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Ricoh AC20 User's Manual

1. Dimensions Capacity 8 5 x 11 in Better 216 x 279 mm 210 x 297 mm ne 8 3 x 11 7 in Executive 7 25 x 10 5 in 191 x 267 mm A ire to g m f7 ead 8 5x 14 in bond 16 to 250 cee of 75 216 x 356 mm 24 Ib for the g m bond 20 Ib paper for the paper tray Folio 216 x 330 mm 2 paper tray 8 5 x 13 in e 60 to 163 g m 50 sheet of bond 16 to paper for the Oficio 216 x 343 mm 43 b for the Multipurpose 8 5 x 13 5 in Multipurpose tray tray 182 x 257 mm B5 JIS 7 2 x 10 in 176 x 250 mm ep 6 7 x 9 9 in 148 x 210 mm ne 5 8 x 8 2 in a 76 x 127 mm Minimum size custom 3 x 5 in 60 to 163 g m 3 bond 16 to Maximum size e 43 Ib 5 sheets of paper Transparency 138 to 148 g m for the bel Same minimum 3 Multipurpose tray Labels and maximum 120 to 150 g m paper sizes as 2 Cards listed above 60 to 163 g m Envelopes 60 to 90 g m The machine supports a wide range of media sizes See Paper Type Input Sources and Capacities on page 3 2 Capacity may differ depending on media weight thickness and environmental conditions NOTE You may experience jams when using print materials with a length of less than 127 mm 5 in For optimum performance ensure that you are storing and handling the paper correctly Please refer to Paper Storage Environment on page C 9 SPECIFICATIONS Ry Guidelines for Using Paper For the best r
2. Layout Options Layout Options allows you to select advanced printing options For details see page 4 13 4 14 PRINTING TASKS E S5 Paper Tab Use the following options for paper handling See page 4 2 for more information about accessing printer properties Click the Paper tab to access many paper properties 2 Printing Preferences EJEA Layout Paper Graphics Extras About O cesas E E Paper Options 2 e Size Ad v Source Auto Select v 4 Type Printer Default x oe First Page None v Ad 210 x 297 mm O e Scaling Omm Oinch z N 5 Copies 1 he a Resolution 600 dpi Favorites Printer Default x f ox j Cancel Help Property Description Copies allows you to choose the number of Copies copies to be printed You can enter up to 999 Size allows you to choose the size of the paper loaded in the tray If the required size is not listed in the Size box click Custom When the Custom Page Size window appears set the size and click OK The setting appears on the list so that you can select it Custom Page Size EEA Size E 4 Enter the custom name you want to use Custom Name Foge Dimensions Width 3 00 8 50 200 e Enter the paper size Height 5 00 14 00 500 Inches OMillimeters OK Cancel Help WJ PRINTING TASKS Property Description Make
3. Toner specs e The paper may not meet specifications for example the P TE paper is too moist or too rough See Paper Specifications AaBbCc on page C 6 AaBbGc e The transfer roller may be dirty Clean the inside of your AaBbCc machine See Cleaning the Inside on page 8 3 AaBoCc e The paper path may need cleaning See Cleaning the AaBtCc Drum on page 8 11 Dropouts If faded areas generally rounded occur randomly on the page AaBbCc e A single sheet of paper may be defective Try reprinting the AaBbUCc job AaBbCc e The moisture content of the paper is uneven or the paper AaBbCc has moist spots on its surface Try a different brand of AaBbCc paper See Paper Specifications on page C 6 e The paper lot is bad The manufacturing processes can cause some areas to reject toner Try a different kind or brand of paper e The toner cartridge may be defective See Vertical repetitive defects on page 9 21 e If these steps do not correct the problem contact a service representative Vertical lines If black vertical streaks appear on the page AABbC e The drum inside the toner cartridge has probably been bb scratched Remove the toner cartridge and install a new AaBbC one See Replacing the Toner Cartridge on page 8 8 AaBbCc haBbCd If white vertical streaks appear on the page AaBbCc e The surface of the LSU part inside the machine may be dirty Clean the LS
4. gt K Add Application r lt gt Remove Application J Output Type Resolution DPI Milions of Colors 24bit x 300dpi Normal M S Sa Downloads the Show Preview i settings made in the f 1 a Restore Defaults Printer Settings Utility 2 Help to your machine The Phonebook Tab Click the Phonebook tab to create and edit Phone Book entries Reads the Phone Book entries from the Fle Help machine to the Printer Settings SB Scan Settings GB Phonebook LSA Pinte Mp Fimware Update Utility Type e ore ian dat a0 a iene Danasari Speed dial 0 199 EEE R Raines I ENE TEN M i RA eroa Phone Book entries from the Printer Tie Prora Narbe Settings Utility to the 5 machine 5 6 H Phone Book entries Allows you to edit a a selected Phone 1 Book entry in a e 1 Allows you to set up separate Edit A SA A group dial numbers window See page 2 50 a Exit A Help Deletes a selected Phone Book entry entries Deletes all Phone Book GETTING STARTED When you click Group dial the following window opens Enter a name for e Name the group Included numbers Remove gt gt Add lt lt Available numbers No Name Phone Num No Name Phone Nur Shows the numbers included in the group To remove a number eo select it and c
5. Printer Name IP Port Name n C RNPO0OOfQa2e7af 168 219 12 132 C RNPO000fOa2e7ab 168 219 12 54 C MFP Type 103 0 USBOO1L56 z a Oron n na ara ain anin lt gt Update lt Back Liew Cancel e If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the printer e To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button 6 Click Finish Setup Completed Type 103 Setup Complete T I dlike to print a test page Setup has finished installing Type 103 on your computer ef NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Repairing Software on page 2 43 Custom Installation for Network Printing You can choose individual components to install and set a specific IP address 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network see the System Administration Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X setup exe replacing X wit
6. GETTING STARTED Using the Save Modes Power Save Mode Power Save mode allows your machine to reduce power consumption when it is not in actual use You can turn this mode on and select a length of time for which the machine waits after a job is printed before it switches to a reduced power state 1 Press Menu until Machine Setup appears on top line of the display 5 2 Press the scroll button 4 or until Power Save appears on the bottom line Press Enter 3 Press the scroll button 4 or to display On on the bottom line and press Enter Selecting Off means that the power save mode is deactivated 4 Press the scroll button 4 or until the time setting you want appears The available options are 5 10 15 30 and 45 minutes 5 Press Enter to save the selection 6 To return to Standby mode press Clear Stop Scan Lamp Save Mode Scan Lamp Save mode allows you to save the scan lamp The scan lamp under the document glass automatically turns off when it is not in actual use to reduce power consumption and extend the life of the lamp The lamp automatically wakes up after some warm up time when you start scanning You can set the length of time for which the scan lamp waits after a scan job is completed before it switches to the power save mode 1 Press Menu until Machine Setup appears on top line of the display 2 Press the scroll button 4 or gt until
7. Line Error Your machine cannot connect with the remote machine or has lost contact because of a problem with the phone line Try again If the problem persists wait an hour or so for the line to clear and try again Or turn the ECM mode on See page 7 39 Load Document You have attempted to set up a copy or fax operation with no document loaded into the ADF Load a document into the ADF and try again LSU Error A problem has occurred in the LSU Laser Scanning Unit Unplug the power cord and plug it back in If the problem persists please call for service Memory Full The memory is full Delete unnecessary documents and retransmit after more memory becomes available Alternatively split the transmission into more than one operation MP Tray Jam A paper jam has occurred in the Multipurpose tray Or the machine detects improper feeding from the Multipurpose tray Clear the jam See page 9 10 Or load paper in the Multipurpose tray correctly See page 3 6 TROUBLESHOOTING Display No Answer Meaning The receiving fax machine has not answered after several redial attempts Suggested solutions Try again Make sure that the receiving machine is operational No Not Assigned The one touch or speed dial location you tried to use has no number assigned to it Dial the number manually using the number keypad or assign the nu
8. Paper Type Input Sources and Capacities Input Source Capacity Paper Type Tray 1 ae ee Plain paper 250 250 50 Envelopes 5 Labels s 5 Transparencies 5 Card stock 5 PAPER HANDLING Maximum capacity may differ depending on media weight thickness and environmental conditions If you experience excessive jamming load one sheet at a time through the Multipurpose tray Guidelines for Paper and Special Materials When selecting or loading paper envelopes or other special material keep these guidelines in mind e Always use paper and other materials that conform with the specifications listed under Paper Specifications on page C 6 e Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality e Use only high quality copier grade paper for the best print quality e Avoid paper with embossed lettering perforations or a texture that is too smooth or too rough Paper jams may occur e Store paper in its ream wrapper until you are ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep it away from moisture or other conditions that can cause it to wrinkle or curl e Store unused materials at temperatures between 15 C and 30 C 59 F to 86 F The relative humidity should be between 10 and 70 e Du
9. Machine Setup appears on the display 2 Press the scroll button 4 or gt until Ignore Toner appears on the bottom line and press Enter 3 Press the Scroll button 4 or to select On or Off Select On to ignore the Toner Empty message Select Off to stop printing when the message appears This is the default setting 4 Press Enter to save the selection Setting E mail Notification This feature allows you to know your machine s status through your e mail To set E mail Notification you need to enter some information in the Web Image Monitor Type 103 In the Web Browser address bar enter your machine s IP address you assigned Then the Web Image Monitor Type 103 opens It is consist of the Information Machine Setup Network Settings Maintenance and support tabs Setting the Machine Setup tab Select the Machine Setup tab and then configure the E mail Notification option You may see the following window Web Image Monitor Type 103 SMTP Sewer and Port 00 0 0 Js Ja ess35 SET SMTP Requires Authentication o Enolish SMTP Sewer Login Name SMTP Sever Password SMTP Sewer Connection Timeout Raply Address Note To receve the alert notifications User should input the System Administrator infomation in Support gt Cortact Information page gt Recipient list amp Conditions SysAdmin E mail Address Key User E mail Address In the Server Information s
10. Press Enter when the name appears correctly or without entering a name To store more fax numbers repeat steps 4 through 7 OR To return to Standby mode press Clear Stop FAXING A FAXING Sending a Fax using a Speed Dial Number 1 Feed the document s face up into the ADF Or Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Enter the speed dial number e For a one digit speed dial number press and hold the appropriate digit button e For a two or three digit speed dial number press the first digit button s and press and hold the last digit button 4 The corresponding entry s name briefly displays 5 The document scans into memory When a document is placed on the document glass the LCD display asks if you want to send another page Select 1 Yes to add more documents or 2 No to begin sending the fax immediately 6 The fax number stored in the speed dial location is automatically dialed The document is sent when the receiving fax machine answers Group Dialing If you frequently send the same document to several destinations you can create a group of these destinations and set them under a group dial location This enables you to use a group dial number setting to send the same document to all the de
11. The first available menu item Yes displays on the bottom line 4 Press Enter The machine prints out a cleaning page Toner particles on the drum surface are affixed to the paper 5 If the problem remains repeat steps 1 through 4 You can set your machine to clean the OPC drum automatically every 500 print pages You should use this feature if you use inferior quality paper because such paper may lower print quality 1 Press Menu on the control panel until Maintenance appears on the top line of the display 2 Press the scroll button 4 or until Auto Cleaning appears on the bottom line and press Enter 3 Press the scroll button 4 or until On appears on the display NOTE For users in Asian countries this feature is preset to On 4 Press Enter The machine will print out an OPC cleaning page every 500 print pages MAINTENANCE MAINTENANCE Ignoring the Toner Empty Message When the toner cartridge is nearly empty the machine shows the Toner Empty or Toner Empty Replace Toner message and stops printing In this case this machine saves incoming faxes in memory You can set the machine to ignore the Toner Empty message when it displays and to continue printing only for copy and printer mode even though print quality is not optimal NOTE This feature does not work for the Toner Empty Replace Toner message 1 Press Menu until
12. by pressing the scroll button lt or gt Formatting the USB Flash Drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 3 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 4 Press the scroll button 4 or until you see File Manage on the bottom line and press Enter 5 Press the scroll button 4 or until you see Format on the bottom line and press Enter USING USB FLASH DRIVE 6 When the display asks you to confirm your selection select Yes to format the USB flash drive To cancel your selection select No by pressing the scroll button 4 or gt Viewing the USB Memory Status You can check the amount of memory space available for scanning and saving documents 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display Press Enter The display shows the available memory space for about 2 seconds
13. appears on the bottom line of the display Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display Press the scroll button 4 or gt until you see File Manage on the bottom line and press Enter The first available menu item Delete appears on the bottom line of the display Press Enter USING USB FLASH DRIVE 10 8 6 Press the scroll button lt or until you find the folder or file you want and then press Enter If you see D in the front of a folder name there are one or more folders in the selected folder 7 If you selected a file in step 6 the display shows the size of the file for about 2 seconds Go to the next step If you selected a folder the first file contained in that folder appears on the bottom line of the display You can view the other files in the folder by pressing the scroll button 4 or gt When you find the file you want to delete press Enter The display shows the size of the file for about 2 seconds 8 When the display asks you to confirm your selection select Yes to delete the folder or file To cancel your selection select No by pressing the scroll button 4 or gt 9 After deleting the display asks if you want to delete another folder or file Select Yes to delete more items and repeat from step 6 Otherwise select No
14. ccceeseeeeneeeeeeeeee tessa tesa eeeaeeeeaee B 5 Setting Tray 2 in the Printer Properties cceeseeeeeeeeeeeeees B 7 Appendix C SPECIFICATIONS General Specifications ccecceeceeseeeeeseeeeenecseeeeeeeeneeneceneeaeeseees C 2 Scanner and Copier Specifications ccceceeeeseeeeneeeeaeeeeaeeeeaees C 3 Printer Specifications wus sociinsence annua aAa a aa S C 4 Facsimile SpecificationS ccsccssesseccseceseeseeesecaeeeneeeesaeesneeanees C 5 Paper Specifications sissiciuscdenetsiaacsvisvewd seed euwhacseaceadonntrtdeveesonns C 6 OVEIVIEW essciirghosdtanitdaswiedeianechlesviveees tesa siiauavend ENEON C 6 Supported Sizes Of Paper cesecesecsecesecseeasesaeereeeaeereeenaeees C 7 Guidelines for Using Paper cccccsececeecseeseseseeeeseesenaeneenes C 8 Paper Specifications cccssccseccseceeeeseeeeeseeeeaeeesesseesneeanees C 9 Paper Output Capacity ssssssrssserssrrrrsrnurnnrnnrnrrnrnnrnrrnrnernne C 9 Paper Storage Environment cceeceeeneeeeeeeeaeeeeeeeneeeeeaeees C 9 INTRODUCTION Thank you for purchasing this multifunctional product Your machine provides printing copying scanning and faxing functions This chapter includes e Special Features e Understanding Component Locations e7 as 12 INTRODUCTION Special Features Your new machine is equipped with special features that improve the print quality You can Print with e
15. you find that the fonts did not print correctly choose Download as Bit Image and resubmit your print job The Download as Bit Image setting is often useful when printing Adobe e Download as Bit Image When this option is selected the driver downloads the font data as bitmap images Documents with complicated fonts such as Korean or Chinese or various other types of fonts print faster in this setting PRINTING TASKS efs Property Description e Print as Graphics When this option is selected the driver downloads any fonts as graphics When printing documents with high graphic content and relatively few TrueType fonts printing performance speed may be enhanced in this setting TrueType Options continued Print All Text Black When the Print All Text Black option is checked all text in your document prints in solid black regardless of the color it appears on the screen When this option is not checked colored text prints in shades of gray Extras Tab See page 4 2 for more information about accessing printer properties Click the Extras tab to access the following features amp Printing Preferences Layout Paper Graphics Extras About 1 o Watermark No Watermark v Edit Qe Overlay No Overlay x Edit O re Dutput Options Print Order Normal hee me Y Use Printer Fonts Ad 210 x 297 mm mm O inch Copies 1 Resolution 600 dpi
16. If Network Scan on your computer does not send a refresh request and does not scan a job within the timeout period configured in Network Scan the entry your machine returns to the Standby mode To set the Network Scan timeout option 1 Press Menu until Machine Setup appears on the top line of the display 2 Press the scroll buttons until Scan Timeout appears on the bottom line and then press Enter 3 Enter the desired timeout value and press Enter The default value is 30 minutes Users can enter any value from 1 minute to 1 440 minutes 4 The change will be broadcast over the network and effective to all clients connected to the network SCANNING Using the Network Scan Driver Adding a Scanner To register your scanner as an authorized network scanner use the Network Scan Manager window 1 You can select Start gt Programs Smart Agent Network Scan Manager Smart Agent Network Scan Manager 2 Inthe Network Scan Manager window click the Add Device button or double click the Add Device icon Ricoh Smart Agent Network Scan Manager Refresh T Add Device Add Device Selected Device Information Close 3 Click Next MPA SCANNING 4 Select Browse for a scanner recommended or Connect to this scanner and enter an IP address for the scanner and click Next Add Device Wizard Specity a network SE Oe What scanner do you want to use Specify a network scann
17. If you want to install Type 103 properly you have to connect Type 103 before installation You may connect the device using the printer cable as the figure shows then turn on the power of Type 103 Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Tum on the power of the device 3 If New Hardware Wizard is appeared close it 4 Click Next Cancel e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation GETTING STARTED 6 Select the components to be installed and click Next 2 Type 103 Select components that you would like to install E Select components Select components that you would like to install mal J Printer Setting Utility Change Destination Folder Install Type 103 to k C WProgram Files w MFP Type 103 lt Back Cancel 7 After the installation is finished a window asking you to print a test page appears If you choose to print a test page select the checkbox and click Next Otherwise just click Next and skip to step 9 8 If the test page prints out correctly click Yes If not click No to reprint it 9 Click Finish Setup Completed Type 103 Setup Complete Setup has finished installing Type 103
18. Scan PWR Save appears on the bottom line Press Enter PAPI GETTING STARTED Press the scroll button 4 or gt until the time setting you want appears on the bottom line The available time options are 0 5 1 4 8 and 12 hours Press Enter to save the selection 2 To return to Standby mode press Clear Stop GETTING STARTED Installing Software About the Software You must install the printer software using the supplied CD ROM after you have set up your machine and connected it to your computer The CD ROM provides you with the following software Programs for Windows To use your machine as a printer and scanner in Windows you must install the MFP driver You can install selectively or all the following components e Printer Driver Use this driver to take full advantage of your printer s features e Scanner Driver TWAIN and Windows Image Acquisition WIA driver are available for scanning documents on your machine Printer Settings Utility This program is automatically installed when you install the MFP driver The Printer Settings Utility window provides the following tabs Scan Settings Phonebook Printer and Firmware Update For information about using the program see page 2 48 Network Scan Driver Your machine use the Network Scan program for scanning images For information about using the program see page 6 12 Set IP The Set IP can detect printers in the same network and display the n
19. blank setting may be application See page 4 5 incorrect The paper size and the Ensure that the paper size in the printer paper size settings do driver settings matches the paper in the not match tray Or ensure that the paper size in the printer driver settings matches the paper selection in the software application settings you use The machine The printer cable is Disconnect the printer cable and reconnect Try a print job that you have already printed successfully If possible attach the cable and the machine to another computer and try a print job that you know works Finally try a new printer cable The wrong printer driver was selected Check the application s printer selection menu to ensure that your machine is selected The software application is malfunctioning Try printing a job from another application The operating system is malfunctioning Exit Windows and reboot the computer Turn the machine off and then back on again aks TROUBLESHOOTING Condition Possible cause Suggested solutions Pages print but The toner cartridge is Redistribute the toner if necessary See are blank defective or out of page 8 7 toner If necessary replace the toner cartridge The file may have Check the file to ensure that it does not blank pages contain blank pages Some parts such as Contact a service representative the controller or the board may be defectiv
20. date and time set 2 20 delayed fax 7 29 DIMM installing B 2 removing B 4 display language change 2 16 document jam clear 9 2 loading ADF 5 5 7 6 document glass 5 4 7 7 preparing 5 3 document glass cleaning 8 5 loading 7 7 DRPD Distinctive Ring Pattern Detection 7 17 drum clean 8 11 error messages 9 12 F Favorite setting use 4 12 fax system set advanced settings 7 37 basic settings 7 3 fit to page copying 5 11 printing 4 16 front output tray use 3 10 G graphic properties set 4 8 group dial dialing 7 25 editing 7 24 setting 7 23 H help use 4 12 I image mode 4 8 installing Local printing 2 29 Custom Installation 2 31 Typical Installation 2 29 Memory B 2 Network printing 2 34 Custom Installation 2 37 Typical Installation 2 35 optional Tray2 B 5 Set IP 2 46 SmartThru 2 41 toner cartridge 2 5 Windows software 2 28 J jam clear document 9 2 paper 9 5 L loading paper in the multipurpose tray 3 6 in the paper tray 2 7 using the manual feed 3 8 machine ID set 2 17 manual feed mode use 3 8 memory DIMM installing B 2 removing B 4 memory clear 8 2 MFP driver install Windows 2 28 multipurpose tray use 3 6 network printing locally shared printer set A 2 network connected printer set A 4 parameters configure A 4 Network Scan 6 9 Network Scan Driver 6 12 uninstalling 2 45 notifying toner low 8 10 n up multiple pages per sheet copying 5 12 printing 4 13 O one touch
21. ley TROUBLESHOOTING Printing Problems Condition The machine does not print Possible cause The machine is not receiving power Suggested solutions Check the power cord connections Check the power switch and the power source The machine is not selected as the default printer Select Printer Driver Type 103 PCL 6 as your default printer in your Windows Check the machine for the following e The front door is not closed e Paper is jammed e No paper is loaded e The toner cartridge is not installed After locating the problem clear it e Close the door e Clear the paper jam See page 9 5 e Load paper See page 2 7 e Install the toner cartridge See page 2 5 If a printer system error occurs contact your service representative The connection cable between the computer and the machine is not connected properly Disconnect the printer cable and reconnect it The connection cable between the computer and the machine is defective If possible attach the cable to another computer that is working properly and print a job You can also try using a different printer cable The port setting is incorrect Check the Windows printer setting to make sure that the print job is sent to the correct port for example LPT1 If the computer has more than one port make sure that the machine is attached to the correct one The machine may be configured incorrectly C
22. or the outgoing message from the answering machine will interrupt your phone conversation Receiving Manually Using an Extension Telephone This features works best when you are using an extension telephone connected to the EXT jack on the back of your machine You can receive a fax from someone you are talking to on the extension telephone without going to the fax machine When you receive a call on the extension phone and hear fax tones press the keys 9 on the extension telephone The machine receives the document Press the buttons slowly in sequence If you still hear the fax tone from the remote machine try pressing 9 x once again 9 x is the receive start code preset at the factory The first and the last asterisks are fixed but you can change the middle number to whatever you wish For details about changing the code see page 7 4 Receiving Faxes Using the DRPD Mode Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the Distinctive Ring Pattern Detection feature y
23. requires four digits Hour 01 12 12 hour mode 00 23 24 hour mode Minute 00 59 ef NOTE The date format may differ from country to country PAPIA GETTING STARTED You can also use the scroll button lt or to move the cursor under the digit you want to correct and enter a new number To select AM or PM for 12 hour format press the or button or any number button When the cursor is not under the AM or PM indicator pressing the or button immediately moves the cursor to the indicator You can change the clock mode to 24 hour format e g 01 00 PM as 13 00 For details see page 2 21 Press Enter when the time and date on the display is correct When you enter a wrong number the machine beeps and does not proceed to the next step If this happens just reenter the correct number Changing the Clock Mode You can set your machine to display the current time using either a 12 hour or 24 hour format 1 Press Menu until of the display Machine Setup appears on the top line 2 Press the scroll button 4 or until you see Clock Mode on the bottom line and press Enter The clock mode currently set for the machine displays 3 Press the scroll button 4 or to select the other mode and then press Enter to save the selection 4 To return to Standby mode press Clear Stop Setting the Paper Size and Type After loading paper in the paper tray the standard
24. 4 16 4 17 PRINTING TASKS Az 4 8 PRINTING TASKS Graphics Tab Use the following options to adjust the print quality for your specific printing needs See page 4 2 for more information about accessing printer properties Click the Graphics tab to display the properties shown below Printing Preferences PR Layout Paper Graphics Extras About Qe Fesoution 1200 dpi Best oe Image Mode a Printer Setting O Normal Text Enhance O Image Enhance A4 3 Toner Save Mode 210 x 297 mm Y Printer Setting Omm Oinch ow oge On Copies 1 Oot Resolution 600 dpi Favorites Printer Default v 4 TrueType Options OK Cancel Help Property Description You can select the printing resolution by choosing from 1200 dpi Best 600 dpi Normal or 300 dpi Draft The higher Resolution the setting the sharper the printed characters and graphics Higher settings may increase the time it takes to print a document Some printed characters or images appear to have jagged or uneven edges Set this Image Mode option to improve the print quality of your text and image and make the characters and images appear smoother e Printer Setting When you select this option this feature is determined by the setting you ve made on the control panel Image of the machine affecting print quality Mode accordingly e Normal This settin
25. 60417 this machine uses the following symbols for the main power switch means POWER ON O means POWER OFF NOTICE Note to users in the United States of America Notice This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer
26. AaBbCc AasbCc As lt oCc Aa Se e Clean the inside of the machine See Cleaning the Inside on page 8 3 e Check the paper type and quality See Paper Specifications on page C 6 e Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e If the problem persists the machine may require repair Contact a service representative Character Voids Character voids are white areas within parts of characters that should be solid black e If you are using transparencies try another type of transparency Because of the composition of transparencies some character voids are normal e You may be printing on the wrong surface of the paper Remove the paper and turn it around e The paper may not meet paper specifications See Paper Specifications on page C 6 Horizontal stripes If horizontally aligned black streaks or smears appear e The toner cartridge may be installed improperly Remove the cartridge and reinsert it e The toner cartridge may be defective Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e If the problem persists the machine may require repair Contact a service representative If the printed paper is curled or paper does not feed into the machine e Turn over the stack of paper in the input tray Also try rotating the paper 180 in the input
27. BOOTP server press Enter when BOOTP displays on the bottom line USING YOUR MACHINE ON A NETWORK iW Restoring the Network Configuration You can return the network configuration to its default settings 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button 4 or until Set To Default displays on the bottom line 3 Press Enter The first available menu item Yes displays on the bottom line 4 Press Enter to restore the network configuration 5 Power the machine off and back on or reboot the network interface card Rebooting the Network Interface Card You can simply reboot the network interface card without turning your machine off and back on 1 Press Menu until you see Network Setup on the top line of the display The first available item Reset Network displays on the bottom line 2 Press Enter The first available menu item Yes displays on the bottom line 3 Press Enter to reboot the network interface card Nici USING YOUR MACHINE ON A NETWORK INSTALLING MACHINE OPTIONS Your machine has been optimized to meet most of your printing needs Recognizing that each user may have different requirements however there are several options available to enhance your machine s capabilities This chapter includes e Installing Memory DIMM e Installing an Optional Tray Installing Memory DIMM Your
28. Connected Machine Setting Up a Locally Shared Machine In Windows 98 Me ff NOTE Printer driver does not support Windows 95 Setting Up the Host Computer 1 2 Start Windows From the Start menu select Control Panel from Settings and double click on the Network icon Check the File and Print Sharing box and click OK Close the window From the Start menu select Printers from Settings and double click your machine name Select Properties in the Printer menu Click the Sharing tab and check the Shared As box Fill in the Shared Name field and click OK Setting Up the Client Computer 1 2 N Right click the Windows Start button and select Explorer Open your network folder in the left column Right click the shared name and select Capture Printer Port Select the port you want check the Reconnect at log on box and click OK From the Start menu select Settings and then Printers Double click your machine icon From the Printer menu select Properties NYAS USING YOUR MACHINE ON A NETWORK 8 From the Details tab select the printer port and click OK A In Windows NT 4 0 2000 XP Setting Up the Host Computer 1 Start Windows 2 For Windows NT 4 0 2000 from the Start menu select Settings and then Printers For Windows XP from the Start menu select Printers and Faxes 3 Double click your machine icon 4 From the Printer menu select Sharing 5 For Windows NT 4 0 check t
29. In Tel mode you can receive a fax by picking up the handset of the extension phone and then pressing the receive start code see page 7 4 Alternatively you can press On Hook Dial you can hear a fax tone from the remote machine and then press Start on the control panel of your machine e In the Fax mode the machine answers an incoming call and immediately goes into Receive Mode fax reception mode e In Ans Fax mode the answering machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the call automatically switches to Fax mode e In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature This option is available only when you set up the DRPD Mode For further details see page 7 17 You can specify the number of times the machine rings from 1 to 7 before answering an incoming call Ring To Answer You can select the default contrast mode to fax your documents lighter or darker e Lighten works well with dark print Darkness e Normal works well with standard typed or printed documents e Darken works well with light print or faint pencil markings Your machine can automatically redial a remote Redial Term fax machine if it was busy Intervals from 1 to 15 minutes can be entered You can specify the number of redial attempts Redials from 0 to 13 If you enter O the machin
30. MAC Address IP Address i Configure Subnet Mask 7 se Default Gateway lt Back e Cancel a Select a printer to be set with a specific IP address from the list b Configure an IP address subnet mask and gateway for the printer manually and click Configure to set the specific IP address for the network printer c When your computer asks you to confirm your selection click Yes 6 Select the components to be installed and click Next 2 Type 103 X Select components that you would like to install E Select components l Select components that you would like to nstall a Set IP Network Scan Multi Direct Print Type S IPP port Change Destination Folder Install Type 103 to N C tProgram Files MFP Type 103 lt Back Cancel GETTING STARTED 7 After selecting the components the following window appears You can also change the printer name set the printer to be shared on the network set the printer as the default printer and change the port name of each printer Click Next 2 Type 103 Set Printer apr a Change printer settings to be installed Printer Name Default Printer Shared Name Sy Printer Driver Type 103 PCL 6 1P_168 219 12 132 2 G m i You can change the printer name by selecting the name and entering a new name in the Printer Name Field If you want other users on the network to access this printer click the
31. Network Scan program Setting the properties 1 In the Network Scan Manager window double click the scanner icon or click the Properties button Ricoh Smart Agent Network Scan Manager Refresh Add Device Add Device GUMMALA Remove Device Properties Preferences About Help Selected Device Information Status Online Product Name MFP Type 103 v0 8 Device Location 3th floor app team 2 After setting the properties click OK General Page Network Scan Properties General Server Advanced Preferences Location iz floor app team iption Maximum Resolution 300dpi Description Black and White Scan Available Color Scan Available Product Name MFP Type 103 Firmware Version 0 8 Features Duplex Scan Not available ADF Available Auto Detect Paper Available Server Page Network Scan Properties General Server Advanced Preferences Server information IP Address 168 ID USER PIN tee ig re amp t You can change the name of the scanner You can check the scanner s information SCANNING eee SCANNING Advanced Page Network Scan Properties General Server Advanced Preferences r Save Path CA Documents and Settings WOS A PRINTER LABWMy Doc Browse You can set the destination where scanned files are to be stored File name format File name MFP Type 103 You can select th
32. R45 SPECIFICATIONS Sound Pressure Level ISO7779 The number of pages may be affected by operating environment printing interval media type and media size Scanner and Copier Specifications Item Description Compatibility TWAIN standard Scanning method ADF and Flat bed Color CCD Charge Coupled Device module Resolution Optical 600 x 1200 dpi Mono and color Enhanced 4 800 x 4 800 dpi USB Effective scanning length Platen 293 mm 11 5 in ADF 356 mm 14 in Effective scanning width Max 208 mm 8 2 in Color bit depth 24 bit Mono bit depth 1 bit for Text mode 8 bit for Gray mode Scan speed 27 seconds Text mode 75 seconds Gray mode 150 seconds Color mode Copy speed Letter Up to 22 pages per minute A4 Up to 20 pages per minute Copy resolution Scan 600 x 300 Text Mixed 600 x 600 Photo Print 600 x 600 Text Mixed Photo Platen 25 400 Bootmtate ADF 25 100 Multiple copies 1 99 pages Gray scale 128 levels Copy Speed is based on Single Document Multiple Copy SPECIFICATIONS Mefe Printer Specifications Item Description Printing method Laser Beam Printing Sail 4 Letter Up to 22 PPM pages per minutes i spes A4 Up to 20 PPM pages per minutes f Standby mode 10 seconds from Ready Bist Prit Cut TINIE Power save mode 50 seconds from Ready Pap
33. TaD ssnttiderateteusasaditvbeed ona aE a 4 11 Printer TAD cs spnvenctacnntaraamesreannsissnasnpancded a Pmaadinnds 4 11 USING a Favorite Setting scicisncasctinessansnnaiesinemanssaedaedsieeaneed 4 12 USING Help ssecitnisncniantbtineteniaadidintaiuaticanerevnteauateaneeuebacmamennas 4 12 Printing Multiple Pages on One Sheet of Paper eceeseeeeeeees 4 13 Printing POSTENS itewaniecntodactcannadecatiuaetelauieainubuabetiuebinndatinentesgu 4 14 Fitting Your Document to a Selected Paper Size eeeeeeees 4 16 Printing a Reduced or Enlarged Document eceeeeeeeeeeeeaees 4 17 USING Watermarks scriind oinean inina apiid ra i 4 18 Using an Existing Watermark ssssssssserrserirsrirerrerrrerrrerrrens 4 18 Cr ating a Watermark aicisiccsesiaiteverde inead itea n 4 19 Editing a Watermark ss iiecciiecsessisienededrenansebnctter taria 4 20 Deleting Watermark siiis rouinon aa 4 20 USING Overlays civistdacesnncdudemnsmcnenntsieewiveetereteiaaentededeec denen 4 21 What isan Overlay aisiais eainiie 4 21 Creating a New Page Overlay ssssssiserrserrserirerrerrnerrnerres 4 21 Using a Page Oy rlay ssivintccttacccntsercncnecientriewitncratnnciuertens 4 22 Deleting a Page Overlay cccccccsseseeececsenesseneeseeesenseneerene 4 24 Chapter 5 COPYING Loading Paper for COPYING cceceeeeeeeeeeeeeeeaeeeeeeeeeaeeesaeeeeae tesa 5 2 Selecting the Paper Tray sccececsceccccssesecceeeeeesseeeseceecseseeteneeees 5 2 Prepar
34. Tray1 Multipurpose tray or optional Tray2 you need to set the paper size and type using the control panel buttons These settings will apply to copy and fax modes For PC printing you need to select the paper size and type in the application program you use on your PC 1 Press Menu The display shows Paper Setting on the top line of the display 2 Press the scroll button 4 or to display Paper Size on the bottom line and press Enter to access the menu item The first item Tray Paper displays on the bottom line If the optional Tray 2 is installed Tray1 Size displays on the bottom line 3 Use the scroll button 4 or to select the paper tray you want to use and press Enter 4 Use the scroll button 4 or to find the paper size you are using and press Enter to Save it 5 Press Upper Level GETTING STARTED 6 Press the button to scroll to Paper Type and press Enter to access the menu item 7 Use the scroll button lt or to find the paper type you are using and press Enter to save it 8 To return to Standby mode press Clear Stop Setting Sounds You can control the following sounds e Speaker You can turn on or off the sounds from the telephone line through the speaker such as the dial tone ora fax tone With this option set to Comm the speaker is on until the remote machine answers e Ringer You can adjust the ringer volume e Key Sound With this o
35. a broadcast operation between stations i e when the transmission to station A ends before transmission to station B begins or between redial attempts 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button 4 or to display Priority Fax on the bottom line and press Enter 5 Enter the number of the receiving machine using the number keypad To enter the number you can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 6 Press Enter to confirm the number The display asks you to enter a name 7 To assign a name to the transmission enter the name you want For details about entering characters see page 2 18 If you do not want to assign a name skip this step 8 Press Enter The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory FAXING 9 penl FAXING For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 9 The machine shows the number
36. are compatible with this fusing temperature 200 C or 392 F for 0 1 second s3 SPECIFICATIONS Paper Specifications Category Specifications Acid content 5 5 pH or lower Caliper 0 094 0 18 mm 3 0 7 0 mils Curl in ream Flat within 5 mm 0 02 in Cut edge conditions Cut with sharp blades with no visible fray Must not scorch melt offset or release hazardous Fusing compatibility emissions when heated to 200 C 392 F for 0 1 second Grain Long grain Moisture content 4 6 by weight Smoothness 100 400 Sheffield Paper Output Capacity Output Location Capacity Face down output tray 150 sheets of 75 g m bond 20 Ib paper Face up output slot 1 sheet of 75 g m bond 20 Ib paper Paper Storage Environment Paper storage environmental conditions directly affect the feed operation Ideally the machine and paper storage environment should be at or near room temperature and not too dry or humid Remember that paper is hygroscopic it absorbs and loses moisture rapidly Heat works with humidity to damage paper Heat causes the moisture in paper to evaporate while cold causes it to condense on the sheets Heating systems and air conditioners remove most of the humidity from a room As paper is opened and used it loses moisture causing streaks and smudging Humid weather or water coolers can cause the humidity to increase in a room As paper is opened and
37. being dialed and begins sending the document Adding Documents To a Scheduled Fax You can add documents to a delayed transmission previously reserved in your machine s memory 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display 4 Press the scroll button 4 or to display Add Page on the bottom line and press Enter The display shows the last job reserved in memory 5 Press the scroll button 4 or until you see the fax job to which you want to add documents and press Enter The machine automatically stores the documents in memory and the display shows memory capacity and the number of pages For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 6 After storing the machine displays the numbers of total pages and added pages and then returns to Standby mode Canceling a Scheduled Fax 1 Press Menu unti the display Fax Feature appears on the top line of 2 Press the scroll button 4 or to display Cancel Job on the bottom line and press Enter The display shows the last job rese
38. click on this option and it will automatically install Adobe Acrobat Reader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM 4 Select Custom installation Click Next 2 Type 103 Select Installation Type E Select type that you want and click Next button w era e an fora Install default components for a device that is directly connected to user s computer c Typical installation for a network printer Install softwares for a device that is on network You can select installation options This option is recommended for professional users lt Back Cancel CVs GETTING STARTED 5 Select your local printer and click Next 2 Type 103 K Select Printer Port Grn Select a port that will be used for your printer Local or TCP IP Port Shared Printer UNC Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name C RNPOOOOMaeb45a 168 219 18 51 C RNPO0O00fOa02d65 168 219 16 35 ofT ype 103 Local Port a lt a Update Set IP Address lt Back Cancel Notes If your printer is not already connected to the computer the following window will appear 2 Type 103 amp Connect Device are Setup can not find a connected device Check connection between your computer and A the printer
39. color format Color Gray or Mono by pressing the scroll button 4 orp If you selected PDF in step 7 you are asked to select a color format Color or Mono by pressing the scroll button 4 or gt You can save a multiple page document as a single file the machine displays Multi Page and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time If you selected TIFF in step 7 you can save a multiple page document as a single file After you select TIFF the machine displays Multi Page and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time 10 Press Enter to start scanning The scanned image is saved on the USB flash drive 11 When a document is loaded on the document glass the display shows Another Page on the top line after the document has been scanned into memory If you have another page remove the scanned page and load the next page on the glass Select Yes Repeat as necessary After all of the pages have been scanned select No when the display asks Another Page 12 To return to
40. copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button while Auto Fit copying is enabled 6 Press Start to begin copying 2 Sides on 1 Page Copying You can copy a 2 sided document on one side of one page of A4 Letter Legal Folio Executive B5 A5 or A6 sized paper When you copy using this feature the machine prints one side of the document on the upper half of the paper and the other side on the lower half without reducing the size of the original This feature is helpful for copying a small sized document such as a name card If the original document is larger than the printable area some portions may not be printed This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF 2 Sides on 1 Page copying feature does not work 1 Place the document to be copied on the document glass and close the cover 2 Press Special Copy COPYING opel 1 lh N uhi i rth ue a 2 up copying a 4 up copying of oy COPYING 3 Press Special Copy or the scroll button 4 or until 2 sides in 1pg displays on the bottom line 4 Press Enter to make your selection If necessary customize the copy settings including number of copies da
41. dial dialing 7 20 storing 7 19 option install memory DIMM B 2 paper tray 2 B 5 orientation print 4 5 output location select 3 10 overlay use 4 21 P paper guidelines 3 3 paper jam clear 9 5 paper level indicator 3 5 paper load in manual feeder 3 8 in paper tray 2 7 in the multipurpose tray 3 6 paper load capacity 3 2 paper size set paper tray 2 21 print 4 6 paper source set 4 7 paper type set paper tray 2 21 print 4 7 parallel connect 3 7 poster copying 5 13 printing 4 14 power save mode use 2 24 print order set 4 11 print quality problems solve 9 19 print resolution 4 8 printer driver install Windows 2 28 printer properties Windows 4 4 Printer Settings Utility installing 2 29 starting 2 48 tabs 2 49 uninstalling 2 44 printing fitting to a selected paper size 4 16 from Windows 4 2 multiple pages on one sheet 4 13 Phone Book list 7 27 posters 4 14 reduced or enlarged document 4 17 reports 7 35 using overlays 4 21 watermarks 4 18 priority fax 7 31 problem solve copying 9 24 error messages 9 12 faxing 9 26 Network Printing 9 28 paper feeding 9 16 printing 9 17 printing quality 9 19 scanning 9 25 R rear output slot use 3 11 receive mode set 7 3 receiving a fax in Ans Fax mode 7 16 in DRPD mode 7 17 in Fax mode 7 15 in Secure Receiving mode 7 34 in Tel mode 7 15 in the memory 7 18 redialing automatically 7 13 manually 7 12 reduced enlarged copying 5 8 printing 4 17
42. icon ecycle Bin DAEMON Tools Type 103 Scan To Image Copy e Scan To Allows you to scan an image and save it to an application or folder email it or publish it on a web site e Image Allows you to edit an image you have saved as a graphic file and send it to a selected application or folder email it or publish it on a web site e Copy J SCANNING Allows you to produce professional quality copies You can make black and white copies of an image if your machine supports it and customize the copy settings e Print Allows you to print images you have saved You can print images in black and white or color mode if your machine supports it 4 Click Scan To The Scan To menu bar appears on the SmarThru 4 window Type 103 pRa Scan To Image Copy Print Application E mail Folder OCR Web Settings Scan To menu bar Scan Settings Image Type True Color 24 bit Adjust the scan settings Resolution 300 dpi x Scan Area Selection x g A Source Auto Select x Scan Multiple Properties 2469 x 3258 pixels 23 02 MB Click to start scanning Continue Scan To lets you use the following services e Application Scanning an image and placing it in an image editor application such as Paint or Adobe PhotoShop e E mail Scanning an image and emailing it Allows you to scan an image preview it and email
43. interval to redial a previously busy station You can press Enter to immediately redial or Clear Stop to cancel the redial operation nl TROUBLESHOOTING Display Meaning Suggested solutions Scanner Locked The scanner module is Unlock the scanner see page 2 3 locked and press Clear Stop Stop Pressed The Clear Stop button Try again has been pressed during a copy or fax operation Toner Empty The toner cartridge has Replace the toner cartridge with a Or run out The machine new one See page 8 8 Toner Empty stops printing Replace Toner Toner Low The toner is almost Take out the toner cartridge and empty gently shake it By doing this you can temporarily reestablish printing operations TROUBLESHOOTING Solving Other Problems The following chart lists some conditions that may occur and the recommended solutions Follow the suggested solutions until the problem is corrected If the problem persists please call for service Paper Feeding Problems Condition Suggested solutions Paper is jammed during printing Clear the paper jam See page 9 5 Paper sticks together e Ensure that there is not too much paper in the paper tray The paper tray can hold up to 250 sheets of paper depending on the thickness of your paper e Make sure that you are using the correct type of paper See Paper Specifications on page C 6 e Remove paper from the paper tr
44. longer use 1 2 In the printer properties window click the Extras tab Click Edit in the Overlay section Select the overlay you want to delete from the Overlay List box Click Delete Overlay When a confirmation message window appears click Yes Click OK until you exit the Print window COPYING This chapter gives you step by step instructions for copying documents This chapter includes e Loading Paper for Copying e Selecting the Paper Tray e Preparing a Document e Making Copies on the Document Glass e Making Copies from the Automatic Document Feeder e Setting Copy Options e Using Special Copy Features e Changing the Default Settings e Setting the Time Out Option p Loading Paper for Copying The instructions for loading print materials are the same whether you are printing faxing or copying For further details see page 2 7 for loading in the paper tray and page 3 6 for loading in the Multipurpose tray NOTE For copying you can only use Letter A4 Legal Folio Executive B5 A5 or A6 sized print materials SPAI COPYING Selecting the Paper Tray After loading the print media for copy output you have to select the paper tray you will use for the copy job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display and Copy Tray appears on the bottom line of the display Press Enter P
45. mode and scrolls through the menus available Upper Level Sends you back to the upper menu level Clear Stop 0 Stops an operation at any time In Standby mode clears cancels the copy options such as the darkness the document type setting the copy size and the number of copies Starts a job Der Symbols Dials a number or enters alphanumeric characters lt xbanN Facsimile Allows you to enter fax number and shows memory status and fax reception mode Resolution Adjusts the resolution of the documents for the current fax job Broadcasting Allows you to send a fax to multiple destinations Phone Book Allows you to store frequently dialed fax numbers as one or two digit speed dial or group dial numbers for automatic dialing and edit the stored numbers Also allows you to print a Phone Book list Redial Pause In Standby mode redials the last number or in Edit mode inserts a pause into a fax number On Hook Dial Engages the telephone line Allows you to directly print files stored on a USB flash drive when it is inserted into the USB port in the front of your machine INTRODUCTION MEMO SS SS isi INTRODUCTION GETTING STARTED This chapter gives you step by step instructions for setting up your machine This chapter includes e Setting Up Your Machine Unpacking Installing the Toner Cartridge Loading Paper Making Conne
46. press Clear Stop Sending a Fax Using Group Dialing Multi address Transmission You can use group dialing for Broadcast or Delayed transmissions Follow the procedure of the operation Broadcast fax see page 7 28 Delayed fax see page 7 29 Priority fax see page 7 31 When you come to a step in which the display asks you to enter the receiving fax number e For a one digit group number press and hold the appropriate digit button e For a two or three digit group number press the first digit button s and press and hold the last digit button You can use only one group number for one operation Then continue the procedure to complete the desired operation Your machine automatically scans a document loaded in the Automatic Document Feeder or on the document glass into memory The machine dials each of the numbers included in the group FAXING BPA FAXING Searching for a Number in Memory There are two ways to search for a number in the machine s memory You can either scan from A to Z sequentially or you can search using the first letter of the name associated with the number Searching Sequentially through the Memory 1 Press Phone Book 2 Press Enter when Search amp Dial appears on the display 3 Press the scroll button 4 or to scroll through the machine s memory until the name and number you want to dial display You can search upwards or downwards through the entire memory in alphabetical o
47. replacing toner cartridge 8 8 reports print 7 35 resolution faxing 7 9 printing 4 8 S scanning contol panel 6 3 SmarThru 6 4 USB flash drive 10 3 WIA driver 6 7 searching Phone Book 7 26 Secure Receiving mode 7 34 sending a fax automatically 7 11 manually 7 12 Set IP Installing 2 46 Using 2 47 sharing printer set A 2 SmarThru install 2 28 uninstall 2 44 software uninstall Windows 2 44 sounds set 2 22 specifications facsimile C 5 general C 2 paper C 6 printer C 4 scanner and copier C 3 speed dial dialing 7 22 storing 7 21 system requirements Windows 2 28 T tel line connect 2 11 toner cartridge installing 2 5 maintaining 8 6 redistributing 8 7 replacing 8 8 U uninstall software Windows 2 44 uninstalling MFP driver Windows 2 44 2 45 SmarThru 2 44 USB connecting 3 7 USB flash drive installing 10 2 managing 10 6 printing 10 10 scanning 10 3 V volume adjust ringer 2 22 speaker 2 23 W watermarks use 4 18
48. s default settings by selecting Printer Default from the list Using Help Your machine has a help screen that can be activated using the Help button in the printer properties window The help screen gives detailed information about the printer features provided by the printer driver You can also click 2 in the upper right hand corner and then click on any setting Printing Multiple Pages on One Sheet of Paper You can select the number of pages to print on a single sheet of paper To print more than one page per sheet the pages are reduced in size and arranged in the order you specify You can print up to 16 pages on one sheet A 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Layout tab choose Multiple Pages per Side from the Type drop down list ef NOTE This feature is not available when you select Fit to Page or Reduce Enlarge from the Paper tab 3 Select the number of pages you want to print per sheet 1 2 4 6 9 or 16 on the Pages per Side drop down list Printing Preferences PR Layout Paper Graphics Extras About Orientation s Portrait O Landscape Rotate 0 w Degrees Layout Options Type Multiple Pages per Side v Pages per Side v Page Order Right Then Down v A4 Print Page Border 210 x 297 mm mm O inch Copies 1 Resolut
49. software TWAIN driver or the WIA driver You can also buy optional network card and the Network Scan program to scan This chapter includes Scanning Basics Scanning From the Control Panel to an Application Scanning Using the SmarThru Scanning Using the WIA Driver Scanning to USB Flash Drive Scanning Using the Network Scan Using the Network Scan Driver 6 2 SCANNING Scanning Basics This machine offers four ways to scan These are e From the control panel on your machine to an application Use the Scan to button on the control panel to initiate scanning Assign the TWAIN compliant software such as Adobe Photo Deluxe or Adobe Photoshop to the machine by selecting it from the list of available applications via the Scan to button Before assigning the software program you must configure the scan list using the Printer Settings Utility For details see page 2 48 e From the SmarThru software Launch the SmarThru and open Scan To to begin scanning See page 6 4 e From the Windows Images Acquisition WIA driver Your machine also supports the WIA driver for scanning images See page 6 7 e From a USB flash drive When you insert a USB flash drive into the USB port in the front of your machine you can scan and save documents in the USB flash drive by pressing Scan to For details see page 6 8 e From the Network Scan Program Your machine use the Network Scan program for scanning images See page 6 9 NO
50. sure that Source is set to the appropriate paper tray Use the Manual Feed source when printing to special material You need to load one sheet at a time into the Multipurpose tray See page 3 8 Source If you install an optional Tray 2 and set the Tray 2 in printer properties see page B 7 you can select Tray2 If the paper source is set to Auto Select the machine automatically picks up print material in the following order the Multipurpose tray Tray 1 and optional Tray 2 Make sure that Type is set to Printer Default If you load a different type of print material select the corresponding paper type For more information about print materials see Chapter 3 Paper Handling Type If you use cotton paper set the paper type to Thick for the best printing To use recycled paper which weighs from 75g m to 90g m 20Ib to 24Ib or colored paper select Color Paper This property allows you to print the first page using a different paper type from the rest of the document You can select the paper source for the first page First Page For example load thick stock for the first page into the Multipurpose tray and plain paper into Tray1 Then select Tray1 in the Source option and Multi Purpose Tray in the First Page option Scaling allows you to automatically or manually scale your print job on a page Scaling You can choose from None Fit to Page and Reduce Enlarge For details see page
51. to read To adjust the contrast press Darkness Each time you press the button the LED labeled with the selected mode lights You can choose from the following contrast modes e Lighten works well with dark print e Normal works well with standard typed or printed documents e Darken works well with light print or faint pencil markings Original Type The Original Type setting is used to improve the copy quality by selecting the document type for the current copy job To select the document type press Original Type Each time you press the button the LED labeled with the selected mode lights You can choose from the following image modes e Text Use for documents containing mostly text e Text Photo Use for documents with mixed text and photographs e Photo Use when the originals are photographs NOTE When you copy a document containing color on the background such as a newspaper or a catalog the background will appear on your copy If you want to reduce the background change the Darkness setting to Lighten and or the Original Type setting to Text COPYING eR 5 8 of COPYING Reduced Enlarged Copy Using the Reduce Enlarge button you can reduce or enlarge the size of a copied image from 25 to 400 when you copy original documents from the document glass or from 25 to 100 from the ADF Note that the zoom rate available is different depending on the document loading method To sele
52. with colors Sending a color fax is enabled only if the machine with which you are Color Fax communicating supports color fax reception and you send the fax manually In this mode memory transmission is not available ef NOTES e For memory transmission Super Fine mode is not available The resolution setting is automatically changed to Fine e When your machine is set to Super Fine resolution and the fax machine with which you are communicating does not support Super Fine resolution the machine transmits using the highest resolution mode supported by the other fax machine FAXING of Sending a Fax Automatically 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Press Facsimile 3 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 4 Enter the remote fax phone number using the number keypad You can use one touch keypad speed dial or group dial numbers For details about storing a number see Automatic Dialing on page 7 19 5 Press Start 6 When a document is placed on the document glass the display shows Another Page on the top line after the document is scanned into the memory If you have the next page remove the scanned page and place the next page on the glass and select 1 Yes Repeat as necess
53. 8 The machine begins sending the document to the numbers you entered in the order in which you entered them Sending a Delayed Fax You can set your machine to send a fax at a later time when you will not be present 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press Menu until Fax Feature appears on the top line of the display The first available menu item DelayFax displays on the bottom line 4 Press Enter 5 Enter the number of the receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 6 Press Enter to confirm the number on the display The display asks you to enter another fax number to which to send the document FAXING WAAS FAXING of NOTE The Another No prompt does not appear if you have added numbers for another broadcast or delay fax job You must wait until the job is completed 7 To enter more fax numbers press 1 to select Yes and repeat steps 5 and 6 You can add up to 10 destinations Note that you cannot use group dial numbers for another fax number 8 When you finish entering fax numbers press 2 to select No at the A
54. A 8 Not able to access from SNMP Manager Try pinging from the same system on which SNMP manager is running If it does not succeed there must be a problem with network connectivity between the manager and the machine If ping succeeds verify that community names with sufficient permissions have been used You cannot see any of DHCP server BOOTP server or RARP server when you want to set IP address to the machine You should set IP address Subnet Mask and Default Gateway to the machine using Set IP You can not print using TCP IP protocol 1 Check whether TCP IP protocol is installed in your PC 2 Check whether your PC is on the same network with the machine The name of printer is displayed empty while adding a port and the printer doesn t function Assign IP Address by using the Set IP xs TROUBLESHOOTING Windows Problems Condition Suggested solutions The test page is not printed Turn off the printer then turn it back on Set IP is unable to automatically detect printers 1 Check LAN cable is connected to the printers e Check LAN cable is connected to the printers yourself e Make sure that there are the connected printers shown in network neighborhood If not check the communication status of the printers e If IP address is assigned to the computers try ping command 2 If LAN is connected by routers Set IP is unable to detect the printers Make sure the
55. ARTED PAPER HANDLING This chapter introduces you to the basics of selecting print materials and loading them into your machine This chapter includes e Selecting Print Materials e Loading Paper e Selecting an Output Location 3 2 Selecting Print Materials You can print on a variety of print materials such as plain paper envelopes labels transparencies and etc Always use print materials that meet the guidelines for use with this machine See Paper Specifications on page C 6 To get the best possible print quality use only high quality copier grade paper When you choose print materials consider the following e Desired outcome The paper you choose should be appropriate for your project e Size You can use any size paper that fits easily within the paper adjusters of the paper tray e Weight Your machine supports paper weights as follows 16 24 Ib 60 90 g m bond for the standard paper tray Tray 1 and optional paper tray Tray 2 16 43 Ib 60 163 g m bond for the Multipurpose tray e Brightness Some papers are whiter than others and produce sharper more vibrant images e Surface smoothness The smoothness of the paper affects how crisp the printing looks on the paper NOTE Using print materials that does not conform to the specifications listed on page C 9 may cause problems that may require service This service is not covered by the warranty or service agreements
56. Ans Fax mode the answering machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the call automatically switches to Fax mode e In DRPD mode you can receive a call using the Distinctive Ring Pattern Detection DRPD feature Distinctive Ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers For further details see page 7 17 When your machine s memory is full the receiving mode automatically switches to Tel For details about changing the receiving mode see page 7 3 NOTES e To use the Ans Fax mode attach an answering machine to the EXT jack on the back of your machine e If you do not want other people to view your received documents you can use Secure Receiving mode In this mode all of the received faxes are stored in memory For further details see page 7 34 Loading Paper for Receiving Faxes The instructions for loading paper in the paper tray are the same whether you are printing faxing or copying except that faxes can only be printed on Letter A4 or Legal sized paper For details about loading paper and setting the paper size in the tray see page 2 7 and page 2 21 Receiving Automatically in Fax Mode Your machine is preset to Fax mode at the factory When you receive a fax the machine answers the call on a specif
57. Favorites Printer Default v OK Cancel Help Description You can create a background image of text Watermark to print on each page of your document See Using Watermarks on page 4 18 Ze PRINTING TASKS Option Description Overlays are often used to take the place of Overlay preprinted forms and letterhead paper See Using Overlays on page 4 21 Print Order You can set the sequence for the pages to print Select the print order from the drop down list e Normal Your machine prints all pages from the first page to the last page e Reverse All Pages Your machine prints all pages from the last page to the first page e Print Odd Pages Your machine prints only the odd numbered pages of the Output document Options e Print Even Pages Your machine prints only the even numbered pages of the document Use Printer Fonts When this option is selected the machine uses the fonts that are stored in its memory resident fonts to print your document rather than downloading the fonts used in your document Because downloading fonts takes time selecting this option can speed up your printing time About Tab Use the About tab to display the copyright notice and the version number of the driver If you have an Internet browser you can connect to the Internet by clicking on the web site icon See page 4 2 for more information about accessing printer properti
58. Fax Setup accepts all faxes Select On to turn the feature on You can set up to 10 fax numbers as junk fax numbers using the Set option After storing numbers your machine will not accept faxes from the registered stations To delete all junk fax numbers use the All Delete option You can keep your received faxes from being accessed by unauthorized people Secure Receive For further details about setting this mode see page 7 34 FAXING Option Description You can set a prefix dial number of up to five digits This number dials before any automatic dial number is started It is useful for accessing a PABX exchange Prefix Dial This option allows the machine to automatically print the page number and the date and time of Stamp RCV reception at the bottom of each page of a Name received document Select Off to turn this feature off Select On to turn this feature on Error Correction Mode helps with poor line quality and makes sure any faxes you send are sent ECM Mode smoothly to any other ECM equipped fax Error machine If the line quality is poor it takes more Correction time to send a fax when you are using ECM Mode Select Off to turn this feature off Select On to turn this feature on FAXING PAE MEMO FAXING Nw MAINTENANCE This chapter provides information for maintaining your machine and the toner cartridge This chapter includes e Clearing
59. ING TASKS 4 Inthe Edit Overlay window click Create Overlay Edit Overlay Overlay List meeen Load Overlay Overlay Status No Overlay Selected 5 Inthe Create Overlay window type a name of up to eight characters in the File name box Select the destination path if necessary The default is C Formover Create Overlay Save in 9 FormOver Fe My Recent Documents f Desktop My Documents 5 My Computer File name Letterhead My Network Save as type Overlay Files OVL 6 Click Save The name appears on the Overlay List 7 Click OK or Yes to finish creating The file is not printed out Instead it is stored in your computer HDD disk ef NOTE The overlay document size must be the same as the documents you print with the overlay Using a Page Overlay After an overlay has been created it is ready to be printed with your document To print an overlay with a document 1 Create or open the document you want to print ZA PRINTING TASKS To change the print settings from your software application access printer properties See page 4 2 Click the Extras tab Select the overlay you want to print from the Overlay drop down list box If the overlay file you want doesn t appear on the Overlay List click Edit and Load Overlay and select the overlay file Load Overlay Look in C3 FormOver A Letterhead1 OVL 2 My Recent Documents Desk
60. INTENANCE MSAC 8 4 ef NOTES e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Cover it with a piece of paper if necessary e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 3 With a dry lint free cloth wipe away any dust and spilled toner from the toner cartridge area and the toner cartridge cavity ef NOTE Do not touch the black transfer roller inside the machine 4 Locate the long strip of glass LSU inside the top of the cartridge compartment and gently swab the glass to see if dirt turns the white cotton black 5 Reinsert the toner cartridge and close the door 6 Plug in the power cord and turn the machine on MAINTENANCE Cleaning the Scan Unit Keeping the scan unit clean helps ensure the best possible copies We suggest that you clean the scan unit at the start of each day and during the day as needed 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and dry White sheet __4 9 Document cover l Document glass 4 Wipe the underside of the white document cover and white sheet until it is clean and dry 5 Close the document co
61. LO SS N QO lt N N N QO lt Us Se lt wl Lo wd Qa User s Guide About the User s Guide This Laser MFP User s Guide provides information you need for setting up your machine and installing the supplied software It also provides all of the detailed instructions for using your machine as a printer a scanner a copier and a facsimile and information for maintaining and troubleshooting the machine The User s Guide shows you how to use a USB flash drive with your machine for scanning and saving documents and printing documents stored on the USB flash drive This guide also provides the basic description of the multi function application SmarThru SmarThru allows you to scan and edit images and to scan for copying SmarThru also lets you access scanned images that you can then email from your computer Contents of this manual are subject to change without prior notice In no event will the company be liable for direct indirect incidental or consequential damages as a result of handling or operating the machine Copyright 2005 Centronics is a trademark of Centronics Data Computer Corporation IBM and IBM PC are trademarks of International Business Machines Corporation PCL and PCL 6 are trademarks of Hewlett Packard company Microsoft Windows Windows 98 Windows Me Windows 2000 Windows NT 4 0 and Windows XP are registered trademarks of Microsoft Corporation TrueType is trademark of Apple Co
62. N A Ea 7 23 Setting a Group Dial Number sssssssssssrssrrssrrsrrrerrssrrerrrerrns 7 23 Editing Group Dial NUMbers ceceeseeeee sees eeeeaeeeeaeeeeaee 7 24 Sending a Fax Using Group Dialing Multi address Transmission ecceeseeeeeeeeeea tessa eeeeaeeeeae 7 25 Searching for a Number in M MOry ceeeeeeeeseeeeeeeeeeeeeaa eens 7 26 Searching Sequentially through the Memory ccseeeseeeees 7 26 Searching with a Particular First Letter csser 7 26 Printing a Phone Book List ccceeeeeseeeeeeeeeeeesaeeeeaeeeeaeeeaaaes 7 27 Sending Broadcast Faxes ccceeseeeeeeeeeeeeeeeeeesaeeeeaeeeeaeeeeae tees 7 28 Sending a Delayed Fax icccececcccccsssecatsecucecesceeseancdeaesecceeneanecs 7 29 Sending a Priority FAX cecccceeeeessereceeeeeeeesesenseeeeeseeeesenenencees 7 31 Adding Documents To a Scheduled Fax ccccscseeeseeeseeneeen sean ees 7 32 Canceling a Scheduled Fax cccccseeeeseeeeseeeeaeeeeeeeeeaeeeeaeeeeaeeees 7 33 Using Secure Receiving Mode ceceeeeeeeeeeeeeeesaeeeeaeeeeaeeesaees 7 34 Printing REPOIES dixecsetsigtis tanec nntautie stunt atta e E 7 35 Using Advanced Fax SettingS cccseeeeseeeseeeeeeeeaeeeaaeeeeneees 7 37 Changing Setting Options cccseeeeeeeeeeeeeeaeeeeaeeeeaeeeenees 7 37 Advanced Fax Setting Options cccceseeeeseeeeseeeeaeeeeeeeees 7 38 Chapter 8 MAINTENANCE Clearing the Memory rccicestcnseccnsiectcesneeeneeeseciensaenseetnaidesasensea
63. NTRODUCTION S 1 6 Control Panel Functions INTRODUCTION eep99 gt jooooeo Allows you to store frequently dialed fax numbers and dial them with the touch of a few buttons Shift Allows you to shift the one touch buttons to the numbers 21 through 40 M353 9UQN WN Scan to Allows you to access a list of your PC software programs that an image can be scanned to You must create the scan list using the Printer Settings Utility provided with this machine Also allows you to scan and save documents in a USB flash drive and manage it when it is inserted into the USB port of your machine See Chapter 10 Installing a USB Flash Drive lt vO9KW Darkness O Adjusts the brightness of the documents for the current copy job Original Type O Selects the document type for the current copy job No of Copies O Selects the number of copies Special Copy O Allows you to use special copy features such as Clone Collation Auto Fit 2 Sides on 1 page 2 4 Up multiple pages on a sheet and Poster copying Reduce Enlarge Makes a copy smaller or larger than the original Displays the current status and prompts during an operation Turns on when the toner cartridge is empty Uses to scroll through the available options for the selected menu item Enter Confirms the selection on the display Menu Enters Menu
64. Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine refer to Setting the Machine ID in this manual Follow the steps provided there to enter the business identification and telephone number of the terminal or business This information is transmitted with your document by the FAX HEADER feature In addition to the information be sure to program the date and time into your machine vii USA FCC Requirements 1 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA On the cover of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXXX If requested this number must be provided to the telephone company 2 This equipment uses the RJ11C
65. Standby mode press Clear Stop USING USB FLASH DRIVE 10 6 Managing the USB Flash Drive Changing the Default Settings When you scan a document to the USB flash drive the default scan options including scan size and scan format can be set to the most frequently used modes These settings are only available when you scan to the USB flash drive 1 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the USB flash drive See page 10 2 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display Press the scroll button 4 or gt until Default Change appears on the bottom line of the display Press Enter The first available menu item Scan Size appears on the bottom line Press Enter Press the scroll button 4 or and select the size of the image to be scanned Press Enter to make your selection Press the button to scroll to Scan Format and press Enter to access the menu 10 Press the scroll button 4 or and select the file format in which the document is to be scanned You can select BMP TIFF PDF or JPEG 11 Press Enter USING USB FLASH DRIVE 12 If you s
66. TES e To scan with your machine you must install the MFP driver e Scanning is done through the same LPT or USB port currently assigned for your printer port Scanning From the Control Panel to an Application 1 Make sure that your machine and computer are turned on and properly connected to each other 2 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 3 Press Scan to The first available menu item Application appears on the bottom line 4 Press Enter and press the scroll button 4 or to select an application to which you want to send the scanned image 5 Press Start The selected application window opens Adjust the scan settings and start scan For details please refer to the User s Guide of the application SCANNING MFC Scanning Using the SmarThru SmarThru is the accompanying software for your machine With SmarThru scanning is the proverbial piece of cake Follow these steps to start scanning using the SmarThru 1 Make sure that your machine and computer are turned on and properly connected to each other 2 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 3 Once you have installed the SmarThru you will see the SmarThru 4 icon on your desktop Double click the SmarThru 4
67. U see page 8 4 Gray background If the amount of background shading becomes unacceptable AaBbCc e Change to a lighter weight paper See Paper AaBbCc Specifications on page C 6 AaBbCc e Check the machine s environment very dry low humidity AaBbCc or high humidity higher than 80 RH conditions can AaBbCc increase the amount of background shading e Remove the old toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 SP10 TROUBLESHOOTING Condition Toner smear AaBbCc AaBhCc AaBhCc AaBbCc AaBbCc Suggested solutions n e Clean the inside of the machine See Cleaning the Inside on page 8 3 e Check the paper type and quality See Paper Specifications on page C 6 e Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 Vertical repetitive defects AaBbCc AaBbCc_ AaBbCc AaBbCc_ AaBbCc If marks repeatedly appear on the printed side of the page at even intervals e The toner cartridge may be damaged If a repetitive mark occurs on the page print a cleaning sheet several times to clean the cartridge see Cleaning the Drum on page 8 11 After the printout if you still have the same problems remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e Parts of the machine may have toner on them If the defects occur on th
68. USOC jack 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for detail 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or procedures t
69. a language from the drop down list e Install SmarThru Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 e View User s Guide Allows you to view the User s Guide and System Administration Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you ef NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM GETTING STARTED Pele GETTING STARTED 4 Select Typical installation for a network printer Click Next 2 Type 103 Select Installation Type lt 3 Select type that you want and click Next button e Typical installation for a local printer Install default components for a device that is directly connected to user s computer Install softwares for a device that is on network Custom installation You can select installation options This option is recommended for professional users lt Back Cancel 5 The list of printers available on the network appears Select the printer you want to install from the list and then click Next 2 Type 103 amp Select Printer Port Pe Select a port that will be used for your printer TCP IP Port Shared Printer UNC Add TCP IP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list
70. able UTP cable with RJ 45 connector into the Ethernet network port on the machine and the other end of the cable into a network LAN connection To the network LAN connection NOTE You can configure the network parameters using the control panel see page A 4 PABI GETTING STARTED Turning the Machine On 1 Plug one end of the supplied three pronged electrical cord 2 into the AC socket on the machine and the other end into a properly grounded AC outlet 2 Press the power switch to turn the machine on Warming Up Please Wait appears on the display indicating that the machine is now on To the AC wall jack To view your display text in another language see page 2 16 WARNING The fuser area inside of the machine becomes very hot when in use Take care not to burn your fingers when you access this area GETTING STARTED Setting Up the Machine System Changing the Display Language To change the language that displays on the control panel follow these steps 1 PABK GETTING STARTED Press Menu until Machine Setup appears on the top line of the display Press the scroll button 4 or until Language appears on the bottom line of the display Press Enter The current setting appears on the bottom line of the display Press the scroll button 4 or gt until the language you want appears on the display Press Enter to save the selection To return to Standby
71. access the option 5 Change the setting using the scroll button 4 or gt You can enter the value using the number keypad 6 Press Enter to save the selection 7 Repeat steps 3 through 6 as needed 8 To return to Standby mode press Clear Stop NOTE While you are setting copy options pressing Clear Stop cancels the changed settings and restores their default status Setting the Time Out Option You can set the time the machine waits before it restores the default copy settings if you do not start copying after changing them on the control panel 1 Press Menu on the control panel until Copy Setup appears on the top line of the display Press the scroll button lt or to display Timeout on the bottom line Press Enter to access the menu item Press the scroll button 4 or gt until the status you want appears on the display You can select from 15 30 60 120 and 180 seconds Selecting Off means that the machine does not restore the default settings until you press Start to begin copying or Clear Stop to cancel Press Enter to make your selection To return to Standby mode press Clear Stop COPYING MiS MEMO COPYING SCANNING Scanning with your machine lets you turn pictures and text into digital files on your computer Then you can fax or e mail the files display them on your web site or use them to create projects that you can print using the SmartThru
72. acsivaha ana a danvaantuatsantnent 9 5 Ini Optional Tray 2 svcissicteecetcevciedieawvsccaetenentnsnenrsonecvandiaiecs 9 6 In the Fuser Area or Around the Toner Cartridge eccess 9 7 Inthe Paper Exit Area vic secereccnetitectetenaviacisecornenecvanciieed 9 9 In the Multipurpose Tray cc cc cccecsesecsecaeverecsesersensseeteness 9 10 Tips for Avoiding Paper JAMS cccceeeeeeeeeeeeeeeeeeaeeeeaeeees 9 11 Clearing LCD Error Messages wsccccseccecseeeseeeeneeceeseaeecseeneneaeseaeens 9 12 Solving Other Problems cceeeseeeee eset eeee ae eeeeeeeeaa eee aeeeeaeeees 9 16 Paper Feeding Problems cceeeeeeeeseeeeeneeeeaeeeaaeeeaeeeeaae 9 16 Printing ProBIEMS dossierrean oeaan aa a 9 17 Printing Quality ProblemS ssssssssssssrrssrserrrerrrerrnernerrrerrnens 9 19 Copying PrODIEMS ssarnnerisiotoii donaran e aiaa 9 24 Scanning Problems cccticennccrscadiasrrverseweectiatveietenene ties 9 25 Fax Problems scceshenecatietnedsecseatelaarmeses AEE aE a 9 26 Solving Network Printing ProbleMS csseeeeeeeeeeeeeaeeeeeeeees 9 28 General Problems sieadsieavesererseaetiasrtees a eea 9 28 Windows Problems oiccicdrseccesonedytelivectecete a an aaa a 9 29 Network Scan Problems ccccceeeeeteeeeeteeeeeetteeeeneteeeeenees 9 29 Chapter 10 USING USB FLASH DRIVE About USB Flash Drives ccccceeeeseeeeeeeeeeeeeeaeeesaeeeeaeeesaeeeaaaes 10 2 Installing a USB Flash Drive cceceeeeeeeeeeeeeeeeeeeeeeaeeeeaeeeeaeee
73. ady Print to file Location Comment Page Range all Number of copies 1 O Pages 1 65535 gg j l f 1 2 3 Enter either a single page number or a single 1 fel GE page range For example 5 12 Print Cancel Apply a Windows XP 3 To take advantage of the printer features provided by your machine click Properties or Preferences in the application s Print window Go to step 4 If you see a Setup Printer or Options button in your Print window click it instead Then click Properties on the next screen 4 Click OK to close the printer properties window 5 To start the print job click OK or Print in the Print window UV PRINTING TASKS Canceling a Print Job There are two ways to cancel a print job To stop a print job from the control panel Press the Clear Stop button _ Your machine finishes printing the page a ae that is moving through the machine and e deletes the rest of the print job Pressing the button cancels only the current job Upper Level If more than one print job is in the machine s memory you need to press the button once for each job To stop a print job from the Printers folder If the print job is waiting in a print queue or print spooler such as the Printer group in Windows delete the job as follows 1 Click the Windows Start menu 2 For Windows 98 NT4 0 2000 Me select Settings and then Printers For Windows XP select Printers and Faxes 3 Double click the Printer Driver Typ
74. also cause damage to machine components Do not load a sheet of them through the machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged e Do not use Carbonless paper and Tracing paper Use of these types of paper could result in chemical smells and could damage your machine Loading Paper In the Standard Tray Load the print material you use for the majority of your print jobs in the standard tray The standard tray can hold a maximum of 250 sheets of 20 Ib plain paper You can purchase an optional paper tray Tray 2 and attach it below the standard tray to load an additional 250 sheets of paper See page B 5 for more information about installing the optional Tray 2 PAPER HANDLING The paper level indicator on the front of the paper tray shows the amount of paper currently left in the tray When the tray is empty the indicator of the bar is completely lowered w Paper full lool d CS Paper empty a To load paper pull open the paper tray and load paper with the side to be printed on face down You can load letterhead paper with the design side face down The top edge of the sheet with the logo should be placed at the front of the tray For details about loading paper in the paper tray see Loading Paper on page 2 7 ef NOTES e If you ex
75. and wash clothing in cold water Hot water sets toner into fabric e To prevent damage do not expose the toner cartridge to light for more than a few minutes Cover it with a piece of paper if left exposed for more than a few minutes e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area GETTING STARTED PAS 2 6 3 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely Groove 4 Close the front door Make sure that the door is securely closed cartridge life of approximately 5 000 or 3 500 pages 3 500 pages ef NOTE When printing text at 5 coverage you can expect a toner for the toner cartridge that is shipped with the machine GETTING STARTED Loading Paper The paper tray can hold a maximum of 250 sheets of 20 Ib plain paper To load a stack of Letter sized paper 1 Pull open the paper tray and remove it from the machine 2 Fan the edges of the paper stack to separate the pages Then tap the stack on a flat surface to even it up Mh 3 Insert the paper stack into the paper tray with the side to be printed on facing down NOTE If you want to load a different sized paper you need to adjust th
76. and the first available menu item Auto Scan appears on the bottom line of the display Press the scroll button 4 or until you see Check Space on the bottom line and press Enter The available memory space appears on the display To return to the Standby mode press Clear Stop USING USB FLASH DRIVE Printing From the USB Flash Drive You can directly print files stored on the USB flash drive You can print TIFF BMP JPEG and PRN files Direct Print option supports e PRN PCL6 Compatible e BMP BMP Uncompressed e TIFF TIFF 6 0 Baseline Copyright 1988 1997 Sam Leffler Copyright 1991 1997 Silicon Graphics Inc e JPEG JPEG Baseline Copyright 1991 1998 Thomas G Lane PRN files can be created by selecting Print when your file is open selecting your machine in the Name section of the Print window and then selecting the Print to file check box Save the newly made PRN file to the USB flash drive Only PRN files created in this fashion can be printed directly from the USB flash drive to the machine 1 Insert the USB flash drive into the USB port in the front of your machine For details see page 10 2 You can also press Direct Print without installing the USB flash drive Your machine automatically detects the USB flash drive and reads data stored on it 2 Press the scroll button 4 or to select the folder or file you want to print and press Enter If you see D in the f
77. andard components provided by Microsoft Windows XP and works with digital cameras and scanners Unlike the TWAIN driver the WIA driver allows you to scan and easily manipulate images without using additional software NOTE The WIA driver works only on Windows XP and USB port 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 From the Start menu on your desktop window select Settings Control Panel and then Scanners and Cameras 3 Double click your machine icon Click Next The Scanner and Camera Wizard launches 4 Choose your scanning preferences and click Preview to see how your preferences affect the picture Scanner and Camera Wizard x Choose Scanning Preferences Choose your scanning preferences and then click Preview to see how your preferences affect the picture Picture type Bal OColor picture O Grayscale picture BS By O Black and white picture or text O Custom Custom settings Paper source Flatbed v Preview lt Back _Newt gt Cancel 5 Click Next 6 Enter a picture name and select a file format and destination to save the picture SCANNING M7 7 Follow the on screen instructions to edit the picture after it is copied to your computer NOTE If you want to cancel the scan job press the Clear Stop button on the contro
78. ard 203 x 98 dpi Fine 203 x 196 dpi Super Fine 300 x 300 dpi 203 x 392 dpi User memory 4 MB 320 pages Halftone 256 levels Auto dialer One touch dialing up to 40 numbers Speed dialing up to 200 numbers SPECIFICATIONS Kef5 Paper Specifications Overview Your machine accepts a variety of print materials such as cut sheet paper including up to 100 recycled fiber content paper envelopes labels transparencies and custom size paper Properties such as weight composition grain and moisture content are important factors affecting the machine s performance and the output quality Paper that does not meet the guidelines outlined in this user s guide can cause the following problems e Poor print quality e Increased paper jams e Premature wear on the machine NOTES e Some paper may meet all of the guidelines in this guide and still not produce satisfactory results This may be the result of improper handling unacceptable temperature and humidity levels or other variables over which Manufacture has no control e Before purchasing large quantities of paper insure the paper meets the requirements specified in this user s guide e Using paper that does not meet these specifications may cause problems requiring repairs These repairs are not covered by Manufacture s warranty or service agreements ei SPECIFICATIONS Supported Sizes of Paper
79. ary After all of the pages are scanned select 2 No when the display shows Another Page 7 The number is dialed and then the machine begins sending the fax when the receiving fax machine is ready NOTE When you want to cancel a fax job press Clear Stop at any time while sending FAXING al of Sending a Fax Manually 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 3 Press On Hook Dial You hear a dial tone 4 Enter the receiving fax machine s number using the number keypad You can use one touch keypad For details about storing a number see page 7 19 5 When you hear a high pitched fax signal from the remote fax machine press Start NOTE When you want to cancel a fax job press Clear Stop at any time while sending FAXING Redialing the Last Number To redial the number you last called Press Redial Pause When a document is loaded in the ADF Automatic Document Feeder see page 7 6 the machine automatically begins to send For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No Confirming Transmission When the last page of your document
80. ax machine sending you the fax had a temporary incoming fax are document jam stretched There are lines on the Check your scanning glass for marks and clean it See documents you send page 8 5 The machine dials a The other fax machine may be turned off out of paper number but a connection or cannot answer incoming calls Speak with the other with the other fax machine operator and ask her him to sort out the machine fails problem Documents are not stored There may not be enough memory to store the in memory document If the display shows a Memory Full message delete from memory any documents you no longer need and then try again to store the document Blank areas appear at the You may have chosen the wrong paper settings in the bottom of each page or on user option setting For details about paper settings see other pages with a small page 2 21 strip of text at the top Message Confirmation Turn off Dial Tone Detection feature of your machine Report shows NO DIAL See page 7 5 TONE and a transmission is not successful TROUBLESHOOTING Solving Network Printing Problems General Problems Condition Suggested solutions System does not function with some wrong values entered by mistake while configuring Possibly the parameters in the network card are corrupted Restart the system and set to factory defaults See Restoring the Network Configuration on page
81. ay and flex or fan the paper e Humid conditions may cause some paper to stick together Multiple sheets of paper do not feed e Different types of paper may be stacked in the paper tray Load paper of only one type size and weight e If multiple sheets have caused a paper jam clear the paper jam See page 9 5 Paper does not feed into the machine e Remove any obstructions inside the machine e Paper has not been loaded correctly Remove paper from the tray and reload it correctly e There is too much paper in the paper tray Remove excess paper from the tray e The paper is too thick Use only paper that meets the specifications required by the machine See Paper Specifications on page C 6 The paper keeps jamming e There is too much paper in the paper tray Remove excess paper from the tray If you are printing on special materials use the Multipurpose tray e An incorrect type of paper is being used Use only paper that meets the specifications required by the machine See Paper Specifications on page C 6 e There may be debris inside the machine Open the front door and remove the debris Transparencies stick together in the paper exit Use only transparencies specifically designed for laser printers Remove each transparency as it exits from the machine Envelopes skew or fail to feed correctly Ensure that the paper guides are against both sides of the envelopes
82. check box in Share Name field and enter a share name that users will easily identify If you want this printer to be the default printer click the button in Default field I Setting up this printer on a server Next gt Cancel To install this software on a server select the Setting up this printer on a server checkbox 8 After the installation is finished a window appears asking you to print a test page If you so desire select the corresponding checkbox es and click Finish Otherwise just click Finish Setup Completed Type 103 Setup Complete T I d like to print a test page Setup has finished installing Type 103 on your computer NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Repairing Software on page 2 43 PAT GETTING STARTED Installing the SmarThru 4 1 a uu fF U N Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X setup exe replacing X with the letter which represents your drive and click OK 2 Type 103 Welcome to Type 103 Setup This wizard will help install Type 103 components It is strongly recommended that you quit all Windows applications before running Setup Install SmarThru View User s Guide Select a language fro
83. computers and printers are on the same network segment 3 Check entry values of IP address subnet mask and default gateway The printer does not print 1 Check IP address 2 Check Model name of the driver 3 Try add a port 4 Refer to the Set IP Network Scan Problems Condition Suggested solutions I can t find a scanned image file You can check the scanned file s destination in the Advanced Page in the Network Scan program s Properties screen I can t find the scanned image file after scanning Check if the scanned file s application is on your computer Check Open immediately with the default application in the Advanced Page in the Network Scan program s Properties screen to open the scanned image immediately after scanning I forgot my ID and PIN Check your ID and PIN in the Server Page in the Network Scan program s Properties screen I can t view the Help file To view the Help file you need to have Internet Explorer 4 service pack 2 or above TROUBLESHOOTING Condition Suggested solutions Check your operating system Supporting operating systems are Windows 98 Me NT4 0 2000 XP I can t use the Network Scan Manager program TZD SA e fic10 TROUBLESHOOTING SQ USING USB FLASH DRIVE This chapter explains how to use a USB flash drive with your machine This chapter includes About USB Flash Drives Installing a USB Fla
84. ct Copy Mode or Fax Mode as the Display Mode The factory default setting is Copy Mode which allows you to enter the number of copies using the number keypad In this mode the Reduce Enlarge percentage and the number of copies are always displayed To enter a fax number in this mode you must first press the Facsimile button and then enter number using the number keypad You can change the display mode to Fax Mode which allows you to enter a fax number using the number keypad In this mode the date and time memory status percentage and fax reception mode are always displayed To set the number of copies in this mode you must first press the No of Copies button and then enter the number using the number keypad In either mode faxes can be both sent and received and the one touch buttons can be used to start scanning originals immediately FAXING WAS Sending a Fax 7 6 FAXING Loading a Document You can use the Automatic Document Feeder ADF or the document glass to load an original document for faxing Using the ADF you can load up to 50 sheets of 75 g m 20 Ib paper at a time You can of course place only one sheet at a time on the document glass For details about preparing a document see page 5 3 To fax a document using the Automatic Document Feeder ADF 1 Load the document face up into the ADF You can insert up to 50 sheets at a time Make sure that the bottom of the document s
85. ct from the predefined copy sizes 1 3 Press Reduce Enlarge The default setting appears on the bottom line of the display Press Reduce Enlarge or the scroll button 4 or gt to find the size setting you want Press Enter to save the selection To fine tune the size of copies 1 2 Press Reduce Enlarge Press Reduce Enlarge or the scroll button 4 or gt until Custom 25 100 or Custom 25 400 displays on the bottom line Press Enter Press the scroll button 4 or until the copy size you want appears on the display Pressing and holding the button allows you to quickly scroll to the number you want You can enter the value using the number keypad 4 Press Enter to save the selection NOTE When you make a reduced copy black lines may appear at the bottom of your copy of Number of Copies Using the No of Copies button you can select the number of copies from 1 to 99 1 Press No of Copies 2 Press the scroll button 4 or until the number you want appears on the display Pressing and holding the button allows you to quickly scroll to the number you want You can enter the value using the number keypad 3 Press Enter to save the selection Using Special Copy Features You can use the following copy features using the Special Copy button on the control panel e Off Prints in normal mode e Clone Prints multiple image copies from the original documen
86. ctions Turning the Machine On e Setting Up the Machine System Changing the Display Language Setting the Machine ID Setting the Date and Time Setting the Paper Size and Type Setting Sounds Using the Save Modes e Installing Software About the Software Installing the Software in Windows Repairing Software Removing Software Using the Set IP Using the Printer Settings Utility Setting Up Your Machine Unpacking 1 Remove the machine and all accessories from the packing carton Make sure that the machine has been packed with the following items Starter Toner Cartridge AC Power Cord Telephone Line Cord for North America and China only a Quick Install Guide Control Panel Guide Safety Information Q CD ROM Brand plaque The appearance of the power cord and the telephone line cord may differ depending on your country s specifications The CD ROM contains the printer drivers the Scanner drivers the Set IP the Printer Settings Utility the SmarThru software the user s guide and the Adobe Acrobat Reader program May already be affixed to the machine in some regions ef NOTES e Components may differ from country to country e You should use the telephone line cord which is supplied with your machine If you are replacing it with another vendor s it should be AWG 26 or lower gauge e Power cord must be plugged into a grounded power socket Vey GETTING STARTED 2 Remove the
87. cument face up into the ADF Automatic Document Feeder You can insert up to 50 sheets at a time Make sure that the bottom of the document stack matches the paper size marked on the document tray COPYING eye 2 Adjust the document guides to the document size 3 Customize the copy settings including number of copies copy size darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Clear Stop button 4 If necessary you can use special copy features such as Collation and 2 or 4 Up copying 5 Press Start to begin copying The display shows the copy processing NOTE Dust on the ADF glass may cause black lines on the printout Always keep it clean SA COPYING Setting Copy Options The buttons on the control panel let you select all basic copy options darkness document type copy size and number of copies Set the following options for the current copy job before pressing Start to make copies NOTE If you press Clear Stop while setting the copy options all of the options you have set for the current copy job will be canceled and returned to their default status Or they will automatically return to their default status after the machine completes the copy in progress Darkness If you have an original document containing faint markings and dark images you can adjust the brightness to make a copy that is easier
88. e Theillustrations The setting in the Select Download as Bit Image in the printincorrectly software application is TrueType Options window of the in Adobe wrong Graphic properties and print the Illustrator document again Printing Quality Problems If the inside of the machine is dirty or paper has been loaded improperly you may notice a reduction in print quality See the table below to clear the problem Condition Suggested solutions Light or faded print If a vertical white streak or faded area appears on the page e The toner supply is low You may be able to temporarily AaBbCc extend the toner cartridge life See Redistributing Toner Aa bCc on page 8 7 If this does not improve the print quality AaeoCc install a new toner cartridge AaBbCce e The paper may not meet paper specifications for example Aa bCc the paper is too moist or too rough See Paper Specifications on page C 6 e If the entire page is light the print resolution setting is too low or the toner save mode is on Adjust the print resolution and turn the toner save mode off See page 4 8 respectively e A combination of faded or smeared defects may indicate that the toner cartridge needs cleaning See Cleaning the Drum on page 8 11 e The surface of the LSU part inside the machine may be dirty Clean the LSU see page 8 4 TROUBLESHOOTING Condition Suggested solutions
89. e 103 PCL 6 icon 4 From the Document menu For Windows 98 Me select Cancel Printing For Windows NT4 0 2000 XP select Cancel ef NOTE You can access this window simply by double clicking the machine icon at the bottom right corner of the Windows desktop PRINTING TASKS Mefe 4 4 PRINTING TASKS Printer Settings You can use the printer properties window which allows you to access all of the printer options you need when using your machine When the printer properties are displayed you can review and change whatever settings are needed for your print job The printer s properties window may differ depending on your operating system This User s Guide shows the Printing Preferences window for Windows XP Your printer s Printing Preferences window consists of 5 tabs Layout Paper Graphics Extras and About If you access printer properties through the Printers folder you can view additional Windows based tabs refer to your Windows User s Guide and the Printer tab see page 4 11 NOTES e Most Windows applications will override the settings you specify in the printer driver Change all of the print settings available in the software application first and change any remaining settings using the printer driver e Printer driver does not support Windows 95 e The settings you change remain in effect only while you are using the current program To make your changes permanent make them in the P
90. e back of the page the problem will likely correct itself after a few more pages e The fusing assembly may be damaged Contact a service representative e If you use inferior quality paper see Cleaning the Drum on page 8 11 Background scatter Background scatter results from bits of toner randomly distributed on the printed page e The paper may be too damp Try printing with a different batch of paper Do not open packages of paper until necessary so that the paper does not absorb too much moisture If background scatter occurs on an envelope change the printing layout to avoid printing over areas that have overlapping seams on the reverse side Printing on seams can cause problems If background scatter covers the entire surface area of a printed page adjust the print resolution through your software application or the printer properties Misformed characters AaBbCc AaBbCc AaBbCc AaBbCcac AaBbCc AaBbCac If characters are improperly formed and producing hollow images the paper stock may be too slick Try a different paper See Paper Specifications on page C 6 If characters are improperly formed and producing a wavy effect the scanner unit may need service For service contact a service representative TROUBLESHOOTING Condition Page skew AaBbc AaBbCo AaBbCc AaBbCc Suggested solutions e Ensure that the paper is loaded properly e Check th
91. e file name format File name Date Time Page ext C Wile namet Date Time Page ext IV Open scanned image immediately after scanning You can open the scanned document immediately after scanning Preferences Page Network Scan Properties You can select the scan area you want Click User General Server Advanced Preferences Scan Area Define to manually enter jst a scan area For some La scanners the Scan Area Image Type option is not available Black and White Scan s 200 dpi S Multi page TIFF File You can select scan color scan resolution and file Brightness type 2 You can adjust the i brightness Quick Sets a De 8s You can save and delete your settings and apply the saved settings Saving Quick Sets 1 Enter the settings you want to save 2 Enter a Quick Sets name 3 Click Save to save the settings Using Quick Sets 1 Select the setting you want to use from the Quick Sets drop down list 2 Click OK or Apply Deleting Quick Sets 1 Select the setting you want to delete from the Quick Sets drop down list 2 Click Delete Scanning using the Network Scan driver 1 Check the scanner s status by checking the scanner icon See the next page 2 Configure the network scanner settings See Setting the properties on page 6 14 3 Load the document you want to scan to the scanner you wa
92. e for operators If ozone odor may appear ventilate the room For Fax or Telephone When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Do not use this product near water for example near a bathtub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone during an electrical storm There may be a remote risk of electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Use only No 26 AWG or larger telecommunication line cord SAVE THESE INSTRUCTIONS Laser Safety This equipment is considered a class 1 laser device This equipment contains a 5 milliwatt 770 795 nanometer wavelength AlGaAs laser diode The following marking is attached on the back of the equipment CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure For North America CDRH Regulations This equipment complies with requirements of 21 CFR subchapter J for class 1 laser products This equipment contains a 5 milliwatt 770 795 nanometer wavelength AlGaAs laser diode This equipment does not emit hazardous radiation since the beam is totally enclosed during all customer modes of operation and ma
93. e paper guides For details see page 2 9 GETTING STARTED MPAJA 4 Pay attention to the paper limit mark on both inside walls of the tray Paper overloading may cause paper jams NOTE After you load paper you need to set up your machine for the paper type and size you loaded See page 2 21 for copying and faxing or page 4 6 for PC printing The settings made from the printer driver override the settings on the control panel Vs GETTING STARTED Changing the Size of the Paper in the Paper Tray To load longer sizes of paper such as Legal sized paper you need to adjust the paper guides to extend the paper tray length guide out completely to extend the paper tray to its 1 After pressing and unlatching the guide lock slide the paper 2 full length 2 After inserting paper into the tray squeeze the length guide and slide it until it lightly touches the end of the paper stack For paper smaller than Letter size adjust the front paper length guide so that it lightly touches the paper stack GETTING STARTED IPAS 3 Squeeze the width guide as shown and slide it to the stack of paper until it lightly touches the side of the stack NOTES e Do not push the paper width guide far enough to cause the materials to warp e If you do not adjust the paper width guide it may cause paper jams S f I PABO GETTING STARTED Maki
94. e paper type and quality See Paper Specifications on page C 6 e Ensure that the paper or other material is loaded correctly and the guides are not too tight or too loose against the paper stack Curl or wave e Ensure that the paper is loaded properly KL e Check the paper type and quality Both high temperature Aabe and humidity can cause paper curl See Paper AabbCC Specifications on page C 6 AagpCe e Turn over the stack of paper in the paper tray Also try Aabe rotating the paper 180 in the tray Aabe e Try printing to the rear output slot LO C Wrinkles or e Ensure that the paper is loaded properly creases e Check the paper type and quality See Paper Specifications on page C 6 e Turn over the stack of paper in the paper tray Also try rotating the paper 180 in the tray e Try printing to the rear output slot Back of printouts are dirty Check for leaking toner Clean the inside of the machine See Cleaning the Inside on page 8 3 Black pages e The toner cartridge may not be installed properly Remove the cartridge and reinsert it e The toner cartridge may be defective and need replacing Remove the toner cartridge and install a new one See Replacing the Toner Cartridge on page 8 8 e The machine may require repair Contact a service representative SV TROUBLESHOOTING Condition Suggested solutions Loose toner AaBb c
95. e will not redial FAXING WAG Option Description You can set your machine to print a report showing whether a transmission was successful how many pages were sent and more The available options are On Off and On Err which prints only when a transmission is not successful MSG Confirm This produces a report with detailed information about the previous 50 communications operations including time and dates The available options are On or Off Auto Report When receiving a document containing pages as long as or longer than the paper loaded in the paper tray the machine can reduce the size of the document to fit the size of the paper Auto loaded in the machine Select On if you want to Reduction automatically reduce an incoming page With this feature set to Off the machine cannot reduce the document to fit onto one page The document will be divided and printed in actual size on two or more pages When receiving a document containing pages as long as or longer than the paper installed in your machine you can set the machine to discard any excess at the bottom of the page If the received page is outside the margin you set it will print in actual size on two or more sheets of paper When the document is outside the margin and the Auto Reduction feature is turned on the machine reduces the document to fit it onto the appropriately sized paper and discard does not occur If the Auto Reduction
96. eaeeeeaeeeeaeeeeaees 6 6 Scanning Using the WIA Driver ccecseeeeeeeeeaeeeeaeeeeaeeeeaeeeanees 6 7 Scanning to USB Flash Drive ccecseeeeneeeeeeeeeaeeeeaeeeea nessa eesaees 6 8 Scanning Using the Network Scan scceeeeeeeneeeeaeeeeaeeeeaeeeanees 6 9 AbOut NetWOrk SCAN icici sccsctiesatseien csaanicndeaiesecdadaninncdealeaecess 6 9 Setting the Network Scan Option cccecseeeeeeeeeeeeeaeeeeaeees 6 9 Scanning Using Network SCAN cceeeeeeeseeeeeeeeeeeeeeaeeeeaaees 6 10 Setting Network Scan Timeout ccc eeeeeeeeeeeeeeeeeeeeaeeeeaees 6 11 Using the Network Scan Driver cceeeeeeeeseeeeeeeeaeeesaeeeeaeees 6 12 Adding a Scannen tecseidess seeccenedarsonesawedeapstdevsanctsaeuectdennanete 6 12 Removing a SCANNED sssssssrsrrsrssrrsrrnrnrrnnnnrnnrnnrnrnerrnrnnrana 6 14 Setting the properties ccccceseseeseseeseeeeerseaeeeesensancanenes 6 14 Scanning using the Network Scan driver c eeeeeseeeeeees 6 17 Scanner ICONS lt i sid vanceeuestowed anes dette crdencs oaii Ka ia aina oni tea 6 17 Chapter 7 FAXING Changing the Fax Setup Options ssssssesrserssrrssrrnsrrnernnnrnnnrnnrrenn 7 2 Available Fax Setup Options sssssssrssrrserrsarnnnrnnrrnnrrnnrnerrenrrseres 7 3 Loading a DOCUMENE cceccccceeseseceeeteetenereneeeeeteecsameeeeeseetenceaenes 7 6 Selecting the Paper Tray ccccccceseeeeeeeseceeseceeeeeeeseeeesauseeeneeneas 7 9 Adjusting the Document Resolution ceceeeee
97. ection In this section you can enter your machine s network information e IP Address or Host Name select IP Address or Host Name If you select host name you need to enter your DNS setting in the TCP IP of Network Settings tab e SMTP Server and Port enter your SMTP Server Host name or SMTP Server IP address and port that will be used to connect to the SMTP Server Port is from 1 to 65535 The Default Value is 25 MAINTENANCE MAINTENANCE NOTES e You can not select a web mail server with no SMTP support as a SMTP server e Do not change port number unless you have no problem relating to firewall e SMTP Requires Authentication check if the SMTP server need to be authenticated e SMTP Server Login enter your login name e SMTP Server Password enter your login password e SMTP Server Connection Timeout enter the timeout value Within the timeout value you have to access the SMTP server You can enter from 30 to 120 seconds The default value is 30 seconds and if there is no problem to access the SMTP server within 30 seconds do not change the default value e Reply Address enter the e mail address you want to receive a reply mail NOTE If you want to receive the reply to other mail account please type it If blank this will not be used In the Recipient list amp Conditions section In this section you can enter the receivers e mail addresses who will get the E mail Notification infor
98. ectly connected to user s computer C w fica eat eo Install softwares for a device that is on network Custom installation You can select installation options This option is recommended for professional users lt Back Cancel NoTES If your printer is not already connected to the computer the following window will appear 2 Type 103 K Connect Device l Setup can not find a connected device Check connection between your computer and 7 the printer If you want to install Type 103 properly you have to connect Type 103 before installation You may connect the device using the printer cable as the figure shows then turn on the power of Type 103 Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Turn on the power of the device 3 If New Hardware Wizard is appeared close it 4 Click Next lt Back e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation Cancel PMc GETTING STARTED 5 After the installation is finished a window asking you to print a test page appears If you choose to print a test page select the checkbox and click Next Otherwise just click Next and skip to step 7 6 If the test page prints out correctly clic
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100. eeeeeeee teeta eeeneeees 7 9 Sending a Fax Automatically cccceeeeeeeeeeeeseeeeaeeeeaeeeeae tesa 7 11 Sending a Fax Manually cccseeeeeeseeeeaeeeeeeeeeeeeeaeeeeaeeesa tees 7 12 Redialing the Last NUMber ceeesseeeeeeeeeeeesaeeeeaeeeeaeeeaaees 7 12 Confirming Transmission ccccccceeceneenecustendaceavanscusteteaceavandensees 7 13 Automatic Redialing sareni nioena a enaa EEA 7 13 About Receiving MOdeS ceceeeeeeeteeeeeeeeeeeeeaeeesaeeeeaeeesaeeeaaees 7 14 Loading Paper for Receiving Faxes scceseeeeeseeeeseeeeeeeeeeeeeenaees 7 15 Receiving Automatically in Fax Mode ccceececeeeeeeeeeeeeeeeaeeeeanees 7 15 Receiving Manually in Tel Mode cseeeeeeeeseeeeeeeeeeeeeeaaeeeene ees 7 15 Receiving Automatically in Ans Fax Mode cccesseeeeeeeeneeeeaeees 7 16 XIV Receiving Manually Using an Extension Telephone 0 c0eeeee 7 16 Receiving Faxes Using the DRPD Mode eeeeeseeeeeeeeeeeeeeaees 7 17 Receiving Faxes in the MEMOry ccceeeeeeeeeeeeeeaeeeeaeeeaaeeeeneeee 7 18 ONe tOUCH Dialing si ieccesenciuesselivvessnecmedseicesenetciaancnsaniededervanene 7 19 Storing a Number for One touch Dialing cseeeeeeeeeees 7 19 Sending a Fax using a One touch Number sesse 7 20 Speed Dialing sssrin aaraa a NEA aAa EA 7 21 Storing a Number for Speed Dialing ssssssssrsssrserrrerrrerrreres 7 21 Sending a Fax using a Speed Dial Number sssr 7 22 Group DIANING si nersini anina Ea EEE
101. elect v Type Printer Default v First Page None v A4 to A5 Scaling mm Oinch T Fit to P Copies 1 it ie ae Resolution 600 dpi TargetPage A v Favorites Untitled v OK Cancel Help 4 Click the Paper tab and select the paper source and type 5 Click OK and print the document PRINTING TASKS Printing a Reduced or Enlarged Document You can change the size of a page s content to appear larger or smaller on the printed page 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Paper tab select Reduce Enlarge on the Type J drop down list 3 Enter the scaling rate in the Percentage input box You can also click the a or w button Printing Preferences EE Layout Paper Graphics Extras About Copies 1 999 18 Paper Options Size Ad v Source Auto Select v Type Printer Default v First Page None v A4 Reduce 902 mm O inch Copies 1 Resolution 600 dpi Scaling Type Reduce Enlarge Percentage 25 4002 Favorites Untitled v OK Cancel Help ef NOTE This feature is not available when you select Poster or Multiple Pages per Side from the Layout tab 4 Click the Paper tab and select the paper source size and type 5 Click OK and print the document PRINTING TASKS Using Watermarks The Watermark opt
102. elected BMP in step 10 you are asked to select a color format Color Gray or Mono by pressing the scroll button 4 orp If you selected PDF in step 10 you are asked to select a color format Color or Mono by pressing the scroll button or You can save a multiple page document as a single file the machine displays Multi Page and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time If you selected TIFF in step 10 you can save a multiple page document as a single file After you select TIFF the machine displays Multi Page and offers you the choice of On or Off If you select On you can save multiple pages as a single file but this feature is only activated when you load your document into the ADF The ADF can handle documents of up to 50 pages at a time 13 Press Enter to make your selection 14 To return to Standby mode press Clear Stop Deleting an Image File To delete an image file that you scanned and saved on the USB flash drive 1 Make sure that the USB flash drive is inserted into the USB port in front of the machine If necessary insert the USB flash drive See page 10 2 Press Scan to on the control panel The first available menu item USB Memory
103. em Windows 98 Pentium II 400 Pentium III 933 Me NT 4 0 2000 MHz or higher MHz CPU A Pentium III 933 Pentium IV 1 WINGOWS AP MHz or higher GHz Windows 98 me Me NT 4 0 2000 64 MB or higher 128 MB Windows XP 128 MB or higher 256 MB Windows 98 3 Free disk Me nT 4 0 2000 200 MB or higher 1 GB space Windows XP 1 GB or higher 5 GB emiet 5 0 or higher 5 5 Explorer NOTES e For Windows NT 4 0 2000 XP the system administrator should install the software e Printer driver does not support Windows 95 PAP GETTING STARTED Installing Software for Local Printing A local printer is a printer directly attached to your computer using the printer cable such as a USB or parallel cable If your printer is attached to a network skip this step and see Installing Software for Network Printing on page 2 34 You can install the printer software using the typical or custom method NOTES e Cancel the New Hardware Found window when your computer boots up e Make sure that your machine is turned on and connected to your computer s parallel port or USB port before installing software Windows NT 4 0 do not support the USB connection e Printer driver does not support Windows 95 Typical Installation for local printing This is recommended for most users All components Printer Driver Scanner Driver and Printer Settings Utility necessary for printer operations will be installed 1 Make s
104. ent glass and close the cover 2 Press Special Copy 3 Press Special Copy or the scroll button 4 or gt until Poster displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button when making a poster 6 Press Start to begin copying Your original document is divided into 9 portions Each portion is scanned and 1 2 8 printed one by one in the following order COPYING KoM SMCA COPYING Changing the Default Settings The copy options including darkness original type copy size and number of copies can be set to the most frequently used modes When you copy a document the default settings are used unless they are changed by using the corresponding buttons on the control panel To create your own default settings 1 Press Menu on the control panel until Copy Setup appears on the top line of the display The first menu item Default Change appears on the bottom line 2 Press Enter to access the menu item The first setup option Darkness appears on the bottom line 3 Press the scroll button 4 or to scroll through the setup options 4 When the option you want to set appears press Enter to
105. er If you don t know the IP address of the scanner you can search for the scanner that you want to use Connect to this scanner IP Address 3 3 lt 5128 EFS 5 A list of scanners on your network appears Select your machine from the list and enter the ID and PIN Personal Identification Number you will use Click Next e For scanner s name the model name of scanner you chose will be entered and changeable by users e You can enter an ID of up to 8 characters The first character must be a letter e The PIN must be 4 digits Add Device Wizard Detected device list choose one Browse for scanner Network Scanner Name IP Address When the list of scanners appears SMFP Type 103 168 219 12 208 select the one you want to use and enter the network scanner name user ID and PIN Click Next Network Scanner Name MFP Type 103 ID max 8 character USER ID will help you identify your computer when network scanning PIN 4 digits 0 9 Confirm PIN lt 5120 E ie 6 You have added your machine to the network Click Finish Your machine appears on the Network Scan Manager window and you can now scan through the network SCANNING ep SCANNING Removing a Scanner To remove the authorized scanner click the Remove Device button and follow the on screen instruction to complete removing Use the Help button to see on line help about the
106. er of the device 3 If New Hardware Wizard is appeared close it 4 Click Next lt Back i i Cancel e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation 4 Select the components you want to reinstall and click Next If you select Printer Driver Type 103 PCL 6 the window asking you to print a test page appears Do as follows a To print a test page select the check box and click Next b If the test page prints out correctly click Yes If it doesn t click No to reprint it 5 When the reinstallation is done click Finish GETTING STARTED Removing Software Uninstall is required if you are upgrading the software or if your installation fails You can uninstall the item you want using the Windows uninstallShield Uninstalling the MFP Driver 1 2 Start Windows From the Start menu select Programs or All Programs gt Type 103 gt Maintenance Select Remove and then click Next Then you will see a component list so that you can remove any of them individually If you want to uninstall the printer driver check Printer Driver Type 103 PCL 6 If you want to uninstall the Scanner driver select Scanner Driver TWAIN WIA If you want to uninstall the Printer Settings Utility check Printer Sett
107. er tray Letter A4 Legal Folio Executive B5 A5 Multipurpose tray Letter Legal A4 Folio Executive Paper size A5 A6 Envelope 10 Envelope DL Envelope C5 P Envelope C6 JIS B5 Monarch Envelope Min 76 x 127 mm 3 x 5 in Max 216 x 356 8 5 x 14 in Printer resolution 600 x 600 dpi 1200 x 600 dpi Emulation PCL 6 Compatible Printer drivers PCL driver Windows 98 2000 NT 4 0 Me XP 32 MB Max 160 MB 32 128 MB optional memory available Memory Use only the Manufacture approved DIMM 32 MB Memory Unit Type SA 32MB 128 MB Memory unit Type SA 128MB interfa e IEEE 1284 Parallel USB 2 0 Ethernet 10 100 Base TX Internal Print speed will be affected by operating system used computing performance application software connecting method media type media size and job complexity Compatible with PCL6 Version 2 1 I SPECIFICATIONS Facsimile Specifications Item Description Compatibility ITU T Group 3 f Public Switched Telephone Network PSTN or behind Applicable line PABX Data coding MH MR MMR ECM Mode and JPEG for color fax transmission Modem speed 33 6 Kbps Transmission speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Maximum document length Platen 297 mm ADF 400 mm Paper size for printing recorded date Letter A4 Legal Resolution Stand
108. ermarks list and click Delete 4 Click OK Dear ABC Regards WORLD BEST WORLD BEST Using Overlays What is an Overlay An overlay is text and or images stored on the computer hard disk drive HDD as a special file format that can be printed on any document Overlays are often used to take the place of preprinted forms and letterhead paper Rather than using preprinted letterhead you can create an overlay containing the exact same information that is currently on your letterhead To print a letter with your company s letterhead you need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create a page overlay containing a logo or image 1 Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you wish them to appear when printed as an overlay 2 To save the document as an overlay access printer properties See page 4 2 3 Click the Extras tab and click Edit in the Overlay section amp Printing Preferences EEA Layout Paper Graphics Extras About Watermark No Watermark v Edit Overlay No Overlay v Output Options Print Order Normal v Use Printer Fonts AS 210 x 297 mm mm O inch Copies 1 Resolution 600 dpi Favorites Untitled v OK Cancel Help PRINT
109. ervice e Scan component to scan the original document and save it in an application or folder email it or publish it on a web site e Image component to edit an images you have saved as a graphic file e Copy component to produce professional quality copies e Print component to print images you have saved 7 Follow the on screen instructions to complete the installation 8 When the installation is finished click Finish PAY GETTING STARTED Repairing Software Repair is required if your installation fails or the software does not work properly This Repair procedure does not physically repair SmarThru software Printer driver Scanner driver Printer Settings Utility and Set IP programs could be repaired 1 Start Windows 2 From the Start menu select Programs or All Programs gt Type 103 gt Maintenance 3 Select Repair and click Next ef NoTES If your printer is not already connected to the computer the following window will appear 2 Type 103 X Connect Device Po Setup can not find a connected device Check connection between your computer and 7 the printer If you want to install Type 103 properly you have to connect Type 103 before installation You may connect the device using the printer cable as the figure shows then turn on the power of Type 103 Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Turn on the pow
110. es Printer Tab If you access printer properties through the Printers folder you can view the Printer tab Click the Printer tab to access the following properties e Optional Tray If you install an optional Tray 2 in the printer properties window you can tell the machine to recognize and use it for PC printing by selecting Tray 2 in the Optional Tray drop down list e High Altitude Correction If your machine is going to be used at an altitude above 1 500 m checking this option will optimize the print quality for those circumstances PRINTING TASKS PRINTING TASKS Using a Favorite Setting The Favorites option available on each tab except for the About tab allows you to save the current properties settings for future use To save a Favorites item 1 Change the settings on each tab as needed 2 Enter a name for the item in the Favorites input box ajeg Printing Preferences Layout Paper Graphics Extras About Orientation L Layout Options O Landscape Rotate 0 w Degrees Type Multiple Pages per Side Pages per Side v Ad 210 x 297 mm mm inch esolution 600 dpi Favorites Printer Default OK Cancel Help Lox _ceresi_ _ Hep 3 Click Save To use a Saved setting select it from the Favorites drop down list To delete a favorite setting item select it from the list and click Delete You can also restore the printer driver
111. es 8 2 Cleaning Your Machine c ccccseecesetsceseeeseeeeseeseaneneeeeseneesannen sens 8 3 Cleaning the Outside 2 cccceceeeeneeseneneceeneenesaeneneeeeeneneeaeres 8 3 Cleaning THE INSIDE resiiinisimiriasii sessin ninpas aana 8 3 Cleaning the Scan Unit sssssssssssrsesrnsesrnrsssnsonnnnenrnarrennnans 8 5 Maintaining the Toner Cartridge ssssssssrssrrssrrerrrerrrsrrerrrerrrerrns 8 6 Redistributing TONE cccceccesseeeeseeetenteaseeeeneeeneaseeseenennennens 8 7 Replacing the Toner Cartridge sssssssrssrrserrserrsernsnrnsrreerrenn 8 8 Setting the Notify Toner Option ssssereerrrerrrerrerreerrree 8 10 Cleaning the Drumm cccececcsecetserseseeeeeeseeeceneneensnensencesenes 8 11 Ignoring the Toner Empty Message eeeeeeeeeeeeeeeeeaeees 8 12 Setting E mail Notification sssesssssssressrreenrsrnrnraosnneenrsssrersonns 8 13 Setting the Machine Setup tab cceeeeceeeeneeeeeeeeeaeeenaees 8 13 Setting the Contact Information tab c eeseeeeeeeeeneeeenees 8 16 Chapter 9 TROUBLESHOOTING Clearing Document JAMS cccseeseteeseesteeneeeeseeseacteeneeeeaeranctaenes 9 2 Input MiSf ed nc sddsoccaieenesdecetsactisietveceenserlauarsiteeeete taeneemenss 9 2 Exit Misfeed srsnwedicncecntdonaetvaoneseavdeespebsieticaayeeeiataleecavieweeds 9 3 Roller MiSfeed srsoiionnuiastoes nona nanea aA 9 4 Clearing Paper JAMS ccectiserccsccsereccenenserteaeseesenecserneaaeseaanecers 9 5 Thy TRAY L cca casscaenaa tetenn
112. estressimesinariner ten sani rentene a ENKS NENA 2 46 Installing Set IP scisiccctavrevetsousheetasnevereeesaattatiieeceeneneesshanes 2 46 TOUSE SEIP osynonn anaana ra Aa i A AAE EO ANGES 2 47 Using the Printer Settings Utility s ssssssssrserrserrerrrnrrnsrrerrres 2 48 Chapter 3 PAPER HANDLING Selecting Print MaterialS ccceceeseeeeeeeeeeeeeeaeeeeaeeeaaeeeeaeeeaaees 3 2 Paper Type Input Sources and Capacities ccccceseeeeeeees 3 2 Guidelines for Paper and Special Materials cceseeeeeees 3 3 Loading Pap r ties wcidccs dca siyine cartadh sana tyne A aA i 3 4 In the Standard Tray ramius aot ai 3 4 In the Multipurpose Tray ssssssessssrsssrserrnerrerrrerrerrnerrrerreens 3 6 Using the Manual Feed Mode ceceeeeeeeneeeeeeeeneeeeaeeeeaes 3 8 Selecting an Output LOCat ON ssssssesrssrrserisrrinrrnerrnnrrnrrerreerrs 3 10 Printing to the Front Output Tray Face down ssssececcee 3 10 Printing to the Rear Output Slot Face Up seeseeeeeeeeeaee 3 11 Chapter 4 PRINTING TASKS Printing a Document in WiNdOWS cceeseeeeeeeeeeeeeeaeeeaaeeeeaeeeeas 4 2 Canceling Print JOD sesiessiccta ce teiteweecedeenetaciatenneaeteantiaiees 4 3 Printer Settings ticcis neta torte AEAEE ANE ENEE 4 4 Layout TAD sissioni asaan aaan A 4 5 Paper Tab seivievenconi wench tetas einean E Ea E a aaa 4 6 Graphics Tab sisicoticonetvtenived aani aea aN aa a aiaa 4 8 Extras TaD aicsin niana ana e aS 4 10 ABOUE
113. esult use conventional 75 g m 20 Ib paper Ensure that the paper is of good quality and free of cuts nicks tears spots loose particles dust wrinkles voids and curled or bent edges If you are unsure of what type of paper you are loading such as bond or recycled paper check the label on the package The following problems may cause print quality deviations jamming or even damage to the machine Symptom Problem with Paper Solution Try another kind of paper Poor print quality or toner Too moist too rough too between 100 400 aa problems with A Sheffield 4 5 moisture content Dropout jamming curl Stored improperly store paper flat in its moisture proof wrapping Increased gray background shading printer wear Use lighter paper use the Too heavy rear output slot Too moist wrong grain direction or short grain construction Excessive curl problems with feeding e Use the rear output slot e Use long grain paper Jamming damage to Do not use paper with Cutouts or perforations machine cutouts or perforations Problems with feeding Ragged edges Use good quality paper NOTES e Do not use letterhead paper printed with low temperature inks such as those used in some types of thermography e Do not use raised or embossed letterhead e The machine uses heat and pressure to fuse toner to the paper Insure that any colored paper or preprinted forms use inks that
114. etwork information In addition this application can configure the network information of the machine In order to use this program you have to install TCP IP protocol in your PC Multi Direct Print Type S IPP port The Multi Direct Print Type S IPP port is system component that enables you to print on IPP Internet Printing Protocol 1 1 compatible printers from Windows applications SmarThru It is the accompanying Windows based software for your multifunctional machine Allows you to edit a scanned image in many ways using a powerful image editor and to send the image by e mail You can also open another image editor program installed in your Windows like Adobe PhotoShop from SmarThru For details please refer to the onscreen help supplied on the SmarThru program PAPI GETTING STARTED Printer Driver Features Your printer drivers support the following standard features e Paper source selection e Paper size orientation and media type e number of copies e Toner Save e Print quality option e Multiple pages per sheet N up e Fit to page printing e Scale printing e Different source for first page e Watermark e Overlay e TrueType fonts option GETTING STARTED Installing the Software in Windows System Requirements Before you begin ensure that your system meets the minimum requirements Item Requirements Recommended Operating Windows 98 Me NT 4 0 2000 XP syst
115. feature is turned off or fails data outside the margin will be discarded Settings range from 0 to 30 mm Discard Size The Receive Start Code allows you to initiate fax reception from an extension phone plugged into the EXT jack on the back of the machine If you pick up the extension phone and hear fax tones enter the Receive Start Code The Receive Start Code is preset to 9 at the factory Settings range from 0 to 9 See page 7 16 for more information about using the code RCV Start Code Ve FAXING Option DRPD Mode Description You can receive a call using the Distinctive Ring Pattern Detection DRPD feature which enables a user to use a Single telephone line to answer several different telephone numbers In this menu you can set the machine to recognize which ring patterns to answer For details about this feature see page 7 17 DT Detection The Dial Tone Detection feature can ensure that your telephone exchange is ready to receive the dialing Select On if you want to set your machine to detect the dial tone before your machine start dialling With this feature set to Off the machine start dialling without checking the dial tone from your telephone exchanger There are regions where the dial tone cannot be detected by your machine If the Dial Tone Detection feature is set to On and dialing does not start automatically set this feature to Off Display Mode You can sele
116. from 2x2 3x3 4x4 or Custom If you select 2x2 the image is automatically stretched to cover 4 physical pages Py LL SP Gib _ Vey a 3x3 If you select Custom you can manually set the scale rate of the image in the Scale Factor input box 4 Specify an overlap in millimeters or inches to make it easier to reconstruct the resulting poster C D 0 15 inches O N 0 15 inches Click the Paper tab and select the paper source size and type Click OK and print the document You can complete the poster by pasting the sheets together PRINTING TASKS Fitting Your Document to a Selected Paper Size You can scale your print job to any paper size regardless of the original document size This can be useful when you want to check the fine details on a small document 1 To change the print settings from your software application access printer properties See page 4 2 gt MMT 2 From the Paper tab select Fit to Page on the Type drop down list NOTE This feature is not available when you select Poster or Multiple Pages per Side from the Layout tab 3 Select the correct size from the Target Page drop down list Printing Preferences PR Layout Paper Graphics Extras About Copies 1 999 1 Paper Options Size Ad v Source Auto S
117. from the tray while your machine is printing e Flex fan and straighten the paper before loading e Do not use creased damp or highly curled paper e Do not mix paper types in the paper tray e Use only recommended print materials See Paper Specifications on page C 6 e Ensure that the recommended print side of print materials is facing down in the paper tray and facing up in the Multipurpose tray e If paper jams occur frequently when you print on A5 sized paper Load the paper into the tray as shown below Set the page orientation to Landscape in the printer properties window See page 4 5 TROUBLESHOOTING Display Cancel 1 Yes 2 No Meaning Your machine s memory has become full while trying to store a document into memory Clearing LCD Error Messages Suggested solutions To cancel the fax job press the 1 button to accept Yes If you want to send there pages that have been successfully stored press the 2 button to accept No You should send the remaining pages later when memory is available Comm Error The machine has a communication problem Ask the sender to try again Delayed Function Full The delayed fax jobs queue is full Cancel unnecessary delayed fax job Document Jam The loaded document has jammed in the ADF Automatic Document Feeder Clear the document jam See page 9 2 Door Open The front door is not Close
118. g prints images in the normal mode e Text Enhance This setting refines the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character e Image Enhance This setting refines the print quality of photo images Property Description Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in the print quality e Printer Setting When you select this option the Toner Save feature is determined by the setting you ve made on the control panel of the machine affecting print quality accordingly e On Select this option to allow the machine to use less toner on each page e Off When you do not need to save toner to print a document select this option Toner Save Mode You can use advanced settings by clicking the TrueType Options button TrueType Options TrueType Options O Download as Bit Image O Print as Graphics C Print All Text Black Cancel Help TrueType Options This option determines how the driver tells the machine to image the text in your document Select the appropriate setting according to the status of your document TrueType e Download as Outline When this Options option is selected the driver will download any TrueType fonts that are used in your document that are not already stored resident in your machine If after printing a document
119. glass the display shows Another Page on the top line after the page has been scanned into memory If you have another page remove the scanned page and place the next page on the glass Select Yes Repeat as necessary After all of the pages have been scanned select No when the display asks Another Page 7 To return to Standby mode press Clear Stop Scanning With Your Own Settings 1 Load the document face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display 5 Press the scroll button or until Manual Scan appears on the bottom line of the display Press Enter 6 Press the scroll button 4 or and select the size of the image to be scanned Press Enter 7 Press the scroll button 4 or and select the file format in which the document is to be scanned 8 Press Enter USING USB FLASH DRIVE 9 If you selected BMP in step 7 you are asked to select a
120. gle Size 120 O Horizontal Shade Medium v O Vertical Angle 45 Degrees OK Cancel Help 3 Enter the text message you want to print in the Watermark Message box The message displays in the preview image window When the First Page Only box is checked the watermark prints on the first page only 4 Select the watermark options You can select the font name style size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle section 5 Click Add to add the new watermark to the list 6 When you finish creating click OK and start printing To stop printing the watermark select No Watermark on the Watermark drop down list PRINTING TASKS PRINTING TASKS Editing a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Extras tab and click Edit in the Watermark section The Edit Watermark window appears 3 Select the watermark you want to edit on the Current Watermarks list You can change the watermark message and the options Refer to page 4 19 4 Click Update to save the changes 5 Click OK Deleting a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 From the Extras tab click Edit in the Watermark section The Edit Watermark window appears 3 Select the watermark you want to delete on the Current Wat
121. h the letter which represents your drive and click OK 2 Type 103 Welcome to Type 103 Setup This wizard will help install Type 103 components It is strongly recommended that you quit all Windows applications before running Setup Install SmarThru View User s Guide Select a language from the list below English X 2 00 14 GETTING STARTED 3 Click Next e If necessary select a language from the drop down list e Install SmarThru Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 e View User s Guide Allows you to view the User s Guide and System Administration Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM 4 Select Custom installation Click Next 2 Type 103 K Select Installation Type EJ Select type that you want and click Next button Typical installation for a local printer Install default components for a device that is directly connected to user s computer Cen a Install softwares for a device that is on network network printer You can select installation options This option is recommended for professional users lt Back Cancel 5 The list of printers available on the network appears Select the printer y
122. has been sent successfully the machine beeps and returns to Standby mode When something goes wrong while sending your fax an error message appears on the display For a list of error messages and their meanings see page 9 12 If you receive an error message press Clear Stop to clear the message and try to send the document again You can set your machine to print a confirmation report automatically each time sending a fax is completed For further details see the MSG Confirm item on page 7 4 Automatic Redialing When the number you have dialed is busy or there is no answer when you send a fax the machine automatically redials the number every three minutes up to several times according to the factory default settings When the display shows Retry Redial press Enter to redial the number without waiting To cancel the automatic redialing press Clear Stop To change the time interval between redials and the number of redial attempts See page 7 3 FAXING als Receiving a Fax FAXING About Receiving Modes e In Fax mode the machine answers an incoming fax call and immediately goes into the fax reception mode e In Tel mode you can receive a fax by pressing On Hook Dial you can hear a fax tone from the sending machine and then pressing Start on the control panel of your machine You can also pick up the handset of the extension phone and then press the receive start code see page 7 4 e In
123. hat could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service 7 If trouble is experienced with this equipment for repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 8 In the event of operation problems document jam copy jam communication error indication refer to the solving problems section in this manual 9 Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five This product meets the applicable Indust
124. he Shared box For Windows 2000 check the Shared As box For Windows XP check the Share this printer box 6 Fill in the Shared Name field and click OK Setting Up the Client Computer 1 Right click the Windows Start button and select Explorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start menu select Printers and Faxes Double click your machine icon From the Printer menu select Properties From the Ports tab click Add Port aon ao UW Select Local port and click New Port USING YOUR MACHINE ON A NETWORK AWS 9 Inthe Enter a port name field enter the shared name 10 Click OK and click Close 11 For Windows NT 4 0 click OK For Windows 2000 XP click Apply and click OK Setting Up a Network Connected Machine You have to set up the network protocols on the machine to use it as your network printer You can configure the basic network parameters through the machine s control panel Use the machine s control panel to do the following e Print a Network Configuration Page e Configure TCP IP Configuring Network Parameters on the Control Panel Supported Operating Systems Fe rer e The operating systems supported by the network card may be different from the operating systems supported by the machine The following table shows the network environments supported by
125. he same manufacturer Successful printing on envelopes depends upon the quality of the envelopes When selecting envelopes consider the following components e Weight The weight of the envelope paper should not exceed 90g m 24lb or jamming may occur e Construction Prior to printing envelopes should lie flat with less than 6mm 0 25in curl and should not contain air e Condition Envelopes should not be wrinkled nicked or otherwise damaged e Temperature You should use envelopes that are compatible with the heat and pressure of the machine e Size You should only use envelopes within the following size ranges 76 x 127 mm 216 x 356 mm 3 x 5 in 8 5 x 14 in Multipurpose tray NOTES e Use only the manual feeder to print envelopes e You may experience some paper jams when using any media with a length less than 140 mm 5 5 in This may be caused by paper that has been affected by environmental conditions For optimum performance make sure you are storing and handling the paper correctly Please refer to Paper Storage Environment on page C 9 SPECIFICATIONS Envelopes with Double Side Seams Double side seams construction has vertical seams at both ends of the envelope rather than diagonal seams This style may be more likely to wrinkle Be sure the seam extends all the way to the corner of the envelope as illustrated below nora P Envelopes with Adhesive Strips or Flaps Enve
126. heck the printer properties to ensure that all of the print settings are correct The printer driver may be incorrectly installed Repair the printer software See page 2 43 The machine is malfunctioning Check the display message on the control panel to see if the machine is indicating a system error The machine selects print materials from the wrong paper source The paper source selection in the printer properties may be incorrect For many software applications the paper source selection is found under the Paper tab within the printer properties Select the correct paper source See page 4 6 TROUBLESHOOTING Condition Possible cause A print job is extremely slow The job may be very complex Suggested solutions Reduce the complexity of the page or try adjusting the print quality settings The maximum print speed of your machine is 22 PPM for Letter sized paper and 20 PPM for A4 sized paper If you are using Windows 98 Me the Spooling Setting may be set incorrectly From the Start menu choose Settings and Printers Right click the Printer Driver Type 103 PCL 6 machine icon choose Properties click the Details tab and then choose the Spool Settings button Select the desired spool setting Half the page is The page orientation Change the page orientation in your prints but the loose or defective text is wrong garbled or incomplete
127. hes Length 148 to 356 mm 5 8 to 14 inches Paper input capacity Paper tray standard Tray 1 and optional Tray 2 250 sheets weight 75 g m 20 Ib Multipurpose tray 50 sheets for plain paper weight 75 g m 20 Ib 5 sheets for card stock labels transparencies and envelopes Paper output capacity Front output tray 150 sheets face down Rear output slot 1 sheet face up Paper type Paper tray Plain paper 60 90 g m 16 24 Ib Multipurpose tray Plain paper Transparencies Labels Card Post card Envelopes 60 120 g m 16 32 Ib Consumables 1 piece toner cartridge system Power requirements 100 127 VAC 50 60 Hz 5 0 A 220 240 VAC 50 60 Hz 2 6 A Power consumption Sleep mode 30 W Average 400 W Noise Standby mode Less than 39 dBA Printing Less than 54 dBA Copy Less than 55 dBA Warm up time Less than 42 seconds Operating conditions Temperature 50 F to 89 F 10 C to 32 C Humidity 20 to 80 RH LCD 16 characters x 2 lines Toner cartridge life 5 000 or 3 500 pages at ISO IEC 19752 5 coverage ships with 3 500 pages Start Toner Cartridge SET dimension WxDxH 450 x 435 x 457 mm Weight Net 17 Kg including consumables Gross 21 Kg including consumables accessories and package Package weight Paper 2 8 Kg Plastic 0 7 Kg Duty cycle Monthly Up to 15 000 pages
128. his report is automatically printed when the report contains the 50 jobs and the records that are printed will be deleted Printing a Report 1 Press Menu until Report appears on the top line of the display The first available menu item Phone Book displays on the bottom line 2 Press the scroll button 4 or to display the report or list you want to print on the bottom line e Phone Book Phone Book list e Sent Report Sent Fax Report Transmission Journal e RCV Report Received Fax Report Reception Journal e System Data System Data List e Scheduled Jobs Schedule Information List e MSG Confirm Message Confirmation Report e Junk Fax List Junk Fax Number List e Scan Journal Network Scan sessions list 3 Press Enter The selected information prints out Using Advanced Fax Settings Your machine has various user selectable setting options for sending or receiving faxes These options are preset at the factory but you may need to change them To find out how the options are currently set print the System Data list For details about printing the list see above Changing Setting Options 1 Press Menu until Advanced Fax appears on the top line of the display The first available menu item Send Forward displays on the bottom line 2 Press the scroll button 4 or until you see the menu item you want on the bottom line and press Enter 3 When the option you want appears on the d
129. ied number of rings and automatically receives the fax To change the number of rings see page 7 3 If you want to adjust the ringer volume see Setting Sounds on page 2 22 Receiving Manually in Tel Mode You can receive a fax call by picking up the handset of the extension phone and then pressing the receive start code see page 7 4 or press On Hook Dial you can hear a fax tone from the sending machine and then pressing Start on the control panel of your machine The machine begins receiving a fax and returns to Standby mode when the reception is completed FAXING P FAXING Receiving Automatically in Ans Fax Mode To use this mode you must attach an answering machine to the EXT jack on the back of your machine See page 2 11 If the caller leaves a message the answering machine stores the message as it would normally If your machine detects a fax tone on the line it automatically starts to receive the fax NOTES e If you have set your machine to Ans Fax mode and your answering machine is switched off or no answering machine is connected to EXT jack your machine automatically goes into Fax mode after a predefined number of rings If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring If you are in Tel mode manual reception when the answering machine is connected to your machine you must switch off the answering machine
130. ile browsing and enter the User ID through the keypad 4 Enter your PIN to prevent other users from sending scanned documents to your computer Press Enter You can select the default password option to avoid this menu 5 Press the scroll buttons 4 or gt until Scan Data appears on the bottom line and press Enter 6 Choose the file type and resolution and then press Enter e Black amp White If you select this option select file type PDF or TIFF e Color JPEG 200 If you select this option 200 dpi resolution and JPEG file type will be automatically selected e Resolution Select resolutions of 100 dpi 200 dpi or 300 dpi NOTE When you edit an image which has been scanned in 100 dpi resolution the image may differ from the original image depending on the program you use 7 Press the scroll buttons 4 or until Start Scanning displays and press Enter If you press Enter when the display shows Logout your machine returns to the Standby mode 8 The document will be scanned to the computer where the Network Scan program is running If you have chosen TIFF or PDF as the file type the display asks if you want to scan another document If you need to scan more than one document select Yes using the scroll button 4 or and press Enter The next document is scanned and stored Repeat this until all documents have been scanned then select No Setting Network Scan Timeout
131. ing a DOCUMENC cccacnsarievindedstamseticerntuseiineacteunevenbviieed 5 3 Making Copies on the Document GlaSS ccceeseeeeeeeeaeeeeeeeeeee 5 4 Making Copies from the Automatic Document Feeder 00c0ee 5 5 Setting COPY OPblOns tecceiivesatewidieceger ceveravsanpedec csvatavesadigreiene nate 5 7 DAPKMOSS cits sasieticetuanadagaetanataaua a A a OA 5 7 Original TYPE aie Aicina aiae E 5 7 Reduced Enlarged Copy ccccceeeseeeeeeeeeeeeeeeeeeaeeeeaeeeeanees 5 8 NUMDEr OT COPIES sanira aaa 5 9 Using Special Copy Features ccccecseeeeeeeeeeeeeeeeeeeaeeeaaeeeaeeeeaes 5 9 Clone COPYING rrini eaii ngirut nianie aaa a Naia 5 10 Collation COPYING tisecisia scnidsvesivsieutinnttaestevanee areni n 5 10 Aut Fit QOpyiNg cicsiscnais cvsinedentaedyedcasiaedevaaereec cased cranndendsane 5 11 2 Sides on 1 Page Copying ceceeeeeeeeeeeeeeeee tessa eeeaeeeeanees 5 11 2 Up 06 4 Up Copying esisiini eneneattandians sancen 5 12 POStEr COPYING siervir daca dnd cenaa aaia ena aia 5 13 Changing the Default SettingS ss sssssssrrserssrrsrrrrerreerrrerrrrreerrs 5 14 Setting the Time Out Option ssssssssssssrsssrserrnerrrerrrerinrrrerrrerrrens 5 15 Chapter 6 SCANNING Scanning BASICS cssicei cece iiss eniras aia a aaa 6 2 Scanning From the Control Panel to an Application ececcene 6 3 Scanning Using the SmarThru ccccseeeeeeeeeeeeeaeeeeaeeeeaeeesaeeeanees 6 4 Using Onscreen Help File c ceeeeseeeeneeeeeee
132. ings Utility If you want to uninstall the Set IP check Set IP Select the components you want to remove and then click Next When your computer asks you to confirm your selection click Yes The selected driver and all of its components are removed from your computer After the software is removed click Finish Uninstalling the SmarThru ef NOTE Before beginning uninstallation ensure that all applications are closed on your computer A system reboot is required after the software is uninstalled 1 PAI GETTING STARTED From the Start menu select Programs Select SmarThru 4 and then select Uninstall SmarThru 4 When your computer asks you to confirm click OK Click Finish You may be prompted to restart your computer In this case you must shut the computer down and then restart it before the changes will be saved Uninstalling the Network Scan Driver 1 2 Start Windows From the Start menu select Programs or All Programs gt Smart Agent Network Scan Manager gt Uninstall Smart Agent Network Scan Manager When your computer asks you to confirm click OK Click Finish GETTING STARTED Using the Set IP The Set IP can detect printers in the same network and display the network information In addition this application can configure the network information of the printer that has own network interface card Installing Set IP 1 Place the CD ROM in the CD ROM drive Installati
133. intenance Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Mercury Safety LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR Hg DISPOSED OF ACCORDING TO LOCAL STATE OR FEDERAL LAWS For details see lamprecycle org eiae org or call 1 800 336 MSDS 6737 cE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN compatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance FX200 DSm520pf AC120 The CE declaration of Comformity is available on the Internet at URL http www ricoh co jp fax ce_doc IS 2020S The CE declaration of Comformity is available on the Internet at URL http www dankainternational com fax Correct Disposal of This Product Waste Electrical amp Electronic Equipment Applicable in the European Uni
134. ion Web Image Monitor Type 103 l gt Support Phone Number Customer Support Pher Senives Phone Number Supply Phone Number C7 Copiighis 2005 RICOH Al tights e Name enter the e mail sender s name like your office name e Phone Number enter a phone number recorded in the E mail Notification mail e Location enter a position information recorded in the E mail Notification mail e Address enter the sender s e mail address NOTE It is possible that Firewall in the network will prevent e mail transmission TROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes e Clearing Document Jams e Clearing Paper Jams e Clearing LCD Error Messages e Solving Other Problems Clearing Document Jams When a document jams while passing through the ADF Automatic Document Feeder Document Jam appears on the display Input Misfeed 1 Remove any remaining page s from the ADF 2 Open the ADF cover 3 Rotate the bushing on the right end of the ADF roller toward the ADF 1 and remove the roller from the slot 2 Pull the document gently to the left and out of the ADF SV TROUBLESHOOTING 4 Align the left end of the ADF roller with the slot and push the right end of the ADF roller into the right slot D Rotate the bushing on the right end of the roller toward the document in
135. ion 600 dpi Favorites Untitled v 4 Select the page order on the Page Order drop down list if necessary Right Then Down Left Then Down Then Down Then Right Down Left PRINTING TASKS Check Print Page Border to print a border around each page on the sheet ef NOTE Page Order and Print Page Border are enabled only when the number of pages per side is 2 4 6 9 or 16 5 Click the Paper tab and select the paper source size and type 6 Click OK and print the document Printing Posters Of You can print a single page document onto 4 9 or 16 sheets of 4 paper for the purpose of pasting the sheets together to form one poster sized document 1 To change the print settings from your software application access printer properties See page 4 2 D i q C a 2 From the Layout tab select Poster on the Type drop down list amp Printing Preferences EE Layout Paper Graphics Extras About Orientation 3l Portrait O Landscape Rotate 0 v Degrees Layout Options T ve Tv Page Layout 2x2 v Overlap 4 Milimeters A4 210 x 297 mm mm O inch Copies 1 Resolution 600 dpi Favorites Untitled v OK Cancel Help ef NOTE This feature is not available when you select Fit to Page or Reduce Enlarge from the Paper tab 3 Configure the poster option PRINTING TASKS You can select the page layout
136. ion allows you to print text over an existing document For example you may want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all of the pages of a document There are several predefined watermarks that come with your machine and they can be modified or you can add new ones to the list Using an Existing Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Extras tab and select a watermark on the Watermark drop down list It appears in the preview image window amp Printing Preferences PR Layout Paper Graphics Extras About Watermark DRAFT v Edit Overlay A No Overlay v A ye N lt Dutput Options Preview Z Print Order Normal Ima g e v Use Printer Fonts A4 210 x 297 mm mm O inch Copies 1 Resolution 600 dpi Favorites Untitled v OK Cancel Help 3 Click OK and start printing PRINTING TASKS Creating a Watermark 1 To change the print settings from your software application access printer properties See page 4 2 2 Click the Extras tab and click Edit in the Watermark section The Edit Watermark window appears Edit Watermark EEA Current Watermarks CONFIDENTIAL DRAFT TOP SECRET Watermark Message Font Attributes Name Arial v First Page Only Style Regular v Message An
137. ion to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Press the one touch button where you stored a number The document scans into memory The machine dials the fax number stored in the one touch dial location and the document is sent when the receiving fax machine answers Speed Dialing You can store up to 200 frequently dialed numbers in one two or three digit speed dial locations 0 199 Storing a Number for Speed Dialing 1 2 Press Phone Book on the control panel Press Phone Book or the scroll button 4 or gt to display Store amp Edit on the bottom line of the display Press Enter Press Enter when Speed Dials appears on the display The display prompts you to enter a location number showing the first available number Enter a speed dial number between 0 and 199 using the number keypad or the scroll button 4 or and press Enter If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another speed dial number press Upper Level Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the display To assign a name to the number enter the name you want For details about entering characters see page 2 18 OR If you do not want to assign a name skip this step
138. ish To Use Set IP 1 From the Start menu select Type 103 in Programs and click Set IP 2 Click I to find printer on the local network or click E and type the printer s MAC address NOTE To configure the MAC address see the NETWORK PRINTER CARD TEST PAGE To Print the NETWORK PRINTER CARD TEST PAGE refer to Printing a Network Configuration Page on page A 5 3 Type IP address Subnet Mask and Default Gateway and then click Config 4 if it is successfully is completed the printer prints NETWORK PRINTER CARD TEST PAGE GETTING STARTED Using the Printer Settings Utility Using Printer Settings Utility you can create and edit Phone Book entries from your computer and set up print and scan system data options You can also configure the destination launches when you use the Scan to button on the control panel and update the firmware of the machine When you install the software the Printer Settings Utility program is automatically installed For information about installing the software see page 2 29 To open the Printer Settings Utility 1 Start your Windows 2 Click the Start button on your desktop computer 3 From Programs select Type 103 and then Printer Settings Utility The Printer Settings Utility window opens Y Printer Settings Utility File Help Output Type Milions of Colors 24bit SE Scan Settings Phonebook ESA Printer My Firmware Update Available Sca
139. isplay choose a status by pressing the scroll button lt or or enter a value using the number keypad 4 Press Enter to save the selection FAXING W Y 5 You can exit from Setup mode at any time by pressing Clear Stop Advanced Fax Setting Options Option Description You can set the machine to send a copy of all outgoing faxes to a specified destination in addition to the fax numbers you entered Send Forward Select Off to turn this feature off Select On to turn this feature on You can set the number of the fax machine to which faxes are to be sent You can set your machine to forward incoming faxes to another fax number during a specified time period When a fax arrives at your machine it is stored in memory Then the machine dials the fax number that you have specified and sends the fax RCV Forward Select Off to turn this feature off Select On to turn this feature on You can set the fax number to which faxes are forwarded Then you can enter the starting time and date and or the ending time and date The Local Copy option allows you to set the machine to print the fax on your machine if fax forwarding is completed without any error Using the Junk Fax Barrier feature the system will not accept faxes sent from remote stations whose numbers are stored in the memory as junk fax numbers This feature is useful for blocking any unwanted faxes Select Off to turn the feature off Your machine Junk
140. it NOTE To send an image by e mail you must have a mail client program like Outlook Express which has been set up with your e mail account e Folder Scanning an image and saving it to a folder Allows you to scan an image preview it and save it to the folder of your choice SCANNING Ms 6 6 SCANNING 7 e OCR Scanning an image and performing text recognition Allows you to scan an image preview it and send it to the OCR program for text recognition Recommended Scan Option for OCR Resolution 200 or 300 dpi Image Type Grayscale or Black amp White e Web Scanning an image previewing it and publishing it on a web site using the specified file format for the image you want to publish e Settings Customizing settings of Scan To basic functions Allows you to customize settings for Application E mail OCR and Web functions Click the service icon according to your job SmarThru 4 opens for the selected service Adjust the scan settings To start scanning click Scan NOTE If you want to cancel the scan job click Cancel Using Onscreen Help File For more information about SmarThru click at the top right corner of the window The SmarThru Help window opens and allows you to view onscreen help supplied on the SmarThru program Scanning Using the WIA Driver Your machine also supports the Windows Image Acquisition WIA driver for scanning images WIA is one of the st
141. k Yes If not click No to reprint it 7 Click Finish Setup Completed Type 103 Setup Complete Setup has finished installing Type 103 on your computer ef NOTE After setup is complete if your printer driver doesn t work properly reinstall the printer driver See Repairing Software on page 2 43 Custom Installation for local printing You can choose individual components to install 1 Make sure that the printer is connected to your computer and powered on 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears GETTING STARTED If the installation window does not appear click Start and then Run Type X setup exe replacing X with the letter which represents your drive and click OK 2 Type 103 Welcome to Type 103 Setup This wizard will help install Type 103 components It is strongly recommended that you quit all Windows applications before running Setup Install SmarThru View User s Guide Select a language from the list below English 2 00 14 i Cancel 3 Click Next e If necessary select a language from the drop down list e Install SmarThru Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 e View User s Guide Allows you to view the User s Guide and System Administration Guide If your computer doesn t have Adobe Acrobat
142. l panel _ _ gt gt as Scanning to USB Flash Drive Using a USB flash drive you can scan and save documents in the USB flash drive by pressing Scan to on the control panel For details about scanning see Scanning to USB Flash Drive on page 10 3 J Scannine Scanning Using the Network Scan About Network Scan NOTE To use this function you need to purchase and configure the network settings For details Configuring Network Parameters on the Control Panel on page A 4 Network Scan allows you to scan a document on your machine as a JPEG TIFF or PDF and save it to a network connected computer To use this feature you must install the Network Scan program on the computer For details about installing the program see Installing Software for Network Printing on page 2 34 Setting the Network Scan Option From Network Scan menu you can enable or disable scanning on your machine via a network connected computer 1 Press Menu on the control panel until Maintenance appears on the top line of the display 2 Press the scroll button 4 or gt until you see Network Scan on the bottom line and press Enter 3 Press the scroll button 4 or gt to select Enable or Disable Select Enable to use the Network Scan option This is the default setting Select Disable it you do not want to use the Network Scan option 4 Press En
143. let you know that there is a fax stored To print received documents 1 Access the Secure Receive menu by following steps 1 and 2 on page 7 34 2 Press the scroll button 4 or to display Print on the bottom line and press Enter 3 Enter the four digit passcode and press Enter The machine prints all of the faxes stored in memory To turn Secure Receiving mode off 1 Access the Secure Receive menu by following steps 1 and 2 on page 7 34 2 Press the scroll button 4 or to display Off on the bottom line and press Enter 3 Enter the four digit passcode and press Enter The mode is deactivated and the machine prints all faxes stored in memory 4 To return to Standby mode press Clear Stop Printing Reports Your machine can print reports containing useful information The following reports are available Phone Book List This list shows all of the numbers currently stored in the machine s memory as speed dial and group dial numbers You can print this Phone Book list using the Phone Book button see page 7 27 Sent Fax Report Transmission Journal This report shows information on the faxes you have recently sent Received Fax Report Reception Journal This report shows information on the faxes you have recently received FAXING AMS FAXING System Data List This list shows the status of the user selectable options You may print this list to confirm your changes after cha
144. lick Remove O OK Cancel gt Click to save the group dial number after adding or removing numbers for the group The Printer Tab Shows the Phone Book entries you can include in the group After selecting a number click Add to move it to the Included numbers list Click the Printer tab to configure print system settings Allows you to select the default yj gt Pinsin orientation of print image on the page PMS 0 GETTING STARTED Z Printer Settings Utility D EJ Fie Help Scan Settings GD Phonebook ESA Printer B Fimware Update Margins O Portrait Top Margin o O Landscape Left Margin 0 Auto CR Off he Copies i PCL Settings __ Appy Or a Exit 2 Help Allows you to set the margin of print materials Allows you to set the PCL emulation configuration Downloads the settings made in the Printer Settings Utility to your machine The Firmware Update Tab Click the Firmware Update tab to update the firmware of your machine This feature should be used by an authorized technician Please consult with the purchase point W Printer Settings Utility Eom File Help S Scan Settings GD Phonebook SA Pinter MW Fimware Update File information Fie nen Browse File size Progress 0 Message Select a firmware file a Exit 2 Help GETTING STARTED MEMO 7 QF PMPA GETTING ST
145. lopes with a peel off adhesive strip or with more than one flap that folds over to seal must use adhesives compatible with the heat and pressure in the machine The extra flaps and strips might cause wrinkling creasing or even jams and may even damage the fuser Envelope Margins The following gives typical address margins for a commercial 10 or DL envelope Type of Address Minimum Maximum Return address 15 mm 0 6 in 51 mm 2 in Delivery address 51 mm 2 in 90 mm 3 5 in NOTES e For the best print quality position margins no closer than 15 mm 0 6 in from the edges of the envelope e Avoid printing over the area where the envelope s seams meet Envelope Storage Proper storage of envelopes helps contribute to print quality Envelopes should be stored flat If air is trapped in an envelope creating an air bubble then the envelope may wrinkle during printing SPECIFICATIONS Labels NOTES e To avoid damaging the machine use only labels recommended for laser printers e To prevent serious jams always use the manual feeder to print labels and always use the rear output tray e Never print on the same sheet of labels more than once and never print on a partial sheet of labels When selecting labels consider the quality of each component e Adhesives The adhesive material should be stable at 180 C 356 F the machine s fusing temperature e Arrangement Only use labe
146. ls with no exposed backing between them Labels can peel off sheets with spaces between the labels causing serious jams e Curl Prior to printing labels must lie flat with no more than 13mm 5in of curl in any direction e Condition Do not use labels with wrinkles bubbles or other indications of separation Transparencies Transparencies used in the machine must be able to withstand 180 C 356 F the machine s fusing temperature NOTE To avoid damaging the machine use only transparencies recommended for use in laser printers SPECIFICATIONS INDEX Numerics 2 4 up special copy 5 12 2 side special copy 5 11 A adding documents 7 32 ADF Automatic Document Feeder load 5 5 7 6 auto fit special copy 5 11 automatic dialing group 7 23 one touch 7 19 speed 7 21 automatic redialing 7 13 broadcasting faxes 7 28 C canceling copy 5 5 fax 7 12 print 4 3 scan 6 6 6 8 scheduled faxes 7 33 CCD power save mode use 2 24 characters enter 2 18 cleaning drum 8 11 inside 8 3 LSU 8 4 outside 8 3 scan unit 8 5 clone special copy 5 10 collation special copy 5 10 components 1 4 connection AC power 2 15 extension phone 2 11 parallel 2 13 telephone line cord 2 11 USB 2 13 contrast copy 5 7 control panel 1 6 copying collation 5 10 contrast 5 7 default setting change 5 14 from ADF 5 5 from document glass 5 4 number of pages 5 9 original type 5 7 time out set 5 15 D
147. m the list below English 2 00 14 Cancel Click Install SmarThru Click Next Follow the on screen instructions and click Next Click Next Select the installation type and click Next The software installation supports two types of setup InstallShield Wizard Setup Type Choose the setup type that best suits your needs eee Je Click the type of Setup you prefer Program will be installed with the most common options Recommended for most users C Custom You may choose the options you want to install Recommended for advanced users Bec Carcel e Typical The program will be installed with the most common options and is recommended for most users e Custom You may choose the options you want to install GETTING STARTED If you select the Custom installation you may choose the components you want to install Click Next InstallShield Wizard Select Components Choose the components Setup will install Aime x I E ro Select the components you want to install clear the components you do not want to install Basic SmarT hru components Description 7 Scan component 700K Basic SmarThru 4 applications a and core service components v will be installed v Copy component 788K 7 Print component 482K Space Required on C OK Space Available on C 4857664 K lt Back Next gt Cancel e Basic SmarThru components to use the basic SmarThru 4 applications and core s
148. machine has dual in line memory module DIMM slot Use this DIMM slot to install more memory option for the machine ef NOTES e Your machine has 32 MB of memory which can be expanded to 160 MB Use only a Manufacture approved DIMM part numbers Memory Unit Type SA 32MB or Memory Unit Type SA 128MB Contact your Manufacture dealer e Static electricity can damage DIMMs When handling a DIMM either wear an antistatic wrist strap or frequently touch the surface of the DIMM antistatic package and then touch bare metal on the machine 1 Turn the machine off and unplug all cables from the machine 2 Hold the control board cover and remove it isan INSTALLING MACHINE OPTIONS 4 Remove the memory DIMM from its antistatic package Locate the alignment notches on the bottom edge of each DIMM Notches Connection points 5 Holding the memory DIMM by the edges align the notches on the memory DIMM with the grooves at the top of the memory DIMM slot 6 Push the DIMM straight into the DIMM slot until it snaps into place Make sure the latches fit over the notches located on either side of the DIMM Notch a Y KS Latch Le INSTALLING MACHINE OPTIONS ssi 7 Replace the control board cover 8 Reconnect the power cord and printer cable and turn the machine on Removing a Memory DIMM 1 Follow steps 1 through 2 on page B 2 to access the control board 2 Push the latches at both e
149. make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button while making a clone copy 6 Press Start begin copying Collation Copying This special copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special Copy 3 Press Special Copy or the scroll button lt or gt until Copy Collate displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 6 Press Start to begin copying gt gL b gt a i ii i gt Auto Fit Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF Auto Fit copying does not work 1 Place the document to be copied on the document glass and close the cover 2 Press Special Copy 3 Press Special Copy or the scroll button 4 or until Auto Fit appears on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of
150. mation and decide which information will be sent e SysAdmin E mail Address enter the system administrator s e mail address e Key Users E mail Address enter the most important manager s e mail address e Service E mail Address enter the service administrator s e mail address e Consumable Shortage Warning select who will receive the consumable shortage warning mail e Consumable Status Report select who will receive the consumable status report mail e Alert System Error select who will receive the alert system error mail In the Select Notification section In this section you can select various settings e Consumable Shortage Warning select Off not to send the consumable shortage warning mail or After the remaining level is approximately 20 to send e mail when the remaining items are almost at the end of their life NOTE Remaining level will follow in system and there is a possibility this percentage being different e Consumable Status Report select Off not to send the consumable status report mail or Every 1000 pages to send e mail after printing 1000 pages The mail contains information about firmware version toner count and currently installed option e Alert System Error check the option you want to know when error occurs MAINTENANCE f isles MAINTENANCE Setting the Contact Information tab Select the Support tab to know and enter some information in the Contact Information sect
151. mber For storing a number see Automatic Dialing on page 7 19 Invalid Cartridge Or No Cartridge You have used an unauthorized cartridge You must use a approved cartridge No Not You have tried to delete Verify the number to be deleted Available the number for a delayed and try again fax job Or delete the number after the delayed fax job has been sent No Paper The paper in the paper Load paper in the paper tray See Add Paper tray has run out page 2 7 Operation You are doing the Add Check the display to see if there Not Assigned Cancel operation but there are no jobs waiting are any scheduled jobs The display should indicate them in Standby mode for example Delay Fax Paper Jam 0 Open Close Door Paper has jammed in the feeding area of the paper tray Clear the jam See page 9 5 and page 9 6 Paper Jam 1 Open Close Door Paper has jammed in the fuser area Clear the jam See page 9 7 Paper Jam 2 Check Inside Paper has jammed in the paper exit area Clear the jam See page 9 9 Power Failure Power has turned off then on and the machine s memory has not been saved The job which you were trying to do before the power failure must be completely re done Priority Fax Function Full The priority fax jobs queue is full Cancel unnecessary priority fax jobs Retry Redial The machine is waiting for a specified time
152. mode press Clear Stop Setting the Machine ID In some countries you are required by law to indicate your fax number on any fax you send The Machine ID containing your telephone number and name or company name will be printed at the top of each page sent from your machine 1 3 Press Menu until Machine Setup appears on the top line of the display The first available menu item Machine ID displays on the bottom line Press Enter The display asks you to enter the fax number If there is a number already set the number appears Enter your fax number using the number keypad NOTE If you make a mistake while entering numbers press the 4 button to delete the last digit 4 6 7 Press Enter when the number on the display is correct The display asks you to enter an ID Enter your name or the company name using the number keypad You can enter alphanumeric characters using the number keypad and include special symbols by pressing the O button For details on how to use the number keypad to enter alphanumeric characters see Entering Characters Using the Number Keypad on page 2 18 If you want to enter the same letter or number in succession e g SS AA 777 enter one digit move the cursor by pressing the button and enter the next digit If you want to insert a space in the name you can also use the button to move the cursor to skip the position Press Enter when the
153. mputer Inc e Adobe Adobe PhotoDeluxe and Adobe Photoshop are registered trademarks of Adobe Systems Incorporated e All other brand or product names are trademarks of their respective companies or organizations Safety Information When using this machine the following safety precautions should always be followed Safety During Operation In this manual the following important symbols are used A WARNING Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury CAUTION Indicates a potentially hazardous situation which if instructions are not followed may result in minor or moderate injury or damage to property A WARNING e Connect the power cord directly into a wall outlet and never use an extension cord e Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged e To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this manual e Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following occurs eYou spill something into the machine eYou suspect that your machine needs service or repair eThe external housing of your machine has been damaged e Do not incinerate spilled toner or used toner Toner dust might ignite when expo
154. n Destinations Front Panel Destination List Destinations Destinations W Microsoft Paint D emai My Document ts a Gsmarthu lt gt Add Application Remove Appioation s Resolution DPI 300dpi Normal Show Preview Restore Defaults 4 The Printer Settings Utility window provides the following tabs Scan Settings Phonebook Printer and Firmware Update To exit click the Exit button at the bottom of each tab For further details click the Help button at the bottom of each tab PACEA GETTING STARTED Select the program you want from the Available Scan Destinations and click to add it to the Front Panel Destination List To delete the selected program click Kil Click to restore the default settings 32 Printer Settings Utility The Scan Settings Tab Click the Scan Settings tab to configure the scan destination list that appears on the control panel display when you press Scan to on the control panel Using the destination list you can select a software program that an image can be scanned to You can also configure the scan settings such as the output type and resolution Z Printer Settings Utility fe i EJ Fie Help S Scan Settings Phonebook ES Printer M Fimware Update Available Scan Destinations Front Panel Destination List Destinations Destinations W Microsoft Paint D EA Email E E My Documents K B SmaThu
155. n expected lines For example your originals may be forms before running out of toner newsletters books or other documents that use more toner e The machine may be turned on and off frequently e The document cover may be left open while copies are being made SJPT TROUBLESHOOTING Scanning Problems Condition Suggested solutions The scanner does not work e Make sure that you place the document to be scanned face down on the document glass or face up in the Automatic Document Feeder e There may not be enough available memory to hold the document you want to scan Try the Prescan function to see if that works Try lowering the scan resolution rate Check that the USB or parallel cable is connected properly Make sure that the USB or parallel cable is not defective Switch the cable with a known good cable If necessary replace the cable If you are using a parallel cable ensure that it is compliant with IEEE 1284 standards Check that the scanner is configured correctly Check scan setting in the SmarThru Configuration or the application you want to use to make certain that the scanner job is being sent to the correct port for example LPT1 The unit scans very slowly Check if the machine is printing received data If so scan the document after the received data has been printed Graphics are scanned more slowly than text Communication speed slows in scan mode because of the large amou
156. n on Network Scan sessions in the memory Press Enter The selected memory is cleared and the display asks you to continue clearing the next item To clear another item repeat steps 3 and 4 OR To return to Standby mode press Clear Stop Cleaning Your Machine To maintain print quality follow the cleaning procedures below each time the toner cartridge is replaced or if print quality problems occur NOTES e Cleaning the cabinet of the machine with cleaning materials containing large amounts of alcohol solvent or other strong substances can discolor or crack the cabinet e While cleaning the inside of the machine be careful not to touch the transfer roller located underneath the toner cartridge Oil from your fingers can cause print quality problems Cleaning the Outside Clean the cabinet of the machine with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to let any water drip onto or into the machine Cleaning the Inside During the printing process paper toner and dust particles can accumulate inside the machine This buildup can cause print quality problems such as toner specks or smearing Cleaning the inside of the machine clears or reduces these problems 1 Turn the machine off and unplug the power cord Wait for the machine to cool down 2 Open the front door and pull the toner cartridge out lightly pushing it down Set it on a clean flat surface MA
157. name on the display is correct To return to Standby mode press Clear Stop GETTING STARTED Entering Characters Using the Number Keypad As you perform various tasks you need to enter names and numbers For example when you set up your machine you enter your name or your company s name and telephone number When you store one two or three digit speed dial or group dial numbers you may also enter the corresponding names To enter alphanumeric characters 1 When you are prompted to enter a letter locate the button labeled with the character you want Press the button until the correct GM JKL MNO letter appears on the display ABC DEF PQRS TUV WXYZ For example to enter the letter O 9 press 6 labeled with MNO Symbols Each time you press 6 the display amp shows a different letter M N O and finally 6 You can enter special characters such as space plus sign and etc For details see Keypad Letters and Numbers on page 2 19 2 To enter additional letters repeat step 1 If the next letter is printed on the same button move the cursor by pressing the button and then press the button labeled with the letter you want The cursor will move to the right and the next letter will appear on the display You can enter a space by pressing 1 twice 3 When you finish entering letters press Enter Pats GETTING STARTED Keypad Letters and Numbers Key Assigned numbers le
158. nds of the DIMM slot away from the DIMM Pull out the DIMM 3 Place the DIMM in its original packaging or wrap it with a sheet of thin metal such as aluminium foil and store it in a box 4 Follow from step 7 on page B 4 sy INSTALLING MACHINE OPTIONS Installing an Optional Tray You can increase the paper handling capacity of your machine by installing an optional Tray 2 This tray holds 250 sheets of paper 1 Turn the machine off and unplug all cables from the machine 2 Remove the packing material from the tray and remove the tape fixing the interface cable to the tray 3 Find the location of the connector and the optional tray positioners INSTALLING MACHINE OPTIONS Ms 4 Place the machine over the tray aligning the feet on the machine with the positioners on the tray Lifting handles are located at the lower edge of both sides of the machine 5 Plug the interface cable of the tray into the connector on the back of the machine 6 Load paper in the tray The instructions for loading paper in this tray are the same as for loading the standard paper tray See page 2 7 7 After loading paper you need to set the paper type and size for Tray 2 See page 2 21 8 Reconnect the power cord and cables and then turn the machine on B 6 INSTALLING MACHINE OPTIONS Setting Tray 2 in the Printer Properties If you installed Tray 2 with your machine on the machine does not
159. ne becomes very hot when in use Take care not to burn your fingers when you access this area PAPER HANDLING 2 If you do not want to stack the printed pages on the rear output slot close the rear door The pages stack on the front output tray yy PAPER HANDLING PRINTING TASKS This chapter explains how to print your documents in Windows and how to use the print settings This chapter includes Printing a Document in Windows Printer Settings Printing Multiple Pages on One Sheet of Paper Printing Posters Fitting Your Document to a Selected Paper Size Printing a Reduced or Enlarged Document Using Watermarks Using Overlays Printing a Document in Windows The following procedure describes the general steps required for printing from various Windows applications The exact steps for printing a document may vary depending on the application program you are using Refer to the User s Guide of your software application for the exact printing procedure 1 Open the document you want to print 2 Select Print from the File menu The Print window opens It may look slightly different depending on your application You can select the basic print settings within the Print window These settings include the number of copies and the print range General Select Printer Bos amp r sa 4 Make sure that your Add Printer AficiosP20 GODT Series PCL 6 machine is selected 6 Status Re
160. ng Connections 1 Plug one end of the telephone line cord into the LINE jack on the machine and the other end into the wall jack To the wall jack If you want to use your machine to receive both faxes and voice calls you will need to connect a telephone and or answering machine to your machine GETTING STARTED gos eck wont y a im NOTE In the United Kingdom if a three wire type SHUNT wire older equipment telephone or answering machine is connected to the EXT jack on the machine the external equipment will fail to ring when receiving an incoming call as the machine is designed to operate with the latest technology To prevent this incompatibility use two wire newer equipment telephones or answering machines Vea GETTING STARTED 2 Connect a USB cable to the USB connector on your machine To the USB port on your computer If you want to use a parallel printer cable purchase only an IEEE 1284 compliant parallel cable and connect it to the parallel connector on your machine Push the metal clips down to fit inside the notches on the cable plug To the parallel port on your computer NOTES e You only need to connect one of the cables mentioned above Do not use the parallel and the USB cables at the same time e If you are using a USB cable you must be running Windows 98 Me 2000 XP GETTING STARTED If you want to use a network cable plug one end of the Ethernet c
161. nging any settings Schedule Information List This list shows the document s currently stored for Delayed faxes The list shows the starting time s and type s of operation s Message Confirmation Report This report shows the fax number the number of pages the elapsed time of the job the communication mode and the communication results for a particular fax job You can set up your machine to automatically print a Message Confirmation Report after each fax job See page 7 4 Junk Fax Number List Junk Fax List This list shows up to 10 fax numbers specified as junk fax numbers To add or delete numbers to or from this list access the Junk Fax Setup menu see page 7 38 When the Junk Fax Barrier feature is turned on incoming faxes from those numbers are blocked This feature recognize the last 6 digits of the fax number set as a remote fax machine s ID Multi communication Report This report is printed automatically after sending documents from more than one location Power Failure Report This report is printed out automatically when power is restored after a power failure if any data loss occurs due to the power failure NOTE The lists you have set to print out automatically don t print out when there is no paper loaded or a paper jam has occurred Scan Journal This list shows information for the Network Scan records including IP address time amp date the number of pages scanned and result T
162. nother No prompt The display asks you to enter a name 9 To assign a name to the transmission enter the name you want For details about entering characters see page 2 18 If you do not want to assign a name skip this step 10 Press Enter The display shows the current time and asks you to enter the starting time when the fax is to be sent 11 Enter the time using the number keypad To select AM or PM for 12 hour format press the or button or any number button If you set a time earlier than the current time the document will be sent at that time on the following day 12 Press Enter when the starting time displays correctly 13 The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No 14The machine returns to Standby mode The display reminds you that you are in Standby mode and that a delayed fax is set NOTE If you want to cancel the delayed transmission see Canceling a Scheduled Fax on page 7 33 Sending a Priority Fax Using the Priority Fax feature a high priority document can be sent ahead of reserved operations The document is scanned into memory and transmitted when the current operation is finished In addition priority transmission will interrupt
163. nstructions in the following sections to clear the jam In Tray 1 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Pull Tray 1 open TROUBLESHOOTING MeS 3 Remove the jammed paper by gently pulling it straight out If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area check the fuser area around the toner cartridge See page 9 7 4 Insert the paper tray into the machine until it snaps into place 5 Open and close the front door to resume printing In Optional Tray 2 1 Pull the optional Tray 2 open 2 Remove the jammed paper from the machine If there is any resistance and the paper does not move when you pull or if you cannot see the paper in this area go to step 3 3 Pull the standard Tray 1 open 9 6 TROUBLESHOOTING 4 Pull the paper straight up and out 5 Insert Tray 1 into the machine until it snaps into place 6 Open and close the front door to resume printing In the Fuser Area or Around the Toner Cartridge WARNING The fuser area is hot Take care not to burn your fingers when removing paper from the machine 1 Open the front door and pull the toner cartridge out lightly pushing it down TROUBLESHOOTING KSJ 2 Remove the jammed paper by gently pulling it straight out 3 Replace the toner cartridge and close the f
164. nt of memory required to analyze and reproduce the scanned image Set your computer to the ECP printer mode through BIOS setting It will help to increase the speed For details about how to set BIOS refer to your computer User s Guide TROUBLESHOOTING Condition Suggested solutions Message appears on your e There may be a copying or printing job in computer screen progress When that job is complete try your e Device can t be set to the H W job again mode you want e The Selected port is currently being used e Port is being used by another Restart your computer and try again program e The printer cable may be improperly connected e Port is Disabled or the power may be off You must use a parallel cable that supports IEEE 1284 bi directional e Scanner is busy receiving or ant communications printing data When the current job is completed try again e The scanner driver is not installed or the e Invalid handle operating environment is not set up properly e Scanning has failed e Ensure that the machine is properly connected and the power is on Then restart your computer e The USB cable may be improperly connected or the power may be off e Do not use parallel and USB cables at the same time Fax Problems Condition Suggested solutions The machine is not e Unplug the power cord and plug it in again working there is no e Ensure that there is power
165. nt to use 4 Start scanning according to the recommendations of the User s Guide supplied with your scanner 5 Scanning is started and the scanned document is sent to the location you specified The location can be changed in the Advanced Page in the Network Scan program s Properties screen See page 6 16 Scanner Icons Disconnected 2 Online Logged In and Busy x Scanning A Device Error Document Jam and Unknown xi SCANNING SCANNING MEMO FAXING This chapter gives you information about using your machine as a fax machine This chapter includes e Setting Up the Fax System e Sending a Fax e Receiving a Fax e Automatic Dialing e Other Ways to Fax e Additional Features Setting Up the Fax System Hoe FAXING Changing the Fax Setup options Press Menu until Fax Setup appears on the top line of the display The first available menu item Receive Mode displays on the bottom line Press the scroll button 4 or gt until you see the desired menu item on the bottom line and press Enter Use the scroll button lt or to find the desired status or use the number keypad to enter the value for the option you have selected Press Enter to make your selection The next Fax Setup option appears If necessary repeat steps 2 through 4 To return to Standby mode press Clear Stop Available Fax Setup Options You can select the default fax receiving mode e
166. nter Press the scroll button 4 or gt until the paper tray you want appears on the display You can select Tray1 Tray2 Trayi 2 or Auto If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display Press Enter to save the selection To return to Standby mode press Clear Stop Adjusting the Document Resolution The default document settings produce good results when using typical text based documents However if you send documents that are of a poor quality or contain photographs you can adjust the resolution to produce a higher quality fax 1 2 Press Resolution on the control panel By pressing Resolution or the scroll button 4 or you can choose from Standard Fine Super Fine Photo Fax and Color Fax When the mode you want to use displays press Enter to make your selection FAXING VARS The document types recommended for the resolution settings are described in the table below Mode Recommended for Standard Documents with normal sized characters Documents containing small characters or thin Fine lines or documents printed using a dot matrix printer Documents containing extremely fine detail Super Fine mode is enabled only if the Super Fine machine with which you are communicating also supports the Super Fine resolution See the notes below Documents containing shades of gray or Phata FaR photographs Documents
167. ntly roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge ff NOTES e If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 3 Reinstall the cartridge and close the front door MAINTENANCE s 8 8 MAINTENANCE Replacing the Toner Cartridge When the display on the control panel shows the warning message Toner Empty or Toner Empty Replace Toner the machine stops printing The incoming faxes are saved in memory At this stage the toner cartridges needs to be replaced NOTE You can set the machine to ignore the Toner Empty message and to continue printing except for Fax printing 1 Open the front door 3 Unpack the new toner cartridge and gently roll it horizontally 5 or 6 times to distribute the toner evenly inside the cartridge Save the box and the plastic bag for shipping ef NOTES e If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets toner into fabric e Do not touch the green underside of the toner cartridge Use the handle on the cartridge to avoid touching this area 4 Hold the toner cartridge by the handle Slowly insert the cartridge into the opening in the machine Tabs on the sides
168. of the cartridge and corresponding grooves within the machine will guide the cartridge into the correct position until it locks into place completely Groove MAINTENANCE EE MAINTENANCE 5 Close the front door Setting the Notify Toner Option If you set the Notify Toner menu option to On your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced The fax number is preset by your dealer when you bought your machine 1 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line 2 Press the scroll button 4 or to display Notify Toner on the bottom line and press Enter 3 Press the scroll button 4 or to change the setting Select On to enable this feature Selecting Off disables this feature 4 Press Enter to save the selection Cleaning the Drum If there are streaks or spots on your print the OPC drum of the toner cartridge may require cleaning 1 Before starting the cleaning procedure make sure that paper is loaded in the machine 2 Press Menu on the control panel until Maintenance appears on the top line of the display The first available menu item Clean Drum displays on the bottom line 3 Press Enter
169. on and other European countries with separate collection systems disposed with other household wastes at the end of its working life To prevent possible harm to the environment or human health from uncontrolled waste disposal please separate this from other types of wastes and recycle it responsibly EEE to promote the sustainable reuse of material resources This marking shown on the product or its literature indicates that it should not be Household users should contact either the retailer where they purchased this product or their local government office for details of where and how they can take this item for environmentally safe recycling Business users should contact their supplier and check the terms and conditions of the purchase contract This product should not be mixed with other commercial wastes for disposal Positions of Labels and Hallmarks for WARNING and CAUTION Labels This machine has labels for WARNING and A CAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated J AI ar 4 H Emi H P i gy Leo mm oo Jle 180 C 356 F This label is stuck to hot surfaces Be careful not to touch these areas 180 C 356 F In accordance with IEC
170. on will start automatically If the CD ROM driver does not automatically run Select Run from the Start menu type X setup exe in the Open box Where X is the drive letter for the CD ROM drive and click OK 2 Click Next 3 Select Custom installation Click Next If you have already installed the printer driver before a maintenance window appears Then click Repair 4 Select your printer and click Next ef Notes If your printer is not already connected to the computer the following window will appear Connect Device J Setup can not find a connected device Check connection between your computer and Re the printer If you want to install Type 103 properly you have to connect Type 103 before installation You may connect the device using the printer cable as the figure shows then tum on the power of Type 103 Click Next gt Please refer to the following connection method 1 Connect the device to your computer 2 Tum on the power of the device 3 If New Hardware Wizard is appeared close it 4 Click Next lt Back i e After connecting the printer click Next e If you don t want to connect the printer at this time click Next and No on the following screen Then the installation will start and a test page will not be printed at the end of the installation i Cancel PAT GETTING STARTED 5 Check Set IP and then click Next 6 When the installation is completed click Fin
171. on your computer Installing Software for Network Printing When you connect your printer to a network you must first configure the TCP IP settings for the printer After you have assigned and verified the TCP IP settings you are ready to install the software on each computer on the network You can install the printer software using the typical or custom method PAST GETTING STARTED Typical Installation for Network Printing This is recommended for most users All components Printer Driver Scanner Driver Network Scan Set IP Multi Direct Print Type S IPP port necessary for printer operations will be installed 1 Make sure that the printer is connected to your network and powered on For details about connecting to the network see the System Administration Guide 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X setup exe replacing X with the letter which represents your drive and click OK 2 Type 103 Welcome to Type 103 Setup This wizard will help install Type 103 components It is strongly recommended that you quit all Windows applications before running Setup Install SmarT hru View User s Guide Select a language from the list below English X 2 00 14 Cancel 3 Click Next e If necessary select
172. orized USB flash driver whose connector style is A Plug Type Unauthorized USB flash drives may not work with your machine se Use only the metal shielded USB flash driver 1o USING USB FLASH DRIVE To install a USB flash drive insert it into the USB port in the front of your machine Once you have installed the USB flash drive you can immediately print files stored on it Scanning to USB Flash Drive You can scan a document and save the scanned image on the USB flash drive There are two ways of doing this you can scan to the USB flash drive using the default settings or you can manually select your own settings Scanning With Default Settings 1 Load the document face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Make sure that the USB flash drive is inserted into the USB port in the front of the machine If necessary insert the flash drive See page 10 2 3 Press Scan to on the control panel The first available menu item USB Memory appears on the bottom line of the display 4 Press Enter The display shows the available memory space for about 2 seconds and the first available menu item Auto Scan appears on the bottom line of the display USING USB FLASH DRIVE 10 4 5 Press Enter to start scanning The scanned image is saved on the USB flash drive 6 When a document is loaded on the document
173. ou want to install from the list and then click Next 2 Type 103 amp Select Printer Port s Select a port that will be used for your printer Local or TCP IP Port C Shared Printer UNC Add TCPAIP Port Select a printer from the list below If you don t see your printer below click Update to refresh the list Printer Name IP Port Name C RNP000OQa2e7ab 168 219 12 54 C RNPOOOOacSS2c 10 240 9 148 C Type 103 Local Port J lt gt Update Set IP Address Cancel e If you do not see your printer on the list click Update to refresh the list or select Add TCP IP Port to add your printer to the network To add the printer to the network enter the port name and the IP address for the printer Pets GETTING STARTED e To find a shared network printer UNC Path select Shared Printer UNC and enter the shared name manually or find a shared printer by clicking the Browse button NorTES If you want to set a specific IP address on a specific network printer click the Set IP Address button The Set IP Address window appears Do as follows 2 Type 103 amp Set IP Address Pe You can set or change IP address for the network printer Printer Name IP Address MAC Address A C RNPOOOOOa2e7 at 168 219 12 132 OOOOFO42E 7AF C RNPOOOOOAa00000 10 240 9 56 OO00FO42E 74D RNPOOOOa2e7ab 168 219 12 54 0000F0A2E7AB RNPOOOOOacd52c 10 240 9 148 oo00FO4C952C lt gt Information Update Printer
174. our fax machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the extension telephone or answering machine plugged into the EXT jack You can easily suspend or change Distinctive Ring Pattern Detection at any time Before using the Distinctive Ring Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Pattern Detection you will need another telephone line at your location or someone available to dial your fax number from outside To set up the DRPD mode I5 1 Press Menu unti display Fax Setup appears on the top line of the The first available menu item Receive Mode displays on the bottom line 2 Press the scroll button 4 or until you see DRPD Mode on the bottom line and press Enter 3 When Set displays on the bottom line press Enter Waiting Ring appears on the display 4 Call your fax number from another telephone It is not necessary to place the call from a fax machine 5 When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes learning the LCD displays End DRPD Setup FAXING P FAXING If the DRPD setup fail
175. packing tape from the front back and sides of the machine 3 Gently pull the scan lock label until it comes away from the machine This will pull the scanner locking switch into the FORWARD Unlocked position automatically Scan Lock Label NOTE When you are moving the machine or do not intend to use it for a long period of time move the scanner locking switch BACKWARD to the lock SS position as shown To scan or copy a document the switch must be unlocked GETTING STARTED MPA Selecting a Location Select a level stable place with adequate space for air circulation Allow extra space for opening doors and trays The area should be well ventilated and away from direct sunlight or sources of heat cold and humidity Do not set the machine close to the edge of your desk or table Clearance Space e Front 482 6 mm enough space so that the paper tray can be removed e Back 100 mm enough space for ventilation e Right 100 mm e Left 100 mm enough space for ventilation 1018 6 mm 40 1 in 650 mm 25 6 in Ve GETTING STARTED Installing the Toner Cartridge 1 Open the front door 2 Remove the starter toner cartridge from its bag Gently roll the cartridge 5 or 6 times to distribute the toner Thoroughly rolling the cartridge will assure maximum copies per cartridge ef NOTES e If toner gets on your clothing wipe it off with a dry cloth
176. paper sheet by sheet in the tray send print data to print the first page and press Enter on the control panel to print each following page 1 Lower the Multipurpose tray and unfold the paper support extension 2 Load a sheet of print material with the side to be printed on facing up 3 Squeeze the width guide and adjust it to the width of the print material without bending it 4 If you want the machine to stack the printed pages on the rear output slot open the rear door to use the rear output slot NOTE Make sure to open the rear output slot when you print on transparencies If not they may tear while exiting the machine 5 After printing fold away the paper support extension and close the Multipurpose tray Tips on Using the Multipurpose Tray e Load only one size of print material at a time in the Multipurpose tray e To prevent paper jams do not add paper when there is still paper in the Multipurpose tray This also applies to other types of print materials e Print materials should be loaded face up with the top edge going into the Multipurpose tray first and be placed in the center of the tray e Always load only the print materials specified in the Specifications on page C 6 to avoid paper jams and print quality problems e Flatten any curl on postcards envelopes and labels before loading them into the Multipurpose tray e When you print on 76 mm x 127 mm 3 x 5 in sized media on the Multip
177. pears on the bottom line 5 Press Enter The first available menu item IP Address displays on the bottom line 6 Press Enter to access the IP Address menu Wey USING YOUR MACHINE ON A NETWORK An IP address consists of 4 bytes TF Added Male eile Enter a number between 0 and 255 for each byte 7 Press the scroll button 4 or to enter a number between 0 and 255 and press Enter or Upper Level to move between bytes Enter a number using the number keypad and use the scroll button lt or to move between bytes 8 Repeat step 7 to complete the address from the 1st byte to the 4th byte 9 Press Enter 10 To select other parameters such as a Subnet Mask or a Gateway press the scroll button 4 or until the desired item displays on the bottom line Press Enter 11 Repeat steps 7 through 9 to configure the other TCP IP parameters 12 Press Clear Stop to return to Standby mode Dynamic Addressing BOOTP DHCP To have the TCP IP address assigned automatically by the server take the following steps 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button 4 or until Config Network appears on the bottom line 3 Press Enter The first available menu item TCP IP appears on the bottom line 4 Press the scroll button 4 or to display DHCP on the bottom line and press Enter 5 To assign the address from the
178. perience problems with paper feed place one sheet at a time in the Multipurpose tray e You can load up to 150 sheets of previously printed paper The printed side should be facing up with an uncurled edge at the front If you experience problems with paper feed turn the paper around Note that the print quality is not guaranteed PAPER HANDLING Mefi In the Multipurpose Tray The Multipurpose tray can hold several sizes and types of print material such as transparencies postcards note cards and envelopes It is useful for single page printing on letterhead or colored paper You can load approximately 50 sheets of plain paper 5 envelopes 5 transparencies 5 sheets of card stock or 5 labels at a time To load print material in the Multipurpose tray 1 Lower the Multipurpose tray and unfold the paper support extension as shown 2 If you are using paper flex or fan the edge of the paper stack to separate the pages before loading Mh rm For transparencies hold them by the edges and avoid touching the print side Oils from your fingers can cause print quality problems See PAPER HANDLING 3 Load the print material with the side to be printed on facing up For envelopes load them with the flap side down and with the stamp area on the top left side ef NOTES e If envelopes jam while printing try reducing the number of envelopes in the Multipurpose tray e If you want to print on previo
179. ption set to On a key tone sounds each time a key is pressed e Alarm Sound You can turn the alarm sound on or off With this option set to On an alarm tone sounds when an error occurs or fax communication ends e You can adjust the volume level using the On Hook Dial button Speaker Ringer Key Sound and Alarm Sound 1 Press Menu until Sound Volume appears on the top line of the display 2 Press the scroll button 4 or to scroll through the options Press Enter when you see the desired sound option 3 Press the scroll button lt or to display the desired status or volume for the option you have selected You will see the selection on the bottom line of the display For the ringer volume you can select Off Low Mid and High Setting Off means that the ringer does not sound The machine works normally even if the ringer is turned off Vays GETTING STARTED 4 Press Enter to save the selection The next sound option appears 5 If necessary repeat steps 2 through 4 6 To return to Standby mode press Clear Stop Speaker Volume 1 Press On Hook Dial A dial tone sounds from the speaker 2 Press the scroll button 4 or until you hear the volume you want The display shows the current volume level 3 Press On Hook Dial to save the change and return to Standby mode ef NOTE You can adjust the speaker volume only when the telephone line is connected
180. put tray 5 Close the ADF cover Then load the removed page s if any back into the ADF NOTE To prevent document jams use the document glass for thick thin or mixed paper type documents Exit Misfeed 1 Remove any remaining page s from the ADF 2 Open the document cover and turn the release knob to remove the misfed documents from the document output tray TROUBLESHOOTING Se 3 Close the document cover Then load the removed page s if any back into the ADF Roller Misfeed 1 Remove any remaining page s from the ADF 2 Open the document cover 3 Turn the release knob so that you can easily seize the misfed page and remove the page from the roller or the feed area by carefully pulling it to the right using both hands 4 Close the document cover Then load the removed page s if any back into the ADF SI TROUBLESHOOTING Clearing Paper Jams When a paper jam occurs Paper Jam appears on the display Refer to the table below to locate and clear the paper jam Message Location of Jam Go to Paper Jam 0 In the paper tray below and Open Close Door Tray 1 or Tray 2 page 9 6 Paper Jam 1 In the paper exit area page 9 9 Open Close Door Paper Jam 2 In the fuser area or page 9 7 Check Inside around the toner cartridge MP Tray Jam In the Multipurpose tray page 9 10 To avoid tearing the paper pull out the jammed paper gently and slowly Follow the i
181. r 4 If you want to back up the Phone Book entries when Phone Book appears on the bottom line press Enter If you want to back up the system settings of the machine select All Settings by pressing the scroll button 4 or gt and press Enter 5 The data is backed up in the USB flash drive If the file name is already stored on the USB flash drive you are asked to overwrite it Select Yes to overwrite the data Otherwise select No by pressing the scroll button 40r gt 6 To return to Standby mode press Clear Stop USING USB FLASH DRIVE BQ To restore the data 1 2 Insert the USB flash drive For details see page 10 2 Press Menu until Machine Setup appears on the top line of the display Press the scroll button 4 or until you see Import Setting on the bottom line and press Enter Select the data type you want to restore either Phone Book or All Settings and press Enter Select the file you want to restore and press Enter The first available menu item Yes appears on the bottom line Press Enter to restore the backup file to the machine To return to Standby mode press Clear Stop IKM USING USB FLASH DRIVE USING YOUR MACHINE ON A NETWORK If you work in a networked environment the machine can be shared by other users on the network This chapter includes e Setting Up a Locally Shared Machine e Setting Up a Network
182. rder from A to Z While searching through the machine s memory you can see that each entry is preceded by one of three letters T for one touch dial S for speed dial or G for group dial numbers These letters tell you how the number is stored 4 When the name and or the number you want displays press Start or Enter to dial Searching with a Particular First Letter 1 Press Phone Book 2 Press Enter when Search amp Dial appears on the display 3 Press the button labeled with the letter you want to search for A name beginning with the letter displays For example if you want to find the name MOBILE press the 6 button which is labeled with MNO 4 Press the scroll button 4 or to display the next name 5 When the name and or the number you want displays press Start or Enter to dial Printing a Phone Book List You can check your automatic dial setting by printing a Phone Book list 1 Press Phone Book 2 Press Phone Book or the scroll button 4 or until Print appears on the bottom line and press Enter A list showing your one touch dial speed dial and group dial entries prints out FAXING BPAY Other Ways to Fax FAXING Sending Broadcast Faxes Using the Broadcasting button on the control panel you can use the broadcast fax feature which allows you to send a document to multiple locations Documents are automatically stored in memory and sent to a
183. recognize it In this case you need to set the tray in the printer properties window so that you can use it for PC printing The procedure for setting the tray may differ depending on the selected printer driver To set the tray in the printer properties of the PCL 6 printer driver ff NOTE Printer driver does not support Windows 95 1 Click the Windows Start menu 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 3 Select the Printer Driver Type 103 PCL 6 machine icon 4 Click the right mouse button on the machine icon and select Properties 5 Click the Printer tab and select Tray 2 from the Optional Tray drop down list Printer Driver Type 103 PCL 6 Properties General Sharing Ports Advanced Color Management Printer About Printer Configuration Optional Tray EE I High Altitude Correction Printer Driver Type 103 OK Cancel Apply Help 6 Click OK INSTALLING MACHINE OPTIONS yA SA A a 3 iF syst INSTALLING MACHINE OPTIONS SPECIFICATIONS This chapter includes e General Specifications e Scanner and Copier Specifications e Printer Specifications e Facsimile Specifications e Paper Specifications General Specifications Item Description Automatic document feeder Up to 50 sheets 20 Ib 75 g m ADF document size Width 142 to 216 mm 5 6 to 8 5 inc
184. remote station After transmission the documents are automatically erased from memory 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolution to suit your fax needs see page 7 9 If you need to change the darkness see page 7 3 Press Broadcasting on the control panel Enter the number of the first receiving machine using the number keypad You can use one touch keypad speed dial or group dial numbers For details see Automatic Dialing on page 7 19 Press Enter to confirm the number The display asks you to enter another fax number to send the document NOTE The Another No prompt does not appear if you have added numbers for another broadcast or delay fax job You must wait until the job is completed 6 To enter more fax numbers press 1 to select Yes and repeat steps 4 and 5 You can add up to 10 destinations Note that you cannot use group dial numbers for another fax number 7 When you finish entering fax numbers press 2 to select No at the Another No prompt The document is scanned into memory before transmission The display shows memory capacity and the number of pages being stored in memory For a document placed on the document glass the display asks if you want to load another page Select 1 Yes to add Otherwise select 2 No
185. ress the scroll button 4 or until the paper tray you want appears on the display You can select Tray1 Tray2 MP Tray Trayi 2 or Auto If you do not install the optional Tray 2 the Tray2 and Tray1 2 menu item will not appear on the display Press Enter to save the selection To return to Standby mode press Clear Stop Preparing a Document You can use the document glass or the Automatic Document Feeder ADF to load an original document for copying scanning and sending a fax Using the ADF you can load up to 50 documents 47 105 g m2 12 5 28 Ib for one job You can of course place only one sheet at a time on the document glass When you use the ADF e Do not load documents smaller than 142 x 127 mm or larger than 216 x 356 mm e Do not attempt to feed the following types of documents carbon paper or carbon backed paper coated paper onion skin or thin paper wrinkled or creased paper curled or rolled paper torn paper e Remove all staples and paper clips before loading documents e Make sure any glue ink or correction fluid on the paper is completely dry before loading documents e Do not load documents that include different sizes or weights of paper e Do not load booklet pamphlet transparencies or documents having other unusual characteristics COPYING MSc Making Copies on the Document Glass 1 Lift and open the document cover 2 Place the document face down on
186. ring storage you should use a moisture proof wrap such as a plastic container or bag to prevent dust and moisture from contaminating your paper e Load special paper types one sheet at a time through the Multipurpose tray to avoid paper jams e Only use materials specifically recommended for use in laser printers e To prevent special materials such as transparencies and label sheets from sticking together remove them as they print out e For envelopes Use only well constructed envelopes with sharp and well creased folds Do not use envelopes with clasps and snaps Do not use envelopes with windows coated lining self adhesive seals or other synthetic materials Do not use damaged or poorly made envelopes e For transparencies Place them on a flat surface after removing them from the machine Do not leave them in the paper tray for long periods of time Dust and dirt may accumulate on them resulting in spotty printing PAPER HANDLING Mefe 3 4 To avoid smudging caused by fingerprints handle them carefully To avoid fading do not expose printed transparencies to prolonged sunlight e For labels Verify that their adhesive material can tolerate a fusing temperature of 200 C 392 F for 0 1 second Make sure that there is no exposed adhesive material between them Exposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can
187. rinters folder Follow this procedure 1 Click the Windows Start menu 2 For Windows 98 Me NT 4 0 2000 select Settings and then Printers For Windows XP select Printers and Faxes 3 Select the Printer Driver Type 103 PCL 6 machine icon 4 Click the right mouse button on the printer icon and e In Windows 98 Me select Properties e In Windows 2000 XP select Printing Preferences e In Windows NT 4 0 select Document Default 5 Change the settings on each tab and click OK Layout tab The Layout tab provides options to adjust how the document appears on the printed page The Layout Options includes Multiple Pages per Side and Poster See page 4 2 for more information on accessing printer properties Printing Preferences Layout Paper Graphics Extras About O re Drientation O Landscape a Rotate 0 v Degrees Qa Layout Options PIK Type Pages per Side v The preview image shows the sample page with the settings you specified Printer Default v OK Cancel Help Property Description Orientation Orientation allows you to select the direction in which information is printed on a page e Portrait prints across the width of the page letter style e Landscape prints across the length of the page spreadsheet style If you want to turn the page upside down select Rotate 180 Degrees t of a portrait a Landscape
188. rkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 6 Press Start to begin copying Your machine begins scanning the front side 7 When Set Backside displays on the bottom line open the document cover and flip the document over Close the cover NOTE If you press the Clear Stop button or if no buttons are pressed for approximately 30 seconds the machine cancels the copy job and returns to Standby mode 8 Press Start again 2 Up or 4 Up Copying This copy feature is available only when you load documents in the ADF 1 Load the documents to be copied in the ADF 2 Press Special Copy Press Special Copy or the scroll button lt or until 2 UP or 4 UP displays on the bottom line 4 Press Enter to make your selection 5 If necessary customize the copy settings including number of copies darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 NOTE You cannot adjust the copy size using the Reduce Enlarge button for making a 2 or 4 Up copy 6 Press Start to begin copying BIS ATA NZI Poster Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF the Poster copying feature does not work 1 Place the document to be copied on the docum
189. ront door Printing automatically resumes 9 8 TROUBLESHOOTING In the Paper Exit Area 1 Open and close the front door The jammed paper automatically exits the machine If the paper does not exit continue to step 2 2 Gently pull the paper out of the front output tray Skip to step 6 3 If there is any resistance and the paper does not move when you pull or if you cannot see the paper in the front output tray open the rear door TROUBLESHOOTING RCI 4 Remove the jammed paper by gently pulling it straight out 5 Close the rear door 6 Open and close the front door to resume printing In the Multipurpose Tray MP Tray Jam appears on the display when you try to print using the Multipurpose tray and the machine does not detect paper This may be a lack of paper or improper paper loading If the paper is not feeding properly pull the paper out of the machine To resume printing open and close the front door ae TROUBLESHOOTING Tips for Avoiding Paper Jams By selecting the correct paper types most paper jams can be avoided When a paper jam occurs follow the steps outlined in Clearing Paper Jams on page 9 5 e Follow the procedures in Loading Paper on page 2 7 Ensure that the adjustable guides are positioned correctly e Do not overload the paper tray Ensure that the paper is below the paper capacity mark on the inside wall of the paper tray e Do not remove paper
190. ront of a folder name there are one or more folders in the selected folder 3 If you selected a file in step 2 go to the next step If you selected a folder in step 2 the first file name in the folder appears on the bottom line of the display You can also view the other files in the folder by pressing the scroll button 4 or When you find the file that you want to print go to step 4 4 To print the selected file press Enter Start or Direct Print If you selected a TIFF BMP or JPEG file in step 2 you can select the number of copies to be printed by pressing the scroll button 4 or or entering the number using the numeric keys Then press Enter to print the file ikoe USING USB FLASH DRIVE 5 After printing the file the display asks if you want to print another job Select Yes to print anther jobs and repeat from step 2 Otherwise select No 6 To return to Standby mode press Clear Stop Backing Up Data Your data in the machine s memory are accidentally erased due to power failure or storage failure Backup helps you protect your Phone Book entries and the system settings by storing them as backup files on the USB flash drive To back up the data 1 Insert the USB flash drive For details see page 10 2 2 Press Menu until Machine Setup appears on the top line of the display 3 Press the scroll button 4 or gt until you see Export Setting on the bottom line and press Ente
191. rved in memory 3 Press the scroll button 4 or until you see the fax job you want to cancel and press Enter 4 When the display confirms your selection press 1 to select Yes The selected job is canceled and the machine returns to Standby mode To cancel your selection press 2 to select No FAXING P LE Additional Features FAXING Using Secure Receiving Mode You may need to prevent your received faxes from being accessed by unauthorized people You can turn on Secure Receiving mode to restrict printing of received faxes when the machine is unattended In Secure Receiving mode all incoming faxes go into memory When the mode is deactivated any stored faxes are printed To turn Secure Receiving mode on 1 Press Menu until Advanced Fax appears on the top line of the display 2 Press the scroll button 4 or until Secure Receive appears on the bottom line and press Enter 3 Press the scroll button 4 or to display On on the bottom line and press Enter 4 Enter a four digit passcode you want to use using the number keypad and press Enter NOTE You can activate Secure Receiving mode without setting a passcode but cannot protect your faxes 5 Re enter the passcode to confirm it and press Enter 6 To return to Standby mode press Clear Stop When a fax is received in Secure Receiving mode your machine stores it in memory and displays Secure Receive to
192. ry Canada technical specifications Note This Class B digital apparatus complies with Canadian ICES 003 Differences Between British and American English British English American English Re dialling Re dialing Colour Color Emphasise Emphasize Recognise Recognize Organise Organize Authorise Authorize Cancelling Canceling Customise Customize Grey Gray CONTENTS Chapter 1 Chapter 2 INTRODUCTION Special FeatUreS scscssncvddssanicauameninayisanienetmmsnavetaresmeateteas tian inente 1 2 Understanding Component Locations scceeseeeeeeeeeaeeeeeaeeeees 1 4 Front View irradia aa asainn a a aT 1 4 Rear VIEW sastcaisiesataceniniesanimmanaun na nr na 1 5 Control Panel FUNCtIONS ccccccsceeseeeeeeeeeueeeeueueeeaueeeaeeueans 1 6 GETTING STARTED UNPACKING sicvnnscvesdiancdustind E 2 2 SelECtiNg LOCATION erriren eannan aa 2 4 Installing the Toner Cartridge scceeseeeeseeeeeeeeeaeeeeaeeeeaeeesaees 2 5 Loading Papar oie cece cece esse ee eceeeeeeeeeeeeaeeeeeeeeeeeeaeeeneeeeneneed 2 7 Making Connections anestesiaan aa a 2 11 Turning the Machine Qr irrisnsasssiiisninin n 2 15 Changing the Display Language sssssssssrserssrrisrreerreerrrrrrrereenrs 2 16 Setting the Machine ID ccisccsienssaccenstcnssens en cendetsaenenn eaesuansnianeate 2 17 Entering Characters Using the Number Keypad 0 08 2 18 Setting the Date and TIME ceeeeeeeeee
193. s DRPD Ring Error appears Press Enter when DRPD Mode displays and retry from step 3 6 To return to Standby mode press Clear Stop When the DRPD feature is set up the DRPD option is available in the Receive Mode menu To receive faxes in the DRPD mode you need to set the menu to DRPD see page 7 5 NOTES e DRPD must be set up again if you re assign your fax number or connect the machine to another telephone line e After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone Then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the EXT jack Receiving Faxes in the Memory Since your machine is a multi tasking device it can receive faxes while you are making copies or printing If you receive a fax while you are copying or printing your machine stores incoming faxes in memory Then as soon as you finish copying or printing the machine automatically prints the fax Automatic Dialing One touch Dialing The 20 one touch buttons on the control panel lets you store frequently used fax numbers and dial a number automatically with the touch of a button Using the Shift button you can store up to 40 fax numbers on the one touch buttons Storing a Number for One touch Dialing 1 Press and hold one of the one touch dial buttons for about 2 second
194. s If you want to use one touch dial buttons from 21 to 40 press Shift and hold down the one touch dial button for about 2 seconds The display asks you to enter the fax number T signifies that you are assigning a one touch dial button If a number is already stored in the location you chose the display shows the number to allow you to change it To start over with another one touch button press Clear Stop 2 Enter the number you want to store using the number keypad and press Enter To insert a pause between numbers press Redial Pause The symbol appears on the display If you make a mistake while entering a number press the 4 button and re enter the correct number 3 To assign a name to the number enter the name you want For details about entering characters see page 2 18 If you do not want to assign a name skip this step 4 Press Enter when the name appears correctly or without entering a name FAXING Aaa FAXING 5 To store more numbers press a one touch button and repeat steps 2 through 4 OR To return to Standby mode press Clear Stop NOTE The Printer Settings Utility allows you to store speed dial and group dial registered numbers see page 2 48 Sending a Fax using a One touch Number 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 Adjust the document resolut
195. s 10 2 Scanning to USB Flash Drive ccecseeeeseeeeeeeeeaeeeeneeeeaeeeene teens 10 3 Scanning With Default Settings cceeseeeeseeeeeeeeeaeeeeanees 10 3 Scanning With Your Own SettingS sceeeceeeeeeeeeeeeeeaeees 10 4 Managing the USB Flash Drive c seeeeeeeeeeeeeaeeeeaeeeaaeeeeneeee 10 6 Changing the Default SettingS ccceeesceeeteeeeeeeeeeeennees 10 6 Deleting an Image File iciwccsscserseteanedeceenes stateside csener ateree 10 7 Formatting the USB Flash Drive cccseeeeseeeeeeeeeaeeeeaeeeeaee 10 8 Viewing the USB Memory Status ccceeteeeeneeeeeeeeae tenes 10 9 Printing From the USB Flash Drive cc scceeeeeeeseeeeeeeeeeeeeeeaee 10 10 Backing Up Data aieicercciesiesseverteieiesiiewevdcneuetedieraeenndsnnteaemnaens 10 11 Appendix A USING YOUR MACHINE ON A NETWORK Setting Up a Locally Shared Machine cccccsecesseeseeeeeeneeeneena ees A 2 IN Windows 98 Me cceccecceceeceeeeeceeceececeeeeeeeueeeseeserseseeees A 2 In Windows NT 4 0 2000 XP cccceccecseeseeceeseceeeeeeeeseeeeeees A 3 Setting Up a Network Connected Machine ccescceeeeeeeeeeeeeenn ees A 4 Configuring Network Parameters on the Control Panel A 4 Appendix B INSTALLING MACHINE OPTIONS Installing Memory DIMM cccceeeeeseeeeeeeeeeeeeeeeeesaeeeaa nessa eeaaees B 2 Removing a Memory DIMM cceceeeeeeee eee eeeeeeee eterna eee nena eed B 4 Installing an Optional Tray
196. sed to an open flame e Disposal can take place at our authorized dealer e Dispose of the used toner bottle in accordance with the local regulations e Keep the machine away from flammable liquids gases and aerosols A fire or an electric shock might occur A CAUTION Protect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should take care that the power cord will not be damaged under the machine e When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the machine Keep toner used or unused and toner bottle out of the reach of children Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of paper or masters e For environmental reasons do not dispose of the machine or expended supply waste at household waste collection points Disposal can take place at an authorized dealer The inside of the machine could be very hot Do not touch the parts with a label indicating the A Otherwise an injury might occur Power Supply The socket outlet shall be in stalled near the product and shall be easily accessible Ozone Safety This product generates ozone during operation Normally the ozone level is saf
197. sh Drive Scanning to USB Flash Drive Managing the USB Flash Drive Printing From the USB Flash Drive Backing Up Data About USB Flash Drives USB flash drives are available with various memory capacities to give you enough room to store documents presentations downloaded music and videos high resolution photographs or whatever other files you want to take with you Simply insert a USB flash drive into the USB port in the front of your machine and your machine will automatically detect it as a removable disk drive Then you can do the following e Scan documents and save them on the USB flash drive e Print the data stored on the USB flash drive e Back up data such as Phone Book entries and the system settings of your machine e Restore backup files to the machine s memory e Delete scanned images e Format the USB flash drive e Check the available memory space e USB 1 1 or 2 0 memory sticks are supported Installing a USB Flash Drive There is a USB port in the front of your machine This port is designed for USB V1 1 and USB V2 0 flash drives ef NOTES e Do not remove the USB flash drive while the machine is in operation This may damage your machine e If your USB flash drive has certain features such as security settings and password settings your machine may not automatically detect it For details about these features see the User s Guide for your USB flash drive e You must use only an auth
198. ssign another group press Enter and repeat from step 5 OR To return to Standby mode press Clear Stop NOTE You cannot include one group dial number in another group dial number Editing Group Dial Numbers You can delete a specific speed dial number from a selected group or add a new number to the selected group 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button 4 or to display Store amp Edit on the bottom line of the display Press Enter 3 Press the scroll button 4 or to display Group Dials on the bottom line and press Enter 4 Press the scroll button 4 or to display Edit on the bottom line and press Enter 5 Enter the group number you want to edit or select the group number by pressing the scroll button 4 or and press Enter 6 Press a one touch dial button or enter the speed dial number you want to add or delete You can also select the one touch dial number or speed dial number you want to delete by pressing the scroll button 4 or gt 7 Press Enter 8 When you enter the specific number in the group the display shows Delete When you enter a new number the display shows Add 9 Press Enter to add or delete the number 10 To change the group name press Upper Level 11 Enter a new group name and press Enter 12 If you want to edit another group press Enter and repeat from step 5 Or To return to Standby mode
199. stinations in the group Setting a Group Dial Number 1 Press Phone Book on the control panel 2 Press Phone Book or the scroll button 4 or to display Store amp Edit on the bottom line of the display Press Enter 3 Press the scroll button 4 or to display Group Dials on the bottom line and press Enter 4 Press Enter when New displays on the bottom line The display prompts you to enter a location number showing the first available number 5 Enter a group number between 0 and 199 using the number keypad or the scroll button 4 or and press Enter 6 Press a one touch dial button or enter a speed dial number you want to include in the group and press Enter You can also select the one touch dial button or speed dial number stored in the machine by pressing the scroll button lt or and then press Enter 7 When the display confirms the number to be added to the group press Enter 8 Repeat steps 6 and 7 to enter other one touch dial or speed dial numbers into the group 9 Press the Upper Level button when you have entered all of the desired numbers The display prompts you to enter a group ID 10 To assign a name to the group enter the name you want For details about entering characters see page 2 18 OR If you do not want to assign a name skip this step FAXING BPS FAXING 11 Press Enter when the name appears correctly or without entering a name 12 If you want to a
200. t on a single page The number of images is automatically determined by the original image and paper size See page 5 10 e Copy Collate Sorts the copy job For example if you make 2 copies of a 3 page document one complete 3 page document will print followed by the second complete document See page 5 10 e Auto Fit Automatically reduces or enlarges the original image to fit on the paper currently loaded in the machine See page 5 11 e 2 sides in 1pg Prints 2 sided original document on one sheet of paper See page 5 11 e 2 4 Up Prints 2 4 original images reduced to fit onto one sheet of paper See page 5 12 e Poster Prints an image onto 9 sheets of paper 3x3 You can paste the printed pages together to make one poster sized document See page 5 13 NOTE Some features may not be available depending on where you loaded the document on the document glass or in the Automatic Document Feeder COPYING MSs aN oye COPYING Clone Copying This special copy feature can be applied only when you place a document on the document glass If a document is detected in the ADF Clone copying feature does not work 1 Place the document to be copied on the document glass and close the cover 2 Press Special Copy 3 Press Special Copy or the scroll button 4 or gt until Clone displays on the bottom line 4 Press Enter to
201. tack matches the paper size marked on the document tray 2 Adjust the document guide on the ADF to match the width of the document NOTE Dust on the ADF glass may cause black lines on the printout Keep it always clean To fax a document from the document glass 1 Lift and open the document cover FAXING EPAI 7 8 FAXING 2 Place the document face down on the document glass and align it with the registration guide at the top left corner of the glass f Automatic Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass ff NOTE Make sure that no other documents are in the ADF 3 Close the document cover ef NOTES e If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open e To get the best scan quality especially for colored or gray scaled images use the document glass Selecting the Paper Tray After loading the print material for fax output you have to select the paper tray you will use for the fax job 1 Press Menu on the control panel The first available menu item Paper Setting appears on the top line of the display Press the scroll button 4 or gt until Fax Tray appears on the bottom line of the display Press E
202. ter to complete your selection SCANNING 6 9 eee SCANNING Scanning Using Network Scan Using Network Scan you can scan a document from your machine to your computer through the network If you use SmarThru you must initiate the scan procedure from the computer Scanned data will go only to the computer which is directly connected to the machine Scanned documents can be saved as JPEG TIFF or PDF files You can also secure the scanned files by entering a user name and authentication code PIN via the number keypad on the front of your machine 1 Load the document s face up into the ADF OR Place a single document face down on the document glass For details about loading a document see page 7 6 2 Press Scan to and select Network Scan Select User ID appears on the display 3 Enter your ID and password using the number keypad and then press Enter There are several different ways to provide a user ID e Enter full user ID through the keypad or e In Smart Search enter characters in the top line of the LCD display and the bottom line will display the User IDs that begin with the entered character s No Matches displays in the lower line if no entries starting with the entered character are found You can press Enter key and browse through the entries in the lower line starting with the entered character in the upper line by using the scroll button 4 or gt You can press Upper Level button wh
203. the Memory e Cleaning Your Machine e Maintaining the Toner Cartridge e Setting E mail Notification 8 2 of MAINTENANCE Clearing the Memory You can selectively clear information stored in your machine s memory NOTE Before clearing the memory make sure that all fax jobs have been completed 1 Press Menu on the control panel until Maintenance appears on the top line of the display Press the scroll button 4 or gt until you see Clear Settings on the bottom line and press Enter The first available menu item All Settings displays on the bottom line Press the scroll button 4 or gt until you see the item you want to clear e All Settings Clears all of the data stored in the memory and resets all of your settings to the factory default e Paper Setting Restores all of the Paper Setting options to the factory default e Copy Setup Restores all of the Copy Setup options to the factory default e Fax Setup Restores all of the Fax Setup options to the factory default e Fax Feature Cancels all of the scheduled fax jobs in the machine s memory e Advanced Fax Restores all of the Advanced Fax setting options to the factory default e Sent Report Clears all records of sent faxes e RCV Report Clears all records of received faxes e Phone Book Clears the one touch speed dial and group dial numbers stored in the memory e Scan Journal Clears the informatio
204. the display 2 Press the scroll button 4 or gt until Config Network displays on the bottom line 3 Press Enter to access the menu 4 Press the scroll button 4 or until you see the desired protocol on the bottom line 5 Press Enter If you selected TCP IP assign a TCP IP address For details see page A 6 USING YOUR MACHINE ON A NETWORK Mis 6 Press Enter to save the selection 7 Press Clear Stop to return to Standby mode Configuring TCP IP Your machine can be set up with a variety of TCP IP networks information such as an IP address a Subnet Mask and a Gatway There are several ways in which your machine can be assigned a TCP IP address depending on your network e Static Addressing A TCP IP address is assigned manually by the system administrator e Dynamic Addressing BOOTP DHCP default A TCP IP address is assigned automatically by the server NOTE Before configuring the TCP IP you need to set network protocol to TCP IP Static Addressing To enter the TCP IP address from your machine s control panel take the following steps 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button 4 or until Config Network displays on the bottom line 3 Press Enter to access the menu The first available menu item TCP IP appears on the bottom line 4 Press Enter The first available menu item Manual ap
205. the document glass and align it with the registration guide at the top left corner of the glass Document Feeder If a document is detected in the ADF the machine gives it priority over the document on the document glass ef NOTE Make sure that no documents are in the ADF Automatic 3 Close the document cover ef NOTES e Leaving the cover open while copying may affect copy quality and toner consumption e If you are copying a page from a book or magazine lift the cover until its hinges are caught by the stopper and then close the cover If the book or magazine is thicker than 30 mm start copying with the cover open SC COPYING 4 Customize the copy settings including number of copies copy size darkness and original type by using the control panel buttons See Setting Copy Options on page 5 7 To clear the settings use the Clear Stop button 5 If necessary you can use special copy features such as Poster Auto Fit Clone and 2Sides on ipg copying 6 Press Start to begin copying The display shows the copy processing ff NOTES e You can cancel the copy job during an operation Press Clear Stop and the copying will stop e Dust on the document glass may cause black spots on the printout Always keep it clean e To get the best scan quality especially for colored or gray scaled images use the document glass Making Copies from the Automatic Document Feeder 1 Load the do
206. the door until it locks into securely latched place Enter Again You entered an Enter the correct item again unavailable item Low Heat Error Open Heat Error Over Heat There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem persists please call for service Function You have tried to use a Reduce the number of selected Impossible combination of machine functions or use only one function functions that can not be ata time used at the same time Group Not You have tried to select a Use a speed dial number or dial a Available group location number number manually using the where only a single location number can be used such as when adding locations for a broadcast operation number keypad al TROUBLESHOOTING Display Incompatible Meaning The remote machine did not have the requested feature such as a delayed transmission This message also occurs if the remote machine does not have enough memory space to complete the operation you are attempting Suggested solutions Reconfirm the remote machine s features Jam 1 or No Paper has jammed in the Clear the jam See page 9 7 Cartridge fuser area Or install the toner cartridge See Or the toner cartridge is page 2 5 not installed Line Busy The receiving party did Try again after a few minutes not answer or the line is already engaged
207. the machine e Printer driver does not support Windows 95 Item Requirements Network Interface 10 100 Base TX Network Operating System Windows 98 Me NT 4 0 2000 XP Network Protocols TCP IP on Windows Dynamic Addressing DHCP BOOTP Server e TCP IP Transmission Control Protocol Internet Protocol TW USING YOUR MACHINE ON A NETWORK e DHCP Dynamic Host Configuration Protocol e BOOTP Bootstrap Protocol Printing a Network Configuration Page The Network Configuration page shows how the network interface card on your machine is configured The default settings which are suitable for most applications are enabled 1 Press Menu until you see Network Setup on the top line of the display 2 Press the scroll button 4 or until Print Net CFG displays on the bottom line 3 Press Enter The first available menu item Yes displays on the bottom line 4 Press Enter The Network Configuration page NETWOR PRINTER CARD TEST PAGE prints out Setting Network Protocols When you first install the machine all supported network protocols are enabled when you turn the machine on If a network protocol is enabled the machine may actively transmit on the network even when the protocol is not in use This may increase network traffic slightly To eliminate unnecessary traffic you can disable unused protocols 1 Press Menu until you see Network Setup on the top line of
208. to the electrical outlet display and the buttons are not working No dial tone sounds e Check that the phone line is connected properly e Check that the phone socket in the wall is working by plugging in another phone The numbers stored in Make sure that the numbers are stored in memory memory do not dial correctly Print a Phone Book list referring to page 7 27 correctly The document does not e Make sure that the document is not wrinkled and you feed into the machine are putting it in correctly Check that the document is the right size not too thick or thin e Make sure that the ADF Automatic Document Feeder cover is firmly closed Faxes are not received e Fax mode should be selected automatically e Make sure that there is paper in the tray e Check to see if the display shows Memory Full SIPI TROUBLESHOOTING Condition Suggested solutions The machine does not e Make sure that the document is loaded in the ADF or send on the document glass e TX should show up on the display e Check the fax machine you are sending to to see if it can receive your fax The incoming fax has e The fax machine sending you the fax may be faulty blank spaces or is of poor e A noisy phone line can cause line errors quality e Check your machine by making a copy e The toner cartridge may be empty Replace the toner cartridge referring to page 8 8 Some of the words onan The f
209. top My Documents My Computer a File name Letterhead OVL x My Network Files of type Overlay Files OVL v If you have stored the overlay file you want to use in an external source you can also load the file when you access this Load Overlay window After you select the file click Open The file appears on the Overlay List and is available for printing Select the overlay from the Overlay List box Edit Overlay Overlay List Dooce Letterhead OVL Load Overlay Delete Overlay Overlay Status Use Overlay C FormO versLetterhead1 OVL C Confirm Page Overlay When Printing Hee If necessary click Confirm Page Overlay When Printing When this box is checked a message window appears each time you submit a document for printing asking you to confirm your wish to print an overlay on the document PRINTING TASKS Answering Yes in the window means that the selected overlay prints with your document Answering No to the window cancels overlay printing If this box is empty and an overlay has been selected the overlay will be automatically printed with your document Click OK or Yes until the printing starts The overlay downloads with your print job and prints on your document ef NOTE The resolution of the overlay document must be the same as that of the document you will print with the overlay PRINTING TASKS Deleting a Page Overlay You can delete page overlays that you no
210. tray e Try printing to the rear output slot TROUBLESHOOTING Copying Problems Condition Suggested solutions Copies are too light or too Use the Darkness button to darken or lighten the dark background of the copies Smears lines marks or e If defects are on the original press the Darkness spots appears on copies button to lighten the background of your copies e If no defects are on the original clean the scan unit See page 8 5 Copy image is skewed e Ensure that the original is face down on the document glass or face up in the ADF Automatic Document Feeder e Check that the copy paper is loaded correctly Blank copies print out Ensure that the original is face down on the document glass or face up in the ADF Image rubs off the copy e Replace the paper in the paper tray with paper from easily a new package e In high humidity areas do not leave paper in the machine for extended periods of time Frequent copy paper jams e Fan the stack of paper then turn it over in the paper occur tray Replace the paper in the tray with a fresh supply Check adjust the paper guides if necessary e Ensure that the paper is the proper paper weight 75 g m 20 Ib bond paper is recommended e Check for copy paper or pieces of copy paper remaining in the machine after a paper jam has been cleared Toner cartridge produces e Your originals may contain pictures solids or heavy fewer copies tha
211. tters or characters 1 1 Space 2 A B C2 3 DA 2 FF 3s 4 G H I 4 5 J K JE 3 6 MN O 6 7 PIO Rk S 7 8 T U V 8 9 Ww X Y Z 9 0 POS g fe ee Br 0 Changing Numbers or Names If you make a mistake while entering a number or name press the 4 button to delete the last digit or character Then enter the correct number or character Inserting a Pause With some telephone systems you must dial an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number A appears on the display at the corresponding location GETTING STARTED Setting the Date and Time The current date and time are shown on the display when your machine is on and ready to work For this machine all of your faxes will have the date and time printed on them NOTE If power to the machine is cut off you need to reset the correct time and date once the power has been restored Press Menu until Machine Setup appears on the top line of the display Press the scroll button 4 or to display Date amp Time on the bottom line and press Enter Enter the correct time and date using the number keypad Month 01 12 Day 01 31 Year
212. twork interface enables network printing Print in various environments e You can print in Windows 98 Me NT 4 0 2000 XP e Your machine comes with both the USB and Parallel interface The Parallel interface is available depending on your country e You can also use a Network interface Use a USB flash drive If you have a USB flash drive you can use it in various ways with your machine e You can scan documents and save them on the USB flash drive e You can directly print data stored on the USB flash drive e You can manage the USB flash drive e You can back up data and restore backup files to the machine s memory INTRODUCTION Understanding Component Locations These are the main components of your machine Front View Document Guides a Automatic Document Document Feeder Input Tray Document Output Tray USB Flash Drive Port Document Glass Control Panel Front Output Tray Face Down Front Door Toner Cartridge pS lt cost SEX N Paper Output B SS SS Extension yy Paper Level Indicator Paper Tray Tray 1 Optional Paper Multipurpose Tray Tray Tray 2 i INTRODUCTION Rear View Control Board Cover Networ Port Rear Output Slot Face Up Parallel Connector Power Switch a USB N Connector AC Power Cord Connector Line Jack EXT Jack Tray 2 Cable Connector I
213. ure that the printer is connected to your computer and powered on 2 Insert the supplied CD ROM into your CD ROM drive The CD ROM should automatically run and an installation window appears If the installation window does not appear click Start and then Run Type X setup exe replacing X with the letter which represents your drive and click OK 2 Type 103 Welcome to Type 103 Setup This wizard will help install Type 103 components It is strongly recommended that you quit all Windows applications before running Setup Install SmarThru View User s Guide Select a language from the list below English X 2 00 14 Cancel 3 Click Next e If necessary select a language from the drop down list GETTING STARTED e Install SmarThru Installs the SmarThru program If you click to install SmarThru on this screen page 2 41 e View User s Guide Allows you to view the User s Guide and System Administration Guide If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat Reader for you NOTE If User s Guide doesn t appear automatically locate and then open the Administrator Guide pdf file stored on CD ROM 4 Select Typical installation for a local printer Click Next 2 Type 103 Select Installation Type E Select type that you want and click Next button Install default components for a device that is dir
214. urpose tray open the rear door to use the rear output slot e Make sure to open the rear door when you print on transparencies If not they may tear while exiting the machine PAPER HANDLING Mefe Selecting an Output Location The machine has two output locations the rear output slot face up and the front output tray face down Front output tray Rear output slot To use the front output tray make sure that the rear door is closed To use the rear output slot open the rear door NOTES e If paper coming out of the front output tray has problems such as excessive curl try printing to the rear output slot e To avoid paper jams do not open or close the rear door while the machine is printing Printing to the Front Output Tray Face down The front output tray collects printed paper face down in the order in which the sheets were printed The tray should be used for most print jobs PAPER HANDLING Printing to the Rear Output Slot Face up Using the rear output slot paper comes out of the machine face up Printing from the Multipurpose tray to the rear output slot provides a straight paper path Using the rear output slot might improve the output quality with the following e envelopes e labels e small custom sized paper e postcards e transparencies To use the rear output slot 1 Open the rear door by pulling it upward WARNING The fuser area inside of the machi
215. used it absorbs any excess moisture causing light print and dropouts Also as paper loses and gains moisture it can become distorted This can cause paper jams Care should be taken not to purchase more paper than can be used in a short time about 3 months Paper stored for long periods may experience heat and moisture extremes which can cause damage Planning is important to prevent damage to large supplies of paper SPECIFICATIONS Kefe Unopened paper in sealed reams can remain stable for several months before use Opened packages of paper have more potential for environment damage especially if they are not wrapped with a moisture proof barrier The paper storage environment should be properly maintained to ensure optimum performance The required condition is 20 to 24 C 68 to 75 F with a relative humidity of 45 to 55 The following guidelines should be considered when evaluating the paper s storage environment e Paper should be stored at or near room temperature e The air should not be too dry or too humid e The best way to store an opened ream of paper is to rewrap it tightly in its moisture proof wrapping If the machine environment is subject to extremes unwrap only the amount of paper to be used during the day s operation to prevent unwanted moisture changes Envelopes Envelope construction is critical Envelope fold lines can vary considerably not only between manufacturers but also within a box from t
216. usly printed paper from the Multipurpose tray the printed side should be facing down with an uncurled edge toward the machine If you experience problems with the paper feeding turn the paper around 4 Squeeze the width guide and adjust it to the width of the print material without bending it 5 After loading paper you need to set the paper type and size for the Multipurpose tray See page 2 21 for copying and faxing or page 4 6 for PC printing NOTE The settings made from the printer driver override the settings on the control panel PAPER HANDLING NCHA 3 8 of PAPER HANDLING 6 If you want the machine to stack the printed pages on the rear output slot open the rear door to use the rear output slot NOTE Make sure to open the rear output slot when you print on transparencies If not they may tear while exiting the machine 7 After printing fold away the paper support extension and close the Multipurpose tray Using the Manual Feed Mode You can manually load a sheet of print material in the Multipurpose tray if you select Manual Feed in the Source option from the Paper tab when you change print settings to print a document For details about changing print settings see page 4 6 Manually loading paper can be helpful when you want to check the print quality after each page is printed This loading procedure is almost the same as the procedure for loading in the Multipurpose tray except you load
217. ver MAINTENANCE sfs E MAINTENANCE Maintaining the Toner Cartridge Toner cartridge storage To get the most from the toner cartridge keep the following guidelines in mind e Do not remove the toner cartridge from its package until ready for use e Do not refill the toner cartridge The machine warranty does not cover damage caused by using a refilled cartridge e Store toner cartridges in the same environment as your machine e To prevent damage to the toner cartridge do not expose it to light for more than a few minutes Expected Cartridge Life The life of the toner cartridge depends on the amount of toner that print jobs require When printing text at ISO 19752 5 coverage a new toner cartridge lasts an average of 5 000 or 3 500 pages 3 500 pages for the toner cartridge that is shipped with the machine The actual number may be different depending on the print density of the page you print If you print a lot of graphics you may need to change the cartridge more often Redistributing Toner When the toner cartridge is near the end of its life white streaks or light printing occurs The LCD displays the warning message Toner Low You can temporarily reestablish print quality by redistributing the remaining toner in the cartridge In some case white streaks or light printing still occurs even after you have redistributed the toner 1 Open the front door 2 Pull the toner cartridge out and ge
218. xcellent quality and speed e You can print up to 1200 dpi Best See page 4 8 e Your machine prints A4 sized paper at up to 20 ppm and letter sized paper at up to 22 ppm pages per minute Handle paper flexibly e Multipurpose Tray supports letterhead envelopes labels transparencies custom sized materials postcards and heavy paper A 50 sheet Multipurpose Tray supports plain paper e The Standard 250 sheet input tray Tray1 and optional 250 sheet input tray Tray2 supports A4 letter sized paper Create professional documents e Print Watermarks You can customize your documents with words such as Confidential See page 4 18 e Print Posters The text and pictures of each page of your document are magnified and printed across the sheet of paper and taped together to form a poster See page 4 14 Save time and money e You can print multiple pages on one single sheet of paper to save paper e You can use preprinted forms and letterhead on plain paper See Using Overlays on page 4 21 e This machine automatically conserves electricity by substantially reducing power consumption when not printing e This machine meets Energy Star guidelines for energy efficiency Expand the machine capacity e This machine has 32 MB of memory which can be expanded to 160 MB e You can install an optional 250 sheet tray in your machine This tray reduces how often you have to add paper to the machine e A Ne

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