Home

User Guide

1. ueeeeeeeeeeeeese 41 Multibl Up een n bea vts 58 75 150 N Network Settings eseeeeeeeeeeeeeese 137 Not available Tray Settings 150 Notification Tone eeeeeeeernne 129 O One Touch button is rie dees 34 One Touch KI RE 67 One Touch panel NEE 34 iare qr 81 Ordering Supplies eene 165 Original Type eem 57 199 Original type DURON e c 34 Uie P M 59 135 Output Quality 194 Overseas Communication 14 P Panel Alert tone eeeseesee 128 Panel Select tone 128 Paper and Other Media 117 Paper EE 172 Dy pass UE 171 COVER Ay asian as vu E DE up Soit 173 COVED Be un 175 COVER EE 175 Cover E EE 176 Document Feeder Cover 171 ONE eelerer eege 176 179 Seet VE 177 TAV HO M 171 Paper Output nein Exe v pe eus 210 Paper Settings CWIS ss 104 Paper Size screen ccccceccseecceeeceeeceeeecueeeeeesees 55 Paper Supply 54 134 150 207 paper supply DUTOR oodd coe Re a da dead 34 Paper Tray Attributes CWIS 104 paper tray el e ET 118 Paper Type si E 136 227 15 Index Paper Type screen esee o6 CUD
2. 149 150 Power Saver eessssesesseeen eene 128 Print Date Time 48m au 150 S Print EIE Ae ccc qot ash 151 SI SI AME DOES DOR EC RAE 70 91 156 Ee de E eiri eee bd Scanning len 128 Printer Settings 143 SCO a Se 31 procedures En 125 Screen Contrast seeees 158 Receive Setlings En 149 Screen Default geen 127 Redial EE 149 Search by Index cecceccecsesscersescescesseereeseetenrensees 67 Reduce Enlarge en 194 156 Select ENEE 33 Report Settings En 193 Send Header cccccecceecsecsceseeeseeseesseeereets 71 148 Resolution En 148 155 Sender EE 94 Rotate 90 149 150 DCAM NOIZE MEDIEN 156 228 Xerox CopyCentre WorkCentre 118 Quick Reference Guide Se lala Let lun LEE 128 i r CU HS 31 Screen Contrast esee 158 Jis e 31 32 Screen Default 127 jc pom E 31 Send Header eese 148 eer 136 Speed Ee 159 Trays TEE 101 System Settings 126 142 Troubleshooting Tables 179 lee dn Le EE 127 Transfer Document 151 U Transmission Report 193 157 Uncollated output oo ee cece ee eeeee teens 60 TAY E ge el EE Eis Short edge feed SEF oiie 119 X Sleep Mode c E Site s 37 Xerox Welcome Center 1 1 194 elle Lee EE 197 213 lee et un EE 197 DyDaSS E
3. BRAS aer 3 Select the required option 4 Press the lt Enter gt button Auto Detect Detects the size of the document automatically Standard size documents can be automatically detected If it is not a standard size document switch to the nearest standard size For more information about sizes that can be automatically detected refer to When Using the E mail Feature in the Specifications chapter on page 205 Xerox CopyCentre WorkCentre 118 User Guide 91 5 E mail Presets Allows you to select from the preset standard sizes Reduce Enlarge This feature allows you to reduce or enlarge a scanned document to a specified ratio 1 Press the or lt gt gt button to display ReducelEn large 1002 Memory 100 Reduce Enlarge on the E mail screen B4 2 Select Reduce Enlarge using the mm Select button 3 Select the required option 4 Press the Enter button 100 Scans the document the same size as the original document Presets Allows you to select from the preset reduction enlargement ratios File Format This feature allows you to select the file format to save scanned data 1 Press the or button to display File Format Memory 100 File Format on the E mail screen 2 Select File Format using the lt Select gt button 3 Select the required option 4 Press the lt Enter gt button TIFF Saves scanned data in TIFF Tagged Image File Format
4. DNS Specify whether or not to use the name registered in DNS when recognizing the machine e Add Port No Specify the port number 0 80 or within the range of 8000 to 9999 e Connection Time Out Specify the period of time the machine fails to receive or send data before connection time out is activated Connection time out can be set within the range of 2 to 3600 seconds in 1 second increments TBCP Filter Specify whether to Enable or Disable the TBCP filter when the PostScript data is processed EtherTalk Use to set up EtherTalk Port Status Specify whether to Enable or Disable the port status of EtherTalk e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC USB Use to set up USB e Port Status Specify whether to Enable or Disable the port status of USB Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received then interprets and prints the data correctly When PCL or PS is selected the data received from the PC is processed as each of these respective data types e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC e Auto Eject Time Specify the time to
5. FaxrE mail Friant Job The job being processed will be displayed on the Current screen 2 If required press the or lt gt gt button to display the All Jobs screen 3 Select Fax E mail using the Select button 4 Select Send using the Select button The job will be displayed on the screen For more information refer to Job Status in the Product Overview chapter on page 40 Stop the E mail Job Follow the steps below to manually cancel an activated e mail job 1 Press the Stop button on the control MC DEF Dus c Lou moe SRO panel to cancel the current e mail job CO CD OQO Clear All O SS 9 Start C o3 E lt Stop gt button 2 If required press the Job Status Job Status Fax Transmitting button on the control panel to display Jos in Memory CD Du the Job Status screen To exit the Job NN S Status screen press the Job Status CS O E gt button Address Enter Next Address Book E n pil Paper Supply Reduce Enlarge Orig T ED lt Job Status gt button 3 Ifthe job to be canceled is displayed on Job status Current ATI Jobs the Current Screen select Stop Sending E mail smith main com Delete using the Select button If not go to step 4 Stop Delete Details W Press the lt gt gt button to display the All Jobs screen Select Fax E mail using the Select button Select Send using the Select button
6. e Always unplug this equipment from the electrical outlet before cleaning Do Not Do These Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet Neverattempt any maintenance procedures that are not specifically described in the customer documentation his equipment should not be placed in a built in unit unless proper ventilation is provided Please contact your authorized local dealer for further information Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers Never locate the equipment near a radiator or any other heat source Never push objects of any kind into the ventilation openings Never override or cheat any of the electrical or mechanical interlock devices Never operate the equipment if you notice unusual noises or odors Disconnect the power cord from the electrical outlet and contact your local Xerox Fuji Xerox Service Representative or Service Provider immediately Maintenance Information Do not attempt any maintenance procedures that are not specifically described in the customer documentation supplied with your machine Donotuse aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could create a dangerous condition Use supplies and cleaning materials only as directed in customer documentation Keep all these m
7. Time Zone Specify the time zone if necessary e Daylight Saving Start Date End Date Specify a summer time period if necessary Printer Settings Use this feature to specify the default settings of the tray for printing 1 Select the required option by selecting WV or A using the Select button Printer Settings Substitute Tra 2 Press the Enter button gt a 3 Perform the necessary operations Xerox CopyCentre WorkCentre 118 User Guide 143 9 Setups 144 4 Press the lt Enter gt button The selected option is indicated by an asterisk Substitute Tray Specify whether to print on paper loaded in another tray when there is no paper left in the tray selected by the Auto Tray Switching feature If you want to replace paper specify the paper size Select Off to not replace paper but to display a message prompting you to load paper Select Larger Size to switch to a paper tray with the larger size paper Select Nearest Size to switch to a tray with paper nearest to the selected size Printed images are sometimes automatically reduced in size as necessary Select Bypass Feeder to print on the paper loaded in Tray 5 bypass tray Paper Priority opecify the priority of the paper type loaded in the tray specified with the auto tray selection feature Select the priority of each paper type from Not Selected and 1 to 9 You can specify the same priority for different paper types In
8. button 3 Select the required option 4 Press the lt Enter gt button Doc for Polling Allows you to store a document in memory so a remote machine can poll your machine Only one document can be stored for polling This option cannot be used if another document is already stored for sending When you select this option the Document for Polling screen displays Poll Receive Allows you to retrieve a document from a remote machine You can specify only one destination for one polling job When you select this option the Poll Receive screen displays Cancel Exits the Polling screen and returns to the Fax screen Document for Polling screen You can set the following options for the document to be polled on the machine Resolution Lighten Darken Scan Size Reduce Enlarge Send Header Multiple Up 2 Sided Originals and Trans Report For more information refer to each option NOTE You can return to the Polling screen by selecting Cancel using the lt Select gt button Xerox CopyCentre WorkCentre 118 User Guide 7 4 Fax 1 Select Doc for Polling on the Polling Document for Potting Memory 1005 screen using the Select button Press Start to Scan 1 of 4 4 Document for Polling Memory 100 2 Select the required option EEN PERS 3 Change the settings if required D SAN TRE PANNES EE Press Start to Scan 3 of gt 4 Press the lt Enter gt button Document for Falling Memor
9. Check the maximum fill line in the tray to make sure the paper tray is not overloaded Do not use media that is torn wrinkled or folded Paper Jams in Cover A Follow the steps below to clear paper jams in Cover A using green levers A1 and A2 Follow the messages on the screen and remove jammed paper from the specified location Green Lever A1 1 Open Tray 5 bypass tray if necessary and then open Cover A while lifting up the release lever If the jammed paper is inside the fuser unit lower the green lever A2 in the direction of the arrow to open the fuser unit cover Xerox CopyCentre WorkCentre 118 User Guide 173 11 Problem Solving 3 Green Lever A2 1 NOTE Do not touch the fuser unit because it may be hot 4 174 Rotate the green lever A1 in the direction of the arrow to feed the paper from the top of the fuser unit Pull out the paper from the machine in the direction of the arrow Close Cover A until it latches and then close Tray 5 bypass tray Open Tray 5 bypass tray if necessary and then open Cover A while lifting up the release lever If the jammed paper is inside the fuser unit lower the green lever A2 in the direction of the arrow to open the fuser unit cover If the jammed paper is found in the fuser unit carefully remove it from the machine while holding down the green lever A2 XN Close the Cover A until it latches and then close Tray 5 bypass tray
10. Enter button 3 Perform the necessary operations Program Name Enter the program name Select Edit to display the Program Name entry field screen select Entry Model to switch the character type and enter the name using the alphanumeric keypad on the control panel To change the name press the lt C gt button to delete the entered name and then enter the new name Index Enter the index used to search the program name in the Address Book Xerox CopyCentre WorkCentre 118 User Guide Create Delete To change the index press the lt C gt button to delete the entered index and then re enter the new name Program Type Select the type of the program NOTE The feature that can be programmed differs according to the type of the program Fax Send Set the Resolution and Scan Size etc to send a fax For each feature refer to Fax Features in the Fax chapter on page 68 Poll Receive Program the time to start polling For details on how to set the start time refer to Delayed Start in the Fax chapter on page 74 Post Send Use this feature to send multiple documents to one destination by setting the time to start sending at specified intervals Set Start Time to set the time to start sending documents Set Comm Interval to set the interval time between sending documents You can also set Resolution and Scan Size features etc For details on each feature refer to Fax Features in the Fax chapter on
11. Select the job to be canceled by selecting W or A using the Select button Select Details using the Select button NO Dm A Select Stop Delete using the lt Select gt button 86 Xerox CopyCentre WorkCentre 118 User Guide Specifying Destinations Specifying Destinations This section describes how to specify destinations using the features available on the machine For more information refer to the following E mail Address page 87 Address Enter Next page 87 Address Book page 88 Speed Dial page 89 One Touch Dial page 89 NOTE You can also specify multiple destinations at once serial broadcast transmission without pressing the Address Enter Next button using Speed Dial or One Touch Dial E mail Address Use the following steps to specify e mail destinations by entering addresses using the alphanumeric keypad on the control panel 1 Press the or lt gt gt button to display Enter E mail Address Max 64 chars E mail Address on the E mail screen Entry Made 2 Select E mail Address using the Select button Alphabet 3 For Entry Mode select Alphabet or Number using the lt Select gt button d Enter an e mail address using the alohanumeric keypad NOTE To enter symbols select Alphabet for Entry Mode and press the lt gt button 5 Press the lt Enter gt button Address Enter Next Use this feature to send the document as e m
12. 1024 KB in 32 KB increments IPP Allows you to select the spool destination for the job e Off Enter a value within the range of 64 1024 KB in 32 KB increments Port9100 Enter the print page buffer of the Port9100 interface within the range of 64 1024 KB in 32 KB increments PostScript Memory Enter the PostScript working memory within the range of 4608 98304 KB in 256 KB increments PCL Memory Enter the PCL working memory within the range of 0 24576 KB in 256 KB increments 114 Xerox CopyCentre WorkCentre 118 User Guide Maintenance Maintenance This page displays the Error History It contains the following details on jobs where an error has occurred Click the Maintenance tab on the Header Panel on the home page Date Time Displays the date and time when the error occurred Information is displayed in the form of yyyy mm dd hh mm The form of the date and time can be changed on the Machine Clocks screen Error Code Displays the error code Information is displayed in the form of xxx yyy Support This page displays the link to the customer support web site The Left and Right Panel on this page contain the following information e Left Panel Machine information is listed here Details include the Name IP Address Product Name and Status of the machine e Right Panel Displays the link to the customer support web site The name of the link displayed on the screen and the URL f
13. Auto Clear The machine goes to the standby mode if there is no activity for a specified time B4 364 x 257 mm paper BS 257 x 182 mm paper Baud Rates Units for measuring data transmission speed Bit Rates Units for measuring data transmission speed Xerox CopyCentre WorkCentre 118 User Guide 217 14 Glossary 218 Border limit BPS Bulletin Board Chain Dialing Collated Comments Communication s Copy Sets Custom Paper DADF Default Setting s Delayed Polling Delayed Start Dial One more sheet is used when the length of the transmitted document exceeds the length of paper installed on the receiving terminal A margin at the bottom of a received document can be eliminated so that the data can be printed on one page The amount of space that can be removed from the bottom of a document is the border limit When the border limit value is small the data is printed on the next page But when it is large a larger space can be cut so that data can be printed on one page An abbreviation of Bits Per Second This is a measure of how fast a modem can transmit or receive data Allows you to store documents in the specific box on the machine and retrieve repeatedly the same documents using the remote machines opecifies a destination combining multiple Speed Dial codes One Touch Dial and dialing using the numeric keypad Output programming where each copy set is delivered in the same order the documents
14. Before loading paper into the paper trays fan the edges This procedure separates any sheets of paper that are stuck together and reduces the possibility of paper jams NOTE To avoid paper jams and misfeeds do not remove paper from its packaging until required Loading Paper into the Paper Trays Depending on the machine configuration up to four paper trays will be available excluding Tray 5 bypass tray NOTE If the machine is processing a job do not open the active paper tray 1 Pull out the paper tray towards you Xerox CopyCentre WorkCentre 118 User Guide 117 8 Paper and Other Media NOTE To avoid jams and misfeeds do not load paper on top of any remaining paper in the tray Remove the paper and reload it on top of the new stock loaded 2 When loading paper into Tray 1 push the metal plate down until it clicks To load paper into Tray 2 3 and 4 go to step 3 3 If required move the paper tray guides further out to load the new stock To adjust the side and rear guides pinch the guide lever on each guide and slide the guides to their new position To secure the guides in position release the levers NOTE Tray 1 can only be loaded with plain paper Tray 2 3 and 4 can be loaded with a variety of different media stock When changing the type of stock in the tray refer to Supported Paper Types on page 123 For more information about reprogramming the paper type contact the Key Operator 4 L
15. Contact the Key Operator 016 765 Could not send e mail because the SMTP server was full Contact the Key Operator 016 766 An error occurred on the SMTP server Contact the Key Operator 016 767 Could not send e mail as the e mail address was wrong Verify that the e mail address is correct and try sending the e mail again 016 768 Could not connect to the SMTP server because the e mail address of the machine was incorrect Check the e mail address of the machine 016 769 The SMTP server does not support delivery confirmation DSN Send e mail without setting confirmation 192 Xerox CopyCentre WorkCentre 118 User Guide Fault Codes Code Description and Corrective Action Insufficient memory for e mail Do the following Reduce scanning resolution 016 790 Decrease the scanning area e Add memory to print 081 702 A fax transmission parameter was wrong Check the settings of the print driver 081 703 There was insufficient memory while transmitting a fax Split the document to send lower the resolution or delete the unnecessary data in the memory 081 704 User cancels the process of the job 081 705 The feature specified is not available Check the status of the machine 081 706 707 An error occurred while using the fax feature Turn the power off and on after the screen on the control panel is off 081 709 A transmission error occurred while using the fax feature Check the telephone line and
16. Enter the file server name Polling Interval Set the time interval from when print data enter the print queue until printing starts Number of Search Enter the maximum number of searches You can enter a number within the range of 1 100 Password Enter the print server PServer password Re enter Password Allows you to verify the configured password by re entering the same password TBCP Filter This is only displayed when PostScript is enabled 108 Xerox CopyCentre WorkCentre 118 User Guide Properties Protocol Settings Tree Name Enter the tree name Context Name Enter the context name of the Print Server Object Up to 511 characters can be entered with the exception of plus sign backslash and tilde Transport Protocol IPX SPX Allows you to configure the IPX SPX settings Frame Type The menu displayed depends on whether Ethernet or Token Ring is enabled When Ethernet is enabled Auto Automatically configures the active frame type Ethernet Il Selects Ethernet frame type Ethernet 802 3 Selects IEEE802 3 frame type Ethernet 802 2 Selects IEEE802 3 IEEE802 2 frame type Ethernet SNAP Selects IEEE802 3 IEEE802 2 SNAP frame type Network Address Displays the network address in the XXXXXXXX XXXXXXXXXXX format SLP SLP will only be displayed when NetWare is selected in Port Status and TCP IP is selected as the Transport Protocol Active Discovery Allows yo
17. If the machine is restarted during a fax reception due to a loss of power or machine malfunction neither the pages already received nor the page being received at the time of restart will be printed For example if the reception of a 7 page document is interrupted when the sixth page of the document was being received the machine does not print any page in the document even though the first five pages Xerox CopyCentre WorkCentre 118 User Guide 171 11 Problem Solving 172 were already received You can use the Power Off Report to check the unprinted pages from such interruptions Refer to Power Off Report in the Setups chapter on page 154 If the sender s fax number is not set on the machine of the sender the Recipient column of the Power Off Report may be blank Paper Jams When paper jams inside the machine the machine stops sounds an alarm and displays a message on the screen Follow the instructions on the display and remove the jammed paper Gently remove the paper taking care not to tear it If paper is torn while it is being removed from the machine remove all the torn pieces making sure that none remain inside If a paper jam message is displayed again paper is probably jammed at another location Clear this by following the message on the screen When you have finished clearing a paper jam printing automatically resumes from the point before the paper jam occurred NOTE When removing jammed paper make sure that n
18. TIFF Saves scanned data in TIFF Tagged Image File Format PDF Saves scanned data in PDF Portable Document Format Transmission Report The machine automatically prints a report that shows the result of transmission Configure the following settings for this feature Transmission Report Original Image Multiple Dest n Single Destination Single Destination Configure the setting to be used when sending e mail to a single destination If you select Undelivered the machine prints a report only when transmission fails Multiple Destination Configure the setting to be used when sending e mail to multiple destinations If you select Undelivered the machine prints a report only when transmission fails With As Single Dest s selected the machine follows the setting made for Single Destination Original Image Specify whether to print out scanned documents with a report Customize Screens Use this feature to rearrange the locations of menu items on the E mail screen After selecting Customize Screens select the item you want to rearrange using the Select button and then select the new locations pressing the lt e gt or lt gt gt button Select an item 1 of 35 E mail Address Lighten Darker Xerox CopyCentre WorkCentre 118 User Guide 157 9 Setups Screen Contrast Use this feature to change the contrast on the screen 1 Select Screen Contrast on the System sereen contrast Settin
19. Using the numeric keypad on the control panel Using Address Book refer to Address Book on page 66 Using Speed Dial refer to Speed Dial on page 67 Using One Touch Dial refer to One Touch Dial on page 67 1 Enter the fax number using the numeric s we SS ca eae Fo keypad on the control panel C2 EE SZ O Clear All You can send a fax to multiple destinations in 5 ST a single operation For more information CO Co refer to Address Enter Next on page 66 OC Se SL oo CD lt Dial Pause gt button C gt Q If a character is usually dialed before the telephone number for example 9 for an external line a pause is required after this character Press the lt Dial Pause gt button on the control panel before continuing to enter the fax number When you dial manually Dial Pause is not required instead wait for the external dial tone before proceeding Xerox CopyCentre WorkCentre 118 User Guide 63 4 Fax 4 Start the Fax Job 1 Press the lt Start gt button on the control ABC DEF Dial Pause Power Saver 2 Language gt Log In Out gt panel to scan and send the documents OO O JKL MNO Speed Dial Clear All Stop Start lt gt _ Tone Space Symbols Int l lt Start gt button NOTE If a problem such as a document jam or memory full error occurrs while scanning multiple documents the job is canceled and the scanned data deleted To resume the same operation load all the docu
20. Xerox CopyCentre WorkCentre 118 User Guide Paper Jams Paper Jams in Cover B Follow the steps below to rectify paper jams in Cover B 1 Open Cover B while lifting up the release lever 2 Remove the jammed paper 3 Close Cover B until it latches KS y L 1277700 ee Fi 277770 TT NOTE Firmly press the center of the cover SSeS when closing it Paper Jams in Cover C Follow the steps below to clear paper jams in Cover C 1 Open Cover C while lifting up the release lever 2 Remove the jammed paper 3 Close Cover C until it latches Xerox CopyCentre WorkCentre 118 User Guide 175 11 Problem Solving Paper Jams in Cover D Follow the steps below to clear paper jams in the duplex kit 1 Open Tray 5 bypass tray if necessary 2 Open Cover D while lifting up the release lever 3 Remove the jammed paper inside the duplex kit 4 Close Cover D until it latches 5 Close Tray 5 bypass tray Paper Jams in Exit Follow the steps below to clear paper jams in exit 1 Open Tray 5 bypass tray if necessary and then open Cover A while lifting up the release lever 2 Remove the jammed paper 3 Close Cover A until it latches and then close Tray 5 bypass tray 176 Xerox CopyCentre WorkCentre 118 User Guide Document Jams Paper Jams in Trays 1 2 3 and 4 2 4 are Optional Follow the steps below to clear paper jams in Trays 1 to 4 1 Pull out the Tray 1 2 3 or 4 towards
21. document For example two copies of a three page document are delivered in the order 1 1 2 2 3 3 Mixed Size Originals This feature allows you to load different size documents in the document feeder The document feeder must be used for this feature NOTE When you use this feature the width of the documents must be the same If you make copies of the originals with mixed width the width of the first page will be the size for the copies 1 2 3 Press the lt e gt or lt gt gt button to display ready to copy Qt 1 Mixed Size Orig on the Copy screen 493 of 3 Output Mixed Size Orig Select Mixed Size Orig using the lt Select gt button Select On to enable the feature If you disable this feature and make copies of the mixed size originals the size of the first page will be the size for all copies 60 Xerox CopyCentre WorkCentre 118 User Guide 4 Fax This chapter contains information about using the optional fax features which are dependent on your machine configuration In addition to regular fax features the Direct Fax feature is available when the optional Printer Kit is installed Direct Fax allows you to transmit faxes directly from the PC client For more information about Direct Fax refer to PCL driver On Line Help Fax Procedure This section describes the basic procedure for sending faxes Follow the steps below 1 Load the Documents page 61 2 Select the Featu
22. has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Xerox CopyCentre WorkCentre 118 User Guide 27 1 Before Using the Machine Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the copy falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or
23. lt Enter gt button Browse Fax In Allows you to browse or retrieve documents posted on a bulletin board on the remote machine You can specify only one destination for retrieving a document Polling When you select this option the Browse Fax In screen displays Xerox CopyCentre WorkCentre 118 User Guide Fax Features Post Print Delete Allows you to post print or delete documents on a specified bulletin board on the machine When you select this option the Bulletin Board screen displays Browse Fax In Screen You can set the following features for browsing or retrieving documents F Code Overseas Comm and Delayed Start When you use F Code you do not need to specify the recipient as the same method for sending faxes For more information refer to each option NOTE You can return to the Bulletin Board screen by selecting Cancel using the Select button 1 Select Browse Fax In on the Bulletin Browse Fax In Memory 100 Board screen using the Select Select an address ot zb button Browse Fax In Memory 1060 Select an address da 2 of 2 2 Select the required option 3 Change the settings if required Bulletin Board Screen You can select a bulletin board from the displayed list for posting printing or deleting documents 1 Select Post Print Delete on the Bulletin Board 01 EME TE Bulletin Board screen using the 02 BuTletin Board 2 Select button 0
24. 143 PIO CALS MEMON mn 145 Initialize Delete Data 145 SORtWare ODIOL EE EE 146 FIX SONG i EE TRITT ETC 146 BEEN TT EU UI I m E UM 147 Xerox CopyCentre WorkCentre 118 User Guide 7 D AMIOAES AMIAOS ESS in en ds 147 ax Send EE e Te 148 Receive ln EE 149 eoo Ee 151 Local Terminal Information sssini 152 DECES EE 153 FAX qISecelvinig MOGE e etii nn tul c Sm anu ees S Exe 153 FRE DOLE SEUNG edet un sesenta a a Coda nra due ro e eta oneal 153 CUSTOMIZE SCIECNS en 154 Esmail SCINAS 2 vate a aer adea cues aln uo deri RG dus 154 FP CSOMITION E 155 ele AD ALK i EE E DOO 156 Reduce Enlarge EE 156 CI IZ E 156 SIb OI EE 157 Transmission Repor a nee es e c NR SAKRE 157 Customize Screens ENEE 157 Screen CONMMAS EEE iei qu ntu e descviniebc ui oui EM LI T oSEEE ies 158 SIBI cm T 158 Speed DIA PR sea a ON 159 Fax Progra BEE 160 SIb BOIS Rm 161 Mille ES ne ee AR Dhs 162 Maintenant EE 165 leet gie Te lei UE 165 Cleaning the ein le ur a use ete cie 165 The Document Glass and Constant Velocity Transport Glass 165 The Control Panel and Gcreen 166 The Document Feeder and Output Travs 166 Replacing the Drum Cartdge 166 Removing the Old Drum Cartridge ccccceccceeeeeeeeeeeeeceeeeeeeeeaes 166 Recycling the Drum Cartridge ccccsccceececesceceeeeeeeeceeeeeeeeaeeeaes 167 Inserting the New Drum Cartridge an0nnaannannnannannannnennnnnnnennnnnne 167 Replacing the Toner Cartridge ccccccccseccceeecesee
25. 21 2 Select Recip Print Sets using the Enter Quantity lt Select gt button 3 Select the required option 4 Press the Enter button 1 The remote machine will print one copy Enter Quantity Allows you to specify the number of copies the remote machine will print Press the lt C gt button to clear the entered value and then enter the required number of copies using the numeric keypad on the control panel Xerox CopyCentre WorkCentre 118 User Guide 5 4 Fax Direct Send Using the document feeder this feature allows you to start sending a fax immediately after scanning the first page of documents This is a useful feature when there is inadequate available memory on the machine When you use the feature the Direct Send green light illuminates 1 Press the or lt gt gt button to display Joh Stats Fax Transmitting Direct Send on the Fax screen Jobs in Memory Copy 2 Select Direct Send using the lt Select gt Manual Dial Q Direct Send Fax FN mm button ODOC Enter Next Address Book E mail Paper Supp Reduce Enlarge Orig Direct Send light Direct Send button 3 Select On to enable the feature using select address Memory 100 the Select button 5 of 7 gt Confirm that the lt Direct Send gt light par eee end ERR SE illuminates NOTE The Direct Send button on the control panel provides a quick way of using this feature 2 Sided Original
26. Communication Owner Paper Jam Password PCL Files Printer Control Language file PDF Photo Polling POP3 Portrait Terms Defined Mask data is displayed as special characters in the place of the private data Data is masked when the forward slash key is selected A capacity for storing documents A number that identifies an access point on a network It works like an address Non volatile memory which allows the settings of the printer to be retained even when power is off Dialing after pressing the Manual Dial button This feature enables the line monitor so you can hear if the other party answers before you send a document Finished copies or received fax documents or to print A Communication Mode selection that reduces transmission speed to enable reliable communications even under poor line conditions A designated user who can assign machine access rights to other users A media misfeed when the machine is printing a document A number that provides access to and protects an electronic mailbox The command language for HP LaserJet printers An abbreviation of Portable Document Format It is a file format developed by Adobe Systems A PDF file can describe documents containing text and images retaining all the formatting and fonts of the original copy An image especially a positive print recorded by a camera and reproduced on a photosensitive surface A feature that allows yo
27. JON 1814835939 Not loaded 139 7 12159 215 9 x 279 4 8 5 x 11 SEF Letter lli 05 8 10 10 2 148 Xerox CopyCentre WorkCentre 118 User Guide 205 12 Specifications 206 Width Length mm mm A4 SEF 210 297 i 7 5 2142992 JON Q2 N N W s i o eh o N to T O A Executive 266 7 LEF 14x17 2794 SEF A3 SEF Document Latin American Countries Document Feeder Glass 1814839939 ww Buipuss ui ezis 1814839939 215 9 x 279 4 8 5 x 11 SEF Letter 215 9 x 279 4 8 5 x 11 SEF Letter 279 4 x 215 9 8 5 x 11 LEF Letter Letter 215 9 x 330 2 8 5 x 13 SEF Legal 8 5 x 13 SEF Legal Post Card 152 4 101 6 X LEF O Detectable X Not detectable European Countries the Middle and Near East Countries Document e qej2ejoq JON Feeder 1814835839 ww Buipuss ul ezis 215 9 x 279 4 8 5 x 11 SEF Letter Letter 8 5 x 13 SEF Legal Document Glass e qej2ejoq JON 214e 99 0q Buipuss ui ezis 215 9 x 279 4 8 5 x 11 SEF Letter 215 9 x 279 4 8 5 x 11 SEF Letter Letter 8 5 x 13 SEF Legal Canada and the United States Document Glass Document Feeder 9 qe129jeq JON 3142 99 9q 9 42 99 9q JON 3142 99 9q Buipuss ui ezis 215 9 x 279 4 8 5 x 11 SEF Letter 215 9 x 279 4 8 5 x 11 SEF Letter 215 9 x 279 4 8 5
28. Lighten Darken on the Copy screen 2 Select Lighten Darken using the mem Select button 3 Select Auto or move Y on the screen by selecting Darken or Lighten using the Select button to select the density level 4 Press the Enter button Auto Automatically selects the density level for copying documents Original Type This feature allows you to copy at the optimum image quality by selecting the original document type 1 Press the or lt gt gt button to display original Type Original Type on the Copy screen 2 Select Original Type using the Select button 3 Select the required option 4 Press the Enter button NOTE The Orig Type button on the control panel provides a quick way of using this feature Text Use this option to copy documents that contain text only Text amp Photo Use this option to copy documents with a mixture of text and photographs Photo Use this option to copy documents that contain photographs only Xerox CopyCentre WorkCentre 118 User Guide 57 3 Copy Multiple Up 2 Sided 58 This feature allows you to copy two or four independent documents onto one sheet of paper The machine automatically reduces enlarges the images as needed to print them on one page 1 Press the or lt gt gt button to display Muttipte up Multiple Up on the Copy screen 2 Select Multiple Up using the lt Select gt button 3
29. Mode Auto Clear Auto Clear Displays a message before the machine clears the settings Low Power Mode Displays a message before the machine enters the Low Power Mode Duration The machine displays a message the selected period of time before entering the Low Power Mode or clearing the settings Select the time within the range from 1 to 10 seconds You can specify the time to display a message when Auto Clear or Low Power Mode is set to ON Auto Repeat Use this feature to set the machine to automatically repeat button presses after continuing to press the button for a specified period of time This reduces the number of times you will need to press the button When On is selected specify Repeat Start or Repeat Interval Xerox CopyCentre WorkCentre 118 User Guide 129 9 Setups Repeat Start Specify the period of time when the button is continued to press to start this feature Repeat Interval Specify the interval to change the setting values Auto Repeat off Offset Stacking Use this feature to specify whether or not the machine should offset the output Offset Stacking off Country Code ISO 130 Use this feature to set the country code for the following country settings e Paper size Daylight savings e Date and time format e Fax connection approvals Set required country code referring to Country Code List on page 213 For details of paper sizes refer to Document Size Detect
30. NOTE Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Regulatory Information for RFID This product generates 13 56 MHz using an Inductive Loop System as a radio frequency identification system device RFID This system is certified in compliance with European Council Directive 99 5 EC and applicable local laws or regulations as applicable Environmental Compliance USA Energy Star eren 22 As an ENERGY STARS partner Xerox Corporation Fuji Xerox has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog Xerox CopyCentre WorkCentre 118 User Guide About License acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity
31. PDF Saves scanned data in PDF Portable Document Format Transmission Report With this feature enabled the machine prints a report at the end of the transmission that shows the transmission result 92 Xerox CopyCentre WorkCentre 118 User Guide E mail Features The Key Operator specifies whether to print out a report when sending e mail to a single destination whether to print out a report when sending e mail to multiple destinations and whether to print out the scanned documents with the report For more information about reports refer to Transmission Report in the Setups chapter on page 15r 1 Press the lt lt gt or lt gt gt button to display Transmission Report Memory 100 Trans Report on the E mail screen 2 Select Trans Report using the lt Select gt button Undelivered 3 Select the required option 4 Press the lt Enter gt button Undelivered Prints a report only when transmission fails OFF Never prints a report On Always prints a report no matter how the transmission ends 2 Sided Originals When using the DADF use this feature to specify whether the documents are single sided or double sided and the orientation of the documents 1 Press the or lt gt gt button to display sited ariginats Memory 100 2 Sided Originals on the E mail screen 2 Select 2 Sided using the lt Select gt button 3 Select the required option 4 Press the lt Enter g
32. Password PWD All defined in the G3 Standards of the ITU T The F Code enables confidential transmission and bulletin communications between facsimiles that support F Code protocol Settings which are incorporated into the machine at the factory and used by the machine when the user does not specify settings A code that is displayed on the control panel or a report when a problem occurs A document that is transferred from one location to another via a telephone line A group of data sent through the network Xerox CopyCentre WorkCentre 118 User Guide 219 14 Glossary 220 G3 Halftone Head to Head Head to Toe Header Input IP ITU T Job Key Operator Keypad Landscape Line Type Long Document Long Edge Feed LEF Low Power Mode Mailbox Mailbox Polling Manual Receive Facsimile communication systems standardized by the Advisory Committee for International Telecommunications CCITT now the ITU T Grey patterns that are neither black nor white A double sided document where the second side displays the image with the top of the document at the top of the page You typically turn over the page from the side edge A double sided document where the second side displays the image with the top of the document at the bottom of the page You typically turn over the page from the bottom edge A heading printed on the first line of received documents The documents placed on the Doc
33. Password the numeric keypad on the control aJ panel NOTE The default Key Operator password is 11111 4 Select Confirm using the Select button or press the Enter button 5 Select Common Settings on the system Settings System Settings screen using the Select button Common Settings Print Settings Change Password Copy Settings E mail Settings 6 Press the lt Enter gt button f Select Timer Settings on the Common common settings Settings screen using the Select button Screen Default Notification Tane Cautry Code T Sol 8 Press the Enter button Xerox CopyCentre WorkCentre 118 User Guide 37 2 Product Overview Modes Copy 38 9 Select the required option Timer Settings 10 Enter the value using the numeric keypad NOTE You may have to delete the existing value by choosing lt C gt on the control panel before entering the new value 11 Press the Enter button The mode buttons are used to access the screens which allow you to select features monitor the status of jobs and obtain general information about the machine There are six mode buttons on the machine Copy e Fax E Mail Log In Out e Job Status e Machine Status NOTE Depending on the configuration there may be three mode buttons on the machine Log In Out Job Status and Machine Status buttons Job Status Machine Status LEE ABC DEF Dial Pause D CrO Cop
34. Refer to the following documentation for procedures on sending print jobs UNIX System Administration Guide e Macintosh PostScript User Guide 96 Xerox CopyCentre WorkCentre 118 User Guide 7 CentreWare Internet Services This chapter contains information about the optional CentreWare Internet Services program The CentreWare Internet Services program uses the embedded Web User Interface which enables communication between a networked computer and the machine via HTTP CentreWare Internet Services can be used to check each job and the machine status or to change network settings NOTE This service must be installed and set up by the Key Operator prior to use For more information on installation and setups of the CentreWare Internet Services feature refer to the System Administration Guide Some of the CentreWare Internet Services features will have restricted access Contact the Key Operator for further assistance NOTE This service is not available on a machine where the direct printing feature is not configured Target Computers The OS and web browsers that can be used for CentreWare Internet Services are as follows Windows 98SE Internet Explorer 5 5 SP2 Windows Me Internet Explorer 6 0 SP1 Windows NT 4 0 Netscape 7 NOTE Activating two or more browsers could produce unexpected results Windows 2000 Internet Explorer 5 5 SP2 Internet Explorer 6 0 SP1 Netscape 7 1 Windows XP Internet Explorer 6 0 SP1 Netscape
35. Remaining Displays the percentage of paper still available in each tray in 25 increments Paper Size Displays the size of paper loaded in each tray Paper Type Displays the type of paper loaded in each tray Xerox CopyCentre WorkCentre 118 User Guide 101 CentreWare Internet Services Priority Displays the priority of each tray when Auto Tray Switching is selected The highest priority will be number 1 The greater the number the lower the priority You can change the priority settings using Paper Tray Attributes on the Properties page Output Tray Trays Displays the name of the output tray Status Displays the status of the output tray Consumables The consumables menu displays the status of the drum cartridge and toner cartridge The status determines if you need to replace the consumable Drum Cartridge Displays the status of the drum cartridge NOTE If Replace Now is displayed replace with a new drum cartridge Toner Cartridge Displays the status of the toner cartridge NOTE If remaining toner becomes low replace with a new toner cartridge Properties This page allows you to view and set the machine properties These include the machine details and configuration the CentreWare Internet Services settings the port settings protocol settings emulation settings as well as the memory settings The displayed items will depend on the model and configuration of the machine NOTE Some settings with d
36. There is insufficient memory used for PCL Increase the memory 016 720 A PCL command error occurred Check the print settings or correct the PCL command 016 721 An error occurred while printing job Instruct the machine to print again If an error cannot be resolved contact the Xerox Welcome Center 016 726 The print language could not be selected Select print language 016 730 An unsupported command was detected To print again check the print data and delete the command that caused the error 016 732 The form specified in the emulation setting is not registered in the host computer Resend the form data 016 744 The machine could not print the PDF file because it contains features not supported in the machine Open the file in Adobe Reader and select Print from the File menu to print it 016 749 A PJL command syntax error occurred Check the print settings or correct the PJL command 016 751 The machine could not print the PDF file using ContentsBridge Utility Open the file in Adobe Reader and select Print from the File menu to print it Xerox CopyCentre WorkCentre 118 User Guide 191 11 Problem Solving Code Description and Corrective Action The machine could not print the PDF file using the ContentsBridge utility because of insufficient memory Change the print mode in ContentsBridge as follows and try again 016 752 e Ifthe high quality mode is selected change it to the standard mode e f the
37. This feature allows you to select preset Speed Dial codes 001 036 or Fax Programs p01 p18 using One Touch buttons One Touch Dial consists of the following three pages and you can change the page using the flip cards Page 1 displays Speed Dial codes 001 018 e Page 2 displays Speed Dial codes 019 036 e Page 3 displays Fax Programs p01 p18 Xerox CopyCentre WorkCentre 118 User Guide 67 4 Fax Fax Program Use Fax Program to create a dialing method that allocates a fax destination and fax sending operations to one key You can always send faxes with the same settings by recalling the program using One Touch Dial It is an effective way to save time Up to 30 Fax Programs can be registered using 3 digit codes When you register fax programs p01 p18 their codes are automatically assigned to One Touch buttons on the control panel For more information on how to register fax programs refer to Fax Program in the Setups chapter on page 160 1 If necessary flip the One Touch panels to access the required One Touch button 2 Press the One Touch button One Touch buttons Relay Broadcast This feature allows you to send a document to a remote machine which then sends the document to multiple destinations registered in the remote machine for Speed Dial This can reduce transmission costs when the destinations are out of town or located in another country as you only need to send the documen
38. Xerox ENERGY STAR equipment is preset at the factory to enter a low power state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption by half when compared to conventional equipment Recovery times from low power mode 25 sec Recommended types of recycled paper Type 3R91165 Canada Environmental Choice oW o Terra Choice Environmental Services Inc of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogoM requirements for minimized impact to the environment d ET t ago Ee o rat 89 Sat As a participant in the Environmental ChoiceM program Xerox Corporation has determined that this product meets the Environmental ChoiceM guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer digital press and fax products must meet energy efficiency and emissions criteria and exhibit compatibility with recycled supplies Currently Environmental ChoiceM has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogoM approved products Europe Energy required to establish Group for Energy Efficient Appliances GEEA compliance and Xerox Corporation has designed and tested this product to meet the energy restrictions ENE Y has n
39. Xerox Welcome Centers nains a cnrs ss 11 e enee EE 12 Related Information Sources ss 14 ISL INOS nt ns di ee 14 WARNING Electrical Safety Information 15 Laser Safety Iotormaton nn 16 Operational Safety Information 16 Maintenance Information Vs 17 Ozone Safety Information 17 For CON SUM 1a OSes EE 18 Radio Frequency EMISSIONS esee nennen 18 Product Safety Certification 18 Regulatory diode Me mI ren sen a 19 Eeer 19 FOR 29 0 lueden BEE 19 Regulatory Information for RFID 22 Environmental Compliance ccccceccseecceeceeeeeneceeeeeeecaeeeeeeaeeeaeeeeaees 22 E Hcc 22 canada RIEN 23 treie 23 ADOUL 6 1g cls eae a de en a late noue 23 Medal ee 26 KEE 26 SNCS eas cas tsetse ars T T 27 THEIN et ee nr Rd Rene css E 28 Product Recycling and DISDOSal ior orte Epp rone sse roe eases 29 2 Product Overview eeeeeeeeeeeeeeee nennen nnn RER KR ENKEN aun a anna EN 31 Identifying the Machine Components cccceeceeeeeeeeeeeeeeeeseeeeeeeeeees 31 e e CONTO EE 33 ROWE OM M 34 Beete KE RE 34 POW CPIM e OM LE Rs ns eo dm mes 35 Xerox CopyCentre WorkCentre 118 User Guide 3 Ground Fault Interrupter GFI cc cecceececeeeeceeeseeeeseeeseeeseeeeeaeees 35 Power Saver Modes ene ene nsns nnne nnns 36 Changing the Default Time Settings eesseeseeseeeeseeee 37 WO OG S au
40. as the name and location of your company Follow the steps below to look up the serial number of the machine 1 Press the lt Machine Status gt button on ce ED CD ABC DEF Dial Pause Language Log In Out the control panel Exit nter Tone Space Symbols Int l Machine Status button 2 Select Billing Meter on the Machine Machine Status Status screen using the Select button and press the Enter button Error Information Report ListlPrint Mode 3 The Serial Number will be displayed SerialHo MOCION Total 9999999 Print Jobs 3333333 Mon print Jobs 3333333 NOTE The serial number is also found on the metal plate on the left side of the machine behind Cover A For more information refer to Xerox Welcome Center in the Before Using the Machine chapter on page 11 Xerox CopyCentre WorkCentre 118 User Guide 195 11 Problem Solving 196 Xerox CopyCentre WorkCentre 118 User Guide 12 Specifications This chapter contains the specifications for the machine Use the specifications listed below to identify the capabilities of the machine The machine adheres to strict specifications approvals and certifications These specifications are designed to provide for your safety and to ensure that the machine operates in a fully functional state Note that improvements in specifications and the appearance of the product may be made without prior notice For more information about the specifications
41. at ME 172 COV T D SNC TET PERIERE ENTE 172 CULTO DIE idet ed oaa DoD ai aus ME UL RR EE D ua o Dads 40 Customize Screens 136 154 157 225 15 Index D Re e EEN 147 Daylight Savings 147 Delayed Start eeeeeeeeeee 74 149 Delete Dala qc C 145 Dial Address BOOK iatis a Rino a pcd ena a 66 Address Enter Next 66 Chan Iia E IET 80 One Touch Dial eeeeeeeeeeee 67 Gio dec e 81 Speed Dial eeee e 67 Dial Pause button ss 33 Dir cE SONG EE 76 153 Direct Send button eeeeeeeeeeeeeee 33 Document Exit EEN 172 Document Feeder 31 32 198 loading documents 49 Document Feeder Cover ese 172 Document Glass 31 50 Document glass loading documents 50 Document JAMS EE 177 Drum Cartridge 166 DUPIE d ep E 31 32 209 BIC Leite 129 E Electrical Specifications 210 electrical specifications frequenoy 210 power consumption 210 rated input current max 210 e lee TEE 210 mn Ne A CEIPPNMO 83 2 Sided Originals 93 IG Ot
42. destination registered in Speed Dial and allows you to configure edit or delete the settings for the Speed Dial code Enter Speed Dial codes and click Edit to configure The Key Operator name and password are required to log in to change the settings The default name is admin and default password is x admin Address Book Allows you to make detailed settings as follows opeed Dial Displays the Speed Dial code This is a display only item Address Type Allows you to select a fax number or an e mail address to register Recipient Address Enter the fax number or the e mail address of the destination Up to 64 bytes can be entered Recipient Name Enter the recipient name Up to 12 bytes can be entered Index Enter one index letter which allows you to search through the fax numbers or the e mail addresses The characters that can be used as the index are the alphabet from A to Z uppercase letters only and numeric from O to 9 The letters you can enter for text searches of the Address Book is different between CentreWare Internet Services and the control panel Communication Mode Allows you to select the communication mode Communication Speed Allows you to select the communication speed F Code Enter an F Code of not more than 20 digits Password F Code Communication Enter a password of not more than 20 digits for the F Code 104 Xerox CopyCentre WorkCentre 118 User Guide Propertie
43. diagrams the accept incoming data machine may not have enough memory Clear memory by printing then deleting the stored data An image is reduced on a fax transmission Check the original size of the documents Documents may be reduced based on the paper specification at the receiving machine Received fax and report documents will not Check the Received Settings in the Fax print features The received data is set to print a paper loaded in the non use tray Refer to Receive Settings on page 149 Fault Codes When a fault occurs the screen displays a message on how to clear the fault Some faults indicate customer maintenance while others require the attention of the Key Operator The following table represents some of the fault codes and their corresponding corrective actions These may display in the Error Information available in the Machine Status mode Description and Corrective Action O0xxxx Reload and send the document again or the remote machine sent a polling request when it should have sent a document Ask the other party to set the document on their machine and send it to your machine Xerox CopyCentre WorkCentre 118 User Guide 185 11 Problem Solving Code Description and Corrective Action 01xxxx The document you set in the document feeder is too short or the document has been pulled out of the feeder Check and reload the document O2FFFF An e mail address is specified as the Speed Dial number for
44. documents are non standard sizes or standard sizes with the different widths this feature is not available Use the document glass instead of the document feeder NOTE To reduce the risk of document feeder jams use the document glass to copy folded or creased documents Replace folded or creased documents with a new copy For more information on how to copy mixed size originals using the document feeder refer to Mixed Size Originals on page 60 1 Before loading the documents into the document feeder ensure they are in good condition and remove all staples and paper clips 2 Insert the documents neatly into the document feeder face up The first page should be on top with the headings towards the back or left of the machine 3 Place the stack in the middle of the guides aligning the left edge with the document feeder tray and position the guides to just touch the edge of the documents When Paper Supply is set to Auto the machine automatically selects an appropriate tray according to the document size and orientation If there is no appropriate tray an error occurs For more information about the tray selection refer to Paper Supply on page 54 Document Glass 50 The document glass is used for a single page or bound document of 301 mm 11 inches for width and 431 8 mm 17 inches for length If you have more than one stack of documents to scan select Change Settings while the current stack of documents i
45. from 301 1 or more Size in sending mm SE European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries To T0287 297x210 x 210 297x210 x 210 297x210 x 210 To 297 297 x 420 297 x 420 297 x 420 From 297 1 297 x 420 297 x 420 297 x 420 204 Xerox CopyCentre WorkCentre 118 User Guide Document Size Detection Table When Using the E mail Feature When sending scanned documents as e mail attachments the machine may replace the size with another one Only standard size documents can be detected automatically however some document sizes scanned may be replaced when sending an e mail NOTE Even if you try to scan the same document the area detected actually may be different between the document feeder and the document glass due to the positions of their sensors NOTE Even if you scan the same size document using the document feeder or the document glass the image size sent may be different The following table shows which sizes are detected automatically and which are replaced when sending an e mail and Near East Countries Paper Size Document Document Document Document Document Document Width Length mm mm 9 qe128jeq JON 1814875939 ww Dumpuae ur ezis 9 qe128jeq JON 1814875939 ww Dumpuae ur ezis 9 qe128jeq JON 1814875939 ww Dumpuae ur ezis 9 qe128jeq JON 1814875939 9 qe328jeq JON 1814835939 Buipuss ur ezis 9 qe128jeq
46. installing the print driver refer to the documentation in the CentreWare CD ROM When you select the machine as the printer the associated print screen is displayed on the PC Select the Print menu from the toolbar to display the print screen For more information refer to PCL driver On line Help NOTE Only those features relevant to the machine configuration will be available Job Type FAX Select this to send faxes from your PC via the machine You can specify the destination Normal Select this for normal printing Multiple Up Prints two four or eight independent documents onto one sheet of paper The machine automatically reduces enlarges the images as needed to print them on one page Poster Divides and enlarges a document and prints each divided part onto multiple sheets of paper You can paste them all together to make one large poster Booklet Creation Creates a document with the pages in the correct order to make a booklet when the document is folded Transparency Separator Xerox CopyCentre WorkCentre 118 User Guide 95 6 Print Inserts a divider page after each printed transparency Skip Blank Pages Does not print blank pages when printing documents that contain blank pages Draft Mode Prints the text and graphics in gray rather than black thus reducing the amount of toner used UNIX and Macintosh Information about print features for UNIX and Macintosh computers is provided separately
47. keypad on the control panel Check Password opecify whether or not to have password control Password Set a password up to 20 digits using O to 9 and using the alphanumeric keypad on the control panel Delete Delete the registered F Code Local Terminal Information 152 Use this feature to configure the settings for the line connected to the machine Local Terminal Information Ext utside Line Line Type Line Type Select the line type from 10pps 20pps and Tone NOTE Changing the line type is not available to some countries Fax No Enter the fax number of the machine using the alphanumeric keypad on the control panel Press the lt C gt button to clear the previous value Ext Outside Line Xerox CopyCentre WorkCentre 118 User Guide Fax Settings Select the extension or outside line If you selected Extension then enter the number 0 to 9 to connect with the outside line using the alphanumeric keypad on the control panel Press the C button to clear the previous value NOTE When changing the setting of Ext Outside Line you may need to re register fax numbers in the Address Book Direct Send This features uses the document feeder to start sending a fax immediately after scanning the first page of the document This is a useful feature when there is inadequate available memory on the machine When you use the feature the Direct Send green light illuminates opecify On or
48. number or name of the recipient server or file A will be displayed if the output destination is unknown or not specified Host Interface Displays the name of the host that has sent the job A will be displayed if the host interface is unknown or not specified Date Time Completed Displays the date and time that the job was completed 100 Xerox CopyCentre WorkCentre 118 User Guide Status Status This page allows you to check the status of the paper trays output trays and consumables on the machine The details displayed may differ from those shown on the screen of the machine Follow the steps below to select features available on the Status tab 1 Click Status on the Header Panel of the home page 2 Onthe collapsible menu of the Left Panel click the required feature General This page displays the machine information and status It also displays the Refresh Status and Reboot buttons Click the Refresh Status button to display the latest information Trays This page displays the status of the paper tray and output tray Paper Tray Trays Lists the available paper trays namely Tray 1 Tray 2 optional Tray 3 optional Tray 4 optional and Tray 5 Bypass Tray NOTE Displayed trays will depend on the configuration Status Displays the status of the paper tray NOTE The status of the paper tray may be displayed as Unknown if the machine is in the power saver mode Paper
49. occurred Remove the jammed document and reload the documents Refer to Paper Jams on page 172 4T XXXX The machine has ran out of paper or the left cover of the machine is open during receiving data Load new paper or close the left cover 70xxxx 00002 Check the remote machine or the telephone line If an error cannot be resolved contact the Xerox Welcome Center 700005 700008 7001xx 71Xxxx 7101xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 7103xx 186 Xerox CopyCentre WorkCentre 118 User Guide Fault Codes Description and Corrective Action 2xxxx 201xx Check the remote machine or the telephone line If the error cannot be 7203 resolved contact the Xerox Welcome Center XX 74xxxx 7403xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 76xxxx 603xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 7604xx 7605xx 7607xx 7608xx 7609xx 77xXxxx 7704xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 7705xx 78xxxx 7804xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 7805xx 79xxxx 7904xx Check the remote machine or the telephone line If the err
50. of the drum cartridge in three levels Report List Non print Jobs 42 This screen allows you to print various reports and lists for each non print job 1 Select Report List on the Machine ReportiList Hon pr int Jobs Print Jobs Status screen using the Select button ReceivedReport Fax Program Bulletin Board List Sent Report Address Book Private Ha bo 2 Press the lt Enter gt button Select the required option 4 To print the selected report or list press the lt Enter gt button and then press the lt Start gt button Xerox CopyCentre WorkCentre 118 User Guide Modes Sent Report Prints a Sent Report which provides information about the last 50 fax transmissions and e mail sendings The detailed information reported for each job includes the recipient name the transmission time the modes and the transmission result Received Report Prints a Received Report which provides information about the last 50 faxes received The detailed information reported for each job includes the sender name the reception time the modes and the result Copy Meter Confirm the account data such as the account name the limit set for the account and the total number of copies for each account Address Book Confirm the contents of Address Book The contents are printed as a list with recipient names fax numbers and F Code for fax as well as e mail addresses for e mail in numerical order of Speed Dial co
51. only 90 Xerox CopyCentre WorkCentre 118 User Guide E mail Features 400 dpi Photo Specifies a 400 dpi resolution for documents that contain photographs only 600 dpi Photo Specifies a 600 dpi resolution for documents that contain photographs only 400 dpi Text Photo Specifies a 400 dpi resolution for documents that contain both text and photographs 600 dpi Text Photo Specifies a 600 dpi resolution for documents that contain both text and photographs Lighten Darken This feature allows you to adjust the density of scanned images in five levels Use the Select buttons to lighten or darken the image 1 Press the or lt gt gt button to display LighteniDarken Memory 1005 Lighten Darken on the E mail screen 4 ME CH 2 Select Lighten Darken using the Select button 3 Move V on the screen by selecting Darken or Lighten using the Select button to select the density level 4 Press the Enter button Scan Size Using this feature the size of the document can be automatically detected or selected from a list of preset sizes If a preset size is selected documents will be scanned according to the specified size regardless of their actual size 1 Press the or lt gt gt button to display scan size Scan Size on the E mail screen Memory 100 1 of i gt Sean Size Memory 100 2 Select Scan Size using the lt Select gt ei of ae button Memory 100
52. or Disable the TBCP filter when the PostScript data is processed Port No Specify the port number 515 or a value between 8000 and 9999 NetWare Use to set up NetWare Xerox CopyCentre WorkCentre 118 User Guide Print Settings Port Status Specify whether to Enable or Disable the port status of NetWare e Transport Protocol Specify the transport protocol to be used for NetWare Select TCP IP IPX SPX or both Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received then interprets and prints the data correctly When PCL or PS is selected the data received from the PC is processed as each of these respective data types e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC e No of searches Specify how many times the file server is searched Specify a value between 1 and 100 in increments of 1 or set it to No Limit To specify a value select Number of times and then enter the value TBCP Filter Specify whether to Enable or Disable the TBCP filter when the PostScript data is processed SMB Use to set up SMB Port Status Specify whether to Enable or Disable the port status of SMB e Transport Protocol Specify the transport protocol to be used
53. order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the User Guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox Service Representative or an authorized Xerox Service Provider This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information Xerox CopyCentre WorkCentre 118 User Guide CANADA EUROPE Regulatory Information If your office has specially wired alarm equipment connected to the telephone line make sure that the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer NOTE The Industry Canada label identifies certified equipment This certification means that the equipment meets
54. page 125 Use this button to view the progress of a job and if necessary stop and delete the job It can also display the log and detailed information about completed jobs The latest job will be at the top of the list 1 Press the lt Job Status gt button on the Job Status Current AT Jobs control panel Ho Active Jobs es Piessihe scc Or re DUHOIHIO MIE sts EE between screens 3 Press the Job Status button at any time to exit For more information refer to the following Current page 40 All Jobs page 40 Displays the jobs in progress You can view the job attributes or delete jobs from this screen Use the Select button on the control panel to select a job If there is no job in progress the following message displays No Active Jobs Job Status Current AT Jobs 9 No Active Jobs Stop Delete Details Ww Stop Delete otops the job in progress and deletes it from the queue Details Displays the job attributes The contents of each screen may differ depending on the type or status of the job Displays the jobs waiting or suspended and all finished jobs in the system The contents of each screen may differ depending on the type or status of the job Xerox CopyCentre WorkCentre 118 User Guide Modes 1 Press the lt gt gt button on the control Job Status ATI Jobs Current panel 2 Select the required option Fax E mail You can select either Send or Rec
55. receives requests from the browser Maximum Sessions Enter the maximum number of sessions between 1 and 15 Connection Time Out Specifies the time out period when transmission fails Emulation Settings Print Mode This page allows you to specify the printer language to use when a print job is sent using Parallel USB EtherTalk SMB NetWare LPD IPP or Port9100 Only the enabled protocol will be displayed Auto Set the device so that it will automatically determine and use the most suitable language to print data received from the host device PostScript Sets PostScript as the printer language PCL Sets PCL as the printer language PJL PJL is a command independent of printer languages opecify the printer language to use for the next job regardless of the printer language that is currently being used PostScript This page allows you to configure the settings when PostScript is enabled Logical Printer Number This is a display only item It displays the logical printer number that is being changed Click on the Edit button to configure Paper Tray Allows you to select the paper tray Output Size Allows you to select the paper size Output Destination Allows you to select the destination for your output Print Quantity Setup Allows you to select the print quantity setup that has priority over other settings Quantity Enter the number of sets to print when logical printer settings is selected for print qua
56. register up to two names as sender information Select Sender Name 1 or Sender Name 2 using the Select button and then press the Enter button Select Entry Mode to switch the character type using the Select button and enter the name up to 40 characters using the alphanumeric keypad To complete specifying the name press the Enter button Send Header Specify whether or not to print the sender name and if the sender name is printed select Inside Original or Outside Original for the position of the sender name to be printed e Select Sender Name Specify which registered name in Save Sender Name is to be printed Sender Name 1 or Sender Name 2 Recipient Name Specify whether or not to print the recipient name that registered in the Address Book Resolution opecify the default resolution for sending faxes e Text Select this option when sending a text document e Fine Scans the document using 8 x 7 7 lines mm resolution This option is recommended for detailed line art or small letters 148 Xerox CopyCentre WorkCentre 118 User Guide Fax Settings Superfine Scans document using 16 x 15 4 lines mm resolution This option is recommended for detailed line art or small letters It requires more communication time but produces a higher image quality Halftone Specifies a resolution for a dark and light coloring such as pictures e Super Halftone Specifies a resolution
57. selecting W or A using the Select button on the Menu screen 4 Press the Enter button Software Option Lee Network Port Use this feature to specify the type of interface for the machine connected to PC or the conditions of communications 1 Select the required option by selecting V or A using the Select button Hetwork Port Parallel 2 Press the Enter button 4 Perform the necessary operations d 4 Press the Enter button The selected option is indicated by an asterisk Xerox CopyCentre WorkCentre 118 User Guide 137 9 Setups 138 Parallel Use to set up parallel interface Port Status Specify whether to Enable or Disable the port status of parallel interface Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received and interprets and prints the data correctly When PCL or PS is selected the data received from PC is processed as each of these respective data types PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC Adobe Protocol Specify the PostScript communications protocol Select Normal when the communication protocol is ASCII format Select Binary when the communication protocol is binary format With
58. size refer to Scan Size on page 91 e Select the Scan Size You can select the scan size from the preset sizes For more information on how to select the scan size refer to Scan Size on page 91 2 Select the Features 84 Only those features relevant to the machine configuration will be available NOTE If the machine remains idle for a set time determined by the Key Operator the settings will be reset For more information refer to Auto Clear in the Setups chapter on page 128 1 Press the E mail button on the Job Status Fax Transmitting control panel Ensure that the E mail Jobs in Memory screen is displayed Manual Dial Direct Send Fax ess Enter Next Address Book E mail Paper Supply Reduce Enlarge Orig lt E mail gt button Xerox CopyCentre WorkCentre 118 User Guide E mail Procedure 2 Press the Clear All button once on L 28 amp DA once Lop mn EB the control panel to cancel any previous Co OO ims d Clear All selections Co e Start Co 3 Select an option for the required QO Ar feature Seb OO dE Error Clear All button If necessary press the lt e gt or lt gt gt button to switch between screens to configure the e mail settings For more information refer to E mail Features on page 90 3 Specify the Destination To specify an e mail destination the machine provides the following methods Using the numeric keypad on the control panel Usin
59. some data the data is processed for printing faster than Normal Select TBCP when the communication protocol is a mixture of ASCII format and binary format and these formats are switched by specific control codes Auto Eject Time Specify the time to wait until automatically ejecting the remaining data in the memory of the machine when data is not being received Any time can be specified within the range 5 to 1275 seconds in 5 second increments Bi directional Specify whether to Enable or Disable bi directional communications IEEE 1284 on the parallel interface LPD Use to set up LPD Port Status Specify whether to Enable or Disable the port status of LPD Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received and interprets and prints the data correctly When PCL or PS is selected the data received from PC is processed as each of these respective data types PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC Connection Time Out Specify the period of time the machine fails to receive or send data before connection time out is activated Connection time out can be set within the range of 2 to 3600 seconds in 1 second increments TBCP Filter Specify whether to Enable
60. standard mode is selected change it to the high speed mode 016 753 A password entered for the direct print is incorrect Enter a password correctly 016 754 The machine could not print the PDF file because it contains objects that are compressed using the LZW algorithm Print the file using the following methods Open the file in Adobe Reader and select Print from the File menu Use the PostScript feature 016 755 The machine could not print the PDF file because it does not allow printing Open the file in Adobe Acrobat not Adobe Reader and deselect the No Printing check box in the document security settings and print again 016 757 The password entered is incorrect Enter the correct password 016 758 The account is not authorized for copying Contact the Key Operator 016 759 The maximum number of copies has been reached Contact the Key Operator 016 760 An error occurred during PostScript processing Take one of the following actions e Set for optimized speed in the print driver Increase the size of the print page buffer ncrease PostScript memory 016 761 An error occurred during image processing Set for optimized speed in the print driver and try again If this does not fix the problem set for highest compatibility to ensure printing and try again 016 762 An unsupported print language was specified Specify the print language in Print Mode 016 764 Could not connect to the SMTP server
61. standard size document close to the scanned size The following table shows which sizes are replaced when sending a fax e Document width of 202 mm or less Size in sending mm T European ength mm Latin American Countries the Canada and the Countries Middle and Near United States East Countries pf 20x40 210 x 420 2159x4318 2159x4318 e Document width from 202 1 to 213 mm Size in sending mm cenai European ength mm Latin American Countries the Canada and the Countries Middle and Near United States East Countries T0257 210x148 2159x1897 2159x1897 To 297 210 x 297 215 9 x 279 4 215 9 x 279 4 From 297 1 210 x 420 215 9 x 330 2 215 9 x 355 6 e Document width from 213 1 to 226 mm Size in sending mm TOM M S European ength mm Latin American Countries the Canada and the Countries Middle and Near United States East Countries T0257 2159x1897 2159x1897 2159x1897 To 297 215 9 x 279 4 215 9 x 279 4 215 9 x 279 4 From 297 1 215 9 x 330 2 215 9 x 330 2 215 9 x 355 6 202 Xerox CopyCentre WorkCentre 118 User Guide Document Size Detection Table e Document width from 226 1 to 262 mm Size in sending mm scd ae European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries To To2 7 257x182 182 257x2159 257x2159 To 297 25 x 297 25 x 215 9 257 x 279 4 From 297 1 257 x 364 257 x 431 8 257 x 431
62. the Transport Protocol to be used To enable the Transport Protocol select the check box of UDP and or IPX IPP Select the check box to enable Port9100 Select the check box to enable UPnP Select the check box to enable Send E mail Select the check box to enable Mail Notice Services Select the check box to enable Internet Services Select the check box to enable 106 Xerox CopyCentre WorkCentre 118 User Guide Properties Port Settings This page displays the port settings for your machine for example Ethernet and Parallel Port Settings allows you to configure the settings Items displayed on this page will depend on the model and settings of your printer Ethernet This page allows you to configure the Ethernet transmission rate Ethernet Settings You can select one of the following options Auto Detects the Ethernet transmission rate automatically e 100BASE TX Selects 100BASE TX as the default value e 1OBASE T Selects 10BASE T as the default value MAC Address This is a display only item Parallel This page allows you to configure the parallel port settings Bi directional Communication Enable or disable bidirectional communication IEEE1284 Auto Eject Time Specifies the time when the paper will be automatically ejected if no data is sent to the printer Adobe Communication Protocol This is only displayed when PostScript is enabled Select one of the following option
63. the forwarding destination or the number has been changed to an e mail address in the Administrator Transfer settings The Administrator Transfer feature is compatible only with fax sending Set a fax number for the forwarding destination The content of the Speed Dial number set for the fax sending destination has been changed from a fax number to an e mail address or the content of the Speed Dial number set for the E mail destination has been changed from an e mail address to a fax number Check the content and specify the destination that corresponds to the type of sending O2xxxx The characters you entered and are not supported for pulse dialing Check that the line type is set to PB in Local Terminal Information or that the fax numbers registered for speed dialing do not contain any of these characters 09xxxx Incompatibility errors For example if you are retrieving a document from a remote machine the document may not be ready Ask the other party to set the document for polling 10xxxx An error occurred during F Code transmission Check the status of the remote machine 11xxxx An error occurred during F Code reception Check the status of the remote machine 33XXXX Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 45XXXX The machine s memory is full Delete unnecessary data and ask the other party to send the document again AGXXXX document jam
64. the document follow steps 2 through 3 64 Xerox CopyCentre WorkCentre 118 User Guide 1 Press the lt Stop gt button on the control panel to cancel the current fax job 2 Ifrequired press the Job Status button on the control panel to display the Job Status screen To exit the Job otatus screen press the Exit or Job Status button 3 If the job to be canceled is displayed on the Current screen select Stop Delete using the Select button If not go to step 4 Specifying Destinations ABC DEF Dial Pause Power Saver C DO OO O JKL MNO Speed Dial Clear All Start Co C E lt Stop gt button Job Status Fax Transmitting Jobs in Memory Manual Dial O Direct Send Q c Enter Next Address Book E rril ED Paper Supply Reduce Enlarge Orig T lt Job Status gt button Job Status Current 1234567590 ATI Jobs Sendimg Fax Stop Delete Details Ww Press the lt gt gt button to display the All Jobs screen Select Fax E mail using the Select button Select Send using the Select button Select the job to be canceled by selecting V or A Select Details using the Select button NO A A Specifying Destinations Select Stop Delete using the lt Select gt button This section describes how to specify destinations using the features available on the machine For more information refer
65. to locate a destination by the index character assigned to the destination when registered in Speed Dial Follow the steps below 1 For Entry Mode switch between Alphabet for a letter and Number for a number using the Select button 2 Enter an index character using the alphanumeric keypad 3 Select Confirm using the Select button or press the Enter button The list of addresses that match the entered index displays Speed Dial This feature allows you to dial quickly using a 3 digit code assigned to the destination For example if you register the fax number to Speed Dial code 123 you need only to enter 123 to automatically dial that registered fax number You can register up to 200 Speed Dial codes When you register Speed Dial codes 001 036 their codes are automatically assigned to One Touch buttons on the control panel Speed Dial codes are listed and can be searched for in the Address Book For more information on how to register Speed Dial codes refer to Speed Dial in the Setups chapter on page 159 1 Press the Speed Dial button on the control panel 2 Enter a 3 digit code DEF Dial Pause er Saver ABC OOOO B S O0 GHI JKL Q MNO Speed Dial Clear All C gt Start CON E e eege bes lt Speed Dial gt button NOTE If the 3 digit code entered is correct the destination is displayed If it is incorrect you are prompted to re enter a 3 digit code One Touch Dial
66. to the following Address Enter Next page 66 Address Book page 66 Speed Dial page 67 One Touch Dial page 67 Relay Broadcast page 68 NOTE You can also specify multiple destinations at once serial broadcast transmission without pressing the Address Enter Next button using Speed Dial One Touch Dial Xerox CopyCentre WorkCentre 118 User Guide 65 4 Fax Address Enter Next Use this feature to send the document to more than one destination You can specify destinations using Speed Dial One Touch Dial or the numeric keypad on the control panel You can also use the Address Book to quickly look up and enter destinations registered for Speed Dial You can specify up to 210 destinations at one time using Speed Dial One Touch Dial and the numeric keypad dialing However up to 12 of the 210 destinations can be specified using the numeric keypad dialing 1 Enter the first destination Tom Fax Transmitting obs in Memory CO 2 Press the Address Enter Next button TTT c on the control panel Manual Dial O Direct Send Fax 3 Enter the next destination pue stem Dm cmt dede ee eem Q ED Q 4 Repeat steps 2 and 3 as required lt Address Enter Next gt button NOTE You can delete a destination which has been entered using Speed Dial or One Touch Dial by pressing the lt C gt button once When dialing manually you can delete the number one digit at a time using the lt C gt button Addre
67. transmit multiple or mixed size documents as one set of data Also you can change the fax settings for each page Xerox CopyCentre WorkCentre 118 User Guide 61 4 Fax 1 Load documents face up into the document feeder or face down on the document glass For more information on how to load the documents refer to 1 Load the Documents in the Copy on page 49 Scan the Documents There are two methods of scanning the documents e Auto Detect Standard size documents can be automatically detected If the document is not a standard size or the size cannot be detected the machine will automatically choose the size to prevent image loss For more information about sizes to be detected or replaced automatically refer to When Using the Fax Feature in the Specifications chapter on page 200 e Select the Scan Size You can select the scan size from the preset sizes For more information on how to select the scan size refer to Scan Size on page 70 NOTE The long page scan feature is only available when using the document feeder This feature allows you to scan up to 1000 mm 39 4 inches in length in simplex mode 432 mm 17 0 inches in duplex mode For receiving the Key Operator can select either to cut off or reduce the image The ranges are 0 24 mm 0 0 0 9 inches for cutting off and 60 100 for reducing If the document length cannot be reduced or cut off the image is automatically divided For more information refer to Lo
68. unnecessary fuser and paper jams it is important that the programmed paper size and type is identical to the paper stock loaded 1 Load the paper neatly into Tray 5 bypass tray making sure that the paper stack is in the center of the tray and that the print side is facing downward Tray 5 bypass tray can hold up to a 10 mm stack of paper NOTE Do not load paper above the maximum fill line NOTE When making single double sided Copies on perforated paper load the paper to feed the opposite side of the perforated side edge first Feeding the perforated side edge first might cause paper jams NOTE When making copies or printing on thick stock paper and the paper is not fed into the machine apply a curl to the leading edge of the paper as shown in the figure on the right Note however that excessively bending or folder the paper might cause paper jams NOTE When loading envelopes make sure the flaps are closed and that the envelopes are oriented on the tray so that the flaps are face up and will enter the machine first However when loading C5 size envelopes set the LEF so that the edge with the flaps is facing toward you Xerox CopyCentre WorkCentre 118 User Guide 119 8 Paper and Other Media 2 Slide the side guides towards the paper until they are just touching the edge ofthe stack Auto Tray Switching The machine automatically switches from one tray to another under the following condition e When prin
69. white prints for each account Xerox CopyCentre WorkCentre 118 User Guide 105 CentreWare Internet Services Internet Services Settings Auto Refresh Interval Use to enter a time interval when the contents of the browser display will be refreshed automatically Display Language Allows you to select the language to be displayed Administrator Mode Allows you to specify whether to appoint the Key Operator for CentreWare Internet Services settings Administrator Name Enter the Key Operator name Administrator Password Enter the Key Operator password Re enter Password Allows you to verify the Key Operator password by re entering the same password This page displays the port settings and allows you to select whether to enable or disable different ports used in the printer For more information about these ports refer to the System Administration Guide Parallel Select the check box to enable USB Select the check box to enable EtherTalk Select the check box to enable SMB Select the check box to enable You can also configure the Transport Protocol to be used To enable the Transport Protocol select the check box of TCP IP and or NetBEUI NetWare Select the check box to enable You can also configure the Transport Protocol to be used To enable the Transport Protocol select the check box of IPX SPX and or TCP IP LPD Select the check box to enable SNMP Select the check box to enable You can also configure
70. you 2 Remove the jammed paper 3 Close the paper tray Paper Jams in Tray 5 Bypass Tray Follow the steps below to clear paper jams in Tray 5 bypass tray 1 Remove the jammed paper in Tray 5 bypass tray Document Jams If a document jams in the document feeder the machine stops and an error message is displayed on the screen Clear the document jam according to the instructions displayed and then reload the document in the document feeder Paper Jams in the Document Feeder Cover 1 Pull up the knob to open the document feeder cover completely SK Em E ER Ee SE E Le Lee T Knob Xerox CopyCentre WorkCentre 118 User Guide 177 11 Problem Solving 178 Remove the jammed document slowly When the document jams tightly in the document feeder roller and cannot be pulled out pull it out from under the document feeder tray Refer to Paper Jams in the Document Exit on page 179 If a document jams under the inner cover while using the DADF pull up the lever to open the inner cover JN i d Set 7 7 WY TS Nour a QE Remove the jammed document slowly while holding the inner cover Close the inner cover and then close the document feeder cover If the jam is still not cleared lift the entire document feeder to inspect underneath Xerox CopyCentre WorkCentre 118 User Guide Troubleshooting Tables Paper Jams in the Document Exit Follow the steps below to clear doc
71. 118 User Guide 15 Index Symbols asterisk button ENEE 34 S DULTTOB A AA E ORE LR E LED LI ELE CENE 33 gt UL m 33 Numerics STEE Ae 58 135 2 Sided Originals 76 93 149 72 e aT EUER 58 UD lt aa eee 58 A ACIMIIN REDOT amant panne 154 Address Book 66 address book DURO a N oiee then tiast 34 Address Book CIS 104 Address Enter Next 0 cccceeeeseeceseeceeeeeeeeeeeeeees 66 Address Enter Next button 34 Administrator Transfer sssee 149 PUE eu 129 PS ODS istaec tr soe a in culs 40 Allocate Memory eee 145 A tele TONES RE EN 128 Auditron Print CWIS esee 105 Auditron ACCESS 24 tuit eire E Dual net PR ed oni EE 47 Auditron Administration 131 A Ire EE 128 Auto Clear Ion td else 129 AUO e 129 Auto Tray Switching 120 136 B Base Ke EE 128 BIHO METRE c sn nn sement 45 Browse Fax In Screen eeesssesss 19 Bulletin Board 78 161 Bulletin Board Screen eene 19 Bypass WAY EE 31 C G DUIO arannana a a aN 34 Center Output Tray 31 210 CentreWare Internet Services 97 ACCESSING MEETS 98 Xerox CopyCentre WorkCentre 118 Quick Reference Guide
72. 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number REN is used to determine the number of devices that may be connected to a telephone line Excessive RENS on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point eg 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in
73. 17 rg eee 119 Local Terminal Information 152 Log IB OUEDUOFT EE 33 ONG GOCUMENIS sante ein 211 Long edge feed LEF 119 long page scan features ueueeesss 62 Long Size Original Settings 150 Low Power Mode cccccccccecceeeeeseeeceeeeeeeeees 36 Low Power Mode tone 129 Low Toner Alert tone 129 M Machine Components esee 31 Machine Details CWIS 103 Machine Ready tone 129 Machine Specifications 197 Machine Eeer 41 Billing Meter esee 45 Consumables EEN 42 Stall wei Lat le BEEN 42 PrINEMOQS nn as ne 45 ISGDOFULEISE EE 42 EI ele EE 80 162 Maintenance eese nnne 165 Manual Dial button seeeeuesse 33 Xerox CopyCentre WorkCentre 118 Quick Reference Guide Media Available Settings 150 Memory Settings CWIS 114 Minimum Size Settings 150 Mixed Size Originals eeeesseuesse 60 leie c eec hc ote PER 38 CODY M PEU 38 Sun HUE 39 Eo ee 39 JOD SAIS ne enr 40 Machine Status
74. 2 Consumables page 42 Report List Non print Jobs page 42 Report List Print Jobs page 43 Billing Meter page 45 Print Mode page 45 Xerox CopyCentre WorkCentre 118 User Guide 41 2 Product Overview Error Information This screen allows you to view the date and time of the errors the error codes and the status of each error The contents of each screen may differ depending on the type or status of the job 1 Select Error Information on the Error Information Non print Jobs Print Job db Machine Status screen using the Select button CHE T RT 2 Press the Enter button 3 Press the or lt gt gt button to switch between screens Non print Displays the error information for all jobs except print jobs Select a job from the list using the Select buttons and select Details to view the job attributes on the next screen Print Job Displays the error information of print jobs Select a job from the list using the Select buttons and select Details to view the job attributes on the next screen Consumables This screen allows you to check the status of cartridges 1 Select Consumables on the Machine consumabtes Status screen using the Select Toner cartridge Ready button Drum cartridge Ready 2 Press the Enter button Toner Cartridge Displays what remains of the toner cartridge in three levels Drum Cartridge Displays what remains
75. 3 Not in Use 2 Select the required bulletin board from the list 3 Select the required option d Perform the necessary operations Print Allows you to print the selected document Delete Allows you to delete the selected document Post Allows you to post a document if the bulletin board is empty If a document is already posted on the bulletin board the new document will overwrite it Xerox CopyCentre WorkCentre 118 User Guide 79 4 Fax Mailbox This feature allows you to print or delete confidential documents stored received from remote machines in mailboxes on the machine At least one confidential mailbox must be set up for the feature For more information on how to register mailboxes refer to Mailbox in the Setups chapter on page 162 1 Press the or lt gt gt button to display maios 010 m RN NE Mailbox on the Fax screen US Box 2 OSHoE in Use ww I 4 2 Select Mailbox using the Select Mailbox button Mailbox 01 Box 1 No of Docs 3 3 Select a mailbox from the list 4 Enter a password for the mailbox 5 Perform the necessary operations Print Prints the documents in the selected mailbox Delete All Deletes all of the documents in the selected mailbox Chain Dialing This feature allows you to specify a destination combining multiple Speed Dial codes One Touch buttons and dialing using the numeric keypad For example you can register country codes and
76. 5 9x 215 9 x 215 9 x 330 2 r 330 2 355 6 x 8 5 x l i 8 5 x 8 5 x i 4 X 13 SEF 14 SEF Legal Legal Legal Latin American Countries Canada and the United States Ki JON 1814839939 ww Buipuss ui ezis 9 qej259jeq JON 1814839939 ww Dumpuee ui ezis 9 4e 99 9q JON 314e 99 9q ww Buipuss ui ezis 9 qegj259jeq JON 1814839939 ww Buipuss ui ezis 9 qej259jeq JON 1814839939 ww Buipuss ui ezis 9 42 99 9q JON 314e 99 9q ww Buipuss ui ezis 215 9 355 6 tt B4 SEF 257 x 364 B4 eas m 266 7 184 2 GZ x GZ 11 x 17 279 4 431 8 SEF ud 297 x 420 A3 SEF i Card i i Not LEF loaded O Detectable X Not Detectable 1 Image loss may occur because the size for sending is smaller that the actual one For non standard size document Document Feeder The non standard size document is replaced with a standard document size that is larger than the scanned width while the length remains unchanged The following table shows which sizes are replaced when sending a fax Width mm Width in sending mm To mTo2100 10mm A4SEF o O mm A4 SEF To 215 9 215 9 8 5 x 11 SEF To 267 257 B4 SEF To 279 4 279 4 11 x 17 SEF To 297 297 A3 SEF 1 Image loss may occur because the size for sending is smaller than actual one Xerox CopyCentre WorkCentre 118 User Guide 201 12 Specifications Document Glass The non standard size document is replaced with a
77. 6 Fax Specifications 210 fax specifications sees 211 compatibility 210 connection approvals 211 image compression 211 long documents eese 211 page transmission time 210 resolution capability 211 resolution conversion 211 telephone line requirements 210 transmission speed 210 Fax Transmitting indicator 33 File FORMAL et 92 157 FrONUCOYVGT erger 31 226 Xerox CopyCentre WorkCentre 118 Quick Reference Guide G General e EE 101 Ground Fault Interrupter 35 i Image ere eigni epe pidan nid oct 136 Initialize Data NNN 145 Internet Services Settings CWIS 106 J Job Complete tone seesssess 128 Job History List CWIS Lssssse 100 JOD EISE WIS a cuncti ridere i 99 Job Status Ale 40 EEN AR cd cd 40 Jobs in Memory indicator 33 L Language DUON Eden 33 Length Limit Settings ses 150 Lighten Darken 57 70 91 134 149 156 Line Monitor Volume 129 LOGGING ie 117 loading paper DVDOSS AV EE 119 paper dS afra hein 1
78. 7 1 Windows Server 2003 Internet Explorer 6 0 SP1 Netscape 7 1 Mac OS 8 x to 9 x Internet Explorer 5 1 Netscape 7 02 Mac OS X 10 2 6 Internet Explorer 5 2 Netscape 7 02 Xerox CopyCentre WorkCentre 118 User Guide 97 CentreWare Internet Services Accessing CentreWare Internet Services Follow the steps below to access CentreWare Internet Services 1 Ata client workstation on the network launch an internet browser 2 In the URL field enter http followed by the internet address of the machine Then press the Enter key on the keyboard Example If the internet address is vvv xxx yyy zzz enter the following in the URL field HEC DS J VV xxx VV eZ ZZ If the port number is set append that to the internet address as follows In this example the port number is 80 https VVvosoUu yyyzzz 80 The home page of CentreWare Internet Services is displayed NOTE When you access CentreWare Internet Services in the network encrypted enter https followed by the Internet address instead of http Standard Features CentreWare Internet Services CentreWare Internet Services enables you to display configure and change the current status or settings of the machine through a web browser on a computer instead of the control panel of the machine Interface Options 98 The CentreWare Internet Services home page contains in four panels without visible boundaries Header Panel Header Panel Left Panel Dis
79. 71 Transmission RE e Lu EE 12 moe E 13 Overseas COMMUNICATION EEE a RE times he 74 Delayed SI ET 74 Kl Wel e E RP RS tees 15 Pror E e EE 15 Recipient Print Sets cenae ate ie aa 15 PIE Ci SIROP OE T EE T TN 76 ele We le D T 76 Be lee 7 DUC WE e 3 tatio dcc dd noo ena don a de 18 albo RES Re bn a Ro ad d 80 Chain Dialling se 80 Elei 81 S EMile cen 83 EMA Gelee E e EE 83 1 Load the DOCUMENTS TETTE 83 2 oelecrtilie FAW GS nn au aan monte 84 3 Specify the DeslfhimatlOrt utt onore end oo e Roe oue e medidas uds 85 A Start thie Esmall JOD NEE 85 5 Confirm the E mail Job in the Job Status 86 Stop the EMAIL COD eege 86 Specitying Ed e LEE 87 Emal e el 87 Address Enter NEX EE 87 PRON S BOOK EE 88 opeegd DIal eege nid do 89 Xerox CopyCentre WorkCentre 118 User Guide 5 One TOU Ie EEN 89 San UR 90 micis ello ERN T a nearer eer eee 90 LIght n TN E E de hi 91 EE 91 Reduce EMA e Sd doge dau O 92 File Ge gn EE 92 Transmission Report iii 92 lee Be dau enm 93 EI EEN 94 WG A GE 95 Syfel Be Of 22 LEE AS AS a cond ext tepo tU Lolita 95 7 CentreWare Internet Services eseeeeeeeee eene nnne 97 Target eine 97 Accessing CentreWare Internet Gervices 98 Standard Features CentreWare Internet Services 98 Intertace Ree EE 98 leger 99 JOP ISCA ES SR RE Ac a nai ie 99 J
80. 8 e Document width from 262 1 to 267 mm Size in sending mm ei European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries To 22 2507x257 2794x2159 2794x2159 To 297 25 x 297 2 9 4 x 279 4 2 9 4 x 279 4 From 297 1 25 x 420 279 4 x 431 8 279 4 x 431 8 e Document width from 267 1 to 275 mm Size in sending mm T European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries T0287 2794x2159 2794x2159 2794x2159 To 297 2 9 4 x 279 4 2 9 4 x 279 4 2 9 4 x 279 4 From 297 1 2 9 4 x 431 8 2 9 4 x 431 8 279 4 x 431 8 Xerox CopyCentre WorkCentre 118 User Guide 203 12 Specifications e Document width from 275 1 to 289 mm Size in sending mm em European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries T0259 2794x2159 2794x2159 2794x2159 To 297 2 9 4 x 279 4 279 4 x 279 4 279 4 x 279 4 From 297 1 2 9 4 x 431 8 2 9 4 x 431 8 2 9 4 x 431 8 e Document width from 289 1 to 301 Size in sending mm TN European ength mm Latin American Countries the Canada andthe Countries Middle and Near United States East Countries To D TE 297x210 x 210 297x210 x 210 297x210 x 210 To 297 297 x 297 297 x 297 297 x 297 From 297 1 297 x 420 297 x 420 297 x 420 Document width
81. CopyCentre oo THE DOCUMENT COMPANY M118 M118i C118 09009900990090909000090900990909009090909090909090090090900900900000900009009900090909009009000009000009009009990900090909009009000099090009000099090090090900900909 701P42721 EN User Guide 90990090090090090090000900090900900909009009000900090909000900000009000009009009009909900990999999999099999099099099099009090990990909909900909909909990990999999999909099099909909999999999909999999990999999099099099099999999999999909909990990999990090099009009009009009009009009009000900900000009009009090909900900900090009000090099009090090900909000900090009000900090099 Prepared by The Document Company Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND 2004 by Fuji Xerox Co Ltd All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox9 The Document Company the digital X and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged See the About License section for detailed information on licensed products The information in this document is co
82. Fax Programs refer to Speed Dial in the Setups chapter on page 159 1 Press the Address Book button on Job Status Fax Transmitting the control panel Jobs in Memory Copy Manual Dial O Direct Send Fax ess Enter Next Address Book E mail Paper Supply Reduce Enlarge Orig lt Address Book gt button 2 Select the required option Mo Jane Smith 3 Press the lt Address Enter Next gt button earch 004 James Smith on the control panel EE Ub Joan Smith Address Book Allows you to select from the list of destinations registered in Speed Dial Search by Index Allows you to locate a destination by the index character assigned to the destination when registered in Speed Dial To search by index character follow the steps below 1 For Entry Mode switch between Alphabet for a letter and Number for a number using the Select button 2 Enter an index character using the alphanumeric keypad 3 Select Confirm using the Select button or press the lt Enter gt button The list of addresses that match the entered index displays Xerox CopyCentre WorkCentre 118 User Guide Specifying Destinations Speed Dial This feature allows you to specify the e mail address quickly using a 3 digit code assigned to the destination For example if you register the e mail address to Speed Dial code 123 you need only to enter 123 to automatically specify that registered e mail address You can regi
83. Feed Yes From all three trays Tray 5 Bypass Tray Capacity Up to 10 mm 0 4 inches stack of paper Paper Weights 60 216 g m 16 0 57 4 Ib Standard Paper Sizes The following sizes of paper can be loaded in Tray 5 Bypass Tray e 5 5 x 8 5 SEF 139 7 x 215 9 mm e 5 5 x 8 5 LEF 215 9 x 139 7 mm e A5 SEF 148 x 210 mm e ASLEF 210 x 148 mm e B5SEF 182 x 257 mm e BSLEF 257 x 182 mm A4 SEF 210 x 297 mm AALEF 297 x 210 mm e 8 5 x 11 SEF Letter 215 9 x 279 4 mm e 85x 11 LEF 279 4 x 215 9 mm e 85x 13 SEF 215 9 x 330 2mm e 8 5 x 14 SEF Legal 215 9 x 355 6mm e B4 SEF 257 x 364 mm Executive LEF 266 7 x 184 2 mm e 11x 17 SEF 279 4 x 431 8 mm e A3 SEF 297 x 420 mm Non standard sizes 89 x 98 mm 3 5 x 3 9 inches to 297 x 432 mm 11 7 x 17 0 inches Letter Legal Duplex Feed Yes Duplex Kit Optional Paper Sizes A5 148 x 210 mm 5 8 x 8 3 inches SEF to A3 297 x 420 mm 11 7 x 16 5 inches SEF Paper Weight 60 105 g m 16 0 27 9 Ib NOTE Transparencies and labels are not available Xerox CopyCentre WorkCentre 118 User Guide 209 12 Specifications Paper Output Center Output Tray Capacity approximately 250 sheets of 80 g m 20 Ib paper Paper Weights 60 216 g m 16 0 57 4 Ib Delivery face down in order offsetting function is available NOTE Paper Weight must be 60 105 g m 16 0 27 9 Ib when using offset functio
84. M ul e 225 Xerox CopyCentre WorkCentre 118 User Guide 9 10 Xerox CopyCentre WorkCentre 118 User Guide 1 Before Using the Machine Welcome to the Xerox family of CopyCentre WorkCentre products This User Guide provides detailed information technical specifications and procedures for using the integral features of the machine Xerox Welcome Center If you need assistance during or after product installation visit the Xerox web site for on line solutions and support WWW Xerox com If you require further assistance contact our experts at the Xerox Welcome Center A local representative telephone number may have been provided when the product was installed For convenience and future reference please record the telephone number in the space below Welcome Center or local representative telephone number Xerox US Welcome Center 1 800 821 2797 Xerox Canada Welcome Center 1 800 93 XEROX 1 800 939 3769 When you call the Welcome Center you will need the serial number which is located on the left side of the machine behind Cover A as shown in the diagram For your convenience record the serial number in the space below Serial Number Keep a record of any error messages This information helps us solve problems faster Xerox CopyCentre WorkCentre 118 User Guide 11 1 Before Using the Machine Conventions Orientation This section describes the conventions used throughout this User Guide In this guide yo
85. MTP server name is not set correctly when reply mail was transmitted Check if the SMTP server was set correctly 190 Xerox CopyCentre WorkCentre 118 User Guide Fault Codes Description and Corrective Action 016 501 POP3 server name is not set correctly when using POP3 protocol Check if the POP3 server was set correctly 016 502 Failed to login to POP3 server when using POP3 protocol Check if the user name and password used for the POP3 server are set correctly 016 503 SMTP server name is not set correctly when e mail was transmitted Check if the SMTP server was set correctly Also check that the DNS server is set correctly 016 504 POP3 server name is not set correctly when e mail was transmitted Check if the POP3 server was set correctly Also check that the DNS server is set correctly 016 505 Failed to login to POP3 server when transmitting e mail Check if the user name and password used for the POP3 server are set correctly 016 701 PCL print data could not be processed because of insufficient memory Lower the resolution or process without setting double sided or Multiple Up printing 016 702 PCL print data could not be processed because of insufficient print page buffer Take one of the following actions Lower the resolution the printer driver ncrease the size of the print page buffer e Add on memory 016 709 An error occurred while ART EX processing Instruct the machine to print again 016 719
86. ODSEIISIOD EIS Saree nee eee Sn de idees 100 EE ee eh 101 D ARS a A uu E 101 DE SP OR 101 CONSUMAD SS EE 102 a EE 102 Properties E EE 103 Maltiteba6 eos EE 115 elei GE 115 8 Paper and Other Media eere eren nnn nnn 117 L ading lee 117 Preparing Paper for Loading siririna i 117 Loading Paper into the Paper Travs 117 Tray o BypdsS TIOM casa etsi pi itudin ex es fotos Fai ede rd atrae 119 AUO Tra SWEN Le EE 120 Storing and Handling Paper 120 Supported Paper Sizes and Types seseeeeeeeeene 120 Xerox CopyCentre WorkCentre 118 User Guide Table of Contents oupported Ge 121 SUpPpOr d PADEr Ke dates retro ala t aa iate oda vx Ev oto du 123 MES D PH 125 Setups Pro cedile Eed 125 System SEUNG RENTE RT rd 126 Change PassWOLIG EE 126 COMMON SEUNS RENE de an 127 EE ee 127 Timer Seting EE 127 PAGO erte 128 Notuna LONE ETE CS ERE 129 PAULO REDON en ere nd die 129 OSet STACKING MMC a ne ane D tou 130 Country Gode I9 sr non a ne se 130 ll Wetten e EN AR ne EE EN Auditror AdrmillistFatlODl a EE 131 COPY SOUNO E EE 133 Site 133 Me nl Darke RE 134 Biet UDD A TEN 134 Ixed ce Bnlarde EE 134 RO RP ED OR ini eitants 135 ORDRE ne 135 Klee LEE 136 AUO Tray SWIC EE 136 Mage ROION ee TUN 136 Tray Prion EEN 136 Customize Screens sisi 136 minim erige Rt x T TE 137 Kiel dt e Lu 137 SyS eM OE UNOS eegene de sceau 142 Primer Seting EE
87. OS oana dta ed end 90 FUG moUi 92 Lighten Darken A 91 ECHTER ee 83 Reduce Enlarge A 92 PRESOMUMOIY me least lin 90 SCA SIZE EE 91 EIERE 94 Transmission Report 92 E mail Address EE 87 E mail Settings EE 154 Emulation Settings CWIS 112 Enlarge Presets ccccccccecseeceeeesceeeeeeseeeeeeeess 156 ETS DOUNON ES 34 ENVELOPES sri aa ptas Domus Sect 119 SES el ere Meter cep MON 34 Error Information EE 42 E ae ee 172 XID Ein e EE 34 F FCOUG Ee 13 151 Fault Clearance Procedure 171 gulae Re 185 mco RU ERES 61 2 Sided Originals itis Deae A bebes tus 76 e le el 66 Address Enter Next 66 Bulletin Board E 78 Ghain RICH ln e EE 80 Delayed Start ee 74 Direct Te em 76 ICANN GS ee ne eg 68 Lighten Darketi 5 2 ri Eran Dee ora veta sa ag aba 70 ET ale GE 80 OR de E e WEE 15 ln De ele 81 Overseas Communication 74 FONO ME 7 PHONE SENG WEE 15 DIOCCOUIG EE 61 Recipient Print Sets eeesese 15 Reduce Enlarge eene 71 FC SOMUMOM C 69 DCA OIZE mt RI 70 SENG Hedder EE 71 SPCC WRC EE 67 Transmission Report 72 FAX PrO rani Serenata dee 160 fax programs Program MIS GE 67 Fax Receiving Mode 153 Fax Send Settings eeeeeeeeessss 148 FAX SOUMIS Nm 14
88. Off as the default value of this feature Direct Send Fax Receiving Mode opecify whether the machine should start receiving a fax with or without your intervention Fax Receiving Made Manual Receive Auto Receive Auto Receive Automatically starts receiving a fax after the specified the number of rings on the Access Attempt screen After selecting Auto Receive using the Select button pressing the Enter button allows you to specified the number of rings on the Access Attempt screen within the range of 1 to 20 Use the alphanumeric keypad on the control panel Manual Receive Receives a fax manually When you have communicated with a caller and confirm that the call is a fax job press the Manual Dial button to receive a fax Refer to On Hook in the Fax chapter on page 81 Report Settings Use this feature to specify how reports are to be automatically printed NOTE Even if you set the machine to print out reports automatically they cannot be printed out when the memory is insufficient Report Settings Power CT Report Activity Report Trans Report Xerox CopyCentre WorkCentre 118 User Guide 153 9 Setups Transmission Report Configure the settings for printing report that shows the result of transmission e Single Destination Configure the settings to be used when sending fax to a single destination If you select Undelivered the machine prints a report only when transmission fa
89. Operator describes how to set up the machine to change various preset defaults how to register various items such as mailboxes and the Address Book and how to configure or change various Auditron settings NOTE Some features may not be available depending on the machine configuration Setups Procedure Follow the steps below to start changing the default settings registering items such as mailboxes and Address Book and configuring the Auditron settings 1 Press the Log In Out button on the o ABC DET D ss enn Log noaeo EO control panel D Q E A Clear All NOTE If the Auditron feature is enabled DOC c press the lt gt gt button to select System Start Settings ES LES ODO om lt Log In Out gt button 2 Select the required option using the System Settings lt Select gt button System Settings page 126 GEES EECHER Screen Contrast page 158 Create Delete page 158 3 If you selected System Settings enter system admin Enter Password the correct Key Operator password using the alphanumeric keypad on the control panel and select Confirm using the lt Select gt button or press the lt Enter gt button NOTE The default password is 11111 To change the password refer to Change Password on page 126 4 Perform the necessary operations System Settings Common Settings Print Settings Change Password Copy Settings E ma11 Settings Xerox CopyCentre WorkCentre 118 U
90. Paper Supply Reduce Enlarge Orig Type o Collated ED lt Copy gt button DEF Dial Pause Power Saver 2 Press the Clear All button J w EE COO COGO 5 O once on the control panel to no E Sen cancel any previous selections o ce gt 3 Select an option for the suno 7 Tone OO SC required feature Co OOO lt Clear All gt button If necessary press the lt lt gt or lt gt gt button to switch between screens and configure the copy settings For more information about available Copy features refer to Copying Features on page 54 3 Enter the Quantity The maximum copy quantity is 99 1 Use the numeric keypad on the control amp C aS Language Log Inout o EN panel to enter the number of copies wo wi OO O required The number entered is PQRS TUV eS displayed in the upper right hand corner CD ES of the screen 7 Tone 22 C CO CO E C button NOTE To cancel an incorrect entry press the C button and enter the correct quantity 4 Start the Copy Job 1 Press the Start button Each 65656565 MOIS document is scanned only once The So E a Bie number of copies remaining is displayed G TUV WXYZ Stop in the upper right hand corner of the 73 GF T screen OO CoD DEF Dial Pause Power Saver lt Start gt button 52 Xerox CopyCentre WorkCentre 118 User Guide Copying Procedure NOTE If a problem such as a document jam or memory full error occur
91. Resolution page 155 Lighten Darken page 156 Reduce Enlarge page 156 Scan Size page 156 File Format page 157 Transmission Report page 157 Xerox CopyCentre WorkCentre 118 User Guide E mail Settings Customize Screens page 157 1 Select E mail Settings on the System E mail settings Settings screen using the Select button 2 Press the Enter button 3 Select the required option using the Select buttons 4 Press the Enter button Resolution Use this feature to specify the default resolution for scanning documents Resolution B dpi Text 600dp7 Photo 4 dpi Text 4 dpiPhato amp dpi TextiPhot Ge Op Fhoto 40tdpi TextiPhot 200dpi Text Specifies a 200 dpi resolution for documents that contain text only 400dpi Text Specifies a 400 dpi resolution for documents that contain text only 600dpi Text Specifies a 600 dpi resolution for documents that contain text only 200dpi Photo Specifies a 200 dpi resolution for documents that contain photographs only 400dpi Photo Specifies a 400 dpi resolution for documents that contain photographs only 600dpi Photo Specifies a 600 dpi resolution for documents that contain photographs only 400dpi Text Photo Specifies a 400 dpi resolution for documents that contain both text and photographs 600dpi Text Photo Specifies a 600 dpi resolution for documents that contain both text and photographs Xerox CopyCen
92. SEF 182 5 5 x 8 5 SEF 215 9 5 5 x 8 5 LEF 139 7 A5 SEF 148 A5 LEF B5 SEF B5LEF A4 SEF A4 LEF 8 5 x 11 SEF 215 9 279 4 Letter 8 5 x 11 LEF 279 4 215 9 Letter 8 5 x 13 SEF 215 9 330 2 Legal 8 5 x 14 SEF 215 9 355 6 Legal B4 SEF 257 364 Executive LEF 266 7 184 2 11 x 17 SEF 279 4 431 8 A3 SEF 297 O Detectable X Undetectable 1 Replaced with 5 5 x 8 5 SEF 139 7 x 215 9 mm 2 Replaced with 5 5 x 8 5 LEF 215 9 x 139 7 mm 3 Replaced with Executive LEF 266 7 x 184 2 mm A Replaced with 8 5 x 11 Letter SEF 215 9 x 279 4 mm 5 Replaced with 8 5 x 14 Legal SEF 215 9 x 355 6 mm 6 Replaced with 8 5 x 13 Legal SEF 215 9 x 330 2 mm T Replaced with A5 SEF 148 x 210 mm Xerox CopyCentre WorkCentre 118 User Guide 199 12 Specifications When Using the Fax Feature When sending a fax the machine may substitute the closest possible standard document size if a non standard original size is detected NOTE When loading the document on the document glass always close the document glass cover to let the machine detect the size If the machine does not detect the document size the document is handled as A4 SEF 210 x 297 mm despite the actual size For Standard Size Documents Only standard size documents can be detected automatically however widths of less than 210 mm A4 SEF are replaced with 210 mm when sending a fax The following table shows which sizes are detected auto
93. Select the required option 4 Press the Enter button 1 Up Disables the feature 2 Up Copies two documents onto one page 4 Up Copies four documents onto one page If you select the option and press the Enter button to display the 4 Up screen you can select either 3 Left Start Horizontal or Lal Left Start Vertical for the layout of the images NOTE For 2 Up images are always placed from left to right or top to bottom on the copy page This feature allows you to automatically make double sided copies from single sided or double sided documents NOTE The double sided copy option can only be used with the Plain paper type 1 Press the or lt gt gt button to display 2 sided Qty 2 Sided on the Copy screen 4 2 Sided 2 Sided 2 2 Sided Sided 2 Select 2 Sided using the lt Select gt 141 Sided button 3 Select the required option 4 Press the lt Enter gt button 1 1 Sided Produces single sided copies from single sided documents 1 2 Sided Xerox CopyCentre WorkCentre 118 User Guide Output Copying Features Produces double sided copies from single sided documents Press the lt Enter gt button to display the Copies screen Select either Rotate Side 2 Off or Rotate Side 2 On to specify the orientation for the output images 221 Sided Produces single sided copies from double sided documents Press the lt Enter gt button to display the Original
94. Send Header on the Fax screen James Smith Jane Smith 2 Select Send Header using the Select button 3 Select the required option Xerox CopyCentre WorkCentre 118 User Guide 71 4 Fax 4 Press the Enter button Off Disables the feature Sender Name 1 Uses the send header registered to Sender Name 1 Sender Name 2 Uses the send header registered to Sender Name 2 Recipient Name Prints a recipient name which is registered in a Speed Dial along with a sender name This is available only when you dial using Speed Dial One Touch Dial or Address Book Transmission Report 2 With this feature enabled the machine prints a report at the end of the transmission that shows the transmission result The Key Operator specifies whether to print out a report when sending a fax to a single destination whether to print out a report when sending a fax to multiple destinations and whether to print out the scanned documents with the report For more information about reports refer to Report Settings in the Setups chapter on page 153 1 Press the or lt gt gt button to display Transmission Report Memory 1002 Trans Report on the Fax screen 2 Select Trans Report using the Select button Undelivered 3 Select the required option 4 Press the lt Enter gt button Undelivered Prints a report only when transmission fails Off Never prints a report On Always prints a rep
95. TCQUUE CS ed Be eege 98 JODS IAD RL E a kso ci A e ERE 99 Maintenance tab seeesesss 115 Properties aD conc areis da a ex ber da 102 Satis ID sasa a 101 SUPPONE e 115 target computers eee 97 C niai RI e BE 80 Changing Password 126 Changing the Default Time Settings 37 Cleaning constant velocity transport glass 165 CONIO betr ME 166 document feeder eessssse 166 document glass 165 MACHINE EM ccc 165 Output WAYS nn ne a M dl 166 E NEE 166 Clear All button eeeeeeeeeeeeeeeeeee 34 Collated DUHOM ee FORI te E e Oa qua arida fe 34 Collated output eeeeeeeen 60 Configuration CWIS eene 103 Consumables seeseeeen 42 Consumables CWIS 0 0 ceccceeeeeeeeeeeeeeeees 102 Control Panel cccccececseeeseeeeeeeeeeeeeeeeeeeeeaes 31 eol mE ta is 49 BANG CO osea sme uit nimbo 58 ET 54 Lighten Darken 57 Mixed Size Originals 60 lf ue Ulo PC DT ERN 58 Onginal TD nn nee 57 UO ES Re na dr A nn ne 59 paper SUPDIY ane ni Annie 54 reien UE 49 Reduce Enlarge A 56 Copy Selllngs sin Eten ne 133 Counters eer 103 Country Code List eeeeeeesse 213 COVOT P uacua ee 172 COVER EE 172 ee atouts e one toe Dee erin
96. TUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE Copyright 1998 2003 The OpenSSL Project All rights reserved Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org 4 The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission For written permission please contact openssl core Qopenssl org 5 Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior w
97. able for an e mail job For more information about the features available refer to the following Resolution page 90 Lighten Darken page 91 Scan Size page 91 Reduce Enlarge page 92 File Format page 92 Transmission Report page 92 2 Sided Originals page 93 Sender page 94 1 2 3 Resolution Press the E mail button on the control panel Press the or lt gt gt button to switch between screens Select the required option Select an address Memory 1007 1 of o gt Memory 1007 e of 3 Memory 1007 3073 Sender Select an address Select an address Trans Report 2 Sided Originals Undelivered System dmin Use this feature to select the resolution for scanning documents 1 Press the or lt gt gt button to display Resotution Resolution on the E mail screen 2 Select Resolution using the lt Select gt button 3 Select the required option 4 Press the lt Enter gt button 200 dpi Text Memory 1007 B dpi Text 600dp7 Fhoto 4 0dpi Text 4 0dpi Fhoto Bumdpi Text Phot ea SOE Fhoto duldpi TextiPhot opecifies a 200 dpi resolution for documents that contain text only 400 dpi Text opecifies a 400 dpi resolution for documents that contain text only 600 dpi Text opecifies a 600 dpi resolution for documents that contain text only 200 dpi Photo opecifies a 200 dpi resolution for documents that contain photographs
98. achine this feature is not available Xerox CopyCentre WorkCentre 118 User Guide 13 1 Before Using the Machine Related Information Sources The following additional sources of information are available for the machine e Xerox CopyCentre WorkCentre 118 Quick Reference Guide Xerox CopyCentre WorkCentre 118 System Administration Guide The On line Help system Print Drivers and CentreWare Utilities The CentreWare Utilities Documentation HTML NOTE The screens shown in this guide apply to a fully configured machine so they may not exactly represent the configuration in use Safety Notes Read these safety notes carefully before using this product to make sure you operate the equipment safely Your Xerox Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements These include safety agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Any unauthorized alteration which may include the addition of new functions or connection of external devices may impact the product certification Please contact your authorized Service Provider for more information Warning Markings All w
99. achine automatically recognizes the size of paper that can be loaded in the tray only Trays 2 3 and 4 Optional Capacity 500 sheets of 80 g m 20 Ib paper NOTE Paper stack height must not exceed 54 mm 2 1 inches for Trays 2 3 and 4 Paper Weights 60 216 g m 16 0 57 4 Ib Paper Sizes The following sizes of paper can be loaded in Tray 2 3 and 4 Canada and the United States e 5 5 x 8 5 SEF 139 7 x 215 9 mm e B5SEF 182 x 257 mm e A4 SEF 210 x 297 mm AALEF 297 x 210 mm e 8 5 x 11 SEF Letter 215 9 x 279 4 mm e 8 5 x 11 LEF Letter 279 4 x 215 9 mm e 8 5 x 13 SEF Legal 215 9 x 330 2mm e 8 5 x 14 SEF Legal 215 9 x 355 6mm e B4 SEF 257 x 364 mm Executive LEF 266 7 x 184 2 mm 11x 17 SEF 279 4 x 431 8 mm A3 SEF 297 x 420 mm PR m e O Other Countries A5 SEF 148 x 210 mm e B5SEF 182 x 257 mm e A4 SEF 210 x 297 mm AALEF 297 x 210 mm e 8 5 x 11 SEF Letter 215 9 x 279 4 mm e 8 5 x 11 LEF Letter 279 4 x 215 9 mm e 8 5 x 13 SEF Legal 215 9 x 330 2mm 8 5 x 14 SEF Legal 215 9 x 355 6mm e B4 SEF 257 x 364 mm Executive LEF 266 7 x 184 2 mm 11x 17 SEF 279 4 x 431 8 mm e A3 SEF 297 x 420 mm PR m ION O Xerox CopyCentre WorkCentre 118 User Guide Paper Supply Auto Size Sensing Yes The machine automatically recognizes only the sizes of paper that can be loaded in the tray Duplex
100. act the Xerox Welcome Center B402xx B403xx B404xx B405xx B407xx B408xx B409xx B501xx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center B602xx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center B XXXx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center E1xxxx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center E2XXXxx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center EPxxxx EPO000 Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center B5XXxx B6xxxx EP0001 EPO002 EPO003 EPO004 EPOO005 FFFOxx Job successful FFFCxx Job failed S10000 Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center Xerox CopyCentre WorkCentre 118 User Guide 189 11 Problem Solving Description and Corrective Action S10001 During document scanning the document feeder cover opened Close the document feeder cover S10010 The document has jammed Open the document feeder cover and remove the documents S10011 The document has jammed Open the document feeder cover and remove the documents S10012 The long page document has jammed Open the document feeder cover and remove the documents S10013 The short page document has jammed Ope
101. adjusts the quality for transparencies Feed the document SEF Replace the toner cartridge Washout Check the quality of the documents If the image is lighter near the borders set the Lighten Darken feature to a darker setting Replace the drum cartridge oolid density variations Load fresh paper Check the quality of the documents oet the Lighten Darken feature to a lighter or darker setting Replace the drum cartridge Xerox CopyCentre WorkCentre 118 User Guide 183 11 Problem Solving IPS loss When copying a document from a larger paper size to a smaller size reduce the image to fit onto the smaller paper size oet a slightly smaller document size for example copy 90 instead of 100 Select Auto on the Paper Supply Screen Remove the paper and reload the tray Do not add paper to the tray when paper is already loaded Instead remove the paper combine the additional paper with the paper from the tray and then reload the tray Check that paper tray guides are locked into position against the paper Check that the settings for Tray 5 bypass tray are correct and match the paper size and type on the screen Misfeeds in the Tray 5 bypass tray Jams in the document feeder Open the document feeder and check that no paper or objects are inside Check that the document feeder cover on the document feeder is firmly closed Refer to Document Jams on page 177 for procedures Paper jams Use only reco
102. ail attachments to more than one destination You can specify destinations using Speed Dial One Touch Dial or the numeric keypad on the control panel You can also use the Address Book to quickly look up and enter destinations registered for Speed Dial You can specify up to 100 destinations at one time using Speed Dial One Touch Dial and the numeric keypad dialing Up to 12 destinations can be specified using the numeric keypad dialing Xerox CopyCentre WorkCentre 118 User Guide 87 5 E mail 1 Enterthe first destination TET Fax Transmitting Jobs in Memory 2 Press the lt Address Enter Next gt button Copy on the control panel Manual Dial Direct Send Fax 3 Enterthe next destination Adios ep Em Paper Supply Reduce Enlarge Orig T 4 Repeat steps 2 and 3 as required Address Enter Next button NOTE You can delete a destination which has been entered using Speed Dial or One Touch Dial by pressing the C button once When entering the e mail address manually you can delete the character one digit at a time using the lt C gt button Address Book 88 Use this feature to quickly search for and enter registered destinations Entries in the Address Book were registered in Speed Dial and are listed in order of the Speed Dial codes Select an entry from the list of registered destinations or use Search by Index to find the one you want For more information on how to register Speed Dial codes and
103. ame Enter the Key Operator name Administrator Password Enter the Key Operator password Re enter Password Allows you to verify the Key Operator password by re entering the same password specified in Administrator Password Maximum Sessions Allows you to specify the maximum number of sessions TBCP Filter This is only displayed when PostScript is enabled Unicode Support Allows you to configure whether to notify the host name and workgroup name in Unicode characters during SMB transmission Auto Master Mode Allows you to enable disable on off Auto Master Mode Enable Auto Master Mode to allow the machine to become the domain master browser at startup if there is no master browser in the workgroup This allows computers in the workgroup to access the machine automatically When Auto Master Mode is disabled the workgroup must have a designated domain master browser for the entire domain Encrypt Password Allows you to enable disable Encrypt Password during SMB transmission NetWare This page allows you to configure the following settings for NDS transport protocol and SLP Host Name Enter the host name Active Mode Selects the Active Mode for the printer when using NetWare Directory PServer Mode Select this when using the printer server mode in directory service e Bindery PServer Mode Select this when using the printer server mode in bindery service File Server Name
104. and change the default settings You can also register a destination in the Address Book a Fax Program or a bulletin board Refer to Setups chapter on page 125 11 lt Power Saver Green light Indicates whether the machine is in the power saver mode Also allows you to cancel this mode Xerox CopyCentre WorkCentre 118 User Guide 33 2 Product Overview EC lt ClearAll gt All gt Restores the Restores on and resume ONES settings and resume to the first screen of Copy or Fax Indicates that an error occurred 16 lt C gt Deletes a numeric value or the last letter and symbol entered changed settings or entered values 24 Redue Provides a quick way of specifying the reduction ratio E Paper Supply Provides a quick way of selecting the paper tray Address Book Allows you to select the destination registered in the Address Book or the program registered in the Fax Program Address Enter Next gt Allows you to send a fax or e mail to multiple destinations at the same time One Touch panels Displays the number of One Touch buttons Flip the panel to access page 1 001 to 018 page 2 019 to 036 or page 3 p01 to p18 for Fax Program One Touch buttons Specifies Speed Dial or the Fax Program at a single touch Power On Off Powering On 34 Ensure that the machine is connected to a suitable power supply and that the power plug is firmly connected to the electrical outlet For more infor
105. aper size is not printed e Minimum Size Select the minimum reduction ratio The selected ratio is applied to Auto Reduction therefore the auto reduction feature is performed in the range of the selected minimum ratio or more If 10096 is selected the document image is not reduced or may be split into multiple pages depending on the paper size loaded Length Limit Select the length to be cut off The selected length is applied to Cut Off therefore the cut off feature is performed in the range of the selected value or less Media Available Specify the method to notify the other party of the paper size that can be printed when receiving a fax If Tray Mode is selected the machine notifies the maximum paper size in the trays loading plain paper If Paper Size Mode is selected the machine notifies the maximum paper size in the trays e Paper Size Specify the method for selecting a paper size If you select Normal the machine selects from all standard paper sizes If you select Adjust Width the machine selects from paper sizes whose widths are equal to or shorter than the received documents If you select Fixed Width the machine selects from paper sizes whose widths are equal to the ones of received documents e Not available Tray Specify whether the tray is automatically selected or not for each tray when receiving a fax Multiple Up Xerox CopyCentre WorkCentre 118 User Guide Fax Settings Specif
106. are scanned and sent to specified destinations as e mail attachments You can specify destination addresses by using Speed Dial One Touch Dial the alphanumeric keypad on the control panel or by selecting from Address Book NOTE Various settings are required to use the E mail features For more information refer to the System Administration Guide E mail Procedure This section describes how to scan documents to send them as e mail attachments 1 Load the Documents page 83 2 Select the Features page 84 3 Specify the Destination page 85 4 Start the E mail Job page 85 5 Confirm the E mail Job in the Job Status page 86 Stop the E mail Job page 86 1 Load the Documents The following steps explain how to load documents using the document feeder or document glass When scanning a document in the form of sheet or multiple documents as a stack use the document feeder When scanning a document that is relatively heavy such as brochures or booklets use the document glass e Document Feeder Mixed size documents can be scanned as a stack when selecting Auto Detect on the Scan Size screen This feature is available only when the documents have the same width Use the document glass to scan mixed size documents with different width Otherwise image loss may occur for the width of the first page will be the size for all the scanned documents All the documents are scanned at a time therefore you can not chan
107. arning instructions marked on or supplied with the product should be followed Warning This WARNING alerts users to areas of the product where there is A the possibility of personal injury Warning This WARNING alerts users to areas of the product where there A N are heated surfaces which should not be touched Electrical Supply This product shall be operated from the type of electrical supply indicated on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice 14 Xerox CopyCentre WorkCentre 118 User Guide Safety Notes WARNING This product must be connected to a protective earth circuit This product is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use an earthed adapter plug to connect the product to an electrical outlet that lacks an earth connection terminal Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only Operator access to hazardous areas is restricted with covers or guards which would require a tool to remove Never remove these covers or guards Maintenance Any operator product maintenance procedures will be described in the custome
108. ata entry use bytes as units of data volume Each character that you enter is one byte 1 Click Properties on the Header Panel of the home page 2 Select an item from the collapsible menu on the Left Panel To select an item in the Port Settings Protocol Settings or Emulation Settings folder click sign on the left of the folder to open the item if it is hidden 3 To change settings use the drop down list box text boxes and check boxes on the page The default settings in the drop down list box are indicated with an asterisk 4 After changes have been entered click Apply New Settings 102 Xerox CopyCentre WorkCentre 118 User Guide Properties To cancel any changes you have made click Restore Settings e To display the current machine settings click Refresh Status Depending on the selected items you may be required to enter the Key Operator name and password The default name is admin and the default password is x admin Some settings will be only available after you reboot the machine from CentreWare Internet Services or after the machine is switched off and on Properties Features The following table displays the setting items available within this page Machine Details Product Name Indicates the name of the product This is a display only item Serial No Indicates the serial number of the machine This is a display only item Name Enter the name of the machine Location En
109. aterials out of the reach of children e Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the customer documentation Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Adhering to the correct environmental conditions as specified in the Xerox installation instructions will ensure that the concentration levels meet safe limits Xerox CopyCentre WorkCentre 118 User Guide 17 1 Before Using the Machine If you need additional information about ozone please request the publication Ozone by calling 1 800 828 6571 in the United States and Canada In other markets please contact your Service Provider For Consumables Store all consumables in accordance with the instructions given on the package or container gt Keep all consumables away from the reach of children Never throw toner toner cartridges or toner containers into an open flame Radio Frequency Emissions United States Canada Europe Australia New Zealand NOTE This equipment has been tested and found to comply with the limits for a class A digital device pursuant to Part 15 of the FCC Rules These limits are designed t
110. button NOTE If no name is registered in the Address Book the machine displays the e mail address assigned to the machine by the Key Operator Search by Index Allows you to locate an e mail address by the index character assigned to the address when registered in Speed Dial To search by index character follow the steps below 1 For Entry Mode switch between Alphabet for a letter and Number for a number using the Select button 2 Enter an index character using the alphanumeric keypad 3 Select Confirm using the Select button or press the Enter button The list of addresses that match the entered index displays Xerox CopyCentre WorkCentre 118 User Guide 6 Print This chapter contains information about using the optional print features which are dependent on your machine configuration With this feature you send printing jobs from a PC directly to the machine You can also send a PDF file directly to the machine for printing without using the print driver This is called PDF Direct Printing PDF Direct Printing is available when you install the PostScript Kit For more information about PDF Direct Printing refer to the documentation in the PostScript Driver Library CD ROM Print Driver Features In order to print from your PC a print driver must be installed on the PC If you have installed an earlier version of the printer driver uninstall it first before installing the new version For instructions on
111. ccept only the documents with a correct F Code and or password For registering a mailbox refer to Mailbox in the Setups chapter on page 162 Bulletin Board Allows you or remote machines to freely browse documents in the bulletin board on the machine You or remote machines can post retrieve or print the documents in a bulletin board For sending and retrieving documents you can use F Code For Bulletin Board features refer to Bulletin Board on page 78 Recipient Print Sets Allows you to specify the number of copies the remote machine will print out Relay Broadcast Remote Relay Broadcast To send a document to a remote machine acting as a relay station for broadcasting specify the remote machine s F Code and the password if required in your machine To use your machine as a relay station the F Code and the password if one is set up for your machine must be specified in the remote machine that initiates relay broadcasting For information about how to specify the machine as a relay station refer to F Code in the Setups chapter on page 151 opecify F Code signals within the range of 1 to 20 digits using numbers 0 9 and symbols Ask the remote machine how its F Code signals are specified 1 Press the or lt gt gt button to display F tode Memory 100 F Code on the Fax screen ES DE 2 Select F Code using the Select WS button Xerox CopyCentre WorkCentre 118 User Gui
112. ce Operational Safety Information Do These 16 To ensure the continued safe operation of your Xerox Fuji Xerox equipment follow these safety guidelines at all times Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the electrical outlet if you are unable to insert the plug into it Never use a plug that lacks an earth connection terminal to connect the product to an electrical outlet Always follow all warnings and instructions that are marked on or supplied with the equipment Always exercise care when moving or relocating equipment Please contact your local Xerox Fuji Xerox Service Department or your local support organization to arrange relocation of the product to a location outside of your building Xerox CopyCentre WorkCentre 118 User Guide Safety Notes e Always locate the equipment in an area that has adequate ventilation and space for servicing See installation instructions for minimum dimensions Always use materials and supplies specifically designed for your Xerox Fuji Xerox equipment Use of unsuitable materials may result in poor performance
113. ce CopyCentreC118support www xerox com office WorkCentreM118support www xerox com office WorkCentreM1 1 8isupport Fault Clearance Procedure If a fault or problem occurs there are several ways in which you can identify the type of fault Once a fault or problem is identified establish the probable cause and then apply the appropriate solution e Ifa fault occurs first refer to the screen messages and clear the fault in the order specified e Ifthe problem is not solved by following the screen messages refer to Troubleshooting Tables on page 179 and apply the appropriate solution as described e Also refer to the fault codes displayed on the screen in the Machine Status mode Refer to Fault Codes on page 185 for an explanation of some of the fault codes and corresponding corrective actions e Alternatively contact the Key Operator for assistance n some cases it may be necessary to switch the machine off and on Refer to Power On Off in the Product Overview chapter on page 34 NOTE Wait at least 20 seconds between powering the machine on and off e Ifthe problem persists or a message indicates that you should call for service refer to Xerox Welcome Center on page 194 NOTE If fax jobs are queued in the machine and a loss of power occurs the machine will print a Power Off Report when the machine is switched on This will show a list of the fax jobs lost Refer to Power Off Report in the Setups chapter on page 154 NOTE
114. ceeeseuseseeeeeeeeseeeeees 169 Removing the Old Toner CGartrdge 169 Inserting the New Toner Cartridge cccccceccceeeseeeeeeeeeeeeeeeeeees 170 Problem SOININO eet 171 Fault Clearance de ee EI 171 Xerox CopyCentre WorkCentre 118 User Guide Table of Contents e un E Re tauees pesonton 172 Paper Jains I C OVET AS Re dote 173 Paper Jams I COVEN Bin ina ed a de 175 Paber Jared COVEN EE 175 Faber Jams M COVEN RE 176 Faber Jamms li EX EE 176 Paper Jams in Trays 1 2 3 and 4 2 4 are Optional 177 Paper Jams in Tray 5 Bypass Travi 177 DOCUMENT ASS ne us 177 Paper Jams in the Document Feeder Cover ascccreererrerrerrrren 177 Paper Jams in the Document Exit 179 Troubleshooting E e 179 Fault CODES TI cc 185 eue Nen A 194 Xerox Welcome AE 194 12 SP OCI CATO INS ee 197 Machine Gpecificatons nennen 197 Document Size Detection Table 198 When Using the Copy Feature eeseeeeeeeeeeneeerene 198 When Using the Fax keature 200 When Using the E mail Feature 205 Paper SUD el eee TE 207 mies EE 210 lectica eet Le nena eod emt ecc vtae nae P paa iP E Eau RE t viens 210 Specifications for the Fax Feature 210 Edere r ip o p qme E 213 elo e COG GEIS m 1 213 EE el And LIMIATIONS HELENE Rene a a nn 216 Document Jams Paper Jams and Paper Out during Copying 216 Registered Data such as tomms 216 MARCI EE 217 Terms El e e e ee 217
115. certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users must make sure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should make sure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of termi
116. contact your Xerox Sales Representative Machine Specifications Hardware Configuration Processor rack with scanner cabinet with a paper tray and a bypass tray NOTE The previous hardware configurations are for the standard machine configuration Machine Size with Document Glass Cover W x D x H 640 x 520 x 486 mm 25 2 x 20 5 x 192 inches with Document Feeder W x D x H 640 x 520 x 563 mm 25 2 x 20 5 x 22 2 inches Space Requirements W x D 1319 8 x 1 055 mm 52 0 x 41 5 inches Machine Weight Main body with only copy features 45 kg Main body DADF duplex kit 54 3 kg Accessibility From the front and sides Copier Speed From Tray 1 A4 Letter LEF 18 cpm cycles per minute single sided A4 Letter LEF 16 cpm cycles per minute double sided A3 11 x 17 SEF 10 cpm cycles per minute single sided A3 11 x 17 SEF 7 cpm cycles per minute double sided Xerox CopyCentre WorkCentre 118 User Guide 197 12 Specifications First Copy Out Time Using the Document Glass from Tray 1 A4 or 8 5x11 Letter LEF 7 4 seconds or less Warm up Time Cold Start 25 seconds or less Document Feeder ADF DADF Capacity 50 sheets 81 4 g m Paper Sizes with ADF 128 W x 100 mm to 307 x 1000 mm with DADF 128 W x 140 mm to 307 x 1000 mm or 307 x 432 mm in double sided mode Paper Weights 38 128 g m 16 32 Ib 50 128 g m in double sided mode Mixed Sizes Yes if so specified o
117. d select which edge of the paper is to be bound Flip on long edge or Flip on short edge Font Specify the font used Symbol Set Specify the font symbols Font Size Specify the font size You can specify a value between 4 00 and 50 00 in increments of 0 25 Font Pitch Specify the character spacing You can specify a value between 6 00 and 24 00 in increments of 0 01 Form Lines Specify the form line the number of lines per form You can specify a value between 5 and 128 in increments of 1 Quantity Specify the copies to be printed between 1 to 999 Image Enhancement Select whether to perform image enhancement Image enhancement is a feature that makes the boundary line between black and white smoother to decrease jags and enhance the visual appearance Xerox CopyCentre WorkCentre 118 User Guide Auditron Access Screen e HexDump Specify whether to print the data sent from a PC in the ASCII code corresponding to the hexadecimal notation format so the data contents can be checked e Draft Mode Specify whether or not to print in draft mode Line Termination Select the line termination Off Add LF appends a line feed to carriage return Add CR appends a carriage return to line feed and form feed or CR XX appends a carriage return to line feed and form feed and a line feed to a carriage return Auditron Access Screen This feature electronically records the number of copie
118. d FF As Allows you to enable or disable carriage return and line feed and also carriage return and form feed for the PCL mode HexDump Allows you to enable disable hexadecimal dump for the PCL mode Image Enhancement Allows you to enable disable image enhancement Xerox CopyCentre WorkCentre 118 User Guide 113 CentreWare Internet Services Memory Settings This page allows you to change the settings for the free space available and the print page buffer size for Parallel USB EtherTalk SMB NetWare LPD IPP Port9100 PostScript memory and PCL memory Parallel Enter the print page buffer of the parallel interface within the range of 64 1024 KB in 32 KB increments USB Enter the print page buffer of the USB interface within the range of 64 1024 KB in 32 KB increments EtherTalk Enter the print page buffer of the EtherTalk interface within the range of 64 1024 KB in 32 KB increments SMB Allows you to select the spool destination for the job Memory Enter a value within the range of 512 KB 32 MB 32768 KB in 256 KB increments e Off Enter a value within the range of 64 1024 KB in 32 KB increments NetWare Enter the print page buffer of NetWare within the range of 64 1024 KB in 32 KB increments LPD Allows you to select the spool destination for the job Memory Enter a value within the range of 512 KB 32 MB 32768 KB in 256 KB increments e Off Enter a value within the range of 64
119. d NDS ND DNE IM NOM MEUM MI MUI IM DAE 38 CODY 38 Hcc TU P 39 SE 39 LOGIN OU onene 39 SOD SaS EE 40 VE Tell RE 41 Auditron Access Screen sisi 47 PRECVCICG e 48 CODV CLIE NUMERI uM M ILU MIA 49 GODVING lee TEE 49 Ne Load tHe Docume S oraren a 49 2 Select the Features saunas anses a mere a wn danse 51 9 ug the Qualillby nee tn aia 52 Ae LANL Ne COPY dOD susct me cs 52 5 Confirm the Copy Job in the Job Gtatus cecceeceeeeee enna es 53 StoP the CODY JOD E 53 elei 54 Paper SUPPI Voie a TT 54 Ee le UE AN EE 56 LigNten Darke ESS RAR ns LITE 57 OPO al TY se nn r Ra ee 57 MOMIE a cie ed 58 2 SIG SG MERE A 58 UO MERIT 59 Mixed Size ie Un DEE 60 Be Ch EE 61 Fax Procedi ecciesia E iati un Sedit Pn fun uis a uns tance eT S ELK D DONE 61 Ie Load Wie eier nn En uoti cac tribue o ED Ped tte en Gom ostia e Urs bus cua ON 61 2 Select the Features pr bb o rte a bo e rne Ed 62 3 Specify the UDestnaton nnn 63 Ae Slane NC FAX Te EE 64 5 Confirm the Fax Job in the Job Status 64 SIOP tie FOX JOD EE 64 Xerox CopyCentre WorkCentre 118 User Guide Table of Contents Specifying Destinations 2284 Rs ii 65 AddressEnterNeXE SSSR ciae 66 Address BOOK Ee 66 Speed lee 67 one POUCH DAN aurea 67 Relay jest RC cp 68 mc Scl a cR EO OE 68 PROS Ol LUS EE 69 Lonen BET EE 70 SR BEE 70 FREGUCE TE MIAN ge E 71 SNL aS AG Saal ee
120. d paper according to the displayed message The machine automatically starts copying when the jammed paper is removed Paper Out 1 Supply papers according to the displayed message The machine automatically starts copying when papers are supplied Registered Data such as Forms Registered data such as forms are stored in volatile memory Therefore the data will e lost if the power supply to the machine is interrupted 216 14 Glossary This chapter contains a list of terms used in the User Guide Each term has a corresponding definition that reflects the meaning of the term as it is used in this Guide Terms Defined Use the following definitions to learn more about the meanings of terms used in this Guide A3 420 x 297 mm paper A4 297 x 210 mm paper A5 210 x 148 mm paper Activity Report Address Book A report that contains information about jobs sent and received A list of telephone numbers stored in the machine for easy reference ADF An abbreviation of Automatic Document Feeder APS Auto Paper Selection which selects automatically an appropriate paper tray depending on the specified document size orientation or amount of reduction or enlargement Auditron A tracking system that is built into the machine You can use Auto Answer Mode Auditron to track overall machine usage individual usage and usage of each feature separately A fax mode where the machine is programmed to automatically answer calls
121. d then open Cover A while lifting up the release lever 166 Xerox CopyCentre WorkCentre 118 User Guide Replacing the Drum Cartridge cy 3 Lift up the colored lever and slide the Ez TY drum cartridge out until you can lift the handle on top of the cartridge 4 Hold the handle and remove the cartridge from the machine Handle NOTE When replacing the drum cartridge make sure that the new cartridge is the correct one specified for the machine Recycling the Drum Cartridge The drum cartridge is designed to be re manufactured To recycle used drum cartridges return them to Xerox in the original packaging Return labels are included with each new cartridge Inserting the New Drum Cartridge 1 Remove the new drum cartridge from the box 2 Undo the sealing tape and carefully pull out in the direction of the arrow to remove the black protective sheet from the cartridge Xerox CopyCentre WorkCentre 118 User Guide 167 10 Maintenance 3 Place the cartridge in position as shown RX and using the handle slide it into the machine until it clicks 4 Pull out the cartridge tape completely without breaking it 5 Push the cartridge again so that it is correctly placed 6 Close Cover A until it latches and then close Tray 5 bypass tray 168 Xerox CopyCentre WorkCentre 118 User Guide Replacing the Toner Cartridge 7 Close the front cover Replacing the Toner Cartridge The toner ca
122. de Fax Program Prints detailed information for each Fax Program The list includes the program name the setting for each feature the recipient name and the Speed Dial code System Settings Confirm the status of settings on this machine Prints out contents of the serial number Auditron details and Copy Fax e mail settings as a report in list form Mailbox Confirm a list of registered mailboxes Prints out the box names F Code etc in numerical order by box number Bulletin Board List Prints out a report as a list of registered bulletin boards The list shows titles of registered documents date and time of document registration etc in numerical order of bulletin board F Code Settings Prints a report detailing information about the F Code receive settings for the mailboxes registered The list includes reception information such as the F Code or password or information about the forwarding destination Report List Print Jobs This screen allows you to print various reports and lists for print jobs Xerox CopyCentre WorkCentre 118 User Guide 43 2 Product Overview 1 Select Report List on the Machine ReportiList Print Jobs Status screen using the lt Select gt ReportiList button Job History Report Lee Press the lt Enter gt button Press the lt gt gt button to display the Print Jobs screen Select the required option by selecting W or A using the Select button aR bh To pr
123. de 73 4 Fax 3 Select the required option Off Disables the feature F Code You can enter F Code using the numeric keypad on the control panel Password You can enter a password using the numeric keypad on the control panel When specifying the password you must set the F Code You cannot specify a password without the F Code Overseas Communication Use this feature to minimize errors on telephone lines This is often the case with overseas calls 1 Press the or lt gt gt button to display Select an address Memory 100 Overseas Comm on the Fax screen 3 of 7 F Code Overseas Comm Delayed Start 2 Select Overseas Comm using the lt Select gt button 3 Select On to enable the feature using the lt Select gt button Delayed Start 4 This feature allows you to set the start time to send faxes or start polling jobs If the time entered has already past it will be sent at the time entered the next day The current time is also displayed 1 Press the or lt gt gt button to display Delayed start Memory 1005 Delayed Start on the Fax screen Time How 22 30 EEN CN 23 00 59 2 Select Delayed Start using the TT ee Select button 3 Select the required option 4 Press the Enter button Off Disables the feature Hours Press the lt C gt button to clear the entered value and then enter the hour of the delayed start time using the numeric keypad on
124. dual tone is to be activated for each type of action Audio Tones Notification Audio Tones Panel Select Specify whether to activate the tone when an appropriate button is pressed Panel Alert Specify whether to activate the tone when an inappropriate button is pressed Base Specify whether to activate the tone when a toggle button is pressed and is set to the reference position Job Complete Specify whether to activate the tone when a job finishes successfully Xerox CopyCentre WorkCentre 118 User Guide Common Settings Machine Ready Specify whether to activate the tone when the machine becomes ready for operations Notification Specify whether to activate the tone before the machine restores the initial status Low Toner Alert Specify whether to activate the tone when the machine nearly runs out of toner Alert Specify whether to activate the tone when a problem occurs such as a paper jam toner shortage or fax transmission error Line Monitor opecify whether to activate the tone when a Line Monitor is in use A Line Monitor allows you to hear call and response signals when connecting to a destination We recommended that you select Enabled when using On hook dialing Refer to On Hook in the Fax chapter on page 87 Notification Tone Use this feature to cause the machine to display a message before entering the Low Power Mode or clearing the settings Notification Tone lur ation Low Power
125. e Select button PCL Form List Prints a list of the registered PCL form 44 Xerox CopyCentre WorkCentre 118 User Guide Modes e PS Logical Prints a list of printers created in PostScript when the PostScript kit has been installed Allows you to check the settings for up to 10 registered logical printers e PDF Settings Prints a report which provides the various settings in the PDF print mode e PCL Settings Prints a report which provides the various settings in the PCL print mode Billing Meter Print Mode Allows you to view the total number of prints made on the machine You can also view the machine Serial Number 1 Select Billing Meter on the Machine SerialHo MXOOO00DON Status screen using the Select Total 3395339 button Print Jobs 3333333 Hon print Jobs 9999999 2 Press the lt Enter gt button Serial No Displays the Serial Number of the machine Total Indicates the total number of prints made on the machine Print Jobs Indicates the total number of pages used for print jobs Non print Jobs Indicates the total number of pages used for all jobs except print jobs Allows you to change the default printer mode and change printer language settings 1 Select Print Mode on the Machine Print Jobs Status screen using the lt Select gt button 2 Press the lt Enter gt button On line Sets the printer mode to online Off line Sets the printe
126. e 53 3 Copy Copying Features This section describes the various features available for a copy job For more information about the features available refer to the following Paper Supply page 54 Reduce Enlarge page 56 Lighten Darken page 57 Original Type page 57 Multiple Up page 58 2 Sided page 58 Output page 59 Mixed Size Originals page 60 1 Press the Copy gt button on the control Ready to copy panel F Ready to Copy 2 Press the or lt gt gt button to switch between screens On Ready to Copy 3 Select the required features T em NOTE Some features may not be available depending on the machine configuration Paper Supply 54 Use this feature to select the paper tray containing the paper required for the job The available paper trays are displayed on the screen together with the media size and the orientation preset for each tray When the paper tray is selected the paper type in the tray is displayed on the screen When changing the type of media in trays 2 3 and 4 the tray must be reprogrammed by the Key Operator to match the media being loaded For more information on reprogramming the tray contact the Key Operator or refer to Paper Type in the Setups chapter on page 136 For information on the sizes and types of media supported for the machine refer to Supported Paper Sizes and Types in the Paper and Other Media chapter on page 120 1 Pr
127. e Guide 229 15 Index 230 Xerox CopyCentre WorkCentre 118 Quick Reference Guide
128. e are names of the screens tabs buttons features and option categories on the screen They are also used when referring to file and folder names on a PC For example e Select Original Type on the Image Quality screen e Select Save Xerox CopyCentre WorkCentre 118 User Guide Conventions Text in Angle Brackets Indicate that these are names of the hard buttons numeric or symbol buttons lights on the control panel or symbols on the power switch label For example Press the Job Status button to display the Job Status screen Press the C button on the control panel to clear the suspended job Italic Typeface Warnings Cautions Notes The Italic Typeface is used to indicate references to other sections and chapters For example e For information about cleaning the document glass refer to the Maintenance chapter on page 165 e Paper Supply page 54 Warnings are statements that alert you to the possibility of personal harm For example WARNING This product must be connected to a protective earth circuit Cautions are statements that suggest the possibility of mechanical damage as a result of an action For example CAUTION Use of controls adjustments or performance of procedures other than those specified herein may result in hazardous light exposure Notes are statements that provide additional information For example NOTE If the document feeder is not fitted to the m
129. each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your machine refer to customer documentation and follow the steps provided Xerox CopyCentre WorkCentre 118 User Guide 19 1 Before Using the Machine 20 Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ
130. ections if you do not perform any operation within the selected period of time When you select On you can select a time period in the range of 1 to 4 minutes Power Saver Places the machine into the Low Power Mode when you do not perform any operation within the specified period of time 1 to 60 minutes and then into the Sleep Mode when it stays in the Low Power Mode beyond the specified period of time 1to 239 minutes In the Sleep Mode the machine saves more power than in the Low Power Mode Set the total time of Low Power Mode and Sleep Mode within 240 minutes Press the lt C gt button to clear the entered value and then enter a new value using the numeric keypad on the control panel Scanning Timer After pressing the Start button and scanning the document using the document glass the machine displays the screen that can select whether or not to scan the next document This feature allows you to specify the period of time the machine displays the screen within the range of 1 to 20 seconds If no action is carried out after the screen has been displayed for the specified period of time the machine will assume that there are no more documents to be scanned and process the job Press the lt C gt button to clear the entered value and then enter a new value using the numeric keypad on the control panel Audio Tones 128 Use this feature to configure the tone setting for various actions Specify where or not the indivi
131. ed Filter IP Filter Specify whether or not to restrict acceptance of printing by the IP address When On is selected only printing from a registered address is accepted e IP Address When restricting acceptance of printing by the IP address register the IP address for acceptance of printing Up to ten IP addresses can be registered The registered IP address is needed to set with the IP address mask Enter IP address or IP mask in the format XXX XXX XXX XXX XXX 1 When entering text use the following items Enter Number Select to enter numbers Enter Alphabet Select to enter alphabetic characters Text Input Select to confirm the entered text System Settings 142 Use this feature to specify the default settings for various printing reports or to set the machine clock 1 Select the required option by selecting V or A using the Select button System Settings Offline Auto Clear 2 Press the Entry button 4 3 Perform the necessary operations 4 Press the Enter button The selected option is indicated by an asterisk Offline Auto Clear Xerox CopyCentre WorkCentre 118 User Guide Print Settings Specify whether or not to cancel the offline mode automatically When On is selected specify the period of time within the range of 1 to 30 minutes in 1 minute increments Auto Job History opecify whether or not to automatically print information Job History Report abo
132. ed account using the alphanumeric keypad on the control panel 2 Press the lt Enter gt button Enter Password System Settings Recycled Paper 48 The use of recycled paper in the machine benefits the environment with no degradation in performance Xerox recommends recycled paper with 2096 post consumer content which can be obtained both through Xerox and other office suppliers Contact your Xerox representative or go to www xerox com for more information on other types of recycled paper Xerox CopyCentre WorkCentre 118 User Guide 3 Copy This chapter describes how to use the copy features Copying Procedure This section describes the basic copy procedure Before making copies on the machine identify what is to be copied and the number of copies required Follow the steps below 1 Load the Documents page 49 2 Select the Features page 51 3 Enter the Quantity page 52 4 Start the Copy Job page 52 5 Confirm the Copy Job in the Job Status page 53 Stop the Copy Job page 53 NOTE If the Auditron feature is enabled you may need a registered password for each account before using the machine To get the password contact the Key Operator For information on how to enter a password refer to Auditron Access Screen in the Product Overview chapter on page 47 1 Load the Documents Document input areas are as follows e Document feeder for single or multiple documents e Document glass for sing
133. eive for a fax job and Send for an e mail job e Send Displays the fax and e mail out going jobs Select a job from the list using the lt Select gt buttons and select Details to view the job attributes on the next screen Receive Displays the fax in coming jobs Select a job from the list using the Select buttons and select Details to view the job attributes on the next screen Print Job Displays the print jobs The suspended and completed jobs are not displayed Select a job from the list using the Select buttons and select Details to view the job attributes on the next screen Details Displays the job attributes You can cancel or eject the job from each screen using the Cancel or Eject options Machine Status Use this button to display information about the machine This button allows you to view the billing meter print lists reports check the paper supply and review the status of faults 1 Press the Machine Status button on itachine Status the control panel Bag Press the Machine Status button at any time to exit Report ListPrint Mode The following icons show the status of print jobs or consumables de Shows the print job in progress h Shows the error in the print jobs M Shows the toner cartridge needs to be replaced soon T Shows the drum cartridge needs to be replaced soon For more information refer to the following Error Information page 4
134. ephone line If the error cannot be resolved contact the Xerox Welcome Center 9708xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9709xx 98xxxx 9808xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9809xx 9908xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9909x OAXXXX SE Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9C02xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9CO7xx 9Dxxxx 9D02xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center EECH ZG e O9FXxxx oed Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center BOxxxx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center 188 Xerox CopyCentre WorkCentre 118 User Guide Fault Codes Description and Corrective Action B2xxxx B202xx Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center B203xx B204xx B205xx B207xx B4xxxx B401xx Turn the power off and on If the error cannot be resolved cont
135. er Ee 209 center output tray sseeseeeseesesese 210 CODIGF SDOGB ee vini ue v Ete duel edo dance 197 document feeder eeseses 198 GQUDICX EE 209 electrical specifications 210 FAX earo nnana 210 first copy out time seeeeeesesss 198 hardware configuration 197 machine sSiZe ege dees 197 machine weight 197 SEIT e Me E 210 paper SUDDlV in nn aan 207 space requirements 197 Tray Uo Sege 207 RU aNd E WEE 208 DEE 209 warm up time eeeeeeeeeree ne 198 Specify Destinations ssssese 65 Speed Dial EE 67 159 DUOI calouro A xd ieiboueamads Cue 33 Start DUON se ee EE 34 Stop ERIC 53 E i ell TODS ein ne de ein 86 AX JODS AE a a nn 64 SIODDETONME is ihe pruden AE eue 34 System controls eeeeeseeeseeeeeeree 33 System Settings eeeeeseesees 126 142 T Time Settings esee 147 Tier SEWING S ieu ner acce rU no Estee acess 127 Toner Cartridge eeeeeeeeeeeeeeene 169 Transfer Document icenian naaa 151 Transmission Report 72 92 153 157 Transmitting indicator sssse 33 i o 31 32 IRC Hen BC cH m 32 VOV eeben 31 Xerox CopyCentre WorkCentre 118 Quick Referenc
136. er Guide Check with the Key Operator about available memory Divide the remaining pages of the job into several small jobs and run the job again Delete unnecessary documents to free up some memory The sizes of paper currently loaded in the trays are not suitable for the reduction enlargement ratio and document size specified e Select a required paper tray Any scanned data is discarded so load the document on the document feeder again specify the copy settings if necessary and press the Start button to restart the job Load the correct sized paper in the selected tray Any scanned data is discarded so load the document on the document feeder specify the copy settings if necessary and press the Start button to restart the job Load the correct sized paper in the selected tray The scanned pages before the message is displayed will be printed out Load the remaining pages on the document feeder and press the Start button The sizes of paper currently loaded in the trays are not suitable for the reduction enlargement ratio and document size specified e Select a required paper tray To restart the job specify the copy settings if necessary and press the Start button Load the correct sized paper in the selected tray To restart the job press the Start button Follow the steps below Open the paper tray Move the paper tray guides away from the paper 3 Move the paper tray guides again
137. er gt button Xerox CopyCentre WorkCentre 118 User Guide Common Settings Common Settings This screen allows you to configure or change the machine settings that are common to the main features such as Copy Fax and E mail Screen Default page 127 Timer Settings page 127 Audio Tones page 128 Notification Tone page 129 Auto Repeat page 129 Offset Stacking page 130 Country Code ISO page 130 Millimeters Inches page 131 AB Series Inches page 131 1 Select Common Settings on the Common Settings System Settings screen using the Select button Timer Settings Auto Repeat Hi meters Inches Screen Default Notifica tion ToneEou try Code ISO 2 Press the Enter button 3 Select the required option using the Select button 4 Press the Enter button Screen Default Use this feature to select which screen is displayed when the machine is switched on or reset Screen Default Copy Selects the Copy screen Fax Selects the Fax screen Timer Settings Use this feature to set a timer The timer is used for events such as placing the machine into the power saver mode or for clearing the programming selections on the machine when a specified period of time passes Timer Settings Scanning Timer Auto Clear Xerox CopyCentre WorkCentre 118 User Guide 127 9 Setups Auto Clear With this feature enabled the machine clears the programming sel
138. ess the or lt gt gt button to display Paper Supply Paper Supply on the Copy screen 2 Select Paper Supply using the lt Select gt button 3 Select the required option d Press the lt Enter gt button NOTE The lt Paper Supply gt button on the control panel provides a quick way of using this feature Xerox CopyCentre WorkCentre 118 User Guide Copying Features Auto Selects an appropriate tray automatically according to the document size amount of reduction or enlargement Presets Select a paper tray from Tray 1 to 5 depending on the trays available on the machine When Tray 5 bypass tray is selected the Paper Size screen is displayed After selecting the paper size the Paper Type screen is displayed Paper Size screen This screen is displayed automatically when loading paper other than envelopes in Tray 5 bypass tray Use this screen to select a paper size for Tray 5 bypass tray You can also enter a custom paper size using the Variable Size screen You can change the order of screens between the AB series screen including the A4 size and the Inches screen including the Letter size For more information refer to AB Series Inches in the Setups chapter on page 131 1 Setthe paper in Tray 5 bypass tray Paper Size 2 Press the or lt gt gt button to switch DIUI between screens to display the required paper size 3 Select the required option 4 Press t
139. ess the lt Fax gt button on the control Select an address Memory 100 panel lof l Select an address Memory 100 2 Press the or lt gt gt button to switch 2 of 74 between screens Select an address Memory 100 3 of 4 Memory 100 dmi of T ah 3 Select the required option Select an address Select an address Select an address Memory 1007 gef of 7 gt Select an address Memory 1007 7 of Chain Dating Resolution The resolution affects the quality of the fax the remote machine receives A higher resolution yields better quality A lower resolution reduces communication time 1 Press the or lt gt gt button to display Resolution Memory 100 Resolution on the Fax screen 2 Select Resolution using the lt Select gt as button 3 Select the required option 4 Press the lt Enter gt button Text Select this option when sending a text document Xerox CopyCentre WorkCentre 118 User Guide 69 4 Fax Fine Scans documents using 8 7 7 lines mm resolution This option is recommended for detailed line art or small letters Superfine Scans documents using 16 x 15 4 lines mm resolution This option is recommended for detailed line art or small letters It requires more communication time but produces a higher image quality Halftone Specifies a resolution for dark and light coloring such as pictures Super Halftone opecifies a resolution for dark and light colorin
140. et berate SR NN Rene 125 FONIO SSSR Mt eO beth ted Sn beheien ss 7 ZOA Rd eer 135 POIL SENINGS te Eet 137 2 Sided Originals 149 Port Settings CWIS eeeeseeeseees 107 Activity Report GE 154 Port Status CWIS emeni 106 Administrator Transfer 149 ege MR M E 161 Allocate Memory 145 Power Off Report ccccsscesseceseeceeeseeeseeeenes 154 AUGIO Kai EE 128 FOWCE SAVER ns Rens en 128 Auditron Administration 131 Power Saver button 33 AWO Clear RH ND 128 Power Saver Modes eeeeeeeereeene 36 AULO E 129 Changing the Default Time Settings 37 Auto Tray Switching 136 Low Power Mode 36 Bulletin Board 161 Sleep IMOGG rinii d FirvPR EE 37 Changing Password 126 Se due RE 35 Common Settings 127 POWSTINO OM mE 34 CODY SENGS E 133 EE AEE A A EAE A AET NE EE A tu 95 Create Delete AA 158 Print Date Time Setting 150 Customize Screens 136 154 157 Print Driver Features 95 BIMBI ERE EN 147 FFU NMG ei a a dara e deaiad dah ane tecunecnaetwee 151 Daylight Savings esses 147 El
141. et correctly Set the drum cartridge correctly J4 1 J6 1 J7 1 Replace the drum cartridge Refer to Replacing the Drum Cartridge on J7 2 J7 3 page 166 J8 1 J8 2 J8 3 Replace the toner cartridge Refer to Replacing the Toner Cartridge on page 169 UO 1 UO 2 U1 1 Turn the power off and on If the error cannot be resolved contact the U3 5 U4 1 U4 2 Xerox Welcome Center U4 3 U4 9 U5 1 U6 2 U6 3 U6 4 U6 5 U6 6 Output Quality Various situations can affect the quality of the output Check the following conditions to ensure optimum copy performance If you still cannot resolve the problem contact the Key Operator Do not locate the machine in direct sunlight or near a radiator e Follow regular maintenance schedules for cleaning areas such as the document glass CVT glass and output trays Refer to the Maintenance chapter on page 165 Xerox Welcome Center For additional help If you need any additional help on using your CopyCentre copier or WorkCentre copier printer you can 1 Refer to this guide 2 Contact the Key Operator 3 Visit our Customer Web Site at www xerox com or contact the Xerox Welcome Center Please have your serial number at hand when contacting Xerox 194 Xerox CopyCentre WorkCentre 118 User Guide Xerox Welcome Center The Welcome Center will want to know the following information the nature of the problem the serial number of the machine the fault code if any as well
142. for SMB Select TCP IP NetBEUI or both e Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received then interprets and prints the data correctly When PCL or PS is selected the data received from the PC is processed as each of these respective data types e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC TBCP Filter Specify whether to Enable or Disable the TBCP filter when the PostScript data is processed IPP Use to set up IPP e Port Status Specify whether to Enable or Disable the port status of IPP Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the data received then interprets and prints the data correctly When PCL or PS is selected the data received from the PC is processed as each of these respective data types e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC Xerox CopyCentre WorkCentre 118 User Guide 139 9 Setups 140 Access Control Specify whether to enable or disable the access control when stopping or deleting the print job
143. for a dark and light coloring such as pictures It requires more communication time but produces a higher image quality Mixed Super Halftone Specifies a resolution for both photographs with dark and light coloring and text on the same image Lighten Darken Adjust the default density of the scanned image in five levels Move W on the screen by selecting Darken or Lighten using the Select button to select the density level Rotate 90 Specify whether or not to automatically rotate the image to transmit Select On when the document can be transmitted without reducing the image size by rotating the image orientation Redial Specify the maximum number of redial attempts 0 to 15 and redial intervals 1 to 15 minutes Administrator Transfer Manages the sending fax documents using the machine Use this feature to send the same document to the Key Operator after sending a fax When On is selected you can select the fax number of the Key Operator from the Address Book When Enter Speed Dial is selected you can specify the fax number of the Key Operator using the One Touch Dial button or Speed Dial code To complete specifying the fax number press the Enter button 2 Sided Originals Select the orientation binding of double sided transmissions When Rotate Side 2 On is selected it is Top to Bottom When Rotate Side 2 Off is selected it is Top to Top Delayed Start Specify whether or not to specify the ti
144. g Address Book refer to Address Book on page 88 Using Speed Dial refer to Speed Dial on page 89 Using One Touch Dial refer to One Touch Dial on page 89 1 Specify e mail destinations by entering Ton Sas Fax Transmitting addresses using the alphanumeric Jobs in Memory keypad on the control panel Copy Manual Dial O Direct Send Fax You can send a document as an e mail CD attachment to multiple destinations in a C dues e ET hot M MEL EI CO O ED C single operation For more information refer to Address Enter Next on page 87 lt Address Enter Next gt button 4 Start the E mail Job 1 Press the Start button on the control s aac varas e one RD panel to scan and send the documents Co OO Clear All Stop Start gt Tone Space Symbols Int l E lt Start gt button NOTE If the trouble such as document jam or memory full is occurred while scanning multiple documents the job is canceled and the scanned data are deleted To resume the same operation load all the documents again and press the Start button NOTE If the memory full error occurs delete unnecessary files Xerox CopyCentre WorkCentre 118 User Guide 85 5 E mail 5 Confirm the E mail Job in the Job Status Follow the steps below to confirm the e mail job you started 1 Press the lt Job Status gt button on the Job Status ATI Jobs de Current control panel to display the Job Status screen
145. g such as pictures It requires more communication time but produces a higher image quality Superfine Halftone opecifies a resolution for when both photographs with dark and light coloring and text are on the same image Lighten Darken Scan Size 70 This feature allows you to adjust the density of scanned images in five levels Use the Select buttons to lighten or darken the image 1 Press the or lt gt gt button to display LightenDarken Lighten Darken on the Fax screen 2 Select Lighten Darken using the Select button 3 Move V on the screen by selecting Darken or Lighten using the Select button to select the density level 4 Press the Enter button Using this feature the size of the document can be automatically detected or selected from a list of preset sizes If a preset size is selected documents will be scanned according to the specified size regardless of their actual size 1 Press the or lt gt gt button to display scan size Scan Size on the Fax screen Memory 100 1 of o gt Sean Size Memory 100 2 Select Scan Size using the lt Select gt 2 of 2 button Memory 100 5 5 x 8 9 ga of 3 3 Select the required option E 4 Press the Enter button Xerox CopyCentre WorkCentre 118 User Guide Fax Features Auto Detect Detects the size of the document automatically Standard size documents can be automatical
146. ge Paper delivered to an output tray is not Flip over the paper stack in the paper tray properly stacked up or rotate it head to toe Output is too light or too dark e Set the Lighten Darken feature to a lighter or darker setting Check the quality of the document Load fresh paper e Run off more prints until the copy quality improves Replace the drum cartridge 182 Xerox CopyCentre WorkCentre 118 User Guide Troubleshooting Tables Output is too light e Set the Lighten Darken feature to a darker setting e Ifthe toner cartridge is new the toner may not be dispensed Repeat the job Remove toner cartridge and shake gently away from clothing or carpet Uneven print Load fresh paper Replace the drum cartridge Replace the toner cartridge Blurred images Load fresh paper Replace the drum cartridge Replace the toner cartridge Missing characters Load fresh paper Replace the drum cartridge Replace the toner cartridge Gloss variations coining Check the quality of the documents If the document has large areas of solid density adjust the Lighter Darken feature for the contrast Light copies when scanning glossy shiny or Use the document glass instead of the coated documents through the document document feeder feeder Ghosting residual images Check the quality of the documents If transparencies are used select a paper type of Transparency on the screen The machine automatically
147. ge of 64 to 1024 KB in 32 KB increments e LPD Spool SMB Spool Off Select this if you do not want to perform spool processing When the LPD or SMB data from a computer is being processed data from another computer cannot be received via the same interface Specify buffer memory capacity within 64 to 1024 KB in 32 KB increments Xerox CopyCentre WorkCentre 118 User Guide 145 9 Setups Memory Select this to perform spool processing This uses the memory as the receive buffer for spool processing If you select this option specify the receive buffer memory capacity for spool processing within 0 5 to 32 MB in 0 25 MB increments Initialize Delete Data Use this feature to initialize the default values or print meter recorded in the NVM memory or delete the data such as the form registered in the machine 1 Select the required option by selecting V or A using the Select button Initialize Delete Data NM 2 Press the lt Enter gt button C 4 3 Perform the necessary operations 4 Press the Enter button The selected option is indicated by an asterisk NVM Initialize the NVM memory The NVM memory is a non volatile memory that allows the settings of the machine to be retained even when power is off When initializing the NVM memory the specified value for each item resets to the factory default values clearing all user settings Press the Enter button to initialize Print Meter Initial
148. ge the settings such as Resolution Lighten Darken or Reduce Enlarge When you want to change the settings for each page use the document glass e Document Glass If you have more than one stack of documents to scan select Change Settings using the Select button while the current stack of documents is being scanned This allows you to scan multiple or mixed size documents as one set of data Also you can change the scan settings for each page Xerox CopyCentre WorkCentre 118 User Guide 83 5 E mail 1 Load documents face up into the document feeder or face down on the document glass For more information on how to load the documents refer to 1 Load the Documents in the Copy chapter on page 49 Scan the Documents There are two methods of scanning the documents e Auto Detect Standard size documents can be automatically detected If the document is not a standard size or the size cannot be detected the machine will automatically choose the standard size to prevent image loss For more information about sizes to be detected or replaced automatically refer to When Using the E mail Feature in the Specifications chapter on page 205 NOTE The document glass cannot automatically detect the document width less than A4 SEF 202 mm such as post card and A5 SEF When you load a document with a width less than A4 SEF select a size close to the document size before scanning For more information on how to select the scan
149. gs screen using the Select O F button aa ENS 771 G 2 Select the required option using the Select buttons 3 Press the Enter button Normal Selects the intermediate contrast level Darker Increases the contrast level by one step Lighter Decreases the contrast level by one step Create Delete This section describes how to register various items such as the Address Book Speed Dial and mailboxes For more information refer to the following Speed Dial page 159 Fax Program page 160 Bulletin Board page 161 Mailbox page 162 1 158 Select Create Delete on the System createitetete Settings screen using the Select button Select the required option using the Select buttons Press the Enter button Xerox CopyCentre WorkCentre 118 User Guide Create Delete Speed Dial This feature allows you to register fax or e mail destinations in Speed Dial You can search the registered destination using the Address Book Speed Dial O01 Jane Smith 002 James Smith O03 Joan Smith 1 Select an address number 001 to 200 using the lt Select gt buttons or select Enter No using the lt Select gt buttons and enter the address number using alphanumeric keypad 2 Press the lt Enter gt button 3 Perform the necessary operations NOTE The feature that can be registered differs whether the destination is used for the Fax or E mail feature Fax Select to
150. gt button If the GFI is working properly the RESET button should pop up If it does press the RESET button TEST button RESET button NOTE If the RESET button pops back up when you press it or if power is not restored by this procedure contact the Xerox Welcome Center Power Saver Modes 36 The machine has energy saving features that significantly reduce the power consumption during inactivity The Power Saver button is located on the upper right position of the control panel and lights up when the power saving feature is enabled The power saving feature operates in the following two modes e Low Power Mode e Sleep Mode ABC DEF Dial Pause Power Saver OOOO Language A Log In Out c Q ri OO MNO Speed Dial Clear IW WOOO ED PORS eo eo c d Start C o3 C E lt Power Saver gt light button NOTE If the active tray runs out of paper when printing and remains untouched or the tray is pulled out from the machine and remains out the power saving feature does not operate Low Power Mode The machine automatically switches into the Low Power Mode after a specified period of time from the last copy fax scan or print operation In this mode the screen is turned off and the Power Saver light is on The Low Power Mode is canceled when the Power Saver button on the control panel is pressed or a fax or print job is received by the machine The factory default setting of 14 min
151. hapter on page 61 Use this button to access the optional E mail function used for sending e mails The E mail mode contains three screens which provide access to the E mail features Features such as Lighten Darken Scan Size and 2 Sided Originals are available to support all of your e mail requirements 1 Press the lt E mail gt button on the Select an address Memory 100 control panel 1of3 Resolution Lighten iDarken 2 Press the or lt gt gt button to switch mE between screens 3 To exit the E mail mode press another mode button For more information about E mail features refer to E mail chapter on page 83 Use this button to log in to the machine as the Key Operator You can change the various default settings and register a destination in the Address book a Fax Program a Mailbox or a Bulletin Board When the Auditron feature is enabled enter the password for the account displayed on the screen after you press the Log In Out button Xerox CopyCentre WorkCentre 118 User Guide 39 2 Product Overview Job Status Current AIT Jobs 40 1 Press the Log In Out button on the System settings control panel A Select the required option SystemSettings Screen Contrast CreatelDelete NOTE To select System Settings the Key Operator password is required The default Key Operator password is 11111 For more information refer to Setups Procedure in the Setups chapter on
152. he Enter button Presets Allows you to select a paper size for Tray 5 bypass tray After you have selected one of the presets press the Enter button to display the Paper Type screen Variable Size Displays the Variable Size screen Use this screen to enter a custom paper size for Tray 5 bypass tray using the numeric keypad on the control panel The sizes can be entered within the range of 899 297 mm 3 5 11 7 inches for width and 98 432 mm 3 9 17 0 inches for the length in 1 mm 0 1 inch increment If you select Next using the Select button you can switch X and Y to enter the value After you have entered the values press the Enter button to display the Paper Type screen You can change the unit of paper size on the Variable Size screen between millimeters and inches For more information refer to Millimeters Inches in the Setups chapter on page 131 Xerox CopyCentre WorkCentre 118 User Guide 55 3 Copy Paper Type screen Use this screen to select a paper type for Tray 5 bypass tray For more information on the paper types refer to Paper Type in the Setups chapter on page 136 1 After selecting the paper size on the Paper Type Paper Size screen press the Enter button Plain Lightweight 2 Select the required option 3 Press the Enter button Reduce Enlarge In addition to 100 size for copies reduced or enlarged copies within the range of 50 200 ca
153. he destination from the Address Book When Enter Speed Dial is selected you can specify the fax number using the One Touch Dial button or Speed Dial code Print Prints out a received fax immediately F Code Use this feature to configure the default settings for receiving faxes using F Codes For more information about F code Refer to F Code in the Fax chapter on page 73 iO i013 OO y et After selecting from the displayed F Code list press the lt Enter gt button Then select the following items to continue the necessary settings Xerox CopyCentre WorkCentre 118 User Guide 151 9 Setups Transfer Document Specify how a received fax is to be processed by the machine e Transfer Forwards a received fax to a specified destination You can select the destination fax number from the Address Book When Enter Speed Dial is selected you can specify the fax number using the One Touch Dial button or Speed Dial code To complete specifying the fax number press the Enter button e Transfer amp Print Forwards a received fax to a specified destination and prints it out simultaneously You can select the destination fax number from the Address Book When Enter Speed Dial is selected you can specify the fax number using the One Touch Dial button or Speed Dial code Print Prints out a received fax immediately F Code Enter an F Code up to 20 digits using 0 to 9 and using the alphanumeric
154. hed Xerox CopyCentre WorkCentre 118 User Guide 31 2 Product Overview Connector LINE Located on the right hand side of the machine Connect a telephone cable to this jack Then connect the other end to the wall jack Connector TEL Located on the right hand side of the machine Connect a telephone to this jack if required Document Feeder There are two types of document feeder for the machine One type is the ADF Automatic Document Feeder which provides single sided scanning the other type is the DADF Duplex Automatic Document Feeder which enables both sides of the document to be scanned automatically Duplex Kit Allows you to make double sided copies For more information on how to make double sided copies refer to 2 Sided in the Copy chapter on page 58 Tray 1 to 4 Tray 1 is standard equipment and can hold a maximum of 250 sheets of 80 g m 20Ib paper Tray 2 3 and 4 are options and similar to Tray 1 These trays can hold a maximum of 500 sheets of 80 g m 20Ib paper Tray 2 is required to install Tray 3 and 4 Center Output Tray Delivers the printouts face down in this tray Tray 5 Bypass Tray Allows you to load custom size paper as well as standard paper Also load other types of sheets in this tray such as transparencies and labels that cannot be loaded in Tray 1 To load paper manually open Tray 5 bypass tray 32 Xerox CopyCentre WorkCentre 118 User Guide System Controls System Contr
155. hen Job History Report to view the list of completed jobs This page displays the list of active jobs being processed when you select Job List Click the Refresh Status button to display the latest information Details include the following Delete You can delete the selected job NOTE In some instructions the deletion of jobs might be ignored Follow the steps below to delete a job 1 Select the check box of the job that requires deletion then click Delete If you have selected the check boxes for more than one job all those jobs will be deleted when you click Delete 2 A message to confirm the deletion of the selected job is displayed Click OK Job Name Displays the name of the job Owner Displays the name of the client user that has sent the job Xerox CopyCentre WorkCentre 118 User Guide 99 CentreWare Internet Services Status Displays the status of the job Job Type Displays the type of job Quantity Displays the number of sets that have been processed Job History List This page displays a list of completed jobs Details include the following Job Name Displays the name of the job Owner Displays the name of the client user that has sent the job Job Status Displays the status of the job Job Type Displays the type of job Pages Displays the number of pages printed Output Destination Displays output destination details such as address output tray document receipt
156. iate F Code to be used for communications with a remote machine For more information refer to F Code in the Fax chapter on page 73 Password Enter a password using the alphanumeric keypad on the control panel Remote Post opecify whether or not a password is required to register a document on a bulletin board Remote Browse Specify whether or not a password is required to download a document from a bulletin board Delete Deletes the selected bulletin board 1 You can also use symbols as well as text and numbers Select Alphabet for Entry Mode press the lt gt button to display a list of symbols then select a symbol using the Select button This feature allows you to create mailboxes for saving confidential incoming fax documents Up to 10 mailboxes can be registered 03 Hot in Use Mailbox Name Enter a name up to 12 characters to be assigned to the mailbox Select Edit to display the mailbox name entry field screen select Entry mode to switch the character type and enter the name using the alphanumeric keypad on the control panel To change the name press the C button to delete the entered name and then enter a new name F Code Enter an appropriate F Code to be used for communications with a remote machine For more information refer to F Code in the Fax chapter on page 73 Password Enter a password using the alphanumeric keypad on the control panel Remote Input Xerox CopyCent
157. if needed This helps avoid streaks Smears and other marks on the printed output 1 To clean the glass areas use a lint free cloth lightly dampened with water or Xerox Lens and Constant velocit Mirror Cleaner Ge transport glass 2 Clean the white tabs located on Vom EE J 3 the under side of the document ze D AL glass cover and in the document feeder to remove dry ink smudges and other marks Document glass Xerox CopyCentre WorkCentre 118 User Guide 165 10 Maintenance The Control Panel and Screen Regular cleaning keeps the control panel and screen free from dust and dirt To remove finger prints and smudges clean the control panel and screen with a soft lint free cloth slightly moistened with water NOTE The machine should be powered off before cleaning the control panel to prevent unintended operation The Document Feeder and Output Trays Use a cloth moistened with water to clean the document feeder output trays paper trays and the outside areas of the machine Replacing the Drum Cartridge The drum cartridge is a customer replaceable unit After approximately 55 000 copies prints the machine will display a warning message before the drum reaches the end of life Order a replacement cartridge now to insure continuous operation Part Number All countries 13R589 Removing the Old Drum Cartridge 1 Pull the front cover towards you to open it 2 Open Tray 5 bypass tray if necessary an
158. if the rouines from the library being used are not cryptographic related Xerox CopyCentre WorkCentre 118 User Guide 25 1 Before Using the Machine 4 If you include any Windows specific code or a derivative thereof from the apps directory application code you must include an acknowledgement This product includes software written by Tim Hudson tjh cryptsoft com THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE The license and distribution terms for any publicly available version or derivative of this code cannot be changed i e this code cannot simply be copied and put under another distribution license including the GNU Public License Illegal Copies USA 26 Congress by statute has forbidden the reproduction of the following subjects under certain circumsta
159. ils Multiple destination Configure the setting to be used when sending fax to multiple destinations If you select Undelivered the machine prints a report only when transmission fails With As Single Dest n selected the machine follows the setting made for Single Destination e Original Image Specify whether to print out scanned documents with a report Activity Report opecify whether or not to automatically print the report of the transmission result every 50 transactions NOTE When the report output is disabled for reasons such as paper out the machine stores and retains the information until the output is enabled However only up to 96 of the latest transaction information can be stored Power Off Report opecify whether or not print the Power Off Report that shows the details of stored documents deleted due to the power failure The machine automatically prints a report when the machine is restarted Customize Screens Use this feature to rearrange the locations of menu items on the Fax screen After selecting Customize Screens select the item you want to rearrange using the Select button and then select the new locations pressing the lt lt gt or lt gt gt button Select an item 1 of 7 LighteniDarken E mail Settings 154 This section describes how to configure or change the settings for sending scanned documents as e mail attachments For more information refer to the following
160. int out the selected report or list press the Enter button and then press the Start button Job History Report Prints information on printing results such as whether data from the PC has been printed correctly The status of up to 50 jobs can be printed on the report Descriptions of jobs with errors are printed in the Job Status column For details on the error description refer to Fault Codes in the Problem Solving chapter on page 185 Error History Report Prints information of up to the latest 50 errors that occurred in the machine For Error code refer to Fault Codes in the Problem Solving chapter on page 185 Print Meter Prints information about the total printed pages and total number of sheets used in the machine according to different PC or job owners The Print Meter Report counts pages from the point where data has been initialized System Settings Prints the status of the machine such as hardware configuration and network information Print this report to check whether optional accessories have been correctly installed Fonts List Prints a list of fonts that can be used on the machine PS Fonts List Prints a list of PostScript fonts that can be used on the machine when the PostScript Kit is installed Print Language Allows you to print a report or a list of the following print language information Press the Enter button and then select the required option by selecting W or A using th
161. ion Table on page 198 The daylight saving as well as the date and time format for the printer feature must be specified separately Refer to Machine Clock on page 143 NOTE Before changing the country code be sure to the following The phone line and network cable are disconnected to avoid processing any new job All the jobs have been finished on the machine Forthe machine with the Fax option the Ram memory is 100 available NOTE The machine automatically changes all the above settings and may affect the fax connection When you want to change either daylight saving or the date and time format refer to Fax Settings on page 1496 1 Select Country Code on the Common Setting Country Code Setting screen using the Select button 2 Press the Enter button 3 Press the C button to clear the displayed country code 4 Enter the required country code using numeric keypad on the control panel Refer to the country code list to confirm the appropriate country code Xerox CopyCentre WorkCentre 118 User Guide Auditron Administration 5 Press the Enter button When the entered code was not correct re enter the appropriate code again 6 Select OK to change the country code f Reboot the machine to activate the settings Millimeters Inches Use this feature to change the unit of paper size displayed in the third screen Variable Size screen of the Paper Size screens For more i
162. ize the data for the print meter reports When initializing the data of the print meter the value of the meter resets to O Press the Enter button to initialize Software Option Use this feature to activate the optional Scan to E mail software feature Enter the password for the Scan to E mail feature The password is on the inside cover of the Scan to E mail Instructions For more information on activating this feature refer to the Scan to E mail Quick Setup Guide Software Option Enter Humber Fax Settings 146 This screen allows you to configure and change the default settings for using the fax features For more information refer to the following Date Time page 147 Daylight Savings page 147 Fax Send Settings page 148 Receive Settings page 149 Xerox CopyCentre WorkCentre 118 User Guide Fax Settings F Code page 151 Local Terminal Information page 152 Direct Send page 153 Fax Receiving Mode page 153 Report Settings page 153 Customize Screens page 154 1 Select Fax Settings on the System Fax Settings Settings screen using the Select button Daa Fax Settings 2 Press the Enter button 3 Select the required option using the Select buttons 4 Press the Enter button Date Time Use this feature to set the current date and time on the machine Enter the date and time using the alphanumeric keypad on the control panel Press the C butto
163. kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness accuracy In case of doubt consult your solicitor Other countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 28 Xerox CopyCentre WorkCentre 118 User Guide Product Recycling and Disposal Product Recycling and Disposal Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox Sales Representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html If your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations The presence of lead is fu
164. le documents or bound originals NOTE The document glass cover will be fitted in the non document feeder configuration NOTE The machine automatically detects standard document sizes For more information on paper sizes to be detected refer to When Using the Copy Feature in the Specifications chapter on page 198 Before loading the documents of non standard size you need to select the paper tray If the document size cannot be detected the machine will prompt you to select the paper tray For information on how to select the paper tray refer to Paper Supply on page 54 Document Feeder There are two types of document feeder for the machine One type is the Automatic Document Feeder ADF and is used for single sided scanning the other types is the Duplex Automatic Document Feeder DADF and can scan both sides of a document automatically The document feeder can hold up to 50 sheets of 81 4 g m 20lb paper Xerox CopyCentre WorkCentre 118 User Guide 49 3 Copy NOTE The document feeder ADF DADF is optional The available document sizes are as follows ADF 128 W x 100 mm to 307 x 1000 mm DADF 128 W x 140 mm to 307 x 1000 mm or 307 x 432 mm in double sided mode The document feeder is capable of sequentially scanning mixed size documents Align the documents against the inner corner of the document feeder This feature is available only when the documents are standard sizes with the same width and different lengths When the
165. ligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted materials unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Registration Cards 9 Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception United States military discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute
166. lly consistent with global regulations applicable at the time that this product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site WWW eiae org Xerox CopyCentre WorkCentre 118 User Guide 29 1 Before Using the Machine 30 Xerox CopyCentre WorkCentre 118 User Guide 2 Product Overview This machine is not simply a conventional copier but a digital device capable of copying faxing printing and scanning depending on the configuration The appearance of the screen on your machine may differ slightly depending on the model and configuration However feature descriptions and functionality described here remain the same For information about available options not described here visit the Xerox web site or contact your Xerox Sales Representative Identifying the Machine Components The following diagram shows the standard and optional components of the machine Configuration may vary depending on the model Document Feeder Document Glass under the Document Feeder Screen Center Output Tray On Off Switch Connector LINE Connector TEL Tray 1 Tray 2 Optional ET Tray 3 Optional Tray 4 Optional Front Cover NOTE Depending on the configuration the Document Glass Cover is attached instead of the Document Feeder maximum of three optional paper trays can be attac
167. local area codes for each Speed Dial and then combine them to specify one destination NOTE The maximum number of digits for the feature is 192 1 Press the or lt gt gt button to display Select an address Memory 100 Chain Dialing on the Fax screen 7 of 7 Chain Da on 2 Select Chain Dialing using the Select button 3 Select On to enable the feature 80 Xerox CopyCentre WorkCentre 118 User Guide Fax Features On Hook This feature allows you to send a document after checking to hear the other party answers using line monitor The line monitor volume can be set by the Key Operator For more information refer to Line Monitor in the Setups chapter on page 129 1 Press the Manual Dial button on the Job Status i Fax Transmitting control panel Press the Manual Dial isn meny o button again or the Clear All button to Xi h n H k m Manual Dial Direct Send Fax exit the On Hook mode D O gt Address Entel Next Address Book E mail Paper Supply Reduce Enlarge Org P lt Manual Dial gt button Xerox CopyCentre WorkCentre 118 User Guide 81 4 Fax 82 Xerox CopyCentre WorkCentre 118 User Guide 9o E mail This chapter contains information about using the optional E mail features which are dependent on your machine configuration To use these features additional Memory for Printer Fax Kit Printer Kit and Scan to Email Kit must be installed With this feature documents
168. locks gt Do not obstruct the ventilation openings gt Never push objects of any kind into slots or openings on the equipment Xerox CopyCentre WorkCentre 118 User Guide 15 1 Before Using the Machine gt If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cord from the electrical outlet Call an authorized local service representative to correct the problem The equipment emits unusual noises or odors The power cord is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid has spilled into the equipment The equipment is exposed to water Any part of the equipment is damaged Disconnect Device The power cable is the disconnect device for this equipment It is attached to the side of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Laser Safety Information CAUTION Use of controls adjustments or performance of procedures other than those specified herein may result in hazardous light exposure With specific regard to laser safety the equipment complies with performance standards for laser products set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenan
169. ls the facsimile number as soon as the first document page is scanned The remaining pages continue to scan into memory while the pages already stored are sent Many facsimile machines wait to dial a destination number after all the document is stored otands for Random Access Memory which is the memory device where information can be retrieved as well as stored The person or terminal that receives a document Dialing is the operation of entering the telephone number of a recipient For e mail it refers to the destination of the e mail A terminal with which you want to communicate This is a general term for terminals such as telephones facsimile machines and personal computers The fineness of detail that can be distinguished on a scanned image Select the standard setting for normal documents or fine and superfine settings for documents with more detail An abbreviation of Read Only Memory which is the device memory from which information can be retrieved Sensing or reading a paper document and converting the optical image of the document to an electronic image The display on the control panel It provides user information and instructions opecifies whether the Copy screen or the Fax screen is displayed after immediately switching on the power or the pressing the Clear All button A single page scan from the Document Glass or a single or multiple page scan from the Document Feeder The short edge of the pape
170. lt s Fault Code Fax Facsimile Frame Type Terms Defined A tone sounds from the telephone line when a remote machine receives a call You will then know that you are connected to the line opecial characters used to enter the dial pause etc A copier that scans an image once to make one or many copies Allows you to start sending a fax immediately after scanning the first page of documents In this guide the image data generated when an original is scanned Used in terms such as transmitted document and received document An assembly that automatically separates and feeds single sided document when ADF is installed or double sided document when DADF is installed from the input tray into the scanner An abbreviation of Dots Per Inch which is the number of dots that can be printed within a width of one inch 25 4 mm Refers to a document that contains an image on both sides of the page Error Correction Mode An ITU T approved feature for Group 3 facsimile machines ECM transmission sends the document image data in segments and retransmits segments that the remote machine receives incorrectly The ability of the printer to perform the features of other printers The mode is called emulation mode A network transport technology commonly used to send data from one node to another This function provides a facsimile communication function using codes such as Sub Address SUB Selective Polling SEP and
171. ly detected If the document is not a standard size or the size cannot be detected the machine will automatically choose the size to prevent image loss For more information about sizes that can be automatically detected refer to When Using the Fax Feature in the Specifications chapter on page 200 Presets Allows you to select from preset standard sizes Reduce Enlarge This feature allows you to enlarge or reduce a scanned document to a specified ratio to transmit 1 Press the or lt gt gt button to display ReducelEn large Memory 100 Reduce Enlarge on the Fax screen 2 Select Reduce Enlarge using the mm Select button 3 Select the required option 4 Press the Enter button 100 Scans and sends the document the same size as the original document Presets Allows you to select from the preset reduction enlargement ratios Send Header Use this feature to add the sender name the start time the date of transmission and the number of pages to the top of each page of the document You can select from two registered sender names which are set up by the Key Operator For more information refer to Send Header in the Setups on page 148 NOTE A regular fax sent from the United States must show this information NOTE If you use a send header you can add the name of the destination registered in Speed Dial 1 Press the or lt gt gt button to display Send Header Memory 100
172. m ow 710 DDMMYYYY 736 DDMMYYYY 748 DDMMYYYY 834 DDMMYYYY 768 DDMMYYYY 788 DDMMYYYY 800 DDMMYYYY 894 DDMMYYYY 716 DDMMYYYY Algeria Angola 024 DDMMYYYY Botswana 072 DDMMYYYY Burkina Faso 854 DDMMYYYY 108 120 132 Burundi DDMMYYYY Cameroon DDMMYYYY Cape Verde DDMMYYYY Central African 140 DDMMYYYY Republic Chad 148 DDMMYYYY 178 Congo DDMMYYYY Cote d lvoire 384 DDMMYYYY Democratic 180 DDMMYYYY Republic of Congo Eritrea 232 DDMMYYYY Ethiopia 231 DDMMYYYY Gabon 266 DDMMYYYY 270 Gambia DDMMYYYY Ghana 288 DDMMYYYY Kenya 404 DDMMYYYY Lesotho 426 DDMMYYYY Madagascar 450 DDMMY Y Y Y Malawi 454 DDMMYYYY Mali 466 DDMMYYYY Mauritius 480 DDMMYYYY 504 Morocco DDMMYYYY Mozambique 508 DDMMY Y Y Y Namibia 016 DDMMYYYY Niger 562 DDMMYYYY 215 13 Appendix Cautions and Limitations Document Jams Paper Jams and Paper Out during Copying Follow the steps below if document jams paper jams or paper out occur during copying when Uncollated is set for Output Document Jams 1 Remove the jammed document according to the displayed message 2 Sort the output and remove white papers if they exist 3 Check the number of output printed last If the number of output is lacking reload only the relevant pages specify the number of output and start copying 4 Reload all of the unscanned pages 5 Check the copy settings and start copying Paper Jams 1 Remove the jamme
173. matically and which are replaced when sending a fax and Near East Countries Paper Size Document Document Document Document Document Document Baal mm mm A6 SEF O5 x we x mox x oe NGC T x z59x 9x x her x 250 9x loaded 420 loaded 431 8 loaded 431 8 B6 SEF 128 5 182 Not 210 x Not 215 9 x Not 215 9 x loaded 420 loaded 431 8 loaded 431 8 5 5 x 8 5 139 7 215 9 210 x 210 x 210 x 215 9 x 210 x 215 9 x SEF 215 9 420 215 9 431 8 215 9 431 8 215 9 139 7 GC SE GE SCH SE A5 SEF 210 x 210 x 210 x 215 9 x 210 x 215 9 x 210 420 210 431 8 210 431 8 i TT B5 SEF 210 x X 210x X 210x X 2159x X 210x X 257 420 257 431 8 257 257 x X 257x 257 x 182 B5 215 9 182 B5 LEF LEF X 4 4 E B CES le JON 1814839939 ww PET Ul 9ZIS ee JON 1814819939 Buipuss ul ezis KZ JON 1814839939 ww Ul 9ZIS Ki JON 1814839989 Buipuss ul ezis m JON 314e2 99 9q ww nad Ul 9ZIS i JON 314e 99 9q Bulpuas ul ezis A A Letter Letter Letter 200 Xerox CopyCentre WorkCentre 118 User Guide Document Size Detection Table European Countries the Middle and Near East Countries Paper Size Document Document Document Document Document Document Feeder Glass Feeder Glass Feeder Glass Width Length mm mm Las 2794 4 2459 9 O 794 x 279 4 x 279 4 x 215 9 215 9 215 9 8 5 x 8 5 x 8 5 x 11 LEF k 11 LEF 11 LEF Letter Letter Letter 215 9 330 2 21
174. mation refer to Electrical Specifications in the Specifications chapter on page 210 The machine is ready to make copies about 25 seconds after the power is switched on Xerox CopyCentre WorkCentre 118 User Guide Ground Fault Interrupter GFI 1 Press the power switch to the position NOTE If the machine does not start Lv up check that the RESET button zz on the side of the machine is in the reset position Powering Off If the Fax option is installed make sure that the Jobs in Memory indicator on the control panel is off before you switch off the machine If you switch off the machine while the Jobs in Memory indicator is lit for more than hour all stored documents will be deleted After charging for 30 hours the machine is able to keep stored documents for an hour NOTE Wait at least 20 seconds between powering the system off and on Failure to do so could cause damage to the disk Ground Fault Interrupter GFI If a fault is detected in the power supply to the machine a Ground Fault Interrupter GFI device on the machine automatically cuts all electrical power If power is interrupted locate the RESET button on the side of the machine If the GFI has been triggered the RESET button will be in the tripped position To restore power to the machine press the RESET button Xerox CopyCentre WorkCentre 118 User Guide 35 2 Product Overview Before using the machine press the lt TEST
175. me to send faxes or start polling jobs if the time is specified select Hours to enter the hour 0 to 23 or Minutes to enter the minutes 00 to 59 for the delayed start time Receive Settings Use this feature to configure the default settings for receiving faxes Fax Receive Settings Multiple lp Transfer Document Paper Supply Print Limit Print DateiTime Rotate 30 Xerox CopyCentre WorkCentre 118 User Guide 149 9 Setups 150 NOTE When the memory full error occurs the settings for Multiple Up and Rotate 90 will be lost When this occurs documents will be printed in reduced sizes or in divided pages according to the Receive Settings To avoid the memory full error again delete unnecessary documents to free up some memory Print Date Time Select whether or not to specify where reception date and time are to be printed on received documents Friant Date Time Outside Document Paper Supply Specify the default settings for the paper supply used to print received faxes Paper Supply Length Limit Wnavailable Trav Long 12 amp Originals Medias valable e Long Size Originals Has two options Auto Reduction and Cut Off Your selection is applied when the length of the received document exceeds the length of the paper loaded If Auto Reduction is set the document is automatically reduced to fit the paper size loaded If Cut Off is set the document is received but the length exceeding the p
176. ments again and press the lt Start gt button NOTE If the memory full error occurs delete unnecessary files NOTE If the machine is restarted during a fax transmission due to a loss of power or machine malfunction the machine will start sending the document all over again when the machine is switched on All pages of the document will be transmitted regardless of how many pages have already been sent to the destination before the power loss For example if the transmission of a 7 page document is interrupted when the sixth page of the document is being sent the machine sends all seven pages when the power is restored including the first five pages that had already been sent before the interruption 5 Confirm the Fax Job in the Job Status Follow the steps below to confirm the fax job you started 1 Press the Job Status button on the Job Status ATI Jobs 4 Current control panel to display the Job Status screen FaxiE mail Friant Job The job being processed will be displayed on the Current screen 2 If required press the or lt gt gt button to display the All Jobs screen 3 Select Fax E mail using the lt Select gt button 4 Select Send using the lt Select gt button The job will be displayed on the screen For more information refer to Job Status in the Product Overview chapter on page 40 Stop the Fax Job Follow step 1 to manually cancel a fax job during document scanning After scanning
177. mmended media Check that the paper is loaded correctly Flip the paper over in the paper tray Check that the paper tray guides are locked into position Do not use media that is torn wrinkled or folded Load fresh paper Refer to Paper Jams on page 172 for procedures Paper curls Check that the paper is loaded correctly Load paper in Trays 1 2 3 and 4 seam side up Load paper in Tray 5 bypass tray seam side down Load custom media in the Tray 5 bypass tray Refer to the Paper and Other Media chapter for procedures Paper delivered to an output tray is not Flip over the paper stack in the paper tray properly stacked up or rotate it head to toe 184 Xerox CopyCentre WorkCentre 118 User Guide Fault Codes Envelope jams Refer to Paper Jams on page 172 for procedures The envelope can only be loaded in Tray 5 bypass tray Cannot store a document when using Cancel the operation and try again after Doc for Polling due to full memory additional memory becomes available from deleting and printing the stored job The fax communication finishes with an error Press the Machine Status button and message select the Error Information to check the error status Refer to Fault Codes on page 185 The machine will not answer incoming calls Select Auto Receive on the Fax Receiving Mode screen Refer to Fax Receiving Mode on page 153 The machine answers calls but will not If the job contains several
178. n Electrical Specifications Frequency 50 60 HZ Electrical Voltage 110 127 VAC amp 220 240 VAC Rated Input Current Max 12 A 110 127 VAC amp 8 A 220 240 VAC Power Consumption Maximum average 1 32 KVA 8110 VAC 1 524 KVA 8127 VAC 1 76 KVA 6220 VAC 1 92 KVA 240 VAC Specifications for the Fax Feature 210 Fax Transmission Speed Automatic Fallback 33 6 Kbps Operator Selectable Within the range of 2 4 K to 33 6 K in 2 4 K increments Page Transmission Time ITU No 1 document 33 6 Kbps standard 4 seconds Telephone Line Requirements Standard public analogue switched telephone line or equivalent Compatibility Super G3 ECM G3 Xerox CopyCentre WorkCentre 118 User Guide Specifications for the Fax Feature Resolution Capability 8 x 3 85 lines mm 8 x 7 7 lines mm 16 x 15 4 lines mm Resolution Conversion Available for sending and receiving smooth on receiving Image Compression JBIG MH MR MMR Long Document Send Receive Send 1000 mm 39 4 inches maximum length Double sided mode 432 mm 17 0 inches maximum length NOTE This feature is only available when using the document feeder Receive 1000 mm 39 4 inches maximum length Connection Approvals EU EEA certified to TBR21 USA approved to FCC Pt 68 Canada approved to DOC CS 03 Other countries certified to national PTT standards Xerox CopyCentre WorkCentre 118 User Guide 211 12 Specifications 212 Xerox C
179. n be produced by selecting one of the Reduce Enlarge options 1 Press the or lt gt gt button to display ReducerEnlarge bes Ota Reduce Enlarge on the Copy screen SI Ed nd 122X A4 B4 2 Select Reduce Enlarge using the TEE ATTICI GS Select button 3 Select the required option 4 Press the Enter button NOTE The Enlarge or Reduce button on the control panel provides a quick way of using this feature 100 Makes copies the same size as the document Auto Automatically reduces enlarges the image of the document to fit on the paper size selected Presets Allows you to select a reduction enlargement ratio using the Select button The one preset ratio can be set up by the Key Operator Manual Entry There are two methods of manual entry for the reduction enlargement ratio e Select 100 and then pressing the lt lt gt or lt gt gt button to change the value in increments of 1 e Select an option other than Auto and press the lt C gt button on the control panel and then enter the reduction enlargement ratio directly using numeric keypad on the control panel 56 Xerox CopyCentre WorkCentre 118 User Guide Copying Features Lighten Darken This feature allows you to adjust the density for copying documents in five levels Use the lt Select gt buttons to lighten or darken the density 1 Press the or lt gt gt button to display Lightennarken
180. n the document feeder cover remove the documents S10014 The document has jammed Open the document feeder cover and remove the documents S10015 The document glass cover opened during document scanning Open the document feeder cover and remove the documents S10016 During document scanning the document feeder cover opened Close the document feeder cover S10020 The document has jammed Open the document feeder cover and remove the documents S10021 The document has jammed Open the document feeder cover and remove the documents S10022 The long page document has jammed Open the document feeder cover remove the documents S10023 The short page document has jammed Open the document feeder cover remove the documents S10024 The document has jammed Open the document feeder cover and remove the documents S10025 The document has jammed Open the document feeder cover and remove the documents S10026 During document scanning the document glass cover opened Open the document feeder cover and remove the documents S10027 During document scanning the document feeder cover opened Close the document feeder cover Turn the power off and on If the error cannot be resolved contact the Xerox Welcome Center 003 747 016 799 747 016 799 The The print parameter combination was wrong Check the print data parameter combination was wrong The print parameter combination was wrong Check the print data the print data n S
181. n the machine and the lead edges of documents have the same dimension Auto Size Sensing Yes NOTE When copying an undetectable size document using the document feeder the machine prompts you to select a paper tray However for fax and e mail jobs the machine automatically selects the nearest standard size For more information refer to Document Size Detection Table on page 198 Document Glass Paper Sizes Max 301 W x 431 8 mm Auto Size Sensing Yes NOTE When copying undetectable size document is placed on the document glass the machine prompts you to select a paper tray However for fax and e mail jobs the machine automatically selects the nearest standard size For more information refer to Document Size Detection Table on page 198 Document Size Detection Table When Using the Copy Feature 198 The following table shows the sizes of documents that can be detected on the machine when copying The detected size depends on your country and where you place the document on the document glass or in the document feeder NOTE If the document is not a standard size or the size cannot be detected the machine prompts you to select the paper tray Xerox CopyCentre WorkCentre 118 User Guide Document Size Detection Table European Countries Latin American p Paper Size the Middle and Near Canada and the Countries Sap Counties United States mm mm Feeder Glass Feeder Glass Feeder Glass A6 SEF 105 148 B6
182. n to clear the previous value The date and time settings for the printer feature must be specified separately Refer to Machine Clock on page 143 Date midi h m EA 0 Ew Date Format Next Moves the cursor to the next entry field Date Format Select a date format of Y M D year month day M D Y month year day or D M Y day year month Daylight Savings With this feature enabled the machine automatically adjusts the current time by one hour when a summer time period begins and ends The daylight savings setting for the printer feature must be specified separately Refer to Machine Clock on page 143 Daylight Savings Start Date mid Ee C 1 12 1 31 Clear To specify this period enter the start and end date using the alphanumeric keypad on the control panel Xerox CopyCentre WorkCentre 118 User Guide 147 9 Setups After entering the start date pressing the Enter button allows you to enter the end date After entering the end date press the Enter button again Clear Disables the feature Next Moves the cursor to the next entry field Fax Send Settings Use this feature to configure the default settings for sending faxes Fax Send Settings Fax Send Settings E e Sided Origine 1s Send Header Configure the default settings for the header information Send Header Recipient Mame Save Sender Hane elec Sender Hane Save Sender Name Allows you to
183. nals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalent Numbers of all of the devices does not exceed 5 The Canadian REN value of this equipment is 0 3 Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Xerox CopyCentre WorkCentre 118 User Guide 21 1 Before Using the Machine Austria Belgium Bulgaria Czech Republic Denmark Finland France Germany Greece Hungary Iceland Ireland Italy Luxembourg Netherlands Norway Poland Portugal Romania opain oweden owitzerland United Kingdom In the event of a problem you should contact your authorized local dealer in the first instance This product has been tested to and is compliant with TBR21 a specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other countries networks Please contact your authorized local dealer if it needs to be reconnected to another country s network There are no user adjustable settings in the product
184. nces Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If itis necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Xerox CopyCentre WorkCentre 118 User Guide Illegal Copies Postal Money Orders Bills Checks or Draft of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars 3 Ob
185. nformation refer to Paper Size screen in the Copy chapter on page 55 Hillimeters Inches Millimeters Selects to display the millimeters Inches Selects to display the inches AB Series Inches Use this feature to change the order of the first two screens the AB Series screen and the Inches screen of the Paper Size screens For more information refer to Paper Size screen in the Copy chapter on page 55 AB Series Inches AB Series AB Series Selects to display the AB series screen including the A4 size first Inches Selects to display the Inches screen including the Letter size first Auditron Administration The Auditron feature is used to prevent the machine from being used by unauthorized users and also to track the total number of copies or prints produced with each account When the total number reaches the upper limit set up by Key Operator users cannot use the copy print feature on the machine When the Auditron features is enabled users need to enter password to display the System Settings screen or use the copy fax and e mail features on the machine Xerox CopyCentre WorkCentre 118 User Guide 131 9 Setups NOTE To enable the Auditron feature for the printer you need to change the setting of Auditron Print using CentreWare Internet Services For how to change the setting refer to Auditron Print in the CentreWare Internet Services chapter on page 105 1 Select Auditron Admin on
186. ng Size Originals in the Setups chapter on page 150 2 Select the Features 62 Only those features relevant to the machine configuration will be available NOTE If the machine remains idle for a set time determined by the Key Operator the settings will be reset For more information refer to Auto Clear in the Setups chapter on page 128 1 Press the Fax button on the control Job Status Fax Transmitting panel Ensure that the Fax screen is menung E opy displayed Manual Dial Direct Send Fax O lt gt Address Enter Next Address Book E njail Paper Supply Reduce Enlarge Orig T lt Fax gt button Xerox CopyCentre WorkCentre 118 User Guide Fax Procedure 2 Press the Clear All button on the MOG DER apuse NE control panel once to cancel any CD Co SO MNO Speed Dial Clear All previous selections Co PQRS TUV N Start Co 3 Select an option for the required CO CO Ar feature Seb OO EE Error Clear All button If necessary press the lt lt gt or lt gt gt button to switch between screens and configure the fax settings For more information about Fax features available refer to Fax Features on page 68 3 Specify the Destination The following explains how to specify a destination The machine provides the following dialing methods for fax numbers NOTE Before sending a document check your entries to make sure you specified correct destinations
187. nlargement ratio using the numeric keypad on the control panel Use this feature to specify the default setting to automatically make double sided copies from single sided or double sided documents d Sided 142 Sided 242 Sided 11 Sided 2 1 Sided 1 1 Sided Produces single sided copies from single sided documents 1 gt 2 Sided Produces double sided copies from single sided documents 2 gt 1 Sided Produces single sided copies from double sided documents 2 2 Sided Produces double sided copies from double sided documents Use this feature to specify the default method of sorting copy outputs when you make multiple sets of copies Output Uncoated Collated Xerox CopyCentre WorkCentre 118 User Guide 135 9 Setups Auto Automatically applies either Collated or Uncollated for sorting copy output The Collated option is applied when you use the document feeder When you use the document glass Uncollated is applied Collated Delivers the specified number of copy sets in the same order as the documents Uncollated Delivers the copies in stacks based on the number of copies requested for each document Paper Type Specify the paper type to be loaded in Tray 2 3 and 4 After selecting one of these trays pressing the Enter button allows you to select the paper type Auto Tray Switch Use this feature to enable Auto Tray Switching For more information about Auto Tray owitching refer t
188. ntity setup 2 Sided Print Allows you to select double sided printing Collated Allows you to specify whether to enable disable the Collated feature Offset Stacking Allows you to select the offset method Image Enhancement Allows you to specify whether to enable disable image enhancement 112 Xerox CopyCentre WorkCentre 118 User Guide Properties Emulation Settings PCL This page allows you to configure the settings when PCL is enabled Paper Tray Allows you to select the paper tray Output Size Allows you to select the paper size Paper Size Bypass Allows you to select the paper size for Tray 5 bypass tray Quantity Allows you to specify the number of sets to print within the range of 1 999 2 Sided Print Allows you to select double sided printing Image Orientation Allows you to select the image orientation Form Lines Allows you to specify the page length printing area of one page Font Allows you to select the required font from the list of fonts available Font Size Allows you to specify the font size within the range of 4 00 50 00 points in 0 25 point increments Font Pitch Allows you to specify the font pitch within the range of 6 00 24 00 points in 0 01 point increments oymbol Set Allows you to select the required symbol set from the list of symbol sets available Handle CR As Allows you to enable or disable carriage return and line feed for the PCL mode Handle LF an
189. o Text Use this option to copy documents that contain text only Text amp Photo Use this option to copy documents with a mixture of text and photographs Photo Use this option to copy documents that contain photographs only Lighten Darken Use this feature to adjust the density when Lighten Darken set to Auto for copying documents or specify the default density for copying documents Lighten Dar ken Manual Adjust Auto Adjust Auto Adjust Select lighten or darken the image for copying when Lighten Darken is set to Auto for copying documents Manual Adjust opecify the default density for copying documents Paper Supply 134 Specify which tray is to be used initially for copy jobs If you select Auto the machine automatically selects an appropriate tray according to the document size amount of reduction or enlargement Paper Supply Tm Xerox CopyCentre WorkCentre 118 User Guide Copy Settings Reduce Enlarge 2 Sided Output Use this feature to configure the default settings for the reduction enlargement ratio for copying ReducelEn large Default Default Select the default reduction enlargement ratio Custom Allows you to specify a reduction enlargement ratio as a preset Specify the required ratio using the lt lt gt or lt gt gt button If a value is entered in error press the lt C gt button to clear the entered value and then enter the reduction or e
190. o provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the customer documentation may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user is required to correct the interference at their own expense Changes and modifications to this equipment not specifically approved by Xerox Fuji Xerox may void the user s authority to operate this equipment Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States and the Radiocommunications Act 1992 in Australia New Zealand as applicable Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 USA Canada NEMKO IEC60950 1 Edition 1 2001 This product was manufactured under a registered ISO9001 Quality system 18 Xerox CopyCentre WorkCentre 118 User Guide Regulatory Information Regulatory Information CE Mark The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Direc
191. o Auto Tray Switching in the Paper and Other Media chapter on page 120 Auto Tray Switching Image Rotation Use this feature to specify whether or not to rotate the scanned data 270 degrees when the orientation of a loaded document does not match to that of loaded paper Image Rotation On during Auto Tray Priority Use this feature to specify the priority order of trays when Auto Tray is enabled This feature is available when the optional trays are installed Trav Priority 1 of 3 Priority 1 Priority 2 Priority 3 Tray 3 136 Xerox CopyCentre WorkCentre 118 User Guide Print Settings Customize Screens Use this feature to rearrange the locations of menu items on the Copy screen After selecting Customize Screens select the item you want to rearrange using the Select button and then select the new locations pressing the lt e gt or lt gt gt button Select an item 1 of 25 Paper Supply ReducelEnlarge LighteniDar ken Print Settings This section describes how to specify settings for the printer feature For more information refer to the following Network Port page 137 System Settings page 142 Printer Settings page 143 Allocate Memory page 145 Initialize Delete Data page 146 Software Option page 146 1 Select Print Settings on the System Settings screen using the Select gt button 2 Press the Enter button 3 Select the required option by
192. o bits of paper are left in the machine since they could cause more jams or overheat the paper If a piece of paper is stuck in a hidden area or wrapped around the fuser unit or rollers do not remove it forcibly you could get injured or burned Switch off the machine immediately and contact the Xerox Welcome Center This section describes how to clear paper jams in the following locations Document Feeder Cover C A Document Exit over esee SE N EE Z cooe cem N Exit Tray 1 Tray 2 Optional Cover B H s Tray 3 Optional EX E Tray 4 Optional Cover C aL Xerox CopyCentre WorkCentre 118 User Guide Paper Jams Paper Jams in Cover A page 173 Paper Jams in Cover B page 175 Paper Jams in Cover C page 175 Paper Jams in Cover D page 176 Paper Jams in Exit page 176 Paper Jams in Trays 1 2 3 and 4 2 4 are Optional page 177 Paper Jams in Tray 5 Bypass Tray page 177 Media jams happen for a variety of reasons Check the guidelines below to reduce the potential for jams in the machine Use only recommended media Refer to Supported Paper Sizes and Types in the Paper and Other Media chapter on page 120 and Machine Specifications in the Specifications chapter on page 197 Protect unused media by storing it in its wrapper on a flat surface The orientation of the media in the paper tray must match the orientation of the documents
193. oad the paper neatly and tightly against the left hand side of the tray with the print side facing upward Tray 1 can hold up to a 27 mm 1 1 inches stack of paper Tray 2 3 or 4 can hold up to a 54 mm 2 1 inches stack of paper NOTE Do not load paper above the maximum fill line NOTE When making single double sided copies on perforated paper load the paper to feed the opposite side of the perforated side edge first Feeding the perforated side edge first might cause paper jams 5 If the paper guides have been moved slide the guides to just touch the edge of the paper 118 Xerox CopyCentre WorkCentre 118 User Guide Loading Paper 6 Close the paper tray Paper can be loaded either short edge feed or long edge feed Short edge feed Long edge feed SEF LEF Tray 5 Bypass Tray Tray 5 bypass tray allows you to use a variety of paper sizes and types including envelopes Tray 5 bypass tray is located on the left hand side of the machine A tray extension is provided to accommodate larger sized paper After loading paper stock other than envelopes in Tray 5 bypass tray the screen that allows you to select paper size and type is displayed Specify the paper size and type to match the size and type of stock loaded If they do not match reprogramming is required For more information about programming Tray 5 bypass tray refer to Paper Size screen in the Copy chapter on page 595 NOTE To reduce
194. oge e orari arna oru Dub dpud RURAL Dru 45 Delayed Start A 149 RIG SCHINGS Meum 137 PIFECL SONG EE 153 Printer Settings E 143 E mail Settings sse 154 Prony SOMO Pr 15 F COUP EE EE 151 Problem Solving 171 Fax Prograni rossen 160 Programm EIS GE 67 Fax Receiving Mode 153 Protocol Settings CWIS 108 Fax Send Settings 148 R Fax EENEG 146 ale 157 Receive Settings seeen 149 Image Rotation 136 Recipient Print Sets sse 75 Initialize Delete Data sss 145 Redial Settings 149 Lighten Darken 134 149 156 Reduce Presets eee 156 Local Terminal Information 192 Reduce Enlarge ese 56 71 92 134 MADOX EE 162 DUON ar M M 34 Multiple Up ee 190 Relay Broadcast eee 68 Klee 137 Replacing Notification Tone eeeeeeees eee 129 drum cartridge ee 166 Original Type aiiis 133 toner cartridge HPU e ee 169 Output rr tT IER 135 Report Settings see 153 Paper SUPPIY sienne 134 150 Ke O WEE 42 Paper Type Hanna ss 136 Resolution eeeecene 69 90 148 155 Power Off Report EEN 194 Rotate 90 Settings
195. ols 11 12 Eer a 29 28 27 26 25 24 23 22 21 20 19 18 11 lt ManualDia gt Dial Allows you to send and receive documents manually you to send and receive documents manually This button works only for faxing with the document feeder When the document is loaded into the feeder you can press the button only for sending When the document is not loaded into the feeder you can press the button only for receiving NOTE Press the Manual Dial button before setting the recipient or functions Pressing the Manual Dial button resets the specified recipient and set functions Direct Send Allows you to use the direct send feature Refer to Direct Send in the Fax chapter on page 76 Fax Transmitting gt Indicates that data is being transmitted or received Jobs in Memory Indicates there is data stored in the machine OO Star CD 5 Select Allows you to select options displayed on the screen Each press of the Select button moves you up one option 2 Use these buttons to switch between screens You can also use them to move the cursor in the entry field T lt Dial Pause gt Enters a pause in a telephone number when transmitting a fax lt Speed Dial gt Allows you to specify the fax number or e mail address using Speed Dial codes 9 anguge Changes the language displayed on the screen 10 lt Log In Out gt Allows you to log in to the machine as the Key Operator
196. omatic setting to generate the domain search list Domain Name 1 3 Enter the domain name for domain name 1 domain name 2 and domain name 3 Connection Time Out Specifies the time out period when searching the domain Dynamic DNS Update Allows you to enable disable the dynamic DNS update WINS Server Get WINS Server Address Allows you to enable disable the automatic setting of the primary and secondary WINS server address via DHCP Primary WINS Server Address Enter the primary WINS address in the xxx xxx xxx xxx format secondary WINS Server Address Enter the secondary backup WINS address in the xxx xxx xxx xxx format IP Address List IP Filter Allows you to limit the IP address used for receiving print data when TCP IP is enabled Click Edit for more details about this setting The Key Operator name and password are required to log in for the settings The default name is admin and default password is x admin No Displays the entry number of the IP address list from 1 to 10 Permitted IP Address Enter the IP address for receiving print data when TCP IP is enabled IP Mask Enter an IP address mask for each IP address entered in Permitted IP Address LPD This page allows you to configure the time out settings for the LPD port Port Number The standard LPD port number is 515 TBCP Filter This is only displayed when PostScript is enabled Connection Time Out Specifies the time ou
197. ong Edge Feed SEF Short Edge Feed Non standard Sizes Tray 5 Paper Size Bypass Tray 3 5 to 11 7 Not available Not available 98 to 432 mm 122 Xerox CopyCentre WorkCentre 118 User Guide Supported Paper Sizes and Types Supported Paper Types The following table lists the paper types supported for each paper tray and duplex kit Tray 5 Paper Type Tray 2 3 4 Bypass Tray Duplex Kit Wwe E p 9 EC EE Label Lightweight X Heavyweight 2 170 216 g m O pL 2 I X L X Lx T1 4 1 Heavyweight 1 ox o Le x O Available X Not available e When using Arjo Wiggins Conqueror High Speed Laser Laid CON9OF 64010283 the paper type is set to Heavyweight 1 e f you select Lightweight the machine lowers the temperature of the fuser unit when printing Select this option when paper curls or other printing problems occur due to high temperature in the fuser unit when it sets toner on the paper f you select Label Heavyweight 1 or Heavyweight 2 load the paper LEF If loading the paper SEF the paper may not feed correctly and print quality may be affected Depending on the operating environment certain types of Heavyweight 2 paper may not feed into the machine properly or print quality may be negatively affected Xerox CopyCentre WorkCentre 118 User Guide 123 8 Paper and Other Media 124 Xerox CopyCentre WorkCentre 118 User Guide 9 Setups This chapter written for the Key
198. opyCentre WorkCentre 118 User Guide 13 Appendix Country Code List When you change the country code refer to the list here The following settings are automatically changed to the setting of the country e Paper size e Daylight savings Date and time format e Fax connection approvals The list shows country codes and the date and time format For details of paper sizes for each country refer to Document Size Detection Table on page 198 The default setting of daylight saving is 0 000000 000000 If you change the country code the previous setting of daylight saving returns to the default For the changing procedure refer to Country Code ISO on page 130 NOTE For a code other than the listed countries contact your Xerox Sales Representative North America Latin America Code Time Format Code Time Format Argentina DDMMYYYY NME zm mm mae Falkland 238 DDMMYYYY Islands Republic of 218 DDMMYYYY Ecuador Republic of 780 DDMMYYYY Trinidad and Tobago 213 13 Appendix Western Europe Eastern Europe Middle East Sultanate of 512 DDMMYYYY Oman Syria DDMMYYYY Turkey DDMMYYYY UAE DDMMYYYY Ukraine DDMMYYYY Yemen DDMMYYYY Countries rae and Countries pate ang Code Time Format Code Time Format WM 1 LUS LM JUN EL EN Der We Lind KEE Ka 214 Country Code List Africa Country Date and Countries i l Country Date and Code Time Format Countries SE Code Time Format Nigeria ze s
199. or cannot be resolved contact the Xerox Welcome Center 7905xx 790Bxx 7AXxxx 7AQ4xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 7AO5XX 7Cxxxx 7CO1xx Check the remote machine or the telephone line If the error cannot be 7C03xx resolved contact the Xerox Welcome Center 7CO4xx 7CO5xx D01xx 1 DXxxxx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center TDO3xx TDOAxx 7D05xx TFxxxx 7F01xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center TFO3xx Xerox CopyCentre WorkCentre 118 User Guide 187 11 Problem Solving Description and Corrective Action FERMES BFO4xx neck tne Teimole machinevor tie telephone EE ES the remote machine or the telephone line If the error cannot be M oes contact the Xerox Welcome Center 8FO5XX 8FOBxx 91xxxx 9102xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9107xx 92xxxx 9201xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9202xx 9207xx 9208xx 9209xx 9508xx Check the remote machine or the telephone line If the error cannot be resolved contact the Xerox Welcome Center 9509x 96XXXX edi Check the remote machine or the tel
200. or the customer support web site can be changed by clicking on the Change Settings button NOTE The customer support web site will not be displayed if the machine is not connected to Internet Changing the Settings Click Change Settings enter the new name and URL for the web site then click Apply New Settings The Key Operator name and password may be required to change the settings The default name is admin and default password is x admin Xerox CopyCentre WorkCentre 118 User Guide 115 CentreWare Internet Services 116 Xerox CopyCentre WorkCentre 118 User Guide 8 Paper and Other Media The machine is designed to use a variety of paper types and other media This chapter provides information about loading paper and other types of media into the machine Loading Paper This section provides information on how to load paper into trays NOTE Make sure the side and rear paper guides on the trays are properly positioned to match the size of paper loaded If there is a gap between the paper stack and the guides paper may not be fed to the machine properly or paper jams may occur For information on configurable paper sizes and media types for each tray refer to Supported Paper Sizes on page 121 and Supported Paper Types on page 123 For information on the acceptable range of paper sizes and capacity for each tray refer to Paper Supply in the Specifications chapter on page 207 Preparing Paper for Loading
201. ort no matter how the transmission ends Xerox CopyCentre WorkCentre 118 User Guide Fax Features F Code This feature enables fax transmissions using the F Code defined by the Communications and Information Network Association of Japan The F Code standard is based on Recommendation T 30 defined by ITU Telecommunication Standardization Sector ITU T and allows communication with remote machines that support the same standard regardless of their manufacturers You must know the F Code and the password if one is set up of the remote machine before sending or retrieving a document F Code communication can also be specified using One Touch or Speed Dial To perform F Code transmissions using One Touch Dial or Speed Dial an F Code and a password if required must be registered in the Address Book in advance along with the destination You can use F Code for the following features e Confidential Communication Allows you to communicate with remote machines to deal with confidential documents by using mailboxes A password is required to retrieve a document from the remote machine Confidential Sending You can send a confidential fax document using F Code to specify the mailbox set up in the remote machine You must know the remote machine s F Code and password if set up before sending the document Confidential Receiving Received documents are stored in the mailbox set up in the machine in advance You can set the machine to a
202. otified the registration authorities About License JPEG Code Our printer software uses some of the codes defined by the Independent JPEG Group Heimdal Copyright 2000 Kungliga Tekniska H gskolan Royal Institute of Technology Stockholm Sweden All rights reserved Xerox CopyCentre WorkCentre 118 User Guide 23 1 Before Using the Machine OpenSSL 24 Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the above copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 Neither the name of the Institute nor the names of its contributors may be used to endorse or promote products derived from this software without specific prior written permission THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTI
203. page 68 Delete Delete the registered Fax Program 1 You can also use symbols as well as text and numbers Select Alphabet for Entry Mode press the lt gt button to display a list of symbols then select a symbol using the Select button Bulletin Board Use this feature to create bulletin boards The remote machines can freely browse documents on the bulletin boards on the machine You or remote machines can post retrieve print or delete the documents on a bulletin board To post documents set up the bulletin board in advance Up to 10 bulletin boards can be registered Bulletin Board 01 Bulletin Board 1 02 Bulletin Board 2 03 Hot in Use ee eee Name Enter a name up to 16 characters to be assigned to the mailbox Select Edit to display the bulletin board name entry field screen select Entry mode to switch the character type and enter the name using the alphanumeric keypad on the control panel Change Name Select to change the name of the registered bulletin board Press the lt C gt button to delete the entered name and then re enter a name up to 16 characters to be assigned to the bulletin board Select Edit to display the bulletin board name entry field screen then select Entry mode to switch the character type and enter the name using the alphanumeric keypad on the control panel Xerox CopyCentre WorkCentre 118 User Guide 161 9 Setups Mailbox 162 F Code Enter an appropr
204. plays the header of all pages The header includes the CentreWare Internet Services logo and the model of the machine Just under this panel on nearly all the pages is the tab bar which corresponds to the five functions or page buttons These are Jobs Status Properties Maintenance and Support You can navigate through the pages when you click the text on the each tab Footer Panel Footer Panel At the bottom of every page is the Footer Panel which contains the company logo on the left the copyright information in the center Left Panel and Right Panel The contents displayed on the left and right panel vary depending on the selected category Xerox CopyCentre WorkCentre 118 User Guide Jobs Job List Jobs For more information about each functional page refer to the following Jobs page 99 Status page 101 Properties page 102 Maintenance page 115 Support page 115 This page displays a list of active and completed jobs sent using the protocols or from the machine control panel The details displayed here may differ from those shown on the screen of your machine In addition to displaying job details this page also allows you to delete jobs Follow the steps below to select features available on the Jobs tab 1 Click Jobs on the Header Panel of the home page 2 Onthe collapsible menu of the Left Panel click Job List to view the list of active jobs or click Job History List t
205. r documentation supplied with the product Do not carry out any maintenance procedures on this product which are not described in the customer documentation Cleaning Your Product Before cleaning this product unplug the product from the electrical outlet Always use materials specified for this product The use of other materials may result in poor performance and may create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain circumstances WARNING Electrical Safety Information Only use the power cord supplied with this equipment gt Plug the power cord directly into a grounded electrical outlet easily accessible Do not use an extension cord If you do not know whether an outlet is grounded consult a qualified electrician This equipment is to be used on a branch circuit that has larger capacity than rated ampere and voltage of this machine See data plate on the rear panel for the rated ampere and voltage of this equipment If the machine needs to be moved to a different location contact a Xerox Service Representative or your authorized local representative or service support organization Improper connection of the equipment grounding conductor can result in an electric shock gt Do not place this equipment where people might step on or trip over the power cord gt Do not place objects on the power cord gt Do not override or disable electrical or mechanical inter
206. r is positioned to enter the machine first Xerox CopyCentre WorkCentre 118 User Guide Sleep Mode SMTP Speed Dialing Store Store for Polling TCP IP TIFF Toner Cartridge Transmission Interval Transmission Report Transmit Uncollated Xerox CopyCentre WorkCentre 118 User Guide Terms Defined A condition of reduced power consumption while the machine is not performing a transaction oimple Mail Transfer Protocol a communications protocol an agreement governing the way data is transmitted commonly used for sending and receiving e mail A form of abbreviated dialing of a number by entering a 3 digit code In this guide used for storing a scanned document image in memory To store a document in memory until it is retrieved by a remote fax machine Transmission Control Protocol Internet Protocol Tagged Image File Format A customer cartridge which holds toner an electrically charged powder with pigment and plastic for ease of loading into the machine The period between transmissions A report that confirms the status of a fax document To send Output programming where the specified number of copies for each page in a copy set is delivered in the order the documents were placed in the Document Feeder Example Two copies of a three page document would output as page1 copy1 page1 copy2 page2 copy1 page2 copy2 page3 copy1 page3 copy2 223 14 Glossary 224 Xerox CopyCentre WorkCentre
207. r mode to offline When offline the machine cannot receive data or process printing Xerox CopyCentre WorkCentre 118 User Guide 45 2 Product Overview 46 Emulation Sets the Emulation mode of PDF or PCL PDF Quantity Specify the copies to be printed between 1 to 999 2 Sided Print Specify whether or not to do double sided printing When double sided printing is enabled select which edge of the paper is to be bound Flip on long edge or Flip on short edge Print Mode Select the print mode from Normal High Quality or High Speed Password If a password has been set for a PDF file then specify the password here in advance Printing of the PDF file will be performed only when the file password matches the password specified here Collated Select this to set whether to collate multiple copies of the printout by sets sorted in the order of page 1 2 3 1 2 3 Paper Size Select the paper size from A4 or Auto Select Auto to print on a paper size that is automatically determined according to the size and settings of the PDF file to be printed PCL Paper Tray Select the paper tray to use for printing Paper Size Select the paper size for printing Bypass Size Select the paper size for Tray 5 bypass tray Orientation Select the print orientation Portrait or Landscape 2 Sided Print Specify whether or not to do double sided printing When On is selecte
208. rary is free for commercial and non commercial use as long as the following conditions are adhered to The following conditions apply to all code found in this distribution be it the RC4 RSA Ihash DES etc code not just the SSL code The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson tjh cryptsoft com Copyright remains Eric Young s and as such any Copyright notices in the code are not to be removed If this package is used in a product Eric Young should be given attribution as the author of the parts of the library used This can be in the form of a textual message at program startup or in documentation online or textual provided with the package Redistribution and use in source and binary forms with or without modification are permitted provided that the following conditions are met 1 Redistributions of source code must retain the copyright notice this list of conditions and the following disclaimer 2 Redistributions in binary form must reproduce the above copyright notice this list of conditions and the following disclaimer in the documentation and or other materials provided with the distribution 3 All advertising materials mentioning features or use of this software must display the following acknowledgement This product includes cryptographic software written by Eric Young eay Qcryptsoft com The word cryptographic can be left out
209. re WorkCentre 118 User Guide Create Delete Specify whether or not to use the password for authentication when receiving the document from remote machine to the mailbox Delete Deletes the selected mailbox 1 You can also use symbols as well as text and numbers Select Alphabet for Entry Mode press the lt gt button to display a list of symbols then select a symbol using the lt Select gt button Xerox CopyCentre WorkCentre 118 User Guide 163 9 Setups 164 Xerox CopyCentre WorkCentre 118 User Guide 10 Maintenance Sometimes the machine will require maintenance Information contained in this chapter will assist with these tasks Ordering Supplies The drum cartridge and the toner cartridge are available for the machine To obtain supplies contact your Xerox Sales Representative giving your company name the product number and its serial number Use the space below to record the telephone number Supplies Telephone Number NOTE If you are not using the drum toner cartridge recommended by our company the performance of the machine may not be at its optimum level Use the drum toner cartridge recommended for this product Cleaning the Machine Proper maintenance is important for the smooth operation of any equipment The Document Glass and Constant Velocity Transport Glass To ensure optimum print quality at all times clean the document glass and constant velocity transport glass monthly or more often
210. receives requests from the browser SSDP Allows you to configure the SSDP protocol used for UPnP Valid Advertising Period Specify the displayed time of the machine on the network between 60 and 4320 minutes in 1 minute increments Maximum TTL Enter the maximum TTL between 1 and 10 E mail IP Address or Host Name Up to 256 characters can be entered including period and hyphen If host name is used DNS information MUST BE populated correctly Max No of Pages for Split Send Allows you to set the size of outgoing e mail in pages You can specify a number between 0 to 999 pages in 1 page increments If O is specified outgoing e mails will not be split POP User Name Allows you to configure the POP user address POP User Password Enter the POP user password Up to 64 characters can be entered Re enter Password Allows you to verify the configured password by re entering the same password Xerox CopyCentre WorkCentre 118 User Guide 111 CentreWare Internet Services Protocol Settings SMTP Send Authentication Select the check box to set POP before SMTP for the authentication method When POP before SMTP is enabled you must set POP3 Server Address POP User Name and POP User Password SMTP Server Address Up to 256 characters can be entered including period and hyphen HTTP This page allows you to configure the HTTP protocol settings Port Number Enter the port number that
211. register the destination used for the Fax feature When registering a fax specify the following items To Enter the recipient name Select Edit to display the Recipient Name entry field screen select Entry Mode to switch the character type and enter the name using the alphanumeric keypad on the control panel Fax No Enter the fax number using the alphanumeric keypad on the control panel Index Enter the index used to search the recipient name in Address Book F Code Select whether to use F Code or not When transmitting with an F Code enter F Code and a password if necessary For information about F Code refer to F Code in the Fax chapter on page 73 Comm Speed Specify the communication speed Select V or A using the lt Select gt button to increase or decrease the value Overseas Comm Select for transmitting with the Overseas Communication feature Use this feature to minimize errors on telephone lines This is often the case with overseas Calls E mail Select to register the destination used for E mail feature When registering an e mail address specify the following items To Enter the recipient name Select Edit to display the recipient name entry field screen select Entry Mode to switch the character type and enter the name using the alphanumeric keypad on the control panel E mail Address Enter the e mail address using the alphanumeric keypad on the control panel Index Enter the index used
212. required option Xerox CopyCentre WorkCentre 118 User Guide Delete Deletes the selected account Change Password Copy Settings Changes the password for the selected account Change Account Limit Changes the upper limit imposed on the number of prints allowed for the selected account However if 0 is selected no limit is imposed Reset Impressions Resets the total number of prints counted for the selected account Copy Settings Refer to the following pages for the procedures for copy settings which includes programming the default settings for the following features Original Type page 134 Lighten Darken page 134 Paper Supply page 134 Reduce Enlarge page 135 2 Sided page 135 Output page 135 Paper Type page 136 Auto Tray Switch page 136 Image Rotation page 136 Tray Priority page 136 Customize Screens page 137 1 Select Copy Settings on the System Settings screen using the Select button 2 Press the Enter button 3 Select the required option using the Select button 4 Press the Enter button Xerox CopyCentre WorkCentre 118 User Guide Copy Settings Copy Settings E Paper Type Tray Priority 133 9 Setups Original Type Use this feature to adjust the density when Lighten Darken is set to Auto for copying documents or to specify the default density for copying documents Original Type Text amp Fhot
213. res page 62 3 Specify the Destination page 63 4 Start the Fax Job page 64 5 Confirm the Fax Job in the Job Status page 64 Stop the Fax Job page 64 NOTE If the Auditron feature is enabled you may need a password before you can use the machine To get a password or for more information contact the Key Operator 1 Load the Documents The following steps explain how to load documents using the document feeder or document glass When scanning a document in the form of sheet or multiple documents as a stack use the document feeder When scanning a document that is relatively heavy such as brochures or booklets use the document glass e Document Feeder Mixed size documents can be scanned as a stack when selecting Auto Detect on the Scan Size screen This feature is available only when the documents have the same width Use the document glass to scan mixed size documents with different width Otherwise image loss may occur for the width of the first page will be the size for all the scanned documents All the documents are scanned at a time therefore you can not change the settings such as Resolution Lighten Darken or Reduce Enlarge When you want to change the settings for each page use the document glass e Document Glass If you have more than one stack of documents to scan select Change Settings using the Select button while the current stack of documents is being scanned This allows you to
214. ritten permission of the OpenSSL Project 6 Redistributions of any form whatsoever must retain the following acknowledgment This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit http www openssl org Xerox CopyCentre WorkCentre 118 User Guide About License THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT INDIRECT INCIDENTAL SPECIAL EXEMPLARY OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE This product includes cryptographic software written by Eric Young eay cryptsoft com This product includes software written by Tim Hudson tih cryptsoft com Original SSLeay Copyright 1995 1998 Eric Young eay cryptsoft com All rights reserved This package is an SSL implementation written by Eric Young eay cryptsoft com The implementation was written so as to conform with Netscapes SSL This lib
215. rrect at the time of publication Xerox reserves the right at any time to change the information without notice Changes and technical updates will be added in subsequent editions of the documentation For the latest information go to WWW Xerox com Products Subject To Ordinary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you wish to export this product any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency Products Subject To Supplementary Export Regulations An export of this product is strictly limited in accordance with Laws concerning Foreign Exchange and Foreign Trade of Japan and or the export control regulations of the United States You must obtain if you know the product is to be used or was used for development manufacturing or use of any mass destructive weapons including nuclear weapon chemical weapon or biological weapon because of a dealing document such as legal contract or information from the importer any appropriate export license from the Japanese Government or its agency and or re export approval from the U S Government or its agency Table of Contents Table of Contents TADIC ON CON NIS EE 3 1 Before Using the Machine ss 11
216. rtridge is a customer replaceable unit When the remaining number of copies prints that can be printed reaches 1 000 pages the screen will display a message stating that the cartridge needs to be replaced When ordering a new cartridge use the following table to determine the correct reorder code for your machine All countries 6R1179 Removing the Old Toner Cartridge 1 Pull the front cover towards you to open it 2 Hold the toner cartridge and pull it out slowly NOTE Hold the empty cartridge away from you to avoid spilling any toner residue Xerox CopyCentre WorkCentre 118 User Guide 169 10 Maintenance Inserting the New Toner Cartridge 1 Remove the new toner cartridge from the box 2 Shake the cartridge up and down about 5 times gently to loosen up the toner inside 3 Place the cartridge in position as shown and slide it into the machine until it clicks 4 Close the front cover 170 Xerox CopyCentre WorkCentre 118 User Guide 11 Problem Solving The machine has built in information to help identify and manage error messages and problems It also contains troubleshooting steps to help resolve problems Refer to the information contained in this chapter to resolve any problem solving issues In addition the Online Support Assistant used by Xerox Customer Support staff offers solutions for issues such as error codes print quality software installation and more Go to www xerox com offi
217. s 76 When using the DADF use this feature to specify whether the documents are single sided or double sided and to specify the orientation of the documents 1 Press the or button to display 2 Sided Originals Memory 100 2 Sided Originals on the Fax screen 2 Select 2 Sided using the lt Select gt button 3 Select the required option 4 Press the Enter button 1 Sided Scans single sided documents 2 Sided Scans double sided documents When you select this option the Originals screen displays allowing you to select from the following options Rotate Side 2 Off Select to scan double sided documents opened side by side e Rotate Side 2 On Select to scan double sided documents opened vertically Xerox CopyCentre WorkCentre 118 User Guide Polling Fax Features This feature allows you to retrieve a document from a remote machine which is referred to as polling The remote fax information is entered using the same method for sending faxes but the Polling option is used to initiate retrieving the fax from the remote machine You can also retrieve a document stored in a confidential mailbox on the remote machine For this function a mailbox number and password if one is set up is required 1 Press the or lt gt button to display Perrina Memory 100 Polling on the Fax screen 2 Select Polling using the Select Doo for Polling PellReceive Cancel
218. s Mail Notice Settings Notice Frequency Select the frequency of sending the status e mail Notice Day Weekly Allows you to specify the day of the week on which the status e mail is sent Notice Date Monthly Allows you to specify the date on which the monthly status e mail is sent Notice Time Allows you to specify the time to send the e mail notice IP Reject Frequency Allows you to specify the number of rejections before sending an e mail notice for users whose IP addresses are not registered in the permitted addresses Domain Reject Frequency Allows you to specify the number of rejections before sending an e mail notice for users whose domains are not registered in the permitted domains Next Notice Date Displays the next transmission date Mail Recipient Settings Allows you to specify up to three recipient e mail addresses when Regular Notice IP Reject Notice or Domain Reject Notice is checked Up to 128 bytes can be entered Auditron Print Auditron Print Select the check box to enable Non account Print Select the check box to enable Account Number Allows you to change the information of account users Click Edit to configure User Account Settings Print Allows you to make detailed settings as follows Account Number This is a display only item User Name Enter the user name Password Enter a 4 to 12 digit number for the password Black Account Limit Allows you to configure the limitation of black and
219. s Normal Select this when the communication protocol is in the ASCII format Binary Select this when the communication protocol is in the binary format TBCP Select this to switch between the specific control codes when the communication protocols involve both ASCII and binary formats USB This page allows you to configure the USB settings Auto Eject Time Specifies the time when the paper will be automatically ejected if no data is sent to the printer Adobe Communication Protocol This is only displayed when PostScript is enabled Select one of the following options Normal Select this when the communication protocol is in the ASCII format e Binary Select this when the communication protocol is in the binary format TBCP Select this to switch between the specific control codes when the communication protocols involve both ASCII and binary formats Xerox CopyCentre WorkCentre 118 User Guide 107 CentreWare Internet Services Protocol Settings EtherTalk This is only displayed when PostScript is enabled Printer Name Enter the printer name for EtherTalk Zone Name Enter the EtherTalk zone name Printer Type This is a display only item SMB This page allows you to configure the SMB protocol settings for the following options Workgroup Enter the workgroup name Up to 15 characters can be entered Host Name Enter the host name Up to 32 characters can be entered Administrator N
220. s screen Select either Rotate Side 2 Off or Rotate Side 2 On to specify the orientation of the originals 22 Sided Produces double sided copies from double sided documents The following illustrations show Rotate Side 2 Off and Rotate Side 2 On orientations Portrait images Landscape images Rotate Side 2 Off Rotate Side 2 Off for binding on the long edge for binding on the short edge Rotate Side 2 On Rotate Side 2 On for binding on the short edge for binding on the long edge This feature allows you to sort copy outputs when you make multiple sets of copies 1 Press the or lt gt gt button to display output Output on the Copy screen Collated 2 Select Output using the Select button 3 Select the required option 4 Press the Enter button NOTE The lt Collated gt button on the control panel provides a quick way of using this feature Auto Automatically applies either Collated or Uncollated for sorting copy output The Collated option is applied when you use the document feeder When you use the document glass Uncollated is applied Xerox CopyCentre WorkCentre 118 User Guide 59 3 Copy Collated Delivers the specified number of copy sets in the same order as the documents For example two copies of a three page document are delivered in the order 1 2 3 1 2 3 Uncollated Delivers the copies in stacks based on the number of copies requested for each
221. s and Types This section lists the sizes and types of paper that can be used with the machine 120 Xerox CopyCentre WorkCentre 118 User Guide Supported Paper Sizes and Types Supported Paper Sizes The following table lists the paper sizes supported for each paper tray and duplex kit NOTE For the capacity of each tray refer to Paper Supply in the Specifications chapter on page 207 Standard Sizes European Countries the Paper Size Latin American Countries Middle and Near East Countries Canada and the United States Tray 5 Tray 5 Tray 5 Bypass Bypass Bypass Tray Tray Tray Width Length Tray mm mm 1 4 A6 SEF 105 148 A6 LEF 148 105 B6 SEF 1285 182 5 5 x 8 5 139 7 215 9 X SEF 8 5 x 11 215 9 279 4 SEF Letter 8 5 x 11 279 4 215 9 LEF Letter 8 5 x 13 215 9 330 2 SEF Legal 8 5 x 14 215 9 355 6 SEF Legal B4 SEF 257 364 184 2 266 7 Executive SEF Executive LEF 266 7 184 2 279 4 431 8 A3 SEF 297 420 3 5 x 5 5 88 9 139 7 X SEF Post Card 152 4 101 6 X LEF Xerox CopyCentre WorkCentre 118 User Guide 12 11 x 17 SEF 8 Paper and Other Media European Countries the Paper Size Latin American Countries Middle and Near East Canada and the United States Countries Width Length mm mm Monarch 190 5 Envelope LEF DL Envelope LEF C4 Envelope SEF Commercial 241 3 104 8 10 Enve lope LEF O Available X Not available LEF L
222. s being scanned This allows you to copy multiple or mixed side documents as one set of data Also you can change the copy settings for each page Xerox CopyCentre WorkCentre 118 User Guide Copying Procedure 1 Raise the document feeder or the document glass cover 2 Place the document face down on the document glass aligned with the tip of the registration arrow near the top left of the document glass 3 Lower the document feeder or the document glass cover Constant Velocity Transport Glass The Constant Velocity Transport CVT glass is the narrow strip of glass located at the left hand side of the document glass When documents are fed from the document feeder they pass over the CVT glass to scan the images into memory automatically The CVT glass is not used when documents are placed on the document glass Constant Velocity Transport Glass 2 Select the Features Various copy features can be selected for your copy job NOTE If the machine remains idle for a set time determined by the Key Operator the settings will be reset For more information refer to Auto Clear in the Setups chapter on page 128 Xerox CopyCentre WorkCentre 118 User Guide 51 3 Copy 1 Press the lt Copy gt button on the Job Status Machine Status control panel Ensure that the pie O Copy screen is displayed CD Manual Dial O Direct Send Flx Aen ee E Exit Enter O OS Ww Hoo O O Address Enter Next Address Book E i iail
223. s or prints made for each user account and controls access and use of the machine To enable this feature you need to log in as the Key Operator and change the default setting of Auditron Mode from Off to On The Key Operator can change the password or account limits for copy print jobs For more information refer to Auditron Administration in the Setups chapter on page 131 1 Press the Log In Out button on the ABC DEF Dial Pause Poner Saer DOOO B S O E OQ JKL MNO Speed Dial Clear All control panel 2 Select System Settings using the lt Select gt button stat S880 Cr lt Log In Out gt button 3 Enter the Key Operator password using system Admin Enter Password Stop C numeric keypad ERI NOTE The default Key Operator password EXE iS 11111 Confirm 4 Select Confirm using the Select button or press the Enter button 5 Select Auditron Admin on the System auditron administration Settings screen using the Select button uditranMode lReset Acc Lmit Deke AT Accounts Press the Enter button Select the required option Press the Enter button N p Change the settings as required 10 Press the lt Enter gt button If the Auditron feature is enabled enter a registered password for each account before using the machine Xerox CopyCentre WorkCentre 118 User Guide 47 2 Product Overview 1 Enter the password of each register
224. s while scanning multiple documents the job is canceled and the scanned data deleted To resume the same operation load all the documents again and press the Start button NOTE If the memory full error occurs delete unnecessary files 5 Confirm the Copy Job in the Job Status 1 Press the Job Status button on the Job Status Current ATI Jobs A control panel to display the Job Status hs Active Jobs screen Stop Delete betas ow The queued copy job will be displayed If there is no copy job in progress the following message is displayed No Active Jobs Stop the Copy Job Follow the steps below to manually cancel an activated copy job 1 Press the lt Stop gt button on the ABC DEF Dial Pause Power Saver Language gt Log In Out c control panel to cancel the SE OO OQO O MNO Speed Dial Clear All current copy job PARS C ES Co C LS lt Stop gt button 2 Ifrequired press the Job Job Staus Machine Status Status button on the control ee panel to display the Job Status screen To exit the Job Status screen press the Job Status sex address be Enlai button ED Cupy Manual Dial Direct Send lt Job Status gt button lt Select gt button 3 Select Stop Delete using the Job Status Current ATI Jobs 9 Select button to clear the suspended topying job Stop Delete Details W Xerox CopyCentre WorkCentre 118 User Guid
225. send the document again 081 720 722 An error occurred in the machine Turn the power off and then back on after the screen on the control panel is off 081 721 User cancels the process of the job C1 3 C2 2 C2 3 Paper jam is occurred in the paper tray Refer to Paper Jams on C3 1 C3 2 C3 3 page 172 C4 0 C4 1 C4 2 C4 3 C6 1 C6 2 Paper jam is occurred in the duplex kit Refer to Paper Jams on page 172 C8 2 C8 3 C8 4 Paper jam is occurred in the paper tray Refer to Paper Jams on page 172 C8 6 Paper jam is occurred in the duplex kit Refer to Paper Jams on page 172 C9 3 Paper jam is occurred in Tray 5 bypass tray Refer to Paper Jams on page 172 Paper jam is occurred in the inner of the machine Refer to Paper Jams on page 172 E1 1 E1 2 E3 1 Paper jam is occurred in the exit Refer to Paper Jams on page 172 E3 6 Paper jam is occurred in the exit Refer to Paper Jams on page 172 E8 2 Paper jam is occurred in the duplex kit Refer to Paper Jams on page 172 li Xerox CopyCentre WorkCentre 118 User Guide 193 11 Problem Solving Description and Corrective Action H1 2 H1 3 H1 4 Turn the power off and on If the error cannot be resolved contact the H2 7 H3 1 H4 1 Xerox Welcome Center H4 2 H4 3 H4 4 H7 3 H7 4 H7 7 H8 1 H8 2 H8 3 H8 4 H9 3 H9 4 J1 2 The toner is run out Refer to Replacing the Toner Cartridge on page 169 The drum cartridge is not s
226. ser Guide 125 9 Setups System Settings This screen allows you to select features for the settings you want to configure or change For more information refer to the following Change Password page 126 Common Settings page 127 Auditron Administration page 131 Copy Settings page 133 Print Settings page 137 Fax Settings page 146 E mail Settings page 154 1 Select System Settings on the System system settings Settings screen using the Select button Change Password 2 Enter the correct Key Operator password using the alphanumeric keypad on the control panel NOTE The default Key Operator password is 11111 To change the password refer to Change Password on page 133 3 Select Confirm using the Select button or press the Enter button 4 Select the required option 5 Press the Enter button Change Password 126 This screen allows you to change the password required when you select System Settings after pressing the Log In Out button A password can be specified within the range of 1 to 12 digits 1 Select Change Password on the Change Password New Password System Settings screen using the Select button Press the Enter button Enter a new password using the alphanumeric keypad on the control panel Press the Enter button Confirm the password by entering the same password as you entered in step 3 oa RW ND Press the lt Ent
227. ss Book 66 Use this feature to quickly search and enter registered destinations and Fax Programs by selecting an entry from the list or using Search by Index If you select a Fax Program you can send a document using the settings registered in the program Entries in the Address Book are the ones you registered in Speed Dial and Fax Program and are ordered by the Speed Dial codes and Fax Programs they are assigned respectively For more information on how to register Speed Dial codes and Fax Programs refer to Create Delete in the Setups chapter on page 158 For more information on a Fax Program refer to One Touch Dial on page 67 1 Press the lt Address Book gt button on Job Status Fax Transmitting the control panel Jobs in Memory Copy Manual Dial O Direct Send Fax ess Enter Next Address Book E mail Paper Supply Reduce Enlarge Orig lt Address Book gt button 2 Select the required option Total 0 M001 Jane Smith Search by Index O02 James Smith 3 Press the lt Address Enter Next gt button Program List O03 Joan Smith LL ao v 4 Address Book Allows you to select from the list of destinations registered in Speed Dial Xerox CopyCentre WorkCentre 118 User Guide Specifying Destinations Program List Allows you to select from the list of programs registered in Fax Program NOTE You cannot select a Fax Program if a destination is already specified Search by Index Allows you
228. st the paper so that they are just touching the paper 4 Close the paper tray 5 Power the machine off and then on 181 11 Problem Solving Deformed transparencies Check that Transparencies is selected on the screen The machine automatically adjusts for different types of media Transparencies tolerate less heat than paper ransparencies can be loaded only in Tray 2 4 optional or Tray 5 bypass tray Blank output Check that the document is loaded face up in the document feeder Check that the document is loaded face down on the document glass e Ifthe toner cartridge is new the toner may not be dispensed Repeat the job Check that the seal tape has been removed from the new drum cartridge Reinstall the drum cartridge and the toner cartridge Replace the drum cartridge Replace the toner cartridge if the screen message for replacement is displayed otreaks solid or dotted lines or spots Clean the document glass CVT glass the narrow strip of glass located at the left hand side of the document glass the areas under the document glass cover the document feeder and the paper guides Check the quality of the document e Run the job using the document glass e f the machine has been idle for an extended period of time or if the toner or drum cartridge is new begin the job again Load fresh paper Check the humidity of the machine location Replace the drum cartrid
229. ster up to 200 Speed Dial codes When you register Speed Dial codes 001 036 their codes are automatically assigned to One Touch buttons on the control panel Speed Dial codes are listed and can be searched for in the Address Book For more information on how to register Speed Dial codes refer to Speed Dial in the Setups chapter on page 159 1 Press the lt Speed Dial gt button on the control panel 2 Enter a 3 digit code ES DEF Dial Pause er Saver ABC OOOO B S O GHI JKL O MNO Speed Dial Clear All ES Start Co C E LL L M Speed Dial button NOTE If the 3 digit code entered is correct the destination is displayed If it is incorrect you are prompted to re enter a 3 digit code One Touch Dial This feature allows you to select preset Speed Dial codes 001 036 using One Touch Dial buttons One Touch Dial consists of the following three pages and you can change the page using the flip cards Page 1 displays Speed Dial codes 001 018 e Page 2 displays Speed Dial codes 019 036 e Page3displays Fax Programs p01 p18 Fax Program is not available for the E mail feature 1 If necessary flip the One Touch panels to access the required One Touch button 2 Press the One Touch button One Touch buttons Xerox CopyCentre WorkCentre 118 User Guide 89 5 E mail E mail Features This section describes the various features avail
230. t button 1 Sided Scans single sided documents 2 Sided Scans double sided documents When you select this option the Originals screen displays allowing you to select from the following options e Rotate Side 2 Off Select to scan double sided documents opened side by side e Rotate Side 2 On Select to scan double sided documents opened vertically Xerox CopyCentre WorkCentre 118 User Guide 93 5 E mail Sender 94 For sender information you can use the machine s address assigned by the Key Operator or select the address registered as a Speed Dial code in the Address Book For information about Speed Dial refer to Speed Dial in the Setups chapter on page 159 1 Press the or lt gt gt button to display Sender Sender on the E mail screen 2 Select Sender using the Select button System Admin 3 Select the required option 4 Press the lt Enter gt button System Admin Uses the machine s address assigned by the Key Operator Address Book Displays the list of e mail addresses registered in the Address Book 1 Select Address Book using the Mc Jane Smith lt Select gt button on the Sender screen 002 James Smith RER 00 Joan Smith 2 Selectthe required address by selecting System admin Y V or A using the Select button 3 Press the Address Enter Next button The specified address is indicated by an asterisk 4 Press the Enter
231. t Mask Gateway Address These items are used to confirm the automatically acquired address or manually set address Enter addresses in the format xxx Xxx xxx xxx xxx is Within the range of 0 to 255 Internet Services Specify whether or not to use Internet Services When Enable is selected CentreWare Internet Services can be used to display the machine status or job status or change machine settings via a Web browser Xerox CopyCentre WorkCentre 118 User Guide 141 9 Setups WINS Server Get DHCP Address Specify whether to automatically acquire or manually specify the IP address required for using WINS from a DHCP server e Primary IP Secondary IP These items are used to confirm the automatically acquired address or manually set address Enter addresses in the format XXX XXX XXx xxx Each group of 3 numbers xxx must be within the range of 0 to 255 When the primary IP address is invalid the secondary IP address is also invalid Ethernet Settings Sets the communication speed connector type of the Ethernet interface When Auto is selected 100BASE TX or 10BASE T is automatically selected Select 100BASE TX when fixing Ethernet to 100BASE TX for use Select TOBASE T when fixing Ethernet to 10BASE T for use IPX SPX Frame Type Specify the following types for IPX SPX frame type Ethernet II Ethernet 802 3 Ethernet 802 2 or Ethernet SNAP When Auto is selected the frame type is automatically specifi
232. t can be set within the range of 2 to 3600 seconds in 1 second increments e Port No Specify the port number 9100 or within the range 8000 to 9999 TBCP Filter Specify whether to Enable or Disable the TBCP filter when the PostScript data is processed UPnP Use to set up UPnP Universal Plug and Play Port Status Specify whether to Enable or Disable the port status of UPnP SNMP Use to set up SNMP The settings for SNMP are required when using applications for remote managing multiple printers e Port Status Specify whether to Enable or Disable the port status of SNMP e Transport Protocol Specify the transport protocol to be used for SNMP Select UDP IPX or both e Community R Enter the community name for retrieving the manage information on base MIB of the printer up to 12 characters Community R W Enter the community name for configure the manage information on base MIB of the printer up to 12 characters Community Trap Enter the community name used for trap up to 12 characters TCP IP Settings Get IP Address Specify whether to automatically or manually retrieve the necessary information for using TCP IP IP address subnet mask and gateway address from the DHCP Dynamic Host Configuration Protocol server with AutolP feature DHCP server BOOTP or RARP For the addresses you need to set manually contact the Key Operator e P address Subne
233. t cause for concern since various components within the machine are still powering off The document will not feed through the Check that the document feeder is not document feeder overloaded The document feeder can hold a maximum of 50 sheets Check that the document is fully inserted into the document feeder Using a lint free cloth lightly wipe the platen cushion on the underside of the platen cover oet the documents and then check that the side guides are not too tight The machine does not display one of the Check that no paper trays are open If a paper trays as one of the Paper Supply tray is ajar the machine cannot sense its selections connection Open and close each paper tray If this does not rectify the problem then power the machine off and then on The machine does not accept documents into Check with the Key Operator about memory available memory If the memory is almost full print and delete unnecessary files 180 Xerox CopyCentre WorkCentre 118 User Guide Troubleshooting Tables The machine displays a memory full error message While scanning the document the machine displays a message that prompts you to load paper While outputting a copy job the machine displays a message that prompts you to load paper When you place a document on the document glass the machine displays a message that prompts you to load paper The machine displays a tray fault Xerox CopyCentre WorkCentre 118 Us
234. t period when transmission fails SNMP When accessing the printer via SNMP configure the following options on this page Community Name Read Only Enter the community name used for reference and display Community Name Read Write Enter the read write community name Community Name Trap Notification Enter the trap notification community name Key Operator Enter the name of the Key Operator 110 Xerox CopyCentre WorkCentre 118 User Guide Properties Protocol Settings IPP This page allows you to configure the following options when using IPP Internet Printing Protocol Port Number The default IPP port number 631 will be displayed This is a display only item Add Port No Enter the port number TBCP Filter This is only displayed when PostScript is enabled Administrator Mode Allows you to enable disable to operate by the Key Operator DNS Allows you to configure whether to enable disable DNS Connection Time Out Specifies the time out period when transmission fails Port9100 This page allows you to configure the time out settings for the Port9100 Port Number Enter a value for the port number between 8000 and 9999 TBCP Filter This is only displayed when PostScript is enabled Connection Time Out Specifies time out period when transmission fails UPnP This page allows you to configure the UPnP protocol Port Number Enter the port number 80 or between 8000 and 9999 that
235. t to the broadcasting machine The remote machine that broadcasts your document to multiple destinations is referred to as a relay station You can specify multiple relay stations or even ask the first station to relay your document to the secondary relay station which then broadcasts the document to other destinations Also the send document can be printed at the relay station Use F Code to specify a relay station and destinations if they also support relay broadcasting using F Code For more information about relay broadcasting using F Code refer to Relay Broadcast Remote Relay Broadcast on page 73 NOTE Relay broadcasting with F Code can be used among machines that have both F Code and relay broadcast functions Fax Features 68 This section describes the various features available for a fax job For more information about the features available refer to the following Resolution page 69 Lighten Darken page 70 Scan Size page 70 Reduce Enlarge page 71 Send Header page 71 Xerox CopyCentre WorkCentre 118 User Guide Fax Features Transmission Report page 72 F Code page 73 Overseas Communication page 74 Delayed Start page 74 Multiple Up page 75 Priority Send page 75 Recipient Print Sets page 75 Direct Send page 76 2 Sided Originals page 76 Polling page 77 Bulletin Board page 78 Mailbox page 80 Chain Dialing page 80 On Hook page 81 1 Pr
236. ter driver e Select from tray Some applications create the PostScript program directly without using a printer driver In this case the paper tray may not be selected correctly Select this mode to print data correctly on the specified paper Allocate Memory Use this feature to specify the memory capacities required for printing and for the receive buffer for each interface NOTE The maximum value that can be specified varies according to the amount of free memory remaining 1 Select the required option by selecting V or A using the Select button ATlocate Memory PS 2 Press the lt Enter gt button C Il 4 3 Perform the necessary operations NOTE Selecting Decimal enables the entry of decimals 4 Press the Enter button The selected option is indicated by an asterisk PS Specify the memory capacity used for PostScript within the range of 8 00 to 96 00 MB in 0 25 MB increments PCL Memory Specify the memory capacity used for PCL from within the range of 0 25 to 24 00 MB in 0 25 MB increments Buffer Size opecify the receive buffer where data sent from the PC is temporarily stored memory capacity for each interface For the LPD SMB and IPP interfaces specify the spool destination the memory capacity as well as whether or not to spool to memory Parallel NetWare Memory IPP Memory EtherTalk USB Memory Port9100 Memory Specify the received buffer memory capacity within the ran
237. ter the location of the machine Contact Person Enter the name of the Key Operator Up to 255 characters can be entered Administrator E mail Address Enter the e mail address for the Key Operator Up to 64 bytes can be entered Comment Enter a comment about the machine Configuration Memory Displays the size of the RAM each enabled port as well as the emulation in use Available Printer Language Displays the printer language used by the machine and its version number Software Displays the software version and status installed on the machine Options Displays the print area of the optional RAM Hardware Displays the hardware installed such as the ethernet port Counters Displays the Total Impressions printed documents only copies and faxes are not included Xerox CopyCentre WorkCentre 118 User Guide 103 CentreWare Internet Services Paper Tray Attributes Trays Displays the name of the tray Paper Type Displays the paper type settings Priority Allows you to configure the priority of the paper supply from a specified tray Paper Settings Paper Type Displays the paper type Specify the priority settings for each paper type Paper Name Enter the name for Custom Paper 1 to Custom Paper 3 Up to 8 characters can be entered for each name Priority Allows you to configure the priority settings when the Auto Tray is selected for the various paper types Address Book This page displays the information of the
238. the System auaitron administration Settings screen using the Select button duditron Made Reset doc Lmit De ete All Account 2 Press the Enter button 3 Select the required option using the Select buttons 4 Press the Enter button Auditron Mode opecify whether to enable or disable the Auditron feature Create Delete Displays the Create Delete screen You can register a new account or change the settings for each account Reset Acc Limit Resets the upper limits imposed on the number of prints for all accounts Reset Impressions Resets the total number of prints counted for all accounts Delete All Accounts Deletes all registered accounts Create Delete Screen 132 This screen allows you to register accounts specify the upper limit to be imposed on the number of prints for each account and reset the total number of prints counted for each account 1 Select Create Delete on the Auditron ceesteneece ESSE Administration screen using the m see Select button 03 Mot in Use delete OW ae Press the lt Enter gt button Select an account number 01 to 50 using the lt Select gt buttons Press the lt Enter gt button ak v If you are registering a new account enter a 4 digit password to be assigned to the account using the alphanumeric keypad If you selected a registered account in step 3 the password entry field does not display 6 Select the
239. the control panel Xerox CopyCentre WorkCentre 118 User Guide Fax Features Minutes Press the C button to clear the entered value and then enter the minute of the delayed start time using the numeric keypad on the control panel Multiple Up When using the document feeder use this feature to send two consecutive pages as a single page The arrangement of the scanned documents is fixed as top to bottom 1 Press the or lt gt gt button to display Select an address Memory 100 Multiple Up on the Fax screen 4 of Tab Multiple lp Priority Send Recap Print Sets 2 Select Multiple Up using the Select um Ter Ti button 3 Select 2 Up to enable the feature using the lt Select gt button Priority Send This feature allows an urgent document to be transmitted with top priority If multiple Priority Send documents exist the one which is specified first is transmitted first 1 Press the or lt gt gt button to display Select an address Memory 100 Priority Send on the Fax screen dmi of a i Multiple llp Priority Send Recip Print Sets ui iR eee REISER lt Select gt button 3 Select On to enable the feature using the lt Select gt button Recipient Print Sets This feature allows you to specify the number of copies the remote machine will print 1 Press the or lt gt gt button to display Recipient Print Sets Memory 100 Recip Print Sets on the Fax screen
240. this case the paper tray is selected based on the settings in Tray Priority If you set Not Selected for a paper type the tray loaded with the paper type will be excluded from the targets of auto tray selection Tray Priority opecify the priority of Trays 1 to 4 for auto tray selection when the optional trays are installed Set each tray to any of 1 to 3 You cannot set the same tray for each priority number That means the trays that can be set 2 are other than the tray specified in 1 and the trays that can be set 3 are other than the trays specified in 1 and 2 The remaining trays are set to 4 Offset Stacking opecify the paper output method when using the offset stacking feature Offset Per Set When printing multiple copies each set of document is output with its position shifted per set Offset Per Job Select this to output the document with its position shifted per job e Off Select this if you do not want to perform offset output Print ID opecify whether or not to print the user ID When printing the user ID specify the print position Odd Page 2 Sided Specify whether to print the first page on single sided or double sided paper when the total number of pages is an odd number Xerox CopyCentre WorkCentre 118 User Guide Print Settings Paper Select Mode Specifies how to select paper when printing PostScript data Auto Select this to print on the paper in the tray specified by the prin
241. ting and the active tray runs out of paper e When the paper size sensed differs from the previously determined size e When paper feeding starts and the selected tray is open e When paper feeding starts and the selected tray malfunctions When Paper Supply is not set to Auto or no other target tray contains paper the same size type and orientation the machine stops printing and message Tray X is out of paper displays NOTE Tray 5 bypass tray cannot be used with Auto Tray NOTE Key Operator access must be set to On for Auto Tray and target trays and priorities must be specified For more information refer to Auto Tray Switch in the Setups chapter on page 136 and Tray Priority in the Setups chapter on page 136 When not in use the paper trays can be opened and paper can be loaded while the machine is running However do not open the active tray This will cause the machine to stop Storing and Handling Paper Always use high quality xerographic grade paper in the machine Damaged curled or damp paper can cause jams and image quality problems Follow these simple rules to store paper e Store paper in dry conditions away from extreme heat or cold such as radiators or open windows e Store paper flat on a shelf or pallet above floor level Leave the paper wrapped and boxed until ready to be used Re wrap partly used packages of paper NOTE Paper should not be stored in the paper trays Supported Paper Size
242. tive 72 23 EEC amended by Council directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your authorized local dealer WARNING In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING This is a Class A product In a domestic environment the product may cause radio frequency interference in which case the user may be required to take adequate measures WARNING Shielded interface cables must be used with this product to maintain compliance with Council Directive 89 336 EEC WARNING Use AWG26 or thicker telephone line to this equipment For FAX Function USA FAX Send Header Requirements The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a FAX machine to send any message unless such message clearly contains in a margin atthe top or bottom of
243. to search the recipient name in Address Book Xerox CopyCentre WorkCentre 118 User Guide 159 9 Setups Change Recip Name Select when changing the registered name Select Edit to display the recipient name entry field screen then select Entry Mode to switch the character type and enter the name using the alphanumeric keypad on the control panel Change Fax No Select when changing the registered Fax number Change Address Select when changing the registered E mail address Delete Select when deleting the registered Speed Dial 1 You can also use symbols as well as text and numbers Select Alphabet for Entry Mode press the lt gt button to display a list of symbols then select a symbol using the Select button Fax Program 160 This feature allows you to program information about the fax destination and the features used to send faxes You can always send faxes using the same conditions of transmission by recalling the program using One Touch Dial or Speed Dial In addition to the information of the fax destination you can program the following three types of program Fax Send Poll Polling Receive and Post Send that transmits more than one document at a specified time p z Prmgram By Program Hao pos Not in Use Za v a 1 Select a program number p01 to p30 selecting W or A using the Select button or select to search a program number using By Program No 2 Press the
244. tre WorkCentre 118 User Guide 155 9 Setups Lighten Darken Use this feature to adjust the default density of the scanning documents in five levels Move V on the screen by selecting Darken or Lighten using the Select button to select the density level Lighten Dar ken Lighten Reduce Enlarge Scan Size 156 This feature allows you to enlarge or reduce a scanned document to a specified ratio Choose 64 or 78 to include in the presets of reduction enlargement ratios for scanning documents ReducelEn large 78m B5xd4 85xd1 ba 07525507 Use this feature to specify the default scanning area When you select a different size from the original documents will be scanned according to the selected size regardless of their actual sizes Scan Size Sean Size 85x 1x i 55x85 5 5 x 8 5 7 25 x 105 Auto Detect Detects the size of the documents automatically Only standard size can be automatically detected A non standard size document is scanned as a standard size nearest to the scanned document For more information about the size that can be automatically detected refer to When Using the E mail Feature in the Specifications chapter on page 205 Presets Allows you to select from the preset size Xerox CopyCentre WorkCentre 118 User Guide E mail Settings File Format Specify the default file format to save scanned documents File Format PDF TIFF
245. u to enable disable the automatic detection of the SLP directory agent TCP IP This page allows you to configure the following TCP IP settings Host Name Enter the host name Up to 32 characters including a hyphen can be entered Ensure the DNS information is populated correctly if Host Name is used Get IP Address Allows you to set the method for obtaining the IP address by selecting the drop down menu to access the following options Manual The user will specify all the addresses DHCP The address will automatically be set via DHCP BOOTP The address will automatically be set via BOOTP RARP The address will automatically be set via RARP DHCP Autonet The address will automatically be set via DHCP Autonet IP Address Enter the IP address allocated to the machine in the xxx xxx xxx xxx format Subnet Mask Enter the subnet mask in the xxx XXxx Xxx xxx format Gateway Address Enter the gateway address in the XXX XXX XXX xxx format DNS Configure DNS settings for the following situations Get DNS Address Allows you to enable disable the automatic setting of the DNS server address via DHCP Xerox CopyCentre WorkCentre 118 User Guide 109 CentreWare Internet Services Protocol Settings DNS Address 1 3 Enter the DNS address 1 DNS address 2 and DNS address 3 in the xxx xxx xxx xxx format DNS Name Enter the DNS domain name Generate Domain Search List Automatically Allows you to enable disable the aut
246. u to retrieve a document from a remote machine An abbreviation of Post Office Protocol Version 3 a protocol used for receiving e mail It is a commonly used communications protocol an agreement governing the way data is transmitted It provides a private mailbox in the provider e mail server that receives messages when a connection is made POP3 is a receive only function while the corresponding function for sending e mail is SMTP The image orientation on a sheet of paper where the long edge of the paper runs from top to bottom Xerox CopyCentre WorkCentre 118 User Guide 221 14 Glossary 222 PostScript Files Power Saver Modes Printable Area Protocol Pulse to Tone Queue Quick Memory Transmission RAM Recipient Remote Terminal Resolution ROM Scan Screen Screen Default Segment Short Edge Feed SEF PostScript is a page description language PDL from Adobe Systems which is the standard for desktop publishing because it is widely supported by both hardware and software vendors Energy saver modes that significantly reduce the power consumption during periods of inactivity The actual area on paper which can be printed The rules that control the transmitting and receiving of data Switching between dialing types This is useful when you need pulse mode to connect and tone mode to access a mailbox or another feature A temporary storage unit for jobs waiting to be processed Dia
247. u will find that some terms are used interchangeably e Paper is synonymous with media Document is synonymous with original e Xerox CopyCentre WorkCentre 118 is synonymous with the machine Key Operator Key Operator describes the person who is responsible for hardware maintenance Orientation is used to mean the direction of images on the page When the image is upright the paper or other media can be either long edge feed or short edge feed Long Edge Feed LEF When loading documents long edge feed into the document feeder load with one of the long edges facing into the document feeder The short edges appear at the top and bottom of the paper facing the front and back of the document feeder When loading paper long edge feed into a paper tray place the paper with one of the long edges on the left hand side and one of the short edges toward the front of the tray Short Edge Feed SEF When loading documents short edge feed into the document feeder load with one of the short edges facing into the document feeder The long edges appear on the top and bottom of the paper facing the front and back of the document feeder When loading paper short edge feed into a paper tray place the paper with one of the short edges on the left hand side and one of the long edges toward the front of the tray LEF Orientation SEF Orientation Paper feed direction Paper feed direction Text in Square Brackets 12 Indicate that thes
248. ument Glass or in the Document Feeder to be scanned An abbreviation for Internet Protocol This is a communication protocol of the network layer and is supported by a variety of computer platforms IP controls the routing of the data An acronym for the International Telecommunications Union This group used to be called the CCITT It is responsible for standardizing facsimile communications A group of copy fax or print data The canceling and outputting of copying faxing and printing is done on a job basis A designated user who sets machine copy and fax defaults administers the network settings on the machine and maintains the machine The buttons on the control panel The image orientation on a sheet of paper where the short edge of the paper runs from top to bottom The dial type of connected line The machine offers 10 pps or Tone A document that is longer than 17 inches 431 8 mm The long edge of the paper is positioned to enter the machine first A power saver mode that reduces power consumption when the machine is not in use A storage area in the memory of the machine where fax documents are stored Retrieves a document from the mailbox of a remote machine A fax mode that starts receiving a fax after you have communicated with a caller and confirmed that the call is a fax job Xerox CopyCentre WorkCentre 118 User Guide Mask Data Memory Node NV Memory On hook Output Overseas
249. ument jams in the exit 1 Pull up the knob to open the document feeder cover completely 2 Lift up the document feeder tray in the direction as shown 3 Remove the jammed document slowly while holding the document feeder tray 4 Close the document feeder tray and then close the document feeder cover Troubleshooting Tables If you are experiencing difficulties using the machine check the suggestions in the following tables for advice If this does not remedy the problem refer to Fault Clearance Procedure on page 171 Xerox CopyCentre WorkCentre 118 User Guide 179 11 Problem Solving The machine will not power on Check the power cord Check that the power switch is pressed to the I position Check that the AC outlet is supplying voltage Connect another appliance to the outlet to verify the voltage supply Check that the RESET button on the right hand side of the machine is not in the tripped popped up position Push the button to reset The error indicator illuminates Check whether a message is displayed on the screen If a message is displayed follow the instructions If not select Error Information on the Machine Status screen after pressing the Machine Status gt button on the control panel and check the contents displayed on the Screen The machine makes a squealing noise after it Between 3 to 5 minutes after powering off powers off the machine may make a squealing noise This is no
250. ut processed print jobs When Print is selected and the recorded print jobs exceed 50 jobs the recorded print jobs are automatically printed starting with the oldest job Currently executing or queued print jobs are not recorded 2 Sided Report Specify whether to print reports lists single sided or double sided Print Area Specify whether or not to extend the print area This feature is enabled when printing using the optional emulation except for ESC P or PostScript Banner Sheet Settings e Banner Sheet Output Specify whether to output the banner sheet If you want to output it specify whether to output it at the beginning of at the end of or at the beginning and end of the document e Banner Sheet Tray Specify which tray Tray 1 to 4 outputs the banner sheet Machine Clock Set the date year month day and the time hours minutes of the machine clock for the printer feature The date and time to be set here is printed on the reports or lists NOTE For information on the date and time settings except for printer features refer to Date Time on page 147 and Daylight Savings on page 147 e Set Date Specify the date for the printer feature Set Time Specify the time for the printer feature e Data Format Select the date format of yyyy mm dd year month day mm dd yyyy month day year or dd mm yyyy day month year e Time Format Select the time format of 12 Hour Clock or 24 Hour Clock
251. utes is customer changeable within the range of 1 to 60 minutes For more information refer to Power Saver in the Setups chapter on page 128 Xerox CopyCentre WorkCentre 118 User Guide Changing the Default Time Settings Sleep Mode The machine automatically switches to the Sleep Mode after the Low Power Mode continues for a specified period of time The Sleep Mode has a reduced power consumption compared to the Low Power Mode In this mode the screen is turned off and the Power Saver light is on The Sleep Mode is cancelled when the Power Saver button is pressed or a fax or print job is received by the machine The factory default setting of 1 minute is customer changeable within the range of 1 to 239 minutes For more information refer to Power Saver in the Setups chapter on page 128 Changing the Default Time Settings This section describes how to change the default time settings such as Auto Clear Power Saver and Scanning Timer For more information refer to Timer Settings in the Setups chapter on page 127 1 Press the Log In Out gt button on the Qj w DE Dial Pause Poner Se Language Log In Out control panel O C O MNO Speed Dial Clear All TUV WXYZ Stop _ lone mbois In eO een CD Log In Out button 2 Select System Settings using the System Settings Select button SwstemSettings sereen Contrazt CreaterDelete 3 Enter the Key Operator password using system admin Enter
252. wait until automatically ejecting the remaining data in the memory of the machine when data is not being received Any time can be specified within the range 5 to 1275 seconds in 5 second increments Adobe Protocol Specify the PostScript communications protocol Select Normal when the communication protocol is ASCII format Select Binary when the communication protocol is binary format With some data the data is processed for printing faster than Normal Select TBCP when the communication protocol is a mixture of ASCII format and binary format and these formats are switched by specific control codes Port9100 Use to set up Port9100 e Port Status Specify whether to Enable or Disable the port status of Port9100 Print Mode Specify the method used to process print data applied print language When Auto is selected the machine automatically detects the print language of the Xerox CopyCentre WorkCentre 118 User Guide Print Settings data received then interprets and prints the data correctly When PCL or PS is selected the data received from the PC is processed as each of these respective data types e PJL PJL commands are required when printing using the print driver Specify whether to Enable or Disable PJL commands that are sent from the PC e Connection Time Out Specify the period of time the machine fails to receive or send data before connection time out is activated Connection time ou
253. were placed in the Document Feeder Example Two copies of a three page document would output as page1 copy1 page2 copy1 page3 copy 1 page 1 copy2 page2 copy2 page3 copy2 To recipient and From sender lines on a fax cover page Communications network which can offer audio data telephone image data fax picture data videotext and PC data PC communication service over the same channel In this guide referred to as transmitting and receiving images as well as speaking with a remote user Groups of copies of a multi page set of documents If you have a four page document and want to make 10 copies of a document you will be making 10 copy sets A paper size that can be specified by user other than standard size An abbreviation of Duplex Automatic Document Feeder The settings used by the machine when the user does not specify settings Retrieving documents from a remote fax machine at a delayed time Programming that enables the machine to process a document at a later time To use a telephone number for document transmission The methods of dialing provided by the machine include manual dialing using the numeric keypad Speed Dialing One Touch Dialing and using the Address Book etc Xerox CopyCentre WorkCentre 118 User Guide Dial Tone Dialing Characters Digital Copier Direct Send Document Document Feeder DPI Duplex ECM Emulation Ethernet F Code Communication Factory Defau
254. x 11 SEF Letter Letter Letter 8 5 x 13 SEF Legal 8 5 x 14 SEF Legal 1 Image loss may occur because the size for sending is smaller than actual one Xerox CopyCentre WorkCentre 118 User Guide Paper Supply Paper Supply Tray 1 Capacity 250 sheets of 80 g m 20 Ib paper NOTE Paper stack height must not exceed 27 mm 1 1 inches for Tray 1 Paper Weights 60 90 g m 16 0 23 9 Ib Paper Sizes The following sizes of paper can be loaded in Tray 1 Canada and the United States 5 5 x 8 5 SEF 139 7 x 215 9 mm B5 SEF 182 x 257 mm A4 SEF 210 x 297 mm A4 LEF 297 x 210 mm 8 5 x 11 SEF Letter 215 9 x 279 4 mm 8 5 x 11 LEF Letter 279 4 x 215 9 mm 8 5 x 13 SEF Legal 215 9 x 330 2mm 8 5 x 14 SEF Legal 215 9 x 355 6mm B4 SEF 257 x 364 mm Executive LEF 266 7 x 184 2 mm 11 x 17 SEF 279 4 x 431 8 mm A3 SEF 297 x 420 mm PR m TS v Other Countries A5 SEF 148 x 210 mm B5 SEF 182 x 257 mm A4 SEF 210 x 297 mm A4 LEF 297 x 210 mm 8 5 x 11 SEF Letter 215 9 x 279 4 mm 8 5 x 11 LEF 279 4 x 215 9 mm 8 5 x 13 SEF 215 9 x 330 2mm 8 5 x 14 SEF Legal 215 9 x 355 6mm B4 SEF 257 x 364 mm Executive LEF 266 7 x 184 2 mm 11 x 17 SEF 279 4 x 431 8 mm A3 SEF 297 x 420 mm Letter Legal Xerox CopyCentre WorkCentre 118 User Guide 207 12 Specifications 208 Duplex Feed Yes Auto Size Sensing Yes The m
255. y Language ac Log In Out gt Start 4p 7 co EE C92 Job Status E mail button Fax button Copy button Machine Status Log In Out button button button Use this button to access the Copy function which is used to make copies The Copy mode contains three screens which provide access to the many Copy features Features such as Reduce Enlarge Multiple Up and Mixed Size Originals are available to support all of your copying requirements Xerox CopyCentre WorkCentre 118 User Guide Fax E mail Log In Out Modes 1 Press the Copy button on the control ready to copy Qty 1 panel Jota Paper Supply ReducelEnlarge Lighten Darken 2 Press the or lt gt gt button to switch between screens 3 To exit the Copy mode press another mode button For more information about Copy features refer to Copy chapter on page 49 Use this button to access the optional Fax function which is used to send faxes and access functions such as Mailbox and Polling The Fax mode contains seven screens used to access features such as Resolution Delayed Start and Priority Send 1 Press the Fax button on the control Select an address Memory 100 panel lof Resolution LighteniOarken Scan Size 2 Press the or lt gt gt button to switch duta Detect between screens 3 To exit the Fax mode press another mode button For more information about Fax features refer to Fax c
256. y 100 Press Start to Scan gesid of A Poll Receive screen You can set the following options for retrieving a document from a remote machine F Code Overseas Comm and Delayed Start When you use F Code you do not need to specify the recipient as the same method for sending faxes For more information refer to each option NOTE You can return to the Polling screen by selecting Cancel using the Select button 1 Select Poll Receive on the Polling Poll Receive Memory 100 screen using the lt Select gt button Select an address 1 of 2 Pol Receive Memory 100 2 Select the required option D EC SE 3 Change the settings if required 4 Press the Enter button Bulletin Board 8 This feature enables remote machines to freely browse documents on the bulletin boards on the machine You or remote machines can post retrieve print or delete the documents on a bulletin board To post documents the bulletin board must be set up in advance For more information refer to Bulletin Board in the Setups chapter on page 161 NOTE You can also post or retrieve the document on a bulletin board using F Code For more information refer to F Code on page 73 1 Press the or lt gt gt button to display eunetin Board Memory 100 Bulletin Board on the Fax screen 2 Select Bulletin Board using the prose Fic In lt Select gt button 3 Select the required option 4 Press the
257. y whether or not to print two received consecutive documents as a single page The arrangement of the scanned documents is fixed as top to bottom Rotate 90 Specify whether or not to automatically rotate the image to be received If the orientation of the received document and loaded paper differ the machine automatically rotates the image by 90 degrees Print Limit Sets the start and end times for printing out incoming faxes and reports Documents that have been interrupted during output due to the end time are stored into memory and can be automatically printed out at the next start time Select Always On to print out the documents at all times NOTE Set days of the week together with the time Otherwise the machine cannot print out the documents mentioned above Transfer Document Specify how a received fax is to be processed by the machine Transfer Document Save Transfer amp Print e Save Saves a received fax on the machine Transfer Forwards a received fax to a specified destination You can select the fax number of the destination from the Address Book When Enter Speed Dial is selected you can specify the fax number of the destination using the One Touch Dial button or Speed Dial code To complete specifying the fax number press the Enter button e Transfer amp Print Forwards a received fax to a specified destination and prints it out simultaneously You can select the fax number of t

User Guide

Contents

Download Pdf Manuals

Related Search

Related Contents