Electronic Exams - System User Manual
Contents
1. The student will then click on the Start Exam button to begin answering questions 1 Invigilators and Supervisors must not read or comment on students answers An invigilator may examine a student s paper only if there is reason to suspect an irregularity such as cheating 2 Students must be supervised at all times while an examination is in progress In cases where the examination is interrupted by some unexpected event e g a fire alarm ensure that the exact minutes out of the examination room are added to the regulation time Include settling down time When the examination rooms are vacated ensure that the doors are locked Any unusual event should be reported in writing to the Student Certification Unit Once students have reached the end of the exam the system will take them directly to the Review screen which shows a list of all of the questions and whether a question is Flagged or Unanswered Instruct students to click on the Submit button at the bottom right side of the Review screen The system will ask students to confirm the Submit and then provide them with a confirmation number Once they have 9 clicked on the submit button they can no longer work on or re enter into their exam 10 How to Navigate the e Exam Flagging a Question Unanswered Questions The Review Screen Toggling Between The Exam Questions Instructions Review Screen Reference Section A student may f2. eee A Electronic Provincial Examinations System User Manual Last Update September 28 2015 Grade 10 11 and 12 e Administration and Grade 10 and 11 e Marking Technical Support A Willock Information Systems 1 866 558 5339 toll free support awinfosys com e Exam Security Schools are required to install the e Exam Security Control where available and ensure each workstation used for e exams meets the computer and browser requirements posted at www bced gov bc ca eassessment eexam_computer_requirements htm Disqualification from Provincial Exam formerly Cheating If an invigilator suspects or is confident that a student is breaching exam rules in either a paper or an e Exam the student should be monitored for the remainder of the exam session and be allowed to continue writing Any attempt by a student to navigate outside the e Exam including accessing the internet should be considered a potential incident In addition any response identified in either the local or central marking process e g using content from the internet two identical exam papers and plagiarized essays will also be reviewed as a potential incident Students may be disqualified for breach of one or more of the following rules Students must not be in possession of or have used any secure examination materials prior to the examination session Students must not communicate with other students during the examination Students
3. Sample text with French characters Al Al S E E Bl E al al j j Pi AaE URUEA Students are encouraged to become familiar with the use of any special features through the use of sample exams available at http www bced gov bc ca exams search 12 How to Submit and Exit the e Exam Once a student is sure that they have completed their exam they will click on the Submit button located EALLI at the bottom right side of the Review screen The system will then display following message Confirm Exam Submission Are you sure you want to complete this exam and submit it for marking You will no longer be able to make changes to this exam after submission lt lt No Return To Exam Yes Submit The Exam gt gt The student may click the No button to return to the exam or click the Yes button to submit the exam When the examination is submitted a Confirmation Number will appear to confirm that the data from the session has been received For any exam that has more than one section e g Apprenticeship and Workplace Math 10 there is an additional dialogue box that appears between the sections Once a student has submitted a section they will NOT be able to return to that section to change responses Contirm Submission of Part A Are you sure you want to submit Part A You will no longer be able to make changes to Part A after submitting No Return to Part A without s
4. in navigating the e exams they can then contact the technical support team at the number below e In order for schools to utilize text reader software they must first launch the text reader program open a web browser it and then navigate to the e exam adaptations login page httos www awinfosys com eassessment adj_secure htm e Using the login credentials provided for each exam session schools will then select the For use with Text reader software YES radio button under the Adaptation section of the login page This will launch the exam within the text reader software s window You can then use the features of the text reader software to read each page or question of the exam e Please note that you MUST log in via the Adaptations login site and not the normal e exam secure login site or the text reader software may not work correctly Pre Recorded Voice e Certain exams are made available as pre recorded voice exams This means that each question response and supporting item in the exam have been recoded and are available for playback by the student using the green play button next to a specific piece of text e Pre recorded Voice exams are ONLY available for January and June Exams for EFP10 EN10 C10 SS11 CIV11 COM12 EFP12 EN12 BCFNS12 e Schools are encouraged to try a sample exam prior to the student s actual exam to ensure that students are comfortable with this adaptation Spell Check e Instr
5. on in the exam Clicking on any question will take you back to that question 1 Special e Exam Features available on selected exams Open Ended Response Text Formatting Spell Check available for adjudicated exams Word Count Virtual French Keyboard For questions that contain open ended or typed responses the student has the capability to indent their response or make space between words by use of the TAB key Spell Check is available for adjudicated exams and can be activated through the Adaptations Log in screen see page 6 above To use the Spell Check feature simply click on the Spell Check button to the right of the text response box It will indicate any misspelled words and provide options for correct spellings Once you select the correct spelling click the Apply Changes button to return to the exam Spell check is available for any exam in English that has a text response box It is currently not available for any French exams Word Count is available on text response questions for the following exams COM12 EN12 EFP12 FRALP12 FRAL12 and FRALP10 For any exams that are offered in French and contain open ended or typed responses a virtual keyboard is available below the text response box to allow students to insert French or accented characters into their response Simply place the cursor where the accented character is to be located and click on the letter on the keyboard to insert it
6. password and selecting either of the following Supervisor Username Password List of Students Confirmation Codes for completed exams 1 List of Students this report will provide schools with a list of all students and their PEN numbers that are pre registered for an e exam If a student is not on this list they can be added using the Add Walk in Student function above 2 Confirmation codes for completed exams Immediately after the exam session is complete and all students have submitted their exams print a confirmation list of all completed exams The confirmation list must be checked to confirm that all students who wrote are on the list with the correct PEN and surname Invigilators must sign this list confirming accuracy and give it to the principal for filing The confirmation list replaces the Signature Sheet which will no longer be used in electronic exam sessions To run either of these click the green checkmark in the top left corner of the box after entering the username and password and selecting the appropriate report Preview e Exams PDF copies of e Exams will no longer be available through the Ministry of Education SSW site An administrator or teacher can preview what an e Exam looks like before administering the exam by using the Preview e Exam link located in the Administrator Functions For Administrators Preview an Exam 1 Click on the green arrow beside Preview an
7. Active X control and or MAC control to your list of allowed software This will reduce delays and frustration on exam day SoWwmoacs All Oral Speaking Component exams will utilize a built in Java based recorder therefore the Sound Control Bundle is no longer required to be downloaded or installed SOUNE Sara Ensure each computer which will be used for language exams has a sound card installed Oral Speaking For Oral Speaking and Listening exams speakers a microphone and or Listening tips headset may be required Check the requirements of the exam to be conducted Also please check the Language Exam System User Manual at http www bced gov bc ca eassessment pdf speaking eexams pdf Technical Support Questions should be directed to A Willock Systems at 1 866 558 5339 If you are unsure on how to adjust any of recommended settings in your web browser please contact your IT technician Detailed information on required settings for support browsers is available at www bced gov bc ca eassessment eexam_computer_requirements htm lf you encounter any other problems during the set up of workstations or during e Exam administration then please contact A Willock Information Systems immediately at 1 866 558 5339 How Students Login Goto https www bced gov bc ca eassessment eexams htm For Regular Exams Select the e Exam Live link https www awinfosys com eassessment grad_secure htm and the following login area appears Pl
8. Exam in the administrative functions area The following screen appears example below Close Username Password Please enter your username and password then click on the desired exam Crvic Studies 11 Form A January 2010 Communications 12 Voice June 2009 English 10 Form A January 2010 1 Enter the Username and Password for Administrator Access This information will have been sent to the school principal on the e Exam password letter 2 Click on the desired assessment name to go directly into that assessment Invigilation Tips Logging In Instructions for Invigilators Supervision Interruptions Completion Once students have entered their login information the system will enter into the exam and present an Exam Rules page Read aloud the examination rules on the first screen immediately before the examination begins It is important that students DO NOT have to use examination time to read over this information The student can then continue to an exam instructions screen which will give students a brief description of the navigational features of the exam Read aloud the examination instructions on this screen immediately before the examination begins It is important that students DO NOT have to use examination time to read over this information Students must not click Start Exam to move to the next screen until the examination has formally begun and the official time limit is in effect
9. ease enter your Personal Education Number PEN and Session Password to begin the exam District Please select your school district PEW Session Password For Administrators Walk in Students For Administrators Supervisor Reports For Administrators Preview an Exam The student will need to enter 1 District select the district from the drop down list this is the school district that the student is registered with unless they are writing in a different district See Adding Walk in Students 2 Personal Education Number PEN 3 Session Password this password is specific to the exam that the student will be writing Each exam has a different session password the session passwords are posted on the school secure web under the Examination Resource Set Materials Download link For Adaptations Select the e Exam Adaptations link https www awinfosys com eassessment adj_secure htm Please enter your Personal Education Number PEN and Session Password to begin the exam District Please select your school district W Adaptations For use with Text reader software e g Kurzweil Pre recorded Voice Exams if available Spellcheck PEN Session Password The student will need to enter 1 District select the district from the drop down list this is the school district that the student is registered with unless they are writing in a different district See Adding Walk in Student
10. er is on then a blank screen will appear when you click on the Login button or the e exam will open in a small window If this is the case then you have a hidden pop up blocker on your system This hidden pop up blocker also causes the Confirmation Number that appears at the end of the student s exam to disappear quickly Trusted Sites You may need to list the exam server as a trusted site in your web browser or proxy server If so please use https Awww awinfosys com as the trusted site or call AWIS at 1 866 558 5339 for assistance Cookies Must be enabled If cookies are disabled you will continue to see the following error message the password entered is incorrect Java Scripting Must be enabled If Java scripting is disabled the system will display Page Cannot Be Displayed which will state a Java Scripting Error Proxy Caching Must be turned Off during exam administration This setting should be checked in advance Logging In If you are having difficulties on the Login page hit F5 on your keyboard Difficulties Apple R on the Mac to Refresh the screen and try logging in again 3 Additional Oral Speaking and Listening Tips Desktop Security IMPORTANT If you deploy desktop security such as Centurion Guard Deep Freeze Drive Shield Clean Slate Fortress or any similar software that controls which software can permanently reside on the workstation please add the PC
11. he data Score fiela Os Os 4 O3 G2 C1 Go No response Use the navigation buttons to view the Previous Un scored Student Previous Next Student and Next Un scored Student The rubric button will display the written Rubric response rubric The marking materials button will display the scoring guides including possible responses links to sample response etc The Printer button will open a secondary screen that will allow you to print a Details report of the individual student responses so you can read them on paper then enter the scores in to the marking system or an Index report that will 14 provide you with the scores you entered for each student 9 The system saves the score each time you go to the next question and it will notify you once you have reached the end of the students or once you have finished the last unmarked question You should click on Next Un scored Student and Previous Un scored Student once before you go to the next written response question to be sure that you haven t missed any 10 Click on Assignments to return to the written English 10 August 2010 response questions screen and select another Complete Question 30 question to mark if required Once you have Complete Question 30 completed marking all the students responses Complete Question 31 for a particular question it will indicate Complete Question 31 Complete in green 11 Click on the Sa
12. lag a question for later review by clicking on the checkbox located on the right side of the question number This will cause a flagged icon to appear beside the question on the review screen A student can click on the question on the review screen to go directly to that question Reyjey 24 M Question 247 Answer 1 C Answer 2 C Answer 3 Answer 4 Questions that haven t been answered by the student will display a P icon in the review screen Students can click on the question to go directly to that question Question 1 Question 2 Question 3 Question 4 Question 1 Answered and not flagged Question 2 Flagged and unanswered Question 3 Flagged and answered Question 4 Unanswered and not flagged A student will automatically enter the review screen once they reach the end of the exam however a student may also enter the rules screen review screen the instruction screen and the reference screen at any time during the exam session see below Rules Instructions For Reference Exam Questions Review Index Click on the Rules tab to see the exam rules Click on the Instructions tab to see instructions Click on the Review Index tab to enter the Review screen Click on the For Reference tab for information that would be supplied to students as data pages or other reference material where appropriate Clicking on the Exam Questions tab will return you to the last screen that you were
13. must not give or receive assistance of any kind in answering an examination question during an examination including allowing their exam to be viewed by others or copying answers from another student s exam Students must not possess any book paper or item that might assist in writing an examination including a dictionary or piece of electronic equipment that is not specifically authorized for the examination by Ministry policy Students must not copy plagiarize or present as their own work done by any other person Students must not remove any piece of the examination materials from the examination room including work pages Students must not continue to write or alter a response after the invigilator has stopped the examination session At the conclusion of the exam the exam materials any unauthorized materials and a full report should be submitted to the Student Certification Unit using the Disqualification Report form located in Appendix A of the Handbook of Procedures The invigilator principal must also inform the student of his her intent to submit a report to the ministry to allow the student an opportunity to respond to the allegations The student may submit his her report to the ministry independently or include it with the school s report Consequences of Disqualification Any student deemed to have been disqualified on a provincial exam will receive a mark of O on that exam Students remain eligible to ea
14. rn a better exam mark via an exam rewrite for a full twelve months after their initial attempt Before Students Enter the Lab Before students enter the lab please be sure to test or have a technical support person test each workstation that will be used to administer the e Exams by navigating to the URL below and logging in to the e Exam Pre Administration System Test www bced gov bc ca eassessment eexam_preadmin htm Technical Tips for Computer Technicians Computer PC MAC Windows Vista OSX 10 8 OSX 10 9 OSX 10 10 Windows 7 8 and10 Detailed information regarding computer requirements is available at www bced gov bc ca eassessment eexam_computer_requirements htm Requirements Supported PC MAC Browsers j Internet Explorer Firefox Chrome Safari Firefox Chrome Detailed information regarding required browser settings is available at www bced gov bc ca eassessment eexam_computer_requirements htm The standard Browser Font settings for e Exams should be e Language Script Latin Based e Web Page Font Times New Roman e Plain Text Font Courier New Chinese Some computers may display strange Chinese characters if the standard Characters font setting is not set as stated above Before logging in to the exam right click on your mouse and select Encoding Western European ISO Popup Blockers Must be turned off during the exam administration that is pop ups must be ALLOWED If a popup block
15. s 5 2 Personal Education Number PEN 3 Session Password this password is specific to the exam that the student will be writing Each exam has a different session password the session passwords are located at the school secure web under the Examination Resource Set Materials Download link 4 Adaptation students have the option to select from Text reader Pre recorded Voice or Spellcheck The invigilator will need to monitor students when they log on to ensure that only students who have qualified for these adaptations access them Adaptation Descriptions Text Reader Software e Text reader software is a third party computer program such as Kurzweil or Dragon Naturally Speaking that will read the web It is not provided by the Ministry of Education nor is it a built in component of the electronic exam system Schools are required to purchase the program of their choice for use with the e exams e The school is also responsible for ensuring that any text reader software they are using is compatible and has been tested with their current Operating System and web browser versions prior to the exam session In addition schools should contact their School or District support technicians if they are experiencing difficulties in getting these applications to work correctly e Schools are encouraged to try a sample exam prior to the student s actual exam to ensure that it will work correctly If schools are still having difficulties
16. ubmitting Yes Submit Part A and continue to Part B gt gt How to Use the e Marking System Grade 10 11 Only The Open Response sections of the Grade 10 and 11 Required Graduation Program Examinations are to be marked locally Administrators 1 You will have received one username and password for one marker If you need to have more than one marker then please contact A Willock Information Systems using the contact information on the front page of this manual to receive instructions on how to assign markers to questions 2 Please feel free to print and photocopy this section for those responsible for on line marking 13 Markers Go to https www bced gov bc ca eassessment marking_secure htm Please enter your Username and Password to begin marking the exams District Username Password Select Marking Logon under the Secure Exams title in the e Exam tab Select your District and enter your username and password The passwords are located at the school secure web under the Examination Resource Set Materials Download link or from our school s exam supervisor On the Assignments tab select a question to mark Please click on a question to begin marking English 10 August 2010 Complete Question 30 Question 31 Social Studies 11 August 7010 Complete Question 1 Complete Question 2 Social Studies 11 Form C August 2010 Complete Question 1 Complete Question 2 Read each response enter a score in t
17. uctions for using the Spell Check function are provided in the Special E exam Features section on page 12 ADMINISTRATOR FUNCTIONS The Administrators Functions are accessible from the e Exam main login screen by clicking the green arrow beside the administrative option you wish to use once you have selected your district from the District drop down menu For Administrators Walk in Students For Administrators Supervisor Reports For Administrators Preview an Exam How to Add Walk in Students If a student has recently entered the school and is not pre loaded in the exam system then the supervisor may click on the Walk in Students button to add that student to the e exam system For Administrators Walk in Students Up to 20 students may be added at a time The supervisor must enter the Administrative Username and Password to be able to add a student to the system These are available on the e Exam Password letter provided by the Ministry prior to each exam session Then enter the student s PEN First Name and Last Name and click the green check mark so that the student is loaded into the system and may then log in to the exam Supervisor Username Password School Entry PEN Number rns PF PP SY p Administrator Reports There are two administrator reports For Administrators Supervisor Reports They can be run by entering the supervisor username and
18. ve amp Log Out button to exit the marking system and save the final score entered Save amp Logout Please note While marking questions do not use the X in the top right corner the web browser exit The system will not recognize the Exit and will not save your last mark Technical Support Contact Information A Willock Information Systems Toll Free 1 866 558 5339 Email support awinfosys com Fax 1 847 589 4277 15
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