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EUSF IT System User Manual Intermediate Body

1. 65 Border Midland and Western Innovation ICT andthe Micro Enterprise Innovation Leitrim County Enterprise Ireland CEB Co Border Midland and Western ERDF Regional Operational Programme Knowledge Economy amp Entrepreneurship Enterprise Board ordination Unit DM OP BMW Regional Assembly BMW OP l l K a 66 Innovation ICT andthe Micro Enterprise Innovation Enterprise lreland CEB Co Border Midland and Western ERDF Border Midland and Western Galway County A mk ain AM SMR ADM Mae wine The columns A B C P D highlighted in red on the B2 Declaration relate to the columns previously used in the paper B2 s i e cumulative adjustments declared prior declared this period negative adjustments this period adjusted declared this period and cumulative adjusted declared to date and the rows in the B2 relate to the Total Eligible Expenditure Total Public Expenditure and ESF expenditure The Bis included in this B2 are indicated in the section entitled B1 Declarations for this B2 When the user is ready to continue creating the B2 Declaration having checked the correctness of the figures included in columns A D of the B2 Declaration then the user must complete the Expenditure Checks for B2 Process section on the B2 This section is completed by selecting Yes or No from the drop down tab All two checks are mandatory and must have either Yes No selected depending on which is the appropriate answer Failure to select
2. Only B2 Declarations in the Created status can be countersigned When satisfied with the checks carried out on the B2 Declaration the counter signor selects the B2 for counter signing from the B2 Declaration search results by clicking on the B2 Declaration number circled in red in the example below operational Programmes Projects Bts B2s Search B2 Declaration Results B2 Declaration Number Stage Operational Programme Name Priority Name Sub Priority Name Intermediate Body Name Managing Authority Name Fund 13 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF 3 Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit DM OP BMW Regional Assembly 15 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise lreland CEB Co Border Midland and Western ERDF Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMA OP BMW Regional Assembly 17 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Westem ERDF amp Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly i Created Border Midland and W
3. 01 05 2007 Geraldine MeMenamin 1 200 00 Datet Page 36 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 8 ADD RELATED EXPENDITURE CHECK The Expenditure Checks are added by the Intermediate Body to each element of declared eligible expenditure which the Intermediate Body has selected for on the spot checks An Intermediate Body adds an expenditure checks record indicating what element of the declared expenditure the Intermediate Body has checked back to original supporting documents To add an expenditure check to a project click on the button in the Related Expenditure Checks section of the expenditure declaration Related Expenditure Checks Datet Person who carried out on site checks on On site Checks Amount Person who carried out Audit Checks Amount Audit Checks Amount of errors project Tested audit Tested detected The Create new Expenditure Check screen is displayed Logged in as Eilis Duffy Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body FT Operational Programmes Projects Bs LBs Projects MS DEIER Prior Period Negative Adjustments Create new Expenditure Check Operatittrat P regsz Berderiidiand and Western Regional Operational Programme BMW OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public B
4. Counter Signed Related Expenditure Declarations Start Dateft End Date Project Name 01 01 2007 30 03 2007 Training Course SERA 02 06 2008 30 09 2008 Sportsworld Capital Grant os 01 07 2008 31 12 2008 Power Surfboards cap gran It is possible to view expenditure declarations by clicking on the View Expenditure Declaration E icon circled in red in the example above Page 41 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The table of data on the first screen of the B1 Columns A B C P D ageregates the information from Expenditure Declarations which the user has already declared When a B1 is created all Expenditure Declarations which have been declared on the EUSF system and which have not previously been included in a B1 are automatically included in the B1 being created The columns A B C P D highlighted by red square below relate to the columns which were previously used in the paper B1 s i e cumulative adjusted declared prior declared this period negative adjustments this period adjusted declared this period and cumulative adjusted declared to date The rows underlined in red below on the B1 relate to the Total Eligible Expenditure Total Public Expenditure and ERDF Expenditure B1 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midland
5. Operational Programmes Projects Bts B2s AO Expenditure Declarations Prior Period Negative Adjustments Search Project Results Level 1 Public Body Name Cavan County Enterprise Board Local Project ENEE Project Location Starting Date of Completion date of Approval Reference J NUTS2 operation operation Date Cavan County Enterprise Board 2007 01 AficCann 06 09 2007 06 09 2007 ngineering 2007 02 ngineering BMY 11 11 2008 11 11 2008 Cavan County Enterprise Board Cavan County Enterprise Board Search Again Me Cann 08 Mc Cann BMV 12 02 2009 29 05 2009 2702 2009 Engineering 2007 12 mecrann roofing DM 12 03 2007 12 03 2007 2007 12 Page 25 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 3 View Project When the Intermediate Body user clicks on the View Project icon or clicks on the project name the Project Details page will open in view mode Projets Bts Bas Expenditure Declarations Prior Period Negative Adjustments Operational Programmes Project Details Unique System Generated Project Reference 131 Border Midland and Western Regional Operational Programme BMW OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Level 1 Public Body Name Operational Programme Name Micra Enterprise Innovation amp Entrepreneurship Cavan County Enterprise Board Local Proje
6. Border Midland and Western Innovation ICT and Micro Enterprise Mayo County Enterprise Ireland CEB Border Midland and ERDF Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit Wester BMVV The B1 Declaration Details page will appear as displayed below The table of data on the first screen aggregates the information from expenditure declarations and from Prior Period Negative Adjustments Operational Programmes Projects B1s Bis B1 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMVV OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board Stage Proposed B1 Declaration Number 65 B2 Declaration Number Cumulative Adjusted Eligible Paid by Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by Beneficiaries prior to 20 02 2009 and being declared today 20 02 2009 Total Eligible paid by Beneficiaries today Beneficiaries and being declared today Beneficiaries To Date 20 02 2009 26 000 00 22 900 00 20 02 2009 20 02 2009 46 900 00 0 00 2
7. Select Operational Programme Name Southern and Eastern Regional Operational Programme S AE Priority Name Innovation and the Knowledge Economy Sub Priority Mame Entrepreneurship in Micro EnterpriseS Intermediate Body Name Enterprise Ireland o ordinatian Lin Managing Authority Nannie Southern and Eastern S A amp E Regional ssembly Fund ERDF P search Create B2 Declaration Page 17 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 4 2 Changing your password It is highly recommended that you change your password when you first log on to the EUSF system and then at regular periods thereafter It is possible to change your password by clicking on the Change Password button in the header of all pages within the EUSF system The button will display the following screen Change Password for User UserName bonhame Passweord i Confirm Password Enter your new password with a minimum of 8 characters and we recommend that you use both numeric and alphanumeric in creating your password in the first field labelled Password and then re type it in the second field labelled Confirm Password Click on the Submit button If there is a problem e g the password is too short or if the password typed in the first field differs from that in the second an error message will be displayed If the password is accepted a screen like this will appear
8. Southern amp Eastern OP 3 3 Special Field Types 3 3 1 Mandatory Fields Certain fields are mandatory and so the system will not proceed if information is not entered in these fields A red asterisk after the field name identifies that a field is mandatory as illustrated below with the Project Name field Project Name 3 3 2 Drop Down Menus To ensure data consistency and to make data entry more efficient some standard structural funds data such as the Project Location can be accessed by means of a drop down menu as shown in the following example Project Location NUTS4 Select Cork County Please note that you cannot enter any value other than one of those in the drop down list To view the list click on the down arrow symbol 3 3 3 Date Fields Some fields require dates to be entered They will all have the same format as shown below Start Date of Project ODM YY Page 14 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Dates can be entered either by use of a pop up calendar ot by manual entry The format for date entry if done manually is DD MM YYYY and the separator must also be entered when entering the date manually An error will appear if the date is not entered in the correct format To help ensure the format of the date entered is correct dates can be entered by clicking on the calendar icon next to the field July 2008 and this wi
9. The revised B2 Declaration can now be Verified Counter Signed and Proposed to the Managing Authority Page 19 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 INTERMEDIATE BODY MENU When an Intermediate Body user is logged in they will see the following menu options on the EUSF system operational Programmes Projects B1s B2s The B2 menu is selected by default when an Intermediate Body user successfully log in to the EUSF system and the Create B2 page for the Sub Priority the Intermediate Body User has logged in under is displayed For example below user Eilis Duffy has logged in as an Intermediate Body under the Micro Enterprise Innovation amp Entrepreneurship Sub Priority in the Border Midland amp Western Regional Operational Programme and the Create B2 Declaration view is the default view for this user when they log in Search B2 Declaration B Declaration Number BS Declaration Number Stage Select Operational Programme Name Border Midland and Vvestern Regional Operational Programme BMY OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name icra Enterprise Innovation amp Entrepreneurship Intermediate Body Name Enterprise Ireland CEB Co ordination Unit Bei OP Managing Authority Name Border Midland and Western BMV Regional Assembly Fund ERDF Te a Create B2 Declaration 6 1 1 Operational Prog
10. 2009 290 800 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared as declared by Intermediate Body by Intermediate Body today 21 02 2009 28 000 00 Total Eligible Paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 117 000 00 Total Public Funding being declared By Intermediate Body today 21 02 2009 56 000 00 Total Negative adjustments being deducted fram Total Eligible paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 0 00 Total Negative adjustments being deducted from Public Funding and being declared By Intermediate Body today 21 02 2009 0 00 Adjusted ERDF Funding Being declared by Intermediate Body Today 21 02 2009 28 000 00 Cumulative Adjusted ERDF Funding being Declared by Intermediate Body To Date 21 02 2009 173 400 00 Total Negative adjustments being deducted fram ERDF Funding and being declared by Intermediate Body today 21 02 2009 0 00 Expenditure Checks For B2 Process 1 Management and control procedures in accordance with the reporting body s Procedural Manual and or Administrative Agreement are in place at Level 1 2 Steps including sample checking of information at level 1 have been taken and documented to give reasonable assurance that the amount returned is correct and the working papers are Yes Yes available for inspection Hawa anu finansial cantral unabnace rick ar irrnaaulariti
11. BMV Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board 65 B2 Declaration Number 18 Fund ERDF Stage B1 Declaration Number A B e IS Ip Cumulative Adjusted Eligible Paid by Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by Beneficiaries prior to 20 02 2009 and being declared today 20 02 2009 Total Eligible paid by Beneficiaries today Beneficiaries and being declared today Beneficiaries To Date 20 02 2009 26 000 00 22 300 00 20 02 2003 20 02 2003 485 300 00 0 00 22 300 00 Cumulative Adjusted Public Funding Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Total Public Funding being Cumulative Adjusted Public Funding prior to 20 02 2009 today 20 02 2009 Public Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 12 750 00 900 00 SI OO SC 900 00 19 650 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted from Adjusted Total ERDF Funding being Cumulative Adjusted ERDF Funding prior to 20 02 2009 today 20 02 2009 ERDF Funding today 20 02 2009 declar
12. BMW OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Enterprise Ireland CEB Co ordination Unit BMW OP Sub Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Migro Enterprise Innovation amp Entrepreneurship Stage B2 Declaration Numbet B3 Declaration Numbe Cumulative Adjusted Eligible as Total Eligible Paid by Beneficiaries declared by Intermediate Body prior and being declared by Intermediate to 21 02 2009 Body today 21 02 2009 Total Negative adjustments being deducted from Total Eligible paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 Adjusted Total Eligible Paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 Cumulative Adjusted Eligible Paid by Beneficiaries and being declared by Intermediate Body To Date 21 02 2009 546 700 99 117 000 00 Cumulative Adjusted Public Funding as declared by Intermediate Body prior to By Intermediate Body today 21 02 2009 56 000 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared as declared by Intermediate Body prior to 21 02 2009 by Intermediate Body today 21 02 2009 Total Public Funding being declared 0 00 Total Negative adjustments being deducted from Public Funding and being declared By Intermediate Body today 21 02 2009 0 00 117 000 00 56 000 00 Total Negative adjustments being ded
13. Body counter signor for further work The Intermediate Body must take corrective action on this B2 Declaration verify the corrective action taken and only then will the B2 Declaration be available for counter signing Processed The B2 Declaration which was Proposed to the Managing Authority has passed Managing Authority checks and has been included by the Managing Authority in a B3 Declaration to the Certifying Authority Rejected The Managing Authority following its checks on the B2 Declaration has identified errors in the B2 Declaration and has Rejected the B2 Declaration back to the Intermediate Body for further work The Intermediate Body must take corrective action on this B2 Declaration 5 2 Unlinking If the Intermediate Body has already included B1 Declarations in a B2 Declaration and subsequently finds that they now want to exclude those B1 Declarations from the B2 Declaration then the Intermediate Body needs to Reject and Unlink the Rejected B1 Declaration to remove the B1 Declaration from the B2 Declaration For example the B2 Declaration is countersigned and Proposed to the Managing Authority The Managing Authority identifies errors in the declared expenditure for a B1 Declaration included in the B2 Declaration The Managing Authority Reject the B2 Declaration which contains the erroneous B1 Declaration The Intermediate Body Reject the erroneous B1 Declaration and Unlink this B1 Declaration from the B2 Declaration
14. Border Midland and Western OP Southern amp Eastern OP 9 1 SEARCH FOR B1 DECLARATION cccccsssessesccssssecessesseccssassecessensessaeensessnsensens 39 9 1 1 View DI Declaration ccccccccsescsseecseecceessuscseneesusessuetseseseeessneees 41 10 REJECT B1 DECLARATION 0 ccccsccssccsnsscnseccnsscnseccnsccnsecnensonseensssensesnensens 45 11 SEARCH B2 DECLARATION cccssccsssccnseccnssenseccnscenssscessensesnssenessosees 48 TVA VIEW B2 DECLARATION EE 49 12 CREATE B2 DECLARATION cc ccsssccsssccesscsssccnseccsssenseccessenseecessensessnsees 51 COUNTERSIGN B2 DECLARATION ccccccceesceeeeceneeensenensecsesenseceneseneecenesons 56 13 REOPEN B2 DECLARATION ccccccccceeeeeeneceneeeeneeensecnseneasecnsesenseonneseneeons 59 13 1 REJECTING B1 FROM REOPENED B2 DECLARATION 0ccccsssseeeeessseseeenss 62 13 1 1 Option 1 Wait for Rejected B1 Declaration to be corrected before proceeding with B2 Declaration scccccsescccseeeecenesessanseesenenensnness 64 13 1 2 Option 2 Do Not wait for Rejected B1 Declaration remove Unlink Rejected B1 Declaration and proceed with B2 Ueclaraton 65 14 REJECTED B2 RETURNED BY THE MANAGING AUTHORITY 70 De OS crac cn ceeded aecceeenereeren emia 73 15 1 B1T e KE 73 19 424 Total Eligible Report dE 73 15 1 2 Total Public bepnort 74 131 3 VOIR ERDF RODOM site sean essen Reiss ta sys Vyas scuni teed na
15. Declaration Results B2 Declaration Numberf Stage Operational Programme Name Priority Name Sub Priority Name Intermediate Body Name Managing Authority Name Fund 13 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF E Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMV OP BM Regional Assembly 15 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise lreland CEB Co Border Midland and Western ERDF 23 Operational Programme BMV OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly 7 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF amp Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit DW OP BMV Regional Assembly 18 Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF A Operational Programme BMV OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly Search Again The Managing Authority will indicate their reason for Rejecting the B2 Declaration and the Intermed
16. ICT and Micro Enterprise Mayo County Enterprise Ireland CEB Border Midland and ERDF Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit Western BMY E Programme BMW OP Economy Entrepreneurship BMW OP Regional Assembly 35 15 Processed Border Midland and Western Innovation ICT and Micro Enterprise Donegal County Enterprise Ireland CEB Border Midland and ERDF amp Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit Western BM Drontrzatroreon RRA MDY Feanarmy Entranranciire hin RhA COD Daaianal Aeeamhly Each B1 Declaration is displayed indicating the B1 Declaration Number Status of the B1 and the Level 1 Public Body where the B1 originated A B1 can be at a specific status Details of these status are outlined in the table below Page 39 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The B1 Declaration has been created and is not yet countersigned Proposed The B1 Declaration has been countersigned and the B1 Declaration is now with the Intermediate Body Reopened The B1 Declaration was not countersigned instead it was reopened by the Level 1 Public Body counter signor The Level 1 Public Body must take corrective action on this B1 Declaration verify the corrective action taken and only then will the B1 Declaration be available for counter signing Proces
17. Kinnerk Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMW OP Counter Signature This Declaration has not been Counter Signed yet The Intermediate Body must then click on Submit to update this B2 Declaration with the changes that have been made Rejecting and Unlinking of B1 Declaration When the Intermediate Body clicks Submit a message is displayed to indicate that the B2 Declaration was successfully verified Operational Programmes Projects B1s B25 erify B2 Declaration e B2 Declaration was verified successfully Wiew 6 Declaration Detail Verifying this B2 Declaration has the effect of changing its status from Reopened to Created and this B2 Declaration is once again awaiting counter signing by the counter signotr Page 69 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 14 REJECTED B2 RETURNED BY THE MANAGING AUTHORITY When a B2 Declaration is countersigned it is automatically Proposed to the Managing Authority and the Intermediate Body can no longer Update or Reopen this B2 Declaration unless the B2 Declaration is Rejected by the Managing Authority The Managing Authority must perform its checks on the B2 Declaration and if the Managing Authority is dissatisfied the Managing Authority will Reject the B2 Declaration FT Operational Programmes Project Bs Bas Search B2
18. User Eilis Duffy Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DW OP Counter Signature Date 20 02 2009 B2 Report Verified Countersigned by Testing Anna Kinnerk Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP Related Declaration Stage Histor Datet Stage Comment 20 02 2009 Created B2 Creation 20 02 2009 Proposed B2 Counter Signed 20 02 2009 Processed B3 Creation Actioned By testduffyebmw testkinnerkabmw moylankma Related B1 Declarations Level 1 Public Beneficiary Body Name Intermediate Body Name Managing Authority Name B1 Declaration Number Operational Programme Name Sub Priority Name Stage Priority Name 44 Processed Border Midland and Western Regional Operational Programme BM OP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Galway County Enterprise Board 4 Enterprise Ireland CEB Co ordination Unit DM OP Border Midland and Western BMW Regional Assembly 46 Processed Border Midland and Western Regional Operational Programme BM OP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Leitrim County Enterprise Board Enterprise Ireland CEB Co ordination Unit DW OP Border
19. Yes No to each expenditure check will result in an error message and it will not be possible to create the B2 Declaration Page 52 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Expenditure Checks For B2 Proces eee 7 S F 7 a 1 Managemen 7 condor procedures in accordance with the reporting body s Procedural Manual and or Administrative Agreement Select se are in place at Level 1 d Steps including sample checking of information at level 1 have been taken and documented to give reasonable assurance that the Select D amount returned is correct and the working papers are available for inspection Having completed the first two questions on the Expenditure Checks for B2 Process section the user must then complete the next question which deals with the financial control weaknesses risks or irregularities which have been identified during the checks of the declared expenditure included in this B2 If the user answers Yes to the question on Financial control weaknesses risk or irregularities then the user must supply details of the corrective action taken Have any financial control weakness risk or irregularities been identified in the execution of the project s operation s GH f Yes please specify what corrective action s has will be taken ES The final section of the B2 which must be completed by the user creating the B2 Declaration is a text box
20. above the Intermediate Body is Enterprise Ireland CEB Co ordination Unit and the Sub Priority is Page 51 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Micro Enterprise Innovation amp Entrepreneurship in the Border Midland and Western Regional Operational Programme The table of data on the first screen of the B2 columns A B C P D ageregated the information from each B1 which has been Proposed to the Intermediate Body by the Level 1 Public Body and which has not yet been included in a B2 When an Intermediate Body Creates a B2 Declaration all B1 Declarations not previously included in a B2 Declaration and not Rejected are automatically included in the B2 Declaration Create new B2 Declaration Cumulative Adjusted Eligible as otal Eligible Paid by Beneficiaries Total Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by declared by Intermediate Body prior and being declared by Interrnediate to 21 02 2009 Body today 21 02 2009 117 000 00 Total Public Funding being declared By Intermediate Body today 546 700 99 Cumulative Adjusted Public Funding as declared by Total Eligible paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 0 00 Total Negative adjustments being deducted from Public Funding and being declared By Intermediate Beneficiaries and being declared by Intermediate Bo
21. action that has been taken otherwise the user will not be able to create the B1 and an error message will be displayed The final section of the B1 which must be completed by the user creating the B1 is a text box where the user must indicate the controls applied to guarantee valid certification and the amount of expenditure actually checked during the on the spot verifications This is a mandatory field and the Level 1 Public Body user will not be able to create the B1 unless this field is populated an error message will also be displayed if this field is left blank Specify the controls applied to guarantee valid certification and quantify the amount of expenditure actually checked during on the spot verifications A history is recorded on the B1 of each action which takes place to the B1 As you can see below the history of the B1 indicates that user mcmenaming created the B1 on 20 02 2009 and this B1 was countersigned by user mcmanusen also on 20 02 2009 Belated Declaration Stage Histor DateT Stage Comment Actioned By 2 02 2009 Created DI Creation memenaming 20022009 Proposed B1 Counter Signed memanusn Page 43 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Page 44 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 10 REJECT B1 DECLARATION When a B1 Declaration is Proposed to th
22. costs already included in the declaration amounts above with ESF Managing Authority approval 0 00 The Start and End dates to which this Expenditure Declaration refers indicated by red arrow are displayed and the B1 Number in which this expenditure declaration was included is displayed circled in red Note Start and End dates do not have to be in the same year Page 31 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Start Date GM To create the Expenditure Declaration the user must start by entering the Start Date for Expenditure Declaration For the very first expenditure declaration on a project this Start Date will be the Start Date entered when creating the static project data for the project The Start Date for Expenditure Declaration cannot be before 01 01 2007 For subsequent expenditure declarations on this project the Start Date will be the previous End Date 1 Dates can be entered manually in the format dd mm yyyy e g 01 06 2007 or the dates can be selected from the calendar by clicking on the calendar option beside the date field and the date selected in the electronic calendar will defaulted in End Date ODMR Y Y The user must then enter the End Date for expenditure declaration and again the date can be entered manually or selected from the electronic calendar The Start and End dates do not have to be in the same year However the
23. eesin eE 17 4 2 CHANGING YOUR PASSWORD EE EEEEEEEEEERREEREEEEEEEEEEEEEEEEEREEEEEEEEEREEEERKEEEEEEEN 18 d Ee OR LOGOUT EE 18 5 STAGES IN B2 DECLARATION WORKFLOW cccscscsesssssssssesseneseseneees 19 JA ge 19 D2 EINEN 19 6 INTERMEDIATE BODY MENU seen 20 6 1 1 Operational Programmes Sub MO N ccccceeeesneeeeeeteeeneeneeees 20 6 1 2 Co Financing Rates Sub Menu sooaaaneeaanneennannnnnnnnnnnnnnennnnnenne 21 6 1 3 Leve 1 Public Bodies Sub Menu cccccccecensseeeeeeeseenanaaeneesees 22 6 1 4 Projects Sub AMenu secccccsseeeccccssececesseeeeecseeeeessaeeeesssaeseeessaaeeees 23 02 gt SEARCH PROJECT E 24 6 3 VIEW PROJECT WE 26 GA SEARCH PROJECT EXPENDITURE DECLARATION sssssssssssssnsnnnnnnnnnnnnnnnnnnnnnnnn 29 6 5 VIEW PROJECT EXPENDITURE DECLARATION cccceceeeeeeeeeeeeeeeeeeeeeeeeeeeneeeees 30 6 6 SEARCH FOR A RELATED PRIOR PERIOD ADJUSTMENTS cccceeeeeeeneeeeeeess 35 6 6 1 View Related Prior Period Adustmente 35 6 6 2 Update Related Prior Period Adu stmiente 35 6 6 3 Add Related Prior Period Adjustments 000n000n00annaannaannaannaannna 35 7 VIEW RELATED EXPENDITURE CHECKS tcsccssseeeeeeeesensenneeenssnseeeeees 36 8 ADD RELATED EXPENDITURE CHECK 0 cccssssssssssssssssssssnsseeeeeeees 37 8 1 1 Update Related Expenditure CHECKS cccccsccccssseeesesneeecsneeeseaees 38 DB UN E 39 Page 3 of 76 European Regional Development Fund
24. menu Page 23 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 2 Search Project The Search Project page is the default display when the Intermediate Body selects the Projects sub menu It is possible to search for projects by clicking on the Search tab located in the lower left corner of the Search Projects screen And this search can be filtered to search for projects under a specific Level 1 Public Body The Search Project screen permits the Intermediate Body to search for all projects created under the Sub Priority or to filter the search and only search for projects created by a specific Level 1 Public Body or for projects created for a specific County or Region or indeed to search for a specific project In the Search Project screen below the Intermediate Body user has logged in under the Micro Enterprise Innovation amp Entrepreneurship Sub Priority and has not filtered his search for projects therefore when the user clicks Search lower left of screen all the projects created under the Micro Enterprise Innovation amp Entrepreneurship Sub Priority will be displayed search Project Unique System Generated Project Reference Operational Programme Name Border Midland and Western Regional Operational Programme Dh OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name icra Enterprise Innovation amp Entrepreneurship Level 1 Public Body Na
25. or State Agency responsible for checking and verifying the correctness of expenditure declared by the Level 1 Public Body in the B1 Declarations and then aggregating and declaring the eligibility of this expenditure at Sub Priority to the Managing Authority in a process called B2 Declaration Each Sub Priority has an Intermediate Body Enterprise Ireland is an example of an Intermediate Body for the Micro Enterprise Innovation and Entrepreneurship Sub Priority in both the Border Midland amp Western Regional Operational Programme and the Southern amp Eastern Regional Operational Programme Managing Authority MA This is a public body designated to manage an Operational Programme and responsible for checking and verifying the correctness of expenditure declared by the Intermediate Body in the B2 Declarations and then aggregating and declaring the eligibility of this expenditure to the Certifying Authority at Priority level in a process called B3 Declaration The Border Midland and Western Regional Assembly is the Managing Authority for the Border Midland and Western Regional Operational Programme The Southern and Eastern Regional Assembly is the Managing Authority or the Southern amp Eastern Operation Programme Certifying Authority CA This is a national body designated to certify statements of expenditure for Operational Programmes and applications for payment before they are sent to the European Commission The Department of Fi
26. prior and being declared by Intermediate Total Eligible paid by Beneficiaries and being Beneficiaries and being declared by Beneficiaries and being declared E to 21 02 2009 Body today 21 02 2009 declared by Intermediate Body today 21 02 2009 Intermediate Body today 21 02 2009 Intermediate Body To Date 21 02 548 700 99 117 000 00 0 00 117 000 00 65 700 99 Cumulative Adjusted Public Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Public Funding Being declared Cumulative Adjusted Public Fundii Funding as declared by By Intermediate Body today Public Funding and being declared By Intermediate by Intermediate Body Today 21 02 2009 declared by Intermediate Body To Intermediate Body prior to 21 02 2009 Body today 21 02 2009 56 000 00 21 02 2009 21 02 2009 56 000 00 0 00 346 300 00 CH OT an A B2 will remain in the Created status until it is countersigned and the counter signor must be a different user to the Creator of the B2 Declaration Page 54 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP A history is recorded on the B2 Declaration of each action which takes place on the B2 The history on the B2 Declaration created above shows that user testduffyebw Created this B2 on the 21 02 2009 Page 55 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP COUNTERSIGN B2 DECLARATION
27. similar to that displayed below A EW Structural Funds Programme 2007 27013 Microsoft Internet Explorer File Edit Wiew Favorites Tools Help lt gt Back gt E a PD A J Search KC Favorites vm Address 4 https ffeusF gov iesProduction EUROPEAN LIRIH STRUCTURAL FUNDS Please login using your username and password Username Password Note Access to the system is maintained by the Managing Authority Border Midland and Western Regional Assembly To request access to the system or for any issues relating to the EUSF IT system please contact the Managing Authority Border Midland and Western Regional Assembly Telephone 094 9862970 Email info bmwassembly ie Southern amp Eastern Regional Assembly Telephone 051 860700 Email info seregassembly ie After successfully accessing the system the Login page will appear as in example above Enter your Username and Password in the mandatory fields provided Page 16 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 4 1 User Name When you have successfully logged into the EUSF system your name and access level will be displayed in the header of all pages To request a username for accessing the system please contact the Managing Authority for your Operational Programme Below we see that user Eilis Duffy an Intermediate Body User has logged in under the Micro Enterprise I
28. the project regardless of the source of funds and amounts should be entered without the comma separators but including decimal places See example Total Eligible Expenditure Enter the total eligible expenditure the portion of the Total Cost which is eligible for support for the project here and amounts should be entered excluding comma separators but including decimal places See example Total Public Eligible Expenditure Enter the public eligible grant amount approved for the project and amounts should be entered excluding comma separators but including decimal places See example Amount Approved or Allocated This field is similar to the previous field and should contain the grant amount or where different the amount allocated to this project and amounts should be entered excluding comma separators but including decimal places See example Cross Financing of Structural Funds This field should only be ticked if this project specifically relates to a training project in all other cases this field should be left blank Example Project to build craft workshop and retail outlet 100 000 Total Cost Workshop component is eligible for support 60 000 Total eligible cost Grant offer on basis of eligible cost 30 000 Public eligible cost Total Cost of Project E 100000 Total Eligible Expenditure f s0000 Total Public Eligible Expenditure 30000 Amount Approved Allocate cd E 20000 A Unique System G
29. will appear Scroll down through the B2 Declaration until you come to the Counter Signature section and a message is displayed indicating that this B2 Declaration has not yet been countersigned Counter Signature his Declaration has not been Counter Signed yet Reopen 62 Declaration Counter Sign B2 Declaration The counter signor must satisfy themselves with the correctness of the checks which were performed on the B1 Declarations of eligible expenditure included in this B2 Declaration The B1 Declarations included in the B2 Declaration are listed on the B2 Declaration and by clicking on the View icon the B1 Declarations details are displayed and from there the project declared expenditure can be seen Page 59 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP When the Intermediate Body clicks on the View icon for the B1 the B1 details are displayed and the Intermediate Body can see the Project Details of the project expenditure included in the original B1 declaration Having completed their checks on the declared expenditure included in the B1 Declarations the Intermediate Body B2 Declaration Counter Signor may decide that they are dissatisfied with the level and quality of checks and may not wish to proceed with the B2 Declaration In this case the Intermediate Body counter signor selects Reopen B2 Declaration circled in red below This Declaration has not been Count
30. 2 900 00 Cumulative Adjusted Public Funding Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Total Public Funding being Cumulative Adjusted Public Funding prior to 20 02 2009 today 20 02 2009 Public Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 12 750 00 6 900 00 0 00 900 00 19 650 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted from Adjusted Total ERDF Funding being Cumulative Adjusted ERDF Funding prior to 20 02 2009 today 20 02 2009 ERDF Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 375 00 3 450 00 0 00 3 450 00 9 825 00 Expenditure Checks For B1 Process 1 Expenditure on the project operation is consistent with the provision of the National Eligibility Rules 2 The intended purpose of the project operation is consistent with the objectives of the OP Priority Yes 3 The payment application for EU recoupment is based on eligible expenditure actually paid out by the Public Beneficiary Body and supporting documentation is available Yes 4 The expenditure for which recoupment is sought has been paid within the eligibility period Yes Scroll down to the bottom of the B1 to see the Related Expenditure Declarations included in this B1 Related Declaration Stage Histor DateT Stage Comment Actioned By 20 02 2009 B1 Creation 20 02 2009 Proposed B1
31. 9 Donegal Fog 01401200 01 01 2400 Galway County Enterprise Board EO 7 21 Western Webs 12 05 2007 3071 2 2007 0170672007 Galway County Enterprise Board 001 s2007 Craganna Capital Grant 01 01 2007 0101 2007 Galway County Enterprise Board Kaabes Wialshs Farm House 06 01 2003 1 41 2r 20085 Galway County Enterprise Board Boston Sci Cap Boston Scientific Capital GrantGalhwya O7 125 Grant Galway County CO Western Webs EB ma 27710720085 27 10 2008 Enterprise Board Laois County 17000182 Alhwood Products B mT 1102 2009 11 02 2009 Enterprise Board Leitrim County Shes Gerald Mc Gowern Byway 12 03 2004 09 03 2004 Frnternrise Anard To filter the search for projects for a specific Level 1 Public Body the Intermediate Body user needs to select a Level 1 Public Body by clicking on the Choose Level 1 Public Body option on the project search screen and click on Search When the results of the search are displayed on the far right hand side of the results listing the icon for View Project is displayed by clicking on this icon the Project Details will be displayed for the project selected alternately the Project Name is a hyperlink so by clicking on the Project Name for any project the Project Details will be displayed If the project you seek is not found within the results listing it is possible to perform another search by clicking on the Search Again button
32. CT and the Knowledge Economy Border Midland and Western Regional Operational Programme DM OP Laois County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Innovation ICT and the Knowledge Economy Border Midland and Western Regional Operational Programme DOMM OP Leitrim County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Longford County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Innovation ICT and the Knowledge Economy Innovation ICT and the Knowledge Economy Border Midland and Western Regional Operational Programme DM OP Border Midland and Western Regional Operational Programme BMV OP Page 22 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 1 4 Projects Sub Menu When an Intermediate Body selects the Projects menu option three sub menus are displayed Projets Bts Bas Expenditure Declarations Prior Period Negative Adjustments The menus are e Projects e Expenditure Declarations e Prior Period Negative Adjustments It is possible to access the other menu items by clicking on the item name The name of the sub menu will appear shaded green in colour when selected as illustrated above with the Projects sub
33. Cc Border Midland amp Wester Regional Assembl Investing in Your Future SOUTHERN amp EASTERN d lreland s EU Structural Funds Programmes 2007 2013 and the European Union Draft 2 1 05 06 2009 Regional Assembly Promoting our Region EUSF IT System User Manual Intermediate Body P 1 i if i D K gef Co funded by the Irish Government EUROPEAN UNION STRUCTURAL FUNDS European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Contents T SLOSS Yc ge Oaa EE eO ERAS 5 0 rei elen e BE 7 3 SYSTEM CONVENTIONS ssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nennen nennen nennen nnne 8 Soke SURUC TURE OF SYSTEM E 8 3 2 NAVIGATION eegen 8 Ee e Ee RE 8 Se EE 8 DIZ E e e 10 3 2 4 Moving Between FieldS cccccseccccssseccseeccnseesecassessaeseessnsessaees 10 3 2 5 LONG Fages Screen Text 10 Jsb PIANO AIG Ree 11 3 2 7 Moving between Gades 11 328 TACSUIS EE ee 12 3 2 9 GONG l0 Specie SEENE serrr sarian sN E A 12 3 2 10 Changing Order Of Hesults 13 OZ EE eiert 13 Bide SPECIAL rap d 14 Ce E Eeer ee 14 Dede Drop Down MCU ee 14 333 PALAIS OS seerste iaratn eane A REA AEE ENE ERNER ETER Ra 14 3 4 UNIQUE IDENTIFIERS sisssciuinisiorcrndextverciswcoutuasuuncceduvereccuwutowcweustuccssudeuwewmwsuues 15 ice LOGGING UN WEE 16 Page 2 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP BE Vic USER NAME
34. Creganna Capital Grant in the previous example To view the expenditure declaration click on the View icon E circled in red in the example below Related Expenditure Declarations Start Datet End Date Project Name O1 01 2007 30 04 2008 Craganna Capital Granh When the Project Expenditure Declaration is displayed the Operational Programme Name Priority Sub Priority and Level 1 Public Body details appear at the top of the Expenditure Declaration together with the Project Name and Local Project Reference Operational Programmes Projects Bis B2s Projects Way III EICHEIE Prior Period Negative Adjustments Expenditure Declaration Details Operational Programme Border Midland and Western Regional Operational Programme Priority Name Innovation ICT and the Knowledge Name DM OP Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Body Leitrim County Enterprise Board Name Project Name Bee Surfboards cap grant Local Reference 07 001 Start Date 21 03 2007 End Date 30 06 2008 B1 Declaration Total Project Eligible Expenditure for this Declaration less Total Public Funding for this Declaration less applicable receipts applicable receipts 10 000 00 5 000 00 2 000 00 1 000 00 e OC 0 00 12 000 00 E 000 00 Enter receipts received already excluded from the declaration amounts above 0 00 ESF Only Enter Overheads Indirect
35. End Date cannot be greater than the current today s date The user must enter the amounts being declared for this period Total Project Eligible Expenditure for this Declaration less applicable receipts This is the total eligible expenditure spent on this project this period and net of any revenues receipts received This amount is entered beside the year corresponding to when the expenditure being declared was incurred The amount is entered without the comma separator but including the decimal places e g 250 150 50 is entered as 250150 50 Total Project Eligible Expenditure for this Declaration less applicable receipts Amount Column 1 2007 e 250150 50 Page 32 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Total Public Funding for this Declaration less applicable receipts This is the total public eligible expenditure spent on the project this period and net of any revenues teceipts received As before this amount is entered beside the year corresponding to when this expenditure was incurred and the amount is entered without the comma separators but including the decimal places Total Public Funding for this Declaration less applicable receipts Year Incurred Amount Column 2 ERUN e 250150 50 Enter receipts received already excluded from the declaration amounts above 1023446 Any amounts entered here must already be deducted from th
36. Midland and Western BMV Regional Assembly 47 Processed Border Midland and Western Regional Operational Programme DM OP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Longford County Enterprise Board Enterprise Ireland CEB Co ordination Unit BMV OP A Border Midland and Western BMW Regional Assembly 48 Processed Border Midland and Western Regional Operational Programme BM OP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Westmeath County Enterprise Board Enterprise lreland CEB Co ordination Unit BMW OP Border Midland and Western DW Regional Assembly 49 The B1 Declarations included in the B2 Declaration are displayed at the end of the B2 Declaration and Processed Border Midland and Western Regional Operational Programme BMW OFP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Monaghan County Enterprise Board Enterprise Ireland CEB Co ordination Unit DM OP can be viewed by clicking on the View icon E circle in red in the example above Border Midland and Western BMW Regional Assembly Page 50 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 12 CREATE B2 DECLARATION Select the B2 me
37. Midland and Western Regional Operational Programme BMW OP Border Midland and Western Regional Operational Programme DM OP l T Priority Name Innovation ICT and the Knowledge Economy Innovation ICT and the Knowledge Economy Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Micro Enterprise Innovation amp Entrepreneurship Micro Enterprise Innovation amp Entrepreneurship Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP ordination Unit BMW OP ordination Unit BMA OP Enterprise Ireland CEB Co Enterprise lreland CEB Co Managing Authority Name Border Midland and Western BMW Regional Assembly Border Midland and Western BMW Regional Assembly Border Midland and Western BMW Regional Assembly Numbert Stage 13 Processed 15 Processed 7 Processed L g Created pmr Search Again Border Midland and Western Regional Operational Programme BMA OP Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Enterprise Ireland CEB Co ordination Unit BMA OP Border Midland and Western BM Regional Assembly Fund ERDF A ERDF A ERDF 3 ERDF A Open the B2 Declaration in View mode by either clicking on the B2 Declaration Number or by clicking on the View icon EH The B2 Declaration details page
38. Regional Operational Programme DM OP Priority Name Sub Priority Name Innovation ICT and the Knowledge Economy Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Body Name The Intermediate Body user above has logged in under the Micro Enterprise Innovation amp Entrepreneurship Sub Priority and the list of the Level 1 Public Bodies under the Micro Enterprise Innovation amp Entrepreneurship Sub Priority is displayed o Financing Rates Cavan County Enterprise Board Operational Programmes Level 1 Public Bodies Projects Bis Search Level 1 Public Body Results Level 1 Public Body Namet Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Priority Name Innovation ICT and the Knowledge Economy Donegal County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Innovation ICT and the Knowledge Economy Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Border Midland and Western Regional Operational Programme DV OP Galway County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Innovation ICT and the Knowledge Economy Programme BMW OP Border Midland and Western Regional Operational Galway County Enterprise Board Micro Enterprise Innovation amp Entrepreneurship Innovation I
39. Reset buttons are two common action buttons that appear throughout the EUSF IT system and are displayed below 3 2 4 Moving Between Fields In addition to using the mouse to move around the screen it is also possible to move forward between the fields on a page using the Tab key The Tab key is found on the left hand side of the keyboard marked i To move backwards through the fields hold down the shift key usually marked at the same time as the Tab key The cursor will appear in the current field If a field already has an entry that value will be highlighted Using the Tab key in this way will also move the cursor to menu items and buttons in sequence on the page If the cursor has moved to a button in this way a dotted line box will appear on the button as shown in the example of the Reset button below 3 2 5 Long Pages Screen Text Where possible the system has been designed for all standard pages to fit on one screen In some cases however there is too much content to fit on one screen Le there are too many fields to display On such screens it is possible to move up and down the page to see the hidden fields i e the ones not displayed on the default screen This process is known as scrolling Projects Projects Expenditure Declarations Prior Period Negative Adjustments Search Project Pee ee Unique System Generated Project Reference Operational Programme Name Border Midland and Vvestern Regional Operational P
40. Unit BMW OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board a Rejected B1 Declaration Numbef 65 B2 Declaration Number Cumulative Adjusted Eligible Paid by Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by Beneficiaries prior to 20 02 2009 and being declared today 20 02 2009 Total Eligible paid by Beneficiaries today Beneficiaries and being declared today Beneficiaries To Date 20 02 2009 26 000 00 22 900 00 20 02 2009 20 02 2009 46 900 00 20 00 22 900 00 Cumulative Adjusted Public Funding Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Total Public Funding being Cumulative Adjusted Public Funding prior to 20 02 2009 today 20 02 2009 Public Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 12 750 00 6 900 00 0 00 900 00 19 650 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted from Adjusted Total ERDF Funding being Cumulative Adjusted ERDF Funding prior to 20 02 2009 today 20 02 2009 ERDF Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 6 375 00 3 450 00 20 00 3 450 00 9 825 00 Expenditure Checks For B1 Process 1 Expenditure on the project operation is cons
41. age Logged in as Eilis Duffy Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body enn eee tc ae man ett FT operational Programmes Projects 81862 lM Search B1 Declaration B1 Declaration Number B Declaration Number Operational Programme Name Border Midland and Western Regional Operational Programme BMY OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Beneficiary Body Name Choose Level 1 Public Body Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DMW OP Managing Authority Name Border Midland and Wester B Regional Assembly Fund ERDF The Search B1 Declaration Results page will appear listing any declarations that match the criteria supplied Search B1 Declaration Results SC B2 Level 1 Public i B1 Declaration Dacleration Operational Programme Priority Name Sub Priority Name Beneficiary Body Intermediate Body Managing Authority Numbert Number sath Name Name Name 13 Processed Border Midland and Western Innovation ICT and Micro Enterprise Donegal County Enterprise Ireland CEB Border Midland and ERDF Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit Western BMV Programme BMV OP Economy Entrepreneurship BMW OP Regional Assembly 34 15 Processed Border Midland and Western Innovation
42. anaging Authority Name 13 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF 3 Operational Programme BM OFP Knowledge Economy Entrepreneurship ordination Unit BM OP BMW Regional Assembly 15 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF 3 Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit DW OP BMW Regional Assembly 17 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Westem ERDF 3 Operational Programme BMA OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly 18 Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Westen ERDF 3 Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly Search Again The originator of the B2 can view the Reopened B2 Declaration by either clicking on the B2 Declaration Number or by clicking on the View icon ES When the originator opens the now Reopened B2 Declaration they see the Status circl
43. and Western BMW Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMW OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board Stage Proposed B1 Declaration Number 65 B2 Declaration Number Fund ERDF CE EG a EEGEN LS TR Cumulative Adjusted Eligible Paid by Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted fram Adjusted Total Eligible Paid by umulative Adjusted Eligible Paid by Beneficiaries prior to 20 02 2009 and being declared today 20 02 2009 Total Eligible paid by Beneficiaries today Beneficiaries and being declared today Beneficiaries To Date 20 02 2009 26 000 00 22 900 00 20 02 2009 20 02 2009 48 900 00 0 00 22 900 00 Cumulative Adjusted Public Funding Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Total Public Funding being Cumulative Adjusted Public Funding prior to 20 02 2009 today 20 02 2009 Public Funding today 20 02 2009 declared today 20 02 2009 To Date 20 02 2009 12 750 00 900 00 0 00 19 650 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted from Adjusted Total ERDF Funding being Cumulative Adjusted ERDF Funding prior to 20 02 2009 today 20 02 2009 ERDF Funding today 20 02 2009 declared to
44. ceipts Total Public Funding for this Declaration less applicable recei Amount Column 2 2007 900 00 2007 900 00 2008 0 00 2008 0 00 2009 ei 0 2009 0 00 Total 900 00 Total 900 00 Enter receipts received already excluded from the declaration amounts above 300 00 ESF Only Enter Overheads Indirect costs already included in the declaration amounts above with ESF Managing Authority approval 0 00 1 Total Eligible Paid By Beneficiaries This Period S Total Eligible Paid By Beneficiaries Adjustments This Period 3 Adjusted Total Eligible Paid By Beneficiaries This Period 4 Cumulative Adjusted Eligible Pad By Beneficiaries To Date EU UU 5 Total Declared Public Funding This Period 6 Total Declared Public Funding Adjustments This Period f Adjusted Declared Public Funding This Period 6 Cumulative Adjusted Declared Public Funding To Date Total ERDF Funding This Period daso 10 Total ERDF Funding Adjustments This Period 11 Adjusted ERDF Funding This Period 12 Cumulative Adjusted ERDF Funding To Date Page 34 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 6 Search for a Related Prior Period Adjustments gt gt gt gt gt For future Use gt gt gt gt gt 6 6 1 View Related Prior Period Adjustments gt gt gt gt gt For future Use gt gt gt gt gt 6 6 2 Update Related Prior Period Adjustments gt g
45. clared by Intermediate Body today Today 19 09 2008 Intermediate Body To Date 19 09 2008 2 811 06 19 09 2008 2 311 06 19 09 2008 40 00 40 00 2 311 06 The Intermediate Body should check that they are satisfied that the B2 Details are now correct and if satisfied then select Verify B2 Declaration Page 64 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The Expenditure Checks For B2 Process can again now be updated to indicate details on the controls applied to guaranteed valid certification Expenditure Checks For B2 Process 1 Management and control procedures in accordance with the reporting body s Procedural Manual and or Administrative Agreement are in place at Level 1 2 Steps including sample checking of information at level 1 have been taken and documented to give reasonable assurance that the amount returned is correct and the working papers are available for inspection Have any financial control weakness risk or irregularities been identified in the execution of the project s operation s If Yes please specify what corrective action s has will be taken certify that the controls listed from 1 to 2 above have been performed and on that basis the eligible expenditure returned is correct Signature Created Date 1970972008 B2 Report Prepared by Andy Moran NMDP SFU DES Back to Education Intermediate Body Name Back to Educati
46. creen At the foot of the screen the current screen number is displayed if multiple screens are returned It is possible to go directly to other screens by clicking on the screen number Viewing page 1 of 2 lt lt 12 gt gt 3 2 9 Going to Specific Screens On many screens some field entries may be linked to other relevant screens These are known as hyperlinks If the text is displayed in bold type then it is possible to click on that entry and go to those details This usually occurs in a list of details typically a search result such as shown next where the records under the heading Project Name are hyperlinks By clicking on the hyperlink Donegal Crystal this will take you to the project details for Donegal Crystal project search Project Results Level 1 Public Body Local Project EE E Project Location Starting Date of Completion date of Approval Namet Reference 1 NUTS operation operation Date Donegal County Donegal Flowers Donegal B Mavi 01701005 O11272015 01 02 2005 E Enterprise Board i 10072008 Flowers A i Donegal County Proj 123 Donegal Bry 01 01 2007 01 05 2007 E Enterprise Board Crystal Donegal County Donegal 125 Donegal Jam BRAY SE Enterprise Board E Search Again Page 12 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 3 2 10 Changing Order
47. ct Reference Project Name Categorisation Code Beneficiary Name Project Location NUTS4 Project Location NUTSS3 Project Location NUTS Short Description of the Project Start Date of Project Completion Date of Project Grant Approval Date Grant Approving Body Location of Detailed Supporting Documents Total Cost of Project Total Eligible Expenditure Ei 2007 02 TOF Engineering 08 TOF Engineering Border DM Employment grant expansion of enterprise 11 11 2008 11 11 2008 Cavan CEB Cavan CEB Offices SINN 15000 Total Public Eligible Expenditure ZOU Amount Approved Allocated rs500 Cross Financing of Structural Funds No The fields which must be entered to create a project are referred to as static data fields in that they do not change over the life of the project These fields can be entered by the Level 1 Public Body e g County Enterprise Board or these fields can be updated by the Managing Authority Fields indicated with are mandatory fields and must be entered to create a new project In the following page I have included a brief description of the fields which must be entered when Creating a Project Page 26 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The fields on the Project Details screen are entered by the Level 1 Public Body and fields marked with an are mandatory fields Unique System Generate
48. d Project Reference When the Level 1 Public Body creates a new project the system assigns a unique reference number for that project These unique system generated project reference numbers are not sequential for a specific Level 1 Public Body i e two projects created by the same Level 1 Public Body in the same session may be assigned system generated project reference numbers which are not sequential Local Project Reference This is the local reference under which the project is filed in the local offices and it is a mandatory field which must be completed by the Level 1 Public Body when creating a new project It is used to locate the original supporting documents for checking and audit purposes Project Name This is the name of the project and is also a mandatory field at new project setup In the case of the CEB the project name could be a company name or a training course name If the project is a Company Name then the Project Name should indicate the grant type Capital Employment Feasibility etc where applicable Beneficiary Name The Beneficiary Name must be entered here In the case of a CEB the Beneficiary Name could be the name of the company receiving the funding and where the project relates to a training course then the Beneficiary Name could be the County Enterprise Board Name In the case of a Local Authority the Beneficiary Name for most projects will be the Local Authority Name Project Location Nuts4 This is the phys
49. d fram Adjusted Public Funding Being declared Curnulative Adjusted Public Funding being Funding as declared by By Intermediate Body today Public Funding and being declared By Intermediate by Intermediate Body Today 21 02 2009 declared by Intermediate Body To Date Intermediate Body prior to 21 02 2009 Body today 21 02 2009 49 100 00 21 02 2009 21 02 2009 49 100 00 60 00 339 900 00 290 300 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted fram Adjusted ERDF Funding Being declared Cumulative Adjusted ERDF Funding being as declared by Intermediate Body by Intermediate Body today ERDF Funding and being declared by Intermediate by Intermediate Body Today 21 02 2009 Declared by Intermediate Body To Date prior to 21 02 2009 21 02 2009 Body today 21 02 2009 24 550 00 21 02 2009 145 400 00 24 550 00 20 00 169 950 00 Page 58 of 76 European Regional Development Fund 13 Border Midland and Western OP Southern amp Eastern OP REOPEN B2 DECLARATION The Reopen function can only be done by a user other than the user who created the B2 Declaration in most cases this will be the counter signor Search for the B2 declaration as described earlier _ Operational Programmes Projects Te B25 Search B2 Declaration Results B2 Declaration Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Border
50. day 20 02 2009 To Date 20 02 2009 6 375 00 3 450 00 0 00 3 450 00 9 825 00 The amounts being declared on the B1 are automatically aggregated from the Project Expenditure Declarations included in the B1 The projects with declared expenditure included in this B1 are displayed at the end of the B1 Related Expenditure Declarations Start Datet End Date Project Name 01 01 2007 30 03 2007 Training Course Startin 02 06 2008 30 09 2008 sportsworld Capital Grant 01 07 2008 31 12 2008 Power Surfboards cap gran a The Expenditure Checks for B1 section on the B1 Declaration relates to the 1 to 15 checks which must be performed by the Level 1 Public Body before the B1 Declaration can be completed Page 42 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Have any financial control weakness risk or irregularities been identified in Select D the execution of the project s operation s If Yes please specify what corrective action has will be taken including submission of irregularity report where appropriate If the user selects Yes to the question Have any financial control weakness risk or irregularities been identified in the execution of the project s operation s then the Level 1 Public Body user must supply details of the corrective
51. diate Body prior and being declared by Intermediate Total Eligible paid by Beneficiaries and being Beneficiaries and being declared by Beneficiaries and being declared by to 21 02 2009 Body today 21 02 2009 declared by Intermediate Body today 21 02 2009 Intermediate Body today 21 02 2009 Intermediate Body To Date 21 02 2009 46 700 99 117 000 00 0 00 117 000 00 65 700 99 Cumulative Adjusted Public Total Public Funding being declared Total Negative adjustments being deducted from Adjusted Public Funding Being declared Cumulative Adjusted Public Funding being Funding as declared by By Intermediate Body today Public Funding and being declared By Intermediate by Intermediate Body Today 21 02 2009 declared by Intermediate Body To Date Intermediate Body prior to 21 02 2009 Body today 21 02 2009 56 000 00 21 02 2009 6 000 00 0 00 346 800 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared Total Negative adjustments being deducted from Adjusted ERDF Funding Being declared Cumulative Adjusted ERDF Funding being as declared by Intermediate Body by Intermediate Body today ERDF Funding and being declared by Intermediate by Intermediate Body Today 21 02 2009 Declared by Intermediate Body To Date prior to 21 02 2009 21 02 2009 Body today 21 02 2009 28 000 00 21 02 2009 145 400 00 28 000 00 0 00 173 400 00 The B2 is created for the Sub Priority under which the Intermediate Body has logged in In the example
52. dy To Date 21 02 2009 65 700 99 Cumulative Adjusted Public Funding being declared by Intermediate Body To Date Beneficiaries and being declared by Intermediate Body today 21 02 2009 117 000 00 Adjusted Public Funding Being declared by Intermediate Body Today 21 02 2009 21 02 2009 56 000 00 56 000 00 21 02 2009 346 300 00 Intermediate Body prior to 21 02 2009 290 300 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared as declared by Intermediate Body by Intermediate Body today prior to 21 02 2009 21 02 2009 145 400 00 28 000 00 B1 Declarations for this B Level 1 Public i Aeta Operational Programme Name Priority Name Sub Priority Name Beneficiary Body Intermediate Body Name Body today 21 02 2009 0 00 Total Negative adjustments being deducted from ERDF Funding and being declared by Intermediate Body today 21 02 2009 0 00 Adjusted ERDF Funding Being declared by Intermediate Body Today 21 02 2009 28 000 00 Cumulative Adjusted ERDF Funding being Declared by Intermediate Body To Date 21 02 2009 173 400 00 Managing Authority Name Name 63 Border Midland and Western Innovation ICT and the Micro Enterprise Innovation Roscommon County Enterprise Ireland CEB Co Border Midland and Western ERDF Regional Operational Programme Knowledge Economy amp Entrepreneurship Enterprise Board ordination Unit DMW OP BM Regional Assembly BMW OP
53. e Intermediate Body the Intermediate Body must carry out a number of checks on the declared project expenditure included in the B1 If the Intermediate Body is dissatisfied with the outcome of its checks on the declared expenditure included in the B1 Declaration then the Intermediate Body must Reject this B1 Declaration The Intermediate Body must Reject the B1 Declaration if it does not wish to include the B1 Declaration in the next B2 Declaration being created To Reject a B1 Declaration the Intermediate Body Views the B1 Declaration using View icon and then scrolls down through the B1 Declaration and the Reject B1 Declaration button is displayed Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report Reject B1 Declaration fe Related Declaration Stage Histor Stage Actioned By 20 02 2009 Created B1 Creation Mmcmenaming 20 02 2009 Proposed 51 Counter Signed memanusn Related Expenditure Declarations Start Datet End Date Project Name l 01012007 30 03 2007 Training Course Startin 02 06 2008 30 09 2008 Sportsworld Capital Grant 23 01 07 2008 31 12 2008 Power Surfboards cap gran When the Intermediate Body clicks on Reject B1 Declaration the system prompts the Intermediate Body user to confirm that they wish to continue with the Rejection of the B1 The page at https feusf gov ie says IF you are sure you wish bo Rejec
54. e amounts being declared this period As before amounts are entered without the comma separators but including the decimal places ESF Only Enter Overheads Indirect costs already included in the declaration amounts above with ESF Managing Authority approval This field should be left blank for ERDF co financed expenditure The ERDF element for any expenditure declaration is calculated by the system using the appropriate co finance rates setup by the Managing Authority and displayed 9 together with twelve additional elements of information about the expenditure declaration in the table 1 to 12 which appears when you scroll down though the expenditure declaration Please note that the following examples are taken from a test system and therefore the co finance rates may not reflect those actually in use Page 33 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Expenditure Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme DM OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Body Name Leitrim County Enterprise Board Project Name Training Course Starting a Business Local Reference 01 2007 Start Date 01 01 2007 End Date 30 03 2007 B1 Declaration Total Project Eligible Expenditure for this Declaration less applicable re
55. ed below 3 2 1 Top Menu The bar at the top of the screen contains the menu options m Projects EA weiss Expenditure Declarations Prior Period Negative Adjustments The top level menu contains the main functional areas of the system and is the primary way of moving or navigating through the system The current menu item selected is highlighted and appears shaded e g in the example above the Projects menu is selected 3 2 2 Sub Menu There are sub menus associated with the top level menu items however the number of sub menus differ depending on the menu selected Selecting a menu item will automatically result in the sub menus being displayed as shown below Projects t te EEEE Prior Period Negative Adjustments Page 8 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP In the example above we are in the Projects menu and the Expenditure Declarations sub menu is selected We can perform project activities associated with expenditure declarations from this menu Page 9 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 3 2 3 Actions Actions such as searching or moving to the next page can be performed by clicking on the appropriate button These are positioned at the bottom of the page on the left hand side and are consistent in appearance dark blue buttons with bold white font text The Search and
56. ed in red below is now Reopened _ Operational Programmes Projects ox B2s B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BM OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Sub Priority Name Innovation ICT and the Knowledge Economy e igro Enterprise Innovation amp Entrepreneurship Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP Stage B2 Declaration Numbet B3 Declaration Numbe Cumulative Adjusted Eligible as declared by Intermediate Body prior to 21 02 2009 546 700 99 Cumulative Adjusted Public Funding as declared by Intermediate Body prior to 21 02 2009 290 300 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared as declared by Intermediate Body by Intermediate Body today prior to 21 02 2009 21 02 2009 145 400 00 28 000 00 Total Eligible Paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 117 000 00 Total Public Funding being declared By Intermediate Body today 21 02 2009 56 000 00 Total Negative adjustments being deducted from Total Eligible paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 20 00 Total Negative adjustments being deducted from Public Funding and being declared By Intermediate Body today 21 02 2009 0 00 Adjusted Total Eligible Paid by Ben
57. ed today 20 02 2009 To Date 20 02 2009 46 375 00 3 450 00 0 00 3 450 00 lt 9 825 00 Expenditure Checks For B1 Process 1 Expenditure on the project operation is consistent with the provision of the National Eligibility Rules Yes 2 The intended purpose of the project operation is consistent with the objectives of the OP Priority Yes Specify the controls applied to gua De eene EES Een en sf ic hac E CEET SEN csinnnrtina Adnr rantee valid certification and quantity the Amount of expenditure actually checked during on the spot verifications Checked everything to original records certify that the controls listed from 1 to 15 above have been performed and on that basis the eligible expenditure returned is correct Signature Date 20 02 2009 B1 Report Prepared by Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board Counter Signature This Declaration has not been Counter Signed yet Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report Unlink B1 Declaration Related Declaration Stage Histor Datet Stage Comment Actioned B The message If you are sure you wish to continue to Unlink the B1 Declaration press OK is displayed and the Intermediate Body has the choice to proceed with the unlinking or abandon the process Microsoft Internet Explorer d d TF you are sure you wish to Unlink this B1 Declaration press OK Othe
58. eficiaries and being declared by Intermediate Body today 21 02 2009 117 000 00 Adjusted Public Funding Being declared by Intermediate Body Today 21 02 2009 6 000 00 Cumulative Adjusted Eligible Paid by Beneficiaries and being declared by Intermediate Body To Date 21 02 2009 665 700 99 Cumulative Adjusted Public Funding being declared by Intermediate Body To Date 21 02 2009 346 300 00 Total Negative adjustments being deducted from ERDF Funding and being declared by Intermediate Body today 21 02 2009 0 00 Adjusted ERDF Funding Being declared by Intermediate Body Today 21 02 2009 28 000 00 Cumulative Adjusted ERDF Funding being Declared by Intermediate Body To Date 21 02 2009 173 400 00 Changes can now be made to the Reopened B2 Declaration in that the B1 Declarations included in the B2 Declaration can now be Rejected and where necessary Unlinked from the B2 Declaration Page 61 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 13 1 Rejecting B1 from Reopened B2 Declaration Instead of countersigning the B2 Declaration the counter signor has chosen to Reopen the B2 Declaration The originator of the B2 Declaration can now remove any of the B1 Declarations from the Reopened B2 Declaration _ Operational Programmes Projects ox B2s B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme
59. enerated Project Reference is assigned by the system to a project when a new project is created These unique system generated project reference numbers are not sequential for a specific Level 1 Public Body i e two projects created by the same Level 1 Public Body in the same session may be assigned system generated project reference numbers which are not sequential Page 28 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 4 Search Project Expenditure Declaration If expenditure has already been declared on a project by the Level 1 Public Body then it is possible to seatch for that specific project expenditure declaration record From the Projects top level menu select the Expenditure Declarations sub menu item The Search Expenditure Declaration page will appear Enter the information relating to the project and expenditure declaration and click on the Search button located at the bottom of the page As an Intermediate Body for a Sub Priority you will have access to view project expenditure declarations for all projects under all Level 1 Public Bodies for the Sub Priority Projects WS dE i T E e EA Prior Period Negative Adjustments search Expenditure Declaration Operational Programme Name Border Midland and VVvestern Regional Operational Programme DM OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name atte Enterprise Innovation amp Entrepreneur
60. er Signed yet Counter Sign B2 Declaration Reopen B2 Declaration Related Declaration stage Histor Datet Stage Comment I Actioned By 21 02 2009 Created B2 Creation When the Intermediate Body counter signor selects Reopen B2 Declaration the message If you are sure you wish to Reopen this B2 Declaration press OK is displayed and the counter signor can continue or abandon the Reopen B2 Declaration process Microsoft Internet Explorer LY IF you are sure you wish to Reopen this B2 Declaration press OK Otherwise press Cancel to remain on this screen Having selected OK to the message in the grey box above the Intermediate Body counter signor must then select Submit in order to Reopen the B2 Declaration Page 60 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Reopen B2 Declaration 16 DA Report Reopened by Testing Anna Kinnerk Enterprise Ireland CEB Co ordination Unit BTN OP CR DR B Declaration Number The B2 Declaration has now been Reopened by the Intermediate Body counter signor When the Intermediate Body originator of the B2 now searches on the B2 they will see that the Status of the B2 is now longer Created and has now changed to Reopened B2 Declaration Numbert Stage Search B2 Declaration Results Operational Programme Name Priority Name Sub Priority Name Intermediate Body Name M
61. ern Regional Operational Entrepreneurship Economy Programme Bh OFP 2013 gt 0 000 Micro Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme Bh OF 201 4 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme Bh Mv OFP T 2015 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme bd OF Search Again Page 21 of 76 European Regional Development Fund 6 1 3 Leve 1 Public Bodies Sub Menu Co Financing Rates Operational Programmes Projects Bis Level 1 Public Bodies Border Midland and Western OP Southern amp Eastern OP Selecting the Level 1 Public Bodies sub menu option will permit the Intermediate Body User to View the Level 1 Public Bodies who are declaring expenditure using the B1 Declaration process under the Sub Priority for which the Intermediate Body has logged in as To view the Level 1 Public Bodies click on Search and the results will be displayed Operational Programmes o Financing Rates search Level 1 Public Body Projects B1s Level 1 Public Bodies Operational Programme Name Border Midland and Western
62. estern Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Westem ERDF 3 Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly N Search Again The B2 Declaration is opened and displayed operational Programmes Projects B15 025 B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DM OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Stage Created B2 Declaration Number 18 B3 Declaration Number Adjusted Total Eligible Paid by Beneficiaries and being declared by Intermediate Body today 21 02 2009 117 000 00 Adjusted Public Funding Being declared by Intermediate Body Today 21 02 2009 56 000 00 Cumulative Adjusted Eligible Paid by Beneficiaries and being declared by Intermediate Body To Date 21 02 2009 665 700 99 Cumulative Adjusted Public Funding being declared by Intermediate Body To Date 21 02 2009 346 800 00 Cumulative Adjusted Eligible as declared by Interrnediate Body prior to 21 02 2009 548 700 99 Cumulative Adjusted Public Funding as declared by Intermediate Body prior to 21 02
63. he Intermediate Body proceeds with this B2 Declaration Option 2 Remove Unlink the Rejected B1 Declaration from the B2 Declaration and proceed with the B2 Declaration leaving the Level 1 Public Body to correct the Rejected B1 Declaration some time in the future i e remove the Rejected B1 Declaration from the B2 Declaration so that the B2 Declaration can be Counter Signed and Proposed to the Managing Authority 13 1 1 Option 1 Wait for Rejected B1 Declaration to be corrected before proceeding with B2 Declaration The Intermediate Body waits to Verify the B2 Declaration until the Level 1 Public Body has made the necessaty corrections to the declared Project expenditure in the Rejected B1 Declaration and then the Rejected B1 Declaration is Verified Signed and Counter Signed and the B1 Declaration is now again Proposed to the Intermediate Body The totals in columns A B C P D on the B2 Declaration should now reflect the newly Proposed B1 Declaration with the changes requested When the Intermediate Body satisfies itself with its checks on the B2 Declaration it can then continue and Validate the B2 Declaration B2 Declaration Details Operational Programme Human Capital Investment Operational Programme HCI Managing Authority Department of Enterprise Trade and Name OP Name Employment Priority Name Upskilling the Workforce Intermediate Body Name Back to Education NDP SFU DES Sub Priority Name Back to Education Initiative S
64. iate Body must take some action on the Rejected B2 Declaration before any further B2 Declarations for the same Sub Priority can be Created at the Intermediate Body By clicking on the B2 Declaration Number the B2 Declaration is opened A Rejected B2 Declaration is handled in exactly the same way as a Reopened B2 The B2 Declaration may have been Rejected by the Managing Authority because they for example found some ineligible expenditure if this is the case then the B1 Declaration associated with the ineligible expenditure must be Rejected by the Intermediate Body and the B1 Declaration should then be Unlinked from the B2 Declaration and the B2 Declaration Verified and Counter Signed If a B1 needs to be Rejected the Intermediate Body must scroll down through the Rejected B2 Declaration Select the B1 Declaration that needs to be Rejected and click on Reject B1 Declaration button Reject B1 Declaration Related Declaration Stage Histor l Comment 180972006 Created B1 Creation 21 09 2008 Proposed B1 Counter Signed 2d 09 2008 Processed B2 Creation Actioned By sharanmecdaidbte seanolongainbte andymoranbte Page 70 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The message If you are sure you wish to Reject this B1 Declaration press OK is displayed and the user has the option to aband
65. ibility and correctness of expenditure declared by the Level 1 Public Beneficiary Body in the B1 Declaration process and declaring the eligibility of expenditure at Sub Priority to the relevant Managing Authority in the B2 Declaration process As an Intermediate Body user you will use EUSF to view projects Expenditure Declarations Prior Period Negative Adjustments Article 13 Expenditure Checks recorded by the Level 1 Public Body and B1 Declarations You will also use the system as an Intermediate Body to Reject Bis Create and Countersigned Sign B2 Declarations and to add and view Article 13 Expenditure Checks performed by the Intermediate Body Page 7 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 3 SYSTEM CONVENTIONS 3 1 Structure of System When using the EUSF IT system you will access a number of different screens sometimes called pages These screens are made up of a number of fields visible on the screen This is where you enter the appropriate information Once the information has been entered on a specific screen there is a choice of actions that can be carried out by clicking on the appropriate button i e Search Generate or Delete buttons in the lower left hand corner of the selected page 3 2 Navigation All screens have a similar appearance with some common features that appear throughout This helps in navigating through the application This functionality is explain
66. ical location where the project expenditure is incurred and the location can be selected from a drop down list of all the local authority regions Project Location Nuts3 This field is automatically populated by the system when the Nuts4 location is selected however if the Nuts4 location is unknown then the user can choose to select a Nuts3 region Project Location Nuts2 This field holds the location of the BMW S amp E region where the project expenditure is incurred and the region is default filled by the system Short Description of the Project This field should contain a brief description of what the project is and what it aims to achieve Start Date of Project This field should contain the start date of the project 01 01 2007 unless a contract grant specifying a different start date exists Completion Date of Project This field will be completed by the Managing Authority please leave blank when creating a new project Grant Approval Date Enter the grant approval date here if applicable Grant Approving Body Enter the name of the grant approving body if applicable Location of Detailed Supporting Documents This field is a mandatory field and should contain the location where the original supporting documents for the project are held Page 27 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Total Cost of Project This field should contain the total cost of
67. istent with the provision of the National Eligibility Rules 2 The intended purpose of the project operation is consistent with the objectives of the OP Priority Yes 3 The pavment application for EU recoupment is based on eliaible expenditure actually paid out bv the Public Beneficiary Body and supportina documentation is available Yes The history on the B1 has now been updated to show that the B1 was Rejected and the reason for rejection by the Intermediate Body Related Declaration stage Histor Date stage Comment Actioned By 20 02 2009 20 02 2009 Proposed B1 Counter Signed 2002009 Rejected Rejecting this B1 Declaration because during my Intermediate Body expenditure t stduffye briw checks identified some ineligible expenditure Please correct and resubmit this B1 Declaration Page 47 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 11 SEARCH B2 DECLARATION Select the B2 menu from the top level menu It will appear shaded green in colour and click on the Search button Operational Programmes Projects Bts Bas Search B2 Declaration B Declaration Number B3 Declaration Number Border Midland and Western Regional Operational Programme DM OP Innovation ICT and the Knowledge Economy Operational Programme Name Priority Name Sub Priority Name Intermediate Body Name Micra Enterprise Innovation amp Entrepreneurship En
68. ity Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DW OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship B2 Declaration Number 18 Totals automatically updated to reflect the Rejection and Unlinking of B1 Declaration Number 65 otal Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by Total Eligible paid by Beneficiaries and being Beneficiaries and being declared by Beneficiaries and being declared by to 21 02 2009 declared by Intermediate Body today 21 02 2009 Intermediate Body today 21 02 2009 Intermediate Body To Date 21 02 2009 546 700 99 20 00 94 100 00 642 300 99 Cumulative Adjusted Public Funding as declared by Intermediate Body prior to 21 02 2009 21 02 2009 49 100 00 290 300 00 etlared Total Negative adjustments being deducted from Adjusted Public Funding Being declared Cumulative Adjusted Public Funding being Public Funding and being declared By Intermediate by Intermediate Body Today 21 02 2009 declared by Intermediate Body To Date Body today 21 02 2009 49 100 00 21 02 2009 20 00 339 900 00 io being declared Total Negative adjustments being deducted from Adjusted ERDF Funding Being declared Cumulative Adjusted ERDF Funding being as declared by Intermediate Body by Intermediate Body today ERDF Funding and being declared by Inter
69. lied to guarantee valid declaration certify that the controls listed from 1 to 2 above have been performed and on that basis the eligible expenditure returned is correct Signature Created Date 19 09 2008 B2 Report Prepared by Andy Moran NDPYSFU DES Back to Education Intermediate Body Name Back to Education NDPYSFU DES Counter Signature This Declaration has not been Counter Signed yet a Em WC Sen a en Thakar A message is displayed to indicate that the B2 Declaration was successfully Verified Operational Programmes Projects B1s B25 erify B2 Declaration e BS Declaration was verified successfully Wiew B2 Declaration Details This B2 Declaration status now changes from Rejected to Created and the B2 is now ready to be Countersigned again Counter Signature This Declaration has not been Counter Signed yet Counter Sign B2 Declaration Reopen EB Declaration Page 72 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 15 B1 REPORTS There are specific Reports available from the system however it is possible to print any screen the user requires from the system using the Print Screen or using the File Print options As the screens are all wider than most A4 paper it is important to check that the data you want to print from the screen will fit on A4 and if not then the user needs to select Landscape before printing 15 1 B1 Report
70. ll display the short cut calendar as a pop up window on top of the main page you are using Select Date PL E D ES This pop up calendar defaults to today s date highlighted in red Clicking on the appropriate date will automatically enter that date into the date field and close the window To move to other months click on the left and right arrows Once the date has been displayed in the field it can be edited e g it will be possible to change the year by overtyping in the field 3 4 Unique Identifiers Fach key piece of information in the EUSF IT system has a unique identification to help with identification and auditing An example of this is the unique Project Reference field shown below Unique System Generated Project Reference All Projects will have a unique identifier automatically created by the system when the user creating the project clicks Submit It is possible to search on these identifiers which will speed up access to that information when using the system Page 15 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 4 LOGGING IN The system is delivered over the internet and can be accessed using any of the standard internet browsers e g Internet Explorer Mozilla FireFox etc The address for accessing the system is _https eusf gov ie Production and if you are using Microsoft Internet Explorer to access the system then your screen should be
71. ly Border Midland and Western BMW Regional Assembly Stage Priority Name Sub Priority Name Fund Processed Innovation ICT and the Knowledge Economy Innovation ICT and l 65 Processed Leitrim County Enterprise Board Entrepreneurship OP Processed Micro Enterprise Galway County Enterprise Ireland CEB Innovation amp Enterprise Board Co ordination Unit BMVV Entrepreneurship OP They select the B1 Declaration that they wish to reject by clicking on the B1 Declaration Number in the example shown above the Intermediate Body user has selected to open B1 Declaration Number 65 for rejection The B1 Declaration number selected is now opened and the Intermediate Body User can once again choose to Reject this B1 Declaration as seen in the following example for B1 Declaration Number 65 Page 62 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Counter Signature Counter Signature Date 21 02 2009 B1 Report Verified Countersigned by Nicloa McManus Leitrim County Enterprise Board Level 1 Public Beneficiary Body Name Leitrim County Enterprise Board Reports e Total Eligible Report e Total Public Report e Total ERDF Report e Adjustments Report emm Related Declaration Stage Histor Date Stage Comment Actioned By INMNIANNG Craatad R1 Craatinn mermanarminn When the Intermediate Body selects Reject the message If
72. me breeze Level ube Giris e Local Project Reference Project Name Project Location NUTS4 Seet sl Project Location NUTSS3 Select sl Project Location NUTS 2 Select Shorn Description of the Project Stant Date of Project ODM Me ee Completion Date of Project ODS nA ven Grant Approval Date ODsM MI YY Grant Approving Body Location of Detailed Supponing Documents Total Cost of Project Total Eligible Expenditure Gi Total Public Eligible Expenditure Displayed below are the results of the search for projects by Andy Moran Intermediate Body user for the Adult Literacy Sub Priority Page 24 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Search Project Results Lewel 1 Public Body Namet Cavan County Enterprise Board Starting Date of Completion date of Approwal operation operation Date J F 3 Project Poea Project Project Name Location eference l NUTSZ 200 12 mccrann roofing 2007 12 12 03 2007 127032007 Cavan County Enterprise Board hic Cann OS Mc Cann Engineering 120272000 2 05 2005 2 02 2009 Cavan County Enterprise Board 2007 701 McCann Engineering OB 09S 72007 O6 09S 2007 Cavan County Enterprise Board 2007 702 TOF Engineering 11 11 2008 11 17 1 2005 Donegal County Enterprise Board Donegal County Enterprise Board EBI 233 ABC Ltd 0170172002 0170172009 100 200
73. mediate by Intermediate Body Today 21 02 2009 Declared by Intermediate Body To Date prior to 21 02 2009 21 02 2009 Body today 21 02 2009 24 550 00 21 02 2009 145 400 00 24 550 00 20 00 169 950 00 Expenditure Checks For B2 Process The Intermediate Body must now Verify this B2 Declaration scroll down through the B2 Declaration to the Verify B2 Declaration Button in order that this B2 Declaration can proceed to the Counter Signor again for countersigning To Verify this B2 Declaration the Intermediate Body clicks on Verify B2 Declaration Signature Created Date 21 02 2009 B2 Report Prepared by Intermediate Body Name Enterprise Ireland CEB Co ordination Unit Dk OP Counter Signature This Declaration has not been Counter Signed yet Verify B2 Declaration ES Related Declaration Stage Histor Datet Stage Comment Actioned By 21 02 2009 Created testduffyebmw Related B1 Declarations Level 1 Public Priority Name Sub Priority Name Beneficiary Body Name Innovation ICT and Micro Enterprise Roscommon County the Knowledge Innovation amp Enterprise Board Economy Entrepreneurship B1 Declaration Operational Programme Since Intermediate Body Managing Authority Number g Name Name Name Fund Border Midland and Western Regional Operational Programme BMV OP Border Midland and ERDF Western BMA Regional Assembly 63 Processed Enterprise I
74. mp Entrepreneurship Sub Priority and he has selected the Co Financing Rates sub menu and the table of co financing rates for the Sub Priority is displayed Logged in as Eilis Duffy Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body Operational Programmes Projects Bis 625 Co Financing Rates Level 1 Public Bodies Search Co Financing Rate Results e b P o A Pp o a z Opera a A Prog 200 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme E Met OF 2005 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowle dqe Border Midland and Western Regional Operational Entrepreneurship Economy Programme Bh Mv OFP 20 005 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme BG i OP 2010 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Western Regional Operational Entrepreneurship Economy Programme G Mtr OP 2011 gt 0 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border teidland and Western Regional Operational Entrepreneurship Economy Programme Biv OP 2012 50 000 Micra Enterprise Innovation amp Innovation ICT and the Knowledge Border Midland and Wvest
75. nance is the Certifying Authority for the Border Midland and Western Regional Operational Programme and for the Southern amp Eastern Regional Operational Programme Audit Authority Financial Control This is a national body designated to audit payment claims Unit for Operational Programmes after they are submitted to the EU Commission The ERDF Financial Control Unit is the Audit Authority for the Border Midland and Western Regional Operational Programme and for the Southern amp Eastern Regional Operational Programme Page 6 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 2 INTRODUCTION The EUSF IT system is a purpose built web based solution designed to support the Expenditure Certification Process for Operational Programmes included in the 2007 2013 Structural Funds period The system will allow the creation and administration of projects and is designed to capture store and aggregate data for reporting purposes The system will provide an audit trail from the initial project expenditure declaration through to the final payment claim to the Commission The EUSF system has been specifically designed and will be used by e The Certifying Authority e The Managing Authority e Intermediate Bodies e Level 1 Public Beneficiary Bodies e Audit Authority This guide has been created for Intermediate Body users As an Intermediate Body user you are responsible for checking the elig
76. ncel Will cancel the current operation and return usually to the previous screen Will save the information just entered Before saving a check of the data is also performed most notably to ensure information has been completed correctly for mandatory fields If there are errors the screen will be redisplayed with appropriate error messages 3 2 7 Moving between pages It is advisable to avoid use of the Internet Explorer Back button to move back through screens as this may result in loss of data To move between screens either use the top menu bar or any direct link or button that may appear on the screen If you do use the Back button you may encounter a system error message such as the error message displayed below and pressing F5 may refresh your screen Page 11 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Warning Page has Expired The page you requested was created using information you submitted in a form This page is no longer available Ae a security precaution Internet Explorer does not automatically resubmit your information for you To resubmit your information and view this Web page click the Refresh button Use of the Back button should generally be avoided on all internet applications 3 2 8 Results of Searches Results of searches are usually displayed as rows of information one row per record These are displayed to a maximum of 50 rows to a s
77. ne haan idantifind in tha avacutian af tha nrainstiolijanaratianiA hla Page 56 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Scrolling down through the B2 Declaration the Countersign B2 Declaration button is located Counter Siqnature This Declaration has not been Counter Signed yet Reopen EB Declaration Clicking on the Counter Sign B2 Declaration button will display the Countersign page The Intermediate Body counter signor must not be the user who Created the B2 Declaration and as indicated below an error message will be displayed if this scenario happens Counter Sign B2 Declaration There was an Error with the information you provided e B Declarations can only be counter signed by a different Intermediate Body user than the one who prepared the B The counter signor clicks on Submit to countersigned sign the B2 Declaration Operational Programmes Project Bts Bs Counter Sign B2 Declaration B Declaration Number 18 Date 2224 2009 B2 Report Verified Countersigned by Testing Anna Kinnerk Enterprise Ireland CEB Co ordination Unit BAW OP A message is displayed to indicate that the B2 Declaration was countersigned successfully Counter Sign B2 Declaration e B2 Declaration was counter signed successfully Wiew 62 Declaration Details Page 57 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Ea
78. nnovation and Entrepreneurship Sub Priority in the Border Midland and Western Regional Operation Programme Logged in as Intermediate Body Search E A Declaration B2 Declaration Number B3 Declaration Number Stage Select Operational Programme Name Border Midland and Western Regional Operational Programme Bh Mw OP 4 Priority Name Innovation ICT and the Knowledge Economy Sub_ Priority Name Zeg nterprise Innovation amp Entrepreneurship Intermediate Body Name Enterprise Ireland CEB Co ordination Unit Managing Authority Mame Border Midland and Western BhW Regional Assembly Fund ERDF Psearch Create B2 Declaration Some Intermediate Body Users can be act as Intermediate Body Users for several different Sub Priorities ot indeed an Intermediate Body User can act as Intermediate Body for a Sub Priority which spans more than one Operational Programme as in the example above and below Given that an Intermediate Body User may have access under several different Sub Priorities or several different Operational Programmes then when an Intermediate Body User logs in to the system they should always check that they are logged in under the intended Sub Priority and intended Operational Programme Logged in as Eilis Duffy Enterprise Ireland CEB Co ordination Unit S amp E OPSIintermecdiate B ody E Operational Programmes Search B2 Declaration BS Declaration Number BS Declaration Number Stage
79. nu from the top level menu It will appear shaded green in colour D Operational Programmes Bis Bes Search B2 Declaration B Declaration Number E3 Declaration Number Operational Programme Name Border Midland and Western Regional Operational Programme BMY OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micra Enterprise Innovation amp Entrepreneurship Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BAY OP Managing Authority Name Border Midland and Western BMMA Regional Assembly Fund ERDF n OOOO OOO lM The Search B2 Declaration screen is displayed by default to Create a B2 Declaration click on the Create B2 Declaration button and the Create new B2 Declaration screen as displayed below is displayed Operational Programmes Projects Bis Create new B2 Declaration Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midlaag and Western BMW Regional Assembly Priority Name Innovation ICT and the ffowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMW OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Fund ERDF Cumulative Adjusted Eligible as Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted from Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by declared by Interme
80. ody Name Leitrim County Enterprise Board Project Name Training Course Starting a Business Expenditure Declaration 01 01 2007 30 03 2007 Amount of Eligible Expenditure Transaction Checked EI Enter the information into the relevant fields and click on the Submit button to add a new Expenditure Check for this expenditure declaration A message will appear indicating that the check was created successfully It is possible to view the check by clicking on the Expenditure Check Details button Create new Expenditure Check pE HUSTIOILUTG eck Was created successiu Expenditure Check Details Page 37 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 8 1 1 Update Related Expenditure Checks To update an Expenditure Check click on the Update button E beside the Expenditure Check to be update Note An Intermediate Body can only Update Expenditure Checks created by the Intermediate Body Page 38 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP H B1 MENU 9 1 Search for B1 Declaration Select the B1 menu from the top level menu It will appear shaded green in colour The Search B1 Declaration page is displayed by default The Intermediate Body can filter the B1 Search to search for B1 Declarations for a specific Level 1 Public Body or search for all B1 Declarations and click on the Search button at the bottom of the p
81. of Results When viewing data in tables it is possible to change the order of the information by clicking on any column name The table will redisplay ordered by information in that column Clicking the column name again will reverse the order The example below shows some sample projects displayed in Level 1 Public Body Name order as indicated by the AS circled in red below TT ee Bas O Projects Expenditure Declarations Prior Period Negative Adjustments Search Project Results E Level 1 Public Body Local Project 3 Project Location Starting Date of Completion date of Approval Project Name 5 Rame Reference NUTS2 operation operation Date Sligo County Project Number Enniscrone Water 01 01 2007 31 12 2010 01 03 2007 f Enterprise Board 0001 Surfing Sligo County 200871 00 Benbulbin Software 0170172008 30 12 2011 01 04 2008 4 Enterprise Board i i Sligo County 20072007 Rosses Point 01 04 2007 31 12 2012 01 02 2008 EE z Enterprise Board Crystal To display this same set of search results in order of the Project Name click on the Project Name heading The table will redisplay ordered by the information in that column as shown in the following example Projects Projects Expenditure Declarations Prior Period Negative Adjustments Search Project Results Level 1 Public Body Local Project Project Location Starting Date of Completion date of Approval Name Reference NUTS2 operation operati
82. of the B2 Declaration details Page 49 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Operational Programmes Projects Bis B2s B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midland and Western BMW Regional Assembly Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMA OP Micro Enterprise Innovation amp Entrepreneurship Priority Name Sub Priority Name Stage Processed B2 Declaration Number 17 B3 Declaration Number 17 Adjusted Total Eligible Paid by Beneficiaries and being declared by Intermediate Body today 20 02 2009 140 100 00 Adjusted Public Funding Being declared by Intermediate Body Today 20 02 2009 73 950 00 Cumulative Adjusted Eligible Paid by Beneficiaries and being declared by Intermediate Body To Date 20 02 2009 548 700 99 Cumulative Adjusted Public Funding being declared by Intermediate Body To Date 20 02 2009 290 800 00 Total Negative adjustments being deducted from Total Eligible paid by Beneficiaries and being declared by Intermediate Body today 20 02 2009 0 00 Total Negative adjustments being deducted from Public Funding and being declared By Intermediate Body today 20 02 2009 0 00 Cumulative Adjusted Eligible as Total Eligible Paid by Beneficia
83. ogramme BhAvy OFPY Priority Hame Innovation ICT and the Knowledge Economy Sub Priority Manne Micra Enterprise Innovation amp Entrepreneurship Lewel 1 Public Body Mame Gabway County Enterprise Board Local Project Reference 001 r200 Project Hame lraganna Capital Grant Categorisation Code LI Beneficiary Name Creqannza Project Location MURT SA ahaa ye Project Location NUT S3 Wwe st Project Location NUT S2 EG Pe Shorn Description of the Project aaa Start Date of Proje ct 01701 72400 Completion Date of Proje ct Grant Approwal Date 01701 2007 Grant Approving Boddy Gahway CEB Location of Detailed Supponing Documents ceb oFPFICEe Total lost of Project 100000 Total Eligible Expenditure SCHO Total Public Eligible Expenditure 25000 Amount Ap prowe cd Allbo cate cl GEN 25000 ross Financing of Structural Funds Plo Related Expenditure Declarations Start Datet l End Date Project Name 01 01 2007 30 04 2008 Craganna Capital Grant ug Page 30 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Where no Expenditure Declarations have been declared for this project then the message No Results were found will be displayed However if any previous Expenditure Declarations have been made for this project then these will be displayed in the Related Expenditure Declarations section as shown for the Project
84. on Date Sligo County 20087100 i 0170172008 30 12 2011 01 04 2008 4 Enterprise Board Project Namet Sligo County j Project Number Enniscrone Water BMW 010172007 31712 2010 010372007 Ia a Enterprise Board 0001 Surfing Sligo County 2007 2007 Rosses Point BRETA 01 04 2007 Sl eee de 01 02 2008 Ff Enterprise Board Crystal 3 2 11 Error Messages The EUSF system checks certain fields to ensure appropriate or mandatory information has been entered correctly This check does not take place as you are entering the data but only after you have finished entering all information and click on an action button such as Submit A message identifying the error or errors found will appear in red followed by a specific error message or messages detailing the exact nature of the error s The data will not be processed and saved until all errors have been addressed in the example below the error message in red indicates that an incorrect user name or password has been supplied and a correct username and password must be supplied in order to continue EUROPEAN UNION STRUCTURAL FUNDS Please login using your username and password There was an Error with the information you provided e Incorrect username or password Please try again Remember that passwords are case sensitive Username patriciah Password Page 13 of 76 European Regional Development Fund Border Midland and Western OP
85. on NDPYSFU DES Counter Signature This Declaration has not been Counter Signed yet The Intermediate Body must then click on Submit to update this B2 Declaration with the changes made to the B1 Declaration The Submit action has the effect of changing the status of the Reopened B2 Declaration to Created and this B2 Declaration is again awaiting counter signing by the counter signor A message is displayed to indicate that the Submit was successful Operational Programmes Proiecte pis B2 erify B 2 Declaration e BS Declaration wra werified Whew ES Declaration DO etaili 13 1 2 Option 2 Do Not wait for Rejected B1 Declaration remove Unlink Rejected B1 Declaration and proceed with B2 Declaration The Intermediate Body cannot wait for the Level 1 Public Body to correct the Rejected B1 Declaration so the Intermediate Body must remove the Rejected B1 Declaration Unlink from the B2 Declaration and Proceed with the B2 Declaration and Propose the B2 Declaration it to the Managing Authority The Intermediate Body selects Unlink B1 Declaration circled in red below on the Rejected B1 Declaration Page 65 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP B1 Declaration Details Operational Programme Name Border Midland and VVYestern Regional Operational Programme BMW OP Managing Authority Name Border Midland and V estern
86. on the Rejection of the B1 Declaration Microsoft Internet Explorer r IF you are sure you wish bo Reject this B1 Declaration press OK Otherwise press Cancel to remain on this screen If the Intermediate Body user selects OK then the user is asked to enter a comment indicating the Reason for Rejection data entered in this box is displayed on the history of the B1 Declaration and assists in forming the audit trail for the B1 Declaration The user must enter Submit to continue with the Rejection of the B1 Declaration Operational Programmes Projects pts B2 Reject B1 Declaration Bi Declaration Number Comments A message is displayed to indicate that the Rejection of the B1 was successful If the Intermediate Body need to proceed with the B2 Declaration without waiting for the Rejected B1 Declaration to be amended then the Intermediate Body must Unlink this Rejected B1 Declaration from the B2 Declaration Datet Stage Comment Actioned By 18 09 2008 Created B1 Creation _catherineoreillybte 19 09 2008 Proposed B1 Counter Signed brendancolleranbte After the Rejected B1 is Unlinked from the B2 Declaration the Intermediate Body can once again Verify the B2 Declaration which should now exclude the Rejected B1 Page 71 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The user must enter Submit to Verify the B2 Declaration Specify the controls app
87. p Eastern OP 11 1 View B2 Declaration When the Intermediate Body enquiries on a B2 Declaration the B2 Declaration can be in any one of five different stages and these are Created The B2 Declaration has been created and is not yet countersigned Proposed The B2 Declaration has been countersigned and the B2 Declaration is now with the Managing Authority Reopened The B2 Declaration was not countersigned instead it was reopened by the Intermediate Body counter signor The Intermediate Body must take corrective action on this B2 Declaration verify the corrective action taken and only then will the B2 Declaration be available for counter signing Processed The B2 Declaration which was Proposed to the Managing Authority has passed Managing Authority checks and has been included by the Managing Authority in a B3 Declaration to the Certifying Authority Rejected The Managing Authority following its checks on the B2 Declaration has identified errors in the B2 Declaration and has Rejected the B2 Declaration back to the Intermediate Body for further work The Intermediate Body must take corrective action on this B2 Declaration To view a B2 Declaration the user can click on the B2 Declaration Number hyperlink or the user can click on the View icon located at the right of the B2 Declaration Search Details The B2 Declaration is displayed as the B2 Declaration runs over the screen the user will need to scroll down to see all
88. rammes Sub Menu Under the Operational Programmes Menu option the Intermediate Body has two Sub Menu options Co Financing Rates or Level 1 Public Bodies Operational Programmes Projects Bis B2s ese Level 1 Public Bodies Page 20 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 1 2 Co Financing Rates Sub Menu Selecting the Co Financing Rates sub menu option will permit the Intermediate Body User to View the co financing Rates for the Sub Priority they are logged in under To view the co financing Rates click on Search and the results will be displayed _ Operational Programmes Projects Bis Te ANEEL Level 1 Public Bodies search Co Financing Rate Operational Programme Name Border Midland and Western Regional Operational Programme DN OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Year Rate oh Co Finance Rates are setup and maintained by the Managing Authority A tier of co finance rates exists for each Sub Priority for which a Level 1 Public Body declares expenditure When the Level 1 Public Body enters declared expenditure for a particular Year Incurred the ERDF element is calculated using the co finance rate s applicable for the Year the expenditure was Incurred Below we see where user Eilis Duffy logged in under the Micro Enterprise Innovation a
89. reland CEB Co ordination Unit DA SEA 66 Processed Border Midland and Western f Innovation ICT and Micro Enterprise Galway County Enterprise lreland CEB Border Midland and ERDF Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit BMVY Western Dh Programme Gu OP Economy Entrepreneurship OP Regional Assembly The Expenditure Checks For B2 Process can again now be updated to indicate details on the controls applied to guaranteed valid certification Page 68 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Expenditure Checks For B2 Process 1 Management and control procedures in accordance with the reporting body s Procedural Manual and or Administrative Agreement are in place at Level 1 2 Steps including sample checking of information at level 1 have been taken and documented to give reasonable assurance that the amount returned is correct and the working papers are available for inspection Have any financial control weakness risk or irregularities been identified in the execution of the project s operation s If Yes please specify what corrective action s has will be taken certify that the controls listed from 1 to 2 above have been performed and on that basis the eligible expenditure returned is correct Signature Created Date 21 02 2009 B2 Report Prepared by Testing Anna
90. ries declared by Intermediate Body prior and being declared by Intermediate to 20 02 2009 Body today 20 02 2009 408 600 99 140 100 00 Cumulative Adjusted Public Total Public Funding being declared Funding as declared by By Intermediate Body today Intermediate Body prior to 20 02 2009 20 02 2009 73 950 00 216 850 00 Cumulative Adjusted ERDF Funding Total ERDF Funding being declared as declared by Intermediate Body by Intermediate Body today prior to 20 02 2009 20 02 2009 108 425 00 36 975 00 Cumulative Adjusted ERDF Funding being Declared by Intermediate Body To Date 20 02 2009 145 400 00 Total Negative adjustments being deducted from ERDF Funding and being declared by Intermediate Body today 20 02 2009 0 00 Adjusted ERDF Funding Being declared by Intermediate Body Today 20 02 2009 36 975 00 Expenditure Checks For B2 Process 1 Management and control procedures in accordance with the reporting body s Procedural Manual and or Administrative Agreement are in place at Level 1 2 Steps including sample checking of information at level 1 have been taken and documented to give reasonable assurance that the amount returned is correct and the working papers are Yes available for inspection Yes certify that the controls listed from 1 to 2 above have been performed and on that basis the eligible expenditure returned is correct Signature Created Date 20 02 2009 B2 Report Prepared by Test
91. rogramme bd OP Priority Name Innovation ICT and the Knowledge Economy Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Level 1 Public Body Name Sligo County Enterprise Board Local Project Reference Project Name Project Location NUTS4 J Select Page 10 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The appearance of a scroll bar on the right hand side of the screen as shown above in the pink border on the right indicates that there are some other fields and or action buttons on the screen that cannot be seen at the moment To scroll down a screen put the cursor onto the scroll bar and click the left hand mouse button while moving the mouse up or down You can also scroll through the screen by clicking on the arrow symbol at the top and bottom of the scroll bar and by using the wheel on the mouse 3 2 6 Standard Buttons Buttons on each screen allow information entered to be processed in some way for example a search to be performed A number of standard buttons appear throughout the system Will allow you to edit certain fields of information currently displayed Updated information is not saved until it is successfully submitted Will clear all data you have just entered on the current page If you are editing existing data the data will return to its previous state i e the data that was there when you last displayed the screen Ca
92. rwise press Cancel to remain on this screen If the Intermediate Body selects OK then they are prompted to enter the reason for unlinking the B1 Declaration The user must then click on Submit to unlink the Rejected B1 Declaration from the B2 Declaration Page 66 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Unlink B1 Declaration HI Declaration Number 65 Comments Unlinking this Bl Declaration as errors identified and I need to continue with the B Declaration for the remaining Bl Declarations l Submit Be eng After the Intermediate Body clicks Submit to unlink the Rejected B1 Declaration a message is displayed to indicate that the unlinking was successful Operational Programmes Projects Bis B2s Unlink B1 Declaration e B1 Declaration was unlinked successfully View B1 Declaration Details The Rejected B1 Declaration has been unlinked from the B2 Declaration The Intermediate Body can verify that the B2 Declaration A B C P D totals have been amended automatically to reflect the removal of the Unlinked B1 Declaration Page 67 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BM OP Managing Authority Name Border Midland and Western BM Regional Assembly Prior
93. s On the B1 Declaration Details screen under the Signature and Counter Signature section a list of Reports appear There are four reports accompanying each B1 These reports provide details of the individual project expenditure declarations which are aggregated in the B1 Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report 15 1 1 Total Eligible Report From the B1 Declaration Details screen it is possible to view a Total Eligible Report Click on the Total Eligible Report hyperlink under the Reports section The Total Eligible report lists each project included in this B1 and the details relating to the Total Eligible figures included in the B1 together with BMW and S amp E and overall Totals The Total Eligible report corresponds with the figures in Row 1 Column B of the B1 Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report Page 73 of 76 European Regional Development Fund Cap Total Eligible B1 Reference Number Local Project Referencet Project Number 2008 100 81 Project Name Benbulbin Software ERDF Border Midland and Western OP Southern amp Eastern OP Level 1 Public Beneficiary Body Name Sligo County Enterprise Board Cumulative Total Adjusted Eligible Paid by Beneficiaries and declared previously Project Nuts 2 Location BMV Total Eligible Paid by Beneficiaries and declared today 500 99 To
94. screen it is possible to view an Adjustments Report Adjustments Report hyperlink under the Reports section Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report 100 140 24 103 140 64 103 140 64 0 00 100 140 24 103 140 64 103 140 64 0 00 Click on the Page 75 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Where there is no data for a report e g if there are no Negative Adjustments then the Adjustments report will display the message No Results Found PT Projects Bas LOO Yio Adjustments B1 Reference Number 19 Level 1 Public Beneficiary Body Name Sliga County Enterprise Board Mo Results were found Page 76 of 76
95. sed The B1 Declaration which was Proposed to the Intermediate Body has passed Intermediate Body checks and has been included by the Intermediate Body in a B2 Declaration to the Managing Authority Rejected The Intermediate Body following its checks on the B1 Declaration has identified errors in the B1 Declaration and has Rejected the B1 Declaration back to the Level 1 Public Body for further work The Level 1 Public Body must take corrective action on this B1 Declaration The intermediate Body can view a B1 declaration by clicking on the View icon located on the right of the list of B1 Declarations or by clicking on the B1 Declaration Number Page 40 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 9 1 1 View B1 Declaration To view a declaration it is possible to click on the B1 Declaration Number or click on the View B1 Declaration icon s B2 E Level 1 Public z o B1 Declaration Declaration Operational Programme Priority Name Sub Priority Name Beneficiary Body Intermediate Body Managing Authority Numbert Name Name Name Number Name 13 Processed Border Midland and Western Innovation ICT and Micro Enterprise Donegal County Enterprise Ireland CEB Border Midland and ERDF y Regional Operational the Knowledge Innovation amp Enterprise Board Co ordination Unit VVestern BMA Programme BMV OP Economy Entrepreneurship BMY OP Regional Assembly A 34 15 Processed
96. ship Level 1 Public Body Name Choose Level 1 Public Body vlt Project Name Choose Project ck B1 Declaration Start Date DDAA YY End Date DODAM MAYE Eligible 2007 Public 2007 Eligible 2008 Public 2008 Eligible 2009 Public 2009 SS CEET Search The Search Expenditure Declaration Results page will appear listing any declarations that match the search criteria supplied Ders B2s Prior Period Negative Adjustments Operational Programmes Proje cts Expenditure Declarations Search Expenditure Declaration Results Start DateT End Date Project Name O01 2007 Os 11 2008 Donegal Jam E O11 oD Sso07 On 0S a Enniscrone Water Suring O10 aoo07 0 005 200 Benbulbin Software E It is possible to view a specific declaration by clicking on the relevant date fields or by clicking on the View icon Page 29 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 6 5 View Project Expenditure Declaration Search for the project for which you wish to view the declared eligible expenditure using the project search facility outlined earlier in this document Open the project in view mode by clicking on the View Project S icon circled in red on the right below or selecting the project name circled in red below CD Expenditure Declarations Prior Period Negative Adjustments Search Project Res
97. stern OP When a B2 Declaration is countersigned its status changes to Proposed as this B2 is now Proposed to the Managing Authority and the Intermediate Body can take no further action on this B2 Declaration unless this B2 Declaration is Rejected back to the Intermediate Body by the Managing Authority B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BM OP Managing Authority Name Border Midland and Western BMM Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DM OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Stage B2 Declaration Numbef B3 Declaration Numbet Cumulative Adjusted Eligible as Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted fram Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid by declared by Intermediate Body prior and being declared by Intermediate Total Eligible paid by Beneficiaries and being Beneficiaries and being declared by Beneficiaries and being declared by to 21 02 2009 Body today 21 02 2009 declared by Intermediate Body today 21 02 2009 Intermediate Body today 21 02 2009 Intermediate Body To Date 21 02 2009 548 700 99 94 100 00 20 00 94 100 00 42 300 99 Cumulative Adjusted Public Total Public Funding being declared Total Negative adjustments being deducte
98. t gt gt gt For future Use gt gt gt gt gt 6 6 3 Add Related Prior Period Adjustments gt gt gt gt gt For future Use gt gt gt gt gt Page 35 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 7 VIEW RELATED EXPENDITURE CHECKS Expenditure Checks relate to the Article 13 checks which are carried out at all levels in the financial management cascade Level 1 Public Bodies will add an expenditure checks record to an expenditure declaration indicating each element of declared eligible expenditure which has been checked by the Level 1 Public Body to original supporting documentation e g invoices These Level 1 Expenditure Checks are reviewed by the Intermediate Body when the expenditure declaration is selected for further analysis In addition when the Intermediate Body selects and expenditure declaration for further analysis the Intermediate Body also adds an expenditure checks record indicating what element of the declared expenditure the Intermediate Body has checked back to original supporting document To View and Expenditure Checks record which has been added by the Level 1 Public Body scroll down through the expenditure declaration and at the end of the expenditure declaration these expenditure checks records are displayed as in the example below Related Expenditure Checks Person who carried out on site checks on Onsite Checks Amount project Tested
99. t this B1 Declaration press Ok Otherwise press Cancel to remain Cancel VR J Y on this screen Page 45 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP If the Intermediate Body clicks OK then they are asked to enter a comment giving the reason for the Rejection Operational Programmes Projects Bts Bas Reject B1 Declaration Bi Declaration Number 65 Comments Rejecting this Bi Declaration because during my Intermediate Body expenditure checks I identified some ineligible expenditure Please correct and resubmit this Bl Declaration The Intermediate Body must then click Submit and a message is displayed indicating that the B1 rejection was successful remena pogane Poca Si ta Reject B1D The B1 Declaration was rejected successfully View Bi Declaration Details By clicking on the View B1 Declaration Details the Intermediate Body can view the Rejected B1 In the example that follows the Intermediate Body has Rejected B1 Number 10 Page 46 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP B1 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination
100. tage Reopened B2 Declaration Number 4 B3 Declaration Number Fund ESF A B P D Cumulative Adjusted Eligible Total Eligible Paid by Total Negative adjustments being Adjusted Total Eligible Paid by Cumulative Adjusted Eligible as declared by Intermediate Beneficiaries and being deducted from Total Eligible paid by Beneficiaries and being Paid by Beneficiaries and being Body prior to 19 09 2008 declared by Intermediate Beneficiaries and being declared by declared by Intermediate Body declared by Intermediate Body 20 00 ne manasa 9 09 2005 Intermediate Body today 19 09 2008 today 19 09 2008 To Date 19 09 2008 10 350 00 20 00 10 350 00 10 350 00 Cumulative Adjusted Public TotarPustic Funding being Total Negative adjustments being Adjusted Public Funding Being Cumulative Adjusted Public Funding as declared by declared By Intermediate deducted from Public Funding and declared by Intermediate Body Funding being declared by Intermediate Body prior to Bod oday 19 09 2008 being declared By Intermediate Body Today 19 09 2008 Intermediate Body To Date 19 09 2005 0 350 00 today 19 09 2008 10 350 00 19 09 2008 SIT OO 10 350 00 Cumulative Adjusted ESF Total ESF Funding being Total Negative adjustments being Adjusted ESF Funding Being Cumulative Adjusted ESF Funding as declared by declared by Intermediate deducted from ESF Funding and being declared by Intermediate Body Funding being Declared by Intermediate Body prior to BS ou eday 19 09 2005 de
101. tal Negative Adjustments being deducted from Total Eligible Paid by Beneficiaries today Adjusted Total Eligible Paid by Beneficiaries today 500 99 Cumulative Adjusted Total Eligible Paid by Beneficiaries to date 7 500 99 Project 60 Number Enniscrone DM 250 350 60 250 350 60 250 350 60 Water 0001 Surfing 0 00 257 851 59 0 00 257 651 59 0 00 0 00 0 00 0 00 0 00 257 851 59 257 851 59 in 05159 Zapi ol as 0 00 0 00 BMA Report Totals S amp E Report Totals 15 1 2 Total Public Report From the B1 Declaration Details screen it is possible to view a Total Public Report Click on the Total Public Report hyperlink under the Reports section The Total Public Report details the project expenditure declarations which aggregate to Row 2 Column B of the B1 Reports Total Eligible Report Total Public Report Total ERDF Report Adjustments Report Below is an example of the Total Public Report _ Operational Programmes Projects Bs B2s eg Total Public B1 Reference Number 32 ERDF Level 1 Public Beneficiary Body Name Donegal County Enterprise Board Total Public Eligible declared today Cumulative Total Public Eligible declared previously Local Project Reference Project Number Total Negative Adjustments being deducted from Total Public Eligible today Project Name Project Nuts 2 Location Adjusted Total Public Eligible today Cumulati
102. terprise Ireland CEB Co ordination Unit DW OP Border Midland and Westem BMV Regional Assembly ERDF Managing Authority Name Fund Search Create B2 Declaration The B2 Search Results will be displayed on the screen FT operations Programmes Projects 81862 Page 48 of 76 Search B2 Declaration Results LEE e Stage Operational Programme Name Priority Name Sub Priority Name Intermediate Body Name Managing Authority Name Fund 13 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF amp Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMA OP BMW Regional Assembly ES 15 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise lreland CEB Co Border Midland and Western ERDF Operational Programme BMW OP Knowledge Economy Entrepreneurship ordination Unit BMW OP BMW Regional Assembly 17 Processed Border Midland and Western Regional Innovation ICT and the Micro Enterprise Innovation amp Enterprise Ireland CEB Co Border Midland and Western ERDF amp Operational Programme BMW OFP Knowledge Economy Entrepreneurship ordination Unit DW OP BMW Regional Assembly European Regional Development Fund Border Midland and Western OP Southern am
103. tes 75 15 1 4 Adjustments TICOON EE 75 Page 4 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 1 GLOSSARY ERDF European Regional Development Fund BMW OP Border Midland and Western Regional Operational Programme S amp E OP Southern and Eastern Regional Operational Programme CCI Code NUTS locations Nomenclature of Territorial Units for Statistics the EU method of subdividing countries for statistical reporting purposes In Ireland there are 8 NUTS 3 corresponding to the 8 Regional Authority regions there are 34 NUTS 4 corresponding to the Local Authority regions and there are 2 Nuts 2 Regions BMW amp S amp E Level 1 Public Body This is a public body responsible for managing projects also referred to as Level 1 Public issuing grants and declaring the eligibility of expenditure to Beneficiary Body the Intermediate Body in a process called B1 Declaration Each Sub Priority may have several Level 1 Public Bodies who all declare expenditure to the Intermediate Body using the B1 Declaration process Sligo County Enterprise Board is an example of a Level 1 Public Body for the BMW OP Clare County Enterprise Board is an example of a Level 1 Public Body for the S amp E OP Page 5 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP Intermediate Body IB This is a public body such as a Government Department
104. to confirm the change Change Password for User The User was updated successfully 4 3 Logout It is also essential to logout of the system by clicking on the Logout button that is displayed in the header of all pages of the EUSF system and as circled in red on the screen below Care should be taken to always Logout of the system Exiting without a Logout may result in the loss of data entered by you or the locking of your user access account ded Cry fin rig nd the European Union EUROPEAN UNION d t KN e ir ge Ke we V Programmes 2003 21h 3 E ei SC BESCH STRUCTURAL FUNDS Eege tosout_ BR Password Logout Re Page 18 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP 5 STAGES IN B2 DECLARATION WORKFLOW 5 1 B2 Stages As a B2 Declaration is processed in the EUSF system it can be in any one of five different stages Created The B2 Declaration has been created and is not yet countersigned by the Intermediate Body Proposed The B2 Declaration has been countersigned by the Intermediate Body and the B2 Declaration is now with the Managing Authority for further processing The Intermediate Body cannot take any further action on this B2 Declaration unless this B2 Declaration is Rejected back to the Intermediate Body by the Managing Authority Reopened The B2 Declaration was not countersigned by the Intermediate Body instead it was reopened by the Intermediate
105. ucted from ERDF Funding and being declared by Intermediate 28 000 00 Adjusted Public Funding Being declared by Intermediate Body Today 21 02 2009 Adjusted ERDF Funding Being declared by Intermediate Body Today 21 02 2009 665 700 99 Cumulative Adjusted Public Funding being declared by Intermediate Body To Date 21 02 2009 346 300 00 Cumulative Adjusted ERDF Funding being Declared by Intermediate Body To Date 21 02 2009 Body today 21 02 2009 0 00 145 400 00 28 000 00 173 400 00 They Intermediate Body user scrolls down through the B2 Declaration until they come to the list of B1 Declarations included in the B2 Declaration Related B1 Declarations Level 1 Public Beneficiary Body Name Micro Enterprise Roscommon County Enterprise Ireland CEB Innovation amp Enterprise Board Co ordination Unit BMVV Entrepreneurship OP Micro Enterprise Enterprise Ireland CEB Innovation amp Co ordination Unit BMA B1 Declaration Numbert Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Border Midland and Western Regional Operational the Knowledge Programme BMW OP Economy Border Midland and Western Innovation ICT and Regional Operational the Knowledge Programme DM OP Economy Intermediate Body Name Managing Authority Name Border Midland and Western BMW Regional Assembly Border Midland and Western BM Regional Assemb
106. ults Project Level 1 Public Body Local Project Project Name Location Starting Date of Completion date of Approval Namet Reference NUTS2 operation operation Date Cavan County 2007712 mecrann roofing 2007 12 DV 12 03 2007 12 03 2007 Enterprise Board Cavan County Mc Cann 08 Mc Cann Engineering DM 12 02 2009 29 05 2009 27 02 2009 Enterprise Board Cavan County 2007 01 McCann Engineering BMMA 06 09 2007 06 03 2007 Enterprise Board Cavan County 2007 02 TDF Engineering BMV 11 11 2006 11 11 2006 Enterprise Board Donegal County EBI2s ABC Ltd DV 01 01 2009 01 01 2009 Enterprise Board Donegal County 10072009 Donegal Fog BMA 01 01 2007 01 01 2007 Enterprise Board S l Galway County BEEN Western Webs BMMA 12 05 2007 30 12 2007 01 06 2007 Enterprise Board L S SEH EE H Galway County 001 2007 BMW 01 01 2007 01 01 2007 Enterprise Board Galway County V 152 Walshs Farm House DM 06 01 2009 17 12 2008 Enterprise Board 8 KIK KIK KIK KIK ZC When you have selected the project scroll down through the project details to a section called Related Expenditure Declarations Operational Programmes Projects B1e B2e JA Proje cts Expenditure Declarations Prior Period Negative Adjustments Project Details Unique System Generated Project Reference 152 Operational Programme Name Border Midland and Wwestern Regional Operational Pr
107. ve Adjusted Total Public Eligible to date Fog 0 00 0 00 0 00 100 00 100 00 0 00 0 00 0 00 0 00 100 00 100 00 0 00 100 00 100 00 0 00 BMW Report Totals S amp E Report Totals Page 74 of 76 European Regional Development Fund 15 1 3 Total ERDF Report Border Midland and Western OP Southern amp Eastern OP From the B1 Declaration Details screen it is possible to view a Total ERDF Report Click on the Total ERDF Report hyperlink under the Reports section The ERDF report contains details of the project expenditure declarations ERDF amounts which aggregate to the figure in Row 3 Columns B C P of the B1 Reports Local Project Project Referencet Number 2008 100 Project Name Benbulbin Software Total Eligible Report Total Public Report Total ERDF Report Adjustments Report Level 1 Public Beneficiary Body Name Sligo County Enterprise Board Project Nuts 2 Location BMA Cumulative Adjusted Total ERDF declared previously Total ERDF declared today 3 000 40 Total Negative Adjustments being deducted from Total ERDF declared today Adjusted Total ERDF declared today 3 000 40 Cumulative Adjusted Total ERDF declared to date 3 000 40 Project Number 0001 BMW Report Totals 5 amp E Report Totals Enniscrone Water Surfing DM 100 140 24 0 00 103 140 64 0 00 103 140 64 0 00 0 00 15 1 4 Adjustments Report From the B1 Declaration Details
108. w B2 Declaration Details If the user wants to View the newly created B2 they can do so by clicking on the View B2 Declaration Details button All of the B1 Declarations which were Proposed to the Intermediate Body and are now included in this B2 Declaration have their Status changed to Processed The Intermediate Body can no longer Reject these B1 Declarations unless the newly Created B2 Declaration is itself Reopened by the Counter Signor or following a successful counter signing the Managing Authority decides to Rejected the Proposed B2 Declaration When a B2 is Created it is assigned a unique system generated B2 Declaration Number and it s status is now Created as indicated in the example below _ Operational Programmes Projects Bts Tex B2 Declaration Details Operational Programme Name Border Midland and Western Regional Operational Programme BMW OP Managing Authority Name Border Midland and Western BMW Regional Assembly Priority Name Innovation ICT and the Knowledge Economy Intermediate Body Name Enterprise Ireland CEB Co ordination Unit BMV OP Sub Priority Name Micro Enterprise Innovation amp Entrepreneurship Stage Created B2 Declaration Numbet B3 Declaration Number Cumulative Adjusted Eligible as Total Eligible Paid by Beneficiaries Total Negative adjustments being deducted fram Adjusted Total Eligible Paid by Cumulative Adjusted Eligible Paid declared by Intermediate Body
109. where the user must indicate the controls applied to guarantee valid declaration This is a mandatory field and the user will not be able to create a B2 Declaration unless this field is populated an error message will be displayed if this field is left blank Specify the controls applied to quarantee valid declaration Finally if the originator of the B2 Declaration is satisfied that the eligible expenditure returned in this B2 is correct the user can Submit the B2 by clicking on the Submit button at the end of the B2 Declaration The B2 is automatically signed by the user who created the B2 and the B2 history is updated certify that the controls listed fram 1 to 2 above have been performed and on that basis the eligible expenditure returned is correct signature Created Date 21 02 2009 B2 Repon Prepared by Test User Eilis Duffy Enterprise lreland CEG Co ordination Unit DV OP Intermediate Body Name Enterprise Ireland CEB Co ordination Unit DW OP Submit Page 53 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP When the user selects Submit a message is displayed indicating that the B2 Declaration was created successfully Logged in as Test User Eilis Duffy Enterprise Ireland CEB Co ordination Unit BMW OP Intermediate Body Operational Programmes Projects Bts B2s f Create new B Declaration ge B2 Declaration was created successfully Vie
110. you are sure you wish to Reject the Bl Declaration press OK is displayed and the Intermediate Body user can select to continue with Rejecting the B1 Declaration by selecting OK or can choose to abandon the process Microsoft Internet Explorer D IF ou are sure vou wish to Reject this B1 Declaration press OK Otherwise press Cancel to remain on this screen If the Intermediate Body selects OK to continue with the Rejection of the B1 the user is prompted to enter the reason for rejecting the B1 and the user must click Submit to Reject the B1 Declaration Operational Programmes Projects Bis B2 Reject B1 Declaration B 1 Declaration Number E Tomm ents Fejecting BA Dec larat ion Murb er 65 hbhevcausge oF Err or SS ident if ised Cut ing m checks l E N SES When the Intermediate Body selects Submit the B1 Declaration is Rejected and a message is displayed indicating that the B1 was successfully Rejected Operational Programmes Projects B1s B2s Reject B1 Declaration ene G1 Declaration was rejected successfully VM iew Di Declaration Uetaills Page 63 of 76 European Regional Development Fund Border Midland and Western OP Southern amp Eastern OP The Intermediate Body now has a choice to make Option 1 Wait until the Level 1 Public Body has made the necessary corrections to the Rejected B1 Declaration they have Counter Signed and Proposed the B1 Declaration again before t

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