User Manual
Contents
1. Fiks Tend Company Lad Terween 21111899 160011988 Production Summary by Date Pre Motel aes cg en Fishy Food Company Ltd Data Collection Tor Setup Sanitation Log C reada Det goer ed Fall dida mal hress im he emiered d dir aal Chee ek Canem Charice used far Sanitation TTE LIO Lipki map E inbox LERS pe LAN Lipid Seep EXTR L nen s 353 1 Lie m Dar cr mca ir rabie 10 par 1 Gergen CUL Ls HUC 9 Leni EN pe TL ERI 1 cela Cm Serie in Fee E par 1 Fa E BEI TI LT iii LI yim ini pin 500 par Lo Fili Feed 4omipsar Lid Be Tf m med 380 Temperature Summar Date Poker Te pee i Fishy Food Company Ltd Daily Praductien Details End Products Peete Eerie Erw Derin Baba n Tkl Pade Sar n ESI 1510 zm ru D disi oH 00 Tirs Co fbn 2p 21 Sele el 2ng eh nne te Fa Fr 3 rx 30 2 3 2 4 Sanitation Data and Log of Events 5 1 Printing Reports Fishy Food Company Ltd Daily Sanitation Resources The three summary reports also contain graphs to make the information easier to see Fish Foii Compan Lud enc 2511 19599 aud Fa 1L 159 Charm abs ux ud fat Erry LENA Lipa omg Rn Lia aT m2. in which the date box 1s highlighted You should begin by entering the day of cleaning Using the information collected in the Hygiene Checklist form page 10 the remainder of the record can be completed by typing into the blank field boxes or where they are available making selections from the drop down boxes To enter details as per the check list in the set up section press the Build Checklist for Data Entry button When you have finished you should click the one button to return to the Main Menu 22 4 1 Adding Viewing Production Details By changing the date at the top of the screen data that has been entered on earlier dates can be viewed D290 Hs Hilos rme Lid Daily Production c Mise us Dm Raw material intakes and production details can be related by unique batch ID if a traceability system 1s in place This allows performance of each batch to be assessed In practical terms only the main product may be documented 19 4 2 Adding Viewing Sanitation Details From the Main menu press the Sanitation Resources button The program will then display a blank Sanitation Resources Log record in which the date box 15 highlighted You should begin by entering the day of cleaning FL Pito Lien Soc Lh Sanitation Resources Log Co ED Gy ooo Using the information collected in the Sanitation Details form page 10 the remainder of the record ca
3. enn enr cag Lir m P aiaa Tabl EPC Furartii ec inararz iri lini E DL 5 hmc CO eun s Lo err E CCLI Drm i 1 mas mae a m saos Rowe m P Piem Bee mm m vine in aj iB min Fia um E di mipi Maintenance Sanitation and Hygiene Checklist Date na E aoma C GCG cic ACCES Iur d uem 18 Tir From ra Arria Take Hr Ces lead t pu gti T rc arco Tae ATP Sagas mang P HO Fii Saniacan Resumes esed by reactor Aran Time Hamarka Actes Taben Cached 7 Commen i Fiar Pana ai canal c ech aoa 17 ram m a Happen eam m iBT Lien I ur Lima Bags Ma r1 IRE LEJT i ore F b i Inm HOS Time Hamxrka Takrn hacked Comme oa raa Iu au app i who 118 Saami Ta 1 IT HD He LIEST E GPF m T 5a im kcu 0 ts iil B LB Line Frrquemcr at Check Lin Inspeected by F ni aiu Pacey Arn iere Erer Varking Day Cee Cape i pem i e Linney ah Verification by acere omar iF Ng ITI GI t E aj Fishy Food Com
4. loaded and where it is saved This Fishy Food Company Ltd can be changed at Date Range 22 11 1999 to 26 11 1999 Temperatures X Axis Dates Temperatures X Axis Stages 005 Mike Dillon Assoc Ltd 1 01 0037 Print View Graphs manager level 5001 Mike Dillon Assoc Ltd end Products rmi Main Menu End Products X Axis Date Graph E n ne Fishy Food Company Ltd Sanitation Cost All Areas Graph Daily Record Logs Forms Graphs Reports Sanitation Costs From Stores Graph ene eee eee 1E E TE TES T Reset Date Hange See page 28 32 9 2 0 Blank Forms 5 1 Printing Reports Maintenance Sanitation and Hygiene Checklist 1306 20000 Thee Brendan Ermarks imm Takes Art he bad 7 Cum memi From the Main menu press the ER WE _ a ld Da Ha print Blank Forms button ian o a Lima Bemus 1 Arin Eha hei T Commami t PEKES i He IE Fad m rh bn mr azar Tai Ib a f l 5003 Hike Dillon ASSOC Ltd BEN SEEE Ezrmarkz Anin Eha Hr Cei T Commami A IE 35 Fata Fui i He x NEED cpu F Blank Forms Total Checks 5 Pam atia Falk 12 5084 m Fishy Food Company Ltd Between 22 11 1999 and 22 11 1999 Hwan Sung Ltd Hat wan sung Lt Sanitation and Quality Summary by Batch Data Collection for SetU
5. to point and click with the mouse is to use the keyboard tab key to move between fields 5 1 Printing Graphs 1 2 Viewing and Printing Whenever the print preview button is available on a Product Temperatures ree menu you can view and print report s i O bby F Drop down menu Click file then close to return to the previous y e menu Click file then print to print the report you are viewing To close press the X Use the left and right arrows to move between the available Centigrade S20 Filleting 22 11 99 23 11 99 o 241139 25 11 99 26 11 99 Fishy Food Company Lid Lag of Evenis wh mas Qe le Pee eee Use the asina lemper _ side and Free Material ard lee bottom i CI es Il scroll bars L uin a E i to view all H a of the page IU MERC tns ye M04 M a Ber a 1 3 Logging On and Main Menu 5 1 Printing Graphs To start Double click system icon on desk top wait for logon From the Main menu press the T screen Print View Graphs button an cdit Enter name A N Other and password letmein press enter on the keyboard and then click continue button series Mika Atte Lid aut Logon Screen ao This shows which data set 15 currently
6. Quality and Sanitation Log 15901 Mike Dillon Assoc Ltd Mike Dillon Associates Ltd j2a Hainton Avenue Grimsby North East Lincolnshire DN32 UK ASIE Phone 44 0 1472 348852 421901915840 44 0 1472 356838 Email Software mdassoc demon co uk User Manual 0 0 Introduction 0 1 Whois the Software Aimed at 0 2 What can the Software do 0 3 How is the Software Used 0 4 Example of Benefits 0 5 Software Overview 1 0 General Concepts 1 1 Navigation 1 2 Viewing and Printing 1 3 Logging On and Main Menu 2 0 Blank Forms 2 Data Collection for Set Up 2 2 Daily Production 2 3 Daily Sanitation 2 4 Log of Events 3 0 Setting Up 3 Standard Settings 3 2 Company Settings 4 0 Logging Information 4 Adding Viewing Production Details 4 2 Adding Viewing Sanitation Details 4 3 Adding Viewing Hygiene Checklist 4 4 Adding Viewing Quality Details 4 5 Adding Viewing Temperature Details 5 0 Printing Reports and Graphs 5 1 Printing Summary and Detailed Reports 5 2 Printing Graphs 6 0 Exporting to Excel 7 0 Log of Events Further Help W 10 11 11 12 12 13 14 15 18 20 22 24 26 28 32 35 36 39 Further Help For further information on this or other available software tools please contact Mike Dillon Associates Ltd 32a Hainton Avenue Grimsby North East Lincolnshire DN32 9BB United Kingdom Phone Fax 44 0 1472 348852 Fax 44 0 1472 356838 Email
7. Software mdassoc demon co uk 39 0 0 Introduction 0 1 Who is the software aimed at Although initially developed for the African Fishing industry this software could be used by anyone who has an interest producing daily records of production information 0 2 What can the software do This program is designed to capture different types of useful factory information on a daily basis providing a diary of production details such as quality and quantity It can be used to log the quantities of resources used by a factory for sanitation on a daily basis The costs of resources are also entered and a cost of sanitation then calculated Other information relating to quality and yield can also be logged in the program including time temperature and assessments of the product through the chain Daily record sheets can be generated by the program and used for data collection or in house data collection systems can be used Reports can be printed which give a summary of information entered into the program It 1s possible to keep track of each batch through the factory if a traceability system is in place so allowing performance of quality and yields to be monitored 0 3 How is the software used The rest of this manual explains how to use the software 38 3 eee nee In the food industry it 1s often important for companies to be able to keep good written records Especially when a company is hoping to be able to ex
8. ey are available making selections from the drop down boxes When you have finished you should click the back one button to return to the Main Menu 26 3 2 Company Settings 4 This is where information about the factories hygiene checklist is recorded It can be given a code and also details of how often it is carried out The list defined here is copied onto the daily entry section If a change 15 made to the procedures it can be made in this section Mike Dilen Ascot Lil 5 This is where details of sampling locations should be recorded 15 3 2 Setti 44 Adding Viewing Quality Details 5120 Mike Arri Lid By changing the date at the top of the screen data that has been entered on earlier dates can be viewed TT 1 pe EST CM s a Hppachiorte 100ppm pru Ca Hrocha edu pe wee 5 e EHD Mike Dillon kreon Lid en fm HH gremio knsn Junknse Assessment Log 6 Resources used by the company should be listed here First select the type of resource you wish to enter details for and then complete the sections for names and also if possible for costs A Wie Lino Fae Lii jot BCL If the batch ID is unknown the sample time could be entered Fish losses are best measured as a percentage as this will sho
9. ilable which lists all of the quality tests used in factories and also end products 24 17 4 1 Adding Viewing Production Details From the Main menu press the Production Details button The program will then display a blank Daily production Log record in which the date box is highlighted You should begin by entering the day of production 5290 Bike Dinn Aconc Lid Daily Production Log Date st Ponies 101 Yah Fed Company Lh Fish a zi oe ane ch Eh a Wai eel Ts n es me nu in eem me pg Using the information collected in the Production Details form page 10 the remainder of the record can be completed by typing into the blank field boxes or where they are available making selections from the drop down boxes The totals are calculated by the program When you have finished you should click the one button to return to the Main Menu 18 4 3 Adding Viewing Hygiene Checks By changing the date at the top of the screen data that has been entered on earlier dates can be viewed T Hygiene Checks Das LaL Fisker Feni Campen Lid More information is available by pressing the arrow to move across the screen Hil im j Hemari i La eiam _ ner p Iko Tu 4 3 Adding Viewing Hygiene Checks From the Main menu press the Hygiene Checks button The program will then display a blank Hygiene checks record
10. me across 004 Mike Dillon Assoc Ltd 1 01 0037 Export to Excel 5 Fishy Food Company Ltd Date Range 22 11 1999 to 26 11 1999 Back to the previous screen p Add a new record Sanitation Data ONLY Quality Assessment Data ONLY Temperature Data ONLY Raw Materials Data ONLY End Products Data ONLY Reset Date Range Export All Delete the selected record Go to the Maintenance Menu View and print options ERIS e If you have Excel 5 available on your computer the data that has been entered into the software can be sent to an Excel file The file will be created in the directory shown The name of the current data set being looked at 1s also shown Different types of data can be exported separately as listed or alternatively all data can be sent together 35 5 1 Printing Graphs Preduet Tielda a Cares a Fraren Sein im ims F EHE 114499 214438 HALI 4 Date El Chemical B Labour Sanitation Costs 60000 fo000 60000 0000 40000 30000 20000 10000 22 11 99 23 11 99 TG 2511 39 2641 99 Date Sanitation Costs Drawn from Stores 4 22 11 99 2311 09 24711199 25 11 28 25 11 98 Date 34 1 1 Navigation Scroll up or down text Go to first or previous 17 Go to next or last To delete a row click on the arrow head and press delete on the keyboard Selected record arrow head New Record star An alternative
11. n be completed by typing into the blank field boxes or where they are available making selections from the drop down boxes When you have finished you should click the back one button to return to the Main Menu 20 4 2 Adding Viewing Sanitation Details By changing the date at the top of the screen data that has been entered on earlier dates can be viewed Hakr Gon Ar io Lid ation Reso out ces Log Cs a cas PU OAM _ LE ar ara Toner at tan Tow ome c EM ms x Ideally the resources used per area should be documented Stores indicates the quantity withdrawn for the whole factory 21
12. o 01 01 1990 01 01 2050 Note These tables must be set up before any information can be entered into the logging sections of the software The information entered into these tables is used in the drop down box selections for the rest of the software 28 13 4 5 Adding Viewing Temperature Details By changing the date at the top of the screen data that has been 1 This is entered on earlier dates can be viewed where details of quality tests used in the factory should 5220 Mike Dillon Ass oc Ltd be entered Time Temperature Log Date EE Fishy Food Company Ltd fared ae 2 This is where details of end products produced by the factory should be recorded Ras Sio NES zzzi Fa Fe mm BAND s zm mm le Exp e C 3 This is where details of factory areas should be recorded with an order of cleaning If increments of 10 are used this allows extra areas to be added in between at a later date 14 21 4 5 Adding Viewing Temperature Details From the Main menu press the Time Temperature button The program will then display a blank Time Temperature Log record in which the date box 1s highlighted You should begin by entering the day of recording Mike Dion Ae io ww o The remainder of the record can be completed by typing into the blank field boxes or where th
13. p hak P um bo Boe PI job onc 101 M 103 Daily Production Log Tone 1218 Kge ISP Kum 1 2 Daily Sanitation Resources End Products Weight and Yield Product Wim Bin H inne Checklict du C fhi pit Hygiene Checklist Fagen Skin Cn is Hri is J 584 Te 055 E Eus EUM iM gra nip PU OEC ES WIE e p DA Fin r TER Tie I Log of Events Diary Tola TIT Ciupai Lid 291119929 22 11 1999 Sanitation and Quality Detalled Report FED LM These forms are used to collect production sanitation and e az mr mem ymn i Pn Magee in pia other information by hand from the factory The information RUE MENS ION NA 5i Tu mim bx i agi from these forms is later entered into the software d Dam Bai rry Print Dad Hid hui Lan mom EFE da PU Hun 2 Ar a dm Seni om 12 H To TEA 8 a Hex in gs if utm Bru 1 ur Piped ZH iy 351p EXP TAS spl FAR an Os Du Per s me omm Valli mq Lm ice agi um mre xy OC m Rr ten mm Td m a Er i TEX Tire FecsxFad ws mani Flea mul irm i 10 3l 5 1 Printing Reports 2 1 2 2 Set Up and Daily Production Data
14. pany Ltd anno AI iz qmi Los of Events Diary ICkingrrwhirh may effect Quakey af ar Sanitation ue EE n nam LLE E F um pem r c FARK vum E TATIE IEEE ALEE DETUME tw 12 29 3 0 Setting Up 5 1 Printing Reports From the Main menu press the Print View Reports button Print View Reports If you have access from the Main menu press the Set Up Menu Button The first thing to do is to enter the company name here Then use the information gathered using the Data Collection for Set Up form page 10 into the following tables Simple Pates 5002 Mike Dillon Asoc Ltd Set Up Menu Is ood Company Ltd There are four summary reports available from here which are suitable Selection Criteria for date ranges page 29 Late amp There are also two more m detailed reports that are are uf Dosis better suited to single Print Standard dates page 31 Settings ONLY Dates MATS to BT IU T7ZO5U The reports available here can be applied to different date ranges and the current range 1s displayed at the top of the screen To change the dates press the Reset Date Range button this brings up a screen where dates can be entered into the boxes and the OK button pressed or pressing the Reset Dates button will set the range t
15. port it s products This software can benefit a company in this type situation by providing them with the forms to collect data and also a program to store it in 7 0 Log of Events From the Main menu press the Log of Events button 6140 Hike Dion Assoc Lid n Event Log Fishy Fond Compang Ltd Pune Producton Sanitation at per Schedule Eji ULT ERR RR Using the information collected in the Log of Events form page 10 this 1s where a log can be made describing activities which may affect cost of control in the factory on a daily basis This can be used to document when changes are being made such as cleaning methods production flow icing handling or storing of product Using the graphs and reports the impact of the change can be analysed and referenced to the event log 36 0 5 Program Overview End Products 9 Collect Generic Data Quality Tests Common to Industry T Factory Areas Resources Collect Data Specific used To a Company NS Sampling Points Production Tea NS Collect Daily Records P Temperature used for other program Pt Sanitation Hygiene Quality Assessments N Bacteriological Losses Other Organoleptic 1 1 Navigation 6 0 Exporting to Excel From the Main menu press the Export to Excel 5 button Export to Excel 5 Whilst using the software these are some of the buttons and features you will co
16. w the relative trend when grouping quality data 25 4 4 Adding Viewing Quality Details From the Main menu press the Quality Assessment button Quality Assessment The program will then display a blank Quality Assessment Log record a type of test needs to be selected from the list E Hiks T Bon Acorn Quality Assessment Log The remainder of the record can be completed by typing into the blank field boxes or where they are available making selections from the drop down boxes When you have finished you should click the back one button to return to the Main Menu 3 2 Company Settings All Standard Settings Common to All Factories Quality Tests Used in Quality Log Barterielagiral Tests Vues used fr Tei Descrip fen Stasi aod Oy imma iles arr meni Teri Lue RLU Cabf cra s UR CRUCE ore Da CEUL I TEC Total Plate C aui CPU tm rei Total Y firs Fish Lasse Texts Lm uad ier Tri Descrip Standard cecal Al E Henckng 1 Cual t I Toen Tae i s T tie Tar rganaleptir Texts uml ki Dect erip tua Siam d uri Cip Birmu manr Tex bit 1 7 Qu o or EI 1 ni 3 Sr git Eyar 1 1 mul of J 1 3 ol 3 7 A report is also ava
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