ICPS Factory User Manual
Contents
1. ICPS Factory User Manual Page 502. ccccccccccssececccceeeeecceeseeecseeeeeeeessseeeueeceseaeeeeeeeseeas 34 LL MO SOUT Sy SECM ee E E E taexosaeaudunauepueddoustines E E E E E ennai aes 42 IV Template Of Documents Required cccececscssecccsccccccscccscscscecscscscscecccccccceccceeccccecscscess 43 dis AC EOUY BU NESE PISE a E A E TT 43 PF C TON M a E E EE E E E E E E E A E ES 43 Be ACTON FOO P e E E eectensecsieedecaeececenectan 44 4 Image of Factory Main Gate sesssssssssrnsrrsesrsrrsrrsrrrsrrsresrerensrrsersersstesrrsenrerseesrtsrenseeseeserereeseesees 44 we OF Fa Oy Na EO E ea E E E AN ENE A O cn sentes 45 G Factory Organization Chari ersen naaa E E NN NR 45 7 Certificate of Ind strial Building sresecscssndceesrosstccsdaioatsevedeantecancdevasnavenedcasaneesvauwnd ddwetesadedbinwennaceseees 46 8 Important DOCUMENTS to Be SENEO mraoriispretuisr iriri iinr E UE E EEE TEEN EEEE 46 Me INGUTIC ANIONS eres E EEEE E 47 VI Frequently Asked Questions amp Answers ssessessssssssssssssssessesossssossossssossosssssossosssssssose 49 ICPS Factory User Manual Page 3 ICTI CARE Foundation ICPS Factory User Manual Ver 03 New Factory Application 1 New User Registration Go to ICT CARE Website http www icti care org e content cat page asp cat id 165 click New Factory Application ICTI CARE Foundation HOME ABOUT US FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRAND amp RETAILER SUPPORT NEWS amp RESOURCES gt Home g
3. Factory Detailed Physical Address if different from BR Local Language Line 2 Factory Detailed Physical Address if different from BR Local Language Line 3 io i Must be the same as the address on BR Factory Address on BR Local Language Line 1 BPEL KAZ BH Factory Address on BR Local Language Line 2 Factory Address on BR Local Language Line 3 Fj i n Fa C to ry Te no amp Not private cell phone no Factory Fax Number 86 755 8765 4321 Industries Apparel Using the CTRL key to multi select Electronics Other Printing Packaging S Products Action Figures Using the CTRL key to multi select Arts amp Craft Toys A Board Games Chemistry Sets Collections Keepsakes Construction Toys Costumes and Role Play Dolls CArinantinn Tarve ICPS Factory User Manual Page 8 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Parent Holding Company Name J Factory Employfos Total employee sum of employee from all below Number Application Number Peak Season Number Low Season 2 If no obvious peak low seasons Manufacturi S F Use the figure of Number 7 A 29 Warehouse Distritgution Application Quality Assurance Gortt 1 Please fill in dialect E g Engi ing Maintena ngneerng ee ee Mandarin Cantonese Me Administrative Other Is nota dialect 2 Total percentage should be 100 N Dialect 1 Dialect 2 Dialect 3
4. ICTI CARE Foundation ICPS Factory User Manual Ver 03 If the registered user email address is genuine and valid the system will send a Reset Password email to the user see figure 29 Figure 29 Reset password email E CPS Password Reset Request Dear Sir Madam FEAR We received your request to reset your password for our system please click the link below to reset your password RAKACRERSRABOHSR WT wT HE English Version AT OC ERA If you did not make this request please ignore this email and your password will remain unchanged WRIA EREET UPPERS HERREDER Should you have any question please contact us at 852 2111 2462 or info icti care_org Thanks ROA HEAR AWH EH 252 2111 2462S info Wicti care org Wik ICTI CARE Foundation Asia Limited ICTI XE Me PAH Having clicked the English and Chinese links user will enter the Reset Password page Click Submit after inputting the new password then click OK in the Reset Password window to complete the process see figure 30 Figure 30 Reset Password interface Reset Password FACTORYMANS 163 COM ne Trae hitpy iqpabcti careorg ery tia Pee input your how Piavweord CEECEE A Herst Pasir Submit ICPS Factory User Manual Page 23 ICTI CARE Foundation ICPS Factory User Manual Ver 03 3 Standard Login Go to ICP website http www icti care org e content cat page asp cat id 165 click Factory User
5. iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 4 Request of disconnection with the connected brand When the factory is successfully connected with the brand the factory can find the brand in the list under Trading Relationship page and the T R current status is Connected see figure 54 The factory can request to disconnect with the brand at any time Figure 54 Trading Relationship Interface ICPS Factory List Invite Brand All Status V All Progress Brand ID Brand Name T R Current Status Action in Progress Last Updated On Star War Connected Factory Disconnection Request Declined 2015 11 11 M Details X Disconne 8000003 Brand Testing Connected Connected 2015 11 11 f Detaiis X Disconnect 8000004 ABC Brand Pending for Factory s Connection 2015 11 11 8000006 Acct inactivation test Pending for Srand s Connection 2015 11 13 K Page 1 of 1 Total 5 WW Click on the Disconnect icon and fill in the reason in English in the pop up window Then click the Disconnect button to confirm see figure 55 Figure 55 Request to Disconnect Trading Relationship Request to Disconnect Trading Relationship Brand ID Brand Name B000001 Blossom Toy Trading Relationship History Date TIR Current Status Action in Progress Created By Reasons 2015 11 20 Connected Connected 2015 11 20 Pending for Brand s Connection icpuat_fty1 163 com 2015 11 20 invitation Declined by Brand Reminder Your discon
6. Error message alert Error Message Factory ID on BR is required Last Updated Time 2015 05 13 09 54 40 For unsuccessful submission the Process Status of the applicant factory will show Pending Submit see figure 8 User can click jj buttons to carry on editing or abort the application with the factory information removed from the system Figure 8 Process Status will show Pending Submit ICPS ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status N A Shenzhen Booming Business Metal and Plastic Manufacturing Co Ltd If the submission is successful the system will show Submit succeeded Factory ID CXXXXXX see figure 9 Figure 9 Prompt on Successful Submission icps Department s Running 2 Shifts icps icti care org Submit succeeded Factory ID C020017 Department s Running 3 Shifts OK ICPS Factory User Manual Page 12 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 For successful submission the Process Status of the applicant factory will show Registration Submitted see figure 10 ICP will then verify the application submitted factory user cannot amend any information during this period Figure 10 Process Status will show Registration Submitted ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status Factory Registration Submitted Shenzhen Booming Business Metal and Plastic Regi
7. ICPS Factory User Manual Page 15 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Figure 16 Process Status will show Registration Doc Verified ICPS ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C020017 Factory Registration Declined C020016 Shenzhen Booming Business Metal and Plastic Registration Doc Verified Manufacturing Co Ltd Add another new factory Factory shall settle payment as required in the payment advice When ICP confirms the payment is received the system will send an email to inform the applicant factory along with an official receipt see figure 17 Figure 17 Email of payment confirmation with official payment receipt enclosed Eng amp Chi Dear Sir Madam FE AF This is to confirm that the New Factory Registration Fee was well received We hereby enclosed the receipt for your reference PUCK KARERE AET AE Should you have any question please contact us at 852 2111 2462 or info icti care org Thanks OA EAE gt WADE 852 2111 2462 HSS info icti care org Wif ICTI CARE Foundation Asia Limited ICTR ES TH If the receipt below cannot be displayed properly please login the system from our website to download it at the Payment page SU PRBASABRERT KR TARRA ARR ERT RSE BE i CTI CARE Foundation Asia Limited WWW ICTI CARE ORG Official Receipt WH Received from 020014 FEU FY ShenZhen Booming Business Meta
8. ICTI CARE Foundation ICPS Factory User Manual Ver 03 10 Trading Relationship T R Management 1 Trading Relationship Management and Interface Factories can connect with brands on the ICPS system platform This authorizes brands to view the connected factory s basic information updated registration audit progress and seal status and download audit reports Click Trading Relationship on the top of the factory interface to view the list of brands that have connected invited been invited to connect with your factory see figure 45 Note The brands list will be blank if the factory has not connected invited been invited to connect with any brands Figure 45 Trading Relationship Interface ICPS eor invite Brand All Status All Progress Brand ID Brand Name T R Current Status Action in Progress Last Updated On 8000001 Blossom Toy Connected Connected 2015 11 20 8000002 Star War Connected Factory Disconnection Request Declined 2015 11 11 8000003 Brand Testing Connected Connected 2015 11 11 B000004 ABC Brand Pending for Factory s Connection 2015 11 11 B000006 Acct inactivation test Pending for Brand s Connection 2015 11 13 H4 Page 1 of 1 Tota 5 WH Explanation of T R Current Status amp Action in Progress between factories amp brands T R Current Status Action in Progress Explanation Connected Connected The factory is connected with the brand It could be either action below 1 The brand accepted the fac
9. Dialect 4 Other Dialects Dialect Spoken by Employees Mandarin Cantoness Shantou Fujian Percentage of Employees i Factory Manufacturing Process and Capacity List Units of Machinery Facilities Blow Molding Rotational Molding Injection Molding Die Cast Spraying Painting anter tI nu l 20 Lines x 20 Booths Tempo Printing fsal ifi 25 Untis Silk Screen Printing 4 Units Vacuum Plating Sowing 150 Units Hair Rooting Metal Work Metal Plating ICPS Factory User Manual Page 9 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Wood Processing SMT 4 Untis IC Bonding 6 Units Electronics Assembly 4 Lines General Assembly 6 Workshops Packing 6 Workshops Flat Belt Conveyor 24 Lines Paper Printing Others Manufacturing Process Blister 20 Units Ultra Sonic 18 Units Please specify manufacturing process and units of machinery facilities i Factory Premises Premises in Main Factory Production Warehouse Dormitory A Sum of the 4 figures on the Occupied Area M right Number of Buildings 1 Please specify Multiple Factories within the boundary of Main Factory if applicable There is a garage which is named xxx and holds its independent Business License is located in the same compound of factory Count as 1 even if it does not occupy a whole building In addition to Main Factory outside Manufacturing Premises to be covered in audit If applicable Site
10. Name amp Actual Detailed Address Local Language 1SSMECE SRKAPCABRCA LW KES 2S5ME CE SRK FC ABRACALWK7S SMEG SEXKPCRRACALibkssS SERRES EZKPZARPZAR 685 ICPS Factory User Manual Page 10 ICTI CARE Foundation ICPS Factory User Manual Ver 03 i Factory Operation Information Buyers Customers Mxxxx Hxxxx Dxxxx Wxxxx TXXXX Subcontracted Process If applicable Date of Factory Establishment 2008 08 08 Business Registration License rN Please specify the work time period clearly as below Peak Production Months May Nov Factory Working Days System 5 6 days Workshop 6 days 6 67 hours x 6 days Office 5 days 8hours x 5 days Normal Work Hours and Shift Arrangement Normal Shift 07 30 11 30 13 00 17 00 18 00 21 00 Day Shift 08 00 12 00 12 30 16 30 17 00 20 00 Night Shift 20 00 00 00 00 30 04 30 05 30 08 00 Department s Running 2 Shifts Rotational Molding Injection Molding SMT Department s Running 3 Shifts i Documents to be uploaded leas require ent with limite Factory Business Registration License Download Factory Map amp Download Factory Layout Floor Plan amp Download Image of Factory Main Gate D own j 0a d _ Download Image of Factory Main Building tem p ate Download Factory Organization Chart amp Download Certificate of Industrial Building amp Download Important Documents to be Signed Only the first signed page is required amp D
11. Payment Advice for New Factory Registration Validation of New Factory Registration information and documents with payment advice enclosed Payment Advice for Annual Factory Validation of Annual Factory Registration information and documents with Registration payment advice enclosed New Registration Completed New Registration completed Registration fee and ICA Audit Fee settled Annual Registration Completed Annual Registration completed Annual Registration fee and IAA Audit Fee settled Audit Report Available Audit Report is available to download in ICPS ICP Seal Approval Notice and Payment Advice Normal seal approval notice and payment advice for Seal of Compliance Issuance Fee Changes of ICP Seal Class and Payment Advice Change of Seal Class notice with payment advice ICP Seal Reinstatement and Payment Advice ICP Seal Reinstatement and payment advice Receipt of Seal of Compliance Issuance Fee Receipt of Seal of Compliance Issuance Fee ICP Probation Agreement and Payment Advice Probation agreement with Probation Registration Fee and Probation Seal Fee payment advice Receipt of Seal Reinstatement Fee Receipt of Annual Factory Registration Fee and Seal of Compliance Issuance Fee enclosed Audit Extension Approval Notice Extension approval of audit cycle with Extension Fee payment advice Receipt of Extension Fee Extension fee receipt enclosed Factory Status Updated Notice of Factory Status update Factory Annual Registration Rem
12. Time 2015 08 10 15 15 39 ICPS Factory User Manual Ver 03 Page 29 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 7 Payment To review the payment record between factory and ICP including payment advice and payment receipt user can click Payment on the factory management interface see figure 39 To download payment advice or receipt please click the button Figure 39 Payment record cps C020016 Date Type Subject tory Registration Fee ent Advice New Factory Registration Fee 8 Audit Process and History Having clicked Audit Process and History button on the factory management interface user will enter into the audit process and history page to review status of factory application initial registration audit initial annual audit status factory seal status effective date and expiry date see figure 40 Figure 40 Audit Process and History C020016 Process Status f current Process Status a Process Status Created Time Factory Status JJ Factory Status History It will be marked in Status red if it has expired Effective Date Expiry Date ICPS Factory User Manual Page 30 sti ICTI CARE Foundation ICPS Factory User Manual In the Audit Process and History Interface you may view a factory s registration and audit process status see figure 41 Figure 41 Audit Process Status C020016 I Current Process Status Process Status fficial Report R
13. factory s certification is about to expire Please cliqK Annual Registration C020008 aciasai i Factory Key Information ICPS Factory User Manual Page 20 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 Il Introduction on System Functions 1 Language Selection Enter the login page and select between English Chinese Simplified at the bottom of the page for the language used in the system see figure 26 Figure 26 Select the language used in the system Please Login factorymans 163 com C Remember me Forgot your password 2015 ICTI CARE Foundation Asia Ltd ICPS Factory User Manual Page 21 ICTI CARE Foundation ICPS Factory User Manual Ver 03 2 Forgot Password Click Forgot your password in the login page see figure 27 Figure 27 Forgot password button Please Login Email Password C Remember me Log In Forgot your password English SPUNEAI HF 2015 ICTI CARE Foundation Asia Ltd Having clicked Forgot Your Password user can fill in the valid registered email address in the pop up window and click email link see figure 28 Figure 28 Forgot Password Interface Forgot Password The page aticps icti care org says Pease enter your ogm mail Forgot pateword tucceeded Pleate actrvate the factoryma ne 163 com account through the email cent by the tystem ICPS Factory User Manual Page 22
14. seals are owned by the same company group the system will display the factory list see figure 24 User has to click the factory ID to enter an individual factory page If the user has created only one factory the system will go direct into that factory page Figure 24 Multi factory selection ICPS icpuat_fty1 163 com ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C020018 adfadfadfasdf Audit Firm Accepted C020006 Shenzhen Booming Registration Submitted Business Metal and Plastic Manufacturing Co Ltd C020005 adfadfasdfadf Audit Firm Accepted Up until 120 days before the seal expiration date an alert will appear on the factory s page User can then click Annual Registration to process the application see figure 25 Clicking Annual Registration will enable user to amend the factory information if necessary and submit the annual application For details please refer to Part I Section 4 Submit New Factory Application in this user manual For verification on annual application please refer to Part Section 5 Application Verification Figure 25 Annual Registration alert on factory page ICPS Profile Audit Process and History Payment User Management icpuat_fty2 163 com ICPS Factory List Warning Please click Create New User or Add Registered User to create 2 or more users otherwise you are not able to proceed to next step Warning Your
15. 23 BAL info icti care org Hii ICTI CARE Foundation Asia Limited ICTR EE TH Figure 22 Process Status will show Audit Scheduled ICPS icticareOS yahoo com hk E ICPS Fact Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C011058 Testing for UAT Audit Scheduled Add another new factory ICPS Factory User Manual Page 18 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Il Annual Application 1 Initial Login to New System Up until 120 days before the seal expiration date the system will issue an email to the user accounts of the factory to remind them to do annual registration on the ICP website http www icti care org e content cat_page asp cat id 165 see figure 23 Figure 23 Email of Annual Registration Reminder Eng amp Chi Dear Sir Madam FENERE This is to remind you that your factory s seal of compliance will be expired soon 2016 01 01 To process the annual registration please login the ICPS system from our website to submit the annual application Atm MERKE 2FA2016 01 01 4a REZERVE BV RAMUBSAICSAR LFE RA Should you have any question please contact us at 852 2111 2462 or info icti care org Thanks GOA EAT RR KID BL A 852 2111 2462 EARE info icti care org Hii ICTI CARE Foundation Asia Limited ICTI K S WH Since factory information is transferred from the original system to this new one the original factory use
16. A Tips for Users You are suggested to use Internet Explorer 11 Firefox Chrome to access the system Using other bowsers or versions may result in system error If you do not receive the emails from the system such as account activation password reset or any subscription notifications you may need to check the spam email folder You are encouraged to update the user accounts of your factory in the event of a change of your factory s contact person otherwise your factory may miss important messages sent from ICTI CARE or the system such as Annual Registration Reminder The login user accounts of your factory should be the registered contact emails in ICT CARE You should use a valid corporate email address If a personal email address is used factory should delete the user that no longer works at the company factory in order to protect your factory from information leakage ICPS Factory User Manual Page 2 listi ICTI CARE Foundation ICPS Factory User Manual Ver 03 Table of Contents MNS TOP SONS oeo EE E E E E E EE EE A E E E EE ER E 2 Ele ee Eo E E E EE E E E E A 3 I New Factory Application sessssessesssssesosssssssossossososesssssssssossosssssssossossssssssossosssssssossssss 4 TING USSF CS O a E EEE A E E AEE AEA 4 Z INOW USER ACUN O EEEE E AE EEE EEE 6 NCW USEF EOD crear ace A E E E E E E E E E E EE 7 A S bmit New Factory AppliCatiO mcrscccieauatcsceceotecsecesancacteeterssasesstanstcosacossee me
17. AKA 220 241 158 69 2 CO20016_2015 09 08 FUL pdf 1 85 MB FIFO EFS RO 2015 09 07 2 Audit History Under the section of Factory Status History in Audit Process and History Interface users may view download audit reports of the past audits Click to view the details of the past audits see figure 43 Figure 43 Factory Status History Section i Factory Status History Status Effective Date Expiry Date Seal A Factory gave up A60 2015 09 03 2016 09 02 Seal A 18M Factory gave up A60 2015 08 21 2016 08 20 Seal A 2015 07 01 2016 06 30 ICPS Factory User Manual Page 32 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 Audit Type Full Name Start of an audit cycle Abbreviation ICA Initial Certification Audit IAA Initial Annual Audit BE OS l Quality Control Audit aooo 1st Surveillance Audit SA4 th Surveillance Audit Not Applicable Only applicable for change of factory status without any audit process such as factory closed down On the Audit History page click DP to view download history audit reports see figure 44 Figure 44 View download history audit report C020016 Audit History Audit Start Audit End Audit Firm On site CAP Audit Report Status Effective Date Expiry Date 2015 09 01 2015 09 02 ICFAL Technical Team 7 o Seal A Factory 2015 09 03 2016 09 02 gave up A60 2015 07 23 ICFAL Technical Team CFAL Technical Team ICPS Factory User Manual Page 33 isti
18. ARFR http cti care content cat e asp cat id 257 Factory Name in English I BRR ICP Seal Number if any IF RREGKR MBAS FEAR Signature of Authorized Signatory Company Chop of Applicant RAI ZAREE Room 518 Star House 3 Salisbury Road Tsimshatsui Kowloon Hong Kong Tel 852 2111 2462 Fax 852 2111 2126 Email info icti care ong Page 1 of 19 Please refer to Part I Section 4 New User Registration to download this document ICPS Factory User Manual Page 46 gti ICTI CARE Foundation ICPS Factory User Manual Ver 03 V Notifications A Under different audit processes and statuses ICPS system releases automatic notifications to valid factory users via no reply icti care org such as Annual Registration Reminder Audit Firm Appointment Report Released Factory Status Approved Registration Fee and Seal Fee Payment Advice etc Factory users are encouraged to make sure no reply icti care org is not blocked from your registered emails Please do not reply to no reply icti care org this address is not monitored If you have any enquiries please do not hesitate to contact us at tel no 852 2111246 or email info icti care org Important notifications include but are not limited to Notification subject Notification content ICPS Account Activation ICPS account activation by clicking the activation link Edit and Provision Request for ICP Application ICP application requires editing for re submission
19. BLT ROP RUTLRABHKSK MRXAPRARERMRPAA MELENA ISERE TR Akhter HRD MRARPRRATRABRH TREE CRM RK eee ree 8 Important Documents to Be Signed e ICTI CARE Foundation Asia Limited ICTI CARE Foundation TISAI Important Documents to be signed eee HeSwe ICP LTF16 Ver 02 CE This is to confirm that I have read have fully understood and do accept all of the conditions below In connection with our factory s entry into the compliance program with the International Council of Toy industries Code of Business Practices ICTI CARE Process Audit have made enquires with the directors and senior executives of the factory and we hereby confirm that to the best of our knowledge and belief the following KARHKMUCER KPRAHRRARAL FORALL RRAHLTATM ARAL RRS Re RPA THOMARE KACAR RARSRORSE HELM RRACMRFMRA THMZREX Transparency Declaration XBA MRA ICP LTF15 Ver 02 CE Integrity Declaration Fz Ri B PBR ICP LTFO4 Ver 02 CE Terms and Conditions RSHA ICP TC Ver 04 CE Important Message REAA ICP LTFO1 Ver 06 CE Policy on Multi Factories KSJ BR ICP P10 Ver 01 CE Please visit our website for more info in English and Chinese MARA RAMMURRESPAWAS Training Course Schedule SHIN H http www icti care o content cat e asp cat id 168 Latest News amp Information Saiz i 2eat_id Policies amp Announcements BRC 7s BR http www icti care o content cat asp cat_id 1 Protocol Handbook 2013 Version WH
20. Date TR Current Status Action in Progress Created By Reasons 2015 11 11 Pending for Factory s Connection leptesting21 hotmail com Requested by Terry for UAT Declaration By accepting this invitation to set up the trading relationship with the brand you are authorizing the brand to access your factory s full audit details and profile ICPS Factory User Manual Page 39 sti ICTI CARE Foundation ICPS Factory User Manual Ver 03 B Decline Brand s Connection Request Click on the Decline icon fill in the decline reason in the pop up window and click on the Decline button see figure 53 Figure 53 Decline Brand s Connection Request a Respond to Brand Invitation Brand ID Brand Name B000004 ABC Brand Trading Relationship History Date TR Current Status Action in Progress Created By Reasons 2015 11 11 Pending for Factory s Connection icptesting21 hotmail com Requested by Terry for UAT Reminder If you decline the brand s invitation your subsequent invitation might not be accepted by the brand Users must confirm with the factory management or related party like intermediary trading partner before declining the connection invitation from brands Otherwise if the factory is found to have a business transaction relationship with the brand but decline the brand s connection invitation the brand might not accept to connect with the factory in the future ICPS Factory User Manual Page 40
21. Declined Shenzhen Booming Business Metal and Plastic Registration Submitted Manufacturing Co Ltd Add another new factory e Application Approved and Payment Notice After ICP verifies and approves the factory application the system will send an email to inform the applicant factory with the payment advice enclosed see figure 15 The process status of the factory at this stage shall be Registration Doc Verified see figure 16 Figure 15 Email informing factory about application approval amp payment advice is enclosed Eng amp Chi Dear Sir Madam fi Li F The document review of your factory s new application for the ICTI CARE Process has been approved Prior to the next step for your application please settle the registration fee according to the details and instruction provided in the payment advice enclosed RAE WMA ASS gt WRU PAIR HES RSH METERS When the payment is settled please email the bank slip to accounts icti care org TRUE Ke eS accounts icti care org Should you have any question please contact us at 852 2111 2462 or info icti cane om Thanks Ate FE SSSR WMDs 852 2111 2462eRe aS infoMicti care ong jets ICTI CARE Foundation Asia Limited ICT RE Re TH If the payment advice below cannot be displayed properly please login the system from our website to dow repr it at the Payment page Kt aks MES ASHR EA my FRADE RA BSR FE ROU T ts fake ICT CARE Foundation Payment Advi
22. I CARE Foundation ICPS Factory User Manual 3 Factory Floor Plan Pease upload the factory floorplan WHET FHA upload the photo of factory gate xn op Pease WMLTCANBA ICPS Factory User Manual Ver 03 Page 44 ICTI CARE Foundation ICPS Factory User Manual Ver 03 5 Image of Factory Main Building Pease upload the photos of the factory main buildings WLI SSRROMA 6 Factory Organization Chart Pease upload the factory organization chart WHET ae Reese LOGO 2A 20 A Ree Bele tee Qe ee Sow ew Pp By tS FF Se Pen talle go ICPS Factory User Manual Page 45 ICTI CARE Foundation ICPS Factory User Manual Ver 03 7 Certificate of Industrial Building Pease upload the copies of the Property Ownership Certificate the Land Use Certificate the Final Acceptance of Construction the Fire Prevention inspection Certificate or other similar Government documents that could confirm the buildings occupied by factory is for the use of manufacturing only WHE RICK Rit BALMER RALTHRT RYE RALHRADRKERARRERARLH VEAL RARALUMEA Mit Rem Rs nazar tE wee ERAAN RRIRAMYKERA FAA 2009 g diis KS RAHA NRADD RARE RA RAE aar SRIFARRHPRATRAT TAPER ULECFRE PAULIN BRAILES BM I35K h 1000 FAH ABR I000F FR URLEN WRF N RATAAAAGARORORARAEG MAR PAY HERTEN A CPA i E PRET RIAS MR BRISK Kiks Pyk B RER NC FAL MSRM HH REKER tees MREAAXREREHARAKABR RPFSKAA RG EMR
23. II Figure 4 Login Interface Please Login factorymans 163 com C Remember me Forgot your password English aA PMSA LS HF 2015 ICTI CARE Foundation Asia Ltd 4 Submit New Factory Application New user will enter the ICPS system after logging in successfully Click Create New Application See figure 5 Figure 5 Page of new application creation Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status User will then enter the Factory Information page User may fill in the information and upload document as per the guidance below See figure 6 ICPS Factory User Manual Page 7 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Figure 6 Factory information page ICPS Factory List Edit Ap Separate Factory e Name Address into two lines if too long Factory Key Information Factory Name English Line 1 Shenzhen Booming Business Metal and Plastic Factory Name English Line 2 Manufacturing Co Ltd Factory Name on BR Local Language Line 1 Ry SESH SI SABES Factory Name on BR Local Language Line 2 Factory BR Number Country Region China Iz a Drop down to select Province State Guangdong 7 Factory Address English Line 1 No 88 ABC Industrial Zone ABC Road Boan District Factory Address English Line 2 Shenzhen City Guangdong Province China Factory Address English Line 3 Make sure the zip
24. Login to enter the system sti ICTI CARE Foundation ABOUT US FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRANO amp RETAILER SUPPORT NEWS amp RESOURCES 6 gt Home gt Factory Audit Program gt Application and Registration Application and Registration The Flow of Application 1 Create Factory 2 Create New Factory 3 Payment to ICFAL amp 4 Registration User Account amp Submit Application Assigned Audit Firm Complete Qg Dovmload User Manual prior to your registration vill be helpful Factory Application New Factory Factory Renewal Application Re Application System Login to Continue Application Review Account Factory User l Login Sa a re ICPS Factory User Manual Page 24 itt ICTI CARE Foundation ICPS Factory User Manual Ver 03 4 Factory Interface Management When user has created multi factory information the usual case is that several factories with ICP seals are owned by the same company group the system will display the factory list see figure 31 User has to click the factory ID to enter an individual factory page see figure 32 Figure 31 Multi factories selection ICP icpuat_fty1 163 com C gt ICPS Factory List Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C020018 adfadfadfasdf Audit Firm Accepted C020006 Shenzhen Booming Registration Submitted Business Metal and Plastic Manufacturing Co Ltd C020005 adfadfas
25. ail address belongs to the user the user can reset password by using Forgot your Password function For the detailed procedure please refer to Part IIl Section 2 Forgot Password The user has registered successfully but fails to login to the system as the error message Incorrect user name and password appears The user tries to use the Forgot Password function to reset password but the email address does not exist What is the reason and what should the user do This scenario may result from A The new registered user has activated successfully but fails to submit new factory application within 30 days by that the registration user information is removed from ICPS User needs to register again B The user resigned and the account has been removed by the factory administrator Users need to contact factory administrator for details If a company group has more than one factory applying for ICP how to input applications from more than one factory at the same time User can add the new factory to the ICP system by using the Add another new factory function on the factory list interface For further procedure please refer to Part I Section 4 Submit New Factory Application icpuat_fty2 163 com ci Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf SealA 2014 09 01 2015 08 31 Audit Firm Accepted s Add another new factory Ver 03 ICPS Facto
26. are org WW ICTI CARE Foundation Asia Limited ICTR RS WN Remarks By default your emails are collected and will automatically receive updates from our program If you do want to opt out of this setting you may at any time choose not to receive marketing materials from us by clicking the unsubscribe button in any of the auto emails you may receive Git SRS RACKECHSASESR CaS ANSTEs ECERAN TRNSSeOe SA RRR EST SA Enter the account activation page by clicking the link in either language See figure 3 Figure 3 User activation page User account activation succeeded Attention Please submit your application within 30 days otherwise your user account and factory information will be deleted Login to continue By clicking the Login to continue button the system will return to the login page User account can only be activated once New user has to create and submit at least one application within 30 days from user account registration if not the existing user account will be removed from the system automatically ICPS Factory User Manual Page 6 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 3 New User Login User will be directed to the login page see figure 4 by clicking Login to continue in figure 3 Input your user name and password and then click Log In to enter the system To login the system as regular user please refer to Standard Login in Section 3 of Part I
27. ce ATAK a1 PF Oeo 2015 07 13 Factory C020083 Facio Neme Testing Co Ltd Description New Factory Registration Fee hipiai A US 1 500 00 Total Amounts amp US 1 500 00 or m HKS 11 700 00 Payable to 78k ICTI CARE FOUNDATION ASIA LTD Bank Account Information iy A oF US Dollar amp HK Dollar Account nP hm Pr Account Name FP 247 ICTI CARE Foundation Asia Ltd Account No amp F835 168 522 092 838 Saving fh Bank Name HF amp ff The Hong Kong and Shanghai Banking Corporation Limited HSBC Bank Address 7 itit No 1 Queen s Road Central Hong Kong Swift Code f 55 HSBCHKHHHKH Hong Kong checks with equivalent amount shall also be accepted Any settled payment should be emailed to accountsgpict care org v vith the bank slip enclosed LEFRERE FERTA HASERRE ELETE WHIKA Sas accountsGicti care org Telegraphic Transfer may initiate fanaa charge of wire transfers by intermediary banks and or banks of remitter beneficiary ICFAL shall not bear any of such handling charge The payment settled to ICFAL should be in NET amount of the prey Tos if more details are needed please enquire v vith your bank ICFAL t Sirdaa ae Ft 7 Hit SEE fe 75 WATT FOR PSR TF e R HPR THe WI R ERK Ge BAS He MITES EL CARS WI ST AMR wit The bank of ICFAL as beneficiary is subject to charge USS 8 4 or HK 65 PRT MAT AS VON EES AnA HSES Fe sansiratsun Kowt j Tsu ywloor n 11 2126 Emo info a icine HE
28. ceemeiace necanceaseeeaccastond 7 5 Application Verification eeiccetcsntectenceiaciececctatcicnepseseaceseaed oie etiaesanteieteiasieeteciaicenspreanacereietenessawetan 14 CAd FNS ENE A a E E E E R E 17 7 Registration Completion and Audit Arrangement cccceecsecceesceeccueceuseeecceeceuseeuseeeeeeeseueeeeees 18 iL Annual ODN CATION eesse AE EENET 19 Te Pe OCU to New Syste sccsanereccwanutennatiateeneetsasuveceemendaesanstancenateussesasdenntnementnadaunaueceieenanesenteette 19 2 Submit Annual Application ccecccecccscccseccesecencecseccenecenceececeeeceueeeucessceeseceeneeeueeseeeeeeeeueeeneeees 20 IIT Introduction on System FUNCTIONS cccccccscscscccccccscecccecccccescscscscscecccececcceccecscscscecsceces 21 dl Es ated 0 yalcd cael 21 61d 6 9 eee ne eee s een ne ne nen eee one een ee oe ee eee ee eee eee 21 D FOV EOC FP ASS ONO e E E E E A EEEE E E 22 Se iela ee GLO I r E A EEE E E E A A E A E E 24 4A Factory Interlace Wa ae STII ercacecterccdics ecatccosnnancete ian cisaansane Gv oraneeccas asec sanasanansecctecetncucaseiesccaee 25 De WISOL IV aM a Se Ne A ETA EE T E ET E EE E T E E E E 26 S Uer TO ri tat ION UDAI E e E E E E A E A E N EA once 29 PER VAC A AEE E E E E EE A A E EA E A A E 30 8 A dit Process and HISTORY ceciren E EE 30 9 View Download Audit REDO piscsictecccuwocoudensanudeucauenimesataiteueaebsetsatensedaadena cs puectanataeapaietaumdneadiiams 32 10 Trading Relationship T R Management
29. dfadf Audit Firm Accepted If user has created only one factory the system will go direct into that factory page see figure 32 Figure 32 Factory page management ICPS Profile Audit Process and History Payment User Management icpuat_fty2 163 com co ICPS Factory List C020008 adfasdfasdf Factory Key Information Factory Name English Line 1 adfasdfasdf Factory Name English Line 2 Factory Name on BR Local Language Line 1 adsfasdfasdf Factory Name on BR Local Language Line 2 Factory BR Number asdfasdfasdf Country Region China ICPS Factory User Manual Page 25 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 5 User Management Click User Management in the factory page and enter the user management interface see figure 33 Figure 33 User Management Interface ICPS C020016 Active Factory information can be reviewed in this interface and the factory administrator can use the create edit delete functions etc The function buttons are G x i View Details Edit Remove User and Change Password respectively The factory administrator can also create new factory user under the same factory name see figure 34 The methods include 1 Create Factory User create a new user who has not registered in the system 2 Create Registered User add a user who already registered in the system e g user of other facto
30. ed brand e The brand once declined the factory s connection request e The factory once declined the brand s connection request e The factory and the brand were once disconnected Detailed instructions on sending an invitation can be found earlier in this chapter A New Invitation The details of their connection history record will be shown under Trading Relationship History in the invitation pop up window as shown in figure 50 ICPS Factory User Manual Page 37 isti ICTI CARE Foundation ICPS Factory User Manual Ver 03 Figure 50 Re invite to establish a connection with the brand Invite Brand to Set up Trading Relationship Brand ID Brand Name B000005 DEF Brand Action in Progress Created By Reasons 2015 11 11 Disconnected 2015 11 11 Connected Connected icptesting22 hotmail com 2015 11 11 Pending for Brand s Connection icpuat_ftyi1 163 com Tested by Terry for UAT Declaration By inviting the brand to set up a trading relationship you are authorizing the brand to access your factory s full audit details and profile Invitation Reasons Invite Cancel The latest trading relationship history record will be displayed as one of the following status and process types Brand Factory Disconnected The factory and the brand were disconnected under any situation below e The brand accepted the factory s disconnection request e The brand disconnected the factory directly The blank T R current
31. eleased Report Approved Audit Firm Submuittec Audit Scheduled Audit Firm Acceptec Official Report Releasex Audit Assigned Report Approved Audit Firm Submuttex Audit Conducted Audit Scheduled Audit Firm Accepter Audit Assigned Audit Firm Rejected Audit Assigned on f oesoprerew Created Time Status includes but not limited to Registration Submitted Registration Doc Verified Registration Declined Registration Returned for Editing Audit Assigned Audit Firm Accepted Audit Firm Rejected Audit Scheduled Audit Conducted Audit Firm Submitted Report Returned for Editing TT Review Report Released Factory Status Approved Ver 03 ICPS Factory User Manual Page 31 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 9 View Download Audit Report 1 Current Audit Under the section of Current Process Status in Audit Process and History Interface you may read download current audit report Click on 7 Audit Report to read download audit report see figure 42 Figure 42 View download current audit report C020016 j Current Process Status Process Status Created Time FU1 Official Report Released Audit Report 2015 09 07 FU1 Report Approved 2015 03 07 FU1 Audit Firm Submitted 2015 09 07 FU1 Audit Conducted On site CAI 2015 09 07 FU Auda Scheduled 2015 03 07 Audit Firm Accepted 2015 09 07 Official Report Released P Audit Report 2015 09 07 Audit Assigned 2015 09 07 12015 09 07 BFR
32. h brand name broad match T R current status pull down menu and or progress status pull down menu with the button e see figure 47 Figure 47 Brand Search ICPS Factory List Connected Pending for Brand s Connection Not Connected Pending for Factory s Connection Invitation Declined by Brand Invitation Declined by Fact 8000001 Blossom Toy Connected Connected ee Brand ID Brand Name T R Current Status Action in Prog Factory Disconnection Request 8000002 Star War Connected Factory Discongection Request Declined Factory Disconnection Request Declined Under Trading Relationship page the factory can also 2 invite the brand to establish a connection 3 accept or reject the brand s connection invitation 4 request to disconnect from the connected brand The procedures are as follows ICPS Factory User Manual Page 35 itt ICTI CARE Foundation ICPS Factory User Manual Ver 03 2 Invitation to establish a connection with the brand A New invitation Click on the blue button Invite Brand under the Trading Relationship page a pop up window will be shown Then input the brand ID the brand name will be automatically displayed when clicking on a blank space elsewhere within the popup window fill in the invitation reason in English i e by indicating the intermediary trading partner s name or order number as the invited brand might not be the direct client of the factory Finally click the Invite button t
33. inder Reminder of Annual Registration due to factory s current will be expired soon Factory Termination or Inactivation Factory s registration seal status is terminated or inactivated with reason s enclosed ICPS Factory User Manual Page 47 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 Trading Relationship Connection Request Factory is requesting the brand to connect a trading relationship Trading Relationship Request Accepted Brand accepted factory s connection request Trading Relationship Connection Request Brand declined factory s connection request Declined Trading Relationship Disconnection Request The factory and the brand were disconnected It can be triggered by either Accepted action below e The brand accepted the disconnection request from the factory e The brand disconnected the factory directly Trading Relationship Disconnection Request The brand declined the disconnection request from the factory Declined ICPS Factory User Manual Page 48 isti ICTI CARE Foundation ICPS Factory User Manual VI Frequently Asked Questions amp Answers Q1 A1 Q2 A2 Q3 A3 The user has input a valid email address for registration but the system said the address is already registered and asked the user to input another one What should the user do This explains that the email address is already registered in the system and cannot be used for re registration If the em
34. l and Plastic Manafacturing Co Ltd Total Amount US 1 500 00 Nai Being Paid for New Factory Registration Fee xt BREEERM All fees are non refundable FECH RASA PIBIE Only when the cheque is successfully cashed will this receipt become valid AUTHEERRRREAAAR This is an e receipt no signature is required ANBARRRE SARUSZIER Remark 4 ene ICPS Factory User Manual Page 16 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 6 Audit Assigned Upon receipt of registration fee ICP will then appoint an audit firm The factory process status at this stage shall be Audit Assigned see figure 18 Figure 18 Process Status will show Audit Assigned a ICPS icpuat_fty2 163 com ICPS Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf Audit Assigned When the appointed audit firm accepts the audit assigned the system will issue an email to inform the factory of the name of the appointed audit firm see figure 19 The factory process status at this stage shall be Audit Firm Accepted see figure 20 Figure 19 Email informing factory which audit firm is assigned Eng amp Chi Dear Sir Madam FE MEH Please be notified that ICFAL Technical Team is appointed to arrange the ICA for your factory They will be in contact with you very shortly and assist you to proceed to the audit process RH CEMBRAAICFAL Technical Trea
35. listi ICTI CARE Foundation ICPS Factory User Manual Ver 03 Thank you for using the ICPS factory database system of ICTI CARE Process Prior to entering the ICPS system applicant factories are encouraged to read through this user manual to familiarize themselves with the basic functions and procedures of using the system For any inquires that are not mentioned in this user manual please do not hesitate to contact us at tel no 852 21112462 email info icti care org Kind reminder n addition to the existing functions of Factory New Annual Application Inquiry on Status of Factory Application and Management on Factory User Account Inquiry on Status of Audit Progress and Download Audit Report it further provides a platform for factories to connect with their brands and hence allow the brands to view their factory profile registration auditing progress and seal status and download audit reports Thank you for your collaboration Version History 2015 11 30 03 Add Part IIl 10 Trading Relationship Management Update Part V Notifications 2015 10 20 02 Add Tips for Users Update Part requirement on application information input Add Part Ill 6 User Information Update Update Part Ill 8 Audit Process and History Add Part III 9 View Download Audit Report Add Part V Notifications 2015 05 18 ICPS Factory User Manual Page 1 listi ICTI CARE Foundation ICPS Factory User Manual Ver 03 A
36. mAR ZHICABE BRASHESGRRA PRR BK Should you have any question please contact us at 852 2111 2462 orinlo icti care org Thanks QOH WDHe S52 2111 2462ER info icti care ore BM ICTI CARE Foundation Asia Limited ICTR RS TH Figure 20 Process Status will show Audit Firm Accepted ICPS icpuat_fty2 163 com C gt ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C020008 adfasdfasdf Audit Firm Accepte ICPS Factory User Manual Page 17 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 7 Registration Completion and Audit Arrangement The appointed audit firm will contact the factory to collect audit fee Upon the receipt of the audit fee the system will send an email to confirm that the registration of the applicant factory is complete and to advise the audit arrangement see figure 21 The factory process Status at this stage shall be Audit Scheduled see figure 22 Figure 21 Email informing factory the registration is completed Eng amp Chi Dear Sir Madam Fe ARF This is to confirm you that the registration of your factory for ICTI CARE Process is now completed The Initial Certification Audit ICA will be conducted within 2 months from the registration completion AUR CSERICTIRE EFM HAREE RICA BEERS RA2TA AH Should you have any question please contact us at 852 2111 2462 or info icti care org Thanks qOA ET fo A XRD BL 852 2111 246
37. nection request might be accepted or declined by the brand Once your disconnection request is accepted by the brand your subsequent invitation might not be accepted by the brand Disconnection Reasons Users must confirm with the factory management or related party like intermediary trading partner before sending a disconnection request to the brand fthere are existing business transactions between the factory and the brand the brand might not accept the factory s request ICPS Factory User Manual Page 41 isti ICTI CARE Foundation ICPS Factory User Manual Ver 03 11 Logout System To safeguard user account and factory information the system will log out automatically in 90 minutes User is advised to click gt to logout of the system when finishing your session see figure 56 Figure 56 Log out ICP system Gi ICPS Prone ICPS Factory User Manual Page 42 ICTI CARE Foundation ICPS Factory User Manual Ver 03 IV Template of Documents Required 1 Factory Business License Pease upload the copy of the Business License Registration ee LA RAB RAKA xxx R 2 B M wore i g tk X RQ cope cp Flap oe pp RERRABS A BR Bane amp Ff amp 2 Factory Map Pease upload the factory street map The street name with the factory location marked on Google Baidu map is preferred RHEI HATRA ARRI HA Google Baidu HH ICPS Factory User Manual Page 43 ICT
38. o confirm see figure 48 Figure 48 Invitation to establish a connection with the brand Initial Invitation Invite Brand to Set up Trading Relationship Brand ID Brand Name Brand ID not found B000007 Trading Relationship History Declaration By inviting the brand to set up a trading relationship you are authorizing the brand to access your factory s full audit details and profile Invitation Reasons ICPS Factory User Manual Page 36 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 B Alert to Duplicate Invitation Factory cannot repeatedly send invitation to a connected brand an invited brand or a brand that has already invited the factory otherwise an alert will pop up stating Trading relationship already exists see figure 49 Figure 49 Alert to Duplicate Invitation Invite Brand to Set up Trading Relationship Brand ID Brand Name B000001 Blossom Toy Trading Relationship History Date T R Current Status Action in Progress Created By Reasons 2015 11 20 Connected Connected 2015 11 20 Pending for Brand s Connection icpuat_fty1 163 com 2015 11 20 Invitation Declined by Brand Declaration Message from webpage By inviting the brand to set up a trading relationship ll audit details and profile invitetion Reason A Trading relationship already exists Invite Cancel C Re sending an invitation Under any of the following situation the factory can resend an invitation to the relat
39. on link in the registered email User must within 24 hours confirm the verification so to activate the account Otherwise the user account will be automatically deleted and user will have to register again If you do not receive the activation email you should check the spam mail folder User must register with a valid email address which will be set as the account user name by default setting Do NOT register with any email address that you are unable to access otherwise you will miss important messages such as account activation password reset system notifications etc User must register with a corporate email address If a personal email address is used factory should delete the user that no longer works at the company factory in order to protect your factory from information leakage ICPS Factory User Manual Page 5 ICTI CARE Foundation ICPS Factory User Manual Ver 03 2 New User Activation User will receive an email sent by the system after their user account is created See figure 2 Figure 2 User account activation email Dear Sir Madam Feb BES To activate your user account please click the link below within 24 hours In case the activation is not completed within 24 hours the user account will be deleted BE24 HA Ra hike BASERARRBCHKS FAREA SHBcKSseowe Should you have any question please contact us at 852 2111 2462 or jinfowicti care org Thanks RAO Kei 852 2111 2462 QEA E inloBicri c
40. ownload Download this document to sign and chop Data can be saved anytime during the input process User simply needs to click on the Save button at the bottom right corner on this page In fact the system will also save the data input automatically every 10 minutes once applicant has filled in the factory name in the system Click the Submit button at the bottom right corner to send the factory application to ICP to verify if all the required data has been correctly completed ICPS Factory User Manual Page 11 isti ICTI CARE Foundation ICPS Factory User Manual Ver 03 iss Boxes marked with must be filled in with proper information and cannot be left blank Some information can be entered in local language if specified while others must be filled in in English Factory is advised to prepare the necessary documents in advance For details please refer to part IV Template of Documents Required The maximum size of the uploaded document cannot exceed 1MB Only one single file will be accepted in each upload field If more than one document needs to be uploaded please consolidate the documents into one PDF file or compress them into one Zip RAR file If the submission of application is not successful an error message will emerge and indicate which content is not completed see figure 7 User can amend the data in accordance with the error message and submit the application again Figure 7
41. piry Date Process Status Factory Registration Submitted Shenzhen Booming Business Metal and Plastic Manufacturing Co Ltd Add another new factory e Registration Declined If the application is declined by ICP after the information is verified the system will send an email to inform the factory of the reason for rejection see figure 13 Figure 13 Email of Application Declined Eng amp Chi Dear Sir Madam Sete NPE We have reviewed the application of your factory and regret to inform you that your application for ICTI CARE Process has been declined this time due to the reasons considerations stated below TAS PRBS RMGE SFOPRRRSESRR EDNER WICKER BSUS AES Siz BLL SERRER eS Should you have any question please contact us at 852 2111 2462 or infoi icti care org Thanks SOAS KIM HEH 852 2111 2462 TERE info icti care org Weis ICTI CARE Foundation Asia Limited IcT KE BS THM ICPS Factory User Manual Page 14 ICTI CARE Foundation ICPS Factory User Manual Ver 03 The Process Status at this stage shall be Registration Declined see figure 14 Registration Declined marks the end of the factory application process the user can no longer amend the factory information and submit the application again Figure 14 Process Status will show Registration Declined ICPS ICPS Factory ID Factory Name Factory Status Effective Date Expiry Date Process Status C020017 Factory Registration
42. r password is no longer valid User needs to reset the password Go to ICP website click Factory Renewal Re Application to proceed to the login page click Forgot Your Password to reset password and enter the system For detailed procedure please refer to Forgot Password in Section 2 under Part III of this user manual ICT CARE Foundation HOME ABOUT US FACTORY AUDIT PROGRAM TRAINING amp CAPACITY BUILDING BRAND amp RETAILER SUPPORT NEWS amp RESOURCES 6 gt Home gt Factory AngR Program gt Application 295 Registration Application and Registration The Flow of Application 1 Create Factory 2 Create New Factory 3 Payment to ICFAL amp 4 Registration User Account amp Submit Application Assigned Audit Firm Complete _Q Download Jser Manus prior to your registration vill be helpful Factory Application I New Factory i Factory Renewal Application he Re Application I e ee System Login to Continue Application Review Account Factory User Login For regular login going forward please refer to Section 3 under Part III Standard Login ICPS Factory User Manual Page 19 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 2 Submit Annual Application After entering the system user can retrieve and read the factory information details transferred from the old system When user has created multi factory information the usual case is several factories with ICP
43. ry User Manual Page 49 isti ICTI CARE Foundation ICPS Factory User Manual emphasized to every user It also has to be ensured that there should be at least 2 valid users from the factory Whenever there is user resigning from the factory the factory administrator should remove the user account immediately and add another new user at the same time Factory should contact ICP on a timely manner if it cannot login the system due to issues relating to user account management or personnel resignation ICP will then inform the System Provider to specifically create a new user for the factory which would be subject to extra charges Ver 03 Q4 A factory s termination period has come to an end how do you process the factory s re application A4 The situation is similar to question 3 above User can add new factory to the ICP system by using the Add another new factory function on the factory list interface For further procedure please refer to Part l Section 4 Submit New Factory Application icpuat_fty2 163 com Factory ID Factory Factory Status Effective Expiry Date Process Status Name Date C020008 adfasdfasdf Terminated 2014 04 01 2015 03 31 Q5 If all registered users of a factory in ICP no longer work for that factory and no one from the factory can obtain the system login information what should the factory do A5 It is crucial to register ICP with a valid corporate email address and this should be
44. ry under the same company group Figure 34 Create factory user ICPS Profile Audit Process and History Payment User Management icpuat_fty2 163 com ICPS Factory List C020008 adfasdfasdf Factory User Role Registered User TANARA AA EAA FactoryAdmin IG x ICPS Factory User Manual Page 26 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 1 Create Factory User The procedures are shown in figure 35 below Figure 35 Create factory user Create Factory User Email Password Drop down to select Confirm Password P Gii rote Please fill in The page st itps icti care ong says English Tithe Creve ude ducterded Plead tion the mew uber tS Ro O Oe i E Phone Humber 1h The new user has to activate the account Please refer to Part Section 2 New User Activation for the detailed activation procedure To enable the new user to log into the system after activation factory administrator should inform the new user the password created BEE hie Chee ad cue anA 24 Road eRe tha eral cent bey the Heiter Add another ucer K 2 Create Registered User The procedures are shown in figure 36 below The creation of registered user should be authorized by that user so as to obtain his her login email address and password Figure 36 Add Registered User Add Registered User email moysiKdtgp169 con Drop down to select Viliiiate Password Role ERREP The page at icp
45. s ict care ong says did Pe ilei ee aaa ag peel dud ashr ister Ties OK MLS cri PRaene Auimber ICPS Factory User Manual Page 27 sti ICTI CARE Foundation ICPS Factory User Manual Ver 03 If only one user of the factory is registered for each time the user enter the factory management interface there will be a warning message of adding user see figure 37 The factory administrator can click the buttons available to add other users Please refer to section 5 above on Create Factory User and Add Registered User for the detail procedures A Each factory should have at least 2 users Figure 37 Reminder for factory with only one user ICPS Profile Audit Process and History Payment User Management icpuat_fty2 163 com ei ICPS Factory List Warning Please dick Create New User or Add Registered User to create 2 or more users otherwise you are not able to proceed to next step Warning Your factory s certification is about to expire Please click Annual Registration C020008 sited l Factory Key Information iss At least 2 or more users from the same factory MUST be registered in the system a maximum of 4 users is allowed to be created under the same factory name so as to avoid being unable to enter the system if the single user resigns User must register with a valid email address which will be automatically set as the user name of the account Do NOT use email address that
46. status indicates that the factory and brand was not connected Factories are not encouraged to resend invitations to brands that have recently disconnected with the factory or declined the factory s invitation unless there is a strong reason ICPS Factory User Manual Page 38 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 3 Accept Decline Brand s Connection Request When a brand sent out a connection request to the factory factory users can find the brand in the list under Trading Relationship page see figure 51 The factory can either accept or decline this request Figure 51 Trading Relationship Interface ICPS Factory List Invite Brand All Status V All Progress Brand ID Brand Name T R Current Status Action in Progress Last Updated On 8000001 Blossom Toy Connected Connected 2015 11 20 f Detaits X Disconne 8000002 Star War Connected Factory Disconnection Request Declined 2015 11 11 E Details X Dis 8000003 Brand Testing Connected Connected 2015 11 11 f Detalis X Disconnect Acct inactivation test Pending for Srand s Connection 2015 11 13 Details K Page 1 of 1 Total 5 WW A Accept Brand s Connection Request Click on the Accept icon and then click on the Accept button in the pop up window see figure 52 Figure 52 Accept Brand s Connection Request Respond to Brand Invitation Brand ID Brand Name B000004 ABC Brand Trading Relationship History
47. stration Submitted Manufacturing Co Ltd ICPS Factory User Manual Page 13 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 5 Application Verification e Incomplete Incorrect Application Information If factory application is found incomplete or incorrect after ICP verifies the information the system will send an email to inform factory which content needs to be amended see figure 11 Figure 11 Email informing factory of the incomplete or incorrect application information Eng amp Chi Dear Sir Madam Fete The application of your factory has been reviewed and your factory is required to edit or provide the correct information by following the reviewer s comment stated below Please login the system from our website to edit your application form and submit it again ACRE PRBAY BVA as RIB PERSE AH SRR T At Should you have any question please contact us at 852 2111 2462 or info icti care corg Thanks SOAS Kei 852 2111 2462 HUSLE infoPicti care org Wit ICT CARE Foundation Asia Limited ICT BS TH The Process Status at this stage shall be Registration Returned for Editing see figure 12 User can click the amp edit button to amend the factory information in accordance with the advice given in the email and submit the application again Figure 12 Process Status will show Registration Returned for Editing ICPS ICPS Factory ID Factory Name Factory Status Effective Date Ex
48. t Factory Audit Program gt Application and Registration Application and Registration The Flow of Application 1 Create Factory 2 Create New Factory 3 Payment to ICFAL amp 4 Registration User Account amp Submit Application Assigned Audit Firm Complete Dovmload User Manual prior to your registration vill be helpful Factory Application New Factory l Factory Renewal I Application l Re Application l System Login to Continue Application Review Account Factory User Login You will then open the Factory User Registration page see figure 1 Factory must fill in all the boxes marked with Press the Register button at the bottom of the page after inputting all the required data A reminder will pop up click on the OK button and the new factory user registration will be completed User account must be activated via email before logging in the system ICPS Factory User Manual Page 4 ICTI CARE Foundation ICPS Factory User Manual Ver 03 Figure1 User Account Creation Factory User Registration Email factoryuserigo163 com Password Contirm Password Factory uter regretration succeeded Please actrvate the account wrhin 24 heurs through the email gent by the eitem Prone Number 1234567 Register Please activate the account wiin 24 hours ihrough the email seni by the system Upon user account registration user will receive a verificati
49. tory s connection request 2 The factory accepted the brand s connection request Connected Factory Disconnection The factory is requesting to disconnect from the connected brand Request and awaiting the brand s acceptance Note The T R current status remains connected until the request is accepted by the brand Connected Factory Disconnection The factory s request to disconnect with the connected brand was Request Declined declined by the brand Note The T R current status remains connected S The factory sent a connection invitation to the brand and is Connection awaiting the brand s acceptance The brand sent a connection invitation to the factory and is Connection awaiting the factory s acceptance The blank T R Current Status indicates that the factory and brand is not yet connected ICPS Factory User Manual Page 34 iti ICTI CARE Foundation ICPS Factory User Manual Ver 03 Users may click the Details button to view trading relationship details between factory and brand see figure 46 Figure 46 Trading Relationship Details Trading Relationship Details Brand ID Brand Name B000001 Blossom Toy Trading Relationship History Date TIR Current Status Action in Progress Created By Reasons 2015 11 20 Connected Connected Pending for Brand s Connection icpuat_fty1 163 com Invitation Declined by Brand When the brand list is too long users can search the brands by brand ID exact matc
50. you are unable to access otherwise you may not be able to receive important messages such as account activation password reset system notifications etc Please be ensured of the factory user identity before you create a user account in the system Do NOT register untrustworthy user User must also register with a corporate email address If personal address is used factory will have to delete the user that has resigned from the company factory so to protect your factory from information leakage ICPS Factory User Manual Page 28 iti ICTI CARE Foundation ICPS Factory User Manual 6 User Information Update The user should make sure the basic information such as name and phone number is up to date at all times For instructions on how to amend this information see figure 38 Figure 38 Amend user information ICPS Profile Audit Process and History Payment User Management ICPS Factory List C020016 Testing for UAT IAA Email icpuat_fty1 163 com KH Page 1 of1 Total 1 M ai ICPS Profile Audit Process and History icpuat_fty1 163 com Factory ID C020016 Factory Name Testing for UAT Role Factory Admin Title Mr icpuat_fty1 163 com C gt icpuat_fty1 163 com Q Role Active a c x E Factory Admin Payment User Management Please fill in English Name Terry Liu Phone Number 12345678 Active Activation Time 2015 05 07 16 28 36 Last Updated By icpuat_fty1 163 com Last Updated
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