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SmartPref User Manual - ExpressJet Pilots > Home

1. TULC12 CRWC25 14 910K 04 04 25 FR 4424 5 30 28 HO 4202 23 05 23 29 23 29 LRD 12 LRD 23 DAY 14 2 38 EO L6 15 9035 04 03 12 SA 4144 13 53 15 TU 4644 14 30 IYCPL 17 39 17 39 BTV 29 YHZ 13 2 30 EO L4 9086 C 04 2 D 393 5 3 4 TH 4202 23 05 ae 23 41 0 5 fER 20 15 55 Ef 17 912E 04 04 28 HO 6177 5 10 31 TH 3828 16 11 S 23 43 23 43 BNAC 16 LNK 14 CAK 10 2 51 E0 L6 12 9100 04 04 25 FR 5800 6 06 28 HO 4580 23 11 IYML 23 02 23 02 CLT 14 VER 12 2 25 0 L4 19 906P 04 04 25 FR 4150 5 22 28 HO 5818 23 18 23 50 23 50 YVPS 14 SDF 23 GSO 16 2 22 E0 L4 1 21 911M 04 04 27 SU 4315 6 19 30 WE 4382 22 10 IY 24 05 24 05 IAD 19 RICC13 YYZ 14 2 35 EO L5 Showing 1 21 of 31 results 162 In the CURRENT SEARCH box you l see the Current Bid Preferences and what the search is based on For help email XJTSmartPref alpa org with Base Seat amp Employee Number Current Search CURRENT SEARCH trip size 3 gt app To BID SIZE REPORT RELEASE SEQ TRIP SZ DP ON DY FLT TIME ON DY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 2 944 03 03 04 MO 4090 16 46 06 WE 5805 20 18 P 11 25 11 25 MFE 16 2 46 E0 L3 7 946Y 03 02 17 SU 4087 7 45 19 TU 5805 20 16 IMAL 12 56 12 56 SLW 36 3 21 E0 L5 15 960YA 03 03 04 HO 3262 7 17 06 WE 4226 6 46 10 22 10 22 LFT 14 BTR 11 3 40 E0 L5 16 961XA 03 03 04 MO 4609 13 27 06 WE 5791 17 12 IMP 11 21 11 21 MTY 12 LFT 18 1 54 E0 L5 17 967AA 03 03 08 FR 4128 6 15 10 SU 4221 8 21
2. Duplicating Days Off SmartPref offers a quick way to duplicate a Days Off Request entry of the same length throughout the month The typical example is defining weekend periods off Define your weekend starting at day 1 Saturday beginning at 0000 to day 2 Sunday ending at 2400 Then yov ll simply use a drag and drop procedure Click and hold the mouse button down on the blue white area of the first period For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 9 The day off period will turn light blue Drag the light blue day off period to the next weekend and release the mouse key Repeat the above steps to cover all weekends Single Day Off If you want to specify a single day off simply double click on the desired day It will automatically designate a single day request off from 0000 2400 Days Off Priorities SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 06 G6 07 08 09 10 11 12 13 fa 16 16 17 10 49 20 21 22 23 24 26 26 27 29 29 J0 iS RE EAE A FR RY Fa RS S U a E my O a kaa E ES i es E ai E T Ha A TRIPS SaaS Eat eS Sake SS ah SS Baa SaaS Sac 00 3 24 00 4 24 00 2 Move up in priority fa oa Move down in priority Toggle direction Toggle reserve protected Delete z OFF wN a TRIPS DAYS SmartPref will attempt to award all days off you requested If it cannot honor all your Days Off Requests then it w
3. For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 3 FZ LC Long Call CURRENT SELECTIONS R8 LC R5 R1 M R1 03 00 17 00 M R5 08 00 22 00 gt BUILD LINE M R8 12 00 02 00 Once the call out times are selected click on the Option tab where the ORIGINAL bid was created and save your work on the RESERVE tab when prompted Place the mouse pointer on the day off priority box over the 24th and 25th and a drop down menu appears Click Toggle reserve protected and note how the Days Off Request turns pink FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 O04 O06 O6 OF O8 O9 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 2028 30 31 DAYS met ef Pam fa Rall a ie Je eee ef a Fm en emcee fe De P Fed Fed et nl een fm Mc eg Pl TRIPS EA aka all lll lL SSS SSS SSS ae 51 00 2 24 0 3 24 00 1 Move up in priorty 2 z Move down in priority a Toggle direction 2 9560 gt gt gt eZ gt gt gt IM gt gt gt 391M 4 GDL MFE ELP IAH RDU OMA CLT IAH LFT GDL IAH Aus g Delete SmartPref will now attempt to award a Reserve Line with those days off click REBUILD to view the results FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 06 O06 OF 08 O09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 LS SS a Saab wna oa ee ee eS ee ae ea
4. bids that are being held in the queue and creates a solution for the pilot group To determine if you are viewing the latest results of your bid reference the date and time stamp near the bottom of the Status Overview page welcome screen to confirm when the builder ran Caution Only after the builder runs is your result accurate You see when the builder last ran via the time stamp at the bottom of the Status Overview Bidding Tip It is always best to bid starting with more specific criterion and progress to more general criterion as you progress through your Trip Preferences This way you ll be sure to include as many of the trips as possible in the various criteria you have chosen Using the Other Option Tabs Construct another bid using the OPTION 2 tab Make changes such as different departure return times different Days Off Requests or simply change the priority levels You must click the SAVE button making OPTION 2 your bid of record to allow SmartPref to build your line using these preferences You also need to wait the pre determined time to For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 allow the software time to build a solution Reference the Status Overview page welcome screen to confirm the builder ran with a date and time stamp near the bottom of the page Do the same with the OPTION 3 tab if you wish The other option tabs OPTION 2 OPTION 3 and RESERVE a
5. DESCRIPTION OF LINE PREFERENCES Minimize Commutes COMMUTE This Line Preference is very powerful because it strives to reduce the number of times a pilot must report to his domicile base for a block of work i e how many times he drives or travels to from the airport It is especially effective in minimizing number of work blocks in a given month especially for senior bidders that have most of the trip inventory at their disposal COMMUTE strives to find and build a series of work days such as a 2 day trip immediately followed by a 3 day trip or a 4 day trip followed by a 1 day trip to result in as few work blocks as possible It also realizes that a hotel or crash pad in base is preferable than having to commute into base for an additional work block and thus varied combinations of varied length trips will be used to achieve the desired result in some cases even a 3 day followed by a 3 day or possibly three 2 day trips back to back if FAR s are selected Understand these combinations will become less frequent the more junior the bidder The predominance of 4 day trips in most pairing files favors a commute type of line but the more junior the bidders the more likely they ll receive 4 work blocks four 4 day trips Some particulars about COMMUTE Line Preference e When selecting COMMUTE SmartPref uses both the pilot s desired trips AND trips the pilot did NOT ask to avoid neutral trips to resolve the bid award With this
6. YOUR AWARDED LINE AS OF THE LAST BUILD CYCLE WAS BID SUFFICIENCY SCALE Ce 72 18 Blk 70 49 efi 17 41 off 12 MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU AWARDED LINE 2 2 3 4 s 7 e 10 11 12 13 14 15 16 Backup une c e c e oic emy gt LIT LRD LIT IAH BNA MAF IAH 3228 sosu Z PRIORITY 1 0 WE TH FR SA SU MO TU WE TH FR SA SU MO TU E PRIORITY 2 96 17 18 15 20 21 22 23 24 25 26 27 28 25 30 _ PRIORITY 3 0 e o 2 d e 2 LIT VSR IAH GPT MKE OKC IAH E NEUTRAL 37 S38JA 546R End of explanation E INFRINGES 0 E avai 0 For help email XJTSmartPref alpa org with Base Seat amp Employee Number 7 2 The bid sufficiency scale shows the total number or pairings that have been for and at what priority 1 2 or 3 It also shows the number of pairings in parenthesis that are bid as neutral infringes on days off request and avoid The colored bar graph next to the bid sufficiency scale indicates if the trips being awarded are desired neutral or avoid trips onos BID SUFFICIENCY SCALE AWARDED LINE sackur une E PrioniTY 1 0 PRIORITY 2 96 PRIORITY 3 0 NEUTRAL 37 E INFRINGES 0 AVOID 0 The color coding on the bid sufficiency scale matches the color coding of the awarded pairings shown on the line In the example below all of the trips being awarded are trips that have been bid for That is shown by all of the trip
7. and click Toggle reserve protected once again to revert the days off back to blue normal days off Click on REBUILD once again to display the line award with the Reserve Protect function removed As always to see the most accurate results SAVE the bid as the Bid of Record and allow the server to run a full solution Note Even though the Reserve Protect function has been utilized for this pilot s bid IF the pilot can hold a line with those two days designated as Reserve Protected the pilot WILL be awarded a line In other words just because the Reserve Protect function has been used it does not mean the pilot is precluded from being awarded a regular line with those days off designated as Reserve Protect IF the pilot is able to hold it For help email XJTSmartPref alpa org with Base Seat amp Employee Number 35 Bidding Line Preferences SEARCH RESULTS LINE PREFERENCES are powerful and can be thought of as the global overall theme of your line Because of their nature and inherent strength they can in certain combinations conflict with each other or possibly affect the trips that are chosen from your TRIP PREFERENCES criteria For example use of Maximum Days Off MAXOFF will disallow most of the other line preferences If you select Maximum Days Off SmartPref will disable the other line preferences with the exception of Show all trips and FAR RULES Line Preferences
8. Once you have selected all your Trip Preferences criteria and click the Browse Trips button in the Trip Preferences tab explained below the Search Results tab will populate showing those pairings that meet your Trip Preferences criteria Pairings that are already applied to the lines of more senior pilots will be displayed in a subdued light grey font in the Search Results tab The pairings with the darker bold font represent available trips that you re senior enough to hold Should a more senior pilot change his bid such that a pairing that was previously unavailable greyed out is now available SmartPref will now consider that pairing in building your final award Maximum days on MAXONx This instructs SmartPref to build specific max days on or max length work blocks throughout the bid period For example if you select Max of 5 days on you could expect the software to try to schedule some or all of your work block to be as long as 5 days i e a 4 day trip with a 1 day trip a 3 day trip with a 2 day trip etc All legalities and contractual rules will of course be met In essence you are saying you will work up to 5 days in a row for any given work block A None preference will give more freedom to SmartPref to award the trip preferences you desire and is the default used Minimum days on MINOFFx This instructs SmartPref that you request a minimum number of days off between work blocks For example by se
9. TRIPS lL ff 4S aaa aa SaaS Sew wees 00 2 124 oo A 24 00 4 24 g a OFF wna R8 RB RB R RB R RB RS R RB R8 RB RB R8 RB R RB RB ORS TRIPS DAYS A Reserve Line will be displayed if the pilot can hold those days off on Reserve If the results are satisfactory and the pilot wants to make this his Bid of Record simply click the SAVE button on the Option 1 2 or 3 tab where this bid was created Make sure the red BID OF RECORD borders the correct Option tab after clicking SAVE Also the reserve results displayed in the Bid of Record Option tab are controlling in a reserve protect award Reserve Protect only uses your call out preferences from the Reserve tab and uses only your Reserve Protected days off requests in your option tab 1 2 3 to determine the days off award Bidding tip If a bidder feels more comfortable with how their reserve tab award looks vs their Option tab with reserve protect then it s usually best to simply bid straight reserve Reserve Protect is designed to only protect specific days while still potentially allowing you the chance at holding a line with those days off It s not designed to function as a straight Reserve bid If the pilot were to decide that being on Reserve is NOT worth holding the requested day s off then he would return to the GUI and click on the pink Days Off Request priority number For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 4
10. greater pool of desired neutral trips available the software has more opportunity to create a line that minimizes how many times the pilot has to physically drive or travel to his domicile for work e n such a case and at a minimum the contractual domicile rest between pairings will be received e COMMUTE allows for only one set of report and release time trip criteria bids Any additional report release windows given in subsequent bids will be ignored and deleted from the bid For help email XJTSmartPref alpa org with Base Seat amp Employee Number 38 e Selecting COMMUTE might also possibly override some other desired Trip Preferences such as layovers line credit destinations etc depending on the bidder s seniority e Selecting the FAR Line Preference with COMMUTE may also offer more combinations for fewer work blocks Bidding Alert In general select Line Preferences first when bidding as SmartPref will filter and omit the Trip Preferences that conflict with the selected Line Preference s If a Line Preference is selected after Trip Preferences have been added to bid SmartPref will drop any conflicting Trip Preferences from the bid Bidding Tip Selecting the Minimize Commutes COMMUTE Line Preference WILL NOT instruct SmartPref to award trips with late report times and early release times Commutability is achieved by setting up Trip Preferences criteria of either Report Time and R
11. 1 day trips 2 day trips For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 6 This menu lists trip lengths of 1 to 4 days If you desire only 3 day trips then select equal to and then select 3 day trips This tells SmartPref to use only 3 day trip lengths in forming your award If for example you desire 3 day trips AND trips greater than 3 days in length then select the appropriate qualifier which would be 3 day trips Greater or Equal to The Current Selections box will show the greater than AND equal to signs to reflect 3 day trips and above are being bid for Bidding Tip Remember that even in criteria selections as simple as these the order in which you select them become the prioritized order that SmartPref will use Bidding for 2 day trips Greater than or Equal To tells SmartPref to bring in all 2 day trips first then 3 day trips and then 4 day trips in that priority order Layovers This popular criterion tells SmartPref what layovers you desire in priority order Select from the list displayed when you select this criterion remembering that the order in which you select them is the order SmartPref uses them in building your line Again for multiple selections hold the control key down and click on the layovers in their order of importance to you Bidding Tip When bidding multiple layover stations such as BOS JFK and BWI note that BOS is viewed as your first and
12. 2 Open the Graphical User Interface GUI by selecting Live Bidding Right click to open in a new tab to keep Status Overview or Inventory amp Rules open 3 Clear the default bid by clicking the Start New Bid button 4 Create Days off Requests Priority levels tell SmartPref in what order Days off Requests should be awarded 5 Bid for any desired Line Preferences LINE PREFERENCES tab 6 Bid for Trip Preferences TRIP PREFERENCES tab A strong bid uses multiple tiers of trip preferences Start very specific first tier and broaden each successive tier Choose trip preferences then click ADD TO BID Next choose additional broader preferences and click ADD TO BID Repeat This creates a multi tiered bid Click SAVE Reserve bids show results instantaneously Line bids require waiting for the software to run refresh the Status Overview page for a time stamp For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 9 Appendix B How Does SmartPref Work SmartPref is award based logic In other words it builds a schedule based on the trips that the user selects in the order they select them The program has a lot of tools in the form of line preferences trip preferences and days off requests to help the user create the line they desire Regardless of what tools the bidder selects SmartPref still has to award trips All of the tools available are simply a way to help arrange the trips from most de
13. BASE gt BROWSE TRIPS 06 30 8 ATTRIBUTES gt eR BACK TO BACK gt ca 2 UNDO PREVIOUS SEARCH j AVG DUTY PERIOD CREDIT TOTAL TRIP CREDIT DEADHEADING TRIP DAY TRIP DATE DESTINATIONS DUTY PERIODS CARRY OUT TRIPS ie RESET CRITERIA MENUS j Resulting Trips Available Box This box displays the decreasing running total of trips still available as you filter your search As you add criteria to your bid you can see how many trip could actually be awarded By browsing those trips you can see if some conflict with your days off selections This is useful for deciding that you may want to broaden your bid Browse Trips Button After selecting and building your trip search through the criteria windows clicking Browse Trips will automatically take you to the Search Results tab and display all trips meeting your Trip Preferences Criteria For help email XJTSmartPref alpa org with Base Seat amp Employee Number 44 Undo Previous Search Button This button will undo the most recent search and add to bid Successive clicks will undo the next most recent add to bid etc The trip preference bid box details your various add to bids and will have the word NEXT prior to each successive search and add to bid TRIP PREFERENCES trip size gt 3 lay at PBC NEXT attribute L NEXT attribute M AVOID lay at ACY The undo button will remove the most recent bid without having to type in your complete bid again See also
14. EE ed ied ad fm aa ce nd Da a a eel S ee ae 51 00 2 24 00 1 24 22 a3 ap gle direction v 9560 gt gt gt Toggle reserve protected g ne ee Me ne ice ad a Fa E GDL MFE ELP IAH AUS BTR MTY IAH Move your cursor over the priority number of the day off period you wish to delete the drop down menu will appear Select Delete to remove that Days Off Request block from your bid For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 2 Using Reserve Protect Reserve Protect is a feature of SmartPref associated with Days Off Requests that allows a lineholder to automatically bid down to reserve IF a line cannot be built honoring the Days Off Request entered in his bid The end result is to be able to hold a desired day or string of days off even if it means being awarded a Reserve Line For example let s say a lineholder who is not very senior wants both Christmas Eve and Christmas day off The lineholder can create his Days Off Request in a manner such that IF a line cannot be built to honor his request for Christmas Eve day off then he will be awarded a Reserve Line where he CAN hold Christmas Eve day off In the event he is still too junior to hold BOTH days off with a Reserve Line SmartPref will convert him back to a Regular Line that will encroach on his Days Off Request where he may attempt to improve upon the awarded line with additional Line and or Trip Preferenc
15. Ensure you select the RESERVE Tab as your Bid of Record by clicking the SAVE button after you have set your Reserve preferences Verify by ensuring the RESERVE Tab is outlined with the red BID OF RECORD border BID OF RECORD RESERVE 2 For help email XJTSmartPref alpa org with Base Seat amp Employee Number 7 Bidding for Days Off Days Off Requests can be created to bid for as few as one day off or as a string of two or more days off Since Days Off Requests and Trip Preferences work together with respect to their importance levels and how SmartPref prioritizes each it is recommended to leave the TRIP PREFERENCE Importance Level at 2 the default As a reminder if days off are MORE important than Trip Preferences enter your Days Off Requests on the first line line 1 in the figure below If some days off are of equal importance to trips you are bidding for enter those days off on Line 2 of DAYS OFF importance level Further if some days off are just nice to have but less important than Trip Preferences you are bidding for enter those days off on Importance Level 3 Creating Days Off Requests SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SUM 01 02 03 04 06 06 07 098 05 10 1 12 F3 14 16 f6 I7 149 19 20 21 22 23 24 26 26 27 290 25 30 12 00 18 00 24 00 TRIPS DAYS To begin creating Days Off Requests place the mouse cursor on the most important day off on the Import
16. PS 23 11 23 11 BWI 14 PVO 10 LNK 15 3 01 i4 o0 9 920U 04 04 06 TH 4122 5 45 09 SU 4791 19 13 17 02 18 55 GRB 16 ROAC11 BNA 22 4 00 L4 o0 10 920Y 04 03 06 TH 4129 12 07 09 SU 4705 22 15 ICPL 17 09 17 09 BWI 19 YOW 33 3 57 L5 00 11 921K 04 04 07 FR 4522 5 35 10 MO 4411 22 53 23 48 23 48 MEM 14 AMA 15 MEM 19 3 55 la o0 12 9210 04 03 07 FR 3809 12 20 10 MO 3274 16 18 IMPL 18 15 18 15 JAX 17 TRC 30 2 27 L3 00 13 921V 04 03 07 FR 4602 14 02 10 MO 4602 23 05 PL 18 59 18 59 GRBC36 CLT 11 3 48 t4 00 14 922H 04 04 08 SA 4645 6 04 11 TU 4404 18 15 IC 21 43 22 24 SBN 11 ABE 17 YYZ 15 3 08 L4 o0 15 923G 04 04 10 MO 4522 5 35 13 TH 4668 16 04 20 23 20 23 BTR 14 CLL 11 MTY 18 3 25 L6 00 16 924X 04 04 14 FR 4334 5 30 17 MO 4649 20 39 IC 23 59 23 59 MKE 18 MSY 15 DCA 15 2 12 La o0 17 925C 04 04 14 FR 4246 6 33 17 MO 3838 14 43 14 42 14 42 DTW 19 RIC 19 STL 19 0 54 L3 00 18 9256 04 04 14 FR 4662 9 29 17 MO 4267 11 16 ICAS 16 48 16 48 CLTC 9 GRB 18 BWIC14 4 37 t4 00 19 9255 04 04 15 SA 4707 5 30 18 TU 4411 22 53 L 18 59 18 59 XNAC26 ATW 20 RIC 13 1 59 L3 00 20 925V 04 04 15 SA 3261 6 20 18 TU 3577 18 35 ICLS 15 30 17 11 ABE 2S TVC 15 PWMC 8 3 46 L3 00 21 925X 04 04 15 SA 4114 6 29 18 TU 4597 18 19 ICS 22 08 23 22 HS 23 RAP 10 MSY 11 2 34 L o0 Showing 1 21 of 82 results Under this tab awarded trips are highlighted green Conversely trips not highlighted were not awarded The pages of trips come directly from your Search Resul
17. SINGLES DAY OFF ALLOWED WORKDAYS DUTY DAYS MAX DOMESTIC MINIMUM OFF PERIOD days ALLOW 1 DAY WORK PERIODS CIRCADIAN INTERVAL begin BUILD OPTIONS BID TRAINING RESERVE PROTECTION STANDBY BIDS DATA CONVERSION OPEN TIME ALLOWED OPEN TIME hrs CRITICAL HOURS BUFFER UNSTACKING IF LINE BELOW MIN RELOAD RESERVE ALLOCATION CRITICAL RESERVE DAY 1 FORCE DAY 1 RSV AT LINE CRITICAL RESERVE DAY 2 FORCE DAY 2 RSV AT LINE WHEN YOU REACH A LINE VALUE OF 40 00 LINE WILL BE COMPLETED TO THE MIN MAX REQUIRED PRIOR TO THIS VALUE YOU WILL BE PROMPTED TO BID ON MORE TRIPS The Rules Section shows the rules under which the present bid period operates which SmartPref will enforce when building your line The rules are mostly self explanatory and include any FAA or contractual buffers that are used to minimize illegalities when the actual 12 Yes Yes 00 00 No Yes No No flying occurs This allows all bidders full transparency For help email XJTSmartPref alpa org with Base Seat amp Employee Number 14 BIDDING ACTIVITY TAB The Bidding Activity tab will Status Overview Inventory and Rules Activity Announcements show you The top 10 most popular Bidding Activity trips bid in the current 10 MOST WANTED TRIPS i Trip 296 of day 30 LNK LNK CLT IAH 58 times period Trip 302 of day 5 IAH 57 times Trip 297 of day 30 BNA YYZ ORD IAH 57 times Trip 295 of day 30 ISN LBB CVG IAH 55 times Trip 1 of day 5 IAH 55 times e T
18. a ee ee TRIPS E E EE HI Sea 51 00 DOD 124 00 2 Move up in priority OD 124 oo 4 24 oo 8 24 A Muve duwn in privrily 2 Toggle reserve protected Delete i WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 30 34 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 01 02 DAYS MEEA ee ee TRIPS E E E EHE a ee ee ee ee 51 i IOI a wD 4 w OT 24 wO 924 oo 5 24 2 53 a 2 E Repeat the steps above to change the direction of the chevrons for any other Days Off Request blocks you desire to change Remember the closer to the base requested days off are the more protected they are in the Days Off Request Compare the two Days Off Requests below with respect to the direction of the chevrons WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TI 30 1 01 02 03 04 05 06 07 08 2 JO 12 43 1 15 16 17 16 419 20 21 22 243 2 25 205 27 20 29 31 01 02 DAYS aii TRIPS al bd PPPS IOI SY DY PF DC KK CEC CACE CEC Ed DAYS OFF Ona DELETING DAYS OFF REQUESTS WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 30 31 01 02 03 04 06 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 01 02 DAYS ee SRE ae co a el se el sae ne caf ne em ete TRIPS
19. gt ELP HPN RDU IAH FAR ISN BJX IAH IAH GPT SAT AMA IAH CRIN RIC VER IAH CR 85 38 BLK 84 09 DAYS OFF 14 These two multi colored lines of boxes just below the calendar show the number of available days off and originating trips for each day of the month at your seniority as of the most recent build Place the mouse pointer over each box to see the specific number of available days off and the number of trips originating on that day If the box in either line is RED The number of days off or lines will be 5 or less YELLOW The number of days off or lines is between 6 and 10 GREEN The number of days off or lines will be 11 or greater In this example the bidder will more than likely have to work on the 4th and or 5th since the red block in the DAYS line indicates there are very few days off available at the bidder s seniority 5 or less and a fairly large number of trips originate that day as indicated by the green blocks in the TRIPS line 11 or greater Nothing however prevents the bidder from requesting those days off or a group of days off starting on the 4th Bidding Tip Knowledge of the current inventory of days off and trips is the difference between bidding smart and bidding in the dark Rather than bidding for days off where it is clear the system will more than likely assign trips on those days a smart bidder looks for trips that minimize personal conflicts An example is bidding for a trip departing late Sunday afte
20. highest priority layover with JFK second and so on This criterion bid does not mean trips will have all of these layovers in them but they should contain one and possibly more depending on trip mix and your seniority Report Time This menu lists the number of trips that report at specific times during the day This allows you to bid for early show times or late show times depending on your needs Release Time This menu lists the number of trips that release at specific times during the day This allows you to bid for early or late release times depending on your needs For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 7 Time Away from Base TAFB Time away from base is the time calculated from report to debrief at the end of the trip The secondary menu is available to bid less than or greater than your desired TAFB hours Attributes All trip attribute codes listed are displayed under the trip criterion Attributes when bidding for trips Attributes are used to group pairings that have common characteristics and thus provide an all inclusive way of combining many pairings under one category or attribute For example if you want to fly to or avoid Mexico you would use Attribute M If you want to fly to or avoid Canada you would use Attribute Y such as YHZ or YYT If you want to fly to or avoid all international then simply use Attribute I The following can be selected for
21. list will include the dates July 1 30 with the associated day of week To bid for trips that begin depart on any specific date select the date s you desire for your bid The secondary menu is available to bid in which you can specify a date equal to or on that specific date Common For a range of work dates bidding July 10th and greater than would bring in all trips from July 10th through July 30th and would build a line with those trips on or after July 10th Destinations Airports This criterion allows for bidding destinations that you wish to fly to or avoid It is not necessarily a layover but each destination flown to within a pairing This criterion is often used to avoid certain airports crews desire not to fly into Remember For multiple selections hold the control key down and click on the destinations in their order of importance to you Number of Duty Periods This menu lists all the trips by the use of duty periods These are duty periods as defined per our contract Select the desired duty period length also selecting the qualifier for equal to greater or less than Carry Out Trips Allows the bidder to bid for or avoid a specific length of carry out trips that touch the following bid period If you want to AVOID any carry out realize you still could be awarded a trip that arrives in the AM of the new bid period as long as the debrief occurs before the end of the day Selecting the criterion will disp
22. regarding days off requests Be sure to read and follow the instructions in the blue area of the GUI Click on the reserve type desired in the order you desire For instance LC R1 R7 R5 and then create your Days Off Requests We recommend you select ALL of the call out times Creating Days Off Requests for Reserve Bidding for days off on reserve is different than bidding for days off in Option Tabs 1 2 or 3 In the Reserve Tab you must only use either DAYS OFF line 1 or DAYS OFF line 2 If you put day off requests on both importance level 1 and 2 then they will ALL be treated as importance level 1 e Enter Days Off Requests on DAYS OFF Importance Level 1 Line 1 if days off are MORE important than reserve type call out time e Enter Days Off Requests on DAYS OFF Importance Level 2 Line 2 if days off are LESS important that reserve type call out time For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 0 Bidding multiple days off in the Reserve Tab please note that priority level is not to be confused with the importance level discussed above In the Reserve Tab the logic prioritizes and attempts to award your number 1 day off request first then tries number 2 but not at the detriment of 1 then tries number 3 but not at the detriment of 1 or 2 etc This logic applies to the Reserve tab only Option Tabs 1 2 and 3 use more of a weighted average Selecting Call Out Times Bidding for your call
23. sa 36 Bidding Trip PrepenenCes iccinwrstvesestetveredes aasweeetduwee i e VEs EDn KEEKO ETETE ESNE 43 Builder Result Tab and Bid Sufficiency Scale nsssnssssssssesssesssessssesssessssesseesseese 55 Building a Multi Tiered Bid gcacseivsenor es vases at ceeneens Suances beeen ews obec eivueieebareeeesie wes 58 Bidding for a Reserve Line sisxivsescssavssadsverseicivacd claveiweckswcavestaacavecueseseiiauwarseta scans 60 Vacation for RESEIyOst 3125 2sveriendendscsns EEEren TE SEENE EEEE ETTEV EEEN ETEN T 62 Bidding for Vacation wscccscarccnes ovicsaesanes cacdudadeaarenes chad aese Kei inii SEE SEEE ESE EEEa 63 Training on your SCHEGUINGs coniceagncodnte ot verre an EEEE EE EEE EES EE E ER 63 Additional Bidding Advice ssssscciscsciccsricsiesrcsressusri reren iri rer roie kioii es eia 64 Mouse Keyboard and Software Tips sssesssesesssssssseosesossscsesessseessssosesoseeeseseses 65 Closing of the Bid Period and the Final Award in SkedPlus ssnesssssssssssosssosesesesesssso 66 EKOE ANY E A E T Navasddevetionueus 67 Appendix A Quick Reference How to Place A Basic Bid snsnnsssssssnsssesesssssesesese 69 Appendix B How Does SmartPref Work cccsesccsscccccscvevcsecescssscccscsevenesscasessnes 70 For help email XJTSmartPref alpa org with Base Seat amp Employee Number Overview SmartPref by Crewing Solutions is an internet based Preferential Bidding System software application considered to be the Ne
24. trip departing late Sunday afternoon or a trip that returns to base early Saturday morning even though weekends off appear unachievable e Define your Days Off Requests to make sure SmartPref recognizes your priorities SmartPref can only act on what it knows the more it knows the better the outcome and more importantly the more reliable and predictable the outcome becomes e f for some reason your trips are not awarded as you wish try changing or deselecting one or more of the following days offs trip preferences or line preferences e If after selecting ADD TO BID you would like to confirm and show all trips that you just bid the Rebuild button will not function in this case Click on show all trips in the Line Preference tab go to the Trip Preference tab and click on browse trips and the search results will display in light grey those trips already taken by senior bidders at that point in time e As more and more pilots senior to you bid the results may change and will become more and more realistic When you decide which OPTION tab bidding strategy is working best for you click the SAVE button on that OPTION tab making it the BID OF RECORD e The restricted group is subject to Global Constraints and means the software has to ensure every bidder in the group has a valid line For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 4 e This software being Heuristic based solves THOUSANDS UPON THO
25. unstacking occurs when it is not possible to build a schedule that honors both a pilot s preferences and meets the minimum line value When this function is enabled the builder will use the unstack process as a means to add additional trips toa pilot s schedule to create a legal line As previously mentioned the STRENGTH of your bid will assist GREATLY in avoiding unwanted results e Trip Mix Indicates the mix of trips available to bid on for the current bid period 1 day trips 3 2 day trips 13 3 day trips 24 4 day trips 300 5 day trips 0 Note Although there are three 3 1 day trips in this example be aware that all three trips may start on the same day thus rendering 2 of the trips unavailable to you to work with if you bid for 1 day trips The same limitation holds true for 2 day 3 day and 4 day trips e Duty Averages for the month e Planned Absences expressed in terms of hours amp days for your base grouped by type Vacation Training etc For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 1 AVAILABLE DAYS OFF GRID ao Tu we Tx JFR Sa Su mo Tu we TH JFR j21_ 22 23 fea 25 26 27 28 20 30 Feal Critical days none The Available Days Off Grid shown above displays the available days off on any given day of the month based on the most current results of all bids ABS All pre planned absences on each day they occur during the current bid pe
26. ve built You should see this as you build each tier LINE PREFERENCES TRIP PREFERENCES trip size 3 lay at SAT trip size 3 lay at V PS NEXT lays Tier 3 e Criteria 1 LAYOVER EQUAL SAT VPS Hold down the CTRL key and click on each city in the order you want to prioritize them e Click BROWSE TRIPS e Click ADD TO BID e Criteria 1 TRIP LENGTH LESS OR EQUAL TO 3 DAY e Click BROWSE TRIPS e Click ADD TO BID e Criteria 1 TOTAL TRIP CREDIT gt 20 00 e Click BROWSE TRIPS e Click ADD TO BID If the bid meets your satisfaction click SAVE to send your bid to the server queue for processing For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 9 Bidding for a Reserve Line _Demrvenso_ PERIODS RESERVE PERIODS BID LC RI R RS E TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE FR SA SU MO TU WE TH FR SA SU MO TU 3s 30 3 Of 02 03 04 06 06 07 08 09 10 11 13 14 16 16 18 19 20 21 22 23 24 26 26 27 28 29 30 Ot RESERVE Daysi 0 1 be OE GH aa DOD Bd eg DEI w w DOD wi 2 nat cme jea WA mend a el 3 CES erate f Ri R o ER M R R R R RO RI RI A RORO R 1 ee ees ae ek Ee oe at a i is CR 26 15 BLK 0 00 DAYSOFF 10 LC R1 R7 R5 gt suto une Reserve Bidding Any pilot regardless of seniority may bid for reserve The process for bidding reserve is similar to bidding for a regular line in some ways simpler though with a few nuances
27. what is fed into the SmartPref solver for building your line Carry in The trip duty time duty days block time and credit time a bidder brings into the new bid period from the preceding bid period Carry out Trips that carry out into the next bid period Criteria 1 2 3 Trip criteria in order of the bidder s filtering and sorting under the Trip Preferences tab The many choices given for selecting various trip types dates to work operations and variety of trip characteristics Free Group Those bidders not subject to Global Constraints Global Constraints Bidders not in Global Constraints Free Group can bid for what they want without regard to the viability of an end solution Bidders in Global Constraints Restricted Group still bid via preferences and in seniority order however the software may drive them toward a required average line divisor that completes a viable overall solution Importance Levels Two differing sets of Importance levels the bidder must predetermine relative to days off importance vs trip importance There are 3 specific levels for each Initial Bid Synonymous with Standby bid Used to initially set the SmartPref system in motion at the beginning of the bid period window Line Preferences Where bidders select and bid for various line aspects in which to mold or shape their line Line Options Certain options available within the Line Preferences tab Live Bidding Seeing the results of your bi
28. will find a selection box where you may select the importance of your trip preferences relative to your Days Off Requests as discussed previously The default is importance level 2 You may select Importance Level 1 2 or 3 It is RECOMMENDED you leave it at the default parameter of 2 until you become more familiar with the bidding process Assuming you bid for TRIP PREFERENCES at Importance Level 2 default any Days Off Requests created on Importance Level 1 discussed above is viewed by SmartPref as being more important than the TRIP PREFERENCES you have selected Conversely any Days Off Requests created on Importance Level 3 are less important than the TRIP PREFERENCES you have selected If you create Days Off Requests on Importance Level 2 as well as TRIP PREFRENCES at Importance Level 2 you are indicating to SmartPref that TRIP PREFERENCES and your Days Off Requests carry equal importance TRIP COLORS EXPLAINED SmartPref color coordinates each trip as it appears on your TRIPS line Below is an example of each type of color you may see on the TRIPS line after selecting your preferences and adding them to your bid FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA U MO TU WE TH FR SA 31 01 02 03 04 05 06 OF 08 09 i S 0 9942 1S ie Te AG a ye L V8 20 24 22 e T E r r r E E1 969N gt gt gt paR 951M gt gt 991X gt A GDL OKC IAH SHY LFT TUL IAH LFT IAH HRL IAH BNA DEN ELP IAH t CR e
29. with deadhead legs Select the Deadhead criterion and SmartPref will bring in all trips still available with a deadhead anywhere within the pairing You can also specify more exact deadhead requirements by selecting only the trips that Begin with deadhead or End with deadhead Note there is a None selection which acts differently than an Avoid bid The None selection allows the bidder to be selective in his choice of trips For example give me 4 day trips that depart on Monday without deadheads None but then in your next bid give me 4 day trips that depart on Monday even if they have deadheads AVOID does not allow this selective process and will place all trips with any deadhead to the very bottom of your Trip Preferences Trip Day or a Range of Days This menu lists the seven days of the week The number in parentheses represents the number of trips available to you beginning on that day of the week for the entire month To For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 9 bid for trips that only begin on a Monday select MO and SmartPref will bring into your bid all the trips that begin on any Monday during the bid period For a range of work days e g MO TU WE hold the control key down and click on the days in your requested order of importance Trip Date or a Range This menu lists all the dates in the current bid period If the bid period runs from July 1st through July 30th the
30. 159 025 19 3 41 E0 L4 7 922R 04 04 0 4 OF 4246 DTW EWR 0957 1136 0139 134 19 1 43 EO La a o7 4439 EWR YOW 1310 1432 0122 030 a oF 4439 YOW EWR 1502 1639 0137 0736 0000 0736 0736 1138 D END 165000 nn nnn nee eee ener eter eee eee TOTALS BLOCK 2204 DHD 0000 CREDIT HRS 2204 T A F B 8324 Review trips that are available based on your preferences and confirm they are in the order that you requested based on your Trip Preference Criteria Click the ADD TO BID button on the right to allow SmartPref to build a preliminary schedule and display the BID TRIPS tab BID TRIPS TAB TRIP PREFERENCES SEARCH RESULTS BID TRIPS ominidi D SIZE REPORT RELEASE SEQ TRIP SZ DP OM DY FLT TIME ON DY FLT TIME ATT BLOCK CREDIT LAYOVERS AUD 920K 04 04 06 TH 4694 9 53 09 SU 4411 22 53 ALS 15 05 15 05 CLEC 9 BOL 19 MEM 32 2 18 is 00 2 921W 04 04 07 FR 3829 14 11 10 MO 4548 12 57 PS 16 07 16 07 DCAC18 BOL 16 CAEC 8 2 45 L3 00 3 922M 04 04 03 SA 4153 6 59 11 TU 4166 12 45 IC 19 43 19 43 YOW 11 BDL 14 DTW 19 3 41 L4 o0 4 922R 04 04 09 SU 4557 6 40 12 WE 4166 12 45 18 11 18 11 DAY 14 BDL 14 DTW 19 1 43 L4 o0 5 9250 04 03 14 FR 4092 15 14 17 MO 4662 14 45 PL 15 05 15 05 BDL 30 MCI 17 2 03 L3 00 6 919R 04 04 04 TU 4164 5 00 07 FR 4144 21 52 L 21 29 21 29 FSD 27 CVG 16 TUL 11 1 32 Ls 00 7 9208 04 04 04 TU 4434 13 00 07 FR 4566 22 12 P 22 10 22 10 RDUC13 FSO 19 GRBC12 1 47 Ls 00 8 920N 04 04 OS WE 4502 14 25 08 SA 4545 23 25
31. 6 56 6 56 LFT 14 BTR 21 2215 E0 L3 TT The yellow highlight means that a specific trip meets your preferences but conflicts with one of your Days Off Requests The trip may or may not be placed on your schedule by SmartPref A trip not highlighted that appears BOLD indicates it meets your preference criteria and will be considered by SmartPref in solving for your award Trips that appear to be greyed out are trips that meet your preferences criteria but have already been placed on a more senior bidder s schedule You will see this ONLY if you selected the Line Preference Show all trips which is highly recommended The grey column headers across the top of the Current Search window are defined as e SEQ The order that SmartPref wants to award this trip e TRIP Pairing e SIZE SZ Trip Length e DP Duty Periods e REPORT e ON Date pairing starts e DY Day of week pairing starts e FLT First flight of pairing e TIME Show time e RELEASE e ON Date pairing ends e DY Day of week pairing ends e FLT Last leg e Time Release time to include end of debrief period e ATT Attributes click on Attributes in Criteria for definitions e BLOCK Block time e CREDIT Pay credit e Layovers Overnights station s length indicated in parenthesis e 2 29 Longest sit duration in pairing e L5 Greatest number of legs in any one day of entire pairing For help email XJTSmartPref alpa org with Base Sea
32. 73 28 DAYS OFF 15 TRIPS DAYS amp S Green Trips that meet Red Trips that you Salmon Trips that Grey Neutral trips Trips your preferences asked to avoid conflict with a that were neither requested days off request nor avoided For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 2 Creating a Bid Creating a bid can be as simple or as detailed as the user desires It should go without saying however that the more information and preferences one builds into their bid the more consistent and desirable the results will be The following is an overview of the bidding process and variables the user should consider when constructing his bid Verify data information Even with SmartPref a monthly bid packet will be produced Have the current month s bid packet available while bidding Dates posted on the bid packet are controlling in terms of when the bid opens and closes Check for any carry in trips training events due or pre planned absences such as Vacation Military Leave FMLA etc Access Live Bidding to display the GUI and review the default Bid of Record A default bid is pre loaded for every pilot consisting of a TRIP PREFERENCE of 4 day trips or less coded trip size lt 4 as indicated in the top portion of the GUI Clear this default bid by clicking the START NEW BID button Bid for days off first Bid for days off at the desired Importance Level 1 2 or 3 by using the D
33. AWARD or AVOID under the ATTRIBUTE Trip Preference criterion All times are based on Local Time in the domicile of trip origination and termination e A AM Departure Pairing with report time show between 0800 and 1200 e P PM Departure Pairing with report time show between 1200 and 1800 e International Pairing that includes any destination outside the Continental U S e L Long Layover Pairing with any layover in excess of 15 hours per the CBA e S Short Layover Pairing with any layover shorter than 11 hours e C Commutable Trips Pairing with report time show after 1100 and release before 1700 e Y Y Stations Canada Pairing containing ANY Canadian destination e M Mexico Pairing containing ANY Mexico destination e N Night duty Stand Up pairing with an overnight less than 8 hours e T Turn Any 1 day trip consisting of only 1 turn excludes 4 leg or 6 leg day trips Back to Back Bidding for Back to Back will allow you to have your desired trips built wherever possible in a back to back sequence Consider specifying a MIN OFF Line Preference to help set a cadence of work for the month You may also set a date range in which you desire the back to back function to apply and for the other half of the month you may desire no back to back trips using a completely different bid Average Duty Period Credit Allows for the bidding of average duty period credit of your pairings If you desire high time trips that average hig
34. BOTH Lineholders and Reserves 0 current bids for that day off BID for a net of 59 outstanding days off remaining that are eligible to bid for NET Let s do one example by hypothetically changing the BID line to 25 for Thursday the 1st meaning 25 pilots in this base seat have bid for and been awarded the 1st off so far Here s how the breakdown works Required coverage for the 1st ABS DUTY RSV5 OFF In this case that would be 141 11 38 33 59 Let s say 25 pilots have requested the 1st off in their preferences so far 25 would be reflected in the BID line OFF BID NET therefore 59 25 34 That means that based on all bidder s preferences as of the latest server run there are still 34 off days available to be bid for on Thursday the 1st CRITICAL DAYS Critical Days occur when more bidders request a day off than OFF periods available for that day For example if on the 1st there are 59 OFF periods available and 65 pilots bid to have it off then the NET will be 6 thus causing that day to go Critical The 1st will then be listed here as a Critical day along with any other day s that is Critical If hypothetically the ist 18th and 19th were Critical it would appear as follows under the colored grid Critical days 1 18 19 For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 3 RULES SECTION Rules DAYS OFF MINIMUM DAYS OFF REQUIRED 1 IN 7 AT HOME domestic
35. Building a Multi Tiered Bid below Criteria Windows You are now ready to make your trip selection and learn how SmartPref guides and helps you in making the right choices The first step is to click on the top box of Criteria 1 the primary menu The Criteria menu will open and expose more than 20 trip criteria for your selection You will use these criteria choices to select and search for your desired trips from the available inventory and ultimately you will define those trips that you want to add to your bid The drop down menu reveals all the possible criteria that can be associated with the trips that interest you Move the cursor over the criterion you wish to select which will become highlighted in yellow and then click on it A list of characteristics and information corresponding to the criteria will be displayed In the example below there are 88 4 day trips at this bidder s specific seniority When using Avoid the Trip Importance Level is of no significance and is disabled Also when Avoid is selected the criteria to avoid within the criteria menus will be highlighted in red Likewise when looking at the search results tab all avoid trips will be highlighted in red The large arrow to the far right of the first 3 criteria windows allows for bidding up to a string of 10 criteria within one bid If you make a mistake in one of the criteria windows and wish to erase all work select the button on the bottom to Reset Criter
36. ED LINE 1 3 a 5 ie 7 z E 11 12 13 16 15 16 0 Backup une e ec O86 gt bs LIT LRD LIT IAH 3238 r E PRIORITY 1 0 WE TH FR SA SU MO TU WE TH FR SA SU MO TU PRIORITY 2 19 17 18 19 20 22 22 23 24 25 26 27 28 25 30 PRIORITY 3 0 gt 188 225 gt e LIT VSA Ee GPT MKE OKC IAH NEUTRAL 114 S38JA S44R TT nean o End of explanation INFRINGES 0 C avom 0 The best way to submit a bid in SmartPref is to save trip and line preferences that accurately request the types of trips the bidder wants to have It s also vital that enough trips are bid for that SmartPref can complete a line using trips that are desired That includes bidding for trips that you don t want to have but at least placed in order of more desirable to less desirable For help email XJTSmartPref alpa org with Base Seat amp Employee Number 7 4
37. ER 18 HSY 26 SDF 13 L3 00 941T 04 4263 11 50 4516 20 42 20 16 MEM 13 DSH 22 L3 00 9410 04 4503 11 50 4194 20 45 2 20 46 TUL 18 VPS 15 OMA 14 L5 00 941x 03 4864 11 58 4172 13 06 15 47 VSA 34 BHH 13 L3 00 9420 04 4482 13 30 4205 20 37 17 25 MKE 16 JAX 17 BNA 18 L3 00 942E 03 4251 13 34 3271 13 53 16 12 TYS 30 CRP 18 L3 00 942F 03 3258 13 38 4599 9 39 11 20 ECP 15 PBC 33 L3 00 9429 03 3273 14 40 4630 12 38 11 59 SLP 32 HOB 16 L3 00 942K 04 4406 14 41 3263 20 18 14 20 LAN 12 CWAC23 GSP 17 L3 00 942L 03 5803 14 49 4593 12 32 13 02 ROAC30 PIAC18 L3 00 942P 04 4557 6 15 4619 11 42 13 22 SHW 14 BROC18 SH 20 L3 00 942K 04 4244 6 44 3607 19 04 20 36 HTY 23 HOBC 17 GDL 10 L3 00 942 04 4643 7 46 5799 13 36 16 58 QRO 19 GSP 16 ROA 13 L4 00 9422 04 04 4648 7 54 4488 14 50 14 24 VER 18 HFEC16 HFE 19 L3 00 Showing 1 21 of 86 results 123 4 5 an m OMA e wmv ooo ooo ooo SSL 525 5565 54565 425555 55 ooo ooo oooo oo00 ooo ooo ooo ceca boi aa He bing frag 2 RO Fa boani 9 beans God Dong fa Gd F O PO mmmmmmmmmmmMEMM mMm mMm sa eZ x v 3 1 29b For help email XJTSmartPref alpa org with Base Seat amp Employee Number 7 0 If bidding only consisted of a list of available trips and no other bidding tools each bidder would manually sort pairings from most to least desirable Then when the software constructs a line
38. I Carry Out amp Carry In hours for the current bid period e Total Operations Pairings 340 e Total Block Hours 6203 For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 0 e In summary based on the above example and information there are 340 Pairings available to be bid for with a total pay credit of 6 290 hours and a total flight time block of 6 203 hours e Total Lineholders 83 e Last Lineholder based on current bids 83 no lineholders bid down to Reserve e RSV Bids Number of Lineholders bidding Reserve 0 e Min Max Line Hours you are able to build your schedule to e Stipulated Line Avg Same as Required Line Avg on Status Overview Tab e Reserve Lines 58 Adding this number to Number of Lineholders Total Number of Crew Members on file for the current bid period in this case 58 83 141 e LC Number of Long Call Lines available per the CBA e FL Number of Floating Reserve Lines FRL available this function is currently disabled an FRL is entered per the Phase 2 bid packet instructions e Requested Open Time 190 e Total Credit Trip Credit Hours 6 290 Planned Absences Hours 907 e Credit applied to Lineholders 6 703 e Actual Line Average 80 45 this the average of all lines in the entire pilot group as of the last server solution e Unstack If Line Minimum Not Reached See Glossary for more information on Unstacking When building relief lines due to unproductive trips
39. OFF line Additionally create your Days Off Requests so they point away from either side of your vacation block Note the direction of the chevrons pointing AWAY from the vacation thus attempting to protect the days closest to the vacation block Click on the Days Off Request PRIORITY number and use the Toggle direction function to change the direction of the chevrons if necessary If you do not like the results try changing the length of the Days Off Request Try multiple scenarios Don t just accept the first one Try a Line Preference or vary your Trip Preferences as well It may not be possible to extend your vacation days very far under the following conditions e There are very few or no days off at your seniority red blocks in the DAYS line e There are no days off available at the beginning or end of your vacation period due to your seniority e Accritical period exists in which there are more trips that need to be flown than pilots available to fly them Focus on the types of trips you d prefer to fly and perhaps look at gaining more time off during other parts of the month Training on your Schedule Review the Phase 1 Bid Packet to determine if you are due for training and follow the procedures outlined there for training requests For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 3 Additional Bidding Advice e Use the Bid Sufficiency Scale under the Builder Results it
40. RVE at the time you click the SAVE button SmartPref will use that tab to calculate your bid results on the next server run Note At the close of the bid window the OPTION tab bordered with BID OF RECORD will be the preference bid the server will use to solve for your award line For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 8 BID PERIOD BID PERIOD 08 STATUS Bids Closed Review Award BID CLOSE 07 25 14 01 01 m TIME LEFT TO BID 00d 00h 00m CURRENT TIME 08 13 14 10 16 EST BID OP RECORD CREWMEMBER eS start news 4 cear entire BID Q resuno Above the SAVE button yov ll see 3 additional buttons red arrow e Pairs Displays the bid packet or all trips for your base and seat can be minimized for repeated reference during your bid e Printer Icon Prints the current display you see on the screen e Exit Door Displays a pop up box giving you the option of exiting back to the Status Overview Screen or signing out of SmartPref completely If you have not saved your bid you will be prompted to do so before exiting LINE PREFERENCES and TRIP PREFERENCES boxes circled These boxes will display in code your current Line Preference bid string SHOWALL MAXOFF etc and your actual Trip Preference bid string trip size lt 2 trip cr lt 16 00 In the example above the Trip Preference Criterion TRIP LENGTH has been selected and indica
41. SU 01 02 03 04 05 06 O7 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 DAYS EHEHEHE ee ee TRIPS E E E EE E ENE EEOC eee 1 oo 24 00 2 4 oo 3 24 w 4 24 oo 5 24 2 3 DAYS As previously discussed SmartPref will recognize that FRIDAY is the most important day in each of these requests as it is the base of each request Therefore if trips had to be placed on this pilot s schedule such that they encroached his Days Off Requests SmartPref would start with Sunday first since Sunday is deemed less important than Friday Now let s say the pilot in this example decides that on his second and third priority request of days off SUNDAY is more important Instead of having to delete those two Days Off Request blocks and then recreate them he can simply use the Toggle direction function For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 1 Simply place the mouse cursor on the Priority Number box of the Days Off Request to display the drop down menu Select and click Toggle direction and note the direction of the blue chevrons has now switched directions to point from right to left thus placing SUNDAY as the priority day in the Days Off Request E TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO T 1 Ot 0205 0405 s0b Dre Uo B9 10 AI 12 ss 1S 16 Te 18 19 20 21 22 23 20 25 20 27 29 29 90 J1 DAYS a
42. USANDS of algorithms to attain the best line possible for every pilot based on their seniority their bid preferences and how the rest of the pilot group bids e The results you see may be unsatisfactory because you just may not be able to hold what you re bidding based on your seniority As the last line holder for one s base and seat it would be unrealistic for a pilot to think he could hold weekends off and commutable 3 day trips Use your knowledge and resources that SmartPref provides to make a multi tiered strong bid and be mindful of what pairings are available at your seniority Mouse Keyboard and Software Tips e The F11 key removes your browser banner at the top of your screen giving you more SmartPref viewable space Press F11 again to return to normal e To select multiple items Click on an item hold SHIFT and then click again on another item for the inclusive range Click on an item hold CTRL and then click other items for selecting multiple items e f you change your bid and you exit through the door icon in the upper right corner without saving or if you click on another Option tab without saving a prompt will appear asking you to save cancel or remain on the current Option Bid select the appropriate choice For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 5 Closing of the Bid Period and the Final Award in SkedPlus If a senior pilot changes his bid just prior to the close of the b
43. a EXPRESS ET CREWING SOLUTIONS SmartPref User Manual Version 1 8 ter Ey x e l ay alpa d y anan aw iy wo 9 21 October 2015 Printable PDF Format Table of Contents RVI EW asia ia ase 0 es wpe aes kg A ea ea nh AT E R 3 Bidding Etiquette and Bidding near Closing Time cece eee ec eee e ee eeeceeeeeeeeenneaeeeees 5 Opening the SmartPref Software c cssscccsercdvaserscenssestacedsspengwaxeresencsassnsoesscasqnnseeenes 6 Status Overview Tab aries gre weyelee ce Sere dau ot EEEE Tr EESE uence ee wa be bane EEEN sears ees 8 Inventory and Rules Tab lt ssizsevissaciwerseceyccbavacuctewasdeciiwsceueivasiiaedeesseewtieedueresvadiwnes 10 Announcements TAD osu acaiveuvouhinpaeeeiendcoosiuwaewsuailereuee me OERA AEE reuse o uae 16 biye Bidding TAD vessssscecssadyessiensacadiendcceetaeeiseoeracschegwaestadreatseeaseneiansaeesiaereasaeees 16 Graphical User Interface GUI and the Default Bid eee c cece cece neee cece ee eeeneeee 17 Creating a BIG sivasiecs mci escidu dive chi Enan E EEEE EEEE EEEE EEEREN 23 Bidding for a Relef LING xtvsacavseveasdelusivouaianswielduaweouiiucawiusvaavoraiunedehiaavveiiewdeved 26 Bidding for Days Off csisctsacwed ovaisaniavesersiedasseev dnie chad irisse dnis diie skinet esnie aisits saa 28 Using Reserve Protect esris eorrenri srir insi EErEE EEEE EEEE EEEE E 33 Bidding Line Preferentes sisssscssicssissricsricsriressesrsecrss ensert i stis erec sacrer seori csr ee siiret
44. also cause wild fluctuations of results on each server run Making a good multi tiered set of trip preferences is a much better bidding strategy than leaving it blank A good multi tiered bid will change a lot less during live bidding and is much more likely to award a schedule the bidder intended to have For help email XJTSmartPref alpa org with Base Seat amp Employee Number 7 1 How many trips do you need to bid for That depends on your seniority and the availability of the trips you want to have To be safe you can bid for every available trip SmartPref also has a tool that shows if enough trips have been bid for or if additional trips need to be added into the bid That tool is the BUILDER RESULT tab and BID SUFFICIENCY SCALE une pnerenences roua stanrnewmo_ aeneo mrs Se TRIP PREFERENCES lay hrs lt 16 NEXT trip size 4 JMO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 16 19 20 21 22 23 24 26 26 27 26 29 30 0 DAYS pam ee ee TRIPS OoOo MEEME EEEE E EEE E 1 Zs ca SBN gt gt gt 9 U gt gt Sai gt gt gt MR gt gt gt E LIT LRO UT IAH BNA MAF IAH UT YSA IAH GPT MKE OKC IAH CR 72 18 BLK 70 49 DAYS OFF 12 C I 17 41 Messages There are 112 arae Maths available for bidding TRIP PREFERENCES SEARCH RESULTS BID TRIPS BUILDER RESULT
45. ance Level you desire 1 2 or 3 Let s use the 12th for this example and it will be deemed as an Importance Level 1 request Place the mouse cursor over the 12th and in the Importance Level 1 line and click the left mouse button once A TIME drop down menu appears to allow you to select a time in six hour increments at which you want the day off to begin Let s say that you want to start the first day off in your request no earlier than 6 00 a m meaning you re willing to work end a trip up until 6 00 a m on the 12th click on 06 00 in the drop down time box A box will then appear on the 12th with 06 00 in the middle as shown in the next figure SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SUM Di 02 03 04 06 06 07 062 09 IO TI 12 13 14 15 16 F7 10 18 20 21 22 23 24 26 28 27 202 29 39 DAYS TRIPS eS A Fee ppc SS R E R ele ae a ee ea Lae R 51 06 00 TIME 00 00 06 00 12 00 18 00 TRIPS DAYS wn For help email XJTSmartPref alpa org with Base Seat amp Employee Number 8 Without holding down any mouse buttons move the mouse pointer backward or forward from the 12th a blue line will follow the mouse pointer Move the mouse pointer over the last day of the desired range of days off let s use the 18th and click the left mouse button once As before a TIME drop down menu appears to allow you to select a time in six hour increments at which you wa
46. ate on the EWR Known Crew Member lane more September pilot attrition data The latest pilot attrition data updated through Sept 5 is now Home My Items Safety Benefits Travel People IT My Items EJ coors MY MESSAGES 0 INBOX COMPOSE GO TO ECAMPUS F my traininc FA new Topay Classifieds 2 my skEDPLus OPEN ENROLLMENT COMING SOON OCT 14 31 VISIONg ELEGANS VALUES Opt In Opt in Required to receive a 2013 Turkey Voucher Any team member wanting to receive a turkey voucher for this year s holiday season MUST OPT IN for it between Sept 16 and Oct 6 by checking the Opt in box below Team members who do not actively opt in will be opted OUT of receiving a 2013 Turkey Voucher by default If the opt in tool is not working for you contact Sharon Robinson via MyMessages to be manually opted in Yes want to OPT IN to receive a 2013 Turkey Voucher to my home mailing address that ExpressJet has on file 5855 Today s Outlook D 0 A 14 CCF 76 8 91 2 99 8 E i DOT Poor Flight Performance Performers Status Logging into SmartPref is easy and does not require any additional login or password criteria after logging into xjt com Once logged into xjt com e Hover over the Navigation menu on the left it will expand to display all the sub menus available to you e Click on Crewmember ERJ to expand the sub menu e Click on SmartPref to launch the software it will open i
47. ays Off Request function Verify start times end times direction of chevrons Bid for Line Preferences next Choose the Line Preferences tab to select individual preferences to give your results and desired line an overall theme At a minimum it is recommended that Show all trips be selected see Line Preferences below Selecting multiple Line Preferences together sometimes creates undesired results For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 3 Review the Line Preferences section of this manual to ensure you have a thorough understanding of how Line Preferences affect your bid and interact with Trip Preferences discussed later Bid for Trip Preferences next Click the Trip Preferences tab to select an individual preference or group of preferences that reflect the kind of trips pairings you desire This function is very similar to selecting preferences in AdOpt You may select one preference at a time or select up to ten 10 preferences in a string to identify desired pairings If desired and discussed later create a multi tiered bid with Trip Preferences to further define the pairings for which you would like to bid Pilots can change ANY of their Line and or Trip Preferences and Days Off Requests as often as needed while the bidding phase is open At pre determined intervals after a user SAVES his bid the SmartPref builder runs and the system updates all the pilots
48. can override your Trip Preferences and may possibly override your Days Off Requests because they carry more weight or value in creating your line The default setting is zero Line Preferences i e all boxes are unselected Warning Using Line Preferences ONLY with no trip preferences can cause unpredictable and quite varied results For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 6 BID PERIOD BID PERIOD 08 STATUS Bids Closed Review Award BID CLOSE 07 25 1 BID OF RECORD OPTION 1 TRIP PREFERENCES WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR 30 31 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 1 M DAYS M eee TRIPS BAE E Emn E1 22 23 2 cn 9 6B gt gt gt 9794 E LFT AEX BUX IAH LCH N Messages There are 186 trips available for bidding s 5 S SEARCH RESULTS After selecting one or more Line Preferences your selection s can be verified in the LINE PREFERENCES box displayed just below the Option tabs In the descriptions below the code that will be shown in this box for each Line Preference is indicated in parenthesis These choices will remain selected for ALL subsequent bids until you deselect them or click either the CLEAR BID TRIPS or START NEW BID button You can deselect them individually as appropriate if not desired for other bids For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 7
49. ces which have a default value of importance level 2 as indicated on the next page If days off are the most important aspect of your bid then typically all your Days Off Requests should be on the top line line 1 If days off are equal in priority relative to your Trip Preferences then create them on the second line line 2 If days off are of less importance to your Trip Preferences then create them on the third line line 3 You can select various Days Off Requests on multiple lines For example if the 3rd weekend is a priority then create that Days Off Request on line 1 If you would like the first weekend off but ultimately a trip that meets your preferences is desired in lieu of that weekend off then create your Days Off Request for that weekend on line 3 For help email XJTSmartPref alpa org with Base Seat amp Employee Number 21 TRIP IMPORTANCE LEVELS lessages Your entire bid has been cleared Now starting new bid LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS SEARCH MODE AWARD AVOID TRIP IMPORTANCE LEVEL CRITERIA 1 CRITERIA 2 CRITERIA 3 LAYOVERS TRIP LENGTH 7 TRIP DAY Ly NONE Equa v NONE ea OAK 7 l 2 Day 16 MO 2 ose 7 sarge orgs es PDX 111 5 DAY 15 TH 3 PHL 27 FR 2 Just like days off you must decide where the importance of trips falls into your bidding strategy Under the TRIP PREFERENCES tab you
50. d preferences including the effects of senior bidders before the bid closes Rebuild SmartPref s one step way to rebuild your line after changing one or more Line Preferences or Days Off Preferences To see the true results click SAVE and allow the server to run a solution Reserve Protect Ability for a bidder to test and bid a reserve line to protect certain selected days off If a bidder finds that reserve line unacceptable then he can return back and be awarded a hard line of flying Reserve results displayed in the Bid of Record Option tab are controlling in a reserve protect award For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 7 Restricted Group Those bidders who will be under possible Global Constraints when building their line Transparency Ability of all pilots to view not only their own information but also all rules under which the bid is being run Such as Required Line Average Current Line Average Remaining Line Average Required Number of line holders Last line holder RSV bids Min line hours Max Line hours Required Open Time Trip Mix how many 1 2 3 or 4 day trips are available for bid Planned absences FAR amp Contractual rules Trip Attributes Set by the Scheduling Committee and or Company to classify and group trips with similar and common characteristics Such trips are assigned a code or Attribute and thus make biddab
51. e Seat amp Employee Number Inventory and Rules Tab Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Work Inventory BASE IAH POS CA EQPMT _ERJ BID PERIOD 11 RUNNING PROGRAM VERSION 3 04 Bid window from 10 24 12 00 00 to 10 27 12 24 00 Number of crew members on file 141 6290 trip credit hours 333 C Ohrs 0 C I hrs 340 operations 340 pairings 6203 trip blk hours 331 C O hrs Number of line holders 83 Last line holder 83 RSV bids 0 Not available 0 Minimum Line hrs 75 00 Maximum line hrs 98 00 Stipulated line average 81 00 Reserve lines 58 LC lines 6 FL lines 3 Requested open time 190 hrs Total credit 7198 Credit applied to line holders 6703 Actual line average 80 45 Unstack if line minimum not reached 1 day trips 3 2 day trips 13 3 day trips 24 4 day trips 300 5 day trips 0 Duty periods 1252 DP avg 5 16 Duty days 1301 Day avg 5 05 Duty days per line 15 91 Planned absences 907 hrs Days VA 242 ME 14 ES 15 Critical days none This Tab provides you with detailed information about the trip inventory and the rules by which the bid is being run Here is what you will find on this tab from top to bottom left to right e Base Position Equipment Bid Period e Bid window open amp close dates amp times e Number of Crew Members on file for the current bid period 141 in this example e Total Credit Hours 6290 e C O amp C
52. e introduced the steps to create a bid using any or all the TRIP PREFERENCES available You may enter up to 10 criteria in each search If 10 criteria isn t enough then you want to create a Multi Tiered Bid If you see only some trips in your award that are preferred but other trips that are not then create a multi tiered bid to help bring more pairings that you prefer into your award Multi tiered bids allow you to create if then syntax such as If can t get 4 days with long layovers in the US then want 4 days with long layovers in Mexico To create a multi tiered bid e Bid very specific first Browse Trips and Add to Bid e Return to the Trip Preferences tab and set up an additional search and add to bid e Expand your selections with each subsequent search and add to bid e You may also bid for something completely different with each search and add to bid Note The first part of your bid remains a higher priority Each subsequent tier of your bid will be at lower priority Since SmartPref considers each and every part of your bid as something you prefer using trips from the second or subsequent tiers may satisfy more of what you have asked for such as days off requests Making these second third and subsequent tiers allows YOU to choose what preferences shape your bid SmartPref works best if you build your TRIP PREFERENECES very specific in nature first and gradually broaden the scope of your p
53. elease Time or the Attribute C Commutable Trips Pairings with report time after 1100 and release before 1700 Avoid single day off NOSINGLE This preference requests no single day off between work blocks By selecting this Line Preference you are requesting at a minimum no less than two days off between all work blocks This preference does not apply to the first day and last day of the bid period refer to the Collective Bargaining Agreement Maximum Days Off MAXOFF This preference will try to award the maximum days off your seniority can hold within parameters of Days Off Requests and Trip Preferences you have selected This powerful preference gives minimal weight to any other scheduling Trip or Line preference you have selected In other words your overnights credits commutability etc may all suffer use it cautiously Be aware that building a line using this bidding strategy ONLY may not yield desirable results should you want days off and trip preferences to carry significant weight in the quality of your line For example if you select Maximum days off and also enter Days Off Requests for weekends off you may not hold as many TOTAL days off because the system will also consider your weekends off requests and try to honor those as well FAR RULES FAR For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 9 This Line Preference disregards any XJT Contractual buffers or res
54. enu as described above it will open the first screen containing several tabs The Status Overview Tab is the first tab that will display by default Welcome Pilot Joe SmartPref Crew Bidding Tools Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding IAHCA_ERJ Initial Bid Welcome Pilot Joe Seniority 804 system 17 base You have no carry in You had a period of 2 day s off prior to month begin Blk hrs in the last 7 days 0 00 Planned absence VA from 1 to 4 Credit 15 00 NOTE Trips that conflict with your absences will not be shown You have 2 bid s on file bid 1 is the bid of record Bids recorded to date higher rank 16 100 NOTE Your line is subject to global constraints Global solution started at bidder 15 Required line avg 81 00 Current line avg 77 35 Remaining line avg required 82 29 gt gt gt gt gt RESULTS SHOWN ARE AS OF Mon Dec 03 17 37 40 2012 lt lt lt lt lt gt PLEASE COMPLETE YOUR BID BY AT gt ALL BIDDING CLOSES ON 10 27 12 AT 24 00 This Tab provides you with some great information that is pertinent to you and your individual situation for the current bid period Here is what you will find on this Tab from top to bottom e Name System overall Seniority and Bid base Seniority e Carry in days from the prior month if applicable e How many days off you had prior to the current bid period starting e How many hours flo
55. es FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 06 06 OF 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 20 29 30 31 Sey a DAYS a a i bay TRIPS Ll BS aS Sse Pa aaa SS a ela aha 51 00 24 TRIONE og i 24 lt _ a2 33 2 9560 gt gt gt 966Z Ss E STM gt gt 99M gt gt gt E GDL MFE ELP IAH RDU OMA CLT IAH LFT GDL IAH AUS BTR MTY IAH CREATING A RESERVE PROTECT DAYS OFF REQUEST As shown in the example above the pilot entered a bid for a Relief Line that includes a Day Off Request for Christmas Eve and Christmas day a Priority 1 request indicated by the red arrow Subsequent to saving the bid and checking it after the server ran a solution the system was unable to award the pilot a line with Christmas Eve day off as shown above he is just too junior The pilot then determines he wants those two days off even if it means being placed on Reserve for the month but still preserve his chance of POSSIBLY being awarded a line with those days off OK what next The pilot must now determine the order of the Reserve call out periods he would like to be awarded for the Reserve line if that is what he is ultimately awarded To do this he simply clicks on the RESERVE tab and selects the call out times in the order in which he wants them awarded e g R8 then LC etc making sure to select ALL the call out times as shown below
56. general the more bidders that set their preferences early in the bid period the more realistic the results will be for everyone If you are senior in the group of bidders entering your preferences and saving your bid early in the bid period gives junior bidders a more accurate sense of what pairings will likely remain at their seniority If you are in the system near or at the bid closing time here are a few items you should be aware of e Be sure to monitor the BID CLOSE date and TIME LEFT TO BID information at the top of the GUI to assure you enter a bid before the bid window closes e There is some lag time from when you click on SAVE to make the active OPTION tab your BID OF RECORD e f you have not saved your work and made it the BID OF RECORD when SmartPref closes the last bid you had designated as the BID OF RECORD will be the bid that is processed e The better and stronger your bid the better chance you have of minimizing changes to your award e Chasing the bid i e making last minute changes can have disastrous negative consequences in your results Best results occur with a strong multi tiered bid for what you want using the tools outlined in this manual e After the bidding period has officially closed a final server run is generated to capture any last minute bids entered into the system e Clicking the SAVE button at the last moment before the bid closes tells SmartPref to re run your preferences and may cha
57. h credit per duty period this is where you bid For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 8 For instance by bidding for an average credit of 6 hours and greater than SmartPref will bring into your bid all trips available that average at least 6 hours of credit per duty period Note This is per duty period and not per duty day Total Trip Credit Allows you to bid for trips at specified credit totals equal to greater or less than In general remember bidding for higher credit trips will usually mean they are longer in length A bid for 23 credit hours and less than will tell SmartPref to bring in all trips at 23 0 credit hours first then those at 22 9 then those at 22 8 etc FTR Flight Time Ratio This preference sorts trips by the ratio of time away from base TAFB divided by credit time The most productive trips in terms of gaining more credit for fewer hours away from base will be the lower numbers closest to 1 0 For example a 7 06 credit turn with 8 54 TAFB will have a FTR of 1 25 8 9 7 1 1 25 This allows you to bid very productive pairings A bidder might use this trip preference by bracketing FTR from smallest value to a larger value such as 2 0 or 3 0 along with any desired trip size preferences An example tier using FTR for bidding productive 1 and 2 day trips is trip size gt 1 trip size lt 2 FTR gt 1 0 FTR lt 2 2 Deadheading Bidding of trips
58. have created o START NEW BID CLEAR BID TRIPS For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 7 GUI DEFINITIONS FIELDS AND LABELS BID PERIOD BID PERIOD 11 STATUS Bids Closed Review Award BID CLOSE 10 27 1401 01 TIME LEFT TO BID 00d 00h 00m CURRENT TIME 11 13 14 12 00 EST BID OF RECORD er OPTION1 S OPTION2 OPTION 3 RESERVE CREWMEMBER ISEN LINE PREFERENCES sTaRTnewBD O CLEAR BID TRIPS Q rReBuILD TRIP PREFERENCES Starting at the top from left to right you ll see e Current Bid Period e Status of current bid period e Date and time bid closes e Time left to bid e Current time all times are based on EASTERN time The Bid Option Tabs allow for multiple bidding options e The OPTION 1 OPTION 2 and OPTION 3 tabs are used to build different scenarios to bid for a line e For example you may want to compare what your line would look like if you requested all weekends off Option 1 only two weekends off Option 2 and without any Days Off Requests Option 3 e The RESERVE tab is for building preferences to bid for a Reserve Line You can make this tab your bid of record if you choose to do so To the far right is the SAVE button Click it to SAVE your bid and to send it to the server queue for processing e The red BID OF RECORD border will appear around whichever tab is active OPTION 1 2 3 or RESE
59. he example below where we created a days off string from the 12th through the 18th notice the blue arrows or CHEVRONS pointing from the left to the right SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 O02 O03 04 06 O06 O7 O86 OS 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 26 29 30 manm He ee ee eee ee wn TRIPS DAYS OFF In this bid for days off SmartPref will actually try to maintain the integrity of the request by trying to award most if not all the requested days By seeing the direction of the chevrons SmartPref knows the most important days in this request are toward the left side or pase if you will of the Days Off Request If for some reason SmartPref was unable to award ALL the days off in this request the software would start encroaching on the days off string FROM THE RIGHT or the less important days off The farther away from the base of the request the Days Off Request is created the less priority and resultant value they receive from SmartPref in its algorithmic solution So why is the Toggle Direction function important Having explained the above a simple example might involve bidding for weekends off to include Friday Saturday and Sunday Let s say a pilot created the following Days Off Requests for the month I FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA
60. he top 10 most avoided Trip 301 of day 5 IAH 55 times Trip 17 of day 29 CRP JAX IAH 54 times trips in the current bid Trip 15 of day 23 VSA IAH 54 times Trip 36 of day 4 LFT IAH 52 times Trip 188 of day 15 BRO XNA MEM IAH 52 times In descending order the specific stations most 10 MOST AVOIDED TRIPS Trip 290 of day 28 ACY EWR GDL IAH 6 times often bid and most often Trip 286 of day 28 DFW BHM BTR IAH 6 times p Trip 295 of day 30 ISN LBB CVG IAH 5 times avoided Trip 249 of day 21 ACY HRL CUU IAH 5 times Trip 289 of day 28 MFE HRL CUU IAH 5 times Trip 283 of day 27 MAF LRD BRO IAH 5 times Trip 67 of day 6 MCI ACY MFE IAH 5 times Trip attributes most Trip 282 of day 27 RDU MCI MTY IAH 5 times Trip 294 of day 29 RIC VER GPT IAH 4 times wanted Trip 257 of day 25 AMA BJX MLU IAH 4 times Specific stations bid most often e Trip attributes avoided BRO 1 DAL 1 DEN 1 DFW 1 GDL 1 MAF 1 PBC 1 Stations avoided ACY 1 e Line Preferences with the Trip attributes most wanted corresponding number of L Long layover 4 P PM_departure 3 bids using each I International 1 C Commute trips 1 M Mexico 1 Trip attributes avoided M Mexico 3 Y Y Stations Canada 1 Options bid COMMUTE NOSINGLE MAXOFF FAR NOWORKT SHOWALL MAXON4 MINOFF3 CSCOFF7 CR7500 8000 CR8000 8500 CR8500 3000 w nesne AWUN SUD For help email XJTSmartPref alpa org with Base Seat amp Employee Number Announcements Tab S
61. her preferential bidding systems currently on the market use a primarily text based bidding interface A pilot must lay out his bid in a sort of basic computer code to communicate enter his preferences in the system This bidding technique is not only cumbersome but also confusing for the casual or not so computer savvy end user Alternatively SmartPref is a graphically based interface Available days off are communicated not only via number but also in a weather radar like color coded display Days off requests are entered by clicking the requested dates on the calendar instead of in some attribute code in computer speak The functionality this provides makes it much easier to visualize one s bid and ensure correctness One of the most appealing features of SmartPref is that the system runs live throughout the bidding window As previously mentioned a pilot can see a snapshot of his awarded line as of the last build cycle continuously throughout the bidding period Essentially a pilot has continuous feedback loops in SmartPref Pilots can change their preferences as often as desired while the bidding phase is open As pilots save their bids in the GUI it collects them in a queue and triggers a pre determined timer to launch a server solution After the defined time the SmartPref builder runs and the system updates all the pilots bids that were being held in the queue the results are then available on the pilot s F
62. ia Menus If you make a mistake within one criterion just unclick and move to the characteristic or secondary menu you wish and click again To undo or delete the last criterion selected hold the control key down when selecting the criteria and just move the cursor off that criterion You can and should view your selection after each criteria selected in the current selections box to the right just to insure that criterion was accepted and is the trip bid you really desire For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 5 TRIP CRITERIA AVAILABLE FOR BID __ LINE PREFERENCES TRIP PREFERENCES SEARCH MODE AWARD AVOID TRI CRITERIA 1 CRITERIA 2 EE eee PAIRINGS le TRIP LENGTH LAYOVERS REPORT TIME RELEASE TIME TIME AWAY FROM BASE ATTRIBUTES BACK TO BACK AVG DUTY PERIOD CREDIT TOTAL TRIP CREDIT DEADHEADING TRIP DAY TRIP DATE DESTINATIONS DUTY PERIODS CARRY OUT TRIPS GI RESET CF Pairings Bidding for Specific Pairing Numbers A drop down menu displays all the pairings listed in sequential order Click on your desired pairing s For multiple selections hold the CTRL key down and click on the pairings in their order of importance to you Bidding Tip Note that the order in which you select the pairing determines their priority to SmartPref Insure you select them in the exact priority you prefer them Trip Length e g
63. ical bars are in the green BUILDER RESULT BID SUFFICIENCY SCALE AWARDED LINE PRIORITY 1 0 Bo PRIORITY 2 82 PRIORITY 3 0 NEUTRAL 32 _ INFRINGES 91 AVOID 0 CREATING TRIP PREFERENCES Now that you are armed with all the information necessary to bid with TRIP PREFERENCES let s look at the steps you would go through to actually build your bid 1 Select your Trip Preference Importance Level or leave it at the default 2 recommended 2 Select your search mode to Award or Avoid trip preferences 3 Build your first trip preference starting with the CRITERIA 1 pull down menu Continue selecting CRITERIA 2 3 etc as needed until you have your specific trip preferences bid string ready Use the right arrow button to select criteria 4 thru 10 as necessary 4 Refer to the CURRENT SELETIONS box as you add Criteria to verify your preferences and then click the BROWSE TRIPS button After a few moments the Search Results page automatically appears 5 Review the trips that appear If satisfied click on the ADD TO BID button The Bid Trips page will appear and SmartPref will add trips to your line For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 6 6 Review the trips that were added to your line If desired review all the trips on the Bid Trips page under the Bid Trips tab 7 Click SAVE to save the current Option tab as the BID OF RECORD and to send your bid to the
64. id period it can ripple down throughout the lines If a bidder simply clicks SAVE right as the bidding period closes it tells the software to activate the builder which in turn creates a new solution When the bid period closes bids are no longer accepted and bidders are no longer able to access SmartPref A final server solution is processed taking into account all last minute bids This is why the final award in SkedPlus may change from what a bidder sees in the GUI right before the close of the bid period After the award results are reviewed SmartPref is re opened and each user may see his awarded schedule in the SmartPref GUI which should coincide with what is in SkedPlus As stated throughout this SmartPref User Manual the better and stronger your bid the better chance you have of minimizing the changes Chasing your bid especially in the last few moments of the bid period can have negative consequences Bid for what you want and let the system work for you As a final reminder if at ANY time you find yourself confused with any of the information contained herein or have questions during the bid period your help desk team is merely an e mail away at XJTSmartpref alpa org For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 6 Glossary BES Base Equipment Seat Bid A Bid is the total combination of your days off choices your Line Preference choices and your Trip Preference choices This is
65. il XJTSmartPref alpa org with Base Seat amp Employee Number 7 3 In the following example only 19 trips were bid for The remaining 114 trips were left neutral Because of availability legality or conflicts SmartPref was only able to award 2 pairings that were bid for The other two pairings were chosen from the neutral trips and are much more likely to be less desirable to the bidder Also because the trips are neutral they are much more likely to change significantly as bidding progresses and on the final server run This is often the reason why people see a completely different award than what they saw at bid closing G SAVE TRIP PREFERENCES lay hrs lt 18 LINE PREFERENCES S HOWALL START NEW BID CLEAR BID TRIPS J Q resuio J MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 Hl I ee EO ee EE Denem E ee wn SBN gt gt gt su gt gt gt MR gt gt gt LIT LRO UT IAH BNA MAF IAH AH GPT MKE OKC IAH CR 72 18 BLK 70 49 DAYS OFF 12 C I 17 41 TRIPS DAYS OFF There are 112 trips availabl LINE PREFERENCES TRIP PREFER SEARCH RESULTS BIDTRIPS RRESULT ___ pacnosTics YOUR AWARDED LINE AS OF THE LAST BUILD CYCLE WAS BID SUFFICIENCY SCALE Ce 72 18 Blk 70 aes cy ai 17 12 W MO TU WE TH FR su TH FR SA SU MO TU AWARD
66. ill try to honor the priority level 1 request first then the priority level 2 etc Note This priority level is not to be confused with the importance level discussed above and should be viewed as a priority ordering within the Days Off Request blocks you are building In the center of each block of days off is a number This number represents the order in which you created your Days Off Request blocks SmartPref will assume that you entered your Days Off Requests in the order of priority to you If you find you need to re prioritize your blocks of days off you may change the priority of the day off blocks In the example above move your mouse cursor over the number 2 a drop down menu appears Select the appropriate choice for the specific Days Off Request to either Move up in priority or Move down in priority as necessary After clicking on your choice note the other defined days off periods will automatically change keeping your priority order intact of the other days off selections Also note this For help email XJTSmartPref alpa org with Base Seat amp Employee Number 3 0 priority number is for the entire block of days off you selected Repeat as necessary to prioritize your Days Off Requests in the order in which you want SmartPref to rank them Toggle Direction Function When building Days Off Requests for multiple days SmartPref actually places a priority level on each day of that request In t
67. it simply uses the highest priority trip available and awards that trip It then goes back to the list of trips and tries to award the second available pairing then third and so on until a legal line is constructed It s not practical to make bidders sort through an entire list of trips every month so there are tools available to simplify the process Those tools are the Line Preferences Trip preferences and Days Off When the bidder enters a trip preference all available trips that meet the criteria of that request will be moved to the top of the bid trips tab Each subsequent preference will find additional trips to be added to the BID TRIPS tab That process should repeated until enough trips have been bid to award a complete line When a bidder requests specific days off or selects to avoid a trip preference all pairings that conflict with those requests are moved to the bottom of the list There has recently been an increase of bidders who leave the trip preference blank One popular reason for not bidding any trip preferences is a false belief that asking for nothing gives the system the most flexibility In reality placing little to no trip preferences almost always has a negative effect on the award SmartPref will still use the most desired trip from the bid trips tab it s just going to be a completely random trip If no bid is placed then trips are sorted by the first criteria it comes to the paring name No trip preferences may
68. lay 1 2 3 and 4 days of carry over Select the number of days you desire to carry into the next bid month The number in parentheses reflects the number of trips available that have that many days carrying into the next bid month Bid accordingly For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 0 If you desire to avoid any carry out trips select AVOID and then by selecting the 1 day criterion SmartPref will bring in all carry over trips from 1 day and greater and they all will be avoided Layover Hours This criterion allows you to bid for a range of layover hours that may suit your situation If for instance you desire layovers of at least 24 hours or longer select that from the drop down list As with all Criteria selections you will be able to view the pairings that are available to you for that selection Use the qualifiers shorter than or longer than as applicable For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 1 Maximum Legs in Duty Period This criterion allows the bidder the ability to bid for a maximum number of legs flights in a duty period In a multi duty period trip the number is the highest found in any of the duty periods Bidding Tip You can make multiple selections under each criterion by using standard windows rules for selecting items If you want to select multiple overnights then you can simply hold down the CTRL key while clicking the differe
69. le categories Refer to the ATTRIBUTES section under Trip Preferences Trip Preferences Where bidders select and bid for trips Unstacking One of the key features of SmartPref from an overall perspective is that while it creates open time it tries to spread it evenly throughout the month This feature is called unstacking When SmartPref detects a stack of open time being created on a day or group of days it begins working within your preferences in seniority order to assign trips so the stack can be covered An example of this could be if everyone bid for Christmas off or if there are more open trips than we have pilots to cover them If the stack of open trips is large on a specific day the program may have to go deeper into the restricted pilot group to cover the flying That is why it is important for each pilot to bid enough Trip Preferences so the system can search all the trips meeting his criteria Refer to Building a Multi Tiered Bid if necessary It is important to note that the process is visible throughout the bidding window The results that are displayed in the GUI already reflect the unstacking that has occurred throughout the bid process This is another aspect of the benefits of Transparency For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 8 Appendix A Quick Reference How to Place A Basic Bid 1 Review the Status Overview and Inventory amp Rules tabs first
70. le to see if certain trips you do not desire surface in your award and you will either change or reformulate your bid to achieve more of what you desire The AVOID function is best used with a global criteria such as AVOID certain layover stations or AVOID International Using AVOID to not work on Saturdays for example would be better achieved by using Days Off Requests For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 3 The AVOID function is more like a line preference It takes the trips that are avoided and moves them to the end of the sort AVOID works better in the free group or witha large bid than in the extremely restrictive Phase 2 where it is not as viable CURRENT SELECTIONS WINDOW This window rectangular box to the right of the Criteria boxes displays in abbreviated format search criteria that you have selected and in the order in which you selected them LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BID TRIPS BUILDER RESULT SEARCH MODE AWARD AVOID TRIP IMPORTANCE LEVEL 2 7 CRITERIA 1 CRITERIA 2 CRITERIA 3 UNAS eeh lt a TRIP LENGTH 7 AVG DUTY PERIOD CREDIT 4 trip size 4 avg cr gt 05 30 EQUAL v GREATER OREQUAL TO 7 PAIRINGS F 1 DAY 7 04 00 8 TRIP LENGTH 2 DAY 1 wieder 31 RESULTING TRIPS AVAILABLE 3 DAY 11 05 00 18 REPORT TIME j RELEASE TIME 06 00 19 TIME AWAY FROM
71. lecting Minimum off 3 days displayed MINOFF3 you are sending a request to SmartPref asking for 3 days off between any work block The MINOFF bid also takes into consideration the beginning of the bid period as well as selected or prior days off existing on the Calendar line A None preference will give more freedom to SmartPref to award the trip preferences you desire and is the default used For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 1 CONSEC DAYS OFF CSCOFFx Tells SmartPref a selected number of days off you would like to have somewhere on your line Senior bidders usually can accomplish this by just bidding the exact days off where they wish them This preference assists the junior bidders to possibly have a string of consecutive days off somewhere in their line It might compete with or override other preferences A None preference will give more freedom to SmartPref to award the trip preferences you desire and is the default used Credit Range CRxxxx xxxx Requests that your line stay with within the prescribed credit ranges as selected The default of None with this preference means the line could be built anywhere from the very minimum line credit to the maximum allowable parameter BIDDING FOR A COMBINATION OF LINE PREFERENCES Although you can select multiple Line Preferences some may conflict with others such as MAXIMUM DAYS OFF with a high value CREDIT RANGE yield n
72. lor pcan with a green border is based on your bid trip priorities for the NEUTRAL 25 bid award being analyzed The higher up the vertical scale your T INFRINGES 20 bar is the more likely you are to be satisfied based on your bid AVOID 0 The graphic to the left shows a junior bidder trying for 3 days that conflict with days off request and are mostly taken by more senior bidders The legend to the far right reminds the bidder what the different colors of the box scale mean If you are in the green you know SmartPref delivered trips you were seeking If the bar extends to the grey then some awarded trips were neutral trips if in the orange some infringed on days off you were seeking and if in the red some are trips you had avoided GO For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 5 If you are in the Free Group then you will see another vertical bar in the Bid Sufficiency Scale pink in color with a red border called the BACKUP LINE It is also based on the same bid and will indicate where on the scale you would fall if all the existing trips on your awarded line were taken by senior bidders In essence this is a view of whether you have bid deep enough to cover yourself in the event senior bidders bid for and are awarded the exact trips that you bid for and are showing in your GUI results The graphic below shows a strong bid with a good back up line as well since both vert
73. n a separate window or tab in most cases e The latest version of this document is also found on this drop down menu Click on SmartPref Manual to download the document to your personal system or device in PDF format Adobe Reader required For help email XJTSmartPref alpa org with Base Seat amp Employee Number Bidding Tip Open a separate tab or browser window and keep the Inventory and Rules tab open so you can monitor the Work Inventory screen discussed below as more and more bids are entered into the system The following Internet Browsers and Applications have been approved for use with SmartPref by Crewing Solutions the software developer Using any other browser or APP may not work properly and is NOT supported by Crewing Solutions e Web Browsers with the latest Adobe Flash Enabled 7 Internet Explorer 8 0 Firefox 10 Safari 5 Chrome 20 e Pop ups enabled for http www smartpref com e Toggling Compatibility Mode for Internet Explorer sometimes resolves issues e 1024 x 768 or larger screen resolution recommended e High speed internet connection recommended e Usage on mobile devices is dependent on OS and browser Some mobile browsers that are Flash enabled or have Flash installed such as Dolphin Android and Photon iOS are compatible with SmartPref For help email XJTSmartPref alpa org with Base Seat amp Employee Number Status Overview Tab Once you click SmartPref from the m
74. n of LESS OR EQUAL TO 4 DAY This invokes the coding trip size lt 4 in the TRIP PREFERENCE box near the top of the screen LINE PREFERENCES START NEW BID O CLEAR BID TRIPS Q REBUILD S SAVE TRIP PREFERENCES trip size lt 4 J SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU f 31 01 602 O03 04 05 O6 O7 O68 809 10 11 12 13 14 16 16 17 16 19 20 21 22 23 24 26 26 27 28 29 30 ro OE ee DORR m nnee EEn TRIPS o W m al E1 n2 33 2 cn 9552 gt a fies 9632 gt gt gt 97K gt gt gt 985 gt saf gt y E JAN ICT FAR IAH CLT GRB FSD IAH ABQ CRP LCH IAH BNA CRW MOB IAH CR 72 03 BLK 70 34 DAYS OFF 14 The first step in creating your bid and starting the process from square one is to click the START NEW BID button This clears the default bid Your bidding grid will be cleared of any pairings that were present and your GUI should appear as follows LINE PREFERENCES TRIP PREFERENCES START NEW BID CLEAR BID TRIPS QReEBUILD eom SAVE J SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 31 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 ee a 118 a E mE HE OFF on cil TRIPS DAYS The next button to the right CLEAR BID TRIPS also clears the default bid but preserves any Days Off Requests you may
75. nge your result For help email XJTSmartPref alpa org with Base Seat amp Employee Number Opening the SmartPref Software AI EXPRESS ET My Items Benefits Travel Navigation Customer Care Flight Ops inflight Maintenance o People ait a Safety Documents Crewmember ERJ 8 ACARS Password Accommodations APIS Jumpsest COLA Ext Requests COLA Request CrewPay CrewPay Claim Domicile Info ERJ FO Home Line Improvement Times Master Vacation Pilot Data Reserve List Reserve Pool SkedPlus SmartPref SmartPref Manual MORE NEWS Question of the Week How do ZED fares work Light Crude Wists 15 28 0 01 104 60 1 79 on your Open Enroliment today Details about the 2014 Benefits Open Enrollment will be coming soon But don t wait until Open Enrollment is here to start the process of updating your personal information Read more Brad thanks military first responders Seven new swing gate ramps installed atlAH News Archive Most Recent Newer Older MISSED TH Inflight Maintenance Sept 18 Flight Ops Quick Briefs Pilot hiring and upgrade outlook September Jet Stream and more Read the Sept 18 Flight Ops Quick Briefs for the latest pilot hiring and upgrade year to date totals and remainder of the year projections the September Jet Stream and an upd
76. nt overnights you wish to include in your criteria preference If you wish to select several in a row then simply click the first one then hold down the SHIFT key and select the last one in the row of preferences The whole row will then be highlighted SEARCH RESULTS TAB After selecting your Line amp Trip preferences and clicking the Browse Trips button you ll be shown the Search Results Tab automatically Messages There are 107 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BUILDER RESULT DIAGNOSTICS _ CURRENT SEARCH trip size 4 avg cr gt 05 30 gt ADD To BID j SIZE REPORT RELEASE S E E FLT TIME ON DY FLT ATT BLOCK CREDIT LAYOVERS _ Jawj SEM UGE 2 ala a f 90 04 C 0 2 911R 04 04 27 SU 4388 7 29 30 WE 3270 22 43 IYAS 22 05 22 05 RIC 10 MSY 18 YYZ 20 3 15 EO L5 16 E0 L3 910P 04 04 25 FR 4155 10 28 HO 4502 22 59 L 22 15 22 15 MSP 14 CAE 26 DSH 14 4 6 2 5 9114 04 04 26 SA 4471 5 20 29 TU 5677 22 13 L 22 17 22 17 CLT 26 LIT 16 2 13 EO La 6 9956 04 04 04 FR 4422 5 40 07 HO 4161 14 50 IYS 22 16 22 16 CI 13 CAK 10 RICC 17 2 48 EO L4 7 9972 04 04 04 FR 4333 19 3 19 07 HO 4411 23 28 S 22 25 22 25 TUL 12 BTR 9 DTWC14 3 54 EO L4 9 9976 04 04 05 SA 4348 5 29 08 TU 4705 22 41 22 38 22 38 XNAC20 RDUC16 TYS 13 2 48 EO L4
77. nt the last day off in the string to end select 24 00 to indicate you want the full day off Once you have selected your days off this is what your Days off Request will look like SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 0S 06 O7 08 OS 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 SS mh SS aS Sce Sl Se ES ee e 2 a eS a Se es Ce TS St Pe 06 i 24 o 38 UNa an TRIPS DAYS You can continue to add Days Off Requests as needed or leave it as is and adjust if necessary To interpret this you just requested to have a string of days off starting at 6 00 a m on the 12th through 24 00 on the 18th and it will carry more importance than any Trip Preferences you select because you placed the request on Importance Level 1 in the DAYS OFF grid Bidding Tip To request the ENTIRE day off on the first day select 00 00 as the TIME from the drop down box For the ENTIRE last day off select 24 00 from the drop down box A common mistake when entering a range of days off is holding the mouse key down and dragging Click the left mouse key only once on the first day in the string of Days Off Request to display the time pop up box and likewise for the last day off Reserve Bidders The times in the dropdown box have no meaning when bidding reserve so you can select any time A day off is a day off since there are no partial days off in Reserve Lines
78. or help email XJTSmartPref alpa org with Base Seat amp Employee Number GUI Seeing results visually takes a lot of the guessing game out of the preliminary line award and makes the learning process significantly easier To read more about how SmartPref functions and awards trips go to Appendix B How SmartPref Works In conclusion we look forward to guiding each and every pilot at ExpressJet down the path of entering a meaningful quality bid that meets his specific needs and maximizes his quality of life It is our hope that each pilot will review the following pages so that he is armed with the knowledge to maximize his quality of life through educated use of ALL features of SmartPref New software of this magnitude will certainly require study and training it is also understood some level of learning curve will be inherent We hope that what is presented in this manual will minimize your personal learning curve If a question arises at any time and assistance is required or if you d like someone to review your bid and current award write XJTSmartPref alpa org with your base seat and employee number Your Scheduling Committee and SmartPref Volunteers are ready to assist you For help email XJTSmartPref alpa org with Base Seat amp Employee Number Bidding Etiquette and Bidding near Closing Time Please bid as early as possible Of course there are no restrictions on how late you can make a change to your bid preferences In
79. ot only unpredictable but also undesirable results Hence SmartPref inhibits most other Line Preferences with the exception of FAR RULES and SHOW ALL TRIPS if the user selects MAXIMUM DAYS OFF It is usually best to pre determine your theme and use only the Line Preferences that suit those needs Of course feel free to test different scenarios and see what effect certain Line Preferences have on the outcome of your line Just remember to see the full power of what SmartPref can do click the SAVE button and wait several minutes for the builder to run You know a new builder solution has run by checking the time stamp at the bottom of the Status Overview page By setting up Days Off Requests along with Trip Preferences discussed below may present enough structure to build a good line without the need to utilize Line Preferences For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 2 Bidding Trip Preferences Messages There are 107 trips available for bidding __LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BIDTRIPS BUILDER RESULT SEARCH MODE AWARD AVOID TRIP IMPORTANCE LEVEL 2 7 CRITERIA 1 CRITERIA 2 CRITERIA 3 CURRENT SELECTIONS 7 z E l m IEA z RESULTING TRIPS AVAILABLE BROWSE TRIPS Ps gt 2 UNDO PREVIOUS SEARCH Click on the TRIP PREFERENCES tab The very top line when this tab opens contains the Search Mode Award Avoid button
80. out time is accomplished by simply selecting the box next to the call out time you prefer When selecting call out times they will be placed in the Current Selections box in the order in which they were selected In the example above this bidder requested LC first then R1 then R7 and finally R5 You can verify the accuracy of the order you selected your call out times by referring to the RESERVE PERIODS line at the top of the GUI once you click BUILD LINE In the graphic above the system tried to award the pilot his days off first Importance Level 1 via LC it could not do so due to his seniority so the system tried to meet his days off criteria with his next choice of R1 and SmartPref was able to award a line honoring as many of the Days Off Requests as possible Notice the lowest priority group of days Priority 4 was infringed upon If R1 would not have worked then the system would have tried R7 based on his Days Off Requests If it tried all his preferences with no success it would have continued in order of the existing call out times that he did not select if any If you do not select any call out times the system will award your call out time in the order listed for your particular base and seat from a seniority and legality perspective In the example from the previous page if you did not select any call out times the order the system would try to award your call out time would be LC then R1 then R5 then R7 If you
81. portance level of Days Off Requests 1 2 or 3 relative to TRIP PREFERENCES for each bid Select the days off you wish to have on the appropriate DAYS OFF Importance line Leaving the Trip Preferences importance level at 2 consider the following Do you want SmartPref to recognize days off as more important than your TRIP PREFERENCES If yes then enter your Days Off Requests on Importance Level 1 Do you want SmartPref to prioritize your TRIP PREFERENCES as more important than Days Off Requests If so then enter your Days Off Requests on Importance Level 3 Decide on the structure you want your line to have using the LINE PREFERENCES tab Line Preferences represent the overall theme of your line for the month For example Max Days Off High or Low Credit Consecutive Days Off etc At a minimum it is recommended to select Show all trips Select Trip Preferences Criteria that appeal to you the most or avoid certain trip preferences For example the CRITERIA you would select for the following pairing structure under Trip Preferences would be e 4 day trips TRIP LENGTH Criteria e that overnight in DEN LAYOVERS Criteria e and start after 10 00 a m REPORT TIME Criteria e and end by 3 00 p m RELEASE TIME Criteria e worth at least 20 hours credit TOTAL TRIP CREDIT Criteria Note Line Preferences are powerful and some may override your Trip Preferences and or Days Off Requests In addition most Line Preferences
82. re there to test your ideas and learn more of what you can and cannot accomplish at your seniority Bidding Tip If you have created bids on more than one OPTION tab the system WILL NOT render results for ALL the OPTION tabs in one server run the processing time would take extremely too long to accomplish as the servers do not possess the processing capacity and capability to do this for a pilot group our size As outlined above you must save each OPTION tab individually as your BID OF RECORD explained below to see the results of each scenario you have potentially set up for each OPTION tab Saving Your Bid When you are finished entering Days Off Requests Line Preferences and or Trip Preferences on an OPTION tab click SAVE to create that OPTION tab as your BID OF RECORD and to send your bid to the server queue for processing You should see a red BID OF RECORD border surrounding the OPTION tab that was active when you clicked SAVE BID OF RECORD OPTION1 2 If you have created bids on more than one OPTION tab you must decide which OPTION tab 1 2 3 or RESERVE to save as your BID OF RECORD Again the server WILL NOT solve for multiple OPTION tabs you must SAVE them individually and allow the server to process each tab to see its results For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 5 Bidding for a Relief Line If you desire to bid for specific days off determine your personal im
83. references to more and more general For example 3 day trip with SAT overnights If unable to hold then 3 day trips with VPS overnights If unable to hold then Any trip with a SAT or VPS overnight If unable to hold then Any 3 day 2 day or 1 day trip If unable to hold then Any 4 day trip with total trip credit gt 20 00 OhWN e vn meres Oe amp SAVE TRIP PREFERENCES trip size 3 lay at SAT NEXT trip size 3 lay at VPS NEXTlay at SAT VPS NEXT trip size lt 3 NEXT trip cr gt 20 00 MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 01 02 03 04 06 06 07 08 09 10 11 12 w ae T M Az aa W si a a al En et 26 27 28 29 30 DAYS baa Sa Sam ely ee A pe Pee me TRIPS ee eee DORN ee Ri REEN ee PA For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 8 To set up Tier 1 1 above in the TRIP PREFERENCES tab select e Criteria 1 TRIP LENGTH EQUAL 3 DAY e Criteria 2 LAYOVER EQUAL SAT e Click BROWSE TRIPS e Click ADD TO BID As you build each criterion the CURRENT SELECTIONS box populates on the right side of the Trip Preferences Tab and the TRIP PREFERENCES box at the top of the GUI populates as well Tier 2 e Criteria 1 TRIP LENGTH EQUAL 3 DAY e Criteria 2 LAYOVER EQUAL VPS e Click BROWSE TRIPS e Click ADD TO BID Notice the word NEXT has been invoked in the coding string to indicate the next tier you
84. riod DUTY All duty days being operated on that day of the bid period to include e Trips originating that day e Trips transitioning through that day e Trips terminating that day RSV5 All Reserve Periods known for each day of the bid period e This total is the combination of all available Reserve Periods for that day listed below it LC R1 R2 R3 and R6 e The 5 in RSV5 indicates the number of reserve periods available for a specific base in the current bid period In this case it s 5 with LC R1 R2 R3 amp R6 Likewise if there were only 4 RSV periods available to bid on then it would indicate RSV4 OFF Number of possible OFF days remaining after ABS DUTY and RSV days are accounted for BID OFF days currently bid for as tabulated by bidder s current preferences NET Number of days off that remain Difference of OFF and BID days off Critical Days below chart Days that have a negative difference in the NET row If a number is present for example 5 it would indicate that more people had bid to have that specific day off the 5th than the number of OFF days available to be bid see below For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 2 Critical days none Let s look at Thursday the 1st On the 1st there are 11 pre planned absences ABS 38 duty periods DUTY 33 reserve periods RSV5 combining LC R1 R2 R3 amp R6 59 OFF periods available for
85. rnoon or a trip that returns to base early Saturday morning even though weekends off appear unachievable For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 0 CALENDARS DAYS OFF amp TRIPS LINES FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 05 O06 OF O08 O09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 DAYS a TRIPS mm E E ENNEN M E Oe 51 TIDEN n2 3 am 2 lt 5 959G gt gt gt 974Q gt gt gt 934G 984Y gt gt gt 9961 gt gt gt E ELP HPN RDU IAH FAR ISN BUX IAH IAH GPT SAT AMA IAH CRIN RIC VER IAH CR 85 38 BLK 84 09 DAYS OFF 14 DAYS OFF lines labeled 1 2 3 Bid for days off using line 1 2 or 3 which correspond to levels of importance and the priority you want to give your Days Off Requests More on the subject of importance levels is discussed below TRIPS lines The results of the latest SmartPref run will display on the calendar lines labeled TRIPS In this example a 4 day trip has been awarded starting on the 3rd The pairing number 959G is in the top portion while the bottom portion indicates the layover cities of ELP HPN and RDU DAYS OFF REQUEST IMPORTANCE LEVELS DAYS OFF 1 2 3 You may bid for days off using any of the three lines labeled 1 2 and 3 These lines determine which level of importance you regard Days Off Requests relative to Trip Preferen
86. s the Trip Importance Level box Criteria selection boxes the Current Selections box and the Resulting Trips Available box Search Mode Award or Avoid Trips LINEPREFERENCES TRIP PREFERENCES SEARCH RESULTS B SEARCH MODE AWARD AVOID TRIP IMPORTANCE LEVEL 2 This mode tells SmartPref your particular desire to either Award trips or Avoid trips When choosing the Award trips button you are telling SmartPref to rank the trips in the order that you prescribe This will include the characteristics that you will define and the associated Importance Level of your demand Thus the trips you are presently bidding are the ones you really want to have and will be prioritized in the exact order you choose When choosing AVOID SmartPref will attempt to avoid these trips The software places avoided trips at the bottom of a sorted list of available trips at your seniority When using AVOID the trip importance level is of no significance and is disabled Also when Avoid is selected the criteria to avoid within the criteria menus will be highlighted in red Likewise looking at the search results tab all avoid trips will be highlighted in red SmartPref is meant to be a POSITIVE bidding system i e bid for the preferences you WANT with the AWARD search mode The AVOID function is often not needed as is the case with other conventional blind PBS systems in use by other airlines This is because you will be ab
87. s awarded on the line are green Also the bid sufficiency scale graph is entirely in the green section Bidding this way will have better results and will change less while bidding is still open LINE PREFERENCES 5 HOWALL START NEW BID CLEAR BID TRIPS Q rReBuLD Zsa TRIP PREFERENCES lay hrs lt 18 NEXT tip size 4 U MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU 01 02 03 04 06 06 07 06 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 OE a ME A O n OoOO DEEE ENHE E EEEE TRIPS DAYS OFF WN gt gt gt smu gt gt paman gt pame LIT LRO UT IAH BNA MAF IAH paman YSA pame MKE OKC IAH OFF 12 CH 17 41 Messages There are 112 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCHRESULTS BIDTRIPS BUILDERRESULT piacnosTics YOUR AWARDED LINE AS OF THE LAST BUILD CYCLE WAS BID SUFFICIENCY SCALE 72 18 Blk 70 49 efi 17 41 off 12 TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU oO AWARDED LINE 2 3 4 5 6 7 amp 9 10 11 12 13 14 15 16 BACKUP LINE ec e e O84 gt or gt e LIT LRD LIT IAH ENA MAF IAH 3238 sosu TH FR SA SU MO TU WE TH FR SA SU MO TU 18 19 20 21 22 23 24 25 26 27 28 29 30 a8 gt 225 gt LIT VSR IAH GPT MKE OKC IAH NEUTRAL 37 S38JA 4an End of explanation INFRINGES 0 AVOID 0 For help ema
88. s is actually better than the previous method we used with Crew Planning assigning pre made reserve lines where your vacation would potentially fall over an pre assigned days off In SmartPref you are basically guaranteed 16 or 17 days off during a vacation month no matter where your vacation falls The above table was a result of our Scheduling Committee prior to launching SmartPref researching every Reserve Line award with a vacation over a period of 3 years The committee concluded that 16 days was the max that someone could have been awarded if they bid properly and had the seniority to hold it We were able to convince the company to simply abide by the pro rate table Now everyone on Reserve in SmartPref gets the chance for a Max Days Off vacation scenario These rules and pro rate table only apply to Reserve lines For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 2 Bidding for Vacation FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA 31 01 02 03 04 05 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 SEPP BRS lS Shah Sl lS SSS EE EEE M E E E o0 2 24 00 E 24 VA of gg a ann on 92L3 gt gt gt 93G3 gt VA CHS CWG SHV ORD HOB JAN ICT ORD TRIPS DAYS CR 78 25 BLK 52 10 DAYS OFF 15 If you desire to maximize your vacation ensure your Days Off Requests are entered on Importance Level 1 on the DAYS
89. select only one call out time and SmartPref cannot award it then there is no particular order used for the remaining call out times This is why you should bid ALL the call out times in the order you prefer After bidding for your call out time and Days Off Requests simply click BUILD LINE under CURRENT SELECTIONS to see the results in the GUI If satisfied click SAVE to send your bid to the server queue for processing Lineholder bidding down to Reserve If you are bidding down to Reserve Ensure you select the RESERVE Tab as your Bid of Record by clicking the SAVE button after you have set your Reserve preferences Verify by ensuring the RESERVE Tab is outlined with the red BID OF RECORD border For help email XJTSmartPref alpa org with Base Seat amp Employee Number 6 1 Vacation for Reserves For reserves with vacation in SmartPref days off are pro rated based on the following table 31 day bid period 30 day bid period 12 Days Off 11 Days Off Days Available Days Off Days Off 12 14 15 16 In a 31 day bid period with 7 days of vacation 31 7 24 days available to work you would fall into the 23 25 days available to work column That puts you at 10 days off in addition to your 7 for vacation which will place you in the 17 days off minimum for this week of vacation For a 30 day bid period with 7 days of vacation a similar calculation shows 9 days off in addition to the vacation week or 16 days off minimum Thi
90. server queue for processing 8 After the server has had time to process your bid login to SmartPref and review the results if you exited SmartPref or if you did not exit SmartPref after submitting your bid click the refresh button pictured below on the tab that is your BID OF RECORD BID PERIOD BID PEF BID OF RECORD If some trips are not to your liking and you wish to start over you can either click the CLEAR BID TRIPS button to clear your line and trip preferences leaving your Days Off Requests intact click the START NEW BID button to start from scratch or click the UNDO PREVIOUS SEARCH button to clear your bid Repeat the above steps using different TRIP PREFERENCES or place them in a different order to see if the results are better If after making adjustments as necessary you like the results you see after clicking ADD TO BID again click the SAVE button to send your bid to the server queue for processing Bidding Tip Remember to click START NEW BID when accessing the GUI for the first time to totally clear the default bid that was placed in the system for you It is always best to bid from the more specific to the more general as you move down through your preferences This way you will be sure to include many of the trips in the various criteria you have chosen For help email XJTSmartPref alpa org with Base Seat amp Employee Number 5 7 Building a Multi Tiered Bid The sections abov
91. sirable to least desirable That order is easily seen on live bidding screen under the BID TRIPS tab The importance of this tab is often overlooked by bidders but should not be This tab shows the bidder exactly which trips are most likely to be awarded BID PERIOD BID PERIOD 05 STATUS BID CLOSE TIME LEFT TO BID CURRENT TIME BID OF RECORD a CREWMEMBER D LINE PREFERENCES START NEW BID CLEAR BID TRIPS j REBUILD 2 Qum SAVE TRIP PREFERENCES E pb SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SUM 29 3 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 16 19 20 24 22 23 24 26 26 27 26 29 30 31 0 SP gt gt gt MEP gt gt gt sw gt gt gt UT GPT LBB IAH AGU ECP IAH PIT TRC IAH CR 78 26 BLK 78 26 DAYS OFF 13 C I 8 48 BID TRIPS _ BUILJER RESULT piacnostics SIZE REPORT RELEASE TRIP SZ DP ON FLT TIME FLT TIME CREDIT LAYOVERS AUD 939K 04 04 4485 6 22 4483 13 56 18 28 BTR 11 LFT 20 GRK 16 00 939N 04 4189 6 25 4618 18 05 14 18 CLL 15 SH 20 HTY 22 L3 00 939K 03 4626 13 54 4647 10 52 10 54 TUL 17 SA 34 L3 00 940C 04 4657 6 15 4333 18 35 15 49 HFE 14 PS 18 HRL 23 L3 00 940F 03 4452 6 00 4586 12 32 15 33 AGU 33 CLT 15 L3 00 9407 04 5791 13 54 4110 21 05 16 55 DIK 17 SAF 14 TUL 14 L3 00 941K 04 4673 7 35 4360 21 20 22 41 OMAC1S5 OKC 16 HLU 16 L4 00 9411 04 4648 7 54 4684 20 13 18 06 V
92. t amp Employee Number 5 3 Clicking any line in your search results will bring up the whole pairing so you can research it more TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE 9 0 01 02 53 04 06 006 07 08 S 10 IE 42 13 1E 15 46 47 10 19 20A 22 29 24 26 26 27 28 29 30 31 01 02 DAYS TRIPS 1 A g TRIP 919U Eaj E919U 12 04 12 BSE REPT 0530 REPORT 12 04 12 LOCAL Times 2 1 04 4104 EWR PIT 0630 0804 0134 025 4 1 04 4104 PIT EWR 0829 0946 0117 030 1 04 5669 EWR YYZ 1016 1146 0130 0421 0000 0421 0421 0646 L YYZ 1720 k There are _86 trips D END 1216 NR 0900 REPORT 0536 Hilton Toronto 416 869 3456 al 2 05 4641 YYZ EWR 0621 0800 0139 115 2 05 4096 EWR CYG 0915 1122 0207 0346 0000 0346 0346 0601 CURRENT SEARCH trip size YS 1748 gt app to ain D END 1137 NR 0900 REPORT 0525 Millennium Hotel Cincinna 513 352 2100 SIZE 3 06 4148 CYG EWR 0610 0810 0200 038 d SEQ TRIP SZ DP O 3 06 4548 EWR RDU 0848 1033 0145 025 AUD 1 919K 04 04 0 3 06 4548 RDU EWR 1058 1240 0142 035 21 2 29 E0 L4 F7 2 919U 04 04 0 3 06 4175 EWR BDL 1315 1409 0054 0621 0000 0621 0621 0859 14 1 34 E0 LS 3 920x 04 04 Of BDL 1452 32 2 18 E0 L4 4 921H 04 04 0 D END 1424 NR 0900 REPORT 0516 Courtyard Hartford Windso 860 683 0022 14 3 00 EO L4 5 9214 04 04 0 a 07 4714 BDL EWR 0601 0700 0059 033 8 2 45 EO L3 6 9224 04 04 0 4 oF 4246 EWR DTW 0733 0932 0
93. tatus Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Announcements No announcements available at this time Any announcements regarding the bid period will be listed here Live Bidding Tab Status Overview Inventory and Rules Bidding Activity Announcements Live Bidding Initial Bid Next Month Selecting the Live Bidding tab will launch the Live Bidding environment or Graphical User Interface GUI The GUI is where you will build your own line through the use of Days Off Requests Line Preferences and Trip Preferences Bidding Tip Right clicking the Live Bidding tab and opening up Live Bidding in a new windows tab allows you to quickly refer back to the Inventory or Status Overview pages This also allows you to more efficiently view when the last time SmartPref ran a solution The layout of the GUI is explained on the following pages Note Login to SmartPref and view your screen as you read a description of each GUI component For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 6 Graphical User Interface GUI and the Default Bid The GUI is the live bidding environment When you first enter the GUI each month there will be a default bid on the TRIP PREFERENCES line The current default bid set for every bidder before the current bid period opens is the TRIP PREFERENCE named Trip Length with the selectio
94. tells you the strength of your bid See the Bid Sufficiency Scale section in this manual for more details e An informed bidder will use the Inventory and Rules page to gather information to make SmartPref work to their advantage find a combination of Days Off Requests line preferences and trip preferences most appropriate and then allow the SmartPref system to do its job e Avoid Chasing the Build which is the practice of constantly changing your bid in an effort to capture a schedule seen on a prior build or one that you wish you could hold This practice may cause frustration as the desired schedule may not be possible at your seniority once senior bidders bid and after the bid closes e Good practice includes beginning your trip preferences criteria with the most specific and move towards the more general thus ensuring you ll bring in all the potential trips you desire e Monitor your Bid of Record as the bidding period progresses to check your results keeping in mind your seniority what you can realistically hold and how many pilots senior to you have saved a bid found on the Status Overview tab e Knowledge of the current inventory of days off and trip preferences is the difference between bidding smart and bidding in the dark Rather than bidding for days off where it is clear the system will assign trips on those days the smart bidder looks for trip preferences that minimize personal conflicts Examples could be bidding for a
95. tes a TRIP LENGTH of less than or equal to 3 day trips was selected No Line Preferences have been selected CLEAR BID TRIPS button This button clears all your existing Line Preferences and Trip Preferences WITHOUT clearing your Days Off Requests START NEW BID button This button clears everything Line Preferences Trip Preferences and your Days Off Requests REBUILD This button rebuilds your current line result in the TRIPS area based on the last builder run Note You must click the SAVE button to activate the full processing power of the SmartPref software The software s builder takes up to 15 minutes to run before you can view the latest results REBUILD is for a quick look and often will not show the same results as allowing the system to runa full server build cycle For help email XJTSmartPref alpa org with Base Seat amp Employee Number 1 9 AVAILABLE DAYS AND TRIP LINES LINE PREFERENCES sHowaLL cRa5009000 STARTNEWBID 4 CLEAR ENTIRE BID Q ReBuiLo 5 SAVE TRIP PREFERENCES avg cr lt 07 30 trip size lt 3 NEXT avg cr lt 07 30 trip size lt 4 FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU MO TU WE TH FR SA SU 01 02 03 04 06 06 07 08 09 10 11 12 13 14 16 16 17 18 19 20 21 22 23 24 26 26 27 28 29 30 31 DAYS eee TRIPS ee ee a eee eee eee 42 1 48 9596 gt gt gt 974Q gt gt gt 934G 984 gt gt gt s gt gt
96. trictions placed on building and or bidding trips allowing one to build lines right up to the Federal Aviation Regulation limits in terms of flight time duty time required rest and time off between pairings The end result may be that a pilot will fly as many as 12 days in a row or more receiving ONLY the minimum rest and time off as required by FAR s An example of where this bidding strategy may be desirable is if a pilot has a vacation week starting in the middle of the month and would like to have the remainder of the month off after his vacation Strategically using FAR RULES MIGHT compress all flying into the first half of the month with enough credit value so that days off after his vacation days might possibly be awarded thereby extending his overall time off for the month Even if this is the desired result use this preference EXTREMELY cautiously and be CERTAIN this is what you want to achieve Avoid single work day NOWORK1 This preference instructs SmartPref to not place a one day trip in the middle of a period of days off Realize that the larger the period of days off and the more junior you are the less useful this preference becomes For help email XJTSmartPref alpa org with Base Seat amp Employee Number 4 0 Show all trips SHOWALL Allows you to see and bid for all the pairings available whether or not you re senior enough to hold them Click START NEW BID prior to selecting Show All Trips
97. ts pages For help email XJTSmartPref alpa org with Base Seat amp Employee Number Builder Result Tab and Bid Sufficiency Scale Messages There are 173 trips available for bidding LINE PREFERENCES TRIP PREFERENCES SEARCH RESULTS BID TRIPS BUILDER RESULT DIAGNOSTICS THE LAST BUILD CYCLE WAS BID SUFFICIENCY SCALE f 0O AWARDED LINE BACKUP LINE gt 11 gt 12 gt 12 e su o e e E PRIORITY 1 0 PRIORITY 2 82 PRIORITY 3 0 NEUTRAL 32 E INFRINGES 91 AVOID 0 This is where you will see the results of the builder based on the last run It should match up with what you see in the GUI if you have just logged in after a server solution ran To the right you will see a long colored bar type scale called the Bid Sufficiency Scale This gives the bidder a straightforward glance as to how his awarded bid would compare in the event all currently awarded trips happen to be taken by a senior bidder BID SUFFICIENCY SCALE If all the trips currently showing on your GUI result were taken by a senior bidder the scale shows if your bid is sufficient or broad enough to result in a satisfactory line SmartPref refers to this AWARDED LINE other measure as the backup line BackuP LINE BID SUFFICIENCY SCALE This is a gradient type scale that has up to two vertical bars cay within the vertical box The left most vertical bar white in co
98. will be inhibited if the user selects the Maximum days off Line Preference You now have full knowledge and awareness of e Trip mix Credit amp Block Hours e Available days off e Where you fall in the seniority mix e Total amount of hours available to bid e Total amount of hours requested to remain in open time after the bid closes e What the line divisor is Required Line Average e Where the most duty periods are falling for the month e What the best and worst trips are out of the available inventory e What rules the bid is being operated under For help email XJTSmartPref alpa org with Base Seat amp Employee Number 2 6 This knowledge is crucial to your understanding how each bid period will affect you directly as you build your line based on your preferences It will also help you manage your expectations of what you can hold based on the information available Example You are junior and attempting to request all weekends off If you can t hold weekends off you should be able to determine why It could be a combination of your position on the seniority list the amount of duty periods that remain to be flown over your requested days off the number of senior bidders requests containing those same days off and the number of days off periods available for those days you are requesting All that information is available to you Lineholder bidding down to Reserve If you are intentionally bidding down to Reserve
99. wn in the preceding 7 days e Planned absences ANY type leave such as Vacation Training Medical Leave FMLA Military Leave or any combination e How many bids you currently have on file out of 4 bid options or strategies that are available including Reserve e How many and what percentage of bidders above your seniority who have already saved a bid Keep in mind that even though 100 of bidders senior to you have saved a bid they can still change their bid For help email XJTSmartPref alpa org with Base Seat amp Employee Number e If your line is subject to global constraints the starting bidder number 15 in this example at which global constraints begin This number can change based on bidders senior to you adjusting their bids e Required Line Average Set by Crew Planning indicates what the software will try to drive the overall line average to for the ENTIRE pilot group in that base seat e Current Line Average Where the Line Average is based on the latest build at your specific seniority e Remaining Line Average Required The line average required from your line solution and below if bids were to close now e gt gt Result Shown Time Stamp The date and time of the last builder solution run This is where you look to verify that SmartPref builder ran with your last saved preferences e gt gt Bidding Period close date and time Reminder of when the bidding closes For help email XJTSmartPref alpa org with Bas
100. xt Generation of PBS because it uses an intuitive Graphical User Interface GUI that allows pilots to visually see what kind of schedule their preferences will create before the bid period closes Unlike other scheduling systems the GUI allows the user to readily see a very close representation of the pairings line and days off he could potentially hold at the specific moment in time he saves his bid and allows the system to generate a solution Through the use of an advanced calculation methodology called HEURISTICS SmartPref is unique in the way it solves for the best optimal bid award results Heuristic calculation enables the software to render a result quicker than other software packages in use by other airlines because it uses advanced algorithms to make educated calculations as to what the end result should be If Heuristics were not utilized it would take the software DAYS to complete a solution due to the MILLIONS of individual algorithmic calculations SmartPref would have to consider SmartPref utilizes a live bidding environment where pilots can see all available open time trips and can choose to bid for those trips specifically via Line Preferences Trip Preferences or a combination of the two Pilots can also create and bid for specific days off via Days Off Requests Appendix A contains a Quick Reference on How to Place a Basic Bid From a pilot perspective the heart of any bidding system is the user interface Most ot

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