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AMSUS 2015 - AMSUS Annual Continuing Education Meeting

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1. 216 00 zm pweTeeosTonGrapeNeus 276 00 27400 Lom _ 2 Lom eare Tane Grape natura Base 28700 ___ 2000 Cate TabersverTexures Top re _ ___ 28700 _ __ 2700 Caf Table 36 Top Maple Tulip Base 290 00 Caf Table Graphite Nebula Tulip 290 00 Caf Table White Laminate Top Tulip Base 345 00 Booth Number Street Address City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com CUSTOM FURNITURE 2015 4 of 4 All materials are a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM enu Merin Use TabetGray 22200 wos won Tabi tarinae
2. K K K KR K K K K K K K KKK K K K K K K K K K Exhibiting Company Booth No Name of Annual Meeting Contact Signature Telephone Date Return to AMSUS Exhibit Management Attn Stacie Doan 9320 Old Georgetown Road Bethesda MD 20814 f 301 530 5446 stacie doan amsus org 15928 tournament drive gaithersburg md 20877 telephone 301 921 0800 fax 301 990 1717 WWW arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the upcom ing AMSUS Meeting scheduled for December 1 2 2015 at the Henry B Gonzalez Convention Center in San Antonio Texas Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling Each 10 x 10 booth will receive 8 high burgundy back wall 3 high silver siderail 10 grey car pet 1 6 x 30 silver draped table 2 side chairs 1 wastebasket and an 7 x 44 ID sign with your company name and booth number The aisles will be carpeted in blue ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HANDLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT INVOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOS
3. gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday October 30 2015 15928 Tournament Drive Gaithersburg MD 20877 Fax 301 990 1717 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc to be received no later than October 30 2015 If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in San Antonio Texas must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expo
4. 120 Lue Vise 12 C vieos __ cube Oromamorange vir 12600 ors Soun Beach Wedge Ovoman Pat Suede 23 00 setmeusotomanBackieaer 330 oromani Leare 37300 cos ferae ovomariack Leaner 580 0 cow eres Leare 50 ocz oromawiiackwnite Loater 580 09 GROUP SEATING ASTON Pustaue Crair win 140 00 overcrariaconome 6 eenn 10 Booth Number n gt RIK ajal o o olo o o n City State Email Address Zip Code Country Contact Name Telephone Fax 15928 tournament eive CUSTOM FURNITURE ithersburg md 20877 hores B01 921 0800 AMSUS 2015 301 990 1717 www arataexpo com page 2 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE GROUP SEATING CONTINUE
5. The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received es ae by discount deadline Standard price applies to orders received after Cleaning Total the deadline Absolutely no credits will be issued after show closing 8 25 Tax NN All rates are subject to change if necessitated by increased labor and material costs Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive LABOR REGULATIONS ithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com 2 f i 5 LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions
6. 2015 Annual Meeting Fax or mail order to CTE 981 Busse Road Elk Grove Village IL 60007 Fax 847 957 4500 Phone 847 957 4500 View package descriptions and pictures at www cteusa com rover To order on line go to http www cteusa com LG AMSUS1 PACKAGE DESCRIPTION and INFORMATION Your show management has chosen to produce a 2D bar code on each name badge for this event This will allow you as an exhibitor immediate access to valuable data on your potential customers The 2D bar code provides access to demographic information as provided by the attendee and approved by show sponsor Rover A handheld portable data collection system with LCD display No electrical needed Unit will be downloaded and the data will be emailed in Excel format at the end of show The data will also be available in other formats on a web site which will be on the return receipt The exhibitor simply scans the attendee 2D Barcode and the Rover reads and stores all of your sales leads and displays them on the LCD screen electrical needed Pick up your equipment at the LEAD RETRIEVAL BOOTH and bring it back at the end of the show Our staff will instruct and show you how to use the equipment Create a custom response Designate up to 20 standard single item responses E G Send Literature Call etc Indicate appropriate follow up with the attendee See custom code response sheet 2015 Annual Meeting 20 Standard Scan Codes Are
7. ACCESSORIES o se sao trae rack SSCS suem fs 39700 us Veneer m snsm je Credenza 18 d x 36 w x 42 white O grey Oblack 829000 _ 350 Pedestal 18 d x 18 42 h white greyg black g 820500 93075090 SPECIAL DRAPERY SKIRTING _______ Eion per m ton 885 mm P oso p Fo rn ton ses min sso p ta ne smetwowrgweo T m CHECK COLOR BELOW LJ Blue LJ Teal LJ Burgundy LJ Black Red Silver Purple White Furniture Total If item colors are not selected in advance will do so at no risk 8 25 Tax Po Total Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions
8. 1 012 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate forms is signed or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond reasonable control 3 AEI LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining
9. 15 Key West Loveseat Black 469 00 NPLLOV Naples Loveseat Black Vinyl 678 00 CLUB OCCASIONAL MEETING CHAIRS __ Craven teare ara Mewectartuerake pce ens Gu vn see Tangs Granibege Tenures aol Ta charme koros __ crack ving ol come ___ Corer 59709 swan Swanson Swivel harwhte ving rvectensteenGvone aro oct __ 722 veera orarie teare 722 TABREA Laren Gry Fore 2960 Company Name Street Address CODE QTY ITEM DESCRIPTION CLUB OCCASIONAL MEETING CHAIRS CONTINUED MADGRY OCMESP OCMTAU OTTOMANS BNO08 BNO75 END02B END02W L C H PUZZ2SW CUBL20 Madden Arm Chair Light Grey Vinyl Espresso Meeting Chair Taupe Meeting Chair Bench Ottoman Black Vinyl Bench Ottoman White Vinyl Endless Square Ottoman Black Endless Square Ottoman White Sally Stool White Cube Ottoman White Leather Cube Ottoman Black Leather Puzzle Bench Ottoman White Edge LED Cube Ottoman White Plastic VIBO1 Vibe Cube Ottoman Green Vinyl VIBO2 Vibe Cube Ottoman Blue Vinyl d Vibe Cue OtomaniRea Vint ves cube GtomanYetow Ving 12500 Vise cube
10. 1 C1Y TMBTBL NEMSAC ETBL AURA EOLI E1D E1K 8 m 2 cos Conterence 75800 __ Grante Conference Tae oroo e Granite Coniererce Tae 36600 Granite Conference Tae 55000 ccs Conference Table 42 Round Mahogany Timber TableWood 16600 Conference Table 42 Round Graphite weaeTapesseors 29 604 abemmielammas 7009 Round TableWhte Metal 140 00 PROEXE Executive Carte Classic viny _ 5800 Oliver End Table 21200 xce Luxor Executive ChairBlack Leather 36400 Silverado End Table 239 00 __ Luxor Executive High Back Black Leather 387 00 299 00 3 2 3 QR 1 E Eo ef sej 5 z g 231 00 C N e e Ds gt gt e o o o o o o E C B B D D C 361 00 C Inspiration Cocktail Table Geo Rectangle Cocktail Table Black XC1 i Soho End Table Chocolate Top 326 00 XC5 Altura Executive Chair Mid Back Black Crepe 328 00 277 00 XC4 Altura Executive Chair High Back Black 357 00 217 00 Perth Chair High Back Black 422 00 nspiration End Table Geo End Table Black Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fa
11. Booth Size and Restrictions Standard in line booth size is 10 feet x 10 feet The standard booth will be equipped with an 8 foot backdrop 3 foot draped side rails and a company ID sign The height restriction for a linear booth is 8 feet and must not protrude more than 5096 of the distance from the back drape to the front of the booth No obstructions are permitted in the front half of a linear booth above a height of 48 inches The 8 foot height restriction is waived for island displays and full use of the space is permitted However due to exhibit hall ceiling limitations all display and sign material must be kept to 16 feet or under Island exhibitors must submit a floor plan and elevation drawing to Show Management by 30 October 2015 Please e mail evaluation and floor plan to stacie doan amsus org Exhibitor Badges Exhibitor badges can be registered for online your exhibitor login number will be sent to the exhibitor contact on file by our registration and housing vendor Orchid If you have not received your login information please contact help orchideventsolutions com Each exhibiting company will receive 4 complimentary exhibitor badges per 10 x10 booth Additional badges may be purchased for 50 00 each Exhibitor personnel must present a business card showing that they are an employee or affiliate of an exhibiting company in order to pick up their badge on site at exhibitor registration Exhibitor Attendance of Educational Sessions
12. ORDER EARLY t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 AM phone 301 921 0800 AMSUS 2015 2 of 4 EE fax 301 990 1717 www arataexpo com 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas COMPANY PACKAGE 5 800 00 Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x 27 5 2 38 125 x 9 25 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 eeo Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 72 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas COMPANGKAWE 6 500 00 Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 eo ovooeoce Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 25 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled t
13. THE EXPENSIVE WAY Actual Weight Minimum Charge 100 Lbs 11 6 15 80 Lbs 200 Lbs Min 95 50 191 00 11 6 15 50 Lbs 200 Lbs Min 95 50 191 00 11 6 15 70 Lbs 200 Lbs Min 95 50 191 00 Total Material i ad TP 35 Handling Charges dida THE COST EFFECTIVE WAY 11 6 15 200 Lbs 200 Lbs Min 95 50 191 00 Total Material o 2 7 Handling Charges dii i 4v 5 lt SHIPPING INFORMATION DE phone 301 921 0800 arata expositions inc 15928 tournament drive gaithersburg md 20877 fax 301 990 1717 www arataexpo com ADVANCE WAREHOUSE Shipments should be PREPAID addressed as follows Name of exhibitor and booth number AMSUS 2015 arata expositions inc YRC 111 Gembler Road San Antonio TX 78219 SHIPPING INFORMATION AMSUS 2015 SHOWSITE Shipments should be PREPAID addressed as follows Name of exhibitor and booth number AMSUS 2015 arata expositions inc Henry B Gonzalez Convention Center Hall C 200 E Market Street San Antonio TX 78205 To avoid confusion remove all expired shipping labels before shipment Material handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out A
14. arso BOOKCASES AND PRODUCT DISPLAYS Lewes Paste Pedesiarsee T aro piste Pedesaan 7 _ xam Powered Locking 460 00 pota Powered Locking 55609 ace ___ 000 ___ 200 Forse Powered Locking Pedesaan 460 00 Powered Locking sooo em Ter 520 09 UTILITY CHAIRS E sv ___ Lor ___ ________27700 DESKS CREDENZAS AND FILES __ o besaran so CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED cre Credenza Mahogany 521 00 7 Credenza Graphite 491 00 ___ File 4 Drawer 245 00 File 2 Drawer 180 00 126 Lateral File Mahogany 395 00 127 Lateral File Graphite 374 00 FRIDGES Refrigerator White 20 x 30 x 65 14 0 cubic 782 00 Refrigerator White 20 x 22 x 33 4 0 cubic 261 00 MOBILE TABLET STANDS AND ACCESSORIES TBBCHR 23 Brochure Holder 8 625 x1 1 x11 325 60 00 TBSHLF Charging Shelf 14 85 x7 17 x1 60 00 TBPNTR Wireless Printer Holder 3 3 x1 9 x5 28 60 00 TBSTDW Mobile Tablet Stand White 14 x13
15. cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Crated 450 Ibs 500 Divided by 100 NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS 200LBS MINIMUM Example Showsite Crated 450 Ibs 500 Divided by 100 5 Showsite Crated NOTE Overtime charges be applicable Please refer to the Arata Expositions Inc Material Handling Rate form for surcharges DESCRIPTIONS OF RATE CLASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks
16. AV14d LON OG 1VIB831VIN LISIHX3 AWH3AT13G ALIS MOHS 20282 oruojuy ues 19945 3 002 49 U9D 2 0 9 oui suonisodxe gee 0 2 106 SNSINV ON HLOOG ANVdINOO 30 3INVN OL SLNAIWdIHS ALIS MOHS AV14d LON Od LISIHX3 AWH3AT13G ALIS MOHS 20282 oluojuy ues ees 3 002 J9 1u95 2 0 2 suomnisodxo eee 0 2 105 SNSINV ON HLOOG ANVdWOO 30 ANVN OL SLNAINdIHS ALIS MOHS AV14d LON OG LISIHX3 AWH3AT13G ALIS MOHS 90282 oiuojuy ues 19915 3 002 uonuaAuo 2 g Ajuda oui suomnisodxo SLOZ SNSINV ANVdINOO 30 3INVN SLNAIWdIHS ALIS MOHS HO AV14d LON OG 1VIB831VM LISIHX3 AWH3AT13G ALIS MOHS 90282 o1uojuy ues 19945 3 002 49 U9D uonuaAuo 2 oui SLOZ SNSINV ANVdINOO 30 3INVN SLNAIWdIHS ALIS MOHS ON HLOOS8 OL ON HLOOG OL Official Carrier For AMSUS 2015 LOGISTICS Services Offered Next Day Second Day Deferred 3 5 day International Services Same Day Expedite Services Van Lines Customs Brokerage Wareho
17. Exhibitors may attend the educational sessions on a space available basis Exhibitors wishing to earn CE credit must purchase a full attendee registration Installation and Dismantle Services Exhibitors planning to use an outside contractor to provide installation and dismantle services must complete the enclosed Exhibitor Appointed Contractor form You must provide the name of the company name of the supervisory personnel and evidence of adequate liability insurance coverage Labor and Costs Please review the Labor Section in this Exhibitor Service Kit in its entirety so that you are fully aware of and familiar with the local labor regulations and costs prior to move in This information is very important and beneficial when budgeting for your exhibit costs Show Colors The exhibit area will have burgundy and silver drapes with blue aisle carpet Thank you for your support of the AMSUS Annual Meeting Please contact Stacie Doan for further assistance at 301 828 1593 or via email stacie doan amsus org We look forward to seeing you in San Antonio TX Stacie Doan Exhibits amp Advertising Manager OFFICIAL AMSUS EXHIBITION RULES AND REGULATIONS The following rules and regulations have been designed for the benefit of all exhibitors and in conjunction with the information in the prospectus constitute a formal contract AMSUS requests the full cooperation of the exhibitor in their observance Staffing of Booth As a courtesy to the a
18. Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY aathersburg md 20877 RENTAL BOOTHS phone 301 921 0800 fax 301 990 1717 AMSUS 2015 page 4 of 4 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL BOOTHS Please Select Rental Booths Package O Package B Package C O Package D O PackageE PackageF Select Standard Carpet Color Black O Grey O Blue O RedO Teal O Header Copy BLACK BOLD LETTERS Burgundy O Purple O Hunter Green O Select Panel Color BlackO White O Please contact us for additional information and pricing on Color Changes O Logos O Velcro Panels O Custom Designs O Custom Graphics O Other RENTAL BOOTH ACCESSORIES Add the following accessories to my Custom Rental Booth Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 h 12 x 36 290 00 each 205 00 each 50 00 each 35 00 each Qty Qty Qty Qty total total total total Discount Deadline November 6 2015 R
19. Total Warehouse Shipments Total Showsite Shipments Material Handling Total Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive SPECIAL HANDLING gaithersburg md 20877 RI phone 301 921 0800 5 5 201 5 5 fax 301 990 1717 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments require special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out sh
20. 29 2015 Name of Exhibitor and booth number Name of Exhibitor and booth number AMSUS 2015 AMSUS 2015 Arata Expositions Inc Arata Expositions Inc YRC Henry B Gonzalez Convention Center 111 Gembler Road Hall C San Antonio TX 78219 200 E Market Street San Antonio TX 78205 15928 tournament arive SHOW FACTS AMSUS 2015 page 2 of 2 gaithersburg 20877 Eyer phone 301 921 0800 fax 301 990 1717 www arataexpo com C AMSUS 2015 December 1 2 2015 Henry B Gonzalez Convention Center Hall C San Antonio Texas SHOW SCHEDULE SET UP TIMES November 29 2 00pm 6 00pm Islands only November 30 8 00am 6 00pm SHOW HOURS Tuesday December 1 10 00am 1 00pm 4 30pm 6 30pm Wednesday December2 10 00am 1 00pm MOVE OUT TIMES Wednesday December 2 1 00pm 7 00pm Thursday December 3 8 00am 11 00am 15928 tournament drive HELPFUL HINTS gaithersburg md 20877 LN 301 921 0800 505 201 5 5 fax 301 990 1717 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW e Read the ENTIRE Exhibitor Service Manual e Complete all applicable order forms in their e
21. Additional Devices for Premium Service 150 185 222 c Upgrade to Public IP Address for Premium Internet Service 199 299 358 d Basic Internet Service 695 895 1 074 2 Dedicated Internet Services Routers Supported a Dedicated 3Mbps 3 495 4 370 5 244 b Dedicated 6Mbps 5 900 7 375 8 850 c Dedicated 10Mbps 7 850 9 810 11 772 d Upgrade to 29 Public Static IP Addresses 995 1 194 1 433 Higher Bandwidth Services Available Online www smartcitynetworks com Order Ordering aspx 3 Internet Equipment amp Labor For Smart City Use Only a Switch Rental up to 24 ports 185 225 270 b Patch Cable up to 50 Cat5e 50 62 74 c Labor Floor Work Fee Per Hour 125 125 125 4 Voice Services PBX Service Domestic LD Included a Single Line 0 Instrument Int l LD 275 345 414 b Multi line Phone w 1 main number amp 1 rollover line 415 520 624 c Speaker Phone Line w Polycom Instrument 465 575 690 5 Special Quote Attachment A or Statement of Work if applicable 6 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines For extension of 3 party data circuits ISDN DSL T 1 053 Ethernet please call for quote SUBTOTAL Send Floor Plan ESTIMATED 10 TAX FEES 5795 W Badura Avenue Suite 110 Las Vegas NV 89118 888 446 6911 FAX 702 943 6001 be Mace h
22. BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 95 50 per CWT Special Handing Shipment 119 50 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 95 50 per CWT Special Handling Shipment 119 50 per CWT Uncrated pad wrapped Shipment 143 25 per CWT OVERTIME is before 8 00am and after 4 30pm Monday Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on
23. BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date AV14d LON OG LISIHX3 6102 9 H38IN3AON OL HOlHd H3ALT3G 39VHOLS 803 61282 XL LLL 9 9 oui 910 SNSINV ON HLOOG ANVdINOO 3INVN OL SLNAWdIHS HOJ AV14d LON OG LISIHX3 102 9 HAGINSAON OL HOIHd 39VHOLS 803 61282 XL OluojUuYy ues LLL 9 9 QUI ejeje SLO SNSINV ON HLOOG ANVdINOO 30 3INVN OL SLNAWdIHS 804 AV14d LON OG LISIHX3 102 9 H38W3AON OL H3ALrT3G 39VHOLS 803 61282 XL Oluojuy ues 9 9 0 9 SLOS SNSINV ON ANVdINOO 30 3INVN OL A INO SLNAINdIHS AV14d LON OG 1VIB831VIN LISIHX3 102 9 H38W3AON OL 39VHOLS 803 61282 XL ues 9 9 QUI suonisodxo 9106 SNSINV ON HLOO8 ANVdWOO 30 3IAVN OL SLNAINdIHS
24. ELECTRICAL LABOR FORM Advance Payment Deadline Date 11 10 15 EDLEN EVENT Association of Military Surgeons of the US AMSUS The Power Peop ELECTRICAL EXHIBITION 5811 La Colonia San Antonio 78218 FACILITY Henry B Gonzalez Convention Center ee 210 mantono edien con December 1 2 2015 Show 125040SA ELECTRICAL JURISDICTION The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union I amp D house or exhibitor Please feel free to contact our office for clarification of scope of work ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK Electrical distribution under carpet 6 Overhead power distribution Data network cable under carpet N A 7 Overhead coaxial network cable distribution N A Connection of all 208V or higher services 8 Assembly amp Installation of lighting hung from truss or ceiling Wiring of overhead signs 9 Hardwiring of any electrical apparatus Installation of lighting requiring tools for installation POWER DISTRIBUTION PLEASE PROVIDE THE FOLLOWING INFORMATION Floor Plan layout of your booth space A Floor plans must include exact outlet locations with dimensions or be to scale B Floor plans must reflect booth orientation Please note surrounding booth or aisle numbers C Power comes from the floor Identify a main power location we can deliver the power to Power i
25. Gray Vinyl 204 00 ROLLWH Litt Barstoo White Vinyl 204 00 ROLLBL LiftBarstool Black Vinyl 204 00 Jetson Barstool Black 257 00 BcE Ice Barstool Transparent Chrome 212 00 pss Banana Barstool Black 229 00 Banana Barstool White 229 00 490 00 Cocktail Table Maple Top 325 00 n e e e BST BSL me BSD Company Name QTY ITEM DESCRIPTION PRICE BAR TABLES CONTINUED vro Prushedsie Bar TabeBlack Base 22400 __ _______ 22200 vm Graphite Nebula 2200 jene taminate Taniera Base 25500 Lm __ ________ 200 eene Nebula Bar TairTonp Base 284 00 fen oem wis_ _ SiverTenurea Bar taenu 98500 wre artes Rea Bar TabrTuip ase 2400 wre erered ve BarTabeTuip Base 200 me _ ___ ________ _ ar200 win eon reris areo ww Wre Larinae Bar TabrTu Base ___ 2200 ___ caeran 1500 sows Rowa 28800 zr Cate TabersverToauedTop 27 00 zm zem zr 19500 ze pweTaeosTonwane
26. If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle INSTALLATION AND DISMANTLE LABOR Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as necessary Two full time employees of the exhibiting company may set their exhibit provided they can finish in 1 hour Exhibitors are not per mitted to use power tools Manual tools hammers screwdrivers etc are permitted within the time allocation above After the 1 hour is up exhibitors must use union labor provided by Arata Expositions Inc Your labor requirements can be ordered on the enclosed Display Labor Order Form FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Union jurisdiction allows individually hand carried items only by one person in one trip per vehicle and will not permit exhibitors use of dollies hand trucks or pushcarts An exhibitor may not use truck dock facilities to unload his per
27. Price Extended Price Single Padding 1 60 per sq ft 2 08 per sq ft Double Padding 3 20 per sq ft 4 16 per sq ft Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no Plush Booth Carpet Total credits will be issued after show closing e M 8 25 Tax All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total EE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive FURNITURE gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CHAIRS seis SS
28. Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Starting time can be guaranteed only at the start of the working day You will be charged a one hour DISMANTLING OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 ioumament ave SUPERVISED LABOR i
29. discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature Print Name Date THIRD PARTY EXHIBITING COMPANY Third Party Company Name Exhibiting Company Address Address City State Zip City State Zip Phone Fax Phone Fax E Mail Address E Mail Address Exhibitor Signature Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Cardholders Name Address Address City American Express Visa State Zip O MasterCard EXPIRATION _ LTT TLL iti tye titty ty Account Number Please indicate which of the below items are to be charged to the third party n All Services n Booth Cleaning n Furniture Carpet and Accessories Material Handling n Labor n Other Please Specify City American Express Visa State Zip L MasterCard EXPIRATION Account Number Please indicate which of the below items are to be charged to the exhibiting company o All Services n Booth Cleaning n Furniture Carpet and Accessories Material Handling nLabor n Other Please Specify Cardholders Signature Cardholders Signature THIS FORM MUST BE COMPLE
30. in Pairs Together Each Stand is 31 5 Wide x 80 Tall Material Fabric 1 Year Limited Warranty Recommended Accessories FULL COLOR d TN y J CO2 Productions LLC 6205 Stonehunt Place Clifton VA 20124 240 383 6867 CO2Productions Corporate Capabilities Graphic Design Branding Identity Development Management Announcements Global Application Marketing Research Focus Groups Market Testing amp Analysis Copy Writing Brand Positioning Multi Channel Utilization Interactive Websites Information Architecture Augmented Reality Responsive Web Design Mobile Apps Print Specials just in time for your event Single Sheet Flyer Handout 8 5x11 1008 Text or 80 Cover Your Choice Full Color Trim Flat Packaged Quantities 250 500 1000 1 Sided 2 Sided 250 110 00 250 150 00 500 165 00 500 220 00 1000 265 00 1000 305 00 Postcards 4x6 5x7 5 5x 8 5 Your Choice 100 Cover Full Color Trim Flat Packaged Quantities 250 500 1000 1 Sided 2 Sided 250 120 00 250 145 00 500 155 00 500 175 00 1000 185 00 1000 210 00 CO2 Productions LLC 6205 Stonehunt Place BRANDSTRATEGY WEBDESIGN PRINTEXECUTION Full Menu of Services CO2 Productions is the one stop for all your communications needs Below is a list of everything we do Fill out the form on the reverse side or cal
31. inc 15928 tournament drive DISPLAY TABLES Ut gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 5 HE fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH DRAPED DISPLAY TABLES 42 HIGH sso js Blue Red Teal If item colors are not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH D meer emma m fs O 0 0 0 pow we _ ENENUC AM UNDRAPED DISPLAY TABLES 42 HIGH D eem esee eee e pee __________ DRAPED TABLE RISERS 12 HIGH p jememem mm B Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Display Tables Total HE Standard price applies to orders received after the deadline Items cancelled after move in b
32. overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER NOVEMBER 6 2015 Crated Shipment 23 90 per CWT Special Handling Shipment 29 90 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 45 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc T NM gaithersburg 20877 phone 301 921 0800 AMSUS 2015 5 fax 301 990 1717 www arataexpo com oF As stated in our Payment Policy all invoices must be paid advance at the show
33. the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INS
34. ture during show days only This service is not to be used for storing empty containers that are needed back right at show close All arrangements for accessible storage must be made on site at the Arata Service Center The charge for accessible storage consists of a daily storage fee plus labor to place in and remove materials from storage and to return the remaining materials at the end of the show SET UP FEE There is a one time set up fee of 100 00 STORAGE FEE Based upon square footage required for storage Up to 50 square feet 150 00 per day 51 to 100 square feet 200 00 per day 101 to 200 square feet 300 00 per day 201 square feet and Quoted on site There is a 1 2 hour access trip charge minimum for each time something is placed into or removed from accessible storage The charge will be applied at the corresponding rate for the time it is accessed ACCESSIBLE STORAGE LABOR RATES Access Trip 1 2 hour rate 65 00 97 50 130 00 Straight Time 8 00am to 4 30pm weekdays Overtime After 4 30pm on weekdays and all day Saturday Double Time Sundays and Holidays i TIPS FOR MATERIAL HANDLING gaithersburg md 20877 LS phone 301 921 0800 5 5 201 5 fax 301 990 1717 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect shipments will not be accepted at either the w
35. 0 1717 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please do not take it for your use IF A GENIE LIFT IS REQUIRED IT MUST BE ORDERED IN ADVANCE WITH ARATA EXPOSITIONS INC NO EXHIBITOR AND OR EXHIBITOR APPOINTED CONTRACTOR OWNED GENIE LIFTS ARE PERMITTED ON THE SHOW FLOOR ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation arata expositions inc 15928 tournament drive DISPLAY LABOR gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated
36. 4 30pm Monday Friday Over Time After 4 30pm weekdays and all day Saturday Double Time Sundays and Holidays ORDER Equipment and crew We will need forklift crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED AND OPERATED BY ARATA EXPOSITIONS INC INSTALLATION REQUEST DISMANTLE REQUEST Time Time 5 000 Ib forklift amp operator with cage 5 000 Ib forklift amp operator with cage 4 stage forklift amp operator with cage 4 stage forklift amp operator with cage Additional riggers Additional riggers Forklift times cannot be guaranteed We will make every effort to meet specified request when possible All rates are subject to change if necessitated by increased labor and or material costs If exhibitor fails to pick up crew at time confirmed or order is not cancelled 24 hours prior to start time a one hour charge per crew Show Charge will be applicable FORKLIFT ORDERS RECEIVED AFTER NOVEMBER 6 2015 WILL BE ASSESSED A 30 SURCHARGE Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions
37. ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC We will need snorkel crew s as indicated below and will have a representative on hand to supervise the work to be done Our representative will return the crew to the service desk upon completion of the work check the work order and approve the work by signing work ticket INSTALLATION REQUEST Please note this is only a request no dates or times are guaranteed Time Snorkel and Crew operator amp 2 riggers Indicate of lifts required Assembly Crew for sign assembly required Indicate of crews required DISMANTLE REQUEST Please note this is only a request no dates or times are guaranteed Time Snorkel and Crew operator amp 2 riggers Indicate of lifts required Assembly Crew for sign dismantle Indicate of crews required If exhibitor fails to pick up crew at time confirmed a one hour charge per crew Show Charge will be applicable SNORKEL ORDERS RECEIVED AFTER NOVEMBER 6 2015 WILL BE ASSESSED A 30 SURCHARGE Company Name Street Address Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax 15928 tournament drive HANGING SIGNS gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 page 2 of 2 A fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in adva
38. AMSUS 2015 Continuing Education Annual Meeting Exhibit Dates 1 4 December 2015 Dear Exhibitor This Exhibitor Service Kit provided by Arata Expositions contains important information and order forms that you will need for your display In order for Arata and AMSUS to provide you with the most efficient service please review all of the enclosed forms and information complete the forms for the services that you will require and return them by the indicated deadlines to the address specified on each form Some tips Order early to take advantage of discounts e Retain a copy of each order that you place The following general information has also been provided to assist you with your plans Exhibitor Registration Schedule Information Monday 30 November 8 00am 5 00pm Tuesday 1 December 6 30am 6 00pm Wednesday 2 December 7 00am 1 00pm Exhibit Hall closes at 1 00pm Exhibitor Hall Schedule Sunday 29 November 2 00pm 6 00pm Exhibitor Set Up Island Booths Only Monday 30 November 8 00am 6 00pm Exhibitor Set Up Booths must be set up and show ready by 9 00am on Tuesday 1 December Tuesday 1 December 10 00pm 1 00pm Exhibit Hall Open Tuesday 1 December 4 30pm 6 30pm Exhibit Hall Open Poster Session amp Networking Reception Wednesday 2 December 10 00am 1 00pm ExhibitHall Open Wednesday 2 December 1 00pm 7 00pm Dismantle
39. D COCKTAIL AND END TABLES CONTINUED cs9 Berlin Chair Red White 104 00 Etc End Table Chrome 224 00 sc4 Jetson Chair Black 180 00 ___ Table White Black Top 193 00 SO New York Chair Onyx Maple Back 171 00 Etw End Table White 245 00 XCHR Christopher Chair White Viny Chrome 10200 E1Y Sydney End Table Black 245 00 SC9 Panton Side Chair White 171 00 _ Edge LED Cube Table Plexi Top White Plastic 185 00 5010 Razor Chair White 79 00 CH002 EM Wendy Chair Clear Acrylic 114 00 cai Manhatten Conference Table Black 276 00 scr Fusion Chair Black White 132 00 cre Geo Rectangle Conference Table Black 373 00 SCC Fusion Chair Clear White 132 00 Geo Rectangle Conference Table Chrome SCE Fusion Chair Red White 13200 Nova Oval Table 6 White 510 00 SC Fusion Chair Green White 132 00 C Geo Square Rounded Conference Table 267 00 C g SC8 Flex Chair with Wheels 154 00 crt Geo Square Rounded Conference Table Black SC3 Brewer Chair Onyx Black 161 00 Conference Table 6 Graphite Nebula 417 00 Luxor Guest Chair Black Leather N Altura Guest Chair Black Crepe CO4 Iso Mesh Chair Black COCKTAIL AND END TABLES COLI Oliver Cocktail Table Silverado Cocktail Table Soho Cocktail Table Chocolate 1 1
40. IBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES Only authorized personnel and employees allowed all others prohibited This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip floos and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never stand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload
41. ING OF THE SHOW BY EIl THER AMERICAN EXPRESS VISA MASTERCARD CASH COMPANY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 8 25 SALES TAX TO THE TOTAL We are looking forward to assisting you with the 2015 Meeting If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc arata expositions inc 15928 SHOW FACTS gaithersburg md 20877 positio phone 301 921 0800 ae fax 301 990 1717 AMSUS 2015 page 1 of 2 www arataexpo com AMSUS 2015 December 1 2 2015 Henry B Gonzalez Convention Center Hall C San Antonio Texas BOOTH EQUIPMENT Each 10 x 10 booth will receive 8 high burgundy backwall drape 3 high silver siderail drape one 1 10 grey carpet one 1 6 x 30 silver draped table two 2 side chairs 1 wastebasket and a one line identification sign indicating the name of the exhibiting company and booth number AISLE CARPET Aisles will be carpeted in blue HEIGHT LIMITS Linear booths may not exceed 8 in height on back wall Island booths may not exceed 16 in height Please call Arata Expositions Inc at 301 921 0800 if you have any questions regarding height restrictions SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive before November 13 2015 Shipments will not be received until Sunday November
42. Provided With All Lead Retrieval Packages CTE will provide you with a standard scan code sheet onsite when you obtain your lead retrieval package How do we use it When a prospect enters your booth first you scan the prospect s badge Then you take the standard scan code sheet which has the 20 bar codes organized on one sheet of paper and scan however many of the 20 standard codes that apply to actions for your prospect How is the information captured The scan codes will be printed out on thermal paper and or captured on the diskette in an ASCII comma delimited format depending on the unit selected The 20 standard codes are 1 Send Literature Send Samples Send Pricing Add to Mailing List Technical Info Required Detail Specs Required Provide Quote Product Demo Required Immediate Contact Required 10 Have Salesperson Call 11 Recommends 12 Final Say 13 Makes Purchase Decision 14 Partial Interest 15 Purchase in 30 Days 16 Purchase in 3 Months 17 Purchase in 6 Months 18 Ready to Purchase 19 Immediate Need 20 Order Placed at Show You may also have 20 codes customized for your company s use Each customized code can be 24 characters in length There is a 60 00 fee for the creation of each customized code sheet of 20 codes To order customized codes please complete the Scan Customization Sheet on next page 2015 Annual Meeting CTE Scan Customization Order Form For
43. TED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF NOVEMBER 6 2015 15928 tournament drive COST CALCULATION gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET Furniture Display Seo ats Plush Carpet Standard Carpet Custom Furniture ON DO lt a Material Handling Estimate TOTAL LINES 1 12 Add 8 25 odd X pad Rd Ra BALANCE n C Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive gaithersburg md 20877 SAFETY phone 301 921 0800 AMSUS 2015 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXH
44. TTS 15 AMPS 182 00 273 00 and return the Electrical Labor Order Form along with a floor plan layout of your booth 2000 WATTS 20 AMPS 208 00 312 00 space indicating outlet locations 208 VOLT SINGLE PHASE 208 480V POWER DELIVERY 20 AMPS 11 eS 396 00 594 00 AND CONNECTIONS 30 AMPS 470 00 705 00 The delivery and connection of high voltage services is done on a time and 60 AMPS UEM 618 00 927 00 material basis There is a minimum 1 hour 100 AMPS 814 00 1221 00 for installation amp 1 2 hour for removal Edlen electricians must make all high 208 VOLT THREE PHASE voltage connections and disconnects Please complete the Electrical Labor Order 20 AMPS 526 00 789 00 Form to schedule your estimated 30 AMPS 629 00 944 00 sn e time and return it with this 60 AMPS 824 00 1236 00 ISLAND BOOTHS 100 AMPS 1085 00 1628 00 Include a floor plan layout of your booth Transformer 20 amp minimum charge Total Amps x 3 00 space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will deliver to the most convenient location MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 POWER STRIP 25 00 minutes of show closing show days only If you require power at any other time order 24 hour power at
45. This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 10096 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 100 of the published price Absolutely no credits will be issued after show closing Special Signs Total Add 100 after 11 6 15 _______ O _____ Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive FLO RAL gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 5 HE fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid i
46. URER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING shall not be responsible for damage to uncrated material material improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against AEI more than one year after the cause of action accrues 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 301 921 0800 AMSUS 201 5 5 fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 2 of 2 7 INBOUND SHIPMENTS After the exhibit materials are placed
47. all forfeit to management all monies that have been paid Upon violation of any of these regulations on the part of the exhibitor any expense incurred will be borne by the exhibitor Exhibitors shall be liable for all damages which management may incur and forfeit all monies paid or due The exhibitor expressly waives the serving of a written notice to reenter and terminate Amendments of Rules and Regulations All matters and questions not covered by these regulations are at the discretion of Management These regulations shall be equally as binding upon publication on all parties affected by them as were the original regulations Authorization of Use of Exhibitor Appointed Contractors Deadline 30 October 2015 This form must bear the signature of the exhibiting company s authorized full time employee Forms signed by exhibitor appointed contractors will be returned to sender We have requested labor through the Association s official labor contractor Arata Expositions We will use our own full time employees to install dismantle our display We will use an exhibitor appointed contractor according to the Rules and Regulations published in the Exhibitor Service Kit These companies are Exhibitor Appointed Contractor Company Contact Address City State Zip Telephone Fax Service To Be Performed RRR RRR K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K K KR
48. arehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show lt is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANSIT STORAGE AND WHILE AT CONVENTION SITE
49. arty to exhibit in his space any goods other than those manufactured or handled by the contracting exhibitor nor permit the solicitation of business by others within his space Sales and or Order Taking The purpose of the exhibits is to further the education of meeting attendees through product and service displays and demonstrations Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting Products for sale must be the exhibitors own unaltered products and the products or services must be pertinent to the attendees professional interest AMSUS reserves the right to restrict sales activities that it deems inappropriate or unprofessional It is the responsibility of the exhibitor to research and comply with all local sales tax requirements Exhibitors selling or taking orders at AMSUS must adhere to certain business license and sales and use tax regulations which vary from state to state Exhibitors are responsible for making the necessary arrangements to adhere to the San Antonio Convention Center regulations General Conduct Electrical or other mechanical apparatus must be muffled so noise does not interfere with other exhibitors X ray equipment may be exhibited but not operated Demonstrations or audiovisual displays shall be confined to booth space and shall not interfere with the normal traffic flow Sound spillover obstruction or other infring
50. ase order Special Cut Carpet or Plush Carpet STANDARD CARPET COLORS STANDARD SPECIAL CUT BOOTH CARPET Special sizes are available in any dimensions Price includes all necessary taping and visqueen for protection of carpet during set up BOOTH SIZE x sq ft Total sq ft Discount Price Standard Price Extended Price x 4 10 persq ft 5 33 9 CHECK COLOR BELOW LL Black Grey Ly Red J Blue Hunter Green Burgundy Purple Teal If item colors are not selected advance AEI will do so at no risk CARPET PADDING Single Padding Double Padding VISQUEEN sq ft x Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 10096 of the published price Absolutely no credits will be issued after show closing All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Street Address Discount Price 1 60 per sq ft 3 20 per sq ft Discount Price 1 10 per sq ft Standard Price Extended Price 2 08 per sq ft 4 16 per sq ft Standard Price Extended Price 1 43 per sq ft Standard Booth Carpe
51. ate Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com o 2 m i5 5 AMSUS 2015 HANGING SIGNS page 1 of 2 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing SNORKEL CREW amp LABOR RATES per hour Double Time Time Time 5744 00 198 00 198 00 The hanging sign crew consists of a snorkel operator and 2 riggers Description Snorkel and Crew Additional Riggers Assembly Crew per man Straight Time 8 00am to 4 30pm weekdays Over Time After 4 30pm weekdays amp all day Saturday Double Time Sunday and Holidays ORDER Equipment and crew There is a 1 hour minimum each way The time necessary for workmen to get tools and report to the booth have work checked by the exhibitor and return with the exhibitor to sign out will be included in the time charged to the work order Assembly of all hanging signs must be done by Arata Expositions Inc Any hanging signs over 200 pounds must be handled by the exclusive provider Please see appropriate forms in the manual
52. ck if desired DIGITAL SHOWCARD SIGNS 10 words or less Discount Extended Price Price 70 00 9 lt 7x 11 11 x 14 28 x 44 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction 75 00 85 00 95 00 115 00 165 00 Quoted 10 00 FTP INSTRUCTIONS Using Internet Explorer or FTP Client Type ftp ftp aratafiles com User Arata aratafiles com Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Digital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 5096 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing
53. ct Name Telephone Fax t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 1 of 4 fax 301 990 1717 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves COMPANY NAME PACKAGE 25000 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 7 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE 13200 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 ceo ooo90 Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 25 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 5096 of the original price No refunds will be made on custom accessories
54. d GRAND TOTAL Customer No 2015 017 LOVYLNOD 5 1 1 MHYOMLAN LANYSLNI Network Security Declaration Center Henry B Gonzalez CC 017 Tx Company Name Show Booth Room Customer Ref 2015 017 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disco
55. dless of payment method Total payment must accompany order With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms a nd Conditions and Attachments View complete Terms amp Conditions at www smartcitynetworks com order tc aspx centerz017 Print Authorized Name Accepting Terms and Conditions Authorized Signature Accepting Terms and Conditions Dedicated Wired Internet Routers Allowed Connection speeds of 3Mbps and up No wired or w Includes 5 Static Public IP Addresses Premium Wired Internet Shared Connection speeds up to 10 Includes 1 Static Private IP Address Basic Wired Internet No wired or wireless routers Shared Connection speeds up to 1 54Mbps ireless routers Required for Recommended for Recommended for e Web Casting e Wired Cyber Cafe e Email e Streaming e Social Media Feeds e Surfing the Internet e Routers wired or wireless e Multi Media Downloads Supports 1 device only ORDER ON LINE https www smartcitynetworks com Order Ordering aspx Incentive rate applies to orders received with payment 14 days prior 1 day of show move in 1 Shared Internet Services Routers Prohibited QTY Incentive Base On Site Total a Premium Internet Service 1 095 1 395 1 674 b
56. double the outlet rate 15 EXTENSION CORD 25 00 ELECTRICAL LABOR DEDICATED OUTLETS For a dedicated outlet order a 20 amp ST Mon Fri 8am 4 30pm excluding holidays 90 00 outlet Mon Fri 4 30pm 8am Sat Sun amp holidays 160 00 MATERIAL DELIVERY Material requested on this order form must be picked up by the exhibitor at the Edlen service desk on show site CANCELLATIONS Credits will not be made for services delivered and not used See back of form for additional details TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract Form 120 208 042015 PLACE TOTAL HERE PRINT NAME AUTHORIZED SIGNATURE The Method of Payment Form must be completed and returned with this order form 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of pay
57. eceived By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Rental Package Tota Accessories Total so after vers Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and any other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com of SPECIAL SIGNS AMSUS 2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel ba
58. ed and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or app
59. edits will be issued after show closing Please return this form by November 6 2015 P waren Mele iS Bine warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 cote 7 Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID 7 Collect 7 Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for reforwarding THIS FORM DOES NOT REPLACE A
60. egins will be charged at 100 of the published price Absolutely no 8 25 Tax a credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com osit of 9 X a E CUSTOM FURNITURE 1 of 4 AMSUS 2015 All materials are a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS HEAO8 _ Heathrow Sofa Black Vinyl 639 00 sor South Beach Sofa Platinum Suede 599 00 SFAO001 NE Mirabel Sofa Brown Leather 761 00 SFA002 Nu Allegro Sofa Blue Fabric 628 00 NPLSOF Naples Sofa Black Vinyl 806 00 TANSOF Tangiers Sofa Beige Textured 639 00 som Key West Sofa Black 527 00 SFA003 Roma Sofa White Vinyl 761 00 HS008 Heathrow 3 Piece Sectional Black Vinyl 1676 00 soz South Beach 3 Piece Sectional Plat Suede 1304 00
61. eived by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15028 tournament drive STANDARD SIGN REQUEST FORM BOE phone 201 921 0800 AMSUS 2015 d A fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders STANDARD BOOTH EQUIPMENT Standard Booth Equipment with 8 high draped background and 3 high side rail as shown in illustration will be provided without charge Equipment consists of aluminum frames supported by case metal bases plus drapery STANDARD BOOTH EQUIPMENT SIGN DOES NOT APPLY TO ISLANDS A standard Company 1 0 sign measuring 7 x 44 will be supplied if desired Please print copy as you wish it to read in space provided below I 44 T 7 COMPANY NAME BOOTH No We wil will not require Company 1 0
62. ement on neighboring exhibits will not be permitted No combustible decoration such as crepe paper tissue paper cardboard or corrugated paper shall be used at any time All packing containers excelsior and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays All muslin velvet silken or any other cloth decorations must withstand a flame proof test as prescribed by the fire ordinance of San Antonio Any exhibits or parts thereof that are found not to be fireproof may be ordered dismantled All aisles and exhibit areas must be kept clear at all times and fire stations and fire extinguisher equipment must not be covered or obstructed Volatile or flammable oils gases unprotected picture film other explosive or flammable matter or any substance prohibited by San Antonio laws or insurance carriers are not permitted on premises All exhibits must conform strictly to the Rules and Regulations as indicated in the Exhibitor Prospectus AMSUS reserves the right to restrict any exhibit that might be considered inappropriate This restriction includes articles conduct dress of model printed matter or anything objectionable to the exhibit as a whole All points not specifically covered are subject to the decision of AMSUS Liability The exhibitor agrees to protect save and keep AMSUS and the occupied hall forever harmless from any damage or charges imposed for violation of any law or ordi
63. er of feet in from Booth ft Booth Size ft x ft e Due to variations the convention center ceiling structure and the relation of exhibit areas to support beams sign locations may vary from original specifications If additional rigging points are required these will be installed and the exhibitor will be charged for such Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax aa ene STRUCTURAL INTEGRITY gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com 207 f 5 Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STRUCTURAL INTEGRITY STATEMENT THIS FORM MUST BE RETURNED FOR ALL SUSPENDED STRUCTURES the contracted exhibitor at AMSUS 2015 and if applicable the display house or builder for the aforementioned exhibitor do hereby certify and guarantee that the stress points for the hanging structure have been properly engineered and tested We further certify that the structure can be hung safely and has been constructed to meet all applicable regulations and safety measures We hereby release indemnify and forever hold harmless AMSUS facility Arata Expositions Inc and its subsidiaries their directors officers employees representatives agents and contractors from and against any a
64. ess Suite L Company Check made payable to CO2 Productions LLC 0 Credit Card Visa MC AmEx Disc Credit Card Services City State Zip Contact Name are handled through PayPal A separate Street Address Suite City State Zip invoice will be gener Contact Phone ated for Credit Card Transactions Contact Name Contact Phone Special Instructions Special offers for the AMSUS Meeting Breathe We will deliver straight to where you are staying for the AMSUS Meeting Booth Materials Table Cloths and Throws Table Top Displays Booth Design and Fabrication Custom Bags Retractable or Pop Up Displays Branded Giveaway items Way Finding Signs or Floor Decals WE ARE THROWING A SPECIAL SALE 33 5 Econo Roll Retractable Banner Stand CUSTOM COLOR TABLE THROW PRINTS Professional and economical this anodized aluminum and light weight retractable banner stand will serve its purpose presenting itself flawlessly FULL COLOR THINK ft Open Back 8 ft Open Back CREATE 6 ft Full Back 8 ft Full Back DISPLAY Stretch Fabric Pop Up Displays 10ft Curved Frame Single Sided Graphics Don t see what you need Give us a call 240 383 6867 10ft Straight Frame Single Sided Graphics FLIGHT 5 per labo LI DAY Display Counter Graphic Package Magnetic 3PC Curved L Banner Stand Lightweight and Easy to Use Stands er Can be Shown Separately
65. f 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagg
66. fore any of the requested labor is performed Advance Payment Deadline Date 11 10 15 METHOD OF PAYMENT FORM EDLEN EVENT Association of Military Surgeons of the US AMSUS The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Henry B Gonzalez Convention Center 5811 La Colonia San Antonio TX 78218 Phone 210 662 9450 Fax 210 662 9640 DATES December 1 2 2015 Show 125040SA sanantonio edlen com EXHIBITOR INFORMATION COMPANY NAME PHONE COUNTRY CELL EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below BANK WIRE TRANSFER INFORMATION Bank transfer to Bank of America Wire Transfer ABA 026009593 Acct 33855214 International Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer Please make check payable to Edlen Electrical All foreign checks must be drawn on U S Banks only For those booths that require labor a credit card must be on file Please reference the Event listed above on your remittance CREDIT CARD For your convenience we will use this authorization to charge any remaining balances on your account prior to event closing A copy of final charges will be sent to the email address provided in the pay
67. g services or any other services provided by AEI or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subcontractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties invalidity or enforceability of any pr
68. ght carrier of choice scheduled to pick up your exhibit material from the hall no later than 10 00am on Thursday December 3 2015 or your freight will be re routed on the designated show carrier 15928 tournament drive HOW TO PLACE YOUR ORDER gaithersburg md 20877 301 921 0800 AMSUS 201 5 fax 301 990 1717 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSITIONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer e Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual Place your order online mail fax or email this set of documents to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 Phone 301 921 0800 Fax 301 990 1717 Email drosen arataex
69. ill be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by 10 00am on Thursday December 3 2015 your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property arata expositions inc 15928 tournament drive MATERIAL HANDLING RATES gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE
70. in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing ADVANCE RATE APPLIES TO ORDERS RECEIVED BY NOVEMBER 6 2015 RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00AM TO 4 30PM WEEKDAYS 99 00 PER MAN PER HOUR 128 70 PER MAN PER HOUR OVERTIME AFTER 4 30PM WEEKDAYS AND ALL DAY SATURDAY 168 30 PER MAN PER HOUR 218 79 PER MAN PER HOUR DOUBLE TIME SUNDAYS AND HOLIDAYS 198 00 PER MAN PER HOUR 257 40 PER MAN PER HOUR INSTALLATION OF DISPLAY Starting time can be guaranteed only at the start of the working day You will be charged a one hour minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions
71. in the booth AEI will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI Service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipme
72. ipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a tr
73. ivated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Device s Operating System Total of Devices Type of Anti Virus Software Installed Norton McAfee Other Virus Scan Last Updated Date Security Updates Last Performed Date Are You Renting Computers L Yes L No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customers equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cab
74. l and tell us what your needs are then rest assured knowing that we will make it happen Social Media Social Channel Engagement Start a Conversation Word of Mouth Buzz Campaigns Social Channel Management Print Personalization Brochures Direct Mail Business Cards Announcements Annual Reports amp 10K s Proposals Books amp Manuals Postcards Letterhead amp Envelopes Magazines Periodicals Newsletters Posters 11x17 1008 Text Full Color 1 Sided Trim Flat Packaged Choose your Quantity Price per unit Price in bulk 1 200 1 50 250 325 00 500 360 00 1000 415 00 Brochures 8 5x11 1008 Text 808 Cover Your Choice Full Color 2 Sided Trim and Folded Packaged Quantities 250 500 1000 250 220 00 500 285 00 1000 330 00 Clifton VA 20124 Point Of Sale Signs In Store Graphics Way Finding Signage Client Engagement Environmental Signage Trade Show Support Booth Design Fabrication Events Planning amp Implementation Booth Design Fabrication Environmental Signage Collateral Catering Management Entertainment Management Promotional Items Corporate Gifts Business Cards 2x3 5 1208 Cover Full Color Trim Flat Packaged Quantities 250 500 1000 1 Sided 2 Sided 250 85 00 250 115 00 500 135 00 500 160 00 1000 185 00 1000 235 00 Hire Us We enjoy working with all of our clients and it would be our
75. l flooring under vehicle must be covered Carpeting can be rented on the Standard Carpet and Plush Carpet order forms If you choose to use your own flooring it must be shipped to the advance warehouse Material handling charges will apply Labor charges will apply to lay exhibitor owned flooring MATERIAL HANDLING Material handling charges will apply to any booth material within the vehicles trailers The materials will be removed from the vehicles trailers weighed and written up as a show site shipment VEHICLE RULES Display vehicles must have battery cables disconnected fuel tanks must be taped shut or have locking gas cap and may contain no more than 1 4 tank of fuel or 10 gallons whichever is less Ignition keys must be removed and delivered to event security Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive ACCESSIBLE STORAGE gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Accessible storage service is available at show site for exhibitors to easily access their product samples giveaways and litera
76. le Center Henry B Gonzalez CC 017 Tx Company Name Show Booth Room Customer Ref 2015 017 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart Cit
77. licable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis lhe 104 Aisle MAN OnT Aisle 500 MAN DRON Aisle 500 scaled floor plan must x x nS 4f E 2 gt accompany your order gt 5A Xe amp gt pet x with main power location 5f 4 X 5f a IN LINE BTHS PENINSULA add l outlet locations amp e 2 booth orientation SAAN T 5A 4 71 E lt 4ft Aft 1 302 308 Aisle Aisle 600 Aisle 600 x ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM
78. ll weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday November 6 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth by 2 00pm on Sunday November 29 2015 All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may hand carry small items into the exhibit hall from their POV privately owned vehicle by one person in one trip Only full time employees of the exhibiting company will be allowed to hand carry items The use of carts dollies flat trucks or other mechanized equipment is not permitted ALL TRUCK DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI w
79. me will be calculated at 1 2 of the total installation time LABOR RATES Straight UME E 90 00 Monday Friday 8 00am 4 30pm excluding holidays 180 00 per hour Monday Friday 4 30pm 8 00am all day Saturday Sunday amp Holidays LIFT RATES perc RT Call for quote Lift charges will apply to for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator LABOR REQUIRMENTS Please complete all the sections below If you require any additional electrical work in your booth please provide us with a production schedule with the dates times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Men 4 Time 8 00am Work required Assemble amp hang truss lights Day Tuesday Date 1 6 Men 1 Time 12 30pm Work required Wire electric sign Day Date Men Time Work required Day Date Men Time Work required Day Date Men Time Work required Day Date Men Time Work required Day Date Men Time Work required Work required SHOW SITE SUPERVISOR Contact Name Company Cell Number Email address PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file be
80. ment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum o
81. ment information section ACH ELECTRONIC PAYMENT TRANSFER Bank of America ABA 125000024 Acct 33855214 6900 Westcliff Drive Las Vegas NV 89145 Phone 888 852 5000 Ext 6007 Please note the financial institution MUST be based in the US In order to avoid a transfer fee you must notify the financial institution that you wish to make an ACH electronic payment transfer VISA MASTER CARD DISCOVER CHECK AND CREDIT CARD INFORMATION CHECK CREDIT CARD NUMBER EXP DATE CARD HOLDER SIGN PRINT NAME EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE ADDRESS CITY ST ZIP SERVICE TOTALS ELECTRICAL LABOR MATERIAL PLUMBING signing and placing this order accept payment policies and the terms and conditions outlined on all service order forms completed PLEASE SIGN LIGHTING TOTAL DUE AUTHORIZED SIGNATURE PRINT NAME DATE ELECTRICAL LAYOUT FORM Advance Payment Deadline Date 11 10 15 EDLEN o EN EVENT Association of Military Surgeons of the US AMSUS The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Henry B Gonzalez Convention Center 5811 La Colonia San Antonio TX 78218 Phone 210 662 9450 Fax 210 662 9640 DATES December 1 2 2015 Show 125040SA sanantonio edlen com Use the grid below to indicate the location of each electrical o
82. n advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM FLORAL SERVICES Fresh Floral Arrangement 12 14 high 76 00 98 80 Fresh Floral Arrangement 15 18 high 88 00 114 40 SB Exotic Floral Arrangement 14 high 93 00 120 90 O Exotic Floral Arrangement 24 high 109 00 141 70 BS RENTAL GREENS amp FLOWERING PLANTS MEE s i p PetesMums Whie T Potted wums Yelow sao s o s Aaleas _ Rec ___ S948 _ Green Table a5 415 ee 43 00 5 Green 45 00 ss Green Plan 55 ___ 70 _ E NRI 5 Green Plant 69 50 8450 bs 6 Green Plant 81 50 51058 __ No credit will be issued on plants ordered and placed even though not used The above prices are on a rental basis and remain the property of Arata Expositions Listed charges include delivery to booth rental for Floral Tot _ i duration of show and removal Damaged or stolen plants will be the oral did exhibitor s responsibility and will be charged at retail value 8 2596 Tax Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are rec
83. nance by the exhibitor or his employees or agents as well as to strictly comply with the applicable terms and conditions contained in the agreement between AMSUS and the occupied hall regarding the exhibition premises Exhibitor should maintain general public liability insurance in any amount sufficient to cover such obligations including show cancellation insurance Exhibitor acknowledges and agrees that it will obtain at its own expense any and all licenses or permits in order to comply with all local state and federal laws ordinances and regulations for any of its activities in connection with the AMSUS Annual Meeting The service contractor shall not be liable beyond the respective services stipulated and requests all exhibitors submit a Certificate of Liability Insurance Form to AMSUS by November 2 2015 Insurance Exhibitors who wish to insure their exhibit materials goods and or wares against theft damage by fire accident or loss of any kind must do so at their own expense As a courtesy to exhibitors security for the exhibit area will be furnished by AMSUS during the hours deemed necessary by AMSUS and Exhibit Management The furnishing of such a service is in no case to be understood or interpreted by exhibitors as a guarantee to them against loss or theft of any kind Violations Violation of any of these regulations on the part of the exhibitor his employees or agents shall nullify the right to occupy space and such exhibitor sh
84. nce or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing GENERAL INFORMATION All hanging signs or overhead structures must be assembled and installed by Arata Expositions Inc Set up instructions must be included with this form and inside the sign crate Provide one copy of this form completed to your display house if desired All hanging signs must conform to show management rules and regulations and facility limitations Please attach a photograph or rendering of your sign or overhead structure Hanging signs must be approved 30 days prior to show Type of Sign banner metal or wood Other Specify Shape of Sign square triangle rectangle Other Specify Size of Sign length width height Weight of Sign Ibs Method of supervision AEI Exhibitor Display House Request you to proceed at earliest hour to install our sign without our supervision charge for this service is 25 of your total rigging bill Representative s name HANGING INSTRUCTIONS Booth Please complete the diagram indicating adjacent booth numbers and requested placement for hanging sign Do not include aisle width Number of feet from floor to top of sign ft max 16 es ees Number of feet from Booth ft Number of feet in from Booth ft Number of feet in from Booth ft re Numb
85. nd all liability claims damage loss fines or penalties arising from the installation use or dismantling of this structure All hang points supporting in excess for 200lbs may be verified metered on site at exhibitor s expense Exhibiting Company Booth Number Authorized Signature Printed Name Date Display House Builder if applicable Authorized Signature Printed Name Email Address Phone Number oe ae FORKLIFT LABOR gaithersburg md 20877 PME phone 301 921 0800 AMSUS 2015 HE fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing FORKLIFT amp OPERATOR RATES per hour Forklifts must be ordered for header or booth construction Description Straight Over Double exceeding 8 in height Time Time Time 5 000 Ib forklift operator 275 00 412 50 550 00 The operation or use of all motorized or mechanical lifting equipment including genie lifts for installation of booth 4 stage forklift amp operator 295 00 442 50 590 00 structures or signs is not permitted by exhibitors or their Additional riggers per man 99 00 168 30 198 00 designated contractors Cage per hour 40 00 40 00 40 00 Straight Time 8 00am to
86. nnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are act
87. ntirety If you have multiple locations please complete separate order forms for each location booth meeting room etc Acompleted credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date e Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing e Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is processed e Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier e Bring the tracking numbers from all of your shipments as well as contact information for your carrier e Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE e Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of
88. nts received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handlin
89. ny T3 Logistics LLC charges will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Company Name Booth Number s Street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Account EXPIRATION DATE Cardholder s Name Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com osit 49 o 4v 7 lt Name of Organization Authorized by Please Print E Mail Signature Title THIRD PARTY PAYMENT AMSUS 2015 Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be received at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not
90. outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com STANDARD CARPET AMSUS 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET Price Price Price Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger ple
91. ovision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein 15928 tournament drive SPOTTING FEE gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Exhibitors or agents with mobile or motorized equipment will require guidance to their respective booths This guidance is required and provided by Arata Expositions to prevent damage that may occur to exhibitors the property of others or when necessary to move crates that may be in the aisles Exhibitors may drive their motorized equipment into and out of the exhibit areas or have Arata Expositions supply an operator when available SPOTTING FEES ROUND TRIP CHARGES CALCULATE REQUEST DATE amp TIME Vehicle Trailers below 25 feet 300 00 Date Time Size Rate Vehicle Trailers 25 feet to 75 feet 500 00 msatio Dismante Heavy Machinery Trailers above 75 feet 2500 00 Additional charges may apply if the use of additional equipment or labor is required SCHEDULING A representative from Arata Expositions Inc will contact you to schedule your vehicle spot FLOORING Al
92. pleasure to work with you 240 373 6867 The Society of Federal Health Professionals Delivering Excellence isin our DNA and we ve got it down to a science with all the essential elements to serve your needs OFFICIAL AUDIO VISUAL PROVIDER T AMSUS The Society of Federal Health Professionals What makes J amp S Audio Visual E Ed different and clearly separates us 69 from our competition is our creative ability to help our clients p capture their audience 2 communicate their message support their brand and service their exhibitors um Let us help you configure the equipment m best suited for your special requirements v For more information or a customized quote 6 Please contact Jarrett DeBrine at jarrettd jsav com For questions on site please visit our representative at the Exhibitor Services Desk ENTER THE PASSWORD P AMSUS2015 5 Order Deadline 11 16 2015 J amp S Audio Visual 9150 Royal Lane Suite 150 Irving TX 75063 PHONE 972 241 5444 FAX 972 247 2590 www jsav com
93. po com FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for all show site orders ee aie PAYMENT POLICY AGREEMENT gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 HE fax 301 990 1717 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding As a valued customer we ask for your understanding and cooperation with regard to our payment policy Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Expres
94. pt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any discrepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW credit card refunds must be resolved within 30 days If an exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 3 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 296 per month which is an annual percentage rate of 24 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive CHARGE AUTHORIZATION gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services including a
95. re printed address 0 Labels and shipping form 0 Schedule return shipment CTE LEAD RETRIEVAL ORDER FORM FOR Fax order to 847 957 4500 Mail order to CTE Inc Henry B Gonzalez Convention Center 981 Busse Road Grove Village IL 60007 San Antonio TX Questions Call 847 957 4500 12 01 2015 12 04 2015 Place order in advance to guarantee order Rental Terms and Conditions NO REFUNDS AFTER 11 19 2015 charge of 2 500 will be made for Contact Booth any unit lost or damaged 50 Address Cancellation fee applies Unit s not picked up WI hours afer nese City State of the show may be re rented without refund Units must be returned within 1 by lead staff subject to a 100 fee Unreturned units wil be billed at 100 per day until the replacement fee of Lead Data Email 2 500 is accrued Order Online at http www cteusa com LG AMSUS1 Rover System A hand held portable system with scanner and LCD display No electrical needed Price Per Unit Before 11 13 2015 285 00 After 11 13 2015 310 00 Qty Add On Wired Printer for Rover Scanning Unit NOTE This Printer REQUIRES 110V Electrical Outlet Price 75 00 Custom Follow Up Codes Price 60 00 Payment Information Federal Tax IDZ 31 1811430 Your order cannot be accepted without payment Card Number Exp Date Cardholder Signature American Express VISA MasterCard Check Payable to CTE Lead Retrieval
96. s and or wire transfers Please contact our office for wire transfer information A 25 00 wire transfer fee must be added to the amount transferred The exhibiting company will be responsible for all bank fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate form is sent in or e Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exem
97. s distributed from that point Example 20x30 Island Booth Aisle 500 Main Distribution Point EXAMPLE ONLY Center of booth Aisle 700 Date you will begin building your booth Estimated time Show Site Contact with authority to make additions or changes to your order Contact Name Contact Company Contact Cell Credit card information must be on file before any labor begins in your booth space Please provide this information on your method of payment form PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR ELECTRICAL LABOR FORM Advance Payment Deadline Date 11 10 15 EDLEN EVENT Association of Military Surgeons of the US AMSUS The Power Peo ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 oues cn DATES December 1 2 2015 Show 125040SA ELECTRICAL LABOR LIFT RATES amp RULES Please be advised that labor start times cannot be guaranteed If no time is provided work will be performed on a first come first serve basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle ti
98. sign NOTE This form must be completed and returned before November 6 2015 Any forms received after this date will result in a 5 00 charge for each 1 0 sign ordered Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc drive BOOTH L EA N 2s gaithersburg md 20877 mae phone 301 921 0800 AMSUS 2015 5 Hl fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 52 per ft 68 per ft Daily Booth Cleaning X sq ft x 1 56 per sq ft 2 03 per sq ft
99. sitions Inc AMSUS and the Henry B Gonzalez Convention Center as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 LS phone 301 921 0800 505 201 5 5 fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY
100. sonal car truck or station wagon All truck docks are under the con trol of the official material handling contractor This is necessary for the total efficient movement of freight in and out Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order labor on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denot ing a professional status and we feel that tipping is not necessary This applies to all Arata employees MECHANICAL LIFTS ithersburg md 20877 hone 301 921 0800 AMSUS 2015 fax 301 99
101. t Total 8 25 Tax Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive PLUSH CARPET gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE x sq ft Total sq ft Discount Price Standard Price Extended Price x 6 35per sq ft 8 26 per sq ft PLUSH CARPET COLORS CHECK COLOR BELOW Black JRed New Beige Silver Cloud Burgundy If item colors are not selected in advance AEI will do so at no risk Purchase only 7 20 per sq ft discount or 9 36 standard CARPET PADDING Discount Price Standard
102. the Official Vendors at the Customer Service Center e After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label e Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk e f you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the show closes OUTBOUND MOVE OUT e Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason e Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall e Please be sure to have your frei
103. the creation of custom lead codes complete this form and submit it with your Lead Retrieval Order Form You may have up to 20 customized codes Each code can be up to 24 characters in length Single response items only no multiple choice or fill in the blank The fee per customized code sheet is 60 00 USD Exhibitor Name Exhibitor Contact Phone Number Advance Payment Deadline Date 11 10 15 ELECTRICAL ORDER FORM ef w EDLEN ma E The Power People EVENT Association of Military Surgeons of the US AMSUS ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio 78218 FACILITY Henry B Gonzalez Convention Center Phone ee hantonio eilencon December 1 2 2015 Show 125040SA FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event QTY QTY ADVANCE REGULAR TOTAL The cost of 120 Volt outlets includes delivery to one location in island booths H pura Eoi iae PAYMENT PAYMENT COST and to one location at the rear of inline or 120 VOLT Ours amy ounie Tate PRICE PRICE peninsula booths If you require the outlets to be distributed to any other 500 WATTS 5 AMPS 89 00 134 00 location material and labor charges apply 1000 WATTS 10 AMPS 157 00 236 00 There is a minimum charge of 1 hour for installation amp 1 2 for removal Complete 1500 WA
104. thersburg md 20877 I Shane Con 921 0800 AMSUS 2015 Hl fax 301 990 1717 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite _ Date Shipped Date to arrive Carrier Shipped from City State Total number of Crates Carttons Cases Other please specify Display Carpet Shipped with exhibit ____ Rented from Color Size Electrical Placement Electrical under Drawing attached required 1 Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier O Logistics O Common Carrier Ll Van Line O Air Freight 0 Next Day 0 2nd Day 0 Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival d
105. ttendees and your fellow exhibitors please be sure that your booth is staffed at all times during the exhibit hall hours Canvassing or distributing advertising matter outside the exhibitor s own booth is not permitted Solicitation of business by non exhibiting firms is prohibited Distribution of Giveaways Customary descriptive product literature note pads pens pencils and other items may be distributed from the booth Distribution of product samples giveaways or literature may only take place within the exhibitor s booth and must not interfere with other exhibitors space Exhibitors are permitted to have food service in their booth however all food service arrangements must be coordinated through the convention center caterer Contests lotteries raffles and games of chance must be approved by Exhibit Management prior to the meeting All attendees must be permitted to participate in all booth activities The prize or award resulting from any activity should not take the winner s away from the meeting during official educational or exhibit hours The AMSUS logo is the exclusive property of and trademarked by the association It may not be used in any way i e promotional literature giveaways etc by anyone else for any purpose without specific written approval from AMSUS Subletting Space The subletting assignment or appointment of the whole or any part of space by any exhibitor is prohibited No exhibitor may permit any other p
106. uck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight These shipments get charged special handling plus a weight ticket charge 15928 tournament drive FREIGHT ROUTING gaithersburg md 20877 RI phone 301 921 0800 5 5 201 5 5 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no cr
107. using For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 AMSUS 2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER Schedule your Quote Pick Up using any of these options Phoned Fax FAX 1 410 799 0118 E MAIL operations 2t3logistics com E mail Po OE CALL 1 866 920 4228 Company Company Event Name Event Name Facility Name Facility Name Booth Booth Address Address City St Zip City St Zip Contact Contact Phone Fax Phone Fax Pick Date Special Instructions E Skids Please provide piece count per skid ee ee 7 ee Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact T3 Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day E Second Day comments L1 3 5 Day Deferred Van Line Service Other m Request p
108. ution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in I l Orientation The Booth or Aisle 5 surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 20 X 20 Scale 1 is equal to 2 ft ABC EXAMPLE SHOW 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity CO Productions BRANDSTRATEGY WEBDESIGN _ PRINTEXECUTION Your Communiations Needs Delivered Below is a list of servcies we are offering to AMSUS Exhibitors at special discounted rates If you need something that is not listed below please let us know what your needs are at info co2productions com client information delivery information payment information Company Name Street Addr
109. utlet ordered power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island O Peninsula O Inline Provide aisle or adjacent booth 5 for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point 5amp 500watt 10amp 1000watt 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle eisiv JO ujoog Adjacent Booth or Aisle Adjacent Booth or Aisle SmartCity SAN ANTONIO Billing Company Address Exhibitor Company Name Booth Room Show Name Billing Company Name Show Dates To Incentive Order Deadline 14 Days Prior 1st Day Show Move in City State Country Zip Phone Number Contact Email Credit Card Number 1 AMX MC U Visa Credit Card Billing Address Cell Number d Expire Date MM Y Y Credit Card Billing City State Country Zip Print Credit Card Holder Name as it appears on card Card Holder Signature A valid credit card number with signature must be on file regar
110. within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle SL 4 Single Line w Phone _ ra Computer ja N N lt lt D o ea aa 2 2 be c c o 0 S gt Co uter gt lt lt Mt Multi Line Phone T Adjacent Booth or Aislez Front gt lt Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distrib
111. wo weeks prior to move in will be charged at 5096 of the original price No refunds will be made on custom accessories ORDER EARLY t itions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 phone 301 921 0800 AMSUS 2015 page 3 of 4 fax 301 990 1717 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 599900 Actual Panel Sizes 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors ETEO OKE Header 2 116 875 x 20 875 2 86 25 x 20 875 eo Please DO NOT place any text 2 from all finished edges for panel insertion Files must be setup with 2 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 10 800 00 Actual Panel Sizes 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 e oeovocoece Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 8 25 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted
112. x arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM FURNITURE 2015 page 3 of 4 CODE QTY ITEM DESCRIPTION PRICE COMMUNAL BAR CAF AND COCKTAIL TABLES ___ abemtapie Tops Grommet Hales 600 00 Foxews __ ooo Taone Grammer 60900 oxows osweTaswemapeTo o est Tabienapie Tops Grommet Holes 490 00 G30DWS Caf Table White Top G30DWW Caf Table White Top w Grommet Holes G30CM G30CMW Cocktail Table Maple Top w Grommet Holes G30CW Cocktail Table White Top G30CWW Cocktail Table White Top w Grommet Holes 325 00 BARSTOOLS RSTSTL Rustique Barstool Gunmetal 127 00 85001 Shark Swivel BarstoolWhite Plastic 299 00 BS002 Zoey Swivel Barstool White Vinyl 271 00 BS003 2 Swivel Barstool Black Vinyl 271 00 ROLLRD Lift Barstool Red Vinyl 204 00 ROLLGY Lift Barstool
113. x44 5 193 00 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 193 00 LAMPS AND LIGHTED PRODUCTS LA15 Mason Floor Lamp Brushed Silver 205 00 LA14 ___ Table Lamp Brushed Silver 139 00 CUBL20 ___ Lighted Cube Ottoman White Plastic 185 00 CUBTBL Edge LED Cube Table White Plastic 185 00 BARS BRC Circle Martini Bar 3728 00 Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline November 6 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to Items cancelled after move in begins will be charged at orders received after the deadline 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address Custom Toa Add 30 11015 8 28 Tax Total Booth Number City State Email Address Zip Code Country Conta
114. y s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered or installed T Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle 5 surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 Scale 1 is equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Henry B Gonzalez CC 017 Tx Company Name ABC EXAMPLE COMPANY Show ABC EXAMPLE SHOW Booth Room 2502 Customer Ref 2015 017 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths

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