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Ricoh Type 2500 User's Manual

1. 1 Setting name Displays the plug in configuration name up to 63 single byte characters 2 Change Icon Changes the icon displayed on the tool bar 3 Printer Displays a list of RPCS drivers that sup port PDF direct printing 4 Duplex Prints on both sides of sheets 5 Layout Prints multiple pages on a single sheet 6 Staple Applies stapling to printout 7 Display this dialog box before printing Appears in PDF direct printing mode if this check box is selected 8 Orientation Specifies the original s orientation BAE002S 9 Number of copies Specifies the number of copies to print 10 Collate Sorts printed sheets 11 Range Specify the pages you want to print 12 Printout paper size Specifies the size of the printout paper 13 Resolution Specifies a print resolution 14 PDF Password If the PDF file is password protected en ter the password in this field Otherwise the file cannot be printed 15 Group Password If a group password is assigned to Desk TopBinder Lite and this machine enter the group password in this field Other wise printing cannot start Using commands You can print PDF files directly using commands such as ftp pr Reference NO sftp and For details about UNIX commands see Network Guide and UNIX Supple ment Unauthorized Copy Control Unauthorized Copy Control To prevent unauthorized co
2. Network Connection This machine can be used as a Windows printing port or network printer Using This Machine as the Windows Printing port Network connections can be established through Ethernet and IEEE 802 11b Available ports are determined based on the combination of Windows operating system version and connection method used SmartDeviceMonitor for Client SmartDeviceMonitor for Client Standard TCP IP SmartDeviceMonitor for Client TCP IP TCP IP LPR TCP IP IPP IPP IPP a Standard TCP IP ane lt LPR LPR Windows 95 98 Me Windows 2000 Windows Vista Windows NT 4 0 Windows XP BAE003S Server 2003 Windows 95 98 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Windows Me Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port 19 20 Preparing the Machine Windows 2000 Windows XP Windows Server 2003 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port Standard TCP IP LPR port Windows Vista Connection Method Available Ports Ethernet IEEE 802 11b Standard TCP IP LPR port Windows NT 4 0 Connection Method Available Ports Ethernet IEEE 802 11b SmartDeviceMonitor for Client port LPR port Reference See the explanation about how to install the printer driver for each type of port For the SmartDeviceMonitor for Client port see p
3. 24 Preparing the Machine E Click Install The printer driver installation starts EY Click Finish A message about restarting the computer appears Restart the computer to complete installation 9 Click Exit in the first dialog box of the installer and then take out the CD ROM Note O To stop installation of the selected software click Cancel before installa tion is complete O Select a machine to whose IP address is displayed in Connect To to install SmartDeviceMonitor for Client when using TCP IP ye Reference Quick Install is not available unless bidirectional communication between the machine and computer is enabled via parallel connection See p 53 If Bidirectional Communication Is Disabled for details about bidirectional communication between the machine and computer Installing the Printer Driver under Windows Vista Use the following procedure to install and set up the printer driver under Win dows Vista important O The printer driver Help cannot be displayed on computers running Windows Vista O SmartDeviceMonitor for Client cannot be installed on computers running Windows Vista Windows Vista users can install the PCL or RPCS printer driver using the sup plied CD ROM The printer driver installers can be found in the following locations Example the D drive is the CD ROM drive e RPCS D DRIVERS RPCS XP_VISTA Language DISK1 e PCL PCL5E PCL6 D DRIVE
4. 64 Setting Up the Printer Driver RPCS Accessing the Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two dialog box types of the printer properties dialog box Multi tab is used as an example in this manual For details about changing the dialog box types see the printer driver Help Multi tab This dialog box type is designed for users who often change print settings to perform various printing operations Custom Setting This dialog box type is designed for users who rarely change print settings This type of dialog box may vary depending on the installed options Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window amp important O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Properties When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O With some applications the printer driver settings are not used a
5. Jobheset 2 3 ASC009S 1 Operational status or messages 3 Menu Displays current machine status such as Press to display the menu to select the Ready Offline and Please following options wait e FormFeed 2 JobReset Press to print all the data left in the machine s input buffer e Error Log Displays the error logs of print jobs that are sent from a computer Press to cancel the current print job If you press it when the machine is offline and Hex Dump is selected Hex Dump is canceled 2 Note O When the power is turned on the copier display is shown This is a factory default This initial setting can be changed See System Settings General Settings Guide Reading the Display and Using Keys This section explains how to read the display and using the selection key for the initial display 1 Scroll keys Press to move the cursor in each direc tion step by step When the 4 Y gt or 4 key ap pears in this manual press the scroll key of the same direction 2 OK key Press to set a selected item or entered nu meric value ASC010S 3 Escape key Press to cancel an operation or return to the previous display 4 Selection keys Correspond to the function items at the bottom line on the display Example Ba sic screen When the instruction press JobReset appears in this manual press the left selection key Printer Features Me
6. Printing speed ppm A4L 81 2 x 11 D plain paper Interface Standard e Ethernet interface 100 BASE TX 10 BASE T e USB 2 0 interface Option IEEE 1284 parallel interface Use a standard 36 pin printer cable not longer than 3 meters 10 feet IEEE 802 11b wireless LAN interface Bluetooth interface Network protocol TCP IP IPX SPX AppleTalk Printer language Standard RPCS PCL 5e PCL XL Option PostScript 3 PDF Fonts PCL XL 5e Monotype Imaging 35 Intellifonts 10 TrueType fonts 13 Interna tional fonts and 1 Bitmap font PostScript 3 136 fonts Type 2 24 Type 14 112 RM Network cable 100 BASE TX uae 10 BASE T shielded twisted pair STP Catego ry Typed cable USB Interface Standard Supported Operating System Windows Me 2000 XP Windows Server 2003 Windows Vis ta MacOS 9 2 2 MacOS 10 3 3 or later Transmission spec USB 2 0 Standard Connectable Device Devices corresponding to USB 2 0 Standard 93 Appendix P Note O When using MacOS use only the standard USB interface The optional USB interface board is not supported O When using the USB Interface Standard with MacOS 9 2 2 only USB 1 1 is supported O When using the USB Interface Standard with Windows Me install USB Printing Support Windows Me only supports USB 1 1 speed Options important O The IEEE 802 11b interface unit the IEEE 1284 interface board and Bluetooth interface unit
7. Setting Envelope Us ing the Control Panel Setting Envelope Using the Control Panel ED Press the User Tools Counter key 2 Select System Settings using the 4 or Y key and then press the OK key ser Tools izg OK Counter system sett ings 3 Select Tray Paper Settings using the 4 or Y key and then press the OK key system Settings 17 2 LOE heneral Features Tray Faper Settings Timer Settings 4 Select Paper Type Bypass Tray using the 4 or Y key and then press the OK key ray Paper dro ae LOK Paper Size lTray 4 Printer Bypass Paper size Paper Type Bypass Tray 18 5 Select Thick Paper using the 4 or Y key and then press the OK key F Type Bypass JA F OE Thick Paper OHF Transparency Preprinted Paper O select Printer Bypass Paper Size using the 4 or Y key and then press the OK key Paper size lray 4 Printer Bypass Paper Size Paper ype Bypass Tray 7 Select the paper envelope size and then press the OK key F S izeiBypass Brp a OE CL En 16K Custom Size g Press the User Tools Counter key to return to the default screen ES 1 Preparing the Machine Confirming the Connection Method This machine supports network and local connection Before installing the printer driver check how the machine is connected Follow the driver installation procedure that is appropriate to the connection method
8. Me 2000 XP and Windows Server 2003 users can easily install this software using the supplied CD ROM Using Quick Install the PCL printer driver and or RPCS printer driver Desk TopBinder Lite and SmartDeviceMonitor for Client are installed under network environment and the TCP IP port will be set important O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you must have an account that has Man age Printers permission Log on as an Administrator O If you connect using USB refer to p 42 Installing the Printer Driver Using USB and install the printer driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory 3 Select an interface language and then click OK The default interface language is English 3 click Quick Install The software license agreement appears in the License Agreement dialog box 5 After reading the agreement click I accept the agreement and then click Next gt 6 Select the machine model you want to use in the Select Printer dialog box For network connection via TCP IP select the machine whose IP address is displayed in Connect To For parallel connection select the machine whose printer port is displayed in Connect To 23
9. Unauthorized Copy Control ccccsssccsssseecsseeseeseeeeseeeeeseeeeneeseeseeneseeseeseeneaeesonnes 77 Using Data security for copying 78 USMO MaSK YPE anena nn nn erate ee ered uetech eds 80 IMPORANTNONCO Et RU M ENE 81 POMPES a E E nes 82 Printing from a Selected TA sise nne nee ent 82 Cancel a PMA TODS Reese teste rot 83 Cancelinhg a PriNt JOD 2 6 en ets nets pue due 85 Canceling a Print Job Using the Control Panel 85 Windows Canceling a Print Job from the computer 86 Checking the Error OC 2e nes ess a nettes sacs eites teens 87 PANUNO WITH Me FIMISNER 350 0 nn st tr nt nn net 88 CONS ni in en 89 CON ne a a maaan ne ae 89 Rotating CONS ER E once ue ei tene tie 89 SHOT Re ee ee 90 Staple PAPER EN OR RE 91 Staple POSION ESS ES nn die Li 91 Stapling PLECAUNONG ass Re nn teen in inn 92 4 Appendix SPSCIN CANONS EE sata ninra ste tr con datant ler ren cs bei 93 ODON fo ER ee den 94 INDEX d Ce 96 Notice Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential in stallation This equipment generates uses and can radiate radio frequency ener gy and if not installed and used in accordan
10. not contain embedded patterns or text might not be copied properly O To use the Unauthorized Copy Control function configure the RPCS printer driver settings as shown below This function cannot be selected if other set tings are applied e In the Paper Type list select Plain Recycled Opening the Unauthorized Copy Control Window 1 In the RPCS printer driver open the Printing Preference window 2 Click Add Change Custom Settings E Select the Unauthorized copy check box 4 Click Control Settings The Unauthorized Copy Control window appears P Note O For details see the printer driver Help Ti Other Print Operations Using Data security for copying If a document printed with data security for copying is copied by or stored in the Document Box of a copier or multi function printer with the copy data security unit the copy or stored file is grayed out This section explains how to specify the printer driver setting for printing using Data security for copying ont Size points fr doa PNE Font style Angle Regular Fo p al T Outline E ERI 4 Cancel Help Restore Defaults Setting Data security for copying in the printer driver e Select the Data security for copying check box You can also enter the text in the Text box e You cannot select the Mask type check box at the same time e To print a document protected by gray overprint the machine must b
11. Do not use NetWare to configure a banner page Follow the procedure below to disable banner pages according to the operating system used e Under Windows 95 98 Me clear the Enable banner check box on the Print er Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Enable banner check box on the NetWare Settings tab in the printer prop erties dialog box Printing after Resetting the Printer Printer to print server connection requires 30 40 seconds to resume after the printer is reset During this period jobs may be accepted depending on Net Ware specifications but not printed To print after resetting the printer as the remote printer check on the print server that the remote printer is disconnected or wait for two minutes before trying to print 4 42 Preparing the Machine Installing the Printer Driver Using USB This section explains how to install printer drivers using USB Before installing check that only the operating system is running on the comput er and no print jobs are in progress The printer drivers can be installed from the supplied CD ROM provided with this machine Windows Me USB important O Installation via USB is not possible under Windows 95 98 Upgrade to Win dows Me or later O Download USB Printing Support for Windows Me from the supplier s Web site When USB is first used th
12. File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Print to start printing P Note O The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application P Reference For details see the printer driver Help 59 60 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Makin
13. Rs na mentale cases an 19 OCA ONN CTIOME Se Re dti ter 22 Installing the Printer Driver cssccssssssssccssscceseccesseeseccesecseeeoeseeoeseeeassoeasenesensanees 23 Quick Metal ES den teen bd tee cn 23 Installing the Printer Driver under Windows Vista 24 Installing the Printer Driver for the Selected Port 26 Using as a Windows Network Printer ccccsccssseeeseeeeneeeeeeeseeeeseeeaneeeaeeeenenennens 36 Using as a NetWare Print Server Remote Printer 39 FOM FOCO aac actets ttt ana Sugacistananacetoctestuaste dea iszap banc esec earned aucddeannc Phases tncv eaaausegeiasseacosade 41 Bannel AC LE adcteseiedetdeea a ie sslere Sahl autietabechoece mace hatehn et etassetasames sacdattesei seine asian siaes 41 Printing after Resetting the Printer 41 Installing the Printer Driver Using USB ccccssseeteseeeeeeeeeeseeeeeseeeeneeeenseseeneees 42 Windows Me USB is Sawer a a E a a 42 Windows 2000 USB a aa a EEE E 44 Windows XP Windows Server 2003 USB 20 ccceeeeeeeeeeeeeeeeeeeseneeseeeeneneenes 45 Printing with Parallel Connection nnssssnrmneemmnnneenneneenneennneeeennnenns 47 Printing with Bluetooth COnnection cccccceeseeseesecesseeeeseeeesseeeseeeeseeneneeseeneens 49 SUPPONE POCS ainena Nes ri 49 Printing with Bluetooth Connection Rs 49 Configuring Security Mode Settings 51 Printing in the Security Mode RL 51 Making Option Settings for the Printer c csssecssesseeseess
14. Start menu point to Settings and then click Printers The Printers window appears 7 Click the icon of the printer you want to use EJ On the File menu click Properties E Click the Ports tab 10 Under Port select the COMx check box X indicates the COM port num ber used by Bluetooth O click OK Close the Printers window P Note O To always use the same printer select the Always use for this connection check box O System requirements vary depending on the Bluetooth standard and spec ifications For details see the manuals supplied with each product O For information about setting up Bluetooth under other operating systems or using it with different utilities see the manuals supplied with those op erating systems or utilities O If a dialog box appears while transmitting a print job reestablish network connection as follows Select the printer you want to use in the Printers and Faxes box Click Connect Reference For details see the manuals supplied with the Bluetooth adaptor or com puter equipped with Bluetooth Printing with Bluetooth Connection Configuring Security Mode Settings This describes how to configure the security mode settings 1 Start 3Com Bluetooth Connection Manager F On the Tools menu click Security Mode The Security Mode dialog box appears 3 Select the security mode in the Security Mode list If you click High or Custom a
15. applications PCL Accessing the Printer Properties Reference For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings 2 for the WordPad application provided with Windows XP E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Print to start printing P Note O The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see the printer driver Help Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties JkImportant O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Ser
16. machine Other manuals e PostScript 3 Supplement e UNIX Supplement e Manuals for DeskTopBinder Lite e DeskTopBinder Lite Setup Guide e DeskTopBinder Introduction Guide e Auto Document Link Guide Y Note O Manuals provided are specific to machine types O For UNIX Supplement please visit our Web site or consult an authorized dealer O PostScript3 Supplement and UNIX Supplement include descriptions of functions and settings that might not be available on this machine TABLE OF CONTENTS Manuals for This Machine ccssceesecnseenseenscenseensecnseonsecnseensecassoesecesecnseseneees i INOU CG aaa en tonneau 1 How to Read This Manual cccceeceesecnceneecnsenseensonecenscnseonsonseessenseossonseonssees 3 VIN OIS ee aaa a EE EP UE 3 DISDIAY Pane lossna a aAa 4 Reading the Display and Using Keys 5 Prmter Features Mens ed ete ne a nu 6 Setting Paper on the Bypass Tray ccssscsssecssscesseeceessenseeeeseeenesenseenseseseeoes 10 Setting the Paper Size Using the Control Panel cccccccceeeeeeeeeeeeeeeeeeeeesaaeeees 13 Setting the Custom Size Paper Using the Control Panel 14 Setting Thick Paper or OHP Transparencies Using the Control Panel 16 Setting Envelope Using the Control Panel 17 1 Preparing the Machine Confirming the Connection Method cccccsssscesesseeseenseesessseeeeesseeseeseeneenneeses 19 Network Connection sas ann
17. ods Windows 95 Parallel connections Windows 98 Parallel connections Windows 98 SE Me USB and Parallel connections Windows 2000 USB Parallel and Bluetooth connections Windows XP USB Parallel and Bluetooth connections Windows Server 2003 USB Parallel and Bluetooth connections Windows Vista USB and Parallel connections Windows NT 4 0 Parallel connections Reference See the explanation about how to install the printer driver for each method of connection For the USB connection see p 42 Installing the Printer Driver Using USB For the parallel connection see p 47 Printing with Parallel Connection For the Bluetooth connection see p 49 Printing with Bluetooth Connection For details about installation under Windows Vista see p 24 Installing the Printer Driver under Windows Vista Installing the Printer Driver Installing the Printer Driver This section explains how to install the printer driver There are two ways to in stall the printer driver using Quick Install which installs the settings at once or installing the appropriate driver according to the port you want to use important O The printer driver for Windows NT 4 0 is not included on the supplied CD ROM If your operating system is Windows NT4 0 download printer driver for Windows NT4 0 from the supplier s Web site For details ask your sales service representatives Quick Install Windows 95 98
18. of the printer you want to use 3 On the Organize menu click Properties 4 Make the necessary settings and then click OK Reference p 19 Confirming the Connection Method p 52 Making Option Settings for the Printer 25 20 Preparing the Machine Installing the Printer Driver for the Selected Port Using the SmartDeviceMonitor for Client Port JEimportant O To install SmartDeviceMonitor for Client under Windows 2000 XP Profes sional Windows Server 2003 and Windows NT 4 0 you must have an ac count that has Manage Printers permission Log on as an Administrator O Install SmartDeviceMonitor for Client before installing the printer driver when using the SmartDeviceMonitor for Client port Installing SmartDeviceMonitor for Client 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click DeskTopBinder SmartDeviceMonitor for Client 5 The message to quit all other applications appears Quit all applications and then click Next gt 6 The software license agreement appears in the License Agreement dialog box After reading through its contents click Yes Giick Full install or Custom Install Full install installs all required applications DeskTopBinder Lite and Smart DeviceMonitor for Client Custom Install in
19. the User Tools Counter key User Tools Counter Clear Modes ASC011S 2 Select System Settings using Y or 4 and then press the OK key Uszer Tools 1 4 LOE system sett ines 3 Select Tray Paper Settings using Y or 4 and then press the OK key system Settings 17 2 LOE heneral Features Tray Faper Settings Timer Settings 4 Select Printer Bypass Paper Size using Y or A and then press the OK key ray Paper dro ae LOK Paper Size lTray 4 P Size Bypass BA ae LOE CE EnO CL En 16K DO Custom Size 6 Press the User Tools Counter key to return to the default screen 14 Reference See the printer driver Help about the settings from the printer drivers Select paper type when printing onto OHP transparencies or thick paper For details see p 16 Setting Thick Paper or OHP Transparencies Using the Control Panel Select paper type when printing onto envelopes For details see p 17 Set ting Envelope Using the Control Panel Setting the Custom Size Paper Using the Control Panel The following procedures are not required if you select the printer driver for the settings In that case set the paper size using the printer driver amp important O Custom size settings set using the printer driver have priority over those set using the machine s control panel O When the printer driver is not used make settings using the control panel E Press t
20. then click OK P Note O Settings you make here are used as the default settings for all applications P Reference For details see the printer driver Help 62 PCL Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing P Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see the printer driver Help 63
21. within the following dimensions can be set in the bypass tray e Vertical 90 297 mm 3 55 11 69 in e Horizontal 148 600 mm 5 83 23 62 in O Be sure to set the paper with the side you want to print facing down in the bypass tray O The number of sheets that can be loaded in the bypass tray depends on the paper type O When loading OHP transparencies or thick paper in the bypass tray make the paper setting using the control panel or printer driver Reference For details about setting the paper size see p 13 Setting the Paper Size Us ing the Control Panel For details about setting paper in the regular paper tray see Copy Refer ence and General Settings Guide When loading custom size paper see p 14 Setting the Custom Size Paper Using the Control Panel Select paper type when printing onto OHP transparencies or thick paper over 105 1 g m For details see p 16 Setting Thick Paper or OHP Trans parencies Using the Control Panel Select paper type when printing onto envelopes For details see p 17 Set ting Envelope Using the Control Panel When loading letterhead paper pay attention to its orientation See Copy Reference and General Settings Guide Setting the Paper Size Using the Control Panel This procedure describes how to set paper size of the bypass tray using the con trol panel If you select the printer driver to set paper size this procedure is not necessary 1 Press
22. 26 Using the Smart DeviceMonitor for Client Port For the Standard TCP IP port see p 32 Using the Standard TCP IP Port For the LPR port see p 34 Using the LPR Port For details about installation under Windows Vista see p 24 Installing the Printer Driver under Windows Vista Confirming the Connection Method Using as a network printer This machine can be used as the Windows network printer the NetWare print server or the NetWare remote printer Windows 2000 XP Windows Server 2003 Windows Vista Windows NT 4 0 NetWare NetWare Print Server Print Server File Server N SS SS J al ap J Windows 95 98 Me Windows 2000 Windows Vista Windows NT 4 0 Windows XP Server 2003 A R a BAE004S Note O In an IPv6 environment NetWare servers cannot be used Reference See the explanation about how to install the printer driver for each type of network printer For the Windows network printer see p 36 Using as a Windows Network Printer For the NetWare print server and remote printer see p 39 Using as a Net Ware Print Server Remote Printer For details about installation under Windows Vista see p 24 Installing the Printer Driver under Windows Vista 21 22 Preparing the Machine Local Connection Local connections can be established via parallel USB and Bluetooth connec tions Windows operating system version determines the available connection meth
23. 4 0 Microsoft Windows NT Server 4 0 Copyright 2007 Printer Scanner Unit Type 2500 Operating Instructions Printer Reference EN D327 7693
24. 6 Select the Default Printer check box to configure the printer as default I Click Continue Installation starts 18 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Y Note O Setting a user code allows a SmartDeviceMonitor for Admin user to dis play and check statistics about the number of sheets which each user prints For details see SmartDeviceMonitor for Admin Help O Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory O Under Windows 95 98 Me you cannot add an IP address partially sim ilar to the one already used For example if 192 168 0 2 is in use 192 168 0 2xx cannot be used Similarly if 192 168 0 20 is in use 192 168 0 2 cannot be used P Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears during Installation of the Printer Driver Troubleshoot ing 29 30 Preparing the Machine Installing the PCL or RPCS Printer Driver IPP TEimportant O To install printer driver under Windows 2000 XP Professional Windows Server 2003 and Windows NT 4 0 you mus
25. CE LE ZX O ne Printer Scanner Unit Type 2500 Operating Instructions Printer Reference 1 Preparing the Machine 2 Setting Up the Printer Driver 3 Other Print Operations 4 Appendix Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in About This Machine before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licens es The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing cer tain items consult with your legal advisor Notes Some illustrations in this manual m
26. D4 e For PageMaker 6 5 default installation The directory is C PM65 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection e For PageMaker 7 0 default installation The directory is C PM7 RSRC USENGLISH PPD4 The USENGLISH may vary depending on your language selection P Note O If the driver is not set correctly after copying the ppd file printing may not be performed properly O When using PageMaker the optional features that can be selected by the printer driver will not be active The following procedure describes how to activate the optional printer features On the File menu click Print The Print Document dialog box appears Make the necessary settings in the Features box 2 Setting Up the Printer Driver PCL Accessing fhe Printer Properties Windows 95 98 Me Accessing the Printer Properties There are two methods to open the printer properties dialog box Making Printer Default Settings To make the printer default settings open the printer properties dialog box from the Printers window JEimportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Pr
27. Function Palette The Function palette contains buttons for functions that are already configured through DeskTopBinder Lite enhancement Using these buttons you can print Windows files preview printouts convert images and register scanners for doc uments without having to open DeskTopBinder Lite You can also use these functions simply by dragging a target file to the button corresponding to the re quired function and dropping it there 1 On the Start menu click Programs DeskTopBinder and Function Palette An icon for the Function palette is added to the tasktray displayed at the bot tom right of the screen 2 Right click the icon that is added to the tasktray and then click Properties to display the Properties screen 3 Click the Contents tab select the PDF Direct Print check box at the center and then click OK The Properties screen closes and the PDF Direct Print icon is added to the pal ette Printing a PDF File Directly PDF Direct Printing Use the method below to print PDF files directly 1 Drag the PDF file you want to print to the PDF Direct Printing icon in the palette and drop it there 2 Output File List PDF Direct Print is displayed Highlight the PDF you want to print and then click OK The PDF file is printed Printing PDF Password Protected Documents Follow the procedure below to print password protected PDF files 1 In the Windows Start menu click Programs DeskTopB
28. Menu optional Data Format You can select a data format Resolution You can set the print resolution in dots per inch PDF Menu optional Change PDF Password You can set the password for the PDF file ex ecuting PDF Direct Print PDF Group Password You can set the group password already specified with DeskTopBinder Lite You can set the print resolution in dots per inch 2 Note O Depending on which optional units you have installed or the printer lan guage you have selected some options are not displayed O Depending on the security settings you might not be able to set certain op tions P Reference For details see Printer Features General Settings Guide For more information about copier features and system settings see Copy Reference and General Settings Guide 10 setting Paper on the Bypass Tray This section gives instructions for setting paper on the bypass tray For details about paper size and paper type see Recommended Paper Sizes and Types About This Machine important O The following functions are disabled when printing from the bypass tray e Duplex printing e Auto Tray Select e Auto Tray Switching e Rotating Collate e Staple when the finisher installed O When printing using the printer function original images are always rotated by 180 degrees the orientation of images to be printed is opposite to that of the copier function When printing onto paper with
29. RS PCL PCL5E or PCL6 XP_VISTA Language DISK1 Install and set up the printer driver as follows Install the printer driver Specify the port settings Configure the properties Installing the Printer Driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive 3 Launch the Add Printer Wizard to install the PCL or RPCS printer driver Click Control Panel on the Start menu click Hardware and Sound click Print er and then click Add a Printer to launch the Add Printer Wizard 4 Specify the required port You can change the port settings on the Ports tab in the printer properties di alog box For details about the printer properties see p 25 Windows Vista Accessing the Printer Properties For details about the available ports see p 19 Confirming the Connection Method 5 Configuring the properties If necessary configure the settings in the printer properties dialog box If bidirectional communication has been enabled the options are automati cally configured If bidirectional communication has not been enabled you must configure the options manually Windows Vista Accessing the Printer Properties To make the printer default settings open the printer properties dialog box from the Printers window 1 On the Start menu point to Control Panel and then click Hardware and Sound Printer The Printers window appears 2 Click the icon
30. SK1 e PCL 6 D DRIVERS PCL6 XP_VISTA Language DISK1 e PostScript 3 Printer Drivers and Utilities CD ROM D DRIVERS PS WIN2K_XP Language DISK1 g Check the printer driver location and then click OK E Click Next gt EY Click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window Installing the Printer Driver Using USB 2 Note O The number after USB varies depending on the number of printers con nected Windows XP Windows Server 2003 USB important O Installing a printer driver requires Administrators permission Log on using an account that has Administrators permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window The printer drivers can be installed from the supplied CD ROM provided with this machine If the printer driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM 1 Connect the machine to the computer using the USB cable Connect the USB cable firmly 2 In the Found New Hardware Wizard display click Search for a suitable driver for my device recommen
31. When copied Font Size points Arial fro dire Font style Angle es Regular 30 J al T Outline I Text only ol fe 2 4 Cancel Help Restore Defaults Setting Mask type in the printer driver e Select a pattern from Mask type and then enter text in the Text box Y Note O You can set only Text but Mask type and Text must be set together O To switch text and background patterns select the Reverse patterns text background check box Printing a document using Mask type AJLO31S 1 The pattern and text you have set 3 The pattern and text you have set is printed palely appear clearly 2 The document is copied scanned or stored in copiers multifunction machines 80 Unauthorized Copy Control P Note O Only the RPCS printer driver is supported O You cannot partially embed patterns and text strings in a document O To make the embedded pattern clear set the character size at least 50 pt pref erably 70 to 80 pt and character angle to between 30 and 40 degrees O Due to the effects of the settings the results of copying scanning and saving documents in the document server may vary depending on the machine model and setting conditions O Printing with background patterns and text may be slower than normal print ing Reference For details about setting Mask type see the printer driver Help Important Notice e The sup
32. Windows Server 2003 print server notifi cation functions of SmartDeviceMonitor may not be used with the client The machine s print server supports computers running Windows Vista SmartDeviceMonitor for Client cannot be installed on computers running Windows Vista If you print with a Windows NT 4 0 print server install the printer driver be fore you connect the print server to the printer If your operating system is Windows NT4 0 download printer driver for Windows NT4 0 from the supplier s Web site Installing the PCL or RPCS Printer Driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers Using as a Windows Network Printer 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers E Click Next gt 3 Select the Printer Name check box to select the printer models you want to use The printer name can be changed in the Change settings for Printer Name box 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary d
33. allel cable sent print jobs may be canceled if JobReset is pressed while Waiting is displayed on the control panel After the interval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be canceled in this case O You cannot stop printing data that has already been processed For this reason printing may continue for a few pages after you press JobReset O A print job containing a large volume of data may take considerable time to stop Reference For details see p 85 Canceling a Print Job 84 Canceling a Print Job Canceling a Print Job This section gives instruction to stop printing from the computer or the control panel Canceling a Print Job Using the Control Panel 1 Press JobReset on the display panel A confirmation message appears 2 Press Current Reset the following Jab 4 Word Report doc ALL Jobs To cancel all jobs current and queued press All Jobs To resume printing jobs press Resume 3 Press Yes to cancel the print job Reset the current job Press No to return to the previous display 85 86 Other Print Operations Windows Canceling a Print Job from the computer You can cancel a print job from the computer if transferring print jobs is not com pleted 1 Double click the printer icon on the Windows task tray A window appears
34. box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see the printer driver Help 71 72 Setting Up the Printer Driver rrr 3 Other Print Operations Printing a PDF File Directly You can send PDF files directly to the machine for printing without having to open a PDF application amp important O The function can be used with genuine Adobe PDF files only O This function supports version 1 3 1 4 and 1 5 PDF files O PDF files created using the transparency function of PDF version 1 4 may not be printed O PDF files created using Crypt Filter and or the 16 bit color image function of PDF version 1 5 cannot be printed O PDF version 1 6 Acrobat 7 0 files created without any functions that are ex clusive to PDF version 1 6 can be printed O Some types of High Compression PDF files may not be printed Consult your sales representative about the supported file types P Note O Paper size errors may occur when printing on custom size pape
35. cannot be installed concurrently IEEE 1284 Interface Board Type A Transmission spec IEEE 1284 Required cable Standard EEE 1284 compliant Micro Centronics 36 pin cable IEEE 802 11b Interface Unit Type H Transmission spec Based on IEEE 802 11b wireless LAN Protocol TCP IP IPX SPX AppleTalk P Note O SmartDeviceMonitor and Web Image Monitor are supported Data transfer speed Auto select from below speed 1 Mbps 2 Mbps 5 5 Mbps 11 Mbps Frequency range e Inch version 2412 2462 MHz 1 11 channels e Metric version 2412 2472 MHz 1 13 channels 94 Specifications Transmittable distance 1 Mbps 400 m 2 Mbps 270 m 5 5 Mbps 200 m 11 Mbps 140 m P Note O These figures are a guideline for outdoor use In general the transmittable distance indoors is 10 100 m depending on environment Transmission mode Ad hoc and infrastructure mode Bluetooth Interface Unit Type 3245 Supported Profiles e SPP Serial Port Profile e HCRP Hardcopy Cable Replacement Profile e BIP Basic Imaging Profile Frequency Range 2 45 GHz ISM band Data Transmission Speed 723 kbps P Note O The transmission speed is adjusted according to factors such as the dis tance and obstacles between the devices radio signal condition and Blue tooth adaptor Maximum Range 10m 95 96 INDEX A About This Machine i Accessing the Printer Properties 25 B Blu
36. ce with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Declaration of Conformity Product Name Printer Scanner Unit Model Number 7025 DSm625 LD125 Aficio MP 2500 Responsible party Ricoh Americas Corporation Address 5 Dedrick Place West Caldwell NJ 07006 Telephone number 973 882 2000 This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Note to users in Canada Note This Class B digital apparatus complies with Cana
37. ch Setup exe on the CD ROM root directory Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears during Installation of the Printer Driver Troubleshoot ing 33 34 Preparing the Machine Using the LPR Port This describes how to install the PCL or RPCS printer driver using the LPR port amp important O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member Installing the PCL or RPCS Printer Driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers E Select the machine model you want to use The printer name can be changed in the Change settings for P
38. ctions are selected Collate or Shift Collate will be applied even if Rotating Collate is selected e When combined with staple function e If jobs containing pages of various sizes are set e If custom size paper is set Note O When Rotating Collate has been selected printing speed will be slower than with other collate functions Shift Collate The optional finisher is required for this function The finisher shift tray moves backward or forward when a job or set is output causing the next to shift so you can separate them ai AEU018S amp important O This function is not available when you select the following paper type e Label paper e OHP paper Note O If you select the thick paper in this function the paper is delivered to the Fin isher shift tray ye Reference For details about paper sizes and the number of sets you can use Collate or Rotating Collate with in every option see Copy Reference For details about printing methods see the printer driver Help Staple Staple With the optional finisher sets can be stapled individually when printing multi ple sets Staple Position The specified staple position varies depending on paper size type quantity and feed orientation The following table shows staple positions seal i Print Data Staple Position NE CHE Direction Finisher 3010 z 3 Portrait Landscape R R Landsca
39. d on the Ports tab with the RPCS printer driver Making Option Settings for the Printer When connected with the network e DeskTopBinder Lite must be installed or the Standard TCP IP port must be used e Under Windows 2000 XP Windows Server 2003 or Windows Vista En able bidirectional support must be selected and Enable printer pooling must not be selected on the Ports tab with the RPCS printer driver If the Standard TCP IP port is not being used one of the following conditions must be met in addition to the two above e The SmartDeviceMonitor for Client port and the TCP IP protocol must be used e The standard TCP IP port must be used without changing the default port name for Windows 2000 XP Windows Server 2003 and Windows Vista e Microsoft TCP IP print IP address must be specified for use for Windows NT 4 0 e When using IPP protocol with the PCL printer driver the IPP port name must include the IP address When connected with USB The machine must be connected to the computer s USB port using the USB in terface cable The computer must support bidirectional communication P Note O Install SmartDeviceMonitor for Client from the supplied CD ROM lf Bidirectional Communication Is Disabled Set up option settings when bidirectional communications are disabled amp important O Under Windows 2000 XP and Windows Server 2003 Manage Printers per mission is required to change the printer proper
40. ded and then click Next gt 3 Insert the CD ROM into the CD ROM drive If Auto Run starts click Cancel and then Exit To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 4 Select the Include this location in the search check box under Search for the best driver in these location and then click Browse to select the printer driver lo cation If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS XP_VISTA Language DISK1 e PCL5e D DRIVERS PCL5E XP_VISTA Language DISK1 e PCL 6 D DRIVERS PCL6 XP_VISTA Language DISK1 e PostScript 3 Printer Drivers and Utilities CD ROM D DRIVERS PS WIN2K_XP Language DISK1 5 Check the printer driver location and then click Next gt 45 46 Preparing the Machine J click Continue E Click Finish If installation is successful the icon of the printer connected to the USB001 port is added to the Printers and Faxes window P Note O The number after USB varies depending on the number of printers con nected Printing with Parallel Connection Printing with Parallel Connection This describes how to install the PCL or RPCS printer driver when using the par allel port To use a machine connected using a parallel interface click LPT1 when in
41. dian ICES 003 Remarque concernant les utilisateurs au Canada Avertissement Cet appareil num rique de la classe B est conforme la norme NMB 003 du Can ada How to Read This Manual Symbols This manual uses the following symbols WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety Information section of About This Ma chine CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety Information section of About This Machine Ji important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Y Note Indicates supplementary explanations of the machine s functions and instruc tions on resolving user errors Reference This symbol is located at the end of sections It indicates where you can find fur ther relevant information Indicates the names of keys that appear on the machine s display panel Indicates the names of keys on the machine s control panel Display Panel This section describes configuration using the display panel when the printer function is selected 1
42. e When a Message Appears during Installation of the Printer Driver Troubleshoot ing 39 30 Preparing the Machine Using as a Windows Network Printer This describes how to install the PCL or RPCS printer driver when using the printer as a Windows network printer To use the print server install the printer driver by selecting Network printer server and then select the Windows 2000 XP Windows Server 2003 Win dows Vista or Windows NT 4 0 shared printer This section assumes that the client has already been configured to communicate with a Windows 2000 XP Windows Server 2003 Windows Vista or Windows NT 4 0 print server Do not begin the following procedure before the client is set up and configured correctly amp important g The printer driver for Windows NT 4 0 is not included on the supplied CD ROM If your operating system is Windows NT4 0 download printer driver for Windows NT4 0 from the supplier s Web site For details ask your sales service representatives To install the printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member If you print with a print server connected to the printer using the SmartDe viceMonitor port Recovery Printing and Parallel Printing cannot be used from the client If you print with a Windows XP or
43. e plug and play function starts and the New Hardware Found Device Driver Wizard or Add New Hardware Wizard dialog box appears de pending on the operating system If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window 1 Download USB Printing Support from the supplier s Web site Use a search to find the model name and then download USB Printing Sup port from the supplier s Web site Save it where you can locate it easily 2 Connect the machine to the computer using the USB cable Connect the USB cable firmly g In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next gt 4 Select the Specify a location check box and then click Browse The Browse for Folder dialog box appears 5 Specify the location where USB Printing Support is located and then click Next gt 6 Check the location and then click Next gt USB Printing Support is installed E Click Finish If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB001 port is added to the Printers window Installing the Printer Driver Using USB 8 Install the printer driver Click Search for the best driver for your device Recom mended and then click Next gt 9 Select the Speci
44. e set up correctly Consult an administrator 78 Unauthorized Copy Control Printing a document using Data security for copying AJLO30S 1 The pattern and text you have set 3 The document is blanked by gray is printed overprint 2 The document is copied or stored in copiers multifunction machines which the Copy Data Security unit is installed P Note O This machine can print only as described in Step 1 O Only the RPCS printer driver is supported O You cannot partially embed a pattern and text in a document J Use 182 x 257 mm 7 4 x 10 2 in or larger paper O Use ordinary or recycled paper of at least 70 whiteness O Duplex printing may interfere with this function as a result of text and pat terns being visible through the paper O Printing with background patterns and text may be slower than normal print ing Reference For details about setting Data security for copying see the printer driver Help 79 Other Print Operations Using Mask type You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying Unauthorized Copy Control i 2 x Lown eee Unauthorized copy prevention Pattern Density I Data security for copying al M Mask type RASS E Eeee i i ie amp DE RK 4 La I Reverse pattems text background Unauthorized copy prevention Text Text No Copying Repeat 5
45. een the other devices cancel the first established connection e SPP connection does not support bidirectional communications e HCRP connection supports bidirectional communications BIP e For BIP connection a module including PostScript 3 must be installed in the machine e Only one Bluetooth adaptor or Bluetooth equipped computer can be con nected via BIP e Only JPEG images that can be printed using BIP e User codes are disabled for BIP You cannot print if print functions are restricted e Some printers do not support BIP 2 Note O In this manual the instruction referred to print using SPP To print using HCRP or BIP see the Help supplied with the Bluetooth adapter you use Printing with Bluetooth Connection To install the printer driver follow the procedure used to install parallel inter face important O To install the printer driver under Windows 2000 XP Professional or Win dows Server 2003 you must have an account that has Manage Printers per mission Log on as an Administrators or Power Users group member 1 Start 3Com Bluetooth Connection Manager 49 90 Preparing the Machine 2 Check that the printer you want to use appears in 3Com Bluetooth Connec tion Manager 3 On the Tool menu click COM port 4 Check that the message Bluetooth Serial Client COMx appears under Client Ports X indicates the COM port number used by Bluetooth F click Close 6 On the
46. eeseesseesenneeseeaneeseonees 52 Conditions for Bidirectional COMMUNICATION cceccccseeeeeeeeeeeeeeeeeeeeeesaeeeeneeeeeaees 52 If Bidirectional Communication Is Disabled 53 Installing Font Manager 2000 cccccscssseeeeseeeeeeeeseeeaseeeseeenseeeaneeaeeneaeeaseneaeenes 55 Using Adobe PageMaker Version 6 0 6 5 or 7 0 cccsessceeeeeeeeeeeeeeeeeneeeeeenneees 56 2 Setting Up the Printer Driver PCL Accessing the Printer Properties ccccssscseeseesssseeseseeeesseeesseneeseesoanes 57 Windows 95 98 Me Accessing the Printer Properties ccccseeeeeeeneeeeeeeeees 57 Windows 2000 Accessing the Printer Properties 58 Windows XP Windows Server 2003 Accessing the Printer Properties 60 Windows NT 4 0 Accessing the Printer Properties VU 61 RPCS Accessing the Printer Properties nssssnrnnrmmnermennnemnnerrnns 64 Windows 95 98 Me Accessing the Printer Properties ccccssseeeeeeeeeeeeeeees 64 Windows 2000 Accessing the Printer Properties 66 Windows XP Windows Server 2003 Accessing the Printer Properties 68 Windows NT 4 0 Accessing the Printer Properties VU 70 3 Other Print Operations Prnting a PDF Pile Directly cise ns annee cannes sers 73 PAU MENO daana a nsc eds cubes meet one 73 Using DESK LOD BINGE LITRES indemne tn 73 SIA COMMING S RE nn tien ane en aad aa aces ee 76
47. elect the printer driver for the settings In that case set the paper size using the printer driver amp important O Paper size settings set using the printer driver have priority over those set us ing the machine s control panel O When the printer driver is not used make settings using the control panel E Press the User Tools Counter key User Tools Counter Clear Modes ora O 7 Clear Stop ASC011S 2 Select System Settings using Y or 4 and then press the OK key ser Tools 1 4 OK Counter system sett ings 3 Select Tray Paper Settings using Y or 4 and then press the OK key system Settings 17 2 LOE General Features Tray Paper Settings Timer Settings 4 Select Paper Type Bypass Tray using V or 4 and then press the OK key ray Paper AYA ae LOK Paper size lray 4 Printer Bypass Paper size Paper Type Bypass Tray H select paper type from the menu using Y or and then press the OK key F Type Bypass 344 Thick Paper OHP Transparency i Preprinted Paper 6 Press the User Tools Counter key to return to the default screen 2 Note O The settings made will remain valid until they are reset again After print ing on thick paper or OHP Transparencies be sure to clear settings for the next user Reference For the printer driver settings see the printer driver Help For details about printing onto envelopes see p 17
48. epending on the op erating system printer model and port LL Click Port and then click Add A Click Network Printer and then click OK P Double click the computer name you want to use as a print server in the Browse for Printer window 13 Select the printer you want to use and then click OK 14 Check that the port of the selected printer is displayed in Port 15 Configure the user code as necessary For an RPCS printer driver a user code can be set after the printer driver in stallation For information about user code see the printer driver Help 16 Select the Default Printer check box to configure the printer as default M Click Continue The printer driver installation starts 18 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation 2 Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 37 38 Preparing the Machine P Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears durin
49. er driver when bidirectional communication is disabled ye Reference For details about making option settings for the printer see p 53 If Bidirec tional Communication Is Disabled Conditions for Bidirectional Communication Bidirectional communication allows information about paper size and feed di rection settings to be automatically sent to the printer You can check machine status from your computer e Bidirectional communication is supported by Windows 95 98 Me 2000 XP Windows Server 2003 Windows Vista and Windows NT 4 0 e If you use the RPCS printer driver and bidirectional communication is en abled under Windows 2000 the Change Accessories tab is unavailable P Note O The RPCS printer driver supports bidirectional communications and updates the machine status automatically O The PCL printer driver supports bidirectional communications You can up date the machine status manually To support bidirectional communication the following conditions must be met When connected with parallel cables e The computer must support bidirectional communication e The machine must support bidirectional communication e The interface cable must support bidirectional communication e The machine must be connected to the computer using the standard paral lel cables and parallel connectors e Under Windows 2000 Enable bidirectional support must be selected and Enable printer pooling must not be selecte
50. erence A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears during Installation of the Printer Driver Troubleshoot ing 3 32 Preparing the Machine Using the Standard TCP IP Port This describes how to install the PCL or RPCS printer driver using the TCP IP port TEimportant O To install this printer driver under Windows 2000 XP Professional and Windows Server 2003 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member Installing the PCL or RPCS Printer Driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers Click Next gt g Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the p
51. etooth Interface Unit Type 3245 95 Bypass tray 10 13 C Canceling a job 85 Collate 89 Control keys 5 Control panel 6 Copy Reference i Custom size paper 10 14 D data security for copying 78 Display panel 4 document defaults PCL 62 document defaults RPCS 70 E Envelope 16 Error log 87 F Facsimile Reference i Finisher 88 Font Manager 2000 55 Fonts 93 G General Settings Guide i H How to Read This Manual 3 IEFE 1284 Interface Board Type A 94 IEEE 802 11b Interface Unit Type H 94 Installing the printer driver 23 Installing the Printer Driver under Windows Vista 24 Installing the Printer Driver Using USB 42 Interface 93 M mask type 80 Memory 93 N Network cable 93 Network Guide i Network protocol 93 O Operating system 93 Options 94 P PageMaker 56 PDF Direct Print 73 printer features 6 Printer Features Menu 6 Printer language 93 printer properties PCL 57 58 60 61 printer properties RPCS 64 66 68 70 Printer Reference i Printing a PDF file directly 73 printing bypass tray 10 16 Printing Method 73 Printing port 19 Printing speed 93 Printing with Bluetooth Connection 49 Printing with Parallel Connection 47 Printing with the Finisher 88 Q Quick Install 23 R Resolution 93 Rotating Collate 89 S Scanner Reference i Security Reference i setting the paper size 13 Shift Collate 89 90 Specificati
52. fy a location check box and then click Browse The Browse for Folder dialog box appears 10 Insert the CD ROM into the CD ROM drive Note O When Auto Run starts click Exit O To disable Auto Run press the Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 11 Specify the location where the source files of the printer driver are stored and then click Next gt If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS WIN9X_ME Language DISK1 e PCL 5e D DRIVERS PCL5E WIN9X_ME Language DISK1 e PCL 6 D DRIVERS PCL6 WIN9X_ME Language DISK1 e PostScript 3 Printer Drivers and Utilities CD ROM D DRIVERS PS WIN9X_ME Language DISK1 12 Check the location and then click Next gt Add Printer Wizard starts Click Finish Installation is complete If installation is successful the icon of the printer connected to the USB001 port is added to the Printers window P Note O The number after USB varies depending on the number of printers con nected O Itis not necessary to reinstall USB Printing Support when connecting a dif ferent machine via USB interface when USB Printing Support is installed O After installing USB Printing Support if the printer driver is not installed follow the plug and play instructions of the prin
53. g Installation of the Printer Driver Troubleshoot ing Using as a NetWare Print Server Remote Printer Using as a NetWare Print Server Remote Printer This describes how to set up the Windows computer used as the NetWare client amp important O The printer driver for Windows NT 4 0 is not included on the supplied CD ROM If your operating system is Windows NT4 0 download printer driver for Windows NT4 0 from the supplier s Web site For details ask your sales service representatives O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member O In an IPv6 environment NetWare servers cannot be used The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up Install all nec essary client applications before following this procedure Set up the printer driver while logging on to the NetWare file server The following values are used in the example e Operating system Windows 98 e NetWare version 4 1 e File server name CAREE e Queue name R QUEUE 1 Insert the CD ROM into the CD ROM drive The installer starts Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory 2 Select an in
54. g Printer Default Settings The Printer Properties Jkimportant O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use E On the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications P Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences JkImportant O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all
55. he Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears RPCS Accessing the Printer Properties 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications FPReterence For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows XP E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Print to start printing Y Note O The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this applica
56. he User Tools Counter key User Tools Counter ol Modes o s e 2 ASC011S 2 Select System Settings using Y or 4 and then press the OK key ser Tools izg OK Counter system sett ings 3 Select Tray Paper Settings using Y or A and then press the OK key system Settings 17 2 LOE General Features Tray Paper Settings Timer sett ings 4 Select Printer Bypass Paper Size using Y or A and then press the OK key ray Paper eR ae LOK Paper Size lray 4 CE Env BK Ca 1BKCA 6 Enter the horizontal size of the paper using the number keys and press CH Available size 148 600 mm 5 83 23 62 in Cus size bypass Enter measurement Horiz inch ELEC EL TE El Enter the vertical size of the paper using the number keys and press H Available size 90 297 mm 3 55 11 69 in Cus size Bypass Enter measurement Vert inch q0 00 11 69 gt 8 Press the User Tools Counter key to return to the default screen Y Note O If the printer driver is not used select Machine Settings from Bypass Tray Priority in System of Printer Features see Printer Features General Set tings Guide Set paper size using the control panel I Reference For printer driver settings see the printer driver Help 16 Setting Thick Paper or OHP Transparencies Using the Control Panel The following procedures are not required if you s
57. hen click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Printing Preferences The Printing Preferences dialog box appears RPCS Accessing the Printer Properties 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications FPReterence For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the Printing Preferences dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 2000 E on the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Select Printer list 3 Make the necessary settings and then click Print to start printing Y Note O The procedure to open the Printing Preferences dialog box may vary de pending on the application For details see the manuals provided with the application you use O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For deta
58. hen it is On printing continues after a sys tem error occurs Memory Overflow Select this to have a memory overflow error report printed Job Separation You can enable Job Separation This menu can be selected only when a fin isher optional is installed Memory Usage You can select the amount of memory used in Font Priority or Frame Priority according to paper size or resolution Duplex You can select to have print on both sides of each page Copies You can specify the number of print sets This setting is disabled if the number of pag es to print has been specified with the printer driver or another command Blank Page Print You can select whether or not to print blank pages Edge Smoothing Set this to enable Edge Smoothing e On Default e Off If Toner Saving is set to On Edge Smoothing is ignored even if it is set to On Toner Saving Set this to enable Toner Saving e On Default e Off Printer Language You can specify the printer language Sub Paper Size You can enable the Auto Substitute Paper Size A4 LT feature Letterhead Setting You can rotate original images when printing When printing original images are always rotated by 180 degrees Therefore output might not be as expected when printing onto letterhead or preprinted paper requiring ori entation Using this function you can specify image rotation Bypass Tray Priority You can specify which of the two options Pri
59. ight be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Two kinds of size notation are employed in this manual With this machine refer to the inch version Caution Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Manuals for This Machine Refer to the manuals that are relevant to what you want to do with the machine important g g g g Da DC Media differ according to manual The printed and electronic versions of a manual have the same contents Adobe Acrobat Reader Adobe Reader must be installed in order to view the manuals as PDF files Depending on which country you are in there may also be html manuals To view these manuals a Web browser must be installed About This Machine Be sure to read the Safety Information in this manual before using the ma chine This manual provides an introduction to the functions of the machine It also explains the control panel preparation procedures for using the machine how to enter text and how to install the CD ROMs provided General Settings Guide Explains User Tools settings and Address Book procedures such as register ing fax numbers e mail addresses and user codes Also refer to this manual for explanations on how to connect the mach
60. ils see the printer driver Help 6 68 Setting Up the Printer Driver Windows XP Windows Server 2003 Accessing the Printer Properties Making Printer Default Settings The Printer Properties amp important O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu click Printers and Faxes The Printers and Faxes window appears 2 Click the icon of the printer you want to use E On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences amp important O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On t
61. inder and Extended Features Wizard 2 When Extended Features Wizard appears select Start and then click Next 3 On the Printing Function2 screen click Properties to display PDF Direct Print Properties 4 Select the Use PDF Password check box at the bottom right of the screen and then click OK Click Next repeatedly until Finish appears Click Finish to close the Extended Features Wizard screen 5 Move the PDF file you want to print to the PDF Direct Printing icon on the palette using a drag and drop operation 6 Output File List PDF Direct Print is displayed Select the PDF file you want to output to make it reverse video and then click OK El The PDF Direct Print Properties screen opens Enter the password for the PDF file you want to print in the PDF Password field at the bottom right of the screen and then click OK The password protected PDF file is printed P Note O Before printing a password protected PDF file perform one of the following e Enter the PDF password in the PDF Direct Printing Properties screen e Specify a PDF password by selecting Change PDF Password in the PDF Menu on the control panel of this machine O If a PDF Group Password for the PDF Menu menu is assigned to either DeskTopBinder Lite or the control panel of this machine a same group password needs to be assigned to the other 79 76 Other Print Operations PDF Direct Print Properties
62. ine Troubleshooting Provides a guide to solving common problems and explains how to replace paper toner and other consumables Security Reference This manual is for administrators of the machine It explains security func tions that you can use to prevent unauthorized use of the machine data tam pering or information leakage For enhanced security we recommend the following settings e Install the Server Certificate e Enable SSL Secure Sockets Layer Encryption e Change the user name and password of the administrator using Web Im age Monitor For details see Setting Up the Machine Security Reference Be sure to read this manual when setting the enhanced security functions or user and administrator authentication Copy Reference Explains Copier functions and operations Also refer to this manual for expla nations on how to place originals Facsimile Reference Explains Facsimile functions and operations Printer Reference Explains Printer functions and operations Scanner Reference Explains Scanner functions and operations Network Guide Explains how to configure and operate the machine in a network environ ment and use the software provided This manual covers all models and includes descriptions of functions and settings that might not be available on this machine Images illustrations and information about operating systems that are supported might also differ slightly from those of this
63. ings CDDP lain Recwe ed JobReset FormFeed 2 On the confirmation screen press OK Form Feed the following 4 Document rit If you want to stop printing press Cancel Form Feed 3 Select the tray for form feed using Y or 4 from those that appear on the display panel and then press the OK key If you want to print after adding paper to the tray select the tray after loading the correct paper Select Tray 172 DE gt Ein 3 Wit The machine prints using the selected tray 2 Note O Ifa tray with a smaller paper size is selected the print job may be cut short or other problems may occur Canceling a Print Job Follow this procedure for canceling the print job if the message prompting form feed appears 1 Press JobReset Change Tray 1 to the following sett ines Cee OP lain Recycled JobReset FormFeed 2 Press Current Reset the following Job 4 Word Report doc ALL Jobs The confirmation message appears To cancel all jobs current and queued press All Jobs To resume printing jobs press Resume 3 Press Yes to cancel the print job Reset the current job Press No to return to the previous display 83 Other Print Operations 2 Note O If the machine is shared by multiple computers be careful not to acciden tally cancel someone else s print job O Under Windows If the machine is connected to the computer using a par
64. ll Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the Document Defaults dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use RPCS Accessing the Printer Properties 3 On the File menu click Document Defaults The Default dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows NT 4 0 E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing 2 Note O The procedure to open the printer properties dialog
65. mplementers Corporation Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of the Windows operating systems are as follows e The product name of Windows 95 is Microsoft Windows 95 e The product name of Windows 98 is Microsoft Windows 98 e The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me e The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 Server Microsoft Windows 2000 Advanced Server e The product names of Windows XP are as follows Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Media Center Edition Microsoft Windows XP Tablet PC Edition e The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Enterprise Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition Microsoft Windows Server 2003 Web Edition Microsoft Windows Server 2003 Datacenter Edition e The product names of Windows NT 4 0 are as follows Microsoft Windows NT Workstation
66. nd specify Link in the Custom Settings dialog box enter the Bluetooth password For information about entering the pass word see p 51 Printing in the Security Mode For all other security modes and custom settings no password is required For information about each mode see the manuals supplied with the utility 3 click 0k Close the Security Mode dialog box P Reference For details about the security mode see 3Com Bluetooth Connection Man ager Help For details about the password entry which is required to trans mit print jobs see p 51 Printing in the Security Mode Printing in the Security Mode This describes how to print in the security mode 1 Send the print job to the printer in use Depending on the computer configuration the Connect dialog box may ap pear If it does use it to establish the network connection 2 The Authentication dialog box appears 3 Enter the Bluetooth password and then click OK As the Bluetooth password enter the last four digits of the machine s serial number You can find the serial number on the label attached to the back of the machine For example if the serial number is 00A0 001234 the Bluetooth password is 1234 4 The print job is sent P Note O The Bluetooth password differs for each machine and cannot be changed 5l 52 Preparing the Machine Making Option Settings for the Printer Make option settings for the machine using the print
67. nd the application s own default settings are applied Reference For details see the printer driver Help RPCS Accessing the Printer Properties Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 3 Make the necessary settings and then click OK 4 Click OK to start printing P Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when printing from this application Reference For details see the printer driver Help 65 66 Setting Up the Printer Driver Wind
68. nding on the application print settings may not be enabled and printed output may not be as expected O When setting Staple or Collate in the printer driver make sure that the Collate check box is cleared in the application s Print dialog box If Collate is enabled in the application printing will not be as intended O When printing restarts after removing jammed paper the printing position may be different depending on the location of the jam e Ifthe paper jam occurred in the optional finisher printing will restart from the top page of the data currently being printed or from the page where the paper jam occurred e If the paper jam occurred in the machine printing will restart from the page where the paper jam occurred e Even if the paper jam occurred in the machine the error will not be cleared unless the cover of the finisher is opened and closed Reference For details about duplex printing or combined printing layout see the printer driver Help For information about optional finisher see About This Machine General Settings Guide and Copy Reference To remove paper misfeeds see Troubleshooting Collate Collate When printing multiple documents such as handouts for meetings you can sep arate sets into order This function is known as Collate Collate stores data transmitted from a computer to the printer memory The following are the three types of Collate amp important O If Auto Continue occu
69. nter Driver Command or Machine Set tings has priority for determining the paper size for the bypass tray Edge to Edge Print You can select whether or not to print on the entire sheet Default Printer Lang You can set the default printer language if the machine cannot find the printer language automatically Tray Switching You can set to switch the paper tray RAM Disk You can change the settings of the RAM disk Host Interface I O Buffer You can set the size of the I O Buffer Nor mally it is not necessary to change this set ting I O Timeout You can set how many seconds the machine should wait before ending a print job If data from another port usually arrives in the mid dle of a print job you should increase this timeout period PCL Menu Font Source You can set the storage location of the de fault font Font Number You can set the ID of the default font you want to use Point Size You can set the point size you want to use for the selected font Font Pitch You can set the number of characters per inch for the selected font Symbol Set You can specify the set of print characters for the selected font The available options are as follows Ext A4 Width You can extend the printing area width when printing on A4 sheet with PCL Append CR to LF When set to On a carriage return will follow each line feed CR CR LF CR LF FF CR FF You can set the print resolution in dots per inch PS
70. nu The following explains settings and meanings of functions on Printer Feature Printer Feature screen appears when you press the User Tools Counter key For details see Printer Features General Settings Guide List Test Print Multiple Lists You can print the configuration page and er ror log Config Page You can print the machine s current configu ration values Error Log You can print error logs listing all errors that occurred during printing Menu List You can print a Menu List showing the ma chine s function menus PCL Config Font Page You can print the current configuration and installed PCL font list PS Config Font Page You can print the current configuration and installed PostScript font list PDF Config Font Page You can print the current configuration and installed PDF font list This menu can be selected only when the op tional PostScript 3 unit is installed Maintenance Menu Protect This function lets you protect menu settings from accidental change It makes it impossi ble to change menu settings with normal procedures unless you perform the required key operations In a network environment only administra tors can make changes to menu settings List Test Print Lock You can lock the List Test Print menu System Print Error Report You can print an error report when a printer or memory error occurs Auto Continue You can select this to enable Auto Continue W
71. ons 93 Staple 91 Staple Position 91 Stapling Precautions 92 T Thick Paper 16 Troubleshooting i U Unauthorized copy control 77 78 80 Using commands 76 Using This Machine as the Windows Printing port 19 W Windows 49 85 Windows 2000 47 58 66 Windows 95 98 Me 57 64 Windows NT 4 0 61 62 70 Windows Server 2003 60 68 Windows Vista 19 24 25 Windows XP 60 68 98 EN SA D327 7693 Trademarks Microsoft Windows Windows NT Windows Server and Windows Vista are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Adobe Acrobat PageMaker PostScript and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and or other countries PCL is a registered trademark of Hewlett Packard Company Monotype is a registered trademark of Monotype Imaging Inc Apple AppleTalk EtherTalk Macintosh Mac OS and True Type are trademarks of Apple Inc regis tered in the U S and other countries Bonjour is a trademark of Apple Inc UNIX is a registered trademark in the United States and other countries licensed exclusively through X Open Company Limited The Bluetooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by Ricoh Company Ltd is under license NetWare is a registered trademark of Novell Inc UPnP is a trademark of the UPnP I
72. operties 4 Make the necessary settings and then click OK 2 Note O With some applications the printer driver settings are not used and the application s own default settings are applied Reference For details see the printer driver Help Making Printer Settings from an Application You can make printer settings for a specific application To make printer settings for a specific application open the printer properties dialog box from that application The following explains how to make settings for the WordPad application provided with Windows 95 98 Me E On the File menu click Print The Print dialog box appears 2 Select the printer you want to use in the Name list and then click Proper ties The printer properties dialog box appears 9 58 Setting Up the Printer Driver 3 Make the necessary settings and then click OK 4 Click OK to start printing 2 Note O The procedure to open the printer properties dialog box may vary depend ing on the application For details see the manuals provided with the ap plication you use O With some applications the printer driver settings are not used and the application s own default settings are applied O Any settings you make in the following procedure are valid for the current application only O General users can change the properties displayed in the Print dialog box of an application Settings made here are used as defaults when p
73. ows 2000 Accessing the Printer Properties This describes how to launch printer driver s properties Making Printer Default Settings The Printer Properties amp important O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrators and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help Making Printer Default Settings Printing Preferences amp important O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and t
74. pe R P Note O Stapling might not be in the specified position if combine layout and duplex printing are both selected After setting the staple position use the printer driver s preview icon to check the position before printing Reference For paper sizes and maximum numbers of sheets available for stapling see Specifications for Options About This Machine For details about the types of paper that can be used with the stapling func tion see Supplementary Information Copy Reference For printing methods see the printer driver Help 9 92 Other Print Operations Stapling Precautions amp important O Stapling can be done only with the optional finisher installed Staple printing will be canceled under the following conditions e Ifthe number of pages to staple exceeds maximum e Ifa paper size that cannot be stapled is selected e Ifa paper type that cannot be stapled is selected e If positions other than those fixed for stapling are specified e If there are inconsistencies between the orientation in the duplex mode and the staple position e If there are inconsistencies between the orientation in letterhead mode and the staple position e If paper sizes are mixed when a different paper size is specified during a print job e When feeding paper from the bypass tray e When combined with Rotating Collate e When staples have run out and Auto Continue is set prin
75. plier does not provide warranty regarding the appearance of print patterns and other copy protection features The appearance of the print pat terns and the performance of Unauthorized Copy Control may vary depend ing on the quality of paper used and the machine model and settings e The supplier takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print pat terns 8 82 Other Print Operations Form Feed This section gives instructions for operating the machine when there is no tray for the selected paper size or type or when paper loaded in the machine has run out amp important O The tray cannot be changed if the following functions are set e Duplex Print to a tray that does not support duplex printing e Staple P Note O If form feed is selected for a tray with the following settings you can change the tray by canceling the settings e Duplex Print e Staple O If Auto Continue is selected form fed paper is printed after a set interval See Printer Features General Settings Guide Printing from a Selected Tray If the machine does not have a tray for the selected paper size or paper type or if the selected paper loaded in the machine has run out a caution message ap pears If this message appears do the following procedure 1 When the caution message appears press FormFeed Change Traw 1 to the following sett
76. priate size position and type for the tray Select the Do not use Auto Tray Select check box to exclude the tray from the targets of automatic tray selection 3 Click OK to close the printer properties dialog box Installing Font Manager 2000 Installing Font Manager 2000 T important O Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 in stalling applications by Auto Run requires administrator permission To in stall a printer driver by Auto Run log on using an account that has administrator permission 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Click Font Manager 2000 4 Follow the instructions on the screen 99 90 Preparing the Machine Using Adobe PageMaker Version 6 0 6 5 or 7 0 Under Windows 95 98 Me 2000 XP Windows Server 2003 or Windows NT 4 0 with Adobe PageMaker you need to copy PPD files to the PageMaker folder PPD files have the ppd extension in the folder DRIVERS PS WIN9X_ME Lan guage DISK1 on the CD ROM The WIN9X_ME folder inside the PS folder is for Windows 95 98 Me Use the folder at this level that is appropriate for the operating system you are currently using The third folder Language may be substituted by an appropriate language name Copy the ppd file to the PageMaker folder e For PageMaker 6 0 default installation The directory is C PM6 RSRC PP
77. ps 192 168 15 16 printer You can enter http printer s address ipp as the printer s address Installing the Printer Driver E Enter a name for identifying the printer in IPP Port Name Use a name dif ferent from the one of any existing port If a name is not specified here the address entered in the Printer URL box be comes the IPP port name 1 14 Click Detailed Settings to make necessary settings For information about the settings see SmartDeviceMonitor for Client Help Click OK 16 Check that the port of the selected printer is displayed in Port 17 Set a user code if necessary Up to 8 numeric characters can be entered No alphabetic characters or sym bols can be entered E Select the Default Printer check box to configure the printer as default EE Click Continue Installation starts 20 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Y Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory O Setting a user code allows a SmartDeviceMonitor for Admin user to dis play and check the number of sheets each user prints For details see SmartDeviceMonitor for Admin Help Ref
78. pying you can embed patterns and text beneath the print You do not need a special paper to use this function If a paper with text or image patterns is copied by a copier or a multi function printer either the pat terns are printed vividly or the copy is grayed out so as to protect the informa tion on the original from leaking To print with protection against unauthorized copying you can use Data security for copying and Mask type amp important O This function is designed to discourage copying of confidential documents it does not prevent unauthorized use of information O You must install the Copy Data Security Unit to gray out files protected by Data Security for Copying that are stored in the document server or printed You do not have to install the unit to print files that are protected by Data Se curity for Copying O You can use this machine to print files that are protected by data security for copying However because you cannot install the Copy Data Security unit on this machine copies of files cannot be grayed out when using data security for copying O Data security for copying cannot be used together Toner saving O Use the following setting to make the embedded pattern or text for prevent ing unauthorized copying more visible e Under Copier Features Original Type Setting set Original Type 1 Text to Special Mode 1 e Note that if you make this setting gray scale images in documents that do
79. r Printing Method The following procedures explain the two methods of direct PDF printing us ing Auto Document Link or by entering commands Using DeskTopBinder Lite Installing DeskTopBinder Lite Follow the procedure below to install DeskTopBinder Lite 1 Quit all applications currently running 2 Insert the Scanner Driver and Utilities CD ROM into the CD ROM drive The installer starts Auto Run may not work under certain operating system settings In this case launch Setup exe located on the CD ROM root directory 3 Select an interface language and then click OK 3 Click DeskTopBinder Lite 73 74 Other Print Operations 5 Follow the instructions on the display to install DeskTopBinder Lite If you are required to restart the computer after installing DeskTopBinder Lite restart the computer and continue the configuration DeskTopBinder Lite Enhancements Follow the DeskTopBinder Lite enhancement procedure to print PDF files di rectly 1 On the Start menu click Programs DeskTopBinder and Extended Features Wizard 2 When Extended Features Wizard appears select Start and then click Next repeatedly until the Printing Function2 screen appears 3 On the Printing Function2 screen click Add to display PDF Direct Print Prop erties 4 Select Driver for This Machine click OK and then click Next repeatedly until Finish is displayed Click Finish
80. r Log If files could not be stored due to printing errors identify the cause of the errors by checking the error log on the control panel amp important O The most recent 30 errors are stored in the error log If a new error is added when there are 30 errors already stored the oldest error is deleted O If the main power switch is turned off the log is deleted 1 Press the Printer key to display the Printer screen F Press Menu Ready E Select Error Log and then press the OK key Form Feed Error Log 4 Select the error log you want to check using Y or 4 and then press the OK key show Error Log Word Report doc Y Dec 20 03 12FH Print Data Error A detailed error log appears P Note O Press the Escape key until the Printer screen appears after checking the log O To print files that appear in the error log resend them after stored files have been printed or deleted 8 88 Other Print Operations Printing with the Finisher You can collate or staple by installing the optional finisher Make sure you read the following precautions when using the optional finisher amp important O Make option settings for the machine using the printer driver when bidirec tional communication is disabled O Be sure to set the paper size and paper orientation in the printer driver when using duplex printing combined printing layout and staple functions P Note O Depe
81. rinter Name box EJ Click Next gt 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port LL Click Port and then click Add A Click LPR Port and then click OK If LPR Port does not appear see Windows Help and install it 12 Enter the printer s IP address in the Name or address of server providing Ipd box 13 Enter lp in the Name of printer or print queue on that server box and then click OK The port is added Installing the Printer Driver 14 Check that the port of the selected printer is displayed in Port 15 Configure the default printer as necessary D Click Continue The printer driver installation starts 17 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory P Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer Se
82. rinter as default A7 Preparing the Machine Click Finish The printer driver installation starts E After the installation is completed select one of the options to restart the 1 computer either now or later and then click Finish Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings In that case launch Setup exe on the CD ROM root directory Reference A message appears if there is a newer version of the printer driver already installed If there is you cannot install the printer driver using Auto Run If you still want to install the printer driver use Add Printer See When a Message Appears during Installation of the Printer Driver Troubleshoot ing 48 Printing with Bluetooth Connection Printing with Bluetooth Connection This describes how to print using with Bluetooth devices Supported Profiles Refer the following supported profiles for Bluetooth connection SPP HCRP e A maximum of two Bluetooth adaptor or Bluetooth equipped computers can be connected at the same time using the Bluetooth interface one by SPP one by HCRP e When connecting more than one Bluetooth adaptor or Bluetooth equipped computer at the same time the first device that establishes connection is se lected When selecting the connection betw
83. rinter name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port LL Click Port and then click Add 11 Click Standard TCP IP Port and then click OK Configure the Standard TCP IP port settings and then see Windows Help if Standard TCP IP Port does not appear 12 Click Next gt in the Add Standard TCP IP Printer Port Wizard dialog box Installing the Printer Driver 13 Enter the printer name or IP address in the Printer Name or IP Address box The Port Name text box automatically obtains a port name Change this name if necessary When the device selection appears select RICOH NetworkPrinter Driver C Model E Click Next gt 15 Click Finish in the Add Standard TCP IP Printer Port Wizard dialog box The installation start dialog box reappears 16 Check that the port of the selected printer is displayed in Port 17 Configure the default printer as necessary E Click Continue The printer driver installation starts 19 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings In that case laun
84. rinting from this application Reference For details see the printer driver Help Windows 2000 Accessing the Printer Properties Making Printer Default Settings The Printer Properties amp important O To change the printer default settings including option configuration settings log on using an account that has Manage Printers permission Members of the Administrator and Power Users groups have Manage Printers permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications Reference For details see the printer driver Help PCL Accessing the Printer Properties Making Printer Default Settings Printing Preferences amp important O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 2 Click the icon of the printer you want to use 3 On the
85. rs on the first set Collate will be canceled O If forced printing occurs on the first set Collate will be canceled O When setting Collate in the printer driver settings make sure that a collate option is not selected in the application s print settings If a collate option is selected printing will not be as intended P Note O Set Collate and Rotating collate when using the RPCS printer driver O Follow the procedure below when using the printer driver other than the RPCS e Set Collate and Rotating Collate in the printer driver e If you cannot make Shift Collate even with the optional finisher installed options may not be set up correctly in the printer driver Correct the printer driver s option settings e For details see the printer driver Help Collate Printed output is assembled as sets in sequential order PEP AEU016S Rotating Collate Every other print set is rotated by 90 degrees Ie al AEU017S 89 90 Other Print Operations amp important O The Rotating Collate function requires two paper trays containing same size paper but in different orientations O If the output tray has shift function Shift Collate will be applied even if Ro tating Collate is selected J If a document with mixed paper sizes or sizes larger than A4 8 2 x 11 is set it can only be collated even if Rotating Collate has been selected When Rotate Collate is cancelled If the following fun
86. showing all print jobs currently queued for printing Check the current status of the job you want to cancel 2 Select the name of the job you want to cancel 3 On the Document menu click Cancel Printing 4 Press the Printer key on the machine s control panel Note g g g g If the machine is shared by multiple computers be careful not to acciden tally cancel someone else s print job If the machine is connected to the computer using a parallel cable sent print jobs may be canceled if JobReset is pressed while Waiting is dis played on the control panel After the interval set in I O Timeout in Printer Features has passed the next print job can be sent A print job sent from a different client computer will not be canceled in this case In Windows XP Windows Server 2003 Windows Vista and Windows NT 4 0 click Cancel on the Document menu In Windows 95 98 Me 2000 or Windows NT 4 0 you can also open the print job queue window by double clicking the machine icon in the Printers machine window the Printers and Faxes window under Win dows XP and Windows Server 2003 or the Hardware and Sound under Windows Vista You cannot stop printing data that has already been processed For this reason printing may continue for a few pages after you press JobReset A print job containing a large volume of data may take considerable time to stop Checking the Error Log Checking the Erro
87. specific orientation re quirements such as envelopes and letterheads be sure to rotate the paper feed orientation to 180 degrees O Be sure to set the paper size using the printer driver when printing data from the computer The paper size set using the printer driver has priority over the one set using the control panel Paper that is thicker than 162 g m max cannot be printed from the bypass tray 1 Open the bypass tray TR AIT f 1 0 IN a h 00 i KT A V D N BAE001S 2 Lift up the paper guide release lever ARB017S 1 Paper guide release lever 3 Adjust the paper guides to the paper size and then gently insert paper face down into the bypass tray AYM004S 1 Extender Paper guides Open out the extender to support paper sizes larger than A4 D 81 3 x11 D If the paper guides are not flush against the paper skewing and misfeeds might occur Gently insert paper until it stops Load only as much paper as can be held between the guides on the bypass tray Overloading the bypass tray can result in misfeeds and skewed imag es Fan the paper to get air between the sheets to avoid a multi sheet feed When setting an OHP transparency make sure thatits front and back sides are properly positioned 12 4 Push down the paper guide release lever AYMOO5S 5 Set the paper size using the printer driver or the control panel P Note O Paper
88. stall ing the printer driver important O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member O If your operating system is Windows NT4 0 download printer driver for Windows NT4 0 from the supplier s Web site Installing the PCL or RPCS Printer Driver 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers El Click Next gt 3 Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port M Check that LPT1 is shown in Port 11 Select the Default Printer check box to configure the p
89. stalls selected applications g Follow the instructions on the display and click Next gt to proceed next step g After the installation is completed select one of the options to restart the computer either now or later and click Complete Restart the computer to complete installation Note O To stop installation of the selected software click Cancel before installa tion is complete O Auto Run may not work with certain operating system settings If this hap pens launch Setup exe on the CD ROM root directory Installing the Printer Driver Changing the Port Settings for SmartDeviceMonitor for Client Follow the procedure below to change the SmartDeviceMonitor for Client set tings such as TCP IP timeout recovery parallel printing and printer groups 1 Windows 95 98 1 Open the Printers window from the Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Properties J Click the Details tab and then click Port Settings The Port Settings dialog box appears Windows 2000 Windows NT 4 0 1 Open Printers window from Start menu 2 In the Printers window click the icon of the printer you want to use On the File menu click Properties E On the Ports tab click Configure Port The Configuration dialog box appears Windows XP Windows Server 2003 1 Open the Printers and Faxes window from the Start men
90. t have an account that has Man age Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM drive The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click l accept the agreement and then click Next gt 6 Select a printer driver you want to use in the Select Program dialog box You can select several printer drivers 7 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port E click Port and then click Add M Click SmartDeviceMonitor and then click OK E Click IPP P In the Printer URL box enter http printer s address printer as the print er s address If the server authentication is issued to enable SSL a protocol for encrypted communication enter https printer s address printer Internet Explor er 5 01 or a higher version must be installed example IP address 192 168 15 16 http 192 168 15 16 printer htt
91. ter 43 44 Preparing the Machine Windows 2000 USB amp important O Installing a printer driver requires Administrator permission Log on using an account that has Administrator permission When USB is first used Found New Hardware Wizard starts and USB Printing Support is installed automatically If the printer driver has already been installed plug and play is enabled and the icon of the printer connected to the USB port is added to the Printers window If the printer driver is not installed follow the plug and play instructions of the printer to install it from the supplied CD ROM 1 Connect the machine to the computer using the USB cable Connect the USB cable firmly 2 In the Found New Hardware Wizard display click Search for a suitable driver for my device recommended and then click Next gt E Select the Specify location check box and then click Next gt 4 Insert the CD ROM into the CD ROM drive When Auto Run starts click Exit To disable Auto Run press the left Shift key when inserting the CD ROM into the drive and keep it pressed until the computer finishes reading from the CD ROM 5 Specify the location where the source files of the printer driver is stored If the CD ROM drive is D the source files of the printer driver are stored in the following location e RPCS D DRIVERS RPCS XP_VISTA Language DISK1 e PCL5e D DRIVERS PCL5E XP_VISTA Language DI
92. terface language and then click OK The default interface language is English 3 Click PCL RPCS Printer Drivers 4 The software license agreement appears in the License Agreement dialog box After reading the agreement click l accept the agreement and then click Next gt 5 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers J click Next gt 39 40 Preparing the Machine 7 Select the Printer Name check box to select the printer model you want to use The printer name can be changed in the Change settings for Printer Name box g Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port E click Port and then click Add EL Click Network Printer and then click OK 11 Double click the name of the NetWare file server on the network tree The created queue is displayed 12 Select the print queue and then click OK E Check that the port of the selected printer is displayed in Port 8 Click Continue The printer driver installation starts H Click Finish in the Select Program dialog box 16 After the installation is completed select one of the options to restart the computer either now or later and then click Finish Restart the computer to complete installation 17 After restar
93. ties in the Printers folder Log on as an Administrators or Power Users group member O Under Windows NT 4 0 Full Control permission is required to change the printer properties in the Printers Windows 2000 or Printers and Faxes Win dows XP Windows Server 2003 folder Log on as an Administrators or Power Users group member 1 On the Start menu point to Settings and then click Printers The Printers window appears When using Windows XP or Windows Server 2003 point to Settings on the Start menu and then click Printers and Faxes The Printers and Faxes win dow appears When using Windows Vista click Control Panel on the Start menu click Hardware and Sound and then click Printer The Printers window opens 53 94 Preparing the Machine 2 Click the icon of the printer you want to use E On the File menu click Properties 4 Click the Change Accessories tab If options in the Change Accessories tab are disabled bidirectional connection is enabled In this case no change is necessary for option settings If you are using the RPCS printer driver click the Change Accessories tab 5 Select options installed from the options area and then make the necessary settings 6 Select the total amount of the memory in Total memory when the optional SDRAM module is added 7 Under Paper source tray settings click and highlight the tray to be used and then select the appro
94. ting the computer launch the Printers window and then open the printer properties Under Windows XP or Windows Server 2003 open the printer properties from the Printers and Faxes window 18 On the Printer Settings tab clear the Form Feed and Enable Banner check boxes Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 click the NetWare setting tab Do not select these check boxes since they are automatically selected by the printer driver If you select the check boxes the printer may not print correct ly 19 Click OK to close the printer properties dialog box 2 Note O To stop installation of the selected software click Cancel before installa tion is complete O The protocol is set to inactive as default Enable it using Web Image Mon itor or Telnet Using as a NetWare Print Server Remote Printer Form Feed Do not use NetWare to configure form feed Form feed is controlled by the print er driver on Windows If NetWare form feed is configured the printer may not print properly Follow the procedure below to disable form feed according to the operating sys tem used e Under Windows 95 98 Me clear the Form feed check box on the Printer Settings tab in the printer properties dialog box e Under Windows 2000 XP Windows Server 2003 or Windows NT 4 0 clear the Form feed check box on the NetWare Settings tab in the printer properties dialog box Banner Page
95. ting will contin ue without stapling after the message has been displayed e When only 1 page is printed e When staples have run out P Note O When the stapling is cancelled Staple Cancelled appears O If Staple is selected with the optional finisher installed the paper will be out put to the finisher shift tray irrespective of the setting O When printing on letterhead stapling may not be at the specified position O If you cannot make staple settings even with finisher installed options may not be set correctly in the printer driver Correct option settings in the printer driver For details see the printer driver Help O When the finisher is being used for another function s job for example a copy job printing will start after that job ends O Be sure to set paper size and orientation in the printer driver when stapling O When duplex printing is selected adjust staple positions to the binding orien tation O Depending on the software you are using print settings may not be saved and the printed result may not be as expected O When setting Staple in the printer driver settings make sure that a collate op tion is not selected in the print settings of the application If a collate option is selected in the application printing will not be as intended Specifications This section contains the machine s electrical and hardware specifications in cluding information about its options it shasta Fr ss
96. tion Reference For details see the printer driver Help 69 70 Setting Up the Printer Driver Windows NT 4 0 Accessing the Printer Properties Making Printer Default Settings The Printer Properties JEimportant To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use E On the File menu click Properties The printer properties dialog box appears When you open the printer properties dialog box initially after installing the RPCS printer driver a confirmation message appears After clicking OK the printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications PReference For details see the printer driver Help Making Printer Default Settings Default amp important O To change the printer default settings including option configuration settings log on using an account that has Fu
97. u The Printers and Faxes window appears 2 Click the icon of the machine you want to use On the File menu click Properties The printer properties appear 3 Click the Ports tab and then click Configure Port The Port Configuration dialog box appears 27 28 Preparing the Machine P Note O For TCP IP timeout setting can be configured O User proxy and timeout settings can be configured for IPP O If no settings on the Recovery Parallel Printing tab are available follow the procedure below Click Cancel to close the Port Configuration dialog box Start SmartDeviceMonitor for Client and then right click the SmartDe viceMonitor for Client icon on the tasktray Point to Properties and then click Extended Features Settings Select the Set Recovery Parallel Printing for each port check box Click OK to close the Extended Features Settings dialog box e Reference For information about these settings see Using SmartDeviceMonitor for Client Network Guide or SmartDeviceMonitor for Client Help Installing the PCL or RPCS Printer Driver TCP IP T important O To install this printer driver under Windows 2000 XP Professional Win dows Server 2003 and Windows NT 4 0 you must have an account that has Manage Printers permission Log on as an Administrators or Power Users group member 1 Quit all applications currently running 2 Insert the CD ROM into the CD ROM dri
98. ve The installer starts 3 Select an interface language and then click OK The default interface language is English 4 Click PCL RPCS Printer Drivers 5 The software license agreement appears in the License Agreement dialog box After reading the agreement click l accept the agreement and then click Next gt 6 Select the printer driver you want to use in the Select Program dialog box You can select several printer drivers E Click Next gt 3 Select the machine model you want to use The printer name can be changed in the Change settings for Printer Name box Installing the Printer Driver 9 Double click the printer name to display the printer settings The details shown in Comment Driver and Port vary depending on the op erating system printer model and port LL Click Port and then click Add E Click SmartDeviceMonitor and then click OK P Click TCP IP and then click Search A list of printers using TCP IP appears 13 Select the printer you want to use and then click OK Only printers that respond to a broadcast from the computer appear To use a machine not listed here click Specify address and then enter the IP address or host name of the machine 14 Check that the port of the selected printer is displayed in Port 15 Set a user code if necessary Up to 8 numeric characters can be entered No alphabetic character or symbol can be entered 1
99. ver Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the printer properties dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use A Setting Up the Printer Driver E on the File menu click Properties The printer properties dialog box appears 4 Make the necessary settings and then click OK P Note O Settings you make here are used as the default settings for all applications 2 Reference For details see the printer driver Help Making Printer Default Settings Default important O To change the printer default settings including option configuration settings log on using an account that has Full Control permission Members of the Ad ministrators Server Operators Print Operators and Power Users groups have Full Control permission by default O You cannot change the printer default settings for each user Settings made in the Document Defaults dialog box are applied to all users 1 On the Start menu point to Settings and then click Printers The Printers window appears 2 Click the icon of the printer you want to use 3 On the File menu click Document Defaults The Default dialog box appears 4 Make the necessary settings and

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