Smart eDA user guide for applicants
Contents
1. unis karte cn nse ia nse 36 Moorman and Teler al OO tmm 36 E E TT 36 eee 37 Time panood er cee een eee T 37 BEV el OAS A EE IIT 38 FURIO gion fe RE E T cm 38 Helerral agenty respODSG E O ERE EM o ea 39 AS e n ars qu pUETINI E UA ES RAS NEXU NIS ERKIMS UA HESS IN E OI Pa PH RAR EDXRK T 39 Additional IDAS tasks uestert sev ducenti e ERN o RUIT ImOUDUUS So anes OOo EIE I PO CH V oin E 39 Additional IDAS ivi HEIVROHIPERIT PEE VERCHEVE Ier d rier iainiee ines ei PIPPEREEVI SH EEVP EU PEE VITIS COEPI EHEE EVI TRIER 39 cle home 2 FEGODME IEE ENN E E esed aav et vanessa TE EENE E A E va xdYa Va LUNAR VIE A UE 42 mE Ne NE ET TELE E ee 40 Smart eDA user guide Applicant role I LL Overview smart eDA for develooment assessment Smart eDA is an online service that supports the preparation lodgement and processing of development applications Smart eDA provides the workflow to guide applicants through the assessment process by bringing together multiple sources of information and the relevant assessing authorities for processing development applications It is a single access point for appli2. hen T a E RM organisatio Logout Manage Organisation Users l Users Search ACME Consultants a Meses Add Office C Enter office details below A Add User Sarah Palin ID 9 88 Brisbane l H E Sunshine Coast 9 58 becadmin H d Unassigned eo You will receive alerts to this address for applications assigned to a user within this office Phone Fax Street Address State Postcode cave 1 Select the manage organisation tab once your organisation has been registered your organisation details are added into the default office 2 Ifyou have various locations you can add them as a separate office by selecting add office 3 Under new office enter the office details The ID Name and Email fields are mandatory Smart eDA user guide Applicant role How to add users Logout E ene organisation Terry Tate Brisbane Manage Organisation Offices Users Users Search E E3 ACME Consultants Newest Add Office z CHUTE Enter user details below A Add User E sepe peu Email Login Brisbane CO Add Soe Organisation ACME inn gl Terry Tate H Sunshine Coast DIR H E becadmin H E Unassigned Brisbane Sunshine Coast becadmin First name Mantica Last
3. Failure to do this may delay your application being declared properly made by the Assessment Manager Location selection Payment details gt State assessments Reference amp gt Application detailz Amount 5 gt DAS assessment checklist t gt manager Date paid gt Referral agencies gt DAS forms Record additional receipt gt Other information Wessage IDAS Tasks Extend time period eee iur 2000 characters remaining Tools Send communication Submit o Return ta Payment Options Smart eDA user guide Applicant role 32 LII e Send payment notice email a notice to pay email notifies a third party advising them that payment is required on a development application The email contains details and a link to the same Smart Service Queensland payment gateway for online payment via credit card or EFT If the nominated third party pays via EFT you will need to ask for the payment reference number and date paid then return to Smart eDA to enter the EFT payment details 5 Applications New Search Claim My account Dean Nottingham Default Office Logout Assessable development Send Payment Notice email Reference x 1281315496846 From Applicant ACME Planners Nominated amount 2000 00 Notice to Pay email is a notification email sentto a third party advising them that payment is required an a development Components application summary
4. The following 3 recommendations have not been selected 1 1297379797800 Supply Reconfiguring a lot Redland City Old as Assessment Manager Add description IDAS Form 4 For removal destruction or damage of marine plants Components IDAS Form 7 Reconfiguring a lot Summary Location selection A Alerts Prohibitions based an your responses ta the Assessment Checklist 2 It is recommended that you provide evidence of how you have satisfied the conditions of any referral agency responses This was triggered fram your answer ta Checklist amp Referral agency responses gt State assessments gt Application details gt assessment checklist u JEN The following authorities and farms are included in your application lt lt lt Assessment selection Assessment Select assessment manager Referral agencies Environmental Protection Agency gt Other information p Concurrence For removal destruction ar damage of marine plants Recommended Tools Concurrence x Agency Assign application Delete application Department of Main Roads Retire application Concurrence Recanfiguring a lot on premises within 100m of a State Recommended controlled road ar in part of a future State controlled road Concurrence X Agency Created 1102 2011 Lodged 3 Add referral agency and or matter if required Propere IDAS Form 1 Application Details N
5. Work phone Mobile phone Administrator Enable this to allow this user to manage the organisation New password between 6 and 12 characters Confirm password Account has been activated cave 1 Select manage organisation tab once your organisation has been registered your organisation details are shown on the left side of the page 2 Click on add user users can be added to the default office or any other office you have registered for your organisation 3 Enter new user details the email address entered will be the new user s login If you require any assistance setting up the best organisation structure for your circumstances please contact the Smart eDA team via email sedafeedback dlgp qld gov au Smart eDA user guide Applicant role ERE Forgotten password If at any stage you have forgotten your password to login visit the Smart eDA home page www dligp qid gov au smarteda enter your email address and click on forgot password next to the login button Home Site map Contact us NT vernmen IW Government Department of Infrastructure and Pla About Us Growth Management Planning amp Development Infrastructure Plumbing amp Building Local Government Laws amp Codes Resources Planning amp Development Home Planning amp Development Development applications Development assessment online _ About planning Smart eDA login
6. Send missed referral notice a notice to any of the referral agencies that a referral has been missed Send notice of change a notice of change to the application to be sent to the assessment manager Make additional payment pay additional fees to any parties involved in the application Request quote for an additional payment request for a quote from any parties involved in the application Withdraw application a task to withdraw the application The application may not be re lodged after this task is completed Retire application a task to remove the application Smart eDA user guide Applicant role 39 Once your application has been decided it is good practice backup all your documentation and the history for this application on your own records systems Download all documentation under the tabs IDAS forms other information history and payments You can use the retire application tool which will move the application into the retired applications menu The application will still be available under this menu Feedback Please submit any difficulties you may have noted or any recommendations for improving the service We will endeavour to resolve errors as soon as possible and assess recommendations for improvements so that they can be included in future releases of the service You can make these recommendations by selecting the feedback link at th
7. new private note for this page Show completed Reference Supply 1297403715984 iis Interested parties IDAS forms Other information History Payments Add description Add location Print Site Map Moog Components Summary ee B 1RP815011 x f Location selection 1 GRANT ST CLEVELAND 4163 Redland City Old amp gt State assessments wv E 2 gt Application details v Total 1 location 7 388 m x v gt IDAS assessment checklist amp The State of Queensland gt Assessment selection AM gt Other information Tools Assign application Delete application Retire application Created 11 02 2011 Lodged Properly made Stage Each referral agency will review the application and complete the tasks necessary to advise of a correct referral If all required material has been received there may be a fee for the application which you will need to pay Time period extension The referral agency has the ability to initiate the optional task of a time period extension If this occurs you will receive a task to respond to the time period extension Smart eDA user guide Applicant role 37 LLL Information request The referral agency has the ability to initiate the optional task of an information request If this occurs you will receive a task to respond to the information request This response may require sending further documents these can be
8. coming soon councils who have signed up to participate in Smart eDA but are not yet accepting electronic lodgements referrals details of referral agencies that can be electronically referred to providing the application has been lodged through Smart eDA not available what to do if the council you wish to lodge an application with is not yet accepting electronic lodgement Smart eDA user guide Applicant role 10 4 Contact us and feedback we ask that you take the time to submit any difficulties or any recommendations for improving the service We will endeavour to resolve errors as soon as possible and assess recommendations for improvements so that they can be included in future releases of the service You may make these recommendations by selecting the feedback link 5 Login Smart eDA only supports registered users individual organisational Registration is necessary as Smart eDA requires an email address to send tasks and communications to 6 Quick links Smart eDA training enquiries PDF user guides to assist first time users and the latest information sheets about Smart eDA 7 Download IDAS forms electronic versions of the IDAS interactive forms can be found here although applicants are encouraged to register with Smart eDA to take advantage of all the benefits the service has to offer Applications page The applications page is the first page you will encounter after logging in to Smart eDA A
9. delivery method required in the tab In addition to attaching electronic files to support the application it is possible to hand deliver fax or mail additional documents supporting the Smart eDA application applicant needs to indicate the relevant ID number reference It is good practice to register these documents in Smart eDA even if you are delivering via a different method as it helps to reconcile all documents for the application 5 Browse classify the type of document you will be uploading give the document a description and then browse your folders for the document you want to upload Repeat steps for additional files When all document uploads are completed select save to application then finish 6 Incorrect document to delete an incorrect document that has been uploaded and saved to the application select the red x located next to the incorrect document to delete Note once application has been lodged with the Assessment Manager you can not remove any documents Attached material Acceptable file types Add other information Download all as zip E Landscape Plan Applicant ACME Consultants i pied 0 02 MB X Q Actioned 18 Apr 2013 15 43 10 State Assessments onime amp Smart 10 29 13 Application Coversheet Applicant ACME Consultants Finish Smart eDA user guide Applicant role 26 FLL Application summary The application summary page displays detail
10. Application details aw Print Site Map FER Jet Map Seuls dips SHURE ST V 2 v v v gt DAS assessment checklist Smart eDA user guide Applicant role 33 Responding to tasks You have now lodged your application to an assessment manager This means there is now another party able to view and assess the application perform transactions and communicate electronically with you There are many electronic tasks that you will need to perform during the entire IDAS process some of which will include acknowledging tasks receiving and replying to time period extensions receiving and responding to information requests sending and responding to communications Completing one task will trigger another task to be completed by either yourself or another party involved in the application For most tasks you can upload documentation and add comments in the free text field Available IDAS tasks can be found in the task area of the Smart eDA summary page and are represented by a blue link 1 When you click on the blue link you will be taken to the related page to perform your next action You do not have to complete tasks immediately you can click the link and look at the task then back out of the task by clicking on the summary link in the components menu 2 Applications New Search My account Manage orc Terry Tate Brisbane Logout Assessable development Summary Reference de Create
11. Assessable development Assessment Checklist Create a new private note for this page Show completed Reference 1292482155840 Checklist 3 Marine Plant Add description A Your previous answer to 03 20 indicates that the proposed use cannot be pertormed without the removal destruction or damage of a marine plant Now answer the following Components Summary Is the proposed removal destruction ar damage of a marine plant reasonably necessary for c NT the removal destruction or damage of dead marine wood on unallocated State land C Yes GN other than in a wild river area far trade or commerce in State assessments 4 ue the maintenance of existing structures including for example the following structures if gt Application details E d B ee l 5 bun PE they were constructed in compliance with all the requirements under any Act relating to IDAS assessment checklist a structure of that type geese sey ee boatramps boardwalks drains fences jetties roads safety signs swimming C Yes No enclosures and weirs gt Referral agencies 9 e existing drainage structures IDAS forms e existing powerlines or associated powerline infrastructure D educational or research purposes or for monitoring the impact of development on marine plants C Yes Other information Ne aes the construction or placement of structures including for example safety s
12. Created 1102 2011 Lodger Properly made Stage Preparation Assessment manager Redland City Old Application type Recontiquring a Lot Assigned to Thomas Bridgebuilder TESTCIT 1 Add other information select add other information to upload electronic files 2 Existing files two existing PDF files are already attached to the application The first is a PDF file of the state assessment search which was completed earlier The second document is a dynamic cover sheet for the application As each new piece of documentation is added to the application the coversheet automatically updates with the new file name 3 Acceptable file tyoes the types of files accepted vary according to each assessment manager and referral agency PDF files will always be accepted You can view a list of the options available by selecting the acceptable file types tab Currently the file size limit for uploads to Smart eDA is 50 mega bites per file It is important to note that file sizes accepted by various assessment managers and or referral agencies may vary There are no limits regarding the number of attachments to each application Smart eDA user guide Applicant role 25 Finish ELL Add other information Close Document Type Plans Drawings Site Plan Description Site Plan B Delivery method Upload C Documents and Settings b Browse e Add attachment 4 Delivery method select
13. Default Office Search Street Address GPS Net Google S mm TET mem EU ra cei afe un TEM CS CURT CTS TEE TRE l a Lot 3RP133522 Eg 30RP1405 e Search 4 y OLUEEN GT DUE Example 2ORP 1405 by a Smart eDA user guide Applicant role 15 State Assessment Search A state assessment search captures most land based triggers applicable to the site This search checks geographic information system layers provided to Smart eDA by referral agencies and the results provided can be used to determine potential state interests for the site You will need to indicate that you agree to the terms and conditions associated with the search before the actual search will commence Once you have done this the search will produce a list of state entities and any state interests that may be applicable All state agency triggers are hyperlinked to their respective agency s website to provide further information A PDF file of the state assessment search will be generated which can be downloaded from this location in addition to being automatically attached as part of your application You can choose to view all possible matches that are triggered by the search or you can select to show potential matches only Smart eDA user guide Applicant role 16 What do the results mean i World Heritage Areas Ma
14. Smart eDA user guide Applicant role 30 LLL Return to online service gt Notice to pay Notice to pay To Dean Nottingham Issue date 13 September 2010 ACME Reference 1000241016 Amount due 2 500 00 Amount Amount excl incl Item description Reference GST GST GST Assessment Manager Fee 1284346318490 2 500 00 0 00 2 500 00 LOGAN CITY Total 2 500 00 Total amount payable 2 500 00 No GST has been charged How to pay Payments are processed by Smart Service Queensland SSQ on behalf of Queensland Government Bank account details Online ES sat Queensland Government a 064013 10008400 VISA MasterCard Pay by credit card will appear on your bank Account name statement 550 Integrated Receipting Acct Bank and branch Commonwealth Bank Queensland Government Banking Centre Access your internet o Quote the reference number eft telephone banking service 1000241016 so we know what the payment is for EFT Electronic Funds Transfer Electronic Funds Transfer EFT you can pay the application fee by making a direct deposit from your bank account You will be able to locate the BSB account name and number in the bottom left of the page 1 and the reference number bottom right of the page 2 It is important to note that you will need to return to Smart eDA to enter your EFT payment details upon completion of the transfer 3 Failure to do this may result in delays processing your applicat
15. It contains details ofthe payment as well as providing facilities for online payment of the required amount through Smart Services Queensland gt Location selection gt State assessments gt Application details Payee Mame Brown gt DAS assessment checklist Email Address tam brown dip qld gov au gt Assessment manager Message Please pay via credit card or EFT If you pay via the EFT methad please supply al gt Referral agencies me the EFT reference details so may progress the application f DAS forms BBB lt lt lt lt 857 characters remaining Other information ee IDAS Tasks 5 5 Send Payment Notice or Return to Payment Options Extend time period e Pay direct to assessment manager pay manually via methods such as cheque or over the counter You should supply a Smart eDA reference number to the assessment manager when making this payment Please ensure you return to Smart eDA to enter the receipt details after you have made the payment 6 Applications Mew Search My account Manage org Terry Tate Brisbane Assessable development summary Create a new private note for this page Show ce Reference Add description Tasks Status Interested Party Components Enter receipt details Awaiting receipt details Redland City Summary gt Location selection Sicha e ements Interested parties DAS forms Other information History Payments gt
16. a new private note for this page Show completed 1299034191156 Supply E Add description Tasks Status Interested Party Components Summary Advise AM of public notification Awaiting details of public notification commencement Redland City Location selection commencement State assessments Select payment option for additional payment Awaiting applicant payment Redland City Application details Refer DA Awaiting DA referral a ia alla gt IDAS assessment checklist Main Roads Department of Environment and Resource Management Assessment selection AM RA Refer DA Awaiting DA referral if alol lt lt gt Other information Interested parties IDAS forms Other information History Payments Smart eDA user guide Applicant role 34 ERE Email notifications An email notification will be sent to your registered email address when a new task is available for you to view or complete The email will contain a link 1 directing you to the Smart eDA login page and then directly to the relevant summary page Email notifications will be sent to the next appropriate party upon completion of each task You do not always have to wait for an email to log in and view your application You can log in to Smart eDA and click on any of your applications on your application page A numbered red box next to your application indicates that the application is waiting for tasks to be completed Queens
17. aee NUM DA 1289176182058 Terry Tate Brisbane 08 11 2010 DA 1289177327874 Terry Tate Brisbane 08 11 2010 DA 1289176522284 Terry Tate Brisbane 08 11 2010 1289175781176 N A Terry Tate Brisbane 08 11 2010 DA 1288937086616 N A Terry Tate Brisbane 05 11 2010 DA 1288851301570 Terry Tate Brisbane 04 11 2010 DA 1288845436896 Terry Tate Brisbane 04 11 2010 1286255409094 Terry Tate Brisbane 04 11 2010 ANT ST j 4163 Arai 2 DA APP1234 Redland City Terry Tate Brisbane 18 10 2010 04 11 2010 The Retirement Village 1288680804338 1 GRANT ST CLEVELAND 4163 Redland City Terry Tate Brisbane 02 11 2010 02 11 2010 1288580717400 N A Terry Tate Brisbane 02 11 2010 SUNSHINE COAST n 1288667295930 8 CRUMPTON PL BEERWAH 4519 t Terry Tate Brisbane 02 1 2010 1288566398662 Terry Tate Brisbane 02 11 2010 13 Smart user guide Applicant role ERE Add location The first step in preparing a new development application is to add a location There are four ways to select and identify a lot 1 Enter data a location can be identified and added using the lot number street address or Global Positioning System GPS coordinate 2 Gov Net Map or Google Maps the lot can be identified by using either Gov Net Maps or Google Maps You can search by postcode or use zoom tools and the identify property tool
18. interest Contaminated Landa B Contaminated Land Not available Search DERM Register Heritage Adjoining or within a Queensland Heritage Place Ma interest Koala Conservation Koala Conservation and Sustainability Areas Yes Native Vegetation BJ Assessable vegetation Mot available Contact agency Water 3 Declared Catchment Area X Great Artesian Basin Water Resource Plan Area Ma interest E Management Area af the Great Artesian Basin Water Resource Plan i Sub Artesian Water Management Areas interest BJ Water Resources Plan Boundary Yes Logan Basin Wetlands Map of referable wetlands Wes Wild Rivers L Declared Wild River High Preservation Area Service down Check later Declared Wild River Nominated Waterways Declared ild Rivers Area E Declared Wild Rivers Designated Urban Area No interest L Declared Wild Rivers Flood Plain Management Area interest E Declared Wild Rivers Sub Artesian Management Area interest Department of Infrastructure and Planning 1 location found is not located within an area identified as relevant to state triggered IDAS assessment matter 2 The location found is within an area identified as relevant to a state triggered IDAS assessment matter Depending on the specific nature of the proposed development or the specific location of the proposed development on the property state triggered assessment may be required for an
19. it may be quicker to phone the assessment manager to find out the amount Request application ID if you require an application ID before payment or lodgement the assessment manager will be prompted to provide you with one which they will use to facilitate lodgement Lodge with payment nominate the fee amount Please note do not use commas example 20 000 If you are re submitting an application you may not need to pay further fees and you can select no fee required Applications New Search Claim account Dean Nottingham Default Office Logout Assessable development Lodge with payment Reference amp Please nominate the amount you wish to pay 1281315496846 Amount 6 or Wo fee required Components er P Nominate Summary gt Location selection gt State assessments gt Application details gt DAS assessment checklist gt Assessment manager gt Referral agencies gt DAS forme lt lt lt lt gt Other information Tools Smart eDA user guide Applicant role 29 Payment methods Payment of fees to participating councils can be processed electronically through the Smart Service Queensland payment gateway available through Smart eDA There are four payment options available Applications New Search Clam My account Dean Nottingham Default Office Logout Assessable development Select payment option Reference From Applicant ACME Pla
20. nnns nane 12 POS SO OS A A 18 PU VU Mc scrote 14 State Assessment Search ccccecccceseeeeeccneccccssseseeeeesccsuecsceececseccossersreeensccecseereeeeecscceenererss 16 Eo RN I I RT 18 IDAS assessment checklist i iuiiuee ertt rre ettet x esu etit rere baton sien annu sin 18 Assessment manager selection 20 Referral agency selection MAMRTE 22 IDAS forms selection ccc cccccceeeeeceeeceeeeeeeeecaeeeeceeecaeeeeeeseeausceeeseaaseeeeessaeeeeeessaaeeeeeesaseeesessaaess 24 Uploading other information ccccccceccccceceesseceeeceeeeeeeeeeeeeeeeeeseeeeeeeesaaeeeeeeesuaueeeeessaaeeeesesaees 25 Application summary n nnns nn nnns nani n ines rns nn nnne nas 27 m 28 Council participation sseeeseseseseseeeeeenn nennen nnne nnn nnne nnns nnn nar nnn nsns enar nnn nnns 28 e m T 28 zig NI T T Tm 29 Payment MENORS OO 30 Responding I TE ETE E TOTO T 34 sa eeu RTT OO EO EET 35 Check EET 35 Properly made dale sisicama m 35 oT 36 Time TTD mmm 36 A rogue iati ise kusIE YR a IUS ERN CE
21. otatewide PANG Development assessment online Smart eDA _ Regional planning Username Local area planning Smart electronic Development Assessment Smart eDA is an online service that supports the preparation lodgement and processing of development applications t Industrial land Development applications Password It is single access point for applicants across the state and is available for use 24 hours seven days development week Deemed approvals Login Forgot password Development application By using Smart eDA applicants local councils and referral agencies save time and money by process Nu a having up to date information on planning policies provisions and regional plans gt Development assessment online a reduces time and printing costs associated with the IDAS system by Smart eDA councils enabling electronic lodgement of applications to Queensland Government referral agencies New users Smart eDA referral m A fap Register as a new user agencies a enabling electronic lodgement of application to local councils participating councils only Smart eDA benefits Prohibited development o a track the progress of the application through the various IDAS stages Self assessable development Related website Guide to the Sustainable Planning a allowing recorded electronic communication amongst the various parties Act m Smart eDA a making it possible to pay your
22. uploaded into the task Public notification The DLGP website provides a guide and templates for public notification www Gdlgp gld gov au development applications public notification html Notice of public notification commencement If public notification is required for your application and you have complied with all the notification requirements you must advise the assessment manager within five business days after the last of the actions is carried out for commencement The available task for this notification is advise assessment manager of public notification commencement You will need to provide the date that the last of the actions were carried out The assessment manager will respond to your notification and you will have a new task to view response to public notification commencement Notice of public notification compliance If public notification is required for your application and you have complied with all the notification requirements and the notification period has ended you must advise council within 20 business days after the notification period ends Use the confirm notice of referral compliance to advise the assessment manager You will need to provide details of all public notification activities carried out and attach any supporting documentation Once council have viewed your notice you will receive a task to view response to notice of referral compliance Applications New Search Claim My account Dean Nott
23. N ae x Stage Preparation Last updated 11 02 2011 icati IDAS Checklist 1 Development assessment checklist Application type Bum ioi ESSE Xx Recontiquring a Lot Last updated 11 02 2011 EIUS IDAS Checklist Reconfiguring a lot Thomas Bridgebuilder TESTCIT 3 Edit View User selected x Last updated 11 02 2011 Rcx UEM IDAS Checklist 6 Referral agency responses gency resp Edit View User selected x Last updated 1102 2011 a Add form s 1 Recommendations regarding assessing organisations assessing matters relating roles and IDAS forms Recommendations will only be generated after completing the assessment checklist 2 Alerts Prohibitions any prohibitions or alerts based on your responses to the assessment checklist 3 Select assessment manager assessment manager and assessment matters recommended by the system will have a green recommended box located on the right If you disagree you can select a different assessment manager from what is recommended It is the applicant s responsibility to ensure the correct assessment manager is selected Note the following screen will appear after you have selected the assessment manager Smart eDA user guide Applicant role 20 ERE sessing authority selection Select the matters to be assessed by Redland City Old Building work assessable under the planning scheme Development on local heritage place Environmentally relevant activities For a
24. application electronically To use Smart eDA you will need to use a computer with the following software a Internet Explorer version 7 or later or Firefox version 3 or later PC or Mac a Adobe Reader version 9 0 or higher is required to enable the eForms to function properly Adobe Reader can be downloaded free from http www adobe com You can access Smart eDA through the website http www Smart eDA benefits everyone who is part of Qplan Queensland s new planning development and building system Last Updated Thursday 01 July 2010 Smart eDA user guide Applicant role ERE Preparing an application The Smart eDA homepage www smarteda qld gov au is divided into seven sections 4 Contactus Feedback Help Text Size A A Ao Smart eDA electronic IDAS N Government Department of Infrastructure and Planning 1 Congratulations Mackay Regional Council 200 development applications lodged through Smart eDA Create account 2 Login L sername Smart eDA delivers IDAS online Remember username The smarter way to lodge ad contd Password your development application D deme Preparation through to decision oon Forgot password Create free account Whatis Smart eDA 3 Who can lodge to Quick links 6 initiative of the Queensland Government smart eDAis Download IDAS forms intuitive internet based service for preparing lodging and tracking development applic
25. application involving this property 3 Therelevant state entity has not provided data for this matter You will need to contact the entity directly to determine whether there is an interest relating to this matter 4 Noresults have been received for the location identified for the proposed development This could be due to a technical fault occurring when retrieving the matter from the external service provider The state assessment search may be re run at a later time to retrieve an updated value 5 State agency triggers are hyperlinked to their respective agency s website to provide further information Smart eDA user guide Applicant role 17 Application details The application details page on Smart eDA is an electronic representation of the paper based IDAS Form 1 Application details Once you have completed this section Smart eDA will automatically populate and save these details to the application The populated form can be viewed under the IDAS forms tab on the summary screen Applications New Search Claim account Dean Nottingham Default Office Logout Assessable development Application Details Create new private note for this page e Show completed Reference 1280375933374 Supply Applicant 1 HAO descnption Components State the details for the applicant s or company arganisation below Summary The applicant 15 the person responsible for making the application and ne
26. art eda councils html Make sure you have the correct software tools To use Smart eDA you will need e Internet Explorer Version 7 or later or Firefox Version or later PC Mac e Safari Version 4 or later or Chrome Version 4 or later e Adobe Reader Version 9 or later this is required to enable functionality of e Forms Adobe Reader can be downloaded free from www adobe com Smart eDA user guide Applicant role ERE Where to start Smart eDA supports two types of users 1 Registered individual users 2 Registered organisation provides options for multiple offices and users Registration for Smart eDA is free Smart eDA requires an email address in order to lodge refer and track an application electronically manage IDAS tasks and communicate electronically The registration process differs slightly depending on whether you are registering as an individual or an organisation To register as either user type visit www dligp gld gov au smarteda Queensland NM Government Smart eDA electronic IDAS Department of Infrastructure and Planning The Draft Wide Bay Burnett State Planning Regulatory Prowisions 2010 came into effect on 1st October 2010 and replaces the draft Wide Bay Burnett State Planning Regulatory Provisions 2009 Please refer to the Draft Wide Bay Burnett State Planning Regulatory Provisions 2010 to determine referrals if any part of the premises falls within the Wide Bay Burnett designated region Cre
27. ate account Registration is quick simple and free Features benefits How would you like to register Smart eDA features af Single portal for management of development applications acrass multiple councils Individual user C Organisation allows for multiple users af Management of development applications Continue 4 Email alerts af Ability ta customise your user experience a New features being added regularly Part of an organisation Register as an organisation in order to access the following features w Personalised application list a Filtering system to view complete colleagues applications Assignment of applications Smart eDA user guide Applicant role ELL 1 Registering as an individual user As an individual user you can create an account under one name to prepare and manage your applications All communications will come directly to your registered email address Once you have submitted your details an email will be sent to your registered email address asking for your confirmation If you do not receive this email please check your spam folders If you still haven t received the activation email then please contact the Smart eDA team on 07 3405 6167 for assistance 2 Registering as an organisation Registering as an organisation is beneficial when there is more than one person preparing applications within the same organisation This allows users to keep track
28. ations Bundaberg Burdekin Cairns Cassowary Coast Central Highlands Doomadgee Ipswich Mackay Smart user quide North Burnett Redland Somerset South Burnett GNU Southern Downs Western Downs Whitsunday DEEDI gt Emal raining enquiry smart eDA provides the workflow to guide applicants through the assessment process itself by bringing together multiple sources of information and the relevant assessing authorities for processing development applications Coming soon Smart eDA Banana Burke Carpentaria Cloncurry Cook Gladstone Gold Coast Gympie Hinchinbrook Isaac info M Lodge Decid mcn Bay Mt Isa Rockhampton Scenic Rim Refer Townsville IDAS DERM DTMR DIP JAG OCS Ports Brisbane The development assessment process in Queensland is Far North Qld Gladstone North Qld Bulk and governed by the Integrated Development Assessment Townsviliel Powerlink Energex Santos SEO Water System IDAS under the Sustainable Planning Act 2009 Sonion SEA available Prepare your application more quickly easily Smart eDA and print out for delivery to any council not 1 This area displays alert messages to notify users about maintenance and important changes to the system 2 Create account from here you can create a new account 3 Who can lodge to available now includes list of councils that are accepting electronic lodgements via Smart eDA
29. brothel For operational work assessable Under the planning scheme For prescribed tidal work Material change of use assessable under the planning scheme Material change af use assessed against a superseded planning scheme ET ESN Sed 2107 SE Operational works associated with reconfiguration lt Recanfiguring a lot Recommended 4 Select assessment matter s select relevant matters Smart eDA user guide Applicant role 21 LII Referral agency selection After completing the assessment checklist Smart eDA will automatically generate recommendations regarding appropriate assessing authorities based on your responses to the questions Assessable development Assessment selection Reference x 1 The following 2 recommendations have not been selected IDAS Form 4 For removal destruction or damage of marine plants 1297379797800 Supply IDAS Form 7 Reconfiguring lot Add description Components a A Alerts Prohibitions based on your responses to the Assessment Checklist Summary It is recommended that you provide evidence of how you have satisfied the conditions of any referral agency responses This waz triggered from your answer to Checklist 6 Referral agency responses gt Location selection The following authorities and forms are included in your application gt State assessments E d gt Application details E d of gt DAS assessment chec
30. cants across the state and is available for use 24 hours a day seven days a week Smart eDA through Growth Management Queensland represents a strong and effective collaboration with councils to get the right services in the right place at the right time The development assessment process in Queensland is governed by the Integrated Development Assessment System IDAS under the Sustainable Planning Act 2009 SPA For a further understanding of the IDAS process please refer to the Department of Local Government and Planning website www dligp qid gov au development applications develooment application process html services provided by Smart eDA Through Smart eDA applicants can e prepare IDAS application forms online most forms are now displayed in a format where only the relevant questions will appear depending on the answers given identify the state referral agencies pay fees electronically lodge development applications electronically refer development applications electronically providing they have been lodged through Smart eDA manage IDAS tasks communicate electronically with relevant stakeholders and authorities from lodgement through to decision Getting started Before you start Council participation All councils are being encouraged to participate in Smart eDA A full list of participating councils is regularly updated and is available on the department s website www dlgp qid gov au develooment applications sm
31. e evidence of how you have satisfied the conditions of any referral agency responses Location selection This was triggered from your answer to Checklist 6 Referral agency responses i policelion The following authorities and forms are included in your application gt IDAS assessment checklist State assessments E d v v Redland City Old Assessment selection AM Reconfiguring a lot Recommended x RA f Change assessment manager and or matter Other information i R Referral agencies Environmental Protection Agency Tools Concurrence For removal destruction or damage of marine plants Recommended Assign application Concurrence x Agency Delete application Retire application Department of Main Roads Concurrence Reconfiguring a lot on premises within 100m of a State Recommended Created 1022011 controlled road or in part of a future State controlled road Concurrence x Lodged Agency Properly made oF Add referral agency and or matter f required Forms IDAS Form 1 Application Details detec 11 02 2011 Edit View Required x ast Upaatec JUZI ZU Application type Reconfiguring a Lot IDAS Checklist 1 Development assessment checklist Assigned to Last updated 11 02 2011 Edit View User selected x Thomas Bridgebuilder TESTCIT Y IDAS Checklist 3 Reconfiguring a lot Edit View PSI x Last updated 11 02 2011 IDAS Checklist6 Referra
32. e top right corner of the page Helpdesk For help with a matter regarding your application contact your local assessment manager or applicable referral agency For assistance or any queries about the Smart eDA site please contact the Smart eDA team on 07 3405 6167 SeDAFeedback dlgp qld gov au Smart eDA regularly updates the service therefore please check for version updates as processes listed in this document may change over time Department of Local Government and Planning PO Box 15009 City East Old 4002 Australia tel 61 7 3227 8548 info dlgp qld gov au www dlgp qld gov au
33. e um m Growth Management Queensland Smart eDA A guide to assist an applicant in preparing lodging and tracking applications electronically under the Integrated Development Assessment System Tomorrow s Queensland Tomorrow s Queensland d Queensland strong green smart healthy and fair Towar ANN Government Looking forward Delivering now The Department of Local Government and Planning leads coordinated Queensland Government approach to planning infrastructure and development across the state State of Queensland Published by the Department of Local Government and Planning April 2011 100 George Street Brisbane Qld 4000 The Queensland Government supports and encourages the dissemination and exchange of information However copyright protects this publication The State of Queensland has no objection to this material being reproduced made available online or electronically but only if it is recognised as the owner of the copyright and this material remains unaltered Copyright inquiries about this publication should be directed to the department s Legal Services division via email copyright dlgp qld gov au or in writing to PO Box 15009 City East Queensland 4002 The Queensland Government is committed to providing accessible services to Queenslanders of all cultural and linguistic backgrounds If you have difficulty understanding this publication and need a translator please call the Translating and I
34. ed be the owner of the land gt Location selection 3 Ez lf there is more than one applicant click on add another applicant below Application details gt DAS assessment checklist gt Assessment manager Referral agencies Dean Nottingham Names individual ar company name in full gt DAS forms gt Other information For companies contact name if applicable MOME Application Details General Information Applicant Postal address IDAS assessment checklist The IDAS assessment checklist on Smart eDA is an electronic representation of the paper based checklist The electronic checklist is presented in a format where the questions you are asked will depend on the information you provide It is important to note that as you progress through the checklists some questions may not appear based on your answers to previous questions A PDF file of the assessment checklist will be created at the end of the process which can be viewed under the IDAS Forms link in the components menu or the IDAS Forms tab on the summary page It is recommended you re start the assessment checklist process from the beginning should you change any of your answers This ensures the system identifies all possible state referral triggers Smart eDA user guide Applicant role 18 LLL There is also an option to save your responses to the IDAS forms and complete them at a later stage 1
35. ger Logan City Properly made date 13 08 2010 A This date is used to calculate the IDAS time periods by which the assessing authorities must adhere Decisions Acknowledgement notice required Yes summary Referrals required Yes gt Location selection Notification required Yes Consistent with Priority Infrastructure Plan Not applicable gt State assessments gt Application details Attachments W acknowledgement Notice Acknowledgement Notice 0 15 E gt DAS assessment checklist Download attachments gt Assessment manager By clicking the button below you confirm that have viewed the Acknowledgement Notice and have made any required adjustments Contirm gt Referral agencies gt DAS forms lt lt lt lt Other information Time period extension The assessment manager has the ability to initiate the optional task of a time period extension If this occurs you will receive a task to respond to the time period extension Information request The assessment manager has the ability to initiate the optional task of an information request If this occurs you will receive a task to respond to the information request The response required may include sending further documents which can be uploaded directly into the task Information and referrals Refer application After the assessment manager has accepted the application as properly made and you have read and co
36. he assessment manager will then complete the task to advise of the properly made development application date There is a possibility that the application may come back not properly made not accepted due to various reasons including incomplete IDAS Forms incomplete application or incorrect assessment manager If the application comes back not properly made all documentation and IDAS Forms will be unlocked for further editing Once the application has been updated it can be re lodged Your next task will be to acknowledge the properly made response Smart eDA user guide Applicant role 35 LLL Acknowledgement notice The assessment manager will respond to the development application lodgement task and will issue an acknowledgement notice if required You will be required to confirm the development application lodgement response from the assessment manager If an acknowledgement notice is attached to this task you will need to confirm that you have viewed the acknowledgement notice and have made any required adjustments to the application These tasks may include adding a referral agency using the link on the components menu By confirming this task you will then trigger the ability to refer the development application to any applicable referral agency Applicatons New Search Claim My account Dean Nottingham Default Office Logout Assessable development View response to DA lodgement Reference x 1281315496846 From AssessmentMana
37. igns swimming enclosures and aids to navigation fences pontoons public boatramps and Checklist 1 Aspects of development pipelines if Assessment Checklist ow C Yes N Checklist 1 General questions e the extent of the removal destruction or damage is minor and Yes No li the structures were constructed in compliance with all the requirements under any Act relating to a structure of that type Checklist 2 General questions 2 the construction of runnels for mosquito control removal af seed collection for m ae ae je PRENNE Yes Checklist 2 Marine Plant site rehabilitation or the collection af marine plants for fishing bait or handicraft Checklist 3 General questions Does a development permit exist for that proposed operational work C Yes Checklist 3 State controlled roads Has approval for the proposed operational work been sought in a separate Checklist 3 Koala Conservation 2 application Restart Previous Save and resume later Mext C Yes No Checklist 3 Marine Plant Smart eDA user guide Applicant role 19 LLL Assessment manager selection After completing the assessment checklist Smart eDA will automatically generate recommendations regarding appropriate assessing authorities based on your responses to the questions Assessable development Assessment selection
38. ingham Default Office Logout Assessable development Send notice of public notification compliance Reference x Please confirm the days each public notification requirement was complied with 1281315496846 Supply Anotice has been published atleast once in a newspaper circulating generally in the locality of the land x E ADO desciptian Anotice has been placed on the land in the way prescribed under a regulation Components Summary Anotice to all owners of adjoining land has been given gt Location selection State assessments Please attach any supporting documentation gt Application details Attachments There are no attachments gt DAS assessment checklist i a Add other information gt Assessment manager Last action was carried out on gt Referral agencies DAS forms Additional comments BBB lt lt lt lt Other information IDAS Tasks 2000 characters remaining Extend time period Submit Smart eDA user guide Applicant role 38 Referral agency response Each referral agency involved will respond to the assessment manager A copy of their response will also go to the applicant If this occurs you will receive a task to not only view the referral agency response and also confirm that you have viewed it Decision process The assessment manager will issue a decision notice and you will receive a task to view it The task will outline the date of the decisi
39. ion To return to Smart eDA please click the return to online service link 4 Smart eDA user guide Applicant role 31 Applications New Search Claim account Dean Nottingham Default Office Logou Assessable development Summary Create anew private note for this page Show completed Reference x 1284346318490 Supply S Add descripti description Tasks Status Interested Party Components Change payment method Awaiting payment options Logan City Summary Location selection Enter EFT payment details e Awaiting EFT payment details Logan City State assessments Application details Overview DAS forms Other information DAS assessment checklist Locations Agzessment manager gt Referral agencies Print Site Map DAS forms Google Maps Other information E 12119405 1 JEAN ST WOODRIDGE 4114 IDAS Tasks Logan City Extend time period Total 1 location 761 Tools Send communication The State Send missed referral notice Applicabons New Search Claim My account Dean Nottingham Default Office Logout Assessable development Enter EFT payment details Reference 1284346318490 Supply description From Applicant ACME Planners Amountto 2500 00 change Please enter your EFT payment details in the fields provided below This is the reference number provided by your financial Components institution when you make the transfer z j
40. klist Assessment Redland City Old gt Assessment selection Reconfiguring a lot Recommended 7 Change assessment manager and or matter gt Other information Referral agencies Environmental Protection Agency Tools Concurrence Far removal destruction ar damage af marine plants Recommended Assign application Concurrence x Agency Delete application Retire application Department of Main Roads Concurrence Recanfiguring alot premises within 100m of a State Recommended Created 1102 2011 controlled road or in part of a future State contralled road Concurrence x Lodged BUE Properly made e a Add referral agency and or matter f required Stage Preparation E EE Farms IDAS Form 1 Application Details Edit View Required Application Last updated 11 02 2011 1 x Reconfiguring a Lot IDAS Checklist 1 Development assessment checklist Edi Mew Weer seem x Assigned Last updated 11 02 2011 d E Thomas Bridgebuilder IDAS Checklist 3 Recanfiguring a 101 Edit View User selected Last updated 11 02 2011 a x IDAS Checklist 6 Feferral agency responses E Edit View User selected Last updated 11 02 2011 xg aaa x Add formis 1 Recommendations regarding referral agencies assessing matters and relating roles Recommendations will only be generated after completing the assessment checklist 2 Select add referral agency s referral agencies and referral
41. l agency responses Edit View x Last updated 11 02 2011 e je Add form s Continue 1 Recommendations required IDAS Forms Recommendations will only be generated after completing the assessment checklist 2 IDAS Form selection additional IDAS Forms including the recommended can be add by selecting add forms 3 Complete IDAS Form once form is selected click edit to complete The form will either open as an online interview or as an editable PDF file Forms can also be found under the IDAS Forms tab on the summary page Smart eDA user guide Applicant role 24 ERE Uploading other information The other information section is where all documentation and reports are uploaded This is a browse and upload function similar to attaching documents in an email Assessable development Other information Reference x Create a new private note for this page Show completed l n Add description Add otherinformation gt Download all as zip Components Summary State Assessments 11 Feb 2011 Location selection iin e Smart 08 59 56 0 01 MB State assessments Application Coversheet wf gt Application details BR v Applicant Test Organisation of DAS assessment checklist gt Assessment selection gt Assessment reg Other information Tools Assign application Delete application Retire application
42. land Government electronic IDAS Smart eDA electronic IDAS Department of Infrastructure and Planning View communication Interested party ACME Planners Please view the communication e Click here to view your application in Smart eDA Smart eDA reference 1278564642968 Primary location 12W9405 1 JEAN ST Assessment Manager LOGAN CITY e Material change of use assessable under the planning scheme Referral Agencies Department of Transport and Main Roads e Material change of use on premises located within a future State controlled road or within 100m of a State controlled road e Material change of use on premises not located within a future State controlled road or within 100m of a State controlled road proposed use is listed in schedule 11 of the Sustainable Planning Regulation 2009 and exceeds the specified threshold Department of Environment and Resource Management e Forremoval destruction or damage of marine plants Check payment details The assessment manager will check payment details Depending on how the application was paid it may take some time to reconcile the payment For example credit card payment is instantaneous whilst EFT may take up to three days to clear There are two tools available for payment make additional payment and request quote for additional payment Properly made date The assessment manager will review the application to ensure all of the required information has been provided T
43. lication is not exempt development For further information please click here IE street Address GPS 2 Eeoa Ses Google Maps Eg SORP1405 Lot 2 Example 30RP 1405 Western Districts CUNNAMULLA Zoom by Postcode Postcode The State of Queensland Disclaimer While the State of Queensland will update the data at reasonable intervals it does not guarantee the accuracy or completeness of the data and does not make any warranty about the data The State of Queensland is not under any liability to the user for loss or damage including consequential loss or damage from the use of the data The user may conduct further property searches through the Department of Natural Resources and Water t Disclaimer Privacy Access kevs LLL Done start 9 gt O SmartEDA Mic Guides take 2 Sent Items Mi FW ICT syste Smart eDA Development a Smart el Home Focus User qui Smart eDA user guide Applicant role 14 LII 3 location once the location is identified you will need to select the add location button Multiple lots can be selected for one application by clicking add location again and going through the same process Select continue to move on to the next step 4 you may not be able to identify a lot by these three searches and the search may be returned with an u
44. matters recommended by the system can be selected one at a time for each referral agency Select add referral agency and matter Smart eDA user guide Applicant role 22 Referral Agency Matter Selection 3 Department of Community Safety Department of Employment Economic Development and Innovation Department of Environment and Resource Management Department of Infrastructure and Planning Department of Justice and Attorney General DTO G G Energex Ergon Port Authority Far North Queensland Ports Corporation Limited Part Authority Gladstone Parts Corporation Limited Part Authority North Queensland Bulk Parts Corporation Limited Por Authority Por of Brisbane Corporation Part Authority Port of Townsville Limited Powerlink Queensland Bulk Water Supply Authority trading as Seqwater Santos EG Pipelines QUO UIS TEE IO OO Gre Tao be determined by applicant 3 Select the agency Referral Agency Matter Selection Department of Transport and Main Roads Change Not applicable NE Filling or excavation notwithin 100m of a State controlled road or future State controlled road exceeding PP specified threshold Not applicable Filling ar excavation on premises within 100m of a State cantralled road ar future State contralled road Not applicable Material change of use in relation to public passenger transport Not applicable Material change of use in relation to rail safe
45. n All councils are being encouraged to participate in Smart eDA If your council is not yet participating you will need to print components of your application and deliver to council via mail or in person if the begin lodgement option in the task area is not available A full list of participating councils is available on the Smart eDA homepage www digp qid gov au smarteda Lodgement Before lodgement check that you have completed all required IDAS forms and have uploaded all documentation required by both the assessment manager and any applicable referral agency Click on the begin lodgement link from the tasks section when you are satisfied with your application and are ready to lodge Once you lodge all your documentation will be locked down and any amendments after this time will need to be uploaded as a new document Smart eDA user guide Applicant role 28 Payment You will be directed to the begin lodgement page and will have to select one of three options depending on which council you are lodging with Choose one of the following options Pay and lodge application if you already know the amount of your application fee this allows you to nominate the amount Council websites normally list their schedule of fees Request application fee if you do not know the amount of the fee required this prompts the assessment manager to provide you with a quote Note this process may take some time therefore
46. nconfirmed location warning It is possible to continue with an unconfirmed location by manually selecting the relevant council from the drop down options As the location can not be confirmed the next step in the wizard for a state assessment search is unable to be completed The importance of a state assessment search is outlined in the next section of this manual To continue with the application select Continue to Applications details Applications Mew Search claim My account Dean Nottingham Default Office Assessable development Location 198 Create new private note for this page A Show com Reference 736 Supply z 1280363567368 upph e Search successful Add description Add Location Components Summary Lot Number 3RP133622 Location selection Street address gt State assessments Humber 223 gt Application details gt IDAS assessment checklist Street name QUEEN gt 8 Street type Street Suffix zl gt Referral agencies EN Other inf tit GR ee rete KE Postcode 4163 Tools Assign application Show coordinate entry Delete application Total area 771 m Retire application Developmentiocation f This location represents the premises of the development Created 25 07 2010 This location is for the land adjoining or adjacent to the premises Lodged 3 Add Location Properhy made Assigned 4 Dean Nottingham
47. nfirmed the acknowledgement notice task you can proceed to refer your application to the appropriate referral agency if a referral is required Smart eDA user guide Applicant role 36 ERE A refer development application task should now be available in the task area for each referral agency you have selected The referral agency will automatically receive access to all forms and documents you have uploaded to Smart eDA after you have submitted the referral Therefore it is not necessary to re attach your application and supporting documents when submitting your referrals You can add and or edit the listed referral agencies and their assessment matters using the referral agency link on the application menu on the left then go back to the summary page to submit your referral Once all referrals have been completed you will have a task to advise the assessment manager of referral compliance Referral acceptance ent De TI d la Development applications Queensland N Government This is internal test environment only To prepare real applications please use http twww smarteda gld gov au External agencies should use for training purposes and for development and integration testing Department of Infrastructure and Planning ANY FLOOD RELATED MAPPING IS FOR TESTING PURPOSES ONLY Applications New Search My account Thomas Bridgebuilder TESTCITY Logout Assessable development Summary Create
48. nners 1281315496846 Amountto pay 2000 00 change The following option s are available Components EY C Pay fee via credit card Pay the application fee through Smart eDA using your credit card gt Location selection The application will be updated after payment has been received Credit card instantly gt State assessments C Pay fee via EFT funds transfer from bank Pay the application fee by making a direct deposit Please ensure you return to Smart eDA to enter your Transaction ID upon completion of the transfer Failure to do this may cause delays the processing of your application gt Application details gt IDAS assessment checklist gt Assessment manager C Send Payment Notice email gt Referral agencies Notify another party to pay the application fee online link to the payment gateway will be included in the email gt DAS farms lt lt lt lt C Pay direct to assessment mananger Pay via other payment methods eg cheque BPAY over the counter You must selectthis option before you pay the council directly to notify staff of a Smart eDA application Other information 0 5 Tasks Extend time period Tools p Continue Send communication Credit card pay by credit card directly to the assessment manager through Smart eDA using the secure Smart Service Queensland payment gateway To return to Smart eDA please click the return to online service link
49. nterpreting Service TIS National on 131 450 and ask them to telephone the Queensland Department of Local Government and Planning on 07 3227 8548 Disclaimer While every care has been taken in preparing this publication the State of Queensland accepts no responsibility for decisions or actions taken as a result of any data information statement or advice expressed or implied contained within To the best of our knowledge the content was correct at the time of publishing Any references to legislation are not an interpretation of the law They are to be used as a guide only The information in this publication is general and does not take into account individual circumstances or situations Where appropriate independent legal advice should be sought Smart eDA user guide Applicant role nan Contents T UU DNE EU Disi QUUM A A E E E A A 4 Smart eDA for development assessment sessi nennen nennen nnn nnn 4 Services provided Dy Smart GDA E 4 E a A ETT T EAE N A E AE A AE A E N A E EP EIS 4 Before you start SNNT 4 i e E caster cient perc ane sence AA OAN een sea nerd drecentens 5 giicecuskak eej eie mte 10 Applications page sec ice se Enid incen unt oDv FSI ver ud on KE dU rx OU AER UD REFORM EIE 11 Smart EDA wizard and interviews ssseeesssssssessseeeseene nnne nnn nnne nnne
50. of various offices and staff across the organisation which increases transparency and makes managing multiple applications a much simpler task Organisations are required to nominate an administrator to register and manage applications The administrator can then register office locations business units and staff within the organisation An example of an organisation setup A general email inbox is required for receiving all correspondence from Smart eDA This should be listed as the main email address on the registration form From here you can set up several users under one office or several offices using individual email addresses All applications will be made under the name of the registered user and all returned correspondence will go to the general email inbox The assigned user will be identified in the subject line of any returning email correspondence From the main email inbox you will be able to manually distribute emails or automate this by setting up email distribution rules within the inbox The email distribution rules can be setup to automatically forward incoming emails to the assigned user as identified in the subject line of the email The main inbox can then be monitored if someone in the office is away Smart eDA user guide Applicant role The administrator of the organisation can create new offices and users create new office follow the steps below How to add an office Terry Tate Brizbane
51. on and whether the application has been approved in full approved in full Subject to conditions approved in part Subject to conditions refused The official decision notice will be attached to the application and it will list all details of the decision Additional IDAS tasks Make representation there is an optional tool available to make representation to either the assessment manager or a referral agency for matters about the agency response about a matter stated in the decision notice response to an action notice compliance assessment applications regarding standard conditions applying to a deemed approval Extend time period there is an optional tool available to extend time periods with the applicable parties for requests to extend the response period stopping the decision making period suspending the applicant s appeal period withdrawing notice to stop the decision making period requesting to extend the period to give the referral material Additional IDAS tools The following additional tools will become available to you once you have lodged the application Send communication communication to any parties involved in the application may be sent including uploaded documents if necessary Any communications and documents sent will be captured in history Please do not use this task in place of an official task in Smart eDA as it may affect future steps in the application
52. quired to assess your application e whether or not a development application is required for the proposed development Smart eDA user guide Applicant role ELL Application type To start a new application click new from the second tab menu and choose the type of development you want to create an application for assessable development or compliance assessment Information on the categories of development is available by selecting the categories of development from the drop down list Smart eDA electronic IDAS Queensland N Government Department of Infrastructure and Planning This is a test environment To prepare real applications please use http www smarteda dgld qov au New Seara Clam My account Manage organisation Terry Tate Brisbane Logo Assessable development Active under the Sustainable Planning Act 2009 i Al Apps User F Development requiring compliance assessment Typ under the Sustainable Planning Act 2009 Involved party Assigned to Lodged Updated DA Categories of development Preparation Terry Tate Brisbane 10 11 2010 under the Sustainable Planning Act 2009 Preparation Terry Tate Brisbane 1011 2010 1289347757890 Terry Tate Brisbane 10 11 2010 DA 1288818217764 1 GRANT ST CLEVELAND 4163 Lodgement Redland City Terry Tate Brisbane 09 11 2010 DA 1289178394258 Terry Tate Brisbane 08 11 2010 FRED CHAPLIN BELLS CREEK
53. s of the application This page is the main point of reference for the application Applicants can always return to this page by selecting summary in the components menu found on the left side Thomas Bridgebuilder TESTCTY Logout Applications New Search My account Assessable development Summary Create private note for this page Reference Show completed Supply 1297379797800 upp Add description Tasks Status Interested Party ompanema Begin Lodgement Preparing development application Redland City Old Summary gt Location selection e e e Ep Re eer af 6 Location Interested parties DAS forms Other information History Payments gt Application details a Addiocation am Print Site wees Mans gt DAS assessment checklist af Assessment selection E 1RP815011 Xx 1 GRANT ST CLEVELAND 4163 Redland City Old GRANT ST gt Assessment mgr req Total 1 location 7 388 gt Other information Tools Assign application Delete application amp The State of Queensland Retire application Created 1102 2011 Lodged Properly made Stage Preparation Assessment manager Redland City Old Application type Recontiquring a Lot Assigned to Thomas Bridgebuilder TESTCIT T The application summary page is divided into 11 areas 1 Reference number a list of reference numbers allocated
54. summary of all your applications will be listed with recently updated applications displayed at the top of the list Contactus Feedback Help Text Size A psi Smart eDA electronic IDAS Government Department of Infrastructure and Planning This is a test environment To prepare real applications please use hit Applications Cu E T TS Dean Nottingham Default Office Logout Ace Deleted Retred ce Deiat Oie E user Dean Natingtan H O e Type Reference Location Stage Involved party Assigned 10 Lodged Updated Dean Nottingham Default DA 1278910452252 000 207120 Lodgement Logan City 12 07 2010 Dean Nottingham Default TIRERAE Ak Wi i i mae l 72 yi 1270264642968 1 JEAN ST WOODRIDGE 411 Lodgement Logan City Office 08 07 2010 12 07 2010 poau bum Default 27 2010 Dean Nottingham Default E Ese d nto 734 2 Ti P m 4 127065831723 Preparation Office 8 07 2010 Dean Nottingham Default Office 1278637355014 1 GRANT ST CLEVELAND 4163 09107 2010 1 Task numbered red square alerts users to the number of tasks to be completed 2 Type whether the application is for development assessment or compliance assessment Smart eDA user guide Applicant role 11 3 Reference Smart eDA reference number or your own reference number if you have chosen to add in your own unique identifier when you created
55. the application 4 Location location and description details 5 Stage the current stage the application is at within the IDAS process 6 Involved party details of the assessment manager for the application 7 Assigned to name of user and office This allows organisations to view who is managing which applications within their organisation for individual users only there name will appear 8 Lodged date the application was lodged with the assessment manager 9 Updated date of last application update Smart eDA wizard Before you get started Smart eDA is designed to work through a wizard process to assist you with the preparation of your application You will be guided by the next or continue buttons at the bottom of each page to take you to the next step in the process All of the relevant steps or pages in the process are listed on the left side of the screen in the components section At any stage you can go back to any page by clicking on the relevant link in the components section omart eDA has incorporated the Integrated Development Assessment System IDAS Checklists and Forms into the wizard preparation process You are not required to complete the IDAS checklist as part of your development application However completing the checklist will provide you with recommendations on the following e Which IDAS forms you need to complete as part of your application e role of referral agencies re
56. to click on the desired lot and select search File Edit History Bookmarks Tools Help c x https fiter smarteda qld goy au applicationWizard auth mapEntry action Most Visited Getting Started A Latest Headlines 9 Mozilla Firefox Start Page E Applications New Search My Assessable development Reference 1303097874422 Add description Components Smart eDA electronic IDAS Department of Local Government and Planning Queensland Government Mozilla Firefox Summary Location selection State assessments Application details gt IDAS assessment checklist Assessment selection Forms Other information Tools Assign application Delete application Retire application Created Lodged Properly made Preparation Stage Assigned to Terry Tate Brisbane 18 04 2011 Google account Manage organisation Terry Tate Brisbane Logout Location Create a new private note for this page Show completed Please identify the location ofthe proposed development by selecting one or more lots You can do this by entering search details in the form below or by clicking on the map If your application does not involve a location such as a mobile or temporary ERA you may proceed directly to the Application Details Interview Please ensure this app
57. to the application by different parties Each party can add their own reference number and description here 2 Components links to each step of the preparation process Use these links to access each page at any time and as an alternative to working through the wizard process These steps also display a progress indicator either in the form of a tick indicating completion or a number to display how many referral agencies forms or documents are selected Tools assign application to other registered users within your organisation delete application if no longer required or retire application after a decision notice is issued and application is complete Further tools and optional IDAS tasks will be available in this area after lodgement Smart eDA user guide Applicant role 27 4 Private notes summary of all private notes pertaining to each section of the application These notes are an electronic post it note and can only be created and viewed by the users within a registered organisation Private notes will not be visible to other parties for example assessment manager and referral agencies 5 Tasks section indicates all required IDAS tasks awaiting completion The tasks in blue should be completed by the user applicant tasks in grey are the responsibility of other parties assessment manager and referral agency Displaying all tasks increases the transparency of the IDAS process making it easier to track the c
58. ty and efficiency Not applicable Material change of use on airportland under the Airport Assets Restructuring and Disposal Act 2008 Concurrence Material change of use on premises located within a future State controlled road or within 100m of a State controlled road Material change of use on premises not located within a future State controlled road or within 100m of a state controlled road proposed use is listed in schedule 11 of the Sustainable Planning Regulation 2009 and exceeds the specified threshold Not applicable Material change of use on strategic portland 4 Select referral matters select assessment matters and relating roles within IDAS advice or concurrence Matters recommended by the system will be bolded as a guide Repeat steps for each additional agency Smart eDA user guide Applicant role 23 IDAS Forms selection IDAS Form 1 Application details and IDAS assessment checklists are completed and populated during the initial stages of the wizard process Smart eDA provides additional IDAS Forms required for the application A The following 2 recommendations have not been selected 1 Pe 1297379797800 Supply IDAS Form 4 For removal destruction or damage of marine plants Add description IDAS Form 7 Reconfiguring a lot Components SIUS A Alerts Prohibitions based on your responses to the Assessment Checklist Summary It is recommended that you provid
59. urrent status of the application Don t be afraid to open and look at a task you can back out of a task by clicking the summary link in the components menu on the left hand side of the screen and go back into it at a later stage 6 Location displays the address details including map 7 Interested parties displays the assessment manager and the referral agency ies 8 IDAS forms lists all forms and checklists attached to the application Incomplete forms will need to be completed To do this click on the edit link and complete all details electronically The form will either open as an online form or as an editable PDF file If the form opens as an editable PDF complete and save the form back to the application by using the save button at the bottom of the form 9 Other information is where all your uploaded documentation is kept for example planning reports and traffic reports Further documentation can be added after lodgement and any extra documents added by the assessment manager or referral agency will also be kept in this area 10 History displays the documented history of every process transaction during the application in reverse chronological order This is another useful point of reference to keep track of the status of an application 11 Payment becomes available once a payment has been made Receipt numbers costs time and date are displayed in this section Making an application Council participatio
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