Tropical Forest Research Institute Website: http://tfri.icfre.gov.in
Contents
1. Conditions The offer will be subject to the following terms and conditions 1 Please note that TFRI Jabalpur has Custom Duty Exemption and Excise Duty Exemption Certificate This may be kept in consideration while quoting the rates 2 The stores are required to be delivered in full and within 90 days after acceptance of the offer 3 The offer should be firm and open for acceptance till 120 days from the stipulated date of opening Price escalation will not be allowed 4 Full details of business terms and conditions e g packing and forwarding delivery period VAT Sales Tax Trade Tax whether provincial or Central other Taxes Charges if any the validity period of quotation discount free delivery packing or any other information relevant to the items may please be indicated clearly 5 Full specifications details and information regarding the articles to be supplied such as make size etc along with original catalogue etc to be furnished with the offer The list of users of goods of similar or same nature in the country should also be enclosed The offer would not be considered fit if these details are not provided 6 Normal terms of payment will be 100 payment within 30 days after receipt and acceptance of goods in satisfactory working condition after installation Other terms of payment should be clearly spelt in the offer 7 The tender should accompany a DEMAND DRAFT FDR of value as specified in Clause of Chapter 2 EMD a2. DO 7 000 3 HOT AIR OVEN NSW DO 7 000 4 COOLING CENTRIFUGE DO 12 000 5 AUTOCLAVE HORIZONTAL SPECIAL Tender No 15 1 41 14 16 YM 10 000 FEATURE SIZE 550MM X 750MM 213 Sci Equip Pur TFRI JBP 6 HOT AIR OVEN DO 8 000 7 AUTOCLAVE VERTICAL SPECIAL DO 8 500 FEATURE SIZE 550MM X 750MM g Tender fee h The bidding firm must possess an experience of at least five 05 years in the field of supply support and maintenance of the equipment Enclose copies of the supportive documents OR supply orders The Second envelope must enclose the Technical proposal and must be marked in bold letter as TECHNICAL PROPOSAL The Third envelope must enclose the Financial proposal and must be marked in bold letter as FINANCIAL PROPOSAL 2b TECHNICAL PROPOSAL During the preparation of technical proposal in addition to technical details of the equipment along with original catalogue and other literature the tenderer must give particular attention to the following i Users list and supportive documents from the users for the satisfactory performance and after sales service ii Information about suitably trained technical staff along with well established service network must be furnished iii On hand training proposal for the staff of the Institute at site iv All specifications should be certified and guaranteed for genuineness and that the model of the equipment is not going to be obs
3. 6 Il SUPPLY OF HOT AIR OVEN Specification of the items Silva Oven are double walled 1 5 cu ft capacity Inner chamber made of stainless steel Outside made of Mild steel and painted in epoxy powder coating Gap between the two walled filled with proper insulation to avoid heat of loses Heating Element are on three side bottom LHS amp RHS ribs With 3 removable shelves Proper air ventilation on two sides Supplied with air draft motorized blower to circulate uniform temp Thought out chamber Temp range 50 to 250 C with accuracy of 2 C controlled by digital temp Controller Cum indicator Work on 220 330 volts I SUPPLY OF HOT AIR OVEN NSW Specification of the items Eco Outside made of mild steel and painted in epoxy powder coating Insulating of 75mm by miner wool Heating Element are on three side bottom LHS amp RHS ribs With air ventilators on two sides Temperature Electronic Digital Controller cum indicator cum indicator from few above ambient to 250 C 0 5 C Perforated shelves adjustable Work on 220 230 volts With PID Controller having 4 ramp amp 4 soak profile Size inside Chamber 605 w x650 D x910 H 336ltrs Oven in side stainless steel Chamber IV SUPPLY OF COOLING CENTRIFUGE Specification of the items Eco Max speed 17000 rpm Rotor Head amp tube capacity 2Nos I 4x 100ml II 6x50 ml Microprocessor controlled system Digital LED display Soft touch keypad control button
4. C Mandla Road Jabalpur Your Order No for the supply and delivery of has been accepted by M s In accordance with the terms of payment of the said order we have agreed to pay the balance of 5 of the contract price of the supplier furnishing you with an acceptable Performance Bank Guarantee for 10 of the total contract value viz Rs _____ for the due performance by the Supplier of all its contractual obligations and to be valid for a period of 24 months for the date of bank guarantee for this purpose you have agreed to accept our guarantee In consideration thereof we hereby guarantee payment of and undertake to pay Rs __ and remit to you on demand and without demur the sum of Rs being 10 of the total value of the contract on receipt of your intimation that the Supplier has committed a breach of any of its contractual obligations This guarantee shall be valid for a period of 24 months from the date of Installation of the equipment in satisfactory condition or 27 months from the date of dispatch of the last lot of consignment whichever is earlier and in any event shall expire on you Shall have the right to file make your claim on us under the guarantee for a period of sixty days from the said date of expiry This guarantee shall not be revoked without your express consent and shall not be affected by your granting time or any other indulgence to the supplies or by any change in the constitution of the Bank or the supplies or for any other
5. insulation to eliminate void pockets Unique design of thermal barrier for better energy efficiency Hermetically sealed Compressor with CFC free refrigerant Histogram format of 24 hours temperature amp Multiple level alpha numerical password with humidity recording password ageing Settable High low alarm points with date and time Electronic signature and menu entered comment Memory for storage of up to 1000 records Secured audit trail report Centronic interface to record Temperature Humidity Date amp Time by attaching Dot Matrix printer with Alarm report with mention of alarm condition adjustable print interval Mean Kinetic Temperature able to be calculated for any days amp alarm deviation report Chamber calibration port on side Adjustable trays Reports in graphical and tabular form Data Stored in PC server with Lan connectivity and PC communication with RS 485 and software can be monitored on any PC with password compiling to 21 CFR part 11 as per USFDA authentication guidelines Optional Multi chamber data acquisition on single software Data logger for 8 Point 4 4 temperature humidity recording with sensor printer interface and software Optional Low water level alarm and power cutoff of boiler tank heater High temperature safety cut off amp alarms for high low set parameters Electrical circuit breaker Time delay for compressor switch on Overload cut off relay for compressor Tender OTSG 213 SCI EQIP 15 16 rkd doc
6. Jabalpur 482021 M P India Phone 0761 2840483 Fax 0761 2840484 Website http tfri icfre gov in TENDER No 15 4 14 16 OTSG 213 Tender A Sci Equip Pur TFRI JBP Dt 2015 1 BIDDING DOCUMENTChapter 1 Instructions to Bidders Sealed Tenders are invited from the reputed firms for the purchase of following item for this Institute SI Name of equipment Tender No EMD 1 HUMIDITY CHAMBER WITH LCD Tender No 15 4 14 16 OTSG 213 Tender 10 000 DISPLAY AND SUITABLE STABLIZER A Sci Equip Pur TFRI JBP 2 HOT AIR OVEN DO 7 000 3 HOT AIR OVEN NSW DO 7 000 4 COOLING CENTRIFUGE DO 12 000 5 AUTOCLAVE HORIZONTAL SPECIAL Tender No 15 1 41 14 16 YM 10 000 FEATURE SIZE 550MM X 750MM 213 Sci Equip Pur TFRI JBP 6 HOT AIR OVEN DO 8 000 7 AUTOCLAVE VERTICAL SPECIAL DO 8 500 FEATURE SIZE 550MM X 750MM The details of the above items and other Terms and Conditions etc are available in the tender documents obtainable from the Director Tropical Forest Research Institute Jabalpur 482 021 on payment of Rs 250 00 Non Refundable Cash DD Banker s Cheque Favour of Director Tropical Forest Research Institute Jabalpur from 13 07 2015 to 27 07 2015 during working hrs only The Tenders both technical and financial bids should reach this office on or before 27 07 2015 up to 2 30 PM out of which the technical bids will be opened on the sa
7. Tropical Forest Research Institute Indian Council of Forestry Research amp Education Post RFRC Mandla Road Jabalpur 482 021 Madhya Pradesh India Phone 0761 2840483 Fax 01761 2840484 Website http tfri icfre gov in TWO BID TENDER FOR SCIENTIFIC EQUIPMENTS Tender No 15 4 14 16 OTSG amp 213 Sci Equip A Pur TFRI JBP Dated of the issue 2015 BIDDING DOCUMENTChapter 1 Instructions to Bidders DUE DATE FOR SUBMISSION OF TECHNICAL amp FINANCIAL BIDS 27 07 2015 At 2 30 P M DUE DATE FOR OPENING OF TECHNICAL BIDS 27 07 2015 At 3 30 P M OPENING DATE FOR FINANCIAL BIDS 03 08 2015 At 3 30 P M CONTENT OF TENDER PAPER THIS PAPER INCLUDES THE FOLLOWING DOCUMENTS 1 Tender Notice Chapter 2 Terms amp conditions Chapter II 3 Description of the items specification Chapter III 4 Schedule of Price Chapter IV 5 Agreement Chapter V 6 Format for Bank Guarantee Chapter VI Tender document S No issued to M S Cost of Tender documents Rs received in cash vide D D Bankers Cheque No dated drawan on Signature and seal of the issuing Officer Tender OTSG 213 SCI EQIP 15 16 rkd doc 01 Tropical Forest Research Institute Indian Council of Forestry Research amp Education Post R F R C Mandla Road
8. d remain valid for a period of 24 months beyond the date of completion of all contractual obligations of the supplier including the warranty obligations Failure to abide by the contractual obligation including that of warranty is liable to result in forfeiture of Performance Bank Guarantee 14 Any or all tenders can be rejected by the Director TFRI without assigning any reason It cannot be challenged in any court 15 Disputes if any will be under the jurisdiction of Jabalpur Court M P India Tender OTSG 213 SCL EQIP 15 16 rkd doc 05 DIRECTOR TFRI JABALPUR 3 Chapter 3 Description of the items specification I SUPPLY OF HUMIDITY CHAMBER WITH LCD DISPLAY AND SUITABLE STABLIZER nto SPECIFICATIONS Temperature range 10 C to 60 C Humidity range 40 to 95 R h Precise monitoring of temperature and humidity conditions Powerful fan motor for forced air circulation to maintain uniform conditions inside chamber Heating by long life SS tubular heaters Validation protocol with IQ OQ DQ Documentations as per ICH guidelines Microprocessor controller with LCD display amp capacitance type sensor for precise control of temperature and humidity 4Inch LCD display for direct display of humidity amp temperature Battery Backup for Controller 12V 7 2 Ah sealed maintenance free Automatic Calibration of set parameters Self Diagnosis for errors Power failure and resumption recorded with date and time Machine filled PUF
9. me day at 3 30 PM In the conference Hall ground floor main building in the presence of the tenderers or their authorized representatives if any The financial bids will be opened on 03 08 2015 at 3 00 PM in the conference Hall ground floor main building TFRI Main Building Any or all tenders can be rejected by the Director TFRI without assigning any reason The tender forms and specifications are also available at web site http tfri icfre gov in The tender form downloaded from above web site must include Rs 250 as tender fee along with the tenders submitted DIRECTOR TROPICAL FOREST RESEARCH INSTITUTE JABALPUR Tender OTSG 213 SCI EQIP 15 16 rkd doc 02 To M s 2 Chapter 2 Conditions of Contract Terms and Conditions a The proposals must consist of three separate sealed envelopes as follows The First envelope must enclose following documents and must be marked in bold letter as QUALIFYING DOCUMENTS amp EMD a A brief description of the organization and an outline of recent experience in assignments of a similar nature b Proof of registration of firm c Proof of Sales Tax Registration d PAN e EMD will be as follows liable to be forfeited if wrong information is furnished f SI Name of equipment Tender No EMD 1 HUMIDITY CHAMBER WITH LCD Tender No 15 4 14 16 OTSG 213 Tender 10 000 DISPLAY AND SUITABLE STABLIZER A Sci Equip Pur TFRI JBP 2 HOT AIR OVEN
10. olete in near future supportive documents from the Principal to be enclosed v Availability of spares parts for next five years to be ensured supportive documents from the Principal to be enclosed vi In absence of original catalogue and other literature the tender would be considered as invalid 2C FINANCIAL PROPOSAL The financial proposal must be submitted in the format as per the price schedule chapter 4 Full details of business terms and conditions e g packing and forwarding delivery period VAT Sales Tax Trade Tax whether provincial or Central other Taxes Charges if any the validity period of quotation discount free delivery packing or any other information relevant to the items may please be indicated clearly Prices must be quoted F O R T F R I Jabalpur in Indian Rupees INR only The bid shall be inclusive of all duties and levies except for excise duty customs and sales tax at the prevailing concessional rates applicable against declaration of form 13 In case of imported equipment if the bidder is the authorized dealer distributor of foreign company and wants the order to be placed upon the parent company through the bidding firm for custom purposes the same should be clearly mentioned in the bid along with an authorization from the parent company to this extent TFRI would in any case be liable to pay to the Indian bidder only to the extent of the bid amount in Indian Rupees or its equivalent foreign currency as pe
11. ower Supply 220V 50Hz VILSUPPLY OF AUTOCLAVE VERTICAL Special Feature Size 550mmx750mm Capacity 178 ltrs Inner chamber stainless steel Lid S S Duly polished Outer Body S S 304 Sterilization cycle is controlled by three way valve or multi port valve Fitted with automatic pressure control switch safety valve vacuum breaker valve water level indicator indfoss pie zoster with cord and plug Two separate valves are provided with for evacuating steam from inner chamber and jacket as and when desired Automatic System through microprocessor based controller Tender OTSG 213 SCI EQIP 15 16 rkd doc 8 Chapter 4 Price Schedule To be utilized by the bidders for quoting their prices Price Shedule S No Name of Item Specificati Unit Price Taxes amp Other Total unit on with Duties charges if cost in make mention any mention figure amp separately separately words in items wise items wise INR FOR TERI Jabalpur Conditions if any in terms of clause 2c financial proposal along with enclosures specified therein Dated Signature of the Tenderer with seal Name Seal of the Tenderer Chapter 5 Agreement The Supplier agrees to accept the terms and conditions of this bidding document in letter and spirit Name Seal of the Tenderer Tender OTSG 213 SCI EQIP 15 16 rkd doc 9 Chapter 6 Format for Bank Guarantee To Tropical Forest Research Institute P O R F R
12. r official exchange rate prevailing as on the date of bid opening i e 27 07 2015 TFRI would not be liable for increase or any variation in foreign exchange rate and differences if any should be borne by the bidder However the payment would be effected only after satisfactory commissioning of the equipment in TFRI Jabalpur and no request for any advance payment would be entertained 2d SUBMISSION OF PROPOSAL Financial and Technical Proposals and an envelope containing the qualifying documents and EMD should be sealed in three separate envelopes and then sealed in a counter envelope The proposals should be clearly distinguished by writing on the cover Qualifying Documents Financial Proposal and Technical Proposal The outer envelope must be clearly marked DO NOT OPEN EXCEPT IN PRESENCE OF THE EVALUATION COMMITTEE and TENDER FOR EQUIPMENT The proposal must contain no interlineations or overwriting except as necessary to correct errors made by the concerned themselves in which cases such corrections must be initialled by the person or persons signing the proposal Your completed proposal must be delivered on or before the stated time and date 2e PROPOSAL EVALUATION A three stage procedure will be adopted in evaluating the proposals i Checking of qualifying documents This will be the first envelope which shall be checked and disqualification amongst these documents will lead to rejection of the proposal in toto ii A
13. reason whatsoever Not with standing anything contained herein above our liability under this guarantee is restricted to Rs and this guarantee will remain in force up to and inclusive of ____ unless an action to enforce a claim under the guarantee is filed against us within sixty days from the date of expiry i e on or before _____ all rights under the guarantee shall be forfeited and we shall be relieved and discharged from all liabilities there under Signatory Bank with Seal Tender OTSG 213 SCI EQIP 15 16 rkd doc 10
14. s Safety cutoff Safety lid inter lock With high amp low brakes Voltage supply 220 to 240 V Minimum temp 2 to 8 C 1 KV Servo Stabilizer The instrument should be supplied with user manual and good quality cover Tender OTSG 213 SCI EQIP 15 16 rkd doc 7 V SUPPLY OF AUTOCLAVE HORIZONTAL SPECIAL FEATURE Specification for Autoclave Horizontal Special Feature Size 550mmx750mm Capacity 178 ltrs Inner chamber stainless steel Lid S S Duly polished Outer Body S S 304 Sterilization cycle is controlled by three way valve or multi port valve Fitted with automatic pressure control switch safety valve vacuum breaker valve water level indicator indfoss pie zoster with cord and plug Two separate valves are provided with for evacuating steam from inner chamber and jacket as and when desired Automatic System through microprocessor based controller VI SUPPLY OF HOT AIR OVEN Specification for Hot air Oven Size 605mm x605mm x1200mm Construction Double Walled Inner chamber S S 304 grade S S 316 Optional Outside chamber Made of mild Steel G I Sheet duly painted S S 304 Optional Temperature Controller Door mounted Digital Door Single Door Timer Digital automatic inbuilt Shelves Strong Stainless steel Wire shelves Ventilation Provided on both side Gasket Door gasket made of silicon asbestos Temperature range Ambient 5 C to 250 C Accuracy 1 C or 0 5 C under ideal conditions Readability 0 5 C P
15. s Earnest Money payable to the Director Tropical Forest Research Institute Jabalpur which will be refunded without interest if the offer is not accepted In case the offer is accepted but not honoured by the tendered the Earnest Money will be forfeited The Earnest Money will also be forfeited if wrong information is given in the tender to influence the tender cost To the successful bidder the EMD will be released only after satisfactory installation of the equipments and submission of performance bank guarantee 8 The Tenderer should also specify regarding Dealership Proprietary item and copy of the latest certificates from the principal should be produced with the tender 9 Freight forwarding charges if any should be mentioned in the offer 10 The stores are required to be delivered to the consignee concerned and the consignee will do inspection and verification of the goods 11 The tenderer should quote on their printed letter head paper indicating thereon Sales Tax Trade Tax No Registration No Fax No Telex No Telephone No E mail etc 12 Two year on site comprehensive WARRANYTY for all the items and works to be given OR as specified in specifications 13 Performance Bank Guarantee The supplier will have to submit a PBG or Performance security in the form of Bank Guarantee or FDR 10 of total order value from a commercial bank in an acceptable form within 21 days of issue of supply order Performance security shoul
16. technical evaluation of the qualified firm on the basis of the qualifying documents will be carried out prior to opening the financial proposal iii A financial evaluation Firms will be ranked using a combined technical financial score as indicated below 2f Technical Proposal The evaluation committee appointed by the client will carry out its evaluation applying the evaluation criteria and point system as specified below Each responsive proposal will be attributed a technical score St The points given to technical evaluation criteria are i Firms relevant experience including similar jobs in hand 15 ii Technical specifications of the equipment 70 iii After sales Service spares availability 15 Total 100 The technical proposal should score at least 70 points out of 100 to be considered for financial evaluation 2g Financial Proposal The evaluation committee will determine if the financial proposals are complete and without computational errors The lowest financial proposals Fm will be given a financial score Sf of 100 points The financial scores of other proposals will be computed as follows Sf 100 x Fm F Where F is amount of financial proposal Proposal will finally be ranked according to their combined technical St and financial Sf scores using the formula S St x T Sf x F The weight T given to the Technical Proposal is 60 The weight F given to the Financial Proposal is 40 General Terms amp
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