Career Service Information
Contents
1. TO HARGROVE Washington State Conv Ctr vove Hall 4A 800 Convention Place Seattle WA 98101 JSM 2015 Career Service COMPANY NAME SUITE NUMBER NO SHIPMENTS ACCEPTED BEFORE Saturday August 8 at 8 00 AM DIRECT SHIPPING LABEL 3 lt PLEASE CUT ALONG THIS LINE AND AFFIX LABEL TO PACKAGE 3 lt PLEASE MAKE ADDITIONAL COPIES OF THESE LABELS AS NEEDED TO HARGROVE Washington State Conv Ctr vove_ Hall 4A 800 Convention Place Seattle WA 98101 JSM 2015 Career Service COMPANY NAME SUITE NUMBER NO SHIPMENTS ACCEPTED BEFORE Saturday August 8 at 8 00 AM DIRECT SHIPPING LABEL2. is just 8 13 qai ion Career Service Information CAREER SERVICE LOCATION amp DATES Washington State Convention Center Hall 4A 800 Convention Place Seattle WA 98101 Sunday August 8 to Wednesday August 12 2015 STANDARD OFFICE EQUIPMENT Each 12 x 12 Executive Suite includes the following 1 Cocktail Table 1 Wastebasket 1 6 White Draped Table 1 Standard Electrical Outlet 4 Padded Side Chairs 1 Table Lamp 1 Identification Sign with Company Name Locking Office Door NOTE Any change s in standard equipment is at the exhibiting company s expense ADVANCE SHIPPING Advance shipping begins Monday July 6 at 8 00 AM and ends Tuesday August 4 at 4 00 PM Advance shipping address Your Company Name amp Booth Number JSM Expo 2015 c o Hargrove YRC Seattle 12855 48th Avenue S Tukwila WA 98168 Advance Warehouse Receiving Hours Monday Friday 8 00 AM to 4 00 PM DIRECT SHIPPING Direct shipping will begin on Saturday August 8 at 8 00 AM Direct shipping address Your Company Name amp Booth Number JSM Expo 2015 c o Hargrove Washington State Convention Center Hall 4A 800 Convention Place Seattle WA 98101 PAYMENT FORM CAREER SERV Advance Order Deadline Monday July 20 2015 Company Name ICE CAREER SERVICE Address City Contact Name State Zip Phone Payment Policy Payment in full must accompany
3. close of the show The Exhibiting Company further agrees that any claim against Hargrove or its subcontractors will be handled as a separate transaction to be resolved on its own merits The Exhibiting Company agrees in relation to the receiving material handling storage and reloading of its freight that Hargrove and its subcontractors will act as the Exhibiting Company s agent when signing any documentation related to its shipment If any employee of Hargrove and its subcontractors sign a delivery receipt Material Handling Agreement or any documentation it is agreed that Hargrove and its subcontractors are doing so on behalf of the Exhibiting Company and the Exhibiting Company accepts the responsibility of said shipment Empty container labels are available on site at the Hargrove Exhibitor Service Center Affixing the labels is the sole responsibility of the Exhibiting Company and or his representatives All previous labels should be removed Hargrove assumes no responsibility for containers with incorrect labels Further Hargrove assumes all containers labeled empty to be empty and therefore assumes no liability for material or equipment left inside a container marked as empty In all cases where Exhibiting Companies store materials with Hargrove empty accessible dry refrigerated or otherwise they do so at their own risk Hargrove assumes no liability for items placed in such storage Hargrove and its subcontractors reserve the r
4. you are responsible for all charges incurred at the show should your display house fail to meet the required payment terms explained above 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 8 exhibitorservicesi hargroveinc August 8 13 isii2015 eatHe ORDER RECAP FORM CAREER SERVICE CAREER SERVICE Company Name Suite e Please complete and return with payment and your order s e You may choose to pay by credit card check or wire transfer Complete and submit the Payment Form regardless of payment method Calculation of Orders totals from Hargrove s order forms Optional Additional Furnishings Cleaning Material Handling Estimate Other Hargrove Services TOTAL DUE TO HARGROVE INC Is Order Payment Method Charge the Credit Card listed on the Payment Form Check Enclosed Dated l Ref 5032860MK Wire Transfer on from in Date Bank Country Thank you for your order If we can be of further assistance or you need additional information please call us at 301 306 4627 or email us at exhibitorservices hargroveinc com rove Drive Lanham MD 20706 THIRD PARTY BILLING AGREEMENT CAREER SERVICE As an Exhibiting Company electing to use third party billing understand and hereby agree that the ultimate responsibility for payment of all charges is mine Further agree to be bound by all terms and conditions as desc
5. ardholder s Billing Address Cardholder Signature Hargrove will apply all charges incurred at show site to this card To make other arrangements contact us at 301 306 4627 exhibitorservices hargroveinc com Order Payment Method Charge the above listed credit card OR Check Enclosed Dated I I Ref 5032860MK hargroveinc com Union Rules amp Regulations CAREER SERVICE SEATTLE WASHINGTON To assist you in planning for your participation in this show we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling Please review the following to better understand the different jurisdictions Exhibit Installation amp Dismantling We currently have an agreement with the local Carpenters Union to provide labor for display installation and dismantling Full time employees of the exhibiting companies however may install and dismantle their own exhibits without assistance from the Carpenters Union as long as the exhibit can be installed and dismantled utilizing no more than one 1 full time company employee in a half hour or less without the use of tools or ladders NOTE Proof of full time employment status must be carried at all times Labor required in excess of this must be ordered thru Hargrove It is recommended that all display labor you require be ordered in advance using Hargrove s Labor Form located in the Exhi
6. bitor Service Manual Material Handling Exhibiting companies may hand carry their own materials into and out of the exhibit facility The use or rental of dollies flat carts and other mechanical equipment is not permitted Hargrove will control access to the loading docks in order to provide for a safe and orderly move in out Only full time employees of the exhibiting companies will be permitted to hand carry items into and out of the exhibit facility See note above re proof of full time status Unloading or reloading at the dock of any and all contracted carriers will be handled exclusively by Hargrove Tipping Hargrove Inc requests that exhibiting companies refrain from tipping our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary Any request for a tip made by any employee of Hargrove Inc should be brought to the attention of a Hargrove representative at the Exhibitor Service Desk We thank you in advance for your cooperation in this matter In General Any questions arising with regard to union jurisdictions or practices should be directed to the Hargrove manager on the floor Craftsmen at all levels have been instructed to refrain from expressing any grievances or directly challenging the practices of any exhibiting companies A Note about Safety Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support sta
7. d Tables 30 diameter top Low 18 high Standard 30 high Tall 42 high Draped Tables 30 high x 24 wide Small 4 long Standard 6 long Long 8 long Draped Counters 42 high x 24 wide Small 4 long Standard 6 long Long 8 long STANDARD CHAIRS Barstool Chair Side armless Tasse S0 effective01714 TOTAL ove Drive e Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhib arvices hargroveinc com CLEANING CAREER SERVICE Advance Order Deadline Monday July 20 2015 CAREER SERVICE Company Name Booth Order online by the deadline date to receive the lowest price Advance order prices apply to orders received with payment by the deadline date Cleaning orders are based on the square footage of your booth length x width Vacuuming is discounted 10 for booths that are 600 square feet and larger The discount will appear on your statement Daily vacuuming service includes nightly emptying of wastebaskets rented from Hargrove Porter service is trash removal periodically throughout the show days This service is recommended for exhibitors with lots of giveaways or food service Hargrove is the exclusive cleaning contractor for this show HELPFUL HINTS To calculate your vacuuming cleaning rate multiply the length of your booth by the width to get the total square footage i e quantity Then mu
8. er MH12 48 56 97 12 Overtime Surcharge Special Handling Uncrated Shipment MH13 52 45 104 90 Off Target Surcharge shipment received at show site outside of the published exhibitor move in schedule MH14 38 85 77 70 MISCELLANEOUS SERVICE Return to Warehouse includes hold period first 5 days of storage MH15 40 00 200 00 Warehouse Storage Fee per day outside advance warehouse acceptance period MH16 5 00 25 00 Marshaling Yard Fee MH18 30 per shipment Hold Period Materials returned to the warehouse will be held for 5 business days materials may not be picked up until after the hold period Product Description Carrier of of Price per i Pieces CWTs CWT Piece 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitorservices hargroveinc TO HARGROVE YRC Seattle rove 12855 48th Avenue S Tukwila WA 98168 JSM 2015 Career Service COMPANY NAME SUITE NUMBER MUST BE RECEIVED BY Tuesday August 4 at 4 00 PM ADVANCE SHIPPING LABEL 3 lt PLEASE CUT ALONG THIS LINE AND AFFIX LABEL TO PACKAGE 3 lt PLEASE MAKE ADDITIONAL COPIES OF THESE LABELS AS NEEDED TO HARGROVE YRC Seattle vov lt 12855 48th Avenue S Tukwila WA 98168 JSM 2015 Career Service COMPANY NAME SUITE NUMBER MUST BE RECEIVED BY Tuesday August 4 at 4 00 PM ADVANCE SHIPPING LABEL
9. g charges will appear on your statement after actual inbound and outbound shipments have been processed NOTE Shipments handled before 8 00 AM or after 4 30 PM Monday thru Friday or anytime Saturday Sunday or holiday will be accessed a 35 overtime surcharge Product Price per CWT Description unless noted otherwise Minimum WAREHOUSE ADVANCE SHIPMENT Crated or Skidded Shipment MH1 117 00 234 00 Small Package first piece applies to shipment weighing 30 pounds or less MH2 55 Small Package each additional MH3 50 Special Handling Uncrated Shipment MH4 157 95 315 90 Overtime Surcharge Crated or Skidded Shipment MH5 40 95 81 90 Overtime Surcharge Special Handling Uncrated Shipment MH6 55 28 110 56 ee EATERS SEERE Crated or Skidded Shipment delivered after the published Ho 58 50 117 00 NOTE Truck and driver fees to move materials to show site may apply Any Small Package arriving late to the warehouse will be charged the CWT minimum SHOW SITE DIRECT SHIPMENT Crated or Skidded Shipment MH8 111 00 222 00 Crated Shipment via Special Carrier FedEx UPS DHL USPS etc MH9 138 75 277 50 Small Package first piece applies to shipment weighing 30 pounds or less MH2 55 Small Package each additional MH3 50 Special Handling Uncrated Shipment MH10 149 85 299 70 Overtime Surcharge Crated or Skidded Shipment MH11 38 85 77 70 Overtime Surcharge Crated Shipment via Special Carri
10. ight to change designated carriers if the carrier assigned by the Exhibiting Company does not pick up Exhibiting Company s freight on time The Exhibiting Company will be responsible for payment to the carrier that Hargrove and its subcontractors choose to reroute the Exhibiting Company s freight Hargrove and its subcontractors assume no responsibility as a result of rerouting or handling of freight ove Drive e Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibitc OPTIONAL ADDITIONAL FURNISHINGS CAREER SERVICE CAREER SERVICE Advance Order Deadline Monday July 20 2015 Company Name Suite e Order online by the deadline date to receive the lowest price e Advance orders for the Career Service are strongly suggested carpet and carpet padding are only available by advance order e Advance prices apply to orders received with payment by the deadline date e Items canceled after delivery will be refunded 50 of the original price e Drape color choices for this show are Black Blue Burgundy Gold Grey Silver Red Teal and White If a drape color is not indicated Hargrove will provide show colors e Need an item not listed Call 301 306 4627 Online Order Price Advance Standard Pricing only good Price Price through 7 14 14 Description Product Quantity STANDARD CARPET 12 x 12 Grey Carpet no color 435 options CARPET PADDING 12 x 12 Padding STANDARD TABLES Roun
11. ltiply the square footage quantity by the vacuuming cleaning price Please note that porter service is a daily rate Description 4 Price Online Order Advance Pricing only good Price through 7 20 15 Quantity Vacuuming Cleaning Pre Show one time only per sq ft 0 54 Vacuuming Cleaning Daily each show day per sq ft Porter Service up to 600 sq ft per day 149 Porter Service 600 1600 sq ft per day 0 59 sqft 2 01 2 21 sqft 163 day s 183 201 day s Porter Service over 1600 sq ft per day Call for quote day s Shampooing or Wet Mop Service Call for quote 50 effective 1 14 TOTAL Subtotal Tax 9 5 hargroveinc com MATERIAL HANDLING ESTIMATE CAREER SERVICE CAREER SERVICE Company Name Suite Material Handling is billed by the hundredweight CWT per shipment with a 2 CWT minimum Small packages 30 pounds or less per shipment are billed per piece When computing material handling costs remember to round up to the next hundred pounds For example a delivery that weighs 347 pounds will be billed at 4 CWT Shipments received without weight tickets will be weighed and charged special handling rates Special handling rates also apply to shipments requiring additional or double handling including pad wrapped unskidded and double stacked shipments side door constricted space and or ground level unloading and oversized crates Material Handlin
12. nding weight Hargrove Inc cannot be responsible for injuries or falls caused by the improper use of rental furniture If assistance is required in assembling your booth please order installation and or dismantling labor by using the enclosed Order Form and the necessary ladders and tools will be provided Please assist us in our efforts to provide a safe working environment for everyone 1 Hargrove Drive Lanham MD 20706 301 306 4627 Fax 301 731 5438 exhibi LIMITS OF LIABILITY CAREER SERVICE Please read carefully as the consignment of a shipment to Hargrove or the placement of an order with Hargrove by an Exhibiting Company or by any shipper to or on behalf of the exhibiting company shall be construed as an acceptance by such Exhibiting Company and or other shipper of the terms and conditions set forth below Invoice Adjustment Policy Once the show opens you may obtain a statement of your account at the Hargrove Service Center Please review all charges and bring any discrepancies to Hargrove s attention prior to the close of the show No adjustments will be made to items appearing on your statement after show closing Hargrove will issue a final invoice for your account after the close of the show You must bring any invoice discrepancies to Hargrove s attention within 30 calendar days of the last show day if any adjustments are to be made No exceptions will be made to this policy NOTE Protection of all materials belo
13. nging to the Exhibiting Company is the sole responsibility of the Exhibiting Company Remember to insure your exhibit and all collateral materials from the time they leave your firm until they are returned after the show A rider to an existing insurance policy can usually do this Damage amp Loss Hargrove Inc and its subcontractors do not insure the Exhibiting Company s property against loss or damage Further Hargrove and its subcontractors do not provide for full replacement value should loss or damage occur The Exhibiting Company shall obtain insurance for Exhibiting Company s property If Exhibiting Company s property is lost or damaged due to the performance or nonperformance of services provided by Hargrove or its subcontractors or due to negligence by Hargrove its subcontractors or their employees the liability of Hargrove and its subcontractors shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1000 00 per shipment whichever is less This amount shall be the Exhibiting Company s agreed upon damages Specifically Hargrove and its subcontractors shall not be liable for e Damage to uncrated materials improperly packed freight and concealed damage or glass breakage Loss theft or disappearance of shipments while the booth is left unattended i e once materials have been delivered to the Exhibiting Company s booth area during move in or once shipments are packed and ready fo
14. r loading on the move out Security of all exhibit materials contained in the rented booth space is the sole responsibility of the Exhibiting Company e Loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or to any causes beyond Hargrove and its subcontractors control e Loss shortages or damage related to shipments received without proper documentation i e freight bills without specified piece count UPS Federal Express privately owned vehicles local couriers company vehicles or miscellaneous air freight carriers e Actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibiting Company s materials which may make it impossible or impractical for the Exhibiting Company to exhibit its materials Agreement between Hargrove Inc and Exhibitor Hargrove and its subcontractors shall not be bound by any claim presented more than 30 calendar days after the date of the incident In the event of a dispute with Hargrove and its subcontractors regarding loss or damage to any of the Exhibiting Company s property the Exhibiting Company agrees that payment for services provided by Hargrove or its subcontractors will not be withheld in any amount as an offset against the amount of any alleged loss or damage The Exhibiting Company agrees to pay the full amount for the services provided by Hargrove and its subcontractors prior to the
15. ribed on the Order Forms in this manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to me the exhibiting company CAREER SERVICE Exhibiting Company Name Exhibiting Company Contact Name Address Exhibiting Company Contact Info Phone Fax All invoices are due and payable upon receipt by either party By completing this form you are agreeing to all terms mentioned Signature The following items are to be charged to the third party ALL SERVICES OR FURNITURE CARPET SIGNS BOOTH CLEANING MATERIAL HANDLING SHIPPING LABOR OTHER Third Party Name Third Party Contact Address City Third Party Contact Info Spone Fax Email All invoices are due and payable upon receipt by either party By completing this form you are agreeing to all terms mentioned Signature Payment Policy Payment in full must accompany your order For your convenience we accept payment by Visa MasterCard Discover Card American Express company check and wire transfer For tax exempt status please submit a tax exempt certificate Credit Card on File T es 5 Credit Card Number EXP I C
16. your order For your convenience we accept payment by Visa MasterCard Discover Card American Express company check and wire transfer For tax exempt status please submit a tax exempt certificate Credit Card on File m Credit Card Number EXP Cardholder s Billing Address Cardholder Signature Hargrove will apply all charges incurred at show site to this card To make other arrangements contact us at 301 306 4627 exhibitorservices hargroveinc com Order Payment Method Charge the above listed credit card OR Check Enclosed Dated f l Ref 5032860MK OR Wire Transfer on from in Date Bank Country Send wire transfers to Hargrove Inc clo Branch Banking and Trust Company BB amp T Bank College Park MD 20740 USA ABA 055003308 Account 0005157351151 SWIFT Code BRBTUS33 Include your company name booth number and show name and the country and bank where the transfer originated Be sure to include the following wire transfer fees 20 for wire transfers originating within the US 40 for transfers originating from a bank in any other country Third Party Billing In the event that you have arranged for an exhibit house to handle your billing a Third Party Billing Agreement must be completed As the exhibiting company
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