D-Tech Conversion Station Software User Manual
Contents
1. Gamesin ceim D Tech Conversion Station Software User Manual Software version 4 released 18 04 2009 Document 0110 Classification Customer Author Marvin Crisp Last Saved 24 01 2010 D Tech International Limited Address Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW Phone 44 0 1394 420077 Fax 44 0 1394 420086 Email support d techdirect com Web www d techdirect com Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Gemesiin ini teiiningg Document History Date Version Changes Responsible 18 04 2009 1 0 Reconstruction Marvin Crisp 23 12 2009 1 1 Review and release Marvin Crisp Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Cemmactit Tontih technolo Table of Content D Tech RFID Conversion Station Software and Hardware Manual Document History Table of Content Documentation Overview e Scope of the Document e Outline e Abbreviations and Expressions Introduction Hardware Installation Software Installation Configuration Files Main Features Start up User Interface and Setup of Software License Login Graphical User Interface Setting up System Programming Labels single Programming Labels media package Weeding List Statistics2. Cancel i LabelConversion Select Installation Folder The installer will install LabelConversion to the following folder To install in this folder click Nest To install to a different folder enter it below or click Browse Folder fc Program Files D T ech LabelConversion Install LabelConversion for yourself or for anyone who uses this computer Everyone Just me Cer C Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Cc UNG WOUORE GINO TY ie LabelConversion Installation Complete Click close LabelConversion has been successfully installed T h e j n st al ati on j s now com p ete Click Close to exit Please use Windows Update to check for any critical updates to the NET Framework Setup and Configuration The following explains the setup of the configuration for your library ISIL number and LMS connections Setting your ISIL number this is your library ID number and can be obtained from the British Library To input this into your conversion software you will need to do the following Go to C Program Files D Tech LabelConversion You then need to open the LabelConversion exe CONFIG FILE with notepad Please copy this file and rename it and save it This will always allow you to have a saved copy just in case you make a mistake E LabelGerversion eme H
3. Exit Programming Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 ech wman in Documentation Overview Scope of the Document This document covers hardware and software documentation for the end user of the D Tech RFID Conversion Station shortened Conversion Station As the software is running on different models of the Conversion Station the hardware description is for our standard conversion RFID pad This document includes hardware installation software installation and software configuration together with the staff user instructions Outline Introduction General overview of conversion station application User Interface and setup of software Description of hardware software and functionality Abbreviations and Expressions ILS Integrated Library System Item Media LMS Library Management System Media Library items such as books videotapes CD s DVD s etc Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 meciiig nin eal Introduction Hardware Installation The following information will guide you through the installation of the conversion station hardware on a standard PC based system Mac is not supported at this time Hardware components 1 x RFID reader pad 1 x
4. Username admin Password admin Please change these to your own as soon as possible D Tech Conversion Application Username Password Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 meat Tonto teeing Graphical User Interface The following figure shows the outline of the graphical user interface GUI of the D Tech Conversion application D Tech Conversion Application Offline Action Process Media label using RFID Reader Options Item Type Undefined Verify label Country ID Library IB ltem Title Instructions Admin Tools Choose language Read label About Log Out Save to label Exit admin The above shows the standard admin setup you will notice at the top centre Offline this means the system is not connected to the LMS The application will still function in this mode however you will not be able to see the item title of the item on the display Setting up Systems We need to setup the system so it can connect to the LMS not required unless you have a SIP2 connection and require to see the title when programming Please click on Admin Tools Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Je CungWOuTOteEchnology Admin bos You will then
5. RFID reader 1 x 12V dc main power adaptor 1 x USB cable 1 x RFID reader driver disc e Installation of RFID Reader Drivers Please follow the instructions below to install the RFID reader USB drivers on your PC Insert CD in to your CD ROM driver If the Adobe Reader starts and displays the reader information please close this Go to the CD ROM drive d Right click and explore Copy the file OBID USB Driver to a folder D Tech RFID on your PC c program files D Tech RFID You will have to add the folder D Tech RFID in program files Go to the D Tech RFID folder and double click on the OBID USB Driver folder Then double click on the Software folder You will then see the setup_abidusb_v2 40 exe file Double click on this to start the driver installation Please do not plug the hardware in the PC at this stage Please follow the on screen instructions i OBID Standard USB Driver Setup i OBID Standard USB Driver Setup Choose Install Location Choose the Folder in which to install OBID Standard USB Driver 2 40 Welcome to the OBID Standard USB Driver Y2 40 Setup Wizard Setup will install OBID Standard USB Driver 2 40 in the following folder To install in a This wizard will guide you through the installation of OBID different Folder click Browse and select another folder Click Install to start the installation Standard USB Driver 2 40 It is recommended that you close all other applications before starting S
6. Action Info Process Media label Barcode i e using RFID Reader OO 0000035 If you are online the information will be displayed Mo aA ltem Type Undefined Country ID UK Library ID GB DTECItd ltem Title Malibu Then press Save to label unless you have set it to auto save the label in the workflow Read label Save to label Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 LC CUNGWOUNORECHNONO Ty If the label is new and has not been programmed before you will see the following pop up However if the label as been programmed before then you will see a message as shown below if you are sure you want to override the data click The media label has been OK The labels you are about to program succesfully programmed already contain data Do you want to reprogram them Programming Labels media package The process to program a media package more then one item is done in the same way as s single item Just place all the items you want in your pack on the RFID pad together The only difference is you will see the following message check the number of labels is correct and then click OK Media package Number of labels detected 4 Do you want to create a media package Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesha
7. Label Check label is programmed correctly Can re program labels Used to restrict users if set off Cannot reprogram labels OK Exit and save In the Admin Tools menu you will also see Conversion fields The following screen enables you to remove items in a restricted user account display D Tech Conversion Application S28 Click on the item you do not want on the display the green arrow will change to a red cross Configure conversion fields Lisy IO Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 NE CHIGWOULONE CHOU In the Admin Tools menu there is an option called User management the following screen will be shown 0D Tech Conversion Application D Tech Conversion Application User Role User name From this screen you can edit delete or add a new user To add a new user click Create new user User Roles Admin or Restricted User name add name Password add password Confirm Password add password again Then click Register Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 NE CHIGWOULONE CHOU Programming Labels single Place the item onto the RFID pad Select the item type from the drop down menu Online
8. Number 4436097 VAT Number GB 796 1924 81 J HECUnOWOUTOTeE chology Main Features Login User Login with restrictions LMS settings Workflow settings Programming single item labels Programming multi item labels Re programming single item labels and multi item labels Weeding list User Statistical data Printing RFID labels not supported in this manual Programming user cards Start Up Software The D Tech Conversion Station application can be started from the Windows Start menu as shown in Figure 1 or the desktop short cut A short cut can also be added to all users if needed please refer to windows setup to add a short cut irr LabelConversion LabelConversion Serrcheck H m AYS Media E CirculationTool MI SmartDraw 2010 HI mI GateViewer d Figure 1 Start Conversion Station application Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 SecHigwvOUltorechnol acy License lf this is the first time the software has been used then the following screen will be shown please call D Tech for the license key to continue ES Product Activation our trial period will expire in 6 days 3 hours 54 minutes For activation please contact D Tech Ced S Use trial period Login Once started you will see the login prompt as shown below the default is the following
9. a Window Help OSHA SRY BBS O E A LF ie oo Bava Ib A B 2 D E F G H USER TEMNUMBER QUANTITY DATE TIMIE ACTION admin 1 24 Mari0 24 05 2010 16 12 SavehlediaLabel admin 3333333 1 26 Mar i 2603 2010 14 03 SaveMediaLabel admin 3333333 4 26 Mar 10 26 03 2010 14 34 SaveMediaLabel amma on co na In the Admin Tool menu you can also delete all statistical information Exit application Click exit on the main screen Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81
10. atepad Bie E Pome Pew ibp Once opened you should see the o Mader iniri ype iinis arandia iaie amiante f ei ng screen noe loner irga DEd PUT GE T 2 EEH TEDL abe Oir ubtondictervice defaulterovider faraacoessservice enabletrace false templatedirectory apro i der Fy e Ae add mime fatedccessferyvice Type akian dc ggl irebatatrorider fub enic conmection tringhint bT E Honn Saran at amp dy amai aipices Eghed T Labelcerver i igi Oabaaecede A gt vier a ube on SEP rice Widia abel Ee TyE wa magnetic ag Bey oor maigi saadi ebar ae ther car efun in na E reia Very SA CANSETT ings cand keye in rit ut ton a ot Lit Pd rains t ate rd v a t Utm ES are Egan a chd ke FIL passini le data mw aes IH na ol Sb DINII7OU OS IWT L6 1 MPLA cadd key EFT bbat amo elt x ues F RFEA tame 1T Be keys RES aria Port alu on hepa che ck sue sab led ae gt Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 At the bottom of the screen under the heading lt appseitings gt you will see the following lt appsecttings gt lt add key Institutionio Value gt lt add key TerminalPassword value gt lt add key countryID Values ae lt add keye LibraryID valuee el Possible modes are eqghead and Infomedis gt lt a
11. dd key RFIDMode value Egghead gt lt Possi ble data models are 3M ABF 1 Bib 11 1 OGINS2Z700 DS INF 163 1L NPLA 1 gt lt add key RFIDDataMode From values f gt lt add key RFIDDataModelTo value O pe lt add key RFSerialPort walue lt add key Checksumbisabled value ieee fo lt appsett ings gt lt configur at ion gt Please add UK in the lt add key Country ID value Uk gt Please add your ISIL number in the lt add key LibraryID value GB Ukcr gt You can also add or remove item types if needed by adding or removing from the Configuration file as shown below Bide pels Le es gt lt add key 0 wa oe lt add keye 1 value Book gt lt add lt add key 2 value Co OVO etc 5 lt fadd gt lt add key 3 value s Ma netic Tape vVideo or music gt lt add gt lt add key 4 value other gt lt add gt lt add Keysi value other careful handling 1s required gt lt add gt lt add key 6 yvalue Very Small item special handling may be required with sc lt Medi ala elitemTypes gt Make sure you add a line in the same format as above If you make a mistake please use the saved version again lf you are unsure about this configuration please contact D Tech helpdesk for more information 01394 420077 Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration
12. e drivers have installed please connect the RFID reader to the PC click yes to the above Plug the 12v dc adaptor into a wall socket and plug into the reader Connect the RFID pad to the reader box Connect the USB lead to the PC and the reader box Once plugged in and connected you should see a green light on the reader box You will also see the following box appear on your screen Found New Hardware Wizard Welcome to the Found New Hardware Wizard Windows will search for current and updated software by looking on your computer on the hardware installation CD or on the Windows Update Web site with your permission Can Windows connect to Windows Update to search for software O Yes this time only Yes now and every time connect a device O No not this time Click Next to continue Cancel Please follow the instruction below carefully Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 ec CUNGWOUNOECHNOIO Gy Click on No not this time and then next Click on Install from a list or specific locations advanced and then next Found New Hardware Wizard Click on Include this location in the Please choose your search and installation options at search Y Search for the best driver in these locations Then browse to C Program Files Feig ObidUsb Drivers Use the chec
13. etup This will make it possible to update relevant system files without having to reboot your computer Destination Folder Ic Program Files FeighObidUsbiDrivers Click Next to continue Space required 185 0KB Space available 190 166 Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 i OBID Standard USB Driver Setup GE OBID Standard USB Driver Setup Installing Installation Complete Please wait while OBID Standard USB Driver 2 40 is being installed Setup was completed successfully This may take some time to complete Please wait Create folder C Program Files Feig ObidUsb Drivers Created uninstaller C Program Files Feig ObidUsb Drivers uninstall exe Output folder C Program Files Feig ObidUsb Drivers Extract C Program Files Feig ObidUsb Drivers obidusb inf Extract C Program Files Feig ObidUsb Drivers obidusb sys Preinstalling device drivers This may take some time to complete Please wait Preparing installation This may take some time to complete Please wait Please note sometimes the above screen takes a few minutes to install so please wait Gib OBID Standard USB Driver Setup To complete the driver installation you need to disconnect and reconnect your device Do you want to exit this wizard now and connect the device a a later Once th
14. k boxes below to limit or expand the default search which includes local paths and removable media The best driver found will be installed Search removable media floppy CD ROM Include this location in the search C Program Files Feig ObidUsb Drivers Then click next and wait for the installation to finish Don t search will choose the driver to install Choose this option to select the device driver from a list Windows does not guarantee that the driver you choose will be the best match for your hardware This has completed the driver installation for the RFID reader Installation of Conversion Software Before installing the Conversion software please make sure the PC has Microsoft Framework NET 3 5 installed Please follow the instructions below Insert the CD into the CD ROM drive Copy the LabelConversion file from the CD to the D Tech RFID folder in C Program Files Double click on the LabelConversion MSI and then follow the instructions given i LabelConversion Welcome to the LabelConversion Setup Wizard The installer will guide you through the steps required to install LabelConversion on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the maximum extent possible under the law
15. m Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 camem nin eimi Weeding List The system as the ability to add a list of item that need to be removed from the library stock we call this the weeding list The weeding list folder can be found in C Program Files D Tech LabelConversion You can load a CSV or text file of barcodes into this folder in the following format Statistics To export the statistics from the conversion software go to the Admin Tools menu and click on download statistics you will then see the following screen Save in LabelConversion The default file name is below this gt Ieee is the file name date and time O weeding My Recent This can be renamed and moved to your own file on your network The file can be opened in Microsoft Excel My Documents as My Computer a File name LabelConversion Stats20100324_ 160752 MANIKA e 3 My Network Save as type CSV csv v The default name LabelConversion Stats 20100112 160752 Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Lc CUNGWOUNORECHNOlO Ty Below is a sample state in Excel format giving user item number quantity date and time plus action taken 1 Microsoft Excel LabelConversion Stats701003276 144037 File Edit View Insert Format Tools Dat
16. see the following screen please click LMS The following screen will appear Please enter the details given to you by your LMS provider or contact D Tech for advice Once completed click OK If a connection is OK the red Offline status should change to a Green Online status On the Admin Tools menu screen please click Workflows this option allows us to setup different settings for scanning barcodes and timings for pop ups M Tech Conversion Application From here you con delne the delaull workllow selup which will be used to speed up balch Pean The following screen shows the sscaxtmeateearati Il rapa ean configuration of the workflow e Bunnan mines ha LMS T j 2 Ahaa need Gg Wesly Label Heiied Uie Setings Prc ii hata babes uta FIFIC Plesswcet Registered Office D Tech International Ltd Building 136 Bentwaters Parks Rendlesham Woodbridge IP12 2TW registration Number 4436097 VAT Number GB 796 1924 81 Barcode Length Known Set barcode digit length to allow application to auto retrieve information or save to labels Pop up Time Display time in seconds of pop up messages Trim Barcode Remove characters from the barcode that are set to the LMS CR returned by barcode reader Use barcode reader return CR to retrieve information Automatic retrieve from LMS CR or barcode length will retrieve information Automatic Save Save to label without clicking save label button Verify
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