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User Manual - Athletics Ireland

1. If it seems that members are missing from my renewals list what do dO sssr 21 If process payment for a batch when do those members appear as registered sece 21 1 Logging in and accessing the Athletics Ireland System How do l access the Athletics Ireland online registration system The registration process for registering club members with Athletics Ireland and for renewing the annual membership of club members is available online To navigate to the appropriate login page of this Online Registration System ORS click the link labelled Registrations on the left hand navigation menu of the Athletics Ireland website The home page for the ORS system which appears after selecting the Registrations option is shown in the image below Sitemap Accessibility Contact Us l ATHLETIC Ww ASSOCIATION OF IRELAND Home Page If you are a Registered AthleticsIreland ie Member Please log in for personalised information Please note that the insurance has been extended until the end of January and athletes are covered for competitions COPYRIGHT 2006 ATHLETICS ASSOCIATION OF IRELAND How do I login to the system On the home page displayed above click on the link labelled Login and the system login page appears as shown in the image below N B TO LOGIN ENTER THE LIFE REG NO AND PASSWORD THAT HAS BEEN PROVIDED FOR YOU BY ATHLETICS IRELAND INTO THE APPROPRIATE FIELDS AND CLICK THE
2. 02 02 1999 125953 Aston Tony Masters 30Apr2009 Unpaid 12721960 FHE 146300 Bean Joe Junior Unpaid 31 01 1990 125950 Bean Sean Masters 23 Dec 2008 Unpaid 12 12 1960 103690 Delaney Dan Senior 22 Dec 2009 Unpaid 15 01 1981 How do I filter the list To filter the list use the options in the grey area at the top of the page For example if you wanted to find a specific member Greg Barrett you could enter Barrett into the field labelled Surname within the grey area and Greg into the field labelled First Name in the grey area If you then click the Go button the list of names will be confined to the person whose details you wish to view By clicking on the Life Reg No field of the person the system then opens up a new page showing all the details of the member Alternatively you may wish to view a list of your members in a specific category and this can be achieved by clicking on the Member Category dropdown box and selecting a category from the list The system will then display a list of only those members who are in that category Are there any tips for using this page If you have applied a filter by selecting an option within the grey area of the page and the list displayed by the system is not what you were expecting you should check that all the other options in the grey area are either filled out or not depending on what search criteria you need to use Paging Also if you feel ther
3. Birth Dublin Details How do I edit my profile within the ORS system To edit your profile within ORS select the Edit button shown at the bottom of the image above change whatever detail you need to change and then save those amended details Alternatively to edit your details click on the Edit My User Profile link within the My Profile menu on the left hand navigation as shown in the image above and proceed as normal to amend and save whatever information you need How do change my password within the ORS system To change your password within ORS select the Change Password link within the My Profile menu as shown in the image above The system will display the password page that allows you to change your password to a new value To successfully change your password you must first of all enter your existing password into the box labelled Password Then type your new password into the box labelled New Password and type the new password again into the Confirm New Password box If you are satisfied to proceed click the Change Password button and your new password will immediately come into force The next time you log into the system you will have to use your new password Menu Home Page gt My Profile gt Change Password My Profile View My Account Details Change Your Password Change Password Password Edit My User Profile New Password i REEE Mamie Con
4. Contents 10 Logging in and accessing the Athletics Ireland System ccceceessssececeeeeeseeseaees 2 How do access the Athletics Ireland online registration system ccccsecceeseeeesetteeeessteeeeeneeees 2 How do togim to the SySte Nie xs cac vc Zsyciesasdswereseeseas aiaccads cdan sins esac AOE E EEEE Aaii 3 Home Paperissa aere E EEEE a E E S A 4 Home Page Menu Items isi e cccdicesdesdesepacchesacededessianstesasavedtees desdesakedeancinesnensunagncdedeeatensantavensvansbuncunedeen 4 AWaila bleOPtiOns lt cs ccvsssseseansdeacdustncens ses aari niea aa dean aed yaivaceaceavonespeicadensbanieasevaiacassechenasaniareessecntat 4 Register a new Member os sasccssinvdencenianxceavvexsasadannsesaunionseasnanesdaranasasaamizcedaessaseuacannens 5 How do I register a new club member with Athletics Ireland ssssennsssessssssnsesssensnrrnssnsrernnsssssene 5 Once open the registration page what next 0 ceecceseseeeeeseneeeeeeeneeeseseeeeeeeeeeseeaeeeseeeeeeseneeeeeea 5 Are there any tips for entering the data into the page ceeescccsesecceeesneeeseneeeeesneeeeeseneeeeeteneess 5 Other TOO Ss cacevesscccdace tain saxtacsouact caagdateneapsee dain dtesdeapeecn coansenvoantta sus A EE NEA RAA EE AEA RE AERAN Riah 8 What Is the minimum information must provide ceeeecesesceeeeeeneeeeeseeeeeeeteeeeeeeaeeeseeeeeeseneeeeeees 9 What will happen if do not enter all the required information cccccecssssecceese
5. Fit4Life e Ga Can export my member lists to other formats such as MS Excel Each report in the system provides the capability to export the details in that report to Microsoft Excel so that the club secretary can use that information in whatever way they see fit To access this capability click on the Excel gt gt link just above the report on the right hand side and follow the instructions 8 Managing Your User Profile How do manage my profile within the ORS system On the left hand menu the top link available My Profile provides functions allowing each club secretary to manage their own membership data and also to maintain their own password into the ORS system See the image below for the location of the menu items on the home page To see the full detail of your personal information stored in ORS select the View My Account Details link Home Page gt My Profile gt View My Account Details My Profile View My Account Details Change Password Title Mr z A First Name ohn Test Secretary s s lt CSsSSCS Surname Secretary Gender Male Manas py cat Dob 20 05 1999 Home Phone 909644444 ss Mobile Phone Day Time Phone Email acurry saascom ie Address Line1 Address Line2 Address Line3 County Choose gt gt v Country Enable Newsletters You must enter a valid email address Enable Notifications Club Name Member Category Juvenile Club Role Choose gt gt E County Of
6. LOG IN BUTTON Sitemap Accessibility Contact Us to ATHLETIC U ASSOCIATION OF IRELAND i You are not currently logged into AthleticsIreland ie Please enter your life registration number and password to log into the system Life Reg No Password C Remember me next time Send Me a Password Reminder By logging on to the Athletics Ireland Members area you accept and undertake to comply with the Athletics Ireland Terms and Conditions Please click here to view the Terms and Conditions of Access i Home Page Once the login process has successfully completed the Home page of the application will appear This page is shown below Sitemap Accessibility Contact Us l ATHLETIC Y ASSOCIATION OF IRELAND Menu Home Page E My Profile Register Member E Member Search List Members By Category Welcome John Test Secretary Secretary E Member Transfers Registrations amp Renewals Click Here to view the system help file You are logged in as a Club Secretary of Test CLub You last logged in on 15 12 2009 13 05 i e Account Summary You have registered 2 members with Athletics Ireland this year COPYRIGHT 2006 ATHLETICS ASSOCIATION OF IRELAND Home Page Menu Items A navigation menu is provided down the left hand side of the page which provides access to the complete set of functions available to a club secretary Availa
7. Member Existing Member Old Life Reg No County Of Birth v If you select Existing Member then the text box directly beneath with the label Old Life Reg No will become active and you can enter the existing life registration number of the member If on the other hand you select New Member then there is no previous Life Registration Number for that member so the associated text box becomes inactive and it will not be possible to enter any data into the box Category and Role Selection At the bottom of the page there is a Category amp Role section within which the full details of the membership category of each new member is captured and also the details of any other club roles performed by this member are entered Please see image below Is this member a competing athlete Yes No Member Category None Coach Type Member Roles Chairman Committee PRO Registrar Secretary Treasurer Child Welfare Officer Fit4Life Competing Athletes If the new member being registered is an athlete who will be competing in competitions click the tickbox labelled Yes beside the question Is this member a competing athlete Otherwise click the No option If the Yes option is ticked the system will automatically assign to the member the correct member category based on the date of birth that has been entered into the system for that member Coach Type If the n
8. aeeeeseaeeesesaeeesenaneees 16 PABUING E A a E A E E E A A A 17 Showing lists of standard membership categories ccsscccccssceceessneeeceeseeeseseeeseeneeeesseeeeeeeeeees 17 Can export my member lists to other formats such as MS Excel eeeseeceeeeeeeeeseeeeeesneeesseeeees 17 Manacing Your User Prete icccaciccicsessicesnietcearician eens hacen ees 18 How do manage my profile within the ORS system ceccceesseeeeeeseeeeeeeneeerseseeeeseneeeeeseaeeeeeneaes 18 How do edit my profile within the ORS system ccccccccccssssssscecececeesssseeeceesesssssssseeeeeeesssssaeees 18 How do change my password within the ORS SYSt IM ccccccsseseeceesteeeeeeneeeeseeeeeeseneeeeeseeeeeesanes 19 Other FUNCIONS marni ac epee ect te eee 20 Member TANSFOMS sive caecisevsssctssssesecsevsevexsstecnsduetacvesheducesuvesuav ved oair daas ia aredi iaa aaikes Wi eduies 20 list Outstanding Renewals seinir ninr ardiena a aE EANES Aaa vA KAENA EEEE ANEK 20 Outstanding Renewal BatCheS csi secsxsinsasecevassdsxenss ocancsasedin stab deve ena EAEE EATE EEE iii 20 Previous TransaCtiON Skason ecn ae asari oean EEr Nee EEEE EENE E RE IEA PY ERY rE NRE 20 Registrations THIS YOON ese eset ebsedacessecosdtennce dues eiea EAE ea EAE AA EEN ESAE ea ENNE NEONA EEEE 20 Other Useful Information to keep in mind s ssssssssesssssssssssrsssssresserrrsresensssrrenssres 21 It is not permitted to register a member who already exists in the ORS system sses 21
9. ble options The main options available on the navigation menu are for managing your account details registering new members listing existing members or searching for existing members and finally viewing specific reports specifically you can list the members of your club according to their categories To use any of these options simply click on the associated link and the appropriate page will be displayed 2 Register a new member How do register a new club member with Athletics Ireland To register a new club member with Athletics Ireland you must fill in the details of that member on the member registration page To reach this page click on the link labelled Register New Member which is available within the Register Member menu on the home page as shown below Home Page gt Register Member gt Register New Member Member Details Register New Member Ej Title Mr x E First Name Surname E Gender Female Male Date Of Birth EE Once open the registration page what next Within the registration page the details about the member to be registered can be typed into the allocated spaces and once those details have been fully entered click the Save button at the bottom of the page to save the details to the database Are there any tips for entering the data into the page Dropdown Multiple Choice Boxes Some fields require you to select a value from a list of pre typed values These fields a
10. ch Number AE Payment Amount SaaS Payment Payment COPTROGHT 2006 ATHLETICS ALSOCMNON OF IRELAND To make the payment you will need to fully enter all the relevant details of either your credit card or your laser card Beneath the credit card details section of the page the details of the payment amount being made are visible so that you can double check for correctness Note When you are paying for your newly registered club members the overall fee that is payable includes the club annual registration fee this is only taken once each year so even if you process all your members in multiple payments the club registration is only included in the first payment the insurance fee for each member and the actual membership fee for each member The system will display a screen with the details of your payment s once you complete the payment Before finally accepting the payment the system will prompt the club secretary to accept a terms and conditions page which outlines the terms and conditions for membership of the organisation The secretary must accept these terms and conditions by clicking the Accept button at the bottom of the page The terms and conditions page is shown below Terms and Conditions Page New Athletics Ireland Members have now been created These new Members must accept and abide by the following membership terms SAMPLE Athletics Ireland Membership TERMS AND CONDITIONS By logging on to the Athletics I
11. e are fewer members in the list than you might have expected it could be that the remainder of the members appear on the next page You will see below the list there are icons available if there is more than 1 page in the report list e g the character 1 and 2 represent Page 1 and Page 2 of the report By simply clicking on these icons you can scroll backwards and forwards through the pages of the report Showing lists of standard membership categories Within the menu item labelled List Members by Category the system contains a number of standard reports showing the list of club members in each specific membership coaching or officer category The list of available standard reports and their location on the navigation bar can be seen from the image below Home Page gt List Members By Category gt Athletes Juvenile Excel gt gt alalalea j Add New lis eae LifeReqNo SurName Y FirstName Email Catego Last Status DateOfBirth Coach i rm LifeRegNo Category Updated Type hl i hiatas javeniie lo70964 141067 Brady Sean Juvenile 22 Dec 2009 Paid 02 02 1999 PO E EEA 103452 Dunne Brenda Juvenile 22 Dec 2009 Unpaid 11 08 2005 103476 Trescopic Cheika Juvenile 22 Dec 2009 Unpaid 13 02 1993 Athletes Senior 146116 Young Joe Juvenile Unpaid 05 05 1991 Athletes Masters Coaches Committee PRO Registrar Secretary Treasurer Child Welfare Officer
12. ew member being registered is a coach then the appropriate coach type value must be selected from the dropdown box labelled Coach Type Coaching Event If the coach selected is of type Level 2 or Level 3 the system will present a further dropdown box from which the specific coaching events must be selected for that coach See the image below showing this extra box labelled Coaching Event Is this member a competing athlete Yes No Member Category None Coach Type Level 3 Coaching Event Sprints x Member Roles Chairman Committee PRO Registrar Secretary Treasurer Child Welfare Officer Fit4Life Member Roles Finally if the new member performs any other club role such as chairman or PRO that information must also be indicated by ticking the appropriate box es from the list of possible values It is possible to tick as many of these additional boxes as necessary See the image above for the list of available Member Roles options Other tools Cancel If at any stage whilst using the page you want to cease processing the registration simply click on the Cancel button with the left mouse button and the system will clear the contents of the page The Cancel button is located at the bottom of the page as shown below Save amp New When you have completed the entry of the registration information for a member click on the Save and New option a
13. firm New Password a a 9 Other Functions Member Transfers Menu Home Page gt Member Transfers gt Transfers Report My Profile Register Member Excel gt gt List Members E Member Transfers LifeRegNo Members Surname Y Members Name New Club Previous Club patent Transfers Report 103690 DeleteME DeleteME Test CLub Test CLub 22 01 2009 Prog ost The membership transfer report screen shown in the image above provides details of any member transfers which have been processed by the administrator in Athletics Ireland head office for your club To access this information select the Transfers Report function within the Member Transfers menu on the left hand navigation menu List Outstanding Renewals Shows all Club Members who have not yet been registered for the current year Outstanding Renewal Batches A listing of all registration batches which have been saved for payment at a later date You may view the content of any of the batches by clicking on the batch number Previous Transactions Lists all batches which have been created this year You may view the members within the batch by clicking on the batch number Clicking on the payment ID will give details of the payment method used for that batch Registrations This Year Shows all members who have been registered for the current year 10 Other Useful Information to keep in mind It is not permitted to regi
14. hose members are registered with Athletics Ireland and permitted to compete in competitions 5 Renewing Membership annually for existing members How do I renew the membership registration for club members each year You do not have to renew and pay the membership for every member of your club all at the same time You can process one batch of members at a time complete the payment for that batch and then continue at a later time for another batch Each batch can consist of one or more members for renewal Choose the Registrations amp Renewals option from the left hand navigation menu Click the option labelled List Outstanding Renewals A listing of all club members who are entered in ORS and who s membership status is Unpaid will appear on the screen This list will be sorted in order of the member s Life Registration Number which is the left hand column in the list See the image below You can choose to register as many members as you wish in one go by clicking the circle to the right of each member whose membership is to be renewed If you wish to renew the membership of only a single member click the circle beside that member and then click the Pay button at the bottom of the page or if you wish to renew more than one member click the circle to the right of each member you wish to renew and then click the Pay button at the bottom of the page See the image below NB If each member in the
15. id for will appear in the list Menu Home Page gt Registrations amp Renewals gt Outstanding Renewal Batches amp My Profile Register Member Member Search List Members By Category Member Transfers Registrations amp Renewals Pay Chosen Batch List Outstanding Renevals Outstanding Renevel Batches Previous Transactions Registrations Log Out COPYRIGHT 2006 ATHLETICS ASSOCIATION OF IRELAND How do see what members have been registered so far this year Using the function called Registrations within the Registrations and Renewals menu item the system provides a list of all members who have been registered within the current 7 Listing and searching the members of your club How do I get a list of all the members in my club To list the members in your club select the List Search Members item within the Member Search menu as shown in the image below The default list shows all the members of the club Home Page gt Member Search gt List Search Members it i e SurName FirstName Email petal a gory Last Payment Updated Status Go Excel gt gt Add New a LifeReqNo SurName Y FirstName Email Catego Last Status pateofpirth C22ch ae titeReaho_ gory Updated Type 970964 141067 brady shauna Juvenile 08 Sep 2009 Paid
16. l Fee What happens after I select to pay for the membership renewals Once all the members you wish to add to the list have been selected click the Pay button at the bottom of the page and follow the instructions as they appear on the screen The box at the bottom right hand side of the page will display the total amount of the fee due for the list of members selected See the image above in the previous section Can I store the batch for payment at a later date If you wish to store this batch of renewals and pay for them at a later date select the Cancel button on the payment screen as shown in the image below Menu My Profile Register Member Choose Payment Method Member Search Da a HAGUE 3 U be List Members By Category Payment Method Credit Card Member Transfers Payment Total 15 00 Registrations amp Renewals Process Payment Payment Log Out COPYRIGHT 2006 ATHLETICS ASSOCIATION OF IRELAND Selecting to cancel the payment will result in the batch being stored in a list of Outstanding renewal Batches and you can access this list of batches from the left hand navigation menu as shown in the image below within the Registrations and Renewals menu To pay for a batch at a later date select the appropriate batch from the list of outstanding renewal batches and follow the payment instructions All bataches that you have created previously and have not pa
17. list is to be renewed at the same time simply click the Select All tick box at the top of the list as shown in the image below Home Page gt Registrations amp Renevals gt List Outstanding Reneveals LifeRegNo Y Year First Name Surname Date of Birth 125950 2009 Sean Bean 12 12 1960 Adult 10 00 5 00 v 133866 2009 John Smith 01 01 1970 Adult 10 00 5 00 F 134492 2009 John Smith 01 01 1960 Adult 10 00 5 00 v 138197 2009 New Member 01 01 1980 Adult 10 00 5 00 y Selected Renewals 1 Total Batch Fee feso How do I change the sorting of the membership renewal list To sort the list in a different way using some other column e g Surname click on the top of that particular column and the sorting of the list will be changed E g to sort the list alphabetically according to the Surname column click on the Surname label just above the surname column and the list will automatically be sorted according to surname Click on the same column again to reverse the sort order for that chosen column What if I want to renew a member who does not appear on page 1 of the list If some of the members you wish to include are not on the first page then simply navigate to the next page to look for the appropriate member s The system will still store all members ticked on every page until the Pay button is pressed 6 Paying the Annual Member Renewa
18. nd a blank registration page will appear allowing you to enter all the registration details for another new member Save Once all the information about the new member has been entered you have the option of saving those details into the system To do this select the button labelled Save at the bottom of the page Choosing this option creates a list batch containing any members you have registered in this visit to the system This batch is stored within the system and can be retrieved at any time by clicking on the Outstanding Renewal Batches option within the Registrations and Renewals menu section Choose the batch relating to the date in question and click on the four digit number to view members contained within that batch The system will then give you the option to pay for those members if you wish What Is the minimum information I must provide It is not possible to register a member without entering a minimum set of data and this minimum set of data includes the following fields First Name Surname Gender Date of Birth Address Two Lines What will happen if do not enter all the required information If it is the case that you have not entered the minimum set of data required by Athletics Ireland in order to register a member you will see a message on the screen indicating which pieces of information are missing You will need to fill in all the appropriate pieces of inf
19. ormation before the system will allow you to proceed 3 Register multiple new members How do I register more than one member at a time When you have finished entering the details of a new member click on the Save and New option Doing this will result in the details of that member being permanently saved to the system database and then a blank registration page will appear allowing you to enter all the registration details for another new member Simply go through the same process as before entering all the details about each new member and then proceed to either Save or Pay for the registered members once you have finished entering the details of all members needed If you want to process a payment rather than entering another new member you simply click No on the page shown below this is the page that pops up when you save the details on the Register New Member page Would you like to include another New Member in this payment Note Payment Options Payment can be made using an online credit card or laser card payment or by choosing the cheque option and sending a cheque into the office listing the payment ID on the back The payment processing page is shown below Siternap Accessibilty Contact Us h ATHLETIC ASSOCIATION OF IRELAND Log Out Enter Payment Card Details Card Type Card Number Card Expira on Date ov Name on Card Email Bat
20. re denoted by a dark box to the right of the field containing a downward pointing arrow such as the Title field See below for visual example Title Mr i First Name John Qirnama moariiira To select the appropriate value from this dropdown box simply click on the box with the left hand button of the mouse Once the list of available values is visible select the appropriate value by using the left hand mouse button to click on that value Date fields To enter the person s date of birth into the DOB field there are 2 different methods 1 Type the date of birth directly into the field using the following format 16 12 1966 It is important to enter the full 4 digits of the year e g 1966 instead of 66 2 Use the calendar tool that is available by clicking on the small box to the right hand side of the DOB field as shown in the image below Title Mr v First Name John Surname maguire Gender Male v DOB 16 12 20 E Member Type Selection When selecting the type of member there are 2 choices New Member or Existing member and the appropriate selection can be made by clicking on the circle shape to the left of the correct value An existing member is a member who has already been a member of the club and has an existing registration number from Athletics Ireland Anew member is one who has not been a member previously See the image below Member Type New
21. reland management system you accept and undertake to comply with the following unless your access to the system is governed by a separate Agreement with Athletics Ireland 1 DEFINITIONS AND INTERPRETATION In these Terms and Conditions as defined below the following expressions shall have the following meanings unless the context requires otherwise Clanse s shall mean a clause of these Terms and Conditions Athletics Ireland Services shall mean the services provided to the User by Athletics Ireland Member shall mean an individual for whom registration fees for the current year have been received by the Membership Secretary of Atlethics Ireland Such an individual should have received from Athletics Ireland a Life Registration Number and also an Anmual Registration Number for the current membership year Intellectual Property Rights shall mean all copyrights database nights moral rights related rights patent rights design rights trade marks trade secrets confidential information know how utility models and so called rights of personality privacy and publicity whether registered or unregistered including any applications for registration of any of the foregoing subsisting in any part of the world Athletics Ireland Marks shall mean the trade marks brands logos slogans strapknes and other identifying indicia used from time to time by Athletics Ireland Athletics Ireland Server shall mean the
22. server s of Athletics Ireland upon which the User Web Site and the Athletics Ireland Network are hosted Athletics Ireland Site shall mean the central Internet site of Athletics Ireland the home page of which is available at hittp www_athleticsireland ie Athletics Ireland System shall mean the network architectures systems and software applications developed by Rainmaker Business Technologies in order to support the Athletics Ireland Network including without limitation the Athletics Ireland Server Athletics Ireland Tools Athletics Ireland Site Athletics Ireland Network and all other software applications databases computer programs source code algorythms and other materials developed owned controlled and or used under licence by Athletics Ireland and employed by Athletics Ireland to support the User Web Site Payment Details The payment details screen is shown below M wtutetic V ASSOCIATION OF IRELAND Menu Register Member OC Member Search O List Members By Category Log Out 1 COPYRIGHT 2006 ATHLETICS ASSOCIATION OF IRELAND 4 Annual Membership Renewals What is the annual membership renewal requirement At the beginning of each calendar year the registration status of each club member previously registered in ORS is automatically reset to Unpaid by the ORS system Each club secretary is then required to use the ORS system to renew the annual membership of the club members so that t
23. ssssseeeeeeeseeeees 9 Register multiple MEW membe Senisi siessetek 9 How do I register more than one member at a tiMe ceeccccsssssceceessssssseeeeeecseeesssseeeeeeessessaeees 9 Annual Membership Rene Wels accescsadeorserstessaiiveecden wetted a ia ieia 13 What is the annual membership renewal requirement ceeeceeesceeeeeeeeneeeeeeeeeneeteeeeeeteeesaeeeeaes 13 Renewing Membership annually for existing MEMbETS ccccesssececesssteeeeeseees 13 How do I renew the membership registration for club members each year ou eeeeeeeeeeeeeeeeeee 13 How do change the sorting of the membership renewal list cccceeeeseeeeeseeeeseeeeeeeeeneeeeeseaes 14 What if want to renew a member who does not appear on page 1 of the list 0 0 eee 14 Paying the Annual Member Renewal Fee c sccccssssececessseecessetaeeecssseeeeeeeesnes 14 What happens after I select to pay for the membership renewals ccccesscecceesteeeeeseeeeeeseeees 14 Can store the batch for payment at a later date oo ee eeccseeeeeeeneeeeeeeeeeseneeeeeeeeeeeseseeeseeaeeees 14 Listing and searching the members of your club cccscssteececsssseeeesesseeeeeeeenes 16 How do get a list of all the Members in My club oo ee ee cteeeeeeeeeeeteeeeeaeeseaeeseaeeenaeessaeeeeaeee 16 How dol filter the hst ernro orare ioraa E EEEE E EER EE ERAEN 16 Are there any tips for using this page eceecesseeecseneeeeeeeeeeeseeeeeseneeeeeeeaeeeses
24. ster a member who already exists in the ORS system If you attempt to register a new member who exists either in your own club or in some other club in the system you will get an error message on your screen informing you that you must contact the Athletics Ireland administrator The system will not permit a club secretary to save anew member to the system if the combination of that person s First Name Surname and date of birth is the same as any other existing member in the system This will alert you to the fact that a member with the same details exists in the data base It may be the case that the member already exists within your own club members on the system You may find this member either on the List Outstanding Renewals screen or Registrations this year screen If it seems that members are missing from my renewals list what do I do If you chose the Save option when registering members a batch will automatically be created which will send any registrations you have completed during that session to Outstanding Renewal Batches It is useful to check this menu item on occasion to ensure that there are no batches awaiting payment Also it can be easy to forget that a batch may have been processed for renewals without fully completing the payment step It can happen that a secretary forgets this and when they do not see a particular member on the renewals list they may think that member is not registered on the
25. system If this happens it is useful to make sure there are no outstanding batches with that member in them waiting to have the final payment step completed If process payment for a batch when do those members appear as registered A Member is registered and insured only when payment is received by Athletics Ireland for that member As soon as payment is received the administrator confirms payment and each member is confirmed as Paid Only when that final confirmation step occurs will the member s appear in the Registered Members list If you encounter any difficulties during the registration process contact the Athletics Ireland office on 01 8869933 or email registrations atheticsireland ie

User Manual - Athletics Ireland

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