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Administration Tool User`s Manual

1. 4 If desired change the Start Menu folder in which to store the Administration Tool s shortcuts Or to not install shortcuts select the Do not create shortcuts check box Then click the Install button Codonics SLS Administration Tool User s Manual d 3 5 3 6 The installation process begins fal SLS Administration Tool Setup Installing Please wait while SLS Administration Tool is being installed Extract EmailNotifier jar aaa Output Folder C Program Files Codonics SLSAdminTool v1 3 0 Extract SLSAdminTool exe Output Folder C Program Files Codonics SLSAdminTool v1 3 0 lib Extract AdministrationTool Standalone jar Extract EmailNotifier jar If a previous version of the Administration Tool does not exist on the PC then the Install Complete screen displays when installation is complete Go to step 9 Basic Operations If a previous version of the Administration Tool s data directory is detected the Administration Tool Migration Utility window displays You can choose whether to migrate the old data directory to the new data directory For more information about the data directory refer to The Data Directory on page 3 15 Administration Tool Migration Utility Instructions This utility migrates your formulary and configuration data From a previously installed OLD version of the Administration Tool to this newly installed NEW version NOTE IF you do
2. The tasks listed above are covered in this chapter You can also perform the following additional MDD and formulary tasks that are covered in Chapter 5 Sort the MDD and formulary drug lists by their column headers Search for drugs in the MDD or formulary Verify drugs in the MDD Edit multiple drug records at a time in the MDD Edit multiple drug records at a time in the formulary Delete drugs from the formulary Delete drugs from the MDD Creating a Formulary Gadding a Single Drug to the MDD Y gt 1 With the MDD drug list displayed click the Add New button To add a single Add New button drug to the MDD a OC copon cs P Administrator Log Out J Drug Name Master ID Container ID Tallman Concentration Route Verification Status Actions F P a m Atropine 00517040125 0517040125 0 41 mg mL Not Verified ACTIVE IEB 4 x mu Atropine 1001925039 0 4 mg mL Not Verified ACTIVE IED 4 x E The New Drug dialog box displays Codonics SLS Administration Tool User s Manual 4 3 4 4 2 Enter the information for the new drug New Drug Combination Drug Master ID Container ID Name Tallman Concentration Select Number Select Units Route Status ACTIVE v X Cancel vV Create ya NOTE If there is no Tallman entry for the drug in the MDD and the drug name is all lower case letters the Administration Tool will autom
3. and one for Master IDs 5 4 2 A given Container ID for example 0123456789 could map to the following Master IDs depending on the Container ID format used e If 5 4 1 format is used the example Container ID which would look like 01234 5678 9 on a container would map to the Master ID 01234567809 an extra zero is at the tenth digit position e If 5 3 2 format is used the example Container ID which would look like 01234 567 89 on a container would map to the Master ID 01234056789 an extra zero is at the sixth digit position e If 4 4 2 format is used the example Container ID which would look like 0123 4567 89 on a container would map to the Master ID 00123456789 an extra zero is at the first digit position Learning a Container ID USA Only Learning is the process of associating the 10 digit Container ID for example 0123456789 from a scanned drug container barcode with a mapped 11 digit Master ID for example 00123456789 Learning can be performed using the Administration Tool or can be performed at the SLS In Learn mode on the Administration Tool when a user identifies a mapped drug to be the correct choice the system saves the association of the selected drug and its 11 digit Master ID with the scanned 10 digit Container ID Safe Label System Concepts The next time the same drug container s barcode is scanned it will be matched to the drug that was previously selected for it in the Choose a drug
4. 4 64 Creating a Formulary TS To edit a template with custom colors 1 On the Drug Classification Templates dialog box click the Edit 4 icon of the template that you want to edit The Edit Drug Classification Template dialog box displays Edit Drug Classification Template Induction Agent Pink WARNING Creation of user defined labels will deviate from ISO and ASTM standards governing user applied labels End users must take responsibility for confirming legibility and usability of the resultant labels Editing the custom label will change tl abel for all drugs that use this label in the formulary In order to identify all dru tl on Template Name Induction Agent Pink File Name syringe template i svg Background Color SFFAEBS sv Primary Stripe Color Secondary Stripe Color Label Pattern Border Color Select a colo Text Color his label template sort in the SLS Formulary T 2 After making your changes click the Update button 3 The template colors are updated Codonics SLS Administration Tool User s Manual 4 65 L IS To delete a template with custom colors Deleting a Template with Custom Colors You can delete a template with custom colors that you have created NOTE Standard drug classification templates cannot be deleted 1 On the Drug Classification Template dialog box click the Delete x icon of the template
5. A confirmation dialog box displays In addition to the information you entered the dialog could include any conflicts or errors for this drug Edit Drug Confirm Edit this drug This will also update the drug in the formulary Master ID Container ID 1001903839 Name Fentanyl Tallman fentaNYL Concentration 50 meg mL Route Status ACTIVE 4 Click the Yes button to confirm the changes to the drug information Click the No button to return to the Editing Master Drug s dialog box If you click the Yes button and the MDD is in US NDC mode the system also checks that the entered Master ID is unique and that it properly maps to the Container ID if one is entered e If the Master ID validation fails the Editing Master Drug s dialog box displays again so that you can fix the Master ID and or Container ID entries It includes a message that explains the error e If the validation passes the drug record is updated Codonics SLS Administration Tool User s Manual 4 37 4 38 Notes About Changing Drug Information in the MDD For information about the length of the drug name refer to Drug Names That Are Too Long on page 4 33 If you change the Combination Drug setting a warning message is displayed If a drug is in the formulary and you change its settings in the MDD a warning message is displayed indicating that the settings in the formulary such as audio dilutions and the drug classification template might no lon
6. EE es p Bupivacaine Epinept 00409904501 0409904501 Bupivacaine EP1 1 200 00 Injectable Not Verified ACTIVE Mor lt j Ir Cefazolin 6050507495 ceFAZolin 1g ACTIVE mE x r Cefazolin 0781945170 ceFAZolin jig Not Verified ACTIVE Mek p Cisatracurium 0074437805 2 mg mL ACTIVE Pa fr Max r Clindamycin 0409405001 150 mg mL ACTIVE foe x p Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE MAR 4 p Dexamethasone 63323016505 6332316505 l4 mg mL Not Verified ACTIVE le x Dexmedetomidine 0409163802 100 meg mL Injectable ACTIVE i Dow p Diphenhydramine 0641037621 diphenhydrAMI S0 mg mL Not Verified ACTIVE oe x ocaiotemlicss I Ephedrine 1747851500 ePHEDrine 50 mg mL ACTIVE T JAK w lt i a Configure Locale button The Configure Localization dialog box displays 8 6 Localization Configure Localization Localization Pack Active Localization Pack n US 1 Add New Localization Pack General Date Display Format MM dd yyyy HH mm Database Mode Other Barcode Settings ID Length 13 Enabled Symbology Tr UPC A UPC E UPC E1i EAN 8 EAN 13 E Data Matrix lv Code 128 ISBT 128 X Cancel Prefix Start Prefix 1 01049 ID Start 1 gt vV Save 2 Make sure the correct locale directory is selected in the Active Localization Pack list 3 Click the Add a New Localiza
7. 00003111104 Prohance 279 3 mg mL Drug added 00003255010 Azactam 500 mg Drug added nnnn2766n10n Avacts m tia Drun added Me X Close Post Import Report 12 To save the results as a Post Import Report click the Post Import Report button You are prompted to download the report file 13 Click the Download button You are prompted to open the report in Excel or save the report as an Excel file After opening or saving the Excel file the Import Results dialog box is displayed again WARNING If a CSV file has one or more drugs with no drug name then the Administration Tool will not import those drugs and will not provide information about them in the Post Import Report The error message No Drug Name is provided in the Pre Import Report 4 30 Creating a Formulary 14 To close the dialog box and return to the Formulary tab click the Close button The MDD drug list is updated with the drug records that were imported 15 If you are not satisfied with the import and want to undo it click the Undo button Undo button coponics Configuration Administrator Log Out Import Add New Learn Drugs Verify Drugs Undo qQ F Jora names raser10 canines Tolman concentration Route __vereton _ saus Jaaions Not Verified ACTIVE Aw Z Not Verified ACTIVE EDIDI r Atropine 00517040125 0517040125 0 41 mg mL Atropine 1001925039 E mg mL You are prompted to con
8. OK time For more information refer to Editing Multiple Drugs in the 1 With the MDD drug list displayed click the drug record s Edit icon Edit icon ro E Build SLS Config File rous Name Master ID Container 1D_ Tallman Concentration Route verification Status 0517040125 0 41 mg mL Not Verified ACTIVE r Atropine 00517040125 A Maw is Verified ACTIVE Max Atropine r ree E mg mL 4 34 Creating a Formulary The Editing Master Drug s dialog box displays Editing Master Drug s Fentanyl E Combination Drug Master ID Container ID 1001903839 Name Fentanyl Tallman fentaNYL Concentration 50 mcg mL i Route Status ACTIVE w X Cancel vV Save Editing Master Drug s Non Combination Drug Codonics SLS Administration Tool User s Manual 4 35 Editing Master Drug s Bupivacaine Epinephrine Vv Combination Drug Master ID 00409904201 Container ID 0409904201 Name Bupivacaine Epinephrine Tallman Bupivacaine EPINEPHrine Concentration 0 25 v 2 1 200 000 v Route Status ACTIVE w X Cancel v Save Editing Master Drug s Combination Drug 2 Edit the information as needed For important notes about changing drug information refer to Notes About Changing Drug Information in the MDD on page 4 38 3 Click the Save button to save your changes 4 36 Creating a Formulary
9. 0 002 g L X Cancel Not in List vY Select 4 You have the following options To cancel the operation click the Cancel button If the drug that you entered is not listed click the Not in List button You are prompted to confirm whether you want to add a new drug If you click the Yes button then the New Drug dialog box is displayed as described in step 2 of the procedure in Adding a Single Drug to the MDD on page 4 3 The only difference is that the Master ID is automatically entered for you and it cannot be edited If the drug that you entered is in the list select it and then click the Select button You are prompted to confirm whether you want to edit the existing drug record If you click the Yes button then the Editing Master Drugs dialog box is displayed as described in the procedure in Editing a Single Drug s Information in the MDD on page 4 34 The only difference is that the Master ID cannot be edited Codonics SLS Administration Tool User s Manual 4 13 G importing a Batch of Drugs to the MDD Data Source Formats Supported Drugs can be imported from the following sources Each source contains some or all of the available data for a Master Drug Lexicomp NOTE To import a Lexicomp database the MDD must be in US NDC mode NOTE If you require the latest released version of the Lexicomp database or have questions about using a different drug database contact Codonics Technical Support 1 440 243
10. 1198 YS D Lexicomp produces an Access database of various drug data that many hospitals use The Lexicomp database is provided with the Administration Tool The Administration Tool can import the following fields from the Lexicomp database e Master ID e Container ID e Name e Tallman e Concentration e Route e Status 4 14 Creating a Formulary Lexicomp Import of Combination Drugs During a Lexicomp import a drug is considered a combination drug if it has more than one Lexicomp ingredient drug The first and second ingredient names for a drug are determined by splitting the manufacturer s generic name using a hyphen for example Bupivacaine Epinephrine The concentrations for each ingredient are determined by matching the parsed names with the corresponding concentrations for the ingredient drugs A combination drug will be discarded and flagged as an unsupported combination drug in the Import Results dialog box and Pre Import Report if any of the following are true e The drug has more than two ingredients e The ingredient name does not include exactly one hyphen delimiter Codonics SLS Administration Tool User s Manual 4 15 4 16 csv A comma separated value format is a simple file format for importing data and can be easily created from many drug sources for import into the MDD A valid CSV file for the Administration tool contains nine value places in each line and in the order defined in
11. 9 1 uninstalling 3 26 Administration Tool Migration Utility 3 7 3 13 Administrator user password 3 17 changing 3 19 AIM mode 10 2 Approved promotion level 2 7 associating a Master ID with a Container ID 2 4 4 8 audio file for a drug 4 50 audio recording 10 5 backing up databases and files 3 25 barcode scan problems troubleshooting 9 2 barcode scanners configuring models other than Symbol 9808 10 2 configuring Symbol 9808 10 2 supported 10 1 troubleshooting configuration 10 3 barcodes settings for localization 8 4 Button Title system setting 6 9 c cautions important 3 1 certificate archive file Wi Fi 6 23 creating 6 35 importing 6 35 certificate directories subdirectories Wi Fi creating directory structure 6 23 example 6 24 required files 6 28 Codonics SLS Administration Tool User s Manual LT 2 certificates required for Wi Fi 6 29 classification template with custom colors creating 4 57 deleting 4 66 editing 4 64 Codonics email address xiv phone numbers xiv product information xiv website xiv Color custom label setting 6 16 combination drug adding to MDD 4 6 Lexicomp import 4 15 listed in Formulary drug list 4 44 compliance regulatory xiii concentration units correct letter cases in CSV files 4 21 concentration units letter cases 4 21 concentration values maximum 4 22 verifying when importing from CSV file 4 32 when truncated 4 21 config
12. it can be run later to migrate an older version of the data directory to a current version 1 In the Administration Tool tool directory double click the G MigrationUtility exe file The Administration Tool Migration Utility window displays Administration Tool Migration Utility Instructions This utility migrates your formulary and configuration data From a previously installed OLD version of the Administration Tool to this newly installed NEW version NOTE IF you do not wish to migrate your data at this time just click the red X to close this window and skip migration Otherwise Follow these steps to migrate your data 1 Verify the NEW Data Directory location This directory was automatically created by the installer and should not need to be changed 2 Verify the OLD Data Directory location Make sure this is the directory containing your OLD Formulary and configuration data If it is not correct click the Select OLD Data Directory button below to select the correct OLD data directory 3 Ensure that no instances of the Administration Tool are running and click the Migrate button below Selected NEW Directory SEERA a el CR C Documents and Settings Owner My Documents Codonics SLSAdminTool y1 3 0 A4dminTool Data Selected OLD Directory Select OLD Data Direct soe aA C Program Files SLS AT AdminTool Data Migrate 2 Verify whether the selected old directory location is correct If not use the Select
13. lt gt Creating a Formulary overview The Administration Tool allows authorized users to manage the hospital s Master Drug Database MDD and create a formulary based on that list The workflow for creating and deploying a formulary is 1 Add drug records to the MDD You can add a single drug record add a drug record using the Learning function or add a batch of drugs using the Import function Edit drug information in the MDD Add drugs in the MDD to the formulary 4 Edit the drugs in the formulary to include additional information about each drug that is required for use with an SLS Promote the formulary to Test Review level Optionally create a formulary update package to test the formulary on an SLS Create a formulary report This step is required before moving the formulary to Approved level Have the hospital s clinical review board examine the formulary report Demote the formulary to Under Development and make adjustments to the formulary as needed until the clinical review board approves the formulary Codonics SLS Administration Tool User s Manual 4 1 9 Promote the formulary to Approved level 10 Create a formulary update package for deploying the formulary to SLSs at your hospital NOTE It is strongly recommended that each SLS customer create and set up a process and audit plan to check that the latest approved versions of the formulary and configuration are correctly deployed to each SLS
14. m Bupivacaine Epinephrine 00409904201 0409904201 Bupivacaine EPINEPHrine 0 5 1 200000 Not Verified ACTIVE Codonics SLS Administration Tool User s Manual 4 7 Elearning a Drug You can use the Administration Tool s Learning function if you want to check whether there is already a drug record in the MDD for a particular Container ID or Master ID USA only If there is then you will have the option of editing the drug record information If there is not then you can create a new drug record with the Container ID or Master ID that you entered In the USA you can also use the Learning function to learn the Container ID for an existing drug record that has a Master ID but not the Container ID The procedure is different if you are entering a Container ID Other or US NDC mode or a Master ID US NDC mode only Learning can be performed using the Administration Tool or if you prefer at the SLS NOTE During Learning when in Other database mode make sure that the barcode symbology is properly configured for the drugs that you are going to learn enter into the MDD For more information about the barcode symbology settings in the Administration Tool refer to Configuring a Locale on page 8 2 Creating a Formulary Using the Learning Function with a Container ID TS 1 With the MDD drug list displayed click the Learn Drugs button To use the The Scan a Barcode dialog box displays Learning function with a Scan a
15. scanning the label barcode Speak Drug Name If selected the drug name will be announced if the scanned barcode matches a drug in the formulary Codonics SLS Administration Tool User s Manual 6 3 Table 6 1 Safety Settings Continued Setting Description Speak Concentration If selected the drug concentration will be announced if the scanned barcode matches a drug in the formulary ecurity Settings The Security tab includes settings for securing user access to the system S Q coponics Fomuay IP Build formulary for SLS Administrator Log Out g Create Package User Maximum Invalid Login Attempts 3 System Require PIN d Logoff Timeout 900 Seconds Custom Labels Final Timeout Countdown 30 Seconds Network Port 22 gt Read Write Password Edi Read Only Password Edi Wi Fi Certificate Folder upopor 6 4 Configuration Manager Table 6 2 Security Settings User Settings Maximum Invalid Login Attempts Not currently implemented Require PIN If selected the SLS user will be required to enter a personal identification number PIN in addition to their login name Logoff Timeout Specifies the period of inactivity in seconds after which a user will be automatically logged out of their session Final Timeout Countdown Specifies the length of the countdown in seconds after the automatic logoff message is displayed until the automatic logoff will occur Codonics SLS Administ
16. vV Update 2 Enter the current password and then enter the new password twice Passwords must be at least 6 but not more than 15 alphanumeric characters If the password entered is less than 6 characters a message indicating that there is an error in editing user information will be displayed 3 Click the Update button Codonics SLS Administration Tool User s Manual 3 19 Navigating Between Administration Tool Functions The Formulary tab is the initial tab that is displayed after logging in The Master Drug Database MDD and the formulary drug lists are accessed from this tab by clicking their buttons in the left panel coponics Fo Configuration E Drug Name Master ID Container 10 Tallman Concentration Route Verification Status Actions Not Verified ACTIVE B AR Not Verified ACTIVE wea A 9 0 41 mg mL r 1001925039 0 4 mg mL r Atropine 00517040125 a Atropine Click the buttons in this panel to display the MDD or formulary drug list You can access configuration functions from the Configuration tab You can access SLS device management functions from the Devices tab 3 20 Basic Operations tS To log out tS To exit the Administration tool Logging Out Click the Log Out link at the upper right of the window Log Out link x OC copon cs Configuration Devices Build SLS Config File Manage SLS De Admi
17. 34 Managing SLS Devices Email Format The emails are in HTML format Sample Device Event Report A sample Device Event Report is shown below From rq codonics com malito rg codonics com Sent Wednesday January 25 2012 5 00 PM To rg codonics com Subject SLS Events Devices 4 Events 328 Offline 0 Alerts 2 Faults 2 Falled Installs 0 Event CODONICS SLS 500i Faults SLS Events Alerts Failed Installs E1 01 25 2012 SNETFORMULARY 1 Factory Defaults 3 10 1 136 199 16 59 p Event _ Details 02 20 2012 02 02 Update PKG SLS transferring FORMULARY SNETFORMULARY 001 02 20 2012 01 35 The SLS has o started 02 20 2012 01 34 Update complete PKG SLS FORMULARY SNETFORMULARY 001 Update failed to PKG SLS APP install completely PROFILE 1115 Recall 2 shutting down Se ree E PROFILE 1115 transferring PROFILE 1115 a a labels eC i shutting down Codonics SLS Administration Tool User s Manual 7 35 Email Subject The subject of the email includes the following e Subject Header Specified by the Subject parameter for that group in the EmailNotifier configuration file If no Subject parameter is specified a default subject header is used e Summary Info A set of counts for each of the following Devices Number of devices represented in the email Events Number of events included in the email Offline Number of devices currently offline Alerts Number
18. 7 Opening an SLS Device List You change the list of managed SLS devices by opening a different SLS Master Device List file Y gt 1 Click the Open Device List button in the toolbar To open an SLS Master Device List Open Device List button JADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 11 fi bed ADULTO20612 5 ADULTO20612 4 1 36 10 1 137 74 fo ADULT020612 5 ADULT020612 4 1 3 0 10 1 139 175 E aDuLTo20612 5 aputtoz0612 4 1 3 0 10 1 137 33 fi ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 223 E ADULTO20612 5 aputto20612 4 1 3 0 10 1 136 193 im BA The Open Device List dialog box displays Open Device List File Name Browse j f X Cancel Open 2 Click the Browse button to navigate to and select the SLS Master Device List file 3 Click the Open button 7 8 d Managing SLS Devices The Administration Tool Device Manager checks to make sure the file is valid If it is the Administration Tool Device Manager updates the list of managed SLS devices in the Devices tab based on the contents of this file This list is retained the next time that the Administration Tool starts Q viewing SLS Device Information Viewing General Device and Installation Status The left pane of the Devices tab lists status boxes that allow you to see at a quick glance the overall status and the installation status of your managed SLS devices Each status box indicates the n
19. Atropine 0 4 mg mL Miscellaneous White L 4 x m 00409904501 0409904501 Bupivacaine Epinephy1 1 200 000 BabWacsine EPINEPH Miscellaneous White 9 x You are prompted to confirm the deletion 2 Click the Yes button to continue with the deletion The drug is deleted from the formulary Le NOTE Deleting a drug from the formulary does not delete it from the MDD Codonics SLS Administration Tool User s Manual 5 23 3 If you want to undo the deletion of the drug from the formulary click the Undo button Undo button O coponics amp Master ID Container ID laine ey Concentration _ Tallman Template Message Actions p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White 7 K ka r 1001925039 Atropine 0 4 mg mL Miscellaneous White x p 00409904201 0409904201 Bupivacaine Epinephy0 25 1 200 0 Bupivacaine EPINEPH Miscellaneous White ZJE 7 You are prompted to confirm undoing the deletion L NOTE Only one level of undo is supported 5 24 d Additional Database Operations Deleting a Batch of Drugs from the Formulary Y gt 1 With the formulary drug list displayed select the check box of each drug to be deleted To delete a batch of drugs from the formulary Drug selection check boxes Administrator Log Out mem ID E Container ID Names Concentratio
20. Container ID Name A gania lines emits Message Actions J 0517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White L x 1001925039 Atropine 0 4 mg mL Miscellaneous White L fa x 3 00409904201 0409904201 Bupivacaine Epinephr0 25 1 200 00Bupivacaine EPINEPH Miscellaneous White d a x i n a 4 00409904501 lp dels Bupivacaine Epinepht1 1 200 000 Bupivacaine EPINEPH Miscellaneous White r x 0781945170 Cefazolin 1g ceFAZolin Miscellaneous White U r3 x 6050507495 Cefazolin 1 ceFAZolin Miscellaneous White U r i g i 1 s x 0074437805 cisatracurium 2 mg mL Miscellaneous White L y 2 4 x 0409405001 Clindamycin 150 mg mL Miscellaneous White I A x x 1 00517490125 0517490125 Dexamethasone 4 mg mL Miscellaneous White r x J 63323016505 6332316505 Dexamethasone 4 mg mL Miscellaneous White L gt i x 0409163802 Dexmedetomidine 100 mcg mL Miscellaneous White U A x Y t 541037621 Diphenhydramine 50 mg mL diphenhydrAMINE Miscellaneous White U x t azare a0 Ephedrine x v Edit Selected button e ee Codonics SLS Administration Tool User s Manual 5 13 Vie TIP Multiple drug selections To select a range of drugs select the first entry and then Shift click the last entry in the range If you want to select all of the drugs or clear them all to reselect them select or clear the check box in the column header row shown below I a OC coponics I r
21. Custom DIIUGNt sc ccsciecescteseceeve anne aiavesetenirtestaseesaee tate nndees nade eines 4 66 Promoting the Formulary eeccecceeeeeeeeeee sence ee eeeeaeeeeeeeaaeeeeeeeaaaeeeeeeeaeeeeeeeaaeeeeeencaeeeeeeseaeeeeeneeaees 4 68 Creating a Formulary Repo cccccceceeeeeneeeeeneeeeeneeeeeeaeeeeaeeecaaeeegaee sages encase seaeeeseaeeensaaeeseaaeetea 4 70 Reviewing the Formulary Report for Duplicates ceceeeeeeeeneeeeeeeeeaeeeeeeeeaeeeeeeetaeeeeeeneaes 4 73 Formulary Update Packager E E A EENE A 4 74 Package Validat sciisensm snaci En AEEA ANE EA aAA SE EEE 4 74 Creating a Formulary Update Package cccccceceeeeeseneeeeeneeeeeneeeseaeeeseaeeeseaeeeteaeeeseaeeeseneeessaees 4 75 Package Versionimg sesse n nA E E 4 79 Chapter 5 Additional Database Operations OVETV SW ssis nsee oenina a aeea a aa aeee AE E Eora dence Naa A a 5 1 Sorting Drug Record LISTS sa tsa ssecvessgecedsses bcos tgsinnc cad dade aa aa EEEa OA E EAA EEEIEE EES 5 2 Searching for Drugs isisisi srini onneani naaa Diae ENE a Eaa N E init le EES 5 3 Driug V OFif CATON sainan a UN E EENAA coches badpors EER E AE EEEE RENERE 5 4 Verifying a DTUG orere E 5 5 Resetting a Drug s Verification Status to Not Verified cccccceeeceeeeeeeeeeeeeeeeeeeeeneeeetaeesenaeeeeaas 5 7 Editing Multiple Drugs in the MDD eeeececeeeeeeneeeeeeeeeeeeeeeeeaeeeteeeaaeeeeeeaeeeeeseeaaeeeeesssaeeeeeseeeaeeees 5 8 Editing Multiple Drugs in the Formulary
22. Devices cececeeceeeeeeeeeeeeeeeeeeeeeaeeeeaeeeeeaeeesceeeseeeeeeeeeeesaes 7 6 Creating or Modifying an SLS Master Device List File ccccesecceeeeeeeeeeneeeseeeeeteeeeeeaeeeeeeees 7 6 Opening an SLS Device List ai senna ica nnn aaao aa kh aa Eaa E aaa Ea FEA 7 8 Viewing SLS Device Information ccccccecceeceneeeeeeeeeeeeeeeeeeeeceaeeeeeeeeeeaeeeegaeeeeaeeesceaeeseaeeessaeeeeaas 7 9 Viewing General Device and Installation Status cccccecceeeeeeeeeeeneeeseeeeseaeeeseaeeeseaeeeteaeeeeeaeees 7 9 Device Statuses isiin naaa aere r ar Eaa a Ae naa A aanas aNs 7 10 Install Stat SeS sinini aian anain anaedai aeaa E Naap Arer iaieiiea 7 11 Summary Device Information in the SLS Device List c ccccecesseceeeeeeeeeeeeeeeeeeeseeeeessaeeeeaees 7 11 Filtering the SLS Device List by Status cccccecececeeeeeeeneeeeeeeeeeaeeeeeeeeeceaeeeeeeeeeeeeeeeeaeeeteeeens 7 13 Sorting the SLS Device List eccceececeeceeeeeeeneeeeeeeeeeeaee teense eeeaeeseaeeeseeeeeseeeseseeeseeeeeesnaeeetaes 7 14 SLS Device List Sort Behavior ccccccecseeeeteee cece eeeneeeeeaeeeeeaeeeeeaeeeeaee tease eeeaeeteaaeeeeaeeee 7 14 Viewing Detailed Information About an SLS Device ccecceeeeeeeeeeeeeeeeeeeeeaeeeeeeeeseeeeseneeeeeaes 7 15 viii Contents Downloading SLS Device LOGS cccccceeceeeeceeeeeeceeeeaaeeseaeeeeeeaeeeeaaeeesaeeesaeeeseaeeeseaeeeseieeeseaees 7 17 Installing Packages On SL
23. EF lines section Mode Button Name LINES bid labels heeds M i Section Mode Button Name IV piditabel Expand button I PATIENT Section Mode Button Name PATIENT phidistel Pattern Color Primary Secondary Text Text SVG Template Expire Actions Stripe Stripe Color Background Hours Solid patient o Eoen BJE Solid FFFFFF patient 0 Eos aE Solid patient 0 G rt so aw Solid patient id 0 er a ae Solid patient id 0 or a aa Solid FFFFFF patient id 0 eee 7 amp 2 Click the custom label s Delete button Delete button Solid patient 0 Fe template svg Edit Delete You are prompted to confirm the deletion 6 22 Configuration Manager Q creating and Importing a Wi Fi Certificate Archive tS To create the certificates directory structure The Wi Fi network certificate files must be collected into a directory called certificates and then archived into a zip file This archive file is then imported into the configuration package in the Configuration Security tab for deployment to the SLS devices Once the configuration package is deployed to an SLS whose MAC address was included in the certificate archive file any current wireless settings on the SLS will be replaced with the new WPA WPA2 Enterprise network settings The network will be set to automatically connect the SLS on startup The process is the same for all EAP type WPA WPA2 Enterprise networks that use passwords and or certificates including EAP
24. Installation Update package installation The package update is completed Completed 82 Update Package Installation Update package installation The package update has failed Failed 7 38 Managing SLS Devices lt gt Localization The Configure Localization function in the Administration Tool allows the Administration Tool and the SLSs to be localized to support a locale s language as well as the barcode symbology and encoding used there Complete information about localization is provided in the SLS Localization Reference Guide Codonics SLS Administration Tool User s Manual 8 1 Configuring a Locale TS 1 Click the Configure Locale button at the bottom left corner of the Formulary tab Q To configure a Devices locale Manage SLS Devices coponics Administrator Log Out import Add New Learn Drugs Verify Drugs Q Ei Drug Name Master ID Container ID Tallman Concentration Route Verification Status Actions i i r Atropine o0517040125 0517040125 0 4 mg mL Not Verified ACTIVE MAK a m Atropine 1001925039 0 4 mg mL Not Verified ACTIVE MAK ji l Bupivacaine Epinep 00409904201 0409904201 Bupivacaine ER 0 25 1 200 Not Verified ACTIVE E G ex pm Bupivacaine Epinept 00409904501 0409904501 Bupivacaine EP 1 1 200 00 Injectable Not Verified ACTIVE Ak p Cefazolin
25. Mode Traditional 10 4 Accessories Chavaio Recording Software and a Microphone While managing the Master Drug Database MDD and formulary using the Administration Tool you might want to record sound files of drug name announcements and add these to the formulary database The sound files must be in WAV format To record the sound files you will need an audio recording application and a USB microphone Codonics Part Number AT ACC KIT To include the sound files that you create as choices in the Audio list in the Edit Formulary Drug s dialog box copy the sound files into the appropriate sounds custom directory in your locales directory within the Administration Tool s data directory For example the custom sound folders for the USA locale are shown below 3 locales O default 3 O en us 1 O sounds O drug names B custom O numbers O custom O units O custom Full instructions for recording audio are included in Codonics Part Number AT ACC KIT Codonics SLS Administration Tool User s Manual 10 5 Index A Administration Tool audio recording 10 5 barcode scanners supported 10 1 capabilities 2 1 data directory 3 15 Device Manager 7 1 to 7 23 directories and files 3 11 EmailNotifier 7 24 to 7 38 executable file 3 16 exiting 3 21 installation requirements 3 2 installing 3 2 3 3 logging in 3 17 logging out 3 21 microphone using with 10 5 navigating 3 20 starting 3 16 troubleshooting
26. N AARRE AEAEE AERA AE AE 2 1 Container IDs Outside the USA eeeeessseeseessressresiiretitsstinstirttirtstirsttinstittntnnstntetnnnennnannnnnnt 2 2 Container IDs and Master IDs USA Only cececeeeeeeeeecneeeeeaeeseaeeeeeeaeeeeaeeescaeeeseaeeensaeeeseaeees 2 3 Matching Container IDS isicissietereio pecs naaa aaea pad nag bei need dae ESNIE RENO CRENTE EEES 2 3 Mapping Container IDs to Master IDs USA Only ceeecececeeeeeeeneeeeeaeeeeeeeeeeeaeeeeeeeseeaeeeeeeeene 2 4 Learning a Container ID USA OMly ecceceeeceeeeeee etter eeeneeeeeeeeeeeeeeeeeeeeeeeeeeaeessnaeeseneeesenaeeeee 2 4 The Administration Tool Looks for Container ID Matches cccceecceceeeeeeeeeeeeeeeeteeneeene 2 5 The Administration Tool Looks for Container D Master ID Mappings in USA Only 2 5 If the Drug Is Not Found in the MDD 1 0 0 0 eeeeeeeeeceeeeeeeeneeeeeeeeaeeeeeeeeeaeeeeeeesaeeeeesesaeeeeeneaees 2 6 Codonics SLS Administration Tool User s Manual iii Formula nnna e AAEN A ESATE EOE aT Ei eee 2 6 Formulary Promotion LOVelSveiissscacsea inida aana aa aia a ETN EEE a 2 6 Under Developme sorsa E EE eee ETA 2 7 TESUREVIOW onennosensne nnp ao a a 2 7 fao LE e EA EE A E E EE O E A E A A 2 7 Formulary Version Numbers ccceeceeeeeeeneeeeeee eee e eee caaaaaaeeeeeeeeeeeeegegeeaaaaaeeseeseeeesseeeeeenaeaaeeeess 2 8 Multiple Separate Formula ries cccccecceeeeeeee tence eeeeee sees eeeeeeeeeeeee
27. OLD Data Directory button to navigate to and select the location of the old data directory to be migrated NOTE The new data directory location is created automatically during the install process and should not need to be changed 3 To start the migration process click the Migrate button at the bottom of the window Codonics SLS Administration Tool User s Manual 3 13 The Confirm Data Migration dialog box displays Confirm Data Migration d WARNING This will overwrite the existing information in the selected NEW data directory Proceed with the data migration 4 To continue with the migration click the Yes button The migration process begins The Migration Status dialog box indicates when the migration is complete Migration Status e J Migration complete 5 Click OK to close this dialog box and the Migration Utility 3 14 Basic Operations Running the Administration Tool The Data Directory When a user runs the Administration Tool the application tries to find its data directory This is the directory that will contain the database and log files for the Administration Tool which include the formulary as well as digital assets such as drug sounds scalable vector graphic SVG label templates and barcode definition templates There is also a temporary directory created on the system that contains all of the application contents needed for running This is created in the user s temp director
28. Pae 2 if b oe La a n i i ad eee yey he lil lewana men Tha Leg eemern tomensemes wl omir e n PEE EPE EHETE a pnns 5 j i ai i n e ha p 4 i a a l msl he pirer rapere sitin Logmeeeers Tihu Log eece e sp rot rrr Se ey ee ee regency 5 T il i I agree with the above statement x Cancel 3 Ifyou agree with the statement select the I Agree check box and then click the Create Package button 4 76 Creating a Formulary The progress of the formulary update package creation is displayed Building Package Copying label template files When the formulary update package has been created the Download button is enabled 4 To proceed with saving the package file click the Download button A File Download dialog box is displayed File Download Do you want to open or save this file Name SLS FORMULARY DEFAULT 0002 pkg Type Unknown File Type From localhost Open Save Cancel I While files from the Internet can be useful some files can potentially Q harm your computer If you do not trust the source do not open or save this file What s the risk 5 Click the Save button Codonics SLS Administration Tool User s Manual 4 77 You are prompted to specify a destination folder for the formulary update package file Save in e Formulary Packages My Recent Documents My Documents My Computer Fie name SLS FORMULARY DEFAULT 0002pkg EA Save as
29. Prepared 04 05 2011 10 38 By BES Expires 04 06 2011 10 38 Narcotics Naloxone Prepared 04 05 2011 10 38 By BES I Narcotic Antagonists YITTITITITTS 7s A Expires 04 06 2011 10 38 0 4 mg mL Major Tranquilizers Narcotic Tranquilizer Combinations Meperidine Promethazine 25 mg mL 25 mg mL Eis Prepared 10 08 2011 10 22 By BES S Expires 10 09 2011 10 22 Eis Creating a Formulary Table 4 3 Sample Syringe Label Templates Continued Template Name Sample Vasopressors Phenylephrine Normal Saline Prepared 04 04 2011 15 42 By BES Expires 04 05 2011 15 42 DILUTION 100 mcg mL Hypotensive Agents HydrALAZINE Prepared 04 05 2011 10 38 By BES Expires 04 06 2011 10 38 20 mg mL Local Anesthetics Bupivacaine Prepared 04 04 2011 17 46 By BES Expires 04 05 2011 17 46 0 5 Anticholinergic Agents Succinylcholine EEE EEE EEE BES BEE Codonics SLS Administration Tool User s Manual 4 55 Table 4 3 Sample Syringe Label Templates Continued Template Name Sample Epinephrine Prepared 04 04 2011 15 42 By BES Expires 04 05 2011 15 42 1 mg mL Protamine Protamine Prepared 04 05 2011 10 38 By BES Expires 04 06 2011 10 38 10 mg mL 4 Heparin Heparin Prepared 10 05 2011 10 38 By BES Expires 10 06 2011 10 38 10 000 Units mL Blank White Label Ondansetron Prepared 04 05 2011 10 38 B
30. Template Drug Categories syringe template 1 Induction Agents Tranquilizers Muscle Relaxants Narcotics Major Tranquilizers Vasopressors Local Anesthetics Anticholinergic Agents syringe template 2 Antagonists syringe template 3 Succinylcholine Epinephrine syringe template 4 Heparin Protamine syringe template 5 Combination drugs A preview of the selected label is displayed at the top of the dialog box The lists of elements whose color you can select are enabled depending on the standard template that you selected Codonics SLS Administration Tool User s Manual 4 61 6 Select the color for each of the enabled label elements The label preview updates with each color selection WARNING Creation of user defined labels will deviate from ISO and ASTM standards governing user applied labels End users must take responsibility for confirming legibility and usability of the resultant labels Name Induction Agent Pink File Name syringe template 1 svg Background Color SFFAEBS v Primary Stripe Color Se lect a co lor v Secondary Stripe Color Select a color v Label Pattern Solid iy Border Color Text Color 4 62 Creating a Formulary 7 Click the Create button to save the new template The new template is added to the list in the Drug Classification Templates dialog box Drug Classification Templates Name Preview Action
31. The network settings are not configured properly If using Ethernet the network cable is not connected If using Wi Fi the Wi Fi adapter is not inserted If using Wi Fi and the network connectivity is intermittent or weak the distance between the SLS and the Wi Fi router is too far or there are objects between them that are interfering with the signal The SmartDrive has been removed When a USB drive with a formulary The USB drive is formatted to use or configuration install package on NTFS as its file system it is inserted into USB port 1 on the side of an SLS touch screen the USB drive flashes but there is no indication in the user interface that a package is ready to be installed Troubleshooting Solutions Check the SLS IP address and the other network settings Verify that the network cable is connected to the Ethernet port Verify that the Wi Fi adapter is inserted in the USB port located at the bottom front right corner of the SLS Add a Wi Fi repeater to the network that is closer to the SLS Verify that the SmartDrive is connected The USB drive must be formatted to use FAT32 as its file system to install SLS formulary or configuration packages Table 9 1 Troubleshooting Problem Possible Causes Solutions EmailNotifier Problems Users are not receiving emails The site s email server is down Verify that the site s email server is from the EmailNotifier for any SLS running pro
32. Tool A has been installed in an SLS do not attempt to install a formulary from Administration Tool B on that SLS Safe Label System Concepts Basic Operations important Cautions and Notes Pe E gt DD CAUTION Federal law restricts this device to be sold for use by or on the order of a physician CAUTION Practice standard information technology IT precautions to protect data associated with the formulary and Master Drug Database These include performing regular backups of the formulary and Master Drug Databases running anti virus software on the PC on which the Administration Tool is running securing the PC that is running the Administration Tool from theft and securing the content of the USB flash drive on which the formulary update package is stored CAUTION The SLS customer is responsible for the accuracy of the data in the formulary including drug data that has been copied from third party sources such as drug databases CAUTION The SLS customer is responsible for ensuring that the correct formulary is being installed in an SLS CAUTION Users should read and understand all safety warnings and operating instructions prior to using the Administration Tool Codonics SLS Administration Tool User s Manual 3 The Administration Tool supports only one formulary Do not install more than one Administration Tool application on a PC If your site requires separate formularies install the Administration Tool
33. Units PE mg mL KIU mcg mEq K KIU mcg L mEq L M KIU mcg mL mEq mL Unspecified Truncating Concentration Decimal Values The Administration Tool supports importing drug concentration values with up to five decimal digits Values with more than five digits are truncated for example 000065 would be truncated to 00006 To avoid truncating values change the concentration units so that only five digits or less are needed Codonics SLS Administration Tool User s Manual 4 21 4 22 Maximum Concentration Values The value for a drug s concentration cannot exceed five digits If the concentration value is greater than five digits when the formulary is deployed to the SLS the syringe label barcode cannot be created and the label will not be generated To avoid this issue change the units for the concentration For example instead of specifying the concentration for Heparin as 1000000 Units it can be set as 1 M Unit Importing Drugs from a Consistent Source Format To avoid the need to reconcile differences between database formats it is strongly recommended that you import from the same format when importing new drugs into the MDD For example if you start by importing from a Lexicomp database you should continue to import from a Lexicomp database and not a CSV file Drug Record Content Import Error or Warning Conditions The following drug record conditions will cause an error or warning for a drug record during the import p
34. a Formulary Editing Formulary Drug s Bupivacaine Epinephrine ee Bupivacaine EPINEPHrine wE 0 25 1 200 000 Eee Prepared 12 13 2011 04 07 By Expires 12 14 2011 04 07 ar Template Miscellaneous White Combination Label v Drug Classifications Message Audio bupivacaine wav v gt Play epinephrine wav v gt Play Expire Time 24 Hours Dilution Status Dilutions Dinen as are not editable for combination Miscellaneous X Cancel vY Save Editing Formulary Drug s Combination Drug 2 Edit the information as needed CAUTION The use of label colors is intended only as an aid in the identification of drug groups and does not absolve the user from the duty of reading the label and correctly identifying the drug prior to use The fields are described in Table 4 2 Codonics SLS Administration Tool User s Manual 4 47 Table 4 2 Formulary Information Field Description Template The drug classification template to use for this drug When adding drugs to the formulary from the MDD the default templatefor all non combination drugs is Miscellaneous White Label and the default template for all combination drugs is Miscellaneous White Combination Because configuring the printed label parameters for every drug in the formulary would be tedious these properties are grouped into named drug classification templates Instead of individually assigning the label properties to each drug you can select a drug
35. click the Save button Localization Value Separators on Syringe Labels When a formulary package is set to the United States locale the SLS prints a comma for thousands separators for concentration values 1 000 and greater Heparin Prepared 07 27 2011 11 02 By Expires 07 28 2011 11 02 5 000 units mL When a formulary package is set to a European locale the SLS prints a comma to represent a decimal and a period or a space depending on country to represent the thousands separator For all other locales the use of thousand separators and decimals is determined by setting your Administration Tool to the proper locale Codonics SLS Administration Tool User s Manual 8 5 G isstalling a Validated Localization Pack Validated localization packs are provided by Codonics or a Codonics reseller TS 1 Click the Configure Locale button at the bottom left corner of the Formulary tab To install a validated localization pack Q coponics t Build Configur ation File Administrator Log Out E Drug Name Master ID iContaines 1D Tallman Concentration Route Verification Status Actions r atropine oos17040125 0517040125 0 4 mg mL Not Verified ACTIVE mee e r Atropine 1001925039 0 4 mg mL Not Verified ACTIVE l MaA p Bupivacaine Epinept 00409904201 0409904201 Bupivacaine EH0 25 1 200 Not Verified ACTIVE mow
36. displays Go to Logging In on page 3 17 Logging In The Administration Tool includes a preconfigured user login account Administrator with the password password to use on the initial startup CAUTION After the initial login change the password from the default Refer to Changing the Administrator Password on page 3 19 In the Login dialog box enter the administrator username and password and then click the Log In button Log In Username Administrator Password v Login Codonics SLS Administration Tool User s Manual 3 17 If the username and password are valid the Administration Tool displays CODONICS E ro Configuration Devices Manage SLS Devices Administrator Log Out Add New Learn Verify Drugs Undo Q al Drug Name Master ID Container ID Tallman Concentration Route Verification Status Actions r Atropine 00517040125 0517040125 0 4 mg mL Not Verified ACTIVE IA a r Atropine Jenene 0 4 mg m Not Verified ACTIVE jw AR r Bupivacaine Epinep 00409904201 EET Bupivacaine EF 0 25 1 200 not Verified ACTIVE iw fa be r Ree RENE 0409904501 Bupivacaine EP 1 1 200 00 Injectable Not Verified ACTIVE MAK r Cefazolin 6050507495 ceFAZolin 1g Verified x active DAK r Cefazolin o781945170 ceFAzolin 1g not Verified ACTIVE MAK p Cisatracurium oo7a
37. name for the syringe button in the SLS user interface what the system should do if a scanned Container ID is not found and the syringe label barcode definition to be used S Q coponics omv Ig Administrator Log Out Safety T create Package Security Syringe Button Title SYRINGE Drug Not Found Mode Switch Blank__ SLS Label Barcode Custom Labels Reo ne Definition CID EXD EXT M Table 6 3 System Settings Setting Description Syringe Button Title The title of the button that when pressed places the SLS in syringe label print mode Drug Not Found Mode Switch Specifies the default label type that will be used for printing if the scanned container barcode is not found in the formulary Codonics SLS Administration Tool User s Manual 6 9 6 10 Table 6 3 System Settings Continued Setting Description SLS Label Barcode Definition Defines the information to be included in the 2D barcode for syringe labels Available choices are CID EXD EXT MID EXD EXT CID PXD PXT MID PXD PXT The acronyms that make up each of the definition choices are defined as follows and specify what data is included in the barcode CID The drug s Container ID Can be used if the MDD is in either US NDC or Other mode MID The drug s Master ID Used only if the MDD is in US NDC mode EXD The expiration date EXT The expiration time PXD The preparation date PXT The preparation ti
38. on a separate PC for each formulary that is needed Each Administration Tool should then be dedicated to creating formularies for the same set of SLSs Do not run more than one instance of the Administration Tool at a time The monitor of the PC that is running the Administration Tool should be calibrated to ensure accurate color representation Refer to the monitor s documentation for calibration instructions G installing the Administration Tool L Installation Requirements The following hardware and software is recommended to run the Administration Tool PC with Intel Core 2 Duo processor and 2 GB of RAM Windows XP or greater Internet Explorer 8 Excel 2003 or greater Oracle Java 6 also referred to as version 1 6 update 23 or higher 32 bit only NOTE The Administration Tool s default resolution is 1150 x 768 If you cannot see the entire Administration Tool window on your monitor you should change the monitor s resolution setting Basic Operations Installing the Administration Tool Y gt 1 Locate the Administration Tool setup file G SLSAdminTool setup 1 3 0 RC10 exe Tinie on the installation disc The Administration Tool installation wizard displays l Administration fal SLS Administration Tool Setup Tool Welcome to the SLS Administration Tool Setup Wizard This wizard will guide you through the installation of SLS Administration Tool It is recommended that you close all other applica
39. on page 3 25 Restore the backed up databases to correct the problem and fix the data source formatting or other issues before importing the data again Codonics SLS Administration Tool User s Manual 9 1 Table 9 1 Troubleshooting Problem Drug Record Problems Possible Causes A drug in the formulary cannot be The formulary has been promoted edited A drug was accidentally deleted from the MDD Barcode Scan Problems Barcode scans are not being recognized by the Administration Tool Troubleshooting to Test Review or Approved status The barcode reader is not configured correctly The correct barcode configuration is not enabled Solutions Demote the formulary to Under Development Manually add the drug record to the MDD or restore the MDD from a backed up copy Make sure that the barcode reader is configured to support the enabled symbology as defined in the Administration Tool For more information about the barcode symbology settings in the Administration Tool refer to Configuring a Locale on page 8 2 For information about setting up the barcode reader refer to Barcode Scanners on page 10 1 Enable the appropriate barcode symbology For more information about enabling barcode symbology refer to Barcode Scanners on page 10 1 Table 9 1 Troubleshooting Problem Possible Causes A drug container failed verification The user indicated that the drug in when th
40. pairwise CCMP TKIP wpa group CCMP TKIP wpa key mgmt WPA EAP wpa eap TLS wpa identity SLS10C wpa private key SLS10C pfx wpa private key passwd filePassword wifi conf debug ap_scan 2 network ssid CodonicsEnterprise proto RSN pairwise CCMP TKIP group CCMP TKIP key_mgmt WPA EAP eap TLS identity SLS10C private key SLS10C pfx private key passwd filePassword 6 32 Configuration Manager PEAPvO MSCHAPv2 WPA Enterprise wifi conf wpa ssid CodonicsEnterprise wpa ap scan 2 wpa proto WPA wpa pairwise TKIP wpa group TKIP wpa key mgmt WPA EAP wpa eap PEAP wpa phase2 auth MSCHAPV2 wpa identity myIdentity wpa password myPassword wpa ca cert RootCA2003 bin cer wifi conf debug ap_scan 2 network ssid CodonicsEnterprise proto WPA pairwise TKIP group TKIP key_mgmt WPA EAP eap PEAP phase2 auth MSCHAPV2 identity myIdentity password myPassword ca_cert RootCA2003 bin cer Codonics SLS Administration Tool User s Manual 6 33 PEAPvO MSCHAPv2 WPA2 Enterprise wifi conf wpa ssid CodonicsEnterprise wpa ap scan 2 wpa proto RSN wpa pairwise CCMP TKIP wpa group CCMP TKIP wpa key mgmt WPA EAP wpa eap PEAP wpa phase2 auth MSCHAPV2 wpa identity myIdentity wpa password myPassword wpa ca cert RootCA2003 bin cer wifi conf debug ap_scan 2 network ssid CodonicsEnterprise proto RSN pairwise CCMP TKIP group CCMP TKIP key_mgmt WPA EAP eap PEAP phase2 auth MSCHAPV2 identity myIden
41. result summary the Post Import Report as an Excel file Creating a Formulary Administrator Tool evaluates each drug Administrator Tool imports records Results displayed in Import Results Results displayed in Import Results Importing drug records process flow Codonics SLS Administration Tool User s Manual 4 25 Importing the Drug Records Y gt 1 Back up the database files before performing the import Refer to Backing Up the f Databases and Related Files on page 3 25 To import drug records froman 2 In the Formulary tab click the Import button external data source Drug Name Master ID Container ID Tallman Concentration Route Verification Atropine 00517040125 0517040125 0 41 mg mL Not Verified Not Verified 1001925039 jia mg mL 5 Atropine Import button The Import Drugs dialog box displays Import Drugs Import Format csv v Route Filter ID Mode Master ID v File Name Browse x Cancel Le Import ices eee ea er aes 4 26 Creating a Formulary Select the format of the data source from the Import Format list CSV If importing a CSV file Lexicomp If importing a Lexicomp database If importing a Lexicomp database select the route filter from the Route Filter list Operating rooms commonly use injectable intravenous or oral and injectable as the route filter so that only tho
42. set of SLS devices to monitor For example an organization that has multiple geographic locations and can run an EmailNotifier at each location to monitor the SLSs separately by location EmailNotifier Configuration The EmailNotifier configuration file controls the behavior of the EmailNotifier A sample file is shown in Example EmailNotifier Configuration File on page 7 25 The configuration file can be edited with a text editor and you can use the file name of your choosing The following topics show an example of the EmailNotifier configuration file and describe the parameters that are specified in it 7 24 Managing SLS Devices Example EmailNotifier Configuration File An example EmailNotifier configuration file is shown below SLS EmailNotifier Configuration File locale specific message strings current working directory Otherwise the file is assumed the EN s datadir argument the file messages properties email formatting configuration Mail Server Configuration smtp server 192 168 10 1 smtp port 25 smtp username guest smtp password mypass smtp emailFrom SLSevents hospital org smtp useSSLTransport false Location of the file which contains If the specified file exists in the or is a full pathname it is used to be in the directory specified by If this property is not present in the datadir is used system messages filename messages prope
43. subcategory for the drug e Status The status of the drug active or obsolete e Verification Status The status of a drug record in the MDD Not Verified Verified or Failed that indicates whether the drug record was correctly matched to the Container ID in a scanned drug container barcode Container IDs Outside the USA Outside the USA Container IDs are used to identify drugs A drug s Container ID is included in its container barcode In rare cases the same Container ID could be used for different drugs To support the use of Container IDs outside of the USA the MDD should be in the Other database mode When in this mode the MDD does not include a Master ID field in the drug records Safe Label System Concepts Container IDs and Master IDs USA Only In the USA 11 digit Master IDs and 10 digit Container IDs are used to identify drugs A drug s Container ID is included in its container barcode Master IDs always uniquely identify a drug However in rare cases the same Container ID could be used for up to three different drugs To support the use of 10 digit Container IDs and 11 digit Master IDs in the USA the MDD should be in the US NDC database mode When in this mode the MDD includes a Master ID field in the drug records In US NDC mode the Container ID is ultimately the key field on an SLS because it is the field that is compared to the scanned Container ID The Master ID is used more for database manag
44. switch icon to its On state Add to Formulary switch icon coponics Po Configuration I Drug Name Master 1D Container ID Tallman Concentration Route Verification Status cfions r Atropine 00517040125 os17040125 0 41 mg mL i Verified ACTIVE ta aR A a atropine 1001925039 E mg mL Verified lactive B 4 x Formulary switch Formulary switch Off state On state The drug is added to the formulary Codonics SLS Administration Tool User s Manual 4 39 2 Click the SLS Formulary button to see that the drug was added to the formulary drug list CO coponics Administrator Log Out Under Development SLS Formulary I MasterID Container ID Name Concentration Tallman Template Message Actions button p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White 4 x a a 1001925039 Tete 0 4 mg mL Miscellaneous White x p 00409904201 0409904201 Bupivacaine Epinephy 0 25 1 200 0d Bupivacaine EPINEPI Miscellaneous White x i 3 If you want to undo the addition of the drug to the formulary click the Undo button Undo button Administrator Log Out Q coponics 4 Configuration gm Devices _ Under Davalopinani J Master ID Container ID Hei a Concentration Tallman Template Message Actions p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White a al r 1001925039 Atropine 0
45. that you want to delete You are prompted to confirm the deletion of the template Delete Drug Classification Template Confirm Delete the selected Drug Classification Template v Yes X No 2 Click the Yes button to confirm the deletion or the No button to cancel it Adding a Custom Diluent NOTE Editing the name of a custom diluent is a global change in the formulary Therefore changing the specific custom diluent name for one drug changes the specific custom diluent name for all drugs in the formulary For example naming the Custom 1 diluent to Lidocaine 1 for Ketamine sets the custom diluent field to Lidocaine 1 for all drugs in the formulary that use Custom 1 diluent If the Custom 1 field was checked for another drug it will remain checked but the diluent name will be changed 4 66 Creating a Formulary iS 1 With the Editing Formulary Drug s dialog box displayed click the custom diluent s Edit icon To add a custom diluent when M Sterilized Water Custom 1 e Edit icon editing a M Normal Saline Custom 2 e formulary drug Diluents M DSW M Custom 3 e M Ringers Lactate Custom 4 4 M Other The Edit Diluent dialog box displays Edit Diluent Value Custom 1 X Cancel vY Save 2 In the Value field enter the diluent s name then click the Save button You are cautioned that changing the custom diluent name will change it for all drugs in the formulary Edit Diluent Editing the custo
46. to the right of the Template list The Drug Classification Templates dialog box displays Drug Classification Templates Name Preview Actions 3 i A a Anticholinergic Agents Fe FZ a Epinephrine Fe FZ z Heparin 4 Fz EZ as Hypotensive Agents Fe FZ FZ Induction Agents Ez FZ i Local Anesthetics DrugName ke ed E Gagi E Major Tranquilizers z4 4 FZ asij Create X Close Codonics SLS Administration Tool User s Manual 4 59 4 60 3 Click the Create button The Create Drug Classification Template dialog box displays Create Drug Classification Template WARNING Creation of user defined labels will deviate from ISO and ASTM standards governing user applied label sers must take responsibility for confirming legibility and usability of the resultant labels DrugName WARNING Prepared Date Time Expires DateTime Name File Name syringe template i sva v Background Color Select a color Primary Stripe Color Secondary Stripe Color Label Pattern Border Color Text Color Select a color v X Cancel v Create 4 In the Name field enter a name for the new custom template Creating a Formulary 5 In the File Name list select one of the standard templates on which to base the new template Standard templates are provided for specific drug categories as listed in the following table Table 4 4 Standard Templates for Drug Categories Standard
47. 0 ACTIVE An example of a single CSV line for Other mode for a non combination drug is 6050507495 Cefazolin ceFAZolin 1 g ACTIVE Codonics SLS Administration Tool User s Manual 4 19 Note in the Other mode example that the line begins with a comma with no Master ID value entered before it which would be the position at which the Master ID is entered if the MDD is in US NDC mode If the Drug Name 2 field is null that is there is no entry in that position in the CSV file any entry for Concentration 2 will be ignored For example in the following line from a CSV file the second concentration entry will be ignored 6050507495 6050507495 Cefazolin ceFAZolin 1 g 5 mg ml ACTIVE NOTE When creating a CSV with a text editor use commas and not tab characters inserted by pressing the Tab key to separate the fields Tab characters in concentration fields will result in dilution value errors V L NOTE There should be no blank lines in the CSV file Drug records following a blank line will not be imported into the MDD 4 20 Creating a Formulary Correct Letter Cases for Concentration Units The imported data is case sensitive so it is critical that the concentration units in the CSV file match the concentration unit letter cases that are coded in the Administration Tool The correct letter cases for the concentration units are g Units IU g L Units L IU L g mL Units mL IU mL mg K Units mmol mL mg L M
48. 0 2 Audio Recording Software and a Microphone ccccceeeeeeeeeneeeeeeeeeeeeeeeseaeeeeeeeeseaeeseeeeteaeeneeeeee 10 5 Index Contents Preface conventions Used in This Manual tS To add a drug manually Bulleted Lists Bullets are used to display a list of nonprocedural items For example You can also e Sort the Master Drug Database MDD and formulary drug lists by their column headers e Search for drugs in the MDD or formulary Numbered Steps The TS icon indicates the beginning of a procedure The steps in a procedure are numbered For example 1 With the MDD selected click the Add New button The New Drug dialog box displays 2 Enter the information for the new drug Codonics SLS Administration Tool User s Manual xi Notes and Tips Notes contain additional information related to a topic or procedure For example NOTE If a drug is also in the formulary editing its information in the MDD will update the information in the formulary as well Tips provide additional insights about a topic or procedure such as a faster or alternative way to perform an operation For example TIP Multiple drug selections To select a range of drugs select the first entry and then Shift click the last entry in the range To select all drug entries or clear all selected drug entries select or clear the check box in the column header row Cautions and Warnings Cautions alert you to actions or situa
49. 4 mg mL Miscellaneous White x p 00409904201 0409904201 Bupivacaine Epinephy0 25 1 200 0 Bupivacaine EPINEPH Miscellaneous White x 5 You are prompted to confirm undoing the addition L NOTE Only one level of undo is supported 4 40 d Creating a Formulary KS To add a batch of drugs to the formulary Adding a Batch of Drugs to the Formulary 1 With the MDD drug list displayed select the check box for each drug to be added to the formulary Drug selection check boxes Administrator Log Out Q icogiaipe 1D Tallman Concentration fois Verification iais icons z Al 0517040125 0 4 mg mL Not Verified ACTIVE EZ 2 x ifi 1001925039 0 4 mg mL Not Verified ACTIVE ey 4 x 3 jy Bupivacaine Epinept 00409904201 0409904201 Bupivacaine EF 0 25 1 200 Not Verified ACTIVE EZA 4 x d WBupivacaine Epinept 00409904501 0409904501 Bupivacaine EP1 1 200 00 Injectable Not Verified ACTIVE cz 4 x r Cefazolin 6050507495 ceFAZolin ig ACTIVE ED fx Ir Cefazolin 0781945170 ceFAZolin 1g Not Verified ACTIVE cz 9 x p Cisatracurium 0074437805 2 mg mL Werfied x ACTIVE IED A fx p Clindamycin 0409405001 150 mg mL ACTIVE EB A fx a Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE EZA 4 x 7 B Dexamethasone 63323016505 6332316505 4 mg mL Not Verified ACTIVE Cx 4 x p Dexmedetomidine 0409163802 100 meg mL Injectabl
50. 501 0409904501 Bupivacaine EP1 1 200 00 Injectable Not Verified ACTIVE cz 9 x Cefazolin 6050507495 ceFAZolin jig Merified x active MAK Cefazolin 0761945170 ceFAZolin 1g Not Verified ACTIVE 4 x r Cisatracurium 0074437805 2 mg mL ACTIVE IED A fx p Clindamycin 0409405001 150 mg mL ACTIVE CE 2 x r Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE EZ 9 x a m Dexamethasone 63323016505 6332316505 4 mg mL Not Verified ACTIVE EZA 4 x p Dexmedetomidine 0409163802 100 mea mL Injectable ACTIVE IED A w r Diphenhydramine 0641037621 diphenhydrAMI 50 mg mL Not Verified ACTIVE ic 4 x Pelee lis r Ephedrine Werified x active Locale en US 1 Add to Formul XK Delete Sel ted 4 fx al Configure Locale ig a Delete Selected button 5 20 Additional Database Operations Whe TIP Multiple drug selections Q To select a range of drugs select the first entry and then Shift click the last entry in the range If you want to select all of the drugs or clear them all to reselect them select or clear the check box in the column header row shown below rot Asien Sets or clears all drug record f 5 eee 5 E Drug Name Master ID Cont check boxes rc Atropine 1001 Vv Atropine 0517 L NOTE The number of drugs selected is displayed in the pop up button bar b PM Add to Formulary Edit Selected Delete Selected 2 Click the Delete Selected b
51. 5039 Atropine 0 4 mg mL Miscellaneous White L 9 x m 0003257020 Azactam 2 549 Miscellaneous White 4 x 5 m 0409904201 Bupivacaine Epinephi0 2f 1 200 00Bupivacaine EPINEPH Miscellaneous White 4 x Oo 0409904501 Bupivacaine Epinephy1 1 200 000 Bupivacaine EPINEPH Miscellaneous White q 4 gt m 0781945170 Cefazolin 1 ceFAZolin Miscellaneous White L 4 x Create Package button The system begins validating the package e Ifthe validation passes the Liability Agreement dialog box displays Go to step 2 Codonics SLS Administration Tool User s Manual 4 75 If the validation fails a Validation Errors dialog box displays Validation Errors Validation failed Invalid drugs Name Master ID Container ID Error Glucagon 00002145101 e Drug Classification Template is missing Download Report It describes the error for each drug record that did not pass the validation To create an Excel file that lists the invalid drugs click the Download Report button Otherwise click the OK button to close the dialog box and correct the drug records You will have to demote the formulary to the Under Development level first to be able to edit the drug records 2 Review the agreement Liability Agreement TT Le r steers ribee hr Tewa ard comers p qJ ayra a es 0 ae Cote aca a Side deta i tei stii oo i 4 eee ges m he Li cope e s ir hear shere sere i areenide JE p maarama
52. 6050507495 ceFAZolin 1g Werified x ACTIVE J ar r Cefazolin 0781945170 ceFAZolin 1g Not Verified ACTIVE Mex p Cisatracurium 0074437805 2 mg mL Merified x active rz aA P ee r Clindamycin 0409405001 150 mg mL ACTIVE foe i 1 p Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE eerie p Dexamethasone 63323016505 6332316505 4 mg mL Not Verified ACTIVE MAr Dexmedetomidine 0409163802 100 meg mL Injectable Verified x ACTIVE 5 HAs p Diphenhydramine 0641037621 diphenhydrAMI 50 mg mL Not Verified ACTIVE ED B x AT r Ephedrine i 1747851500 ePHEDrine 50 mgm Wema acre sCSd a Locale en US 1 ge 9 MAr i ls l ai Configure Locale button The Configure Localization dialog box displays 8 2 Localization Configure Localization Localization Pack Active Localization Pack n US 1 i Add New Localization Pack General z Date Display Format MM dd yyyy HH mm Database Mode Other Barcode Settings ID Length 13 Enabled Symbology UPC A UPC E UPC E1 EAN 8 EAN 13 E Data Matrix Iv Code 128 ISBT 128 X Cancel Prefix Start 1 Prefix 01049 ID Start 1 1 6 vY Save 2 The locale directory that you created for your localization pack will be listed in the Active Localization Pack list Select it in the list USA In the Date Display Format list select the date time format used for
53. 7 uninstall exe 3 11 uninstalling the Administration Tool 3 26 update package configuration 6 36 configuration creating 6 36 formulary 4 74 formulary creating 4 75 formulary validation 4 74 formulary versioning 4 79 remote installation 7 19 remote installation status 7 23 US NDC database mode 2 3 3 22 User s Manual purpose xiii v value separators on syringe labels 8 5 verification overview 5 4 procedure 5 5 resetting to Not Verified 5 7 Verify function 5 4 Verify on SLS safety setting 6 3 version numbers formulary 2 8 w Wedge mode 10 3 Wi Fi certificate archive file 6 23 certificate archive file creating 6 35 Codonics SLS Administration Tool User s Manual Il 7 Wi Fi cont certificate archive file importing 6 35 certificates directories subdirectories example 6 24 certificates directory structure creating 6 23 certificates required 6 29 certificates required files 6 28 SLS MAC address location 6 34 wifi conf configuration file 6 25 wifi conf configuration file examples 6 31 wifi conf configuration file parameters 6 26 wifi conf debug file 6 30 Index Wi Fi cont wifi conf debug file examples 6 31 WPA options not supported 6 35 Wi Fi Certificate Folder security setting 6 8 wifi conf configuration file 6 25 examples 6 31 parameters 6 26 wifi conf debug file 6 30 examples 6 31 WPA options not supported 6 35
54. 7 15 E Download logs for this device For more information refer to Downloading SLS Device Logs on page 7 17 7 12 Managing SLS Devices Filtering the SLS Device List by Status You can filter the SLS device list by clicking a Device or Install status filter in the left pane For example clicking the SLS Devices filter causes all managed SLS devices to be listed But clicking the Offline filter causes only those SLS devices that are in the Offline state to be listed SLS Devices filter Q corlonies fel Formulary Fe 3 Configuration 5 evice Filters i Device Status Install Status User Formulary Configuration Software Address Actions Paena i is peice Device Status Install Status us n Formulary _ __Configurat a Softa _ LF BE ES hee Adio a eae R a ADULT020612 5 ADULTO20612 4 1 3 0 10 1 137 11 a m E 8 ADULTO20612 5 aDULTO20612 4 1 3 0 10 1 137 74 pa ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 139 175 ae ADULTO20612 5 aDULTO20612 4 1 3 0 10 1 137 33 pe ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 223 pa ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 193 He Offline filter Only one status filter at a time can be applied Codonics SLS Administration Tool User s Manual 7 13 7 14 Sorting the SLS Device List You can sort the SLS device list on any of the column headings in the SLS device list by clicking the heading The list is sorted i
55. Barcode Container ID Scan a container to add a drug No Scanner No Barcode 2 If you want to manually enter the Container ID because you do not have a scanner or barcode to scan click either the No Scanner or No Barcode button A field for entering the Container ID displays Scan a Barcode TET Enter a Master ID or Container ID and click Ok OK X Cancel No Barcode Codonics SLS Administration Tool User s Manual 4 9 4 10 3 Either scan the drug container s barcode or enter the Container ID in the field and click the OK button The system searches the MDD for any records that match or map to the Container ID e If matches or mappings are found then those records are displayed as shown below Go to step 4 Choose a Drug Choose a matched drug for the Container ID 6332326920 Drug Choices Name Propofol c Master ID Container ID 6332326920 Concentration 10 mg mL X Cancel Not in List v Select e If no matches or mappings are found then you are prompted to confirm whether you want to add a new drug If you click the Yes button then the New Drug dialog box is displayed as described in step 2 of the procedure in Adding a Single Drug to the MDD on page 4 3 The only difference is that the Container ID is automatically entered for you and it cannot be edited 4 In the Choose a Drug dialog box you have the following options e If the drug that you entered is in the list select it and then
56. Collecting Events i faeetidit wii ees ENE is edie dees 7 33 Emailing Device Event Reports ccccecceeeseneeeeeeenneeeeetenaaeeeeeeeneeeeeeesaaeeeeenenaaeeeeenneeeeene 7 34 Emal Fona kres E EE terrae rer rere eee eer emer Teer ere 7 35 Sample Device Event Report c ccccccececseeeeeeeeeeeeeeeeeaeeeseaeeeseaeeeeeaeeeseaeeeeeaeeseaeeesnaeeensaees 7 35 Email SUDjOCt 3 2 ciscce fcevcae ected seeeil tect jad escoescancedakevba cic aidea aeaa a eaa eee eevee pease 7 36 Email Body ici ciiccc viii tteceine patti oes tuiten eaten A AE EESE AE ERA 7 36 Type of Events Messages Included in the Device Event Repott ccccccccccsssseessssseeeeeses 7 37 Chapter 8 Localization Configuring a Locale cisic iiiesti tic cn oidiiidne esd wished andi shat dinate land ES 8 2 Value Separators on Syringe Labels cecccececeeeseneeeeeeeeeeeeeeseeeeeseaaeeseaaeescaeeeseaeeeseaeeeseaeeeseaeess 8 5 Installing a Validated Localization Pack 000 ceeceeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeaaeeeeseaaeeeeeeeneeeeesennaaeeeees 8 6 Codonics SLS Administration Tool User s Manual ix Chapter 9 Troubleshooting Chapter 10 Accessories Barcode SCANMENS sssri esiisa Sans ausa a A ETERA E aE ater tested ieee 10 1 Configuring the Symbol 9808 Barcode Scanner sesssesseessessieeriesrrierirteiiseritsrrnnernnsrnseennnnn 10 2 Parameters and Modes to Enable for Other Scanner Types cccecceeeeeeeeeeeeeeeeeeeteeeeteeeeens 1
57. F_INK The ink cartridge is out of ink PRINTER_INK_LOW The ink cartridge is low on ink PRINTER_PAPER_OUT There is no media loaded UPDATE_TRANSFERRING Update package installation The package is being transferred to an SLS UPDATE_QUEUED Update package installation The package is queued for installation UPDATE_STARTED Update package installation The package update has been started UPDATE_COMPLETE Update package installation The package update is completed UPDATE_FAIL Update package installation The package update has failed Starting the EmailNotifier Y gt 1 If not already installed install an EmailNotifier feature key on each SLS device whose eie status is to be included in emailed Device Event Reports from the EmailNotifier EmailNotifier 2 Open a Command Prompt window by pressing the Win R keys 3 In the Run window enter cma and click the OK button The Command Prompt window displays 4 Navigate to the Administration Tool tools directory For example cd C Program Files Codonics SLSAdminTool v1 3 0 tools Codonics SLS Administration Tool User s Manual 7 31 7 32 Run the following command to start the EmailNotifier EmailNotifier exe datadir lt tools dir gt config config lt config file name gt For example if the EmailNotifier configuration file is called myENConfigFile txt you would enter the following command EmailNotifier exe datadir C ProgramFiles Codonics SLSAdminTool v1 3 0 tools config conf
58. Information in the MDD on page 4 38 Click the Save button to save your changes A confirmation dialog box displays In addition to the information you entered the dialog could include any conflicts or errors for this drug Edit Multiple Drugs Confirm Edit these drugs Codonics SLS Administration Tool User s Manual 5 11 5 Click the Yes button to confirm the changes to the drug information Click the No button to return to the Editing Master Drug s dialog box Editing Multiple Drugs in the Formulary 5 12 If the drug names of all of the selected drug records match you can edit the following fields for multiple drug records in the formulary Drug Classification Label Template Audio Expire Time Audio File which by default is the drug name when possible Dilution Status only editable if Concentrations for each of the drug records match Dilutions only editable if Concentrations for each of the drug records match Diluents only editable if Concentrations for each of the drug records match Additional Database Operations TS To edit multiple drugs in the formulary Drug selection check boxes CODONICS Locale en US 1 Devices Manage SLS Devices Configuration Bui onfig File 1 With the formulary drug list displayed select the check box of each drug to be edited Administrator Log Out Master ID
59. LS Administration Tool User s Manual 4 5 Adding a Combination Drug to the MDD When adding a single drug to the MDD the New Drug dialog supports designating the entry as a combination drug New Drug 5 Combination Drug Master ID Container ID Name Tallman Concentration Select Number x Select Units v Route Status ACTIVE s5 X Cancel v Create e To indicate that the new drug is a combination drug select the Combination Drug check box e The Name entry includes two fields one for each of the two ingredient drugs The first field is for the first ingredient and the second field is for the second ingredient If the Combination Drug check box is not selected the second ingredient field is disabled e The Concentration entry has two sets of number and unit lists one for each of the two ingredient drugs The first set is for the first ingredient and the second set is for the second ingredient If the Combination Drug check box is not selected the second ingredient lists are disabled Creating a Formulary The MDD drug list accommodates combination drug entries as follows e The Drug Name column uses the following format for combination drugs drugnamel drugname2 The Concentration column uses the following format for combination drugs concentrationl concentration2 Drug Name Concentration column column Drug Name Master ID Container ID Tallman Concentration Route Verification Status
60. LS Master Device List 7 6 sort behavior 7 14 sorting the list 7 14 statuses 7 10 7 11 summary information 7 11 troubleshooting problems 9 4 viewing information 7 9 to 7 18 SLS Label Barcode Definition system setting 6 10 SLS Master Device List 7 6 creating 7 6 EmailNotifier configuration file entry 7 27 SLS Master Device List cont entry format 7 6 modifying 7 6 opening 7 8 sample 7 6 SLS Wi Fi MAC address location 6 34 SLSAdminTool exe 3 11 SMTP server entry EmailNotifier configuration file 7 27 sorting drug lists 5 2 sound file for a drug 4 50 Speak Concentration safety setting 6 4 Speak Drug Name safety setting 6 3 starting the Administration Tool 3 16 SVG Template custom label setting 6 15 Symbol 9808 barcode scanner configuring 10 2 syringe labels templates available for 4 53 syringe labels value separators 8 5 system settings 6 9 T templates standard for drug categories 4 61 Test Print Every safety setting 6 3 Test Print on Every Login safety setting 6 3 Test Print on First Login safety setting 6 3 Test Review promotion level 2 7 Text Background Color custom label setting 6 16 Text Color custom label setting 6 16 Title Text custom label setting 6 16 troubleshooting 9 1 barcode scan problems 9 2 drug record problems 9 2 import problems 9 1 network problems 9 4 package installation problems 9 6 9 9 SLS device problems 9 4 Under Development promotion level 2
61. LS devices with information about each of them The left pane includes a dashboard that allows you to see at a quick glance the overall status of your managed SLS devices The toolbar above the SLS device list includes buttons that allow you to change the list of managed devices change network access information for the devices and install a formulary or configuration package on selected devices The Devices Tab Access and Passwords There are two types of access to the Administration Tool Device Manager Read Write Allows the user to remotely deploy formulary and configuration packages to SLS devices Also allows the user to view status information about the SLS devices and download SLS device logs Read Only Allows the user to view status information about the SLS devices and download SLS device logs The first time that you go to the Devices tab during an Administration Tool session you are prompted to select which access level to use and the password for that access level Enter Network Password Read Write Read Only Password X Cancel Y OK Managing SLS Devices Select the Read Write or Read Only access option enter the password for that access level passwords are case sensitive and click the OK button NOTE The passwords are set on the Configuration Security tab By default the passwords for both access levels is codonics If this password is not changed then you can leave the Password field in the En
62. Matches v Add The Type field indicates one of the following types of conditions and the Description field explains the condition e Addition There is no error or warning associated with the record and it will be added to the MDD 4 28 Creating a Formulary gt gt Warning There is an issue with the record such as the Container ID matches an existing record but with changed data in key fields You have the option of adding these records as new records the Add button displayed only if Container ID was selected in the ID Mode list overwriting the existing records the Overwrite Matches button or not importing these records the Skip Matches button e Error There is an issue with the record such that it will not be imported For example the Master ID of the drug record matches that of a record already in the MDD 8 To save the results as a Pre Import Report click the Pre Import Report button You are prompted to download the report file Click the Download button se You are prompted to open the report in Excel or save the report as an Excel file After opening or saving the Excel file the Import Results dialog box is displayed again WARNING The Pre Import Report does not display differences between matching drugs The Pre Import Report detects matches between multiple drug entries but it does not display any differences between the drug entries WARNING The Pre Import Report does not indicate that a dr
63. S Devices ccccecceeeeeeeeeeeceeteseeeeeaeeeseaeeeseaeeeseaeeeseaeeeseaeeeseaeesseaeeeseaeees 7 19 Installation Statusni aaaea a E NEA Geese de E aa aE 7 23 Setting Up and Running the EmailNotifier ccccccceeeeeeeeeeeeeeeeeeeceeee tease seaeeseaaeeseaaeeseaeeeteaeeetaas 7 24 EmailNotifier Configuration ccccccccceeeseeeeeceeeeeeeeeeeeeeeeeaeeeseaeeeeaaeeeeaaeeeeaaeesseaeeseeaeesenaeeteeaeees 7 24 Example EmailNotifier Configuration File cccccccceeseeeeeeeeeeeeeeeeseeaeeseaeeseaaeeseeeeeeeeeetaas 7 25 Mail Server SettingS ccccccceeceeeeeeeeeeeeeeeeeneeeeeeaee sees eeeeaeeeeeaeesaaaeeseaaesseaaeeseaeeseeeeeeeeeeeaa 7 27 SLS Master Device List cc cceescceceeeeeeeneeeeeneeeeeeeeeeeaeeeceeeeeceaeeeeeaee scenes egeaeeeneeesncaeeeseeeen 7 27 Email Notification Group ccccccecceeceeeeeceneeeeeaeeeeeaeeseeaeeseaaeeseaeeeseaeeeseaeeeesaeeeseaeeeseneeessaees 7 28 Starting the EMaAilNOtiIChscsecess cass sceeeseee eee cteneedtecesse eerste usda aaa aie aaea daai dennan 7 31 Requirements for the EmailNotifier to Continue Sending Repos 7 32 Additional Notes About Running the EmailNotifier ee eeceeeeeeeeneeeeeeeseeeeeeeneeeeeeneaes 7 33 Stopping the EmailNoitior s ccce seccdec2ssheccesesccvaesleeededactsteredeletens ve evaanieened ea eed daiwa eile 7 33 EmailNotifier ProC SSing joiciccics oosexegedaosccexesnedec cues pucsevagetedesd A dee doecuasedhoueneeephedaceper eevee 7 33
64. TENTIAL DUPLICATE REPORT FORMULARY and MDD 18 The following drug in the Formulary has a potential duplicate in the MDD 19 20 You may want to consider 21 1 moving the duplicate drug in the MDD to the Formulary so that a drug will not inadvertently have a label printed with the wrong drug name 22 23 3 MAPPINGS 24 The following drug Container ID entry ies in the Formulary maps to the following Master ID s in the Formulary and or to Master ID entry ies in th 25 26 Questions to ask yourself 27 28 Will both or all drugs be administered with syringes in the OR Do both or all drugs make sense to be in the Formulary and promoted onto the SLS 14 gt Approval Formulary Changes lt Formulary Verification lt Formulary Safety lt 2 There are several worksheets in the report Approval Includes an area for a Management Review Board to indicate whether they approve or do not approve the contents of the formulary e Formulary Changes A listing of the changes made to the formulary since the prior version of it Formulary Verification A list of the drugs in the formulary with their verification status indicated Codonics SLS Administration Tool User s Manual 4 71 4 72 IS To create a Formulary Report Formulary A list of the drugs in the formulary with all MDD and formulary database field entries included Safety A list of potential duplicate drug records in the formulary or diffe
65. TLS and PEAPv0 MSCHAPv2 Creating the Certificates Directory Structure The SLS device certificate files must be stored in a specific directory subdirectory structure 1 Create a certificates directory 2 Create subdirectories for each SLS device Use the SLS device s Wi Fi MAC address as the name of the subdirectory with no colons For example if the MAC address is 40 4A 03 44 76 AF name the subdirectory folder 404A034476AF 3 For each SLS device place its custom configuration files and certificates into its certificates subdirectory Codonics SLS Administration Tool User s Manual 6 23 Certificates Directory Subdirectory Example Following is an example of a certificate directory subdirectory structure and file content For examples of the wifi conf and wifi conf debug files refer to wifi conf and wifi conf debug File Examples on page 6 31 certificates 404A034476AF folder named from the MAC address 40 4A 03 44 76 AF wifi conf configuration file wifi conf debug configuration debug file certificate pfx the certificates for the device inside a PKCS 12 container 46d04b18eb1 folder named from the MAC address 4 6d 04 b1 8e b1 wifi conf configuration file cacert pem public certificate of the Root Certificate Authority privatekey pem private key for the device certificate pem public certificate for the device 08863B26b730 folder named from the MAC address 08 86 3B 26 B7 30 wifi conf confi
66. Table 4 1 Table 4 1 CSV File Format for Importing Drug Records Position Field Required Format Description 1 Master ID US NDC mode Must 11 digit integer In US NDC mode The Master ID is the be entered if a drug record unique identifier Container ID is not entered NOTE If using Excel to create the CSV file ensure that leading zeros in the Other mode Mustbe Blank null Master ID field are not stripped Use the blank null as the Custom format for the cell and enter 11 Master ID is not zeros with no commas as the Type to used define the length of the field NOTE Importing a CSV file in Other mode with no Master ID column will cause an error when importing To correctly import it the CSV file requires the first column to be at least a blank column for the Master ID The second column should be the Container ID Creating a Formulary Table 4 1 CSV File Format for Importing Drug Records Continued Position Field Required Format Description 2 Container ID Other mode An integer Used as the key field in either database Required whose length mode as it is the field to which scanned varies Container IDs is compared depending on the Container D NOTE If using Excel to create the CSV for your locale file ensure that leading zeros in the The length must Container ID field are not stripped Use beconsistentfor the Custom format for the cell and enter all drug entries 10 Zeros with no commas as the Type to de
67. Total of drugs in import file 101 Total of drugs to be imported 61 Total of matching drugs with no changes that will be skipped 0 Master ID Container ID Name Concentration Type Description d 3 01110007701 0111007701 fileH 077 0 077 mg mL Error Master ID already exists a 01110007801 0111007801 fileH 078 0 078 mg mL Error Master ID already exists 01110007901 0111007901 fileH 079 0 079 mg mL Error Master ID already exists 01110008001 0111008001 fileH 080 0 08 mg mL Error Master ID already exists 00111003601 0111003601 fileH 091 0 091 mg mL Warning Container ID of imported drug matches an existing drug in the Master Drug Database with changed drug data in key fields 00111003601 fileH 091 0 091 mg mL Warning Master ID of imported drug maps to an existing drug in the Master Drug Database 00111003701 0111003701 fileH 092 0 092 mg mL Warning Container ID of imported drug matches an existing drug in the Master Drug Database with changed drug data in key fields 00111003701 fileH 092 0 092 mg mL Warning Master ID of imported drug maps to an existing drug in the Master Drug Database 00111003801 0111003801 fileH 093 0 093 mg mL Warning Container ID of imported drug matches an existing drug in the Master Drug Database with changed drug data in key fields 00111003801 fileH 093 0 093 mg mL Warning Master ID of imported drug maps to an existing drug in the Master Drug Database xl X Discard Pre Import Repot w Skip Matches Y Overwrite
68. a CODONICS We bring the future into focus Safe Label System Administration Tool User s Manual Codonics Catalog Number SLS AT MNLU 1 3 0 June 25 2012 Version 1 3 0 062512 Codonics Inc 17991 Englewood Drive Middleburg Heights OH 44130 USA 440 243 1198 Phone 440 243 1334 Fax Email info codonics com www codonics com Copyright 2010 2012 by Codonics Inc All rights reserved worldwide Printed in the USA Part Number 905 063 029 No part of this document may be copied or reproduced in any form by any means without prior written consent of Codonics Inc 17991 Englewood Dr Middleburg Heights Ohio 44130 USA Although every effort has been made to ensure the accuracy of this document Codonics Inc assumes no responsibility for any errors that may appear Codonics Inc makes no commitment to update nor to keep current the information contained in this document Patents Pending All Rights Reserved Codonics the Codonics logo and We bring the future into focus are registered trademarks and Safe Label System is a trademark of Codonics Inc Windows is a registered trademark of Microsoft Corporation in the United States and or other countries Intel Core is a trademark of Intel Corporation in the U S and other countries Oracle and Java are registered trademarks of Oracle and or its affiliates Code Reader 1000 is a trademark of Code Corporation Symbol is registered in the US Patent amp Trademark Of
69. ailed To indicate that you are not sure if the matching drug is not correct click the No button The system prompts you to confirm if the matching drug is the correct drug Go to step 3 Resetting a Drug s Verification Status to Not Verified 1 With the MDD drug list displayed navigate to the drug 2 Click the drug s Verified entry in the Verification field i coponics op conaran e A Build SLS Config Saan Administrator Log Out Import Add New Learn Drugs Verify Drugs Undo a E Drug Name Master 10 Container 1D Tallman Concentration Route verification Status Actions lz active max a t 4 4 4 Atropine 1001925039 0 4 mg mL Verified x ACTIVE IEB 4 x Verified entry r Atropine 00517040125 0517040125 0 41 mg mL Codonics SLS Administration Tool User s Manual 5 7 A confirmation dialog box displays Unverify Drug Confirm Remove this drug s verification status vV Yes 3 To confirm the resetting click the Yes button The drug s verification status is reset to Not Verified To cancel the resetting click the No button Editing Multiple Drugs in the MDD If the drug names of all of the selected drug records match you can edit the drug name and Tallman entries for multiple drug records in the MDD ya NOTE If the drugs are also in the formulary editing their information in the MDD will update their information in the l s formulary a
70. any or all of them through the Administration Tool and apply the changes to the SLS 6 16 Configuration Manager CAUTION The use of label colors is intended only as an aid in the identification of drug groups and does not absolve the user from the duty of reading the label and correctly identifying the drug prior to use 3 When you have completed the fields click the Add button The custom label is added to the category 4 Click the category s expand button to see its list of custom labels Q coponics Fomuay iP Administrator Log Out Safety Security E Brank section Mode Button Name BLANK pies al System _ LL Sunes section Mode Button Name LINES celeb BA wv section Mode Button Name IV gidiiabe Expand button M panenr section Mode Button Name PATIENT Addiabel Pattern Color Primary Secondary Text Text SVG Template Expire Actions Stripe Stripe Color Background Hours Solid patient o Solid patient o Solid FFFFFF patient o Eoss 2e Solid patient id o Solid patient id o Solid FFFFFF patient id Q Ak template svg Codonics SLS Administration Tool User s Manual 6 17 Custom Label Templates Table 6 5 lists the custom label templates that are typically used with each custom label category and indicates which custom label fields and attributes are supported for the templates Table 6 5 Custom Label Templates Custom Fields and Attributes Support
71. ary can be sorted by any of the columns in the list Click the column header to sort on the column click the column header again to toggle between ascending and descending order Administrator Log Out a Actio Atropine keg 0517040125 j Not Verified ACTIVE IED 4 x Not Verified active Mek J r Atropine 1001925039 0 4 mg mL For combination drugs the Drug Name and Concentration columns sort according to the first drug or concentration The second drug or concentration is used as a secondary sort to the first drug or concentration 5 2 Additional Database Operations TS To search for a drug record earching for Drugs You can search for drug records in the MDD or formulary using search criteria that matches the content of the fields in the drug records MDD searches are performed against the fields shown in the MDD drug list Formulary searches are performed against the fields shown in the formulary drug list For combination drugs the drug name searches are based on the format drugnamel drugname2 For example you can search for Bupivacaine Epinephrine The system will return all records in which data contains the text being searched For example if you searched for the Bupivacaine the search would return both Bupivacaine and Bupivacaine Epinephrine 1 With either the MDD or formulary drug list displayed click the Search text field at t
72. atically display and the SLS will automatically print the initial letter capitalized If there is a Tallman entry for the drug in the MDD the Administration Tool will display and the SLS will print the drug name in exactly the case that was entered for it 3 When all of the available information has been entered click the Create button If any required information has not been entered or is invalid the system indicates which field s require correction and redisplays the New Drug dialog box Creating a Formulary If all required information has been entered and is valid the Create Drug dialog box displays In addition to the information you entered the dialog box can include any conflicts or warnings for the drug Create Drug Confirm Create this drug Master ID 00003257020 Container ID Name Azactam Tallman Concentration 2g Route Status ACTIVE v Yes 4 Click the Yes button to confirm the addition of the new drug Click the No button to return to the New Drug dialog box If you click the Yes button and the MDD is in US NDC mode the system also checks that the entered Master ID is unique and that it properly maps to the Container ID if one is entered e Ifthe Master ID validation fails the New Drug dialog box displays again so that you can fix the Master ID and or Container ID entries It includes a message that explains the error e If the validation passes the drug record is added to the MDD Codonics S
73. ation Update Package To deploy the configuration to an SLS you must create a configuration update package This package can then be remotely installed on SLSs in your hospital that are on the same network as the PC running the Administration Tool The package can also be copied to a USB flash drive for local installation on SLSs TS 1 With the Configuration tab displayed click the Create Package button To create a Create Package button configuration update package S Ocoponics amp for Administrator Log Out Security Media Enable Test Prints d System Test Print on Every Login a Test Print on First Login M Custom Labels Test Print Every 24 Hours General Verify On SLS Confirm Before Print AAI Confirm After Print xl Speak Drug Name a Speak Concentration 6 36 Configuration Manager The Liability Agreement dialog box displays Liability Agreement a ee 3 fs ke Fa 3 U api oe eagerness bs tie perceveress ard merer of he lil baara eras 5 appogg by Fa iger abge weg tat sar sha T x tees eee s ari Cees et eee a n epg e SS erais m arga mant P s hg TE smr tie umer erum peed bri C mirem z mare bos bagaman mip bag i eho a I agree with the above statement x Cancel Review the agreement If you agree with the content select the Agree check box and then click the Create Package button The progress of the configuration update
74. atuses shown in the left pane are e OK The last package installation was successful e Pending The installation of a package is in progress e Failed The last installation of a package failed SLS devices can also report more specific installation statuses in the Installation Status column of the device list For more information refer to Installation Status on page 7 23 Summary Device Information in the SLS Device List The SLS device list includes summary information about each of the managed SLS devices in the list e SLS Device The SLS device name e Device Status The SLS device status For an explanation of the device statuses refer to Viewing General Device and Installation Status on page 7 9 e Install Status The SLS installation status For an explanation of the installation statuses refer to Installation Status on page 7 23 Codonics SLS Administration Tool User s Manual 7 11 e User The currently logged in user This field is blank if no user is logged in to the SLS Otherwise the user s initials are displayed e Formulary The formulary package and version e Configuration The configuration package and version Software The SLS software version e IP Address The SLS IP address Each SLS device entry also includes action buttons J Display system information for this device For more information refer to Viewing Detailed Information About an SLS Device on page
75. bdadeddavtantssenvibastebabveasicedhtesasicdeteaens 6 31 EAP TLS WPA2 Enterprise cccisseiccscaveessccher couse shanvarcccezeaatnceaxsenoscivazensesceasvunonssteavnedaccadevnesce 6 32 PEAPvO MSCHAPV2 WPA Ente rpriSe ccccccccccsesseeceeeeeeeeeeeesneeeesseneaeeessesneeesessenaeeess 6 33 PEAPVO MSCHAPV2 WPA2 Ente rpriSe c cccccsssscccesssneeeeesesnneeeeeseneeeeeessnaeeesssnnaeeeeenses 6 34 Location of SLS Wi Fi MAC Address c cccccceeeceeeeeeeeeeneeeeeeeeseaeeeeeaeeeeeaeeeeseaeeeseneesseaeeennaees 6 34 Currently Not Supported 000 2 eeeee eee eeeeeeeeeeeeeeee ete aaeeeeaaeeeaaaeeeaaeesgaaeeeseaeeseaaeeeseaeeeseaeeeteaeeetaes 6 35 Creating the Archive File and Importing It into the Configuration Package 6 35 Creating a Configuration Update Package cc cceccceeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeseaeeeseaaeeseaeeseaeeeeeneeesaas 6 36 Chapter 7 Managing SLS Devices VON E E A eg ned caine aaa eee been ae y ect a veel eevee Annee 7 1 When the Administration Tool Device Manager IS Used ceeceeceeeeeeneeeeteeeeeeeeeeeneeeeeteeeeeeees 7 1 Tasks Performed with the Administration Tool Device Manager ccceeeeeseeeeeeeteneeeeeeeneees 7 2 The Devices TAD nepereina Een NERE S estes uevuatiachexnet sidnctxcbdauerecatesgiseivestehaceeeregiateds 7 3 The Devices Tab Access and PasswordS c ccceeeeeseeeeeeeeeeeeeeteeaeeeeeeeaaeeeeeeeeaaeeeeeeeaeeeeeneeeaeeees 7 4 Configuring the List of Managed SLS
76. cccceeeesneeeeeeeeneeeeeeeenaeeeeeeeaaeeeeeseaeeeeesesaaeeeeseesaeeeeeseseeeeeseenaees 3 22 US NDC Mode cniri aiina aiana ea a iaaa a aaa E aa Marnie r Oa ana TE AEEA TEDNE 3 22 Other MOG essiant aaa a dalled ania aa e n ea Sea E 3 22 Setting the Database MOde cceccceeesceeseeeeeeeeeeceeaeeceeaeeseaaeesesaeeseaeeeseaaeeseaeeseseaeesseaeeeseaeeesaaes 3 23 Backing Up the Databases and Related Files eee eeccseeeeeeeneeeeeeeeeeeeeeeenaeeeeeeeaeeeeeeeeaaeeeeeeaees 3 25 Uninstalling the Administration TOO ccecccceeeeeneeeeeeeneeeeeeecnaeeeeeeeaeeeetesaaeeseseesaeeeeeseeaeeeeeeeenaees 3 26 Contents Chapter 4 Creating a Formulary Ove NSW seisin e E e aE a ae aa a a cee eA eral i esi AS 4 1 Adding a Single Drug to the MDD isisisi onana i deea eade i a aaae 4 3 Adding a Combination Drug to the MDD ssssesssessssesrsssieeirteittesintrrtstntsttnttnnntrnstnnnerennrenne 4 6 Leaming a Drug se ccccsssecceesveseevtesisieiesesed ncsiviadtevieesiaeevi AT A A ietteeelunveesnene 4 8 Using the Learning Function with a Container ID cecccceeeeeeeeneeeeeeeeeeeeeeeeeeeeeeeeseeaeeeeeeeeee 4 9 Using the Learning Function with a Master ID US NDC Mode Only 4 11 Importing a Batch of Drugs to the MDD cece eee eenneeeeee cette eeeeaeeeeeeeeaeeeeeeeeaaeeeeeeeaaeeeeeeeaaes 4 14 Data Source Formats Supported ccceceeeeeeeeeneee sence eeeeeeeeeaeeeeeaeeeeeeee sees esses eteeeenceeeneeeeens 4 14 EC 9 19 Be
77. cceceeeeeeneeeeeeeeeeeaeeeeeaeeeeeeeeeeeaeeesaeesseaeeeeeaeesseaeseseaeeeseaeeeseaeeesiaes 6 14 Custom Label Templates saisccscs ssi isectesaccsendstiaszeacauseccosanes asses araa eaaet aiaa AANE aaa EE EEEE coecueaeveesd 6 18 Editing a Custom Label uisccecsteveiectcertveds ces nan aea aa L n aasia da Eaa deeb 6 20 Deleting a Custom Label ccccceeceeececeeeeeceeeeeneeeeeaaeeeeaeeeseaeeeseaeeeseaeeeeeaeeeseaeeeesaeeeseeeeeneaeeeseaees 6 22 Creating and Importing a Wi Fi Certificate Archive File cccccesceseeeeeeeeeneeeeeaeeseneeeeeaeeeteaeeesans 6 23 Creating the Certificates Directory Structure cccceccececeeeeeeeneeseeeeseaeeeseaeeeeeeeeseaeeeseneeeseaees 6 23 Certificates Directory Subdirectory Example cccccccececeeeeseeeeeeeeeeeeeeeteeeeeeeeeeeseeaeeteeeen 6 24 The wifi conf Configuration File cccccecceeeseeeeeeeeeeeeeeeeeeeeeeeeee setae eeceaeeeeaeesecaeeseeeeeseaeeseaeeee 6 25 Additional Required Certificate Files cccccecceeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeaeeeseaaeeseeeeeseaeeeteeestags 6 28 Required Certificate S isione aieiaa ea EA N EEA Ea 6 29 Optional Debug Files cvesccc cccceeste ses nteetse ree ihana iee ae inaa A NEAR EEEE ERS 6 30 Codonics SLS Administration Tool User s Manual vii wifi conf and wifi conf debug File Examples cccccscceeeeeeneeeeeeenneeeeeeeeneeeeeeeeneeeeeeenaeeeeeeeaes 6 31 EAP TLS WPA Enterprise wsscissivesteczheevusdcdvevastidehawadedccste
78. ch prevents the device from installing the package until the user logs out Installing includes the name of the package The SLS is installing a package This state is reported whether the source of the installation was Administration Tool Device Manager or a USB flash drive Completed includes the name of the package The SLS successfully installed the package e Failed includes the name of the package The SLS failed to install the package NOTE The package will not be installed if an SLS device already has a status of Transferring Waiting or Installing or if the device is offline NOTE If an SLS user postpones the package installation by pressing the Delay button in the package Update prompt either a user must log in to and log out of the SLS device or it must be restarted for the Update prompt to be displayed again Otherwise the package installation will not occur Codonics SLS Administration Tool User s Manual 7 23 QsSetting Up and Running the EmailNotifier The EmailNotifier application can be used to email Device Event Reports to predefined users The Device Event Reports include event information about each of the SLS devices in a specified SLS Master Device List NOTE The EmailNotifier feature key must be installed on an SLS for that device s information to be included in the emailed Device Event Report NS ya NOTE Multiple EmailNotifiers can be running on the same network each with its own unique
79. ckage is not already being sent from an Administration Tool Device Manager on another Administration Tool if the transferring status was displayed before the transfer was started From a Command Prompt window use the ping command with another device on the network to determine the network response time If it is slow contact your network administrator Reboot the SLS If needed reinstall the SLS software The package installation will begin once the user logs out at which time the install countdown will begin Table 9 1 Troubleshooting Problem Possible Causes Solutions In the Administration Tool Device The package version level does Make sure that the package is made Manager an SLS device has a not match version level on the SLS with the same software version level package installation status of that is on the SLS Failed The SLS or the PC on which the Verify the SLS and PC network Administration Tool is running lost connectivity network connectivity during the package transfer The SLS software is corrupt Attempt to send package again Reboot the SLS and the PC on which the Administration Tool is running Reinstall the SLS software If this problem persists try installing the package manually from a USB flash drive Codonics SLS Administration Tool User s Manual 9 7 Table 9 1 Troubleshooting Problem Possible Causes An SLS status message is Transfer Failed indicating a network issue
80. classification template for the drug for example select the Induction Agent profile for Propofol Drug classification templates provide a way to assign a set of label properties that will be used when the drug s syringe label is printed These properties specify what the printed label will look like To display a gallery of the available labels to help you decide which template to choose shown below click the Drug Classifications button Table 4 3 on page 4 53 lists the available syringe label templates Drug Classification Templates Name Preview Actions Anticholinergic Agents Epinephrine Heparin Hypotensive Agents For non combination drugs the Template list includes only drug classification templates that are compatible with non combination drugs 4 48 Creating a Formulary Table 4 2 Formulary Information Continued Field Description Template continued For combination drugs the Template list includes only drug classification templates that are compatible with combination drugs There are two standard combination drug classification templates Miscellaneous White Combination Label and Narcotic Tranquilizer Combination For combination drugs the Drug Name portion of the label takes the following form unless Tallman is specified for the drug e drugnamei drugname2 e concentration1 concentration2 If a Tallman entry is specified for the drug then the Tallman entry is used in place of Drug Name entr
81. click the Select button You are prompted to confirm whether you want to edit the existing drug record If you click the Yes button then the Editing Master Drugs dialog box is displayed as described in the procedure in Editing a Single Drug s Information in the MDD on page 4 34 The only difference is that the Container ID cannot be edited e If the drug that you entered is not listed click the Not in List button Creating a Formulary You are prompted to confirm whether you want to add a new drug If you click the Yes button then the New Drug dialog box is displayed as described in step 2 of the procedure in Adding a Single Drug to the MDD on page 4 3 The only difference is that the Container ID is automatically entered for you and it cannot be edited e To cancel the operation click the Cancel button Using the Learning Function with a Master ID US NDC Mode Only TS 1 With the MDD drug list displayed click the Learn Drugs button To use the The Scan a Barcode dialog box displays Learning function with a Scan a Barcode Master ID Scan a container to add a drug No Scanner No Barcode Codonics SLS Administration Tool User s Manual 4 11 2 Drug container barcodes include only Container IDs so you have to manually enter the Master ID Click the No Barcode button A field for entering the Master ID displays Scan a Barcode Enter a Master ID or Container ID and click Ok OK X Cancel N
82. ct Master Device List loaded Troubleshooting Table 9 1 Troubleshooting Problem Possible Causes Solutions In the Administration Tool Device The status information in the Verify the correct status information at Manager an SLS device s status is Administration Tool Device the SLS incorrect Manager is not being updated The SLS or the PC on which the Verify that the SLS and the PC on which Administration Tool is running is the Administration Tool is running are not connected to the network connected to the same network More than one SLS is configured Verify that there are not duplicate IP with the same IP address addresses on the network In the Administration Tool Device The SLS is not powered on Verify that the SLS is powered on Manager an SLS device has a status of Offline No Connection The SLS or the PC on which the Verify that the SLS andthe PC on which Administration Tool is running is the Administration Tool is running are not connected to the network connected to the same network Either the port number in the Verify that the correct polling port configuration package that was last number is set in the configuration installed on the SLS is wrong or package refer to Security Settings on the port number in the Master page 6 4 and in the Master Device List Device List is wrong refer to Creating or Modifying an SLS Master Device List File on page 7 6 In the Administration Tool Device The SLS so
83. d in the MDL section of the EmailNotifier configuration file If the password is not included the user will be prompted for the password when starting the EmailNotifier and should enter the Read Write password set for the corresponding configuration package deployed to the SLS devices For more information about this password refer to Security Settings on page 6 4 For information about starting the EmailNotifier refer to Starting the EmailNotifier on page 7 31 Codonics SLS Administration Tool User s Manual 7 27 Email Notification Groups The EmailNotifier uses notification groups to allow you to control which email recipients receive Device Event Reports and the frequency with which the reports are sent Each notification group is specified in a MailGroup section of the EmailNotifier configuration file The notification group parameters are described in Table 7 1 Table 7 1 Notification Group Parameters Email Subject also functions as a Each email sent to this group will contain this string as the first portion Group Name of the email subject line This allows a value that can then be used to filter or search for particular emails based on this subject text to be specified If this parameter is blank or missing a factory default entry will be used One or more email addresses Multiple email addresses can be specified separated by commas NOTE It is recommended that the site s IT staff set up a mail group on
84. d not need to be changed 6 To start the migration process click the Migrate button at the bottom of the window Codonics SLS Administration Tool User s Manual 3 7 The Confirm Data Migration dialog box displays Confirm Data Migration d WARNING This will overwrite the existing information in the selected NEW data directory Proceed with the data migration 7 To continue with the migration click the Yes button The migration process begins The Migration Status dialog box indicates when the migration is complete Migration Status e J Migration complete 8 Click OK to close this dialog box and then return to the installation wizard Basic Operations The Installation Complete screen displays when installation is complete fal SLS Administration Tool Setup Installation Complete Setup was completed successfully Completed Create shortcut C Documents and Settings Owner Start Menu Programs Codonics Create shortcut C Documents and Settings Owner Start Menu Programs Codonics Create folder C Documents and Settings Owner My Documents Codonics SLSAdmin Create default data directory C Documents and Settings Owner My Documents Co Exec cmd C IF 1 1 C Program Files Codonics SLSAdminTool v1 3 0 SL54 Delete file C Documents and Settings Owner My Documents Codonics SLSAdminTo Delete file C Documents and Settings Owner My Documents Codonics SLSAdminTo Output Folde
85. dit a drug s information in the formulary In the formulary drug list you can edit various additional parameters for each drug These parameters are specific to the use of the drug and the hospital s policies within the SLS They are listed and described in Table 4 2 on page 4 48 NOTE The concentration is not in the audio file but is included on the SLS based on the text entered in the Concentration field in the formulary 1 With the formulary drug list displayed click the drug record s Edit icon Edit icon I z E jMaster ID iconas ID Name a Concentration Tallman p 00517040125 0517040125 Atropine 0 4 mg mL eo White U 1001925039 Atropine a mg mL Miscellaneous White L 4 gt lt Template Message alti j t jasc 00409904201 0409904201 BSupivacaine Epinephi0 25 1 200 0 Bupivacaine EPINEPH Miscellaneous White uJ z Codonics SLS Administration Tool User s Manual 4 45 4 46 The Editing Formulary Drug s dialog box displays Template Message Audio Expire Time Dilution Status Editing Formulary Drug s Atropine Anticholinergic Agents a atropine wav y 24 Hours Not Allowed v Dilutions M Sterilized Water Custom 1 M Normal Saline J Custom 2 4 Diluents M psw I Custom 3 4 B X Cancel vV Save Editing Formulary Drug s Non Combination Drug Creating
86. donics SLS Administration Tool User s Manual 4 69 If the formulary has been demoted the formulary version is incremented Q creating a Formulary Report Prior to the formulary being moved from the Test Review to the Approved level you must generate a Formulary Report The report can be used during the approval process of the formulary content that takes place before the formulary is deployed to SLSs WARNING The customer must carefully and thoroughly review the Formulary Report to ensure that each and every drug in the formulary is correct before deploying the formulary to an SLS For additional information refer to Reviewing the Formulary Report for Duplicates on page 4 73 You can also generate a Formulary Report when the formulary is at the Approved level 4 70 Creating a Formulary The report format is an Excel spreadsheet A sample is shown below CE formulary_report_201103_162349 1 xls Compatibility Mode B a B c D E 3 G 1 Safe Label System Administrative Tool 2 Formulary Report 3 4 Formulary Name SLS Formulary Version 1 5 Prepared By Administrator 6 Prepared On Sunday March 13 2011 T 8 Formulary Status Test Review 9 10 11 1 DUPLICATE REPORT FORMULARY 12 The following are duplicate Container IDs in the formulary 13 14 Warning These are duplicate Container IDs The SLS will ask a user each time the container is scanned Review your formulary before promotion 15 16 17 2 PO
87. drug IDs with a Container ID field Barcode configuration options are available to define various aspects of the barcode itself to conform to local standards Basic Operations Setting the Database Mode TS 1 Click the Configure Locale button at the bottom left corner of the Formulary tab OC coponics T To set the database mode fmm 4 Sis 76 I Drug Name Mas SLS Formulary he r Atropine 005 r Atropine E Bupivacaine Epinepk 004 r Bupivacaine Epinept 004 j Cefazolin m Cefazolin j Cisatracurium m Clindamycin j Dexamethasone 005 j Dexamethasone 633 p Dexmedetomidine j Diphenhydramine Locale en US 1 p Ephedrine Configure Locale lt Configure Locale button Codonics SLS Administration Tool User s Manual 3 23 The Configure Localization dialog box displays Configure Localization Localization Pack Active Localization Pack n US 1 Add New Localization Pack General Date Display Format MM dd yyyy HH mm Database Mode Other Barcode Settings ID Length 13 Enabled Symbology Prefix Start Prefix ID Start faa UPC A UPC E UPC E1 EAN 8 i ka EAN 13 a Data Matrix 1 1 Vv Code 128 ISBT 128 1 01049 6 v X Cancel v Save 2 In the Database Mode list select US NDC for US NDC mode or Other for Other mode dialog box do not change the MDD mode setting If you selected the wrong setting and want to change A WARNING Once you select an MDD
88. e i ASA til i So ae rie R T Ee ee a ee Vv ORL ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 11 me fe v OR2 ADULT020612 5 ADULTO20612 4 1 3 0 10 1 137 74 DA Vv OR3 ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 139 175 mA K OR4 Factory Defaults Factory Defaults 1 3 0 10 1 137 33 E Vv ORS ADULTO20612 5 ADULT020612 4 1 3 0 10 1 136 223 mA pan Vv ORG ADULT020612 5 ADULTO20612 4 1 3 0 10 1 136 193 mA JCULLGE The Install Package dialog box displays Install Package Package Filename C Data My Documents SLS 1 3 0 1 3 0 RC Browse Install Delay 60 z after SLS user logoff x Minutes 5 Click the Browse button to navigate to and select the package file 6 Enter the number of minutes to delay the package installation after the current SLS user has logged out The default is 60 minutes To have the package installed with no delay set the Install Delay setting to 0 If a user is not logged in to the SLS the package will begin to install immediately Managing SLS Devices D 7 Click the Install button The package is sent to the SLS devices and installed automatically Installation Status e Transferring includes the name of the package A package is being sent to the SLS e Waiting includes name of the package The SLS has a package that it needs to install but the device is in a state that prevents it from being installed For example a user is currently logged into the SLS whi
89. e active IEE 72 fx p Diphenhydramine 0641037621 diphenhydrAMI 50 mg mL Not Verified ACTIVE EB 9 x Locale en US 1 7 Ephedrine Werified x active x x Configure Locale lt gt Add to Formulary button Codonics SLS Administration Tool User s Manual 4 41 vibe TIP Multiple drug selections To select a range of drugs select the first entry and then Shift click the last entry in the range If you want to select all of the drugs or clear them all to reselect them select or clear the check box in the column header row shown below Master Drug Database Sets or clears all drug record Container check boxes jy 00003257020 00032570 e NANNNNRPSSNAIN 2 Click the Add to Formulary button at the bottom of the screen The drugs are added to the formulary 3 Click the SLS Formulary button to confirm that the drugs were added to the formulary drug list Q coponics Administrator Log Out SLS Formulary gE Master ID Container ID iene s Concentration Tallman Template Message Actions button p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White 9 x al rl 1001925039 Atropine 0 4 mg mL Miscellaneous White L a 0409904201 Bupivacaine Epinephy0 25 1 200 00 Bupivacaine EPINEPH Miscellaneous White x m 00409904201 4 42 Creating a Formulary 4 If you want to undo the addition of the drugs to th
90. e Button Name field for the Lines or IV custom label their title will be displayed as CUSTOM in the SLS user interface NOTE If the entry in the Mode Button Name field is too long it will be truncated in the center of the title when it is displayed in the SLS user interface Adding a Custom Label 1 In the Custom Labels tab click the Add Label button of the category to which you want to add the custom label Administrator Log Out Mode Button Name BLANK lata M ues section Mode Button Name LINES Add Label Lat M iy section Mode Button Name IV aitab lated F PATENT section Mode Button Name PATIENT aa Labe Add Label button The Create Custom Label dialog box displays Configuration Manager Create Custom Label Position SVG Template Title Text Copies Pattern Color Primary Stripe Secondary Stripe Text Color Text Background Expire Hours X Cancel 2 Select the settings in the dialog box to specify the label template to use and the 7 Select a template v 1 Solid Select a color v 191919 Be Select a color Add configurable template parameters The settings are described in Table 6 4 Table 6 4 Custom Label Settings Field Description Position SVG Template The position of the label within the set of custom labels for this category For example 7 would mean that this label would appear as the seventh label from the left in th
91. e Hours custom label setting 6 16 expire time for a drug 4 50 F files Administration Tool application 3 11 backing up 3 25 Final Timeout Countdown security setting 6 5 formulary adding drugs to 4 39 adding multiple drugs to 4 41 adding single drug to 4 39 combination drug how listed 4 44 creating overview 4 1 d Index formulary cont deleting multiple drug records 5 25 deleting single drug record 5 23 editing a single drug s information 4 45 editing multiple drug records 5 12 fields in database 2 6 Formulary Report 4 70 liability agreement 4 76 multiple separate 2 8 overview 2 6 promoting procedure 4 69 promotion levels 2 6 4 68 update package 4 74 update package validation 4 74 update package versioning 4 79 update package creating 4 75 update package remote installation 7 19 update package remote installation status 7 23 version numbers 2 8 Formulary Report 4 70 contents of 4 71 creating 4 72 reviewing for duplicates 4 73 Help dialog box 3 25 ID Length barcode setting 8 4 ID Start barcode setting 8 4 import problems troubleshooting 9 1 importing 4 14 concentration units letter cases 4 21 importing cont concentration values verifying when importing from CSV 4 32 CSV file requirements 4 16 data source formats supported 4 14 from consistent source format 4 22 import error and warning conditions 4 22 Lexicomp fields 4 14 procedure 4 26 process overvi
92. e barcode was scanned the MDD that matched the Container ID in the scanned drug container barcode is not the same drug as that in the drug container The drug record is assigned a verification status of Failed if the drug is in the formulary a formulary update package cannot be created During Verification or Learning The barcode symbology that is when in Other mode there was no being used has not been defined or match However you know thatthe is incorrect drug is in the MDD Solutions Make sure the barcode on the drug container is of good quality If the barcode quality is good then it is likely that the drug information in the MDD is not correct and needs to be corrected It is also possible that the drug whose barcode was scanned needs to be added to the MDD in which case there would be two drugs in the MDD with the same Container ID In the Barcode Settings of the Configure Localization dialog box specify the appropriate barcode symbology that is being used at your locale For more information refer to Configuring a Locale on page 8 2 Codonics SLS Administration Tool User s Manual 9 3 Table 9 1 Troubleshooting Problem Possible Causes Solutions When a barcode is scanned the The barcode reader is not Make sure that the barcode reader is Administration Tool is reporting an configured correctly configured to support the symbology as invalid barcode format error defined in the Administration T
93. e corresponding SLS custom label screen The file name for the label template Refer to Table 6 5 on page 6 18 for a list of the available templates and which fields and attributes are supported for each template Codonics SLS Administration Tool User s Manual 6 15 Table 6 4 Custom Label Settings Field Description Title Text Displays the title of the custom label Copies The number of copies of the label that will be printed Pattern The background pattern for the label Color The background color for the label Primary Stripe The primary stripe to use for the label border This field is enabled based on the selected pattern Secondary Stripe The secondary stripe to use for the label border filling in the empty spaces of the primary stripe This field is enabled based on the selected pattern Text Color The color of the label text Text Background Color The background color for the label text Expire Hours The number of hours after which the syringe will have expired Custom labels have the following default expiration time values e Blank labels 24 hours except yellow and white which are set to 0 hours e Blank label with editable drug name 6 hours e Lines labels 0 hours e IV labels 48 hours NOTE The default expire time settings are provided for your convenience The settings are not industry standards nor are they Codonics recommended settings but they are commonly used in practice You can change
94. e formulary can be demoted back to Under Development This is the only way to unlock a formulary for editing Before moving to Approved status the Administration Tool requires that a formulary report be generated Formulary Version Numbers The formulary has a version number associated with it starting at version 1 Demoting the formulary back to the Under Development promotion level not only unlocks it for editing but also causes the version number to be incremented Internally the Administration Tool database maintains the contents of every version of the formulary This ensures that should an audit be necessary it is possible to review the history of the formulary and determine when changes were made The ability to see previous versions of the formulary is not available from the Administration Tool user interface it is intended for auditors and investigators with low level access to the database Multiple Separate Formularies If you require multiple separate formularies for different areas of practice install the Administration Tool on a separate PC for each formulary that is needed Each Administration Tool should then be dedicated to creating formulary update packages for a specific set of SLSs WARNING To avoid installing different versions of the same formulary on different SLS systems make sure that you always create a specific formulary using the same Administration Tool and PC For example if a formulary from Administration
95. e formulary click the Undo button Undo button Administrator Log Out Q covonies fo Configuration e Devices J MasterID Container ID Name gt Concentration Tallman Template Message Actions m 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White 4 x a 5 1001925039 RE 0 4 mg mL Miscellaneous White z x o 00409904201 0409904201 Bupivacaine Epinephy0 25 1 200 00 Bupivacaine EPINEPH Miscellaneous White 4 x a You are prompted to confirm undoing the addition L NOTE Only one level of undo is supported Codonics SLS Administration Tool User s Manual 4 43 4 44 Formulary Drug List The Formulary drug list accommodates combination drug entries in a manner similar to the MDD drug list as described in Adding a Combination Drug to the MDD on page 4 6 In addition e There are two columns for the drug ingredient audio files Audio displays the audio file name for the first ingredient and Audio 2 displays the audio file name for the second ingredient Audio Audio 2 column column Tallman Template Message Dilution Status Dilutions Diluents Audio Audio 2 Actions Bupivacaine EPINEPHrine Miscellaneous White Not Allowed Sterilized Water bupivacaine wav epinephrine wav fa fx e For non combination drugs the Audio 2 column includes the entry N A that is not applicable Creating a Formulary Gditing a Drug s Information in the Formulary A IS To e
96. ead only access to SLS devices through the Administration Tool Device Manager The default password is codonics Passwords are case sensitive Once the configuration package with this password has been deployed to the selected SLS devices Administration Tool users can enter this password in the Administration Tool Device Manager to view status information about the SLS devices These users will not be able to remotely install a formulary or configuration update package To change the password click the Edit button The Edit Read Only Password dialog box displays Edit Read Only Password Password Confirm Password X Cancel Vv Save Codonics SLS Administration Tool User s Manual 6 7 Table 6 2 Security Settings Continued Setting Description Wi Fi Certificate Folder Used to import an archive file that contains the SLS Wi Fi certificate files into the configuration package For information about the SLS Wi Fi certificate files refer to Creating and Importing a Wi Fi Certificate Archive File on page 6 23 To import the archive file that contains the certificate files click the Import button The Import Certificate Archive dialog box displays Import Certificate Archive X Cancel 4 Import Click the Browse button to navigate to and select the archive file then click the Import button to import the certificate files Configuration Manager System Settings The System tab includes settings related to the
97. eccceceeeesseeeeeeeneeeeeeeeeeeeeeeeeaeeeeeeeaeeeeeeeeaaeesesenaeeeeeseenaaes 5 12 Contents Deleting Drugs from the MDD ecscceeeeeseeeeeeeeeneeeeeeeeeeeeeeeeaaeeeeeeesaeeeeeseaaeeeeseenaeeeeeseseeeeeseenaees 5 17 Deleting a Single Drug from the MDD 0 cccccceeeeeeeeeeeeeeneeeeeaeeeeeaeeeeeaeeeseaeeeseaeeeeeaeeseeaeeeseaeees 5 18 Deleting a Batch of Drugs from the MDD sssrinin oean eanan EAEAN 5 20 Deleting Drugs from the FOrmulary ccccecccceeeeeenneeeeeeeneeeeeeeenaeeeeeeeaeeeeeeeaaeeeessesaeeeeesesaeeeeeseeaees 5 23 Deleting a Single Drug from the Formulary cccccccccceeeeeeeeeeeeeeeeeeeeeeeeeseeeeeseeeeseieeeeeneeeseeeess 5 23 Deleting a Batch of Drugs from the FOrmulary ccccceeeeeseeeeeeeeneeeeeeeeaeeeeeeesaeeeeeeetaaeeeeeneaas 5 25 Chapter 6 Configuration Manager Safety SOTA GS sarsii ig esada a teens tees Arcee ace aN aE a ged tee a A den eared vance 6 2 Security Settings eee eccce cence eeeneeeeeneeeeeaee scenes eeeaeeeceaeeeegeeee ease eeeaaeeseeaeegaaeesaaeeseaaeeseaaeeeesaeeeseaaeeseaas 6 4 System Settings iniaa died danas inside ale 6 9 Custom LADS iraissisaeit n ene e a a ted aA E AE ANAA NEE EAEE 6 11 Enabling Disabling a Custom Label Category esssesssissssresirsssirerirnrirtsrirsrtnnstnnsrirserinsrennennt 6 13 Changing the Button Text for a Custom Label Category ccccccesceeeeeeeeeeeeeteneeeseneeeeseeeeesaees 6 13 Adding a Custom Label c cccecc
98. echnical Support is also available online via email and the Codonics web site Email support codonics com Web Site www codonics com General product information can also be requested by sending email to Email info codonics com Please include your postal mailing address and telephone number in the email message Basic product information is returned via email Complete product literature is sent by postal mail Preface Introduction The Codonics Safe Label System Administration Tool is an important companion product to the Safe Label System SLS 500i itself The Administration Tool allows qualified site individuals to create the drug formulary for deployment to SLSs in a safe and reproducible fashion It allows qualified site individuals to specify SLS configuration settings and to create a configuration package that can be deployed to SLSs to define their operating configuration It also provides the capability to network monitor and send formulary and configuration packages to specified SLSs Codonics SLS Administration Tool User s Manual 1 1 ED Safe Label System Concepts This section explains important concepts of the Safe Label System SLS with which you should be familiar to effectively use the Administration Tool and to understand how the SLS operates The Administration Tool allows users to e Add drug records to and manage the Master Drug Database e Add drugs that are in the Master Drug Database to
99. ed ke 5 S v e 5 3 8 Custom Label o 2 yg Category Template 2 eg Blank Custom Label Template VY VV VY Vv v v Prepared Date By User Expires Date TMT APPT AMT MO Custom Label Template 2 v V v v v v Prepared Date By User Expires Date Lines Custom lV y v y v vA v V Prepared Date By User Expires Date IV Custom Label Template v v v v v v v Prepared Date By User Expires Date 6 18 Configuration Manager Table 6 5 Custom Label Templates Continued Custom Fields and Attributes Supported gej 5 oO bo xe s 8 Custom Label o 2 yg 0 Category Template Pa First Name Patient Patient Last Name v y v y v y Prepared Date By User Expires Date First Name Patient ID D SE v V L y xy v ID Prepared Date By User Expires Date Codonics SLS Administration Tool User s Manual 6 19 Editing a Custom Label TS 1 Click the category s expand button to list its custom labels To edit a custom label Q coponics Formulary Devices uild formulary for SLS Manage SLS Devices Administrator Log Out Safety B p ASSO zi Security iea BLANK Section Mode Button Name BLANK Add Label System r pa EF lines section Mode Button Name LINES bid labels heeds M i Section Mode Button Name IV piditabel Expand bu
100. ed since the last notification Codonics SLS Administration Tool User s Manual 7 29 Table 7 2 Event Types Reported DRUG_NOT_FOUND The drug was not found DRUG_NOT_APPROVED The drug is obsolete that is it is not approved Do not use the drug DRUG_VERIFIED The drug was verified on the SLS DRUG_FAILED_VERIFICATION The drug failed verification DRUG_SYRINGE_LABEL_ Label confirmation error Barcode type is incorrect POSTPRINT_CONFIRM_SCAN_ FAILED_LABEL_TYPE DRUG_SYRINGE_LABEL_ Label confirmation error Barcode content is incorrect POSTPRINT_CONFIRM_SCAN_ FAILED DRUG_SYRINGE_LABEL_ Label confirmation error The scan failed and there was no re scan POSTPRINT_CONFIRM_SCAN_ REALLY_FAILED DRUG_SYRINGE_LABEL_ Label confirmation error The user was unable to scan the label POSTPRINT_CONFIRM_FAILED DRUG_SYRINGE_LABEL_ Label confirmation error The user indicated a visual print failure POSTPRINT_CONFIRM_VISUAL_ PRINTING_FAILED DRUG_SYRINGE_LABEL_ Label confirmation error The user indicated a visual content failure POSTPRINT_CONFIRM_VISUAL_ CONTENTS_ FAILED APP_CLOSING The SLS is shutting down APP_RUNNING The SLS is starting up APP_SYS_OUT_SERVICE The SLS is out of service 7 30 Managing SLS Devices Table 7 2 Event Types Reported Continued APP_SYS_OUT_SERVICE_ The SLS is out of service but a login is allowed ALLOW_LOGIN PRINTER_INVALID_INK A valid ink cartridge is not installed PRINTER_OUT_O
101. eecaeeeeeaeeeseaeesseaeesecaeeeeeeeenes 2 8 Chapter 3 Basic Operations Important Cautions and NotesSession anaa aaa a aeea a aaa ea adadda a Tarat 3 1 Installing the Administration TOOl ssssssseirnieinanenei naaien RE AANEEN E RAEE ETAN ERE ANKERRA 3 2 Installation REQuireMent ccccesecceeeeeseeeeeeeeeseeeeeeeaaaeeeeesaaaeeeeeesaaeeeesesaaaeeeesessaseeesesenseneseneanes 3 2 Installing the Administration TOO ccccceeceeeeeceeeeeeeenneeeeeeeeneeeeeeeceeeeeeeenaeeeeesecaeeeeeneaeeeeeeneaees 3 3 Contents of the Administration Tool Directories ccecccecceeeeeeeeeeeeeeeeneeeseeeeeeeeeseeeeeseeeeseaees 3 11 Running the Migration Utility tscsecccistedveeuid oaiae aa aE EEEE AEAEE 3 13 Running the Administration Tool 0 cccceeeeeeeeeeeeeneeeeeeeeeeeeeeeeaaeeeeeeeaeeeeeeenaaeeeeeeeaaeeeeeseaeeeeenenaees 3 15 The Data DIT6CtOly encnniorenenseneni consti dad eeneeind A E E E 3 15 Starting the Administration TOON rsson menneen dias diaaa Nede Kea 3 15 Logging Ii ccia E E E TEE EOR 3 17 Changing the Administrator PaSSWOId cccccceseeeeeeeeeeeeeneeeeeneeeeeaeeeseaeeeseaeeeeeeeeseeeeseieeeseaees 3 19 Navigating Between Administration Tool Functions cc ceeeeeceeeeeeeeeeeeeeeeneeeeetettaeeeeeteneeeeeene 3 20 Logging OUt isise a a aee a Ae Eaa EE a AEE 3 21 Exiting the Administration TOO vesciecsivsccscesseutecvessbeusdsdenvvoddedeuaneaceeues ENAN EE KSA KA RA 3 21 Master Drug Database MOdes cc
102. eeeeeeenaeeeeeeeaeeeeeeeaaaeeeeeenaeeeeensaaaeeeenneaeeeeenae 4 33 Editing a Single Drug s Information in the MDD cceecceceeeeeeeeeeeeeeeeeaeeeeaeeseaeeeeeeeeseaeeeeeeeeenaes 4 34 Notes About Changing Drug Information in the MDD 0 ceccceeseeeeeeeeeeeneeeteneeeeeeeeteneeeteeees 4 38 Codonics SLS Administration Tool User s Manual v vi Adding Drugs to the Formulary eeccceceeeeceeeeeeeeeeeeeeeecnaeee erences esses aaeeeeeteaeeeeeeeeaeeeeesenaeeeeeeenaaeees 4 39 Adding a Single Drug to the Formulary cccccceceseeeeeeeeeeeeeeeeeeeseeeeeeeaeeeseaaeeseaaeeneaeeeseaeeesaas 4 39 Adding a Batch of Drugs to the Formulary ccccceeeseeeeeeeeeeeeeeeeeeaeeeeeeeaaeeeeeeeeaeeeeeeesaeeeeenenaees 4 41 Formulary Drug List icc c c ccceiscccccesitecceneeiscccestvedsi aa EEE Ea SATA EEE 4 44 Editing a Drug s Information in the Formulary ee ceccceeeeeeeeeee sence eeeeeeeeeeeeeeaeeeeeeeaeeeeeeeneaeeeeenaas 4 45 Syringe Label Templates is cccssscesicsectessecavaictieazeceeasis esac suacabasast ceiccgtacesivesa se caquhetsnedsdeaetis asstereesats 4 53 Creating a Drug Classification Template with Custom Colors cccccescceseseeeeeeeeeeeneeeteneeeeeaes 4 57 Editing a Template with Custom Colors c ccccccceseseeeeeeeeeeeeeeeceeeeaeeeeaeeeseeeeseeeeeeeeeeeeaes 4 64 Deleting a Template with Custom COlOMS ccecceeceeeeeeeeee eect eeeeeeeeaeeetaeeeseneeeseaaeeseaaeeeea 4 66 Adding a
103. el Master 49 Drug Database Sets or clears all drug record Container check boxes i Master ID Jy 00003257020 00032570 Annans ssnin ya NOTE The number of drugs selected is displayed in the pop up button bar b 2 Click the Edit Selected button 5 14 Additional Database Operations The Editing Formulary Drug s dialog box displays Editing Formulary Drug s Atropine Template Anticholinergic Agents y Drug Classifications Message Audio atropine wav v gt Play Expire Time 24 Hours Dilution Status Not Allowed v Dilutions IV Sterilized Water Lidocaine 7 V Normal Saline Custom 2 4 Diluents M psw I Custom 3 fe Editing Formulary Drug s Non Combination Drug Codonics SLS Administration Tool User s Manual 5 15 Editing Formulary Drug s Bupivacaine Epinephrine Bupivacaine EPINEPHrine wE CONCENTR a Prepared 12 13 2011 04 19 Expires 12 14 2011 04 19 ar Template Miscellaneous White Combination Label iv Drug Classifications Message Audio bupivacaine wav x gt Play epinephrine wav x gt Play Expire Time 24 Hours Dilution Status Dilutions Not Editable Selected drugs do not have Diluents matching diluents Miscellaneous X Cancel Vv Save Editing Formulary Drug s Combination Drug 3 Edit the information as needed For information ab
104. ement purposes and to map records to a scanned Container ID when the record does not initially contain a Container ID Once there is a Container ID for a drug record on an SLS the Master ID is not used except to possibly embed in the syringe barcode Matching Container IDs Matching is the process that occurs when a drug container barcode is scanned and the system determines that the Container ID in the barcode equals that is matches the Container ID of one or more drug records in the formulary database An example of a Container ID is 0409 2305 17 If there is more than one Container ID in the MDD that matches it then the user will be able to select the correct drug from the list of matches NOTE When a Formulary Report is created it will list any drug records with duplicate Container IDs You should consider adding the duplicate drugs in the MDD to the formulary This will cause the user to have to always choose between the duplicate drugs when the matching Container ID is scanned which will help to ensure that a drug will not inadvertently have a label printed with the wrong drug name on it Codonics SLS Administration Tool User s Manual 2 3 Mapping Container IDs to Master IDs USA Only Mapping is the process that occurs when a drug container barcode is scanned and there are 11 digit Master IDs that could potentially map to the scanned 10 digit Container ID There are three formats for Container IDs 5 4 1 5 3 2 and 4 4 2
105. erReeRe eRrCe ere erence E E terre er reece tere eee 4 14 Lexicomp Import of Combination DrugS ccccceeeeeeeeeeeeeeeeeeeeeeaeeseeaeeseaaeeseaeeseeeeeeneeeeaas 4 15 Oho E A Errore eer er ere erect rere re meer rere errr reer carrer ee ee TA 4 16 Correct Letter Cases for Concentration Units cccccecceeeceeeeeeneeeeeeeeeeeaeeseeeeeseaeeeseaeeeseeeetsaes 4 21 Truncating Concentration Decimal Values cccccceceeeeeee resets eeeeeeeeaeeeeeaeeeeaeeeseneeeseaeetenaeeee 4 21 Maximum Concentration Values ccccccceeeeeceeeeeneeeeeeeeeeeeeeeeeeeeeeaeeeeeeeseeeeesseeeseceeeseeaeeseeeeens 4 22 Importing Drugs from a Consistent Source Formal ccccceecceeeeneeeeeeeeeseneeeeeeeeeeeneeeeceeeeeeeens 4 22 Drug Record Content Import Error or Warning Conditions ccccccceeeecseeeeeneeeeeneeeeeneeeeeeeees 4 22 What Happens During the Import Process ceeceeeeeeeeeeeeeeeeeeeeeeeaaeeeseaaeeeeesesaeeeeeeeaeees 4 24 Importing the Drug Records wise cccecassedeceisncceccesesnececeesensnevenssunesve va veeedeeevae ceeveb vines cveebbaesdcvesbebee des 4 26 For Other Mode Master ID Column in Import Reports 0 ccccceceeeeceeeeeeeeeeeeseeeeeeeaeeneaeeene 4 31 Verifying Concentration Values and Units When Importing from a CSV File aeee 4 32 Potential for Two Drugs with the Same Container ID ccecccceeeeeeeeeeeeeeeeeeeeeeeeeneeeeeeaeeteeeens 4 32 Drug Names That Are T00 LOM ccceeeeseeeeeeenne
106. ety section of the Formulary Report for duplicates potential duplicates or mappings for example 10 to 11 for which the drug name and concentration are the same For these entries make sure to check the status that is ACTIVE OBSOLETE of the possible duplicate drugs e If the drug entries are different drugs then they all should remain in the MDD and if required be added to the formulary e If the drugs are the same you should merge the information of the drug entries together in the MDD to the most current information delete the extra entry or entries and review the drug entry s information in the formulary Codonics SLS Administration Tool User s Manual 4 73 Formutary Update Package 4 74 A To deploy the formulary you must create a formulary update package This package can then be remotely installed on SLSs in your hospital that are on the same network as the PC running the Administration Tool The package can also be copied to a USB flash drive for local installation on SLSs WARNING The Administration Tool user is ultimately responsible for the content of the formulary Package Validation An electronic signature is created for any digital asset that could be included in a formulary update package Digital assets include drug sounds SVG label templates and barcode definition templates Before the Administration Tool creates a formulary update package it confirms that the electronic signature of eac
107. ever be used the drug that will not be used can be deleted from the formulary WARNING Do not delete the drug from the formulary that will not be used unless you are certain that the deleted drug will never be used in the operating room Drug Names That Are Too Long If a drug name is too long for example Penicillin G Potassium it will be truncated on the label Ellipses will be printed to indicate that the name has been truncated If the drug has been added to the formulary you can check to see if the drug name will fit on a label Open the drug in the formulary for editing refer to Editing a Drug s Information in the Formulary on page 4 45 and click the Drug Classifications button in the Editing Formulary Drug s dialog box to display a gallery of the available labels If the name is too long a warning message will display indicating that the name might exceed the printable field on the label To prevent truncating a drug name enter it in the Tallman field which uses a smaller font Codonics SLS Administration Tool User s Manual 4 33 Editing a Single Drug s Information in the MDD NOTE If a drug is also in well L the formulary editing its information in the MDD will update the information in the formulary as In addition to editing a single drug s information as explained here you can also edit multiple drugs at a MDD on page 5 8 TS To edit a single drug s information in the MDD
108. ew 4 24 installation Administration Tool 3 2 3 3 requirements 3 2 installation problems troubleshooting 9 6 9 9 installing update packages remotely 7 19 status 7 23 L labels custom 6 11 adding 6 14 button text 6 13 deleting 6 22 editing 6 20 enabling category 6 13 7 8 7 15 7 17 7 22 settings 6 15 templates 6 18 labels value separators 8 5 learning 2 4 4 8 entering a Container ID 4 9 entering a Master ID 4 11 Lexicomp files 4 14 liability agreement configuration 6 37 formulary 4 76 locale configuring 8 2 localization 8 1 barcode settings 8 4 installing validated localization pack 8 6 localization packs installing 8 6 logging in 3 17 logging out 3 21 Logoff Timeout security setting 6 5 MAC address location SLS Wi Fi 6 34 mail server entry EmailNotifier configuration file 7 27 mapping 2 4 Master Drug Database See MDD Master ID associating with a Container ID 2 4 4 8 mapping to Container ID 2 4 overview 2 3 matching Container IDs 2 3 Maximum Invalid Login Attempts security setting 6 5 MDD adding a combination drug 4 6 adding a single drug record 4 3 database mode setting 3 23 database modes 3 22 deleting multiple drug records 5 20 deleting single drug record 5 18 editing a single drug record 4 34 editing multiple drug records 5 8 fields in 2 2 importing drug records drug records importing into MDD 4 14 Lexicomp import of a combination drug 4 15 overvie
109. f Configure Locale le B Edit Selected button NOTE To select a range of drug records at a time click the check box of the drug at one end of the range then Shift click the check box of the drug at the other end of the range Codonics SLS Administration Tool User s Manual 5 9 NOTE The number of drugs selected is displayed in the pop up button bar la JA Add to Formulary Edit Selected HE Delete Selected 2 Click the Edit Selected button ya NOTE Clicking a drug recora s Edit icon in the Action column will only edit that drug record even if multiple drug records are selected You must click the Edit Selected button at the bottom of the screen to edit multiple drug records at a time The Editing Master Drug s dialog box displays Editing Master Drug s Atropine r Combination Drug Master ID Container ID Name Atropine Tallman Concentration 0 4 mg mL i Route Status X Cancel v Save Editing Master Drug s Non Combination Drug 5 10 Additional Database Operations Editing Master Drug s Bupivacaine Epinephrine Vv Combination Drug Master ID Container ID Name Bupivacaine Tallman Bupivacaine EPINEPHrine Concentration Route Status X Cancel Editing Master Drug s Combination Drug Edit the information as needed Epinephrine vV Save For important notes about changing drug information refer to Notes About Changing Drug
110. fice Xenon is a trademark of Honeywell International Inc Lexicomp is a registered trademark of Lexi Comp Inc in the United States and other countries Symbol and the Symbol logo are registered in the U S Patent and Trademark Office All other registered and unregistered trademarks are the property of their respective owners CAUTION Federal law restricts this device to be sold for use by or on the order of a physician European Authorized Representative CEpartner4U Esdoornlaan 13 3951DB Maarn The Netherlands Tel 31 343 442 524 Contents Preface Conventions Used in This Manual ccceccceceseeeeeneeeeeaee scence naa aaka raadon aaeain a Paaka naian aioa a kiai xi Bulleted LiSts srocriorarerriicrsisar rri baar OA des ee eKA EAE ees et NRAN KR AAEE an EA RETA xi Numbered Steps ccccccccescececneeeeeeeeeecaeeeecaeeeeaaeeceaaee sages seaeeesgaaeeeeaaeeegaeeesaeeescasesseeeeseeeeseaeeeeaes xi NOTES and TNS einen raa E E died i oti alae xii Cautions and Warning Ssss aaa aaa dele eaaede eee eave xii Important Information and Filenames cecceeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeecaeeeeesenaeeeeesenaaeeeeeeeeaeeees xiii Purpose and Scope isisisi aaa eet ive alae lin ier etre nese xiii Regulatory Compliance ieveccsicesseccettntvedacecs tues ctiskevectteeste aaia aAa Eaa aa SN xiii Product INTOMNATON ssena AE xiv Chapter 1 Introduction Chapter 2 Safe Label System Concepts Master Drug Database MDD nsira
111. file is a text file that includes the IP address and host name for each SLS device to be included You can create or modify the file using an ASCII or UTFE 8 editor such as Notepad A sample Master Device List file ENSampleMDLFile txt is included in the Administration Tool tools config directory Each entry should be on a separate line and in the following format ipAddress portNumber hostName where e ipAddress is the device s IP address e portNumber is the port number used for network communication By default port number 22 is used If port 22 is correct the port number does not need to be included in the Master Device List e hostName is the host alias name Managing SLS Devices For example 11 OR1 74 OR2 175 OR3 33 OR4 223 ORS5 193 OR6 An example entry with a port number specified is 10 1 137 10 1 137 a Jean ee lec ie 10 141374 Tosd e136 101 136 Loela 136 223 10022 OR5 NOTE The port number specified in the Master Device List file must match the port number specified in the configuration package currently installed on the SLS For information about setting the port number for a configuration package refer to Security Settings on page 6 4 The hostname entry can contain any character except for a comma including the space character and can be up to 32 characters in length Each hostname must be unique Codonics SLS Administration Tool User s Manual 7
112. fine the length of the field US NDC mode Must 10 digit integer be entered if a Master ID is not entered If a Master ID is entered then entering the Container ID is optional 3 Drug Name 1 Yes Alphanumeric The drug name for a non combination drug or the drug name for the first drug of a combination drug 4 Drug Name 2 Yes Alphanumeric The drug name for the second drug of a combination drug A drug entry is considered a combination drug only if this field is populated NOTE For combination drugs if the second drug name has a semicolon in it the drug record will not be imported Make sure there are no semicolons in the drug name Codonics SLS Administration Tool User s Manual 4 17 4 18 Table 4 1 CSV File Format for Importing Drug Records Continued Description Position Field Required Format 5 Tallman No Alphanumeric Lettering 6 Concentration 1 Yes Alphanumeric Creating a Formulary The Tallman lettering version of the drug name NOTE If there is no Tallman entry for the drug in the MDD and the drug name is all lower case letters the Administration Tool will automatically display and the SLS will automatically print the initial letter capitalized If there is a Tallman entry for the drug in the MDD the Administration Tool will display and the SLS will print the drug name in exactly the case that was entered for it The concentration for a non combination drug or the concen
113. firm undoing the import NOTE Only one level of undo is supported For Other Mode Master ID Column in Import Reports When the Administration Tool is set to Other mode Pre Import and Post Import Reports will include a column of blank Master IDs for the drug records even though Other mode implies that only Container IDs are being used However in Other Mode the MDD and the formulary drug lists do not include the Master ID column Codonics SLS Administration Tool User s Manual 4 31 4 32 Verifying Concentration Values and Units When Importing from a CSV File The import process does not verify the concentration values and units when importing drug records from a CSV file You should confirm the concentrations and units for imported drugs using the Post Import Report the formulary and the Formulary Report Potential for Two Drugs with the Same Container ID Because of the current NDC numbering system it is possible that two drugs have the same Container ID for example a 10 digit NDC Therefore after importing or adding drugs to the MDD you should sort the MDD drug list by Container ID and determine if there are any duplicates Creating a Formulary e If the duplicates are the same drug delete one of the entries e If the duplicates are different drugs determine if both drugs will ever be used in the operating room If they will both be used add both drug entries to the formulary If either of the drugs will n
114. for Ethernet IP and MAC addresses for WiFi IP and MAC addresses and signal strength e List of status messages including a timestamp of when the status was posted e List of events that have occurred for example The SLS has started or Drug verified on SLS The Status Messages and Events lists can be sorted by clicking any of the column headings Clicking a heading again toggles the sort between ascending and descending order 7 16 Managing SLS Devices IS To download an SLS device s log files Downloading SLS Device Logs You can download an SLS device s log file to a directory available to the PC on which the Administration Tool is running 1 Click the Log File button in the Actions column of the SLS device 10 1 138 214 fi 10 1 136 188 DA 10 1 136 182 E C3 10 1 136 137 E C3 v Log File button The Downloading Logs dialog box displays Download Logs This will download the log files from the SLS to the local computer 2 Click the OK button Codonics SLS Administration Tool User s Manual 7 17 You are prompted to open or save the archive file that contains the log files File Download Do you want to open or save this file Dp Name logs_140C000XXC_20110908 135550 zip Type WinZip From localhost harm your computer If you do not trust the source do not open or While files from the Internet can be useful some files can potentially lt save this file what s t
115. ftware is not running Verify that the SLS software is running Manager an SLS device has a status of Offline Not responding Reboot the SLS In the Administration Tool Device The Administration Tool and SLS Verify that the network passwords for Manager an SLS device has a network access passwords do not the Administration Tool and the SLS are status of Offline Not secure match correct refer to Security Settings on page 6 4 Verify that the correct configuration package is loaded on the SLS Codonics SLS Administration Tool User s Manual 9 5 Table 9 1 Troubleshooting Problem From the Administration Tool Device Manager an SLS log cannot be downloaded Package Installation Problems In the Administration Tool Device Manager an SLS device has a package installation status of Transferring In the Administration Tool Device Manager an SLS device has a package installation status of Waiting Troubleshooting Possible Causes The SLS is offline The SLS software is corrupt The package is already being transferred from an Administration Tool Device Manager on another Administration Tool There is a communication lag in the network The SLS software is corrupt A user is logged in to the SLS or the install countdown default is 60 minutes is running Solutions Verify that the SLS is running Attempt to view the SLS status locally on the SLS Reboot the SLS Verify that the pa
116. ger be correct For example if you change the drug name the audio setting in the formulary might no longer be correct You should go to the formulary verify the drug entry s settings and modify them as needed Refer to Editing a Drug s Information in the Formulary on page 4 45 If a drug is in the formulary and you change its Combination Drug setting in the MDD the drug classification template in the formulary will be set to none A warning message is displayed indicating that the drug classification template setting in the formulary for this drug must be updated and that other settings such as audio and dilutions might no longer be correct You will have to go to the formulary and select a template for the drug before a formulary package can be created You should also verify that the other formulary settings are still correct For more information about selecting a drug classification template refer to Table 4 2 on page 4 48 Creating a Formulary adding Drugs to the Formulary TS To add a single drug to the formulary To specify which drugs will be available on an SLS you add drugs in the MDD to the formulary You can then create a formulary update package which can be deployed to multiple SLSs at your hospital You can add single drugs from the MDD to the formulary or multiple drugs at one time Adding a Single Drug to the Formulary 1 With the MDD drug list displayed click the drug record s Add to Formulary
117. ges on SLS Devices on page 7 19 You can also copy the configuration update package to a USB flash drive and then install it on SLSs from the USB flash drive For information refer to Chapter 5 of the Safe Label System User s Manual WARNING Having multiple Administration Tools running or permitting multiple users to have Read Write access to the Administration Tool Device Manager introduces the risk of deploying formulary or configuration packages with different content by the same names Therefore it is strongly recommended that each SLS customer create and set up a process and audit plan to check that the latest approved versions of the formulary and configuration are correctly deployed to each SLS for example only create and deploy packages from one Administration Tool It is also strongly recommended that each customer closely control which Administration Tool users receive Device Manager Read Only and Read Write privileges as users with Read Write privileges can deploy formulary and configuration packages to SLS devices Codonics SLS Administration Tool User s Manual 6 39 lt gt Managing SLS Devices overview The the Administration Tool Device Manager provides a centralized method for deploying updates to SLS devices and for monitoring their status It allows you to perform much of the SLS device management right from the Administration Tool When the Administration Tool Device Manager Is Used The Administrati
118. guration file server_ca_cert pem public certificate of the Root Certificate Authority 6 24 Configuration Manager The wifi conf Configuration File The certificates subdirectory for each SLS device must contain a wifi conf configuration file which is a text file The wifi conf file will be parsed when the certificates archive file is imported into a configuration package to determine the certificates to be loaded The wifi conf file defines the connection settings used for the WPA WPA2 Enterprise network These settings define whether EAP TLS PEAPvO MSCHAPv2 or another EAP is used Parameters are defined using the format Param Value Table 6 6 on page 6 26 lists the possible parameters Only those parameters that are needed are required to be included in the configuration file For example the wpa private key passwd parameter is required only if a password is needed for the PKCS 12 container or the private key An example of a wifi conf file is wpa ssid MySSID wpa ap scan 2 wpa proto RSN wpa pairwise CCMP TKIP wpa group CCMP TKIP wpa key mgmt WPA EAP wpa eap TLS wpa private key allMyKeys pfx For additional example wifi conf files for different types of Enterprise networks refer to wifi conf and wifi conf debug File Examples on page 6 31 During the import of the archive file the wifi conf file will be parsed to determine which files to include for the following parameters e wpa ca cert Root certificate
119. h asset has not changed from the original electronic signature for that asset If the confirmation fails the formulary update package is not created and the Administration Tool indicates the cause of the failure In addition a package will not be created if any of the following required fields are missing e Template e Audio e Expire Time e Dilutions Required if Dilution Status is required and not permitted if Dilution Status is not allowed Creating a Formulary IS To create a formulary update package If a formulary update package fails validation then a dialog box displays that lists the invalid drugs and the reasons they failed The user has the option to output this list to an Excel spreadsheet to assist them with correcting the errors Creating a Formulary Update Package Once all the drugs have been properly edited in the formulary and the formulary has been promoted to Test Review or Approved a formulary update package can be created When creating the formulary update package you will need to agree to a liability agreement regarding the formulary 1 With the formulary drug list displayed click the Create Package button Q coponics amp Hh Configuration g Devices _ Administrator Log Out J Master ID Container 1D Name Cof centration Tallman Template Message Actions oO 0517040125 Atropine 0 4 mg mL Miscellaneous White U 4 x 7 100192
120. hat each customer closely control which Administration Tool users receive Device Manager Read Only and Read Write privileges as users with Read Write privileges can deploy formulary and configuration packages to SLS devices Package Versioning The Administration Tool assigns a version number to each formulary update package that is created This is done to help a hospital keep track of versions of the formulary The formulary version number starts at version 1 Creating a new package increments the version number The Administration Tool also maintains audit logs that contain the chronological history of all drugs added to the formulary edits made to drugs in the formulary and the creation of packages Codonics SLS Administration Tool User s Manual 4 79 lt gt Additional Database Operations overview The tasks in the standard database workflow to create a formulary package are covered in Chapter 4 This chapter covers the additional database operations that can be performed which include Sort the MDD and formulary drug lists by their column headers e Search for drugs in the MDD or formulary e Verify drugs in the MDD e Edit multiple drug records at a time in the MDD e Edit multiple drug records at a time in the formulary e Delete drugs from the MDD e Delete drugs from the formulary Codonics SLS Administration Tool User s Manual 5 1 orting Drug Record Lists The drug records in the MDD and formul
121. he period specified in the Test Print Every setting Test Print on First Login If selected specifies that a test print will be printed at the initial login after the SLS has been restarted or after the period specified in the Test Print Every setting Test Print Every Specifies in hours how often a test print will be printed If a test print has not been printed within the specified amount of time the SLS will prompt the user to print a test print If the specified amount of time occurs while no user is logged in a test print will be required at the next login General Verify on SLS If selected the first time that a particular container barcode ID is scanned at an SLS the user will be prompted to verify the drug even if verification was already performed for the drug using the Administration Tool for more information refer to Drug Verification on page 5 4 NOTE It is recommended that you select this option even if you are going to be verifying drugs on the Administration Tool as an additional safety checkpoint Also even if this option is not selected any drugs not verified on the Administration Tool will have to be verified on each SLS to which the formulary is deployed Confirm Before Print If selected requires the user to confirm the label content as displayed on the touch screen before actually printing the label Confirm After Print If selected requires the user to confirm the label content after it is printed by
122. he risk 7 18 Managing SLS Devices TS To install packages on SLS devices nstalling Packages on SLS Devices 1 If you currently do not have Read Write access in Administration Tool Device Manager change your access level to it by clicking the Enter Network Password button Enter Network Password button OCcoponics amp Administrator Log Out Cee EE ee SE e E Sa Ea JADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 11 DA kad MAES ADULTO20612 4 1 3 0 10 1 137 74 oa JADULT020612 5 ADULT020612 4 1 3 0 10 1 139 175 DA ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 33 oa aDuLTo20612 5 aDuLTo20512 4 1 3 0 10 1 136 223 E C ADULTO20612 5 aDuLTo20612 4 1 3 0 10 1 136 193 oa The Enter Network Password dialog box displays Enter Network Password Read Write Read Only Password X Cancel Y OK Codonics SLS Administration Tool User s Manual 7 19 SLS device selection check boxes 7 20 L 2 Select the Read Write option and then click the OK button NOTE The default Read Write password is codonics If this is still the password then you can leave the Password field in the Enter Network Password dialog box empty after selecting your access level since the password codonics will be assumed by default 3 Select the SLS devices on which to install the package by selecting their check boxes OC coponics Administrator L
123. he upper right corner of the screen Search icon Search field Q covomes 1 cote Import Add New Learn Drugs Verify Drugs Undo i Concentration Route verification Status Not Verified ACTIVE IEB 4 x a Not Verified ACTIVE IED 4 x a C Drug Names Master 1D Container 1D Tallman r Atropine 00517040125 0517040125 0 41 mg mL Atropine 1001925039 0 4 mg mL F Codonics SLS Administration Tool User s Manual 5 3 IS To redisplay all drugs in the list after a search 2 Enter search criteria in the field and then click the Search icon A list of the drug records that match the search criteria is displayed Click the Search text field s Clear icon 9 or press the Escape Esc key rvs Verification Drug verification consists of scanning a drug container barcode and verifying that the system can find the correct drug record in the MDD for the container s drug This ensures that the correct drug information will be printed on the syringe label at an SLS With the Verify On SLS safety configuration setting drug verification is also performed the first time that a container is scanned on each SLS for usage providing that there is a unique match in the formulary Verification on the Administration Tool is performed using the Verify function After starting the Verify function and scanning the barcode of the container to be verified the sys
124. he user will have the option to edit its information Codonics SLS Administration Tool User s Manual 2 5 If the Drug Is Not Found in the MDD If the user indicates that none of the displayed drugs are correct or if the Administration Tool finds no matching Container IDs or in the USA no potential Master ID mappings then the user will have the option of creating a new drug record Formulary Once drugs from the MDD have been added to the formulary they can be edited to add the following information that is specific to the use of each drug with an SLS and the hospital s policies e Label Template drug classification e Message e Audio typically a WAV file that announces the drug name e Expire Time in hours e Dilution Status Dilution Allowed Dilution Not Allowed or Dilution Required e Dilutions e Diluents available values are preconfigured and can be edited e Miscellaneous Formulary Promotion Levels As a user prepares a formulary for use in an SLS it is important to keep track of the formulary s current development stage and to prevent any changes to the formulary without proper notification and process The Administration Tool ensures this by assigning a promotion level to the formulary to be deployed There are three formulary promotion levels e Under Development Safe Label System Concepts e 6Test Review e Approved The formulary can be in only one of these levels at a time Under Devel
125. ies so that you can control what will be printed for the drug name Bupivacaine EPINEPHrine 0 5 1 200 000 Prepared 07 05 2011 14 14 Expires 07 06 2011 14 14 You can create drug classification templates based on existing templates but with custom colors Message Message text for the drug NOTE A message that is too long for example WARNING This is a Paralyzing Agent will be truncated on a label Ellipses will be printed to indicate that the message has been truncated You should shorten the message to prevent the truncation Codonics SLS Administration Tool User s Manual 4 49 Table 4 2 Formulary Information Continued Field Description Audio Specifies the audio WAV file to use when announcing the drug s name The system will automatically select an audio file if one with a file name that matches the drug name can be found Each audio file defaults to a matching drug name if it exists otherwise the audio file defaults to No Audio Silence The Audio entry has two lists The first list is for the first ingredient of a combination drug and the second list is for the second ingredient Each audio list has its own Play button to play the audio file selected For non combination drugs the second audio list is disabled CAUTION You must always verify and ensure that the auto audio selection specified for each drug is accurate and correct The auto audio selection is a system convenience Expi
126. ig myENConfigFile txt If the Read Write access password that is set for the configuration package deployed to the SLS devices was not included in the EmailNotifier configuration file you are prompted for it Enter the Read Write password The EmailNotifier will start running checking SLS for events and emailing Device Event Reports to individuals and groups based on your configuration s NOTE If the Master Device List has been updated with new SLS devices the EmailNotifier must be restarted to include the new devices in the Device Event Reports Requirements for the EmailNotifier to Continue Sending Reports For the EmailNotifier to continue to send Device Event Reports the following conditions are required The PC on which the EmailNotifier is running The Command Prompt window in which the EmailNotifier is running is open The EmailNotifier application is running Managing SLS Devices IS To stop the EmailNotifier Additional Notes About Running the EmailNotifier e Ifyou add an EmailNotifier feature key to an SLS unit after the EmailNotifier has been started you will need to restart the EmailNotifier for that SLS s events to be included in reports e If you make changes to the EmailNotifier configuration file after the EmailNotifier has been started you will need to restart the EmailNotifier for those changes to take effect Stopping the EmailNotifier Exit the Command Prompt window or shut down the PC from
127. in aspect of SLS configuration x Q coponics formulary Administrator Log Out TE create Package Security Media Enable Test Prints Vv System Test Print on Every Login m Test Print on First Login M Custom Labels Test Print Every 24 Hous General Verify On SLS a Confirm Before Print a Confirm After Print a Speak Drug Name a Speak Concentration Codonics SLS Administration Tool User s Manual 6 1 Eatery Settings The Safety tab includes settings that are related to ensuring the accuracy of printed and scanned labels formulary for SLS S Q coponics formulary Administrator Loa Out B create Package Security Media Enable Test Prints d System Test Print on Every Login bi Test Print on First Login M Custom Labels Test Print Every 24 Hours General Verify On SLS Confirm Before Print Confirm After Print Speak Drug Name QA AIII Speak Concentration WARNING It is strongly recommended that you do not change the safety settings from their factory default settings You should be fully aware of the risks that you are taking when disabling any of the safety features 6 2 Configuration Manager Table 6 1 Safety Settings Setting Description Media Enable Test Prints If selected enables the test print function Test Print on Every Login If selected specifies that a test print will be printed at every login or after t
128. is parameter Additional Required Certificate Files Each subdirectory should have at least one of the following files e A PFX P12 container file with the public certificate private key and public Root CAs extension p12 or pfx e A Root CA certificate for example cacert pem cacert der e A Public certificate for example public pem public der public cert e A Private key for example private pem private der Configuration Manager Required Certificates Table 6 7 lists the certificates that are required for each network type Table 6 7 Network Type Required Certificates Network Type Required Certificates EAP TLS Requires either all three of the following certificates defined separately or contained in one PKCS 12 file e Root Certificate Authority e Public Certificate per device e Private Key per device PEAPv0 MSCHAPv2 The Root Certificate Authority that issued the server s certificate EE Codonics SLS Administration Tool User s Manual 6 29 6 30 Optional Debug File An optional wifi conf debug file can be used to enable wireless debugging to be logged when errors occur An example of the wifi conf debug file for PEAP MSCHAPv2 networks that do not broadcast an SSID is shown below For additional example wifi conf debug files for different types of Enterprise networks refer to wifi conf and wifi conf debug File Examples on page 6 31 ap_scan 2 network ssid CodonicsEnterpri
129. le records in formulary 5 25 deleting multiple records in MDD 5 20 deleting single record in formulary 5 23 deleting single record in MDD 5 18 editing multiple records in formulary 5 12 editing multiple records in MDD 5 8 editing single record in MDD 4 34 Formulary Report reviewing for duplicates 4 73 resetting to Not Verified 5 7 searching for 5 3 verification 5 4 email notification groups 7 28 parameters 7 28 EmailNotifier 7 24 to 7 38 configuration file 7 24 to 7 31 configuration file email notification group parameters 7 28 configuration file email notification groups 7 28 configuration file example 7 25 configuration file mail server settings 7 27 Codonics SLS Administration Tool User s Manual l 3 4 EmailNotifier cont configuration file SLS Master Device List entry 7 27 Device Event Report 7 24 Device Event Report events messages included 7 37 email format 7 35 email format body 7 36 email format subject 7 36 event types reported 7 30 processing 7 33 processing collecting events 7 33 processing emailing Device Event Reports 7 34 requirements to continue sending reports 7 32 running additional notes 7 33 starting 7 31 stopping 7 33 EmailNotifier exe 3 11 EmailNotifierlnstructions doc 3 12 Enable Test Prints safety setting 6 3 Enabled Symbology barcode setting 8 4 ENSampleConfigFile txt 3 12 ENSampleMDLFile txt 3 12 7 6 exiting the Administration Tool 3 21 Expir
130. lid ink cartridge is not installed The ink cartridge is out of ink The ink cartridge is low on ink There is no media loaded The drug failed verification The drug is obsolete that is it is not approved Do not use the drug The drug was not found Label confirmation error Barcode type is incorrect Label confirmation error Barcode content is incorrect Label confirmation error The scan failed and there was no re scan Label confirmation error The user was unable to scan the label Label confirmation error The user indicated a visual content failure Codonics SLS Administration Tool User s Manual 7 37 Table 7 3 Events Reported in the Device Event Report Continued 36 Label Confirmation Error Visual Label confirmation error The user indicated a visual print failure Print Failure 40 SLS Out Of Service The SLS is out of service 41 SLS Out Of Service Login Allowed The SLS is out of service but a login is allowed 50 Drug Verified on SLS The drug was verified on the SLS 51 SLS Startup The SLS is starting up 52 SLS Shutdown The SLS is shutting down 53 Update Package Installation Update package installation The package is being transferred to an Transferring SLS 54 Update Package Installation Update package installation The package is queued for installation Queued 55 Update Package Installation Update package installation The package update has been started Started 56 Update Package
131. m diluent will change the custom diluent name for all drugs in the formulary Cancel 3 Click OK to confirm the name change Codonics SLS Administration Tool User s Manual 4 67 4 68 The name of the custom diluent is updated 4 e 4 4 Sterilized Water Lidocaine Normal Saline Custom 2 aa 4 l Diluents DSW Custom 3 xI Ringers Lactate Custom 4 x Other romoting the Formulary You can promote and demote the formulary between the three formulary promotion levels e Under Development e Test Review e Approved NOTE It is recommended that a review board of qualified individuals review new formulary drug entries and either approve or deny the promotion of the formulary to Approved prior to actually changing the formulary promotion level to Approved in the Administration Tool The Formulary Report can be used to review the status of the formulary as part of this approval process For more information about this report refer to Creating a Formulary Report on page 4 70 For more information about these promotion levels refer to Formulary Promotion Levels on page 2 6 The promotion demotion buttons in the Formulary tab change depending on the current promotion level of the formulary For example if the formulary is at the Test Review level then the two buttons are Promote to Approved and Demote to Under Development Creating a Formulary To be able to create a form
132. me For example if CID EXD EXT is selected the drug container barcode will include the Container ID the expiration date and the expiration time This is in addition to the concentration and diluent information and the preparer s initials Configuration Manager Qcustom Labels In addition to syringe labels the SLS supports the following default label categories e Blank e Lines e IV e Patient Each of these categories has a button on the user interface that the user presses to select that category Up to 48 custom labels can be defined for each category L NOTE When a Blank or Lines label is printed on an SLS one copy of the label is printed When an IV or Patient label is printed two copies of the label are printed The Custom Labels tab includes the settings that determine e Which of the label categories will have a button displayed in the user interface e The name of the buttons if something other than the default name is desired e Which of the custom labels will be available in each category Codonics SLS Administration Tool User s Manual 6 11 Manage SLS Devices Administrator Log Out ih BLANK Section Mode Button Name BLANK Adilak E F unes section Mode Button Name LINES Addiahel B F iv section Mode Button Name IV gddiabei E M panen section Mode Button Name PATIENT dcdetel For each custom label that is configured for a category the appropria
133. mode setting and save the changes in the Configure Localization it contact Codonics Technical Support 1 440 243 1198 3 Click the Save button to save your selection 3 24 Basic Operations Q Backing Up the Databases and Related Files You should periodically back up the formulary database the configuration database and their related files You can do this by backing up the Administration Tool data directory whose default name is AdminTool Data To obtain the current location of the Administration Tool data directory click the Help menu command The Help dialog box displays Path name to AdminTool Data directory Version 1 3 0 Data Directory C Documents and Settings Owner My Documents Codonics SLSAdminTool yv1 3 AdminTool Data Codonics 1 800 444 1198 1 440 243 1198 www codonics com Codonics SLS Administration Tool User s Manual 3 25 QUninstalling the Administration Tool TS In the Windows Start menu locate the Administration Tool menu directory and click Uninstall SLS Administration Tool To uninstall the Administration or Tool In the Administration Tool main directory double click the G uninstall exe file Deleting the executable file leaves the Administration Tool s data directory and the temporary directory which is in your user account s temp directory on the system You can also delete those directories if you want to completely remove the application 3 26 Basic Operations
134. n 30 days but not the same event reporting will not be optimal Managing SLS Devices The Devices Tab The Devices Manager functions are located on the Devices tab Toolbar Q coponics Administrator Loq Out ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 11 ADULTO20612 5 ADULTOZ0612 4 1 3 0 10 1 137 74 B ADULT020612 5 ADULTO20612 4 1 3 0 10 1 139 175 D ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 33 B ADuLTo20612 5 _ ADULT020612 4 1 3 0 10 1 136 223 E Dashboard 08 showing device ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 193 oe and installation ADULT020612 5 ADULT020612 4 1 3 0 10 1 136 205 DS status summary 4 ADULTOZ0612 5 ADULTO20612 4 1 3 0 10 1 136 190 counts of SLS E devices ADULT020612 5 ADULTO20612 4 1 3 0 10 1 136 181 Fa ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 138 214 B PEDS020612 6 pepso20612 13 1 3 0 10 1 136 188 C PEDS020612 6 PEDs020612 13 1 3 0 10 1 136 182 D PEDS020612 6 PeDso20612 13 1 3 0 10 1 136 137 i u x SLS device list NOTE If you have read only access to the Administration Tool you will see only the Devices tab If you have full access to the Administration Tool you will see the Formulary Configuration and Devices tabs Codonics SLS Administration Tool User s Manual 7 3 The Devices tab includes the following main components The SLS device list includes an entry for each of the current managed S
135. n Tallman Message Actions N0517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White L i 7 x a 1001925039 Atropine 0 4 mg mL Miscellaneous White L r x 00409904201 0409904201 iri aes om 1 200 00Bupivacaine EPINEPH Miscellaneous White d r x 00409904501 0409904501 eere A 1 200 000 pupivacaine EPINEPH Miscellaneous White 5 Sal A 0781945170 i 1g ceFAZolin Miscellaneous White a x 6050507495 Cn TA ceFAzolin Miscellaneous White ri 7 x 0074437805 Cisatracurium p mg mL p Miscellaneous White 4 x g 0409405001 Clindamycin 150 mg mL Miscellaneous White L r x 00517490125 0517490125 Dexamethasone 4 mg mL Miscellaneous White 7 x 63323016505 6332316505 Dexamethasone 4 Toi j Miscellaneous White l x 0409163802 Dexmedetomidine 100 meg mL Miscellaneous White a x 0641037621 en lso mg mL diphenhydrAMINE Miscellaneous White 1 a x Locale en US 1 1747851500 means o Edit Selected X Delete aram 7 x j al Configure Locale i gt i Drugs selected 2 m e Delete Selected button Codonics SLS Administration Tool User s Manual 5 25 Whe TIP Multiple drug selections Q To select a range of drugs select the first entry and then Shift click the last entry in the range If you want to select all of the drugs or clear them all to reselect them select or clear the check box in the column header row shown below a OC coponics I Master see Dstabase 49 Sets o
136. n ascending order by that column Click the column heading again to toggle the sort order to descending Click a column heading to sort the list by that column Administrator Log Out Device Filters Formulary IP Address z R e ADuLTo20612 5 ADULTO20612 4 1 3 0 10 1 137 11 D D ting os ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 74 BAe E B ADULT020612 5 ADULT020612 4 1 3 0 10 1 139 175 i ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 33 i ADULT020612 5 ADULTO20612 4 1 3 0 10 1 136 223 i a eG Gea ee ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 193 fi SLS Device List Sort Behavior e If you click the Device Status column heading the sort order of the device list is based on the device status at the time you click the heading However the sort does not automatically update when the status of a device changes You have to click the column heading again to refresh the sort order e The Administration Tool Device Manager does not sort within a type of Status For example if the device list is sorted by Device Status then it is correctly sorted by Ready Warning Fault and Offline but not by specific statuses such as No Connection and Can t Authenticate Managing SLs Devices Viewing Detailed Information About an SLS Device TS Click the Information button in the Actions column of the SLS device To view detailed uso BO tse218 SC i
137. nd you confirm the deletion it will be deleted from the formulary as well 2 Click the Yes button to continue with the deletion The drug record is deleted and is no longer listed in the MDD drug list 5 18 Additional Database Operations 3 If you want to undo the deletion of the drug from the MDD click the Undo button a OC copon cs P Undo button Configuration a Devices Administrator Log Out Atropine 00517040125 0517040125 0 41 mg mL Not Verified ACTIVE Atropine 1001925039 0 4 mg mL Not Verified ACTIVE You are prompted to confirm undoing the deletion L NOTE Only one level of undo is supported Codonics SLS Administration Tool User s Manual 5 19 Deleting a Batch of Drugs from the MDD Y gt 1 With the MDD drug list displayed select the check box of each drug to be deleted To delete a batch of drugs from the MDD Administrator Log Out Import Add New Learn Drugs ify Drugs Undo Q 7 Drug Name Master ID Container ID Tallman Concentration Route Verification Status Actions 00517040125 0517040125 0 4 mg mL Not Verified ACTIVE mA a A 1001925039 0 4 mg mL Not Verified ACTIVE Drug selection maw check boxes Bupivacaine Epinept 00409904201 0409904201 Bupivacaine EF 0 25 1 200 Not Verified ACTIVE T a x Bupivacaine Epinept 00409904
138. nformation 1 3 0 10 1 136 188 fi me about an SLS device 1 3 0 10 1 136 182 i 1 3 0 10 1 136 137 A mm Information button The SLS device information dialog box displays System Information OR3 Serial Number 140 00169C Ink Levels Software Version 1 3 0 Cyan 96 Printer Firmware VER 220 07 26 11V2 05 03 10 2011 DO22_ Magenta 97 Formulary Version ADULT020612 5 Yellow 96 Configuration Version ADULTO20612 4 License Code 060 00230 100 Network Configuration Current User Ethernet IP 10 1 139 175 Name Ethernet MAC 00 60 e0 4b 25 4c Initials Wi Fi IP Login Time Wi Fi MAC Previous Login Wi Fi Strength Status Messages Date Time Message 02 07 2012 12 19 Ready Events Event ID Date Time Description Details UserName User Initials Event Code 2 02 03 2012 12 20 The SLS has started 51 3 02 05 2012 06 42 Update transferring PKG SLS FORMULARY RC9104D 004 53 al lt M gt v OK Codonics SLS Administration Tool User s Manual 7 15 D NOTE Status information and events cannot be displayed for a device that is Offline D The system information includes e Serial number e Current software version e Printer firmware e Current formulary version e Current configuration version e License code e Information about the current user name initials login time and the previous login e Ink levels percent remaining e Network configuration information
139. nistrator Log Out T Drug Name Master ID Container 1D Tallman Concentration Route Verification Status Actions T F a p Atropine 00517040125 0517040125 0 41 mg mL Not Verified ACTIVE EB 4 x p Atropine 1001925039 0 4 mg mL Not Verified ACTIVE ir 4 x E J The Login dialog box displays Exiting the Administration Tool Click the Close Window button at the upper right corner of the Administration Tool window Close Window button Codonics SLS Administration Tool User s Manual 3 21 master Drug Database Modes 3 22 The MDD can be in one of two modes US NDC mode for the USA or Other mode for outside the USA US NDC Mode The US NDC mode characteristics are Both the 11 digit Master ID and the 10 digit Container ID are included in drug records and will be visible in the Administration Tool user interface The Master ID field uniquely identifies the drug record When importing data you can choose to match external file drug IDs with either Master IDs or Container IDs Master IDs must be 11 digits Gf they exist and Container IDs must be 10 digits if they exist Barcode configuration options are not available Other Mode Only Container IDs are included in drug records The Master ID field will not be visible in the Administration Tool user interface When importing data the system will only match external file
140. not wish to migrate your data at this time just click the red X to close this window and skip migration Otherwise Follow these steps to migrate your data 1 Verify the NEW Data Directory location This directory was automatically created by the installer and should not need to be changed 2 Verify the OLD Data Directory location Make sure this is the directory containing your OLD Formulary and configuration data Tf it is not correct click the Select OLD Data Directory button below to select the correct OLD data directory 3 Ensure that no instances of the Administration Tool are running and click the Migrate button below Selected NEW Directory SEES Aa ele ME C Documents and Settings Owner My Documents Codonics SLSAdminTool y1 3 0 A4dminTool Data Selected OLD Directory Select OLD Data Direct oe Seeman C Program Files SLS AT AdminTool Data 5 Ifyou choose to not migrate the data directory click the window s Close X button and return to the installation wizard window The Install Complete screen displays when installation is complete Go to step 9 If you choose to migrate the old data directory then you must verify whether the selected old directory location is correct If not correct click the Select OLD Data Directory button to navigate to and select the location of the old data directory to be migrated vo NOTE The new data directory location is created automatically during the install process and shoul
141. o Barcode 3 Enter the Master ID in the field and click the OK button The system searches the MDD for a record with the same Master ID or for any records that have an unmapped Container ID that is a mapping candidate for the entered Master ID e If no matches or mappings are found then you are prompted to confirm whether you want to add a new drug If you click the Yes button then the New Drug dialog box is displayed as described in step 2 of the procedure in Adding a Single Drug to the MDD on page 4 3 The only difference is that the Master ID is automatically entered for you and it cannot be edited e Ifa record with the same Master ID is found you are prompted to confirm whether you want to edit the existing drug record If you click the Yes button then the Editing Master Drugs dialog box is displayed as described in the procedure in Editing a Single Drug s Information in the MDD on page 4 34 The only difference is that the Master ID cannot be edited 4 12 Creating a Formulary If a record with the same Master ID is not found but records with Container IDs that could map to the Master ID are found then the mapped records are displayed as shown below Go to step 4 Choose a Drug Choose a mapped drug for the Master ID 00001111111 Drug Choices Name Drug with CIDA c Master ID Container ID 0001111111 Concentration 0 001 g Name Drug with CID B c Master ID Container ID 0001111111 Concentration
142. of devices currently in an Alert state Faults Number of devices currently in a Fault state Failed Installs Number of devices whose last install failed Email Body The body of the email includes the following components e Summary Information Table Summarizes the same information found in the subject counts of the various objects states e Device Event Table A list of summaries and events per SLS device The SLS devices are sorted in the same order in which they are listed in the SLS Master Device List Events are sorted newest to oldest ya NOTE The Device Event Report includes all SLS devices even those with no events since the last email Look through the entire email to see which units have had events since the last Report 7 36 Managing SLS Devices Type of Events Messages Included in the Device Event Report The events that can be included in the Device Event Report are listed in Table 7 3 Table 7 3 Events Reported in the Device Event Report 3 4 5 6 20 22 23 30 31 32 33 35 Out of Ink No Cartridge Out of Ink Empty Cartridge Low Ink Out of Labels Drug Verification Failed Drug Obsolete Not Approved Drug Not Found Label Confirmation Error Barcode Type Incorrect Label Confirmation Error Barcode Content Incorrect Label Confirmation Error Scan Failed no re scan Label Confirmation Error User Unable to Scan Label Confirmation Error Visual Content Failure A va
143. og Out ADULT020612 5 ADULT020612 4 10 1 137 11 ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 137 74 E ADULT020612 5 ADULT020612 4 1 3 0 10 1 139 175 Bl Factory Defaults Factory Defaults 1 3 0 10 1 137 33 E ADULT020612 5 ADULT020612 4 1 3 0 10 1 136 223 E ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 193 fi ADULTO20612 5 ADULT020612 4 1 3 0 10 1 136 205 E ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 136 190 E ADULT020612 5 ADULT020612 4 1 3 0 10 1 136 181 B ADULTO20612 5 ADULTO20612 4 1 3 0 10 1 138 214 E PEDs020612 6 PEDS020612 13 1 3 0 10 1 136 188 D 7 2 PEDS020612 6 PEDS020612 13 1 3 0 10 1 136 182 E PEDS020612 6 PEDS020612 13 1 3 0 10 1 136 137 08 m d Managing SLS Devices TIP Multiple SLS selections To select a range of SLS records select the first entry and then Shift click the last entry in the range If you want to select all of the SLS records or clear them all to reselect them select or clear the check box in the column header row shown below Ocoponics amp formulary F WW ooenoecsisi Sets or clears all drug record Device Filters sus Device Device check boxes F Ready jw ORI soe pe WGE Codonics SLS Administration Tool User s Manual 7 21 7 22 4 Click the Install Package button in the toolbar Install Package button CODONICS Formulary fo Configuration Administrator Log Out SS n
144. on Tool Device Manager can be used for the following situations Ensuring that all SLS devices are operational and that there are no critical updates to be performed Performing an in depth check on SLS device status Downloading logs from individual SLSs for troubleshooting Updating the formulary on SLSs Updating SLS configurations When an SLS device is replaced retired or moved Codonics SLS Administration Tool User s Manual 7 1 e To detect when an SLS device requires servicing such as replacing ink loading new media or correcting hardware malfunctions that prevent the SLS device from being used to scan and print drug labels or perform other operations Tasks Performed with the Administration Tool Device Manager Using the Administration Tool Device Manager you can perform the following tasks e Install a formulary or configuration package on selected SLS devices e View a list of the current managed SLS devices e Change the list of managed SLS devices e View or modify the network access information for SLS devices NOTE If the Administration Tool Device Manager is being used to monitor the status of SLSs make sure that the date time entered on the SLS devices is the same as that on the PC on which the Administration Tool is running If an SLS device s date time is more than 30 days different than the Administration Tool s date time its events will not be reported to Device Manager If an SLS device s date is withi
145. ool on page 3 15 e uninstall exe Uninstalls the Administration Tool For more information refer to Uninstalling the Administration Tool on page 3 26 EmailNotifier exe The EmailNotifier application executable file NOTE The EmailNotifier application but must be run from a command line prompt not from Windows Explorer For more information refer to Starting the EmailNotifier on page 7 31 Codonics SLS Administration Tool User s Manual 3 11 3 12 MigrationUtility exe Launches the Migration utility for migrating data directories from previous versions of the Administration Tool For more information refer to Running the Migration Utility on page 3 13 EmailNotifierInstructions doc Instructions for running the EmailNotifier application ENSampleConfigFile txt A sample EmailNotifier configuration file For more information about the EmailNotifier configuration file refer to EmailNotifier Configuration on page 7 24 ENSampleMDLFile txt A sample Master Device List file whose file name matches the Master Device List specified in the sample EmailNotifier configuration file ENSampleConfigFile txt For more information about the Master Device List file refer to Configuring the List of Managed SLS Devices on page 7 6 Basic Operations IS To run the Migration utility L Running the Migration Utility If the Migration utility was not run during the Administration Tool installation
146. ool For more information about the barcode symbology settings in the Administration Tool refer to Configuring a Locale on page 8 2 For information about setting up the barcode reader refer to Barcode Scanners on page 10 1 The barcode is not compatible with Make sure that the barcode setting for the enabled barcode symbology the barcode symbology that is being settings in the Administration Tool scanned is correct For more information about setting barcode symbology refer to Configuring a Locale on page 8 2 Network SLS Device Status Problems The PC on which the There are general network Verify that other devices connected to Administration Tool is running will connectivity issues at the access the network via the same access point not connect to the network point or the PC are active on the network The PC network settings are not Verify that the PC IP address and the configured properly other network settings are correct There is a hardware connectivity Verify that the PC network hardware is issue at the PC properly connected The SLS device listing in the The Master Device List needstobe Update the Master Device List Refer to Administration Tool Device updated to include all expected Creating or Modifying an SLS Master Manager does not include one or SLS devices Device List File on page 7 6 more SLS devices that are expected to be in the list The incorrect Master Device Listis Open the corre
147. ool User s Manual 4 51 Table 4 2 Formulary Information Continued Field Description Diluents A list of the available diluents for the selected template To add a custom diluent refer to Adding a Custom Diluent on page 4 66 NOTE Combination drugs in the formulary will display by default the five standard diluents that is Sterilized Water Normal Saline DSW Ringers Lactate and Other However dilutions for combination drugs are not supported NOTE The Administration Tool allows a formulary package to be created when Required is selected for the Dilution Status option and then only Other is selected as a diluent Miscellaneous Miscellaneous text to be included in the formulary and in the formulary report for additional information about the drug 3 Click the Save button to save your changes 4 52 Creating a Formulary Syringe Label Templates Table 4 3 lists samples of the available syringe label templates Table 4 3 Sample Syringe Label Templates Template Name Sample Induction Agents Tranquilizers Tranquilizer Antagonists Flumazenil Prepared 04 05 2011 10 38 By BES Expires 04 06 2011 10 38 0 1 mg mL Muscle Relaxants Codonics SLS Administration Tool User s Manual Rar Eee ee Be Be Bee E me bar Eee Bar E 4 53 4 54 Table 4 3 Sample Syringe Label Templates Continued Template Name Sample Relaxant Antagonists Slt 1111 ll Neostigmine
148. opment A formulary at this level can only be edited and the formulary is considered to be unlocked An Administration Tool user can promote the formulary to the Test Review level Doing so will lock the formulary and prevent edits Test Review The Test Review promotion level allows the formulary to be used and studied in a non clinical environment to ensure that the formulary is configured correctly the right drugs are added drug classifications are set properly and so forth Those tasks are part of the review and certification process to approve the formulary To support the review and certification process you can use the Administration Tool to generate a report that shows the contents of the formulary Site administrators and clinicians can review this report and use it to sign off on the formulary While at this level printed labels include the warning message Test Label Not for clinical use When the formulary is approved for use it is promoted to the Approved level Approved As with the Test Review level a formulary at the Approved level is locked to prevent editing The primary difference between the two levels is that the Approved level does not put a Test Label Not for clinical use warning message on printed labels Approved formularies are official clinical formularies Codonics SLS Administration Tool User s Manual 2 7 A At any point when the formulary is in the Test Review or Approved level th
149. orm the procedure in Configuring the Symbol 9808 Barcode Scanner to configure it If you are using another type of barcode scanner other than the types listed above refer to Parameters to Enable for Other Scanner Types for a list of the parameters that must be enabled to properly configure the scanner for use with SLS Codonics SLS Administration Tool User s Manual 10 1 Configuring the Symbol 9808 Barcode Scanner Scan the 2D barcode below to configure the Symbol 9808 barcode scanner for any barcodes supported in the Administration Tool Barcode for configuring the Symbol 9808 barcode scanner CAUTION Do not scan the barcode above on an actual SLS This barcode is only for a Symbol 9808 barcode scanner being used with the Administration Tool After successfully scanning this barcode you will hear an audible beep followed by an audible sound that indicates that the scanner is restarting Parameters and Modes to Enable for Other Scanner Types If you are not using a Symbol 9808 scanner the parameters listed in Table 10 1 on page 10 3 must be enabled to properly configure the scanner for use with the Administration Tool Refer to your scanner user manual for information about how to configure your scanner to enable these parameters In addition the following should be enabled e The appropriate symbologies for the label barcodes that are being used e AIM mode 10 2 Accessories e Wedge mode To check whe
150. out the fields refer to Table 4 2 on page 4 48 4 Click the Save button to save your changes 5 16 Additional Database Operations A confirmation dialog box displays In addition to the information you entered the dialog could include any conflicts or errors for this drug Edit Multiple Formulary Drugs Confirm Apply these changes 5 Click the Yes button to confirm the changes to the drug information Click the No button to return to the Editing Formulary Drug s dialog box Deleting Drugs from the MDD L You can delete single drugs from the MDD or a batch of drugs at one time Deleting drugs in the MDD automatically deletes them from the formulary NOTE It is recommended that you back up the database before performing extensive deletions For more information refer to Backing Up the Databases and Related Files on page 3 25 Codonics SLS Administration Tool User s Manual 5 17 Deleting a Single Drug from the MDD Y gt 1 With the MDD drug list displayed click the drug record s Delete icon To delete a Delete icon single drug from the MDD Q coponics Hh Configuration g Devices _ r Drug Name Master 10 Container ID Tallman Concentration Route Verfication Status p Atropine 00517040125 0517040125 0 41 mg mL Not verified active r Atropine 1001925039 0 4 mg mL Not Verified ACTIVE You are prompted to confirm the deletion If the drug has been added to the formulary a
151. ox displays It indicates the file that will be used as the data directory the default name of the data directory is AdminTool Data Path name to AdminTool Data directory Confirm Data Directory C Documents and Settings Owner My Documents Codonics SLSAdminTool v1 3 0 AdminTool DataWwill be used as the data directory Would you like to continue or change the data directory Automatically continuing with this directory in 6 seconds Choose one of the following options Use the indicated data directory Either do nothing the dialog box will automatically close after a preconfigured timeout or click the Continue button The Login dialog box displays Go to Logging In on page 3 17 3 16 Basic Operations A IS To log in Use a different data directory Click the Change button A dialog box displays that allows you to navigate and choose a different data directory If the data in that data directory is valid the Login dialog box displays Go to Logging In on page 3 17 2 If the data directory needs to be created for example this is the first time that the Administration Tool is being run click the Create button You are prompted to specify the location for the new data directory If a data directory already exists click the Locate button You are prompted to specify the location for the new data directory Once you specify the location of the data directory the Administration Tool Login dialog box
152. package creation is displayed When the configuration update package has been created the Download button is enabled Building Package Package created To proceed with saving the package file click the Download button Codonics SLS Administration Tool User s Manual 6 37 A File Download dialog box is displayed File Download Do you want to open or save this file Name SLS CONFIG DEFAULT 0001 pkg Type Unknown File Type From localhost Open l Save Cancel While files from the Internet can be useful some files can potentially harm your computer If you do not trust the source do not open or save this file What s the risk 5 Click the Save button You are prompted to specify a destination folder for the configuration update package file Save in Configuration Packages My Recent Documents My Documents My Computer File name SLS CONFIG DEFAULT 0001 pkg Save as type pkg Document 6 38 Configuration Manager 6 Navigate to the destination folder for example on the USB flash drive that will be used to deploy the configuration update package to the SLSs optionally change the default name for the package and click the Save button Once the configuration update package has been created it can be remotely installed on SLSs that are on the same network as the PC running the Administration Tool For more information refer to Installing Packa
153. perly devices The EmailNotifier is not running Confirm that the PC on which the EmailNotifier is supposed to be running is connected to the network has an active login session and has the EmailNotifier application running The EmailNotifier is not using the Verify that the Master Device List that correct Master Device List the EmailNotifier is using has valid and correct SLS IP addresses listed Users are receiving emails from The SLS devices for which emails Verify that the SLSs in question are the EmailNotifier for some but not are not being sent have network connected to the network all SLS devices connection problems The SLS devices for which emails Verify that the Master Device List that are not being sent are not included the EmailNotifier is using includes the in the Master Device List being IP addresses for the SLSs in question used by the EmailNotifier Codonics SLS Administration Tool User s Manual 9 9 L gt Accessories Barcode Scanners While managing the Master Drug Database MDD and formulary using the Administration Tool you can use a barcode scanner for the Learning function and you will need to use a barcode scanner for the Drug Verification function The Administration Tool supports the following barcode scanners e Code Reader 1000 e Symbol DS9808 e Xenon 1900 1902 The Symbol barcode scanner available in Codonics Part Number AT ACC KIT is not configured as shipped You must perf
154. r s Manual 5 5 The system parses the Container ID from the barcode The system then determines whether it matches any Container IDs in the MDD and whether it maps to any Master IDs in the MDD The system displays a dialog box with the matching mapping results as follows e If no matches or mappings are found or if multiple matches or mappings are found the system displays a message indicating that verification is not possible and so the drug is not verified e If only one match is found and that drug is currently marked as Verified the system displays a message indicating that the drug is already verified e If only one match is found and that drug is not currently marked as Verified the system prompts you to confirm if the matching drug is the correct drug Go to step 3 Verify Drug Is this the correct drug Container ID 00310019270395 Name Neostigmine Tallman Neostigmine Concentration 1 mg mL X No Cancel Y Yes 3 To confirm that the matching drug is correct click the Yes button The drug s verification status is set to Verified Additional Database Operations TS To reset a drug s verification status to Not Verified To indicate that the matching drug is not correct click the No button The system displays a dialog box to allow you to confirm that the matching drug is not correct Go to step 4 To confirm that the matching drug is not correct click the Yes button The drug s verification status is set to F
155. r C DOCUME 1 Owner LOCALS 1 Temp Migrate data from OLD to NEW Exec cmd C IF 1 1 C Program Files Codonics SLSAdminTool v1 3 0 tools Delete file C Documents and Settings Owner My Documents Codonics SLSAdminTo Completed dminTool v1 3 0 www codonics com lt Back Cancel 9 Click the Next button Codonics SLS Administration Tool User s Manual The last screen of the installation wizard displays fal SLS Administration Tool Setup Completing the SLS Administration Tool Setup Wizard SLS Administration Tool has been installed on your computer Click Finish to close this wizard M Run SLS Administration Tool 10 Click the Finish button to close the installation wizard You can now run the Administration Tool Refer to Starting the Administration Tool on page 3 15 3 10 Basic Operations Contents of the Administration Tool Directories During installation the following directories and files are created in the Administration Tool application directory lib tools C3 SLSAdminTool exe C5 uninstall exe Main directory im Cj EmailNotifier exe re MigrationUtility exe Tools directory E ENSampleConfigFile txt E ENSampleMDLFile txt a messages properties Config directory The following files are of relevance for the Administration Tool user SLSAdminTool exe Starts the Administration Tool For more information refer to Running the Administration T
156. r clears all drug record check boxes Container i Master ID Jy 00003257020 00032570 Annans ssnin ya NOTE The number of drugs selected is displayed in the pop up button bar b 2 Click the Delete Selected button You are prompted to confirm the deletion 3 Click the Yes button to continue with the deletion The drugs are deleted from the formulary ya NOTE Deleting a drug from the formulary does not delete it from the MDD D 5 26 Additional Database Operations 4 If you want to undo the deletion of the drugs from the formulary click the Undo button Undo button Denote To Under Development si Master ID Container ID Names Concentration Tallman Template Message Actions p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White AR s a i L Miscell White r 1001925039 tropine 0 4 mg ml iscellaneous White 4 oe p 00409904201 0409904201 Bupivacaine Epinephy0 25 1 200 00 Bupivacaine EPINEPH Miscellaneous White 9 oe S You are prompted to confirm undoing the deletion NOTE Only one level of undo is supported la Codonics SLS Administration Tool User s Manual 5 27 Configuration Manager The Configuration Manager allows authorized users to configure safety settings security settings system features and custom labels for SLSs The Configuration Manager section in the Configuration tab includes several tabs each responsible for a certa
157. ration Tool User s Manual 6 5 Table 6 2 Security Settings Continued Network Settings Port The port on which the SLS devices listen for SSH Secure Shell requests Read Write Password Specify the password that will be required to have Read Write access to SLS devices through the Administration Tool Device Manager The default password is codonics Passwords are case sensitive Once the configuration package with this password has been deployed to the selected SLS devices Administration Tool users are required to enter this password in the Administration Tool Device Manager to remotely deploy future formulary and configuration packages to these devices These users will also be able to view status information about the SLS devices To change the password click the Edit button The Edit Read Write Password dialog box displays Edit Read Write Password Password Confirm Password X Cancel vV Save Manager introduces the risk of deploying formulary or configuration packages with different content by the same names Therefore it is strongly recommended that each customer closely control which Administration Tool users receive Device Manager Read Write privileges A WARNING Permitting multiple users to have Read Write access to the Administration Tool Device 6 6 Configuration Manager Table 6 2 Security Settings Continued Setting Description Read Only Password Specify the password that will be required to have r
158. rd Filename in the device s directory Filename in the device s directory Codonics SLS Administration Tool User s Manual Description Accepted group ciphers e TKIP Temporal Key Integrity Protocol e CCMP AES in Counter mode with CBC MAC See Note 2 following the table WPA WPA2 using EAP authentication Authentication method Device s private key or PKCS 12 container Identity for EAP connections Password associated with the identity for EAP for example PEAP MSCHAPv2 Inner authentication Root certificate authority Device s public certificate Device s private key or PKCS 12 container password See Note 3 following the table Root certificate authority Inner authentication Device s public certificate Inner authentication 6 27 6 28 Table 6 6 wifi conf Configuration File Parameters Continued Parameter VEUT Description wpa private key2 Filename in the device s directory Device s private Key inner authentication wpa private key2 passwd The password Device s private key or PKCS 12 container password inner authentication See Note 3 following the table Note 1 For WPA or WPA WPA2 Mixed Mode use WPA and see Note 2 For WPA2 only networks use RSN Note 2 For WPA and WPA WPA2 Mixed Mode networks only TKIP should be specified For WPA2 only networks use CCMP TKIP Note 3 If your PKCS 12 container does not contain a password do not include th
159. re Time The number of hours after which the syringe use will have expired If O is entered for expiration time the label will include Expires with a blank line This alerts the user to manually enter the correct expiration time or to tell their SLS administrator to enter the correct expire time in the formulary drug record Dilution Status Specifies whether the SLS user will be allowed to select the dilution for this drug Allowed Not Allowed or whether the user must select a dilution Required 4 50 Creating a Formulary Table 4 2 Formulary Information Continued Field Description Dilutions Select the check box to allow other dilution selections than the default settings To add dilution choices click the Edit button The Set Dilutions dialog box displays Set Dilutions Choose Dilutions E 25 mcg mL a 50 mcg mL E 0 1 mg mL 1 mg mL E 10 mg mL B 20 mg mL L 100 mg mL E 2 5 mg mL Select Number Select Units v Add Dilution X Cancel vV Set Dilutions For each choice select a dilution value and a unit and then click the Add Dilution button When you are finished adding dilutions click the Set Dilutions button Because specifying dilutions for combination drugs is not supported the Dilution Status Dilutions and Diluents fields are disabled The Diluents field is replaced with the text Diluents are not editable for combination drugs Codonics SLS Administration T
160. rent drugs with the same Container ID Also includes warnings when concentration units do not match dilution units WARNING Duplicate Container IDs in the formulary are reported but the duplicates are not necessarily displayed next to each other To view duplicate Container IDs next to each other you can sort the spreadsheet on Container ID With the formulary drug list displayed click the Create Report button Administrator Log Out J Master ID Container ID TE A Concentration Tallmaf PEE Message Actions l r 0517040125 Atropine 0 4 mg mL Miscellaneous White l A a B 1001925039 Atropine 0 4 mg mL Miscellaneous White L 9 x z o 0003257020 Azactam 2 5g Miscellaneous White 4 x w 0409904201 Bupivacaine Epinephr0 25 1 200 0C Bupivasaine EPINEPH Miscellaneous White 4 x r 0409904501 Bupivacaine Epinephi1 1 200 000 Bupiv aine EPINEPH Miscellaneous White x m 0781945170 Cefazolin ig ceFAZdlin Miscellaneous White U 4 x Create Report button Creating a Formulary The progress of the report generation is displayed Generating Report When the report file has been created you are prompted to open it or save it to the file system If you chose to open the report and have finished reviewing and saving it close the application and return to the Administration Tool window Reviewing the Formulary Report for Duplicates You should review the Saf
161. rg user3 hospital org mailgroup allEvents startTime 9 00 mailgroup allEvents endTime 17 00 mailgroup allEvents intervalMinutes 60 mailgroup allEvents events DRUG _NOT_FOUND DRUG _NOT_ APPROVED DRUG VERIFIED DRUG FAILED VERIFICATION POSTPRINT CONFIRM FAILED APP CLOSING APP RUNNING APP SYS OUT SERVICE PRINTER _OUT OF INK PRINTER _INK LOW PRINTER PAPER OUT UPDATE TRANSFERRING UPDATE QUEUED UPDATE STARTED UPDATE COMPLETE UPDATE FAIL 7 26 Managing SLS Devices Mail Server Settings The following parameters in the SMTP section of the EmailNotifier configuration file are used to specify how the EmailNotifier will communicate with a standard SMTP server e Mail server name or IP address e Port defaults to port 25 e SMTP username and password if required to send emails via the site s SMTP server e From email address example SLSevents hospital org e Whether to use SSL Secure Sockets Layer SLS Master Device List The SLS devices whose events will be tracked are specified in an SLS Master Device List The location of the SLS Master Device List to be used by the EmailNotifier is specified as a parameter in the MDL section of the EmailNotifier configuration file For more information about the SLS Master Device List file refer to Creating or Modifying an SLS Master Device List File on page 7 6 NOTE For better security remove the line system mdl password codonics or just the passwor
162. rocess e A required field is missing e A field is not in the proper format e The Container ID matches that of a drug currently in the MDD e When importing in Master ID mode if the Container ID drug name and concentration match those of an existing drug in the MDD but the Master ID does not match that of the existing drug then the Pre Import Report will include the error message A drug with these values already exists and the drug will not be imported You should print out the report search the MDD for the existing drug with the same Container ID and use the report information to update the MDD drug entry The key information that will likely need to be updated are the Master ID and the status Creating a Formulary e When importing in Master ID mode if the Container ID matches that of an existing drug in the MDD but the drug name and concentration do not match then the Post Import Report will include a warning message indicating that the imported drug matches an existing drug in the MDD You should print the report perform a search of the MDD using the Container ID identified in the report and identify which entry is the existing entry and which entry is the newly added entry If the two drug entries are different drugs then both drugs should remain in the MDD and if required added to the formulary If they are the same drug you should update the Master ID and the status of the existing drug entry in the MDD and then dele
163. rties Location of the file which contains information If the specified file exists in the or is a full pathname it is used to be in the directory specified by Codonics SLS Administration Tool User s Manual current working directory Otherwise the file is assumed the EN s datadir argument 7 25 If this property is not present the file emailFormat properties in the datadir is used system emailFormat filename emailFormat properties Master Device List information If the specified file exists in the current working directory or is a full pathname it is used Otherwise the file is assumed to be in the directory specified by the EN s datadir argument H HHHH system mdl filename ENSampleMDLFile txt system mdl username net admin system mdl password codonics MailGroup for Pharmacy Events only sent every minute during normal working hours mailgroup pharmacyEvents subject SLS Pharmacy Events mailgroup pharmacyEvents emailTo userl hospital org user2 hospital org mailgroup pharmacyEvents startTime 9 00 mailgroup pharmacyEvents endTime 17 00 mailgroup pharmacyEvents intervalMinutes 1 mailgroup pharmacyEvents events DRUG _NOT_ FOUND DRUG_NOT APPROVED DRUG VERIFIED DRUG FAILED VERIFICATION MailGroup for All Events sent every hour during normal working hours mailgroup allEvents subject SLS Events mailgroup allEvents emailTo userl hospital org user2 hospital o
164. s gt Anticholinergic Agents Epinephrine Heparin Hypotensive Agents DrugName wean OrugName mas nateng e Induction Agent Pink 4 x Induction Agents Local Anesthetics DrugName maaana spaig een Create X Close Codonics SLS Administration Tool User s Manual 4 63 8 Click the Close button to return to the Editing Formulary Drug s dialog box The new template is now included in the Template list Template Induction Agents v Induction Agents Message Tranquilizers Tranquilizer Antagonists Muscle Relaxants Audio Relaxant Antagonists Narcotics Narcotic Antagonists Major Tranquilizers Vasopressors Expire Time Hypotensive Agents Local Anesthetics Anticholinergic Agents Dilution Status Succinylcholine Epinephrine Protamine Heparin Miscellaneous White Label Induction Agent Pink Dilutions New template Editing a Template with Custom Colors You can edit a template with custom colors that you have already created WARNING Editing the custom label will change the custom label for all drugs that use this label in the formulary To identify all drugs that use this label template sort the Formulary drug list by Template Template column Tallman Template Message Dilution Status Dilutions Diluents Audio udio 2 Actions Bupivacaine EPINEPHrine Miscellaneous White Not Allowed Sterilized Water bupivacaine wav epinephrine wav 3 x
165. s well 5 8 Additional Database Operations DS 1 With the MDD drug list displayed select the check box of each drug to be edited Drug selection check boxes To edit multiple drugs in the MDD Q copon cs Administrator Log Out Add New Learn Drugs Verify Drugs Master ID Container ID Tallman Concentration Route Verification ESTI j dions 00517040125 0517040125 0 4 mg mL Not Verified ACTIVE mA A 1001925039 0 4 mg mL Not Verified ACTIVE CZA 9 x 2 r Pupivacaine Epinagii 00400004501 o409904501 Bupivacaine Ef1 1 200 00 Injectable Not Verified ACTIVE mar 4 P p Bupivacaine Epinept 00409904201 0409904201 Bupivacaine EP 0 25 1 200 Not Verified ACTIVE Hy a x p Cefazolin 6050507495 ceFAZolin ig Werified x ACTIVE 7 Mek r Cefazolin 0781945170 ceFAZolin j1g Not Verified ACTIVE E JAR p Cisatracurium 0074437805 2 mg mL Merified x ACTIVE 7 B 4 x r Clindamycin 0409405001 150 mg mL verified x ACTIVE Mek Dexamethasone 63323016505 6332316505 4 mg mL Not Verified ACTIVE S Dak p Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE DAR p Dexmedetomidine 0409163802 100 meg mL Injectable Werified X ACTIVE IEE B x p Diphenhydramine 0641037621 diphenhydrAMI SO mg mL Not Verified ACTIVE 4 e x Locale en US 1 ei Sees eae Peik 4 a
166. se proto RSN pairwise CCMP TKIP group CCMP TKIP key_mgmt WPA EAP eap PEAP phase2 auth MSCHAPV2 identity myIdentity password myPassword ca_cert RootCA2003 bin cer Note the following guidelines for the wifi conf debug file that are different than for the wifi conf file e Settings do not use the wpa prefix e Instead of dashes underscores _ are used e Parameters are in the form KEY VALUE e Some parameters are required to be in quotation marks For more information about wireless debug files see http hostap epitest fi gitweb gitweb cgi p hostap git a blob_plain f wpa_supplicant wpa_supplicant conf Configuration Manager wifi conf and wifi conf debug File Examples NOTE For networks using WPA WPA2 Enterprise Mixed Mode you must use WPA for your configuration settings not WPA2 EAP TLS WPA Enterprise wifi conf wpa ssid CodonicsEnterprise wpa ap scan 2 wpa proto WPA wpa pairwise TKIP wpa group TKIP wpa key mgmt WPA EAP wpa eap TLS wpa identity SLS10C wpa private key SLS10C pfx wpa private key passwd filePassword wifi conf debug ap_scan 2 network ssid CodonicsEnterprise proto WPA pairwise TKIP group TKIP key_mgmt WPA EAP eap TLS identity SLS10C private key SLS10C pfx private key passwd filePassword Codonics SLS Administration Tool User s Manual 6 31 EAP TLS WPA2 Enterprise wifi conf wpa ssid CodonicsEnterprise wpa ap scan 2 wpa proto RSN wpa
167. se drugs that are used in those filters would be imported NOTE The following types of errors can occur when importing Lexicomp databases The Master ID does not map correctly to a Container ID Combination drugs mixtures are not supported Units entries are missing There is an invalid concentration entry These problems can be resolved by manually adding the affected drug records to the MDD 5 Select the ID mode from the ID Mode list Master ID 11 digits Select this mode if the MDD is in US NDC mode and You are importing a third party database such as Lexicomp that uses the Master ID as a drug record s unique identifier or The MDD predominantly uses the Master ID as a drug record s unique identifier When importing a Lexicomp database because Lexicomp does not support the Container ID as the key field Container ID 10 digits Select this mode if the MDD is in Other mode or if the MDD is in US NDC mode and it predominantly uses Container IDs rather than Master IDs Codonics SLS Administration Tool User s Manual 4 27 NOTE Choose the ID Mode that best suits your data set needs la 6 Click the Browse button and then navigate to and select the data source file 7 Click the Import button The progress of the import process is displayed When the data source file has been evaluated the Import Results dialog box displays showing a list of the drug records found in the data source Import Results
168. ses 7 10 7 11 SLS device summary information 7 11 SLS device downloading logs 7 17 SLS Master Device List 7 6 tasks performed with 7 2 uses 7 1 viewing SLS device information 7 9 to 7 18 Devices tab 7 3 diluents for a drug 4 52 adding a custom diluent 4 66 dilution status for a drug 4 50 dilutions for a drug 4 51 directories Administration Tool application 3 11 drug changing information 4 38 classification template setting 4 48 classification template with custom colors creating 4 57 classification template with custom colors deleting 4 66 classification template with custom colors editing 4 64 combination adding to MDD 4 6 combination Lexicomp import 4 15 combination listed in Formulary drug list 4 44 diluents available for 4 52 dilution status setting 4 50 dilutions available 4 51 expire time setting 4 50 labels value separators 8 5 message text 4 49 miscellaneous text for 4 52 names that are too long 4 33 resetting to Not Verified 5 7 searching for 5 3 sound file selected for 4 50 drug cont two drugs with same Container ID 4 32 verification 5 4 drug categories standard templates 4 61 drug classification template with custom colors creating 4 57 deleting 4 66 editing 4 64 drug classifications 4 48 drug lists sorting 5 2 Drug Not Found Mode Switch system setting 6 9 drug record problems troubleshooting 9 2 drug records adding single to MDD 4 3 deleting multip
169. ss7s0s 2 mg mL Kerer g lactive MAw r imen 0409405001 qT 150 mg mL Eere a active me x p Dexamethasone 00517490125 0517490125 4 mg mL Not Verified ACTIVE DMAow r Dexamethasone 63323016505 6332316505 a mame Not verified active MAK E Bemet Toamasina il 100 meg mi injectable YenfedX active cz A p Diphenhydramine 0641037621 diphenhydrAMI 50 mg mL Not Verified ACTIVE IED 4 x lEphed 1747851500 ePHED 50 mg mL jerified X ACTIVE r Ephedrine el rine mg m 4 x J is i a L NOTE If you have read only access to the Administration Tool you will see only the Devices tab If you have full access to the Administration Tool you will see the Formulary Configuration and Devices tabs 3 18 Basic Operations tS To change the administrator password Changing the Administrator Password 1 Click the username link at the upper right Username link Q covonies o Configuration Devices Administrator Log Out I Drug Name Master 10 Container 1D Tallman Concentration Route Verification Status la Not Verified ACTIVE o oas Not Verified ACTIVE BA x a p Atropine 00517040125 0517040125 0 41 mg mL r Atropine Ha 0 4 mg mL The Edit User Information dialog box displays Edit user Information Change Password Current Password New Password Confirm New Password X Cancel
170. te SVG template custom text values colors patterns and other adjustable properties can be configured Note that the Blank label category is always included This is to ensure the Blank label button is always displayed and is always the first button after the Syringe button This is done so that if a scanned drug Container ID barcode is not found in the formulary database the SLS can at least display Blank labels for the user to choose 6 12 Configuration Manager KS To enable or disable the display of a custom label category KS To change the name of a custom label category L Enabling Disabling a Custom Label Category Select or clear the category s check box OT A Build formul Administrator Log Out E Brank section Mode Button Name BLANK Add Label M Limes section Mode Button Name LINES ada Label s M W section Mode Button Name IV Add Label lata M PATIENT Section Mode Button Name PATIENT aca tabel Category check box Changing the Button Text for a Custom Label Category Edit the entry in the label category s Mode Button Name field NOTE If you clear the Mode Button Name name field the text Custom is automatically entered in the field to ensure that all categories have a title Codonics SLS Administration Tool User s Manual 6 13 i L IS To add a custom label to a category 6 14 NOTE If you enter a single space character in the Mod
171. te the entry that was just added e The Master ID matches that of a drug currently in the MDD e The Container ID maps to a Master ID of another drug currently in the MDD e The Master ID does not map correctly to the Container ID in the same drug record e The Master ID maps to a Container ID of another drug currently in the MDD Codonics SLS Administration Tool User s Manual 4 23 4 24 What Happens During the Import Process During import the Administration Tool first evaluates each drug record in the source data file refer to the process flow diagram on the next page When the evaluation is complete the results are shown in the Import Results dialog box This allows you to review which drug records will be imported which records have warnings for which you will have a choice about whether to import them and which records have errors and so will not be imported You will also be given the option of adding new records or overwriting matches From this dialog box you can save the evaluation result summary the Pre Import Report as an Excel file When you have determined how to handle drug records with warnings and proceed with the import the drug records are added to the MDD When the import is complete the results are shown in the Import Results dialog box This allows you to review which drug records were imported and which had errors and so were not imported At this point you have the option to save the actual import
172. tem searches the MDD for a matching drug record If a single match is found you indicate whether the match is correct If you confirm the match the drug verification status is set to Verified If you indicate that the matching drug in the MDD is not correct that drug s verification status is set to Failed You can also change a drug s verification status back to Not Verified Additional Database Operations If the formulary includes any drugs whose verification status is Failed a formulary update package cannot be created CAUTION A failed verification is a serious issue It means that the drug record information is wrong The drug record should be corrected so that it can be successfully verified ya NOTE During Verification when in Other database mode make sure that the barcode symbology is properly configured for the drugs that you are going to learn enter into the MDD For more information about the barcode symbology settings in the Administration Tool refer to Configuring a Locale on page 8 2 L NOTE If a drug that is being added to the MDD already maps to a verified drug in the MDD the verified drug s status will be changed to Unverified Verifying a Drug TS 1 With the MDD drug list displayed click the Verify Drugs button To verify a drug The Verify Drug dialog box displays Please scan a container Verify Drug 2 Scan the drug container s barcode Codonics SLS Administration Tool Use
173. ter Network Password dialog box empty after selecting your access level since the password codonics will be assumed by default For information about setting these passwords refer to Security Settings on page 6 4 You can also change your access level during a session by clicking the Enter Network Password button which will display the Enter Network Password dialog box Enter Network Password button Q coponics Administrator Log Out popula ADULTO20612 5 ADULTO20612 4 1P Address 10 1 137 11 ADULTO20612 5 ADULTO20612 4 10 1 137 74 ADULTO20612 5 ADULTO20612 4 10 1 139 175 ADULTO20612 5 ADULTO20612 4 10 1 137 33 ADULTO20612 5 ADULTO20612 4 10 1 136 223 ADULTO20612 5 ADULTO20612 4 1 3 0 101 136 193 If you enter an incorrect password the SLS devices will indicate a status of Offline Can t Authenticate fp OR4 Ee ees Codonics SLS Administration Tool User s Manual 7 5 Qconfiguring the List of Managed SLS Devices The list of managed SLS devices in the Devices tab is loaded from an SLS Master Device List file You can modify the list of devices in the file or create multiple files for different groups of SLS devices You can then load one of these files to change the list of managed SLS devices in the Devices tab Creating or Modifying an SLS Master Device List File The SLS Master Device List
174. the formulary e Create a formulary package for deployment to SLSs e Setup communication with multiple SLSs on a network e Monitor the status of SLSs Deploy formulary and configuration packages to SLSs e Download SLS logs to the Administration Tool Master Drug Database MDD To add drug records to the formulary for use with an SLS drug records must first be added to the Master Drug Database MDD The MDD contains a superset of the drug records included in a formulary For example the MDD might contain the entire contents of a third party drug database whereas the formulary might contain only the specific drug records needed for anesthesiology Codonics SLS Administration Tool User s Manual 2 1 To populate the MDD with drug records single records can be added either manually or by scanning the barcode of a drug container for example a vial or ampoule A batch of records can be added by importing them from an external data source for example a CSV file or third party drug database Drug records in the MDD include the following fields e Master ID Used as a unique drug record identifier in the USA e Container ID Used as a drug record identifier e Drug name Each record includes two drug name fields to support combination drugs e Concentration Each record includes two concentration fields to support combination drugs e Tallman lettering The Tallman lettering version of the drug name e Route The route
175. the locale In the Database Mode list select Other this is the selection for all locales outside the When you select Other in the Database Mode list the settings in the Barcode Settings pane are enabled Codonics SLS Administration Tool User s Manual 8 3 5 In the Barcode Settings pane specify the settings for the one or more barcode symbologies that are used in the locale Specific standards about the drug barcode that is used in a locale should be obtained from the locale s Ministry of Health and or the drug barcode provider for the locale The barcode settings are described in the following table Table 8 1 Barcode Settings Setting Description ID Length Enter the number of digits in drug container IDs for the locale The ID length must be the same for all enabled symbologies Enabled Symbology Select the Enabled check box for each symbology that is used in the locale Multiple symbologies can be selected Prefix Start For each enabled symbology enter the number that represents the position in the barcode at which the barcode prefix begins Prefix For each enabled symbology enter the barcode prefix for the locale The prefix typically identifies the package as a drug NOTE If the symbology includes a prefix make sure that it is entered here ID Start For each enabled symbology enter the number that represents the position in the barcode at which the Container ID begins 6 To save the locale settings
176. their own server for each notification group That way when personnel change the IT staff can simply update their own mail groups and leave the EmailNotifier configuration unchanged 7 28 Managing SLS Devices Table 7 1 Notification Group Parameters Continued Start and Stop Timeframe Interval of notifications Type of event messages included Values are 24 hour times in the format h h mm for example 8 00 17 00 To support time frames across two days the start time can be later than the end time For example 23 00 07 00 would enable email notifications from 11 pm to 7 am Emails will be delivered only during this time frame for example during working or operating hours At the start of the time frame all events accumulated since the end of the previous time frame will be delivered Setting the same start and stop time causes the EmailNotifier to always deliver emails at the defined interval see the Interval of notifications parameter Send emails at this interval specified in minutes for example 2 hours 120 If no new events have been generated since the previous notification trigger then no emails are sent The events to be included in the report are specified as a comma separated list of event types The event types are defined in Table 7 2 on page 7 30 An email notification will be sent to the specified recipients only if events of the types specified in this parameter have been receiv
177. ther the scanner is configured for an appropriate symbology Wedge mode and AIM mode open Notepad on the PC and scan a drug label barcode e If nothing happens that is there is no beep and no text is entered in the Notepad file then the barcode s symbology is not enabled e If there is a beep but no text is entered in the Notepad file then Wedge mode is not enabled e If there is a beep and text is entered in the Notepad file but the text is not a closing square bracket followed by an alphanumeric code and then the drug code then AIM mode is not enabled Table 10 1 Scanner Settings Required for Use with Administration Tool UPC A Enabled UPC E Enabled UPC E1 Enabled EAN 8 JAN 8 Enabled EAN 13 JAN 13 Enabled Transmit UPC A Check Digit Enabled Transmit UPC E Check Digit Enabled Transmit UPC E1 Check Digit Enabled Code 128 Enabled GS1 128 formerly UCC EAN 128 Enabled Codonics SLS Administration Tool User s Manual 10 3 Table 10 1 Scanner Settings Required for Use with Administration Tool Continued ISBT 128 Enabled Check ISBT Table Enabled Code 39 Enabled Convert Code 39 to Code 32 Italian Pharmacy Code Enabled Code 32 Prefix Enabled Interleaved 2 of 5 ITF Enabled GS1 DataBar 14 Enabled GS1 DataBar Limited Enabled GS1 DataBar Expanded Enabled Data Matrix Enabled Inverse 1D Inverse Autodetect Data Matrix Inverse Inverse Autodetect Transmit Code ID AIM Code ID Presentation Performance
178. tion Pack button The Choose File to Upload dialog box displays Navigate to the localization pack Zip file select it and click the Open button The system installs the localization pack in the locale directory specified in the Active Localization Pack list The Administration Tool and formulary update packages that are created will be localized to the locale Codonics SLS Administration Tool User s Manual 8 7 Troubleshooting The following table lists common problems their possible causes and how to solve them Table 9 1 Troubleshooting Problem Import Problems Drug records from a CSV file cannot be imported Container IDs are not being imported during an import from a CSV file The MDD database is not working properly after an import Possible Causes The format of the fields in the file is incorrect There are one or more blank lines in the CSV file The formatting of the CSV file is not correct The imported data had improper formatting or other data issues Solutions Correct the formatting of the fields in the file For information about the correct field formats refer to Table 4 1 on page 4 16 Make sure that there are no blank lines in the CSV file If importing with the MDD in Other mode make sure that there is a blank first column in the CSV file Always back up the databases before importing data from external sources refer to Backing Up the Databases and Related Files
179. tions before starting Setup This will make it possible to update relevant system Files without having to reboot your computer Click Next to continue L NOTE The installation disc also includes a documentation folder regarding the Administration Tool 2 Click the Next button Codonics SLS Administration Tool User s Manual 3 3 The Choose Install Location screen displays fal SLS Administration Tool Setup Choose Install Location Choose the Folder in which to install SLS Administration Tool Setup will install SLS Administration Tool in the Following folder To install in a different folder click Browse and select another Folder Click Next to continue Destination Folder C Program Files CodonicsSLSAdminTool yv1 3 0 Browse Space required 458 6MB Space available 2 1GB eprint Admin 3 If desired change the directory in which the Administration Tool will be installed Then click the Next button Basic Operations The Choose Start Menu Folder screen displays fal SLS Administration Tool Setup Choose Start Menu Folder Choose a Start Menu folder for the SLS Administration Tool shortcuts Select the Start Menu folder in which you would like to create the program s shortcuts You can also enter a name to create a new Folder 2 Games 7 Partition Manager 2009 7 Zon Accessories Administrative Tools Ado Artic Bon Citri Codonics Oo Do not create shortcuts
180. tions that could cause harm to equipment or data For example CAUTION The SLS customer is responsible for ensuring that the correct formulary is being installed in an SLS Warnings alert you to actions or situations that could result in personal injury For example WARNING The Administration Tool user is ultimately responsible for the content of the formulary Preface Important Information and Filenames Bold type is used for emphasis user interface object names and paths or filenames For example When all of the available information has been entered click the Save button Purpose and Scope A Refer to this User s Manual for procedures on how to use the Safe Label System s Administration Tool to create a formulary for deployment to Safe Label Systems CAUTION Federal law restricts this device to be sold for use by or on the order of a physician Refer to this User s Manual for procedures on how to use the Safe Label System s Administration Tool to create a formulary for deployment to Safe Label Systems Regulatory Compliance FDA cleared to market per 510 k K101439 Class II MDD CE GMP QSR ISO13485 2003 Codonics SLS Administration Tool User s Manual xiii Product Information For technical assistance with the Safe Label System call Codonics Technical Support at the following number Phone 1 440 243 1198 Toll Free 800 444 1198 USA only Technical Support is available anytime T
181. tity password myPassword ca_cert RootCA2003 bin cer Location of SLS Wi Fi MAC Address If you need the SLS Wi Fi MAC address for the Wi Fi certification files it is located on the label of the SLS device s Wi Fi USB adapter 6 34 Configuration Manager Currently Not Supported e The ca_path and ca_path2 wpa ca path and wpa ca path2 are not supported e The WPA WPA2 Enterprise Mixed Mode is supported only when using WPA configuration settings Creating the Archive File and Importing It into the Configuration Package Once all the SLS sub directories have been created and the proper files stored in them archive the certificates directory creating a zip file Then go to the Configuration Security tab and click the Wi Fi Certificate Folder setting s Import button to browse to and import the certificate archive file Choose File to Upload Look in tools 7 O amp config B derby log 3 EmailNotifier exe My Recent MigrationUtility exe Documents My Documents My Computer File name h Files of type All Files Codonics SLS Administration Tool User s Manual 6 35 The Administrator Tool will extract the contents of the certificate archive file into the AdminTool Data certificates directory verify the general structure of the directory subdirectories and encrypt the files The encrypted contents will be included in the configuration package when it is created reating a Configur
182. to LEARN dialog box The Administration Tool Looks for Container ID Matches When the barcode is scanned the Administration Tool looks for any drug records in the MDD whose Container ID matches the Container ID in the barcode The Administration Tool then displays the matching drugs by drug name and concentration Typically there will be only one match if the drug is already in the MDD After selecting the matching drug record the user will have the option to edit its information However in the USA the same Container ID can be used for different drugs as explained in Container IDs and Master IDs USA Only on page 2 3 If this occurs the Administration Tool displays the multiple drug records by drug name and concentration whose Container IDs match the Container ID in the barcode The user can then pick the correct drug and continue in the process The Administration Tool Looks for Container ID Master ID Mappings in USA Only In the USA if the user indicates that none of the displayed drugs are correct or if no match was found in the MDD for the Container ID in the scanned drug container barcode then the Administration Tool searches for any Master IDs that might possibly map to the barcode s Container ID If any potential Master IDs are found the Administration Tool displays the corresponding drug records by drug name and concentration The user can then pick the correct drug record After selecting the mapped drug record t
183. tration for the first drug of a combination drug Must be a combination of a concentration value with concentration units for example 5 mg mL NOTE The imported data is case sensitive so it is critical that the concentration units in the CSV file use the correct letter cases Refer to Correct Letter Cases for Concentration Units on page 4 21 Table 4 1 CSV File Format for Importing Drug Records Continued Position Field Required Format Description 7 Concentration 2 Yes Alphanumeric The concentration for the second drug of a combination drug Must be a combination of a concentration value with concentration units for example 5 mg mL If the Drug Name 2 field is null that is there is no entry in that position in the CSV file any entry for this field will be ignored NOTE The imported data is case sensitive so it is critical that the concentration units in the CSV file use the correct letter cases Refer to Correct Letter Cases for Concentration Units on page 4 21 8 Route No Alphanumeric The route subcategory for the drug 9 Status No Alphanumeric The status of the drug active or obsolete An example of a single CSV line for US NDC mode for a non combination drug is 06050507495 6050507495 Cefazolin ceFAZolin 1 g ACTIVE An example of a single CSV line for US NDC mode for a combination drug is 00409904201 0409904201 Bupivacaine Epinephrine Bupivacaine EPINEPHrine 0 5 1 20000
184. tton I PATIENT Section Mode Button Name PATIENT phidistel Pattern Color Primary Secondary Text Text SVG Template Expire Actions Stripe Stripe Color Background Hours Solid patient o Eoen BJE Solid FFFFFF patient 0 Eos aE Solid patient 0 G Eo aw Solid patient id 0 er a ae Solid patient id 0 or a aa Solid FFFFFF patient id 0 eee 7 amp 2 Click the custom label s Edit button Edit button Solid patient 0 template svg Edit Delete The Edit Custom Label dialog box displays 6 20 Configuration Manager Edit Custom Label SVG Template Title Text Copies Pattern Color Primary Stripe Secondary Stripe Text Color Text Background Expire Hours X Cancel patient template svg Select a color x Select a color v 0 gt gt Modify the fields in the dialog box as needed The fields are described in Table 6 4 on page 6 15 When you have completed modifying the fields click the OK button The custom label s definition is updated Codonics SLS Administration Tool User s Manual 6 21 Deleting a Custom Label TS 1 Click the category s expand button to list its custom labels To delete a custom label Q coponics Formulary Devices uild formulary for SLS Manage SLS Devices Administrator Log Out Safety B p ASSO zi Security iea BLANK Section Mode Button Name BLANK Add Label System r pa
185. type pkg Document v 6 Navigate to the destination folder for example on the USB flash drive that will be used to deploy the formulary to the SLSs optionally change the default name for the package and click the Save button L NOTE The formulary update package includes a date time stamp to ensure that the SLS can properly recognize whether r or not the package should be applied Once the formulary update package has been created it can be remotely installed on SLSs that are on the same network as the PC running the Administration Tool For more information refer to Installing Packages on SLS Devices on page 7 19 4 78 Creating a Formulary You can also copy the formulary update package to a USB flash drive and then install it on SLSs from the USB flash drive For information refer to Chapter 5 of the Safe Label System User s Manual WARNING Having multiple Administration Tools running or permitting multiple users to have Read Write access to the Administration Tool Device Manager introduces the risk of deploying formulary or configuration packages with different content by the same names Therefore it is strongly recommended that each SLS customer create and set up a process and audit plan to check that the latest approved versions of the formulary and configuration are correctly deployed to each SLS for example only create and deploy packages from one Administration Tool It is also strongly recommended t
186. ug will not be imported when the second drug name has a semicolon in it If importing drugs from a CSV file make sure there are no semicolons in the drug name 10 To discard the results and cancel the import click the Discard button You are prompted to confirm that you want to discard the import operation To accept the results click the Accept button You are prompted to confirm accepting the import operation Go to step 10 11 To confirm the import operation click the Yes button Codonics SLS Administration Tool User s Manual 4 29 When the import is complete the Import Results dialog box displays showing a list of the drug records that were imported Import Results Total of drugs with changes that were skipped 0 Total of drugs with no changes that were skipped 0 Master ID Container ID Name Concentration Description 00002050101 0002050101 Nebcin Pediatric 10 mg mL Drug added amp 00002050301 0002050301 Nebcin 40 mg mL Drug added 00002050901 0002050901 Nebcin 40 mg mL Drug added 00002140701 0002140701 Quinidine Gluconate 80 mg mL Drug added 00002145001 Glucagon img Drug added 00002145101 Glucagon ima Drug added 00002146201 Protamine Sulfate 10 mg mL Drug added 00002149725 0002149725 Kefzol 500 mg Drug added 00003095035 Tubscurarine Chloride 3 mg mL Drug added 00003111101 Prohance 2793 3 mg mL Drug added 00003111102 Prohance 279 3 mg mL Drug added 00003111103 Prohance 279 3 mg mL Drug added
187. ulary update package the formulary must be at the Test Review or Approved level If a formulary at the Test Review level is installed in an SLS the warning message Test Label Demo Use Only will be printed on all drug labels Y gt 1 With the formulary drug list displayed click the appropriate promotion or demotion button To promote demote the Formulary Q coponics E Po Configuration Administrator Log Out Promotion and demotion buttons J Master ID iGontaines ID Name jConcentration Tallman iegpiste iessaga Actions p 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White U Z 3 m 1001925039 Atropine 0 4 mg mL Miscellaneous White U 4 x p 00409904501 0409904501 Bupivacaine Epineph 1 1 200 000 Bupivacaine EPINEPH Miscellaneous White 4 x m 0781945170 Cefazolin 1g ceFAZolin Miscellaneous White L 2 x 1 r 6050507495 Cefazolin 1g ceFAZolin Miscellaneous White U 4 x m 0074437805 Cisatracurium 2 mg mL Miscellaneous White L 4 x A dialog box displays explaining the results of the change in promotion level if you choose to proceed Promote Formulary This will lock the MDD and the formulary preventing any editing unless the formulary is demoted back to Under Development Demoting back to Under Development will increment the formulary version 2 Click the OK button to proceed with the promotion demotion Co
188. umber of devices with that status Device Filters Codonics SLS Administration Tool User s Manual 7 9 Device Statuses The device statuses shown in the left pane are described below Examples of the more specific device status information shown in the Device Status column are also provided e Ready The device is running in normal operation r jOR4 e Alert Alert conditions The device can still process jobs but requires user attention for example low ink r OR4 e Fault Critical or fault condition The device might not be able to process jobs The device requires immediate user attention for example out of ink m ORS e Offline The Administration Tool Device Manager is unable to communicate with the SLS device m OR4 Possible reasons are No Connection There is no network connection between the Administration Tool Device Manager and the SLS device Either the SLS device is powered off the network is down or the SLS IP address in the Master Device List is incorrect 7 10 Managing SLs Devices SLS Not Responding The SLS software is not running for example a package is being installed on the device Can t Authenticate The Administration Tool user has entered the wrong Read Write or Read Only password in the Administration Tool Device Manager Unknown Error An error has occurred that cannot be identified Install Statuses The device install st
189. uration liability agreement 6 37 safety settings 6 2 security settings 6 4 system settings 6 9 update package 6 36 update package creating 6 36 update package remote installation 7 19 update package remote installation status 7 23 Configuration Manager 6 1 Configure Localization function 8 1 Confirm After Print safety setting 6 3 Confirm Before Print safety setting 6 3 Container ID associating with a Master ID 2 4 4 8 in the USA overview 2 3 mapping to Master IDs 2 4 d Index Container ID cont matching 2 3 outside the USA overview 2 2 Copies custom label setting 6 16 CSV files 4 16 4 21 verifying imported concentration values and units 4 32 custom labels 6 11 adding 6 14 button text 6 13 deleting 6 22 editing 6 20 enabling a category 6 13 7 8 7 15 7 17 7 22 settings 6 15 templates 6 18 data directory 3 15 migrating 3 7 3 13 database modes 3 22 Other 3 22 setting 3 23 US NDC 3 22 databases backing up 3 25 Device Event Reports 7 24 events and messages included in 7 37 sample 7 35 when emailed 7 34 Device Manager access levels 7 4 access levels changing 7 5 installing update packages remotely 7 19 installing update packages remotely status 7 23 passwords 7 4 SLS device detailed information 7 15 SLS device list filtering by status 7 13 Device Manager cont SLS device list sort behavior 7 14 SLS device list sorting 7 14 SLS device statu
190. utton at the bottom of the screen You are prompted to confirm the deletion If any of the drugs have been added to the formulary and you confirm the deletion they will be deleted from the formulary as well 3 Click the Yes button to continue with the deletion The drug records are deleted and are no longer listed in the MDD drug list Codonics SLS Administration Tool User s Manual 5 21 5 22 4 If you want to undo the deletion of the drugs from the MDD click the Undo button Undo button Administrator Log Out Atropine 00517040125 0517040125 0 41 mg mL Not Verified ACTIVE Mee s B Atropine 1001925039 0 4 mg mL Not Verified ACTIVE 4 x z 4 You are prompted to confirm undoing the deletion L NOTE Only one level of undo is supported Additional Database Operations eleting Drugs from the Formulary You can delete single drugs from the formulary or a batch of drugs at one time Deleting a Single Drug from the Formulary Y gt 1 With the formulary drug list displayed click the drug record s Delete icon To delete a single drug from the formulary S Q coponics fi HE Configuration Administrator Log Out ll E Master 1D Container ID insi iSoncentration Tallman Template Message Action Delete icon l 00517040125 0517040125 Atropine 0 4 mg mL Miscellaneous White U 4 x r ers r 1001925039
191. w 2 1 Message field formulary information 4 49 microphone using with Administration Tool 10 5 Codonics SLS Administration Tool User s Manual l 5 16 migrating the data directory 3 7 3 13 MigrationUtility exe 3 12 miscellaneous text for a drug 4 52 network problems troubleshooting 9 4 notes important 3 1 o Other database mode 2 2 3 22 Master ID column in import reports 4 31 P package installation problems troubleshooting 9 6 9 9 password for Administrator user 3 17 changing 3 19 password Read Only for Device Manager 6 7 7 4 password Read Write for Device Manager 6 6 7 4 Pattern custom label setting 6 16 Port security setting 6 6 Position custom label field 6 15 Prefix barcode setting 8 4 Prefix Start barcode setting 8 4 Primary Stripe custom label setting 6 16 promotion levels 2 6 4 68 procedure 4 69 purpose of User s Manual xiii d Index Read Only Password security setting 6 7 Read Only password Device Manager 7 4 Read Write Password security setting 6 6 Read Write password Device Manager 7 4 regulatory compliance xiii Require PIN security setting 6 5 sS safety settings 6 2 scanners See barcode scanners Secondary Stripe custom label setting 6 16 security settings 6 4 SLS devices detailed information 7 15 downloading logs 7 17 filtering list by status 7 13 installing update packages remotely 7 19 installing update packages remotely status 7 23 S
192. which the EmailNotifier is running EmailNotifier Processing This section describes how the EmailNotifier starts up collects events and sends emails Collecting Events The EmailNotifier collects events from each of the SLS devices specified in the SLS Master Device List for the past 30 days that the device was running and processes them as specified in the EmailNotifier configuration file If there is previous history of emailed events then only events newer than those last processed are collected The basic event collection process is as follows 1 Periodically poll each device in the MDL and collect its status and event list 2 Group events into their respective notification groups events can pertain to multiple groups Codonics SLS Administration Tool User s Manual 7 33 3 Repeat and email Device Event Reports as indicated in the next section The frequency of polling is determined by the frequency parameter with the most frequent setting among all configured notification groups Emailing Device Event Reports Once the events have been collected the EmailNotifier emails a Device Event Report to each email recipient specified in the EmailNotifier configuration file Each notification group receives a single Device Event Report email at a time in which all the events since the previous email notification are included If there are no new events for a given notification group then no email is sent to that group 7
193. wpa client cert Public certificate Codonics SLS Administration Tool User s Manual 6 25 e wpa private key Private key This parameter can be the PKCS 12 container pfx p12 e wpa ca cert2 Root Certificate for inner tunnel e wpa client cert2 Public Certificate for inner tunnel e wpa private key2 Private key This parameter can be the PKCS 12 container pfx p12 for inner tunnel Table 6 6 wifi conf Configuration File Parameters Parameter VEUT Description wpa ssid Your Network SSID SSID of the network to connect to wpa ap scan 1 Scanning mode 2 1 Default Scanning 2 Support for Non broadcasted SSIDs wpa proto WPA Network Protocols RSN e WPA WPA Protocol e RSN WPA2 Protocol See Note 1 following the table wpa pairwise TKIP Accepted pairwise ciphers CCMP e TKIP Temporal Key Integrity Protocol e CCMP AES in Counter mode with CBC MAC See Note 2 following the table 6 26 Configuration Manager Table 6 6 wifi conf Configuration File Parameters Continued Parameter wpa group wpa key mgmt wpa eap wpa private key wpa identity wpa password wpa phase2 wpa ca cert wpa client cert wpa private key passwd wpa ca cert2 wpa client cert2 Values TKIP CCMP WPA EAP TLS PEAP Filename in the device s directory User Identity Common Name Password auth MSCHAPV2 Filename in the device s directory Filename in the device s directory The passwo
194. y Starting the Administration Tool NOTE You can run only one instance of the Administration Tool at a time on the same PC If you attempt to run the Administration Tool while another instance at the same version level is already running the second instance will not open Running multiple Administration Tools that are at different version levels at the same time is possible but is not recommended NOTE It is recommended that only the number of Administration Tool instances that are needed to monitor SLS devices update formularies and deploy packages be opened It is also recommended that no more than five Administration Tool Device Managers be open at the same time Codonics SLS Administration Tool User s Manual 3 15 IS To start the Administration Tool 1 Double click the Administration Tool executable file G SLSAdminTool exe If the data directory cannot be found for example this is the first time that the Administration Tool is being run or the data is invalid you are prompted to locate a directory with valid data or create a new data directory Go to step 2 Locate Create Data Directory Data Directory We cannot find the directory that the Administration Tool uses to store its data If you are running the Administration Tool For the First time click Create Otherwise click Locate to browse for your directory If the data directory has been located in previous sessions the Confirm Data Directory dialog b
195. y BES Expires 04 06 2011 10 38 2 mg mL Dual Blank White Label Bupivacaine EPINEPHrine 0 5 1 200 000 Prepared 10 05 2011 10 38 By BES Expires 10 06 2011 10 38 ZES EEE TBE Bee eee 4 56 Creating a Formulary Creating a Drug Classification Template with Custom Colors You can create a new drug classification template that is based on one of the standard templates by customizing the background line and text colors WARNING Creation of user defined labels will deviate from ISO and ASTM standards governing user applied labels End users must take responsibility for confirming the legibility and usability of the resultant labels NOTE Standard drug classification templates cannot be edited Codonics SLS Administration Tool User s Manual 4 57 DS 1 With the Formulary drug list displayed click a drug record Edit a icon T lcraaieadnis The Editing Formulary Drug s dialog box displays classification template with custom colors Editing Formulary Drug s Atropine Template Anticholinergic Agents Drug Classifications 2 Message Audio atropine wav v gt Play p Expire Time 24 Hours Dilution Status Not Allowed v Dilutions V Sterilized Water J Custom 1 4 V Normal Saline J Custom 2 4 Diluents M Dosw T Custom 3 4 a X co 4 58 Creating a Formulary 2 Click the Drug Classifications button that is

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