T3 Compact User Guide - ANT Telecommunications Limited
Contents
1. Integral T3 Compact Services Internet Call Contact Center connected to Integral 55 CTI CRM Messaging Networking TENOVIS User s guide Business Communications Familiarize yourself with your telephone Important notes To which systems are you allowed to connect your telephone This telephone is only intended for connection to Tenovis PBX systems It may not be connected directly to a PSTN To which system is your telephone connected You can tell which Tenovis telephone system your telephone is connected to as follows Press the key with the handset on the hook The first menu item that appears is Contrast if your telephone is connected to the Integral 5 Communication Server and Loudsp vol if your telephone is connected to the Integral 55 Communication Server Hints for the location of the phone Place the telephone on a non slip surface especially if the furniture is new or has recently been cleaned or polished Varnish or cleaning agents can contain substances which soften the base parts of your telephone resulting in undesired marks on your furniture Tenovis cannot assume liability for this sort of damage Repairs The telephone set may only be opened or repaired by qualified technicians Do not open the telephone yourself This could otherwise result in damage to the telephone making it inoperable Notes on the description of the operating procedures2. OK Confirm the selection The selected menu item is no longer displayed in brackets You do not need to make any further settings if the Com4Tel has been connected to the CTI Link If another CTI application has been connected however you need to determine further settings in the CTI setup menu such as Protocol or Baud rate Select the respective application for example TAPI 64 Links CTI Audio Link y Setting an auxiliary device l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item OK Confirm your selection y Scroll to the Device none menu item Ok Confirm your selection The current application is displayed in brackets none y OK Confirm the selection The selected menu item is no longer displayed in brackets You can make further settings for some auxiliary devices with the following menu items e g activating a wake up tone at the headset This is not necessary for most of the devices however Select an auxiliary device for example Headset 65 Links CTI Audio Link y Setting a switching contact module l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item OK Confirm your selection y Scroll to the Contact none menu item OK Confirm your selection The current application is
3. All procedures described in this operating manual are based on the standard assignment of the function keys If you re assign function keys please bear in mind that this may change the operating procedures Functions already assigned to keys no longer appear in the menu Familiarize yourself with your telephone Important notes Additional functions Functions marked with do mot belong to the sf andara cope of performance of your telephone Further functions may be disabled or depending on the system software unavailable Please consult Tenovis Service if you want to use any of these functions User manual in other languages If you want to read this user manual in another language you can access our document database via the Tenovis homepage www tenovis com Take a look there to find out whether the language version you want is available for download Declaration of conformity This telephone is intended for connection to digital interfaces of Tenovis PBX systems and meets the fundamental requirements in accordance with the EU directive 1999 5 EU radio and telecommunication terminal equipment R amp TTE This telephone has been designed in such a way that it is unsuitable for direct operation on interfaces of public telecommunication networks When using links and DSS modules This link DSS module is intended for connection to T3 telephones and meets the fundamental requirements in accordance with the EU directive
4. T Telephone locked Your telephone is locked Enter the PIN after selecting this status message in order to unlock the telephone again 77 Look it up whenever in doubt Ringing and handset tones Tones for internal and external calls a a a a _ Tones on the handset 78 Normal ringing tone for external calls You can switch off this tone p 46 Normal ringing tone for internal calls You can switch off this tone p 46 Team call VIP function you can switch off this tone p 46 Negative acknowledgement tone You hear this tone if a function is not possible Signal tone When switching on monitoring and dialling with the handset on the hook The opposite party can also hears this tone Look it up whenever in doubt Menu overview You can find an overview of the menu structure of the T3 Compact telephone in the following The first three menu levels are displayed The menu structure shown here may differ from the actual menu structure of your telephone It may vary from the menu overview shown here depending on the features used the accessories in use and the assignment of the function keys Comments and notes are displayed in italics Menu line in main or Se menu One menu level lower One menu level lower Call diversion gt to Busy No reply Call charges gt Last
5. y Scroll to the Call charges menu item ok Confirm your selection y Scroll to the Chrg disp Amount menu item OK Switch it to Units 41 Making calls with ease Viewing charges y Recording call charges for private calls and projects _ If you want to dial a call number with a project PIN or private PIN l 1 Enter the external line code that has been set up in your telephone system for dialling with a project code or private code for example 1 This external line code may consist of between 1 and 5 digits DEF GHI DEF DEF 3 l 4 l 3 l 3 Enter the code that has been set up in your telephone system for private calls or for the relevant project for example 3433 This code can consist of 1 to 9 digits WXYZ i 0 cool 9 Enter the desired call number p Pick up the handset The charges for this call are now recorded and accounted for in the system with the respective project or private code 42 Making calls with ease Locking the telephone You can protect your telephone against unauthorized use by locking it with a PIN personal identification number You can enter this PIN yourself and change it at any time Contents Changing the PIN personal identification number 0000055 44 Locking the telephone cinco ene WS tld a Eee 45 Unlocking the telephone 0 i operoi Pennor Cni oi R ET 45 43 Making calls with ease Locking the telephone Changing the PIN person
6. 1999 5 EU radio and telecommunication terminal equipment R amp TTE This link DSS module has been designed in such a way that it is only suitable for operation with T3 telephones If any problems occur during operation please first contact your specialist dealer or Tenovis Service The declaration of conformity can be ordered at the following Internet address www tenovis com deutsch verzeichnis conformance htm or search for the keyword conformity in the index Contents Familiarize yourself with your telephone ImportantinoteS meriiri pi ane Ue edie eae ea Bes Your T3 Compact ata glance cece eee All keysiat a Glance 0 2 ciat cre A Rane ae ie daa 7 Getting to know your telephone The display helps Vous 2 006244 oon ed a oe alee lees 8 Basic rules of operation ion acer de iniii 9 Making calls as usual Making a call vce creed doen AA OY Geet aes 11 Answering calllS mia 240 Leen a DAS ie ates GN Lae As 16 Making calls without the handset cee e eee eee eee 18 Establishing several connections simultaneously oooooooomoooo 21 Diverting callS oca eda ea tle a each de 25 Answering calls elsewhere follow me J eee eee eee 30 Making calls with ease Editing the call listi errn asa tide rate A ee eed de ee 33 Calling up messageSL cece eee eens 36 Viewing charges 220 cecie ca awaedd tame add seat AA A A 40 Locking th telephones scces hee veg orga A
7. Interconnecting conference partners During the conference Y Replace the handset Disconnecting conference parties specifically During the conference Select Interchange conf Ptn if you want to disconnect the conference party from the conference to whom you were connected first Otherwise the party who joins the conference last is always disconnected ESC Disconnect the subscriber Ending the conference During the conference y Scroll to the End conference menu item OK Confirm your selection There is now no longer a connection between the conference parties 24 Making calls as usual Diverting calls You can divert your calls to another line You can also activate an additional call diversion destination in order to only divert calls if your line is busy It is also possible to divert calls after a certain period of time Tenovis Service has to set this up for your telephone system In doing so calls are forwarded to the set up destination only after the telephone rings for example three times In this way you can decide whether to answer a call or not You can also set up your telephone in the telephone system in such a way that your telephone and another telephone both ring at the same for the same call double call You can have your calls diverted to voicemail provided it is connected to your system Callers can then leave messages for you in the same way as with an answering machine Contents Diverti
8. Ok Confirm your selection y Scroll to the CTI applic none menu item OK Confirm your selection The current application is displayed in brackets none y OK Confirm the selection The selected menu item is no longer displayed in brackets You do not need to make any further settings if the Com4Tel has been connected to the CTI Link If another CTI application has been connected however you need to determine further settings in the CTI setup menu such as Protocol or Baud rate Select the respective application for example TAPI 62 Links CTI Audio Link 7 The CTI Audio Link has a V 24 interface for connecting a PC for TAPI applications e g Tenovis Com4Tel or other CTI applications and an interface X Y for connecting a switching contact module a headset an external handsfree system a second handset or a recording device Contents Setting a CTI application ooccccccocccccccccnno 64 Setting an auxiliary device cette teens 65 Setting a switching contact module 2 eee eee tee ee 66 63 Links CTI Audio Link y Setting a CTI application l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item OK Confirm your selection y Scroll to the CTI applic none menu item OK Confirm your selection The current application is displayed in brackets none y
9. are taking part in a cut in call A function is not executed The function may first have to be enabled by Tenovis Service Telephone aborts programming prematurely Maybe no key has been pressed for about 60 seconds This always terminates every programming procedure It is not possible to set up a call diversion Ask your Tenovis Service whether this feature has been activated for your telephone A call number dialled with code dialling cannot be extended The Suffix dialling feature for the code dialling destination may not have been enabled in the telephone system Ask your Tenovis Service 81 Look it up whenever in doubt Key words Abbreviated dialling 12 52 Acoustics 55 Anonymous 57 Blocking 43 Busy 13 Call Answering 16 Deactivating a diversion 28 Diverting 25 In call list 34 Picking up 17 Call charges For private calls and projects 42 Call diversion 25 Deactivating 28 Follow me 30 Call list 33 Call number To destination key 49 Call number display Deactivating 13 Switching on 14 Callback 13 Calling 11 Calling back 34 Charge display Deactivating 13 Switching on 14 Charges 40 Conference 23 Contrast 56 Current settings 77 Cutting in on another call 14 Declaration of conformity 3 82 Destination key 12 49 Direct access tone dialling 58 Direct dialling 60 Display 10 77 Messages 77 Overview 77 Symbols 77 Diverting 25 Deactiv
10. call Charge total Call charges gt on off Chrg disp gt Amount Units Lock gt Lock telephone Change PIN gt Old PIN New PIN Message only ap gt Existing message s e pears if there is a g from voicemail message Delete all entries Settings See next page 79 Look it up whenever in doubt Menu overview Menu line in main menu One menu level lower One menu level lower Settings gt Keys Function keys Destination dialling Abbrev dial keys Display Acoustics Tones Set acoustics Contrast Language Dial settings Anonymous DTMF switchover DTMF duration Direct dial Hunt group off N Y Headset none at handset Link settings only ap CTI Audio pears ifCTI Audio Link is connected CTI applic Device Contact Link settings only ap CTI pears if CTI Link is con nected CTI applic Link settings only ap pears if Analog Link is a b application connected MSN number Country code Call list on off 80 Look it up whenever in doubt Troubleshooting The number of a caller is not displayed Call has been transferred without call number e g an analogue call or the caller has switched off calling line identification presentation Short tones during a call You have activated monitoring or handsfree operation You and the opposite party both hear a short alert tone or Cut in tone You
11. from the call list 0 eee ee ees 34 Deleting anentry si ose dane Beet diets dled ee dees dalled eee tbs 35 Deleting all entries nerie ae ee ee a 35 33 Making calls with ease Editing the call list 5 Activating the call list l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Call list Off menu item OK Switch it to ON Symbols in the call list An entry in the call list could look like this 0069123456 14 36 03 0069123456 Call number of the caller 14 36 Time of the last call 03 Number of calls from the subscriber Call not yet viewed Selecting an entry from the call list The List message is on the idle display and die LED next to the Call list function key is on l Press the Call list function key y Scroll to the desired call number for example 0069123456 y Pick up the handset 1 e If you call back a caller from the call list and a connection is established the entry is automatically deleted from the call list e The List message remains on the idle display until you have called back all entries or deleted them 34 Making calls with ease Editing the call list 5 Deleting an entry The List message is on the idle display and die LED next to the Call list function key is on l Press the Call list function key y Scroll to the desired entry for example 006912
12. if you do not want the opposite party to hear what is being said at your end The opposite party is able to hear you again after pressing the respective key again 72 Auxiliary devices Auxiliary devices y Headset answering calls You receive a call L Press the Handsfree Monitoring function key The LED next to the function key starts to flash the microphone symbol A appears on the display and you can speak to the caller via the headset If you want to end the call u Press the Handsfree Monitoring function key again the LED goes out L If you are using a cordless headset e g Ellipse you can also press the corresponding key on the headset to answer the call instead of pressing the Handsfree Monitoring function key on the telephone There are two ways of making it possible for someone else in the room to listen to your call loud 1 Select the Monitoring menu item and press the OK key The opposite party can now also be heard over the loudspeaker 2 Pick up the handset The opposite party can now additionally be heard over the handset it is not possible to speak over the handset You can deactivate the monitoring function again by pressing OK again in the first case or by replacing the handset in the second case You can select the Mute menu item on the telephone or press the corresponding key on the headset if you do not want the opposite party to hear what is b
13. new destination L e You can also directly press an unassigned key in idle mode You can then immediately enter the call number you want to save there e Ifthe desired key already has a function or destination assigned to it it must first be enabled again by means of the Delete function key menu item in the Function keys menu 49 Customizing the telephone Assigning functions call numbers to keys Deleting key assignments Press the Menu function key y Scroll to the Settings menu item Ok Confirm your selection y Ok Confirm your selection Scroll to the KeyS menu item y Scroll to the Function keys or Destination dialling menu item OK Confirm your selection y Scroll to the Delete function key or Delete dest key menu item OK Confirm your selection i Press the key of which you want to delete the assignment The key is now free again 50 Customizing the telephone Assigning functions call numbers to keys Labelling function keys All function keys are pre assigned with frequently used functions as a default You can insert the labelling strips next to the corresponding rows of function keys These can be found on the supplied sheet You can use the spare label strips on the sheet for entries in handwriting if you happen to change the assignment of the function keys Function keys with LED Your telephone has 3 function keys with LED The LED indicates the c
14. number directly External Dial the external line code first e g 0 depending on the system You can redial the call number dialled last redial and dial frequently used call numbers using the destination keys or abbreviated dialling keys You can have calls returned automatically within your telephone system when a busy line is free again You can also switch off the call number and charge display You can cut in on another call within your system if you have something urgent to tell one of the subscribers Contents Calling within your telephone system 6 cece eee eee 12 Calling outside your telephone system cece cece teens 12 Using a destination key to make a Call ooooooooocccorrr 12 Using an abbreviated dialling number to make a call 12 Redialling the last call number redial 0 0 ce cee eee o 13 If the line is busy automatic callback 0 cece eee eee 13 Deleting automatic callback 00 eee ro 13 Deactivating the call number and charge display oooooommmooo 13 Reactivating the call number and charge display ooooooommmomo 14 Cutting in on another call cut in LJ essee esaea aeea 14 Ending a cut in Cal D e cnc ccieae ecg ere eee iva wei a Abau ekaa 14 Making calls via the system from a remote telephone _ 15 11 Making calls as usual Making a call Making calls within your tele
15. o E Seas 43 Contents Customizing the telephone Do notdist rb econo A MEO Sew ee at ee 46 Assigning functions call numbers to keys 0 00 e ee ee eee ees 47 Setting the acoustics contrast and language 0c eee eee eee ee 54 Making anonymous Calls J 00 cee eee tenets 57 Switching on autom direct access tone dialling DTMF 58 Changing the DTMF tone duration 0 e cece eee eee 59 Activating direct dialling cece eect teens 60 Leaving a hunt group J 1 6 pia d tne eet 61 Links CTS GIN Key vst ste tyes ele Saltese oA ed Gtk Seti da Galak A 62 CTI Audio Link TO A vated fee a ede ee oe 63 Analog Link Y serin esd ae A ees 67 Auxiliary devices Auxiliary devices J seris rered mian p vad ade ede nce edt e das 70 Look it up whenever in doubt Over view of the function keys cece cece eae 75 Information on the idle display ooooooocoocccornrar 77 Ringing and handset tones cece eee nee 78 Menu OVOIVIEW dario TRAE a ail AAA a eae oes Se ES 79 TROUBIESHOOTING vi tester tet o Wh ee Pee Dee a es 81 Key Word ey iA ee E IS eee Sal tes Be eee 82 Familiarize yourself with your telephone Your T3 Compact at a glance Display Call display Function keys some of them with LED Volume Contrast keys Alphanumeric keys Escape key Arrow keys for navigating within the display OK key Familiarize yourself with you
16. rules of operation for your telephone Contents Selecting functions from the menu cee eee ee 10 Cancelling or exiting an operation eee eee 10 What is shown on the idle display 0c eee eens 10 Getting to know your telephone Basic rules of operation Selecting functions from the menu l Press the Menu function key t or y Scroll to the desired menu item OK Confirm your selection The selected function is displayed In a number of cases a submenu also appears You can scroll through the submenu in the same way as with the main menu Cancelling or exiting an operation If you have made an input or parameter error ESC Press ESC several times if necessary to cancel the operation You then return to the menu one level higher or to the idle display What is shown on the idle display 5407 Harris Your call number and name are displayed on the idle display If there is any additional information on the condition of your telephone the respective symbol or other information appears on the display 1 e Menu items or list entries that do not completely fit on the display due to the length of their text are abbreviated using However you can scroll through the whole text using the left and right arrow keys 10 Making calls as usual Making a call You can make calls as usual both from within and outside your telephone system Internal Dial the desired extension
17. 3456 Clear Press the Clear key The selected entry is deleted Deleting all entries The List message is on the idle display and die LED next to the Call list function key is on i Press the Call list function key y Scroll to the Delete all entries menu item OK Confirm your selection 1 e The List message remains on the idle display until you have called back all entries or deleted them 35 Making calls with ease Calling up messages Callers can leave messages for you in the same way as with an answering machine if your system is connected to voicemail You can call up these voice messages by making a call It is also possible to receive pure text messages from a server Contents Diverting calls to voicemail 0 e cece 37 Listening to voice messages _ 0ooocooocccrrrr 38 Deactivating a call diversion to voicemail 0 0 0c eee eee eee 38 Deleting a message L i ac tei gite ye oy ie dae bed oe ete dened 39 Deleting all message J wc i i sak cid eda hides dee a dled 39 36 Making calls with ease Calling up messages Diverting calls to voicemail l Press the Menu function key y Scroll to the Call diversion menu item and 9K confirm your selection y Scroll to the Set destination menu item This step is not required if no call diversion destination has been set up yet OK Confirm your selection This step is not required if no c
18. Changing the language k Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Display Acoustics menu item OK Confirm your selection y Scroll to the Language German menu item OK Confirm your selection The current language is displayed in brackets German y Ok Confirm your selection Select the desired language for example English 1 e You can also change any contrast setting by pressing the digit key for the desired setting 56 Customizing the telephone Making anonymous calls y You can determine whether your call number is to be shown to other parties This function must be enabled in the system Making anonymous calls _ i Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Dial settings menu item OK Confirm your selection y Scroll to the Anonymous off menu item 0K Switch it to Anonymous on 1 e Scroll to the Anonymous on menu item and select OK there if you want the other parties to be able to see your call number again 57 Customizing the telephone Switching on autom direct dialling DTMF You can set your telephone in such way that all digit keys subsequently dialled during a connection are transmitted as tones In this way you can for example call up voicemail or remote control an answering machine These digits are neither d
19. International T 49 69 7505 2833 F 49 69 7505 2841 4 999 080 751 08 03 T3 SW E07 gb Printed in Germany Modifications reserved
20. a Pick up the handset If another telephone receives a call pick up call Another telephone rings yn Pick up the handset I ABC DEF i i 2 3 Enter the dial code for example 23 l 0 seal 9 Enter the number of the ringing telephone You can now speak to the caller Rejecting a call If you receive a call but do not want to answer the call y Scroll to the Reject call menu item Ok Confirm your selection 1 e n some cases the dial code to be entered may vary from the dial code specified here Consult Tenovis Service if necessary 17 Making calls as usual Making calls without the handset The monitoring function you can hear the opposite party loud in the room and handsfree operation function you can hear the opposite party loud in the room and speak to him her using the built in microphone can be operated using the Monitoring Handsfree function key You can activate handsfree operation before setting up a call by pressing the Handsfree Monitoring function key Monitoring is activated at first by pressing the Handsfree Monitoring function key during a call The handsfree mode is then switched to if the function key is pressed again The LED indicates whether Monitoring or Handsfree is activated LED on monitoring loudspeaker switched on LED flashes handsfree operation loudspeaker and handsfree microphone activated LED off loudspeaker and handsfre
21. al identification number l Press the Menu function key y OK Confirm your selection Scroll to the Lock menu item y Scroll to the Change PIN menu item OK Confirm your selection 0 cool 9 Enter the current PIN the default setting can be between 000 three digits and 000000 six digits This depends on the setting in your telephone system Please contact Tenovis Service if you have any questions y Scroll to the New PIN menu item i 0 cool 9 Enter a new PIN OK Confirm the entry L e The PIN to be entered may consist of three to six digits The first digit of the PIN may not be an 0 or 1 Please contact Tenovis Service if you have any questions 44 Making calls with ease Locking the telephone Locking the telephone l Press the Menu function key y OK Confirm your selection Scroll to the Lock menu item y Scroll to the Lock telephone menu item OK Confirm your selection Unlocking the telephone On the idle display y Scroll to the status message Telephone locked Ok Confirm your selection l 0 aa 9 Enter the current PIN OK Confirm the entry The telephone is blocked for 15 minutes if you enter the wrong PIN three times in succession 1 e The PIN to be entered may consist of three to six digits Please contact Tenovis Service if you have any questions 45 Customizing the telephone Do not disturb You can switch off the r
22. all diversion destination has been set up yet y Scroll to the 10 menu item GHI DEF ABC 4 3 i 2 l 1 Enter the internal call number which has been set up for voicemail on your system for example 4321 OK Confirm your selection y Scroll to the to 4321 Off menu item OK Activate the call diversion to voicemail The LED goes on 1 e If itis not possible to activate a call diversion destination which has been set up an error tone is heard after pressing the OK key this means that another call diversion destination has already been activated It must first be deactivated select it and confirm the selection with OK e The Call div function key can be used to perform a number of operating procedures more quickly lt has different functions depending on the number of call diversion destinations which have been set up No call diversion destination has yet been set up You go to the call diversion menu by pressing the Call div function key One call diversion destination has been set up This set up call diversion destination can be activated and deactivated by pressing the Call div function key Several call diversion destinations have been set up If a call diversion destination has been activated LED on it can be deactivated by pressing the Call div function key If no call diversion destination has been activated you go to the call diversion menu where you can activate one o
23. and charge display During a call y Scroll to the Call display off menu item OK Confirm your selection The call number and name of your opposite party are no longer displayed and the call number is not saved in redial 13 Making calls as usual Making a call Reactivating the call number and charge display y Scroll to the Call display on menu item Ok Confirm your selection Cutting in on another call cut in If you want to make a call with a subscriber whose line is busy y OK Confirm your selection All parties involved hear a cut in tone You are now taking part in the call and can communicate with the subscribers Scroll to the Cut in menu item Ending the cut in call j y Scroll to the End cut in menu item OK Confirm your selection 1 e Cutting in on another call is only possible within your system and must be activated for your telephone and the telephone concerned Consult Tenovis Service if necessary e The cut in call can also be ended either by pressing the Esc key or hanging up 14 Making calls as usual Making a call Making a call via the system from a remote telephone _ You can call your PBX system from a distant telephone in order to for example make expensive international calls via the system The charges are then incurred by the system This is possible from any telephone with DTMF suffix dialling MNO WXYZ PORSI JKL ITIKE l 0 t 6 l 9 l 7 l 5 l 0 t 5 D
24. ating a diversion 28 Do not disturb 46 Do not disturb when making a call 46 DTMF suffix dialling 58 DTMF tone duration 59 Ending the conference 24 Entry Cancelling 10 Error 81 External 11 External line code 12 Follow me 31 Function keys 75 Setting up 48 Functions Overview 75 Handset Tones 78 Handsfree operation 19 Headset 71 Help 81 Hunt group 61 Idle display 10 77 Internal 11 Keys 7 Language 56 Key words Lock 43 Locking 45 Malfunction 81 Menu 10 Menu overview 79 Message 36 Deleting 39 Messages Listening 38 Messages on the display 77 Monitoring 19 Mute 72 73 74 Operation Cancelling 10 Opposite party Switching 22 Overview 6 7 Display information 77 Functions 75 Pick up 17 Picking up 17 PIN 42 43 Changing 44 Problems 81 Programming 10 Protection 43 Pulse duration 59 Redial 13 Refer back 22 Ringing Activating and deactivating specifically 46 Tones 78 Ringing tone 46 78 Ringing tones 78 Look it up whenever in doubt Settings Acoustics contrast language 54 Signal tone 78 Status 77 Switching between calls 22 Symbols on the display 77 Telephone Connecting 2 Locking 43 Status 10 Telephone status 77 Telephone systems for your telephone 2 Unlocking 45 Voicemail 37 Without handset 18 83 www tenovis com kundendialog center tenovis com Germany T 0800 2661000 F 0800 2661219
25. can set your telephone in such a way that the call number is dialled immediately after pressing a destination or digit key Your telephone then switches automatically to handsfree operation Activating direct dialling i Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Dial settings menu item Ok Confirm your selection y Scroll to the Direct dial off menu item OK Switch it to Direct dial on 1 e Scroll to the Direct dial on menu item and press OK if you want to deactivate direct dialling 60 Customizing the telephone Leaving a hunt group y If you are a member of a hunt group you can leave the hunt group temporarily Calls are then diverted to the next hunt group subscriber Leaving the hunt group i Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Hunt group off N menu item OK Switch it to Hunt group off Y 1 e Scroll to the Hunt group off menu item and select on if you want to rejoin the hunt group 61 Links CTI Link 9 The CTI Link has a V 24 interface for connecting a PC for TAPI applications e g Tenovis Com4Tel or other CTI applications Setting a CTI application l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item
26. ce 28 Making calls as usual Diverting calls Changing a call diversion from a distant telephone _ You can call your PBX system from an external telephone in order to set up or change a call diversion for your telephone or other telephones This is possible from any telephone with DTMF suffix dialling Select the subscriber whose call diversion you want to change MNO WXYZ PARS JKL JKL 0 l 6 9 l 7 5 l 0 5 Dial the call number of your PBX system for example 0697505 from the external telephone TUV WXYZ l 8 9 Enter the tie line selection code of your system for example 89 You will hear a dial tone as confirmation MNO 1 JKL JKL l 6 l 0 l 5 l 9 Enter the call number of the subscriber for which you want to change the call diversion for example 6055 ABC DEF GHI l 1 2 3 l 4 Enter the PIN for example 1234 Now set up change or deactivate the call diversion Setting up or changing the call diversion GHI 1 4 Enter the code for Activate follow me e g star 14 TUV WXYZ PQRS JKL GHI DEF 0 i 0 L 8 i 9 l 7 l 9 l 4 3 Enter the system s external line code and the call number to which you want to divert the calls e g 00897543 An acknowledgement tone sounds for confirmation after a certain time Deactivating the call diversion 1 GHI i 4 Enter the code for Deactivate follow me e g hash 14 1 e Changing a call diversion from a distant telephone needs to be enabled by Tenovis Servi
27. ce The service department also tells you the tie line selection code and the PIN e n some cases you are only able to set up the call diversion from certain predefined telephones The service department will provide you with the relevant information 29 Making calls as usual Answering calls elsewhere follow me y You can also set up a call diversion to your own telephone using another telephone You first have to prepare this function at your own telephone The follow me function is activated and deactivated by certain codes Please ask your Tenovis Service for the valid codes Contents Preparing follow me on your own telephone ooococoooocccro 31 Activating follow me on an external telephone eee eee eee 31 Deactivating follow me on your own telephone eee eee eee 32 Activating follow me on an external telephone 0 ee eee eee 32 30 Making calls as usual Answering calls elsewhere follow me y Preparing follow me on your own telephone y Pick up the handset DEF ax 113 Press the star key and enter a code for example 13 You will hear an acknowledgement tone Y Replace the handset Activating follow me on an external telephone On an external phone yn Pick up the handset GHI y 1 4 Press the star key and enter a code for example 14 WXYZ l 0 wee 9 Dial your own call number You hear an acknowledgement tone and t
28. displayed in brackets none y OK Confirm the selection The selected menu item is no longer displayed in brackets You can make further settings for some auxiliary devices with the following menu items for example whether the door device is to be controlled by a busy line or a function key Select an auxiliary device for example DoorDev 66 Links Analog Link y The Analog Link has an interface for connecting analogue terminals and an interface for connecting the 40 V power supply unit Contents Selecting SOMICE ese ee eee ee ee aN Pea ee ee bee erate 68 Assigning an MSN coi a aie ded ee eae te eb eee 68 Selecting a country Code s areena i iia d a ea ad a eens 69 67 Links Analog Link y Selecting a service Your T3 telephone must be informed which analogue terminal is connected to the Analog Link l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item OK Confirm your selection y Scroll to the a b application Tel menu item OK Confirm your selection The current service is displayed in brackets Tel y OK Confirm the selection The selected menu item is no longer displayed in brackets Select the respective service for example Fax Assigning an MSN The analogue terminals connected via the Analog Link can be assigned their own MSN l Press the Menu function key y Scroll to t
29. dit various acoustic settings and the contrast of the display to meet your own requirements Furthermore you can change the language for the display texts Contents Setting the acoustics 0 0 ccc ene e ene 55 Setting the contrasStisi Ms at Ae ht htt SR AN has Che eg 56 Changing the language cece teens 56 54 Customizing the telephone Setting the acoustics contrast and language Setting the acoustics l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Display Acoustics menu item OK Confirm your selection y Scroll to the Set acoustics menu item Ok Confirm your selection y Scroll to the desired menu item for example Ringing tone E Increase or reduce the volume New ringing settings are sounded immediately in order to check them L e You can go directly to the Acoustics menu using the and keys in the initial condition of your telephone e You can also change any setting by pressing the digit key for the desired setting 55 Customizing the telephone Setting the acoustics contrast and language Setting the contrast l Press the Menu function key y Scroll to the Settings menu item Ok Confirm your selection y Scroll to the Display Acoustics menu item Ok Confirm your selection y Scroll to the Contrast menu item OK Confirm your selection Er Reduce or increase the contrast
30. e microphone are switched off Contents Hearing the opposite party loud monitoring eee eee eee eee 19 Making a call with the handset on the hook handsfree operation 19 Continuing a call in handsfree mode with the handset off the hook 20 Continuing a call in handsfree mode with the handset 20 Ending a call in handsfree mode 2 ccc e eee eee eee 20 18 Making calls as usual Making calls without the handset Hearing your opposite party loud monitoring During a call with the handset off the hook l Press the Handsfree Monitoring function key LED on You are now in monitoring mode and can hear your opposite party loud in the room The amp and E keys can be used to set the desired loudspeaker volume You can switch to handsfree mode LED flashes by pressing Monitoring Handsfree again Pressing this key again deactivates the handsfree microphone and loudspeaker LED off You can continue your call however using the handset Making a call with the handset on the hook handsfree operation WXYZ l 0 9 Dial the call number Press the Handsfree Monitoring function key LED on If the desired party answers you are able to hear him her loud and also talk to him her with the handset on the hook To end the call you have to press the Monitoring Handsfree function key again 19 Making calls as usual Making calls without t
31. eing said at your end The opposite party is able to hear you again after pressing the respective key again 73 Auxiliary devices Auxiliary devices y Continuing a call over the headset with the handset picked up You are making a call using the handset but now want to continue the call with the headset t Press the Handsfree Monitoring function key The microphone symbol A appears on the display and you are able to speak with the opposite party using the headset It is now no longer possible to speak via the handset only listening If you want to end the call Y Replace the handset L e lf you are using a cordless headset e g Ellipse you can also press the corresponding key on the headset to answer the call instead of pressing the Handsfree Monitoring function key on the telephone e If you want someone else in the room to listen to your call it is also possible for you to select the Loudsp vol on menu item and then press the OK key in addition to listening to the call with the handset The caller can now be heard over the headset and the loudspeaker of your telephone e You can select the Mute menu item on the telephone or press the corresponding key on the headset if you do not want the opposite party to hear what is being said at your end The opposite party is able to hear you again after pressing the respective key again 74 Look it up whenever in doubt Overview of the function ke
32. es Auxiliary devices y Headset making a call 0 l sanii 9 Enter the desired call number on your telephone WXYZ u Press the Handsfree Monitoring function key The LED next to the function key starts to flash and the microphone symbol A appears on the display You can speak with your desired call partner as soon as he she answers your call If you want to end the call i Press the Handsfree Monitoring function key again the LED goes out 1 e Ifthe call number that you want to dial is in the call list or stored in the redial list you can also select it there and then press the Handsfree Monitoring function key e lf you are using a cordless headset e g Ellipse you can also press the corresponding key on the headset instead of pressing the Handsfree Monitoring function key on the telephone There are two ways of making it possible for someone else in the room to listen to your call loud 1 Select the Monitoring menu item and press the OK key The opposite party can now also be heard over the loudspeaker 2 Pick up the handset The opposite party can now also be heard over the handset it is not possible to speak over the handset You can deactivate the monitoring function again by pressing OK again in the first case or by replacing the handset in the second case e You can select the Mute menu item on the telephone or press the corresponding key on the headset
33. f a call Most of the auxiliary devices listed here have their own operating and commissioning manuals That is why only those devices are described in the following which are not described in their respective manuals Contents Activating the headset ar toine ta eee eee eee tenes 71 Headset making a call 0 cece cee 72 Headset answering calls 0 0 beeen 73 Continuing a call over the headset with the handset picked up 74 70 Auxiliary devices Auxiliary devices y You can connect a conventional or cordless headset e g Ellipse to your telephone via the CTI Audio Link p 63 You then only need to make the following settings in your telephone menu Activating the headset i Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item Ok Confirm your selection y Scroll to the Device none menu item OK Confirm your selection The current application is displayed in brackets none Y Select Headset or Ellipse OK Confirm the selection The selected menu item is no longer displayed in brackets 1 e Please also set the wake up tone for the headset to Yes in the Link settings menu Wake Up tone heads Y if you are using a headset for which sleep mode has to be deactivated Please contact Tenovis Service if you have any questions 71 Auxiliary devic
34. f the call diversion destinations already set up there or set up a new call diversion destination 37 Making calls with ease Calling up messages Listening to voice messages _ The symbol for Messages m is on the idle display l Press the Menu function key y Scroll to the Message menu item Ok Confirm your selection y Scroll to the desired entry for example Voicemail 1 069123456 OK Confirm your selection Your telephone automatically switches to monitoring mode and dials the voicemail number You are then guided through the operation of the voicemail Deactivating the call diversion to voicemail l Press the Menu function key y Scroll to the Call diversion menu item Ok Confirm your selection y Select the active call diversion to voicemail indicated by on for example to 4321 on OK Deactivate the call diversion to voicemail The LED goes out L e You can deactivate the activated call diversion by pressing the Call div function key once provided the function key has been programmed 38 Making calls with ease Calling up messages Deleting a message The symbol for Messages m is on the idle display l Press the Menu function key y Scroll to the Message menu item OK Confirm your selection y Scroll to the desired entry for example Voicemail 1 069123456 Clear Press the Clear key The selected entry is deleted Deleting all messa
35. ge l Press the Menu function key y Scroll to the Message menu item Ok Confirm your selection y Scroll to the Delete all entries menu item OK Confirm your selection 39 Making calls with ease Viewing charges y All call charges incurred since the last reset are saved and added up in your telephone system You can view the charges for your last call and delete the display provided you have switched on the charge display You can also display the current charges of a call either in units or in your domestic currency Furthermore your telephone system can also record and account for the call charges for single projects or private calls separately Contents Switching on the charge display 0 0 cece cece eee eee 4 Viewing the charge display 0 cece eee ete etna 41 Switching the charge display to units uue 0 c cee eee eee 41 Recording the call charges for private calls and projects _ 42 40 Making calls with ease Viewing charges y Switching on the charge display l Press the Menu function key y Scroll to the Call charges menu item OK Confirm your selection y Scroll to the Call charges Off menu item OK Switch it to ON Viewing the charge display Press the Menu function key y Scroll to the Call charges menu item Ok Confirm your selection Switching the charge display to units l Press the Menu function key
36. he Settings menu item OK Confirm your selection y Scroll to the Link settings menu item OK Confirm your selection y Scroll to the MSN number menu item and enter the desired MSN number Ok Confirm your selection 68 Links Analog Link y Selecting a country code The standard domestic parameters for ringing frequency flash signal and busy tone are set automatically by selecting the country l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Link settings menu item Ok Confirm your selection y Scroll to the Country code D menu item OK Confirm your selection The current selection is displayed in brackets ID y OK Confirm the selection The selected menu item is no longer displayed in brackets Select the respective country for example A 69 Auxiliary devices Auxiliary devices y You can connect various auxiliary devices to the individual interfaces of the links Com4Tel for operating the most important telephone features from a PC Other CTI applications for PC supported dialling such as Lotus Organizer Headset for making calls comfortably without the handset External handsfree device for high handsfree operation quality Second handset for monitoring a telephone call Recording device for recording a telephone call Door device for indicating certain statuses Second alarm for the additional indication o
37. he call diversion LED on your own telephone starts to flash Y Replace the handset Calls to your telephone are now diverted to the external phone 1 e You will hear a busy tone if follow me has not been prepared on your own telephone Calls for your telephone will then not be diverted 31 Making calls as usual Answering calls elsewhere follow me 7 Deactivating follow me on your own telephone y Pick up the handset DEF l 1 13 Press the hash key and enter a code for example 13 You will hear an acknowledgement tone Y Replace the handset Activating follow me on an external telephone On an external phone ya Pick up the handset GHI 1 l 4 Press the hash key and enter a code for example 14 WXYZ l 0 ooo 9 Dial your own call number You hear an acknowledgement tone and the call diversion LED on your own telephone goes out You will hear a busy tone if no call diversion has been activated Y Replace the handset 32 Making calls with ease Editing the call list 5 If you do not answer a call it is saved to the call list with its time and date provided it has been activated You are then able to display this list at any time and call back the subscribers included in it The list contains the 10 most recent entries Contents Activating thecal ist ic 2 sade bee bia tet ds Ani a t db Anh ee eee 34 Symbols in the call list i i ere 2 0 0 cece eee eens 34 Dialling a number
38. he handset Continuing a call in handsfree mode while the handset is off the hook During a call i Press the Handsfree Monitoring function key twice LED on Y Replace the handset You can hear the opposite party loud and can talk to him her with the handset on the hook Continuing a call in handsfree mode with the handset During a call in handsfree mode y Pick up the handset LED off Ending a call in handsfree mode During a call in handsfree mode Press the Handsfree Monitoring function key LED off 20 Making calls as usual Establishing several connections You can speak with several parties alternately and switch back and forth between them as desired You can speak with two parties simultaneously conference provided this function has been set up for your connection in the telephone system Contents Forwarding calers sinri bites eto dd nes 22 Consultation during a call refer back 0 cece eects 22 Speaking with parties alternately cece eee eee 22 Conference connecting a subscriber to a call oooo ooooo 23 Conference connecting a subscriber to a call by means of refer back 23 Speaking with one specific conference party 0e eee rnrn 24 Connecting conference parties 0 0 eects 24 Disconnecting a specific conference party 0 cee eee eee 24 Ending a conference coomcsii cere be a bea We Se hee ee ee 24 21 Ma
39. ial the call number of your PBX system for example 0697505 from the external telephone TUV wxYZ l 8 l 9 Enter the tie line selection code of your system for example 89 You will hear a dial tone as confirmation ABC DEF GHI l 1 L 2 3 l 4 Enter your PIN if necessary for example 1234 1 GHI WXYZ PQRS JKL GHI DEF LO 0 0 4 l 1 9 Y ES 4 3 Enter the system s external line code and the call number you want to call via the PBX system e g 0004197543 This call number is dialled immediately 1 e Making calls via the system from a remote telephone must be enabled by Tenovis Service The service department also tells you the tie line selection code and whether a PIN is required e n some cases you may only be able to make calls using the system from certain pre defined telephones The service department will provide you with the relevant information 15 Making calls as usual Answering calls You can pick up the handset and speak with the caller as usual If another subscriber within your system receives a call you can divert the call to your phone pick up call Contents Ifyou receiveaicall cion oie alae ee We Slane Bes 17 If another telephone receives a call pick up call 17 Rejecting a caly resmi bea teu re neren oe aaa andere oe aaa d wens 17 16 Making calls as usual Answering calls If you receive a call Your telephone rings A call is shown on the display y
40. inging tone and the VIP ringing tone if you are for example in a meeting If you are then called you will only hear the alert tone Do not disturb l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Display Acoustics menu item Ok Confirm your selection Ok Confirm your selection y Ok Switch it to Ringing tone off Scroll to the Tones menu item Scroll to the desired menu item for example Ringing tone on 46 Customizing the telephone Assigning functions call numbers to keys You can assign frequently used functions and call numbers to freely programmable function keys You can then execute these functions or dial the call numbers simply at the press of a key Contents Assigning functions to keys 0 0 cee cect 48 Creating a new destination and assigning it to keys e eee eee 49 Deleting key assignments 0 cece cette tenets 50 Labelling function keys 2 04 c08 see a ere kee ee eee nes 51 Functions keys with LED 0 cece eee tte eens 51 Setting up an abbreviated dialling destination ooooooooooo 52 Deleting an existing abbreviated dialling destination 53 1 e All procedures described in this operating manual are based on the standard assignment of the function keys e If you re assign function keys please bear in mind that this may change the ope
41. isplayed nor entered in the redial memory Switching on autom direct access tone dialling DTMF l Press the Menu function key y Scroll to the Settings menu item oK Confirm your selection y Scroll to the Dial settings menu item OK Confirm your selection y Scroll to the DTMF switchover N menu item OK Switch it to DTMF switchover Y 1 Scroll to the DTMF switchover Y menu item and press OK if you want to switch off direct access tone dialling again 58 Customizing the telephone Changing the DTMF tone duration You can change the DTMF tone duration DTMF dual tone multi frequency if automatic direct access tone dialling DTMF is switched on p 58 This can be necessary if an answering machine does not react to signals from your telephone Some answering machines require a pulse duration of 100 ms fast others a pulse duration of 500 ms average Your telephone is preset to 1000 ms slow Changing the DTMF tone duration i Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y Scroll to the Dial settings menu item Ok Confirm your selection y Scroll to the DTMF duration slow menu item OK Confirm your selection The current setting is displayed in brackets slow y OK Confirm your selection Select the desired setting for example medium 59 Customizing the telephone Activating direct dialling You
42. king calls as usual Establishing several connections Forwarding callers If you want to forward your opposite party for example to the call number 1234 i Press the Refer back function key ABC DEF GHI l 1 t 2 3 4 Enter the call number to which you want to connect the opposite party 1234 in this example You can announce the caller to the called party if the called party answers Your first call partner is put on hold y Scroll to the Transfer to menu item OK Confirm your selection Consulting someone during a call refer back During a call l Press the Refer back function key The opposite party is put on hold LO WXYZ ssai 9 Enter the number you wish to refer back to Speaking with parties alternately If you want to speak with a call party e g 5058 who has been put on hold y Scroll to the Interchange with 5058 menu item OK Confirm your selection 1 e You can also start a refer back call under the menu item new call to e You can also forward the call by replacing the handset if the called subscriber answers e You can return to the first call by pressing Esc if the called subscriber does not answer 22 Making calls as usual Establishing several connections Conference connecting a subscriber to a call During a call y Scroll to the Conference with menu item OK Confirm your selection i i l 0 see 9 Dial the call number of the second c
43. l diversion destinations which have been set up No call diversion destination has yet been set up You go to the call diversion menu by pressing the Call div function key One call diversion destination has been set up This set up call diversion destination can be switched on and off by pressing the Call div function key Several call diversion destinations have been set up If a call diversion destination has been activated LED on it can be deactivated by pressing the Call div function key If no call diversion destination has been activated you go to the call diversion menu where you can activate one of the call diversion destinations already set up there or set up a new call diversion destination 26 Making calls as usual Diverting calls Diverting calls for your telephone only under certain circumstances _ All calls are diverted to the desired call number if you have set up the call diversion as described on page 26 If you only want to divert your calls 1 If your line is busy 2 Or if you have not answered a call after the respective telephone has rung a certain number of times then proceed as on page 26 but dial instead of to 1 Busy 2 No reply 1 e Ifitis not possible to activate a call diversion destination which has been set up an error tone is heard after pressing the OK key this means that another call diversion destination has already been activated It must first be deacti
44. ng all calls for your telephone 0 cece eee ees 26 Diverting calls for your telephone only under certain circumstances _ 27 Deactivating a call diversion cece teens 28 Changing a call diversion from a distant telephone eee 29 25 Making calls as usual Diverting calls Diverting all calls for your telephone l Press the Menu function key y Scroll to the Call diversion menu item and OK confirm your selection y Scroll to the Set destination menu item This step is not required if no call diversion destination has been set up yet OK Confirm your selection This step is not required if no call diversion destination has been set up yet y Scroll to the t0 menu item ABC DEF GHI l 1 L 2 k 3 L 4 Enter the call number to which you want to divert the calls for example to 1234 OK Confirm your selection y Scroll to the to 1234 off menu item OK Activate the call diversion The LED goes on 1 e Ifitis not possible to activate a call diversion destination which has been set up an error tone is heard after pressing the OK key this means that another call diversion destination has already been activated It must first be deactivated select it and confirm the selection with OK e The Call div function key can be used to perform a number of operating procedures more quickly It has different functions depending on the number of cal
45. onference party You can immediately hold a three party conference once you are connected with the subscriber Conference connecting a party to a call by means of refer back During a call for example with 5058 l Press the Refer back function key The opposite party is put on hold WFA i 0 cool 9 Dial the call number of the second conference party You can initiate the conference once you are connected to this subscriber y Scroll to the Conference with 5058 menu item OK Confirm your selection 1 e The third subscriber whom you are calling does not answer Press the Esc key to switch back to the first party e You can also set up a Conference function key Details on setting up function keys can be found in the chapter Assigning functions call numbers to keys e You can also interconnect the conference parties by means of the Transfer to XXxx menu item 23 Making calls as usual Establishing several connections Speaking with one specific conference party If you want to remove a conference party from a conference in order to speak specifically with the other conference party Select Interchange conf Ptn if you want to speak specifically with the second conference party y Scroll to the Out of conf Xxxx menu item OK Confirm your selection You can now speak alone with the desired subscriber To speak with both parties again select the Conference with xxxx menu item
46. phone system i 0 woe 9 Dial the call number ya Pick up the handset Making calls outside your telephone system l 0 Enter the external line code for example 0 i l 0 cool 9 Dial the call number LL Pick up the handset Using a destination key to make a call Press the destination key for the desired subscriber L Pick up the handset Using an abbreviated dialling number to make a call l Press the Abbreviated dialling function key gt l 0 ase 9 Press the digit key for example 1 to which you have saved the desired call number The saved call number then appears on the display y Pick up the handset 1 e You can of course also first pick up the handset and then dial the call number In this case however you cannot correct any input errors 12 Making calls as usual Making a call Redialling the last call number redial l Press the Redial function key The number dialled last is displayed yn Pick up the handset If the line is busy automatic callback The dialled internal line is busy l Press the Callback function key Y Replace the handset Your telephone rings as soon as the other line is free yn Pick up the handset The other line is called automatically via the telephone system Deleting automatic callback i Press the Callback function key y Scroll to the Delete callback menu item OK Confirm your selection Deactivating the call number
47. r telephone All keys at a glance ABC ESC Clear gt Alphanumeric keys For dialling call numbers and vanity numbers Star and hash For special functions Escape Terminates the current connection during a call and also cancels entries the next higher menu level then appears on the display Clear Deletes the character above the cursor The last character is deleted if the cursor is positioned behind the last character This key can also be used to delete entries from a list e g from the call list Arrow up down Moves the cursor up or down within the display Increases or reduces the volume or the contrast Arrow left right Moves the cursor on the display to the left or right Input Opens a selected menu item or is used to confirm an input Function keys 5 freely programmable function keys 3 of them with LEDs 3 function keys with permanent assignment Menu Redial and Refer back Getting to know your telephone The display helps you The displays guide you through operating procedures step by step The display provides you with abundant information for example about your current call The call number of each external ISDN caller appears on the display provided they have not disabled calling line identification presentation This enables you to see who is calling Getting to know your telephone Basic rules of operation The following pages provide a short description of some of the basic
48. rating procedures e Functions already assigned to keys no longer appear in the menu 47 Customizing the telephone Assigning functions call numbers to keys Assigning functions to keys l Press the Menu function key y Scroll to the Settings menu item Ok Confirm your selection y Ok Confirm your selection Scroll to the KeyS menu item y Scroll to the Function keys menu item OK Confirm your selection y Ok Confirm your selection Scroll to the function you want to assign to the key for example Call charges u Press the key to which you want to assign the new function 1 e The Menu Redial and Refer back function keys are permanently assigned and cannot be changed e Functions you have already assigned to function keys can no longer be selected 48 Customizing the telephone Assigning functions call numbers to keys Creating a new destination and assigning it to keys l Press the Menu function key y Scroll to the Settings menu item Ok Confirm your selection y Ok Confirm your selection Scroll to the KeyS menu item y Scroll to the Destination dialling menu item OK Confirm your selection Ok Confirm Set destination key This step is not required if you are setting up a destination key for the first time LO OK Confirm the entry WXYZ coe 9 Enter the call number of the destination i Press the key to which you want to assign the
49. urrent status of the key function You can then for example see whether the function is switched on or off 51 Customizing the telephone Assigning functions call numbers to keys Setting up an abbreviated dialling destination l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y OK Confirm your selection Scroll to the KeyS menu item y Scroll to the Abbrev dial keys menu item OK Confirm your selection 0K Confirm Set abbrev dialling This step is not required if you are setting up an abbreviated dialling destination for the first time l 1 Press the desired digit key for example 1 The call number is saved WXYZ l 0 as el 9 Enter the call number OK Confirm the entry 52 Customizing the telephone Assigning functions call numbers to keys Deleting an existing abbreviated dialling destination l Press the Menu function key y Scroll to the Settings menu item OK Confirm your selection y OK Confirm your selection Scroll to the KeyS menu item y Scroll to the Abbrev dial keys menu item OK Confirm your selection y Scroll to the Del abbr dial dest menu item OK Confirm your selection 1 Press the digit key e g 1 to which the call number is assigned which you want to delete The call number is now deleted 53 Customizing the telephone Setting the acoustics contrast and language You can e
50. vated select it and confirm the selection with OK e The Call div function key can be used to perform a number of operating procedures more quickly It has different functions depending on the number of call diversion destinations which have been set up No call diversion destination has yet been set up You go to the call diversion menu by pressing the Call div function key One call diversion destination has been set up This set up call diversion destination can be switched on and off by pressing the Call div function key Several call diversion destinations have been set up If a call diversion destination has been activated LED on it can be deactivated by pressing the Call div function key If no call diversion destination has been activated you go to the call diversion menu where you can activate one of the call diversion destinations already set up there or set up a new call diversion destination 27 Making calls as usual Diverting calls Deactivating a call diversion l Press the Menu function key y Scroll to the Call diversion menu item Ok Confirm your selection y Select an active call diversion indicated by on for example to 1234 on OK Deactivate the call diversion 1 e If the Call div function key has been programmed you can deactivate an activated Call diversion to or an activated Call diversion on busy by pressing this key on
51. y can be heard in the room Mute Switch off the microphone of the handset during a call The opposite party is unable to hear what you are saying in the room S Set code dialling This function can be used to dial call numbers which are stored in the system regardless of your authorisation The entire call number is dialled automatically if you enter the code dialling number You can dial further code as a suffix in addition to the code dialling number e g an extension number T Transfer call gt p 24 You can interconnect the two other parties during a three party conference Trap a call J Register the call number of an undesired caller in the system 76 Look it up whenever in doubt Information on the idle display The display provides you with important information on connections and settings of your telephone This includes the messages which can be seen on the display Symbols on your display You are taking part in a conference The loudspeaker of the telephone is activated monitoring The headset has been activated The microphone of the handset is switched off There is a new entry in your call list M There is a message Conf a qA N List M Messages on your display C Callback enabled You have initiated an automatic callback Your telephone rings as soon as the called telephone set is free again H Hunt group off You have removed your telephone from the hunt group
52. ys Look it up if you do not know what a function name such as Conference means This alphabetical list contains the functions which you are able to assign to freely programmable function keys p 48 You can find detailed information on the specified pages A Abbrev dial keys p 12 You can enter the desired code number after pressing the abbreviated dialling key C Callback p 13 You can have calls returned automatically within your telephone system when a busy line is free again Call charges L gt p 41 You can view the telephone costs incurred Call diversion gt p 26 You can divert calls to other telephones within your system Conference gt p 23 Speak with two call parties simultaneously Cut in gt p 14 You can cut in on a call if you want to speak to a busy subscriber before the subscriber has finished the call This function must be enabled in the system D Display call list J gt p 34 The call list contains all calls which you have not answered H Hunt group gt p 61 You can leave and join the hunt group This function must be enabled by Tenovis Service 75 Look it up whenever in doubt Overview of the function keys L Lock gt p 45 You can protect your telephone against unauthorised use Message p 38 You can check whether there are any messages for you Monitoring p 18 Switch on the loudspeaker so that your opposite part
Download Pdf Manuals
Related Search