be provided by exhibitors themselves XThe rooms are rented out from 9 00 to 18 00 in principle Please be sure to return the ca
42. an use for lunch taking a rest during the show period The lounge will not be locked Exhibitors are asked to keep belongings at their own risk VIP Lounge Visitor who has special invitation card or VIP badge can use the lounge Exhibitor Rental Room Please use for a meeting with customers or a private seminar refer to P 38 lnternational Lounge English Chinese Korean speaking staff will be onsite during the show to assist non Japanese speaking visitors Wi Fi is available in the lounge Parcel Delivery Service Parcel Delivery Service Takuhai bin counters will be set up in Galleria during the show X Smoking is strictly prohibited in the halls and rooms except at designated areas Registration March 6 8 UL 3 Po dk E i ref ie 3 a g Overseas Contact Office aa og Hall 3 Hall 2 Hall 1 T RETAILTECH JAPAN oa zg NFC amp Smart WORLD International Lounge SECURITY SHOW h Show Management Office VIP Lounge Free Shuttle Bus Stop March 9 Registration
43. ce Concrete finish Maximum load 5t sqm Display weight limit Exhibitors may not set up exhibits when the value obtained by dividing the weight of one object by the area of the project plane figure exceeds 5t sqm if Note 4 Even if the weight is under the limit Floor surface Projected plane area protection may be necessary in certain cases Restrictions when setting up exhibits 1 Vehicle exceeding 45 tons must not be used and must run under 10km h in the halls 2 The following protection will apply according to crane size Crane Protection method Rafter 35 ton or lighter 500mm x 500mm base Rafter 45 ton or lighter 500mm x 500mm base lapped on a 1000mm x 1000mm base 27 3 Never place outrigger bases on a pit cover Vehicles such as trucks trailers and cranes must not stop with their tires on a pit cover Care should be taken so that pit covers and fittings are not damaged Protection according to the 35 ton or lighter rafter 45 ton or lighter rafter outrigger base size Efe k pe mami 4 16mm 16mm T E h 500mm 1 f 1 000mm 500mm x 500mm base 500mm x 500mm base on top of a base with a 1000mm x 1000mm base Restrictions on and near pits 1 Placing an exhibit on a pit and its surrounding area within 200mm from its edges in a way that it supports the entire weight of an exhibit or to receive loads of more than 3t sqm is fo
44. duct logo trademark etc Portrait Talent celebrity etc 3 For receiving necessary permission for use please contact the company who holds the right or the organizations which manage the rights centrally depending on the category of works For example the Japanese Society for Rights of Authors Composers and Publishers JASRAC functions as an intermediary for musical copyright administration Please take adequate procedures for having permission after confirming the rules on use and usage fees X Please visit JASRAC homepage for details http www jasrac or jp 37 38 Rules amp Regulation Booth Decoration Utilities Other Services Use of Business Meeting Room pay service Meeting rooms on the 2nd floor of the exhibition site will be rented out for business meetings and seminars Applications for the use will be accepted on a first come first served basis Exhibitors who plan to use them are requested to apply by submitting the order form No 13 Application for the Use of Meeting Room to the Overseas Contact Office no later than January 27 Fri MPrice 105 000 yen room day incl tax MiBasic specifications Only the rooms of approx 63m will be rented areas is same for all rooms MiPlace Meeting rooms 1 5 on the 2nd floor of East Hall as shown below r a Ll L L East Hall 3 East Hall 2 My upper portion upper portion East Hall 1 upper portion Meeting Room 1 East H
45. e bring your materials with a copy of Form 2 at Press Room East Hall 4 between 3 00p m 5 00p m on March 5 Mon 2012 10 PR amp Attendee Promotion Advertising The Official Website The official websites reports the latest information about the exhibition and their exhibitors and help you get in touch with visitors By registering your company s information your business can be a part of it Employing a range of features including free text ads blogs and Q amp A the website greatly enhances the impact of exhibiting Poara ma JAPAN SHOP Exhibition topics We report up to date information about the exhibition including highlights and seminars Photos from the venue and other features also promote visitor attendance CIJ Be 2oA are cseesKoeexe BREYAZ annomwnweneseiss WOEKEREN JAPAN SHOP2011 Bilt Introduction of exhibitors Free text ads amp exhibitor introduction space The site s front page features a space in which all exhibitors are introduced on a rotational basis Exhibitors are also able to submit Bw0M0eAK Eor text such as advertising copy mpa giving them the chance to promote their business on all pages of the site Z212 cusavsese B3AdsL os ABK SOBER MRF TIGL 2001482 DOTEE ai News and columns The site is the only place where users can peruse industry related articles featured in NIKKEI newspapers for free It also includes substantial content such as a
46. e from petroleum such as styrene foam urethane and flammable chemical fiber whose fire resistant liquid has not been absorbed is prohibited However those holding an oxygen index exceeding the standard and designated as noncombustible may be used in certain cases For details contact the Overseas Contact Office no later than January 27 Fri 2012 Fire resistant indications must be attached to each applicable item Only those approved by the head of the Fire Defense Agency and issued by the Japan Fire Prevention Association can be used for this purpose During the construction period as well as the show Fire Department inspections will be conducted We ask that all exhibitors and their contractors cooperate in promoting fire prevention as exhibitors using items that are flame resistant but without the flame resistant indication may be ordered to be removed Sample flame resistant labels below Fireproofed carpet TABS IBIE Length 30mm Width 40mm BEES HOX Coloring White K Characters Flame Resistant in red MEA BABAR Other characters and horizontal line in black Flame resistant plywood curtains cloth ABFE Length 25mm Width 60mm Coloring White ground S S Characters Flame Resistant in red B5 MEEA asg ga Other characters and horizontal line in black es BLighting Fixtures and Audio Speakers Lighting Fixtures and Audio Speakers etc can only be fixed within the above men
47. enjijo Sta 5 minutes gt Shin Kiba Sta JR Subway Direct service at Osaki to JR Saikyo Line Kokusai Tenjijo Sta gt JR Shibuya Sta approx 20 minutes JR Shinjuku Sta approx 25 minutes JR Ikebukuro Sta approx 31 minutes Yurikamome Approx 3 minute walk from Kokusai Tenjijo Seimon Station Shimbashi Sta JR Subways 22 minutes gt Kokusai Tenjijo Seimon Sta 8 minutes Toyosu Sta Subway MBy Bus Toei Bus Tokyo Sta Yaesu Exit JR approx 40 minutes gt Tokyo Big Sight Monzen Nakacho Sta Subway approx 30 minutes gt Tokyo Big Sight Hamamatsucho Sta JR Monorail lt approx 40 minutes Tokyo Big Sight Airport Bus Limousine Bus Keihin Kyuko Bus Haneda Airport approx 25 minutes gt Tokyo Big Sight Limousine Bus Keihin Kyuko Bus Narita Airport lt approx 60 minutes gt Tokyo Bay Ariake Washington Hotel 3 minutes walk Tokyo City Air Terminal gt approx 20 minutes gt Tokyo Big Sight Limousine Bus One Way Some buses only run during events Please check in advance Express Bus Keihin Kyuko Bus Yokohama Sta East Exit JR approx 50 minutes gt Tokyo Big Sight Keihin Kyuko Bus MIBy Taxi amp Car From center of Tokyo Metropolitan Expressway Route No 11 Daiba gt approx 5 minutes from Daiba Exit From Yokohama Haneda Metropolitan Expressway Wangan Route gt approx 5 minutes from Rinkai Fukutoshin Exit From Chiba Kasai Metropo
48. er I o D z l i Evacuation Go upstairs place East Hall 4 E Hall 6 East Hall 5 Go upstairs X Please evacuate from emergency exit Freight entrance will be closed during exhibition Exhibition Rules Enforcement of Rules Exhibitors must abide by the rules and provisions set in the Exhibition Bylaws part of which are stated in Rules on Exhibition explained below which will be presented by the Organizer If the Organizer determines that an Exhibitor has violated any of these rules the Organizer has the right to at any time refuse the application for exhibition or revoke the right for participation as well as to order the removal of or changes to booths exhibits or decorations The Organizer s decision and the reasons for such decision will not be disclosed Moreover the Organizer will not compensate the Exhibitor or related parties for any damages resulting from advance payment or any other damages caused by the revocation of an exhibition or the removal of or changes to booths exhibits or decorations Eligibility requirements for Exhibitors 2 1 Exhibitors shall be limited to corporations and organizations providing products and or services that meet the purpose of the exhibition prescribed by the Or
49. ers traffic delays or social unrest 9 6 The Organizer shall not be responsible for any misprints or typographical errors occurring in the promotional materials Infectious Disease The Organizer may withhold or refuse the participation of an applicant to the exhibition if the applicant is from any country or city which is on the WHO s list of areas with local transmission of any infectious disease At its own discretion the Organizer may ask an applicant to submit relevant documents about any infectious disease even if the applicant is from a country or city which is not on the WHO s list of areas with local transmission Visas 11 1 Foreign exhibitors who need a visa must make complete arrangements on their own as the Organizer can neither supply documentation invitation letter etc nor act as a visa guarantor 11 2 Exhibitors who cannot exhibit due to being unable to obtain an entry visa into Japan for whatever the reason shall not have the right to claim against the Organizer compensation or a refund for arising damages 45 Service Order Forms Applications to be Submitted Exhibitors are requested to send completed forms to the Overseas Contact Office by fax by the indicated deadlines All exhibitors are required to submit Forms 1 3 9 and12 Deadline December 16 Fri 201 1 Form No Item Send to Reiere
50. fice of an electrical trouble Exhibitors are requested to turn off when leave the halls MProtection Measures The Overseas Contact Office is not responsible for voltage fluctuation or power failure due to temporary conditions A surge protector should be installed for your protection MMatters to note concerning electric works Contractor personnel may not be allowed electric work unless they hold an Electric Contractor s License under the Electrical Contract Law Electrical appliances to which the Electric Appliance Handling Regulations apply should be new and must bear the Ministry of Economy Trade and Industry seal of approval As for distributing boards and flashing drum switches be sure to use those housed in a metal box or mounted on a metal plate and install them for easy access and maintenance A connecting sleeve or crimp style terminal should be used for connecting electric wires or else solder them Be sure to use an electrical cable F or heavier for connecting lighting or other equipment Use a connecting a cable do not draw power from the source Be sure to use an appropriate fuse for the switch of electric equipment in the booth never substitute anything like wire or a hacksaw blade for the fuse When wiring for 100V lighting if equipment capacity is 15A or more a branch line should be wired from each terminal otherwise one terminal and a branch switch should be set up for each 15A When using equipment that ge
51. ganizer The Organizer shall based upon its own standards and at its sole discretion have the right to decide whether an applicant and its products and services are appropri ate for the exhibition In the event of any of the following the Organizer may withhold or turn down the application of any corporation or organization If such is the case the Organizer will not disclose the reason for its decision The Organizer may withhold or turn down an application if There is any false or incomplete statement on the application form Any of the applicant s exhibits is deemed inappropriate for the purposes of the exhibition The applicant is deemed to have infringed on the rights of any third party Complaints from other exhibitors and or visitors are anticipated Any proceeding for bankruptcy is filed by or against the applicant or The applicant is deemed unfit to participate in the exhibition for any other reason 2 2 On site sales of products spot sales and provision of fee based services are prohibited at the exhibition site 2 3 The number of booths to be applied for by a co exhibitor must be equal to or more than the number of its co exhibiting companies organization For example any co exhibitor comprising of two companies are not allowed to apply for only one booth 2 4 If the Organizer determines that an Exhibitor has violated the Exhibition Rules or other rules after the application for participation has been formall
52. ge to the y exhibition site and booths and the presence absence of injured people Disaster and traffic information will be provided by PA system message boards 5 Information radios and video displays Convening continuation or suspension of the Event will be communicated via e mail and on website For the visitors and exhibitors who could not return home due to paralyzed public 6 Waiting spot transport system spaces such as business meeting rooms will be made available to them Requests for Exhibitors If disaster occurs in during installation exhibition or dismantling exhibitors are kindly requested to cooperate for ensuring safety and security Please confirm the following measures in advance lnjuries Please let the Show Management Office know immediately if they can walk with mild injury They will be taken to the first aid room If they cannot walk with serious injury or unconsciousness please let the official staff security guard nearby or the Overseas Contact Office know immediately A nurse will come to the injured person When the exhibitor asked for ambulance car please let the Overseas Contact Office know Fire in your booth If fire extinguisher is equipped in your booth please take an initial fire fighting action and let the official staff security guard nearby and the Overseas Contact Office at the site know immediately If there is no fire extinguisher in your booth please step away from the fire
53. ght 5 8m Height 4 9m E E E ET i ca AE East Hall 3 gt East Hall 2 7 East Hall 1 k East Hall 6 East Hall 5 F East Hall 4 De ean TELNE ARER ai l I d U aii j ito ai l ia H East 6 A East 5 A East 4 B Width 7 9m Width 7 2m Width 7 9m Height 5 8m Height 4 9m Height 5 8m Rules amp Regulation Booth Decoration Utilities Other Services Booth Decoration Booth Structure Booth size is 3m wide 3m depth and 2 7m height inner size W 2930mm D 2950mm H 2700mm Show Management Office will exclusively construct basic wall panels Octanorm between neighboring exhibitors Side wall panels will not be installed for corner booth If side wall panels are needed please submit the form No 9 no later than January 27 Fri Show Management Office will install the panels at no cost Carpet furniture electrical installation and ete other than basic wall panels are not provided Please prepare them at your expense Booth No board will be attached to basic wall panel Please note that island booth is raw space and has no basic panels and booth number board The Organizer will carpet on the main aisles of each exhibition The color will be determined based on the symbol color of each exhibition Beam
54. gs Remember that set up and dismantle periods are particularly sensitive times when thefts are most likely to occur Never leave your booth unattended during those times If booth security is needed please contact the Overseas Contact Office for the detail While the Organizer exercises reasonable care in safeguarding your property neither the Organizer Show Management the facility security contractor the drayage contractor nor any of their officers agents or employees assumes any responsibility for such property Exhibitors should therefore have a rider attached to their insurance policies covering the shipment of merchandise to the tradeshow the tradeshow period and return of their merchandise to their home base Cleaning The Overseas Contact Office has arranged for the general cleaning of the exhibition premises prior to the show opening and on the exhibition days We ask exhibitors to take garbage that was produced during the delivery removal period back NOTE The Overseas Contact Office office will dispose of any decorations or packing material etc that remain in the halls but we will bill the exhibitor for a disposal fee at a later date Please contact the Overseas Contact Office for booth cleaning Prevention of Infectious Disease The Organizer will provide antiseptic solutions at the entrance of the halls Please refrain from coming to the venue when you have a fever Please report immediately to the official staff w
55. he overall layout if An instruction or order is issued by the competent police department fire department health center or any other authorities or There are any cancellations of applications for the exhibition Submission of Documents After the Organizer s receipt of the Exhibitor s application the Exhibitor shall submit all documents requested by the Organizer by the prescribed date In the event of any delays by the Exhibitor the Organizer will determine in its sole discretion whether or not the applicant is eligible for participation Rules on Exhibition 7 1 The Exhibitor must be corporations or organizations as described in the application form and the content of the exhibit shall be as described in the application form The Exhibitor shall adhere to the details entered in the application form and exhibit its products and services based on the documents attached to the application form 7 2 If any changes occur in the corporation or organization itself or in the content of the exhibit stated in the application form products and services listed in the documents attached to the application the Exhibitor must immediately notify the Organizer of such changes 7 3 The manner in which decorations and exhibits are to be moved in and out of the exhibition site as well as the exhibition format shall be prescribed in the Exhibition Bylaws Submitted Documents provided by the Organizer which the Exhibitor shall comply with 7 4 The E
56. hen you feel sick on site Rules amp Regulation Booth Decoration Utilities Other Services Copyright The performance of music and the display and screening of video at the exhibition site by other than copyright holders must have the permission from the copyright holders in advance The cases requiring the permission are 1 Live performance show demo performance etc 2 Playing of recorded music video BGM using tape CD MD etc show performance etc 3 Screening of video tape DVD etc 4 Broadcast broadcast reception broadcast for event etc Decor of booths and panel display using others works brands and portraits must have permission for the use from right holders in advance The cases requiring permission are 5 Use in products and product samples 6 Use in pamphlet poster panel etc 7 Use in presentation and demonstration In any case exhibitors are requested to take sufficient care to prevent the infringement of others right by obtaining necessary permission Organizer will bear no responsibility for any unauthorized use and infringement of the right to use works and trademarks 1 When using classical and other music whose copyright term has expired please note that the right of performers or the companies who recorded the music in the commercially available CDs etc may still exist 2 Copyrighted works Characters illustrations designs photos etc Brand Company logo pro
57. hibitors who plan to exhibit two story structure product or booth construction must meet the following conditions and submit the booth drawings to the Overseas Contact Office no later than January 27 Fri 1 More than two emergency exits must exist with stair width of more than 0 9m 2 Handrails must be installed on the upper floor and stairs The height of handrails must be at least 1 2m 4 5 In some cases fire defense equipment i e smoke fire detector fire hydrant or fire extinguisher will be 2 3 Emergency exit signs are required at each stairs 4 Structural materials such as pillars or beams must be noninflammable steel structure 5 requested to install 6 Emergency lighting that is needed to evacuate must be installed BFireproofing of Decorations These rules must be strictly observed Flame resistant treatment must be applied to all panels used in the venue including plywood printed plywood etc When using flammable articles such as exhibits flags cloth carpet etc be sure they are fire resistant processed by the manufacturer Fire resistant treatment using spray is NOT acceptable Flame resistant plywood veneered with a thin layer of cloth or paper is regarded as fire resistant but pasted or tacked with thick cloth or paper with pleats it is no longer classified as fire resistant and needs separate treatment Demonstrating on a carpet any device that emits sparks is forbidden The use of products mad
58. ht fixture audio speakers signs advertising balloons plants and exhibit products XIf exhibit product exceeds the height limit please consult with the Overseas Contact Office Sides facing the wall of exhibition halls are not necessary to be 1m set back 23 Safety Measures for Booth Construction Booth decoration should be safety conscious design and construction The Organizer intervene for any decorations that may put visitors or other exhibitors at risk A change or removal of the decoration will be requested Please wear helmet during move in and move out Presentation of Decoration Plan All exhibitors who have any wall or structure exceeding 3m in their booth are required to tick in the box in the form No 9 and submit with booth drawings top and elevation views by January 27 Fri In some cases the Fire Department may request to install smoke detector or fire hydrant even if the height limitations are met Overseas Contact Office will notice exhibitors who are requested to install smoke detector or fire hydrant after the Fire Department s examination Installation of smoke detector or fire hydrant will be done by Tokyo Big Sight during move in days Olnstallation Charge Smoke detector 31 500 tax incl per smoke detector Fire hydrant 73 500 tax incl per fire hydrant Emergency Exits within the Booth 1 Fire prevention policy of Tokyo Big Sight there must be at least two exits in different directions provided f
59. ich a great number of exhibitors present specific proposals for the further development of the retail industry and the realization of safe comfortable and environmentally friendly living conditions SECURITY SHOW Japan s largest exhibition of security products and services such as video surveillance access control and information security systems that contribute to the security and safety of the city and society East Hall 2 3 NFC amp Smart WORLD Japan s only exhibition showcasing the latest trend of NFC a much talked about technology integrated into smart phones a new world enabled by smart device East Hall 2 East Exhibition Halls ARCHITECTURE CONSTRUCTION MATERIALS One of Japan s most important comprehensive exhibitions of construction materials for housing stores and commercial and office buildings The purpose of the exhibition is to held realize comfortable healthy and safe living and commercial environments RETAI LTECH JAPAN East Hall 5 6 Japan s largest trade show presenting the most advanced information equipment and systems for the supply chains and marketing of the retail industry The special exhibition RETAIL DIGITAL SIGNAGE 2012 will be held at the same time Extensively JAPAN SHOP featuring digital signage that is increasingly gaining recognition in in store promotion Japan s largest comprehensive exhibition East Hall 1 2 for retail stores showcasi
60. in charge of contact with the Overseas Contact Office 2 Sampling Exhibitors who plan to serve drinks foods or to take a sample of beverage or food to visitors must make notification to the public health center Please consult with the Overseas Contact Office by January 27 Fri 3 Alcohol Alcohol beverages are prohibited in the exhibition halls 4 Smoking Policy Smoking is not allowed in the venue except at designated areas 5 Photography and Video taping Photography and video recording is prohibited in the exhibition halls with the exception of the following Photography of exhibitor s own booth permission from the Organizer is required Press badges are provided for photography by the Organizer and press If you receive requests for photography from the members of the Organizer or press please actively accommodate to their requests for PR of your firm If you are planning to take photos of your booth please obtain a photography permit at the Overseas Contact Office The show management will place No Photography signs at the entrance of halls and staffs will patrol in the halls in order to prevent improper photography 6 Personal Information When gathering the personal information from visitors exhibitors are requested to have an agreement disclosing the following conditions 1 Showing purpose of usage and disuse for other purposes 2 Refrain from transferring over to other parties 3 Take measure to protect security and pre
61. ion JAISA on RFID equipment and other equipment is recommended Please examine the use of wave absorber to reduce the effects from other booths Please understand that the coordination of channels and antenna direction by the show management office may not guarantee the successful demonstration during the exhibition RFID sticker samples For gate type RFID equipment For other types of RFID equipment 33 34 Rules amp Regulation Booth Decoration Utilities Other Services Plumbing Gas Compressed Air Plumbing If water supply gas or compressed air needed please ask the Overseas Contact Office by January 27 Fri Cost of Water Supply 1 Construction from main pipeline to first outlet in the booth 73 500 tax incl 2 Water rate 897 tax incl per lcubic meter X Please ask the Overseas Contact Office when a large volume or high pressure water supply is necessary Cost of Gas Supply 1 Main piping LPG 135 000 tax incl 2 Gas rate 630 tax incl Note Gas LPG or city gas shall be supplied only when the fire department permits Carrying a gas cylinder into the halls is strictly prohibited For Air Compressor Compressed Air Supply and Ventilation please contact the Overseas Contact Office Rules amp Regulation Booth Decoration Utilities Other Services General Information Exhibitor Guidelines 1 Appointment of Contact person Exhibitors must appoint a contact person who is
62. ition is an important announcement medium which visitors can use for pre registration and for getting general and exhibitor information and highlights of exhibition We would like to request you to announce your participation as an exhibitor in any of these exhibitions introduce each exhibition website and place a link to its URL in your homepage blog Twitter and e mail newsletter if possible Logo and banner to be used for linkage can be downloaded from each exhibition website http www shopbiz jp en js http www shopbiz jp en ac http www shopbiz jp en rt http www shopbiz jp en nf http www shopbiz jp en ss PR amp Attendee Promotion Advertising 2l Registration of Contact for Inquiries from the Press and the Placement of Handouts in the Press Room Registration of Contact for Inquiries from the Press The PR Secretariat will work on the media to publish reports and articles about this exhibition and implement PR activities and encourage them to visit the exhibition for coverage As the latest information about the exhibition and on exhibitors new products will be informed to the media with press release you are kindly requested to register a contact person who will deal with inquiries and communications with the media For registration please fill in the form No 2 Registering Contact for Press Inquiry and Placement of Handouts in the Press Room and submit it to the Overseas Contact Office no
63. later than December 16 Fri Inquiries and communications with your contact person will be made in the following cases 1 When there is an inquiry about exhibitors and exhibits products or request for interview from the press Your registered private information will never be given directly to the press You will be informed of the inquiry or request from the Secretariat About 540 media organizations including newspaper magazine and TV companies visited the last exhibition 2 When you are requested to submit your exhibition information new products to be released during the exhibition presence or absence of attractions for appealing to visitors in your booth the schedule of your own press release just before or during the exhibition for preparation of the press release to be issued by PR Secretariat WService to place handouts in the Press Room You may place handouts including press release or leaflets of the exhibited products in the Press Room Exhibitors who like to place your handouts are kindly requested to fill in the form No 2 Registering Contact for Press Inquiry and Placement of Handouts in the Press Room and submit it to the Overseas Contact Office no later than December 16 Fri Note Number of copies limited to 30 copies no particular content restrictions on contents Information is limited to one single envelope A4 size per piece Leftover materials will not be returned to the exhibitors Pleas
64. lectrical Work Person to Contractor Contact TEL FAX Address Decoration Person to Contractor Contact TEL FAX Address Item Capacity Qty Item Capacity i y i y i y i i Please indicate Breaker Switch with requested power supply single phase 200V f i i 1 f 1 f 1 I 1 1 i ue 1 911 99 3 yjoog Suuoqusieu jo aweu Auedwon ae Booth Front 1 For indication 40W Fluorescent light FL40W 100W Spotlight L100W 100W Socket 100W Please note which the total wattage calculation for fluorescent light must be multiplied by 1 5 2 If you electrical plan does not fit in the above diagram please attach separate plan to this form 3 Every electrician undertaking such electrical installations must always carry his license when working on the booth 4 For type and shape of sockets please mention on diagram or your electricity plan XNO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN C O SEACE MEDIA JARANCO METO rece ian Grey eee eat Please check one VW Date JAPAN SHOP JCONSTRUGTION JRETAILTECH JAPAN CINFC amp Smart WORLD CISECURITY SHOW MATERIALS No 13 Application for the Use of Meeting Room FAX 81 3 3512 5680 Seng Overseas Contact Office
65. litan Expressway Wangan Route gt approx 5 minutes from Ariake Exit Free Shuttle Bus Free transportation will be provided between Tokyo Station Marunouchi North Exit and Tokyo Big Sight East Hall or West Hall during the exhibition Overview ey Parking Lot at the Venue Shinonome Shin Kiba Outside of the West Exhibition Hall Deas Hall 3 Hall 2 East Hall 4 oe Exiition alls fon Hall 6 F Hall 5 k East Hall 47 amp West Hall 1 West Hall West ias EN Halls n F BA ou Ze Reventon cane erence Hall L Toper NV 4 Te Taxi Bus Terminal J Cancer Institute Hospital Sb Yurikamor me Kokusai Tenjijo Seimon Station Ariake Station Building mal Tokyo Bay Ariake r Washington Hotel Ariake Park JOU S W Rinkai Line A E Kokusai Tenjijo Station ZZZ ZZ ZZZ ITIITI Parking lot at the venue Location Capacity Opening hours Fee Height limit Remark ESen Har Qaes tr 8 00 22 00 nannan aikoo 21m PRAE Por donea West Exhibition Hall 398 Coes a eas ue Fate eae o
66. mit the form No 16 by February 3 Fri NO PHOTOCOPY NO PHOTOCOPY Special Vehicle pass of priority move out Light purple or yellowish green color paper JAPAN SHOP EREHE LEAM H m E perri The pass is NOT valid for move in days Move out vehicle with this pass may enter the premise of Tokyo Big Sight and park around the exhibition halls without going through the YF ILF yD JAPAN NFC amp Smart WORLD SECURITY SHOW move out waiting area only in case that move out vehicle with this pass comes to the entrance gate by 3 00 pm on Friday 2 Cee HES ay ai March 9 NO PHOTOCOPY ame Only One two for island booth exhibitor pass will be sent per exhibitor in early February This pass should be assigned to each exhibitor s priority move out vehicle NO PHOTOCOPY Entering route move in Please come directly to the entrance gate then follow security guard s instructions i lm The Entrance Gate Lo ana aa gt mi e 4 Va D l D 1 fial 3 Hall 2 RE i Jj he pA Lie oan East Exhibition mye Wi I S L eae 4i i N i East 5 Gate N Yurikamome iti aii te i R E Kokusai Tenjijo Seimon Station_ nto Ul Z eg O 7 Y Tokyo Bay Ariake l 7 Washington Hotel
67. n All construction materials must be knockdown for minimum requirement of onsite work 21 22 WMReegulations Height Limitation Height Limitation varies by exhibition JAPAN SHOP ARCHUTECTURE CONSTRUCTION MATRIALS 1 5 and less booth spaces Height of all building materials is limited to 4m However within 1m from neighboring exhibitors the height must not exceed 2 7m as Fig 1 2 6 and more booth spaces Height of all building materials is limited to 6m However within 1m from neighboring exhibitors and all aisles the height must not exceed 2 7m as Fig 2 3 lsland Booth 12 and more Height of all building materials is limited to 6m However within 1m from all booth boundaries the height must not exceed 2 7m as Fig 3 Fig 1 5 and less lt Top view gt Aisle Area of maximum height limit of 4m Area of maximum L height limit of 2 7m Fig 2 6 and more lt Top view gt Area of maximum height limit of 6m Area of maximum height limit of 2 7m Fig 3 island booth lt Top view gt Area of maximum height limit of 6m Area of maximum height limit of 2 7m WY Basic wall 2 panel Aisle au Aisle S ISSS 999 O05 LOO s ISSIS LSS 00000 N sees POO Aisle Fig 1 5 and less Neighboring exhibitor e No higher Fig 2 6 and more Basic wall panel
68. n the dispute should be settled by discussion between the two parties The Organizer will assume no responsibility whatsoever Damages 9 1 The Organizer shall not be held responsible in any way for any damages to persons and or properties arising for any reason from the use of the exhibition space or the exhibition s official web site by the Exhibitor its employees or any other related parties 9 2 The Exhibitor shall make immediate compensation for any damages to the struc tures or equipment in the exhibition hall and nearby area that are the result of carelessness on the part of the Exhibitor s employees related parties or agents 9 3 The Organizer clearly disclaims responsibility for any disputes between an Exhibitor and a third party about the Exhibitor s product or service The Exhibitor must settle such disputes at its own responsibility and expense and thus hold the Organizer harmless If the Organizer incurs any loss or damage arising from such disputes the Exhibitor shall duly and immediately compensate the Organizer 9 4 The Organizer shall not be liable to compensate the Exhibitor or related parties for any damages that are due to changes in the exhibition period or the suspension of the exhibition either of which is directly caused by an act of God infectious disease or force of nature 9 5 The Organizer shall not be liable to compensate the Exhibitor or related parties for any damages that are the result of natural disast
69. n their requirement The costs are shown below Required Cost Required Cost 1kW and less 8 400 5 01kW 6 0kW 45 150 1 01kW 2 0kW 15 750 6 01kW 7 0kW 52 500 2 01kW 3 0kW 23 100 7 01kW 8 0kW 59 850 3 01kW 4 0kW 30 450 8 01kW 9 0kW 67 200 4 01kW 5 0kW 37 800 9 01kW 10 0kW 74 550 X More than 10 1KW 7 350 tax incl per 1KW shall be added The above costs are applied to 100V and 200V Wiring by Exhibitors 1 Exhibitors must wire from the sub breaker installed by Organizer to the equipment lighting fixtures and outlets at their own expense 2 Exhibitors must appoint an electrical contractor and fill in the name in the form No 12 The Overseas Contact Office can accept the order from exhibitors Power Supply Charge 1 The cost of 2 430 tax incl per IKW will be charged There will be additional charges of early supply or 24 hour supply 2 If an early supply or 24 hour supply required please contact the Overseas Contact Office 29 30 Example There are 5 spotlights and 2 PCs in a booth Oo Spotlight 100W 5 X 5 250 26 250 Outlet within 500W 2 X 3 150 6 300 Main wiring 2kW 15 750 Power Supply 2KW X 2 430 4 860 Total 53 160 ENOTE There will be electricians in the halls for maintenance during show period please inform the Overseas Contact Of
70. nce No 1 Exhibitors Materials Delivery Address Overseas Contact Office No 2 Registering Contact for Press Inquiry and Placement of Handouts in the Press Room Overseas Contact Office P 9 No 3 Additional Invitation Tickets Order Form Overseas Contact Office P 13 Deadline December 22 Thu 2011 Form No Item Send to Reterence No 4 Exhibitor Workshop Order Form Overseas Contact Office P 14 No 5 Floor Map Advertising Order Form Overseas Contact Office P 15 No 6 Onsite Advertising Order Form Overseas Contact Office P 16 No 7 Notification of UHF Band RFID Demonstration Overseas Contact Office P 33 Deadline January 27 Fri 2012 Form No Item Send to Reterence No 8 Additional Exhibitor Badge amp Worker Badge Order Form Overseas Contact Office P 17 No 9 Booth Coordinator Booth Design amp Decoration Contractor Overseas Contact Office P 21 24 No 10 Anchor Bolts Overseas Contact Office P 27 No 11 Hazardous Exhibits Notification Overseas Contact Office P 28 No 12 Electric Power Order Form Overseas Contact Office P 29 No 13 Application for the Use of Meeting Room Overseas Contact Office P 38 No 14 Exclusive Storage Order Form Overseas Contact Office P 39 No 15 Interpreter Service Order Form Overseas Contact Office P 40 No 16 Additional Vehicle Pass Order Form Overseas Contact Office P 18 Monthly throughout the year Form No Item Send to Reterence No 17 Website Banner Advertising Order Form Overseas Con
71. nerates heat such as incandescent lights resisters etc make sure they do not contact or heat anything flammable Also take care that heat producing objects are not placed where they can cause injury to visitors Inspection of electrical work will be conducted in accordance with the Electric Facility Technology Standard set by the Ordinance of the Ministry of Economy Trade and Industry and the Tokyo Municipal Ordinance for Fire Prevention Exhibitors must take every precaution to prevent fire accidents and damage to persons and property during electrical work All electrical work must be finished before the show opens as in principle it will not be allowed during the exhibition Lighting equipment such as spotlights must be secured to preclude their falling In principle the use of neon is forbidden Please consult the Overseas Contact Office in advance if there is an exhibit requiring the use of neon Rules amp Regulation Booth Decoration Utilities Other Services Internet Connection If you need the Internet connection at your booth please contact Kissei Comtec no later than January 27 Fri 2012 Regarding the following services we will not take any responsibility for the communication failure caused by the telecommunication carriers The period of using From 2 00 pm on March 5 Mon to 4 30 pm on March 9 Fri 2012 Method of payment Bill will be sent from Kissei Comtec Co Ltd please pay the fee by the appoi
72. ng store designs displays furniture fixtures equipment signs sales promotion tools and others East Hall 4 5 The Shop amp Retail Innovation Japan consists of seven exhibitions starting with JAPAN SHOP ARCHITECTURE CONSTRUCTION MATERIALS RETAILTECH JAPAN NFC amp Smart WORLD SECURITY SHOW LED Next Stage and FRANCHISE SHOW FRANCHISE SHOW Japan s largest trade show of franchise business featuring franchisers seeking new franchisees as well as various products equipment and systems for franchise chain stores West Hall 3 4 X Franchise Show will be from Tuesday March 6 to Thursday March 8 LED Next Stage Japan s largest exhibition of LED lighting showcasing the latest products including LED luminaries materials and components Yurikamome A perfect opportunity for promoting your n sie latest products and technology to influential Kokusai Tenjijo Seimon Stn designers engineers and buyers West Hall 1 2 RinkaiLline Kokusai Tenjijo St Overview ai Access to the Venue yonoku L mio Ariake Coloss eS A Ariake Tennis fo a Y Mori Par _ lt ond Fune no kagakukan ange Center ional Musgum of g Science ff TOKYO BIG SIGHT Monogatari Telecom Center How to get TOKYO BIG SIGHT HBy Train Rinkai Line Approx 7 minute walk from Kokusai Tenjijo Station Osaki Sta JR 13 minutes gt Kokusai T
73. nted day Sharing optical fiber line private IP address 73 500 Tax included 1 Regarding the circuit speed please contact us 2 This service includes the internet service provider LAN wiring within the booth connecting to other equipment are not included 3 100Mbps Ethernet cable with RJ45 is available 4 If you need global IP address please order optional service separately 105 000 Tax included MADSL you cannot use analog line 57 750 tax included 1 Regarding the circuit speed please contact us 2 This service includes the internet service provider modem broadband router LAN wiring within the booth connecting to other equipment are not included 3 Private IP address is automatically given from a broadband router 4 If you need global IP address please order optional service separately 70 875 Tax included ELAN connection between booths 1 Up to 50m 31 500 tax included 2 Up to 100m 52 500 tax included 3 Cable laying in the same hall is available This is not the internet connection If you need the internet connection please order separately 4 Regarding more than 100m cable laying and between different halls please ask us MAnalog line ISDN and other lines Regarding analog line ISDN BFLETS and dedicated line please contact the below firm Kissei Comtec Co Ltd Rental Center Otsuka S amp S Bldg 2F 3 32 1 Minami Otsuka Toshima ku Tokyo 170 0005 TEL 81 3 5843 0340 FAX 81 3
74. nterpreter s lunch and travel expenses Payment must be made before the show opens Please note as an interpreter or a bilingual staff helps you to communicate with visitors he she may not be able to translate technical terms to visitor The Overseas Contact Office and interpreter are not responsible for any trouble caused by what the interpreter translated X Application after the deadline will not be accepted Interpreter who is professional and belongs to a interpreting company will be sent _ Rules amp Regulation Booth Decoration Utilities Other Services __ Other Services pay service Prepaid Card Exhibitor can purchase Prepaid Card that is available to restaurants or shops in and nearby Tokyo Big Sight Please contact Tokyo Big Sight Service at the entrance hall of Tower Building 2F Hotel Accommodations Exhibitors wishing to reserve hotel accommodation should apply through the website below Please visit the official travel agent website for hotel information tariff and etc Online Hotel Reservation System http koba knt co jp ja convention 0283120310 Payment should be made by credit card You can reserve multiple rooms at one time The deadline date is February 16 Thurs Please contact the official travel agent after the deadline Kinki Nippon Tourist Co Ltd Global Business Management Branch NIKKEI Exhibition Desk Sumitomo Shoji Kanda Izumi cho Bldg 12F
75. o UHF band RFID demonstrations are requested to submit the form No 7 Notification of UHF Band RFID Demonstration to the Overseas Contact Office no later than December 22 Thursday The form should be submitted when the demonstration uses not only high output equipment but also medium and low output equipment and active tags Without the submission of the notification form in advance no demonstration is allowed Precautions for the demonstration of RFID using UHF band Please use only equipment which complies with domestic laws and has operation license No demonstration is allowed without notifying to the secretariat Exhibitors whose demonstration seriously affects other exhibitors booth may be asked to limit or discontinue the demonstration The channel and the direction of antenna to be used will be designated by the secretariat One channel is allocated to each method used in each booth Exhibitors using multiple readers amp writers are asked to accept the time sharing in their booth If many exhibitors do demonstration they may be asked to accept the time sharing at the whole exhibition site Organizer will install a reminder board at the entrance of the exhibition hall but exhibitors are requested also to take some measures to prevent pacemaker users from approaching within 1 meter of standing type UHF band high output RFID equipment Placement of RFID sticker certified by Japan Automatic Identification Systems Associat
76. oil vegetable oil animal fat etc flammable liquid and high pressure gas such as compressed oxygen hydrogen acetylene and carbon dioxide etc Dangerous object include spray cans ink oil vegetable oil paint or and thinner Matters requiring attention 1 Please note that there may be cases when exhibits or demonstrations cannot be accepted according to the content of application 2 Be sure to submit necessary documents by the deadline as late or additional applications will not be accepted 28 Rules amp Regulation Booth Decoration Utilities Other Services Electrical Power Supply MElectrical Power Supply All exhibitors are requested to submit the form No 12 by January 27 Fri Power Supply Schedule 100V single phase 50Hz Monday March 5 8 30 am 9 00 pm 200V single phase 50Hz Tuesday March 6 8 00 am 6 00 pm 200V three phase 50Hz Wednesday March 7 8 30 am 6 00 pm NOTE Voltages and or frequency other than Thursday March 8 8 30 am 6 00 pm the above mentioned are not available Friday March 9 8 30 am 5 00 pm Wiring by the Organizer 1 The Organizer will wire from main breaker to the sub breaker of the booth Please fill in the location of the sub breaker in the form No 12 and submit it to the Overseas Contact Office by January 27 Fri 2 Exhibitors requiring power supply will be charged the cost of main wiring based o
77. ompanies exhibiting at RETAILTECH Japan NFC amp Smart WORLD and SECURITY SHOW to present their products and services on the stage in the exhibition halls Take this opportunity to enhance your exhibit effect Please submit the order form No 4 by December 22 Thu WoOutlines Location East Exhibition Hall 2 RETAILTECH Japan NFC amp Smart WORLD Solution Stage East Exhibition Hall 3 SECURITY Solution Stage Please refer to the floor plan Exhibitor Workshop pay service Time Each presentation is limited to a maximum of 30 minutes Capacity 70 100 seats theater style standing watching available Price 262 500 tax incl X Furnishing Screen Audio visual equipment Power point Podium and etc TBD X Announcement Announcements will be made through the official website and on the promotional brochure Attendee registration will be made through the official website and will also be made on site registration if seats available A list of attendees who gave permission will be provided another day X Applications will be accepted on a first come first served basis Schedule March 6 Tue March 7 Wed March 8 Thu March 9 Fri 12 40 13 10 A 1 B 1 C 1 D 1 13 30 14 00 A 2 B 2 C 2 D 2 14 20 14 50 A 3 B 3 C 3 D 3 15 10 15 40 A 4 B 4 C 4 D 4 16 00 16 30 A 5 B 5 C 5 xx At the SECURITY Solution Stage A 5 B 5 C 5 are not available PR amp Attendee Promo
78. or emergency purposes enabling visitor to evacuate from any part of the booth when the booth space is more than 4 square configuration or 6 booths 2 The aisles in the booth must meet as follows Less than 33booths 299 sqm srrterttersteetteeeteeeeeeeees Lom oewides 34 booths 300 sqm to 66 booths 599 sqm teese 1 6m or wider 3 Exhibitor may put up a wall or a structure facing any aisle but the total length of the wall or structure shall be within two third of the side Lower than 1 2m or transparent materials used wall or structure which not to obstruct visitor s view shall not be applied to the above regulation Island booth with adjacent exhibitor ow 2 7 1 3 2 2 3 3 adjacent exhibitor au 3 The organizer will construct basic wall panels between adjacent exhibitor Booth Ceiling Regulations Any ceiling structure in a booth is generally prohibited However if ceiling structure is required to manage the presentation for the exhibit exhibitors must tick in the box in the form No 9 and submit it with top and elevated view booth drawings to the Overseas Contact Office The deadline is January 27 Fri Installation of smoke detector or fire hydrant may be necessary at the exhibitor s own cost Overseas Contact Office will inform the exhibitor who is required to install smoke detector or fire hydrant by the fire department 24 Two Story Structure Ex
79. or shall comply with 7 8 The Organizer shall not be held responsible in any way for business talks or the content of contracts entered into between Exhibitors and visitors during before or after the exhibition 7 9 The Exhibitor may take photographs of the panoramic view of the exhibition site after first notifying the Organizer The Exhibitor may take photographs of other Exhibitors booths after first obtaining the relevant Exhibitors prior written approval Handling of Personal and Private Information 8 1 Exhibitors that acquire personal information through the exhibition must comply with Personal Information Protection Laws and other applicable laws The purpose in which the data is to be used should be disclosed and given notice Especially in the case of when Personal Information is offered to a third party please be sure to get consent from the entity that the information was acquired 8 2 Exhibitors should take appropriate management and administration of personal information using information protection systems as stated by law 8 3 If Exhibitors are asked to disclose revise add delete stopusage of object to or taken legal action in the usage of personal information acquired through the exhibition they should take appropriate action as stipulated under the law 8 4 If any problems occur between the Exhibitor and the entity that the information was acquired in the usage of personal information acquired through the exhibitio
80. ose following carpet color Red Orange Green Blue Brown Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO EACE MEDIA JARANCO TETO bereeepacdn a aaiieain Please check one VW Date JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN LINFC amp Smart WORLD ISECURITY SHOW Cc MATERI seni FAX 81 3 3512 5680 Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Use of Anchor Bolts We hereby apply for anchor bolts to be driven into the specified spots in the attached floor plan We will restore the floor to original condition at our own expense after the close of the exhibition Construction Charge for Restoration Unit Price Quantity Hole in anchor bolt s 1 575 Yen piece s Tax included Note Please attach 2 copies of the floor plan indicating the place s where anchor bolts will be used NO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO IS MEDIA JARANCO METO Tr oceinan Grecia eat Please check one VW Date JAPAN SHOP ARCHITECTURE STRUCTION RETAILTECH
81. oths is reduced after application a cancellation fee will be charged according to the reduced amount 4 2 Cancellation Fee 50 of exhibition fee from the formal application date to November 15 2011 100 of exhibition fee on or after November 16 2011 4 3 Ifthe amount of damage to the Organizer exceeds the cancellation charge the excess amount will be charged separately Allocation of Exhibition Space 5 1 JAPAN SHOP 2012 ARCHITECTURE CONSTRUCTION MATERIALS 2012 Exhibit space allocation will be determined according to booth locationformat arranged by the Organizer in the Organizer s sole discretion The Exhibitor does not have the right to select their location and shall accept all determinations made regarding such without objection 5 2 RETAILTECH JAPAN 2012 NFC amp Smart WORLD 2012 SECURITY SHOW 2012 Exhibit space allocation will be determined by the exhibitor drawing lots at the exhibitors briefing session held in December If an exhibitor or its representative is unable to attend the session the organizer will allocate their exhibit space Once the location is decided by this lottery the exhibitor can not object to or change their location 5 3 The Exhibitor is strictly forbidden from exchanging with or assigning leasing out to other companies or organizations all or part of their exhibition space that has been determined by the Organizer 5 4 The Organizer may in its sole discretion change the location of booths and t
82. pixel Animation less than 35 seconds Fee tax included Space availability Possible page viewing Period A Feb amp Mar 315 000 month 1 company exhibition 50 000pv month Period B Apr Jan 105 000 month 1 company exhibition 10 000pv month PR amp Attendee Promotion Advertising Invitation Tickets We will send the definite number of Invitation Ticket sets to exhibitors The set consists of 2 invitation tickets leaflet and envelope Please submit the form No 3 by December 16 Fri Content Free quota Additional unit price Invitation Ticket Set 2 tickets Leaflet envelope 50 set per booth 315 per set tax incl All exhibitors are asked to submit this form with or without additional orders The sets will be sent around early February lnvitation Ticket Set can be increased to order up to 250 set per booth on your request PR amp Attendee Promotion Advertising VIP Invitation Exhibitors will have the opportunity to invite special guests to the show 3 VIP Invitation set will be delivered per exhibitor including co exhibitor VIP Invitation set consists of invitation ticket and envelope Those who have the invitation card can use VIP reception counter faster and smoother entrance into the hall The only thing necessary is to present the card VIP badge will be given at the counter Those with VIP badges can access to the VIP Lounges located in Hall 1 and
83. rbidden 2 If an exhibit or the like weights 3t or more as a single body must be placed on a pit and its surrounding area the following reinforcement work must be done Area needing special care where setting up an exhibit Steel plate for reinforcement 200mm 800mm 200mm 16mm thick or more vA FE EEE EERE BEER EEE X Setting the plate to cover the area requires special care Handling Dangerous Objects The use of open flames and bringing dangerous objects in the exhibition hall is prohibited by Tokyo fire prevention ordinance Smoking in booths is prohibited Exhibitors and visitors wishing to do so only at places designated In the event the use of open flames or hazardous materials is absolutely necessary permission must be secured in advance from the jurisdictional fire station To obtain this exhibitors are asked to submit the form No 11 with 2 copies of the construction floor and elevation plans showing the positions of applicable objects fire extinguishers etc as well as 2 copies of the exhibit catalogue no later than January 27 Fri If bringing in dangerous materials is approved a fire extinguisher must be installed and possibly additional fire prevention equipment according to the application Hazardous Materials Gasoline lacquer thinner kerosene light oil heavy oil lubricating oil diesel oil gear
84. rd key of the room to be given at the Show Management Office in East Hall 5 by 18 00 Exhibitor who rents the room for more than one day also must return the key every day Price of 4 200 yen including tax will be charged to those who have lost the card key Exhibitors are requested to manage the rented meeting room Organizer and the Overseas Contact Office will bear no responsibility for thefts loss fire damage and other accidents in the meeting room X Smoking and alcohol drinking in the meeting room are strictly inhibited Rules amp Regulation Booth Decoration Utilities Other Services Storage Room Rental pay service Exclusive storages will be available for pay Exhibitors wishing to use exclusive rental storages should complete form No 14 Exclusive Storage Order Form and send it to the Overseas Contact Office no later than January 27 Fri MiFee 367 500 per unit including 5 tax MExternal dimensions 9sqm 3 0 m width X 3 0 m depth X 2 7 m height Octanorm panels with lockable door eS company name De a SS XA fee of 3 150 incl tax will be charged if the key is lost Rental storages can only be used to store product brochures packing materials equipment etc Using them as waiting meeting or equipment adjustment rooms or to eat drink or smoke will be prohibited Period of use 8 30 a m on
85. ry 2012 at one shot delivery Invitation Ticket Set including envelopes amp leaflets VIP Invitation Set including envelopes amp leaflets Vehicle Permits Materials Delivery Information Please tick one Exhibitor Others Company Name Address Department Person in Charge Phone Fax Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN CO SEACE ee Ne re T o E61 45125080 Please check one VW Date ALLS PAU JAPAN SHOP CONSTRUCTIO RETAILTECH JAPAN JNFC amp Smart WORLD ISECURITY SHOW 9 Registering Contact for Press Inquiry and No Placement of Handouts in the Press Room FAX 81 3 3512 5680 Send to i Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail Contact for Press Inquiry Company Dept Name Address TEL FAX E mail X Please check the following if you require Request to place our handouts in the Press Room If you request this service please bring your company materials catalogue press releases etc at Press Room at East Hall 4 between 3 00pm 5 00pm on March 5 Mon 2012 with this copy sheet Overseas Contac
86. se of Anchor Bolts 1 The depth of the anchor bolts to be used must be 60mm or less the diameter 16mm or less See the following for details 2 You are not allowed to use any anchor bolts on or around a pit cover within 200mm from the pit edge 3 If there are any anchor bolts which protrude from the floor surface you must cut off the protruding parts with a sander after the exhibition Top concrete Hole in anchor Ti Cut off the protruding parts by grinder diameter 16mm or shorter depth 60mm or less op concrete Return to original floor level Drilling diameter within 17mm Prohibited Actions 1 The use of any nails or rivets other than anchor bolts on the floor 2 Act of digging chipping 3 Making a hole over 17mm in diameter 4 Applying coating or paint directly on the floor surface 5 Sticking something such as carpet on the floor using adhesive glue 6 Anchoring in the part of low ceiling at the galleria side No work affecting the structure of the venue other than anchor bolts is allowed If your construction decoration work causes any damage to the structure of the venue you will be charged for the restoration by the Overseas Contact Office HFloor Load Restrictions Owing to building structure restrictions apply to heavy displays Exhibitors who plan to display heavy objects more than 3t must notify the Overseas Contact Office by January 27 Fri Exhibition hall floor surfa
87. t Office c o SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 5670 Fax 81 3 3512 5680 Please check one VW Date ARCHITECTURE E JAPAN SHOP CONSTRUCTIO RETAILTECH JAPAN NFC amp Smart WORLD SECURITY SHOW Nod Additional Invitation Tickets Order Form _ FAX 81 3 3512 5680 Send j Overseas Contact Office SPACE MEDIA JAPAN CO LTD Dec 1 6 TEL 81 3 3512 5670 Fri Exhibitor Booth No Department Name Address TEL FAX E mail We apply as follows Invitation Set 1 set Free quota boothx50 set Free up to 250 set 2 Invitation tickets Leaflet and Additional 315 tax incl Envelope Total 1 Invitation Ticket Set can be increased to order up to 250 sets per booth upon your request Exhibitors who wish to receive the additional sets please fill in the number of set you request on the above table 2 Invitation Tickets will be sent to exhibitors around early February XNO CHEQUES OR CREDIT CARDS WILL BE ACCEPTED BANK TRANSFER ONLY Overseas Contact Office 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN c o SPACE MEDIA JAPAN CO LTD Tel 81 3 3512 5670 Fax 81 3 3512 5680 Please check one VW Date ARCHITEC IURE JAPAN SHOP CONSTRUCTIO
88. tact Office P 12 Notice about pay service 1 Please pay the fee by means of a bank transfer by the deadline 2 After payment is received and confirmed we will arrange the service 3 According to the amount we will accept the payment in cash in Japanese yen at on site 4 Please note that any bank charge accruing from T T must be borne by the exhibitor If it s short payment please pay the amount in cash at on site during the exhibition HIFor any additional inquiries please contact the Overseas Contact Office as follows SPACE MEDIA JAPAN CO LTD 5 1 2F Kojimachi Chiyoda ku Tokyo 102 0083 JAPAN Tel 81 3 3512 5670 Fax 81 3 3512 5680 Contact Yuko Fukunaga Ms Miwako Okada Ms Ayako Inagaki Ms Reika Sou Ms Email jshop_arch2012 smj co jp Japan Shop A C Materials secu_retail_nf2012 smj co jp Retailtech Japan NFC amp Smart WORLD Security Show 46 Please check one w Date ARCHITECTURE JAPAN SHOP CONSTRUCTION RETAILTECH JAPAN JINFC amp Smart WORLD SECURITY SHOW MATERIALS No 1 Exhibitors Materials Delivery Address FAX 81 3 3512 5680 Send t Overseas Contact Office SPACE MEDIA JAPAN CO LTD TEL 81 3 3512 5670 Exhibitor Booth No Department Name Address TEL FAX E mail These materials will be sent exhibitors around the beginning of Februa
89. tion Advertising PA Floor Map amp Onsite Signage Advertising pay service Nikkei will issue the official floor map for visitors Advertising opportunities have been made available to increase your company s exposure benefiting sales promotion and branding Size B2 duplex color printing Date of issue March 6 Tues 2012 Circulation 240 000 expected Contents Floor map Exhibitor list Seminar programs etc X 3 floor maps will be delivered to each exhibitor lmage An advertiser s booth will be highlighted in color tFloor Map Image 4C Bat7T AN TUBELESS EFEK itt Booth No JS0000 MFloor Map Advertising Please submit service order form No 5 by December 22 Thu to the Overseas Contact Office Please note l oa eA WwW N ep Completed artwork in digital format is required Hardcopy proofs are required with all materials Please make your ad data in Illustrator ai with fonts turned into outlines and submit it no later than January 18 Wed Color CMYK only RGB or the other not accepted Digital materials are required therefore proofreading shall not be submitted Cancellation after application deadline is not accepted
90. tioned height limitations and confines of your booth space Neon tubes for decorative purposes are forbidden However if you plan to exhibit neon tubes or neon signs contact the Overseas Contact Office no later than January 27 Fri Directly shining lights onto public aisles walls of the hall hall ceilings and neighboring booth are strictly prohibited MoOther precautions on booth decorations Please refrain from installing any tall signage on the adjacent booth side Displays exhibits outside your booth is strictly inhibited Hanging and propping of decorations exhibits on and against the ceiling column and or wall in the exhibition site are inhibited Please do not use the ceiling wall surface glass piping and or wiring in the exhibition site as support Direct work to the ceiling wall surface door glass etc is also inhibited strictly Please notify the Overseas Contact Office immediately when any site facility basic booth exhibit and decorations of other exhibitor are damaged Please do not hide fire extinguishers indoor fire hydrants sprinklers automatic fire alarms emergency buzzers guide lights etc in the exhibition site with decorations Please do not place exhibits structures etc near fire fighting gears to interrupt the use of them The construction work that may generate noise vibration odor smoke etc to interrupt the management of the exhibition site is inhibited in principle When your
91. unami advisory and 1 m amp 2m for tsunami warning 4 During blackout emergency power generator is activated to illuminate emergency lightings for more than 2 hours There will be emergency broadcast 5 Blankets water and emergency provisions are always in stock However in anticipation of insufficiency of them exhibitors are requested to keep them on your own 6 Since the New Tokyo Waterfront Sub center is the stayed in area evacuation from which is not required in emergency and no local and regional evacuation place has been designated Evacuation routes Evacuation will be guided if necessary with PA system All exhibitors are kindly requested to follow the instructions on evacuation to be given by the official staff security guard and Tokyo Big Sight Evacuation after earthquake and without risk of tsunami and in fire Evacuation route AED installed spot From Galleria and truck yard to MF First aid room the outside waiting spot East ECan eye TTT TTT IT with nurses AED and Car Park first aid kits I imi LLL IL Et lel ed Il East Hall 3 East Hall 2 East Hall 1 G ul a NFC amp Smart WORLD Y SECURITY SHOW Evacuation a Galena l 9 a ae Secretariat J C RETAILTECH JAPAN Y a
92. ut is scheduled during installation exhibition or dismantling the Organizer will give instructions on the installation dismantling and the opening of exhibition If unexpected large scale power failure occurs and the convening or continuation of the exhibition is judged difficult the exhibition will be cancelled Exhibitors are kindly requested to prepare for the measures to be taken for blackout Please cooperate in following the instructions below if a large scale blackout occurs Please discontinue the presentation etc and protect exhibits and valuables Please cut the panel board switch to prevent secondary disaster Please follow the instructions given by the staff of Nikkei Exhibition Secretariat and Tokyo Big Sight and security guard for guiding to the waiting spots Continuation or cancelling of the exhibition will be informed by Organizer Information of blackout transportation ete will be given as necessary Disaster prevention measures taken by the Tokyo Big Sight 1 Tokyo Big Sight is designed to comply with the new seismic standards of the Building Standards Act 2 Upon the occurrence of disaster they will work together with Tokyo Metropolitan Government and fire station and police in jurisdiction and share information with organizer 3 Tokyo Big Sight is located 7 meters above sea with the second floor being at about 13 meters This is much higher than the assumed height of tsunami alert 0 5 m for ts
93. vent loss Sound Volume Presentation The Organizer asks exhibitors who are planning to make presentation using audio visual equipment to comply with the following regulations for a comfortable environment and safety reasons 1 When microphones and AV equipment are used for demonstration purposes the sound level will be measured 2m away from the booth boundary and must be under 75 decibels 2 The location of audio speakers must not exceed the height limits refer to P 22 23 3 Speakers must not face to aisle or opposite and neighboring booths 4 If there is a complaint from neighboring exhibitors even if the sound level is under 75 decibels the sound level will need to be lowered to establish a comfortable environment 5 Please ensure there is sufficient space within the booth boundary to hold the audience so as not to block the public walkway and affect visitor s flow Exhibitors may not conduct demonstrations or activities that result in obstruction of the aisles or access to neighboring exhibitors booths All equipment furniture and demonstrations must be held within the booth area The exhibitor may not distribute i y i E items samples souvenirs etc o except from within the confine X Baines ff gt of their booth ies 6 s o DU The Organizer will intervene neighboring S exhibitor Neighboring exhibitor
94. work may cause damage defacement and or water leakage to the exhibition site please take appropriate protection measures before starting the work Please install and fix exhibits and decorations firmly for preventing them to turn drop or move by earthquake etc The use of open fire smoke smoke machine neon tube etc as decorations or attractions is inhibited If your exhibit products need in a dark situation due to their characteristics please install a ceiling structure in your booth for shading at your own expense In some case you are require to have fire prevention equipment by the fire department Example of Violations of the construction rules Staffs of the Show Management Office will check whether exhibitors booth meets the construction rules such as height limits wall construction and achieve compliance in case of violation during move in period The Overseas Contact Office may mandate the structure changed to meet the rules and regulations AS ee Ga Decorating materials lighting fixtures AV equipment etc exceeding the height limitation Speakers protruding from the booth boundary Audio speakers directly facing the aisle or adjacent booth Special Rules Height Toes C10 NM Asie Om limitation T A ERSO I A Re Installation of a camera as an exhibit Even in the zone whose maximum height is limited to 2 7 m the installation for y
95. xhibitor is not permitted to engage in any exhibition advertising or mar keting activity in locations such as aisles etc Such activity is to take place only in the Exhibitoris assigned exhibition booth The Exhibitor shall also refrain from obstructing the activities of neighboring exhibitors The Organizer will determine in its sole discretion the existence non existence of such obstruction and the Exhibitor shall accept this determination and abide by any orders issued by the Organizer 7 5 The Exhibitor shall refrain from causing harm to or disturbing others and shall not use displays with strong light heat odor or loud sound If the Organizer determines that any display is causing considerable harm or disturbance to others the Organizer may in its sole discretion suspend or change such display as it sees fit Moreover it is prohibited for displays and or performances to use open flames naked flames smoke smoke machines neon tubes etc 7 6 Exhibitors are to strictly observe the venue s fire prevention and safety regulations 7 7 If the Organizer determines any acts to be harmful or disturbing to the visitors or Exhibitors such as forceful sales practices solicitation defamation interfering with other s marketing activities etc during before or after the exhibition period the Organizer may decide in its sole discretion that an exhibit be suspended or that future application for exhibition be declined which the Exhibit
96. y 7 i Evacuation collecting unit Fire fighting unit na Firstaid unit guiding unit Shop amp Retail Innovation Japan Self Defense Fire fighting Crew N7 Ensuring Safety and Security of Visitors and Exhibitors Disaster Headquarters in Tokyo Big Sight Organizer and Overseas Contact Office will do the followings during the move in period Evacuation guiding drill jointly by Organizer amp Overseas Contact Office and Tokyo Big Sight Confirmation of the location of fire hydrants and the method of their use and fire fighting drill Confirmation of evacuation place and waiting spot for those who could not return home and guiding of evacuees there Measures taken in disaster If disaster such as earthquake and fire occurs PA system will provide information 1 Initial action Whatever the disaster scale is safety and security will be checked immediately If any large scale disaster occurs the Disaster Headquarters will be established immediately By organizing a self defense fire fighter unit initial disaster action will be taken in collaboration with Tokyo Big Sight 2 Disaster headquarters 3 Evacuation If the evacuation is necessary visitors and exhibitors are guided with PA system in besos which the staff of the Overseas Contact Office and Tokyo Big Sight and security guiding guards will guide them 4 Safet Security and safety will be ensured immediately by identifying the dama
97. y accepted the Organizer shall have the right in its sole discretion to revoke the Exhibitor s eligibility for participation Application for Exhibition and Payment of Exhibition Fee 3 1 The Organizer will request that the exhibition fee be paid after the Exhibitor s application form has been received through the Overseas Contact Office The Exhibitor shall remit this fee to the designated bank account by the prescribed deadline If the exhibition fee is not remitted by the date designated by the Organizer the Organizer has the right in its sole discretion to revoke an Exhibitor s application 3 2 The formal application date for the exhibition shall be the date on which the Organizer receives the application form and the payment of exhibition fee Exhibitors should make copies of their application form and other documents to be submitted for their own records and then fax or email the originals to the Overseas Contact Office Cancellation 4 1 After the formal application the Exhibitor is not permitted to withdraw or cancel an exhibit except when such cancellation is due to unavoidable circumstances provided however that the Organizer accepts such cancellation inits sole discretion If all or part of an exhibit is to be withdrawn or cancelled due to unavoidable circumstances on the part of the Exhibitor the Exhibitor shall notify the Organizer of such action in writing and pay the prescribed cancellation fee If thenumber of bo

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