SoundPoint IP 301 Quick User Guide - Support
Contents
1. a distinctive ring for a local contact _ 1 Press L_ _ then select Features followed by Contact List 2 Search for the contact see CONTACT DIRECTORY above 3 Press the Edit soft key and scroll down to Ring Type 4 Enter a number corresponding to one of the ring types available see instructions in the RING TYPE above 5 Press the Save soft key or Cancel to abandon the change then press L to return to the idle display HEADSET MEMORY MODE For permanent or full time headset users there is an option to default all calls to go to the headset To enable Headset Memory Mode 1 Press L_ _ and select Settings followed by Basic Preferences and Headset Memory 2 Use the Up or Down arrows and press the Select soft key to enable Headset Memory Mode To disable Headset Memory Mode Repeat steps 1 and 2 and select Disable To activate Headset Memory Mode Press twice 7 POLYCOM Tila i2. call on hold on the conference originator s phone will place the other parties in the conference on hold Conferencing is an optional feature that must be configured on the call server Particulars and menu options may vary CALL TRANSFER 1 During a call press the Trnsfr soft key the active call is placed on hold 2 Place a call to the number to which you want to transfer the call 3 After speaking with the second party press the Trnsfr soft key to complete the transfer Press the Blind soft key to transfer the call without speaking to the second party Transfer may be cancelled during establishment by pressing the Cancel soft key The original call is resumed CALL FORWARDING To enable call forwarding 1 Press the Fwd soft key from the phone s idle display or press L _ and select Features and Fwd 2 Select a forwarding type from Always No Answer and Busy 3 For all types enter a number to forward all future calls to 4 For No Answer enter the number of rings before forwarding 5 Press the Enable soft key to confirm Call Forwarding A moving arrow replaces the usual indicator for that line to confirm Call Forwarding is enabled To disable call forwarding 1 Press the Fwd soft key from the phone s idle display or press L _ and select Features and Fwd 2 Select a forwarding type from Always No Answer and Busy 3 Press the Disable soft key Call forwar
3. on the call server Particulars and menu options may vary SPEED DIALING To assign a speed dial index see CONTACT DIRECTORY below To dial a number assigned to a line key press the line key opposite the number CUSTOMIZING YOUR PHONE CONTACT DIRECTORY To add a contact in your local phone directory 1 Press L J then Features followed by Contact List 2 Press the Add soft key to enter another contact into the phone s database 3 Enter first and or last name from the dial pad Press the 1 A a soft key to select between numeric and upper lower case alphanumeric modes 4 Enter a unique contact number not already in the directory 5 Change the Speed Dial Index if desired It will automatically assigned the next available index value 6 Modify the remainder of the fields Ring Type and Divert Contact if desired 7 Press the Save soft key to confirm or the Cancel soft key to abandon the changes then press the Exit soft key to return to the idle display Contacts can be easily added from Call Lists For more information see CALL LISTS section above To search for a contact 1 Press L_ _ then Features followed by Contact List 2 Select Search from the Contact List menu 3 Using the dial pad enter the first few characters for First or Last names 4 Press the Search soft key to search for contacts Dial successful matches from the resulting screen SoundPoint IP 301 Quick User Gui
4. Jg POLYCOM MW TAP Pe SoundPoint IP 301 Quick User Guide Basic Phone Features Customizing Your Phone Applies to phones running SIP 2 2 or later For detailed information please consult the comprehensive SoundPoint IP 301 User Guide available at www polycom com support voicedocum entation 2007 Polycom Inc All rights reserved Polycom the Polycom logo and SoundPoint are registered trademarks of Polycom Inc in the U S and various countries All other trademarks are the property of their respective owners Information in this document is subject to change without notice BASIC PHONE FEATURES PLACING A CALL Using the Handset Pick up the handset and dial the number or dial the number first and then pick up the handset Using Listen Mode With the handset on hook press Cu then select Features Listen Mode Using the optional Headset 1 With the headset connected press any assigned line key or the NewCall soft key 2 Press D 3 Dial the desired number Or dial the number and then press D During a call you can alternate between handset and headset modes by pressing the D key or picking up the handset Listen Mode can be used for listening to a conference call but not actively participating ANSWERING A CALL Using the Handset Pick up the handset Using Listen Mode With the handset on hook press the line key or the Answer soft key Using the optional H
5. de 1725 11315 001 Rev C 7 2007 To edit a contact 1 Press L_ _ and then select Contact List 2 Search for contact see above 3 Press the Edit soft key and make the necessary changes 4 Press the Save soft key to confirm or the Cancel soft key to abandon the changes then press L_ _ or the Exit soft keys to return to the idle display VOLUME ADJUSTMENT Press the EO volume keys to adjust handset headset and hands free speaker volume during a call Pressing these keys in idle state adjusts the ringer volume To conform to regulatory requirements handset and headset volume will return to a preset level after each call but the configuration can be changed Hands free volume settings will be maintained across Calls RING TYPE You can select different rings to match your preferences and distinguish between calls on lines To change the incoming ring 1 Press LMm_ 2 Select Settings followed by Basic and then Ring Type 3 Using the Up or Down arrows highlight the desired ring type Press the Play soft key to hear the selected ring type 4 Press the Select soft key to change to the selected ring type 5 Press L_ _ to return to the idle display If you select Silent ring press the Line key or Answer soft key to answer incoming calls DISTINCTIVE RINGING CALL TREATMENT You can set distinctive incoming ringing tones for different contacts in your local directory To set
6. ding is not available on shared lines If call forwarding is configured on the call server invoked using code dialing or from a PC based application then particulars and menu options may vary REDIAL Press to redial the most recently dialed number DO NOT DISTURB Press to prevent the phone from ringing on incoming calls A Do Not Disturb icon appears for all lines to confirm that Do Not Disturb is enabled Press again to turn off Do Not Disturb If Do Not Disturb is configured on the call server then particulars may vary CALL LISTS Press L _ then select Features followed by Call Lists Information on respective calls will be displayed From this screen choose the appropriate soft key 1 Edit to amend the dial string before dialing 2 Dial to return the call 3 Info to view detailed call information 4 Save to store the contact to the Contact Directory 5 Clear to delete the call from the list Press the Exit soft key to return to the idle display VOICE MAIL The Message Waiting Indicator LED on the front of the phone and individual line LED indicators will flash and stutter dial tone in place of normal dial tone will sound to indicate that message s are waiting at the message center To listen to voice messages 1 Press L_ _ and select Features followed by Messages 2 Follow voice prompts to listen to messages Voice Mail is an optional feature that must be configured
7. eadset Press Incoming calls may be ignored by pressing the Reject soft key or i s during ringing ENDING A CALL Using the Handset Hang up or press the EndCall soft key Using Listen Mode Press the EndCall soft key Using the optional Headset Press D or the EndCall soft key SoundPoint IP 301 Quick User Guide 1725 11315 001 Rev C 7 2007 MICROPHONE MUTE During a call press Mute applies to all modes handset and headset You can hear all other parties while Mute is enabled To turn off Mute press again CALL HOLD AND RESUME a 1 During a call press ms or the Hold soft key _ 2 Press again the Resume soft key or the line key to retrieve the call LOCAL CONFERENCE CALLS To create a three way local conference call 1 Call the first party 2 Press the Conf soft key to create a new call the active call is placed on hold 3 Place a call to the second party 4 When the second party answers press the Conf soft key again to join all parties in the conference When a conference has been established pressing the Split soft key will split the conference into two calls on hold A conference may be created at any time between an active call and a call which is on hold on the same line or another line by pressing the Join soft key Ending the call on the conference originator s phone will allow the other parties to continue the conference Placing the
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