HTC Data Use Tool -User`s Manual - Global Health Sciences Data Use
Contents
1. UCs Global Health Sciences Global Strategic Information Google FusionTables for Global Health User Manual 9 ce Testing coverage and HIV prevalence by sub district u Thunguly District KIN South Africa Naandle Local Municipatty Nanda Lochi Mirecoe Marte Locs Aireeuce OG a Ak h al kropet H ay Murecipeat etnies oe u en oes an ap ammet Version January 2015 7 1 INCFOCUCTION ccceccecccceccsccccececcecceccstecceceetestesceceetecceestestecceestencs 3 EG EEE EEE EE 3 OT 3 2 Preparing data for use in FusionTables r rrrrarnnrnnnnnnrnnnnnnrnnrnnnrnnenene 4 2 DN NN 4 2 2 Importing data into Google FUSIONTADIES ccccccesseccccessecccsesececeeececeeusececseneceeseneceeseuseeeseuneess 5 5 NNN 7 3 TSG ZI OC EE 10 Bele 5 0 SJ E N E E E E 10 Bet GE E E E lursepncieerorneees 12 3 2 1 o ala gees 01 es fC E E E A E A ENE A E TAE E E EN N TAT 12 5 MiP EEE ET EE 15 3 3 1 Edit map 9 a AN E EEE E E a 15 4 Additional componentS ccceccesceeccesceeceucceseeeeeeseeeeesseuseeseeeeeeees 19 4 1 Merging data in Google Fusion Tables cccccccssseccccsseccecesececeesececeeecceseesecessuaecesseeceeseeeeeetes 19 125 DF INN 21 1 FN 21 ENN 22 A5 Opening asaved USI OR le 23 4 6 Sharing Google FUSIONTADIES cccccccsssecccesecccceecceceseceeeusececeueeceeeeeeeceseusecessunecessegeceesegseeetas 23 4 6 1 AT LA eS UAUIC IMIE o2. HIV Prevalence Females All Ages ANC 201 Change card layout No tested positive for HIV Females All Ages MULA DATA 355 26 No tested for HIV Females All Ages MOCK DATA 699429 District Nkangala HIV Prevalence Females All Ages ANC 2010 27 2 HIV Prevalence Females All Ages ANC 2011 296 HIV Prevalence Females All Ages ANC 2012 32 1 No tested positive for HIV Females All Ages MOCK DATA 199879 No tested for HIV Females All Ages MOCK DATA 444175 ct es District Gert Sibande HIV Prevalence Females All Ages ANC 2010 38 8 HIV Prevalence Females All Ages ANC 2011 46 1 HIV Prevalence Females All Ages ANC 2012 40 5 No tested positive for HIV Females All Ages MOCK DATA 118702 No tested for HIV Females All Ages MOCK DATA 211967 3 Check the boxes on the left next to each indicator you wish to include in your card Version January 2015 w Change card layout Automatic Custom Select the columns to include in your card view 2 District w HIV Prevalence Females All Ages ANC 2010 W HIV Prevalence Females All Ages ANC 2011 HIV Prevalence Females All Ages ANC 2012 w No tested positive for HIV Females All Ages MOCK DATA amp No tested for HIV lt div class googft card view style font family sans serif width 450px padding 4px border 1px solid ccc overflow hidden gt lt b gt District lt b gt District lt br gt lt b gt HIV Prevalence Females All Ages ANC 20
3. HIV Females All Ages MOCK DATA Numbe What formula e7 No tested for HIV Females All Ages MOCK DATA j e Format mi New Calc Column Custom properties JSON Version January 2015 e 7 Your new indicator will now appear in your Google FusionTable dataset If you see asterisks in the New Indicator column in your dataset there is an error in your formula Click on the indicator name and select Change to edit the formula No test No tested for HI HIV Testins 1 335726 69942 Change 118702 21196 Find 1 199879 44417 Hide Sort 1 to 100 Sort 100 to 1 Version January 2015 C 3 Visualizing data 3 1 Cards Video tutorial https www youtube com watch Pv OcxtFbxIsJ4 The Cards tab transforms the data in each row of your dataset into line listed information on a single card For example each card shows the district name and related indicators for every row of your dataset By default Cards will appear as a tab at the top of your FusionTable To change the card layout 1 Click on the Cards tab 2 Select Change card layout ANC HIV Prevalence_Mpumalanga_2010 2012 Imported at Mon Jan 26 10 35 27 PST 2015 from ANC HIV Prevalence Mpumalanga 20 File Edit Tools Help Rows 1 9 Map of Distr Rename No filters applied Move to front 4 4 1 30f3 gt Duplicate District Ehlanzeni Remove HIV Prevalence Females All Ages ANC 201 Publish HIV Prevalence Females All Ages ANC 201
4. KML Districts Mpumalanga District MUNICNAME Ehlanzeni Gert Sibande Gert Sibande Nkangala Nkangala Ehlanzeni Matching values in these two columns will create the merged table Learn more Cancel Previous met 5 Select which indicators you wish to carry over to your next merged FusionTable by checking or unchecking the boxes next to that indicator Select Merge Merge Choose columns All q 19 columns Tip Select functions including Add Select all none formula column will not work properly Z District after merging unless you download and HIV Prevalence Females All Ages ANC 2010 re import the merged file See HIV Prevalence Females All Ages ANC 2011 HIV Prevalence Females All Ages ANC 2012 Downloading a dataset for instruction No tested positive for HIV Females All Ages MOCK DATA No tested for HIV Females All Ages MOCK DATA description name CATEGORY CAT2 DISTRICT Cancel Previous 4 4 A 48444 6 Select View Table once the merged table has been created Version January 2015 a 4 2 Downloading a dataset Video tutorial https www youtube com watch v 5FHhJImsCt Formulas cannot be calculated in a merged dataset Therefore in order to take advantage of all FusionTable functions a merged dataset must be downloaded onto your computer as a csv file and then imported back into Google FusionTables To download the file 1 Select File from the menu 2 Select Do
5. chart format Start by adding a Chart as a new tab in your FusionTable 1 Select the red button and choose Chart from the drop down menu 2 Anew tab Chart containing Chart options will appear Fa 7 jf os i F 4 n r f F I FRE amp nr E 3 Select your preferred Chart Type from the left e g bar chart p 4 Coe z e if A X LI 3 2 1 Edit chart appearance Edit the data and format of your chart using the Configure Categorical chart options on the left side widow Category Change the indicator appearing on the x axis horizontal side of the chart Values Check the box next to the indicator s you wish to display as values on your chart Version January 2015 Er Summarize Data Check the box and select the summary option you wish to display by indicator minimum values maximum values average etc Sort by Change the order of elements on the x axis e g A gt Z alphabetical High to low etc Maximum categories Enter the number of categories on the x axis Configure categorical chart Category Province Summarize data Values Longitude Latitidue Sort by reverse Province Maximum categories 10 4 Edit the appearance of your chart by selecting the Change Appearance in the upper right le chart Title Enter the Title of your chart Legend Change the location and appearance of your legend Font Background Change the overall ch
6. files to be used in Google FusionTables have been imported e g KML Files other datasets Version January 2015 oe ANC HIV Prevalence_Mpumalanga_2010 2012 File Edit Tools Help Rows 1 mi 9 lt 1 aa No filters applied anh 3 of 3 District HIV Preval HIV Preval HIV Preval No teste No tested for HL Ehlanzeni 37 7 35 8 35 1 726 699425 Gert Sibande 46 1 40 118702 211967 Nkangala 27 2 294 2 1 19987 44417 2 3 Calculating Formulas Video tutorial https www youtube com watch v iyTeC8qNFWo Formulas can be created by adding an additional indicator that calculates a formula using data from indicators already in your dataset or other values For example if we wish to calculate the HIV testing yield from our data we will write the following formula number tested positive for HIV number tested for HIV To do this execute the following steps Tip If you are working in a merged file you 1 Select Edit from the menu will not be able to Add formula column See 2 Select Add formula column Downloading a dataset for information on how to download and import a merged FusionTable to regain full function File Edit Tools Help Row Add row Lon ETE Delete all rows 2 Add column gt Add formula column gt Change columns 3 Enter a name for your new indicator e g HIV Testing Yield Version January 2015 co 4 Enter a description of this new indicator if appli
7. 10 lt b gt HIV Prevalence Females All Ages ANC 2010 lt br gt lt b gt HIV Prevalence Females All Ages ANC 2011 lt b gt HIV Prevalence Females All Ages ANC 2011 lt br gt lt b gt HIV Prevalence Females All Ages ANC 2012 lt b gt HIV Prevalence Females All Ages ANC 2012 lt br gt lt b gt No tested positive for HIV Females All Ages MOCK DATA lt b gt No tested positive for HIV Females All Ages MOCK DATA lt br gt lt b gt No tested for HIV Females All Ages MOCK DATA lt b gt No tested for HIV Females All Ages MOCK DATA lt div gt Females All Ages MOCK DATA Cards across Down Sort by Select column Sort AtoZ Cancel 4 Select Sort by at the bottom of the window and choose the order the cards will be displayed For example if you select District the cards will appear in alphabetical order by District name If you select an indicator the cards will appear from smallest to largest value for that indicator 5 Click Save i S Cards across Down Sort by Sort Ato Z Select column District HIV Prevalence Females All Ages ANC 2010 HIV Prevalence Females All Ages ANC 2011 HIV Prevalence Females All Ages ANC 2012 No tested positive for HIV Females All Ages MOCK DATA No tested for HIV Females All Ages MOCK DATA Cancel Version January 2015 C 3 2 Charts Video tutorial https www youtube com watch v CcC2DsToATO The Chart function summarizes data into a
8. IV re test 20 0 DHIS 2013 Antenatal client HIV re 30 0 test positive 39 DHIS 2013 Antenatal client 5 INITIATED on ART 21 1 DHIS 2013 Female condoms w 143 288 51 1 20 1 38 3 17 8 Er an a orc o sn or 3 Check the boxes next to the fields you wish to include e g certain provinces or districts File Edit Tools Help Rows 1 ff Cards 1 4 District Ehlanzeni District X MH 1 50f5 gt gt Find SubDistrict District 4 dialiict valses Bushbuckridge Ehlanzeni DM Ehlanzeni DM 5 Mbombela Ehlanzeni DM G Sibande DM 7 Nkomazi Ehlanzeni DM Nkangala DM 6 ThabaChweu Ehlanzeni DM Umjindi Ehlanzeni DM 4 4 Editing data Video tutorial https www youtube com watch v OWhxQAUdGXKk Select the Tab titled Rows 1 to edit the data in your Google FusionTable 1 Select the Edit menu to add delete or change entire rows or columns HCT Tool Mpumalanga 310ct20 p lov 02 14 37 59 PST 2014 from HCT Tool e DM ma File Edit Tools Help Rows 1 Bi Add row Editrow Duplicate row Delete selected row 24 Hosp Delete all rows Add column ateway Add formula column 2 josp 2 Change columns 28 9481 30 1799 Afsondering 270313 316975 Aanes Rest Fas 2 Double click within a cell to change the contents of cells within a row Version January 2015 a 3 Select Save 4 5 Opening a saved FusionTable Video tutorial https www youtube com watch v GoZEfm7JUVY Saved FusionTables can b
9. art font and background Chart Editor Features Select the detailed appearance of your chart Version January 2015 Peel Axis Select which axis you wish to edit Horizontal or vertical edit the title labels and appearance for that axis Faatures S k Reverse Aisne Campare mode Anis Herigsnmi mn SF Slantlibels aude Columns Select which columns on the chart you wish to edit and edit the color and y axis location Calumins vonde Color E Fors Left axis Errorbars Morse Version January 2015 Co 3 3 Maps Maps overlay data onto Google Maps This guide will highlight how to display data on Polygon maps and Point maps For detailed information about these types of maps see Table 1 below or visit https support google com fusiontables answer 174680 hl en Table 1 Comparison of Polygon and Point maps Polygon Map Point Map Definiti Displays shapes that represent areas Displays x y coordinates that represent efinition such as provinces or districts specific features such as health facilities Gs Wa es Ke Se e Pa 09 Example outputs TJEN ge os ot iset R R Er Program data Aggregate data e g province or Specific location data e g data by inputs district totals facility i KML mapping file that is merged with Longitude and Latitude coordinate data Geographic data l l l ERED er program data See section on in decimal degrees for each location in inputs j Merging datasets fo
10. cable Tip Formulas should be formatted similar to 5 Enter the formula to be calculated Excel They can include pre existing indicators from your dataset and or other values See In order to include data from pre existing indicators in this link for more information on creating your formula you must copy the original indicator name formulas in FusionTables exactly as it appears in the dataset and paste it into the https support google com fusiontables ans formula wrapped in apostrophes To do this wer 178196 hl en a Select the indicator you wish to include in your formula from the list on the left The name of this indicator should now appear in the Right side of the window b Highlight and copy the indicator name listed in the Right side of the window c Select the new indicator you just created from the list on the left side of the window Place your cursor in the Formula window on the Right side of the window type an apostrophe paste the indicator name and type another apostrophe e g number tested positive for HIV e Add any other characters necessary for your formula such as or other values f Continue these steps until you have written a complete formula 6 Click Save Add formula column District Locatic Name New Calc Column HIV Prevalence Females All Ages ANC 2010 Des pt HIV Prevalence Females All Ages ANC 2011 Numbe p HIV Prevalence Females All Ages ANC 2012 e Formula No tested positive for
11. e accessed through your Google Drive account To do this 1 Visit https drive google com or select Drive from your Gmail account 2 Select the FusionTable from your list that you wish to view 4 6 Sharing Google FusionTables Video tutorial httos Www youtube com Watch v BdBmm z3Kac Outputs can be shared as either static images by taking a screen shot of your final figure or as a digital link through Google that allows users to view and or edit content 4 6 1 Sharing a static image Use the Snipping Tool to capture your desired image 1 From your Start menu type Snipping Tool and select from the list Version January 2015 2 Tip For further instruction visit http windows microsoft com en us windows7 products features snipping tool 2 Select New S Snipping Tool to o Se New v Select a snip type from the 7 menu or click the New button gt Options 3 Use your mouse cursor to draw a rectangle around the area you want to make into an image 4 Select the Copy icon S Snipping Tool File Edit Tools Help Qw d A ZH 9 Copy 5 Paste the image into any Microsoft Office e g Powerpoint application Version January 2015 a 4 6 2 Sharing a digital FusionTable Share a website link containing your FusionTable either by inviting people to view or edit or by sending a URL 1 1 Select share hin in the upper Right corner Sharing a link for
12. e separate spreadsheets for each 3 Age aggregation e g All ages 15 24 4 Source and year e g ANC 2010 Rows 2 and above Data elements values A B D E F HIV Prevalence Females HIV Prevalence Females HIV Prevalence Females No tested positive for HIV No tested for HIV Females All District All Ages ANC 2010 All Ages ANC 2011 All Ages ANC 2012 Females All Ages MOCK DATA Ages MOCK DATA Ehlanzeni 335726 699429 Gert Sibande 118702 211967 Nkangala 199879 444175 Np Wh Fe 2 Save your file with a name and location that is easy to remember For example a file containing ANC Surveillance HIV prevalence data from Mpumalanga province in South Africa may be called ANC HIV Prevalence Mpumalanga 2010 2012 and saved to your desktop Version January 2015 a 2 2 Importing data into Google FusionTables Video tutorial https www youtube com watch v h1zT7KV BoY To import data into Google Fusion Table execute the following steps 1 Visit https www google com fusiontables 2 Select Create a Fusion Table Tip You must be logged into your Google or Gmail account prior to working in Google FusionTables The Import new table dialog box appears Import new table From this computer Choose File No file chosen OU Can upioad spreadsnheets delimited text files cs ts OF Di Eil Googie Spreadsheets and Keyhole Markup Language files km Create empty table Or search public data tab
13. iT EE EE EE 23 4 6 2 Sharing a digital FUSION a DIC usual 25 Version January 2015 a 1 Introduction This manual offers a systematic approach to using Google FusionTables as a tool for informing evidence based strategic planning Google FusionTables is a web based interactive worksheet that provides a powerful tool for summarizing large amounts of tabular data by i Calculating totals averages medians and counts based on source data ii Classifying data based on other fields in the source data iii Auto generating charts iv Overlaying data on Google Maps Use Requirements To use Google Fusion Tables users will need basic operational knowledge of the computer the internet and Microsoft Office Excel Before starting this manual users need a Google account also known as a Gmail account access to the internet using the Chrome internet browser and access to the Google FusionTables application e Create a free Google account https accounts google com SignUp Download Chrome https www google com chrome browser Google FusionTables https www google com fusiontables To demonstrate how to use this tool we will follow an example using publically available ANC Sentinel Surveillance data from Mpumalanga Province in South Africa These datasets can be downloaded here Health facility level data http bit ly 1tgWNOH District level data http bit ly 1lyVI2BB Video Tutorials Online video tutorials accompa
14. les New to Fusion Tables Cancel Take a peek Play with a data set or try a tutorial 3 Select From this computer Browse to find the Excel data file you wish to import e g ANC HIV Prevalence Mpumalanga 2010 2012 5 The spreadsheet should appear Select Next Version January 2015 Eo Import new table Column names are in row 1 1 District HIV HIV HIV No No Preva Preva Preva tested tested Fema Fema Fema positive for HIV All All All for HIV Fema Ages Ages Ages Fema All ANC ANC ANC All Ages 2010 2011 2012 Ages MOCK MOCK DATA DATA 2 Ehlanzeni 37 7 35 8 35 1 335726 699429 3 Gert 38 8 46 1 40 5 118702 211967 Sibande 4 Nkangala 27 2 29 6 32 1 199879 444175 Rows before the header row will be ignored New to Fusion Tables Cancel Back Ei Take a peek Play with a data set or try a tutorial 6 Name your table under Table Name and write a description Select Next Import new table Table name ANC HIV Prevalence Mpumalanga 2010 2012 Allow export 4 2 Attribute data to Attribution page link Description Imported at Mon Jan 26 10 35 27 PST 2015 from ANC HIV Prevalence_Mpumalanga_2010 2012 xlsx VA For example what would you like to remember about this table in year New to Fusion Tables Cancel Back Take a peek Play with a data set or try a tutorial Your dataset will appear in the Google Fusion Table application Repeat this step as necessary until all
15. nd choose from the wheel or shape to change the design of each bucket f Select Save Divide into 2 buckets 7 Under legend select Automatic Legend a Fora polygon map Check the box next to Show polygon fill legend b Fora point map Check the box next to Show marker legend c Adjust the title for your legend if needed d Select Save Version January 2015 Ea Change map feature styles Points eer i omatt nds Marker icon ege Polygons Show marker legend Fill color A bucket style is required ads ener s Show polygon fill legend Border width Title HIV Prevalence Female Lines Line color Legend position Line width Legend Automatic legend W Include a link to this table Link text Source Save Cancel 8 Select Change Info Window under Feature Map on the left side and follow the steps above under Cards for instruction on how to change the info window contents Configure map Location geometry Feature map Change feature styles Change info window Heatmap Version January 2015 e 4 Additional components 4 1 Merging data in Google Fusion Tables Video tutorial httos www youtube com watch v 6eePmDYf50 Data from different datasets can be merged into a single dataset by linking data that are identical across two or more datasets Merging data in a KML mapping file to data in a program data set is imperative for displaying distric
16. ny each section of this manual Select the link below to watch all videos as a series or select the video tutorial links within each section of this manual to view specific topics e Google Fusion Tables for Global Health Playlist http www youtube com playlist list PLJJIGPn3 vroDueYPUBWTwrkKhOlgVsy O Version January 2015 ew 2 Preparing data for use in FusionTables 2 1 Data Inputs Video tutorial https www youtube com watch Pv qZi9xh4L9GM Data to be used in Google FusionTables must first be in a Microsoft Excel spreadsheet or Google Spreadsheet formatted with specific information in the rows individual records displayed horizontally columns variables or indicators displayed vertically and data items contents within rows and columns of the spreadsheet 1 Enter data into Excel using the following format Column A Geographic indicator Province district sub district facility Columns B and above Indicators or variables Row 1 Column Headers Column headers should contain all components necessary to describe the data such as HIV Prevalence Females All Ages ANC 2010 At a minimum the following should be included in the column header Tip Each spreadsheet should contain data from only one geographic disaggregation If you wish to work with more than one geographic aggregation 1 Indicator name e g HIV Prevalence 2 Sex e g Female such as province level data in addition to district level data creat
17. people to view 2 Copy the Link to share 3 Paste this link in an email or document to provide access 4 Select Change under who has access Tip A link can be viewed by anyone with the SHO link even if they do not have a Google or ante Gmail account However only those with a Google or Gmail account are able to edit a FusionTable 5 Choose Anyone with the Link to allow others with the link to view your file Viewers will not be able to edit or make changes Ei E Version January 2015 2 Inviting people to edit 6 Type the Gmail addresses of the people you want to share with under Invite People 7 Click the dropdown arrow on the right to designate the type of access e Can edit Allows users to edit and share with others e Can view Allows users to view but not make any changes 8 Click Send Invitees will receive an email letting them know you ve shared the file or folder with them Invite people Can edit v v Can edit Notify people via email Add message EN AR si n Version January 2015 260
18. r instruction dataset To display data on a map 1 Select the red button and choose Map from the drop down menu 2 Anew tab Map will appear that contains a Google map 3 3 1 Edit map appearance 3 Select Change Feature Style under Feature Map on the left side Configure map Location geometry Feature map Change feature styles Change info window Heatmap Version January 2015 Foal 4 Fora Point Map Under Points select Marker icon Video tutorial https www youtube com watch Pv 6iUEJI28P Q Points Wark Polygons Lines g pk Legend 5 Fora Polygon Map Under Polygons select Fill color Video tutorial https www youtube com Watch v wHQSpnVawDO Points Polygons Tip By default Maps will display as a point map that pulls location hints from the dataset See Merging data in Google Fusion Tables for instruction on how to display data on a Polygon Map Lines Legend ALTOMaut ie 6 Select Buckets Buckets are the number of categories or buckets you wish your data to be divided into Edit the following Version January 2015 16 a Divide into Adjust the number of categories or buckets you want your data to be divided into Column Select the indicator to be displayed on the map Use this range Resets the range of the data to match the indicator selected Click on a value to adjust the cutoff point nano Click on the color a
19. t or provincial data on a polygon map For example a district level program dataset can be merged with a District KML file Note that in order to do this both datasets must have a column with district names spelled exactly the same To do this Tip All datasets and files to be merged must first be imported into 1 Select File FusionTables including any KML 2 Select Merge mapping files See Importing data into Google FusionTables for instruction File Edit Tools Help Rows 1 share Mew le Oper p Rename lt pa p E dake a copy E Aout his table E Geocode Ep E bierg E Finda table to merge with E reae view E mport more rows I m L E Download heng E 26 6867 306833 Alpwal North Block H E 26 6867 306887 Aliwal North Block H E 3 Select the FusionTable file you wish to merge 4 Select the indicator in each data file that matches e g the indicator with identical District name data Select Next Tip The contents of the indicators to be merged must be identical For example the district name in the data file must exactly match the district name in the KML mapping file See Editing a dataset for instruction on how to change the names of your data files in Google FusionTables If data is missing in your merged FusionTable e g you only see then the files did not merge properly and will need to be edited Version January 2015 EO Merge Confirm source of match This table
20. wnload SEN Edi Tools Hel oy Tip Files are downloaded to the location specified in your Share internet browser which is most commonly the Downloads New table folder on your computer If your file does not appear in the ae Downloads folder you can change the download location in Chrome as described here https support google com chrome answer 95574 hl en Merge Find a table to merge with Download 3 Accept the default settings and select Download Your file is now saved as a csv in the Downloads folder on your computer 5 Follow instruction in Importing data into Google FusionTables in order to import this csv file into Google FusionTables for full functionality 4 3 Filtering data Video tutorial https www youtube com watch Pv 3 twB3 ruDs Google FusionTables allow for certain elements to be included and others to be excluded using the filter function Elements can be filtered from all tabs i e Dataset Cards Charts and Maps 1 Click the blue Filter button 2 Select the category you wish to filter Version January 2015 an a File Edit Tools Help Rows 1 No filters applied SubDistrict District Population wat DHIS 2013 Antenatal 1st visit total 25 2 DHIS 2013 Antenatal client eligible 26 4 for ART initiation 334 DHIS 2013 Antenatal client HIV 1st pa test Satis DHIS 2013 Antenatal client HIV 1st 0 0 test positive 13 3 DHIS 2013 Antenatal client H
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