3Com 10031370-01 Owner's Manual
Contents
1. Move To Another User ES All Fax Jobs Owned By Self oO Pause Fax Job lt Account Supervisors gt X Purge Fax Job lt FAX Administrators gt Resubmit E lt FAX Managers gt Unpause Fax Job LE lt FAX Users gt E lt Server Supervisors gt X view All Pages O View First Page Ei amp Developers a E J Sales SrSales all Ee 1 13 The screen should be the same as the previous screen when sorted by user 2 10 CHAPTER 2 WORKING WITH SECURITY Dominant Permission When a user belongs to more than one group with different permissions or is individually defined for specific objects which permission is used Rule 1 Individual s permissions overrule the permissions for a group An individual permission overrides a group permission even if the group permission changes after the individual member was modified Rule 2 Explicit permission overrules inherited permission So what happens when a user belongs to more than one group and the permissions of one group grant something while the other denies it Here is a fictitious example Bill Gallagan belongs to the JrSales group and the Developers group Here are the inherited permissions for All Attachments for both groups Figure 2 12 All Attachments Permissions by User Group 3 Security Setup Change Permission window A Developers Permis Mila E3 Q Delete Attachment O List Attachment2. List Fax Jobs definition 1 9 List Folder definition 1 9 List Phonebook definition 1 10 List User definition 1 11 Long Distance user properties 2 5 M Manager user properties 2 5 Managing Groups 2 6 2 7 Maximums user properties 2 5 Member adding to pre defined User Groups 1 4 definition 1 3 Monitor Server Status definition 1 11 Move to Another User definition 1 9 O Object security Permissions defined 1 8 Object Icons common icons defined 1 4 Overview Accounts 1 2 Groups 1 2 owned by self 1 7 pre defined User Groups 1 5 security 1 1 2 1 Owned By Self definition 1 3 overview 1 7 Owned by Self Object list 1 7 P Password Confirm user properties 2 4 Pause Fax Job definition 1 9 Pause Resume all Server Modems definition 1 11 Permission default Object 1 7 modem list 1 1 Object Permissions defined 1 8 positive and negative 1 2 sample overview steps 3 1 sample procedure 3 1 setup 2 8 status list 1 2 viewing 2 8 Permission Dependencies 1 8 Permission Example verification procedure 3 4 Permission Icons common icons defined 1 4 Permissions user properties 2 4 Permissions 3 2 Phonebook Details user properties 2 5 Phonebook Permissions reference 1 10 Positive and Negative Security Permissions 1 2 Pre Defined User Groups 1 5 adding members 1 4 Purge Fax Job definition 1 9 R Rename Folder definition 1 10 Rename Phonebook definition 1 10 Resetting Security 2 11 Resubmit
3. Use Attachment O view Attachment 3 Sorted By O bie p JL iol x 101 El G lt FAX Managers gt ER lt FAX Users gt amp lt Server Supervisors gt amp Developers E Security Setup Change Sort Permissions Window Help Ol x FS JrSales Perm 5 x EREZET olki X Delete Attachment E lt FAX Managers gt ic List Attachment E amp lt FAX Users gt oO Use Attachment amp lt Server Supervisors gt O View Attachment amp Developers el Delete Attachments is permitted in the Developers group and not permitted in the JrSales group Here is what the permissions look like for Mr Gallagan Figure 2 13 All Attachments Permissions by User jeg Security Setup af x Change Permission window 3 BILL GALLAGAN Permi Ma E Sorted By User j iol xj Delete Attachment E E lt FAX Users gt a O List Attachment O Use Attachment O View Attachment ER lt Server Supervisors gt E Developers E E JrSales A e BILL GALLAGAN E Z All Account Hs E 8 All Attachments 1 8 All Attachments Controlled By Account 1 E All Attachments Controlled By Account 3 E All Attachments Controlled By System Account amp All Attachments Owned By Self 1 8 Sales Attachments E All Cover Pages 3 All Fax Jobs The negative permission is an overriding factor in this case There are two ways to adjust this Resetting Security 1 Ch
4. omission or error or that the operation of the software will be uninterrupted This limited warranty gives Licensee specific legal rights LIMITATION OF LIABILITY 3Com s aggregate liability arising from or relating to this agreement or the Software or documentation is limited to the total of all payments made by or for Licensee for the license 3COM SHALL NOT IN ANY CASE BE LIABLE FOR ANY SPECIAL INCIDENTAL CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES EVEN IF 3COM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES 3COM IS NOT RESPONSIBLE FOR LOST PROFITS OR REVENUE LOSS OF USE OF THE SOFTWARE LOSS OF DATA COSTS OF RECREATING LOST DATA THE COST OF ANY SUBSTITUTE EQUIPMENT OR PROBLEM OR CLAIMS BY ANY PARTY OTHER THAN LICENSEE SOLE REMEDY AND ALLOCATION OF RISK Licensee s sole and exclusive remedy is set forth in this agreement This agreement defines a mutually agreed upon allocation of risk and 3Com s prices and fees reflect such allocation of risk GENERAL CONDITIONS Governing Law This agreement shall be governed by and interpreted in accordance with the laws of the state of Illinois Entire Agreement This agreement sets forth the entire understanding and agreement between Licensee and 3Com and may be amended only in writing signed by both parties No vendor distributor dealer retailer sales person or other person is authorized to modify this agreement or to make any warranty representation or promise which is differen
5. user properties 2 5 Cost Centers 2 2 Cover Page Permissions reference 1 8 Create New Group 2 2 Create New Users definition 1 11 Creating Users 2 3 D Default Object Permissions overview 1 7 Default Permission definition 1 3 Delete Attachment efinition 1 8 e Cover Page efinition 1 8 Delete Entire Folder efinition 1 9 e Entire Phonebook efinition 1 10 e Fax Job definition 1 9 Delete From Folder definition 1 9 Delete Phonebook Item definition 1 10 Delete User definition 1 10 Dependencies 1 8 Dialing Restrictions user properties 2 5 De De E Edit Auto Routing Table definition 1 11 Edit Contents definition 1 10 Edit Dialing Restrictions definition 1 11 Edit Pre Defined Groups definition 1 10 Edit User Preferences definition 1 10 Edit User Profile definition 1 10 Edit User s Phonebook Entry definition 1 11 Exit 2 2 F Fax Job Permissions reference 1 9 FAXport Managers Group definition 1 6 FAXport Users Group definition 1 7 Folder Permissions reference 1 9 G Group 1 2 adding 2 6 adding members 2 7 managing 2 6 2 7 overview 1 2 removing 2 6 2 8 setup 2 6 l Icon List Object Icons 1 4 Icon List_Permission Icons 1 4 Introducing Security 1 1 2 1 Irrevocable Permissions definition 1 3 overview 1 5 ISDN user properties 2 5 L List definition 1 3 owned by self Objects 1 7 List Attachment definition 1 8 List Cover Page definition 1 9
6. Attachment JiSales SiSales Administrator BILL GALLAGAN BILLY BOB SACKSUN E DIALING USER Y All Account Hs All Attachments All Attachments Controlled By Acc amp All Attachments Controlled By Acer 65 All Attachments Controlled By Syst 65 All Attachments Owned By Self 6 SalesAttachments All Cover Pages y 217 4 4 INDEX A Account definition 1 3 Account 1 2 3 Account Status user properties 2 5 Accounts 1 2 creating 2 3 overview 1 2 Add New User 2 2 2 3 Add To Folder definition 1 9 Add to Phonebook definition 1 10 Adding Users to pre defined Groups 1 4 Adding Members to Pre Defined User Groups 1 4 All Objects Owned By Self 1 7 All Attachments permission definition 1 7 All Cover Pages permission definition 1 7 All Fax Jobs permission definition 1 7 All Folders permission definition 1 7 All Phonebooks permission definition 1 7 All User Profiles permission definition 1 7 Assistants Group definition 1 7 Attachment Permissions reference 1 8 Authentication user properties 2 4 Authorize Send definition 1 9 B Billing Code user properties 2 5 By Objects 2 2 By Users 2 2 C Change Permission 3 2 Connect to Server 2 2 conventions notice icons About This Guide ix Copy to Another User definition 1 9 Cost Center
7. THF PAT 1 JrSales Starting Security 2 7 5 The Add Members screen opens in a window to the left of the main screen Select users one at a time or all at once Click Add Member and the names appear in the expanded groupname folder Figure 2 7 Members Added fz Security Setup lolx Add Member Window F JiSales E lt FAX Users gt amp SrSales lt Server Supervisors gt Administrator BILLY BOB SACKSUN DIALING USER MARGARET SMITH waive WAKO BILL GALLAGAN HOBBES THE CAT e NEAL HARVEY All Account Hs GG If you select an inappropriate group type is selected Security will make an automatic logic correction Managing Groups At this point it is important to distinguish the differences between pre defined groups and user defined groups Table 2 5 Pre Defined and User Defined Pre Defined Group User Defined Group Add members at any yes with Auto Add yes with Add time User Members Delete members at any yes yes time Delete whole group no yes Add Members to an Established User defined Group 1 From the Security Setup dialog select the group you want to use 2 From the Change menu select Add Group Members The Add Members to Group window appears as in Figure 2 6 above 3 Select the users from the list and click Add Member to include them in the list Deleting Members 1 In Security Setup select the group you want to use 2 Double click
8. below Table 2 4 User Properties Fields Field Name Description Settings User ID User Name User name appears No settings automatically Authentication Set in previous screen No settings Subdirectory A folder is created No settings based on the user s name Unique ID A unique number is No settings generated for this user Password Confirm This can be set now or later User s Machine Name Use this identification if the user will receive alert messages Permissions Enable as many checkboxes as are appropriate Even the Server Supervisor must be identified as a Fax User Server Supervisor Account Supervisor Manager Fax Administrator Fax User Field Name Description Starting Security 2 5 Settings Account Status Active All account rules apply to this user Forwarded All inbound faxes and activity charges will be forwarded to the account named in the Forwarded To field below Active is the default setting Long Distance Use this optional section if special codes are needed to make long distance calls Access An account number or access number may be required by your long distance service provider Prefix Special commands to use specific hardware devices or to select outbound telephone lines Suffix Long distance account number identifier for group or user tracking Cost Center Identify the cost center to which the new us
9. commands and software button names Examples From the Help menu select Contents Click OK Year 2000 Compliance For information on Year 2000 compliance and 3Com products visit the 3Com Year 2000 Web page http www 3com com products yr2000 html INTRODUCING SECURITY This chapter explains how security works and what functions it performs It also provides reference information on pre defined user groups all permissions and permission definitions Introduction The Nature of Objects The organization of this guide follows the concepts and steps required to set up security Follow the steps in this guide exactly to achieve the best results and ensure the fewest problems After setting up the server and adding users use the security module Security works with the existing trustee hierarchy server supervisors account supervisors administrators managers and users and allows you to specify permissions for individuals users accounts and groups Documents are objects that are stored in the fax server that may be accessed by users for faxing Cover pages telephone lists and attachments are objects User profiles and modems are also objects Permissions and Objects Permissions determine who can do what to each object The security permissions for server supervisors are fixed You cannot change the permissions nor delete the user group This ensures that the server always has someone that can work with users Ser
10. definition 1 9 S Sample Sales Permissions 3 1 Security overview 1 1 2 1 return to original settings 2 11 sorting 2 2 starting 2 1 task list 1 1 Security Objects permission reference 1 8 Security Objects and Permissions 1 8 Security Permissions setup 2 8 Send To Phonebook definition 1 10 Server Setup permission definition 1 7 reference 1 11 Server Supervisors Group definition 1 5 Setting Up Groups 2 6 Setting Up Security Permissions 2 8 Sorting Security Information 2 2 SQL Phonebook Restrictions user properties 2 5 Starting Security 2 1 Subdirectory user properties 2 4 System Account 2 3 T Tile Horizontally 2 2 Tile Vertically 2 2 U Unique ID user properties 2 4 Unpause Resume Fax Job definition 1 9 Use Attachment definition 1 8 Use Cover Page definition 1 9 User Groups pre defined overview 1 5 User ID user properties 2 4 User Name user properties 2 4 User Preferences user properties 2 5 User Profile Permissions reference 1 10 User Properties 2 4 User s Machine Name user properties 2 4 Users adding to pre defined Groups 1 4 creating 2 3 Using Your Documentation 1 1 V View All Pages definition 1 9 View Attachment definition 1 8 View Contents definition 1 10 View Cover Page definition 1 9 View First Page definition 1 9 View From Folder definition 1 10 View User Profil
11. m Each account contains one or more users m Every user belongs to one account m Users have more rights to things that belong to their own account than they do to things that belong to other accounts For example a user might have read access to a public phonebook created by another user who belongs to the same account but would have no access to phonebooks created by users who belong to a different account GROUP Administration Management Accont m Each account has its own administrator Administrators have all powerful privileges to things e g end users and fax jobs which belong to their own account but no privileges to things that belong to another account Setting up and managing security is easier when objects and users are grouped Create groups of users to assign similar permissions For example you might have a Sales User group that has permission to use the same fax port device Create groups of objects to assign users similar permissions to use tham For example a subset of modems called Sales might be accessable only by members of the Sales User group Grant permission to do something positive or deny permission to do something negative The following is an example of a negative permission Assume that All Fax Users have permission to use and monitor fax port number 2 Sales users are to use this port but are not to monitor it In this Security Glossary 1 3 case simply remove permission f
12. new Account this person would be the new Account Supervisor To create users manually follow these steps Right click in the white space of the screen From the menu screen click Add New User The Add User screen appears Figure 2 3 Add User Add Users x Windows NT Domain Netware NDS EN C Netware Bindery Server Sign in User Name fs oe User Add 2 4 CHAPTER 2 WORKING WITH SECURITY 3 Enter the user s name in the field and click Add The User Properties screen appears Figure 2 4 User Properties User Properties xi cio Lx OK User Name ioe USER cancel Authentication Server Sign in Subdirectory oe USER Password Unique ID 4294958765 Phonebook Details Confirm Password User Preferences User s Machine Name for Alerts m Permissions I Server Supervisor T Account Supervisor I Manager I Fax Administrator Account Status Long Distance Active C Forwarded Suffix Dialing Restrictions DerioU Ser Weta FT VFN Program Manager je OA VW FAX User Received MSN Je Wwittport User Cost Center account 1 y Send MSN E I Satellite Connector I Demo User Farvrarled To ig Routing ID a Manager y Assistant Max Pages to Send Biling Code po Max Size to Send SQL phonebook restrictions l Max phonebooks Max broadcast lists Max number of records Fields for this screen are described
13. on SalesAttachments Figure 3 5 SrSales Permissions jeg Security Setup Of x Change Sort Permissions Window Hep 3 SrSales Permissions For oxi Delete Attachment o List Attachment Y Use Attachment Q View Attachment 3 Sorted By User Developers e BILL GALLAGAN Y All Account Hs 65 All Attachments All Attachments Controlled By Acc 6 All Attachments Controlled By Acct 8 All Attachments Controlled By Syst 8 All Attachments Owned By Self 6 SalesAttachments All Cover Pages g All Fax Jobs a All Folders All Modems All Phonebooks ee User Profiles amp Server Setup amp J Sales amp SrSales Administrator e MIKE HAMMER e PHONEBOOK USER WILLY USER Y All Account Hs 6 All Attachments All Attachments Controlled By Acc 6 All Attachments Controlled By Acc 6 All Attachments Controlled By Syst 85 All Attachments Owned By Self 6 SalesAttachments All Cover Pages ES All Fax Jobs g Click Permissions to see that these attachments can be used by this group 3 4 CHAPTER 3 SECURITY PERMISSION EXAMPLES To Change Individual Permissions 1 In the Sorted by Users window select a user that does not belong to either the SrSales group or the Server Supervi
14. shall not be loaded on different additional local area networks or internetworks Different additional networks must have separate additional licenses Documentation means all guidebooks either in printed or electronic format and any other printed material provided by 3Com with the software License means the license purchased and granted in this agreement LICENSE AUTHENTICATION PROCEDURES are described in the Getting Started Guide accompanying this license To protect our licenses and Licensee s assurance of exceptional customer and technical services each license on a machine running 3Com Server software must be authenticated For Licensee s convenience Licensee can authenticate Licensee s license via fax phone or email The information required for authentication is stored in the server in a file called REGISTER TXT Please allow five days for authentication YEAR 2000 INFORMATION For information on Year 2000 compliance and 3Com products visit the 3Com Year 2000 web page http www 3Com com products yr2000 html CONTENTS ABOUT THIS GUIDE GOMVEMMONS A A ater sh ix Year 2000 EOMplianee re a e AMARA e a la e te at x 1 INTRODUCING SECURITY ee lee fe Sale a aad acc tel ards Mass dar Nad ela Dd eed raid tea Introduction 1 1 The Nature O OD eiii 1 1 ACCOUNTS dt Baia ble In es Pat AG Ait th Ea 1 2 SOUPS ccc E ete eg AE 1 2 Positive and Negative Security PerMissiONS ocooococnnnioocccccnoo
15. the group to view its members and select the member you want to remove 3 From the Change menu click Delete Group Member 4 The member is removed from the group 2 8 CHAPTER 2 WORKING WITH SECURITY Setting Up Security Permissions Deleting a User defined Group 1 In Security Setup select the group you want to remove 2 From the Change menu click Delete Group 3 The group is removed from the list Sub Groups Users and objects can belong to more than one group To view all groups to which the user or object belongs follow these steps 1 Open the Security Setup window 2 Select the group or individual you want to use 3 From the Change menu click Groups Which Contain The Groups Which 4 Contain window opens Figure 2 8 Groups Which Contain A Security Setup lof x Window i Sorted By loj LEE GALLAGAN FR lt Account Supervisors gt l FR lt All Users gt HG lt FAX Administrators gt FR lt FAX Users gt EER lt FAX Managers gt re Developers LE lt FAX Users gt FR Jrs ales 1 lt Server Supervisors gt E E Developers eE BILL GALLAGAN v E Make note of all groups selected group or individual belongs Add and remove permissions from the Security Setup screen These permissions determine who can do what to each object Create permissions for individuals or groups of users Whether sorted by user or by object the result is the same F
16. to use it Generally the user or User group must have this permission before they are granted another permission for the object For example a user that has the Use Attachment permission without the List Attachment permission will never see the attachment to select it therefore the user cannot use the attachment Account Every user belongs to one account Accounts are named using account numbers Account s The Account to which each user belongs is displayed in the User Properties dialog Properties for these Account s are also 1 4 CHAPTER 1 INTRODUCING SECURITY set up here There are two states of an Account in reference to a user The Account is either Active or Forwarded Table 1 1 Icon List Object Icons Icon Name Icon Name Server Modems a Attachments Ei Phonebooks rad Cover Pages ice User Profiles A Account s i Server Setup f Fax Jobs e Users Folders Table 1 2 Icon List Permission Icons Icon Name Icon Name Granted permission Denied permission that was inherited that was inherited Granted permission Denied permission that was explicitly that was explicitly given refused Granted permission that cannot be denied Mm KO Adding Members to There are six pre defined user groups server supervisors account supervisors Pre Defined User Groups managers Fax Administrators and CommWorks IP Fax users Use the Security module to add authenti
17. 3com Communication Server Security Setup Guide CommWorks Ready ON Es stom Communication Server Security Setup Guide CommWorks Ready Part No 10031370 01 Published November 2000 3Com Corporation 5400 Bayfront Plaza Santa Clara California 95052 8145 3COM CORPORATION hereinafter 3Com LIMITED USE SOFTWARE LICENSE AGREEMENT READ CAREFULLY By exercising Licensee s rights to make and use copies of the SOFTWARE as may be provided for below Licensee agrees to be bound by the terms of this license agreement IF LICENSEE DOES NOT AGREE TO THE TERMS OF THIS AGREEMENT PROMPTLY RETURN THIS PACKAGE TO THE PLACE FROM WHICH LICENSEE OBTAINED IT FOR A FULL REFUND LICENSE AND PROTECTION LICENSE GRANT 3Com grants to the End User hereinafter Licensee and Licensee accepts subject to the following terms and conditions a nonexclusive nontransferable right to use the accompanying copy of the Software limited to the number of communication ports licensed for fax or data exchange A communication port can be accessed and used by only one network user at any one time however all network users have concurrent single user access Should 3Com determine that Licensee is in Breach of said license Licensee agrees to return the original and all other copies of the Software and Documentation to 3Com 3Com reserves all rights not expressly granted to Licensee PROTECTION OF SOFTWARE Licensee agrees t
18. G WITH SECURITY This chapter explains how to use the security module to create groups and edit permissions Starting Security BR WN The example below will use the Server Administrator button menu to work with security features Access is also available from the fax client screen To start the Security Setup window the fax server must be running From the Microsoft Start button click Programs Click 3Com Corporation Click Server Administrator Connection to the fax server will begin automatically If connection screens are configured to Show press Connect in the Server Connection screen and sign in with administrator permissions Click Setup Security from the main options window The Security Setup screen is displayed Figure 2 1 Security Setup Main Screen R Security Setup Ol x Change Sort Permissions Window Help Sorted By Object ABC1 234D E FG5 678H Communication_Server SY All Account Hs gt All Attachments All Cover Pages E All Fax Jobs gt All Folders All Modems All Phonebooks 2 All User Profiles a Server Setup FH Ge Ge 2 2 CHAPTER 2 WORKING WITH SECURITY Sorting Security The Security Setup screen has a command bar at the top This section will address Information some of the commands found in this area The table below describes commands under the Change item Table 2 1 Change Commands Command Name Description Create New Group Crea
19. Information that describes important features or 1 Caution Convention instructions Information that alerts you to potential loss of data or potential damage to an application system or device Description Screen displays This typeface represents information as it appears on the screen Syntax The word syntax means that you must evaluate the syntax provided and then supply the appropriate values for the placeholders that appear in angle brackets Example To enable RIPIP use the following syntax SETDefault lt port gt RIPIP CONTrol Listen In this example you must supply a port number for port gt Commands The word command means that you must enter the command exactly as shown and then press Return or Enter Commands appear in bold Example To remove the IP address enter the following command SETDefault 0 IP NETaddr 0 0 0 0 The words enter and type When you see the word enter in this guide you must type something and then press Return or Enter Do not press Return or Enter when an instruction simply says type Convention Description Keyboard key names If you must press two or more keys simultaneously the key names are linked with a plus sign Example Press Ctrl Alt Del Words in italics Italics are used to Emphasize a point Denote a new term at the place where it is defined in the text Identify menu names menu
20. ample procedures These samples build on concepts discussed earlier in this guide Sample Sales Permissions This sample uses a group of users called SrSales and a group of attachments called SalesAttachments This sample explains how to change the permissions so that only members of the SrSales group can use the attachments in the Sales Attachments group For more information on creating groups see Chapter 2 Working With Security in this guide Performing the example requires three steps Remove the SalesAttachments default user permission from the group a On the Server Administrator button menu click Setup Security The Setup Security screen is displayed b If Sorted by User is displayed switch to Sorted by Objects Figure 3 1 Sort By Objects Change Sort Permissions Window Help laj xj UCBO 4BC8 CDF9 C1G3 Communication_Server Sf All Account Hs 0 8 All Attachments 8 All Attachments Controlled By Account 1 gt All Attachments Controlled By System Account 5 All Attachments Owned By Self gt Sales Attachments All Cover Pages g All Fax Jobs 2 All Folders All Modems All Phonebooks All User Profiles c Click the plus sign to the left of All Attachments to expand the folder ae E De FE Fe Ge Fe 3 2 CHAPTER 3 SECURITY PERMISSION EXAMPLES d Click SalesAttachments to expand the folder Click Permission
21. ange the permission in this screen An explicit permission will override a group inherited permission 2 Make a specific group for Sales Attachments These public attachments are accessible by all sales persons Gallagan has permission to delete in this object group Figure 2 14 All Attachments Permissions by User jeg Security Setup Ol x Change Permission window A BILL GALLAGAN Permissions For S Filz EI 0 Delete Attachment ER lt FAX Users gt a O List Attachment El lt Server Supervisors gt oO Use Attachment El Developers O View Attachment E dales E Q BILL GALLAGAN 9 All Account Hs 2 8 All Attachments 2 8 All Attachments Controlled By Account 2 85 All Attachments Controlled By Account 2 85 All Attachments Controlled By System 2 8 All Attachments Owned By Self amp Sales Attachments The entire security module can be re set back to default settings Resetting is an all or nothing option so unless you want to return to the pre defined settings you should use the security module to make corrections To reset security and return to the pre defined setup Stop the fax server if it is running In Windows Explorer open the server directory One of the server s subdirectories is SECURITY delete this subdirectory and all the files it contains The next time you run security it will uses the pre defined setup SECURITY PERMISSION EXAMPLES This chapter shows two ex
22. cate and define new users Assistants also ha e irre ocable permissions howe er since the assistant s gt permissions depend on another user s permissions the assistant user le el is not listed as a pre defined User group Assistants ha e the same permissions to fax jobs as the user they assist Pre Defined User Groups Security Glossary 1 5 If you are satisfied with the pre defined User groups and their permissions you may not need to use this security module at all except to add new users For more information on the permissions for pre defined groups see the following section Pre Defined User Groups There are six pre defined User groups with default permissions You cannot remove any of the pre defined groups or change the irrevocable permissions However you can change the default permissions for any pre defined User group The only users without default permissions they only have irrevocable permissions are server supervisors account supervisors and Assistants Assistants can perform the same actions on fax jobs as the person they assist They are not included in security because their permissions are completely dependent on the person they assist Pre defined User groups provide the structure for the security module This section discusses the pre defined User groups and explains their default and irrevocable permissions If you want to add and remove members for the pre defined User groups you can do s
23. department so that the use of attachments phonebooks or port devices is restricted Setting up groups prepares a default setting for each new user in that group Exceptions only need individual configuration Using groups means that instead of setting permissions for each user you can assign group permissions to individual users By default users inherit the permissions of all the user groups to which they belong By grouping objects the same permissions for the group of objects can be assigned to users or user groups The following procedures will be described below Creating a User Defined Group Managing Groups Adding and Deleting Members Deleting a User Defined Group Creating a User Defined Group From the Security Setup window right click a user or object around which you want create a group 2 Click Groups 3 Click Create New Group The Create New Group dialog appears Figure 2 5 Create New Group Type of Group Users gt Cancel Group Name Select the type of group from the list and name the group Click OK to open the Add Members to Group screen Figure 2 6 Add Members to Group a Security Setup lolx Add Member Window J Sales f lt Account Supervisors gt F SiSales FR lt FAX Administrators gt Administrator FR lt FAX Managers gt BILL GALLAGAN ER lt FAX Users gt e BILLY BOB SACKSUN E lt Server Supervisors gt DIALING USER 1 B Developers HNRRFS
24. dow Delete Entire Phonebook Remove the phonebook and all its contents from the Phonebook window This permission also allows you to Pack and Reindex the phonebook purging all recipient s marked as deleted and allowing the program to read the phonebook faster Delete Phonebook Item Remove a recipient from the phonebook or phonebook group from the Phonebook window Edit Contents Change the recipient information for the phonebook or phonebook group using the Edit Recipient dialog List Phonebook See that the phonebook exists in the Phonebook window and Fax Send dialog Other Phonebook Permissions are only useful when you have the List Permission Rename Phonebook Change the name of the phonebook or phonebook group in the Phonebook window Send To Phonebook Use the phonebook phonebook group or individual phonebook recipients when addressing faxes using the Fax Send dialog View Contents View the detailed recipient information from the phonebook or phonebook group using the Edit Recipient dialog User Profile Permissions Delete User Remove a user from the server from the Security Setup window Edit Pre Defined Groups Change someone s user level meaning to add or remove the user to or from the following pre defined groups m Server Supervisor m Account Supervisor m Fax Manager m Fax Administrator m Fax User This permission also allows you to change a user s manager and define an Assistant Edit User Prefer
25. e definition 1 11 View Edit Security Setup definition 1 11 View Edit Server Setup definition 1 11 Viewing Permissions 2 8 CA 3COM 3Com Corporation 5400 Bayfront Plaza P O Box 58145 Santa Clara CA 95052 8145 2000 3Com Corporation All rights reserved Printed in the U S A Part Number 10031370 01
26. ee and the transferee agrees to be bound by this Agreement If the License transfer is approved Licensee must transfer all copies of the Software and documentation including the original copies provided in this package and any copies Licensee has legally made TERM This Agreement is effective from the date Licensee opens this package and shall remain in force until terminated Licensee may terminate this License at any time by destroying the Documentation and the Software together with all copies This Agreement shall also automatically terminate if Licensee breaches any of the terms or conditions of this Agreement Licensee agrees to destroy the original and all copies of the Software and Documentation or to return such copies to 3Com upon termination of this license LICENSE AUTHENTICATION Use of each Server license is authorized for an initial 30 calendar days providing all licenses are authenticated by 3Com to allow for continued operation beyond these initial 30 days If the Server license is not authenticated within the initial 30 days of operation on the 31st day it will cease to transmit and cease to forward or print received faxes License Authentication Procedure is described in the Getting Started Guide included with this CD LIMITED WARRANTY AND LIMITED LIABILITY Authentication Licensee will automatically lose all rights under this Limited Warranty unless Licensee initiates and completes the License Authentication Proced
27. ee of the ISP One ISP with many individual home end User clients This scenario is similar to 2 except that each account contains only end user CommWorks IP Fax Managers Members of this group have all irrevocable permissions for all objects that are owned by the users that they manage including Fax jobs m Attachments m Cover pages m Phonebooks Folders User profile definition Security Glossary 1 7 CommWorks IP Fax Users Members of this group have irrevocable permissions to create fax jobs You must belong to this group to create fax jobs Assistants Members of this group can do the same actions to fax jobs as the person they assist Default Object Permissions This section lists the permissions by object which all users have by default For more information on what each permission means see Permission Definitions by Object later in this chapter All Attachments All users can List View and Use attachments Users have all permissions to their own attachments All Attachments Owned By Self Although network attachments are controlled here attachments sa ed into network subfolders are controlled by the Folder Permissions All Cover Pages All users can List View and Use cover pages Users have all permissions to their own cover pages All Cover Pages Owned By Self All Fax Jobs All users can have their faxes paused for review by their manager when defined on the server Authorize Send Users have all p
28. ences Change the preferences for the user from the User Preferences dialog Edit User Profile Change the fields on the User Properties dialog for the user Security Glossary 1 11 Edit User s Phonebook Entry Change the phonebook entry information for the user from the user s Phonebook Entry dialog List User See that the user exists on the Authorized Users dialog Other user permissions are only useful when you have the List Permission View User Profile View the user Properties dialog for the user Server Setup Users with this permission can Edit Dialing Restrictions Change the dialing restrictions for the user from the Dialing Restrictions dialog Create New Users Add new users to the server using the Add Users dialog Edit Auto Routing Table Create change and remove entries on the Auto Routing Table Monitor Server Status View the Fax Server Monitor dialog Pause Resume all Server Modems Pause and Resume all Fax modems on the server from the Fax Server Monitor dialog View Edit Security Setup Display and change groups and permissions using the Security module server supervisors have irrevocable permissions to this option If users or members of other pre defined groups want to use this option they can only change their own permissions or the permissions of those they manage for Fax managers View Edit Server Setup Display and change the Server Setup dialog and all its options WORKIN
29. er belongs Initially this drop down list contains two values m Account 1 Server Supervisor belongs m lt New Account gt By selecting lt New Account gt a new Cost Center Account is created The new user is established as the Account Administrator of this new account Manager Identify the new user s To make the new user the manager manager if listed of this account click the Manager checkbox in Permissions The name will appear in the list for subsequent new users Billing Code If billing code is used it will appear here SQL Phonebook Restrictions These fields will not be enabled if the server does not use MS SQL server as a database Phonebook Details Click this button to inspect the User s Phonebook Entry screen These details will appear in the internal phonebook for all users User Preferences Click this button to inspect how the user has configured send priorities and notification methods Dialing Restrictions If this user requires a restriction to be placed on certain telephone numbers use the screen behind this button ISDN Maximums Establish maximum number of pages or maximum size of file if large fax transmissions need to be restrained CHAPTER 2 WORKING WITH SECURITY Setting Up Groups _ After manually creating users creating groups provides structure to the security configuration For example a separate group may be created for each
30. ermissions to their own fax jobs All Fax Jobs Owned By Self All Folders All users can list the folder as well as view faxes add faxes and delete faxes from a folder Users have all permissions to their own folders All Folders Owned By Self Attachments that are sated into network subfolders are controlled here instead of using Attachment Permissions All Phonebooks All users can list and send a fax to a phonebook either the entire phonebook or a phonebook recipient All users can also view edit add and delete phonebook recipients Users have all permissions to their own phonebooks All Phonebooks Owned By Self All User Profiles Users have no default permissions to All user Profiles However users can list and view their own user profile Server Setup Users have no default permissions to Server Setup All Objects Owned By Self For each object that users can create or own there is a pre defined object group a All Attachments Owned by Self m All Cover Pages Owned by Self a All Fax Jobs Owned by Self a All Folders Owned by Self m All Phonebooks Owned by Self 1 8 CHAPTER 1 INTRODUCING SECURITY Security Objects and Permissions gt m User Profile Owned by Self This group allows the creator of an object additional permissions for it You can change these permissions as needed For more information on the default permissions users have for objects Owned By Self see the previous section For an examp
31. le of how to change permissions on an Owned by Self group see Chapter 3 Security Permission Examples The following lists each server object and the permissions you can set up for it For each object type you can have both groups and individual objects with their own security permissions You can use this list when planning the type of security your company requires Permission Dependencies Some permissions depend on other granted permissions before they can work If you have a permission to use edit or remove something you require the appropriate List Permission before you can do so The List Permission allows you to see that the object exists For example if you can Use all cover pages but you do not have the List Permission for cover pages there will never be a cover page visible to select Another dependency appears when you want to view or change a dialog that is accessed from the User Properties dialog such as User Preferences You cannot access the User Properties dialog without the granted permission to View Permission Definitions by Object This section lists actions that can be taken on objects and provides a brief definition Permission is required before the action can be carried out Attachment Permissions Attachment Permissions control attachments sated to the network folder If the Attachment is sa ed to a network subfolder you must use the Folder Permissions to control access Delete Attachment Remove an At
32. ll Modems 6 This screen shows that all inherited permissions have been transferred to all users in this group Change one or two permissions to perform the next step Figure 2 10 Changed Permissions jeg Security Setup lolx Change Permission Window 3 Developers Permissions PH XP Sorted By User jol xl Q Copy To Another User E Developers a O Delete Fax Job e BILL GALLAGAN O List Fax Jobs H NEAL HARVEY Move To Another User HS All Account Hs Pause Fax Job H All Attachments X Purge Fax Job H N All Cover Pages Resubmit E All Fax Jobs O Unpause Fax Job ES All Fax Jobs Controlled By Account 1 All Fax Jobs Controlled By Account H3 All Fax Jobs Controlled By System Account Z All Fax Jobs Owned By Self 2 All Folders 3 Al Modems y 7 Close the Developers Permissions screen 8 Change to Sort by Object 9 Expand the All Fax Jobs group 10 Expand the All Fax Jobs Owned by Self group 11 Click Developers X view All Pages H A 41 1 rl 12 Click Permissions to open the Permissions screen Figure 2 11 User Permissions by Object Group A Security Setup O x Change Permission window oO Copy To Another User All Fax Jobs Controlled By Account 1 o Delete Fax Job All Fax Jobs Controlled By Account 3 O List Fax Jobs All Fax Jobs Controlled By System Account
33. loyees of that company In this case you might have just one account i e the default Account 1 All users belong to the one account and the server supervisor might be the same person as the account administrator One ISP with several corporate clients In this new scenario the server is owned by an ISP The ISP has several clients Each client is a corporation with several users The server supervisor is an employee of the ISP and is able to create new accounts i e add new corporate clients to the ISP s server The server supervisor need not be an administrator in these new accounts Therefore the server supervisor would not need to view faxes owned by the various corporate client accounts The account administrator for each account would be an employee of each corporate client The account administrator would therefore be able to administer faxes which are owned by that corporation and able to administer the users which are employees of that corporation Each account administrator has no authority over things which belong to other accounts nor authority over the global Server Setup settings These would be controlled by the server supervisor Each account administrator would also be responsible for adding new users to their own accounts It is important that this job of adding extra users to the account should belong to the account administrator an employee of the corporate client and not to the server supervisor an employ
34. o take all reasonable steps to protect the Software and documentation from unauthorized copying or use Without limiting any remedies or relief which may be available to 3Com Licensee agrees to pay 3Com for additional licenses if Licensee uses the Software on more than the licensed number of communication ports or in any way beyond the scope of this License COPIES All server and client executable files are contained on the single CD received with this License Licensee may make one new copy of the client component of the software per client on the network provided that this new copy is created as an essential step in the deployment of the Software and is used in no other manner or is for archival purposes only to backup use of the Software All proprietary rights notices must be faithfully reproduced and included on such copies Licensee may not copy the documentation unless for use by network clients as a step in the deployment of the Software and for no other reason OWNERSHIP Ownership of and title to the Software and Documentation including any adaptation or copies shall be held by 3Com Copies are provided to Licensee only to allow Licensee to exercise its rights under the License TRANSFER OF LICENSE Licensee may transfer this License to another person or entity with the prior written approval of 3Com 3Com shall not unreasonably withhold approval if Licensee advises 3Com in writing of the name and address of the proposed transfer
35. o using the User Properties dialog In addition to the pre defined groups and their permissions you can add individual members to sub groups and set up permissions for the sub groups to meet your company specific requirements For more information on sub groups see Chapter View Edit Server Setup Display and change the Server Setup dialog and all its options later in this guide Irrevocable Permissions Members that belong to the following pre defined groups have certain irrevocable permissions m Server Supervisors m Account Supervisors m CommWorks IP Fax Managers m CommWorks IP Fax Users Assistants Irrevocable permissions cannot be changed Groups Server Supervisors Members of this group have all irrevocable permissions for all objects including m Add Users Control server set up m Set up security CHAPTER 1 INTRODUCING SECURITY is 4 a a Ser er super sors cannot create fax jobs unless they also belong the Fax Users group Account Supervisors Account supervisors are created to provide added security for individuals who need it Defined properties of accounts might prevent server supervisors who create users from viewing faxes which are created by users in a specific account The account structure supports three scenarios Non ISP and non VFN identical to previous versions of CommWorks IP Fax One company owns the fax server and all users of the server are emp
36. ommands change the appearance of the screen to facilitate data manipulation by the administrator Setting Up Accounts Starting Security 2 3 In a new installation two default accounts are created automatically the account names are reserved and are displayed as Account 1 and System Account These accounts cannot be deleted To view the list of accounts click the plus sign to expand the All Accounts folder Expand the account folders to view a list of account trustees or users within that account Figure 2 2 All Accounts Folder i Security Setup Ol x Change Sort Permissions Window Help Sorted By Object of x UCBO ABC8 CDF9 C1G3 Communication Server E Y All Account Hs E J Account 1 J System Account 5 All Attachments All Cover Pages E All Fax Jobs a All Folders All Modems HF EEE Account 1 is the default account containing all existing users a The System Account is for User Records which are created automatically by the server including accounts on the network that identify remote servers and database files Subsequent new accounts can be established when a new user is created Creating Users and Accounts A new user is created by the Server Supervisor or the Accounts Supervisor At the time when the user is created it is associated with the same Account as its creator or assigned to a new Account As the first user in a
37. ononccononnnnnnnnnonnnncnnnonnnnnconos 1 2 A an el ce on lee lines 1 3 Adding Members to Pre Defined User Groups ccooocccoooccooncncoonccooonnconnnnnnonnnononnnnnonnnons 1 4 Pre Defined User Gro Puri tft oo 1 5 Security Objects and Permissions oooooocccncooccccccoooncnnonooonnnnnononnnnononnnonnnnnonoonnnonononanonns 1 8 2 WORKING WITH SECURITY sath neta A ns ee EA IL elt deen TE Starting Security2 1 Sorting Security Ito Mal al vale eeiat sors 2 2 Setting UP ACCOUMS a ae werden tensa eben eas ett laine deacons 2 3 Setting UP Groups cscs BA era le Habe cris 2 6 Setting Up Security Permissions 2224ssssssssneeesessnennennnnnennnnnnnennennneennnnennennnnn 2 8 Resetting SENi ia a a lu A aed awed a 2 11 3 SECURITY PERMISSION EXAMPLES Sample Sales Permissionsan sinn see again AS 3 1 INDEX ABOUT THIS GUIDE This chapter covers security issues over the network assigning rights and permissions to users If release notes are shipped with your product and the information there differs from the information in this guide follow the instructions in the release notes Most user guides and release notes are available in Adobe Acrobat Reader Portable Document Format PDF or HTML on the 3Com World Wide Web site http totalservice 3com com Conventions Table 1 and Table 2 Table 1 Notice Icons Icon Notice Type ist conventions that are used throughout this guide Description gt Information note
38. or example permissions for Fax Users to All Modems are identical to permissions for All Modems for Fax Users The permission stays with the user regardless of where the permission is created The following example starts with the users screen To view and edit permission values follow these steps With administrator permissions open the Security Setup window Select Sort By Users 2 Open a user defined group folder In the example Developers Select an object or object group In the example All Fax Jobs 4 Expand that folder to view all sub groups Click one of them In the example All Fax Jobs Owned by Self was chosen Starting Security 2 9 5 On the command bar click Permissions The Permissions window appears Figure 2 9 Object Permissions by User Group jeg Security Setup lof x Change Permission Window 3 Developers Permissions E3 F Sorted By User Hoz Q Copy To Another User E Developers a Delete Fax Job BILL GALLAGAN List Fax Jobs EAL HARVEY Move To Another User Y All Account Hs Pause Fax Job Attachments Purge Fax Job Cover Pages Resubmit ES All Fax Jobs oO Unpause Fax Job ES All Fax Jobs Controlled By Account 1 ES All Fax Jobs Controlled By Account 3 e En le ES All Fax Jobs Controlled By System Account IOW SeSi Toge E All Fax Jobs Owned By Self Folders al A
39. rmission Move to Another User Move the fax to another user by changing the fax s owner or routing a received fax to another user Pause Fax Job Pause a fax from the Send Log Purge Fax Job Permanently remove faxes marked as deleted from the Send Log or Receive Log Resubmit Change and resend a fax from the Send Log or Receive Log Unpause Resume Fax Job Resume a fax that is currently paused from the Send Log View All Pages View all pages of a fax in the Fax Image Viewer View First Page View the first page of a fax in the Fax Image Viewer Folder Permissions Folder Permissions also affect attachments when the attachment is sated into a network subfolder Only attachments sa ed into the main network folder are controlled by Attachment Permissions Add To Folder Add a fax to a folder in the Send Log or Receive Log window Delete Entire Folder Remove a folder and its contents from the Folder menu Delete From Folder Remove a fax from a folder from the Folder menu List Folder See that the folder exists from the Send or Receive Logs Other Folder Permissions are only useful when you have the List Permission 1 10 CHAPTER 1 INTRODUCING SECURITY Rename Folder Change the folder s name from the Folder Properties dialog View From Folder View a fax from the folder in the Fax Image Viewer Phonebook Permissions Add to Phonebook Add a recipient to a phonebook or phonebook group on the Phonebooks win
40. rolled By Account All Attachments Controlled By System H B Al Attachments Owned By Self SalesAttachments El lt Account Supervisors gt 5 x E amp lt FAX Administrators gt lt FAX Managers gt ER lt FAX Users gt E E lt Server Supervisors gt E Developers HB JSales ce EE SiSales d The permission is now explicitly and exclusively granted to SrSales 3 Inspect that permissions are assigned correctly a Inthe Setup Security screen select Sort by Users b Open the Developers folder c Open the All Attachments folder and click on SalesAttachments Sample Sales Permissions 3 3 d Click Permissions to see that these attachments cannot be used by this group Figure 3 4 Development Permissions Security Setup Of x Change Sort Permissions Window Hepi pE Delete Attachment o List Attachment 2 Use Attachment o View Attachment lol xi e Open the SrSales group A Sorted By User Developers BILL GALLAGAN Y All Account Hs 2 8 All Attachments E All Attachments Controlled By Acc E B All Attachments Controlled By Acct All Attachments Controlled By Syst amp All Attachments Owned By Self B SalesAttachments All Cover Pages ES All Fax Jobs 2 All Folders All Modems All Phonebooks ANI tane Dd Fa f Open the All Attachments folder and click
41. rom the Sales User group to deny them access to monitoring feature of fax port 2 All other user groups except those belonging to the sub group Sales User can still monitor the modem This illustrates that user groups with similar permissions can be modified allowing greater control Security Glossary Irrevocable Permission A permission that is granted to users because they belong to a pre defined group with permissions that cannot be changed The server supervisor account supervisors CommWorks IP Fax Solutions manager CommWorks IP Fax user and Assistant groups all have irrevocable permissions Default Permission A permission that is granted to users because they belong to a pre defined group with the permissions The difference between default permissions and irrevocable permissions is that you can change Default Permissions Owned By Self Any object that users can create or is owned by them has a group labeled Owned By Self This group gives the creator or owner of an object more permissions for objects they own than for objects that are owned by other people Some objects that users create are faxes attachments and cover pages Some objects users own are received faxes and their user profile Member Each group of users or objects can have members Members are individuals or sub groups that belong to a group List Users with the list permission can see that the object or user exists although they may not be able
42. s Figure 3 2 Default Permissions jeg Security Setup Change Permission Window Lol x a Developers Permissions For PH Ea Delete Attachment Q List Attachment aj e BILL GALLAGAN Use Attachment HS All Account Hs Q View Attachment All Attachments 1 8 All Attachments Controlled By Acc 1 8 All Attachments Controlled By Acct 8 All Attachments Controlled By Syst amp All Attachments Owned By Self 1 Sales ttachments E All Cover Pages 1 ES All Fax Jobs i Sorted By User E LE Developers El El EH a All Folders All Modems EH a All Phonebooks aj All User Profiles H Server Setup LEi ale e The default permissions for Sales Attachments shows that no permissions are granted Grant the Developers group permission to use the attachments in the SalesAttachments group a From the Sorted By Objects window click SalesAttachments b Double click the group to display the users Select the SrSales group c Click Permissions Change the Use Attachment permission by clicking it and clicking Change Permission Figure 3 3 Permission Changed R Security Setup Change Permission window A SrSales Permissions For Sal Pie E3 Sorted By Object loj xj Delete Attachment UCBO ABC8 CDF9 C1G3 Communication_Se Q List Attachment SZ All Account Hs Y Use Attachment All Attachments 1 8 All Attachments Controlled By Account m All Attachments Cont
43. sors pre defined group Double click the user to display the objects Check the groups to which a user belongs by selecting the user and clicking Groups Which Contain from the Change menu 2 Under All Attachments select Sales Attachments and click Permissions 3 Make sure the Use Attachment permission is denied Figure 3 6 SalesAttachment Permissions 3 Security Setup of xj Change Permission Window i DIALING USER Permissions E3 3 Sorted By User igs Delete Attachment ce E Developers o List Attachment LE J Sales o Use Attachment HSR S Sales gt View Attachment H Administrator E BILL GALLAGAN El BILLY BOB SACKSUN E e DIALING USER 9 All Account Hs All Attachments All Attachments Controlled By Acct 2 8 All Attachments Controlled By Acc H E All Attachments Controlled By Syst H All Attachments Owned By Self Y A H All Cover Pages y 4 Now select a member of the SrSales group 5 Select SalesAttachments and click Permissions to make sure the Use Attachment permission is granted 6 Click the first user again and go to the SalesAttachment item Click Permissions 7 Click Change Permissions to allow this user use of the SalesAttachments Figure 3 7 SalesAttachment Permissions Changed jeg Security Setup olx Change Permission window 3 DIALING USER Permissions O E3 3 Sorted By User Delete Attachment Developers lt 2 List
44. t than or in addition to the representations or promises of this agreement Waiver No waiver of any right under this agreement shall be deemed effective unless contained in writing signed by a duly authorized representative of 3Com and no waiver of any past or present right arising from any breach of or failure to perform shall be deemed to be a waiver of any future right arising under this agreement Severability If any provision in this agreement is invalid or unenforceable that provision shall be construed limited modified or if necessary severed to the extent of necessary to eliminate its invalidity or unenforceability and the other provisions of this agreement shall remain unaffected DEFINITIONS 3Com means 3Com Corporation and its subsidiaries a company with offices in Mount Prospect Illinois Licensee means the person or business entity that purchased this license to use this software or for the end user for whom such license was purchased Software means the computer programs provided in the accompanying package Communication port means a single modem or serial port device attached to a personal computer serial port the use of which is allowed through the network by any other network node or machine locally or remotely attached and controlled by the software Only one personal computer can access load and execute the software at any given time for each licensed communication port The software
45. tachment from a network location using the Attachments window List Attachment See the Attachment in the list of existing attachments from the Attachments window and Fax Send dialog Other Attachment Permissions are only useful when you have the List Permission Use Attachment Send the Attachment with outbound faxes on the Fax Send dialog View Attachment View the Attachment contents from the Attachments window Cover Page Permissions Delete Cover Page Remove a cover page from the server location using the Fax Send dialog Security Glossary 1 9 List Cover Page See that the cover page exists in the list of cover pages using the Fax Send dialog Other Cover Page Permissions are only useful when you have the List Permission Use Cover Page Send the Cover Page with outbound faxes from the Fax Send dialog View Cover Page View the Cover Page contents using the Cover Page Editor Fax Job Permissions Authorize Send Faxes are automatically paused by the server if the Activate Manager Send option is enabled on the Server Dialing dialog and the user has a manager defined in the Manager field on the User Properties dialog Copy to Another User Send another user a copy of a received fax using the Move to User dialog Delete Fax Job Remove a fax from the Send Log or Receive Log List Fax Jobs See that the fax exists from the Send Log or Receive Log Other Fax Job Permissions are only useful when you have the List Pe
46. te a new group from the list of group types By default Security is installed with the following types of object groups Attachments Cover Pages Folders Modems m Phonebooks User Profiles Users Connect to Server This command will re establish the link with the fax server If Show connection is enabled it is possible to connect to a different server by selecting from the list Add New User The Add Users screen appears Once the user name is entered the User Properties screen appears Cost Centers Exit If using billing numbers for invoicing this command will allow assignment of numbers Save all changes and close the Security Setup screen The table below describes commands under the Sort item Table 2 2 Sort Commands Command Name Description By Users Use this to view and edit permissions for all user groups and individual users in relation to the objects they are using By Objects Use this to view and edit permissions for all managed object groups for example modem groups and individual objects in relation to the user groups or individual users and how they use these objects This is the default screen The table below describes commands under the Window item Table 2 3 Window Commands Command Name Description Tile Vertically When permissions are being changed an new window is created next to the main screen Tile Horizontally These two c
47. ure promptly completely and accurately and return it to 3Com within 30 days of installing and executing the Server Software Compatibility The Software is only compatible with certain personal computers The Software may not be compatible with and is not warranted for non compatible systems Call 3Com Customer Support for information on compatibility Diskettes and Documentation 3Com warrants that if the enclosed magnetic diskettes CD ROMs or other media or Documentation are in a damaged or physically defective condition at the time that the License is purchased and if they are returned to 3Com postage prepaid within 90 days of purchase then 3Com will provide Licensee with replacements at no charge Software 3Com warrants that if the Software fails to substantially conform to the specifications in the Documentation and if the nonconformity is reported in writing by Licensee to 3Com within ninety 90 days from the date that the License is purchased the 3Com shall use commercially reasonable efforts to remedy the nonconformity or at its option refund the purchase price DISCLAIMER OF WARRANTIES 3Com makes no warranty representation or promise not expressly set forth in this agreement 3Com disclaims and excludes any and all implied warranties of merchantability and fitness for particular purpose 3Com does not warrant that the software or documentation will satisfy its requirements or that the software and documentation are without defect
48. ver Setup and Security permissions When the server supervisor creates a new user the user is assigned to an account under an account manager by the server supervisor Once assigned to an account the server supervisor assigns some control over the user to the account supervisor Functions of Security Security allows you to m Create accounts for users and objects such as modems cover pages and phonebooks m Create Groups of users and objects m Set the permissions owned by users user accounts and user groups to access specific objects and object groups Some examples of permissions to access a modem include m Monitor the status of the modem m Reset the modem m Pause Resume modem activity 1 2 CHAPTER 1 INTRODUCING SECURITY Accounts Groups Positive and Negative Security Permissions A complete description of all possible permissions appears in the Security Objects and Permissions section later in this chapter A permission can be m Granted you can do the action m Denied you cannot do the action m Inherited you can or cannot do the action based on the permissions defined for your group m Irrevocable you can do the action and the permission cannot be denied To learn more about the types of permissions see Icon List Permission Icons on page 1 4 An account does for CommWorks IP Fax Solutions roughly what a domain does for Windows NT Here are some attributes of accounts
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