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1. 2011 1st Quarter 10 1 2010 12 31 2010 vidence bas olicies progra and art Accomplishment St Quarter fe eS 0 stakeholders could not attend the practices gt previous planning meeting because they did not have via Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment aa a II II EI IIA EII III ee Select the reporting period this accomplishment or barrier occurred in from the A OO Se LORS A TEE ASTER EE EERIE Reporting Period dropdown menu Accomplishment Barrier Information Select a name form the accomplishment or barrier from the Reporting Period Select One Accomplishment Barrier Name dropdown menu Accomplishment Barrier Name 200 characters maximum Select Accomplishment or Challenge Barrier from the Type dropdown menu Enter details about the accomplishment or barrier in the Description text box Click the Save button Note Click the Cancel button to cancel this entry Save button 3000 characters maximum Save Cancel Type Select One X Description Screenshot displaying the Accomplishments and Barriers Edit Form PFS MRT User Manual 79 KIT Solutions 2012 Editing an Accomplishment or Barrier 1 Click Evaluation from the Menu 2 Click Accomplishments and Barriers from the Evaluation Landing P
2. PFS MRT User Manual 39 KIT Solutions 2012 Editing an Advisory Council or SEOW Subcommittee 1 Click Capacity from the Menu 2 Click Advisory Council and SEOW Subcommittees from the Capacity Landing Page 3 From the Listing Page select the subcommittee you wish to edit by clicking the appropriate subcommittee Category name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Advisory Council or SEOW Subcommittee 1 Click Capacity from the Menu 2 Click Advisory Council and SEOW Subcommittees from the Capacity Landing Page 3 From the Listing Page select the subcommittee you wish to delete by clicking the appropriate Subcommittee name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 40 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Subcommittees Advisory Council and SEOW Subcommittees Use this section to create Advisory Council and SEOW Subcommittees as well as organize their Membership Use the table heading links to sort your committees Select a committee category to be brought to that committee s edit page Add Subcommittee Subcommittee Category SEOW Name link Project Advisory Council Sampl
3. Home Capacity Advisory Council and SEOW Meetings Advisory Council and SEOW Meetings Enter your Meeting information ee ee ee ee eee ee eee eee errr ee ree eee eee ree eee eee ere rere errr ee eee errr osesususvsesvossvossvossuorsvonsusssususvossvsasuousvsssvsrsvsssusssvossvonsvusssusususosvsssuousvsssssssusususnsvnovsvosssusnsvossvsssusssvonsvsssusssvossvoaa Meeting Information Meeting Date 9 24 2011 mmiddiyyyy Type SEOW Tentative Schedule for SE 200 characters maximum Meeting Name Topic No file selected Upload Agenda Browse Upload Agenda Browse Ala Fin mmimmbri rd Delete button Upload Minutes Save Cancel Delete Sample screenshot displaying the Advisory Council and SEOW Meetings Edit Form KIT Solutions 2012 Training and Technical Assistance The Training and Technical Assistance module allows the user to record any training and or technical assistance that has been received by members of either your organization or your community MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Technical and Training Assistance Adding a Training or Technical Assistance Technical and Training Assistance 1 Click Capacity from the Menu Use this section to record any Training and Tech members of either your o organization or your community Use the table hea Add Training Technical
4. TIPS FOR USING THE SYSTEM EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller 800 X 600 pixels everything on the screen will appear larger If you use 800 X 600 pixels you will have to scroll more both up and down and left and right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by PFS MRT is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by PFS MRT They may function but not to design specifications We recommended users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop up sites like PFS MRT require pop ups to be able to function If your pop up blocker is enabled there is
5. PFS MRT Grant Management Reporting Tool PreventionManagement Reporting amp Training System USER MANUAL VERSION 1 1 FEBRUARY 2012 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 348 4248 Fax 412 366 7199 DITICSupportOkitsolutions net TABLE OF CONTENTS A O 6 TPS TOSI US SS EM E al 7 Recommended COMPINER SUM E A A A dba 7 PAO NIG ATOM AMI O A tesa beta cde otek eae eel onlaueta tase eats 8 e E 9 LANANG PAGOS coria nao 11 A a aa a stain tt iasPouealaueadesietauhne occtalantatnat 12 EROS A A ce eee ea A 13 Bn Pr OO S 14 Sl se Pe OR ee re ee 15 GIN ORIN BUON PPP e o OO ae ects een nee dtenon agian 16 AGOINO Mal PE alte BUONG sastcecrtasanesesected a N T 16 A nc erect eran career emer rr en ner carer er ners tc errr ne cre rrr reer cca eer ere rrr O reece tee caret reer 17 nande YoUr ASS WOM sss ates acca E EE O ee ee ee eed 19 a a AP e e o RA 21 ACCOUMCLOCKOO annann eloatendaeuieccieteauausanese a maaee ea amiga ocean ed adaateemcaaees 23 Cunen ORGANZA ON ctr sects tenee os cde t ek acest casietiedacubeues sedate teats aa adencanesrinchcectianenssiastel cendemtoacetenshsasdeneese nite heandeereectenahenton ide 25 Gran SSC UOM einen tsesepetuarcnest ttnnavepencrasssutaaenccucaaerhttnaaseniac rats olseoacaatntage EONS 25 PRS SOS Maroto 26 ACCOMPISAMENS NA BAS A Nina se gece saree Senet eee veda ea lee Saeco A ee Serene dee eee 27 FACOG an ANC COMM ISIC MON aI Mesias tia 27
6. EIA ah ACCOMPUSMIMNE MU OMB aer nn 28 Delia AM AC COMPING NMG OB iaa oia a 28 A AO 29 AVISO Gounckand SEO MW MENE A O 30 Adding an Advisory Council or SEOW Membership cccccssssccsssssssssssscsessessssecsesscsessesessessesaeseseesesseseesasseseesesseseesauseseesausassesaesesseseusasseseesacsessesaesaseesausassesausaseesansassesensass 30 Editing anAdvisony Councilor SEQVY MembershlD sesionar aiii iii 32 peleting an Aviso Councilor SEOW Membership 000 e o 32 AOUISONGOMECIANA Ol OW IVC CT IM Sister tea posi a S 33 Adding an AdviSory Council or SEOW Melisa cis 33 Editing an Advi Son Councilor SEOW WCC o Sadie 34 Deleting an Advisory Councilor SEO WM A A sede asts ad nach aeeeces 34 MAMI ANG EA Gall ASSIGTAMG Ot siscseretesGiatatetast cats 35 Addino a Training or Technical ASSISTAINC E ariadna ooo 35 PFS MRT User Manual 2 KIT Solutions 2012 E GING sa Tali G F Techfical Assad 37 Deleting a Training or TECMMGAUASSISIANC aunando 37 Advisory Council and SEOW SUD COMMU CCS a junsttie panel aes tan chose deeducnsuavecei ui gs Gonaevoaesuiabsducnae tees ang beaaevaaetaaeadncnse aateiatgateraieanianeansaaets 38 Adding an Advisory Council OF S EOW SUDCOMIMIN GG ura rata etai ataca 38 Editing am Advisory Co ncil or SEI UMS ics cesta vectra veces vad saaeca deuce aacaeanc E die dete resale vere Uniti O 40 Deleting an Advisory Council or SEOW Subcommittee cccccsscccssssssssssssssssscsssscssssesessessssesevsesessesassesasseses
7. Need to diversify staff membership we have a large Spanish speaking apo community in Sparkton and no staff members fluent in Spanish from this community We will be unable to conduct focus groups in is area until we acquire new members who understand the culture and ee button anguage of this community ee 000 characters maximum Save Cancel Delete Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 CAPACITY Within the Capacity module a user is able to perform the following tasks Enter edit and delete Advisory Council and SEOW Memberships Enter edit and delete Advisory Council and SEOW Meetings Enter edit and delete Training and Technical Assistance Enter edit and delete Advisory Council and SEOW Subcommittees gt PFS MRT User Manual Enter edit and delete Accomplishments and Barriers related to Capacity 29 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Capacity Capacity refers to the various types and levels of resources available to establish and maintain a community prevention system that can identify and leverage resources that will support an effective strategy aimed at the priority problems and identified risk factors in the community at the appropriate population level Capacity to carry out strategies depends not only upon the resources of the community organizations a
8. records Select a record s 2 Click Training and Technical Assistance from the Capacity Landing Page name to be brought to that record s edit page Assistance button P E a se a Add Training Technical Assistance 3 Clickthe Add Training Technical Assistance button Training TA Name Status Brief Desc Date Requested Expert from PIRE educated our SEW Data ee and Project collection subcommitt j Advisory Counc il Evaluation sme q eceiv tee 7 Assessment Trainin Received subcommittee on how to best evaluate Substance Abuse indicator data overt ime He also off 4 1 2011 Sample screenshot displaying the Training and Technical Assistance Listing Page PFS MRT User Manual 35 KIT Solutions 2012 4 Enter the date the training or technical assistance is being requested for in the Date Requested text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 5 Select the status of the training or technical assistance from the Status dropdown menu a If Received is selected new fields will appear i Select the source of assistance from the Source of Assistance dropdown menu li Select Yes or No for Timely iii Select Yes or No for Effective a If Nois selected for either of these fields enter details in the Explanation text box b If Closed is selected enter the date in the Date Closed text box as mm dd yyyy or use the Calendar Fea
9. 3 From the Listing Page select the data source you wish to edit by clicking the appropriate Data Source Name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Approved Statewide Target 1 Click Evaluation from the Menu 2 Click Approved Statewide Target from the Evaluation Landing Page 3 From the Listing Page select the data source you wish to delete by clicking the appropriate Data Source Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 65 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Approved Statewide Target Approved Statewide Target Use this section to enter data for your Approved Statewide Target Click the Add a Record button to enter your Approved Statewide Target Click on the Data Source Name link in order to edit an existing record Add a Record Data Source Name link som of high school students 10th and Youth Survey YS 11 2011 12th grade who had an alcoholic 35 70 beverage during t he past 30 days Sample screenshot displaying the Approved Statewide Target Listing Page Data Collection Date 11 2011 mmiyyyy 7 characters maximum Reported Outcome Percent of high school students i0th and 12th grade wh
10. Data ys 11 1 2011 Add Follow up Data oholic beverage during the past 30 days 2 2 2012 Screenshot displaying the Community Level NOMs Listing Page O17 O18 o9 10 O 11 12 O College Data Collection Date Delete button Calculated Value Save Cancel Del te Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2012 Evaluation Report The Evaluation Report module allows the user to upload and provide a brief description of their evaluation report Uploading an Evaluation Report 1 Click Evaluation from the Menu 2 Click Evaluation Report from the Evaluation Landing Page 3 From the Listing Page select the fiscal year you wish to upload for by clicking the appropriate Fiscal Year name 4 To upload an evaluation report perform the following steps a Click the Browse Browse button b Select the document you wish to upload from the Choose File window and click the Open button c Clickthe Upload Evaluation Report button The file path will appear next to the Upload Evaluation Report text Dox 5 If desired enter a description of the evaluation report in the Description text box 6 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 72 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Repor
11. Officer Project Officer Name Jennifer Kennedy Phone Number 3035558711 E mail Address jkennedy genericemail com Sample screenshot displaying the Grantee Information Listing Page Tips e This page is not editable If you find any errors on this page please notify your Project Officer by clicking on their email address at the top of the listing page PFS MRT User Manual 82 KIT Solutions 2012 Key Staff The Key Staff module allows the user to see who the Project Director SEOW Chair and Project Evaluator are for their grantee MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Key Staff Key Staff Use this section to review your Key Staff Information If any of the information below is not correct please notify your project officer kennedy agenericemail com Project Director Project Director Name Jennifer Kennedy Viewing Key Staff de dora 3035558711 1 Click Administration from the Menu id ikennedy genericemailcom 2 Click Key Staff from the Administration Landing Page SEOW Chair A 3 The key staff for the grantee will display SEOW Chair Name Charlotte Simmons Phone Number 3035556910 E mail Address csimmons genericemail com Project Evaluator Project Evaluator Name Ken Miller Phone Number 3035556910 E mail Address kmiller genericemail com Sample screenshot displaying the Key Staff Listing Page T
12. Smith 200 characters maximum Title Director of Research 200 characters maximum Organization Sparkton Prevention Spec 200 characters maximum Sector Healthcare Professionals M Status Active Inactive Save Cancel Delete Delete button Sample screenshot displaying the Advisory Council and SEOW Membership Edit Form KIT Solutions 2012 Advisory Council and SEOW Meetings The Advisory Council and SEOW Meetings module allows the user to add information related to Advisory Council and SEOW Meetings Adding an Advisory Council or SEOW Meeting 1 2 3 8 9 Click Capacity from the Menu Click Advisory Council and SEOW Meeting from the Capacity Landing Page Click the Add Meeting button Enter the date the meeting occurred in the Meeting Date text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Select the type of meeting form the Type dropdown menu a If Other is selected enter the meeting type in the Specify Other Type text box Enter a meeting name or topic in the Meeting Name Topic text box To upload an agenda perform the following steps a Click the Browse button b Select the document you wish to upload from the Choose File window and click the Open button c Clickthe Upload Agenda button d The file path will appear in the Upload Agenda text box Note For instructions on how to view the
13. Work Plan Status ES Sample screenshot displaying the Work Plan Submission Listing Page PFS MRT User Manual 88 KIT Solutions 2012 Evaluation Report Submission The Evaluation Report Submission module allows the user to submit the evaluation report that was uploaded in the Evaluation Report module MRT Management Reporting Tool Submitting the Evaluation Report 1 Click Administration from the Menu Home Administration Evaluation Report Submission 2 Click Evaluation Report Submission from the Administration Landing Page Evaluation Report Submission 3 From the listing page select the report you wish to submit by clicking the Fiscal a nee a ort Year name ts Fiscal Year link Year1 e Sample screenshot displaying the Evaluation Report Submission Listing Page PFS MRT User Manual 89 KIT Solutions 2012 4 Enter the contact information of the person submitting the report in the following fields Name Phone Email and Title 5 Use the I have read checkbox to indicate you understand the submission process 6 Click the Submit button to submit the report Note Click the Close Panel button to cancel the submission 7 The report Status will change to Submitted and the Date Submitted column will populate with the date the report was sent to the Project Officer PFS MRT User Manual 90 Evaluation Report Review Submission Panel You are aboutto submit your uploaded Evaluation report Once submit
14. Yes ive Effective gt No Yes Description Expert from PIRE educated our SEW Data collection subcommittee and Project Advisory Council Evaluation D t b tt subcommittee on how to best evaluate Substance e e e u on Abuse indicator data over time He also offered recommendations for data collection strategies for future program evaluation 1000 characters maximum Save Cancel Delete Sample screenshot displaying the Training and Technical Assistance Edit Form this is a partial screenshot KIT Solutions 2012 Advisory Council and SEOW Subcommittees The Advisory Council and SEOW Subcommittees module allows the user to create Advisory Council and SEOW Subcommittees as well as organize their memberships MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Adding an Advisory Council or SEOW Subcommittee 1 Click Capacity from the Menu Advisory Council and SEOW Subcommittees 2 Click Advisory Council and SEOW Subcommittees from the Capacity Landing Use this section to create Advisory Council and SEOW Subcommittees as well as organize their Membership Use the p table heading links to sort your c o be brought to that committee s edit page age eae Add Subcommittee button 3 Clickthe Add Subcommittee button Category Type SEOW Evaluation Sample screenshot displaying the Advisory Council and SEOW Subcommittees Listing Page PFS MRT User Man
15. a Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 Editing an Accomplishment or Barrier 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Implementation Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Accomplishment or Barrier 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Implementation Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 57 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or
16. a possibility that PFS MRT may not function or appear properly You should either disable the pop up blocker while using PFS MRT while remembering to enable it if desired when not in PFS MRT or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the toolbar options Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If your Block Pop Ups checkbox is checked click on the Settings button You can now add the PFS MRT link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from PFS MRT Notes These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions PFS MRT User Manual 7 KIT Solutions 2012 Application Navigating PFS MRT is set up in such a fashion that moving from top to bottom of each page and section to section on the Menu is the best approach to using the system You must start at Assessment filling in all of the information for that module all pages and submenus before moving on to Capacity and the other Menu items Cont
17. a link brings you to the corresponding page called a Landing Page which displays the submenu modules for that area as links to access the module Once a module is selected from a Landing Page the module s Listing Page will be available to add new data or modify existing data For more information on Landing Pages and Listing Pages see the Landing Pages and Listing Pages sections of this manual 1 Menu Constant unchanging Available at all times 2 Submenu Category Varies depending on which Menu link is selected 3 Landing Page 4 Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration a Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems 2 Submenu Category Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment Home Assessment Assessment 3 Landing Page Screenshot displaying the Menu and a Landing Page PFS MRT User Manual Varies depending on which Menu
18. on the Submit button to continue 4 Enter your answer to the selected security question in the Security Answer text Security Question box What is the name of the high school you attended 5 Type the password you would like to use in the New Password text box Sr 6 Retype the password in the Confirm New Password text box i 7 Verify or update the email address in the Email Address text box en mm A Email Address jhancharick kitsolutions 8 Click the Submit button _ Sample screenshot displaying the Change Your Password page Tips e The User Name is NOT case sensitive e The Password IS case sensitive The Password must fill the following requirements Minimum length 8 characters At lease one 1 upper case letter At least one 1 lower case letter At least one 1 of the following special characters amp e You will be required to change your password every 90 days PFS MRT User Manual 20 KIT Solutions 2012 Forgot Your Password If you are unable to log into PFS MRT due to forgetting your password you can retrieve this information at the login page 1 On the Login page click the tvouPesswor Forgot your Password link 2 Type the login name in the User Name text box 3 Type the email address of the user who is associated with the User Name in the User Email text box Note This must be a valid email address 4 Clickthe Next button 5 On the
19. reached and the In Compliance field on the listing page with change to Yes PFS MRT User Manual 76 KIT Solutions 2012 Site Visit Report The Site Visit Report module allows the user to upload files and describe their visit of a Subrecipient MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Uploading a Site Visit Report Home Evaluation Site VisitRepon Site Visit Report 1 Click Evaluation from the Menu s map i Use this section to upload and provide a brief description of the site visit report for each of your subrecipients Select 2 Click Site Visit Report from the Evaluation Landing Page the linked Subrecipient Name ta s edit nage 3 Click the Add Record button ae This is our report of Sparkton River Valley Initiative 04 01 2011 Completed 04 19 2011 Sparkton River Valley and our visit to their initiative Sample screenshot displaying the Site Visit Report Listing Page Site Visit Report TE o u 4 Select the Subrecipient that Was visited from the Subrecipient dropdown menu Use this section to upload and provide a brief description of the site visit report for each of your subrecipients Select 5 Enter the date the visit occurred in the Date of Site Visit text box as the linked Subrecipient Name to be brought to the report s edit page n mm dd yyyy or use the Calendar feature to select the date See the Calendar a
20. that record s edit page Add Sub State Add Sub State button Total Fu for Sub State The Sub Recipientis being funded by the 10000 00 Sub State Sample screenshot displaying the Sub State Information Listing Page Sub State Information In this section the term Sub recipient refers to the group or organization that receives funds directly from the State The term Sub State recipient refers to the group or organization that receives funds from a regional of county organization as designated by the State tT RT O NON ONO DON OO TON CO ONO ROO O TOTO OOOO NOOO NO OO OO OOOO OOOO ONO OO OO OOOO OR ONO NOOO OOO OOO OO TOO OOOO OO OOOO OO NOOO NO AAA A AAA A A A AA AA RRA SSCS SSS Se ESSE SS eee eS Sub State Information Sub State Name 200 characters maximum Sub State Type Select One ha Total Funding for Sub State 5 Briefly describe how Sub Recipients are being funded Save button Save Cancel 1000 characters maximum Screenshot displaying the Sub State Information Edit Form KIT Solutions 2012 Editing a Sub State Click Implementation from the Menu Click Sub State Information from the Implementation Landing Page From the Listing Page select the sub state you wish to edit by clicking the appropriate Sub state Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting a Sub State Click Implementation from the M
21. with the User Name Screenshot displaying the Forgot Your Password confirmation Tips If you currently do not have an account you will not be able to use the Forgot Password feature If you do not receive a new temporary password first check your junk mail and spam folders If you still did not receive a temporary password contact Support at 1 888 DITIC 4 U 348 4248 The following reasons may be the cause your email address has changed since the account was created you mistyped the email address or you are unable to receive emails from Support Please add the following domain to your email safe list kitsolutions net to ensure you receive emails from Support PFS MRT User Manual 22 KIT Solutions 2012 Account Locked If you attempt to log into the system unsuccessfully three 3 times you will be locked out of your account Please contact Support to have your account unlocked SUPPORT CONTACT INFORMATION e 1 888 DITIC 4 U 348 4248 e DITICSupportO kitsolutions net e Use the Contact Form on the Support Site http kitusers kithost net support diticsupport Once your account is unlocked you will receive an email 1 The email informs you that your account has been unlocked Subject line will read User Account has Been Unlocked PFS MRT User Manual 23 You must login to access secure content Usemame Password Your account has been locked For security purposes your ao has been locked out after thr
22. 2 Interventions Implemented The Interventions Implemented module allows the user to add the interventions implemented within your subrecipients Adding an Implemented Intervention 1 Click Implementation from the Menu 2 Click Interventions Implemented from the Implementation Landing Page 3 Click the Add New Intervention button 4 Select the Subrecipient community name from the Subrecipient dropdown menu 5 Enter a brief description of the intervention to identify it by in the Intervention Practice Name text box 6 Select the service code associated with the intervention from the Service Type dropdown menu Note For a description of the service types click the For a Service Type guidance document click here link 7 Select the CSAP strategy associated with the intervention from the CSAP Strategy Type dropdown menu 8 Answer Yes or Noto Is this an evidence based program or practice 9 Answer Yes or Noto Is this intervention practice targeting underage drinking PFS MRT User Manual 52 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Ho me Implementation Interventions Implemented Interventions Implemented Use this section to add edit your Click on the Intervention Practice y eading links to sort activities by column Add New Intervention button Add New Intervention Subrecipient Select One Sample screen
23. Add or Edit without saving the information data entered Additional Feature Buttons Within the MRT Application are icons offering additional help to the user Click on one of the icons to receive the help needed a Provides information on the desired topic Below are some additional buttons that may appear within a form Submit Forwards the approved information to the appropriate parties for further consideration Export Downloads the selected file into the desired format PFS MRT User Manual 16 KIT Solutions 2012 LOGIN PROCEDURE Connect to the Internet using an internet browser e g Internet Explorer In the Address location box type in the following address and press Enter https www pmrts samhsa gov pmrts To access PFS MRT you will login through the Prevention Management Reporting and Training System website 1 Click the Login link located at the top right hand corner of the screen PFS MRT User Manual Home Windows Internet Explorer Ou 9 https www pmrts samhsa gov pmrts Screenshot displaying the URL in Internet Explorer this is a partial screenshot PreventionManagement Reporting amp Training System Prevention Resources v Data Submissions Latest News Wealthier Teens More Likely to Drink U K Study Finds Indiana Alcohol Board Wins Sales Permit Fight U K Will Require Stores to Hide Tobacco Products NLM Okays Beer Pong in Bars U S Program Pays Addicted Britons
24. Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any ere and or Barriers that you experienced while performing activities related to Assessment Each Accomoli a table Use the table heading links to sort accomplishments barriers by c ach Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier R Descripti R san Period All 6 culturally distinct neighborhoods in Sparkton were represented at this wo rkshop The Native American gt e based policies programs and Stakeholders c could not attend the pracices pre vious meeting because they did not have Sample screenshot displaying the Accomplishments and Barriers Listing Page Disc cus sion around the selection of ce S S Accomplishment 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment PN EP ini i S EANA E A S ENEN ERPE EE OOE SEESE O ER EEEE EEE SEE EE NEE E AERE EEEE EESE E T
25. Barriers that you experienced while performing activities related to Implementation Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on the Name that you ve assigned to each Accomplishment or Barrier to edit that record Add Accomplishmant R min Barrier Name link meetings to h ear abo Challenge Barrier 2011 2nd Quarter 1 1 2011 3 31 2011 phd aa In of env iro a strateg Coalition meetings Sample screenshot displaying the Accomplishments and Barriers Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to as mmm m mmm m mmm m mmmn a a rss RARAS SRA RSS SS SSA SSA SS SSA SS OA Accomplishment Barrier Information id 2011 2nd Quarter 1 1 2011 3 31 2011 y Accomplishment Barrier Name Coalition meetings 200 characters maximum Type Challenge Barrier x Description Project management staff have not been able to attend recent local coalition meetings to hear about the implementation of environmental e ETE characters maximum Save Cancel Delete Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 EVALUATIO
26. Capacity from the Menu Click Advisory Council and SEOW Meeting from the Capacity Landing Page From the Listing Page select the meeting you wish to edit by clicking the appropriate Meeting Type To view a document that has been uploaded click the appropriate document name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting an Advisory Council or SEOW Meeting 1 2 3 Click Capacity from the Menu Click Advisory Council and SEOW Meeting from the Capacity Landing Page From the Listing Page select the meeting you wish to delete by clicking the appropriate Meeting Type Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid PFS MRT User Manual 34 MRT Management Reporting Tool Home Assessment Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Meetings Advisory Council and SEOW Meetings Use this section to add information related to Advisory Council and SEOW Meetings Use the table heading links to sort your meetings Select a Meeting Name to be brought to that meeting s edit page Add Meeting SEOW Meeting Type link Sample screenshot displaying the Advisory Council and SEOW Meetings Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration
27. E __ lt gt E EA lt AAA ieEc NEC OEIONE o a 6 Toupload an evaluation report perform the following steps Gnr ee ne eae teem a Click the Browse button Subrecipient Select One b Select the document you wish to upload from the Choose File window rs a and click the Open button a es Upload Site Visit Report c Clickthe Upload Site Visit Report button d The file path will appear next to the Upload Site Visit Report text box 7 If desired enter a description of the site visit in the Description text box 8 Click the di Save button 1000 characters maximum Save Cancel Description Note Click the Cancel button to cancel this entry Sample screenshot displaying the Site Visit Report Edit Form PFS MRT User Manual 77 KIT Solutions 2012 Editing a Site Visit Report 1 Click Evaluation from the Menu 2 Click Site Visit Report from the Evaluation Landing Page 3 From the Listing Page select the report you wish to edit for by clicking the Subrecipient name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting a Site Visit Report 1 Click Evaluation from the Menu 2 Click Site Visit Report from the Evaluation Landing Page 3 From the Listing Page select the report you wish to delete by clicking the Subrecipient name 4 Clickthe Delete button Note Click the Cancel button to canc
28. Implementing Evidence Based Programs E Information Technology Marketing Communications National Outcomes Measures NOMS Needs Assessment C Organization Development Prevention Fundamentals Prevention in Specific Settings eg workplace correctional facilities Readiness Assessment Risk and Protective Factors SAMHSA s Strategic Prevention Framework SPF C State Data Collection Strategic Planning Sustainability C Substance Use Abuse E Utilizing Epidemiological Data Violence Prevention Youth Involvement 500 characters maximum Screenshot displaying the Training and Technical Assistance Edit Form 36 KIT Solutions 2012 Editing a Training or Technical Assistance 1 Click Capacity from the Menu 2 Click Training and Technical Assistance from the Capacity Landing Page 3 From the Listing Page select the training or technical assistance you wish to edit by clicking the appropriate Training TA Name 4 Make any changes needed to the form 5 Clickthe Save button Note Click the Cancel button to cancel this entry Deleting a Training or Technical Assistance 1 Click Capacity from the Menu 2 Click Training and Technical Assistance from the Capacity Landing Page 3 From the Listing Page select the training or technical assistance you wish to edit by clicking the appropriate Training TA Name 4 Click the Delete button Note Click the Cancel button
29. Landing Page PFS MRT User Manual 11 KIT Solutions 2012 Listing Pages A Listing Page is the main page of each module Submenu category within the main sections of PFS MRT A Listing Page contains either all data that have been entered for the module or a portion of the data that has been entered with links to view edit the previously recorded data in its entirety No data is entered on a Listing Page There are two types of Listing Pages in PFS MRT 1 Grid View 2 Single Form View Grid View The Grid View displays the data in tables Multiple data is entered and saved when a Grid View Listing Page is available Specific pieces of data will be displayed within the grid based on the fields within the Edit Form see the Edit Forms section of this manual for details on the Edit Form e An Add button will be available above the grid to create multiple data entries records e Clicking on a field name link located to the left within the grid will allow you to view edit the data Tips MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities relate or Barrier will be listed in a table Use the table heading links to sort accompl Add button ame that you ve assigned to each Accomplishment or Barrier to edit or delete
30. N Within the Evaluation module a user is able to perform the following tasks oS ot OF ee a a Upload an Evaluation Plan Enter and edit Targeted Priorities and Outcomes Enter edit and delete Approved Statewide Targets Enter edit and delete Community Level NOMs and Targeted Outcome Data Upload an Evaluation Report Enter and edit Grantee Milestones Enter and edit Subrecipient Milestones Upload a Site Visit Report Enter edit and delete Accomplishments and Barriers related to Evaluation PFS MRT User Manual 58 Evaluation The Evaluation Step is comprised of conducting analyzing reporting on and using the results of Outcome Evaluation The Outcome Evaluation involves collecting and analyzing information about whether the intended Goals and Objectives were achieved Evaluation results identify areas where modifications to prevention strategies may be needed and can be used to help plan for sustaining the prevention effort as well as future endeavors Evaluation Plan Upload your evaluation plan Targeted Priority and Outcome Enter or edit tar geted priority and outcome information Approved Statewide Target Use this section to enter your approved statewide target community Leve NOMs and E Outcome Data Use this section to enter your community level NOMs and targeted outcome data for your subrecipients Evaluation Report Upload your evaluation report Grantee Milestones Track your grantee s milestones Su
31. O ODO E EE E PA A A A AAA A AA A A A AA AA Accomplishment Barrier Information Reporting Period Select One v Accomplishment Barrier Name 200 characters maximum Type Select One Description Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 Editing an Accomplishment or Barrier Click Capacity from the Menu Click Accomplishments and Barriers from the Capacity Landing Page From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting an Accomplishment or Barrier Click Capacity from the Menu Click Accomplishments and Barriers from the Capacity Landing Page From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid PFS MRT User Manual 42 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barrie
32. RT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Community Level NOMs and Targeted Outcome Data Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Ad Record sita Add a Record button Subrecipient Select One iv Screenshot displaying the Community Level NOMs Listing Page Community Level NOMs and Targeted Outcome Data Enter information for the subrecipient s targeted NOM priority and outcome Community Level NOMs and Targeted Outcome Data Subrecipient Select One y Targeted NOM Select One x ls this an exact NOM NOM proxy or Select One v neither For a list of approved NOMs items click here Data Source Name 200 characters maximum Survey Item 200 characters maximum Response Option s 200 characters maximum Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2012 T
33. Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Membership Advisory Council and SEOW Membership Enter your Member s O e anna ASAS SS SS SSA SS SSA SS SSA SS SS SS A Membership Information Date Joined mm dd yyyy Type Select One Name 200 characters maximum Title 200 characters maximum Organization 200 characters maximum Sector Select One v Status Active 5 Inactive Save Can Save button Screenshot displaying the Advisory Council and SEOW Membership Edit Form KIT Solutions 2012 Editing an Advisory Council or SEOW Membership 1 2 Click Capacity from the Menu Click Advisory Council and SEOW Membership from the Capacity Landing Page If desired use the Member Type dropdown menu to narrow the list of members to a specific membership type From the Listing Page select the member you wish to edit by clicking the appropriate Member Name Make any changes needed to the form Click the Save button Note Click the Cancel button to cancel this entry Deleting an Advisory Council or SEOW Membership 1 2 Click Capacity from the Menu Click Advisory Council and SEOW Membership from the Capacity Landing Page If desired use the Member Type dropdown menu to narrow the l
34. Solutions 2012 select the priority that will be targeted from the Targeted Priority dropdown menu Select Yes or No for Has this Targeted Priority been approved a If Yes is selected enter the date the priority was approved in the Date Target Priority Approved text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Enter the desired result of the priority after 3 years in the Targeted 3 Year Outcome textbox Select the status of the outcome from the To What Extent has this outcome been achieved dropdown menu Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 62 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Targeted Priority and Outcome Targeted Priority and Outcome Enter your Targeted Priority and Outcome information Te PS A RR SS A A A A SA Targeted Priority Targeted Priority Alcohol related morbidity mortality v Has this Targeted Priority been No approved o Yes Date Target Priority Approved 4 1 2011 mmiddiyyyy Targeted 3rd Year Outcome Targeted 3rd Year Outcome Reduce Alcohol Poisoning 200 characters maximum To what extent has this outcome been achieved Save Cancel Save button Sample screenshot displaying the Targeted Priority and Outcome Edit F
35. Visit Report doc Upload Site Visit Report Description This is our report of Sparkton River Valley and our visit to their initiative 1000 characters maximum Project Officer Feedback Notes Save See E Delete button Sample screenshot displaying the Site Visit Report Edit Form KIT Solutions 2012 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to evaluation MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Accomplishments and Barriers Adding an Accomplishment or Barrier Accomplishments and Barriers 1 2 Click Accomplishments and Barriers from the Evaluation Landing Page Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links Click Evaluation from the Menu to sort accomplishments barriers by colu o each Accomplishment or Barrier to edit or delete that record Add Accomplishment 3 Click the PA e Add Accomplishment Barrier button Add Accomplishment Sarrer Barrier button Type All 6 culturally distinct neighborhoods in K e e se d Discussion around the selection of Sparkton were represented at this ev based rams a 7 workshop The Native American
36. aeseseesesaeseseesassesassesassesassesacsesaseesansesatsesarsesausesaesesaesasensasensasenss 40 ACCOMPIISHIMEMTS ANG Biar ts 4 AGGING ah ACCOMPIS AMEN OM ia 41 EaNING AN ACCOMPISNMENLOr errada E da 42 Deleting an AccOmpISNMENTO Bae grs a a A E 42 Fanning OPEP OOO o E sied ed tee Dad tac i igh uae te ga ae ana Dad gatedis ote a baauraaeid ae Det agaed gach Md eatiabad ee Datost cutee 43 Accomplishments and Barriers surte 44 AGGING am AccompISNMEnNt or BANE aa aii 44 Eating an ACCOMPISMIMENLOF Banel irsin da 45 Deleting aw ACCOMPIISMINENL OF BAIN rai O a a a O R 45 IMPI AE AA AE AE Ai 46 e e ale e eE ECO E A 47 aa a ee Uo Ez Ossett EP ER An a a a N 47 ENE chi SUD lactantes 48 Deleting SUD o o eee 48 A ON 49 Adding UC ts 49 A o o E O uae es a ST agg AN ap Ga 51 STS WAG a UO GSC INCI assets IA o A A N 51 Mea le 21a ate e Pim ese emer eee ett a ne PEE E one eer a eR nee ene ee eee REE ene 52 AGGING AM Implemented teve isrann A sn E A a a E A E A a A R 52 Eating an implemented eel nenirrani NN NE ENE 55 Deieung amimMDie mented Me a a a aa a a a a A ado 55 ACCOMPISNMENIS ANA e 56 AQUI an ANC COMM IISIIMG MON Ba Messina tiesa 56 Editing an ACCOMPISMENEML OF Ban os 57 Delsing aN AccompiisnmMent or Ba siria 57 EVASON ee O eta 58 EVI AM ic 59 Uploading the Evaluation Pla axasteansnesstinscsacasnataswtsnusastannintisate pexccseabeiiauwteansautannidinucehanmveatetauwsawtsaoes gusts seus utdduusauseiedcau laawin guvn bens etats seaesadedanutdauss g
37. age 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name 4 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Accomplishment or Barrier 1 Click Evaluation from the Menu 2 Click Accomplishments and Barriers from the Evaluation Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 80 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier ise Accomplishment Barrier pe Name link 2011 1st Quarter 10 1 2010 12 31 2010 Discussion around the selection of evi
38. ant Prevention The residents of Monroe County Kentucky were initially reluctant to acknowledge the fact that in a statewide needs assessment their county was identified as an inhalant hotspot Find out how the Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate in the state to one of the lowest PreventionManagement Reporting amp Training System Prevention Resources Data Submissions Latest News Calendar February 2011 Study Marijuana Linked to Early Onset of Psychosis The Prevention Management Reporting and Training System Su Mo Tu We Th Fr Sa More Employers Saying Smokers Need Not Apply 4 30 34 1 2 3 4 5 Screenshot displaying the Home page this is a partial screenshot KIT Solutions 2012 Change Password 3 Select a Security Question from the dropdown menu hy Account Note The Security Question will be used when using the Forgot Password feature to ensure the user requesting a password is legitimate Please update your account by creating a new password and security question and answer Please ensure you enter a valid email address in order to receive confirmation of your change Your new password must be atleast 8 characters long and contain at least one number one uppercase letter and one special character Passwords can not contain spaces All fields marked with an asterisk are required After entering all required information click
39. aqatne nctateldeonuastananaetestsedah odtanee earcteasennuaea 75 Ubdating a Subreciblents Mesta sitiada stas 75 A A 77 Bla le ARA 77 Editing a ote VISA ODO a 78 peletnga Ste ViSt RODO aaen A O eee eae eae 78 ACCOMPISAMENS ana Da iii 79 AQUINO AN ACCOMPISAMENT OF DAM Lic 79 DelEING An ACCOMPIISAIMENUO Ba sra aiii 80 EGIING an AGCOMPISMMNCMINON Barandiaran asia 80 A a a A O ceatatnus meat gtetal Scutaueetna testa uteri taba neat 81 A e o A A here eee 82 Me Pe 82 Keota e E 83 VIEWING KEY Saliara A E a a a TR 83 Prode SS TG OOM ouDMI SS Osaa AA 84 VIEWING ME FTOI OSS ePOS 84 AAA nn ooo A 85 Won UDMISS ON entities ee eee 87 PFS MRT User Manual 4 KIT Solutions 2012 rr rro OE 87 EVA ATOM REPO RSU SON a AAN 89 SP a rr aE staat aeiancs aot E ane ausdeenteae leaden 89 PFS MRT User Manual 5 KIT Solutions 2012 INTRODUCTION What is the purpose of the PFS MRT system The PFS MRT system is a web based system designed to help you or your organization use SAMHSA s Partnership for Success PFS Each PFS step Assessment Capacity Planning Implementation and Evaluation is displayed as a link or button at the top of the page Required Progress Reports will be submitted through PFS MRT You will work through each of these PFS steps to populate your quarterly Progress Report In addition to submitting reports you will be able to use PFS MRT as a way to manage your grant PFS MRT User Manual 6 KIT Solutions 2012
40. asks Home Asminisaton Administration 1 Review Grantee Information Administration Module 2 Review Key Staff AAA AA A AAA 3 Review and submit the Progress Report Revew your gram lormaton 4 Review and submit the Work Plan Report Rev our key taf information 5 Review and submit the Evaluation Report Use his Seton submit your ater Progress Report for approval Work Plan Submission Submit Your Evaluation Plan for PO Approval Evaluation Report Submission Submit your evaluation report for PO approval Screenshot displaying the Administration Landing Page PFS MRT User Manual 81 KIT Solutions 2012 Grantee Information The Grantee Information module allows the user view details about the grantee MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Grantee Information Grantee Information Use this section to review your Grantee Information If any of the information below is not correct please notify your project officer kennedy agenericemail com Grantee Information Grantee Name COLORADO DIVISION OF BEHAVIORAL HEALTH Grant Award Number SP16273 Viewing Grantee Information 1 Click Administration from the Menu Address 2 Click Grantee Information from the Administration Landing Page 3824 W Princeton Circle City Denver 3 The details of the grantee will display 80236 E mail Address Information not found Project
41. brecipient Milestone Track your subrecipients milestone Site Visit Report Upload your subrecipients site visit report Accomplishments and Barriers Track Accomplishments and Barriers related to Evaluation Screenshot displaying the Evaluation Landing Page KIT Solutions 2012 Evaluation Plan The Evaluation Plan module allows the user to upload and provide a brief description of their evaluation plan Uploading the Evaluation Plan 1 Click Evaluation from the Menu 2 Click Evaluation Plan from the Evaluation Landing Page 3 Clickthe Edit Evaluation Plan button PFS MRT User Manual 59 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Plan Evaluation Plan Use this section to upload and p brought to your plan s edit page Edit Evaluation Plan Edit Evaluation Plan button Evaluation Plan Date Approved on Plan Select Edit Evaluation Plan to be Not Yet Approved Upload Evaluation Plan Evaluaci n doc Description Spark for Change is focusing on evaluating teen drinking in the jurisdiction using a community based approached to evaluate the level of teen drinking and working to reduce it through community involv Sample screenshot displaying the Evaluation Plan Listing Page KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Adm
42. cipient community name from the Subrecipient dropdown menu From the Listing Page select the implemented intervention you wish to edit by clicking the appropriate Intervention Practice Name Make any changes needed to the form a To edit quarterly data click the link of the reporting period you wish to edit b Make any changes needed to the form c Clickthe Save button Note Click the Cancel button to cancel this entry d To delete the quarterly update click the Delete button Click the Save button Note Click the Cancel button to cancel this entry Deleting an Implemented Intervention 1 Click Implementation from the Menu 2 Click Interventions Implemented from the Implementation Landing Page 3 Select the subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the implemented intervention you wish to delete by clicking the appropriate Intervention Practice Name 5 Clickthe Delete button Note Click the Cancel button to cancel this entry 6 The record will be removed from the grid PFS MRT User Manual 55 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Interventions Implemented Interventions Implemented Use this section to add edit your Interventions Implemented Use the table heading links to sort activities by column Click on the Inter
43. contributing factors performance measures and outcome data showing progress on meeting their agreed upon prevention performance targets This report reflects data covering the State community and program levels Within 60 days of the end of Year 4 C States have submitted their Year 4 Evaluation Report including process data assessing contributing factors performance measures and outcome data showing progress on meeting their agreed upon prevention performance targets This report reflects data covering the State community and program levels Within 90 days of the end of the grant period C States have submitted their Year 5 Final Evaluation Report including process data assessing contributing factors performance measures and outcome data showing a final report of overall system changes changes in outcomes and lessons learned This report reflects data covering the State community and program levels Save Cancel Save button Screenshot displaying the Grantee Milestones Edit Form this is a partial screenshot e Once all milestones are reached for a time frame the date completed will display on the listing page PFS MRT User Manual 74 KIT Solutions 2012 Subrecipient Milestone The Subrecipient Milestone module allows the user to track all of the milestones achieved by each Subrecipient that was added in the Subrecipient module Updating a Subrecipient s Milestones 1 Click Evaluation from
44. d members first select the member type from the Member Type menu Use the table heading links ta sart Membe elect a Member Name to access that Member s edit page 2 Click Advisory Council and SEOW Membership from the Capacity Landing Add Membership Add Membership button cade A Memberships 3 Clickthe Add Membership button Member Type i z Name Title Organization Date Joined Jane Smith Director of Research Sparkton Prevention Specialists 4 1 2011 Matthew Gilmore Data Analyst restos ct Mental Health 3 1 2014 Kimberly Cooper President Local PTA 2 1 2011 Sample screenshot displaying the Advisory Council and SEOW Membership Listing Page PFS MRT User Manual 30 KIT Solutions 2012 O AO 11 Enter the date the member joined in the Date Joined text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details select the type of membership from the Type dropdown menu a If Otheris selected enter the type in the Specify Other Type textbox Enter the name of the member in the Name text box Enter the member s title in the Title text box Enter the member s organization name in the Organization text box select the sector of society the member is a part of from the Sector dropdown menu Select the status of the member using the Status radio buttons a Active currently a member b Inactive no longer a member Click the
45. d once and can be submitted through the Work Plan Submission module Once the plan has been approved you cannot change the uploaded file or its description If you need to make any changes or re upload the plan you will need to do this before it is approved The Date Approved field will display on the Evaluation Plan listing page and edit form once the plan is approved PFS MRT User Manual 60 KIT Solutions 2012 Targeted Priority and Outcome The Targeted Priority and Outcome module allows the user to enter details regarding the grantee s targeted priority and desired outcome of that priority MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Targeted Priority and Outcome Targeted Priority and Outcome Click the Edit This Record buttente A outcome information Updating the Targeted Priority and Outcome E Th ac 1 Click Evaluation from the Menu 2 Click Targeted Priority and Outcome from the Evaluation Landing Page Ties Pere cee oe ane ae 3 Click the Edit This Record button proved Date Target Priority Approved 4 1 2011 mm ddiyyyy Targeted 3rd Year Outcome Targeted 3rd Year Outcome Reduce Alcohol Poisoning in teens from 35 cases per year to 15 cases per year To what extent has this outcome been Halfway achieved Sample screenshot displaying the Targeted Priority and Outcome Listing Page PFS MRT User Manual 61 KIT
46. dence based policies programs and practices r Sample screenshot dis Delete button MRT Management Reporting Tool playing the Accomplishments and Barriers Listing Page Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment T COSC CST CSCC CSCS SSCS CSCS CCC CC CCS CCU SCC CCU CCS PEC CCU SC CCU CSCS COC CC CCS UCC SCC CTU CCT CCT CSCS USCC CCU COCO CCCI CCC CCC UCC CC CCC UC CCCC CCC SOS Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishment Barrier Name Discussion around the sel 200 characters maximum Type Accomplishment v Description All 6 culturally distinct neighborhoods in Sparkton were represented at this workshop The Native American stakeholders could not attend the previous planning meeting because they did not have viable transportation to get to the meeting location 3000 characters maximum Save Cancel Delete Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 ADMINISTRATION MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Within the Administration module a user is able to perform the following t
47. dule allows the user to add Sub State information for Sub Recipients that are funded by a Sub State A Sub State can be a region or something like a region The funds go from the Grantee to the Sub State and from the Sub State to the Sub Recipient If you do not have any Sub States or Sub Recipients this module can be skipped Adding a Sub State 1 Click Implementation from the Menu 2 Click Sub State Information from the Implementation Landing Page 3 Clickthe Add Sub State button 4 Enter the name of the Sub State in the Sub State Name text box 5 Select the type of Sub State from the Sub State Type dropdown menu a lf Otheris selected enter the name of the sub state type in the Specify Other Sub State text box 6 Enter the total amount of funding the Sub State receives in the Total Funding for Sub State text box Note Do not enter the dollar symbol 7 Enter details about the Sub State in the Briefly describe how Sub Recipients are being funded text box 8 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 47 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Sub State Information Sub State Information Use this section to add Sub State information for sub recipients that are funded by Sub State Use the table heading links to sort your memb to
48. e Data Source Name link in order to edit an existing record Add a Record Add a Record button Screenshot displaying the Approved Statewide Target Listing Page Approved Statewide Target Enter information for your approved statewide third year target Dw ww ww ww ww ww ww ww ww nw ww eng OSS cee Sese ee eset ee SS Se eee Pee Sees Soe Seo Se Ode eee cee Cee EU See Cope Cube bo eee tUe Sebo Clee ene Se be o oe eee SESE a oe E Approved Statewide Target Information Data Source Name 200 characters maximum Survey ltem 200 characters maximum Response Option s 200 characters maximum Population Parameters Select One x Description of Sampling Design 1000 characters maximum Screenshot displaying the Approved Statewide Target Edit Form KIT Solutions 2012 Data Collection Date mmiyyyy 9 Indicate the month and year in which the survey was conducted in the Data Ree ITAS Collection Date text box as mm yyyy 10 Enter the outcome of the survey data in the Reported Outcome text box 11 Enter the calculated value of the measure in the Calculated Value text box a ee 12 Click the Save button z OK NG Un Cane Diet Screenshot displaying the Approved Statewide Target Edit Form 1000 characters maximum PFS MRT User Manual 64 KIT Solutions 2012 Editing an Approved Statewide Target 1 Click Evaluation from the Menu 2 Click Approved Statewide Target from the Evaluation Landing Page
49. e completed once per fiscal year e Once the report has been approved you cannot change the uploaded file or its description e The Date Approved field will display on the Evaluation Report listing page and edit form once the plan is approved Grantee Milestones The Grantee Milestones module allows the user to track all of the milestones achieved by the grantee for a specific time frame MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Grantee Milestones Grantee Milestones Use this section to track your grantee milestones Select Edit Milestones to be brought to the Grantee Milestones edit page Edit Milestones Edit Milestones button U pdati n g G ra ntee M lestones Milestones Checklist for Grantees F 2 By the end of the first 6 months Date Completed 04 13 2011 1 Click Evaluation from the Menu AAA s State has documented a process showing that multiple sources of 2 Click Grantee Milestones from the Evaluation Landing Page prevention system support the achievement of ine Stewie ii penormance target 3 CI ick the Sees Ed it M lestones button State has funded all subrecipient communities State has ensured that all subrecipient communities have hired Project Director and Staff By the end of the first 9 months States have approved their subrecipient communities project Implementation Plans Subrecipient communities are implement
50. e link Community Level NOMs and Targeted Outcome Data 1 Youth Survey YS Percent of high school students 10th and 12th grade who had an alcoholic beverage during the past 30 days 11 1 2011 Add Follow up Data Screenshot displaying the Community Level NOMs Listing Page Lis O18 O9 10 O 11 12 O College Data Collection Date Delete button y Calculated Value 26 00 Save Cancel Delete Copy Screenshot displaying the Community Level NOMs Edit Form KIT Solutions 2012 righ Copying a Community Level NOMs y i i 10 1 Click Evaluation from the Menu Or 2 Click Community Level NOMs and Targeted Outcome Data from the o Evaluation Landing Page e i Pa Data Collection Date Copy button y 3 Select the Subrecipient community name from the Subrecipient dropdown ee menu Save Cancel Delete Copy 4 From the Listing Page select the data source you wish to copy by clicking the a appropriate data source name Screenshot displaying the Community Level NOMs Edit Form 5 Click the Copy button Community Level NOMs and Targeted Outcome Data Enter information for oil db Acoli i to copy this data into a new record Subrecipient an N for which you would E to copy this data to 6 A list appears informing you of the data that will be copied to a new record Taga NOM Once the record is copied you will be taken to the edit page of the new record 7 Select the Subrecipient community name you would li
51. e screenshot displaying the Advisory Council and SEOW Subcommittees Edit Form Evaluation Partner Communities MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Subcommittees Advisory Council and SEOW Subcommittees Select your Council or SEOW Subcommittee information A AS SS SS SA SS SS SS SS AS SS SS ASS A SS SS SA AS CI II LI II II ICI III II II II II SUSE ESE ESE rr Ur SUSE SUSE SUSE Subcommittee Information Category SEOW Type Evaluation v Members Project Advisory Council E Jane Smith Y Matthew Gilmore Evidence Based Practices Workgroup Other Delete button E Kimberly Cooper Save Cancel Delete SEOW Sample screenshot displaying the Advisory Council and SEOW Subcommittees Edit Form KIT Solutions 2012 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to capacity Adding an Accomplishment or Barrier 1 Click Capacity from the Menu 2 Click Accomplishments and Barriers from the Capacity Landing Page 3 Click the eres Add Accomplishment Barrier button 4 Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu 5 Select a name form the accomplishment or barrier from the Accomplishment Barrier Name dropdown men
52. ecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the data source you wish to edit by clicking the appropriate data source name 6 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting a Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the data source you wish to delete by clicking the appropriate data source name 5 Clickthe Delete button Note Click the Cancel button to cancel this entry 6 The record will be removed from the grid PFS MRT User Manual 68 Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record Subrecipient Fayette County y Data Source Nam
53. ect Officer has reviewed the report If revision is required your grantee will need to make the requested changes in the system and then resubmit the report Archived Progress Reports The system will contain a historical record of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF copies of all previous progress reports Open the Report Submission Panel Return to your list of Progress Reports l4 4 1 of7 gt bil 90 v Find Next Select a format Export 12 E FS a Quarter ly Report for 2011 15 t Quarter 10 1 2010 1231 2010 J Sample screenshot displaying the Progress artial screenshot KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Progress Report Submission Submitting the Progress Report Progress Report Submission 1 Click Administration from the Menu View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If you are 2 Cl ick Progress Re port Su bm ission from the Adm j n ist ration Landi ng Page having difficulty viewing report
54. ee consecutive failed attempts Please contact DITIC support at 1 488 DITIC 4 U 888 348 4248 i in order to have your account unlocked Contact Support You must accept the terms and condi information secure content All users of the Prevention Management Reporting and Training System Neb site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and De asa issues each user a Bein user a and a hi gel C agree to these Terms and Conditions Login Cancel ie Forgot your Password Screenshot displaying the Account Locked screen KIT Solutions 2012 When your account is unlocked you can request Support to reset your password if you do not remember your current password Once your password has been reset you will receive an email 1 The email provides you a link to reset your password Subject line will read Password Has Been Reset PFS MRT User Manual 24 Date 1222010 10 18 14 AM E The DIC Support team has reset your Prevention Management Reporting and Training System account password You must click the link below to sign into the system and update your password Link https Amman pmits samhsa gowpmits Default aspx u cuser am
55. efly describe where the Subrecipient is in the SPF process and their accomplishments to date in the text box Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 50 Is this Subrecipient the same as the grantee Is this Subrecipient a Tribe or Tribal Organization Subrecipient Status Select One Has this Subrecipient been funded No Yes Date Funded mmiddiyyyy Amount Awarded per year 5 Is this Subrecipient a past SPF SIG Subrecipient Yes Please indicate if the Subrecipient is currently an active recipient of any of the following funding streams DFC Drug Free Communities STOP Act Sober Truth on Preventing Underage Drinking Act MAI HIV Minority AIDS Initiative HIV Briefly describe where this Subrecipient is in the SPF process and their accomplishments to date Save button 1000 characters maximum Save Cancel Sample screenshot displaying the Subrecipient Edit Form this is a partial screenshot KIT Solutions 2012 Editing a Subrecipient 1 Click Implementation from the Menu 2 Click Subrecipient from the Implementation Landing Page 3 From the Listing Page select the Subrecipient you wish to edit by clicking the appropriate Subrecipient Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting a Subrecipient 1 Click Implementati
56. el this entry 5 The record will be removed from the grid PFS MRT User Manual 78 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Site Visit Report Site Visit Report Use this section to upload and provide a brief description of the site visit report for each of your subrecipients Select the linked Subrecipient Name to be brought to the report s edit page Add Record Subrecipient link Project Officer Feedback This is our report of 04 19 2011 Sparkton River Valley and our visit to their initiative Sample screenshot displaying the Site Visit Report Listing Page Sparkton River Valley Initiative 04 01 2011 Completed MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Site Visit Report Site Visit Report Use this section to upload and provide a brief description of the site visit report for each of your subrecipients Select the linked Subrecipient Name to be brought to the report s edit page ee ee ee ee ee ee ee ee eee eee eee ere eee eee ree ere eee eee errr errr erry Oe ear ea te er ee oe A ee ee or ee re a ee ee ee ee eee a ee ee A SS A Site Visit Report Grantee Name COLORADO DIVISION OF BEHAVIORAL HEALTH Subrecipient Sparkton River Valley Initiative Date of Site Visit 04 01 2011 mmiddiyyyy Upload Site Visit Report Sparkton Site
57. ement Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Adding an Accomplishment or Barrier Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Acco able Use the table heading links to sort accomplishments barriers by column each Accomplishment or Barrier to edit or delete that record 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Assessment Landing Page 3 Click the eres Add Accomplishment Barrier button Add Accomplishment Barrier button Add Accomplishment Barrier Description Reporting Period Need to diversify staff membership we community i n Sparkton and no staff 2011 1st Quarter 10 1 2010 12 31 2010 cenit fluentin Spanish or from this Accomplishment 5 mmunity We will be unab le to conduct Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment a D Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu Enter a name form the accomplishment or barrier in the Accomplishment Barrier Name text box Select Accomplishm
58. enge Barrier he Description Although 5 of the 6 distinct communities were represented at the Planning meeting our most at risk community the Native American Community was not in attendance Delete button 3000 characters maximum Save Cancel Delete Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 IMPLEMENTATION MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Within the Implementation module a user is able to perform the following tasks Implementation Implementation is the point at which the activities developed and defined in the Assessment Capacity and Planning steps are conducted Enter edit and delete Sub State Information Enter edit and delete Sub Recipient Sub State Information Add Sub State information for subrecipient s that are funded by a Sub State Enter edit and delete Interventions Implemented Enter edit and delete Accomplishments and Barriers related to Implementation Subrecipient Add subrecipients who have been funded A RS Interventions Implemented Add interventions implemented by subrecipients Accomplishments and Barriers Track Accomplishments and Barriers related to Implementation Screenshot displaying the Implementation Landing Page PFS MRT User Manual 46 KIT Solutions 2012 Sub State Information The Sub State Information mo
59. ent or Challenge Barrier from the Type dropdown menu Enter details about the accomplishment or barrier in the Description text box Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual PS LEKLEN Accomplishment Barrier Information Reporting Period Select One Accomplishment Barrier Name 200 characters maximum Type Select One v Description Save button 3000 characters maximum Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 Editing an Accomplishment or Barrier 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Assessment Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Accomplishment or Barrier 1 Click Assessment from the Menu 2 Click Accomplishments and Barriers from the Assessment Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accomplishment barrier Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 28 MRT Management Reportin
60. enu Click Sub State Information from the Implementation Landing Page From the Listing Page select the sub state you wish to delete by clicking the appropriate Sub state Name Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid Note You will not be able to delete a Sub State if a Sub Recipient is associated with it PFS MRT User Manual 48 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Sub State Information Home Implementation Sub State Information Use this section to add Sub State information for sub recipients that are funded by Sub State Use the table heading links to sort your members Select a record s name to be brought to that record s edit page Add Sub State gt Sub State Name link F Region 1 How is the Sub recipient being funded The Sub Recipientis being funded by the Sub State Sample screenshot displaying the Sub State Information Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Sub State Information Sub State Information In this section the term Sub recipient refers to the group or organization that receives funds directly from the State The term Sub State recipient refers to the group or organization that receives funds from a regio
61. g Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier a members fluent in Spanish or from this ve pr munity We will be unab le to conduct Sample a displaying the Accomplishments and Barriers Listing Page Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment put et tt tt tt te te et tt i tt tt tt tt tt ee ee eee eee eee ees SSSCCSCC VS SC CS CCU US CCU SECC CCU A SCO SCS SOU OSC USSU SUE SOUS SOUS SSO TUTIT SOUS SUSU U SCL USES EUS LUC S DCCC US SC UUS EU Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishment Barrier Name Assessment of Communit 200 characters maximum Type Accomplishment v Description
62. he system will contain a historical record of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF copies of all previous progress reports Report Status Sample screenshot displaying a submitted report on the Progress Report Listing Page Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 2011 2nd Quarter 1 1 2011 3 31 2011 Active Date Accepted KIT Solutions 2012 Work Plan Submission The Work Plan Submission module allows the user to submit the evaluation plan that was uploaded in the Evaluation Plan module MRT Management Reporting Tool Submitting the Work Plan 1 Click Administration from the Menu Home Administration Work Plan Submission 2 Click Work Plan Submission from the Administration Landing Page Work Plan Submission 3 From the listing page select the work plan you wish to submit by clicking the Use this section to submit your previously uploaded Evaluation Plan for approval Work Plan name Work Plan link EvaluationPlan doc Sample screenshot displaying the Work Plan Submission Listing Page PFS MRT User Manual 87 KIT Solutions 2012 You are about to submit your uploaded Evaluation plan Once submitted the information will be reviewed by your Project Officer The Project Officer will either accept the plan or request specific additions or modifications Ifthe plan is accepted your work on th
63. ick the Save button Note Click the Cancel button to cancel this entry Adding Quarterly Data Once the Intervention is saved you can begin entering quarterly data to it a a Click Implementation from the Menu Click Interventions Implemented from the Implementation Landing Page Select the subrecipient community name from the Subrecipient dropdown menu From the Listing Page select the implemented intervention you wish to add quarterly data to by clicking the appropriate Intervention Practice Name PFS MRT User Manual 53 In addition to PFS funds were resources outside of PFS used to support the O Yes intervention practice during this Fiscal O No Intervention Practice Funding Start Date mm dd yyyy Is this intervention practice currently O Yes active O No Save button Save Cancel Screenshot displaying the Interventions Implemented Edit Form MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation nterventions Implemented Interventions Implemented Use this section to add edit your Interventions Implemented Use the table heading links to sort activities by column Click on the Intervention Practice name to edit or delete that record Add New Intervention Subrecipient Fayette County El Intervention Practice Name link Party Patrols Environmental Social Marketing for Youth Campaigns Distributed Sam
64. ing evidence based programs policies and practices identified in their project plans States have completed all milestones as evidenced by the Quarterly DOES Report and the Government Project Officer s GPO Site Visit eport States have completed an Evaluation Plan to assess State community and program level data Sample screenshot displaying the Grantee Milestones Listing Page this is a partial screenshot PFS MRT User Manual 73 KIT Solutions 2012 4 Check the box next to each milestone that your grantee as reached 5 Click the Save button Note Click the Cancel button to cancel this entry Tips e The date the grantee was funded is displayed near the top of the edit form Within 60 days of the end of Year 1 States have submitted their Year 1 Evaluation Report including process data assessing contributing factors performance measures and outcome data showing progress on meeting their agreed upon prevention performance targets Within 60 days of the end of Year 2 O States have submitted their Year 2 Evaluation Report including process data assessing contributing factors performance measures and outcome data showing progress on meeting their agreed upon prevention performance targets This report reflects data covering the State community and program levels Within 60 days of the end of Year 3 C States have submitted their Year 3 Evaluation Report including process data assessing
65. ing the Progress Report view screen this is a partial screenshot PFS MRT User Manual 85 KIT Solutions 2012 6 Enter the contact information of the person submitting the report in the following fields Name Phone Email and Title 7 Use the I have read checkbox to indicate you understand the submission process 8 Clickthe gt Note Click the gt Submit button to submit the report Close Panel button to cancel the submission 9 The progress report Status will change to Submitted The Date Submitted column will populate with the date the report was sent to the Project Officer and a new link to the next progress report will appear PFS MRT User Manual 86 Submission Panel You are about to submit a snapshot of all the information and data relevant to the selected report Once submitted the information will be reviewed by your Project Officer The Project Officer will either accept the report or request specific additions or modifications Ifthe repor is accepted your work on this reportis done and you may move on to the next available Work Plan Report in the system Please fill out the contact information for the person submitting your progress report Name Phone Email Title F Submit button have read and understand the Submit gt gt submission instructions and process Close Panel gt gt Screenshot displaying the Progress Report Submission Panel Archived Progress Reports T
66. inistration Home Evaluation Evaluation Plan 4 To upload an evaluation plan perform the following steps UASD Upload and provide a brief description of your evaluation plan You may only upload one evaluation plan to this a Click the Browse button system Use the browse button to select a file from your local computer and then click the Upload Evaluation Plan b Select the docu ment you wish to upload from the Choose File window button To replace a plan that has already been uploaded you will need to select a new file and upload it Once the plan has been accepted you will no longer be able to replace the plan and click the Open button O a ES c Clickthe Upload Evaluation Plan button 5 The file path will appear next to the Upload Evaluation Plan text box 1 M 1 Date Approved Not Yet Approved 6 lf desired enter a description of the evaluation plan in the Description text box E i E Upload Evaluation Plan ar Plan Ae T Click the _ Save button Upload Evaluation Plan Note Click the Cancel button to cancel this entry Description Spark for Change is focusing on evaluating teen drinking in the jurisdiction using a community based approached to evaluate the level of teen drinking and working to reduce it through community Save button involvement and awareness 780 characters remaining Save Cancel Sample screenshot displaying the Evaluation Plan Edit Form Tips The evaluation plan is only adde
67. inuing in this manner will ensure that all of the forms in the systems have enough information to function correctly If certain forms have not been completed you may have difficulty completing other forms You also must save each form before moving onto the next form by clicking the Save button located at the bottom of the form Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function x Mouse cursor Points to desired location me TAB key Moves the cursor to the next data field E SHIFT key TAB key Moves the cursor to the previous data field on Control CTRL key Enables blocked material to open due to pop up blocker MOUSE Moves the cursor by pointing and clicking Entering data into PFS MRT can be made easier by using the TAB key on the keyboard The TAB key advances the cursor to the next data field You can go from the current field to the previous field by holding SHIFT and pressing TAB SHIFT TAB You can also navigate through the fields by using the mouse PFS MRT User Manual 8 KIT Solutions 2012 Menu Information You can access the six 6 main areas by using the Menu or the links from the Home page The Menu for PFS MRT is located near the top of the screen The Menu includes links to the six 6 main areas of PFS MRT Clicking on
68. ion on any Accomplishments and or Barriers that you had while performing activities related to Assessment 4 Select the reporting period this accomplishment or barrier occurred in from the A se a i ine ASP FANOR cm 5 Select a name form the accomplishment or barrier from the Reporting Period a Accomplishment Barrier Name dropdown menu E 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu SEA 1 1 1 Type Select One 7 Enter details about the accomplishment or barrier in the Description text box Description 8 Click the Save button Note Click the Cancel button to cancel this entry Save button Save Cancel Screenshot displaying the Accomplishments and Barriers Edit Form PFS MRT User Manual 44 KIT Solutions 2012 Editing an Accomplishment or Barrier 1 Click Planning from the Menu 2 Click Accomplishments and Barriers from the Planning Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to edit by clicking the appropriate accomplishment barrier Name Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting an Accomplishment or Barrier 1 Click Planning from the Menu 2 Click Accomplishments and Barriers from the Planning Landing Page 3 From the Listing Page select the accomplishment or barrier you wish to delete by clicking the appropriate accom
69. ipient in the Subrecipient Street Address text box Enter the city the Subrecipient resides in the Subrecipient City text box Select the state the Subrecipient resides in from the Subrecipient State dropdown menu Enter the 5 digit zip code the Subrecipient resides in the Subrecipient Zip Code text box If desired enter the name of the Subrecipient s organization in the Organization Name text box Enter the name of the represented community coalition in the Name of Community Coalition Represented by Subrecipient text box PFS MRT User Manual 49 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Sub Recipient Sub Recipient Use this section to add any sub recipients who have been funded Use the table heading links to sort your members Select a record s name to be raci n Add Sub recipient button ben a ve of the Sparkton 9 22 2010 alley Initiative Sparkton Brown County 5000 00 Sample screenshot displaying the Subrecipient Listing Page Sub Recipient Record sub recipient information for those sub recipients who have been funded i an a a a a a a PITO IA AAC Sub recipient Information Subrecipient Type Select One Subrecipient Name 200 characters maximum Subrecipient Street Address 200 characters maximum Subrecipient City 50 characters maximum Subrecipient State Select One y Subrecipient Zi
70. ips e This page is not editable If you find any errors on this page please notify your Project Officer by clicking on their email address at the top of the listing page PFS MRT User Manual 83 KIT Solutions 2012 Progress Report Submission The Progress Report Submission module allows the user to view and submit the quarterly progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Gema Home Administration Progress Report Submission Viewing the Progress Report Progress Report Submission 1 Click Administration from the Menu 2 Click Progress Report from the Administration Landing Page 3 From the Listing Page select the report you wish to edit by clicking the Reporting Period name 4 Anew window will open displaying the progress report View the progress report ee you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that reporting period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If you are having difficulty viewing report this may be due to a pop up blocker Try holdi
71. ips e ANOM must be reported for each subrecipient regardless of whether data for additional targets are also reported 10 Enter the actual result and related statistics you are reporting for this measure in Reported Outcome the Reported Outcome text box 11 Select whether the survey population was defined by age or grade from the Population Parameters dropdown menu a If Enter Age Range is selected enter the lower and upper bound for the age range for the population represented in two 2 fields Age Range E Minimum and Age Range Maximum ere b If Enter Grade s is selected select the grade s of the population Screenshot displaying the Community Level NOMs Edit Form 1000 characters maximum Population Parameters Select One v Data Collection Date mm dd yyyy represented using the Grade Range checkboxes 12 Indicate the date in which the survey was conducted in the Data Collection Date text box as mm yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 13 Enter the calculated value of the measure in the Calculated Value text box 13 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 67 KIT Solutions 2012 Editing a Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subr
72. is plan is done Please fill out the contact information for the person submitting your plan Work Plan Review Submission Panel Uploaded Evaluation Plan EvaluationPlan doc Descri ption Spark for Change is focusing on evaluating teen drinking in the jurisdiction using a community based approached to evaluate 4 Enter the contact information of the person submitting the work plan in the the level of teen drinking and working to reduce through following fields Name Phone Email and Title aco Sos 5 Use the have read checkbox to indicate you understand the submission process 6 Click the Submit button to submit the work plan Contact Information Note Click the Cancel button to cancel the submission Project Officer Notes 200 characters maximum 200 characters maximum 20 characters maximum Email 50 characters maximum E have read and understand the submission instructions and process Submit Cance Submit button Screenshot displaying the Work Plan Submission Panel MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Work Plan Submission 7 The work plan Status will change to Submitted and the Date Submitted column will populate with the date the work plan was sent to the Project Officer Work Plan Submission Use this section to submit your previously uploaded Evaluation Plan for approval Usos a
73. ishment Barrier Name Description Type Reporting Period have a large Spanish speaking Hispanic community in Sparkton and no staff members fluentin Spanish or from this os We will be unab le to conduct Accomplishment 2011 1st Quarter 10 1 2010 12 31 2010 Assessment of Community Capacity Sample screenshot displaying a Bread Crumb Trail KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Landing Pages Ansesament i i Assessment involves the systematic gathering and examination of data about alcohol and drug problems related A Landing Page IS the main page of each of the main sections or modules conditions and consequences in the area of concern to the community prevention planning group Assessing the Assessment Capacity Planning Implementation Evaluation and Administration problems means pinpointing where the problems in the community and the populations that are impacted It also PRETE i i means examining the conditions within the community that put it at risk for the problems and identifying conditions that within PFS MRT The Landing Page contains the links for each module Submenu OSCR ie NTE EE DiE DEE category within the section No data is entered on a Landing Page Accomplishments and Barrier Track Accomplishments and Barriers related to Assessme Su bmen u category In k Screenshot displaying a
74. ist of members to a specific membership type From the Listing Page select the member you wish to delete by clicking the appropriate Member Name Click the Delete button Note Click the Cancel button to cancel this entry The record will be removed from the grid PFS MRT User Manual 32 MRT Management Reporting Tool Home Assessment CED Penning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Membership Advisory Council and SEOW Membership Use this section to add any organization and or individual members to your Advisory Council and State Epidemiological Workgroup To edit previously added members first select the member si from the Member Type menu Use the table heading links to sort Members Selecta embo Type n menu Add Membership Member Type All a Member Name link Name Title Organization Date Joined Jane Smith Director of Research Sparkton Prevention Specialists 4 1 2011 Sample screenshot displaying the Advisory Council and SEOW Membership Listing Page Advisory Council and SEOW Membership Enter your Member s information SEE i a a E E NEE EEE NE EEN E ENEA ES RE S N E REYER PE AEO E AE AEA EEES EENE A E A EREIN O E EES EEOSE A EREEREER PIAS ENERE EE NEES E EEE A NORE IERA S EEE O KAE ee ee eS en Se ee ee Se Se ee LALALALA ALAARA ee SS Se Se eae Membership Information Date Joined 4 1 2011 mm dd yyyy Type Project Advisory Council e Name Jane
75. ke the data source to SN ee eee a ae W belong to from the Subrecipient dropdown menu a a A 8 Clickthe Create button Data Source Name Das Soros Name Note Click the Cancel button to cancel this copy Response Option Survey Item Reported Outcome 9 Make any changes needed to the details SPA 10 Click the Save button ee pee es Note Click the Cancel button to cancel this entry Reported Outcomes ade Range if applicable an Subrecipient Select One Create Population Parameters EDGE Create button vl Screenshot displaying the Copy This Data Edit Form a Tips e You will only be able to copy a baseline Community Level NOM Follow Up cannot be copied PFS MRT User Manual 69 KIT Solutions 2012 Adding a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 Click the Add Follow up Data Add Follow up Data link located to the right of the appropriate data source 5 Most fields will be pre populated for you based on the Community Level NOMs details 6 Indicate the date in which the survey was conducted in the Data Collection Date text box as mm yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details 7 Enter the calculated value of the measure in
76. link is selected Displays the Submenu Varies depending on which Submenu category link is selected MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Name Description Type ting Period Need to diversify staff membership we have a large Spanish speaking Hispanic ff vine Assessment of Community Capacity a MOE IA Spare or bon this Accomplishment eee community We will be unab le to conduct 4 Listing Page fo E Sample screenshot displaying a Listing Page KIT Solutions 2012 Above the Menu provides links to Logout of the system The Data Submissions tab is available to switch between different applications that the username has access to The user s name is also displayed Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail allow you to go to the previous page you were on PFS MRT Use
77. nal of county organization as designated by the State a owe wee ww ww ww ww ww ww ww ww ww ww ww ww rr ww ww ww ww ww ww ww ww ww ww ww ww ww ww ww www www www www www www www www www www ewww emg SPITS VUCo VCC SU SUSU SVC USCC CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CUCU CCC U SU CU A CUCU CUCU SUSU CSU ECSU CSU SUSU ECSU SSUES SUES CUCU SUSU Sub State Information Sub State Name Region 1 200 characters maximum Sub State Type Region Total Funding for Sub State 10000 00 Briefly describe how Sub Recipients are The Sub Recipient is being funded by the Sub State being funded Delete button 1000 characters maximum Save Cancel Delete Sample screenshot displaying the Sub State Information Edit Form KIT Solutions 2012 Subrecipient The Subrecipient module allows the user to add Subrecipients that are funded Adding a Subrecipient 10 11 Click Implementation from the Menu Click Subrecipient from the Implementation Landing Page Click the Add Subrecipient button Select the type of Subrecipient from the Subrecipient Type dropdown menu a If Sub State is selected select the sub state name from the Sub State Name dropdown menu Note The Sub State Name dropdown menu is populated with the information added in the Sub State Information module Enter a name for the Subrecipient in the Subrecipient Name text box Enter the street address for the Subrec
78. nd their function as a cohesive problem solving group but also upon the readiness and ability of the larger community to commit its resources to addressing the identified problems Advisory Council and SEOW Membership Add Advisory Council and SEOW Members relevant to your project Advisory Council and SEOW Meetin ngs Add advisory council and SEOW meetings that have been conducted Technical and Training Assistanc Add records for Training and Technical Fitters provided to Coalition Members Advisory Council and SEOW Subcommittees Add and organize Advisory Council and SEOW Subcommittees Accomplishments and Barriers Track Accomplishments and Barriers related to Capacity Screenshot displaying the Capacity Landing Page KIT Solutions 2012 Advisory Council and SEOW Membership The Advisory Council and SEOW Membership module allows the user to add any organizations and or individual members to your Advisory Council and State Epidemiological Outcomes Workgroup MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Membership i Advisory Council and SEOW Membership Adding an Advisor ncil or SEOW Membershi dd g a d AS y Cou ELO S O j be gt p Use this section to add any organization and or individual members to your Advisory Council and State 1 Click Capacity from th e Menu Epidemiological Workgroup To edit previously adde
79. next screen answer the Security Question 6 Clickthe Next button PFS MRT User Manual 21 You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content All users ofthe Prevention Management Reporting and Training System Web site are expected to adhere to the security standards of the Prevention Management Reporting and Training System to the fullest in respect to their interaction with other users and in handling substance abuse prevention information that Prevention Management Reporting and Training System provides The Prevention Management Reporting and Training System issues each user a unique user ID and a system generated password As a user vou are required to change the svstem 7 m gt E agree to these Terms and Conditions Forgot your Password Login Cancel link Forgot your Password Screenshot displaying the Login page Home ContactUs Help PreventionManagement Reporting amp Training System Prevention Resources Data Submissions Reporting Services Media amp Tools Reset Your Password Reset your Password User Name User Email Screenshot displaying the Forgot Your Password page KIT Solutions 2012 Reset Your Password 7 Anew temporary password will be sent to the email address that is associated o
80. ng down your Ctrl key usually found at the lower left hand corner of your keyboard while simultaneously clicking on the Progress Report link The Submission Process Once the Grantee Administrator has reviewed the progress rapon they will be say submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether itis accepted or whether revision is required The system will He gets an email to the Grantee Administrator letting them know that the Project Officer has reviewed the report If revision is required your grantee will need to make the requested changes in the system and then resubmit the report Archived Progress Reports The system will contain a historical record of date submitted if revision was required any relevant comments and date accepted You will be able to retrieve archived PDF copies of all previous progress reports Sample screenshot displaying the Progress Report Submission Listing Page Click the 7 gt gt arrows to maneuver to other pages in the report a To move to a specific page within the report type a page number into the text box and click the Enter button on your keyboard The dropdown menu can be used to change the level of magnification of the report To find a specific word or phrase enter it into
81. o had an alcoholic beverage during the past 30 days 1000 characters maximum Calculated Value 35 Delete button Save Cancel Delete Sample screenshot displaying the Approved Statewide Target Edit Form KIT Solutions 2012 Community Level NOMs and Targeted Outcome Data The Community Level NOMs and Targeted Outcome Data module allows the user to enter their community level NOMs and targeted outcome data for your subrecipients Adding a Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Click the Adda Record button 4 Select the Subrecipient community name from the Subrecipient dropdown menu 5 Select the NOMs you are reporting from the Targeted NOMs dropdown menu a If Other is selected because this is not a NOM describe the targeted priority from the Other Targeted Priority dropdown menu 6 Select whether the NOM measure was exact proxy or neither from the Is this an exact NOM NOM proxy or neither dropdown menu Note For a description of approved NOMs click the For a list of approved NOMS items click here link 7 Enter the name of the data source in the Data Source Name text box 8 Enter the survey item you are reporting data for in the Survey Item text box 9 Enter the response options for the survey item used for this measure in the Response Option s text box PFS MRT User Manual 66 M
82. o understand the culture and language of this community 3000 characters maximum Save Cancel Delete Sample screenshot displaying an Edit Form for existing data KIT Solutions 2012 Data Fields and Buttons In PFS MRT there are several fields boxes and buttons that are used to collect store and organize data Here are some examples Type Preview Description Text Field aka text box Drop Down List select Q aka dropdown menu Select One y Radio Buttons selected not selected Check Boxes checked H unchecked Required Fields Date Established mmiddiyyyy Calendar See the Calendar Feature section for instructions If a required field does not have data entered into it and you try to save the form you will receive a message that informs you of the field vacant of data and you will not be able to save that form until that field has data Some or all of the fields may be required in order to save a form Those fields that are required are bold and marked with an asterisk Tips e You must click the Save button before moving on to the next section in the system e To select multiple data options at one time from a list box hold the control CTRL key on your keyboard while simultaneously left clicking the mouse on any of the data options that you d like to include in your entry PFS MRT User Manual 14 KIT Solutions 2012 Calendar Feature Dates can be entered in two different ways 1
83. odified if needed PFS MRT User Manual 13 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Targeted Priority and Outcome Targeted Priority and Outcome Click the Edit This Record b Edit This Record dutcome information Edit button Targeted Priority Targeted Priority Alcohol related morbidity mortality Has this Targeted Priority been Yes approved Date Target Priority Approved 4 1 2011 mm ddiyyyy Targeted 3rd Year Outcome Targeted 3rd Year Outcome Reduce Alcohol Poisoning in teens from 35 cases per yearto 15 cases per year To what extent has this outcome been Halfway achieved Sample screenshot displaying a Single Form View Listing Page Home Assessment Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment rn AAA ASAS RAS ASS Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishment Barrier Name Assessment of Communit 200 characters maximum Type Accomplishment y Description Need to diversify staff membership we have a large Spanish speaking Hispanic community in Sparkton and no staff members fluent in Spanish or from this community We will be unable to conduct focus groups in this area until we acquire new members wh
84. ompleted eee 5 Click the Save button Note Click the Cancel button to cancel this entry ee 7 Subrecipient community is having regularly scheduled coalition meetings Y Subrecipient community has completed an assessment of their substance abuse related contributing factors with respect to the State s priority needs Y Subrecipient community has completed an assessment of their capacity and readiness to address the State s priority needs so as to meet State wide prevention performance targets Y Subrecipient community has completed their Evaluation Plan C Subrecipient community has identified and implemented approprate evidence based programs policies and practices EBPs v Subrecipient community has worked in tandem with the State grantee to develop and implement an MIS that captures community level process and outcomes data that can be integrated into a State level report Subrecipient community is reporting GRPA and NOMS performance data bi annually i e S ave button in May and November and performance assessment outcomes data Save Cancel Sample screenshot displaying the Subrecipient Milestone Edit Form Tips e The date the Subrecipient was funded is displayed near the top of the edit form This date was entered in the Implementation Subrecipient module e Once all milestones are reached the Date Completed shows the date the last milestone was
85. on from the Menu 2 Click Subrecipient from the Implementation Landing Page 3 From the Listing Page select the Subrecipient you wish to edit by clicking the appropriate Subrecipient Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 51 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Implementation Sub Recipient Sub Recipient Use this section to add any sub recipients who have been funded Use the table heading links to sort your members Select a record s name to be brought to that record s edit page Add Sub recipient River 5000 00 Sample screenshot displaying the Subrecipient Listing Page Is this Subrecipient a past SPF SIG Subrecipient Please indicate if the Subrecipient is y si currently an active recipient of any of the OTE e mance following funding streams STOP Act Sober Truth on Preventing Underage Drinking Act MAI HIV Minority AIDS Initiative HIV Briefly describe where this Subrecipient Currently this Sub Recipient is conducting an is in the SPF process and their assessment of their community accomplishments to date Delete button 000 characters maximum Save Cancel Delete Sample screenshot displaying the Subrecipient Edit Form this is a partial screenshot KIT Solutions 201
86. orm Halfway X KIT Solutions 2012 Approved Statewide Target The Approved Statewide Target module allows the user to enter their approved statewide target Adding an Approved Statewide Target 1 Click Evaluation from the Menu 2 Click Approved Statewide Target from the Evaluation Landing Page 3 Click the Add a Record button 4 Enter the name of the data source in the Data Source Name text box 5 Enter the survey item you are reporting data for in the Survey Item text box 6 Enter the response options for the survey item used for this measure in the Response Option s text box 7 Select whether the survey population was defined by age or grade from the Population Parameters dropdown menu a If Enter Age Range is selected enter the lower and upper bound for the age range for the population represented in two 2 fields Age Range Minimum and Age Range Maximum b If Enter Grade s is selected select the grade s of the population represented using the Grade Range checkboxes 8 Enter a description of the sampling strategy in the Description of Sampling Design text box PFS MRT User Manual 63 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Approved Statewide Target Approved Statewide Target Use this section to enter data for your Approved Statewide Target Click the Add a Record button to enter your Approved Statewide Target Click on th
87. p Code 5 characters maximum Organization Name 200 characters maximum Name of Community Coalition Represented by Subrecipient 200 characters maximum Screenshot displaying the Subrecipient Edit Form this is a partial screenshot KIT Solutions 2012 12 13 14 15 16 17 18 19 Select Yes or No for Is this Subrecipient the same as the grantee Select Yes or No for Is this Subrecipient a Tribe or Tribal Organization Select the status of the Subrecipient in the Subrecipient Status dropdown menu Use the Has this Subrecipient been funded radio buttons to select if the Subrecipient has received funding a If Yes was selected new fields will populate i Enter the date the Subrecipient was funded in the Date Funded text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details li Enter the amount of money the Subrecipient was awarded in the Amount Awarded per year text box Select Yes or No for Is this Subrecipient a past SPF SIG Subrecipient a lf Yes was selected select Yes or No for Is this Subrecipient still receiving SPF SIG funding i If Yes is selected enter the funding for the Subrecipient in the Current amount of SPF SIG annual funding text box lf applicable Please indicate if the Subrecipient is currently an active recipient of any of the following funding streams by checking the appropriate boxes Bri
88. p mode reset Please note that you will not be able to access the system u l our password Link to chanqe password Ifyou have any questions please contact the DITIC Support team at 1 888 DITIC4 L 1 538 348 4248 Thank you The Prevention Management Reporting and Training System Administrator https Aww omits samhsa qowpmris Screenshot displaying the Password Reset email this is a partial screenshot KIT Solutions 2012 Onn ene eee eee eee eee SR SS eee eee eee O SONO O NN ee eee eee eee NN NN A Se NS ne en ne Se a ne eS a en a en Rn ee Me 1 Select Organization Current Organization a If you work in multiple organizations you will have to select the organization from the 3 Select Coho list of Organizations This screen will not appear if you work at one 1 organization Please select an organization to cont List of Organizations 1 Select the radio button next to the appropriate organization name ics ccc gt The Glart institute 5 Test Org 7 2 Click th ino ie old Work on this organization button mice Moneo org en Pe Work on this organization button Work on this organization Screenshot displaying the Organization selection page Grant Selection 1 Select Organization Y If your organization works with multiple Grants you will have to select the Grant name from the list of Grants This screen will not appear if you work on one 1 Grant totes Please select a grant to con
89. pacity Planning Implementation Evaluation Administration Home Planning Within the Planning module a user is able to perform the following tasks Planning Planning involves following logical sequential steps designed to produce specific results The desired results 1 l Enter edit and d el ete Accomplishm ents and Barri ers rel ated to PI anning Outcomes are based upon data obtained from a formal assessment of needs and resources The plan then outlines what will be done over time to create the desired change Track coat and a related to Planning Screenshot displaying the Planning Landing Page PFS MRT User Manual 43 KIT Solutions 2012 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to planning MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Adding an Accomplishment or Barrier Accomplishments and Barriers 1 Click Planning from the Menu a Yar a A em RE 2 Click Accomplishments and Barriers from the Planning Landing Page to sort accomplishments barriers by column Add callen each Accomplishment or Barrier to a i edit or delete that record Barrier button 3 Click the ERA Add Accomplishment Barrier button Add Accomplishment Barier Description ng Period Sample cana Eon the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter informat
90. ple screenshot displaying the Interventions Implemented Listing Page KIT Solutions 2012 Intervention Practice Funding Start Date 7 1 2011 mmiddiyyyy aaa la currently O Yes O No Pye Add Quarterly Data button Reporting Period Numbers Served Reached Quarter Numbers Served Reached Fiscal Year 5 Click the Add Quarterly Data button FY2011 10 1 2010 9 30 2011 9672 FY2010 10 1 2009 9 30 2010 7538 Save Cancel Delete Sample screenshot displaying the Interventions Implemented Edit Form a Select the appropriate reporting period for the quarter from the acess Reporting Period dropdown menu pate You will only be b Enter the number of people served during the quarter in the Number of E E people served or reached by this intervention practice during this steele quarter text box acta sil Reporting Period 10 1 2011 12 31 2011 1st Quarter 2012 Intervention Practice c Clickthe Save button See eg Note Click the Cancel button to cancel this entry Secvice Type Goring iis quarter TEE y Save button utton 6 Clickthe Save button Sve For a Service Type quida ll ii IO UMOM TOCA HIS ANY Sample screenshot displaying the Quarterly Data Edit Form PFS MRT User Manual 54 KIT Solutions 2012 Editing an Implemented Intervention a i Click Implementation from the Menu Click Interventions Implemented from the Implementation Landing Page Select the subre
91. plishment barrier Name 4 Clickthe Delete button Note Click the Cancel button to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 45 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier 2011 1st Quarter 10 1 2010 12 31 2010 Sample aena deoin the Accomplishments and Barriers Listing Page Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Planning Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment 9 PS SS SS RS SS SS SS A NS A A A SS A E SEE SEE SES Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 Accomplishment Barrier Name Establishment of key polit 200 characters maximum Type Chall
92. r Manual 10 MY ACCOUNT Welcome Jennifer Log out Prevention Resources MRT Management Report Data Submissions link anning Implementation Evaluation Administration LP Home Assessment Assessment Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Accomplishments and Barriers Track Accomplishments and Barriers related to Assessment screenshot displaying main menu MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Accomplishments and Barriers Bread Crumb Trail Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accompl
93. r accoun My Account button from the Prevention Management Reporting and Training System main menu 2 Click the Change Your Password Change Your Password link PFS MRT User Manual 19 Welcome Opal Log out MY ACCOUNT Media amp Tools Prevention Resources w Data Submissions Reporting Services Data Submissions Data Submissions link Data Submissions provides CSAP contractors and grantees with the number of different data collection tools The Substance Abuse and Mental Health Services Administration SAMHSA Center for Substance Abuse Prevention CSAP requires its contractors and grantees to submit complete and accurate data in accordance with data requirements These data are used for program planning and monitoring and to support funding proposals submitted to HHS OMB Congress and others To view all current RFAs please visit http www samhsa gov grants 2009 fy2009 aspx y MRT Management Reporting Tool MRT Management Reporting Tool The Management Reporting Tool MRT is a web b ar help you use SAMHSA s Strategic Prevention Framework SPF Required progress reports ports you will be able to use MRT as a way to manage your grant You will work through e gt M RT lin k MRT Management Reporting Tool Screenshot displaying the Prevention Management Data Submissions Landing Page Home ContactUs Help SHARE Reporting Services My Account link MY ACCOUNT The Monroe County Alliance for Inhal
94. rs that you experienced while performing activities related to Assessment Each Accomplishment or Barrier will be listed in a table Use the table heading links to sort accomplishments barriers by column Click on Name that you ve assigned to each Accomplishment or Barrier to edit or delete that record Add Accomplishment Barrier Name link 2011 1st Quarter 10 1 2010 12 31 2010 Sample screenshot displaying the Accomplishments and Barriers Listing Page Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment rr rr rr wi i ww i ww iw www wwe wi ww i wi ww wi wi ww wwe eww wy Accomplishment Barrier Information Reporting Period 2011 1st Quarter 10 1 2010 12 31 2010 Developing relationships a 200 characters maximum Accomplishment Barrier Name Type Accomplishment X We recruited two prominent members of the Hispanic Community One member will be serving on the Advisory Board and the other on the SEW Council Delete button 3000 characters maximum Save Cancel Delete Description Sample screenshot displaying the Accomplishments and Barriers Edit Form KIT Solutions 2012 PLANNING MRT Management Reporting Tool Home Assessment Ca
95. se Terms and Conditions Click the Log In button Note To cancel the login process click the Cancel button Tips The Username is NOT case sensitive The Password IS case sensitive PFS MRT User Manual You must login to access secure content Username Password You must accept the terms and conditions in order to login and access secure content All users ofthe Prevention Management Reporting and Training System Web site are expected to adhere to the security standards of the Reporting and Training System to the fullest in Terms an Conditions on with other users and in handling substance checkbox ation that Prevention Management Reporting and s The Prevention Management Reporting and g System i issues each user a unique user ID and a system srated password As a user vou are required to change the svstem E agree to these Terms and Conditions Login button Login Cancel 7 Forgot vour Password Screenshot displaying the Login page P yr KIT Solutions 2012 6 Click RE Data Submissions from the Prevention Management Menu 7 From the Your available systems box click the M amp t Menasement Reporting Tool MRT Management Reporting Tool link Change Your Password The Change Your Password feature allows a user to change the password for the account he or she is currently logging into the system with 1 To change your password begin by clicking the s
96. shot displaying the Interventions Implemented Listing Page Interventions Implemented Enter information for your intervention To add quarterly data click on the Add Quarterly Data button You will only be able to add quarterly data if the intervention is currently active SOSA a SS Se a Sn Se Ne Sn nn ne ee ee ne ee Sen Interventions Implemented Subrecipient Select One v Intervention Practice Name 200 characters maximum Service Type Select One y For a Service Type guidance document click here CSAP Strategy Type Select One y Is this an evidence based program or O Yes practice O No Is this intervention practice targeting O Yes underage drinking O No Screenshot displaying the Interventions Implemented Edit Form KIT Solutions 2012 10 11 12 13 Answer Yes or No to In addition to PFS funds were resources outside of PFS used to support the intervention practice during this Fiscal Year Enter the date the intervention first received funding in the Intervention Practice Funding Start Date text box as mm dd yyyy or use the Calendar feature to select the date See the Calendar Feature section for additional details Answer Yes or No to Is this intervention practice currently active a If No is selected enter the date the intervention ended in the Intervention Practice End Date text box as mm dd yyyy or use the Calendar feature to select the date Cl
97. sting Page select the follow up data source you wish to edit by clicking the appropriate data source name 7 Make any changes needed to the form 5 Click the Save button Note Click the Cancel button to cancel this entry Deleting a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Listing Page select the follow up data source you wish to delete by clicking the appropriate data source name 5 Clickthe Delete button Note Click the Cancel button to cancel this entry 6 The record will be removed from the grid PFS MRT User Manual 71 Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record Subrecipient Follow Up Data Source Name link lx Community Level NOMs and Targeted Outcome
98. t Evaluation Report Use this section to upload and provide a brief description of your Evaluation Report Select the linked Fiscal Year to be brought to your report s edit page Fiscal Year Fiscal Year Link Date Approved Year 1 This is our evaluation report for Year 1 Sample screenshot displaying the Evaluation Report Listing Page MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Evaluation Report Evaluation Report Upload and provide a brief description of your evaluation report You may only upload one evaluation report to this system Use the Browse button to select a file from your local computer and then click the Upload Evaluation Report button To replace a report that has already been uploaded you will need to select a new file and upload it Once the report has been accepted you will no longer be able replace the report eR ea S O O TP EENE E E E O OTIS OOO O O O OO O OO TO O O DO OO OO CO TOO DDR O O OOO OO O O O TOO O TO TO TO O TOO OO OO SR SR SS RR A A A eee esses Evaluation Report Fiscal Year Year Date Approved Not Approved Yet mm dd yyyy O A ac ion REPORT doc Upload Evaluation Report Description This is our evaluation report for Year 1 Save button 959 characters remaining Save Cancel Sample screenshot displaying the Evaluation Report Edit Form KIT Solutions 2012 Tips e The evaluation report is to b
99. ted the information will be reviewed by your Project Officer The Project Officer will either accept the report or request specific additions or modifications Ifthe reportis accepted your work on this report is done Please fill out the contact information for the person submitting your report Uploaded Evaluation Report Evaluation Report doc Descri ption This is our evaluation report for Year 1 Project Officer Notes Contact Information 200 characters maximum 200 characters maximum 20 characters maximum 50 characters maximum A have read and understand the submission instructions and process Submit button Submit Close Panel Screenshot displaying the Evaluation Report Submission Panel MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Administration Evaluation Report Submission Evaluation Report Submission Use this section to submit your Evaluation Report for approval Fiscal Year Status A scone Report Status ea Sample screenshot displaying the Evaluation Report Submission Listing Page KIT Solutions 2012
100. that recora Category field 2011 1st Quarter 10 1 2010 12 31 2010 Add Accomplishment Barrier Field name link Need to diversify staff membership we have a large Spanish speaking Hispanic A mp A e community in Sparkton and no staff Assess e ot ai y Capacity a ssessment of Community Capacit members fluentin Spanish or from this com ity Y gt Accomplishment nunity We will be unab le to conduct Sample screenshot displaying a Grid View Listing Page e Clicking on a field name in a Category field e g will allow you to sort through your data in ascending or descending order e lf you are entering data for the first time the grid will appear empty PFS MRT User Manual 12 KIT Solutions 2012 Single Form View The Single Form View is used when the data entered is updated periodically Only one 1 form is available and edited The Single Form View displays the data fields on the Edit Form see the Edit Forms section of this manual for details on the Edit Form e An Edit button will be available to modify the data Edit Forms The Edit Form contains the fields for entering and editing data e f you clickedthe Add button to enter new information into a form the Edit Form data fields will be blank e When selecting a field name link to view existing data the Edit Form data fields will display the data that was entered selected previously These fields may be m
101. the Calculated Value text box 8 Make any changes needed to the other fields 9 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 70 Community Level NOMs and Targeted Outcome Data Use this section to enter your Community Level NOMs and Targeted Outcome Data for your Subrecipients Click on the Add A Record button to identify which NOMs priorities are being targeted by the selected Subrecipient and to enter outcome data Select a Subrecipient from the dropdown to view previously added records for the selected Subrecipient Click on the linked Data Source Name to edit a previously added record Click on Add Follow up Data to add a new record related to the previously entered Data Source Add a Record Subrecipient Fayette County Add Follow Up Data link Community Level NOMs and Targeted Outcome Data Record Listing 1 26 Add Follow up Data Screenshot displaying the Community Level NOMs Listing Page D6 O7 08 O 9 10 O 11 12 O College Data Collection Date mm dd yyyy Calculated Value Save ance Save button Screenshot displaying the Copy This Data Edit Form KIT Solutions 2012 Editing a Follow Up Community Level NOMs 1 Click Evaluation from the Menu 2 Click Community Level NOMs and Targeted Outcome Data from the Evaluation Landing Page 3 Select the Subrecipient community name from the Subrecipient dropdown menu 4 From the Li
102. the Find text box and click the Find link a Click the Next link to be taken to the next instance of the word or phrase To print or save the report you will have to download the report a To download the report select the type of file you want from the Select a format dropdown menu and click the Export link PFS MRT User Manual 84 Progress Report Submission View the progress report As you add new data to the system a progress report will be populating in the background The current report will pull the information that you have entered for that ie period This page will link to your current progress report for you to review The ability to submit your report will be available after the reporting period If are ving difficulty viewing report this may be due to a acl blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while armor dm clicking on the Progress Report lin The Submission Proc Once the Grantee las has reviewed the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether itis accepted or whether revision is required The system will trigger an email to the Grantee Administrator letting them know that the Proj
103. the Menu 2 Click Grantee Milestones from the Evaluation Landing Page 3 From the Listing Page select the Subrecipient you wish to edit by clicking the appropriate Subrecipient name PFS MRT User Manual 75 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Subrecipient Milestone Subrecipient Milestone Use this section to track your subrecpipient s milestone Each subrecipient previously saved under Implementation gt Subrecipient will be listed in the table below Use the table heading links to sort records by column Click on the subrecipient name i ont to edit that record Subrecipient link Sparkton River Valley Initiativ No Sample screenshot displaying the Subrecipient Milestone Listing Page KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Evaluation Subrecipient Milestone Subrecipient Milestone Check the box of each task your subrecipient has completed for the milestone TT bw eww we ww Ow Ow ww ww Oe OO AAA AAA AAA Milestone Checklist for Subrecipient Subrecipient Sparkton River Valley Initiative Date Funded 09 22 2010 By the end of Year 1 the State will ensure that the Subrecipient community has complied with the following 4 Check the box next to each Milestone the Subrecipient has reached Date C
104. this may be due to a pop up blocker Try holding down your Ctrl key usually found at the lower left hand corner of your keyboard while simultaneously clicking on the Progress Report link The Submission Process 3 From the Listing Page select the report YOu wish to submit by clicking the Once the Grantee Administrator has reviewed the progress report they will be able to submit it for review by your Project Officer The system will trigger an email to the Project Officer informing them that your progress report has been submitted The Project Officer will then review the progress report add comments if necessary and select whether itis accepted or whether revision is required The system will trigger an email to the Grantee Administrator letting them know thatthe Project Officer has Reporting Period name reviewed the report If revision is required you a system and then resubmit the report Archived Progress Reports A The system will contain a historical record of Submission Panel link ents and date accepted You will be able to retrieve archived 4 Anew window will open displaying the progress report PDF copies ofall previous progress reports Open the Report Submission Panel 5 Click the oven the Report submission Pane Open the Report Submission Panel link cme ee M 41 z gt DI 90 lt epee Select a format v Export 3 FS a Quarter ly Report for 201 1 15t Quarter 10 1 2010 12 31 2010 T Sample screenshot display
105. tinue 1 Select the radio button next to the appropriate Grant dis sados 2 Clickthe Work on this grant button HIV 700004 Work on this arant button Work on this grant Screenshot displaying the Grant selection page PFS MRT User Manual 25 KIT Solutions 2012 ASSESSMENT MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Assessment Assessment Within the Assessment module a user is able to perform the following task Assessment involves the systematic gathering and examination of data about alcohol and drug problems related conditions and consequences in the area of concern to the community prevention planning group Assessing the problems means pinpointing where the problems in the community and the populations that are impacted It also 1 Enter edit and delete Accomplishments and Barriers related to Assessment means examining the conditions within the community that put it at risk for the problems and identifying conditions that now or in the future could protect against the problems Accomplishments and Barrie rs rack Accomplishments and Barriers related to Assessment Screenshot displaying the Assessment Landing Page PFS MRT User Manual 26 KIT Solutions 2012 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to assessment MRT Manag
106. to Use Birth Control Study Suggests Minorities Smoke Less But Find Quitting Harder Beer Is Alcohol Russia Finally Says U S Allowed Smuggled Guns into Mexico in Secret Drug War Tactic U N Says Designer Drugs a Global Threat Menthols NotWorse But Could Be More Addictive FDA Tobacco Pani Reporting Services v Media amp Tools wk Su Mo Tu We Th Fr Sa 28 1 2 3 ay R 14 15 16 21 22 23 28 29 30 A AA E E lt ES Todays Events Home ContactUs Help The Monroe County Alliance for inhalant Prevention The residents of Monroe County Kentucky were initially reluctant to acknowledge the fact that in a statewide needs assessment their county was identified as an inhalant hotspot Find out how the Monroe County Alliance used the SPF to transform their county from having the highest inhalant use rate in the state to one of the lowest The Prevention Management Reporting 4 5 and Training System PMRTS has a new look As of Friday January 28th the PMRTS portal and applications have been redesigned All system functionality should remain the same through each of the applications but there are some new features available These features include B Screenshot displaying the PMRTS Home Page this is a partial screenshot KIT Solutions 2012 gi p m Type the login name in the Username text box Type the password in the Password text box Click the box that states I agree to the
107. to cancel this entry 5 The record will be removed from the grid PFS MRT User Manual 37 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Technical and Training Assistance Technical and Training Assistance Use this section to record any Training and Technical assistance that has been received by members of either your organization or your community Use the table heading links to sort any assistance received records Select a record s name to be brought to that record s edit page Add Training Technical Assistance T A Name SEITE Brief Description Date Requested xed from PIRE educated our SEW Data ion subcommittee and Project Ini bry Counc il Evaluation as a Training TA Name link mmittee on how to best evaluate 412011 nce Abuse indicator data overt me He also off Sample screenshot displaying the Training and Technical Assistance Listing Page Brief Description of the Need for the TA Expert from PIRE educated our SEW Data collection subcommittee and Project Advisory Council Evaluation subcommittee on how to best evaluate Substance Abuse indicator data over time He also offered recommendations for data collection strategies for future program evaluation 500 characters maximum Delivery Mechanism Face to Face X Source of Assistance Other Specify Other Source of Assistance PIRE 200 characters maximum Timely gt No
108. ture to select the date 6 Enter a name for the training or technical assistance in the Training TA Name text box 7 Check the box next to each Training TA Topic that was provided 8 Enter details about the training or technical assistance in the Brief Description of the Need for the TA text box 9 Clickthe Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Technical and Training Assistance Technical and Training Assistance Add records for Training and Technical Assistance provided to Coalition Members PIN SIRIA A RN Ne fe e IA A NN py O AE a O E E AEC ED Op POS DO ESE ES O E OS OC E EE O O COCO O O EE OO O SO O A A A SS SSS SS SSE SS SSC OS SSE USS See BUSS eee eee eee eee eeLeces Training Technical Assistance Information Date Requested Status Training TA Name Training TA Topic Brief Description of the Need for the TA Save Cancel mmiddiyyyy Select One v 200 characters maximum a a a q Capt Information Collaboration Community Data Collection Community Development F Cultural Competance Diversity F Developing Prevention Systems Environmental Strategies Grant Writing Funding Resource Development Identifying Selecting
109. typing the date directly into the field or 2 using the Calendar feature The Calendar can be used as an alternative option to entering a date directly into a date field 1 When you select a date field a calendar displaying the current month and year will display below the date field 2 Select the date by clicking on a number within the calendar 3 The calendar will close and the date will appear within the date field March 2011 su Mo Tu We Th Fr S 1 Date selected ef of way np 12 6 7 Note You can also H month by clicking the 7 o arrows to the right and left of the 13 14 15 16 17 18 19 Month Year Clicking the L arrow will take you to the previous month whereas clicking the o REE EGEA arrow will take you to the next month y Today s date 29 30 31 For instance the current month displaying is March Clicking the 7 arrow will take you to February whereas clicking the C arrow will take you to April PFS MRT User Manual 15 KIT Solutions 2012 Edit Form Buttons Information is entered and edited through the Edit Form The table below summarizes the buttons used to enter and edit data into an Edit Form Button Description Add Must be selected to add new information to an Edit Form Edit This Record Allows the Edit Form fields to be open for modification Delete Removes the information data from the PFS MRT database Save Adds the information data to the PFS MRT database Cancels the
110. u 6 Select Accomplishment or Challenge Barrier from the Type dropdown menu 7 Enter details about the accomplishment or barrier in the Description text box 8 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 41 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Accomplishments and Barriers Accomplishments and Barriers Use this section to enter information on any Accomplishments and or Barriers that you experienced while performing activities related to Assessment Each Acc to sort accomplishments barriers by colum edit or delete that record able Use the table heading links each Accomplishment or Barrier to Add Accomplishment Barrier button Add Accomplishment Barrier We recruited two prominent members of Developing relationships among the Hispanic Community One member aa 5 2011 1st Quarter 10 1 2010 12 31 2010 stakeholders will be s on the Advisory Board and Ccomplishment g E dl erving y the other on the SEW Council Sample screenshot displaying the Accomplishments and Barriers Listing Page Accomplishments and Barriers Enter information on any Accomplishments and or Barriers that you had while performing activities related to Assessment PIO nO OOOO OOOO ODO OOOO OOOO ONO OOO ONO OO OOOO OOO OO OOOO OOOO OOO OOOO OO OOOO TONO OOO OOO OOOO OOOO OOOO OOOO OOO ON
111. ual 38 KIT Solutions 2012 MRT Management Reporting Tool Home Assessment Capacity Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Subcommittees Advisory Council and SEOW Subcommittees Select your Council or SEOW Subcommittee information 4 Select the category type for the subcommittee from the Category dropdown I ag ag ASSESS SESE SECIS BSCS CCS CCUSE CU SCC CSE CUS SCS CSU SC SCS CSU SC SUS C SUSE SUCCES USEC SUSE SUSE CUS SUSE CCS CSCC SC SCS COUSCOUS COCS USC SCC CSCC CSCC CSU SS SUSE LAKAL menu Note You will not be able to add subcommittees for members that were entered as Other e 5 Select the type of subcommittee from the Type dropdown menu TT a If Other is selected enter the type in the Specify Other Type text box 6 Use the checkboxes to select the Members for the subcommittee Members 7 Clickthe Save button Been Note Click the Cancel button to cancel this entry E Jane Smith a SEOW E Matthew Gilmore Evidence Based Practices Workgroup Other E Kimberly Save button Cooper Save Cancel Sample screenshot displaying the Advisory Council and SEOW Subcommittees Edit Form Tips e Clicking the minus sign will minimize the section Project Advisory Council SEOW Evidence Based Practices Workgroup Other and hide the members The minus sign becomes a plus sign Click the plus sign to show the members
112. ums benetetsasenmedsmunaatanmabe 59 Teed Pron and Uco Menard letal lia 61 PFS MRT User Manual 3 KIT Solutions 2012 Oa IG Le aCe EEPO Ab O sO Ul e E oO eE oe AP e 61 APPLE AMS Tairgear nesin etree aarti ane epee oe RE TE a oe oa Mee en RE Re rR EE MeL OCR EN ee re eee ee 63 Adding an Approved Statewide Tale essi a a A A in 63 Editing An ADDIOVEd Statewide Tarde enseres lolo iones altra 65 Biel evi ale a APP Statewide cd 65 Community Level NOMs and Targeted Outcome Data cccccsessssesssssssssssssssssssssssesessesesscsessuseseesessesessesessesessesassesassesacsesacsesaesesacsesaesesacseseesaseesassesassesaseesaseesaueesaneesaeeesanensan 66 Adding a Community Level NOM Sissi aorta 66 Editino a O atat o dataiacedaalari E jabs dees see Dalal ate Ys si2s cascade led do eaate ds aiaeian na 68 Deleting a communiy Eevee NOM Soranei 00 etree ce eee mmr NE 68 GOPVING a Commn LEVE NOM Sa AAA AS 69 colar PP A 70 Editing a Follow Up Community Level NOMG c ccccccccsssssssssscssssssessesecsessssecsesessessesecseseesesseseesaeseseesasseseesaesessesauseseesaesessesaesassesaesasseseusaeseseesausaseesausaseesaesassesansasessesateasans 71 Deleting a Follow Up Community Leveli NOMS cesaron iii 71 Evaluation REDON sidad A A ida 72 Blasio y tong eacetanttetuscarseneen 72 Grantee Miles COLA Susi A AA eee ee 73 ic E E tae aaa ts baduagea eration aie thd eune uli hte a ale added 73 SP A PR abuse netasnses dabugateauticecu a buwasevactsunenaee
113. uploaded document see the Editing an Advisory Council or SEOW Meeting section of this manual To upload a document on Minutes repeat step 7 Click the Save button Note Click the Cancel button to cancel this entry PFS MRT User Manual 33 MRT Management Reporting Tool Home Assessment MOE Planning Implementation Evaluation Administration Home Capacity Advisory Council and SEOW Meetings Advisory Council and SEOW Meetings Use this section to add information related to Advisory Council and SEOW Meetings Use the table heading links to sort your meetings Select seting s edit page Add Meeting Add Meeting button Tentative Schedule for SEW Activities 9 24 2011 pm screenshot displaying the mm Council and SEOW Meetings Listing Page Advisory Council and SEOW Meetings Enter your Meeting information AAA ss on an anan an mn an n aa Cores wre Ss wr ew SCE SP A De SSCS DSO Pe SS PSS Se DOSS Se Se eS ee Se a Dw ES eee eee EO PS SUS Se SSO SS SSeS DeSean Se Se SSS Seen wres enna ene wee Meeting Information Meeting Date mm dd yyyy Type Select One v Meeting Name Topic 200 characters maximum Upload Agenda No file selected B rowse b utton Upload Agenda Browse No file selected Save button Save Cancel Upload Minutes Screenshot displaying the Advisory Council and SEOW Meetings Edit Form KIT Solutions 2012 Editing an Advisory Council or SEOW Meeting 1 2 3 Click
114. vention Practice name to edit or delete that record Add New Intervention Subrecipient Fayette Cou nty en Intervention Practice evant Name link Party Patrols Alcorone Beverage S Media Social Marketing for Youth Campaigns Distributed Environmental Strategy Yes Yes Sample screenshot displaying the Interventions Implemented Listing Page Intervention Practice Funding Start Date 7 1 2011 mmiddiyyyy Is this intervention practice currently active O Yes O No Add Quarterly Data Reporting Period Numbers Served Reached Quarter Numbers Served Reached Fiscal Year FY2011 10 1 2010 9 30 2011 9672 FY2010 10 1 2009 9 30 2010 Save Cancel aes Delete button Sample screenshot displaying the Interventions Implemented Edit Form KIT Solutions 2012 Accomplishments and Barriers The Accomplishments and Barriers module allows the user to track their accomplishments and barriers related to implementation Adding an Accomplishment or Barrier 1 Click Implementation from the Menu 2 Click Accomplishments and Barriers from the Implementation Landing Page 3 Click the eres Add Accomplishment Barrier button 4 Select the reporting period this accomplishment or barrier occurred in from the Reporting Period dropdown menu 5 Select a name form the accomplishment or barrier from the Accomplishment Barrier Name dropdown menu 6 Select Accomplishment or Challenge

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