ASiM MOBILE USER MANUAL - Olivine Technology Ltd
Contents
1. Click on the record to view SS Subtotal 300 00 Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 19 of 20 ASIM MOBILE USER MANUAL EP oul 11 15 Step 5 Click on the Save button to clear the credit sale of jte by the customer or Cancel to discard this process e 8 APPENDIX os Invited User this is a user to whose email address the administrator for ASIM has sent an access pin to allow them to gain access into the a S tails in the program Most invited users ta mbers dare salespersons or sales agents or the compat Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 20 of 202. www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 6 of 20 ASIM MOBILE USER MANUAL amp B t wl 20 26 jan 28 2013 Sales t E wl 20 26 an 28 2013 Sales Stock Transfer Stock Position Customer Product Log out SW Stock Position S This feature enables a user particularly the sales agent to be able to track the flow of stock to determine when to make a request for more stock iv Customer Customers are stored in the system to be used for sales purposes cash or credit By dedfault ASiM has a walk in customer For any new customer use this module to add them into the system All the changes will be reflected at the management location v Product Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 7 of 20 ASIM MOBILE USER MANUAL This is the module that displays the stock items in the shop Any new items added at the administrator s location are automatically reflected here A user also has a chance to create new products a change will be reflected at the administrator s location vi Log Out This menu feature is used to lock the screen to avoid any attacks by intruders Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Tele
3. will be sent are required Step 1 Select the option I have downloaded Stocklntel and want to setup my company button Step 2 Fill in the blanks with the name of your company and a valid email addre Please enter your company name Email to send registration code Step 3 Click on Done to submit the An access pin will be sent to the email address entered above which will act as the login credential for the admi mc pin needs to be securely handled 5 2 Joining as an Invited Use e Appendix To be an invited us set up to use ASi cre E o your email address from the desktop version of ASIM i Cli the button I have an Invitation to join as a user X er the pin that was sent to your email address during set up by the Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 5 of 20 ASIM MOBILE USER MANUAL Conn ee Please enter your invitation id Step 3 Click Done If the pin entered is incorrect you will be alerted with internet connection ib 5e m 23 38 message of Invalid Pin or poor Sorry an error occured Please check that you are online and that you have entered the correct pin The Initial Screen which is loaded immediately after successfully setting up appears as shown Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website
4. S S NS S SV ASiM PORES TABLET MANUAL er x SS CR 254 20 266 7603 ASIM MOBILE USER MANUAL TABLE OF CONTENTS L INTRODUCTION M M 2 Zs PRODUCT DESC Ur TION coi ditadbidtuts time ep Rud da ditantidueiM debeo adcU atit o bar bddhiudet vURe tne PUR FN M ten bitu e ONU 2 3 IN TALING A SIM C 3 4 RUNNING ASIM S 6 y 8 Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 1 of 20 ASIM MOBILE USER MANUAL 1 INTRODUCTION This document explains the operations of Olivine Technology s Automated Sales and Inventory Management Software ASIM for mobile phones 2 PRODUCT DESCRIPTION ASiM is a supply chain management solution that enables organizations to automatically monitor and control stock and sales transactions occurring anywhere within their n f suppliers outlets field sales teams and customers using ubiquitous mobile t technology SS It provides management with customized and real time reports at all leve hand egation including reports on a specific outlet s transactions and on the eae Os nsolidated transactions ASIM can work either as an independent solution or it e integrated with your existing information system Q Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands We
5. bsite www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 2 of 20 avs ASiM MOBILE USER MANUAL 3 INSTALLING ASIM a Minimum Installation Requirements i Phone Requirements 1 Android Operating System 2 1GB SDCARD b Performing the Installation Follow these simple steps to successfully install ASIM on your Mobile device Ensure that your system meets the minimum specifications before you begin the installation NA N y N i From your phone s browser click here to begin the download process ii Click on Stockracker apk to download ii Click Save to download it in the default directory Downloads iv Navigate to your Downloads directory v Click on the StockTracker apk vi Click on the Install button Wait a few seconds for the installation to finish i e Successfully installed An icon is created under the Applications menu vii To begin using ASiM click Open which appears immediately after successful installation or Navigate to your Applications menu and click on ASIM icon For more information check ww 4 RUNNING ASiM NY After successful installation i av icon is created among the application The icon appears as shown below a A t E m a BE ask Calculator Voice Downloads manager recorder Music My Web Quickoffice Shop Shop f a ASIM icon in the i phones application Updates Opera Mobile Cf fA The pro
6. d 2gb Memcard 4GB Motorola V3 name of product S Step 4 Click on the empty box labeled Enter Quantity op rer of units of the product to transfer t ml 20 31 Headphone Canyon Step 5 If there ai button and repeat S Once satisfied that all the products have been included in the transfer invoice click Next id the invoice waiting for confirmation of the transfer Cancel Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 14 of 20 m 9 ASIM MOBILE USER MANUAL pe liwar Archies Step 6 Click on the Save button to confirm the transfer or Cancel button to discard it On saving the transfer record is displayed under the transfers for that specific day t Bul 09 13 an 30 2013 Transfers From Nyeri o Kisumu_New tow OE owl 09 14 From Nyeri o Kisumu_New ng Sales Records sale from the menu Any sales details for the current date will be an 30 2013 Sales ONETEENUDE a Jan 2013 120 00 Customer HQ 2 30 Jan 2013 1 500 00 Step 2 Click on the specific record whose details you would like to review Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 15 of 20 ASiM MOBILE USER MANUAL
7. eA Jecnnee t B 09 38 i stomer KAQ 2 LOTION 200 ML 9 60 Subtotal 540 00 Save Cancel NS To reprint the receipt click on the Save button Otherwise SS 7 10 Performing a Sales transaction To perform a sales transaction select Sale from th QN Step 1 Click on the New button from the Sales w e a t Bul 20 26 an 28 2013 Sales SESp 2 Selec stomer to whom you would like to make the sale m 20 18 Customer _HQ Customer_HQ 2 Customer_KAQ B 5 mer KAQ 2 Eon Eli gels Customer_Nairobi_2 Customer_Nyeri Customer_Nyeri_2 alk In If the customer does not exist in ASIM see how to add a customer to ASiM in 7 6 above Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 16 of 20 ASIM MOBILE USER MANUAL in T Step 3 Select a product to sell from the list of products If the product is not yet updated in the system check how to add a product in 7 4 above SEE 20 18 Headphone Canyon LOTION 200 ML LOTION 200 ML LOTION 65 ML LOTION 65 ML Memcard 2gb S Memcard 4GB N Motorola V3 Samsung Galaxy II Step 4 Enter the number of units to sell in the spa pe Quantity t ml 20 18 Step 5 From yboard click Next followed by Done in order to unload the keyboard LOTION 200 ML I it Price Unit Price 60 00 Step 6 To add more item
8. gram will be automatically loaded after installation However the program will always remain Ojijo Plaza pns Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 3 of 20 listing ASIM MOBILE USER MANUAL inb Bici aaao accessible from the application menu through the icon displayed above To create a shortcut on the phone desktop simply click and hold the icon for a few seconds until you hear a vibration indicating that an icon has been successfully created as shown Lm d i t nil EJ a re Search screenst a S e CA ASiM icon on phone desktop N 50M 5 Shop Music Sh Play Stor REALE a ML aN 5 GETTING STARTE iM There are two options availabl toget you started t Bul 10 31 I have downloaded StockIntel and want to setup my company I have an invitation to join as a user 5 1 Setting Up A Company Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 4 of 20 ASiM MOBILE USER MANUAL nM CREER This option is chosen by new users who want to set up their company to start using ASiM This means that they are using the phone and not the computer to set up their company The company name and email address to which an Access PIN
9. phone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 8 of 20 ASIM MOBILE USER MANUAL in T 7 USING ASIM IN PHONE 7 1 Using the Calendar in ASIM It is possible in ASIM to reset the date of the transaction you would like to do from the default system calendar This can be for purposes of viewing previous records of transactions in the selected module Step 1 Click on the date displayed on top of the module For example the date in the sales below is Jan 30 2013 Click on this date t 241 09 26 an 302013 Sales New A amp Q NS Step 2 Use the plus or ER ange the day month or year Li tow Bl 09 26 Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 9 of 20 m 9 ASIM MOBILE USER MANUAL ani liwar Archies 7 2 7 3 Checking Stock Position Step 1 Select Stock Position from the menu r E m 2031 Stock Position Headphone Canyon 396 LOTION 200 ML 50 LOTION 200 ML 245 LOTION 65 ML 328 LOTION 65 ML 20 Memcard 2gb be displayed here Viewing products their details B t Bw 20 30 an 292013 Products 2 l l 2 Click on the Products menu Any available items in Headphone Canyon 2 000 00 LOTION 200 ML 60 00 LOTION 200 ML 60 00 LOTION 65 ML 30 00 LOTION 65 ML 30 00 um stock will be a
10. s to sell to this customer click on the Add button and repeat the steps 3 to 5 Step 7 Click Next button to review details of the sales process Ojijo Plaza pie Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 17 of 20 m 9 ASIM MOBILE USER MANUAL ee L3 Add button to Next button to review sales include more process before printing out items in the sale receipt A draft receipt is automatically generated and displayed as shown Subtotal 90 00 uw Save Cancel Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 18 of 20 ASIM MOBILE USER MANUAL If the amount is more than sale give change Otherwise it will be taken as a credit sale until the full amount owed is paid The receipt is printed when you click the Save button To discard the sale click the Cancel button 7 11 Clearing a credit Sale Step 1 Access the Sale module from the Menu Step 2 Navigate to the credit sale record 1 E Em 11 15 an 30 2013 Sales New Customer HQ 2 AS 30 Jan 2013 32 860 00 Customer_HQ 2 NS 30 Jan 2013 300 00 Customer_HQ eS 30 Jan 2013 10 000 00 alk In Q 30 Jan 2013 1 000 00 Customer_KAQ 2 30 Jan 2013 540 00 NS Customer_HQ 2 AN Step 3
11. tep 1 From the Customers menu click o NS utton as indicated above i Step 2 Enter the name of the custome ane ve button is not visible enough click on A the back button to clear the keyboard NN nm 2H EE CE 31 8 20 29 come Peonef s w e r c v ofp aTsTaTeTs of Tif Io n n es e oe NS 3 Click on the Save button or cancel the operation through the Cancel button Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 12 of 20 m 9 ASIM MOBILE USER MANUAL liwar ronioc 7 7 Checking for any stock transferred to or from another branch Step 1 Click on the menu button Step 2 Click on the Stock Transfers menu If there are any stocks transferred to or from current branch they will be displayed n E E wl 20 31 an 292013 Transfers 7 8 Transferring Stock to another branch Step 1 Select Stock Transfer from the men andt n NEN b an 29 2013 Transfers Ojijo Plaza 2 Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 13 of 20 avs ASIM MOBILE USER MANUAL Step 3 Select a product from the list of stock items available m 20 31 Headphone Canyon LOTION 200 ML LOTION 200 ML LOTION 65 ML LOTION 65 ML Memcar
12. utomatically loaded as long as both the devices have internet connection Memcard 2gb Ojijo Plaza pue Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 10 of 20 ASIM MOBILE USER MANUAL 7 4 Adding new stock items B t Bw 20 30 an 292013 Products Headphone Canyon 2 000 00 LOTION 200 ML 60 00 LOTION 200 ML 60 00 LOTION 65 ML 30 00 LOTION 65 ML 30 00 Memcard 2gb Step 4 Enter the name of the product andi n E m 20 30 Enter pro duct name Enter product price Save Cancel t Sof vtare Architects Step 1 Click on the Menu button Step 2 Click on the Products menu Any available items in stock will be automatically loaded as long as both the devices have internet connection Step 3 Click on the New button Ojijo Plaza pie Floor Plums Lane off Ojijo Road Parklands Website www olivinetech com Email info Olivinetech com Telephone 020 2667603 P O Box 14149 00800 Nairobi Kenya Page 11 of 20 ASIM MOBILE USER MANUAL 7 5 Checking existing customers Step 1 Select Customers from the menu e t u 20 28 an 28 2013 Customers Customer HQ Customer_HQ 2 Customer_KAQ Customer_KAQ 2 AS Customer_Nairobi Customer Nairobi 2 S Customer_Nyeri N Customer_Nyeri_2 aL Walk In gy 7 6 Adding a new Customer 1 V S
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