BIO: Jeffrey Stauffer
Contents
1. Where minds meet WebJunction org Using the TechAtlas Inventory Tools An Introductory Guide Table of Contents Introduction elie sicecnrcle siesta cnecesins elodire ciiceleshesesizele etdeeccieciedansensescnacledaccarededanndewereies 2 Additional RESOUICES cccccceeeeeeeeeeeeceeeeeeeeeeeeeeeaaeaeeeeeeeeeeeseeaaaaaaeeeeeeeeeeeeeneaaeaes 2 Accessing the Inventory Tools cccceceeeeeeeeeeeceeeeeeeeeeeeseeaeeeeeeeeeeeeeeeeneaaeees 3 How do the Tools VON a jcncciscnuntcnpecetsbinegsgaceyepedeoeneveds jenede de piveusdeneuededaoiGesedeneveusges 4 Selecting a Computer Inventory TOOI cccceeeeeeeeeeeeneeeeeeeeeeeeeeeeeeneeeeeeeeees 4 Manual Inventory Tool sevcccisdncstacntnnnintdnsiesd acu tsientincussieultaencsicnidanencwenidwentuiguduciituienldwantsienene 6 Lo al Invent ry TOG sess sas civmetiascensth ntdnstecetsssthes ea a E a a ladon 8 Running the Local TOU aie tet ceteeaineietctiecle dt aana eneeencemmenieecieeneeuce 9 Running Local Tool from a Removable Drive File or Shared Folder 13 Network Inventory Tool ccccceeeeeeeeeeeceeeeeeeeeeeeeeeaaeeeeeeeeeeeeesseaaeeeeeeeeeeeeeeee 14 Running the Network Tool cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeee 14 Copying GP VOM Gs carecietecisctincticeemeciebresinnscetactodelcibesmsdeitacemariededemseleitndncelcitenlemdelnedumndeBacemrdies 17 Editing a Computer MIS cect ceictrcerstig been nd ca etree2. Bak Q9 B a x gt Search E Folders EJ Address lt E b Go x Name Size Type Date Modified A F snagit exe 11 576KB Application 8 1 2005 10 53 AM B T5_Inventory_local_MILTON_PUBLIC_LIBRARY vbs 43KB VBScript Script File 3 21 2007 11 12 AM 3 Click on the file The script will open and begin to run Follow the same procedures described in steps 5 12 above 13 Where minds meet WebJunction org Network Inventory Tool The Network Tool is a downloadable application that will scan your computer network and collect information about the computers connected to it in the same way the Local Tool collects information about one computer This tool does not work with all computers and networks but if applicable it can quickly gather detailed information on many computers at once Important things to know about the Network Tool e The Network Tool works on a Windows domain network with a server running Windows 2000 or 2003 It will also run on a Windows NT server if Microsoft WMI has been installed on it e It will inventory computers running Windows Vista XP 2000 or NT NT only if WMI is installed on each that are joined to the domain and logged on e Download and run the tool on any one computer on the network e You must be logged in as a domain administrator to run the tool e Using Internet Explorer is a requirement e Running the tool should take less than a minute per networked computer e Each computer to be inve
3. relevant information in the form it is saved and added to the overall profile of your library s technology stored in TechAtlas The exception to this rule is the TechAtlas computer inventory tool This tool can be accessed as a web form as described above or it can be run as an automated script The automated script version of the computer inventory tool can be used on any computer running a version of the Microsoft Windows operating system If run as a script the computer inventory tool can automatically record details about the hardware and software installed on each computer without any direct intervention from the user There are two versions of the automated inventory tool known as the Local Tool and the Network Tool Detailed instructions are available below for each of these tools as well as the Manual Tool which is the web form version of the computer inventory tool Selecting a Computer Inventory Tool There are three different computer inventory tools available in TechAtlas Depending on your library s specific situation you may use one two or all three of the tools 1 Make sure you are positioned on the Computer Inventory page in TechAtlas 2 To begin the inventory click the Inventory Computers button The Inventory Paths page appears 3 There are three different inventory paths to choose from a Wizard Taking this path will lead to a series of questions designed to guide you to the best tool for your parti
4. computer either by storing the script file in a shared network folder or by copying it to some type of removable media that you can carry from computer to computer Remember where you saved the file for future use At this time you can both save the file for future use and run the inventory on the computer you are currently using File Download Security Warning Do you want to open or save this file Name TS_Inventory_local_MILTON_PUBLIC_LIBRARY vbs Type VBScript Script File 42 9 KB From wjdev npower org While files from the Intemet can be useful this file type can potentially harm your computer If you do not trust the source do not open or save this software What s the risk i Where minds meet WebJunction org 3 Click Open Download complete Saved _MILTON_PUBLIC_LIBRARY vbs from wjdev npower org Downloaded 42 9 KB in 1 sec Download to 1S_Inventory_local_MILTON_PUBLIC_LIBRARY v Transfer rate 42 9 KB Sec C Close this dialog box when download completes 4 Select Run If you do not see the Run option after saving browse to the location where you saved the file and double click on it Internet Explorer Security Warning The publisher could not be verified Are you sure you want to run this software Name TS_Inventory_local_MILTON_PUBLIC_LIBRARY vbs Publisher Unknown Publisher an _bor t un This file does not have a valid digital signature that verifies its publisher You s
5. e Internet Access Indicate the type of internet connection used When you have made your entries click the Save button An Upload Complete confirmation screen appears and then the Inventory Wizard screen appears e If you have more computers to inventory choose Yes and click Continue o You will be asked if you would like to use the automated inventory tool or manual entry If you choose Local Inventory Tool and click Continue The Inventory Wizard screen appears with additional instructions See Local Inventory Tool below o If you choose Manual Inventory Tool and click Continue The Inventory Wizard screen appears Click the Manual Tool button to open a New Computer Profile page e lf this was your last computer or you wish to come back later to finish inventorying other computers choose No and then click Continue gt You are returned to the Computer Inventory page Where minds meet WebJunction org Local Inventory Tool The Local Tool is a downloadable application that scans the computer it is running on and automatically records detailed technical information on that computer It is recommended for anyone wanting to create a detailed inventory of both the hardware and software on your library computers Important things to know about the Local Tool It only works on Windows computers it will not work on computers running Linux Unix or versions of the Apple Macintosh operating system You must run it wh
6. cessible 23 AMSBAUGH D 24 ANDERSON J TechAtlas Login 9 When you are satisfied with the inventory click the Upload button 10 The Upload Computer Inventory page will display confirming that you have successfully transferred the computer inventory detail file to the TechAtlas web site Click the Continue button 11 You will be placed back at the Inventory Wizard page where you are prompted to indicate whether or not you have additional Windows computers to inventory Make an appropriate selection and click the Continue button to continue through the TechAtlas computer inventory process 16 Where minds meet WebJunction org Copying a Profile You can copy a computer profile to quickly create additional profiles for nearly identical computers such as those originally granted from the Bill amp Melinda Gates Foundation 1 On the Computer Inventory page identify the computer profile to be copied and click on the View Edit link in the Details column of the computer profile that you wish to copy see image below Name PAC os CPU RAM Type Updated Details Events PAC_1 i Windows XP Pro Pentium M 512 Workstation 5 22 2006 View Edit view Add Networked 2 The Computer Profile screen appears 3 Scroll to the bottom of the page 4 Click the Duplicate this computer profile button 5 In the list of computers on the Computer Inventory page you will now see a new computer added The name wi
7. cular situation This is the best option if you would like help choosing the right tool b Manual This will take you to a web form where you can manually enter details about each computer It can be the quickest method if you intend to enter only the computer name and operating system Where minds meet WebJunction org and you know what these are for your computers This form can be used to inventory computers with the following conditions e non Windows operating systems such as Linux Unix or Mac operating systems e no Internet Explorer access c Advanced This path leads you to a page with detailed information on each of the three available tools in order to help you choose the one that is most appropriate for your situation 4 Choose a path and click Continue gt Follow the path to one of the three tools Detailed instructions for each of the three available tools follow Where minds meet WebJunction org Manual Inventory Tool The manual tool consists of the New Computer Profile web form with fields allowing you to enter technical details about your computer See image below Site Manager Edit Add Help T p Maricopa County Library District SMar Home Profile 2 New Computer Profile Complete the Required section Enter Optional items if that information is available swe Required denotes a required field Computer Name Example Gates 1 Windows Macintosh Other OS Operating Syste
8. e Windows Task Manager following the appropriate instructions below For Windows XP Press Ctrl Alt Delete Select tab Processes Highlight wscript exe e WN pe Click button End Process For Windows 2000 or Windows 2003 Press Ctrl Alt Delete Click button Task Manager Select tab Processes Highlight wscript exe uw fF W N re Click button End Process For Windows 95 98 or ME 1 Press Ctrl Alt Delete 2 Highlight wscript exe 3 Click button End Task 7 A message displays that the Inventory is complete Click OK 15 Where minds meet WebJunction org 8 A list of all computers found will display Review the list Computers not turned on or inaccessible will be indicated Click on the link for a specific computer to review the inventory details Make any additions or corrections you wish TechAtlas Inventory for MILTON_PUBLIC_LIBRARY run on 3 8 2007 Domain Name oa oclc org 1 745TEST is off or inaccessible 2 AAPATROL 01 is off or inaccessible 3 AAPATROL 01_CSE is off or inaccessible 4 AAPATROL 01_HOS is off or inaccessible 5 ABRAM B 6 ABRAMS 7 ADAMS D 8 ADAMS K 9 ADAMS O 10 ADMIN ASSISTANT 11 ADMSERVERO1 12 ADP CANADA1 13 ADP1SERVER 14 AGULLANAK is off or inaccessible 15 AHERNM is off or inaccessible 16 AKKINENLV 17 ALBAA is off or inaccessible 18 ALLEN E 19 ALLEN J 20 ALLEND is off or inaccessible 21 ALSPACH C 22 ALTIMUS is off or inac
9. ene n aaien anin 18 Download and Print the Inventory Spreadsheet cccccceeeeeeeeeeteeeeeeeeeeeeeee 18 Where minds meet WebJunction org Introduction TechAtlas is a suite of online technology management and planning tools for libraries Among many other features TechAtlas includes inventory functions which can be used to record details on the hardware software networks and support contacts for technology used in your library This guide provides an introduction to the TechAtlas inventory tools Additional Resources In addition to this user manual WebJunction also offers free on line access to the technology planning section of WebJunction including instruction on all features in TechAtlas http webjunction org TechPlan You may access TechAtlas technical support from WebJunction by sending an e mail message to the following address techatlas webjunction org Where minds meet WebJunction org Accessing the Inventory Tools To login to TechAtlas point your web browser to the following address http webjunction techatlas org Login with your TechAtlas account information If you are unsure whether your library already has a TechAtlas account contact your State Library or intermediary or email the TechAtlas technical support team When you have successfully logged into TechAtlas for the first time you will be placed on the TechAtlas Home page Site Manager Edit Add Help Maricopa County Library D
10. hould only run software from publishers you trust How can I decide what software to run 10 Where minds meet WebJunction org 5 Wait for the inventory to complete Click OK if a warning messages displays during the inventory scan It is safe to run the TechAtlas script Infoaation Bar Did you notice the Information Bar The Information Bar alerts you when Intemet Explorer blocks a pop up window or file download that might not be safe If a Web page does not display properly look for the Information Bar near the top of your browser C Do not show this message again Leam about the Information Bar e A pop up blocker message may display in the browser window Click on the message and select Allow Blocked Content JPE x Allow Blocked Content Address C TS_Inventory_loading htm To help protect your security Internet Explorer has restricted this file from showing active content that could access your computer Click here for options y What s the Risk Information Bar Help Please wait whilst the inventory tool reads information from your computer If you need to cancel the process you can do so using the Windows Task Manager following the appropriate instructions below 11 Where minds meet WebJunction org 6 While the inventory is running a screen will display providing instructions on how to cancel the inventory process If you decided to cancel the inventory wh
11. ile it is running use these procedures Please wait whilst the inventory tool reads information from your computer If you need to cancel the process you can do so using the Windows Task Manager following the appropriate instructions below R For Windows XP 1 Press Ctrl Alt Delete 2 Select tab Processes 3 Highlight wscript exe 4 Click button End Process For Windows 2000 or Windows 2003 Press Ctrl Alt Delete Click button Task Manager 1 2 3 Select tab Processes 4 Highlight wscript exe a Click button End Process For Windows 95 98 or ME 1 Press Ctrl Alt Delete 2 Highlight wscript exe 3 Click button End Task 7 A message displays that the inventory is complete Click OK 8 A web page displays listing details of hardware and software installed on the computer that was inventoried see image below Review the list of inventory details and make any additions or corrections you wish TechAtlas Inventory for local_MILTON_PUBLIC_LIBRARY 2 run on 3 8 2007 TechAtias Login tool version 84L Single Computer Version runs only on the local computer Domain Name oa oclc org N 1 RICKERY The inventory is done At this point you are ready to send the inventory details to the TechAtlas server To do so dick the Upload button below If you would like to review or edit the inventory details before uploading them to TechAtlas scroll through this page You can edit te
12. ile logged in with administrative level access on the computer o Verify this by going to the Windows Control Panel gt User Account gt User tab Your user account should be listed in the User Name column for the Group titled Administrators for the appropriate domain Using Internet Explore is a requirement If you have very similar computers you can run the Local Tool on one computer and then copy that profile and change just the details that are different In order to get complete details on computers running Windows 95 98 or NT you will need to download and install Windows Management Instrumentation first This is a Windows component that is included in later versions of Windows but needs to be added to earlier versions Without WMI the Local Tool will only record the computer name and operating system There is a link to WMI on the page where you download the Local Tool If you download the tool on one computer you can save it to a floppy or shared folder to run it from your other computers without having to download it again Where minds meet WebJunction org Running the Local Tool Because you will be downloading and running software you may see various warning messages depending on the particular security settings on your computer It is safe to ignore the warnings and allow the software to run 1 Click on the Local Tool button 2 Choose the Save option The Local Inventory Tool can be run individually on each
13. istrict SMar Home Profile Help lt hcourtright mdd maricopa go Home Envision Survey Inventory Budget Evaluate Tools amp Reports Guided Start Home Select a link below to visit one of the functional areas of TechAtlas Tasks do not have to be performed in any strict order so feel free to explore If you re brand new to TechAtlas visit the Get Started page for a suggested sequence of steps Learn about upcoming WebJunction technology planning events on the What s New page Get Started Click here if you need a little help getting started O Envision Build your technology team and vision m Assess Interactive assessments to help you establish objectives for your technology plan m Inventory Gather details on your existing technology assets O Budget Use these tools to project your technology budget B Evaluate Build a process to review your technology plan on an ongoing basis Tools amp Reports Useful tools for learning more about your existing technology assets Click on the Inventory tab at the top of the page or select the Inventory link to access the TechAtlas computer inventory tools You will then be placed on the Inventory page from which you can access each of the tools described below Where minds meet WebJunction org How do the Tools Work All of the TechAtlas inventory tools are web HTML forms which present you with a series of text boxes to be filled out Once you have entered all of the
14. ll similar to the name of the computer that was copied with _Copy appended to the end of the name Click on the View Edit link for the copied profile Change the Computer Name field to the correct name Change any other fields that may be different for this computer o N 9D If you wish to make another duplicate of the profile click on the Duplicate this computer profile button to save changes and duplicate at the same time You are returned to the Computer Inventory screen and can repeat these steps as many times as needed 10 If this is the final duplicate click the Save button You are returned to the Computer Inventory screen 17 Where minds meet WebJunction org Editing a Computer Profile You can edit the details within a computer profile in order to add delete or update data 1 On the Computer Inventory page identify the computer profile to be edited and click on the View Edit link in the Details column of the computer profile that you wish to edit 2 Add change or delete data as needed 3 In the Optional section of the page verify that the checkbox for Public Access Computer is properly indicated 4 Inthe Manually Entered Information section select from the dropdown box the Internet access service used if not already indicated 5 Enter the Date Acquired and Price Paid for a computer if needed for grant application or tracking purposes 6 Click Save Download and Print the Inventory Sp
15. m e x v Other Example RedHat Linux Optional Library Location El Mirage Branch Library Computer Type o Public Access Computer Computer Make amp Model Example Dell Dimension 5100C PCs Intel or AMD based Macintosh cpu a CPU Speed x x In completing the New Computer Profile pay particular attention to the following required fields denoted with a red e Computer Name Every computer has a name that identifies it on the network If you do not know how to find the name click on Help in the upper right corner of any page in TechAtlas and then choose Where to find Computer names e OS Operating System The majority of computers in your library will very likely be running some version of Windows The particular version is normally displayed when you first turn on the computer Make sure to choose only one OS here Additional Optional information can be entered in the form but is not required e Public Access Computer checkbox in the Optional section is used to for some grant application and reporting processes This is checked by Where minds meet WebJunction org default Be sure to uncheck this box for staff computers server computers etc e Date Acquired Enter your best estimate of the date this computer was manufactured The goal here is to record the age of the computer itself and not necessarily the date on which your library purchased or received the equipment
16. ntoried should be turned on and accessible Running the Network Tool Because you will be downloading and running software you may see various warning messages depending on the particular security settings on your computer See Running the Local Tool for examples of the messages and pop up windows It is safe to ignore the warnings and allow the software to run 1 Click on the Network Tool button 2 Choose Open or Save the Visual Basic script to a designated folder for reference 3 Click Run to continue or Cancel to discontinue the process 14 Where minds meet WebJunction org 4 Click OK to begin running the inventory over your network It may take up to 15 minutes to inventory 40 computers and 80 minutes to inventory 80 computers MILTON_PUBLIC_LIBRARY 1 TechAtlas Computer Inventory 7 The script is now ready to inventory computers on your network It will run for about 1 minute per computer Click OK 1 to begin or click Cancel if you are not ready to start Lic oe 5 An Inventory Loading web page displays this may take several minutes Wait for the inventory to complete 6 While the inventory is running a screen will display providing instructions on how to cancel the inventory process If you decided to cancel the inventory while it is running use these procedures Please wait whilst the inventory tool reads information from your computer If you need to cancel the process you can do so using th
17. readsheet The computer inventory data can be viewed and edited in a spreadsheet format 1 Click on the Computer Inventory Spreadsheet link on the Computer Inventory page 2 An Excel spreadsheet will open which can then be printed and or saved to your directory folder The document can be edited and used for technology planning or grant funding application use 3 To return to the TechAtlas features click the Back button on your Internet browser 18
18. xt within boxes to add or change inventory details Don t forget to cick the Upload button when you are done to send the updated information to Techatiss Upload 1 ss ele RICKERY Make and Model IBM 2373KRU RAM 1 024 vp Serial Number 99VAKR7 Domain Role Computer Role Workstation Networked 12 WebJunction org Where minds meet 9 Ensure that the Public Access Computer checkbox is properly marked 10 When you are satisfied with the inventory click the Upload button 11 The Upload Computer Inventory page will display confirming that you have successfully transferred the computer inventory detail file to the TechAtlas web site Click the Continue button 12 You will be placed back at the Inventory Wizard page where you are prompted to indicate whether or not you have additional Windows computers to inventory Make an appropriate selection and click the Continue button to continue through the TechAtlas computer inventory process Running Local Tool from a Removable Drive File or Shared Folder 1 After saving the VB script to a removable media or shared network folder as described above in step 2 move to the next computer to be inventoried 2 Insert the removable media into the computer drive if being used Use Internet Explorer to open the saved file The default file name is TS_Inventory_local_ name of library 2t Removable Disk E File Edit View Favorites Tools Help a
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