FOOTBALL CHANCETM
Contents
1. 29 LEGAL GUIDELINES Raffle Legality Determine the legality of this potential fund raiser and that no local or state ordinances that deal with raffles are being violated Do a little Internet research to find out if there are any restrictions in your area Check with other organizations in your area Some institutions may have their own rules concerning fund raisers So check with your college university school etc Excerpt from Vermont State Statutes 2143 Nonprofit organizations a Notwithstanding the provisions of this chapter a nonprofit organization as defined in section 10201 5 of Title 32 may organize and execute and an individual may participate in lotteries raffles or other games of chance for the purpose of raising funds to be used in charitable religious educational and civic undertakings or used by fraternal organizations to provide direct support to charitable religious educational or civic undertakings with which they are affiliated Except as provided in subsection d of this section gambling machines and other mechanical devices described in section 2135 of this title shall not be utilized under authority of this section Tax Deductible Donations If your organization is a nonprofit organization a ticket purchase may qualify as a tax deductible donation Non winners may be allowed to deduct a donation since they did not receive a direct benefit If the purchase of the ticket qualifies as a tax ded2. 496 tickets The maximum number of characters allowed in the team name is 13 E Tickets Not Sold This entry allows for selling only part of a set of tickets such as 400 out of 496 tickets Tickets listed as not sold will not be used in Prize Structure calculations Tickets listed as not sold will not receive prize money If ticket returns from the sellers are slow do not list tickets as unsold until it is certain they will not be sold This means that prize money payout calculations should be delayed until collection of money is completed F Ticket Price Enter the ticket price if it has not yet been entered on the Prize Structure page G Prize Structure This selection transfers to the Prize Structure screen H Save Changes When all data has been entered or changed click Save All Changes In the Warning Message Box that then displays click Yes PRIZE STRUCTURE This is where your organization decides the amount of prize money to pay out The page is interactive and various payout schemes can be Two Teame With examined Your organization determines what to pay in prize money W Highest Total versus the profit that will be made Most organizations like to make Points Scored 50 40 to 60 profit Some organizations make 75 17 payout and 8 management fees If your organization wants to pay out 17 then rc ey basa an 82 83 less 1 cost profit will be made Points Scored Two Teams With A Wee
3. Click On File Name to select A Enter a new file name in the provided box Use a name that best describes the sport and season used Examples Football 2006 Soccer 2006 Do NOT give an extension such as txt The extension will be added automatically B Click RENAME FILE C In the Warning Message Box that then displays click Yes 27 SALES Distribution Tickets should be distributed in the largest multiples possible 1 e 5 10 20 etc and an accurate accounting of distributed tickets must be maintained Keep records of which tickets are given to each seller A sellout of tickets makes bookkeeping and payouts simpler Replacement tickets are available to replace lost and damaged tickets Just use some extra ticket stock or ticket fronts and print replacement tickets using the software Sale A Football Chance fund raiser is great for any size organization Your costs are next to nothing and the proceeds are limited only by the number of tickets sold Success is not dependent upon advertising The advertising is done one on one as people sell tickets This is great for any size group from just ten people to hundreds A group of fifty people is ideal since each person would have to sell only ten tickets each Multiple Ticket Sets For 32 NFL teams a set consists of 496 tickets If a sale of 1000 tickets is anticipated then two full sets 992 tickets should be printed If multiple sets of tickets are used
4. If teams have lowest total score win 20 GRAND PRIZE end reg season Highest valued ticket win 500 Lowest valued ticket win 200 Extra tickets are ordered to allow for problems during printing of the back and replacement of lost and accidentally destroyed tickets Order 10 to 20 more tickets than are needed Thus if 496 tickets are needed WIN UP TO 500 ickets E ick littl order 550 to 600 tickets Extra tickets add little cost DONATION 10 Odds of Winning 1 in 5 3 For a given season the front of every ticket does not Support your local Rotary Club change and is printed on heavy paper i e 65 stock A scroll bar is available to the right of the displayed ticket image A sample of the front of a ticket is shown on the right in Figure 2 Phone Sold By Figure 2 Sample Ticket Front 15 Perforation Table 2 shows the distance of the perforation from the top of the ticket for each ticket size The location of the perforation is not shown on the ticket with a dotted line so that the perforation location can be adjusted slightly without forcing the perforation to be at a fixed location Print shops prefer having some flexibility in placing the perforation TABLE 2 Perforation Location SIZE HEIGHT WIDTH PERFORATIO NUMBER inches inches N PER PAGE in From Top 1 5 75 2 75 4 25 6 25 3 00 4 625 3 7 25 3 50 5 30 Printing Front The steps for printing the front of tickets using the softwar
5. Tickets Print Front page enter the following information b Under PRINTER OUTPUT select Print 3 per Page Landscape Style c Click PRINT d In the information Box enter the number of copies to print e Click OK IMPORTANT The Print Quality of your printer must be set to Best available Best quality is necessary because the printout is a copy of an image picture If not familiar with adjusting your print quality settings refer to your printer manual Word processor software can be used to create a custom ticket front that contains colors a logo etc Three or four of those tickets can be taped to an 8 12 X 11 sheet to form a Master Sheet If a problem occurs with your printer margins when printing a Master Sheet an alternative is to print three or four single tickets and tape them to an 8 1 2 X 11 sheet to form a Master Sheet 17 TICKETS PRINT BACK General Information Each ticket contains different sets of two teams for every week of the tickets season This set of two teams for a given date is unique No other ticket has that set for the given date Each ticket has a unique serial number SELECTIONS Printer Output CHECK FOR UPDATE Calculate Winners C Update Annual Data Mv Yes C Letter to Winners C Tickets Print Front First Ticket iz Last Ticket 10 Grand Prize Tickets Print Back io To Print Before Pause B Printing Back The steps for printing
6. 5 00 390 5 00 120 5 00 Next won Regular Season Low Weekly money XXXXX XXXXX Unsold Ticket 472 not paid 20 00 XXXXX XXXXX Next won Regular Season High Weekly money XXXXX XXXXX 1 32 50 00 Figure 4 Sample of Weekly Printout of Winners 22 BRIDGEWATER ROTARY CLUB NFL 2005 SEASON ANNUAL SUMMARY January 29 2006 Week Ending Random High 2nd High Low Total 1 Sep 12 25 00 100 00 0 00 75 00 200 00 2 Sep 19 25 00 50 00 0 00 45 00 120 00 3 Sep 26 25 00 50 00 0 00 15 00 90 00 4 Oct 3 25 00 50 00 0 00 30 00 105 00 5 Oct 10 25 00 50 00 0 00 15 00 90 00 6 Oct 17 25 00 50 00 0 00 15 00 90 00 7 Oct 24 25 00 100 00 0 00 60 00 185 00 8 Oct 31 25 00 50 00 0 00 15 00 90 00 9 Nov 7 25 00 50 00 0 00 15 00 90 00 10 Nov 14 25 00 50 00 0 00 45 00 120 00 ci Nov 21 25 00 100 00 0 00 15 00 140 00 12 Nov 28 25 00 150 00 0 00 15 00 190 00 13 Dec 5 25 00 50 00 0 00 45 00 120 00 14 Dec 12 25 00 50 00 0 00 15 00 90 00 15 Dec 19 25 00 50 00 0 00 45 00 120 00 16 Dec 26 25 00 50 00 0 00 15 00 90 00 17 Jan 1 25 00 50 00 0 00 15 00 90 00 Subtotal 425 00 1100 00 0 00 495 00 2020 00 Playoffs 18 Jan 8 100 00 30 00 130 00 19 Jan 15 100 00 30 00 130 00 20 Jan 22 100 00 30 00 130 00 Subtotal 300 00 90 00 390 00 Total Payout 2410 00 Total Sales Total Payout 7440 00 496 tickets 15 per ticket S 2410 00 ll ll ll Total Profit 5030 00 68 Percent Figure 5 Sample of Annual S
7. are randomly assigned Football Chance is best described as a sports based raffle However this raffle has the added thrill of the buyer being able to root for a team s outcome if a certain outcome will enhance the chance of winning This method has been in use for twenty five years by a local Rotary club and has been a tremendous success The preliminary version of this software was written in 1999 to simplify the existing cumbersome method Football Chance works so well because of the high profit margins Total costs of this fund raiser are less than 2 of total income Costs are a one time cost for the software and an annual cost of 10 to 80 depending on how the printing of the front of the tickets is carried out While at it get the ticket printing donated as well Football Chance is most commonly used with football Within the football sport the most common use is with NFL football However Football Chance can be used with any sport It is easily used with Hockey Basketball Baseball Soccer and any other sports that have a set season or playoff schedule Use the simple and interactive Prize Structure page in the software to decide how much will be made and what the prize money payout will be For each set 496 for pro football at 20 each of tickets sold 50 of prize money can be paid back and your organization will still make 5000 If your organization only wants to pay back 17 as others do then your
8. or the calculated winners are wrong or that your computer has been invaded by something malicious I would think not Protect yourself and only use purchased and registered software The purchase price is negligible compared with the many years of profit your organization will make from this fund raiser And your organization is guaranteed an enjoyable experience UPDATES Every purchaser is entitled to free updates and upgrades for the life of this product Updates may consist of any combination of bug fixes program errors and enhancements A CHECK FOR UPDATE button is available on the full version While online checking email or surfing the web clicking on this button will check for updates and transfer to the download page if an update is found In addition registered users will receive notification of updates and upgrades by email INSTALLING UPDATE A convenient place to temporarily store the downloaded file is your computer Desktop Once the update file SETUP EXE has been downloaded the installation steps are A Do not uninstall the full version if you want to keep the current use data file If the full version is uninstalled the current use data file will start with the same file as when the full version was first installed B Double click on the update file SETUP EXE to execute it The setup program will guide you through the necessary steps C Save the SETUP EXE file to your backup media such as a CD D Right click on t
9. sell the corresponding tickets from each set Example First sell the first 300 tickets from each set Then sell tickets 301 350 from each set Continue selling corresponding tickets from each set The Football Chance software can only calculate winners from one set so both sets must have the same number of tickets sold An alternative solution would be to install the software on two computers Then each computer would keep track of a different set of tickets Collection of Money Keep records of which tickets are paid for including if they were cash sales or sales paid by check It greatly simplifies bookkeeping if payment collection is for groups of tickets rather than for one or two Stubs Payment for tickets must be accompanied by the stub portion The stub must be filled with the buyers name and address and the seller s name or initials Store all returned stubs in numerical order for easy reference when correlating the winning ticket number to the winning person When Fund Raiser Is Over Have a celebration party Thank all your volunteers ticket sellers and buyers Acknowledge your highest fund raisers and give out awards 28 SUPPORT Before contacting us for support please check the Football Chance web site Frequently Asked Questions F A Q at www footballchance com faq htm This is our primary support venue and it is where you will receive the fastest answers We generally return all legitimate email suppor
10. software a From the program s Tickets Print Front page enter the following information b Under PRINTER OUTPUT select Print 1 per Page Portrait Style c Click PRINT d In the information Box enter the number of copies to print e Put a stack of tickets into the printer s input tray Adjust the input tray as necessary f Click OK g Verify that each ticket is correct A sample of the front of a ticket is shown in Figure 1 right side If a problem occurs with the bottom printer margin when printing the front of the ticket the Sold By line is cut off the ticket can be made longer Experimentation will determine the correct ticket length Alternatively the ticket can be printed without the Sold By line which is not that important Anyway make sure that the ticket length selected will work with your printer before cutting all of the tickets 2 Print a Master Sheet containing three or four if the smallest size is used tickets per page Have a commercial print shop make copies cut to size and perforate the ticket stock This is the best method since the printer does most of the work and the cost is small If printing four to a page the tickets will all print slightly left of center to compensate for your printer s margin The commercial printer can remove the offset when making the copies and adjust the copier to make the print darker if necessary The steps are a From the program s
11. 5 250 100 14 TICKETS PRINT FRONT The number of tickets needed is calculated by the software and displayed on the NUMBER OF f 7 f TICKETS ickets Print Front page Shown in the lower right corner is the number of tickets that comprise a complete set A set is the number of tickets containing 496 all the possible combinations for the given number of teams taken two at a time General information Entered on the front are the sponsoring organizations name sport season and league rules a list of prizes paid cost of each ticket odds of winning any prize FOOTBALL CHANCE and an information line Also entered here is the ticket size that will be used BRIDGEWATER ROTARY CLUB 2005 SEASON RULES Supplied by the programs saved inputs are the rules a Your two teams for each week are listed on back list of prizes paid cost of each ticket and odds of BOTH teams must play to be a winner All ties split combined prize money Full info www footballchance com Regular Season 17 weeks winning any prize On the end of every ticket a stub for entering the If teams have highest total score win 50 buyer s name address and phone number and the If teams have lowest total score win 20 p 3 Random weekly drawings for 5 seller s name is provided The stub is perforated for Playoff Season 3 weeks easy removal by the ticket seller If teams have highest total score win 100
12. FOOTBALL CHANCE If there is such a thing as a perfect fund raiser this is it USER MANUAL Version 1 2 1 www footballchance com Copyright 2007 All Rights Reserved TABLE OF CONTENTS INTRODUCTION SUMMARY FEATURES FOOTBALL CHANCE SOFTWARE MAIN SCREEN UPDATE ANNUAL DATA PRIZE STRUCTURE TICKETS PRINT FRONT ICKETS PRINT BACK 4 CALCULATE WINNERS LETTER TO WINNERS DATA FILES SALES SUPPORT LEGAL GUIDELINES RULES GRAND PRIZE 20 24 26 28 29 30 L 2 Fig Fig Fig Fig Fig Fig Tab Tab ure Sampl ure Sampl ure Sampl ure Sampl ure Sampl ure Sampl e 1 e 2 e LIST OF FIGURES Printout of Prize Structure Ticket Front of Ticket Back Winners of Weekly Printout oi of Annual Summary Letter to Winners LIST OF TABLES Examples of different Prize Structures Perforation Location 22 23 25 INTRODUCTION Football Chance provides the complete software for a fund raising method where the outcome of sports results is used to decide winners It is one of the easiest fund raisers to initiate It also requires fewer volunteer hours to plan and conduct than any other event or fund raiser The software does most of the setup work and all of the calculations Since each ticket has two teams for a given week that
13. NFL football season that usually starts the weekend after Labor Day The last ten or twelve weeks of the season could be used as the Football Chance regular season Similarly if the sport s season ends at a time that is inconvenient then a few weeks can be skipped at the end of the regular season The season used is defined by the week ending dates used C Playoff Season Week Ending Dates Update the number of playoff weeks if necessary This is available on the NFL SCHEDULE page Update the week ending date for each playoff series This is also available on the NFL SCHEDULE page The number of regular season weeks plus playoff weeks cannot exceed 28 This constraint is because that is the maximum that can be printed on the back of the tickets D Team Names Update the number of NFL teams if necessary From the NFL home page click on TEAMS Count the number of teams listed Update the name of each NFL team if necessary Verify that none of the teams have changed locations or that no new teams have been added New teams are added at the end and the program will sort the teams alphabetically The maximum number of teams allowed is 48 That prevents this program from being used during March Madness since 64 men s teams make the tournament With 48 teams 1128 tickets make up a full set With 64 teams 2016 tickets make up a full set which are many tickets to sell It could be used with the 32 women s teams
14. STATE amp ZIP CODE When all data has been entered or changed click Save All Changes In the Warning Message Box that displays click Yes IMPORTANT Make sure that no changes have been made elsewhere in the software since they will also be saved in the current use data file A sample Letter to Winners is shown in Figure 5 on the next page 24 Your organization Name PO Box 000 Your City State 00000 0000 Congratulations For the NFL football week ending 20 you were a winner in our Football Chance of 500 Grand Prize for having the highest valued ticket at the end of the 17 week regular season 200 Grand Prize for having the lowest valued ticket at the end of the 17 week regular season 100 for having the two teams with highest total score during the 3 week playoff season 50 for having the two teams with highest total score during the 17 week regular season 20 for having the two teams with lowest total score during the 17 week regular season 20 for having the two teams with lowest total score during the 3 week playoff season 5 random drawing during the 17 week regular season Thank you for supporting our fund raiser We hope you will continue to support us in the future Sincerely Your organization Name Figure 5 Sample Letter to Winners 25 DATA FILES FootballChance txt NFLfootball2004 txt ea ae Enter new file name in box below Sav
15. age Box that then displays click Yes 12 Ticket Price 10 Estimated Number of Tickets Sold 496 PAYOUTS Estm Estimated Regular Two Teams w Highest Total Points 17 wks 50 wk 850 Regular Two Teams w Lowest Total Points 17 wks 20 wk 340 Regular Random Weekly Winners 3 wk 5 17 wks 15 wk 255 Grand Prize End Reg Season Highest Valued Ticket 500 Grand Prize End Reg Season Lowest Valued Ticket 200 Playoffs Two Teams w Highest Total Points 3 wks 100 wk 300 Playoffs Two Teams w Lowest Total Points 3 wks 20 wk 60 Total Payout 2505 Total Sales 4960 496 tickets 10 per ticket Total Payout 2505 Total Profit 2455 49 Percent Payout 51 Odds of Winning 1 in 5 3 Figure 1 Sample Printout of Prize Structure Comments A sample printout of a Prize Structure is shown in Figure 1 Table I shows seven examples of Prize Structures Prize Structures 1 through 6 show various Prize Structures for various ticket prices Prize Structure 4 is used by a local Rotary club and has been very successful Prize Structure 7 shows a high profit scenario If ten sets of tickets 4 960 tickets are sold the total income would be 99 200 The total profit would be 81 150 81 and the payout would be 18 050 There would be ten 500 winners ten 200 winners and one hundred seventy 65 winn
16. ame of organization 2 Enter type of sport 3 Enter year and league 4 Enter information line if used 5 Select ticket size from five available sizes 6 Print tickets or print Master Sheet for outside print shop 7 Perforate tickets D Print back of tickets using the software E Distribute tickets to sellers F Collect money and stubs G Calculate winners using the software H Pay winners I Spend profits on your organization s charitable causes or needs FEATURES Fund raiser features A Easy to set up B Requires fewer volunteer hours than any other fund raisers C High profit margin D No large up front costs E No inventory to stockpile such as candles candy etc F Enjoyable for ticket buyers sports based and win money G Buy one ticket and win prizes every week over the ticket s given season H Replacement tickets quickly available I Success is not dependent upon advertising Program features A Simple and intuitive B Works with any sport C Interactive prize structure determination D On screen help for every selectable item E Prints front of ticket all fronts are identical F Prints back of ticket all backs are unique G Different set of teams each week H Does all calculations I Hardcopy outputs 1 Prize structure 2 Weekly winners 3 Annual Summary 4 Letters to winners J Save present data and restore past data K Up to 48 teams L Up to 29 regular season weeks M Up to 28 reg
17. ason BOTH teams must play If one or both of the teams for a given week do not play is not in the playoffs then the ticket is ineligible for that week Typically only a few teams make the playoffs 1 Two Teams With Highest Total Points Scored The ticket with the two teams for a given playoff week ending date that has the combined highest score wins the prize amount specified 2 Two Teams With Lowest Total Points Scored The ticket with the two teams for a given playoff week ending date that has the combined lowest score wins the prize amount specified 11 Method For Ties Payment Unsold Tickets D Method for Ties 1 Ties Pay Full TOU c Ties Pay Not Paid ALL ties for highest total points Full Amount scored and lowest total points Ties Split Combined c Use Next Closest scored receive the full amount Prize Money Sold Ticket specified for that prize If a tie for high score occurs then no prize s is awarded for Second Highest Total Points Scored if that prize is used Based on previous years results estimated high score and second high score payouts are increased 25 during the regular season estimated low score payouts are increased 50 during the regular season and playoff season payouts are increased 33 for both high score and low score In a given season there may be significant deviations 2 Ties Split Combined Prize Money Prize money is added and split by the winners For
18. calculating winners the Football Chance program will not use any changes made elsewhere during this session unless the changes were SAVED Winners are calculated using the data before the last SAVE This prevents accidental use of experimental data in calculating winners SELECTIONS Printer Output CHECK FOR UPDATE Calculate Winners Update Annual Data Mv Yes C Letter to Winners C Tickets Print Front Grand Prize C Tickets Print Back Start of New Season week 1 At the start of a new Football Chance season the steps are A From the Main Screen under SELECTIONS click Calculate Winners B Under PRINTER OUTPUT click Yes C For Week enter 1 D In the Previous Scores Found Message Box that displays click No E In the Start of New Season Message Box that displays click Yes F Skip to Entering Scores During Season week gt 1 During a Football Chance season the steps are A From the Main Screen under SELECTIONS click Calculate Winners B Under PRINTER OUTPUT click Yes C For Week enter the week that corresponds to the back of the ticket for the given week ending date The software will check that scores for the previous week exists D Skip to Entering Scores During Season corrections to existing week or printing past week s data Any time during a Football Chance season corrections may be made to existing data or data may be rerun to obtain a printo
19. e are as follows THE A From the Main Screen Under SELECTIONS click on Tickets Print Front Enter the following information 1 Select a ticket size from the drop down box Ticket size will be used when printing the front and back of the tickets 2 Enter name of organization by clicking on LINE SELECTION PRINTER OUTPUT Print 1 per page Title which is found under LINE C Title C Portrait Style SELECTION C Sport c Print 3 per Page 3 Enter sport by clicking on Sport which is Landscape Style found under LINE SELECTION c Year and 4 Enter year and league by clicking on Year League and League which is found under LINE Information SELECTION 5 Enter information line if used by clicking on Information which is found under LINE SELECTION This line is included so that any required information can be shown such as a raffle permit number maximum number of tickets etc Anything can be entered on this line 6 When all data has been entered or changed click Save All Changes In the Warning Message Box that then displays click Yes IMPORTANT Make sure that no Annual Data or Prize Structure changes have been made that you do not want to save since they will also be saved in the current use data file 16 B Two simple methods of printing are available 1 Have a commercial print shop cut to size and perforate the ticket stock unless your organization has the capability Print the ticket front using the
20. e the NFL has been used since it is the most widely followed football league This program page allows for calender year date changes and changes made by the NFL Changes by the NFL might include the length of the regular season and the post season the number of teams and the location of teams A Random Generator Seed SELES Enter the initial seed to the random number generator Any number from r Random 32767 to 32767 can be used This number is only used if your Prize Structure Seed uses Random Weekly Winners Ropax B Regular Season Week Ending Dates Update the number of weeks during the regular season if necessary The Playoffs easiest way to get the length of the NFL regular season is to go to http www nfl com click on SCHEDULE and look at the week number of Team the last regular season games Names Update the week ending date for each football week Using the NFL gt SCHEDULE page update each week ending date in the file The Monday ga a d night game is usually the last game for each week except for the last week of the season that usually ends on a Sunday Ticket The number of regular season weeks cannot exceed 29 This constraint has Price been imposed because it is the maximum number of weeks that can be printed on the back of the tickets Prize Structure If the sports season starts at a time that is inconvenient then a few weeks can be skipped at the start of the season An example would be the
21. eing entered or changed Lar SELECTIONS Printer Output CHECK FOR DATA EXIT Fives UPDATE FILES PROGRAM C Calculate Winners C Update Annual Data C Letter to Winners C Tickets Print Front C Grand Prize C Tickets Print Back Items that are completed from this screen are printing the back of tickets calculating winners letters to winners and Grand Prize standings during the season The other screens are called from here except the Prize screen which is called from the Update screen If a Football Chance fund raiser was previously run and is now completed save the current use data file as explained in the Section Data Files After saving the file the current use data file can now be changed for use in a new fund raiser All selections possible from the Main Screen are covered in the following Sections The software comes with a current data file set up for a twenty week NFL season 17 regular season weeks plus 3 playoff weeks The Super Bowl is not used since there would only be two teams playing and winners would be known in advance Also there is an abundance of betting methods available for the Super Bowl game UPDATE ANNUAL DATA The following data is entered on the Update Annual Data screen in the software The minimum data that must be entered before determining your prize structure is the number of teams the number of regular season weeks and the number of playoff weeks if used As an exampl
22. er and the buyer Winners checks may also be mailed using a software generated form letter 21 BRIDGEWATER ROTARY CLUB 2005 SEASON Week 6 Ending Oct 17 Seed 2004 December 15 2005 TEAM SCORE TEAM SCORE TEAM SCORE 1 Arizona 12 Green Bay 38 23 Oakland 3 2 Atlanta 21 13 Houston 20 24 Philadelphia 30 3 Baltimore 14 Indianapolis 25 Pittsburgh 24 4 Buffalo 20 15 Jacksonville 22 26 San Diego 20 5 Carolina 8 16 Kansas City 16 27 San Francisco 14 6 Chicago 10 17 Miami 13 28 Seattle 20 7 Cincinnati 17 18 Minnesota 38 29 St Louis 28 8 Cleveland 34 19 NY Giants 30 30 Tampa Bay 21 9 Dallas 20 20 NY Jets Sal 31 Tennessee 10 10 Denver 31 21 New England 32 Washington 13 11 Detroit 10 22 New Orleans 22 TEAM 1 TEAM 2 TOTAL TICKET POSITION NAME SCORE NAME SCORE SCORE 1 Green Bay 38 Minnesota 38 76 132 2 Cleveland 34 Green Bay 38 72 40 3 Cleveland 34 Minnesota 38 72 46 4 Denver 31 Green Bay 38 69 85 5 Denver 31 Minnesota 38 69 91 6 Green Bay 38 NY Jets 31 69 134 7 Minnesota 38 NY Jets 31 69 233 372 Oakland 3 San Francisco 14 17 295 373 Miami 1a Oakland 3 16 222 374 Oakland 3 Washington 3 6 300 375 Chicago 10 Oakland 3 13 2 376 Detroit 10 Oakland 3 13 117 377 Oakland 3 Tennessee 0 13 299 378 Carolina 8 Oakland 3 1 472 TICKET AMOUNT WINNERS NAME SOLD BY CHECK Next 3 are Random Weekly winners XXXXX XXXXX 65
23. ers There are few winners since the odds of winning are 1 in 26 8 or only 3 8 1 26 8 of ticket buyers won Not many winners but very profitable However when only a small percentage of buyers win interest in future years drops off That is why the other Prize Structures in the table pay 12 to 28 5 of ticket buyers Paying a large Grand Prize is desirable since it is a one time event that occurs at the end of the regular season A large Grand Prize is a useful sales gimmick That is why all of the prize scenarios use a Grand Prize When paying Grand Prize winners it is best not to use the Ties Pay Full Amount selection under Method for Ties Even though the prabability of a tie is low a tie would result in a large reduction in profits Use the Ties Split Combined Prize Money selection instead 13 TABLE 1 Examples of different Prize Structures VARIABLE Price Per Ticket Unsold Tickets Not Paid Unsold Tickets Use Next Closest Ties Pay Full Amount Ties Split Combined Prize Money Regular Highest Total Points Scored Regular 2nd Highest Total Points Scored Regular Lowest Total Points Scored Regular Random Winners Grand Prize Highest Valued Ticket at End Grand Prize Lowest Valued Ticket at End Playoffs Highest Total Points Scored Playoffs Lowest Total Points Scored Total Profit Amount Percent Total Payout Amount Percent Odds of Winning 1 in 10 3
24. example if three pair of teams are tied for highest total points scored the prize money for highest score and 2nd highest score if used is added and split equally by the three winners If three pair of teams are tied for lowest total points scored the prize money for lowest score is split equally by the three winners Estimated payout for all prizes is 100 E Payment Unsold Tickets 1 Not Paid If the winning ticket is not sold unsold ticket winners are not paid The estimated lower payout is proportional to the estimated number of tickets sold 2 Use Next Closest Sold Ticket If the winning ticket is not sold the prize money will go to the runner up s Usually unsold ticket winners are not paid but the sponsoring organization may choose to pay the runner up Then the estimated payout for all prizes is 100 F Price Per Ticket If the anticipated ticket price has not yet been entered enter it here G Estimated Number of Tickets Sold Usually Prize Structure determinations are based on a sellout However if it is known that a full set will not be sold enter the anticipated amount to be sold If unsold ticket sequences were entered on the Update Annual Data page then the number initially shown here will reflect the unsold sequences H Save Prize Structure When the Prize Structure has been completed click EXIT to return to the Update Annual Data screen Click Save All Changes In the Warning Mess
25. he Desktop SETUP EXE file and select DELETE to clear it from the Desktop FREE UPDATES This is how the free update feature works Before an update is available the number of free updates available to the purchaser is zero When an update is available the number of free updates available to the purchaser is increased to one Then when the update is downloaded the number is decreased to zero Essentially that means free updates for life If you give which is illegal the program and registration information to a friend and the friend downloads the update then the free update will be gone To get the updated program version you must purchase the program again If you feel the author of this program is infallible or if you do not care about enhancements then do not worry about getting updates If you give the program and registration information to several friends then only one will be eligible for an update The remainder are out of luck Of course you could give which is illegal the updated version without the registration information to a friend However the friend will be at the mercy of the registered user to receive the latest updated version Running this fund raiser without the ability to get updates is like playing Russian Roulette Good luck MAIN SCREEN All decisions in the software start with the Main Screen and are simple and intuitive In addition all program screens provide instructions on the various variables b
26. ill start with the same file as when the demo version was first installed B Double click on the file to execute it The setup program will guide you through the necessary steps C Copy the update file SETUP EXE to a backup media such as a CD That will allow using the software on a new computer or on the same computer should there be a hardware failure such as a hard disc crash D Right click on the Desktop SETUP EXE file and select DELETE to clear it from the Desktop PASSWORD Upon purchasing the software purchasers are required to give their email address A password will be emailed to all purchasers Put the password in a safe place or write it on the backup disc Both the email address and password are required to download the full version and updates SYSTEM REQUIREMENTS Windows 95 98 ME NT 2000 XP VISTA Minimum screen resolution is 800x600 or larger VERSION HISTORY The latest release is Football Chance 1 2 1 PROGRAM SCREENS The Football Chance software contains the following full screen pages A Main B Update Annual Data C Prize Structure D Tickets Print Front E Data Files IMPORTANT Only use Football Chance software that has been purchased and registered Football Chance software obtained from sources other than the Football Chance web site may give unreliable results or even contain a virus or adware Does your organization want to set up this fund raiser sell tickets and then discover that the tickets
27. ing At the end of a fund raiser season the completed data file can be saved All information for the season is contained in the current use data file FootballChance txt The save steps are A Enter a new file name in the provided box Use a name that best describes the sport and season used Examples Football 2006 Soccer 2006 Do NOT give an extension such as txt The extension will be added automatically B Click SAVE FILE Restoring A saved file can be restored to review a previous seasons payouts or as an initial setup for a new fund raiser IMPORTANT Before restoring a file be sure to save the current use file the file in use will be overwritten FootballChance txt is always the current use file The restore steps are A Select the file to restore from file list displayed in box Click On File Name to select B Click RESTORE FILE C In the Warning Message Box that then displays click Yes 26 Deleting Always be absolutely sure that the file will no longer be needed If in doubt do not delete the file These are very small files so deleting a file to gain more disk space is nearly useless The delete steps are A Select file to delete from file list displayed in box Click On File Name to select B Click DELETE FILE C In the Warning Message Box that then displays click Yes Renaming The rename steps are A Select the file to rename from file list displayed in box
28. kly During Regular Season W Lowest Total The two teams for a given week ending date are given on the back of Points Scored 20 the ticket The total score for a given week is the combined score of each of the two teams For example if the two teams for the first week F Random are Green Bay and Miami and Green Bay scored 21 points and Miami Winners 3 5 scored 7 points the total score is 28 points BOTH teams must play If one or both of the teams for a given week do not play has a bye then the ticket is ineligible for that week Typically each ticket will have one or two weeks with a team that does not play during the regular season Regular Season Weekly Grand Prize End Season Highest Yalued Ticket At End Of 1 Two Teams With Highest Total Points Scored Reg Season 500 The ticket with the two teams for a given regular season week ending date that has the combined highest score wins the prize amount Lowest Valued specified M Ticket At End Of Reg Season 200 2 Two Teams With Second Highest Total Points Scored The ticket with the two teams for a given regular season week ending date that has the combined second highest score wins the prize amount Playoff Season Weekly specified Two Teams With 3 Two Teams With Lowest Total Points Scored W Highest Total The ticket with the two teams for a given regular season week ending Points Scored 100 f date that has the combined lowest score wins
29. nvenient place to temporarily store the download is on your desktop There is no need to save the demo software file SETUP EXE since it can be downloaded again if necessary So after installing Football Chance right click on SETUP EXE and select Delete to remove the downloaded executable file from your Desktop PURCHASING The cost of the Football Chance software is 39 A 6 sales tax is applied to VT purchases To purchase the full version from the Main Screen in the program click the PURCHASE button If you are online the software will transfer to the purchase page Various payment methods for the online download are available If you are behind a firewall that does not allow the software to access the internet then purchase online at www footballchance com Free lifetime updates and enhancements are available only to purchasers who use their registered email address and password If your email address is changed send an email to sales www footballchance com and give the old registration email in the text of the email message The new email address will then be used in the list of registered users INSTALLING FULL VERSION A convenient place to temporarily store the downloaded file is your computer Desktop Once the program file SETUP EXE has been downloaded the installation steps are A Do not uninstall the demo version if you want to keep the current use data file If the demo version is uninstalled the current use data file w
30. one game during a given week a spreadsheet or table is used to keep track of each teams weekly total score The weekly total is entered into the Football Chance software Weekly Winners After the scores have been entered the software will calculate the winning ticket number for all prizes Figure 4 shows a sample Weekly printout IMPORTANT Verify the scores Every score is important since they will be used in calculating Grand Prize winners Go to the stubs and look up the winning ticket number to find the winning person s name This procedure is repeated for all winners Grand Prize Winners The software will automatically calculate and display the Grand Prize winners at the end of the regular season if that option is used in the Prize Structure The Grand Prize winners will be displayed immediately after the normal Weekly winners Annual Summary At the end of the season a summary is generated of all payouts made The end of the season occurs when the last date shown on the back of the tickets has been reached Totals are generated for weekly payouts regular season payouts by category playoff payouts by category and grand prize payouts This summary provides a list of prize money paid and can also be compared with the Prize Structure estimated payout calculated by the software Figure 5 shows a sample Annual Summary printout Paying Winners checks are given to the seller for distribution which establishes rapport between the sell
31. profit will be 8200 per set of tickets All of the information necessary to set up this fund raiser has been kept as foolproof as possible The software checks that all input meets required specifications and corrects inputs when possible In addition all program screens provide instructions on the various variables being entered or changed A Football Chance fund raiser is great for any size organization Your costs are next to nothing and the proceeds are limited only by the number of tickets sold Success is not dependent upon advertising The advertising is done one on one as people sell tickets This is great for any size group from just ten people to hundreds For an NFL football fund raiser a group of fifty people is ideal since each person would have to sell only ten tickets each SUMMARY The steps involved in running a Football Chance fund raiser are A Determine the Prize Structure using the software 1 Enter number of teams on Annual Data screen 2 Enter number of regular season weeks on Annual Data screen 3 Enter number of playoff weeks if used on Annual Data screen 4 Interactively determine your Prize Structure B Enter the Annual Data variables into the software 1 Random generator seed if used 2 Regular season week ending dates 3 Playoff season week ending dates if used 4 Team names 5 Tickets not sold if used 6 Ticket price C Print front of tickets using the software 1 Enter n
32. rize money then the prize money is added and split by the winners For example if three teams are tied for high score the prize money for highest score and 2nd highest score if used is added and split equally by the three winners F If the ticket specifies under RULES that Next closest sold ticket used then if the winning ticket is not sold the prize money will go to the runner up s Usually unsold ticket winners are not paid but the sponsoring organization may choose to pay the runner up G If a Grand Prize is awarded 1 For Highest valued ticket at end of regular season then the ticket with the highest total combined points wins Teams that do not play are not used in the calculation score 0 The remaining teams use their score for the given week 2 For Lowest valued ticket at end of regular season then the ticket with the lowest total combined points wins Teams that do not play are not used in the calculation score 0 The remaining teams use their score for the given week H Each ticket is valid for the number of weeks shown on ticket back The sponsoring organization may make the exception that the ticket is only valid from date of purchase Check with the sponsoring organization if the ticket was purchased after season starts 31 GRAND PRIZE The software will automatically calculate and display the Grand Prize winners at the end of the regular season if that option is used in the Prize Struct
33. t questions within 24 hours weekends and holidays excluded and most are returned much more quickly usually on the same business day SALES SUPPORT If you have general questions or concerns about your registration status need a replacement password or wish to modify your registration data please contact our sales department at sales footballchance com TECHNICAL SUPPORT If you do need to contact us for technical support it helps if you can give us sufficient information to understand your report while keeping your message as concise as possible Please contact our support department at support footballchance com Usually the necessary data includes references to the following basic information and the first four items are essential 1 What Windows operating system are you using Please be specific for example I m using Microsoft Windows XP SP2 2 What exactly did you do A concise description of what steps you must take to make the problem appear is much more useful than a long analysis of what might be happening 3 What went wrong At what point did the failure occur If you saw an error message or other important or unusual information on the screen what exactly did it say 4 Can you repeat the problem or does it occur randomly If it is random does it seem related to the other programs you are using when the problem occurs 5 Briefly what techniques did you use to try to resolve the problem What results did you get
34. the back using the software are A From the Main Screen under SELECTIONS select Tickets Print Back B Under PRINTER OUTPUT click Yes C Put a stack of tickets into the printer s input tray Adjust the input tray as necessary D Enter the number of the First Ticket to print such as 1 then press Enter E Enter the number of the Last Ticket to print such as 10 then press Enter F Enter the number of tickets To Print Before Pause then press Enter If a large sequence of tickets such as 100 is being printed printing can be stopped periodically to allow for adding more blank tickets or inspecting the tickets printed By using a large number such as 500 printing will be continuous G Verify that each ticket is complete The serial number must be on both the main ticket section and the stub A sample of a ticket back is shown in Figure 3 18 Figure 3 Sample of Ticket Back ODN anAUAWNHE Playoffs 18 Jan 8 19 Jan 15 20 Jan 22 Buffalo Carolina Chicago Cincinnati Dallas Denver Green Bay Houston Jacksonville Miami New Orleans Oakland San Francisco Arizona Atlanta Baltimore Buffalo Chicago Cincinnati Cleveland Indianapolis New England Pittsburgh Washington Miami San Francisco Minnesota Tennessee Seattle St Louis NY Jets Philadelphia Tampa Bay NY Giants Oakland San Diego Tampa Bay Dallas Kansas City Philadelphia 100 100 19 CALCULATE WINNERS When
35. the prize amount Two Teams with specified W Lowest Total Points Scored 20 10 4 Random Winners Random weekly winners are calculated by the software using the random generator seed as the starting value to a random generator The number from the random generator is used as the ticket number The software does not allow repeat winners An analogy for the random number generator method used is as follows The winners are picked from an envelope envelope with tags for each ticket number sold The same ticket number is not allowed to win the random prize more than once do not return tags to the envelope Though the prize amount for random weekly winners must be small this can be a valuable prize Ticket buyers tend to overlook the amount won and only remember having won That is beneficial to future sales B Grand Prize End Regular Season 1 Highest Valued Ticket at End of Regular Season The ticket with the highest total combined points for the entire regular season wins Teams that do not play are not used in the calculation The remaining teams use their score for the given week shown on the back of the ticket 2 Lowest Valued Ticket at End of Regular Season The ticket with the lowest total combined points for the entire regular season wins Teams that do not play are not used in the calculation The remaining teams use their score for the given week shown on the back of the ticket C Weekly During Playoff Se
36. uctible donation make sure a prospective ticket buyer knows that Of course some purchasers will claim it anyway A winner in Football Chance may not receive any tax deductions since a benefit to the contributor has occurred The IRS in the United States requires that the value of a prize be deducted from the contribution 30 RULES A The front of each ticket gives the Prize Structure prize money amounts the sponsoring organization used B The two teams for a given week ending date are given on the back of the ticket The total score for a given week is the combined score of each of the two teams For example if the two teams for the first week are Green Bay and Miami and Green Bay scored 21 points and Miami scored 7 points the total score is 28 points C BOTH teams must play If one or both of the teams for a given week do not play has a bye or is not in the playoffs then the ticket is ineligible for that week Typically each ticket will have one or two weeks with a team that does not play during the regular season D If the ticket specifies under RULES that Ties pay full amount then ALL ties for highest total score and lowest total score receive the full amount specified for that prize If a tie for high score occurred then no prize s is awarded for 2nd highest total score if that prize is used on the ticket E If the ticket specifies under RULES that All ties split combined p
37. ular season weeks and playoff weeks Software features A Free lifetime updates and enhancements for registered users B Ability to create a backup CD C No copy protection scheme to deal with D Run on any Microsoft Windows computer E Free lifetime technical support for registered users FOOTBALL CHANCE SOFTWARE DEMO PROGRAM File size for the full version is about 2 6 MB The download file contains the following A Football Chance Software The executable software B User Manual A manual in PDF format C Uninstall Program Executable software to remove Football Chance from your computer D FC Readme txt Latest summary file about the Football Chance software E FC License txt Legal information file F FootballChance txt The current use data file containing the 2007 setup for 20 week NFL season G Two past data files for 20 week NFL seasons 2005 amp 2006 This is a demo version limited to printing the first ten tickets and calculating winners for the first two weeks There is no time limit days or no maximum number of runs All screen functions can be exercised For the steps involved in running a Football Chance fund raiser as shown in the SUMMARY Section of this manual the demo program can be used to complete the first three steps A B C Once the demo software file SETUP EXE has been downloaded double click on the file to execute it The setup program will guide you through the necessary steps A co
38. ummary 23 LETTER TO WINNERS A software generated form letter that can be used when mailing prize money checks is available This letter lists all of the various prize monies that can be won based on the selected Prize Structure When the option Ties split combined win amount is used a specific amount for ties is not shown on the letter Then check off the type of prize that was split cross out the amount shown for that prize and manually enter the prize amount above the crossed out amount EXAMPLE If there is a three way tie for highest score which normally pays 300 and 2nd highest pays 150 then each winner would get 150 300 150 450 450 3 150 Check off the 300 for the two teams having the highest total score cross out the 300 and above 300 write 150 for 3 way tie An option to using the software generated form letter is to write a suitable letter using word processor software The letter is called from the Main Page Under SELECTIONS Click on Letter to Winners SELECTIONS Printer Output CHECK FOR DATA EXIT i F Yes UPDATE FILES PROGRAM Calculate Winners Update Annual Data Letter to Winners C Tickets Print Front Grand Prize C Tickets Print Back ADDRESS An option to change or enter your organization s return address will then be available Click on CHANGE YOUR ADDRESS and the following can be entered or edited A NAME OF ORGANIZATION B ADDRESS LINE 1 C ADDRESS LINE 2 D CITY
39. ure The Grand Prize winners will be displayed immediately after the normal Weekly winners An option is also available to view the status of the Grand Prize standings at any time during the season even if that option is not used in the Prize Structure SELECTIONS C Calculate Winners C Update Annual Data From the Main Screen under SELECTIONS select Grand prize C Letter to Winners C Tickets Print Front Grand Prize C Tickets Print Back The Grand Prize standings will be given in two formats 1 A list of all standings by position Dea an SE Standings By Position pos pts tk pos pts tk pos pts tk pos pts tk pos pts tk 1 818 115 101 719 241 201 680 226 301 642 342 401 600 399 2 813 379 102 719 434 202 680 440 302 641 344 402 599 54 2 A list of all standings by ticket number _ ne a eS Standings By Ticket tk pos pts tk pos pts tk pos pts tk pos pts tk pos pts 1 387 605 101 416 591 201 353 618 301 379 610 401 55 740 2 321 630 102 249 661 202 97 720 302 479 545 402 132 706 32
40. ut or to look at results on the screen The steps are A From the Main Screen under SELECTIONS click Calculate Winners B Under PRINTER OUTPUT click Yes if a hardcopy printout is wanted C For Week enter the week that corresponds to the week to be corrected or to the week that 20 printed results are wanted The score previously entered will be displayed for each team D In the Previous Scores Found Message Box that displays click No to print that weeks results Click Yes to make corrections to that weeks scores Entering Scores The score for each team is entered in the displayed input box A If no score is shown and the team played enter their score then press Enter or click OK B If no score is shown and the team did not play simply press Enter or click OK C If a score is shown and is the correct score simply press Enter or click OK D If a score is shown that is incorrect enter the correct score then press Enter or click OK E If a score is shown and the team did not play press Delete and then press Enter or click OK IMPORTANT If a team Does Not Play has a bye week Leave or Make score blank If no score is shown this is done by not entering a score or any spaces Simply press Enter or click OK If a score is shown and the team did not play press Delete and then press Enter or click OK For sports that play more than
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