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FLTDUTY XLS User's Manual (Nov 7/00)

1. Recalculate Cancel OK When you make an entry the Flight Time box a window will pop up which allows you to enter some detail on the flight time You can associate the flight with a type or types of aircraft so that total flight time on types will be recorded for this record and appear in the reports generated by the Pilot Records section and show in the Tables You can also designate some recurrency or recency items that can be tracked and associated with the flight time like night take offs and landings or IFR approaches or time in IMC Warnings will appear if you are coming close to the end of the cycle for these recency items and the Next Due for each will be tracked When the window appears after a flight time entry or change select or enter the type of aircraft designator in the text box If the type does not appear on the list you can type in the designator and click Add to have the list updated If you want to clear a type designator from the list select it and click Remove If you flew more than a single type during the duty period enter the portion of the total flight time for the second type and select or type it in the second box The top box label will reflect the split flight time and the 2 types will be associated with the duty period for display and reports A third type can also be entered with another portion Click OK to return to the main entry screen The associations will be displayed beside t
2. 19 CARs Gefecht Aen e te eet e 45 tia ee ret eee 17 main menu 21 Co ordinated Universal Time Warning eerie reser reseernnnnees 44 Daily Status Report advisory window eene 26 description 2 2 2 2 25 41 edit groupe 25 Date out of 43 Delete Pilot Record 24 DEMO file changes Ocas aieia a 7 5 TQMOVING 7 e Ne 7 Deployed Operations alternative requirements 10 DHC 6 CARS 9 Emergency MEDEVAC exemption 11 Error Messages 46 Extension Option decline defined 45 decline option 15 eil 15 File transfer between Drogdrams 32 User s Manual INDEX 53 Fire Suppression exemptions for On Call 10 Font Size printout Setting 21 Groups edit 2 2 22 27 individual flight times 11 main menu bar 19 making shared entries 5 11 24 Help file main menu Dar sssssssssssssssssssrirrnnssssrrrrnnn 21 High Limits main m
3. 4 2 18 Summary Information 21 Private Operations defined uic eatis 48 Probleme 43 User s Manual Readme files User s Manual 1 Record update last entry ecules eee ina 20 Screen size ee EE 2 Security activate de activate 28 Administrative Level 27 main menu 21 Operational Level 28 Read Only Level 28 Single Pilot 28 Splash Screen changing the company name 52 changing the photo 52 Split Duty defined WEE 50 display ite aed ap de ccs 12 main menu 19 midday rest 46 Summary Report description eie a 40 Summer Hours 42 10 Tables Daily Status Report 25 41 description 39 el EE 16 39 show main menu 20 Summary Information 21 Summary 40 Twin Otter CARS exceptions 9 Unforeseen circumstances 11 Upgrade automatic
4. Enter new label here text highlighted Type over this and insert your new label This will set the new label here and for all pilots and otherwise be the same as the upper list FLIGHT TIMES If you are making aircraft type associations with your flight time using the Flight Times Detail screen you will see your total accumulated flight times on types in the second Flight Times page There is an archive second page here for Setup Previous Experience where you can enter previous flight time on types that is not included in the duty time record before Day 1 fora current time on types total Click on the Setup page and enter types exactly as you have them entered elsewhere with a flight time total as of the start of your record or the first day you started keeping aircraft flown records with your duty time Enter the time on type from before the record Click back to the Experience on Aircraft Types page and click Recalculate Any duplicate entries by type from archive in setup and the flight time record will be totaled for display in the table INITIAL There is space here for 4 items that occur at initial hire only like Company Indoctrination banking information insurance sign on or any other training or record you do initially There are spaces for initial training record for up to 10 company aircraft types and these will be preserved as you do them You can come back here and do an initial type check record as the pilot moves to m
5. FLTDUTY XLS 2 05 User s Manual and have associated limits The 30 42 and 90 day totals can be reset to zero in some types of operations after 5 consecutive days off as per CARs for a limited number of times in a year The totals are calculated values and you cannot change them here If a total is incorrect the previous entries are inaccurate or incomplete If you double click on the white area of this frame or the title beside the asterisk you will see the history over the past year of your options to reset your flight time totals to zero This may be important for use of the High Limits as allowed under the Standards CARs 720 15 and 720 16 You may have unnecessarily used a block of 30 days to reset flight time totals to zero when you later needed the block Or you may have declined to reset your flight time totals to zero and subsequently had higher flight times than anticipated and approached or gone over a limit To change your mind about resetting flight time totals to zero you need to return to the date following the 5 day break clear your entries by clicking the Reset button be sure to write down the schedule and flight times first and make your entries again and click Calculate Select the appropriate option to reset your flight time totals when the message appears again When the record period does not go back as far as the desired accumulated time the labels and the values are greyed to indicate that the total is based on a l
6. June 9 13 5 day break June 14 20 Spray job and other duties very busy June 21 Gets a break and flies right seat for commuter violation on accumulated flight times June 22 Does single pilot IFR duty violation on daily flight time limit June 23 Recreational flying on a day off OK June 28 CARs Day Off even with flight duty time after 24 consecutive hours free from duty June 30 LAST DAY Emergency call in for medevac and full day lots of violations You can enter changes in the Demo File to see the effect of various options in scheduling or What if 2 scenarios The program will accommodate your changes and calculate accordingly When you close the Demo File your revisions will be lost and the original file will come back the next time you open the demo Your changes are not saved to disk but are stored and acted upon until you close Once you have seen the Demo File and are comfortable using this program you can delete the Demo File after you have begun your own file or files The DEMO FILE item in the Pilot Name list box will be erased permanently If you are the only pilot name on the list when you start up the program the main screen will come on with your file active without going through the open file screen ENTERING A NEW PILOT RECORD To start a new pilot record from the main screen click on File on the main menu bar and then click on New Or from the initial screen on startup click on New A yellow back
7. main menu 22 4 22 18 Next Mandatory Day Off gt bd 47 display dte peius 14 Notes CISD AV eec e ets 17 Optional Parameters 17 20 Optional Parameters defined 48 show main menu bar 20 On Call 36 hour break days 10 90 ane es 14 defined tees 47 description 10 On Reserve defined nura meret Literie tiers 47 description 10 early recall 11 early recall defined 45 Operations Specifications automatic application 1 available 19 Optional Parameters header 21 label 20 Pilot Profile currency requirements 17 description 28 due dates 22 28 main menu Dar 20 making 17 seniority 1 2 1 30 total flight time 29 Print Schedule Print Gchedule nnn nene nenne 42 Printout Options font SZE EE 21 Printouts header Text 21 options main menu bar 21 Print Gchedule 18 42 Print Table eee ae 18 printer setup
8. 45 22 00 2 eren exe coena soa NEES EE EES 51 APPENDIX eu ice cde e 52 CHANGING THE SPLASH SCREEN Dana 52 CHANGING THE COMPANY 52 INDE M 53 A Windows 95 Vista Program By Eric Bradley 453 Waterloo Row Fredericton N B E3B 176 506 455 8176 castleb nbnet nb ca FLTDUTY XLS 2 05 User s Manual INTRODUCTION TO FLTDUTY XLS 2 05 FLTDUTY XLS 2 05 is a scheduling program designed for the Canadian commercial pilot The program will record the pilot s schedule and make calculations to show current status with respect to the CARs Canadian Aviation Regulations in terms of accumulated flight time flight duty time and rest All entries are checked against the CARs requirements Part VII for Commercial operations Division II or Part VI for Private operations Subpart 4 Division IV for compliance and for options available under the Standards The program applies Operations Specifications 092 093 and 094 automatically If these Ops Specs are not in place check the menu item in Options or the check box on the startup screen for more restrictive limits Operators with a multi pilot staff as well as individual pilots can use the program To use the program load it into a PC must hav
9. If you have tests and training for non PPC d types you can enter a type in the PPC type column in Licensing without any dates and the labels in Training will show the types You have two options for entering dates under recurrent training 1 You can record the date on which exams and tests were completed The due dates can be seen by holding the mouse cursor over the date box and the pop up window will display the Next due by date When today s date approaches the due date the background colour of the date box will change to yellow within the warning period and then red when overdue 2 You can enter the due dates for the current set of tests and ground training in the date box as a future date The mouse cursor will cause the pop up window to appear with the second next due date showing The background colour of the date box will change to yellow when today s date approaches the due date as presented If you use this method the Search features in Print 2 tab will not find your 30 60 90 day due dates unless you enter a reference date 1 year in advance There are 6 boxes for other recurrent exams The default labels show Dangerous Goods Surface Contamination Ops Manual and First Aid but if you want to change these just double click on the default label and enter what you want All pilot records will reflect the changes to the labels you make here If you enter a label in one of the Option spots this will be unique to the particula
10. reports more specific In Print 2 you can have the entire record searched for due dates and the report will show these in order from the earliest to the latest You can restrict the period For 29 FLTDUTY XLS 2 05 User s Manual example you can have all the medicals due within the next 30 60 or 90 days for your pilot staff If you have entered hire dates in the Training section you can get a pilot seniority list here If you have the same hire date for a number of pilots you can enter a Lottery and set the order for seniority within the same date lowest number is more senior In the database version of the program you can preview the reports prior to printing click Show Expanded Features PLUS edition In the PLUS edition of FLTDUTY XLS there are expanded features in the Pilot Records Section expanded from 150 to 400 user inputs This edition contains entry boxes for all of the original information plus an expanded Initial Training Recurrent Training and Licensing sections as well as additional Personal information spaces There are boxes for Initial training on 10 aircraft types from only 1 type in the standard edition There is Recurrent Training for 16 different items from 6 in the standard edition and under Licensing there is room for up to 7 different aircraft types 4 in the standard edition and 15 different list items associated with each type 6 in the standard edition not type specific Some of the training req
11. 16 MAIN MENUBAR EE 18 THE FLIGHT TIME DETAILS SCREEN PLUS Edition 44222222 22 THE MULTI PILOT STARTUP 5 11000000 24 DAILY 5 6 iene 25 GRO UPS DP 26 SEG HIRT deer 27 PICOT PROFIL Eriin aae a NE 28 IMPORT EXPORT EIER Wee ex ee ae a en 32 35 WHAT TT AEE MEANS im oe 36 36 e ee 39 SCHEDULE PRIN TOUT evs 42 TROUBLESHOOQTING 2 43 43 WORKING WITH THE 2 8 00 43 IF YOU NEED TO USE YOUR BACKUP FILES 44 GLOSSARY OF TERMS ETE
12. Calculate OFF Your old file will be saved with all your recent changes Use this when you have a new pilot to begin a file Click on Open when you want to close one file and open another for another pilot already on the list This will blank the calculations and present the initial startup screen for you to select another pilot name from the list Click on Save to permanently store new entries Same as Save command button Click on Close to close one file and open another for another pilot already on the list This will blank the calculations and present the initial startup screen for you to select another pilot name from the list Same as Open Click on Printer Setup to see the current settings for your printer You can select the appropriate paper orientation and other features Click on Print Schedule to get a hard copy of the data you have entered Another frame will appear asking for a range of dates to be included in the printout Select the range within the record period be sure that your printer is ready to go and click on Print A table will be printed that shows the entries you have made for the schedule each day without any calculations No Flight Duty Time here means a day without entries not a CARs day off No duplicate control on the screen Click on Print Table to get a hard copy of the table you have produced This option is only available after you have made a table The printer may need to be in landscape mode for th
13. Settings gt select English Canadian from the list Operating System FLTDUTY XLS 2 05 was originally written using Microsoft s Visual Basic Version 5 0 and was upgraded to Visual Basic Version 6 0 in February 2004 It is compatible with Windows 95 or higher INSTALLING THE PROGRAM 1 Insert CD ROM in the drive and use Windows Start menu with Settings gt Control Panel gt Add Programs e From your desktop click on Start left mouse button Move the mouse arrow up to Settings Move the mouse arrow to Control Panel and click e Find the icon that says Add Remove Programs and double click e When the form comes up click on Install Then click on Next and look for D SETUP EXE to appear in the text box Click on Finish and SetUp will run 2 Follow SetUp to have the program written to your hard drive The program will be installed in a directory called FLTDUTY XLS in your Program Files directory if you do not specify another location Use the default directory so updates and patches can be automatically incorporated If you move the program after it has been installed the uninstall feature will not work to remove it later if you change your mind and later revisions may have to be manually installed 3 To start the program use the icon now appearing in your Start Menu under Programs You can also double click on the Fitduty exe Application file from Explorer or My Computer in C Program Files FLTDUTY XLS You can als
14. Time F F Last 7 Days L lt lt Done gt gt L Accumulated Days Off 42 FLTDUTY XLS 2 05 User s Manual TROUBLESHOOTING YOUR DISPLAY You can t see the lower sections Hide your taskbar by Start gt Settings gt Taskbar uncheck Always on Top Your titles and menu bar do not look like illustrations in this manual You can change and customize your display through Control Panel have made mine look more like Windows 3 1 old habits use larger fonts for the titles menus and messages 8 10 and 12 pitch fonts and the old colour for title bars started with Windows Standard Large scheme under Appearance and modified some You can suit yourself on the presentation of your windows Date formatting or date error messages Your Regional Settings must be set to English Canadian or French Canadian in Windows Control Panel Click Start gt Settings gt Control Panel gt open Regional Settings gt select English Canadian from the list Under Date your Short Date format must in the order dd MM yy French Canadian will also work but English United States causes problems WORKING WITH THE PROGRAM Date Out of Range problems In any one session if you are making entries into the future the program will only allow 120 days ahead from today s date If you reach this limit you can force the program to jump ahead to allow another 120 days by closing the pilot record and re opening it You cann
15. advised of the possibility of such damages Thanks Special thanks to John Lavigne past Chief Pilot for Forest Protection Limited for his continued support and enthusiasm in seeing this project through Thanks to Transport Canada staff in Ottawa John Hamilton for getting me started and Judy Adamson for patiently answering all my questions Roger Ayotte for continuing interpretations 51 FLTDUTY XLS 2 05 User s Manual APPENDIX CHANGING THE SPLASH SCREEN PHOTO If you have a photo you want to use in the splash screen the first screen you see when you open FLTDUTY XLS you can create a Bitmap image of your own and place it in the FLTDUTY XLS folder The original bitmap image was created using Paint in Windows 95 after exporting a scanned photo from Adobe PhotoShop The bitmap image attributes are Width 4 94 and Height 2 31 You will need to create an image of the same dimensions for it to fit in the form If your photo is a different size use the Paint features to crop or stretch your image to fit in a file with the attributes 4 94 x 2 31 One way to accomplish the fit is to create a blank file in Paint with the attributes set to 4 94 x 2 31 size then copy your scanned photo in a larger size and paste it to the sized file without expanding the attributes to fit your photo Position the pasted image for the best display within the set dimensions and save it Once you are satisfied with your 4 94 x 2 31 BM
16. allows early recall to be entered in the Special list of options The user must determine if the circumstances warrant it as an entry The increased rest and restricted flight duty time will be applied Entry Errors Warning boxes will appear if an entry is not acceptable This could be due to formatting differences or impossible values There are two types of warnings 1 A Message Box appears with a message and an OK command button 45 FLTDUTY XLS 2 05 Flight Time Groups Max Flight Duty Time Midday Rest Period Next Mandatory Day Off User s Manual that requires acknowledgment click on OK or press Enter and then disappears 2 An Input Box appears with a message and a space to put a corrected entry with a default suggestion and OK and Cancel buttons Enter a correct value in the Input Box space and click on OK or accept the default by clicking OK or Cancel the entry altogether by clicking on Cancel In some circumstances an impossible entry will cause the rest of the record to be reset to blank automatically Try again This is flight time as defined by the CARs and is the time the pilot logs in his personal logbook Enter this as a total flight time for the flight duty period if there have been multiple flights The total flight time cannot exceed the flight duty time except for recreational flying which has no flight duty time Pilots can be arranged into convenient groupings to make common entries and reduce
17. automatically filled in To change any label double click on the text A new window will appear with the old label highlighted Type in any new label for items in the list and click OK If you are modifying the left hand column the corresponding Next pair on the right hand side will also be modified Leaving a blank in the box will bring back the existing label by default PERSONAL There are extra boxes for entering dates for qualifications and status changes for each pilot The default list has 6 paired boxes which could be used for check outs for First Officer and Captain for up to 6 of the company aircraft types but these can be changed and grouped any way you d like There 4 options which be entered as non dates like email address cell phone There are also 5 options to enter non training type due dates like passports drug tests Some labels can be customized Hold your mouse arrow over the label to see if the Double Click text appears or test by double clicking Validity periods can be customized and 90 day renewal can be set LICENSING There is a sub folder with 7 lists for up to 7 aircraft types These are identical to start with but you can change any to customize To set the aircraft type place your mouse in the space that says Enter company aircraft type here And click The text will highlight Type in your aircraft type for Type 01 like PA 31 Piper Navaho or CV580 Convair This will appear across the top
18. have checked at least one of the options from this list that has a direct affect on CARs limits a yellow back light will show around the command button if you come back to look at this date to indicate that special circumstances apply to the calculations on that date 5 Ifyou have had a split duty day more than one duty period during the day click on Split and another set of entry boxes will appear below your first duty period Enter the second duty period the same way Enter your duty periods in chronological order first one first and don t have any overlap between your duty periods 6 Once you are satisfied with your entries click on Calculate and the program will calculate the status up to that point If you have made a mistake or want to change the entries on any selected date click on Reset and all boxes and calculations will be set to blanks You can make changes by just deleting and re entering data in any box in Section 1 the usual way at any time Remember to click on Save after making changes and permanently register the new data The new entries are automatically saved when you exit or close a file Group Entry You can make a shared entry and have it automatically repeated for each pilot in a group or groups as defined by you Assign pilots from your list to groups by clicking on Edit gt Edit Groups in the main menu bar When you select Groups option from beside the pilot name list box you will see the names of t
19. regularly but will probably either be extended indefinitely or eventually incorporated into the CARs e Single pilot IFR flying carries some daily limits under the CARs e Aerial Application operations have some special considerations for split duty days Check here and Aerial work box Heli logging operations have specific limits single and 2 pilot operations e f you were call as defined by the CARs check the box labeled On Call and enter the start and finish times for your period of responsibility in the yellow shaded boxes that appear below the report for duty and released from duty boxes If there was overlap with a flight duty period enter the start time for the earliest On Call and the end for the end of the latest On Call in the on call boxes On Call is not considered flight duty If you were on call for part of the day and on flight duty for part enter the flight duty period normally and the on call period in the yellow boxes after you have checked the On Call box It is important that you enter your on call schedule so that the program treats the day differently from a day off Entries here will affect your rest periods but not your flight duty times The On Call check box is not available if your flight time for 30 days is over 100 hours as per the CARs e f you were on reserve as defined by the CARs check the box labeled On Reserve and enter the start and finish times for the period in the yellow shaded box the
20. repetitive daily entries The groupings can be used for daily reports as well Each group must have a distinct descriptive name Any individual pilot can be assigned to any number of groups Common entries can be made for any number of groups This is shown initially in Section 2 Daily Times as a calculated maximum period for consecutive duty hours in any 24 consecutive hour period The number that appears here is the flight duty time in consecutive hours that was the largest after flight duty begins on the entry date If there was little flight duty time scheduled early on the entry date and a long period of flight duty time the day before the value here could be the day before s value or part of it since over 24 consecutive hours the earlier flight duty period was the longest CARs limits for flight duty time generally are for consecutive hours of flight duty over 24 consecutive hours rather than total flight duty time on a particular date The exception to this is the total flight duty time over 24 consecutive hours set as a 14 hour limit during a split duty day in an aerial application operation FLTDUTY XLS 2 05 offers this calculation as a maximum that occurred during the period of flight duty on the entry date If there was no flight duty on an entry date there will be no flight duty time associated with that date This value appears in Section 2 Daily Times if a split duty day has been entered During a split duty day in an aerial
21. requirements are satisfied For FLTDUTY XLS 2 05 the relevant standards are in the CARs Part VII Division II 720 14 to 720 23 for commercial operators and Part VI Subpart 4 Division IV 624 29 to 624 30 for private operators These are the interpretation of the regulations and in some cases variances for special circumstances The reference number for the standard will be the same as the regulation to which it applies plus 20 ie 720 15 is the standard for 700 15 Flight duty status that involves being at a specific location to be available for a flight within 1 hour or less and counts as flight duty time even if no flight is associated with the flight duty time Example Pilot required to be at the airport even when no flights actually scheduled Instructors charter pilots with other duties fire suppression pilots Enter as Report and Released time with no flight time A calculated date assuming no days off are given between the entry date and the next mandatory day off then the next mandatory day off is given and the second next mandatory day off is given without days off in between The third next mandatory day off is the next date requiring a scheduled day off This date can be consecutive with the second next mandatory day off or not depending on the requirements and the previous schedule FLTDUTY XLS 2 05 warns of the Third Next Mandatory Day Off so that scheduling options can be exercised while there is still time A consecu
22. reset and also to reset all the following dates you must move to the next day and make the calculation the rest of the affected dates will be adjusted back so that the extension is in use md uo L Jun 16 00 Third Next Day Off CARs The final frame in Section 2 shows the CARs Violations if there as a result of the entries you have made The violations will be described in a few words in a list box To get the specific CARs reference for particular violation double click on the description line and a message box will appear over the main screen For a complete version of the relevant regulation or standard click 15 FLTDUTY XLS 2 05 User s Manual on the CARs ON command button and look it up The auto lookup feature will present the reference initially THE COMMAND BUTTONS There are 8 command buttons in the section at the right of the main screen Save Table ON Notes ON CARs ON Pilot Records Aircraft Records BackUp and Exit The Table ON Notes ON and CARs ON buttons change to Table OFF Notes OFF and CARs OFF when the options they control are presented At the top of this section is a day counter that indicates the number of days from the start of the record Save Use this button after you have made or changed entries on a date When you click on the Save button the program does the calculations and permanently saves the entries you have made by writing to the data file This button can
23. see the offender in the file list box If the file is on a flash and being imported you should also see it and the contents of the flash in the file list box If you do not see the file you want to convert Use the drive and directory lists to select your file If you have trouble finding the FLTDUTY folder C Program Files FLTDUTY XLS Pilots click on Find and the folder will be automatically shown with all your current pilot names in the file list box If the old file is on a flash it will be amended on the flash Then you can import it into the FLTDUTY program the usual way Be sure there is room on the flash for a larger upgraded file The new files are 25 larger than the old files 35 FLTDUTY XLS 2 05 User s Manual WHAT IT ALL MEANS WARNINGS k or air taxi The real value of this program is that it not only creates a record of your flight duty Reset Special Split times and flight times but it will offer warnings as a limit defined by the CARs is L approached It will also note any violations that incur as a result of ignoring these warnings which may or may not be a good Day 70 thing EO n i Save The warnings and violations appear in different places on the main screen but in general are marked by 1 Changes in background colour 2 Warning labels on the right side of Section 1 and 3 Message boxes that appear over the main screen and require an BEES acknowl
24. should have identical custom labels so reports are consistant You only need to do this once to transfer label text unless you change custom labels and want to make changes on all copies on all computers 34 FLTDUTY XLS 2 05 User s Manual UPGRADE CONVERSION In the course of the development of this program the format for the data storage has changed as more features were added Pilot record files created by early versions of the program cannot be read immediately by the current version The conversion procedure need only be done once Once a file is converted however there is no facility for returning to the original format If you have made an upgrade to FLTDUTY it is important that you upgrade all copies of your program When you first install the new version all pilot records currently in use will be automatically converted you will see a message as this is happening If you have other records stored elsewhere like backup files when you import these to the new version you will be reminded that conversion is required and will be directed to the screen In the main menu bar under Help click on Upgrade Conversion to convert pilot records from early versions of FLTDUTY to the current version Select the file name Pilot Name txt and click Convert and the update will be completed at the source If the file is already in the FLTDUTY XLS Pilots folder manually copied in rather than Imported using the program features you should
25. that appear beside the option entries and totals What you enter here will be presented for a period forward until you select reset This is referred to as a block of values If you are changing a label in an earlier part of the record where values have been previously entered you will be asked if you want the values to be changed or just the labels Enter the label as you want it to appear in the notes section for any or all of the options Click on Done to hide the frame Each pilot and each block can have different labels but for consistency in the Daily Status Report it is better if you arrange the options the same for each pilot After you set reset no earlier value will be considered in the current total but the label will remain until you change it here again 20 taxi Special FLTDUTY XLS 2 05 User s Manual Click on Printout Options to see a list of available columns that can be included in the printed report There is not enough room for all the columns to be printed even in landscape paper orientation and small font size You should select those columns that you think will be the most valuable for your hard copy record You can enter column header text for the Optional Parameters columns that may be a better fit than the original Optional Parameters name use contractions and abbreviations If you make an entry in the header text box this will over ride any name entries in the Optional Parameters and wil
26. the commas Do not change the basic structure of the commas Watch for quotation marks Good luck 44 FLTDUTY XLS 2 05 User s Manual GLOSSARY OF TERMS Calendar A pop up calendar is included as a program feature Click on the icon and select a date Click on Done and the date will be entered in the text box The calendar can be used when selecting an entry date when picking a range of dates for a table or the date of the daily status report CARs Canadian Aviation Regulations FLTDUTY XLS 2 05 is concerned with commercial operations under Part VII Division II and private operations under Part VI Subpart 4 Division IV for flight time flight duty time and rest requirements Day Off Under the CARs a day off is described as 24 consecutive hours free from flight duty Examples 1 Any date on which there was no flight duty would be a day off 2 If flight duty concluded on Monday at 3 00 PM and the next flight duty didn t start until after 3 00 PM on Tuesday then Tuesday would be considered a day off in spite of the late flight duty _ Days To Go FLTDUTY XLS 2 05 counts the days from the entry date to the next mandatory day off and indicates the days to go between the two dates When the days to go count reaches 1 then the entry date is the last day that can have scheduled flight duty without a violation The next day tomorrow must be scheduled with 24 consecutive hours free from flight duty before any flight duty FLTDUTY X
27. to show the folder for recording pilot information Enter personal licensing and training information for the pilot Same as clicking Pilot Records command button e Click on Show Aircraft Records to show the folder for entering aircraft movements A database is built and reports can be generated based on queries and searches for levels of activity and use of the company fleet Same as clicking Aircraft Records command button Options 9 FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANAGER File Edit View Options Help ERIC BRADE Pri Optional Parameter x WA Enter the label caption s for your optional Section 1 PILOT parameters These will appear along with Daily Schedule Se your Notes Entry Date Oct 19 Option 81 doe Option 2 Days Off Option Double 000 Section 2 CALCULATIONS Option 4 Daily Times Max Flight lt lt Done gt gt Duty Time Accumulated Flight Times MASS e Click on Optional Parameters and a box will appear in the same area that asks for label names for options in the notes section You can keep a running total of any parameter you wish in the notes section This could be something like revenue hours passengers flown hectares sprayed fires worked s or whatever suits the nature of your business There are 4 options possible and you can choose what you want In this screen you will set the labels
28. your entry Flight Duty Time label This will happen when flight duty time in an aerial application split duty printing red day has exceeded 14 hours as per CARs in the previous 24 consecutive Section 2 hours This is different from the normal period for flight duty time in that this limit is defined by total flight duty time rather than longest stretch of uninterrupted flight duty The value for flight duty time may be less than 14 hours on the date but considering yesterday s schedule has exceeded the limit The CARs Violation will indicate flight duty time limits exceeded and the reference will be for a split duty day Flight Time label printing This happens when flight time daily limits 24 consecutive hours has red been exceeded even though the time on the entry date is less than the Section 1 limit It reflects the influence of the previous day s flying Daily limits exist for single pilot IFR and flight duty time extensions If the entry on the date is over the limit the background colour will change to red Next Mandatory Day Off This happens when you go past a mandatory day off without taking the date printing red break The CARs Violation box will describe the violation REST Section 2 OVERDUE and TOMORROW OFF will also be visible and Days to Go will show less than 1 or Report for Duty entry This will happen when the required rest period overnight on a split duty background red day does not allow the required 5 hours between 2000
29. Auto Calculate OFF Once you have selected a date and it is shown in the Entry Date box only the entries that have been made for this record show in the boxes in Section 1 and the Notes screen Section 2 will be blank You can scan the entries and the notes by clicking the Notes ON command button and selecting entry dates Select dates by choosing from the drop down list or calendar or by advancing the dates with the Down Arrow key or decreasing dates by pressing the Up Arrow key when the cursor is in the entry date box Page Up Down changes date in 1 week increments To see the calculations and the pilot s status in Section 2 click on the Calculate command button next to the Entry Date box or press the Enter key when the cursor is in the Entry Date box The program will run showing the hourglass mouse icon and the schedule recorded in the demo file will be examined With Auto Calculate ON for fast PC s If you have checked Auto Calculate then all calculations will be done as you select new dates Your dates can be changed by pressing the Down Arrow key or Up Arrow key and will increment or decrement by a day with all calculations presented in Section 2 as well Or you can select a new date from the drop down list or calendar FLTDUTY XLS 2 05 User s Manual A Quick Overview of the Demo File This schedule starts on April 1 2000 and is a 90 day record of a young pilot hired by a company at an airport where there is lots of flying goin
30. Comverslon s es 35 main MENU 21 manual conversion 35 new Versions 2 35 Violations CARS reference 21 15 summary 19 Warnings advisory window 26 SeMS E 21 WARNINGS 37 set period 24 2 2 37
31. ERWIN JOYALL ERWIN JOYALL GLEN MACDORMAN Add gt gt gt YVES ST GERMAIN __ JOHN GOMANY DEAN POTTS ater JOHN MACNEIL KAREN SUTHERLAND lt lt lt Remove ne KEVIN DORCAS ays PAUL BLACKMORE ae ROBERT LEBLANC ance nda Save Group Add Group Remove Group Second Next Day Off You can create Groups and then add pilots from the list of pilot names This might be the crew of a particular aircraft who would share the same schedule or perhaps all the pilots on a particular base who might sometimes share a common schedule You can add a single pilot to any number of groupings so arrange your groupings to suit your operation and minimize repetition for daily entries Make the names descriptive so you ll recognize them in the list Use this feature when you want a report on a specific group of pilots in Daily Status Report or when you want to make a common entry to avoid repeating entries for pilots who share the same schedule Click Edit gt Edit Groups A form will appear that shows all your pilot names in a list on the left and a text box with a drop down list that shows your group names with the pilots in each group listed below To add a new group to your drop down list click on Add Group and enter the new group name in the text box on the right select pilot names from the list on the left and click Add gt gt to have them added to the group Your pilot names can be listed in alphabetical order or in the order that you sel
32. FLTDUTY XLS Version 2 05 SCHEDULE MANAGER USER s MANUAL WINDOWS 95 Vista APPLICATION FOR CANADIAN COMMERCIAL PILOTS AUTOMATICALLY APPLIES CANADIAN AVIATION REGULATIONS PART VII DIVISION 700 14 700 23 720 15 720 23 PART VI SUBPART 4 DIVISION IV 604 26 624 29 FLIGHT DUTY TIME FLIGHT TIME AND REST TABLE CONTENTS INTRODUCTION FLTDUTY XLS 2 05 1 GETTING STARTED nie 1 d c3 ilm PR 1 SYSTEM REQUIREMENT S 2 1 erg 2 2 2 iecore euo cone EES Ee 3 CHECKING OUT THE 22222 222 rra nne 5 ENTERING A NEW PILOT 4440 0 8 7 THE PROGRAM 0 440 9 SECTION 1 MAKING 8 9 SECTION 2 GETTING 8 2200 12 THE COMMAND BUTTONS 12 gedet e
33. LEBLANC OK 702 703 BLUE ALERT 6 0 1 2 18 0 4 4 13 6 ON JOHN MACNEIL OK 702 703 BLUE ALERT 60 1 3 18 0 3 6 11 6 GLEN MACDORMAN OK 702 703 BLUE ALERT 6 0 00 180 10 118 ert PAUL BLACKMORE OK 702 703 BLUE ALERT 10 0 SZ 14 0 3 2 10 1 RED TEAM Records ERIC BRADLEY OK 702 703 BLUE ALERT 5 0 0 0 18 0 6 1 15 1 ILIA OBL ARIS nv 7n 702 DIIIC AICOT nn make the table e Enter adate The default date is today s date but you can enter any date by typing over the default Click on the calendar icon to have the pop up calendar appear to help select a date If the selected date is not within the record period for any of the selected pilots the program will leave the entries in the table blank e Select either Pilot Names or Groups to be displayed To arrange your pilots into groups click on Edit Groups From the list of pilot names or groups select those you want included in the table by clicking on them to highlight Deselect by repeating the click You can shortcut to select all using the Select All button e Once you have a date and all names you want selected click on Show Table to start the calculations This takes about the same time as opening a file and doing a single calculation times the number of pilots in your table The table will be presented in Section 2 with most of the calculations done on each day in the columns Scroll bars on the right side and bottom will move the table into view if it d
34. LS 2 05 displays the days to go and the background color changes to yellow when there is less than a week before a mandatory day off Decline Extension On the first day going in to the extension option after failing to get 3 days off Option in the previous 30 days and more than 30 consecutive days of flight duty assignments you are given the choice to use this option or not If you decide not to use the extension option you will incur a violation of the CARs on that day and every day until you have regained a total of 3 days off in the previous 30 days If you accept the option you are committed to getting 5 consecutive days off before the end of the extension period instead of only 3 days off in the previous 30 days If you later change your mind about declining the extension option you can go back to the first day click on Reset to void your entries including checking the Decline Option box and re enter your schedule and flight times as they were but when the choice comes up again leave the Decline Option box unchecked Early recall from If a flight crew member was not able to get 8 hours rest while On Reserve Reserve status and was assigned to flight duty between 2200h and 0600h or was required to report for flight duty between 2200h and 0600h the CARs can still be satisfied 720 21 1 by restricting the flight duty time to 10 hours and extending the required rest following by one half the flight duty time 720 21 2 FLTDUTY XLS 2 05
35. P file save it as SplashScreen bmp Transfer this file only a file named SplashScreen bmp will be recognized to C Program Files FLTDUTY XLS and when you open your copy of FLTDUTY your new photo will be in place CHANGING THE COMPANY NAME You might want to alter the company name text that appears in the Splash Screen and on the header of the reports You can make the form appear to make this entry by right clicking on the splash screen anywhere when it is in view at startup The original form will be displayed and you can make changes in the text box and close This can be left blank set to upper or lower case letters or changed as desired 52 FLTDUTY XLS 2 05 Accumulated Days Off Ae TUE 13 tie dert ote E caren 13 main menu 19 NOE d euntes 13 Accumulated Flight Times before start of 13 display e re es 12 main menu 19 zero flight time totals 13 Auto Calculate description 6 CIS Play x ous cr leaned 24 main menu 19 BackUp files Complete backup 18 single pilot record 17 using your backup files 44 Warning 3 Calendar main menu
36. Y XLS 2 05 User s Manual met the note will disappear No note means some other factor besides a split duty or an on call day has determined the first mandatory day off A split duty day in aerial application means 5 days off in every 30 day period and an on call entry means 36 hours of rest within 7 days or 3 consecutive days off within 17 days either case the note will correspond to the mandatory days off dates in the next frame Next Mandatory Day Off Sep 9 00 Next Mandatory Day Off 5 42 DUM to 24 Sep 10700 Second Next Day Off Sep 11 00 Third Next Day Off CARs VINI ATIONG The fourth frame in Section 2 shows Next Mandatory Days Off There is a box showing the number of days to go from the entry date until a mandatory day off as prescribed by the CARs requirements There is also a box showing the date of that next mandatory day off Below the date box are two more dates showing the second next and third next mandatory day off which may be consecutive with the next mandatory day off or not Knowing the potential mandatory holidays may help in planning your future schedule These dates are determined by the entries you have made in your record and the CARs requirements Various factors including the type of operation the spacing of your previous days off your accumulated flight time totals near a limit and whether or not you have had a split duty day or an on call period affect the date of your next day off A
37. and the Option Total columns will show the accumulating totals between resets FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANAGER x File Edit View Options Help ERIC BRADLEY Beginning Apr 13 97 Section 1 PILOT ENTRIES Select the dates that you want to see in the Table Remember that this Enter operation takes more time the longer the selected period Cancel ress Starting from Until Jun 30 2000 Tab or Enter Hide Section 2 TABLE OF CALCULATIONS List ere Of _ Day 1175 Save Table OFF 702 703 BLUE ALERT j B Notes ON OK 702 703 BLUE ALERT 6 5 0 0 17 5 8 4 16 2 Yes OK 702 703 GREEN ALERT 0 0 0 0 31 0 5 1 14 1 CARs ON Summary Report Table This is a table showing all of the calculations over a range of dates for a particular pilot It is made by clicking on Table ON when you are in the main screen and have a pilot record open for entries or viewing This table is useful to get an overall picture of the record over time as opposed to a snapshot on a single day You can enter up to 5 years of the record in the range of dates This calculation takes about as long as making a single calculation times the number of days in the selected range 10 seconds to make one calculation x 20 days 3 minutes Use the pop up calendar for help in selecting dates Click the icon or use the main menu bar under View gt Calendar or press Ctrl D 40 FLTDUTY XLS 2 05 User s Manual Da
38. application operation the gap between flight duty periods throughout an entry date is calculated as a maximum time allowed for rest to make up for reduced rest overnight The value displayed here is the time between the duty periods or from the end of the last duty period until the day is over at midnight whichever is the greatest minus 1 hour for meals hygiene and travel A midday rest will be indicated whether the flight duty period qualifies as a split duty day or not FLTDUTY XLS 2 05 offers this calculation as a maximum The value can be changed to reflect actual circumstances by clicking on Change and entering the time Some impossible combinations will be disallowed This option is only available if there is more than one flight duty time entry If you need a value here and there is no place visible click on Split to expose another set of flight duty time boxes and enter your flight duty period as two sessions surrounding the rest period When there is a requirement for a specific number of days off in a defined period such as three 24 consecutive hours free from flight duty within 30 days this means that from every date looking back 30 days there must be at least 3 periods that qualify as days off 46 FLTDUTY XLS 2 05 On Call On Reserve Optional Parameters User s Manual The next mandatory day off is calculated assuming no days off until that date as the latest date before a day off must be scheduled There will b
39. ate that there are notes associated with this date CARs ON Clicking on this button brings up a frame containing the Canadian Aviation Regulations relevant to this program The frame covers Section 2 of the main screen and you can look up the regulations and standards by scrolling through the text or use the key word search feature This copy is up to date as of January 1 03 with some inclusions for proposed amendments not yet incorporated in the CARs but effective under NPA s Advisory Circulars and Exemptions The calculations are done based on the regulations and standards presented here For significant changes to the CARs will try to send out updated versions of the program Nothing stays the same To see the main screen again click on CARs OFF Pilot Records Clicking on this button will bring up a form for entering Personal Licensing and Training information for the pilot Enter information for the pilot as a reference for currency requirements Warning colour changes will appear at 30 days or your set period before due The Options can be set to anything you want by clicking to highlight the labels and typing your own description The labels will stay and you can make entries in the text boxes normally There is an add on which has expanded capabilities in this area for those users interested in computerizing their training records in a customized format See PLUS Edition Aircraft Records Add on In the database version of t
40. be used instead of Calculate and results in a permanent record but takes more time Table ON Means Do you want the Table presentation turned ON Click on this button and you will be presented with a different screen with 2 sections Section 1 Pilot Entries is where you can enter a range of dates if you are interested in a table of values showing most of the information presented for each day in the main screen Enter a start date in the appropriate box ina recognized date format that is within the record period and an end date the same way If you have Auto Calculate OFF there is an option box for calculating actual days off for the table with a warning that this will take more time Once you are happy with the range of dates click on Enter and the program will process each day in your range and develop a table summarizing the calculated values The time involved is roughly the same as taking the time for calculating a single day and multiplying it by the number of days you have requested If your normal single day calculation takes 10 seconds 20 days in the table will take about 3 minutes to finish File Edit View Options Help ERIC BRADLEY Beginning Section 1 PILOT ENTRIES Select the dates that you want to see in the Table Remember that this ENS operation takes more time the longer the selected period Pr Cancel ess Sting tome unit ib e Enter Section 2 TABLE OF CALCULATIONS Actual Days Off Re
41. called Pilots From your backup disk using Explorer find the last saved copy of the file you are having trouble with Highlight the file name by clicking on it Press Ctrl and drag the highlighted file to the FLTDUTY XLS Pilots directory on your C drive and drop it there If your corrupted file is still there there will be a query about overwriting the existing file If that is what you want the file will be replaced by the backup version For Advanced Users If you are having other problems or errors suddenly appear in a pilot record you might try looking for the problem in the pilot name txt file using Windows Notebook Make a copy of the problem file and store it somewhere else in another directory or on a flash before you start to modify the data file You may do more damage than good Double click on the file name and the data file will open The entries are arranged by date date line by line one line per day plus comments from the notes section separated by commas Find the date that causes the error and see if you can find what it might be Entries should be substantially the same format day by day Computers aren t perfect and errors in copying and saving may creep in over time You can delete entries from the last one back to get beyond the trouble spot if your backup habits have been poor Do not delete a date in the middle of a record You can delete values in individual data fields if you can match the format between
42. cognized time format 48 FLTDUTY XLS 2 05 Report for Duty time Rest Period Since Last Duty Second Next Mandatory Day Off Security Features Split Duty Day User s Manual This is the time of day that the pilot reports either for standby or a flight On a schedule this would be the time expected for the pilot to be at work on site ready to go flying This time includes any pre flight and related duties but does not include traveling Enter as a time of day in a recognized time format This value appears in Section 2 Daily Times as a calculated value for the maximum rest that could have been obtained between flight duty times entered in the schedule If the gap between duty periods is overnight the value here is the time between the latest period on the previous date and the earliest period on the entry date minus 1 hour This represents the maximum time that could be devoted to rest after meals hygiene and travel have been assigned a minimum period of 1 hour FLTDUTY XLS 2 05 offers this calculation as a maximum The value can be changed to reflect actual circumstances by clicking on Change and entering the time Some impossible combinations will be disallowed A calculated date assuming no days off are given between the entry date and the next mandatory day off then the next mandatory day off is given The second next mandatory day off is the next date requiring a scheduled day off This date can be consecutive wi
43. d box Click OK or press Enter again and the user password clearance level combination will be registered and recognized on login To see a list of all registered users click Show List To hide the list and continue editing click Hide List or Cancel To make changes to existing users passwords and clearance levels click on Make Changes A list of all the users will appear select from the list by clicking to highlight or scroll with up down arrow keys click OK Make your changes to the password or clearance level and click OK To remove a user from the list click on Remove User The list of recognized users will appear select from the list by clicking to highlight or scroll with up down arrow keys click OK 27 FLTDUTY XLS 2 05 User s Manual You can activate or de activate the security features option by clicking on Activate Security Features De activate Security Features A message box will appear and the next time the program is opened the option will be in place Operational Level Features Users with this level clearance will have access to all program features except Delete pilot record files and they cannot make changes to security features At this level change password by clicking Options gt Security gt then enter a new password confirm by repeating and click OK Single Pilot Level Features Users at this level must have an identical user name and pilot name This will provide access to only their own pilot fil
44. e They can make entries in their own file and use the program features as a single user They will not be able to access to read or alter any other pilot record Change passwords by clicking Options gt Security gt then enter a new password confirm by repeating and click OK Read Only Level Features Users with this level clearance can access all program features and all files but cannot make entries or alter the files permanently Change password by clicking Options gt Security gt then enter a new password confirm by repeating and click OK PILOT PROFILE CT e A Pilot Records ERIC BRADLEY x Personal Flight Times 1 Flight Times2 pi Pi2 1 Duty Chief Pilot Name BRADLEY Date of Birth uug1953 0 Address 453 Waterloo Row 00000 Home Phone Jeng 7788110 Fredericton Prov Next of Kin Veronica wfe Postal Code E38 1Z6 Emergency Phone 506 455 8176 3 Email castleb nbnet nb ca Pesticide License E ON NS Option 2 Option 4 Notes ov Click Pilot Records and enter pilot information in this section You can keep track of Personal information like address home telephone next of kin emergency telephone number and notes Enter a first name and last name here if the boxes are visible for doing this After these boxes have been filled in you will see the name as used in the rest of the program The first and last names are used to so
45. e PLUS Edition version any flight time entry will bring up the Flight Time Detail window to allow you to associate the flight time with an aircraft type and also allow you to enter any recurrency or recency items that you want to track in addition to flight and duty time like Night TO s and landings or IFR approaches or IMC time 4 Click on Special to see the list of options for the type of flight Choose your type of operation and any special circumstances that apply You may need to check more than one box e Commuter or Airline operations are Subpart 4 or 5 704 705 operations scheduled and passenger carrying e Also check Non sched DHC 6 or Heli if using Twin Otter or helicopter for non scheduled passenger operations for exceptions under CARs 9 FLTDUTY XLS 2 05 User s Manual e Deployed operations are those operations operating from a remote base for more than 10 consecutive days These operations can replace the requirement for 3 consecutive calendar days free from duty within each 17 day period with a requirement for 4 consecutive calendar days free from duty within each 19 day period Note As of 05 05 05 this amendment is still a proposal and has been coded into FLTDUTY but with a reference to the proposed Standard e Also check Non sched Summer Hrs for non scheduled on demand operations using the increased flight time limits and 48 hour 12 day rest cycle during the summer months for alternative requirements under the CAR
46. e Windows 95 or higher and complete entries each day for flight duty time and flight time This is generally 3 entries report time released time flight time once a day per pilot If the data is current the program will display the status of the pilot in terms of accumulated flight times as required by the CARs and show when the next time free from duty day off must be If any limit is approaching the program will indicate a warning on the display and in some cases offer options If any Regulation or Standard has been violated the program will note these with an explanation and a reference to the specific CARs Entries can be made in advance to check that a proposed schedule will be in compliance or entries can be made after the duty assignments to track and monitor pilot status as per CARs 700 14 1 In any case a record is developed and maintained with a constant check to the relevant regulations GETTING STARTED USER s MANUAL The user s manual is included with the program as a file on the CD ROM in DAUser s Manuals README CD Fltduty doc Use Windows Explorer to see the contents of the FLTDUTY install CD ROM Double click on the ReadMe file name and Windows will open the file and display itin your word processor Print for double sided printing to reproduce the manual There are other README files on the CD as well A sample form called Pilot Form doc is a sample of a possible pilot form used for submitting duty and flight times to e
47. e no violation prior to that date if there are no days off If that date is not given as a day off after no days off from the entry date to the next mandatory day off date then flight duty scheduled on that date will result in a violation The next mandatory day off shifts when a day off is scheduled when special circumstances change the requirements under the CARs or when flight time limits are exceeded and a break must be given to allow accumulated totals to fall below limits The shift ahead is not consistent and depends on the requirements and the previous schedule FLTDUTY XLS 2 05 warns of the Next Mandatory Day Off and counts down towards that date If the next day is far off there should be no real concern unless no days off are planned or possible If the next day is close then a day off must be scheduled before the next mandatory day off or else scheduling flexibility is eliminated Status that involves a pilot being available for a flight with 1 hour or less notice but without any specific location defined This time is not considered flight duty but is also not considered time free from duty Example Pilot wearing a pager with immediate response required Medevac pilots charter pilots fire suppression pilots The consequence of using the On Call designation for a Subpart 2 or 3 or helicopter operation is a drastic reduction in the time before a mandatory day off The requirement goes from 3 days off in 30 days to 36 hours off i
48. e program can be set up to require a password to open Users must be registered and given a password which they can change to better suit at any time and a security clearance level which allows various restricted access to the program features This feature is optional and can be activated or de activated at any time Administrative Level Features Some users at least one user can be given Administrative level clearance At this level all the program features are available including adding users with passwords deleting users and passwords and making changes to the security features To access the security features window click on Options in the main menu bar click on Security A window will appear that allows setup and changes To add user names to the list of recognized users click on Register New Users the default Enter a user name in the text box If you are anticipating setting up a Single Pilot user with access only to his own record then click to check Single Pilot in the Clearance Level frame and a list of all pilots will be presented Select a name from the list to avoid spelling differences between the user name with password and the pilot file name These must be identical to open the specific pilot file after login For other users enter the user name then select one of the clearance level options then enter a password Click OK or press Enter You will need to repeat the password to confirm the spelling in the yellow shade
49. e requirements for using the extension rather than incur a violation under the 3 days in 30 days rule The 3 30 command button is disabled because you no longer have the option of taking 3 days in 30 and you are required to take 5 consecutive days off to satisfy the CARs The program moves automatically into the extension option which commits you to a 5 day break rather than show a violation of the CARs If you want to decline to use the extension option you are given the choice on the first day If you decide not to use the extension option you will incur a violation of the CARs on that day and every day until you have regained a total of 3 days off in the previous 30 days This may be better in some cases than waiting for the extension to expire and then being in violation every day until you have had 5 consecutive days off this may never happen in a busy season A single violation now may be better than many violations later in any case you will be caught short The best scenario is to heed the warnings given by this program to avoid having to make this type of decision f you later change your mind about declining the extension option you can go back to the first day of the extension click on Reset to void your entries including checking the Decline Option box and re enter your schedule and flight times as they were but when the choice comes up again leave the Decline Option box unchecked Changing your mind back again will involve the same
50. ecord will be opened and scanned for any violations A Table will be created which can be printed as a summary This operation will take some time To reduce the calculation time uncheck Auto Calculate in View Auto Calculate ON for faster PC s You can minimize the FLTDUTY window and work on other applications during this potentially extended 19 FLTDUTY XLS 2 05 User s Manual operation even if your mouse icon shows the hourglass Click Minimize in the upper right corner Do not do any other operations in FLTDUTY while these calculations are being made No duplicate control on the screen e Click on Pilot Record Update Summary to check the date of the last recorded information the total number of days in the record and the current total flight time in each of your pilot records Select the pilot names you want to check and click OK A Table will be created as each pilot record is opened and checked for the last entry date This could take some time You can Print the table contents No duplicate control on the screen e Click on Show Table to have the table assembly screen come up asking for range of dates for a table of daily calculations To hide the table but not delete it click on Show Table again Same as Table ON OFF command button e Click on Show Notes to have the notes screen come up To hide the notes but not delete them click on Show Notes again Same as Notes ON OFF command button e Click on Show Pilot Records
51. ect them Choose the option that you prefer Continue creating the list of pilot names until your group is complete then click on Save Group to permanently save the group name and list To remove a pilot name from the list select the name in the right hand list box and click on Remove 26 FLTDUTY XLS 2 05 User s Manual To make changes to a previously entered group click on the down arrow and select the group Click on the pilot names and either add or remove as desired To remove an entire group click on Remove Group and the group name and all the pilot names in the group will be erased This does not affect the records just the user defined groupings for the Daily Status Reports and Group Entries Close the edit groups form by clicking on the close window X in the upper right corner or press Esc If you select Groups to be displayed you will now see the group names that you have made rather than the pilot names SECURITY a showing Daily MACDORMAN r E m Edit Security Features x St Enter a new user name select the appropriate security clearance level desired and then type in a password Click a b Register New User Make Changes Remove User pmm Security LEVEL _ User Name ADMINISTRATIVE Du Password OPERATIONAL Flis C SINGLE PILOT C READ ONLY Da De activate Security Features Show List Cancel Close ast 30 Days Last 90 Days Th
52. edgment Yellow colour means Day ee eine ae ee WARNING A LIMIT IS APPROACHING Spal rn Red colour means VIOLATION Other labels may simply mark a specific event such as a Day Off as defined by the CARs 24 consecutive hours free from flight duty or a Split Duty Day characterized Accumulated Days Of oe by reduced rest overnight and a midday eg m BAS NR rest period between flight duty periods an aerial application operation Next Mandatory Das Accumulated Flight Times Flight Time Flight Time FlightT ime Last 7 Days Last 30 Days Last 42 Days TR RT TRES ax Fligh s Your Accumulated Flight Time tomorrow will be close to a ity Time limit Tomorrow s maximum flight time cannot exceed 9 7 hours s Off 11 Days Off 742 Actual A violation will always be accompanied by an explanation and a reference to the specific CARs will come up if you double click Click CARs ON to read the specific regulation or standard Jun Manuawiy 5742 to E Jun 10700 Second Next D E Jun 11700 Third Next Day CARs VIOLATIONS Flight Time 30 Day limit exceeded after On Call 100 hours 36 FLTDUTY XLS 2 05 You can set the warning period by clicking on Options gt Warnings The default is set for 7 days prior to a potential violation for rest and for when the accumulated flight time is less than 10 hours from a limi
53. elect from the list all those you want included Click on Show Table and the table will be presented in Section 2 The table shows all of the calculations for each pilot on the date you selected This table is valuable for posting current status of all your pilots daily Print the table by clicking on Print Table from File in the main menu bar 41 FLTDUTY XLS 2 05 User s Manual SCHEDULE PRINTOUT You can have a printout of the entries that you have made for a range of dates by clicking on File in the menu bar and then clicking on Print Schedule This will bring up a frame asking you to set a range of dates Enter the start and end dates that you are interested in and click on Print A very basic table of the dates and the Report and Released times and flight times that you have entered for each date will be printed This creates a hard copy of the data you have entered but does not do any calculations on the data This is a printout of your schedule straight from your entries 9 FLTDUTY XLS Version 2 0 Pilot SCHEDUL File Edit View Options Help New Ctrl N Open Save 5 Close ing operation aerial work or ai Printer Setup Ctrl T Cg Print Schedule f Print Schedule eset Print table E the range of dates that you want to printed ImporjExport Complete BackUp Starting Exit Daily Times Ending Max Flig Duty Check Set Paper Orientation Time Flight
54. enger carrying specialty operations have no requirements under the CARs for flight duty time flight time and rest FLTDUTY XLS 2 05 shows the Part VI CARs in the text box and applies these limits when Private Op Passenger is checked in the Special list Any combination of characters that Windows will recognize as a date Whether day appears before month depends on Control Panel settings for your computer English United States month before day English Canadian day before month Your computer MUST BE SET TO English Canadian or French Canadian Examples for July 9 2000 Canadian 9 7 00 9 7 2000 07 09 00 July 9 2000 9 Jul 00 9 July 2000 9 July 2000 9 Jul 00 Jul 9 2000 FLTDUTY XLS 2 05 will prompt you if your entry is not in a correct format The display of dates will always be like Jul 9 2000 or Jul 9 00 Any combination of characters that Windows recognizes as a time FLTDUTY XLS 2 05 also accepts 4 digits with no separator on a 24 hour clock Examples for 9 o clock in the morning 9 00 00 09 00 9 00 00 9 00 9 00 am 900 0900 Examples for 9 o clock at night 21 00 00 21 00 9 00 00 9 00 9 00 2100 FLTDUTY XLS 2 05 will prompt you if your entry is not in a correct format The display of times will always be like 09 00 and 09 00 PM An
55. enu Dar ssssessssssssssssssssrrnnssssrrrrnnen 19 Import Export Export fOrtm ihe eeu 33 33 34 pilot record files 18 Update 34 Installation e TEE 2 WEN LEE 2 Keyboard shortcuts 1 43 Making Entries Act al BEE 12 19 Calendal 9 11 19 RE 9 Date out of ranmge 9 Flight duty 2 9 Flight Mme 10 0 9 graveyard 44 recognized date format defined 48 recognized time format defined 48 NECEM 16 standby uitae ties 50 total flight time 29 user defined labels 29 UTC warning 44 Mandatory Days Off 36 hour break days to 14 Max Flight Duty Time defined oie tia d 46 description 12 Midnight entry problem S 44 Multi Pilot add new pilot 24 delete a pilot 24 eee 24 FLTDUTY XLS 2 05 select a pilot 18 New Pilot change start date 34 BEE 7
56. eport must be filed and Transport Canada notified This is a reminder REST OVERDUE This warning occurs when a violation TOMORROW OFF is always also on of time free from duty has occurred CARs Violation is shown in the bottom list box with description Days To Go is less than 8 days yellow Note Occasionally TOMORROW OFF will come up when in fact if you have flight duty on the next day there will be no violation If you suspect this may be the case select tomorrow s date and enter a flight duty period and calculate If no violation occurs you are all right for flight duty The reason is that on the previous day you had a requirement in place but by the next day the requirement has expired even though it was not met You might also have gone to a higher limit because of the type of flight and have some extra that wasn t available the day before See DEMO FILE June 21 and 22 Table of other Warnings and Meanings in Section 2 WARNING CARs Violation red This means a violation has occurred and there will a note in the list box background white printing describing it Double click on the description and a reference to the Section 2 CARs will show the particulars For detailed description of the relevant CARs click on CARs and look up the reference Entry Errors Message Box Anytime you make an inappropriate entry either in value or format a Overlay message box will offer some help and offer you the chance to change
57. esser period and all days prior to Day 1 are assumed to have been days off with no flight time This may or may not be true and is affected by how willing you are to go back in your logbook and schedule to copy the information into this record If you choose to look ahead rather than back you may have some inaccuracies until your record extends into each specific period or you reach a reset point after a 5 day break This will take up to 1 year for the 365 day total Other values will become accurate more quickly especially if there is a 5 day break early in the record and your type of operation allows resetting to zero Accumulated Days Off Days Off 12 Days Off Actual Last 30 Days 124 Last 90 Days Next Mandatory Day Off Jun 29 10 Next Mandatory Dav Off The third frame in Section 2 shows Accumulated Days It has boxes showing the number of days off as in 24 consecutive hours free from flight duty in the previous 30 days and 90 days If you have Auto Calculate OFF this frame will also have a command button labeled Actual With Auto Calculate OFF the program stops looking for days off in your record as soon as the specific requirement for the CARs has been met The number in the box will show the minimum and plus sign 3 means that more than the required 3 days off in 30 days are in the schedule or 13 means more than the required 13 days off in 90 days are in the schedule In other words no violat
58. est report time would be 12 01 AM 0001 and released time as 11 59 PM 2359 If your flight duty period overlaps midnight graveyard shift enter the start time and end time normally on the same Entry Date If you have made a split duty shift and the rest is less than the required rest 8 hours between shifts then enter the second part of the split on the same date as the first even if it starts after midnight Otherwise enter report time on the date that it actually was It is not recommended to use Co ordinated Universal Time UTC entries because the warnings for days off and required time free from duty when shown as a date will be the date in UTC and may actually be referring to the day before in local time IF YOU NEED TO USE YOUR BACKUP FILES If you have had some sort of malfunction and lost data on your pilot files you can re install your backup files and recover the data since your last backup This should minimize any loss if you have been conscientious about maintaining your backup files You can import your backup files using File gt Import Export gt Import Pilot File on the main menu bar or you can use Windows Explorer or My Computer to manually transfer files Using Windows Explorer find the directory where FLTDUTY XLS 2 05 is stored on your hard drive probably in C Program Files FLTDUTY XLS if you used the standard SetUp You should see the pilot data files listed as pilot name txt files a separate folder
59. etup has run use Add Remove Programs to uninstall FLTDUTY XLS from each of the client computers except the first one When the 2 FLTDUTY XLS 2 05 User s Manual message Box comes up asking if you want to remove shared files be sure to click No or Remove None Save the shared files on the client copy of Windows Create a shortcut to the server Fitduty exe file and rename it FLTDUTY XLS You can put this C WINDOWS Start Menu Programs folder or on the Desktop of the client computer Users should be cautioned about simultaneous revisions to the same file One way to avoid problems here is to have Single Pilot password security enabled Administrators must ensure that their revisions are done at a time when it s unlikely there will be simultaneous entries from other users CAUTION You should back up your pilot record files often to a portable medium like a jump drive or flash memory card and store away from your computer in case there is a major malfunction in your system and a program crash These files are recognizable by the pilot name and the Text Document designation with txt extension If you don t want to do this manually there are several options from within the program but these take a little time to execute The command button BackUp on the program and Complete BackUp in File from the main menu bar will send you to the Export screen where you can select record s Check Include Profile Information and browse to your des
60. f a 3 date rest has been given the DDD icon will show Following the rest the Days to Go countdown will start at 14 days for the 17 day cycle If an 80 hour rest has been given the 80 icon will show and the countdown will also start at 14 days for the 17 day cycle If a 48 hour rest has been given after May 1 02 when this exemption came into effect during the summer months May to September for 704 705 non scheduled operations the 48 icon will show You must check Non sched Summer Hrs under Special to use this exemption and the countdown will begin at 10 days for the 12 day cycle If a 36 hour rest has been given the 36 icon will show and countdown will be from 5 days for the 7 day cycle The minimum rest following any duty is at least 36 hours to begin a 7 day cycle More rest may qualify for a longer cycle and FLTDUTY will allow and calculate based on the least restrictive limits available following the rest Some rest may not extend the next day off requirement if there is no benefit ie 36 hour rest early 17 day cycle would not allow any extra duty the 17 day cycle is still the least restrictive 14 FLTDUTY XLS 2 05 User s Manual Under some circumstances there will be a fifth frame over the fourth frame or instead of it This frame shows the Extension Option This is an option under the CARs for replacing the 3 days off in 30 days requirement with 5 consecutive days off in 42 days CARs 720 19 Someti
61. ff with a book A FLTDUTY XLS 2 05 records reserve time and will monitor for the required rest but does not automatically keep track of notice required 10 hours prior to flight duty An early recall from reserve can be noted in the Specials section and there are limits and rest requirements that FLTDUTY XLS 2 05 will monitor once this designation has been made Refers to the label text in the Notes section totalizers These parameters can be set by the user to indicate the specifics of the optional totals The label can be changed following a reset to zero checking the lower right side check box and reflect different options at different times There can be up to 4 different parameters being tracked at any one time 47 FLTDUTY XLS 2 05 Password Private Operator Recognized date format Recognized time format Recreational flying Regulations Released from Duty time User s Manual With the security features in place optional password protection and access restrictions can be implemented Passwords can be any length and any character and are shielded on entry Entering the password is not case sensitive Passwords can be altered by the user from within the program Only passenger carrying operations using turbine or large aircraft have specific requirements for flight duty time flight time and rest These are similar to the Part VII airline operations but even less restrictive Private operators in other non pass
62. for easier reference To select a date from the calendar click on the icon The program will only accept future dates no more than 120 days ahead of today s date each session and none before your start date To get more usable dates close the pilot record and re open for another block of eligible dates Once your selected date appears in the Entry Date box you may make entries that will be stored with this date or you may view the status in Section 2 for what has already been entered for this date by clicking on Calculate With Auto Calculate checked this is automatically done as soon as you select a date that has previous entries For your first time on any particular date the default entries will initially be offered to copy the previous day s entries and no automatic calculation will be done 1 Tomake entries for flight duty time and flight time place the cursor in the Report for Duty box and enter the time you started your flight duty either for a flight or for standby in a recognized time format or a 4 digit time notation on a 24 hour clock like 0800 or 1730 2 Move the cursor to the Released from Duty box and enter the time you finished your flight duty See the definitions in the CARs by clicking CARs ON or check in the glossary at the end of this manual 3 f you made a flight or series of flights enter your total flight time for the duty period in the Flight Time box in hours and tenths like 3 2 or 0 5 Optional In th
63. g on He has a regular job and occasionally gets to fill in on other missions but as you will see comes up against many CARs violations Here is a day by day summary of the schedule presented in the Demo File This is what has happened during the period in the demo file to cause the displays you see each date If you want to see how a flight or duty period has been entered or the display when specific circumstances come up select the date indicated from this table There are notes with most entries click on Notes ON if the yellow back light is on that describe the fictitious schedule in words and also describe what the program is doing for each entry SCHEDULE FROM DEMO FILE April 1 5 5 consecutive days off before the start of the job April 6 12 First days on the job getting settled in and some flying April 13 14 2 days off April 15 24 Building lots of flight time April 25 First warning that accumulated flight time may need managing April 26 May 4 Continues flying every day with no break May 8 Delayed due to unforeseen circumstances as defined by CARs to avoid violation May 9 10 No excuse violation May 11 Violation even with unforeseen circumstances May 12 Too much flight time now requires at least 2 days off May 20 24 5 day break May 25 Goes On Call less than 1 hour May 28 36 hour rest satisfies On Call requirement for rest 29 8 Takes on spray job with associated split duty days and limits
64. ground frame will appear with the cursor flashing in a box for the new name 7 FLTDUTY XLS 2 05 User s Manual 1 Enter the new name as you want it to appear at the top of the main screen later DO NOT USE DOUBLE QUOTATION MARKS Your entry can be all capital letters initials include job titles along with the name or any other combination you wish to see For example ERIC BRADLEY Tanker 24 will show the name in capital letters and the aircraft fleet number following 5 spaces Remember that the file name the program uses for future reference internally will be created here The rules for Windows 95 98 long file names apply Illegal characters will be automatically replaced with a blank space You cannot have two files for the same pilot under the same name the program will warn you of a duplicate name 2 Enter a start date for the new record using a recognized date format This date will be Day 1 for the record and no earlier dates will be accepted once this has been set here The default date of today s date appears here initially but you can enter any past present or future date depending on when you want to start using the program However if you do not enter accurate and complete data for past dates some calculations will be off for as much as 1 year accumulated flight time totals 3 Once you are happy with the new file name and start date click on Add or press Enter The Pilot Name list box will be updated to include your
65. h and 0600h as Section 1 per CARs The report time is too early to allow for the required rest Tomorrow s Flight Time If an accumulated flight time limit is approaching and less than 12 hours Message Box of flight time tomorrow will put you over that limit this box appears with a Overlay calculation of the amount of flight time you can log tomorrow without FLTDUTY XLS 2 05 User s Manual going over the limit This number is not based on today s value short of the limit but on tomorrow s calculation before the start of the day You may be within 10 hours of a limit today and not be tomorrow or you may have 5 hours to go today but more tomorrow depending on the day s flight time at the start of the accumulating period TABLES High Limits Summary Violation Summary and Pilot Record Update Summary tables can be created from View in the main menu bar In addition there are two types of Table that can be created and displayed with Table ON and Daily Status Report Either type will appear over Section 2 when you create it with scroll bars to allow you to view the entire table You can print these tables by clicking on File on the menu bar and then Print Table after you have them made and showing in Section 2 The format for the printed versions is similar to what you see in Section 2 f you have selected many columns from Options gt Printout Options or the larger font sizes your printer may need to be in landscape orientation f
66. have the entry for that day added to his record If you want a report for more than one pilot on any particular day click on Daily Status Report select the date and those pilots or groups you want in the table and click on Open To print the report click on File then Print Table You can set the columns you want printed using Options gt Printout Options and set print font sizes If you think you may want to use the security password features you should establish at least one person as having Administrative Level clearance right away Click on Options gt Security gt then enter a name yours and a password and select Administrative for clearance level Click OK Repeat the password to confirm click OK You can leave the security features de activated but for future use you have established your control over changes CHECKING OUT THE DEMO FILE The demonstration file will be opened the first time you run the program This is a made up schedule already past and complete which shows the features you can expect if you enter your own data and come up against various limits and situations affected by the CARs To view the status on any date click on the Entry Date box or move the cursor to highlight the Entry Date box in Section 1 Pilot Entries This is a drop down list box By clicking on the drop down arrow beside the box with Apr 1 2000 you will be presented with 91 days of dates beginning with April 1 00 through to June 30 00 i
67. he groups you have created To make a shared daily entry select the group name s and click Open Make the entry in the new form Select a date use the calendar by clicking on the icon then enter the Report and Released times Enter the flight time if any If the flight times for the individual pilots in the group are different you can make separate entries by clicking on All Pilots First enter a flight time in the original flight time box then click on All Pilots then make the adjustments for each pilot A blank entry in the individual pilot list will be filled by the entry in the original flight time box For no flight time enter a zero here Click on Special to change the CARs limits if necessary the defaults will be offered initially and may not need to be changed You can enter Notes Optional Parameters Split shifts and Actual rest times the same as on the main screen Click OK to start the common entries Each pilot file will be opened and the entries made A Warning Advisory box will appear if there have been any warnings or violations as a result of your group entry for the entry date 11 FLTDUTY XLS 2 05 User s Manual SECTION 2 GETTING RESULTS The calculations take longer the longer the record up to 365 days Once the schedule and flight times have been entered for a date the program calculates and compares all the previous entries against the specific requirements from the CARs and displays the results in Section 2 Ca
68. he Flight Time box Click on the Setup Recurrent page to set up your recurrency and recency items up to 6 different possibilities In the top Section 1 Pilot you click to check the recurrency items you have created that apply to this pilot from the entry date onward Not all pilots all the time will have the full set applicable If you have the item checked in the top section then the warnings and next due dates will be displayed You will be able to enter the recency items as they occur on the Logbook page for each duty period 22 FLTDUTY XLS 2 05 User s Manual h Flight Time Details associate flight time s with this duty period select or enter the Aircraft Type in the box To add a type to the list type in the name and click Add To remove a type from the list select the name and click Remove If there was more than a single type associated with this duty period enter the portion of the flight time and select or type the type name in the lower box es If this duty period included some flight time that can be credited toward recurrency items indicate the total in the appropriate To update the Next Due date click Recalculate Click OK to store entries and return to main screen Setup Recurrent _ Piot Check the recurrency items that are applicable to ERIC BRADLEY 12 Actual Filed from Jul 25 2005 onward 3 IFR Approaches Night Flight Fire Drops 42 Rec
69. he program aircraft movements can be monitored for your fleet You can enter flights and then get summary information in reports on levels of activity and aircraft use through queries and searches You can upgrade to have this feature enabled at any time See PRO Edition BackUp Clicking on this button will bring up the Export features window Be sure to have a portable media in the drive when you want a backup made flash drive Select the pilot name and check to Include Profile information and Include Label text if you want the training licensing and custom label formatting saved The backup will save your most current entries prior to writing to the on disk You can also use File gt Import Export gt Export Pilot File to create a backup 17 FLTDUTY XLS 2 05 User s Manual Exit Clicking on this button will end your session save all entries in a separate file and exit the program MAIN MENU BAR The menu bar at the top of the screen is a typical Windows feature and operates in the standard way Most of what is contained in the menu bar is duplicated by command buttons on the main screen and option screens File e Click on File on the menu bar and a drop down list will appear as you expect Click New to close the file you have open and bring up the initial startup screen with the New Pilot entry options available Calculations will be blank until after you have opened a new file and clicked on Calculate with Auto
70. ial number for your copy of this program and other information Click on the logo at the bottom of the Command Button section to see your serial number under CARs Violations in Section 2 21 FLTDUTY XLS 2 05 User s Manual THE FLIGHT TIME DETAILS SCREEN PLUS Edition Only h Flight Time Details x To associate flight time s with this duty period select or enter the Aircraft Type in the box To add a type to the list type in the name and click Add To remove a type from the list select the name and click Remove If there was more than a single type associated with this duty period enter the portion of the flight time and select or type the type name in the lower box es If this duty period included some flight time that can be credited toward recurrency items indicate the total in the appropriate bos es To update the Next Due date click Recalculate Click OK to store entries and return to main screen Logbook Zona ERIC BRADLEY on Jul 25705 flew 2 5 hour s in Air Tractor AT 802 X Add Remove Also flew hours in pierre ee 802 in 210 Also flew hours in TBM 3 Avenger Vans 4 2 Aecurrent Enter the recurrency items for this duty period Hus Print 1 Night Take Off s and Landings times At least 5 times before Oct 21 2005 2 IER Actual Filed hours Not Applicable 3 IFR Approaches times Not Applicable 4 Fire suppression drops 3 times At least 1 times before Aug 01 2005
71. ific dates click Update TRANSFER FROM Include will be lost Be sure the Iv profile imported copy is complete If 1 ERIC BRADLEY txt information you re not sure make a backup James Clancy CS Update of the copy on the computer 22 Profiles before making the import in TO FLTDUTY XLS Move case there been changes on one and not the other F re sys L Importing is overwriting not e Cancel merging d 33 FLTDUTY XLS 2 05 User s Manual Update records If you are using the program with multiple copies in the field and a master copy at head office you may want to export files for your pilots to keep up when they are away from home base and then import these back upon their return If you have concerns about overwriting existing records when a Move or Copy command is done you can protect your earlier records and choose to update the master copy by updating rather than doing a total import from the other copy To do an update rather than a complete overwrite select the pilot file from the import source flash and click on Update Enter the range of dates that you wish to be imported from the copy and inserted into the master record on your computer Click OK and the imported file will be read the records for only those dates that you have selected will be copied into your record in FLTDUTY XLS and all other entries will remain untouched NOTE You can use this method to impo
72. ily Status Report Table FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANAGER File Edit View Options Help Choose the Date for the Status Report Then choose to show either all pilot names or user defined Groups Select from the list those you want included in the report Show Tabl BLUE TEAM DATE RED TEAM Return to Main Pilot Names SPRAY OFFICE Jun 6 2000 Jun Groups Select All Edit Groups Section 2 TABLE OF CALCULATIONS Day iHi Rest Flight Flight Save Flight Flight Since Time Time nay Last 7 30 Jun 6 2000 Off CARs Special Notes Duty Time Duty Days Days Table BN AS BLUE TEAM Notes UN BOB MCKINNON OK 702 703 BLUE ALERT 6 0 1 2 18 0 42 11 2 ROBERT LEBLANC OK 702 703 BLUE ALERT 6 0 1 2 18 0 44 13 6 ON JOHN MACNEIL OK 702 703 BLUE ALERT 6 0 1 3 18 0 3 6 11 6 GLEN MACDORMAN OK 702 703 BLUE ALERT 0 0 18 0 1 0 11 8 Pilot Records PAUL BLACKMORE OK 702 703 BLUE ALERT 10 0 2 7 14 0 3 2 10 1 d RED TEAM ERIC BRADLEY OK 702 703 BLUE ALERT 6 0 0 0 18 0 6 1 15 1 MNOMARIV nv 702 712 DINC AL EDT nn This table is only available from the start up screen that appears either when you first open the program in a multi pilot operation or from the main screen menu bar click on File gt Open Enter a Date for your report use the Calendar click on the icon choose either pilot names or groups to be shown in the list and then s
73. ing passengers the relevant Part VI Subpart 4 CARs will be displayed On startup both CARs are available Part VII before Part VI Use the Search feature to look up key words Pilot Records Aircraft Records If you want a Summary of your entries a table click on Table ON and enter a range of dates To print the table click on File then Print Table Your printer must be set to landscape orientation if you choose too many of the columns to fit on the page from Options gt Printout Options You can add information for each pilot in the profile section Click on Pilot Records and enter current Personal Licensing and Training information for the pilot You can add as many pilots as you want to the list Click on File then New from the main screen or click on the New command button on the startup screen Each will have his own file and distinct record You can group pilots like those on a particular aircraft or those on a base who share common schedules then make a single entry that will be repeated automatically Click on Edit then Edit Groups and create groupings from the list of pilot names you have already entered Select Groups option beside the pilot list box to see the groups Select and then make the common entry If flight times for the day are different click All Pilots and enter the appropriate flight times beside each pilot name For no flight time enter a zero here Click OK and each pilot in the group will
74. ion has occurred The labels and values will be greyed if days prior to Day 1 are assumed to be days off If this information is not complete enough for your examination click on the Actual command button and the calculations will continue for the full period and give an actual count of the days off in the period This takes some additional time If you have checked Auto Calculate ON this frame will show the actual days off in the periods and you ll probably not notice the extra time taken The program again assumes all days prior to Day 1 of this record were days off and will count those in the 30 and 90 day periods until later in the record when actual entries will be used If this is not the case you cannot change the values here You may wish to start your record earlier to get accurate 30 and 90 day values for today but you will lose all your entries when you start a new record so make this decision early in the record period or not at all The labels and values will be greyed when the record period is less than the 30 or 90 days If you have entered a split duty day aerial application or an on call period and this now defines the limit until a mandatory day Accumulated Days L Split off a note in italic print will appear over the 30 day value to Days 0 indicate to you that the CARs requirements are changed as rM result of these special cases When the special requirement is js Mandatory Day Off 13 Ria Days to 24 FLTDUT
75. ired destination or storage device then click Copy QUICK START OVERVIEW This program is used to keep a record or plan a schedule of flight duty time and flight time and ensures that you know whether or not the pilot is in compliance with the CARs requirements Make time entries for 1 report for flight duty 2 released from flight duty and 3 total flight time during the period This will take constant updating like a logbook but offers a clear picture of pilot status and requirements to meet the CARs minimums at any time To get started without going through the rest of this manual follow these steps If you run into trouble break down and read the complete instructions 1 Install the program onto your hard drive by following FLTDUTY 5 2 0 XLS Version 2 0 SetUp Lan View Options Help 2 Open the program from your Windows Start menu CE E oM You will be asked to log in with your Company Name Ones Ends the first time To change this later or edit the label Se deg right click on the Splash screen during start up in subsequent sessions When the main form loads Printer Setup Ctrl T from File on the menu bar click on New 3 Enter pilot s name as you want it to appear in the title section This can include other identification like aircraft registration job description or license number Remember that this will become the ERIC BRAJ filename so illegal characters will
76. is operation if you have selected many columns to print from Options Printout Options The table will be printed as it has been made for Section 2 No duplicate control on the screen Click on File Import Export to move pilot files between copies of FLTDUTY XLS in an operation that has more than one base with multiple copies of the program and pilots transferred between bases regularly Pilot Name txt files can be manually copied cut and pasted using My Computer or Explorer but this internal method allows for the transfer of files directly This is not the same as BackUp or Complete BackUp as files can be either moved or copied both in and out e Click on Complete BackUp to have all your pilot records copied to a safe destination Be sure to have a flash drive in the USB port Select all and Copy This can be your backup disk but all files will be overwritten e Click on Exit to save your entries close your file end your session and shut down the program Same as Exit command button 18 FLTDUTY XLS 2 05 User s Manual Edit e Cut Copy and Paste are standard Windows features that allow edit functions to and from text boxes The CARs text cannot be altered although selected strings can be copied and pasted elsewhere such as to the Search text box Keyboard shortcuts are standard Ctrl X Ctrl C Ctrl V Click on Split Duty to bring up extra time entry boxes for more than one flight duty period in a day Same as Spl
77. it command button in Section 1 Click on Change Whole Entry when you want to reset the entries for the date all to blanks and start again Same as Reset command button in Section 1 Click on Actual Rest to allow actual times to be entered for Rest in Daily Times in Section 2 Same as Change command button in Daily Times in Section 2 e Click on Edit Groups to add modify delete pilots to groupings for shared entries and reports Same as Edit Groups in Daily Status Report selection screen View e Click on Auto Calculate ON for faster PC s and a check will appear beside the label and calculations will be completed each time you select a new date With Auto Calculate OFF calculations will be interrupted somewhat to give partial values and speed up the analysis time You will need to click on Calculate to have calculations for the entry date completed Same as the check box in the startup screen Click on No Ops Spec 092 093 094 if your operation does not have these Operations Specifications from Transport Canada appended to your OC These Ops Specs allow you to use the higher flight time duty time and reset your flight times to zero options available in the Standards FLTDUTY will calculate your limits based on the Regulations only if you check here Same as check box in the startup screen Click on Show Actual Days Off Totals and the calculations will continue for the entry date to show actual days off rather than ju
78. items so set what you want to track for all pilots and then choose which are relevant at what times for the individual pilot in section 1 Pilot The label will reflect your choices and the Logbook page will be updated On the main screen you will see a small airplane icon appear above the Flight Time box when you are approaching a recurrency limit as a warning You can double click on this icon to have the Flight Time Detail window appear with more information You will see the actual limit and time remaining on the Logbook page with yellow for warning and red for expired items The entries you make on the Logbook page will display on the main screen as text beside the Flight Time box on each duty day that there was flight time or recurrency items logged 23 FLTDUTY XLS 2 05 User s Manual THE MULTI PILOT STARTUP SCREEN FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANAGER x File Edit View Options Help To open a record select a name from the list and click on Open To start a new pilot record click on New e pinges LI i Auto Calculate ON for L I faster PC s E To make a table showing Daily GLEN MACDORMAN Status in a multi pilot operation JOHN GOMANY click here JOHN MACNEIL Daily Status Report KEVIN M DOE Ri CAS zi Section 2 CALCULATIONS Status on Entry Date Day HHH Daily Times Max Flight Rest Period Duty Time Since Last Duty Change Table ON Acc
79. l apply to all pilots all the time If you have changed Optional Parameter names or have different optional parameters for some pilots leave these boxes blank and the original names will appear possibly truncated for space in the headers For multi pilot reports a generic header will be used There is a default selection that will appear if you click on Return to Default or when you initially load the program Your own selections will be preserved if you make changes session to session and record to record Check Print Summary Information to have the totals for the period for flight time flight duty time and your optional parameters if any shown at the end of the report tables and in the printouts Select one of the Font Size options for your printer font The larger the font the more space the columns will take up For more columns you can select landscape paper orientation and for even more room select a smaller font size e Click on Warnings to see the limits set for when the yellow background flags will come up You can change from the default settings of 7 days before a mandatory day off and 10 hours before an accumulated flight time total and 30 days before an exam or check ride in whole numbers e Click on Security to see the security features page Activate the security features by clicking on Activate Security Features With security ON the program will open with a login screen that will require a user to enter a password Use
80. l rest period for the date e Flight Time 7 Days column shows accumulated flight time total over 7 days for that date e Flight Time 30 Days column will show the accumulated flight time over 30 days or since last 5 consecutive day break whichever is less e Flight Time 42 Days column will show the accumulated flight time over 42 days or since last 5 consecutive day break whichever is less e Flight Time 90 Days column will show the accumulated flight time over 90 days or since last 5 consecutive day break whichever is less 39 FLTDUTY XLS 2 05 User s Manual e Flight Time 180 Days column will show accumulated flight time over 180 days or to start of record if less than 180 days e Flight Time 365 Days column will show accumulated flight time over 365 days or to start of record if less than 365 days e Days Off Last 30 Days column will show the number of CARs days off in the previous 30 days or with Auto Calculate OFF will show the number or 3 or 5 e Days Off Last 90 Days column will show the number of CARs days off in the previous 90 days or with Auto Calculate OFF will show the number or 13 e Days to Go column will show number of days to go before a mandatory day off without using the Extension Option e Mandatory Day Off columns will show the date of the next mandatory days off if no breaks are taken before this date e The Options columns will show the values in the Optional Parameters in the Notes section
81. lculations Status on Entry Date This section is further divided into 4 frames dealing with different CARs requirements L Section 2 CALCULATIONS Status on Entry Date Daily Times Max Flight Rest Period Duty Time Since Last Duty Change The first frame shows Daily Times It initially has a box showing the calculated maximum flight duty time in hours and the rest period since last duty in hours These are the maximum times determined from your entries on the entry date and the previous day or whenever the last duty period was ended The maximum flight duty time is the longest single entry consecutive hours of flight duty in any 24 consecutive hours that has been entered as flight duty time This includes the flight duty time on the previous day The rest period is the longest possible period for rest and in an overnight situation less than 24 hours since last duty is calculated with 1 hour subtracted from the gap in the flight duty schedule to allow for meals hygiene and travel If a split duty day has been entered the frame will also have a box showing the midday rest period in hours calculated from the schedule you entered with 1 hour taken off for meals hygiene Section 2 CALCULATIONS Status on Entry Date Daily Times Max Flight s3 Actual E Duty Time Overnight Rest CS Change p Accumulated Flight If you some reason to disagree with the rest calculations because of something the program has not co
82. m the flash and add it to the second copy of the program Check to include pilot profile information and a separate file will be added to the Profiles section Export Files Click File gt File Import Export gt Export Pilot File to bring up the form Check Include Profile Information if you want the personal data to be transferred also Select the pilot name from the list on the left and then select a drive usually the flash drive and a folder usually the root directory and click either Move or Copy To keep a record on the original program click Copy A copy of the pilot record file will be made on the flash drive and the original program will maintain the original record This can be used if you expect the pilot to return at some point to the original computer or if 2 copies of a pilot s record are to be maintained This is like clicking on BackUp If the transfer is permanent and you don t expect the pilot to return then use Move and the pilot file will only appear on the flash This is like clicking on Delete after a backup has been made The Pilot Records will be lost unless you also check Include Profile Information The pilot profile data is copied to a separate folder on the destination disk Profiles and a small file is created PilotProfiles txt which contains the personal information and can be imported along with the flight duty time record See below Import Files Click File gt File Import Export gt Import Pilot File
83. mes when the prerequisites have been met this option is available for a limited time period In the fourth frame there is a Next Mandatory Day Off command button labeled 5 42 for 5 days off in 42 days If the printing on the label is not greyed then the option 5 42 Cds is available for scheduling purposes and no violation will occur if you go more than 30 days with less than 3 days aap nace off To see what option the extension offers click on the 5 42 command button If the option is available the frame will change to show the days to go using the option and the dates of the next mandatory days all consecutive because the requirement after using the extension is for 5 consecutive days off This will always be more than the regular 3 days off in 30 but may not necessarily be much more at most 12 days To show the regular frame again click on the same command button now labeled 3 30 for 3 days off in 30 days Extension Option REQUIRES 5 Jun 14 00 Next Mandatory Day Off Days to 28 DAY BREAK Go Jun 15 00 Second Next Day Off Jun 16 00 Third Next Day Off CAPe VINI ATINNG If you have gone through the 30 day requirement without at least 3 days off and the extension option is available and if there has been a stretch of consecutive flight duty assignments extending more than 30 days CARs 720 19 1b the fourth frame in Section 2 will be the Extension Option frame and you will be committed to th
84. n 7 days or 3 consecutive days off in 17 days It is possible to avoid the On Call designation by allowing the specified location in the Standby status to extend to a wider range like within town limits or within 20 miles of the base This designation involves flight duty time see Standby but the daily limits for these operations are high generally 15 hours and extend beyond daylight hours in most cases Check On Call box in Special list Enter as Report and Released time in the yellow shaded boxes that appear If the on call period is overlapped with a flight duty period enter the Report time for the start of the on call status and the end time for the final release from on call status no matter if there is overlap or not This will affect your available rest period but not your flight duty time Status that involves the pilot being available for flight duty on more than 1 hour notice Time spent on reserve is not considered flight duty time and is also not considered time free from duty Time entered here does not affect flight duty totals and limits but does affect the rest period There is required rest for the minimum rest period of 8 hours in every 24 consecutive hours Examples A standby pilot who is expected to be able to report when called but is not required to be on site or nearby 1 hour A pilot who gets his assignments well in advance but is not on a regular schedule Partime employees occasional fill ins designated days o
85. n the demonstration file These have already been completely entered and you use the demo file to see the results of a complete schedule from FLTDUTY XLS 2 05 User s Manual the past To choose a date click on the date in the drop down list You can also use the pop up calendar click on the icon or double click the Entry Date label NOTE If calculations seem to be taking too long click on View in the main menu bar on top of the screen and then ensure that Auto Calculate is not checked This will interrupt some of the calculations and offer you the choice to continue if you need more information You can search out a particular date and see the basic entries without taking the time to complete all the calculations Once you click on Calculate some of the calculations are done If you need more click on Actual to see the rest On my old reliable when the dates got farther from Day 1 had been waiting 10 60 seconds for the calculations to complete FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANA File Edit View Options Help P M Auto Calculate for faster PC s Ctrl A ERI amp BRA Show Actual Days Off totals Show 180 365 Day Flight Times Section 1 P i Daily Sched Calendar Ctrl D Sp Ent High Limits Summary Ctrl H RE Show Table F0 Show Notes Show Pilot Records Show Aircraft Records Rest Period Since Last Duty Section 2 Daily Times Max Flight Duty Time With
86. nd the extension option to 42 days without a day off is not available See CARs 720 16 5 Example A spray pilot has several consecutive days of early morning and evening spray sessions but has midday rests Enter as more than 1 duty period if that is the case and check Aerial Application in the Special list If the actual rest and flight duty time is different from the calculated maximums enter a change manually 2 For non Aerial Application operations A split duty day occurs when the flight duty time is extended beyond the normal limits but a rest period in suitable accommodation was supplied during the flight duty period This is not a violation of the daily flight duty time limits if there was forewarning and appropriate rest Rest requirements for the next flight duty period are increased because of the extended flight duty 49 FLTDUTY XLS 2 05 Standards Standby Third Next Mandatory Day Off User s Manual time Example A charter pilot has an early flight and is laid over for the day with a late return If he is expected to hang out in the pilot lounge all day a violation will occur after 15 hours of flight duty time If he is sent to a motel to rest a split duty day results and no violation Enter as more than 1 duty period around the midday rest period If the total flight duty time is over the normal limit the Split Duty Day label will appear automatically and no violation will be incurred if the other
87. new file listed in alphabetical order for when you next open the program The new file will be opened for you to make entries The default date will be today s date or Day 1 whichever is appropriate and the schedule will be blank FLTDUTY XLS 2 05 User s Manual THE PROGRAM COMPONENTS SECTION 1 MAKING ENTRIES Single Pilot Once you have opened a file Selected a pilot name from the list double click or click on Open the main screen will appear with the pilot name in the dark blue title section on the upper left of the screen and the start date for the record in the upper right of the screen NOTE The main screen is divided into Sections Under the main menu bar standard Windows feature with File Edit View Options and Help is the dark blue Title Section with the pilot name and start date Below that is Section 1 Pilot Entries You will make entries in this section for the date you have selected There are boxes for your flight duty schedule and your flight times Below that is Section 2 Calculations where you will see the results of the calculations for the schedule you have entered in Section 1 To the right of Section 2 is the command button section with the main buttons to click You will normally only make entries in Section 1 First select a date in the Entry Date box You can type in a date using a recognized date format or you can select from the dates presented in the drop down list There is also a calendar
88. not be allowed Cg and will be automatically replaced by a blank Space Section 2 CALCULATIONS Status on 4 Enter the date you want the record to start This can be as far in the past as you are willing to make daily entries or a future date if you ve yet to start the job Click on Add When the main screen appears your choices will be in place FLTDUTY XLS 2 05 User s Manual File Edit View Options Help ERIC BRADLEY Section 1 PILOT ENTRIES Fixed wing operation aerial work or air taxi Daily Schedule Entry Date 25 2000 Calculate Reset Special RELEASED FLIGH FROM DUTY TIME Es 5 For each date select from the drop down list or click on the icon or Entry Date label to see calendar enter the start time and finish time in a recognized time format or 0800 1700 etc for flight duty time and flight time in hours and tenths of hours 4 2 0 7 8 5 etc E 2 9 9 E E File Edit View Options Help ERIC BRADLEY Beginning Section 1 PILOT ENTRIES Fixed wing operation aerial work or air taxi Daily Schedule Entry Date Jun 8 2000 gt Calculate Yer Special Split FOR DUTY FROM DUTY eo Commuter Bm RH Aerial work or Air taxi 2222252 252 2 52 252222 222 2 2 0 4 2 Section 2 CALCULATION Set Defaults for Aerial Work or Air Taxi et Max Flight Do you want all future dates to be checked for aerial work
89. nsidered you can manually make entries in this frame to reflect what has actually happened and all further calculations will be based on your adjusted entries This might happen if you don t get the rest indicated as possible because you were on other duties besides flight duty To make the changes click on the Change command button and a new label and box will appear in which you can make an entry Leaving the box empty will result in the calculated values reappearing but any entry you make as an adjustment will be labeled as Actual for later viewing Generally it is not necessary to enter the actual rest unless it is below the minimum required The program checks that the minimum rest required is possible and then ignores any excess After you have made your changes click on Calculate New calculations will then be made using the adjusted values Duty Time __ Since Last Duty amem Accumulated Flight Times Flight Time Flight Time FlightT ime Flight Time ues More Last 7 Days Last 30 Days al Last 42 Days Ai Last 90 Days Mai Accumulated Days Off The second frame in Section 2 shows Accumulated Flight Times It has boxes showing the flight time for the previous 7 30 42 and 90 days based on your entries up to the entry date There is also a command button labeled More in the frame that when clicked will show the accumulated flight times for the previous 180 and 365 days These time periods are all relevant to the CARs 12
90. nter into the FLTDUTY record PROSupplement doc describes the use of the Aircraft Records database features available in the PRO version as an add on to the basic XLS version SYSTEM REQUIREMENTS Computer Requires an IBM compatible PC running Windows 95 or higher The installation takes about 4 MB of disk space If space is a problem on your hard drive you can delete the README file if you have a printed copy of the user s manual Your files will grow as your time progresses and the required space will reflect this FLTDUTY XLS was originally run on an compatible 4865 25 MHz and ran quite slowly when the record period got more than a few months along The Auto Calculate feature helps to minimize the annoying wait Faster CPU s and any Pentium make short work of any of the calculations and have been very satisfactory Controls FLTDUTY XLS 2 05 can be navigated with a mouse or without a mouse using the tab key Enter key Esc key and the hot keys Using a mouse is simpler but takes hands off throttle and stick 1 FLTDUTY XLS 2 05 User s Manual Display The design screen size was 800 x 600 pixels Larger screen sizes will show a partial screen for the display FLTDUTY XLS 2 05 has been run on laptops and on home and office PC s with 14 and 17 monitors FLTDUTY XLS 2 05 was also designed to accommodate 640 x 480 pixels screen size but the graphics are crowded Click Start gt Settings gt Control Panel gt open Regional
91. ntout Options in the main menu bar the first 20 characters here or until you skip to the next line will show for each day in the tables You might want to include route or aircraft information to customize your reports Beside the Notes box is an area that contains boxes for you to keep track of anything you want and carry as atotal The labels for these options can be set by you at initial startup or anytime you decide there is something you want to keep a running total on and will be saved and reappear each time you start the program See Options gt Optional Parameters on the menu bar You might want to keep a running total of hectares sprayed tons of cargo mileage passengers dollars earned or whatever depending on the nature of your business You can reset the totalizer Total to Date value to zero by clicking on the check box at the lower right The To Date total will be zero for the next day and increment from there All previous totals will remain and be displayed as you made them whenever you select those previous dates You can use this feature when switching from job to job or season to season Entries in the Notes frame will be saved automatically but to see the results of an entry Total to Date you will need to click on Calculate To see the main screen again click on Notes OFF If you have made an entry in the Notes frame a back light yellow bars will come on around the command button whenever you select that date to indic
92. ny days off as they occur may cause the next mandatory date to shift The program calculates this date as if there are no days off between the entry date and the next mandatory date This means the date showing here is the latest you can go without a 24 consecutive hour period free from flight duty A date far in the future should cause no real concern if days off are expected or possible due to weather or scheduled time off but as the days to go approach 1 your options diminish until you must take tomorrow off Aug 15 00 Next Mandatory Day Off Roys to Days to 2 Aug 16 00 Second Next Day Off Next Mandatory Day Off 5742 Aug 17 00 Third Next Day Off There must be a 36 hour rest period before Aug 8 00 at 12 00 00 VINI ATINNG There may also be an icon showing a large 36 48 80 DDD and date and time line of text These icons appear in an On Call period or in Airline or Commuter operations and indicate the option that is in place to give the least restrictive limits for time free from duty at any point in time The line of text indicates the exact date and time by which at least 36 hours of rest must be scheduled and completed to begin another cycle When the countdown gets to 1 then at least 36 hours must be scheduled prior to the next flight duty period Double click on the icon or pause the mouse over it to also see the actual limit for getting in the rest I
93. o create a shortcut for your desktop from there or go to Explorer or My Computer and find CAStart Menu Programs and create a shortcut right mouse button Create Shortcut to the FLTDUTY XLS shortcut already there and drag it to your desktop INSTALLING ON A NETWORK FLTDUTY XLS is not multi user compatible in the strict sense There can be multiple copies of the program running at the same time however if different users are accessing the same pilot file at the same time in a network environment there will be no protection of revisions Records will be overwritten as the files are saved click Save or close the file with the last one becoming the only version No provision has been made for exclusivity or concurrent revisions With these limitations in mind FLTDUTY XLS can be installed on a network and accessed from workstations or terminals Since the program uses shared files and Windows library files each copy of Windows using the program must be updated with these files The Setup routine will make the needed entries but each terminal or workstation must run the installation Setup separately to become updated Make the initial installation and manually enter the host server drive as a destination for the install during Setup If you are using Windows NT this must be on a machine and user in the Administrators group For Windows 95 98 then do the installation again on each client work station terminal and use the default destination After S
94. oes not fit on the screen completely 25 FLTDUTY XLS 2 05 User s Manual e H any of the pilots show a Warning or a Violation on the date you have selected an Advisory window will appear listing the names You can print the advisory for future reference Click Cancel or press Esc or click close window X to close the window To print the table click on Print Table from File in the main menu bar Use Options gt Printout Options to arrange columns and fonts as desired e To clear the table from view click on Return to Main This table can only be set up from the startup screen From the main program if you want a Daily Status Report close your current pilot file by clicking on File in the menu bar then Close or Open This will present the startup screen with the option for the report GROUPS CG DU Maman i Ans i ait i i mie rj Pilot Groups irange pilot names into groups under a specific name To select a Group click down arrow and highlight the desired Group To edit the Group click to highlight a pilot name in either list and then click either Add or Remove as appropriate To delete a ina Group click to highlight the group name and click Remove Group to delete To start a new Group click Add Group enter new Group name in the text box and then add pilot names Click Save Group to save Pilot Names User Defined Groups BOB MCKINNON RED TEAM ERIC BRADLEY JOHN GOMANY
95. of the page the tab will change to a short version and other lists will display the new type Repeat for each of the Type pages for your fleet of aircraft 30 FLTDUTY XLS 2 05 User s Manual Enter things here in the Last Next list that are on a recurring basis and are type specific This can include PPC PCC Flight Training Right Seat Conversion Ground School A C Exam Emergency Procedures A C Servicing Route Check RVR1200 MEL and others All labels can be customized in pairs Each Type page can have a different list All validity periods and renewal options can be set initially or changed at any time Double click on the validity period text and make changes by selecting from the list of options and check or blank the same as 90 day option box RECURRENT There are the original recurrent items here like medicals with validity set by birth date in Personal page and IFR but all the other labels can be customized by double clicking All the validity periods including medical default and IFR can be changed or set at any time Enter items here that are general and not aircraft type specific These can be things like Dangerous Goods First Aid Surface Contamination WHMIS CFIT High Altitude CRM Fire Fighting and others There are 3 items at the bottom of the Recurrent page that do not follow the convention of double clicking and entering the new label These labels can be changed by single clicking on the text You will see
96. or air Duty Time taxi operations Accumulated Flight Time Flight Time 7 5 Flig Last 7 Days Accumulated Days Off On Reserve Unforeseen circumstances Days Off 22 Days Off Early recall from Reserve Last 30 Days Last 90 Days 6 To set the type of flight for this entry click on Special and check the appropriate boxes for your operation When the prompt comes up for setting all future dates the same you can decide if this is likely to be the type of flight for the rest of the record and reset the defaults to reflect this without later prompting You can change these settings at any time in the future This prompt is merely to save time if the type of flight is likely to remain unchanged for some time Your choices will be shown at the top of Section 1 FLTDUTY XLS 2 05 User s Manual 7 10 11 Save Table ON To add notes or make comments that will be saved Change with your entry click on Notes To save to disk click on Save Entries are 353 automatically saved when closing a file using File 382 Notes N New Close Open or exit using Exit or the Windows close icon X in the upper right corner gege If you need to refer to the CARs click on CARs If you are entering a schedule for a commercial SES operation the relevant Part VII CARs will be displayed If you are entering a schedule for a private operation carry
97. or these columns to print You can change your printer settings before the print instructions go to your printer by clicking on Set Check Printer Settings or from the main menu bar on the main screen under File gt Printer Setup Change your printer settings beforehand through the Windows Task Bar Click Start gt Settings gt Printers gt click on your printer using the right mouse button and choose Properties The default printout fits on portrait paper orientation in small font In the tables e Day Off column will be either Yes for a CARs day off on that date or will be a blank showing no CARs day off e CARs column will be either OK for no CARs violations under this part for this date or X for one or more violations on this date e Special column shows type of operation Private Ops 702 703 or 704 705 It will also show if special circumstances like On Call or an extension to flight duty time due to unforeseen circumstances has been entered May be truncated by space limitations You can drag the column boundary to size as you like e Notes column will show the first 20 characters or until line shift of Notes section for each date e Flight Duty column will show the maximum stretch of consecutive hours of flight duty in effect on the date e Flight Time column will show total flight time for the date e Rest Since Last Duty column will show hours since last flight duty minus 1 hour for overnight rests or the entered actua
98. ore types within the company Reports The original reports have been expanded to include the new items There is also a new set of reports based on each aircraft type in Print 2 31 FLTDUTY XLS 2 05 User s Manual FLIDUTY X ersion 2 04 P Pilo HED MANA R Eile 3 Pilot Records ERIC BRADLEY ES AT 802 Sec AT 802 Air Tractor Da Last PPC cens Nest PPC Wien Last PCC 25 2003 Hrs PCC 01 2004 st day of 13th month Last Training Drops Apr 26 2003 1 2 Next Training Drops May 01 2004 st day of 13th month Last Right Seat Conversion Next Right Seat Conversion st day of 13th month Last Ground School Apr 23 2003 Next Ground School ay 01 2004 st day of 13th month Last Aircraft Exam 23 2003 Next Aircraft Exam 01 2004 st day of 13th month Sec Last Emergency Procedures 23 2003 Next Emergency Procedures May D1 2004 st day of 13th month D Last Primary Controls Insp apr22 2003 Next Primary Controls Insp May 01 2004 st day of 13th month Last Route Check Next Route Check st day of 13th month Last RVR 1200 Next RVR 1200 st day of 13th month Ac Last MEL Next MEL st day of 13th month Fli Last ption Next ption st day of 13th month La Last Option Next Option st day of 13th month y Last ption Next ption st day of 13th month Last Option Next Option st day of 13th month Notes Ne CAR For information on updating to incl
99. ot go to dates before the start date Multiple entries in a single session If you must make entries for many days and you have Auto Calculate OFF unchecked you can get away with not checking the calculations or saving as long as you are not in an extension under the 42 days rule from the CARs or following a 5 day break in Aerial Work or Air Taxi operations when the option to reset flight time totals to zero may come up Any valid entries will be stored as you change dates in the Entry Date box including Notes and Actual Flight Duty Times and Rest Periods in Section 2 Click on Save regularly if you want the new data to be permanently saved in the data file It can speed up your data entry time if there is no reason to expect you have entered a period where the extension option is used All calculations can be done whenever you return to a date entered this way and all future calculations will take these entries into account Keyboard Shortcuts Use Tab to change focus and move cursor along entry boxes and command buttons Use Enter to start calculations after date selected or flight time entered Enter will cause command buttons to be clicked if they have focus Shift focus to command buttons and text boxes with Alt hot key underlined letter in label Use up down arrow keys to move down lists Use left right arrow keys to move through search results in key word search of CARs text Ctrl hot key will bring down lists in main menu Esc will clo
100. r pilot record that is open You will need to enter the Option label in each pilot record to have it customized All the dates in this section will all show 13 month validity period If you want to show a category that has a validity period longer than 1 year 13 months like High Altitude Indoctrination Training or First Aid you can double click on the Label text and enter new text that includes the word Next or the word due Like Next HAIT or First Aid due Enter the date for the end of the validity period as a future date The Next due by date when you hold the mouse over the box will be the date you have entered and the reports will select the next due date as entered Warning colour changes will occur on time as you approach the due dates Flight Times can be entered as of a particular point in time such as at the hiring date or annually updated and are not automatically updated by FLTDUTY XLS but can be amended manually as appropriate The exception to this is the Total Calculated Flight Time at the bottom of Flight Times 1 This entry can be set as of any date within the pilot record period and then FLTDUTY XLS will automatically add Flight Time entries to the total for a current running total To set initially or reset the total as an update in case your pilot record does not include all flying such as might happen in seasonal work click on Reset A new frame will appear for you to enter the date and total flight
101. re has been a 24 consecutive hour period without flight duty It shows for the entry date following 24 consecutive hours off even if there is a duty period on that date This date will be 37 WHAT CAUSES THE WARNING HOW THE WARNING IS TO COME UP PRESENTED IN SECTION 2 Days To Go background colour is yellow and printing is red Flight Time Accumulated Total in specific period background colour is red Accumulated Flight Time values background colour will be yellow Accumulated Flight Time values background colour will be red If the 5 days off in 30 days is the limiting factor in determining the next mandatory day off the Days Off in Previous 30 Days box will have a note above it indicating Split and with Auto Calculate OFF the number 5 instead of 3 for no violation A split duty day in other than aerial application has no later consequences other than required rest following the flight duty A CARs day off usually causes the next mandatory day off to shift ahead and the days off in the previous 30 and 90 days to increase FLTDUTY XLS 2 05 User s Manual ee eed considered to be a day off for further calculations Extension Report This label appears when the Flight Duty or Flight Time values Unforeseen Circumstances has background colour change to yellow been checked and a limit has been exceeded but no violation occurs If you have claimed unforeseen circumstances pushed you over a limit a r
102. re that you select the entire line after the pilot s name Include everything on the same line as the pilot s name as well as everything on the next line if it doesn t start with another pilot s name The lines are so long that Notepad needs to wrap them to fit on screen Transfer Label Text and Format If you are using separate copies of FLTDUTY in different computers at different locations you will want the formatting and order of all the optional labels to be identical in each copy The label text settings are saved in each copy of Windows To transfer from the master or original copy of the program you can use the Export Import features and check to Include text from Labels while transferring pilot records or updating When you have a new copy of FLTDUTY in a new computer use the Export feature to copy pilot records from the original To have the new computer set up with the same labels in the Pilot Records section like PPC s recurrent training exams MEL CFIT Human Resource training initial check out exams or checks make sure you check the box to Include text from Labels during an initial transfer A small file will be created on the Export destination in the Profiles folder Use this disk or storage device to Import the records into the new computer Check Include text from Labels during import to the new computer and all the custom labels will be transferred as well as the specific pilot record information All copies of FLTDUTY
103. rs can be set up with passwords and clearance levels that will allow different capabilities within the program Users with Administrative level clearance can de activate the security features to eliminate the password requirement Help e Click on Contents to see the FLTDUTY XLS 2 05 Help File Use the Contents page like a table of contents Use the Index and Find pages to look up a particular topic e Search same as Contents e Click on CARs Reference if there is a violation noted in the CARs Violations section and a message box will appear with a reference to the specific regulation by number If there is no violation shown you will hear a Beep Same as double clicking on the line of text in the CARs Violations box e Click on CARs Text and copy of the Canadian Aviation Regulations Part VII Division Il or Part VI Subpart 4 Division IV associated with this program will appear over Section 2 with a scroll bar so you can read the regulations and standards this program considers Use the key word search feature to find specific rules To hide the CARs text click on CARs Text again Same as CARs ON OFF command button e Click on Upgrade Conversion to make any older version pilot record correctly formatted for the current version of FLTDUTY Select the old file and click Convert to make the amendment at the source Import in the normal way once the upgrade is complete No duplicate control on the screen e About FLTDUTY Has the ser
104. rt completely different files from any other copy of FLTDUTY If a pilot had an original record or started one on his own you can amend your copy of his file by selecting the dates As long as the dates are included in the imported record you can have them added to yours Any gaps will be inserted as days off With a little creative file shuffling this is one way to add records before Day 1 Move the pilot file onto a flash drive create another file of the same name with the start date farther back Import the original file back as an update selecting all the dates that had entries to be added Or you can use standard Windows features For manual transfers the records are in C Program Files FLTDUTY XLS Pilots and can be recognized by the pilot name filename and the txt extension To remove a pilot from the list you can delete or move his file from the folder To take a pilot s record from one copy of FLTDUTY XLS to another on a different computer just copy the Pilot Name txt file to a flash and then copy it into the new C Program Files FLTDUTY XLS Pilots folder To transfer pilot profile information manually not possible in database version you must open the PilotProfiles txt file in FLTDUTY XLS Profiles folder Highlight to select the line with the pilot name you are moving and cut and paste it to the new Profiles WPilotProfiles txt file in the other computer Each pilot has one long line of information separated by commas so be su
105. rt some lists by surname in other program areas If you don t fill in last names for some of your pilots the alphabetizing in lists of pilots will be incomplete however all pilot names will be on the lists just not ordered To change the spelling or format of the first and last names double click on the Name label to have the option boxes re appear Under the Licensing tab there is space to note recurrency requirements like medicals instrument check rides and PPC s If you have entered a Date of Birth in the Personal Section a default date for the due date for the next medical will be offered 6 months for 40 age and 12 months for 40 age IFR check rides will have 24 month 1st day of 25th month defaults offered for next due date and the same option will appear for PPC s For PPC s up to 4 different types enter the type of aircraft then the date of the PPC check ride the next due date will be offered as a default If this is an initial PPC and the validity is for only 6 months you can highlight and type over the default to enter the correct date Any default can be deleted and replaced normally 28 FLTDUTY XLS 2 05 User s Manual Under Training information enter the dates of initial and recurrency exams for aircraft company operations and Transport Canada requirements There are boxes for up to 4 sets of exams and ground training that should correspond with the PPC entries The labels will show the types entered under PPC s
106. s Note As of 05 05 05 this exists as an Exemption to the CARs and is available to operators under specific conditions for specific time periods FLTDUTY applies the conditions and restrictions if this option is checked here e Aerial Work or Air Taxi operations are Subpart 2 or 3 702 703 operations nonscheduled with passengers or not e Private Operator operations include many corporate and government operators not conducting operations under CARs Part VII but subject to some flight duty time flight time and rest limitations These operations are passenger carrying using turbine pressurized or large aircraft See the CARs text for Part VI by clicking CARs ON for the differences If you have this box checked the text box will contain the Private Operator regulations and standards e Helicopter are rotary wing operations and could be of either Subpart 2 or 3 or Subpart 4 or 5 Check both here and the Subpart box to set your type of operation e Recreational flying should be included in your record but no flight duty time is associated with this type you will need to leave the Report and Released times blank e Fire Suppression operations do not have the increased rest limits as a result of being On Call under a Transport Canada national exemption with no immediate expiry date nor any plans to incorporate this rule into the CARs Note This exemption has been coded into FLTDUTY for air tanker operators The national exemption expires
107. same as for an 10 FLTDUTY XLS 2 05 User s Manual On Call period On reserve is not considered flight duty but is also not considered time free from duty Entries here will affect your rest period but not your flight duty time e Emergency Life saving MEDEVAC is allowed during a required rest period or when an extension to the maximum flight duty time is necessary Use this option only when a violation might otherwise occur Note As of 05 05 05 this amendment is still a proposal and has been coded into FLTDUTY with reference to the proposed Standard e Unforeseen circumstances as defined by the CARs can allow some extensions to limits and prevent violations in specific cases early recall from reserve status less than 10 hours notice or a call in the middle of the night has consequences for flight duty time and the following rest For some of these special types of flight after you have checked the box a message will come up asking if you want to change the default to reflect this change for all future flights For example If you are flying under Subpart 4 or 5 and expect most of your entries will be the same choose Yes here and you won t have to make this selection for each future entry If you do make another type of flight you can always reselect this option to change it back at the time If you don t expect to repeat this type of flight choose No and only the current entry will show this special condition When you
108. se overlays Long waits for calculations to complete To get more flexibility in moving around the record leave Auto Calculate OFF from View on the menu bar or at initial start screen when selecting a pilot name If you are still waiting too long to get calculations you have a long record and it takes time for the program to run If this gets too annoying especially in a record that is more than a few months long you might consider starting a new record and foregoing the information calculated for the long periods like 180 and 365 day flight times Start a new record each season if your operation is seasonal Faster computers can handle the calculations for any length of record The furthest back the program needs to look is 365 days and your calculations should never be much slower than at about the 90 day point 43 FLTDUTY XLS 2 05 User s Manual Making an entry for midnight The program sees the notation 0000 and 2400 on any date as the same and doesn t know whether it is the start of the day or the end of the day The notation 12 00 AM is interpreted as midnight at the start of the day The notation 0000 will cause an error message that suggests 12 00 AM as an alternative Accept that The notation 12 00 PM is interpreted as noon so for a notation at the end of the day the best solution is to enter 11 59 PM or 2359 The extra minute probably won t make any difference in calculations For a 24 hour entry such as for On Call the b
109. setDates Flight Flight Off CARs Special Notes Once the table has been developed it will be shown in Section 2 Table of Calculations with scroll bars where needed From the table you can get an idea of the total season rather than just a single day perspective You can see trends and count days off violations etc On the table at the top right are two more command buttons If you have Auto Calculate OFF the Show Days Off button will let you display actual days off for the dates you have selected if you find after the table has been made you want this information The time taken will be as long as if you had first selected this in the initial calculation because the program goes back and recalculates every day 16 FLTDUTY XLS 2 05 User s Manual The Reset Dates button brings back the Section 1 frame and allows you to choose another set of dates for a new table To see the main screen again click on Table OFF The table will stay available even if you click Table OFF until you exit or select another pilot in a multi pilot setup Notes ON Clicking on this button brings up another frame over Section 2 Within this frame is a large box labeled Notes in which you can make notes and store miscellaneous data as you want The information here is stored as text and cannot be acted on by the program but any notes will be saved with the date for which you made them If you select Line 1 of Notes from Options gt Pri
110. st enough to satisfy the CARs Same as Actual command button in Section 2 Click on Show 180 365 Day Flight Times to see the longest 2 periods of accumulated flight times in Section 2 Same as More in Section 2 Click on Calendar to see pop up calendar from which you can select dates for entries instead of using the drop down list incrementing with the Up Arrow and Down Arrow keys or typing a date The calendar can be used to select Entry Dates to set start and end dates for making a Table and to select a date for the Daily Status report Same as double clicking on Entry Date label or clicking on icons e Click on High Limits Summary to see a summary table of the non overlapping 30 consecutive day periods referred to in CARs 720 15 and 720 16 for extending the limitations to flight time and flight duty time The dates of the 30 consecutive day periods will be shown with the dates on which the high limit option was used Count the number of periods If there are less than 6 in the previous 365 days then the high limits are available on the entry date If there is a 6th block currently in use the end date of the block is after the entry date then the use is allowed on the entry date No duplicate control on the screen e Click on Violation Summary to check any number of pilot records over any period of time for existing CARs violations Enter a range of dates and select any number of your pilot names Click Enter and each pilot r
111. t and 30 days before an appointment File Edit Entry Date REPNRAT User s Manual 9 FLTDUTY XLS Version 2 0 Pilot SCHED View Options Help DEMO FILE Section 1 Pu CER HE Daily Schedule Optional Parameters Printout Options Security un 8 2000 Calculate ar nn ana RFI FAGFN 11 4 Table of Warning Labels and Background Shading WARNING AS IT APPEARS IN SECTION 1 TOMORROW OFF This warning comes up when the days to go reaches 1 It also comes up when flight time limits have been exceeded and you need to have days without flight time to get the total reduced to within the limit See Note FLIGHT TIME LIMITS This warning comes up with a yellow background and black print when any accumulated flight time total is within 10 hours of a limit The background changes to red and the printing to white when any flight time total is over the limit This label shows for aerial application operations when a rest period is reduced below 8 hours and a midday rest is allowed to satisfy the requirements for a split duty day This option is not available unless the pilot can show 5 days off in the previous 30 days SPLIT DUTY DAY For non aerial application operations this label appears when a flight duty period has been extended beyond the normal limits but the flight duty period included a rest period in suitable accommodations CARs DAY OFF This label shows when the
112. te now which is presented as you have set it previously and can be changed now or at any time from within the program from the menu bar View list H 24 FLTDUTY XLS 2 05 User s Manual DAILY STATUS REPORT Auto Calculate ON for S faster PC s There is a command button on the multi pilot screen to allow To make a table showing Daily you to create a table of calculations for any particular date Statur multi piot operation for any number of your pilots This is referred to as a Daily Daily Status Report Status report and represents a summary of your flight crew status on a daily basis From the multi pilot screen click on Daily Status Report and the screen will change Section 2 CALCULATIONS Status on Entry om Times Max Fliaht Rest P 9 FLTDUTY XLS Version 2 0 Pilot SCHEDULE MANAGER x File Edit View Options Help Choose the Date for the Status Report Then choose to show either all pilot names or user defined Groups Select from the list those you want included in the report DENEN iow BLUE TEAM DATE RED TEAM Return to Main Pilot N Jun 6 2000 ames SPRAY OFFICE Groups Select All Edit Groups Section 2 TABLE OF CALCULATIONS Day AS OF 18 hight Fight Gave Day Flight Flight acr v 390 Jun 6 2000 Off CARs Special Notes Duty Time Duty Dage Dave Table ON BLUE TEAM Notes BOB MCKINNON OK 702 703 BLUE ALERT 6 0 1 2 18 0 4 2 11 2 ROBERT
113. th the next mandatory day off or not depending on the requirements and the previous schedule FLTDUTY XLS 2 05 warns of the Second Next Mandatory Day Off so that scheduling options can be exercised while there is still time A consecutive date with the Next Mandatory Day Off shows that there is a day off debt building up and more discretion in scheduling is indicated FLTDUTY can be setup to open with a password Users can be assigned to 4 different security clearance levels with corresponding user privileges Administrators have control over setting the users passwords and clearance levels Operational users cannot delete pilot records or change clearance levels but they can change their own password Single Pilot users can open their own pilot record and make entries but cannot open or change any other record They can change their own password Read Only users can open all pilot records but cannot permanently save any entries or changes They can change their own password 1 For Aerial Application operations A split duty day occurs when rest is less than 8 hours overnight and some midday rest is supplied to make up This is not a violation of the rest requirements as long as the pilot is warned ahead of time of the situation There are restrictions for total flight duty time extending for 24 consecutive hours rather than consecutive hours of duty The required time free from duty is increased from 3 days in 30 days to 5 days off in 30 days a
114. time that is correct Click on Set and the new updated total will be used and calculations made from that point forward from FLTDUTY XLS entries You can create your own labels for the section under Other If you want all your pilot records to reflect the same label use the top row in the Other section Double click on the label text Helicopter Seaplane XCountry Instructor and type your preferred heading into the box The label will be changed here and for all your pilots To establish a custom or unique label for a single pilot click on the Option 7 label in this and the other sections and it will highlight You can type in this spot and the new text will be saved If you want the same header for other pilots you will need to enter the Option change in each record Only date information can be entered here Background colour will change to yellow within the warning period default 30 days but you can set by clicking Options Warnings and red when appointments for exams or check rides are overdue Dates are always displayed like Jan 1 2000 There are 2 tabs for print information In Print 1 each pilot is separate Select one or as many of the pilot names as you want from the list then select the specific areas from within the Tab sheet sections that you want Check Separate Pages if you want each pilot to have a separate full page report and click Print You can print as little or as much of the information as you d like to make the
115. tive date with the Second Next Mandatory Day Off shows that there is a day off debt building up and more discretion in scheduling is indicated 50 FLTDUTY XLS 2 05 User s Manual LIMITED WARRANTY The author reserves the right to make improvements in the product described in this manual at any time and without notice This program will perform substantially in accordance with the published specifications documentation and authorized advertising The author when notified of significant errors within 90 days of purchase will at his discretion either correct demonstrable and significant program errors within a reasonable period of time or provide a refund The author does not warrant that the functions of the software will meet your requirements or that the software will operate error free or without interruptions or that you will be free from prosecution from regulatory authorities solely as a result of using this product The author has used reasonable efforts to minimize defects or errors in the software and errors in the interpretation of the regulations You assume the risk of any and all damage or loss from use or inability to use the software The author makes no other warrants express or implied with respect to the manual or the software described in this manual In no event shall the author be liable for direct or indirect incidental or consequential damages resulting from any defect in the software even if the author has been
116. to bring up the form Select the source drive usually importing from a flash drive and a folder usually the root directory and then select the pilot name from the list Click on either Move or Copy To keep a copy of the file as a backup use Copy and the record will be added to the program and the pilot name added to the lists while preserving the file on the flash If you just want to make a clean transfer to the new computer use Move and there will only be one record If you have included the pilot Profile information during the Export you can check Include Profile Information here and the data will be brought in and included with the other pilot records There will be a separate folder called Profiles on the source disk and a small file called PilotProfiles txt that includes the copied profile data This file will remain on the disk unless all pilot record files have been moved rather than copied The program will warn you if there is a file of the same name already on the list If you want to import and overwrite then click SEET Yes at the prompt Overwriting va x means that the copy coming in from the flash will be preserved import a pilot record from another copy of FLT DUT select drive folder and highlight file name R Click Move to erase the original and place in this copy of the program or click Copy to create a and the copy on the co mputer duplicate of the record To update an existing record on spec
117. ude the expanded Pilot Records feature contact the vendor Eric Bradley 453 Waterloo row Fredericton NB 126 506 455 8176 castleb nbnet nb ca IMPORT EXPORT FILES You can cut copy and paste the pilot record files by using Windows My Computer or Explorer or you can use the features within the program for maintenance The internal features are For file delete you can select the pilot name from the list on the multi pilot startup screen and click Delete button There is no Recycle Bin so after the prompt Are You Sure the record will be permanently erased To create a copy of a pilot record on a flash drive click the BackUp button on the main screen in the Command Button section when you have that record open To backup any or all of your pilot 32 FLTDUTY XLS 2 05 User s Manual records click on File gt Complete BackUp and select all and check to Include Profile information and Include Label text to have the complete list and all data and formatting backed up automatically To transfer pilot records from one copy of the program to another click on File gt Import Export and select either Import Pilot File or Export Pilot File You can send a copy of a pilot record to a flash drive or delete the record from the original program and store it on a flash drive for transfer out You can add a record to your list from a copy on a flash drive and either copy it and save the backup on the flash or remove it fro
118. uirements able to be displayed and tracked include medicals IFR Dangerous Goods First Aid Surface Contamination WHMIS CFIT High Altitude CRM Fire Fighting PPC PCC right seat conversion aircraft servicing route checks MEL RVR 1200 checks as well as the original flight training ground training and exams All of these can be changed as needed and additional empty spaces are provided for customization The PLUS edition features expanded lists for tracking training and personnel record items These are usually paired in columns for entering Last and Next Validity periods can be set from 6 months to 5 years as anniversary dates or due on the 17 day of the next month Each can be renewed within 90 days of the due date and have the same extension as if done on the due date or not All items in the lists will be consistent for all pilots There are no unique labels in this edition All due dates are visible at all times does not require the mouse to be held over to view the due date and warning colour changes appear as set by the Warning settings You do not need to include the word Next or due in the labels for due dates All due dates are displayed in the right column and reports are generated using the dates only Almost all the labels set by default for the lists can be customized to anything the user wants and may be specific to your particular operation These are set in pairs for Last and Next which usually is
119. umulated Flight Times p time Bere nere EN DECH If you are using the program for more than one pilot another screen will appear over Section 1 when you first start up the program or when you select Open or New from File on the menu bar This frame offers the list of pilots by name in alphabetical order to select for starting You select a pilot name by selecting the Pilot Name option and clicking on the name in the list box and it will become highlighted To open that file double click Or once you have selected the name click on Open and the program will start Select the Groups option when you have created pilot groupings to see the list of groups You can select one or more groups to have a shared entry automatically added to each pilot s record Click on Open and make the common entry then click OK To delete a file permanently select the offender and click on Delete It will be erased without trace There is no Recycle Bin here To leave the program from this point click on Exit or Exit from the File menu bar To add a new pilot to your list and create a file click on New A yellow shaded frame will appear with a box to name your new file and select a start date for the record Once you are satisfied with your entries click on Add and the new name will be added to the list and the record will be started for you to make the initial entries Also on this screen to the left is the choice to set Auto Calcula
120. urrent Click Set button Enter a description of the recurrent item then enter its limit and validity period Enter a CODE that you will recognize on the main screen Example 1 Night Take Off s amp Landings 5 times in months Code as NIGHT Click Set button again to save Description Limit Validity CODE 1 Night Take Off s and Landings 5 times 6 months Code Night Flight Set 1 2 IER Actual Filed hours 6 months Code Filed IER Set 2 3 IFR Approaches B times in 5 months Code App Set 3 4 Fire suppression drops 1 times in 1 weeks Code Fire Drops Set 4 9E TT OS Set 6 To set up the recurrent items you want to track enter the validity period along with a description and Code in Section 2 Recurrent Click on the Set button for each item to set up and then click again to store In the example for Set 1 click Set 1 to make the boxes appear enter Night Take Offs and Landings in the Description box enter 5 in the Limit box and select times from the drop down list enter 6 in the validity box and select months in the drop down list enter a code for easy display Night Flight in the code box Click Set 1 to store Your first recurrency item is now set to be Night Take Off s and Landings 5 times in 6 months Click Set 2 and enter another description limit validity and code then click Set 2 again to store All of your pilots will be the same for these
121. y flying done by the pilot that is not for a commercial or private operator including flight training if done outside the work environment This is not considered flight duty time is considered time free from duty and does accumulate for total flight times Example pilot flying private aircraft or training done for upgrade or renewal Ultralight pilots aircraft owners instrument rating renewal Enter as total flight time with no Report or Released times Check recreational flying in Special list There will be a prompt For FLTDUTY XLS 2 05 the relevant regulations are in the CARs Part VII Division 700 14 to 700 23 and Part VI Subpart 4 Division IV 604 26 to 604 33 These are the actual regulations governing flight time flight duty time and rest requirements and limits See Standards This is the time of day that the pilot completes the flight and any related duties After being released from duty the pilot is free to leave and is not responsible for any flight related duties and his time is his own except for the responsibility to get the required rest If the pilot on completion of a flight is expected to remain on site for further assignment then the flight duty time continues as standby time If the pilot is released with the expectation that he can be recalled with less than 1 hour notice then a new period of On Call status begins after he is released from the current flight duty Enter as a time of day in a re

FLTDUTY XLS User's Manual (Nov 7/00)

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