Electronic Federal Tax Payment System
Contents
1. 1 1 11 0 0000000000000 rr 18 4 1 Creating a new registration rr 14 4 1 1 Registration information 11111 1 00000 2esssseseeeeexeehHMHeHe 14 4 1 2 O O 5 5 55 o Ranai 14 4 1 3 Contact information eee nennen 15 4 1 4 Email 2 00000 04esseeeHIHHeHHemeemnennennnnn 15 4 1 5 Financial institution information 0000000000 rc 15 4 1 6 Disclosure information 4 1 7 Authorization agreements 4 1 8 To submit your registration 4 2 Receiving your registration welcome packet 4 3 Receiving your Master PIN 4 4 Obtaining a Master password 4 5 Creating additional registrations 4 6 Editing a registration 4 6 1 To edit a registration 4 6 2 To submit the registration changes to EFTPS 4 6 3 To synchronize your registration 4 7 Editing a registration s financial information 4 7 1 To edit a registration s financial information 4 7 2 To submit the financial information changes to EFTPS 4 7 3 To view the transactions impacted by the financial information change 4 8 Editing a Master PIN 4 9 Editing a Master password 4 10 Choosing your payment methods 4 10 1 To change the payment method 4 10 2 To submit the changes to EFTPS Enrollments 5 1 Creating an enrollment 5 1 1 TIN and name 5 1 2 Disclosure authorization 5 1 3 Contact information 5 1 4 Financial information 5 1 5 Optional tax form limits 5 1 6 Optional self select enrollment PIN taxpayer inquiry PIN 5 1 72. _ BATCH PROVIDER SOFTWARE USER MANUAL _ El D PS Electronic Federal Tax Payment System Dos eee SECTION NAME PAGE Click on any section title to go directly to that page 1 Introduction _a i_ iit tcl etre te iti 6 11 WelcometoEFIPS 6 1 1 1 Who should use this guide 6 1 2 Recommended system requirements 1 1 rc 6 1 3 Overall process and timing 0 0000000000 6 2 Installation and setup 1 7 2 1 Installing EFTPS batch provider software 8 2 2 Running on a network environment 1 1 0 0 9 23 LaunchinpgthesoftWare 0 00000000 rr 9 2 3 1 To use this software with a new registration HMHHHe 9 2 3 2 To use this software if you are already enrolled in EFTPS as a taxpayer 9 3 Software overview 0 0 0000000000000 10 3 1 Navigating the software rr 10 3 2 O as 10 3 8 Requesting a synchronization log 11 1 0 rc 10 3 4 Receiving error messages 1 1 1 00000000 11 3 5 Interpretingstatuses 1 1 0 0000000 11 3 5 1 Registration and enrollment statuses 1 esesesssseseeseeeesee 11 3 5 2 Payment Statuses atte HH nen 11 3 6 Reinstalingsoftware 2 0 0000sesseseeeI yHHHm nemen 12 3 7 Receiving software updates 1111 1 1 000 rr 12 4 Registration
3. 6 1 PAYMENT SCREEN OVERVIEW e Click columns to sort information in ascending descending order Active Registration e Drag and drop columns to reorder positions drop down list Payment Subtabs TTC BUS PAYMENT TE 07304 15 232 12 201101 Jan 14 2011 Jan 13 2011 200000001 Business BUS PAYMENT TE 07304 15 232 12 201101 Jan 14 2011 Jan 13 2011 Total number of payments Check to make Bulk selected payments from a Master Account Total amount selected Payment Function buttons Submit 6 2 CREATING PAYMENTS Deadline for tax payments 8 p m ET at least one calendar day before the due date e You can send up to 5 000 payments in one transaction i PAYMENTS 6 2 1 To add a payment 1 Click the Payments tab 2 Select the applicable registration 3 Click Add 4 Enter or select the applicable taxpayer s EIN SSN To select a Click Select next to the EIN SSN field b Either select an active enrollment from the list or enter all or part of an EIN SSN and click Go to search for the specific EIN SSN 5 Highlight the EIN SSN and click Select The remaining taxpayer information is prefilled 6 Select the Tax Form 7 Select the Tax Type The Payment Detail will appear 8 Enter the payment amount separating dollars and cents with a decimal point 9 If applicable select the Tax Period Month from the drop down menu Enter the Tax Period Year for the payment 10 Enter the
4. A scheduling window will appear where you can record activities or schedule future activities e View federal holidays and notes you have added Double click on any date and a separate window will open to reveal the information for that date 39 NOTIFICATIONS 8 3 EMAIL COMMUNICATIONS AND SECURITY You will only receive email notifications confirming successful transmissions You will not receive emails indicating successful transaction processing NOTE Sync your payments to receive your EFT numbers As a matter of security e You will not receive email messages from EFTPS containing any specific account information such as Registration ID PIN or dollar amounts e EFTPS will not request account or personal information over email e If you receive an email that appears to come from EFTPS and it requests personal information contact EFTPS batch provider Customer Service at 1 800 945 0966 immediately The email messages you will receive from EFTPS will look like this To EFTPS online Batch Provider user anywhere com From BatchProvierNotification ettps gow Subject File Processed with Errors THIS 15 AN AUTOMATED EMAIL NOTIFICATION PLEASE DO NOT REPLY TO THIS BAAL ADDRESS Dear Batch Provicer This email is to inform you that there are errors in the file that has been processed File Sent Date and Time Detailed information is available by logging into the Batch Provider software and performing a requ
5. Calendar 8 3 Email communications and security Troubleshooting Glossary Appendix A Record layout for importing enrollments Appendix B Record layout for importing new payments Appendix C Record layout for exporting payments comma delimited file format Appendix D How to apply proxy settings Appendix E Federal Reserve Bank holidays Appendix F Important contact phone numbers ZEE INTRODUCTION ARA 1 1 WELCOME TO EFTPS The Electronic Federal Tax Payment System EFTPS is a free service of the U S Department of the Treasury The system has been in use since 1996 with millions of businesses and individual taxpayers and thousands of tax professionals making payments through channels including EFTPS gov a voice response system and the batch provider software 1 1 1 Who should use this guide e Tax professionals who wish to make multiple federal tax payments electronically for clients e Taxpayers who wish to make multiple federal tax payments electronically for several businesses or subsidiaries 1 2 RECOMMENDED SYSTEM REQUIREMENTS Operating Microsoft Apple Linux Systems Windows Macintosh Processor 780 MHz Intel 1 0 GHz 780 MHz Intel Pentium lll or equivalent 64 or equivalent Pentium III or equivalent Memory Less than 250 enrollments 512 megabytes Less than 250 enrollments 512 megabytes i 512 megabytes More than 250 enrollments More than 250 enrollments 1 gigabyte i i 1 gigabyte Disk 125 megabytes 125
6. Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Ser 99 993 9299 IMPORTANT PHONE NUMBERS Batch Provider Customer Service 1 800 945 0966 8 a m 8 p m ET Monday Friday Batch Provider Master Password VRS 1 800 945 7337 APPENDIX F JUNE 2011
7. Log 6 Click Submit 7 Click OK to close the sync screen NOTE Payments in Scheduled status that were made before an enrollment was suspended will be processed as normal However no new payments can be made for an enrollment that is suspended 6 3 SYNCHRONIZING PAYMENT HISTORY Avoid lengthy processing time by entering a time frame around payment history synchronization requests i e January 2007 March 2007 As your payment history grows the synchronization time will increase and require significant time to process The EFTPS system will cue up your request but if your request has not been processed after thirty minutes it will be dropped and you will need to make another request PAYMENTS 6 4 IMPORTING PAYMENT DATA The batch provider software allows you to import payment information from another file 1 Click Import on the Send Payments tab 2 Use only Fixed Width Field Format see Appendix B for record layout format 3 Select the file you wish to import from the existing files on your computer 4 Click Open and the file will be imported into your EFTPS Payments database and displayed on the Send Payments tab NOTE Your imported files must be in the same format as the data stored in the software see Appendix B 6 5 CHECKING FOR DUPLICATE PAYMENTS 1 Click Duplicates on the bottom of the Send Payment subtab 2 The system will highlight any payments considered to be duplica
8. To submit entered enrollments 5 1 8 To synchronize enrollments 5 2 Editing enrollment information 5 2 1 To edit an existing enrollment 5 2 2 To submit enrollment changes to EFTPS 5 3 Editing enrollment financial information 53 1 To edit the financial information 5 3 2 To submit the financial information changes to EFTPS 5 4 Deleting an enrollment 5 5 Terminating an enrollment 5 5 1 To terminate an enrollment 5 5 2 To submit a terminated enrollment to EFTPS 5 6 Archiving an enrollment 5 6 1 To archive enrollment 5 7 Viewing archived enrollments 5 8 X Activating archived enrollments 5 9 Performing enrollment inquiries 5 10 Importing existing enrollments from a text file 5 11 Exporting enrollments to a file 5 12 Revoking a third party authorization Payments 6 1 Payment screen overview 6 2 Creating payments 6 2 1 To add a payment 6 2 2 To submit entered payments 6 2 3 To synchronize payments 6 3 Synchronizing payment history 6 4 Importing payment data 6 5 Checking for duplicate payments 6 6 Canceling payments 6 7 Performing payment inquiries 6 8 Exporting payments to a file 6 9 Copying and pasting payments 6 10 Making payments by phone 7 User administration 7 1 Determining user roles 7 2 Adding users and defining roles 7 2 1 To add a user 7 2 2 To define a role 7 3 Editing and deleting users and roles 8 Notifications 8 1 Messages 8 1 1 To check for new messages 8 1 2 To read messages 8 1 3 To delete a message 8 2
9. free disk space of free disk space of free disk space Pc 56k modem 56k modem 56k modem broadband recommended broadband recommended broadband recommended Download Click correct 0 S download INSTALLATION AND SETUP 2 1 INSTALLING EFTPS BATCH PROVIDER SOFTWARE Go to EFTPS gov and click Help and Information Select Downloads Software Scroll to System Requirements and click the correct Download link for your operating system Click Download again Click Run Click Run again On the Install Anywhere Introduction window click Next Accept the license agreement and click Next For Windows to install the batch provider client correctly it must be executed as an Administrator If you do not have administrative privileges please contact your system administrator Run As 0 ol E x j cm Select the default C Folder Path and click Next Select Unencrypted or Encrypted for database security and click Next Select Single User and click Next Create User Name and Password both case sensitive Click Install INSTALLATION AND SETUP 2 2 RUNNING ON A NETWORK ENVIRONMENT 1 Install the software on the server first 2 Install the software on the computers that network through the server 3 f you need to use a proxy server to connect outside of a firewall you must
10. megabytes 125 megabytes Space of free disk space of free disk space of free disk space You will also need to have an Internet connection either broadband DSL or cable modem or dial up Broadband recommended for Mac Installation and use of the software requires OSX with Java Runtime Version 1 4 2 or greater 1 3 OVERALL PROCESS AND TIMING 1 Install software See Section 2 1 2 Complete your registration See Section 4 1 3 Receive by mail a Your Registration ID b Inaseparate mailing Master PIN and instructions for obtaining a Master Password 4 Obtain your Master Password by calling 1 800 945 7337 5 Synchronize your Registration See Section 4 6 3 INTRODUCTION JUEZA INSTALLATION AND SETUP RRA www eftps gov Top menu bar Help amp Information Qy Google Electronic Federal Tax Payment System HOME ENROLLMENT MY PROFILE PAYMENTS HELP amp INFORMATION CONTACT US INTRODUCTION 3 Downloads Software ABOUT EFTPS E d NEW Batch Provider Software SECURITY The new EFTPS Batch Provider Software is designed for tax professionals that prepare and pay federal taxes for clients or DISCLOSURE PRIVACY multiple Taxpayer Identification Numbers TINs STATEMENT 4 P The new version of the software contains many enhancements designed to make paying easier ACCESSIBILITY STATEMENT z Send up to 1 000 enroliments and 5 000 payments one transmission TERMS AND CONDITIONS Left menu z
11. 3 Synchronize enrollments and payment history between the software and the EFTPS database in realtime FAOs k Downloads Software 3 Use memorized transaction capability where the last transaction is automatically displayed for each EIN SSN Scroll down GLOSSARY Make individual debits to a Master Account or clients account or both DOWNLOADS a DOCUMENTS Change Master Account without re enrolling clients i NINE Send clients a Taxpayer Inquiry PIN so they can look at their accounts online LINKS A import export enrollments and payments 13 HOW TO ho 4 Create customized reports You can set roles and responsibilities for multiple users of the software receive email messages or notifications and use a built in calendar to help keep track of payment due dates holidays and communications with other users of the software User s Manual and Quick Start Guide also available see Downloads Documents System Requirements f f f Windows Macintosh Linux 780 MHz Intel 1 0 GHz G4 780 MHz Intel Pentium Ill or equivalent or equivalent Pentium IIl or equivalent Less than 250 enrollments Less than 250 enrollments 512 megabytes 512 megabytes More than 250 enrollments ios More than 250 enrollments 1 gigabyte 1 gigabyte 125 megabytes 125 megabytes 125 megabytes of
12. A e Click columns to sort information in ascending descending order e Drag and drop columns to reorder positions Active Registration EFTPS Batch Provider nl x Five Main Appleton el Tabs ELECTRONIC FEDE S Erro Registration User Administration Notifications Enrollments Payments Send Enrollments Enrollment Inquiry a Refresh Registration Subtabs Type emssH Hame Remit Method _ Master Account RTN Bank Account Status Action Error Id Summary listing Business 123456789 ABC Company Debit 107002763 00633322 New Add of entries Add View Edit Delete Import Submit 283 Submit button Enrollment Function buttons 5 1 CREATING AN ENROLLMENT 1 Click the Enrollments tab 2 Select the Registration to be used for this enrollment 3 Click Add 5 1 1 TIN and Name 1 Select Business or Individual 2 Enter the name and EIN or SSN 3 Check the box to indicate that you have a Disclosure Authorization on file for the client if applicable ENROLLMENTS 5 1 2 Disclosure authorization Select the authorization you will have on file for this taxpayer If you have a Third Party Authorization on file you must complete the Shared Secrets information at the bottom of the page Each taxpayer for whom you will be submitting payments is required to provide authorization permitting the batch provider to exchange information with the IRS An electronic Third Party Autho
13. ID and Password 2 Perform the Express Registration process described in Section 4 1 1 3 Using your Self Selected Master PIN and batch provider identification number obtain your Master Password by calling 1 800 945 7337 4 Upload the new Registration by synchronizing INSTALLATION AND SETUP SOFTWARE OVERVIEW A You can organize your taxpayer and tax payment information within five major tabs and their subtabs 1 Registration Manage your Registration s 2 User Administration Create user accounts and assign roles and responsibilities for your software users 3 Notifications Receive messages from EFTPS and communicate between your users a Messages View message history from EFTPS b Calendar optional Make notes schedule activities and send and receive messages from other users 4 Enrollments Manage your enrollments a Send Enrollments Add and submit new taxpayer enrollments b Enrollment Inquiry View your current taxpayer enrollments and synchronize your enrollments with EFTPS 5 Payments Manage your taxpayer payments a Send Payments Add and submit new tax payments b Cancel Payments Submit tax payment cancellations to EFTPS c Payment Inquiry View your current tax payments and synchronize your payments with EFTPS 3 1 NAVIGATING THE SOFTWARE Navigate the software by clicking on the five tabs and their subtabs and using the following buttons to take action Add View Edit Copy Paste Import Delete
14. IRS code Subcategory amount 1 Numeric 015 Not a required field if present sum of all subcategory amounts must equal payment amount Subcategory code and amount repeated up to 5 Subcategory code 5 Numeric 3 Not a required field if present must be valid IRS code Subcategory amount 5 Numeric ENSIS Not a required field if present sum of all subcategory amounts must equal payment amount APPENDIX JUN APPENDIX c AAA RECORD LAYOUT FOR EXPORTING PAYMENTS COMMA DELIMITED FILE FORMAT The comma delimited payment export file includes the fields below in the following order 1 EIN SSN 2 Taxpayer Type Code B Business or I Individual 3 Electronic Funds Transfer EFT Number 4 Original EFT Number used for payments returned from the ACH banking system 5 Cancellation EFT Number used for canceled payments 6 Bulk Debit Trace Number 7 Bulk Debit Cancellation Number 8 Payment Input Method batch phone credit etc 9 TaxForm 10 Tax Form Description 11 Tax Type 12 Tax Period 13 Total Payment Amount 14 Settlement Date 15 ACH Trace Number 16 Payment Status 17 Transaction Code 18 Input Date 19 Input Time af APPENDIX C DA APPEND D AA HOW TO APPLY PROXY SETTINGS File Configuration If you need to use a proxy server to connect outside of a firewall you must place the proxy server address in one of the EFTPS batch provider software files on your hard drive Contact your Network Adminis
15. PIN within ten days call Customer Service at 1 800 945 0966 4 4 OBTAINING A MASTER PASSWORD To obtain your Master Password call 1 800 945 7337 You will be asked to enter your Registration Identification Number and Master PIN The voice response system will read your Master Password After you obtain your Master Password 1 2 NOTE Return to the main Registration tab Select the correct Registration Click Sync Enter your Master PIN and Master Password Click Submit Your Master Password will expire after six months of inactivity and one year from password assignment To obtain a new Master Password call 1 800 945 7337 REGISTRATION 4 5 X CREATING ADDITIONAL REGISTRATIONS You can maintain several Registrations For example you may want one registration that contains all your business clients and a separate registration that contains all your individual clients 1 Click the Registration tab 2 Click Add Follow the steps to complete a new Registration see Section 4 1 You will receive a new Master PIN and must obtain a new Master Password for each registration you add To obtain a new Master Password call 1 800 945 7337 4 6 EDITING A REGISTRATION You can edit all registration information before submitting to EFTPS Once the registration has been successfully submitted and processed you can edit the registration information except the financial information using the Edit
16. Registration a If you are on the Enrollment Inquiry subtab search for the enrollment you wish to edit Select the enrollment Click Edit Make changes and click Save To submit changes Click the Send Enrollments subtab Select the edited enrollment Click Submit Enter your Master PIN and Master Password Click Submit EDITING ENROLLMENT FINANCIAL INFORMATION You can edit Payment Method Credit or Debit Master or Taxpayer account Bank Routing and Transit Number RTN Bank Account Number Enrollment PIN and Taxpayer Inquiry PIN 25 ENROLLMENTS 5 3 1 To edit the financial information 1 Click the Enrollments main tab 2 Select the correct subtab a If this enrollment has not been sent to EFTPS click the Send Enrollments subtab b If this enrollment has been sent to EFTPS click the Enrollment Inquiry subtab 3 Select the applicable Registration Select the enrollment you wish to edit and click Edit A tabbed summary of the taxpayer s editable financial information will display 4 Make changes and click Save NOTE Changing the financial information creates a new enrollment for the taxpayer 5 3 2 To submit the financial information changes to EFTPS 1 Click the Send Enrollments subtab 2 Select the edited enrollment 3 Click Submit 4 Enter your Master PIN and Master Password 5 Click Submit The next time you synchronize enrollments th
17. Settlement Date or select the future date from the calendar provided If you wish to store the current payment details as the default information for this taxpayer check the Lock This Transition box at the bottom of the screen Otherwise the last payment made for this taxpayer will be displayed the next time you add a payment for the client 11 Click Save a The payment appears in the Send Payments tab b You can View Edit or Delete a payment prior to submitting After submitting the payment is locked NOTE Payment data can be imported using the Import functionality see Section 6 4 31 PAYMENTS 6 2 2 To submit entered payments 1 Review the a Total number of payments b Total dollar amount 2 If you wish the payments to be withdrawn as a single transaction from your Master Account click the Bulk Debit Payments check box If you do not check this box each transaction will generate a separate record in EFTPS and your banking account 3 Click Submit 4 Enter your Master PIN and Master Password 5 Click Submit NOTE You can make payments as frequently as necessary 6 2 3 To synchronize payments 1 Click the Payment Inquiry subtab 2 Click Sync 3 Enter your Master PIN and Master Password 4 The Date From field must be equal to or before the date that the payments were submitted The Date To field defaults to the current date 5 Check the box to create a Synchronization
18. Submit Print Terminate Sync Archive NOTE You must be connected to the Internet to Submit or Sync 3 2 USING WIZARDS Step by step wizards will guide you through the Registration and Enrollment processes 3 3 REQUESTING A SYNCHRONIZATION LOG In the synchronization authorization window select Generate a Synchronization Log before clicking Submit This will generate a report that shows how many records were inserted and updated SOFTWARE OVERVIEW 3 4 RECEIVING ERROR MESSAGES An error message is displayed if required information is left blank or a discrepancy is found The message will describe the error and provide instructions for correcting the error 3 5 INTERPRETING STATUSES Each Registration Enrollment and Payment transaction is assigned a status The status appears on the summary listings on the Registration Enrollments and Payments tabs 3 5 1 3 5 2 Registration and enrollment statuses Active the transaction has been completed submitted to EFTPS accepted and processed Inactive the transaction has been archived and is not currently active This applies to enrollments only Pending the transaction has been completed submitted to EFTPS and accepted but not processed Pending Error the transaction has been completed submitted to EFTPS and is pending but has an error To correct the error select the applicable Registration and click Edit or for enrollments select t
19. The payment cannot be edited Submitted Cancel the cancellation request has been submitted n SOFTWARE OVERVIEW 3 6 REINSTALLING SOFTWARE To reinstall your software follow the procedures outlined in Section 2 1 After you reinstall the software follow the procedures to synchronize Registration s first then Enrollments and then Payments NOTE When you completely reinstall the software all Create Payment dates default to the reinstallation date 3 7 RECEIVING SOFTWARE UPDATES EFTPS will notify you if updates are available through batch provider software messaging SOFTWARE OVERVIEW A REGISTRATION e Click columns to sort information in ascending descending order Login Exit Help e Drag and drop columns to reorder positions Summary listing of entries Five Main Tabs 891500058 Master Registration ENROLLMENTS AND PAYMENTS 107089555 891500059 PIN Changes PIN CHANGES 107089555 891500060 Password Chan ISE RPA WORI HAN 0708955 891500061 IP Blocking USED FOR IP BLOCKING Submit button 891500062 Acct Blocking USED FOR ACCOUNT BLOCK T 891500063 Edit Fl Registration USED FOR EDIT FI a e Sync button Registration Registration D Account Number Payment Type Debit efrectivenate Submit Date Status function buttons Banking information change buttons REGISTRATION 4 1 CREATING A NEW REGISTRATION 4 1 1 Step 1 Registration information 1 Click the Registration tab and cl
20. andon the payment 2 Override the amount limit warnings and proceed with payment 3 Change the limits by editing the taxpayer s enrollment record and submitting the change to EFTPS see Section 5 2 Optional self select enrollment PIN taxpayer inquiry PIN Enter a self selected PIN to protect unauthorized payments for this client You can use the same PIN for multiple clients The Enrollment PIN must be four numbers and cannot be 0000 or 9999 If you do not enter a PIN the system will generate one for you You can also have an Inquiry PIN sent to your client NOTE The Taxpayer Inquiry PIN will allow the client to check his or her payment history at EFTPS gov or by phone The Inquiry PIN will not give the taxpayer the ability to make or cancel payments EFTPS will send your client a unique mailing Explaining that you requested he or she receive the Inquiry PIN to view payment history online or by phone Including a PIN letter and instructions on how to obtain an Internet Password To obtain an Internet Password clients will call 1 800 982 3526 Clients should have their PIN letter available when they call to enter Taxpayer Identification Number EIN or SSN PIN Last eight numbers of the Enrollment Number If the enrollment requires third party authorization the 9783T form will be presented for printing and signing after this step as ENROLLMENTS 5 1 8 To submit entered enrollments Click th
21. are removing the Master Bank Account and you have enrollments that use only this account 4 7 3 To view the transactions impacted by the financial information change 1 Click on the change that you wish to review 2 Click Impacts in the changes to banking information section of the window NOTE You cannot change the account if you have future payments that are scheduled to be made from the account you are changing However you can 1 Select a different change effective date beyond when you have payments scheduled or 2 Cancel the pending payments and reschedule them for a date after your new account will take effect REGISTRATION 4 8 EDITING A MASTER PIN 1 Click the Registration tab 2 Click on the Registration you wish to edit 3 Click Edit Master PIN 4 Enter the information Your new Master PIN must be four numbers and cannot be 0000 or 9999 5 Click Submit 6 Enter your current and new Master PIN and Master Password 7 Click Submit The Master PIN changes immediately Use the new Master PIN the next time you synchronize or submit 4 9 EDITING A MASTER PASSWORD e Your Master Password must be at least six characters long but no more than twelve characters long e Use a combination of the following character types Uppercase Alpha A B C etc Lowercase Alpha a b c etc Number 1 2 3 etc Special Characters i e O tt The percent 96 and the und
22. button To do that you must use the Edit Fin feature see Section 4 7 4 6 1 To edit a registration 1 Click the Registration tab 2 Click on the Registration you wish to edit 3 Click Edit Make your changes When finished click Save 5 The Registration s status will appear as Active Edited on the summary list of registrations 4 6 2 To submit the registration changes to EFTPS 1 Select Registration 2 Click Submit 3 Enter your Master PIN and Master Password 4 Click Submit to confirm 4 6 3 To synchronize your registration 1 Select the Registration you wish to synchronize 2 Click Sync 3 Enter your Master PIN and Master Password 4 Click Submit 5 When synchronization is complete click OK to return to the main Registration tab The status of your Registration will appear as Active and can be used to enroll your clients REGISTRATION 4 7 EDITING A REGISTRATION S FINANCIAL INFORMATION 4 7 1 To edit a registration s financial information 1 Click the Registration tab 2 Select the Registration you wish to edit 3 Click Edit Fin and edit 4 Click Save The change will appear as a new row in the bottom half of the Registration workspace 4 7 2 To submit the financial information changes to EFTPS 1 Click on the change that you wish to send 2 Click Submit 3 Enter your Master PIN and Master Password 4 Click Submit NOTE You cannot change the account if you
23. ce method equals D else equal blank Must contain 9 digits Account Number Char 17 If Master Account flag equals and if remittance method equals D else equal blank Account Type Char i 4 If Master Account flag equals N and if remittance method equals D else equal blank Must contain valid value Checking S Savings 45 APPENDIX A E areno e RECORD LAYOUT FOR IMPORTING NEW PAYMENTS Imported files must conform to the length and validation rules outlined below Imported payments will be saved to the Send Payments grid with a status of New Field Name Type Length Field Edits Batch Filer ID lt Numeric 9 Must be 9 digits Master Inquiry PIN lt Numeric 4 Must be 4 digits File Date Numeric 8 Must be valid date YYYYMMDD Filer Sequence Number lt Numeric 3 Must be unique within day Payment Reference Numeric 4 Must be ascending within a file Number Action Code Char 1 Must contain valid value 2 P Payment Taxpayer TIN Numeric 9 Must be 9 digits Taxpayer PIN Numeric 4 Mustbe 4 digits Taxpayer Type Char 1 Must be valid value B Business Individual Tax Type Code Numeric 5 Must be valid tax type code Tax Period Numeric 6 Must be a valid date YYYYMM Settlement Date Numeric 8 1 Must be a valid date YYYYMMDD Payment Amount Numeric 15 Must be greater than 0 and less than 100 000 000 Subcategory code 1 E Numeric E Not a required field if present must be a valid
24. e Registration Click Sync Enter your Master PIN and Master Password Enter a date in the From Date field Click Submit After synchronization enter your search criteria and click Search Highlight the payment s you wish to view Sort payments by column headings Print or export all payments Copy any payment 34 PAYMENTS 6 8 EXPORTING PAYMENTS TO A FILE 1 Click the Payments tab 2 Click the Payment Inquiry subtab 3 Perform your query see Section 6 7 to display the payments you wish to export 4 Click Export 5 Choose the appropriate format a Fixed Width Field Format see Appendix B for record layout format b Comma Delimited Format see Appendix C for record layout format 6 Select an existing file from your browser or create a new file for the enrollment information 7 Click Open and the file will be exported to the specified location 6 9 COPYING AND PASTING PAYMENTS 1 Highlight the payments in the Payments Inquiry tab 2 Click Copy 3 Click Paste in the Send Payments tab 6 10 MAKING PAYMENTS BY PHONE If you are away from your computer and need to make a payment for a client make your payment by phone You need the payment information and the taxpayer s enrollment TIN and PIN The payments you make by phone will appear in your EFTPS database when you synchronize To make a payment via phone call 1 800 555 3453 The system is available 24 hours
25. e Send Enrollments tab which will display a list of the newly entered enrollments You can review or change anything before submitting Select the enrollments to be submitted Click Submit Enter your Master PIN and Master Password Click Submit To synchronize enrollments You should synchronize your enrollment database 15 20 minutes after you submit an enrollment 1 2 Click the Enrollment tab Click the Enrollment Inquiry subtab Select the applicable Registration Click Sync Enter your Master PIN and Master Password Enter the date the enrollments were submitted in From Date Click Submit 5 2 EDITING ENROLLMENT INFORMATION You can change e Contact Information This information is not sent to EFTPS and is for your use only You do not have to submit changes to EFTPS e Payment Thresholds e Enrollment PIN e Disclosure Authorization Information NOTE You can request New Inquiry PINs through the Edit Enrollment Information process 24 ENROLLMENTS 5 2 1 5 2 2 The next time you synchronize enrollments the changes will appear in the taxpayer s enrollment record 5 3 5 To edit an existing enrollment Click the Enrollment main tab Select the correct subtab a If this enrollment has not been sent to EFTPS click the Send Enrollments subtab b If this enrollment has been sent to EFTPS click the Enrollment Inquiry subtab Select the applicable
26. e changes will appear in the taxpayer s enrollment record 5 4 DELETING AN ENROLLMENT You can delete enrollments that have not been submitted to EFTPS only 1 Click the Enrollments main tab 2 Selectthe enrollment you wish to delete 3 Click Delete 4 Click Yes to confirm 5 5 TERMINATING AN ENROLLMENT Terminating an enrollment permanently removes it from EFTPS 26 ENROLLMENTS 5 5 1 To terminate an enrollment 1 Click the Enrollments tab 2 Click the Enrollment Inquiry subtab 3 Enter search criteria to find the enrollment you wish to terminate 4 Click Search 5 Select the enrollment you wish to terminate 6 Click Terminate 7 Click Yes to confirm 5 5 2 submit a terminated enrollment to EFTPS 1 Click the Send Enrollments subtab 2 Select the terminated enrollment 3 Click Submit 4 Click Yes to confirm 9 6 ARCHIVING AN ENROLLMENT You can archive inactive taxpayers within your database to streamline enrollment and payment reports Archived Inactive enrollments will not be included on standard inquiry search results However you can still make payments on an archived enrollment Inactive enrollments can be made active again and used immediately The active inactive status is only a designation of an enrollment within your batch provider software and does not affect the enrollment s status with EFTPS 5 6 1 archive an enrollment 1 Click the Enrollments tab 2 Cl
27. efore the settlement date Submit When you provide information to EFTPS through the software and a secure Internet connection Sync When you receive current enrollment and payment information from EFTPS through a secure Internet connection Taxpayer Inquiry PIN Four digit Personal Identification Number assigned and sent to an enrolled taxpayer at your request The Inquiry PIN along with an Internet password allows clients to check their payment history They cannot make or cancel payments Threshold Amount When you enroll a client you can choose to set payment dollar amount limits for each of the client s tax types When you make a payment for that client and tax type the system will compare your payment amount against your stated limit and provide a warning if you exceed the limit You can choose to override the warning TIN Taxpayer Identification Number Nine digit Employer Identification Number EIN for a business or nine digit Social Security Number SSN for an individual The TIN is assigned by the IRS User A person designated to use the software by the Administrator User ID The description or nickname of a person using the software VRS Voice Response System The automated telephone system used to obtain a Password 43 GLOSSARY areno A RECORD LAYOUT FOR IMPORTING ENROLLMENTS Imported files must conform to the length and validation rules outlined below Imported enrollments will be saved
28. erscore can NOT be used as special characters e password must contain at least one character that is either a number or a special character For example R179 pSk or GonewtW nd 1 Click the Registration tab 2 Click on the Registration you wish to edit 3 Click Edit Password 4 Enter the information 5 Click Submit 6 Enter your Master PIN and new Master Password 7 Click Submit The Master Password changes immediately Use it the next time you synchronize or submit NOTE You will have a unique Master Password for each EFTPS Master PIN Do not disclose your Master Password or PIN to unauthorized individuals REGISTRATION 4 10 CHOOSING YOUR PAYMENT METHODS You can make payments from a taxpayer s banking account from a Master account that you maintain or both 4 10 1 4 10 2 To make payments from your clients banking accounts enter their banking account information when you enroll them To make payments from a Master Account enter your financial institution information during Registration To change the payment method Select the Registration or Enrollment record from the main Registration or Enrollment tab Click Edit Fin Editthe information Click Save To submit the changes to EFTPS Click Submit on the main Registration or Enrollment tab Enter your Master PIN and Master Password Click Submit 20 REGISTRATION AA
29. est Thank you EFTPS CONTACT US EFTPS Batch Provider Customer Service 1 800 946 0966 8 30 a m 8 00 p m E T Monday Friday 40 NOTIFICATIONS TEM TROUBLESHOOTING RRA PROBLEM POSSIBLE SOLUTION Annual Expiration of Master Password Registration Failed Invalid Rejected Files Files Dates Won t Synchronize Cannot Import Export Cannot Cancel Payment Cannot Edit Information Lost or Misplaced Master Password or Master PIN If your Master Password expires you will receive a message that request was unsuccessful Call the Master Password phone number 1 800 945 7337 to obtain a new password If you receive a message or notification that your Registration is invalid check the following The business name was entered exactly as it appears on your tax return Your address is correct e The TIN you used is the correct TIN for the business name you entered If you receive a message or notification that your enrollment or payment file s were rejected log on to the software and perform a Sync request to receive further details If you attempted to synchronize your data and the process failed check the following You are connected to the Internet The proper Registration ID Master Password and Master PIN were entered The From Date field includes the date that the enrollment or payment was submitted The Registration you selected is Active If you have problems Importing enro
30. he applicable enrollment and click View Pending Terminate the enrollment has been selected to be terminated submitted to EFTPS and accepted but not processed This applies to enrollments only Rejected the transaction has been completed and submitted to EFTPS but has been rejected Submitted the transaction has been completed and submitted to EFTPS but is not yet accepted or processed by EFTPS Terminated the enrollment has been selected to be terminated submitted to EFTPS accepted and processed The enrollment is removed permanently from the EFTPS system Suspended the enrollment has been suspended because Shared Secrets information required by the Third Party Authorization disclosure was not provided Payments that were made for this enrollment before the suspension will be processed but no new payments can be made for an enrollment that is in a suspended status Payment statuses New the payment has not been submitted to EFTPS A payment in New status has no outstanding validation errors and may be edited New Cancel the payment has been selected to be canceled Cancellation requests cannot be edited Rejected the payment was submitted to EFTPS and was rejected The payment can be edited and resubmitted Rejected Cancel the cancellation request was rejected The request must be resubmitted or deleted and re created resent Submitted the payment has been submitted and is currently being processed by EFTPS
31. ick Add 2 Entera registration description This description can be based on the types or groups of clients For example you might have a registration that contains your 1040ES clients only and enter 1040ES as the description You can have more than one registration 3 Select Business or Individual i e Sole Proprietor 4 1 1 1 If you are already using EFTPS as a taxpayer Express Registration If you are already an EFTPS batch provider or have an active EFTPS enrollment as a taxpayer you can speed up the Registration process by clicking the Express Registration box 4 1 1 1 1 If you are using your existing batch provider registration 1 Click the Registration radio button 2 Enter your existing batch provider ID 3 Enter your existing Master PIN 4 Enter a self selected Master PIN for this registration 4 1 1 1 2 If you are using your existing EFTPS taxpayer enrollment 1 Click the Enrollment radio button 2 Enter the Taxpayer Identification Number EIN or SSN in the batch provider EIN SSN field 3 Enter your EFTPS online PIN 4 Enter your EFTPS online Password 5 Enter a self selected Master PIN for this registration 6 Skip to Step 3 to continue your registration 4 1 2 Name and TIN Enter your company name exactly as it appears on your tax documents and your Employer Identification Number EIN if you are registering as a business or your Social Security Number SSN if you are registering as an individ
32. ick the Enrollment Inquiry subtab 3 Enter search criteria to find the enrollment you wish to archive make Inactive 4 Click Search 5 Select the enrollment you wish to archive 6 Click Archive 7 Click Yes to confirm 27 ENROLLMENTS 9 7 9 8 9 9 VIEWING ARCHIVED ENROLLMENTS Click the Enrollments tab Click the Enrollment Inquiry subtab Select All Archived Enrollments from the query drop down field Click Search ACTIVATING ARCHIVED ENROLLMENTS Click the Enrollments tab Click the Enrollment Inquiry subtab Select All Archived Enrollments from the query drop down field Click Search Select the enrollment you wish to make Active Click Un Archive Click Yes to confirm PERFORMING ENROLLMENT INQUIRIES You can query your EFTPS enrollment database by using a variety of search criteria This function allows you to create a group of enrollments and print a report or export the information to another file format 1 2 3 Click the main Enrollments tab Click the Enrollment Inquiry subtab Click the Query drop down arrow to display the available searches 8 General b All Active c All Archived Enrollments d Requiring Disclosure Authorization The search criteria that can be used for a General Query are EIN SSN Taxpayer Name RTN Bank Account Number Status User ID Processed Enrollment Date 28 ENROLLMENTS 5 10 5 11 5 12 Enter you
33. ion e EIN Employer Identification Number Unique nine digit number assigned by the IRS and used to identify a business taxpayer e Email Notification Receiving email messages is optional After you send enrollments or payments to EFTPS the system will respond with a secure email with the status of your file accepted or rejected You can enter up to three email addresses during Registration e Enrollment PIN Every enrollment has a unique Personal Identification Number PIN for added security The PIN can be self selected or you can choose to have EFTPS assign a PIN A PIN must be four numbers cannot be 0000 or 9999 and cannot duplicate another TIN PIN combination within the system e Express Registration ls available only if you have an existing batch provider Registration or an EFTPS online enrollment Express Registration allows you to generate a new Registration using the name and TIN of an existing EFTPS online enrollment or batch provider Registration e Internet Password lf you want a client to be able to view his or her payment history at EFTPS gov you will need to request that a Taxpayer Inquiry PIN be sent to the client After receiving that PIN the client will go to EFTPS gov and create an additional credential an Internet password e Master Account You can choose to make payments for clients from a single Master Bank Account that you maintain e Master Password The Master Password is used with your TIN and Maste
34. llment or payment files check the following The selected Import file is formatted as Fixed Field Width You are Importing a Text txt file Review the File Formats in the Appendix If you have problems Exporting Payment files check the following The payment s to be exported are highlighted e The txt extension appears at the end of the file name Only payments that are scheduled to settle at least two business days in the future may be canceled Check the following The payment you wish to cancel is highlighted You are connected to the Internet You have clicked Cancel in the Cancel Payments tab The software has three predefined Roles 1 Admin program administrator has full access to the complete functionality of the program 2 Manager can do everything except set up the software 3 User can view and update information but cannot add or remove information You may not have the correct privileges assigned to edit information To verify that you have the authority to View Update Add or Remove information check the following 1 Click the User Administration tab 2 Highlight your Role 3 Click Edit Review the privileges that have been assigned to you If you are not assigned as the Administrator you cannot make changes to the Role Contact your Administrator If you lose forget or misplace your Master Password call the batch provider VRS to obtain a new Master Passw
35. ord Call 1 800 945 7337 Have your Registration ID and PIN available when you call If you lose forget or misplace your Master PIN call EFTPS batch provider Customer Service to request a new PIN Customer Service is available Monday Friday 8 a m 8 p m ET Call 1 800 945 0966 Have your Registration ID available when you call TROUBLESHOOTING TM GLOSSARY AAA e Trace Number Unique number found on every EFTPS debit payment e Administrator s User ID and Password ID and Password you create when you install the software These are the keys for administering the software not for sending or receiving information from EFTPS e Archive You can archive or make inactive enrollments within your database This allows you to refine enrollment and payment reports because inactive enrollments will not be displayed on the normal inquiry search results Inactive enrollments can be made Active again and used immediately The Active Inactive status is only a designation of an enrollment within your batch provider software and does not affect the enrollment s status with EFTPS Note Enrollments with outstanding payments either New or Submitted cannot be archived Archived enrollments will not display however the PIN will remain active until the enrollment is terminated e EFT Number Unique Electronic Funds Transfer number assigned to payments and cancellations for tracking purposes This number is your receipt for the transact
36. per day and 7 days per week 35 PAYMENTS DI USER ADMINISTRATION A The User Administration section allows you to set roles and responsibilities for multiple users 7 1 DETERMINING USER ROLES If more than one person will be using your software you may want to define the access levels for each user This feature e Allows you to control who can view update add or remove payments from the database e Allows you to set User Passwords for each user The software contains three predefined roles 1 Admin program administrator has full access to the complete functionality of the program 2 Manager can do everything except set up the software 3 User can view and update information but cannot add or remove information m USER ADMINISTRATION 7 2 ADDING USERS AND DEFINING ROLES 7 2 1 To add a user 1 Click the main User Administration tab 2 Click New under Users 3 Create and enter a unique User ID for this user User IDs can be descriptions or nicknames 4 Enter the User s full name 5 Select the User Role 6 Seta User Password 7 Click Save 7 2 2 To define a role 1 Click the main User Administration tab 2 Click New under Roles and enter the Role Name Administrator Manager or User 3 Enter a description for the Role that defines the User s job description 4 Check the assignments for the Role e what functions they can perform within the software for Setup Regis
37. place the proxy server address in one of the batch provider software files on your hard drive Contact your Network Administrator to obtain the specific proxy server address port and any realm user name or password information see Appendix D Precaution The application must not be started more than once on a particular server To control this set the File Permissions on the BatchProvider exe file to allow only one user or a controlled set of users to have execute permissions on the server installation This will prevent unauthorized or accidental start up of the application A controlled set of users would need to coordinate start up of the application so that it is only started once at any given time 2 3 LAUNCHING THE SOFTWARE 1 Logon using the Administrator s User ID and Password 2 Click the User Administration tab to create any other roles and User IDs see Section 7 2 3 1 To use this software with a new registration 1 Start the application and log on using the Administrator s User ID and Password 2 Click the Registration tab and follow the steps to create a new Registration see Section 4 1 3 Using your PIN which you will receive in the mail and your batch provider identification number obtain your Master Password by calling 1 800 945 7337 4 Download your new Registration by synchronizing 2 3 2 use this software if you are already enrolled in EFTPS as a taxpayer 1 Logon using the Administrator s User
38. ps batch provider proxyRealm db driver com pointbase jdbc jdbcUniversalDriver proxyPassword ProcessType T window gov eftps batchprovider ui MainFrameTabbed y 0 networkedClient false version number 0 9 9 9 8 window gov eftps batchprovider ui MainFrameTabbed x 0 proxyPort 8080 panel error background color 255 255 194 db url jdbc pointbase embedded batchproviderdb gov eftps batchprovider rao hostUrl https 1 92 168 85 10 8452 services panel dialog background color 242 244 252 proxyHost cacsecvr01 fdcsg 1dc com useProxy true proxyUserName window gov eftps batchprovider ui MainFrameTabbed width 923 applicationDir c Program Files EFTPS batch provider Client Using the modified and saved proxy settings Once you have successfully modified and saved your proxy settings you can connect to EFTPS to complete batch provider functions Any Problems If you cannot connect to EFTPS with the newly modified proxy settings 1 Verify that the proxy settings are entered into Internet Explorer 2 Review the proxy configurations to make sure they are correct If you still have problems connecting contact Customer Service 1 800 945 0966 Monday Friday 8 a m 8 p m ET i APPENDIX D JUN arenon e FEDERAL RESERVE BANK HOLIDAYS Tax payments will not be processed through the FedACH or Fedwire Funds on the following Federal Reserve Bank holidays New Year s Day Birthday of Martin Luther King Jr Washington s Birthday Memorial
39. r PIN so you can send and receive EFTPS transactions securely Passwords must be 6 12 characters long containing at least one uppercase letter one lowercase letter and at least one number or one special character except 9o and _ underscore e Master PIN A four digit Personal Identification Number assigned by EFTPS and used with the Master Password to protect your batch provider account You are responsible for protecting the Master PIN Do not give this information to anyone and store any references to this PIN in a secure location A PIN must be four numbers and cannot be 0000 or 9999 e Registration Authorization Information Window that appears before you send information to EFTPS It asks for your Registration ID Master PIN and Master Password By entering this information you are authorizing the transaction e Role The software provides three predefined roles Admin Manager and User and that each has a specific level of responsibilities and authority s GLOSSARY RTN Routing Transit Number A unique nine digit bank identification number that is part of every ACH transaction and identifies a specific financial institution SSN Social Security Number The unique nine digit taxpayer identification number assigned to an individual taxpayer by the IRS Settlement Date Business date on which funds are withdrawn from the designated bank account Payments must be scheduled by 8 p m ET at least one calendar day b
40. r search criteria and click Search You can View Edit Export Archive Terminate or Print any or all of the enrollment results IMPORTING EXISTING ENROLLMENTS FROM A TEXT FILE Click the Enrollments tab Click Import Use only Fixed Width Field Format see Appendix A for record layout format Select the file you wish to import from the existing files on your computer Click Open to import the file into your EFTPS Enrollments database and display the information on the Send Enrollments tab EXPORTING ENROLLMENTS TO A FILE Click the Enrollments tab Click the Enrollment Inquiry subtab Perform query see Section 5 9 to display the enrollments you wish to export to a file Select the enrollments to export Click Export Choose the appropriate format a Fixed Width Field Format b Comma Delimited Format Select an existing file from the displayed file browser or create a new file for the enrollment information Click Open to export the enrollments to the selected or new file see Appendix A for record layout format REVOKING A THIRD PARTY AUTHORIZATION A taxpayer can revoke a Third Party Authorization agreement To terminate the enrollment and revoke the third party authorization the taxpayer can write REVOKE across Form 9783T and send a copy of the form to the batch provider and or EFTPS Customer Service The copy must include a current taxpayer signature T ENROLLMENTS SI Pavens SS
41. rization may be completed during this enrollment which will generate an EFTPS Individual Enrollment with Third Party Authorization Form 9783T This authorization requires a five digit self selected Signature PIN The taxpayer s date of birth and prior year s adjusted gross income must be provided for authentication This electronic authorization will be transmitted to EFTPS 5 1 3 Contact information Enter the taxpayer contact information e Address e ity state ZIP code e Telephone number e Email optional 5 1 4 Financial information Select Debit or Credit e Debit for business and individual taxpayers Select Taxpayer Account or Master Account Taxpayer Account enter the client s banking account information Master Account indicate that you will use the banking account information you supplied in your batch provider registration e Credit for business taxpayers only clients enrolled using the credit method of payment cannot make payments using the batch provider software Contact your financial institution for assistance with making payments through the credit method 22 ENROLLMENTS 5 1 5 Optional tax form limits You can set amount limits for a client s tax forms For example If a client s Form 941 payment usually does not exceed 5 000 you might enter that as a limit 5 1 6 When making a Form 941 payment for that client a warning message will appear if the payment exceeds 5 000 You can 1 Ab
42. tes 3 You can change payment information by editing overriding or deleting the duplicate payments 4 Click Refresh to remove the duplicates from the displayed payments 6 6 CANCELING PAYMENTS You can cancel a scheduled payment up until 8 p m ET two business days before the settlement date 1 Click the Payments tab 2 Click the Cancel Payments subtab 3 Selectthe applicable Registration All of that Registration s payments that are eligible for cancellation will be displayed 4 Select the payment s you wish to cancel 5 Click Cancel 6 Enter your Master PIN and Master Password 7 Click Submit 8 Click Refresh on the main Cancel Payments screen after the payment cancellation transmission is complete a The payment status will appear as Submitted b When you synchronize your payments after the cancellation date the status of the payment will appear as Canceled i PAYMENTS 6 7 8 You can PERFORMING PAYMENT INQUIRIES Click the Payments tab Click the Payment Inquiry subtab to query your payment database for one or more of the search criteria a General Query all search criteria can be used vi vii EIN SSN Tax Form EFT Number Status of the Payment returned scheduled etc Payment Amount User ID any of the user IDs you have created Settled Date or range of dates b Search by Time frame 30 60 90 180 365 days or 16 months Select the applicabl
43. to the Send Enrollments grid with a status of New Field Name Type Length Field Edits Batch Filer ID lt Numeric 9 Must be 9 digits Master Inquiry PIN Numeric 4 Must be 4 digits File Date Numeric 8 Must be valid date YYYYMMDD Filer Sequence Number Numeric 3 Must be unique within day Enrollment Number E Numeric 4 Must be ascending within a file Action Code Char 1 Must contain valid value i A Add Taxpayer Name E Char i 35 Must contain at least 2 characters Taxpayer Type Char 2m Must contain valid values B Business Individual Taxpayer TIN Numeric 9 Must be 9 digits Taxpayer PIN Numeric A Must be 4 digits Secondary TIN E Numeric 9 Must be blank Country Code Char 12 Must be non blank using ISO country codes State Char 2 Must be valid state if country code US ZIP Code Numeric 9 Must be non blank if country code US and at least 5 digits Signature Equivalent Numeric 4 Must contain 8655 confirms 8655 has been submitted to IRS Remittance Method Char Must contain valid value EFTPS ACH Credit D EFTPS ACH Debit Primary Input Method Char i 1 Must contain valid value if remittance method equal D else equal blank B batch provider Master Account Flag Char umm Must contain valid value if remittance method equals D else equal blank Y Use Batch Filer Account N Use Taxpayer Account Routing Transit Number Numeric 9 If Master Account flag equals N and if remittan
44. tration Enrollment Payment File Query and Reporting 5 Choose Add Delete Edit or View for each function 6 Click Save 7 3 EDITING AND DELETING USERS AND ROLES 1 Highlight the User or Role 2 Click Edit or Delete 3 Follow the instructions P USER ADMINISTRATION E NOTIFICATIONS EU The Notifications section contains a tab showing any messages you may receive from EFTPS and a calendar for making notes sending notes to other users and indicating payment dates 8 1 1 To check for new messages 1 Click the Notifications tab 2 Click the Messages subtab 3 Choose the applicable Registration 4 Click Sync Oi Enter your Master PIN and Master Password 6 Click Submit Any new messages will be displayed after previous current messages 8 1 2 To read messages 1 Click the Notifications tab 2 Click the Messages subtab 3 Select the message you wish to read 4 Click View 8 1 3 To delete a message 1 Click the Notifications tab 2 Click the Messages subtab 3 Select the message you wish to delete 4 Click Delete 38 NOTIFICATIONS 8 2 CALENDAR The Calendar allows you to e View dates by month week or day for up to three years in advance e Use the arrows at the top of the calendar to go forward or back by month lt gt or by year lt lt gt gt e View by week and day e Add notes or appointments to any given date by double clicking on the date
45. trator to obtain the specific proxy server address port and any realm user name or password information Application File System 1 Obtain the following property values from your Network Administrator a Proxy Host Name b Proxy Port 2 Determine whether your network requires the following and obtain the proper values a Proxy Realm b Proxy Username c Proxy Password Application Properties file 1 Close the EFTPS batch provider application while modifying the file 2 Openthe application properties file in the applicable location a For all platforms except Windows Vista and Windows 7 APPLICATION HOME conf directory C Program Files EFTPS batch provider Client conf application properties b For Windows Vista and Windows 7 The application properties file is located in ProgramData EFTPS BPClient uniquely generated name conf 3 Modify proxyPort proxyHost useProxy The proxyRealm proxyPassword and proxyUserName are not always required Ask your Network Administrator which properties are needed and what the values should be 48 APPENDIX D Example of application properties file with modified proxy settings stored Mon Nov 21 10 30 24 MST 2005 SoftwarelD 00000010 networkedServer false panel info background color 207 228 255 window gov eftps batchprovider ui MainFrameTabbed height 621 build number 200510261611 dbPortNumber http timeout 300000 build date 10 26 2005 04 11 PM dbServerName SoftwareName Eft
46. tting and handling tax information on behalf of taxpayers is displayed NOTE You must sign the Registration record with an electronic signature Enter your name and title signifying that you have the authority to execute this Registration 15 REGISTRATION 4 1 8 To submit 4 2 After you enter the information click the Registration tab The tab displays your new Registration s You can review or change anything before submitting 1 Click Submit 2 Click Submit again to confirm The system will immediately respond with accepted or rejected If accepted your Registration Identification Number will be displayed on the summary with the Registration status of Submitted Once submitted the Registration is locked and cannot be edited until the process is complete YOUR REGISTRATION WELCOME PACKET Within ten days after submitting your registration you will receive via the mail a packet containing a registration status letter This information is mailed to the contact name and address on your registration 4 3 RECEIVING YOUR MASTER PIN Within ten days after submitting your Registration you will receive your Master PIN in a separate mailing along with instructions to obtain a Master Password You will use your Master Password to log on for secure access to EFTPS through your software Your Master PIN is mailed to the address of record on file with the IRS If you do not receive your Master
47. ual REGISTRATION 4 1 3 Contact information Enter your contact information Name Phone Number Address Email Address opitional City State ZIP Code The mailing address you enter will be verified by EFTPS and may be modified slightly to match IRS records 4 1 4 Email notification You can choose to receive an automated email notification of the receipt of your file If more than one person should receive an email you can enter up to three email addresses If you do not wish to be notified through email do not check either of these boxes In that case an EFTPS message will be sent to you using the software s messaging capability for each accepted and or rejected file NOTE The email notification does not serve as an acceptance of the file 4 1 5 Step 5 Financial institution information You can have tax payments made from 4 1 6 Master Account complete the requested bank account information Each taxpayer s account enter the bank account information when you enroll the client Master Account and taxpayers accounts enter both accounts as described above Step 6 Disclosure information Check one or more of the Disclosure Authorization forms that you now have or will have on file with the IRS To make federal tax payments on behalf of clients you must have a signed authorization from the taxpayer 4 1 7 Step 7 Authorization agreements Language that indicates you are responsible for submi
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