SAMPLE User Manual
Contents
1. Create new zone dialog r p May Map Satellite A lt gt x Sw A ti o 2 y Q k a Klip g i 4 la Son 4 oe 9 2 e F A ar es E 3 Limerick Rd a 2 Ca o 3 2 a 9 Tyrone Kilkenny Rd Erin Ave _ ickiow Rd O cerk Sonder w Mure g R ar 5 Uhary T Pine Laan 3 3 2 2 gt s 2 ivan Ave Ss zZ x 6 Ak a 2 wd Ave Z 2 ayu FA js wale ev Map date 2012 AfiG S Pty Ltd Googie Terms of C i G9 oo Create new zone Name Date 4 December 2011 18 17 15 Zone Radius 100 10m Designation f Private 500m Comment Location Look up Edit Shape Drag the pin to position the zone and adjust the zone radius with the slider Replace the zone circle with a shape SAVE The default zone radius is set to 100m This can be changed at any stage and may be increased to a maximum of 500m and minimum of Om The zone radius is the area directly surrounding the point at which the trip started or ended You can also change the zone to be a polygon or shape instead of a circle by clicking on the Replace the zone circle with a shape link If you click the Location Look up link the web page will attempt to get the closest street address from Google Maps and display it in the Comment box You can at any time change any of the information about the zone including in t2. 13 00 13 39 dies a ia 13 56km 39min A S Deu 10 43 11 21 Unknown Unknown 9 94km 38min A S New 09 08 09 46 Unknown Unknown 16 88 km 38 min a S View 07 32 07 58 Unknown Unknown 9 19 km 26 min A a View Friday 14 October 2011 13 42 14 29 Unknown Unknown 14 81 km 46 min fi S View Selected Zone Snap to zone 7 1 2 Change designation of a trip GPS LOG BOOK There are only two types of designation for a trip business or private It is important to indicate all business trips when claiming for business mileage in a tax return To change the designation of a trip click on the icon adjacent to the trip and it will change from personal a picture of a house to business a picture of a briefcase or vice versa The designation can also be changed in the View Trip screen Vehicle BVN 734L Last Upload J Last Two Weeks J This Month J Last Month J Other Oct 2011 7 i Private Trip Date Timew Start Zone End Zone Distance Duration Maa Comment Monday 31 October 2011 20 31 21 07 Centurion Mall Home 20 98km 36 min a S Dew 18 24 19 05 zo Office Centurion Mall 35 27 km 41 min 3 Meet client for business dinner S View 08 14 08 54 Home Office 17 18km 39min S View Sunday 30 October 2011 19 05 19 40 Aunt s Home Home 18 47 km 34 min A S View 16 10 16 47 o Unknow Aunt s Home 27 23 km 36 min A 7 S View 12 53 13 34 one 7 noT Py ae A S View 11 31 11 51 Home Home 1 55
3. 6 3 Upload Data from the GPS Log Book Device ssssessessssesseceesecsssecsecessecsesecseceesecsesecsecsesecseceesecscsecseceesecsssecsecsesecescecsecsesecseseesecseseoses 10 6 4 RECISLST an Additional Vehicle sssrinin EAER 10 Z Manaomo THP DOLO orrein orni naei EA EN EEN E EEEE EEE E E E NEEE E EE 12 7 1 TDP IE Eaa E E OR O 12 7 1 1 Create and Edit ZONES esessessssssssnsrnsrrsrersrrsrenrtnstestrsttsttsttsttsttrtt tt stts teret st stts tett tt st suert t st sE n EErEE EE SEESE ENE E retre er enrenneen eee 12 T2 Chains Ges iia Ora TiO odeien E E R r E 13 TPA VENTE A eee ee E E E E E EE E E E EA E AEE O E E E EE E AS 14 7 1 4 Adda comment about a specific trip eessssssssssssssrresssressrrersrrrrssrrrssrresstresstrossttvsstttssttosetttssttosstttssttessterssteesetersererseeeesererene 14 Fee SU TO ZONE era E T E T E A anette 14 FEO SSI C LCG OE a E EA E 14 7 2 LEONES PIR Eaa E E T E E E S 15 Le RINEN a T T T E E E E 15 7 3 lolol gi ar ee eer rer Terre err rT re Te er er er re er cr er re rrr er rr rT 16 Ta SAR Venice Tea OB OK ogi seinen see tic E E E a uate on raci EE 16 7 3 2 Business Travel Clam RED OME ss ccacctaciacssusccusvanasaesiannaneiacteserasaceinadesasantyranies cetaddessaendeleiandeceasahasaasactead as eeasawesauiedesattareraiawierdeaate 17 Tao THD IGE TOT ANEMIE Scissors ccxnctcctesacistoeesanecntcawsiconesue EE aie E see tetasonesansenbeccaneetautenosees 18 Fede WRU TISU TON All V SIIGIES CSV sass coscce teeta ts tag
4. 6 GPS Log Book User Manual www gpslogbook co za Page 6 of 21 Be tos BOOK 5 1 You will be asked to give some personal details information about the vehicle you intend to use the device in and some optional tax details You will also have to give your device a name This will make it easy to differentiate between devices if you have more than one linked to your account ACCOUNT DETAILS First Name a ss SCSC SCSC Cz Last Name Email Address Pesce CT Confirm Password eT Cased Hurniber CT DEVICE DETAILS VEHICLE DETAILS Registration Make PT Model CT Year Purchase Value Date of Purchase dd mm yyyy a Starting Odometer Reading km Vehicle Comment La TAX DETAILS OPTIONAL Vehicle Usage Start Date 0103 2012 ii E accept terms amp conditions Receive reminders Receive news letter Q REGISTER GPS Log Book User Manual www gpslogbook co za Page 7 of 21 ae LOG 5 2 Once you click register your will see the page below You can close this window and wait for your account validation email gt Se http www gpslogbook co za PublicPages UserValidation aspx ald 0 B gt X 3e GPS Log Book Validate Ac X GPS p LOG gt lt i 9 BOOK GPS LOG BOOK BUY NOW PRODUCT DOWNLOADS FAQ CONTACT US VALIDATE YOUR ACCOUNT Forgot Code VALIDATE Product Overview Ordering Legal Support Product Features Order Now Warranty Co
5. 7 Vista XP SP2 e MACOS X 10 4 or later e Internet Connectivity e 1 x USB port 4 2 Supported web browsers include e Microsoft IE8 or greater e Mozilla Firefox e Google Chrome 5 Using the Device 5 1 Guidelines on how to use the GPS Log Book device Once the GPS Log Book device has been removed from the packaging it is ready to start recording the first trip e Plug the device into the 12V outlet cigarette lighter of the vehicle e Turn the ignition of the vehicle on GPS Log Book User Manual www gpslogbook co za Page 4of 21 Qp GPS LOG CO Book e The LED will be solid red this indicates that the device has not yet found its position and is searching for satellites e The LED will turn green this indicates that the device has found its location and tracking is in progress e The vehicle can now be driven and the GPS Log Book device will record the trip e Remove the device at any stage to stop the recording NOTE The device will end a trip when it loses power Some vehicles 12V outlet cigarette lighter do not switch off when the ignition is turned off In these cases the device will stop recording data and go into a low power mode when the vehicle does not move for 5 minutes 5 2 LED Information Red The log book has power and is searching for satellites Green The log book has found satellites and is logging Flashing Red The log book is 80 full and will need to be connected to the server soon t
6. Delivery Terms and Conditions User Manua Tracking Order Return Policy Testamonials Banking Details Refund Policy GPS Log Book User Manual www gpslogbook co za Page 10 of 21 3 Click on Add Vehicle to register a new vehicle 4 Enter all the information relating to the new vehicle and click Save when done E AN oa http www gpslogbook co za PrivatePages AddVehicle aspx P B gt X amp aps Log Book New Vehicle info dmem co za GPS LOG gt assets BOOK X TRIPS REPORTS ACCOUNT SUPPORT Z NEW VEHICLE Registration Make Model Year Purchase Value Date of Purchase dd mm yyyy Starting Odometer Reading Vehicle Comment TAX DETAILS OPTIONAL Tax Payer Name Tax Reference Number 1234567899 Vehicle Usage Start Date 01 03 2011 ett SAVE 5 The new vehicle information will now be visible in the Vehicles table GPS Log Book User Manual www gpslogbook co za Page 11 of 21 7 Managing Trip Data 7 1 Trips Page GPS LOG BOOK Qo od The GPS Log Book system will display all the trips for a specific vehicle The account user has the ability to perform the following functions under the Trips section 7 1 1 Create and Edit Zones The zone is the area in which any given trip starts or ends If it is the first time you view your trips all the zones will be labelled Unknown To create a zone at that point click on the Unknown You will then be presented with the
7. Device page like the picture below REGISTER DEVICE DEVICE DETAILS We have detected that you already have one or more vehicles registered on the system you can choose to associate you new device with either an existing vehicle or alternatively add a new vehicle Select Existing Vehicle BWN 734L Note an indicates that a vehicle that is currently attached to a GPS log book if you select it it will be detached from the current device because there is a one device limit on a vehicle Q Add New Vehicle VEHICLE DETAILS Registration Make Model Year Purchase Value Date of Purchase dd mm yyyy Starting Odometer Reading Vehicle Comment P TAX DETAILS OPTIONAL Tax Payer Name Magdaleen Lingnau Tax Reference Number Vehicle Usage Start Date 0103 2012 REGISTER 6 2 You can now give your device a name select an existing vehicle or create a new one and enter the optional tax details 6 3 Click the Register button to complete the process GPS Log Book User Manual www gpslogbook co za Page 9 of 21 6 3 Q p GPS LOG g Book Upload Data from the GPS Log Book Device After successfully creating an account and registering your device you are ready to upload trip data to the website i 6 4 Connect the GPS Log Book device to the computer using the USB cable provided The Sync Application will automatically download any trip data from the device and upload it to th
8. Google Maps controls the pin can be dragged to the relevant area or the outline of the area defined The zone can be named and the correct designation selected The new zone will then be added to the Zone Table i WE Ko COE herw gpslognook coza PriatePages ManageZonesase P R2 X 3e GPstogBoox uu Create New Zone Find the place on the map that you want to zone and the select a zone type to draw GPS Log Book User Manual www gpslogbook co za Page 15 of 21 7 3 Reports There are five of reports that are available on the GPS Log Book website These can be found under the Reports tab GPS lt LOG gt BOOK REPORTS A amp AN a http www gpslogbook co za PrivatePages Reports aspx TRIPS SARS Vehicle Tax Log Book Use this Report to generate a SARS compliant travel logbook Business Travel Claim Report This report can be used to claim for business mileage Trip List for All Vehicles This report lists all the trips in the specified time period grouped by designation Zone Detailed Report This report shows all the trips made to and from a specific zone Product Overview Product Features How it works Technical Specification User Manual Testamonials 7 3 1 SARS Vehicle Tax Log Book Ordering Order Now Ordering Process Delivery Tracking Order Banking Details P B gt X F GPS Log Book Reports 9 REPORTS Legal Warranty Privacy Statement Terms and Con
9. button A new password will be emailed to you You should be able to log in now using this password It is recommended that you change your password back to something that is easier to remember 8 1 3 Settings It is possible to change the settings that are used to process trip data and display information about trips and zones that are created 8 1 3 1 Snapping Distance When a trip starts or ends just outside a zone that zone will be assigned to the trip if it is within the snapping distance This is useful when for example you forget to plug your device in before you drive off or the device takes too long to find a satellite which causes the trip to start just outside a known zone You can change this zone by creating another zone at that point or selected one of the other nearby zone if any exist 8 1 3 2 Minimum Trip Time Any trips shorter than this time period will not appear in the trip list This could be caused by switching the car s ignition on and then immediately off again 8 1 3 3 Minimum Trip Distance Any trips shorter than this distance will not appear in the trip list 8 1 3 4 Nearby Zone Metres Any zone that falls within this distance of a trip start or end point is considered a nearby zone Only nearby zones are shown as alternatives to snapped zones when editing a trip 8 1 4 Personal Selection There are three additional preferences that can be updated These include the following 8 1 4 1 Receive Reminders When
10. of business and personal travel is not only required as a legal prerequisite by the South African Revenue Service SARS if travel expenses are to be claimed it also allows claims to be based on the actual distances travelled Without a Log book it would not be possible to claim for travel deductions 1 1 Who can benefit from keeping an accurate Log Book e Sole proprietors commission earners e Employees who receive a travel allowance e Employees directors members who use a company owned vehicle 1 2 Key Features of GPS Log Book e User friendly and well designed online system e SARS Compliance e Google Maps used to display trips e Customisation of start and end points zones specific to any trip e One year warranty period from date of purchase e Easy to add new vehicles e Easy to use on different computers e Ample storage capacity e Frequent recording interval on the device e No annual or monthly subscription fees are associated with the GPS Log Book and related services GPS Log Book User Manual www gpslogbook co za Page 3 of 21 Qp GPS LOG g Book 2 In the Box When receiving the GPS Log book the following items will be found in the box e GPS Log Book device e Illustrated quick start guide e USB Cable 3 Technical Specifications 4 Requirements 4 1 Minimum PC Requirements The minimum requirements for running the software required to operate the GPS Log Book are listed below e Microsoft Windows
11. selected a notification email will be sent when the recommended time limit for uploading data has expired 8 1 4 2 Receive Newsletters When selected the GPS Logbook newsletter will be emailed to the email address in the account The newsletter contains information about Special Offers Industry developments and the latest GPS Logbook news 8 1 4 3 Open Webpage on Device Upload When selected the trip list will be opened in the browser after the GPS Log Book device is plugged into the computer and has successfully uploaded data The software must have been downloaded in order for this to happen GPS Log Book User Manual www gpslogbook co za Page 20 of 21 GPS Qo LOG O BOOK 9 Recommendations To get the most out of the GPS Log Book device and website the following best practises are recommended 9 1 Upload Data Every Two Weeks It is highly recommended that the GPS Log Book device is synchronised to the website at least every two weeks This is ensures that the GPS aiding data is updated and the trip data is saved onto the system Updates should be done at least once a week to achieve the best results 9 2 Update Vehicle Information The odometer reading is crucial for the generation of a SARS Vehicle Tax Log Book It is recommended that the odometer reading of the vehicle is accurately recorded from the date that the GPS Log Book system is first used 10 Frequently Asked Questions The FAQ s can be viewed on the GPS Log Book
12. Qp GPS LOG g Book SAMPLE User Manual Table of Contents 1 TE OG CU OID asses nacre N A aie ce sesame E T recta sas destevenisccareni easels sesieaunaseasesaciseunysciies 3 1 1 Who can benefit from keeping an accurate Log BOOk csscsscosccssccsscnsccsccnsccsscnsccsccnsccsccnsccsccnsconccnsccsccescosccesccsccescesccescesccescossonsees 3 1 2 PO SUS ONS LOE BOO gs see rss ase cic eso ras ces cs swt ee cs pss cc eam rvs ea ewe ts eae as es ec aero E R 3 2 TTS BO aia a cies ss asa alec sessed ae stesso eee ec eect ease E A T E 4 3 Technical Specifications srscsieascactenacasisavecesussondiwersdecdvaseoscastsddescuedsvedsaesedacionavasacnacesacdeeseeualieaediceseueeesectcciee 4 A REGUE S iri n EE EEEE EON OAO OA E 4 4 1 Mumu P E REGUIFEIMGNINS rreri riiin en rnar EE EN EE TA IFTE TASTE ANETE EI EAEE EAEE EEEE EAA ATE 4 4 2 Supp rted WED Drowsers include ssssssneoisns Aa 4 5 Usmo ENC DVICE oien E EAEE EE EEE AEE OEE A EEE EEE O E AEE 4 5 1 Guidelines on how to use the GPS Log Book device ssssesssseesecsesecsececsecsesecsesecsecscsecseceesecscsecseceesecsesecsececsecsssecsecsssecsececsecsesecseseeseoe 4 5 2 LED INTOA O n E E E EE E E 5 6 Geng Siarl ed sorrir neriinti rE ETE rE EEEE E EE EEEE EAE 5 6 1 Download the GPS Log Book Sync Application icici 5 6 2 Plugging your device into the computer for the first tiMe ssessecsssessecsesecsesecsecsesecsesecsecscsecsecsesecsesecsecscsecsececsecsesecseseesecsssecsecseseose 6
13. a comment to a trip click on the comment field in the table or click on View Trip Private Business Trip Date Timew Start Zone End Zone Distance Duration Tuesday 18 October 2011 s 08 11 08 44 Home Unknown 15 00 km 32 min Fa Business Trip S View Monday 17 October 2011 13 38 14 17 Unknown Home 11 95km 39min Q Personal S Deu 12 11 13 28 Unknown Unknown 60 84km 1 a Customer ABC S Mew s 09 43 10 03 Unknown Unknown 3 21 km 20 min A Mary Jane Party S View 08 44 09 25 Home Unknown 16 32km 41min A S View 7 1 5 Snap To Zone When a trip starts or ends within the snapping distance of a specific zone that zone will automatically be selected The zone selected will be referred to as a Snapped Zone These zones will have an asterisk next to them on the Trip Table 7 1 6 Selected Zone If a starting or end point cannot be snapped to a nearby zone it is then possible to select an existing zone Select the zone to be edited and then select the nearby zone from the drop down list provided The assigned zone is referred to as a Selected Zone and will be marked with a tilde next to the zone name on the Trip Table GPS Log Book User Manual www gpslogbook co za Page 14 of 21 Qp GPs LOG g BOOK 7 2 Zones Page The Zone Table contains all zones that have been created The zones can be edited or deleted from this table It is also possible to add a comment or change the designation of the zone from this pag
14. ditions Return Policy Refund Policy info dmem co za ACCOUNT Support Contact Us FAQ Downloads SUPPORT GPS LOG BOOK The SARS Vehicle Tax Log Book a report that is generated when it is time to submit a tax return to SARS A vehicle has to be selected for which the report is to be generated Additional information is then required to complete the Log Book Only trips that have been marked as business under the Trips page will appear on these reports amp A 3E http www gpslogbook co za PrivatePages Reports aspx GPS lt LOG gt lt BOOK REPORTS AS TRIPS SARS Vehicle Tax Log Book Use this Report to generate a SARS compliant travel logbook Business Travel Claim Report This report can be used to claim for business mileage Inp List for All Vehicles This report lists all the trips in the specified time period grouped by designation Zone Detailed Report This report shows all the trips made to and from a specific zone AVAILABLE TAX LOGBOOKS Tax Year 2011 12 2011 12 Product Overview Product Features How it works Technical Specification User Manual Testamonials GPS Log Book User Manual Logbook 2011 12 XXX _ 555 GP 2011 12 a Ordering Order Now Ordering Process Delivery Tracking Order Banking Details P B gt X 3 GPS Log Book Reports x eel 9 ZONES REPORTS Description Legal Warranty Privacy Statement Terms and Conditions R
15. e lt OE T 3 H Equus WCF Tutorial Basic Inter J Javascript 3 Using Named Pipes in C SQL Cache Dependency w Ascii Table ASCI charact Netbank Internet Banking f http www runmyroute GPS y BOOK TRIPS ZONES REPORTS ACCOUNT ADMIN SUPPORT Private B Comment Edit Delete usiness Zone Name Aunt s Home E g Barloworld Equipment Caltex Phb Cariswald Shopping Centre Centurion Mall x ix x lt DS Ds Church Hendrik Verwoerd Dr Centurion 0051 South Africa GRB Bearings Gym Home Lila flat Supplier Mom s house NG kerk phb Office Silver Snaffles Stables e ee le Se e e x lt x be lt DK 1 gt lt DX 1x Inlaws Tswane University of Technology 222202222202222 102 1x DS x Western Shoppe Product Overview Ordering Legal Support Product Features Order Now Warranty Contact Us How it works Ordering Process Privacy Statement FAQ Technical Specification Delivery Terms and Conditions Downloads User Manual Tracking Order Return Policy Testamonials Banking Details Refund Policy 7 2 1 Create a New Zone To create a new zone click on the Create New Zone button on the Zones page A dialog will be displayed with a map of the world as well as an option to draw a circle or a specific shape Once the specific location on the map where the zone is to be created has been found using the
16. e GPS Log Book server The LED on the device will turn Red while data transfer is in progress Once all the data has been downloaded from the device and new aiding data downloaded to the device a message will be displayed stating that it is safe to disconnect the device and the LED on the device will turn Blue Q p GPs AJ LOG g Book Sync complete you can now disconnect your device Visit the GPS Log Book website Register an Additional Vehicles The following process outlines how to add additional vehicles to an existing account Please note that a device can only have one active vehicle linked to it This means that even if you have multiple vehicles registered only one can be linked to a specific device All the trips recorded by the device will be assigned to the active vehicle 1 Zi Navigate to the Account tab on the main menu and select Vehicles from the drop down list A list of vehicles associated to the account will be displayed 2 SS t lt 3 http www gpslogbook co za PrivatePages ManageVehicles aspx 3E GPS Log Book Vehicles info dmem co za Qo cs d BOOK REPORTS ACCOUNT SUPPORT Your Vehicles Registration Make Model Year Active Purchase Price Date Purchased Current Device XXX 555 GP VW Tourec 2006 No 300000 19 Jul 2006 Test device edit Add Vehicle Product Overview Ordering Legal Product Features Order Now Warranty How it works Ordering Process Privacy Statement Technical Specification
17. ensnnseneraceneretnceterenacesatnrecetccniesstacesarenasesstnrasninantasstanpsanetunesaterscetetntcastenntederainiscetaneseeinast 18 koa ZOMC DARDO areca accdeinancaenccecenecvanacestecau E E nace ennoaraeacansacstenvassarounnaetseoienee 19 8 amp 8 UIVIGHGGING the ACCOUNT cicscsspicsscrserscrectacieanesessereniracanoetwaiaauncscdsaneiwascaenitesamiatecaeancissesaauseaancnsinescaoniacsaansts 20 8 1 WG ALG DETS gistecece ce cccnceasveccacecee eae ee screeds T E E en ennect ewe tanec eecean en senectesee tanec eee 20 SA cl 1 G82 On IB Lc cane eee ee Oe ee ee ee ee eee 20 ee E IES ls SU P E E tims pa feed A E inal f rne teins NE on maven fears whe E E A wd A oni daeniias 20 SL UII SS ea ctu tem eseonmamaaiba anadeuteatasaibidacnienseaneaubiannateu E E E E 20 aA CUS OIA Cl CIO rannen E R E EOE 20 9 FRECOMMECNIGOTIONNS oaar na EE EAEN E E EEAS EE OEE AEE A N EEA 21 GPS Log Book User Manual www gpslogbook co za Page 1 of 21 9 1 Upload Data Every Two Weeks 9 2 Update Vehicle Information 10 Frequently Asked QUCStIONS csccscececcscececcececececcecs GPS Log Book User Manual www gpslogbook co za Page 2 of 21 ote tos BOOK 1 Introduction Maintaining an accurate log book can be a tedious affair The GPS Log Book is a simple device that together with an online system greatly simplifies and assists this process The benefits of the additional tax savings make it a very worthwhile device to own Keeping an accurate log book
18. eturn Policy Refund Policy www gpslogbook co za info dmem co za ACCOUNT Support Contact Us FAQ Downloads SUPPORT Page 16 of 21 There are three options for viewing the report and each is available for download in a PDF format e Business Trips Report e Summary Report e Detailed Report 7 3 2 Business Travel Clam Report GPS LOG BOOK This report can be used to claim for business mileage Only trips that have been marked as business under the My Trips page will appear on this report lt SE http www gpslogbook co za PrivatePages Reports aspx 3E GPS Log Book Reports ama panem LOG X OOO ean D BOOK TRIPS REPORTS ACCOUNT GPS Log Book User Manual REPORTS 9 SARS Vehicle Tax Log Book Use this Report to generate a SARS compliant travel logbook g Business Travel Claim Report This report can be used to claim for business mileage Inip List for All Vehicles This report lists all the trips in the specified time period grouped by designation g Zone Detailed Report This report shows all the trips made to and from a specific zone BUSINESS TRAVEL CLAIM REPORT This report can be used to claim for business mileage Only trips that have been marked as business under the My Trips page will appear on this report You can add comments to your trips that will provide more information about the specific trip Report Parameters Start Date aam OOOO SSS End Date damm Sd
19. he shape and size of the zone by clicking on the name of the zone in the trip table box Click Save when you are done with creating or changing the zone To undo the changes click on the cross in the top right hand corner of the dialog Once you have created or update a zone all the trips will be reprocessed and the new zone will be applied to the trips and the trip table will be update to reflect the change GPS Log Book User Manual www gpslogbook co za Page 12 of 21 GPS LOG BOOK gf Vehicle VRM345GP x Last Two Weeks This Month Last Month Other Choose a month 2 1 59 of device memory used on last upload Trip Date Timew Start Zone Tuesday 18 October 2011 TRIPS End Zone ZONES Distance Duration 9 REPORTS ACCOUNT Private Business Qo od SUPPORT 08 11 08 44 Unknown TER 15 00 km i 22 min f View Monday 17 October 2011 13 38 14 17 Unknown Unknown 11 95 km 39 min A S View 12 11 13 28 Unknown Unknown 60 84 km z og A P View 09 43 10 03 Unknown es 3 21km 20 min P View 08 44 09 25 Unknown f Unknown 16 32km 41 min a S View Sunday 16 October 2011 l _ o 16 28 17 35 Unknown Unknown 68 38km 1 tag amp Nien meme 12 56 Unknown Unknown 96 32 km a araj E a View Saturday 15 October 2011 16 58 17 26 Unknown Unknown 11 72km 28min A oD View
20. km 19min A S New Saturday 79 Ortnher N11 GPS Log Book User Manual www gpslogbook co za Page 13 of 21 GPS Qo LOG BOOK 7 1 3 View Trip detail To view the detail of a trip click on View The trip will be displayed on a map showing the trip in red The trip can then have a comment added or can be deleted It is also possible to move to the next or previous trip from this page Any changes made to the trip will be saved when you close the dialog or click the next or previous button You must undo the changes manually if you don t want to keep them 3 Monday 31 October 2011 y yAtterdgeviie a a 7 sO Nes is j Sauswie ER i 7 g hn Elandstontein n Baw i 3524r y Start A Office ae aai id ri SEA BG E Departed 18 24 46 wa x fo End B Centurion Mall a Ma os Arrived 19 05 52 EDS ON f aelene Eldoraigne AREN Z Distance 35 27 km p gardener i Wierdapark gt 5 napa zA N s Duration 41 min 06 sec Country Estate EAE s o Ai T Riewvaid Max 118 km h d gt North Kei AAA Avg 51 km h Business Meet client for business dinner Comment Zeventontein i 407 Jr TE E f p Sea AN ay Kaalfontein J n wo Bos Berke iting Gye Poms gt 4 Delete this trip rehleigh A snmare oe Gee aNor Birchleigh lt j vee aea a wi is aa EOS ang sseeckpar gt O F m Tina as E ae a 7 1 4 Add a comment about a specific trip To add
21. nnect the GPS Log Book device to the computer using the USB cable provided The computer will install the device driver software Please wait for this to complete J oresar Installing device driver software GPS Log Book Searching Windows Update Obtaining device driver software from Windows Update might take a while skip obtaining driver software from Windows Update 3 Once the driver has installed the Sync Application will automatically load the Register Device page 4 The website will open in your browser and you will be asked to either register a new account or use an existing account r AA g http www gpslogbook co za Register aspx p 1 amp sn 0x3A190A01680C5 O gt X 3e GPS Log Book Register De X itcpes ee OF LOGIN So IEOS Ia BOOK GPS LOG BOOK BUY NOW PRODUCT DOWNLOADS FAQ CONTACT US REGISTER DEVICE You have plugged in a new device which account would you like to link it to Existing account Register a new acount CONTINUE Product Overview Ordering Legal Support Product Features Order Now Warranty Contact Us How it works Ordering Process Privacy Statement FAQ Technical Specification Delivery Terms and Conditions Downloads User Manual Tracking Order Return Policy Testamonials Banking Details Refund Policy 5 Ifyou have not setup an account before select Register a new account and click the continue button If you have already registered an account go to step
22. ntact Us How it works Ordering Process Privacy Statement FAQ Technical Specification Delivery Terms and Conditions Downloads User Manual Tracking Order Return Policy Testamonials Banking Details Refund Policy 5 3 Once you receive your account validation email click on the first link to validate your email address File Message a x Q gt el 2 Work rs B Mark Unread aja sd Q i To Manager mm Categorize Delete Reply Reply Forward s i Move 24 Translate Zoom amp All a E Team E mail 7 Y Follow Up fe z Delete Respond Quick Steps Mlowe Tags m Editing Zoom GPS Log Book Team no reply apslogbook co za gt Sent Sun 20 11 2011 21 51 Alex Soldatos GPS Log Book Email Address Verification Dear John Doe Anew account with a username of info dmem co za has been added to the GFS Log Book site on 20 Nov 2011 at 21 51 Simply click here to complete the verification process and activate your GPS Log Book account Alternatively click here to manually enter the following validation code 412ae6f1 c2e6 4bf7 acee 3489dfcda940 Thanks GPS Log Book Customer Support 5 4 You are now ready to start using the system Step 6 is not required GPS Log Book User Manual www gpslogbook co za Page 8 of 21 Se tos BOOK 6 If you already have an account fill in your login details and click on the Register button If you performed step 5 skip this step 6 1 You will now see the Register
23. o upload the data see below NOTE e fthe solid Red does not turn Green then the device is unable to find any satellites e g if the vehicle is parked in a basement and no data will be recorded e It is recommended that the device is synchronised at least every 11 to 14 days This will ensure optimal GPS performance is maintained e The log book will find satellites faster if it has valid aiding data Roughly speaking aiding data gives the GPS an idea of where to start looking for satellites and hence helps it to find its location faster This data will be loaded onto the device almost every time it is connected to the computer and is valid for 14 days 6 Getting Started 6 1 Download the GPS Log Book Sync Application The Sync Application is the application used to read data off the device and send it to the GPS Log Book server for processing and storing Download and install this application before connecting the GPS Log Book device to your computer laptop for the first time 1 Navigate to the Downloads page of the GPS Log Book website www gpslogbook co za downloads ja Go 3 http www gpslogbook co za PublicPages Downloads aspx Pr Box 3e GPs Log Book Download oa A ke KE or Qo GES ovo BOOK GPS LOG BOOK BUY NOW PRODUCT DOWNLOADS FAQ CONTACT US DOWNLOADS Please use the links below to download the correct GPS Log Book Sync Application installer for your operating system Be sure to check that y
24. orien are DOWNLOAD REPORT Vehicle Cost per km Employee Number www gpslogbook co za SUPPORT Page 17 of 21 7 3 3 Trip List for All Vehicles This report lists every trip for every vehicle linked to the account within the selected date range Trips are grouped by vehicle and designation private or business E A amp http www gpslogbook co za PrivatePages Reports aspx g GPs Log Book Reports DOG 9 d BOOK GaaS REPORTS SARS Vehicle Tax Log Book Use this Report to generate a SARS compliant travel logbook Business Travel Claim Report This report can be used to claim for business mileage Irip List for All Vehicles info dmem co za ACCOUNT This report lists all the trips in the specified time period grouped by designation Zone Detailed Report This report shows all the trips made to and from a specific zone TRIP LIST FOR ALL VEHICLES This report lists all the trips in the specified time period grouped by designation Report Parameters Start Date dd mm yyw SSS End Date dd mm yyyy Product Overview Ordering Legal Product Features Order Now Warranty How it works Ordering Process Privacy Statement Technical Specification Delivery Terms and Conditions User Manual Tracking Order Return Policy Testamonials Banking Details Refund Policy 7 3 4 Trip List for All Vehicles CSV DOWNLOAD REPORT Support Contact Us FAQ Downloads Se to
25. ou system meets the minimum requirements e Microsoft Windows Operating System supporting Net 3 5 or above e Microsoft Net 3 5 e Available USB Port e MAC OS X Leopard 10 5 or later e Available USB Port Testamonials 2 Ensure that the system requirements of the computer or laptop in use meet those listed on the page 3 Click on the relevant download icon GPS Log Book User Manual www gpslogbook co za Page 5 of 21 Q p GPS LOG gY Book In the case of a computer running Microsoft Windows the following steps are applicable 4 If anti virus software is installed on the computer it may ask for confirmation that the download is allowed 5 Once the file is downloaded start the installation by running the downloaded file The GPS Log Book Sync Setup Wizard will open in a new window and the installation will begin immediately Please wait while the files are installed 7 When the installation is complete click on Finish to end the Sync App installation process Now you are ready to connect your device for the first time 6 2 Plugging your device into the computer for the first time The first time the device is connected to the computer the computer will attempt to install a driver The Sync Application will then run communicate with the server and automatically load the Register Device page on the website in order to capture details that will be associated with that specific GPS Log Book device Co
26. s BOOK SUPPORT This report lists all the trips made by all the vehicles linked to the account ordered by date and time It is exported to a csv file that can be viewed with any spread sheet editing software such as Excel GPS Log Book User Manual www gpslogbook co za Page 18 of 21 7 3 5 Zone Detailed Report GPS LOG BOOK The Zone Detailed Report shows all the trips that have been made to and from a specific zone This report is valuable if information is required for business trips to a specific customer or supplier for example The zones that are currently listed under the account will display in a drop down list before the report is generated z pies GPS Log Book User Manual GPS LOG BOOK REPORTS on http www gpslogbook co za PrivatePages Reports aspx SARS Vehicle Tax Log Book Use this Report to generate a SARS compliant travel logbook Q Business Travel Claim Report This report can be used to claim for business mileage Q Trip List for All Vehicles This report lists all the trips in the specified time period grouped by designation Zone Detailed Report This report shows all the trips made to and from a specific zone ZONE DETAILED REPORT gt X 3 GPS Log Book Reports 9 REPORTS This report shows all the trips made to and from a specific zone Report Parameters Start Date dd mm yyyy End Date dd mm yyyy Zone Product Overview Product Fea
27. tures How it works Technical Specification User Manual Testamonials Ordering Order Now Ordering Process Delivery Tracking Order Banking Details Legal Warranty Privacy Statement Terms and Conditions Return Policy Refund Policy www gpslogbook co za info dmem co za ACCOUNT SUPPORT DOWNLOAD REPORT Support Contact Us FAQ Downloads Page 19 of 21 Qp SPS LOG g Book 8 Managing the Account 8 1 Update Details 8 1 1 Edit Personal Details Once logged in it is possible to change the name surname contact number or email address of the user in the Update Details menu under Account Save changes by clicking on the Save button at the bottom of the page 8 1 1 1 Change Email Address In order to change an email address the user will be required to enter and confirm the new email address before this will be changed An email will be sent to the new email address to verify that the change is correct An email confirming the change will also be sent to the old email address 8 1 2 Change Password To change your login password go to the Update Details page Scroll down to the Reset Password section and enter the current password and the new password Please remember to click Save after the new password has been entered If you have forgotten your password and cannot log in go to the Login page and hit the Reset Password link Enter your username email address used with your account and hit the Reset
28. website www gpslogbook co za under the Support menu GPS Log Book User Manual www gpslogbook co za Page 21 of 21
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