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1. Nanual CONTENTS Chapter 1 Introduction Microsoft NAV ERP eFOCuS 1 1 About Microsoft Dynamics NAV A 1 2 System Hardware and Software required to begin 1 3 Getting Started Chapter 2 Overview of business processes 11 Chapter 3 Masters S CUSTOMEN Master serskipanir Ee seen arene ss erence 12 Aa aa Aa Aa ape rr ee 3 9 MEM Master ua 2A PICS Masters _ Soirdksorre oee e eea Eaa Oz DIS AA AU S0 ANAS ai ua unakanda Mau A ren ss eeaee Chapter 4 Purchase Purchase Order Booking 22222 2 2 22 Purchase Orders using Planning Work Bench Handling Purchase Order Amendments Goods Receipts Note GRN Booking Chapter 5 Inventory Replenishment 39 Transfer Posting Internal Consumption FOC Serial Number Tracking for Battery Physical Inventory Checking Cycle Counting Scrap Disposal
2. General F a vendor Statistics a amp No MICO lance LCY 273 317 632 Buy From REM standing Or 736 081 147 68 Burin Descripti ty to Assi ty Assigned Amount to Assi ty to Recei ty Received ty to Ship B ty Shipped mea Bed NDE srs ue Geen Caled escription Qty to Assign Qty Assigne mount to Assign Qty toReceiv Qty Received Qty to Ship B Qty Shipped utstanding In 66 453 12 274 053 779 Buy from Functions Get Receipt Lines verdue Amou 273 317 656 Structure Item Charge Assignment Purch Window Get Transfer Receipt Lines ndor History Buy a Posting D 4t Refresh Get Return Shipment Lines Mico Send To Get Sales Shipment Lines i 0 ma print Page Ctrl P Get Return Receipt Lines anket Orders 0 Lines Suggest Item Charge Assignment rders 519 Ni its voices 9 Type eturn Orders 2 Chargi redit Memos 9 td Return Shipm 0 td Receipts 173 td Invoices 173 td Credit Memos 0 tes a ick here to create a new note 4 Assignable To Assign Rem to Assign i Total Qty 1 0 1 Invoicing Total Amount 1 000 0 1 000 Shipping Foreign T Applicati E Commerce za Tax Information v si hai Ba a fa Gall 5 PEO 2m e The selected receipt lines are copied to the assignment page a a Edit Purchase Credit Memo CR 1002 Motor Industries Company Ltd ia x i i ArH e z P Actions H Related Information CR 1002 Motor Industri
3. Inventory Period Closing Soft and Hard Closing Stock Adjustment VAT Reimbursement SdleS TO MD CUSTOME S maini a e S 53 Sales tO ADC USIONE SAA rra aei aE EEE p ERA RARR Counter Sales MANA AD sesini as ssee seas eae reese saeco Tareet and INCentive Maiti a a Chapter 7 Finance 7 13 Chapter 8 Reports 8 1 Cheque RECEIPES SE 85 CAS ek Ok 8 OS aaa AR Depitang Credit Notes Aa CD and Penalty rAr an En n aE E A R E ERRE Cheque Pay Ne Cash Payments Aaaa AP Denit and Credit NOUS esmassa CD yang Penalty Fro ti BOSCH ua Bank Payment and Cash Payment Cash Receipts and Bank Receipts Joumal uu see ates Seneca a ees erie Reverse IO UMA See PULNONIZE V OUCIIGR uu iii ii ia Finance Reports Chapter 9 Authorization Chapter 10 Helpdesk for problem reporting 121 Chapter12 Data exchange SAP to eFOCuS Annexure 1 Data Migration Templates Annexure 2 Shortcut Keys Chapter 1 Introduction Microsoft NAV ERP eFOCuS 1 1 About Microsoft Dynamics NAV 2009 Microsoft Dynamics NAV 2009 is a business management solution for small and mid sized organizations that automates and streamlines business processes High
4. General ga Vendor Statistics a No MICO E 273 317 632 Buy from Sir Aa nena 736 081 147 68 Buy from mt Red Not 0 00 Applies to Applies to Applies to Item No Description Qty to Assign Qty Assigned Amount to Assign Qty to Receiv Qty Received Oty to Ship B Oty Shipped utstanding In 66 453 12 bw 453 Buy from Receipt PR 107025 10000 000110702 STARTER 0 00 5 tal LCY 274 053 779 Buy From Receipt PR 107026 10000 000110702 STARTER 0 00 10 verdue Amou 273 317 656 Structure ndor History Buy a Mi AD 7 uotes 0 icrosoft Dynamics rent Overs a Lines 5 ders 519 1 voices 9 Type C Equally leturn Orders 2 Chargi G Amont redit Memos 9 td Return Shipm 0 Cancel td Receipts 173 td Invoices 173 td Credit Memos 0 tes a ick here to create a new note 4 Assignable To Assign Rem to Assign Total Qty 1 0 1 Invoicing Total Amount 1 000 0 1 000 Shipping Foreign T OK Applicati E Commerce b Tax Information v a x Bue W a i Elfe Pee S m e Currently the credit memo amount has to be manually distributed in the selected lines in the amount to assign field Edit Item Charge Assignment Purch YATREIMB YAT Reimbursement xi 4 Actions v Applies to Applies to Applies to Item No Description Qty to Assign Qty Assigned Amount to Assign Qty toReceiv Qty Received Qty to Ship B Qty Shipped Receipt
5. General Za Vendor Statistics a No MICO 273 317 632 Buy from 736 081 147 68 Buy From ee F 3 A i 0 00 Description Qty to Assign Qty Assigned Amount to Assign Qty toReceiv Qty Received Qty to Ship B Qty Shipped 66 453 12 a _ TER E ee ae ee ae E 274 053 779 Buy From Func Get Receipt Lines 0 00 10 verdue Amou 273 317 656 Structure Item Charge Assignment Purch Window Get Transfer Receipt Lines a re Posting D t Refresh FS Get Return Shipment Lines MICO Send To Get Sales Shipment Lines 0 Print Page Ctrl P Get Return Receipt Lines 0 Lines Suggest Item Charge Assignment R Type eturn Orders 2 Chargi redit Memos 9 td Return Shipm 0 td Receipts 173 td Invoices 173 td Credit Memos 0 tes a ick here to create a new note 4 Assignable To Assign Rem to Assign i Total Qty 1 0 1 Invoicing Total Amount 1 000 0 1 000 Shipping _ E 7 a a o E g ia Foreign T OK Applicati E Commerce z Tax Information Ne a hei on a fu Tl Po jem bJa e Currently two options are available third in RED will be added for automating the assignment Equally Amount Vat Reimbursement will be added Edit Purchase Credit Memo CR 1002 Motor Industries Company Ltd actions v E Related Information Fa Apply Entries EA Statistics a Cop nent Post and CR 1002 Motor Industries Company Ltd
6. Post and Print Process Batch Name DEFAULT v Posting Date Document Document Account Type Account No Description Debit Amount Bank Payment Type Cheque Date Cheque No 19 01 2011 Payment BPOOSs66 vendor BOSCH BOSCH LIMITED ICICI bank 10 000 00 20 01 2011 67245627 i The journal lines were successfully posted Account Name Bank Charge Bal Account Name Cheque No Debit Amount Total Debit 4 Cri Account Name BOSCH LIMITED 0 00 Bank 1 87245627 10 000 00 0 00 4 E OK estan A F Aa uzi wa Apa Note The above mentioned process is for to receive the customer payment and to pay the vendor payment Based on the customer and vendor master setups the Customer payment and the vendor payment will get adjust to the respective invoices on FIFO basis First invoice will get adjust to the payment Refer the Cash Receipt Voucher and the manual adjustment of invoices in the above steps You can follow the same steps for vendor cash payment and Vendor invoice adjustment Manual Adjustment 103 3 BANK and CASH Transactions Under Bank and Cash Transactions you have four sub topics 1 Cash Payment to 3 party 2 Cash Receipt From 3 party 3 Bank Receipt From 3 party 4 Bank Payment to 3 party Path Departments Financial Management General Ledger Cash amp Bank Management Transactions You can go to the above path to do the mentioned four banks and cash transactions In INDIS we have to reach
7. Step 2 eFocus home page will be loaded as shown in below image If you get X ActiveX control not installed or not Click on ActiveX Control Issue A new window will open 2 eFocus Home Windows Internet Explorer Ge ye Bh fefocusqwts efocus com SitePages Home a v 49 XK ID g Pir File Edit view Favorites Tools Help sly Favorites g sugges Free Hotmail Web Slice Gallery ay Fa fam gt eFocus Home cm 7 y Pager Safety Toolsy x 7 This website wants to run the following add on Terminal Services Activex Client From Microsoft Corporation IF you trust the website and the add on and want to allow it to run click here Sandeep D Colaco Site Actions gt ji Browse fa eFocus Home efficient Friendly Online Customer Solution Home Search this site P Libraries Welcome to your new Dealer Management System eFocus an efficient Friendly Online Customer Solution Site Pages Shared Documents eFocus Deployment Announcements from RBIN a gt x ActiveX control not installed or not MIS Reports O Title Modified l The Remote Desktop Services ActiveX Client control is not available eFocus Quality Environment Released 12 16 2010 10 51 PM Before you can access remote programs and connect to remote Lists desktops through RD Web Access you must install and enable this Links ActiveX control Calendar Tasks E Type Edit URL Notes If your computer does
8. AY The certificate is not from a trusted certifying authority Do you want to connect despite these certiticate errors View certificate Step 8 You will see the Microsoft Dynamics NAV 2009 Splash screen followed by eFocus solution loaded 10 Microsoft Dynamics NAV 2009 Microsoft 2009 miriosar Corporation All rights reserved MASEN ia protected by LS and Intemational copyright laws Chapter 2 Overview of Business Processes siio Bosch is using SAP ERP for all its operations Most of the sale processes are automated on system The AA Automotive Aftermarket uses SAP system called as PCD The retail business mainly uses the functionality of retail billing with pricing on MRP The concept of month wise batch and MRP is the used for billing with discounts as applicable The billing includes sales within the state or outside the state CST or VAT billing eFOCuS is a system developed mainly to faciliate the sales process between Bosch and its dealers and further faciliate the sales from dealer to the end customer The basic information exchange between SAP and eFOCuS is illustrated below Sale Order _ Purchase Order Sales to MD AD customers eFOCus a Periodic update of price tax discount date 12 Chapter 3 Masters SALES AND DISTRIBUTION MASTERS CUSTOMER MASTER To view the customer master click on Departments and Sales and Marketing Th
9. Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing Transactions Sales Orders S Microsoft Dynamics NAY v E Actions 7 E Related Information FEB Reports v Departments k 5 2a SB Post Batch a Sales Reservation Avail mt Order Confirmation E Departments New Post Post and Print FA Statistics ral Financial Management ii re Sales amp Marketing New Process Report Masters er Sales Orders Type to fiter Transactions History Sorting Document Type No Y al No filters applied Reports No Sell to Cust Sell to Customer Name Order Ref Location Assigned U b Ya Purchase 50 00752 0055000018 KRISHNA DIESELS amp AUTO TWOITEMS WH e E EON 50 00753 9999 One Time Customer ONE TIME WH bo g Manufacturing Job 50 00754 98 M S ADITYA ENTERPRISES 4D BILLING WH i Jobs R 50 00755 9999 One Time Customer NEW CUSTO WH Eh Resource Planning b Ry Service 50 00756 98 M S ADITYA ENTERPRISES 4D TEST WH Human Resources 50 00757 98 M S ADITYA ENTERPRISES MULTIPLE WH gt Eph Utilities 50 00758 0055000018 KRISHNA DIESELS amp AUTO VIA PHONE WH b i Administration 50 00759 50 00760 12312412 12312 WH 0055000014 DIESELS INDIA WH 50 00761 0055000000 SHIVAM TRADERS 369 WH 50 00762 0055000014 DIESELS INDIA 789654 WH 50 00763 110016 super diesel service 123 WH 50 00764 DEBT ADY Test For debt advance ledger QWERTU WH 50 00765 0055000013 HIGHWAY DIESEL
10. Process FO1M101345810 PUMP ELEMENT General FO1M101345810 PCS 1 963 Invoicing FIFO 0 00 BOSCHGPPG 84139190 I Planning Optional 3 tem Tracking Ttem Tracking Code LOTALL ki Lot Nos Serial Nos T Expiration Calculation Warehouse A Special Equipment Code Last Phys Invt Date Collapse Alt F6 Put away Template Code Last Counting Period Update Put away Unit of Measure Code Next Counting Period Phys Invt Counting Period Code Identifier Code Use Cross Docking m es re PM Item Tracking Code Should be LOTALL 97 View Item Card F01M101345810 PUMP ELEMENT p 5 Fiems s Y Actions f Related Information 7 EE Apply Template Item Redassification Journal m Requisition Worksheet ip Item Tracing Item Journal Statistics Process F01M101345810 PUMP ELEMENT Invoicing FIFO 0 00 BOSCHGPPG 84139190 1 al Planning Optional Item Tracking A Warehouse v Tax Information a MRP Value E MRP Price 0 00 ae Item E Abatement 0 00 Wa a a en ra Excise Accounting Type with CENVAT ka PIT Structure TAX Assessable Value 0 00 VAT Fixed Asset E Close Unit Price 0 00 Sub Contracting Subcontracting E Sub Comp Location 7 01 PM 22 Purchase amp Inventory Modules In Purchase Module we have following topics 1 Purchase
11. 105334 PPI 105335 PPI 105335 PPI 105337 PPI 105 3 35 PPI 105 3 39 PPI 106340 GRA 10415 fRA 10412 GRA 10312 GR A 10414 fsRA 10410 aR A 10411 GRA 10415 24 02 2011 4 02 2011 20 01 2011 25 02 2011 4 02 2011 24 02 2011 01 03 2011 PPI 106341 GRA 1O40 22 02 2011 OK Cancel e Select from the lines list GRN number and click OK button e All GRN details will be captured in Purchase return lines eae Purchase Return Line Details PR 0053 BOSCH Ltd No Pross o wa Posting Date fig 03 2011 F Buy From vendor No mo H Order Date fia 03 2011 F Buy from Contact Mo Document Date fig 03 2011 F Buy from vendor Name feoscHUtd AAA vendor Authorization No Buy from Address 123 Industrial Layout Adugod AAA vendor Cr Memo No Buy from Address 2 foswRoad AAA Order Address Code Buy From Post Code Purchaser Code SY v v Buy from City PO Campaign No J Buy From Contact CT Responsibility Center No of Archived Versions 0 Assigned User ID J z Structure TAX z Status Open Description Return Rea Location C Quantity Unit of Me MRP Yalue ih kaa Trade Disc Trade Discount Additional Di ESC DT gt e Check all details in the purchase return orders lines MRP TD AD amp Quantity etc e Quantity is picked exactly from the GRN Line details 15 Nos e f user wants to change the quantity at the time of returning
12. Account Name Bal Account N Debit Amount Total Debit 4 Credit Amount Total Credit Balance Account Name Interest on Ban Interest Income 1 000 00 0 00 0 00 0 00 4 Ej OK gt kA Utilities gt E Administration cF Posted Documents S Departments a 0017011625 Saturday February 19 2011 phkschi Ersen SPE 1 46 PM P 2 Up 19 02 2011 i In the Narration field enter the line narration details Click OK Click Related Information point to Narration and then click Voucher Narration In the Narration field enter the voucher narration details Click OK For reference Verify the below screen shots 117 Edit Journal Youcher DEFAULT Default Journal Actions Related Information Narration Line Narration Ctrl ShiFt N Line Voucher Narration Ctrl Shift Account Batch Name DEFAULT X Posting Date Document Account Type Account No Description Debit Amount Credit Amount Bal Accou Bal Accou Interest on Bank Balances Test 1 000 00 G L Account 20 02 2011 G L Account 612910 Account Name Bal Account M Debit Amount Total Debit 4 Credit Amount Total Credit Balance Account Name Interest on Ban Cash 1 000 00 1 000 00 1 000 00 0 00 118 CD PENALTY Cash Discount and the Penalty process is one of the major best features in the NAV Here the Dealer no need to calculate the CD PENALTY in the month ends CD a
13. Item Category Filter EA Resource Planning Post to G L m i 2j Service Human Resources gt Eph Utilities b cS Administration kra OK Cancel 45 Financial Management Tasks Microsoft Dynamics NAY Microsoft Dynamics NAY v Departments E Departments 4 g Financial Management b General Ledger D Receivables b Payables Setup b Inyentory Fixed Assets gt Sales amp Marketing gt ee Purchase gt fil Inventory gt Ss Manufacturing ii Jobs Eh Resource Planning gt Ryu Service 22 Human Resources gt Ey utilities gt E Administration GO 0017011625 Departments Financial Management Tasks Les Financial Management Tasks General Ledger Transactions Edit Accounting Periods General Journal Journal Voucher Reverse Journal Recurring Journal Inventory Period Trial Balance by Period Accounting Periods actions 7 FB Reports v Cash amp Bank Managem at SI Close Year actions IE Related Information Transactions n s 5 A Cash Receipt Journal k z7 ET al Close Period Payment Journal d ae E Reo j pen Period Receivables Payables Accounting Periods New Test Report Post Inventory Accounting Cash Receipt Voucher 2 lt YA to G L Test Periods m Post Inventory to G L Cash Payment Youcher oe 2 Bank Receipt Youcher New rocess Starting Date Name Bank Payment Youcher Bank Account Reconciliatior 1 1 2009 January Inventory Per
14. Protected Mode Off fy vy 120 v 2 1 4 Knowledge Manager Home Knowledge manager home page consists of e My documents o Knowledge base KB articles created by current user e Recent Additions o Knowledge base KB articles created within last 7 days e Recent Changes o Knowledge base KB articles modified within last 7 days e Common actions o Write KB article Option will be provided to create a new KB article o Upload documents Uploading existing articles to the Knowledge base o Create keyword Will be shown while creating service desk and this will be used to group service requests based on criteria e KB article requested o All the Service requests will be shown where Service Representative requests KB article KB article initiation will be requested by Service desk representative by marking Mark for Knowledge base field in the service requests details 143 3 Service Reguest Implementation 3 1 1 Service Reguest Routing Accessing Create Service Desk Service Reguest Service Reguest Application Created Requesting Clarification Update Service Request Service Request Service Request Service Request g Clarification Clarification Provided InProgress OnHold solution Service Request Resolved Service Request Closed 144 Annexure 1 Data Migration Templates C Documents and Settings ask8ja Desk Annexure 2 Short Cut Keys Alt A Launch action menu Alt Arrow Down Open the looku
15. Ts Fw amp Micro Local E OT irs 17 QO Microsof Items Microsoft Dynamics NAW start maad Information FR Reports Purchase Prices FO1IM 101211810 FO1M 101214810 FO 1M 1012233 10 FO1M 101345810 FO1IM1013493UC FO1M 1013493 10 FO1M 1014553 10 FO1M 1014568 10 FO 1M 10145 7810 FO 260034848 12 FO2640 FO 26400013851 DE Items Microsoft Dynamics NAW De gt min b JE FB i Sal 3 Purchase Prices Items Sorting No Y No FO1M 101211810 FO1M 101214810 FO1M 1012238 10 FO1M 101345810 FO1M1013493UC FO1M 1013498 10 FO1M 1014558 10 FO1M 1014568 10 FO1M 101457810 F0260034848 12 FO2640 F026400013851 A Z Hi Requisition Worksheet Hi Requisition Worksheet f Planning Worksheet Ttem Journal BD Adjust Cost Item Entries Process Description ROLLER PARTS SET OVERFLOW VALVE PUMP ELEMENT PUMP ELEMENT PUMP ELEMENT PARTS SET PARTS SET PUMP ELEMENT Planning W Item Journal BB Adjust Cost Item Entries Process Description ROLLER PARTS SET OVERFLOW VALVE PUMP ELEMENT PUMP ELEMENT PUMP ELEMENT PARTS SET PARTS SET PUMP ELEMENT BRAKE MASTER C AIR FILTER INSERT Hi azr E Mi TERRE E se 5 FF FSF E Inventory Top 10 List FA Price List Report Routing No se 5 FF SFG FSET SESS TB Related Information Fee Reports statistics Inventory A
16. aa OO ua O PPI 108342 34 2011 318 55 318 55 344 201 PPI 108344 35 2011 345 2011 Oooo ooi AA oa m THIRD PARTY third party vendor 128 Accounts Receivable 2 1 List of Customer Balances This report is used to show the outstanding balance of each customer for the given criteria As the customer outstandings are maintained financial period wise the outstanding balance of the customer is computed for the given financial year or period by using the formula OpeningDrBalance DrBalance OpeningCrBalance CrBalance For financial year always the last periods detail will be taken for computation For as on date the financial period is determined from the date specified and the opening balance on the start date of the financial period is computed OpeningDrBalance OpeningCrBalance The transaction details are captured to find out the balance between start date and the date passed This will get added with the opening balance on the first day of the financial period if the balance is debit otherwise it is subtracted from the opening balance moet Ca ra Edit List of Customer balances Ea t Actions hi Fi ga t Customer No tif ti Sorting Na th hi ti Show results 23 where Mo is v l to se d F No Mame City Post til no Limit til dh Ad daddi l Umesh co BANGALORE opii F 0001 Shankar Auto spares Secunderabad 63 I i oon Nayak diesels and electricals BANGALOR
17. gt TRANSACTIONS gt ACCOUNTING PERIODS 1 The steps to close inventory period In the order given below i First Run Adjust cost Item Entries Batch Job ii Post Inventory to G L iii Then Run Test Report to check if there are no errors if there is negative stock balance the steps i and ii have not been done then period cannot be closed iv Correct errors and repeat step i to iii 44 v Close Period 2 The date when the Inventory closing is done is also recorded in the system for audit trail 3 Once period is closed inventory transaction cannot be done in that period 4 Financial transactions can still be done unless Finance period is also closed Financial Management Tasks Microsoft Dynamics NA GO 0017011625 Departments Financial Management Tasks ke Microsoft Dynamics NAY Departments Financial Management Tasks 8 Departments 4 g Financial Management b General Ledger D Receivables b Payables Setup D Inventory Fixed Assets gt Sales amp Marketing 3 Purchase B Inventory 183 Manufacturing ja Jobs Th Resource Planning gt Ryu Service 2 Human Resources gt Ep utilities i Administration a Posted Documents EN Departments a General Ledger Transactions General Journal Journal voucher Reverse Journal Recurring Journal Accounting Periods Cash amp Bank Management Transactions Cash Receipt Journal Payment Journal Receivables Payables Cash R
18. 03 2011 x vendor No BOSCH Balance LCY 1 831 835 81 Order Type ATA Order Date 19 02 201 1 x Outstanding Orders LCY 1 169 501 78 WIC Document Date 19 02 2011 x Amt Red Not Invd Lc 0 00 Buy From vendor No BOSCH x vendor Order No Murtanding DOES kis ne Y 7 7 Total LCY 3 001 637 59 Buy From Contact No x vendor Shipment No Overdue Amounts LCY 1 831 835 81 Buy From Vendor Name Bosch Ltd Buy From City hd Short Closing FOC r Enter the 10 digit No and press Enter vendor Invoice No Scheme Code Location Code Status Show more fields Mo 9451037404 13 Digit Part No 7 E Description F a Original PO Quantity Cur vendor No Quotes Blanket Orders Orders Invoices Return Orders Credit Memos Pstd Return Shipments Pstd Receipts Pstd Invoices Pstd Credit Memos Notes Click here to create a new note Vendor History Buy from ve 7 W Collapse 4 0 25 0 6 0 1 19 13 1 A 26 Except Purchase Order Qty all fields get populated Lines A 13 Digit Part BatchNo Description Original PO Qua Current Un Inv Oty to Receive Unit of Mea 94510374045F 201101 FUEL FILTER ELEMENT 0 00 O PCS Now enter the Purchase order gty in Current Un Invoiced Quantity Lines goal 13 Digit Part Batch Mo Description Original PO Qua Current Un Inv Oty to Re
19. Account Type will be customer always when you are making the Receipt Description can be use to enter the customer Bank entries Credit Amount is the amount you are receiving from your customers Bank Account will be your transaction bank code Cheque Number and Cheque Date can be understandable Ex Please find the example entry in the below screen shot 87 Edit Bank Receipt Youcher DEFAULT Default Journal F Actions 7 E Related Information za Post and Print Process Batch Name DEFAULT Postiyg Date Document Document Account Type Account No Description Credit Amount Bal Accou Bal Accou Cheque No C 2 20 01 2011 J Receipt Customer a OM ENTERPRISES HDFC Bank Account BNKO1 4 Account Name Bal Account N Cheque Mo Debit Amount Total Debit 4 Balance Total Balar Account Mame OM ENTERPRISES Bank 1 46578730 10 000 00 0 00 10 000 00 10 C Ol You can view all the necessary entries in the bottom side of the form After verifying all the entries you can POST the entry After posting the entry you will get the confirmation pop up Please refer the below screen shot Edit Bank Receipt Youcher DEFAULT Default Journal g Actions 7 E Related Information 7 5 2 Post Post and Print Batch Name DEFAULT v Posting Date Document Document Account Type Account No Description Credit Amount Bal Accou Bal Accou Cheque No 20 01 2011 gt
20. Add Filter yh Utilities i Administration vendor Labe Vendor Tkern f vendor Item vendor Detail vendor Invoic vendor Detz se vendor Docun E Payment C Invoice C credit Memo Finance Charge Memo C Reminder C Refund Furch Credit Note C Furch Debit Note C Sales Credit Note C Sales Debit Note C CC Charges CJ cp C Penalty 124 Yendor Detailed report 1 of 2 b Fi O fo a x 100 r Find Next ea a a a a Balance ns a KA eS se a tons Frere Jovan 0 AAA KAA Fir recine Jovian af S i i ef AA ACL a S a 2 0 a WANA S S WANAWA SC CD S S WAA MIA CL AAA a COZ MAA C E S S KAA AA gt D C e wef KAWI fant Jerooeeo rman fore ef ZA KAA UU vse ovine __foseeoonta wef Sd CC cc reve nce Javon oso we MAA MAA fant Jeroweea rom oor rr MAA Ca vos ovine ___foseeoonta wezep KAA ye Finca orm ef AA WAA AAA CCC MAJI oT ai C KE avert rans oon ir aa rae ont 889 its rr 1 3 V Vendor Agen wise report Invoice Wise This is used to get the vendor outstanding balance age wise for each invoice The outstanding balance of the invoice is computed from the adjusted vouchers Invoices adjusted against payment advance payment or debit note That is all adjustment vouchers created on or before the specified date Authorization date lt As on Date will be taken and the sum of payment or advance payment or debit note adjusted against t
21. Base Service Requests Assigned To Me E Service Request Priority Status Service Representative Lists WALA 3 A SE There are no items to show in this view of the Service Requests list To add a new item click New Service Requests Support FAQs Add new item Sites People and Groups Aj Recycle Bin All Site Content Local intranet Protected Mode Off py vy 120 v 2 1 3 Service Representative Manager Home Service representative manager home page consists of following service request graphs e Priority wise o Graphical view of service request based on request priorities e Status wise o Graphical view of service request based on request status e Average Resolution time o Green lt 3 Days o Yellow lt 5 Days o Red gt 5 Days 142 APAC rat3kor sj fa Service Desk Application ene ServiceDesk I Like It Tags amp Notes Search this site p 2 Overall Service Request Priority Average Resolution Time Service Rep Home PATEE 1 High 0 0 0 00 Days Knowledge Mgr Home 2 Normal 1 100 3 Low 0 0 Common Actions x 5 Days Create a Service Documents Knowledge Base Lists Service Requests Support FAQs Sites Request Overall Service Request Status Service Requests Initiated O 0 Engaged 0 0 Resolved 0 0 Closed 0 0 People and Groups A Recycle Bin All Site Content amp Local intranet
22. CR 1000 BOSCH UME caren al Verde Lone geld a a E in Fi T Boomers Bal Fa x arnir Ni Balaza ACY Farshe Wendo ha z evir hihetem ian Dairi Conta jii j i ar Whiri i Baa Weert Hin eon LTD mjs kihen Cote kiia A a Fara mr d d 1 an PB a Buyin Cy Piira aati Badi mi Ske ti ait oy ee Hanke Cocker g x i ii iy ha Dearth katani Gue ty Uinta Pia ei ve mA ews ge Aa Sh Lie te kat Fata Them ds lab ry L mea Geht o Comments Zi ie hegia ra Wa Fah irene Ear Daia babaa an i 3 kaeni BH i Bo Spry wie r Fane Trace application E oeo Ta Firmin a gt wa fu el Peo mom e The blank Item charge assignment form appears 5 50 Edit Item Charge Assignment Purch xi actions Applies to Applies to Applies to Item No Description Qty to Assign Qty Assigned Amount to Assign Qty to Receiv Oty Received Qty to Ship B Qty Shipped 4 gt Assignable To Assign Rem to Assign Total Qty 1 0 1 Total Amount 1 000 0 1 000 e Get posted purchase receipt lines will show all the posted lines e Select the purchase receipt lines to which the cr memo is to be distributed Edit Purchase Credit Memo CR 1002 Motor Industries Company Ltd BEES E 5 5 3 y Actions E Information za Apply Entries aa Ey Post and Print BP R CR 1002 Motor Industries Company Ltd
23. Document Date 25 01 2011 7 Sell to Customer Mo ae x y Date 14 02 2011 Sell to Customer Name Ms ADITYA ENTERPRISES ji p Ref No onz Microsoft Dynamics N Sell to City agra x erson Code 4 7 e p Structure TAX JJ en X Posting Date 25 01 2011 x C Ship Invoice Show more fields Ship and Invoice Lines ya ama z No 13 Digit Part No Description Qua Batch No M t Additional Additional Value Payable Tax Ya Binu PE Sunt Discount Discount Amount F002H20918079 ENGINE OIL 1 201004 196 00 20 39 20 0 00 0 00 156 80 135 vr 4 Invoicing 98 ADPT 24 02 2011 v Shipping Tax Information eso A a a STEP 2 To view the Invoices From the History Option Select Posted Sales Invoices 282002 Partial v OK z 2 50 PM 2 ty 25 01 2011 i 59 History Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing History gt Microsoft Dynamics NAY v E Departments Tasks b gi Financial Management Navigate 4 ree Sales amp Marketing Masters Reports and Analysis Transactions CD Penalty Term Ledger Reports b ey Purchase gt B Inventory gt Manufacturing ij Jobs History Posted Sales Credit Memos Posted Return Receipts ER Resource Planning b Ryu Service amp Human Resources gt ER Utilities gt L Administration 22277 cF Posted Documents EN Departments 0017011625 Monday January 24 2011 c
24. PR 107026 10000 000110702 STARTER 0 5 500 00 10 Assignable To Assign Rem to Assign Total Qty 1 1 0 Total Amount 1 000 1 000 0 Then postthe credit memo e The credit memo cannot be posted unless the whole amount is assigned e The assignment results in a reduction of Financial value of the inventory selected lines where the charge item is assigned 53 Chapter 6 Sales Counter Sales for MD or AD customers Path Sales amp Marketing gt Select Transactions gt Sales Orders STEP 1 Sales Order Transactions Microsoft Dynamics NA GO 0017011625 Departments Sales amp Marketing Transactions gt 4 Microsoft Dynamics NAY v KA Departm ents Transactions E Departments Lists i ral Financial Management 4 Sales amp Marketing Masters Deliveries To Invoice Sales Return Orders Ww Administration History Sales Credit Memos ie Administration b 4 Purchase gt W Inventory Setup gt E ji Item Charges 83 Manufacturing Payment Terms ja Jobs Payment Methods Eh Resource Planning Customer Price Groups Customer Disc Groups By Service Standard Sales Codes amp Human Resources Item Discount Groups Fab Utilities Shipment Methods Shipping Agents Return Reasons Report Selections Sales F Posted Documents Departments JE 0017011625 Monday January 24 2011 csdSchi sa A ey oa Ade Ade P E Pais Click on NEW 54 Sales Orders
25. Ryu Service amp Human Resources gt ER Utilities gt L Administration 22277 cF Posted Documents EN Departments 0017011625 Monday January 24 2011 csdSchi see be Pee fe m Select the Invoice no amp double click on the Invoice 276 Posted Sales Invoices Microsoft Dynamics NAY 0017011625 Departments Sales amp Marketing History Posted Sales Invoices i Search r 3 7 Microsoft Dynamics NAY 7 Actions gt HS Related Information Departments tet Print Ep Navigate b gi Financial Management i Statistics 4 reel Sales amp Marketing Process E Departments Masters No Sell to Cust Sell to Customer Name Currency C Amount Amount Includi Location C No Printe Transactions PO_INV 122354 150111 Balaji 0 00 0 00 WH 0 ka PO_INY 122357 005502511 DHANYA 50 000 00 56 250 00 WH 1 YA Kana PO_INY 122358 0055000014 DIESELS INDIA 634 03 713 28 WH 0 gt Mill Inventory PO_INY 122359 0055000014 DIESELS INDIA 408 839 82 459 944 80 WH 0 gt dy Manufacturing PO_INY 122360 0055000013 HIGHWAY DIESEL SERVICE 4 017 62 4 519 82 WH o 5 Jobs PO_INV 122361 0055000013 HIGHWAY DIESEL SERVICE 3 348 02 3 766 52 WH o Eh Resource Planning PO_INV 122362 150111 Balaji 490 52 490 52 WH 0 gt yi Service PO_INY 122363 0055000018 KRISHNA DIESELS amp AUTO 0 00 0 00 WH o 2 Human Resources PO_INY 122364 0055000018 KRISHNA DIESELS amp AUTO 40 883 98 45 994 48
26. Up 23 01 2011 H We have seen the cash payment and the cash receipt in the above steps The same way you can do the Bank Payment and Bank Receipts 3 party Where you are selecting the Cash account instead of that you have to select the bank account in the respective forms 112 4 Credit Debit Note In InDIS you have two different windows and two different modules for passing the credit note and the debit note AP AR But in E FoCuS we have a single window to enter all the credit and debit notes Debit and credit notes are entries that are used to adjust or supplement an existing invoice or voucher It allows the entry of debit and credit notes for vendors a debit note decreases the amount to be paid by the organization to the vendor while a credit note increases the amount to be paid The system enables you to specify additional details for the debit credit note A reference for the debit credit note can also be specified The reference could be a general reference an invoice number or a purchase order number You can create multiple debit credit notes for an invoice or purchase order You also have the option of adjusting multiple accounts through a single debit credit note A debit credit note can therefore be split to update multiple accounts Accounting entries will be posted into the GL module upon confirming the voucher automatically by the system Advantages of E FoCuS is you can enter the Sales Credit Sales De
27. WH o b A Utilities PO_INV 122365 0055000018 KRISHNA DIESELS 8 AUTO 6 320 77 7 110 88 WH 0 gt Administration PO_INV 122366 0055000018 KRISHNA DIESELS amp AUTO 6 320 77 7 110 88 WH o PO_INY 122367 0055000018 KRISHNA DIESELS amp AUTO 6 576 27 7 398 32 WH o PO_INY 122369 98 M S ADITYA ENTERPRISES 153 30 172 46 WH o PO INY 122371 98 M S ADITYA ENTERPRISES 116 51 131 07 WH o PO_INV 122372 98 M S ADITYA ENTERPRISES 355 33 399 75 WH o PO_INY 122373 j 00550000 KRISHNA DIESELS amp AUTO 6 620 76 7 673 36 PO_INY 122374 DEBT ADV Test For debt advance ledger 9 352 94 10 522 06 WH 0 ET PO_INY 122375 98 M S ADITYA ENTERPRISES 428 19 481 72 WH 0 T IN 00002 150111 Balaji 2 451 37 2 757 79 WH 0 Posted Documents T INY 00003 150111 Balaji 11 18 12 55 WH 0 T IN 00004 150111 Balaji 2 451 37 2 757 79 WH 0 Departments T IN 00005 150111 Balaji 245 14 275 76 WH 0 os 0017011625 Monday amii 24 2011 csd5chi aa gt Gla Pee Rm m From the Actions Menu gt Select Print gt Print Invoice 77 Edit Posted Sales Invoice PO_IN 122373 KRISHNA DIESELS AUTO F y Actions HS Related Information Posted Sales Invoice Ctrl Shift View Edit Ctrl Shift E Ctrl Del Delete Links Ctrl L Functions A Print b rink voice Print Invoice Posting Date 23 01 2011 Navigate Print Tax Invoice Document Date 23 01 2011 Posted Sales Inv
28. are no items to show in this view of the Support FAQs list To add a new item click New Lists Add new item Service Requests Support FAQs Sites People and Groups Al Recycle Bin All Site Content amp Local intranet Protected Mode Off aT SLS F a idi 2 1 2 Service Representative Home Service representative Home page will have following functionalities e Un Owned Service requests o Recently created service ticket by end users dealers without the service representative information assigned e Service requests owned by me o All Open Service request where the logged user is Owner of the service request e Service requests assigned to me o Service requests created by some other service representative and assigned to the logged in user for technical analysis and feedback like service requests assigned to RBEI technical representative for resolution APAC rat3kor Y fa Service Desk Application I Like It Tags amp Notes Home Search this site p 2 ServiceDesk Service Requests Owned By Me Unowned Service Requests ervice Rep Home Service Rep Mgr Home E Service Request Priority Assigned To E Service Request Priority Knowledge Mgr Home There are no items to show in this view of the Service 3 Priority 2 Normal 1 Requests list To add a new item click New Common Actions Ticket 1 2 Normal Created Add new item Create a Service Request Add new item Documents Knowledge
29. codes as you like You can enter a maximum of 10 characters both numbers and letters Use codes that are easy to remember and describe the warehouse Examples are WH Warehouse FOC WH FOC Warehouse State code Field is mandatory amp is used in determination of taxes Ship to party Determines the location to which materials are to be shipped In case of single ship to party company code should be maintained E g 00170XXXXxX Note 1 Youcan enter the code in WH code fields elsewhere in the application for example on purchase or sales document lines This will then record the transactions for the location when you post 2 By default 5 locations are created under warehouse a Good b Damaged c Short Receipt d Excess e Mismatch Storage Location PATH INVENTORY gt MASTERS gt LOCATION STORAGE BIN LIST The standard storage locations as defined above have already been created Creation of new location is not recommended for the dealers in order to ensure uniformity However creation of storage type and storage bin can be done by the dealers as explained in the next section below Storage Type 41 PATH INVENTORY gt MASTERS gt LOCATION STORAGE BIN LIST Click on new Location Storage Bin List Microsoft Dynamics NAV 0017002306 Departments Inventory ko Masters bo Location Sb Microsoft Dynamics NA ya Actions a a Location Storage Bin List Sorting Parent Warehouse Type
30. instructions to manage add ons and to run ActiveX controls When you enable the ActiveX control you may see a security warning Before you continue make sure that the publisher for the ActiveX control is Microsoft Corporation bai internet War Rio B All Site Content eFocus Home Win KS p 10 14 AM EEN p ead Gad Shd B http e dome asp 4 9 x lo ng e za File Edit Vie Favorites Tools Heip w Favorites 3 E Suggested Sites gt 8 Free Hotmail Web Slice Gallery lA FJ gt El eFocus Home Q Gl Sl v Pager Safety Toos Yu This website wants to run the Following add on Terminal Services ActiveX Client From Microsoft Corporation IF you trust the website and the add on and want to allow it to run click here x Sandeep D Colaco Site Actions Browse eFocus Home Internet Explorer Security Warning a a efficient Friendly Online Customer Solution Do you want to run this ActiveX control Home Search this site 2 Name Terminal Services Activex Client Publisher Microsoft Corporation Libraries Welcome to your new Dealer Manageme Site Pages tC This ActiveX control was previously added to your computer when you installed Shared Documents Announcements from RBIN eFocus Deployment MIS Reports trol not installed or not sktop Services ActiveX Client control is not
31. of BOSCH to allow the discount to the party Also the adjusted invoices credit notes are left to the discretion of BOSCH to accept or reject the same Only after getting the approval from BOSCH the user can finalize the details The financial transactions will be posted for both payment voucher and adjusted entries upon confirmation of this voucher All the financial transactions related to adjustment will be reversed based on the changes the user has made in adjustment vouchers use case The user can make either full or partial payment against invoices credit notes In such cases the user has to specify the amount to be paid in the respective column The penalty for each invoice is automatically computed by the system System posts transactions into GL automatically upon confirmation Path Departments Financial Management Payables Transactions Bank Payment Voucher 100 Edit Bank Payment Youcher DEFAULT Default Journal E actions E Related Information 3 Z Post and Print Process Batch Name DEFAULT Posting Date Document Document Account Type Account No Description Debit Amount Bank Payment Type Cheque Date Cheque No E 19 01 2011 Payment OSC BOSCH LIMITED ICICI bank o 20 01 2011 87245627 Ei sssaaa Account Name Bank Charge Bal Account Name Cheque No Debit Amount Total Debit Cri Account Name BOSCH LIMITED 0 00 Bank 1 10 000 00 0 00 zi won SIM 11 40 AM A column de
32. of Yendar balances aaa 4 1 of 1 F FT cd S E U HW ico x Find Next nn rrr nd es TTC AAA AAA List of Vendor balances Page 1 OOO 25 EFOCUSiphkSchi Teta Remaining Amount LC 2a ee C E E T E WAA posen Bosch tinted OOOO OOO o o o e e T 7 MAA 2 TTC AT aa aa E 122 1 2 Vendor Detailed Report This report shows all the transactions related to the Vendor This includes Receipt Advance Receipt Debit Note Credit Note and Invoice Report filters will be like this as follows Vendor code date filters can be given If we type T in the date filter system date will appear Edit Yendor Detailed report 57 Actions 7 ooo oa Show detai 7 _ SSS Vendor A Sorting Na Show resulks S Where No Yis Enter a value ae Add Filter Limit totals Lo 33 Where Date Filter 7 is 22 And Global Dimension 1 Filter is Enter a value ae Add Filter vendor Ledger Entry Print Preview Cancel You can add the document type as a filter by clicking add filter 123 Edit Yendor Detailed report r Actions FELIPE FL Se o Where No Y is Enter 4 value a Add Filter Limit totals to Report amet LI a a E gt where Date Filter is 15 01 2011 16 02 2011 2 And Global Dimension 1 Filter is ae Add Filter Vendor Ledger Entry Enter 3 value Show results 22 where Document Type Y is Select a value a Add Filter Limit totals to a
33. separate window to do each transactions But in E FoCuS the same window can be used for multiple transactions From a single window you can post the Bank Receipt Bank Payment Cash Receipt and Cash payment For better user understanding we have given the same form in different names 104 r Actions Ht Related Information Fost and Print atch Name DEFAULT Posting Date Document Document Account Type Account Mo Description Credit Amount Type No wian F GIL Account Customer Vendor Bank Account Fixed Asset IC Partner 20 01 2011 Receipt Account Name Bal Account M Debit Amount Total Debit A C count Name Cash 0 00 Refer the above screen shot By selecting the Account Type you can post the respective bank entries or the cash entries The above form is used to record the transactions involving Bank and Cash accounts This includes regular transactions like payment of electricity bills telephone bills salary etc Ex In Cash Receipt window you can receive the cash payment from the bank as a interest income Ref the below screen shot 105 Transactions Microsoft Dynamics NAY Edit Cash Receipt Youcher DEFAULT Default Journal mife E3 Actions 7 TE Related Information 5 2 Past and Print Batch Name DEFAULT Posting Date Document Document Account Type Account No Description Credit Amount Bal Account Bal Account Applies to Applies to Type No T
34. 0014 10 00005 03 02 2011 Completely 0519000015 10 00006 03 02 2011 Completely 0519000016 10 00007 03 02 2011 Completely 0519000017 10 00008 04 02 2011 Completely 0519000018 10 00009 04 02 2011 Completely 0519000019 10 00010 04 02 2011 Completely 0519000020 10 00012 04 02 2011 0519000021 107 000137 04 02 2011 Completely 0519000022 10 00014 16 02 2011 Completely 0519000024 10 00015 16 02 2011 Completely 0519000023 10 00016 16 02 2011 Completely 0519000025 10 00017 16 02 2011 Completely 0519000026 10 00018 17 02 2011 Completely 0519000028 10 00019 17 02 2011 Completely 0519000027 10 00020 17 02 2011 Completely 0519000029 You get the list of GRNs in this screen with the status whether GRN is Completely Received or Blank Not Received After invoice get generated against any Purchase Order in PCD System that invoice number flows from PCD and comes to your System Once you receive the invoice search that invoice number in GRN list For example we receive the invoice no 0533000372 from vendor iew GRN List E 7 Actions Ez J Enter the Invoice No amp Press Enter pea olme GRN List Sorting No v Ia No filters applied No Posting Date Document Status Invoice No GRN 10360 10 02 2011 GRN 10361 11 02 2011 Completely Received 0533000346 GRN 10362 11 02 2011 Completely Received 0533000344 30 You get the co
35. 01 01 2011 8 360 00 BPRO624 15 01 2011 10 000 00 D480 cD 1 50 150 00 0055000013 PO INY 12 03 01 2011 589 120 00 BPRO624 15 01 2011 836 00 D480 cD 1 50 12 54 0055000013 PO INY 12 04 01 2011 836 00 BPROs24 15 01 2011 8 000 00 D480 cD 2 00 160 00 0055000013 PO INY 12 11 01 2011 8 000 00 BPRO624 15 01 2011 800 00 D480 cD 2 00 16 00 0055000013 PO INY 12 11 01 2011 800 00 6BPROs24 15 01 2011 560 00 D480 cD 2 00 11 20 0055000013 PO INY 12 12 01 2011 560 00 BPROs24 15 01 2011 720 00 D480 cD 2 00 14 40 0055000013 PO INY 12 12 01 2011 720 00 BPRO624 15 01 2011 80 00 D480 cD 2 00 1 60 0055000013 PO_LINY 12 13 01 2011 80 00 BPRO624 15 01 2011 1 660 60 D480 cD 2 00 33 22 0055000013 PO INY 12 13 01 2011 1 660 60 BPRO624 15 01 2011 1 120 00 D480 cD 2 00 22 40 0055000013 PO INY 12 13 01 2011 1 120 00 BPRO624 15 01 2011 1 840 00 D480 cD 2 00 36 80 0055000013 PO_LINY 12 13 01 2011 1 640 00 BPRO624 15 01 2011 1 840 00 D480 cD 2 00 36 80 0055000013 PO_LINY 12 13 01 2011 1 640 00 BPRO624 15 01 2011 8 080 00 D480 cD 2 00 161 60 0055000013 PO INY 12 13 01 2011 8 080 00 BPRO624 15 01 2011 4 130 00 D480 cD 2 00 82 60 0055000013 PO INY 12 13 01 2011 4 130 00 BPRO624 15 01 2011 29 456 00 D480 cD 2 00 589 12 0055000013 PO INY 12 03 01 2011 589 120 00 5251 14 01 2011 1 000 00 D480 cD 2 00 20 00 0055000000 PO_LINY 12 13 01 2011 292 00 CRVOO1 15 01 2011 100 00 D479 cD 2 00 2 00 zi ok estat a ea A co P ty renee 119 Chapter
36. 1 3 BOSCH compensates the CST Dealer by giving a VAT REIMBURSEMENT Credit Note to the CST dealers 47 Example In the following example 1 The CST Dealer Pays VAT of Rs 10 No credit on Purchase 2 The VAT dealer has to pay VAT of 10 but utilizes Purchase Vat Credit of Rs 9 5 so net Vat payable by him is 50paise Rs 10 Rs 9 5 3 Loss to CST Dealer Vat Paid by CST Net Vat payable by VAT Dealer Rs 10 50p Rs 9 5 4 Credit Memo is given by Bosch to CST Dealer for Rs 9 5 to compensate the loss in step 3 Case 1 VAT billing Case 2 CST billing a WA WAA WAA WAA MAA rai KAA MAA KAA KARIA KAA KAA jo000 KA KAA e S 700 00 mear 2000 mear 20 00 mesu so wes 400 Value Payable Gross value 76 00 Value Payable Gross value 76 00 SS 66 50 NetVaue 7451 AAA MRPs too RP 100 00 TD 20 20 00 I Value Payable Gross value 80 00 VAT 125 1000 VAT 125 10 00 NetVaue 70 00 NetVaue 70 00 rs ee EE ee VAT payable by MD_ 0 50 VAT payablebyMD_ 10 00 NAV Solution for Vat Reimbursement MD Purchase Order e In Purchase order line for CST Purchase Orders system will also calculate VAT applicable This is only notional and will not have financial impact o Inthe above CST case the system will calculate 2 CST Rs 1 49 for financial posting and will also calculate 12 5 Rs 9 5 this 12 5 is only notional and not for finance or tax register This h
37. 11 30 2010 November 2010 12 31 2010 December 2010 1 31 2011 January 2011 Inventory Period Entries Sorting Ending Date Entry No Y Je Filter 10 31 10 qaa Entry Type Ending Date sation zalias De 10 31 2010 5 9 Stock Adjustment PATH INVENTORY gt TRANSACTIONS gt ITEM JOURNAL In an item journal you can adjust inventory in connection to positive and negative adjustments To insert lines in the item journal click the first empty line and fill in the fields When the journal is filled in you can choose to post post and print a report Select entry type as postive adjustment or negative adjustment as applicable 46 E Actions Related Information E 1 Explode BOM Get Standard Journals fo Print Process Batch Name DEFAULT Postng Date Entry Type Document No 13 Digit F 21 02 2011 Positive Adjmt A 9451037409 9451037 21 02 2011 Positive A Enter all other warehouse details and click on Post Click on Yes The below message confirms th e inventory posting Microsoft Dynamics NAV A Do you want to post the journal lines rs Microsoft Dynamics NAV 1 The journal lines were successfully posted 5 10 VAT Reimbursement B usiness Case 1 CST Dealer does not get benefit of the Tax credit on purchase as CST is not allowed as credit 2 As a result the CST dealer Case 2 end up paying more Vat to Govt as compared to the VAT Dealer Case
38. 22 And MIPR is Enter a value 22 And Shipment Date Y is Enter 4 value x xe aP ma GS i TN Pate Pa CR And Planned Shipment Date Y is Enter a value And Allocated Order is Add Filter Select a value au Posted Documents J Departments 0017011625 Sunday iia 23 2011 csdSchi a 7 18PM a as ki Ade Ww E 8 23 01 2011 Select the items for Allocation then from the Top options menu Select Related Information gt Reservation gt Automatic Allocation Method is Run down or as required Invoices split is based on Oil Based Split or Tax Based Split 69 Edit Sales Allocation Form 1 SO 00758 30000 g A 7 Actions t 1 S0 00756 30000 v r Oil Based Split Tax Based Split Document Line No Sell to Cust Shipment D Description Planned Shi Batch No Tax O 40000 003 246 12 02 2011 SLIDING SLEEY 10000 5 013 2 aise 2 02 STARTER BATTERY ENGINE OIL F002 91 2 2 ENGINE OIL x estan ki yw PB saad From Actions Menu gt Select Posting gt Split amp Post Edit Sales Allocation Form 1 SO 00758 30000 Pe xX E actions IE Related Information RAOR Sales Allocation Form Ctrl Shift Ctrl Shift E Ctrl N Ctrl Del T Ai Ctrl L Posting Sales Allocation Form Window Tax Based Split 7 t Refresh FS Z Clear Filter Ctrl Shift 4 e f Shipment D Description Planned Shi Batc
39. 56789 1 000 00 0 00 0 00 1 000 00 1 000 00 OK Bia Posted Documents EN Departments as 0017011625 Saturday January 22 2011 phkSchi Ban W B 11 12 AM F uzi tp 22 01 2011 Now you can verify all the reports which are related to the customer receipts NOTE If Set applies to ID is not done then receipt amount will get adjust to the invoices automatically on FIFO basis You can verify the same in the customer master window on the payments tab Ref the below screen shot from customer master payments tab Customer Posting Group Mo Payments Application Method apply to Oldest Mlee Selection here Tri e Make Fi 99 1 Vendor Payment This screen is only used when there is liability for the MD The user can make payments either through Cash or Bank For all Bank payment vouchers the instrument details like check number check date etc is captured The transactions made through this entry will be booked against the liability to the vendor Here user can make a payment up to the total liability booked against the vendor The user needs to adjust one or more invoices against this voucher The user can adjust the outstanding balance of invoices only to that extent of the payment he is making to the vendor The user can avail cash discount if eligible for the invoices that are adjusted against the payment voucher Though the user can avail any discount it is left to the discretion
40. 8 Reports The following reports are available under each of the modules 8 1 Purchase 8 2 Inventory 8 3 Sales 84 Finance Accounts Payable 1 1 List of Vendor balances 1 2 Vendor Detailed report 1 3 Vendor Age wise Report 1 4 Invoice wise outstanding Report 1 5 Accounts Receivable 2 1 List of customer balances 2 2 Customer Detailed Report 2 3 Customer Age wise report 2 4 Invoice wise outstanding Report General Ledger 1 1 GL register 1 2 Cash Day book L3 Bank Day book The detailed explanations about the above reports and the filter criteria s will be follows Note All the Reports can be downloaded as a PDF file amp Excel file 120 Accounts Payable 1 1 List of Vendor Balances Report Path Departments Financial Management Payables Reports and Analysis List of Vendor Balances This report is used to show the outstanding balance of each Vendor for the given criteria As the Vendor outstandings are maintained financial period wise the outstanding balance of the Vendor is computed for the given financial year or period by using the formula Opening DrBalance DrBalance OpeningCrBalance CrBalance For as on date the financial period is determined from the date specified and the opening balance on the start date of the financial period is computed OpeningDrBalance OpeningCrBalance The transaction details are captured to find out the balance between start date and the date passed Thi
41. Actions Related Information H z a Select Refresh Entries Availability Source Item Tracking Undefined Purchase Line Quantity 15 5 10 00 Cty to Handle z T Oty bo Invoice 5 5 Item Tracking Code LOTALL Description Ava Serial No vo Lot No Quantity Base Oty bo Handle Oty to Invoice Ok e From quantity base field change the quantity to return as entered in Return quantity to ship field For Ex 5 nos e Click OK button e Come back to purchase Return order lines click on Related Information and select Item allocation location 237 Ga Actions ja Related Information Statistics pe l Print Card Shift F Statistics Get Posted Document Comments Lines bo Reverse Return Shipments Credit Memos FR 0O53 i BOSCH Ltd imensions General Item Location Allocation Approvals No PR OOS Buy From vendor Mo ico Buy from Contact Mo Buy from vendor Mame BOSCH I Whse Shipment Lines Inve Put away Pick Lines Structure Detailed Tax Buy from Address his Ind wi Edit Item Location Allocation r Actions Item Mo warehouse Location Storage Type Storage Bin w H ini a ee MPI G OOD B 8 00 90003500 WH DAMAGED 3990003500 WH SHORT REPT 990003500 WH Es CESS g90003500 WH MISMATCH GK e Check the warehouse details in the Item location allocation and quantity details Once verified c
42. Bosch Ltd WH After clicking on new Button you get the New Purchase Order screen 24 New Purchase Order re 7 zA F Actions H Related Information D a E Post Purchase Order Copy Document Create Inventory Put away ko Print Statistics General No Order Type WIC Buy From vendor No Buy from Contact No Buy from vendor Name Buy from City sd I Expected Receipt Date Order Date Document Date vendor Order No vendor Shipment No vendor Invoice No Scheme Code Open Show more fields Short Closing Location Code FOC Status Lines Batch No 13 Digit Par Description A Original PO Quantity Current Un IL 0 00 3 f vendor Statistics a vendor No Balance LCY Outstanding Orders LCY Amt Red Not Invd LC Outstanding Invoices L Total LCY Overdue Amounts LEY Vendor History Buy from Ve ra vendor No Quotes Blanket Orders Orders Invoices Return Orders Credit Memos Pstd Return Shipments Pstd Receipts Pstd Invoices Pstd Credit Memos Notes F a Click here to create a new note After this press Enter automatically Purchase Order Number get generated New Purchase Order 10 00026 P0 Bosch Ltd F m P Actions H Related Information ya Create Inventory Put away p Release E Ba Copy Docume
43. E 560 a 0006 rajendra auto wheels TAMIL NADU oon Ji oF Customer p 0017011 SHAMBHAVI ENTERPRISES AGRA 282 tinder Nos agg vijay Automobiles eivable Ledge sc Statistics 0055000 SHIVAM TRADERS UTTAR PRADESH 2821 person Sal OE A New Advanced To select the customer number is optional If you have not selected the customer code System will show all the customer s balances 129 1 of 1 a a uU H I 100 Find Next en MA er ee OA List of Customer balances Page 1 0017011625 EF OCU S phkSchi moo i S o eao O O O o et nt ooo meses KAA 1207 WAA oor Shankar Ao spares WA T E WAA KAA Kai aaa Ma one Ka acto wheels E T E ovaries shane ENTERPRISES OO O OOOO o ONO os Km E T E a AE E E E E T e E E E a A T e E E T E ossooonie AE E T E T E E T A T e e T E E T Daa FRIENDS E E E a E T fooseooonas Rahal Amomotiies E a E T e E E e a E T LECT a a ri a UaACTU MIC T 2000 A mr 2 2 Customer Detailed Report This report shows all the transactions related to the customer This includes Receipt Advance Receipt Debit Note Credit Note and Invoice 130 H Edit Customer detailed report Ga Actions Il Il Show Detail 7 Il T i customer sika II i Sorting Mo al Il i Show results il zi Where No is Enter a value 1 Se Add Filter l Limit totals to 22 where Date Filter mis i 2 And Global Dimensie Fer Y is Enter 4 value s P Add Filter i Show resu
44. F iz tp 23 01 2011 fo If you select on the voucher narration or the line narration the small pop up will appear to enter the narration field Refer the below screen shot 108 Mmi Edit Line Narration OF x fy Actions Document Mo f Narration Then you can enter the narrations and click ok This window will disappear and ready to post the narration in the back end After this you have to select the Cash account to be credited Select the Cash account refer the below screen shot Credit Amount Bal Account Bal Account Applies to 4pplies bo Type Mo Doc Type Doc Mo 3000 00 afl Account 291000 F No Name Inco za 40000 Purchase Prepayme Bala r 241000 Vendor Prepayment Bala r 245000 Purchase Prepayme Bala r 280000 Securities Bala MY 2591000 Security Deposits Bala r a o 282000 Securities Total Bala lw we 90000 Liquid Assets Bala Ce New Advanced F Set as default Filter column After selecting the cash account to be credited You can post the transactions You will get the confirmation message Refer the below screen shot 109 Edit Cash Receipt Youcher DEFAULT Default Journal E E actions EY Related Information 7 i ar La Fost and Print Process Batch Name DEFAULT Posting Dake Document Document Account Type Aci au AE tec Eg apoun Bal Account Bal Account Applies to Type Mo Type Mo Doc Type 1 The jour
45. For Example GRN lines quantity is 15 Nos and User wants to return only five Nos e Go to Return Quantity to ship field in the Purchase return order lines and change quantity to five Once quantity is changed then user has to change the quantity in the item tracking lines If quantity is not changed in the return quantity to ship filed then user need not require to change the quantity in item tracking lines Item Tracking Lines Details As per default GRN lines 5g Actions Related Information L Select PE age Entries Availability Source Them Tracking Undefined Purchase Line Quantity 15 15 Oty to Handle 5 15 10 00 Oty to Invoice 5 15 10 00 Them Tracking Code LOTALL Description Serial Na Lot Na Quantity Base Cty to Handle Cty to Invoice e ona O R 36 e From Purchase return order line details Click on lines and select item tracking lines Ea ot monn No Description Return Rea Location C Quantity Unit of Me MRP Yalue Payable Trade Disc Trade Discount Additional Di Additional Disco 1 Masia prorecrive E ool Dimensions Ctrl Shift D List gt Comments Invoicing Item Charge Assignment Shipping wee Item Tracking Lines Ctrl Shift I e Anewscreen of item tracking lines is displayed Item Tracking Lines Details If quantity is changed in Return quantity to ship field Edit Item Tracking Lines 99000350003UC PROTECTI E CAP uf
46. H500098F8 STARTER BATTERY 9 640 00 9 540 00 20 6 00 7 174 09 13 50 0 00 6 320 78 3 FOO2H20918079 ENGINE OIL 196 00 196 00 26 0 00 147 01 13 51 0 00 129 52 4 FO02H20917079 ENGINE OIL 174 00 174 00 26 0 00 130 50 13 49 0 00 114 98 5 591300 VAT Deferment AC 0 00 0 00 D 0 00 0 02 0 00 0 00 0 02 Value Payable In Words TOTAL QTY Value Of Goods 10 177 00 Trade Disc 2 000 50 Rupees SEVEN THOUSAND SEVEN HUNDRED Add Dise 457 92 EIGHTEEN RUPEES AND FIFTY EIGHT PAISA ONLY Net Value 6 820 76 Tax 896 5437 Terms and Condition Add Tax 2 5556 Value Payable 7 718 58 Remarks 4uth Sign al pa D ja feo x Page 1 gt 1 Report generation completed 1 pages Help na AF a Pee mm To Print to the default printer click on Print Sales Return Order Process Nav Path Sales amp Marketing Transactions Sales Return Orders Click control New to create new Sales Return order Ks Fi E Fost Batch mi Print Pe Post Fost and Print Statistics New Sales Return Orders Sorting Document Type No Y fe No filters appl No Sell to Cust Sell to Customer Mame Order Ref 2 Location Assigned RT 106001 44444 ELGI WA RT 106002 OOSS000013 HIGHWAY DIESEL SERVICE WH RT 106003 0124 COUNSEL FOR wH RT 106005 ooo Nayak diesels and electricals WA RT 106006 O1l24 COUNSEL wH RT 105007 oon Nayak diesels and electricals WA Header Details of Sales Return Order i i kar m eae e a Ie A Si Wa pa Spply Entries Fal Print maio
47. LINDER us Actions Related Information Select Shits sh Entries Availability Source Item Tracking Undefined Sales Line Guantity 10 10 ky to Handle 10 10 Oty bo Invoice 10 10 Item Tracking Code LOTALL Description Serial Mo Lot No Quantity Base Oty to Handle Qty to Invoice Appl Fra A AI e From sales return order line details Click on lines and select item tracking lines Lines i Type No Description Return Rea Location Quantity Unit of Mea MRP Net Value Line Discount Yo Return Qty Functions Item Invoice No PO_INY 122207 Item Availability by gt 5 aa ia ii ii aa aa Comments List Z Sort Choose Columns Part Item Charge Assignment Invoicing gi Item Tracking Lines Ctrl Shift I Shinninn e Anew screen of item tracking lines is displayed 83 Item Tracking Lines Details If quantity is changed in Return quantity to Receive field oF Actions Related Information LJ z a Select Refresh Entries Availability Source Item Tracking Undefined Sales Line Muantity 10 5 5 00 ky to Handle 5 5 Oty bo Invoice 5 5 Item Tracking Code LOTALL Description Ave Serial No vo Lot No Quantity Base Oty to Handle Qty to Invoice Appl Fro e From quantity base field change the quantity to return as entered in Return quantity to receive field For Ex 5 nos Click OK button Come back to sales Return ord
48. Location Type Co New Location Storage Bin Card STOI storage type 1 f j Hg yA Actions ent STOI iia HYPE 1 eee General A Type Storage Type Parent Warehouse WH hi Locaton Type cod o Parent Location scoop ts Code Broi Parent Storage Type Name storage type1 C Ku De LAN i4 See A i a LAN I4 Select Type Storage Type from the drop down box Select the Location type Good or any other locaton from the drop down list as applicable In code enter the code number can be alfanumeric of the storage type you want to create In name provide a suitable description for the storage type In Parent warehouse select the suitable warehouse code in which this new storage type exists In Parent location select Good or any other locaton from the drop down list as applicable After filling up all the details click on OK If you get the below message click as Ok again SAP 7 Actions 7 STO1 storage type 1 General Microsoft Dynamics NAV Type stora Dio you want to rename the record C Locaton Type Good Code sor No Name storage 7 The new storage type STOT gets created and is displayed in the list Storage Bin The process to create storage bin is same as above except the change in the selection in Type field For bin creation select the Type Bin from the drop down list Actons ai it Location Storage Bin Card Gene
49. OS6 MIC BOSCH Ltd WH PR DO MIC BOSCH Ltd WA PR 0038 MIC BOSCH Ltd wH Header Details of Purchase Return Order g a Apply Entries ha Print maha Ba Copy Document Statistics Post and Print p Release Process PR 0053 BOSCH Ltd General No Posting Date 4 03 2011 F Buy from vendor No MICO Order Date fig 03 2011 F Buy from Contact No YA Document Date fig 03 2011 F Buy From Yendor Name Boshi o vendor Authorization No CT Buy From Address 123 Industrial Layout Adugod AAA Vendor Cr Memo No FT Buy From Address 2 fosuRoad Order Address Code C Buy from Post Code FO Purchaser Code Buy From City ne Campaign No OO Buy from Contact Responsibility Center No of Archived versions 0 Assigned User ID YA Structure TAX ba Status Pen o 34 e In No Field Press enter button System will create new number for Purchase return e In Buy from vendor No Field system will pick default vendor as MICO If you want return to any third party vendor select from the by from vendor No filed by clicking drop down button e Enter the order date that is nothing but return date of the material to vendor Get Posted document lines to Reverse Click on Get posted document lines to reverse A new screen of posted purchase invoices screen is displayed za Actions ee Options A Show Filter Data D Posted Invoices 280 Lines F a Document GRM Mo Fosting Date PPI
50. Print Batch Name DEFAULT Posting Date Document Document Account Type Ache ia esti ea he Type Mo ount Bal Account Bal Account Af Type No Dic z S seme S 1 The journal lines were successfully posted ores arent 20 01 2011 Receipt 2 Customer Oo L 000 Gil Account 291000 Account Mame Bal Account M Debit Amount Total Debit A Credit Amount Total Credit 91 You can use the below procedure to do the manual adjustment of invoices Bank receipt voucher also for the cash receipt voucher posting also Both postings Bank Cash will happen w r t the customer account and the GL register 1B Manual Adjustment of Invoices In InDIS we have separate page to adjust the invoices against the customer payments But In E Focus we Can adjust the invoices in the same window where we are entering the customer payments To Apply Posted Customer Ledger Entries in the Customer Master itself 1 Open the customer card for the customer with entries you want to apply 2 Click Related Information Customer Ledger Entries Select the line with the entry that will be the applying entry 3 Click Actions Functions Apply Entries In the Apply Customer Entries window you can see the open entries for the customer 4 Select the lines with the entries that you want the applying entry to be applied to and then click Related Information Application and Set Applies to ID The program enters three asterisks or
51. Receipt 1919 Customer 0055000058 OM ENTERPRISES HDFC 10 000 00 Bank ccount BNKO1 46578730 i The journal lines were successfully posted sssaaa Account Name Bal Account N Cheque No Debit Amount Total Debit 4 Balance Total Account Name OM ENTERPRISES Bank 1 46578730 10 000 00 0 00 10 000 00 1A Cash Payment from Customers Path Departments Financialmanagement Receivables Transactions CashReceiptVoucher You use Cash Receipt Voucher to enter all cash receipts You need to enter basic information such as posting date and amount to post the Cash Receipt Voucher The program will allow posting of the Cash Receipt Voucher if debit amount is related to that G L account which is mapped either with Location or with Company Information master The program will not allow posting of the voucher if you have selected Cash Account as credit side Refer the below screen shot 89 actions H Related Information Fost and Print Batch Name DEFAULT Posting Date Document Document Account Type Account No Description Credit Amount Bal Account Bal Account Apr Type No Type Mo Dor 20 01 2011 Receipt eooo Customer 0055000000 Cash Received from Mr RAJ SIL Account 291000 hd Posting Date should be the entry date Document Type should be Receipt always Means receiving the cash from the customers Document Number you can enter the manual reference number but when the document get posted in
52. Received This completes the GRN posting process Actions FEB Reports 7 al Microsoft Dynamics NAY 19 02 201 1 of 1 000 00 150 00 Invoice Date Discount Value Additional Discount Value Order 10 00821 PO M gt Invoice PPI 108322 Posting lines 3 Posting purchases and VAT 1 Posting to vendors Posting to bal account MRP Lot Id Due Date Past Process GRN 10392 General No JA Invoice Date 19 02 2011 v Warehouse Code WH Discount Value fo 00 00 PF Document Status Posting Date LR No Invoice No GRN Subform PO No 10 00821 19 02 201 1 v 0533000372 Item No Warehouse 945103740 GRN Qty Additional Discount Value 150 00 55 88 FOC CO 2 850 00 Total Tax Yalue Value Payable Due Date MRP Lot Id Description FILTER ELEMENT Invoiced Qty Unit of Mea 4 Purchase Return Purchase Return Order Process Nav Path Purchase Transactions Purchase Return Orders Click control New to create new Purchase Return order Ti a Post Batch a _ hat Print Fost and Print Fay Statistics Purchase Return Orders Sorting Document Type No a No Buy Fromv Buy from Yendor Name Vendor Aut Location PR_OOS1 MILO BOSCH Ltd WA PR_OOS2 MICO BOSCH Ltd wH PR_OOSS MIC BOSCH Ltd WA PR _OOS4 MILO BOSCH Ltd WA PR_OOSS MILO BOSCH Ltd wH PR_O
53. S S S S SSS son oe ean S S SS son es eere OOOO Sid WAA son ai SSS Cid SS son oas femm OOOO SSS WAA SSS Pre A a AAA son a eas S SSS S SS SS ai ai a E A 139 Chapter10 Reports for Bosch CROs and Business Managers 10 1 Customer Overdue Tracker 102 GPR REDO Ha aa 10 3 Month wise consumption report 10 4 Inventory analysis report Stock valuation report 10 5 CBF wise Performance Sales amp stock report Helpdesk support for problems on application i L i 1 Introduction The Service Desk acts as the central point of contact between service providers RBIN and users Dealers on a day to day basis It is also a focal point for reporting incidents and for service requests It can also provide an interface for other service management activities such as incident tracking resolution time analysis and also the functionalities for knowledge manager to create article and FAQ s for repeated as well as known issues 1 1 Actors Users of the Service Desk e End Users o Dealers as well as First Level contact person will be End users e Service Representatives o Person responsible for service request resolution He She will be the owner of the ticket o Person responsible to assign tickets to next level of technical experts if required o Requesting Knowledge base manager for new KB article
54. SC Bosch Ltd FOC WA Notes 10 O0006 PO YAAS BOSCH Bosch Ltd 1o oo007 PO YATA BOSCH Bosch Ltd WH 10 00008 PO YATA BOSCH Bosch Ltd WH 10 o0009 PO YATA BOSCH Bosch Ltd WH 10 00010 PO YATA BOSCH Bosch Ltd WH 10 00011 PO YATA BOSCH Bosch Ltd WH 10 00012 PO YATA BOSCH Bosch Ltd WH 10 00013 PO YATA BOSCH Bosch Ltd WH 10 00014 PO YATA BOSCH Bosch Ltd WH 10 00015 PO YATA BOSCH Bosch Ltd WH 10 00016 PO YATK BOSCH Bosch Ltd WH 10 O0017 PO YATK BOSCH Bosch Ltd WH 10 00018 PO YATA BOSCH Bosch Ltd WH 10 00019 PO YATA BOSCH Bosch Ltd WH infannenioMm VATA RASCH Raerh I ke YAH For creating a new Purchase Order click on the New Button iew Purchase Orders E F Actions HS Related Information 5 tg GB Post Batch Post wa Print Post and Print FA statistics New Purchase Orders Type to fiter Vendor Details Sorting Document Type No Y od No filters applied Vendor No BOS No Order Type Buy From Buy from vendor Name vendor Aut Location C Assigned U Name Basch f rojoniaro vara rose bosch a E Phone No Tojoboajpo YATA BOSCH Bosch Ltd Fax No 10 00004 PO YAA3 BOSCH VOR WH Conkack 10 O0005 PO YATK BOSCH Bosch Ltd FOC WH DE 10 00006 PO YAAS BOSCH Bosch Ltd WH 10 O0007 PO YATA BOSCH Bosch Ltd WH 10 00008 PO YATA BOSCH Bosch Ltd WH 10 O0009 PO YATA BOSCH Bosch Ltd WH 10 00010 PO YATA BOSCH Bosch Ltd WH 10 00011 PO YATA BOSCH Bosch Ltd WH 10 00012 PO YATA BOSCH Bosch Ltd WH 10 00013 PO YATA BOSCH
55. SERVICE ERTF WH EREERE 50 00766 DEBT ADY Test For debt advance ledger PRAKASH WH Home 50 00767 98 M S ADITYA ENTERPRISES 123456789 WH 50 00768 98 M S ADITYA ENTERPRISES 123456 WH Posted Documents 50 00769 98 M S ADITYA ENTERPRISES 4D CUSTO WH Departments 50 00770 98 M S ADITYA ENTERPRISES 4D TEST WH 50 00771 98 M S ADITYA ENTERPRISES OIL WH 0017011625 Tuesday Deny 25 2011 csdSchi ao Sila Pe 2a Type details in the New Sales order Sell to Customer No Select from Drop down menu Order Ref No MANDATORY amp Salesperson Code is Important for FR incentives In No column you can type 10 digit part no amp press Enter 13 digit part no will appear in 13 Digit Part no Column Trade Discount amp Additional discount can be typed for AD mode Customers 55 New Sales Order SO 00772 M S ADITYA ENTERPRISES y Actions HS Related Information Ea Copy Document Bs Ya Create Inventory Put away and Print FA Statistics Pro 0 00772 gt M S ADITYA ENTERPRISES General No 50 00772 oe Order Date 25 01 2011 7 Document Date 25 01 201 1 v 14 02 201 1 7 onz Order Type Sell to Customer Noy Delivery Date Sell to Customer Name M S ADITYA ENTERPRISES Order Ref No Sell to City agra 7 Salesperson Code 4 7 Structure TAX Status en hi Posting Date 25 01 201 1 vy Show more Fields Fa Li
56. Sales Debit Note Customer o3 o vijay Automobiles hk 000 00 MAI G L Account Account Name Bal Account Name Balance Total Balance Bank Charge Amount 0 00 vijay Automobiles Customer Prepayments YAT 0 00 0 00 OK erste W bw Ay Bc SP m After verifying all the entries you can post the entry You will be asked for the confirmation to post Click YES then the journal will get posted in the back end and the respective reports Refer the below screen shots 114 Edit General Journal DEFAULT Default Journal x E actions E Related Information a a Apply Entries Dimensions Get Standard Journals Post and Print Save as Standard Journal Process Batch Name DEFAULT v Document Type Document Account Type Account No Description Amount Debit Amount Credit Amount Bal Accou Bal Accou Purch Credit Note 4 vendor BOSCH Price Difference 1 000 00 1 000 00 G L Account 241000 Purch Debit Note 5 vendor BOSCH BOSCH LIMITED 1 000 00 1 000 00 G L Account 100530 Sales Credit Note 6 Customer 0055000000 SHIVAM TRADERS CN 1 000 00 1 000 00 G L Account 536000 Sales Debit Note 7 Customer 003 vijay Automobiles 1 000 00 1 000 00 G L Account 536000 Microsoft Dynamics NAY E3 i The journal lines were successfully posted Account Name Bal Account Name Balance Total Balance Bank Charge Amount 0 00 SHIYAM TRADERS Customer Prepayments VAT 0 00 0 00 OK ers ew Ma cy SZM m 5 Journal Voucher Y
57. UTO 6 576 27 7 398 32 WH 0 PO_INY 122369 98 M S ADITYA ENTERPRISES 153 30 172 46 WH 0 PO INY 122371 98 M S ADITYA ENTERPRISES 116 51 131 07 WH 0 PO_INY 122372 98 M S ADITYA ENTERPRISES 355 33 399 75 WH 0 PO INY 122373 00550000 KRISHNA DIESELS amp AUTO 6 820 76 7 673 38 PO_INY 122374 DEBT ADV Test For debt advance ledger 9 352 94 10 522 06 WH 0 ET PO_INY 122375 98 M S ADITYA ENTERPRISES 428 19 481 72 WH 0 T IN 00002 150111 Balaji 2 451 37 2 757 79 WH 0 cF Posted Documents T INY 00003 150111 Balaji 11 18 12 55 WH 0 T IN 00004 150111 Balaji 2 451 37 2 757 79 WH 0 bey Departments gt T INY 00005 150111 Balaji 245 14 275 76 WH 0 0017011625 Monday January 24 2011 csd5chi a gt Gla Pee Zm m From the Actions Menu gt Select Print gt Print Invoice sl Edit Posted Sales Invoice PO_IN 122378 M S ADITYA ENTERPRISES F Actions E Related Information Posted Sales Inyoice Ctrl Shift View Edit Ctrl Shift E Ctrl Del Delete PRISES Links Ctrl L Functions A Print Posting Date 25 01 2011 Navigate E Document Date 25 01 2011 Posted Sales Invoice Window Print Trading Invoice Quote No t Refresh FS Print Excise Invoice Z Clear Filter Ctrl Shift A Order Noi 50 0772 Send To Pre Assigned No i External Document No onz Previous Ctrl PgUp D Next Ctrl PgDn Salesperson Code 4 I Responsibility Ce
58. a Jobs Payment Methods Sb Resource Planning Customer Price Groups Customer Disc Groups gt i Service Standard Sales Codes Item Discount Groups Shipment Methods Shipping Agents Return Reasons Report Selections Sales 0017011625 Monday January 24 2011 csdSchi ia D a M PEO atoan i ee Deliveries To Invoice Microsoft Dynamics NA 0017011625 Departments Sales amp Marketing Transactions Deliveries To Invoice ci Search Microsoft Dynamics NAY Actions E Departments New Post b gi Financial Management 4 Sales amp Marketing Jew Process Masters Deliveries To Invoice aon X Poibae Transactions History Sorting Sell to Customer No Reports Posting Date Sell to Cust Line No Document No Quantity Qty ShippedN Order No i as Purchase 23 01 2011 00550000 10000 pPs00408 gt B Inventory 11 2011 00550000 2 P500408 ne 11 2011 0055000018 30 P500408 11 2011 00550000 40000 P5004068 F002H2091 gt Manufacturing ij Jobs Ey Resource Planning b Ryu Service Human Resources gt Ep Utilities 0 Administration 22277 Posted Documents EN Departments 0017011625 Sunday mai 23 2011 csdSchi a Ae SiMe Pee Jam Select Deliveries amp then click on the Post Button 74 Deliyeries To Inyoice Microsoft Dynamics NAY 0017011625 Departments Sales amp Marketing Transactions De
59. amics NAY aa Edit Bank Receipt Youcher DEFAULT Default Journal F m P Actions fS Related Information 7 a 2 Post Past and Print Process Batch Name DEFAULT Posting Date Document Document Account Type fecouck hli Dacesinkian edit Amount Bal Accou Bal Accou Cheque No Cheque Mi ft D ics NAY 22 01 2011 Receipt v 1922 Customer Bi bal a 1 000 00 Bank Account BNKO1 3456789 A Do you want to post the journal lines Yes Account Name Bal Account N Cheque No Debit Amount Total Debit 4 Balance Total Balance Account Name Shankar Auto s Bank 1 3456789 1 000 00 0 00 0 00 1 000 00 1 000 00 0017011625 Saturday January 22 2011 phkschi Aa 11 11 4M F iz tp 22 01 2011 H Click Yes 98 Transactions Microsoft Dynamics NAY aa Edit Bank Receipt Youcher DEFAULT Default Journal 3 gt haan F Actions H Related Information a 2 Post Past and Print Na Se Nar a a Batch Name DEFAULT v Posting Date Document Document Account Type Secouek hio Dacexinkion rodit Amount Bal Accou Bal Accou Cheque No Cheque Mi ft D ics NAY 22 01 2011 Receipt Y 1922 Customer 1 000 00 Bank Account BNKOL 3456789 i The journal lines were successfully posted Account Name Bal Account M Cheque No Debit Amount Total Debit 4 Balance Total Balance Account Name Shankar Auto s Bank 1 34
60. as been already customized o This data is transferred to the posted purchase receipt table for use while assigning the credit memo received from Bosch 48 Purchase Credit Memo In Purchase Credit Memo Charge Item is to be used in line The charge item is to be assigned to various purchase receipt lines which were posted earlier and against which the current Vat reimbursement credit memo is being posted The Charge item is assigned to posted receipt lines to reduce the inventory value as the real value paid by dealers is CST Purchase Vat Reimbursement received The assignment can happen in two ways Manual Assignment This is available Now and the steps are described later in this document In the business case given above Net Value Before Vat Reimbursement Rs 74 51 Less Vat Reimbursement Rs 9 50 Net Value after Reimbursement Rs 65 01 Auto Assignment This customization is planned to be completed after golive When this customization is complete the credit memo will be distributed proportional to the VAT Reimbursement Amount recorded in each posted purchase receipt Microsoft Dynamics NAY Microsoft Dynamics E J C YAT Reimbursement Equally C Sms ume DK Cancel 49 Manual Assignment of Vat Reimbursement Create Purchase Cr Memo with Charge Item e Goto Line gt Item Charge assignment kas Ra hase peki Merve 08 100 Re PT T Actions NJ Poia info ig
61. atch and other locations By default complete guantity is in Good Location Edit Item Location Allocation E actions gt Document Document Line No Item Mo warehouse Location Storage Type Storage Bin Quantity GRN 10392 10000 10000 945103740 WH GOOD Oooo ooo 4 00 fRA 10392 10000 20000 945103740 WH DAMAGED 0 00 fRA 10392 10000 30000 945103740 SHORT RCPT 0 00 GRA 10392 10000 40000 945103740 EXCESS 0 00 GRN 10392 10000 50000 945103740 MISMATCH 0 00 After Allocating the locations click the Post Button to Post the GRN Edit GRN Header GRN 10392 actions 7 FEB Reports Click this Button to Post the GRN Process GRN 10392 General No JA AA mwa Inyoice Date fisoz 201 Warehouse Code WH Discount Value fo 4 000 00 sie Document Status Additional Discount Value fo 50 00 WA Posting Date fisoz2011 Total Tax Value 55 88 dae LR No FOC Invoice No 0533000372 value Payable 2 850 00 GRN Subform PO No Item No Warehouse GRN Qty Invoiced Qty Unit of Mea Description Due Date MRP Lot Id 32 After click on Post Button you get this intermediate screen GRN 10392 General No Warehouse Code Document Status Pasting Date LR No Invoice No ERN 10392 WH 7 9 02 2011 z 0533000372 GRN Subform Item No Warehouse GRN Qty 945103740 After this GRN Document Status change to Partially Received or Completely
62. ate you want to do the aging you select that date as a starting date Period can be one month 30 days interval Edit Customer Summary Aging actions Options A Starting Date 01 02 2011 Period Length fim Show Amounts in LEY D Customer A Show results Zi Where No is Enter a value za And Search Mame is Enter a value 2i And Customer Posting Sraup is Enter 4 value SP Add Filter Limit totals to Za Where Currency Filter Y is Enter a value I ae Add Filter Print Preview Cancel Report will be as follows after giving the above selected criterias 152 Customer Summary Aging 1 of 3 b W a O do W im Find Next Customer Agewke 3222011 11 05 An OOO 1625 Page 1 EFOCUS phkichi All amounts are in LOY Customer Balance Due KA KEMIA wma woa o oo 0 00 2 5 Invoice wise outstanding report This report is used to get the outstanding balances of the debit documents Invoices and Debit Note of the customer along with the adjusted credit Credit Note Receipts and Advance receipts document details For debit documents the condition will be authorization date document date between the from and to date passed and documents in confirmed state For credit documents the condition will be as all adjusted vouchers on or before the to date and should have been confirmed Based on VoucherType the debit credit information will be retrieved Selection criteria for
63. ation Profit Price Cost Item Disc Group 58 Profit gt o Sales Unit of Measure pcs Planning tem Tracking LOTALL wA 700 PM 19 Sales Unit of Measure should be PCS Item Discount group code determines the discount rates applicable for the material View Item Card F01M101345810 PUMP ELEMENT E J i F Actions i Related Information 7 E Apply Template Item Redassification Journal HE Requisition Worksheet 35 Item Tracing Item Journal FH Statistics Process FO1M101345810 PUMP ELEMENT Invoicing FIFO 0 00 BOSCHGPPG 84139190 1 v Planning ABC FMS Classification Stockkeeping Unit Exists No Current ABC Classification PO Critical C Current FMS Classification o Reorder Cyde a CurrentABC FMS Class Date O Safety Lead Time Lo Previous ABC Classification YA Safety Stock Quantity OO Previous FMS Classification o Reorder Point Po o Previous ABC FMS Class Date Reorder Quantity PO Reordering Policy nd Maximum Inventory e Indude Inventory E Minimum Order Quantity Reserve Optional Maximum Order Quantity PO Order Tracking Policy Nome Order Multiple To tem Tracking LOTALL kd l 7 00 PM 20 View Item Card F01M101345810 PUMP ELEMENT 5 7 2 Actions fE Related Information E Apply Template Item Redassification Journal m Requisition Worksheet E Item Tracing Item Journal Statistics
64. available access remote programs and connect to remote O g Title another program or when Windows was installed You should only run it if you trust the publisher and the website requesting it What s the risk eFocus Quality Environment H Lists CESR Strgh RD Web Access you must install and enable this Links ActiveX control Calendar Tasks E Type Edit URL Notes If your computer does not have the correct version of the Remote Desktop Services ActiveX Client control you must download and install B ActiveX Run the fix in this link if the Microsoft Terminal an update package To learn about this update and to download the Discussions Control Services ActiveX Control is not listed in installation package visit this website Issue Manage Add Ons page Team Discussion If you have already installed the correct update package you must enable the ActiveX control To do this follow your browser s instructions to manage add ons and to run ActiveX controls When you enable the ActiveX control you may see a security warning Before you continue make sure that the publisher for the ActiveX control is B All Site Content Microsoft Corporation he P Internet Qio Tata Indicom Broadb gt eFocus Home Win z ED 10 14AM Step 4 Refresh the browser screen and you would see the eFocus icon loaded as shown below Click on eFocus icon to start NAV solution Step 5 Select the options as below in
65. bit and Purchase Credit Purchase Debit in a single window and you can do the multiple entries also in the same window Path Departments Financial Management General Ledger Transactions General Journal In a single window you can enter all the credit debit notes and post the same Document type should be within these four types Sales Debit memo sales Credit memo Purchase debit memo and Purchase Credit memo Document Type can be manually entered but in the back end system will get generate and post the automated series number 113 Account Type will be customer or vendor Description can be entered manually for your references The same can be reflect as a remarks in the reports Debit Credit Amount can be entered in the respective sides GL Account Code can be selected based on the amount to debited and credited Edit General Journal DEFAULT Default Journal Actions 7 E Related Information YA a Apply Entries Dimensions Get Standard Journals Post and Print Save as Standard Journal Batch Name DEFAULT v Document Type Document Account Type Account No Description Amount Debit Amount Credit Amount Bal Accou Bal Accou Purch Credit Note 4 vendor BOSCH Price Difference 1 000 00 1 000 00 G L Account 241000 Purch Debit Note vendor BOSCH BOSCH LIMITED 1 000 00 1 000 00 G L Account 100530 Sales Credit Note Customer 0055000000 SHIYAM TRADERS CN 1 000 00 1 000 00 G L Account 536000 5 6
66. ceive Unit of Mea 9451037404858 FUEL FILTER ELEMENT pcs You can see that status of the Purchase Order is Open But to send it to PCD you have to release it Changes can be made only in Open state once the Purchase Order get released you won t be able to make any further changes 27 Edit Purchase Order 10 00026 P0 Bosch Ltd Actions H Related Information E Be Copy Document Print A creat E Statistics ad Release 10 00026 PO Bosch Ltd General Mo Tufe AA oe Expected Receipt Date hio Order Type Faa YA Order Date honi WE _ ane Document Date hoo Buy From Vendor Mo Bose YA vendor Order Mo m Buy From Contact Mo vendor Shipment Mo P Buy From Yendor Name ai Vendor Invoice Mo Po Scheme Code Buy From City Short Closing Location Code FOL ad 4 Status Lines 13 Digit Part Batch No Description Original PO Gua Current Un Inv Qty bo Receive Unit of Mea 94510374048F8 FUEL FILTER ELEMENT 10 00 Oooo ee To release a Purchase Order click on the Release Button after clicking the status Of Purchase Order changes from Open to Release Edit Purchase Order 10 00026 P0 Bosch Ltd g Actions HB Related Information FI Ee i Statistics Fost General Mo figjoonzefPO AA a Expected Receipt Date hisi Order Type fata Order Dake hoi wI po Document Date fisozen1 Buy From vendor Mo BOSCH o v
67. debt advance ledger QWERTU WH 50 00765 0055000013 HIGHWAY DIESEL SERVICE ERTF Posted Documents 50 00766 DEBT ADY Test For debt advance ledger PRAKASH WH Departments 50 0076 98 M S ADITYA ENTERPRISES 123456789 WH 50 00768 98 M S ADITYA ENTERPRISES 123456 WH 0017011625 Monday January 24 2011 csd5chi eset be Ly Pee M m Type details in the New Sales order Sell to Customer No Select from Drop down menu Order Ref No MANDATORY amp Salesperson Code is Important for FR incentives 66 New Sales Order 50 00758 KRISHNA DIESELS AUTO F Actions IE Related Information YA EB Copy Document FR Create Inventory Put away Post and Print Statistics Process SO 00758 KRISHNA DIESELS AUTO General a No 50 00758 oe Order Date 23 01 2011 7 Order Type rue Document Date 23 01 2011 7 Sell to Customer Mo 12 02 2011 7 Sell to Customer Name KRISHNA D amp AUTO ia PHONE Sell to City UTTAR PRADESH 7 i 7 Structure TAX Status en hi Posting Date 23 01 201 1 x vy Show more Fields Lines F a Batch No MRP Price Trade Discount Trade Discount Additional Disc Additional Disc Value Payable Net Value Outstanding Q 9 540 00 20 1 908 00 6 00 457 92 7 174 09 196 00 25 49 00 0 00 0 00 147 01 174 00 130 50 6 320 76 129 52 114 98 Invoicing 0055000018 D480 22 02 2011 v Shipping 281001 Partia
68. der SO 00772 M S ADITYA ENTERPRISES E 5 m 3 F Actions H Related Information Sales Order y Document Ctrl Shift View Edit T ate Inventory Put away Ctrl Shift E Ctrl N Ctrl Del istics New Delete E gt i Notes Links Functions Ctrl L Nn t Order Date 25 01 2011 7 Pasting ae i Test Report Prime Document Date 25 0 1 201 1 F9 Delivery Date 14 02 2011 Sales Order Window Shift F9 Order Ref No onz Salesperson Code 4 7 Status en v Refresh Clear Filter Send To FS Ctrl Shift 4 Post Batch Prepayment q Previous Ctrl PqUp D Next Ctrl PgDn vy Show more Fields m Print Page Ctrl P Za 13 Digit Part No Description a Batch No MRP Price Trade Trade Discount Additional Additional Value Payable Tax Ya Disco Amount Discount Discount Amount F002H20918079 ENGINE OIL 201004 196 00 20 p00 P00 Invoicing 98 ADPT 24 02 2011 v Shipping 282002 Partial ov Tax Information v oK m A a ey 2 58 New Sales Order SO 00772 M S ADITYA ENTERPRISES F n F Actions HS Related Information WA EB Copy Document 5 p Create Inventory Put away Post and Print FA Statistics Process 0 00772 gt M S ADITYA ENTERPRISES General A No 50 00772 oe Order Date 25 01 2011 7 Order Type rata 7
69. description column see the above screen shot After the receipt amount entered Click on the actions Functions Apply Entries ref the below screen shot After clicking the Apply entries window you can view all the invoices which pertaining to the particular customer refer the below screen shot 93 Loply Customer Entries 0001 Shankar Auto spares Actions H Related Information Fe Navigate BE Post Application Applies b Process General Posting Date 20 01 2011 Description ficictbank AA E Document Type Payment Currency Code PO C Document Mo hez Amount Po 000 00 Customer Mo bor Remaining Amount Po 000 00 E 4pplies to ID Posting Date Document Document Customer No Description Currency Remaining Am 11 01 2011 Invoice PO INY 12 001 Order 5O 00365 1 000 11 01 2011 Invoice PO INY 12 001 Order 50 00356 2 632 11 01 2011 Invoice PO INY 12 001 Order 5O 00413 41 920 11 01 2011 Invoice PO TINY 12 001 Order SO 00411 676 11 01 2011 Invoice PO_INW 12 OO01 Order 50 00420 3 008 11 01 2011 Invoice PO _TMWy 12 O001 Order 50 0042 1 6 392 11 01 2011 Invoice PO _INW 12 O001 ie Aan ei ee La A Meek Mi A ee ae e la ee Fea Te AA Anu Malam The customer payment you want to adjust against which invoice you can select the invoice here and click on set Applies to ID in the top of the window Note When you enter the customer payment in the first window sy
70. e the details of all transactions for all branches and operations or for a specific branch Selection criteria for this report will be as follows and the document type you can select 134 Edit G L Register is Actions Option A Start Date Jo1 01 2011 End Date 26 03 2011 G L Register v GA Entry Show results 22 Where Document Type Y is Select a value SP Add Filter i L Payment O Invoice L Credit Memo L Finance Charge Memo L Reminder L Refund L Furch Credit Note C Furch Debit Note L Sales Credit Note Sales Debit Note Cc charges O c L Penalty If you want to view all the document type reports then no need to select anything report will get display all the transactions with all the document types G L Register 11 26 03 11 Document G L Account Type Document Ho Ho Description Tax Amount Debit Amount WI T S A E A E aa Aa Aa Ka aa Cost Ta AA Ii aa fraser tems rect Cost Ma AA Fras 79000 aa Cost E a T A T aa aa Cost Ment AA ai Ma et Cost TA AA A T aa aa rec Cost Ma AA E Ma ra Cost TA a T A T aa aa rec Cost Ta AA E aa aa Reta rect Gost AA Ai Frasansss art000 Yeast tems Breet Cost MEINE T Bea Fasano aa aa Reta rect Gost AA Ai Frans arto00 Yeast tems rect Cost MEME on 702 SCO A ASAIN zirian Inwentanr Adimt Retail Mirert Cast ITRAINI nn FA 07 i A i AN 36 2071 4 00 Phi Page 1 EFOCUS phk chi C
71. eceipt Voucher Cash Payment Voucher Bank Receipt Voucher Bank Payment Voucher Bank Account Reconciliations Receivables Transactions Cash Receipt Voucher Bank Receipt Voucher Credit Debit Notes Customer CD Penalty Payables Transactions Cash Payment Voucher Bank Payment Voucher Credit Debit Note vendor CD Penalty Inventory Transactions Adjust Item Costs Prices Edit Accounting Periods Piel x actions 7 Fee Reports v 2 A Trial Balance by Period S Create Year Create Year ES Close Year New cess Report Accounting Periods Starting Date 7 Type fo fi filter Sorting Starting Date Y Sh No Filters applied Starting Date Name N Caf D I l 2 1 2009 aaa KANU ow 3 1 2009 March ODGODOM 4 1 2009 April OOOK 5 1 2009 May rreoeoe 6 1 2009 June ODGODOM 7 1 2009 July Coo M 0017011625 Friday January 21 2011 i potter ee oie Inventory Tasks Microsoft Dynamics NAY GA 0017011625 Departments Financial Management Inventory ko Tasks Microsoft Dynamics MAY 7 05 PM P E w 121201 Departments Inventory Tasks E Departments r Transactions a Financial Management b General Ledger b Receivables oe i Payables Setup ai Inventory Transactions Edit Adjust Cost Item Entries Fixed Assets Eo an b HE Sales amp Marketing b fey Purchase Options gt WA Inventory b Manufacturing Item Mo Filter ia Jobs
72. en click on Masters and under the Lists category on the righhand side of the screen click on Customers The customer master details are stored under the following categories General Communication Invoicing Payments Shipping Foreign Trade Tax information MMEO DL All fields marked with are mandatory fields and needs to be filled up in the customer master Pee TTT TTT TTT TTT TTT A General Name Customer Name Address Customer Address State Code State code needs to be selected from the drop list This is the field which determines the taxes and is mandatory for tax determination Salesperson Code Salesperson code needs to be created and assigned to all FR Once linked to a Customer when sales is done for the Customer Sales targets etc will get updated in FR Sales report Customer Type MD for Bosch specified Customers AD for Other customers Customer Category Define amp selected required Category Balance Customer outstanding payment CR Limit Credit limit available for this customer B Communication Under this section the customer contact numbers are maintained 243 Communication 0351 2510981 Fl Phone Mo Fax Mo E Mail Sa p C Invoicing Invoicing Bill to Customer Mo Invoice Copies 0 Invoice Disc Code Copy Sell to Addr to Qte From Company Gen Bus Posting Group DOMESTIC ka VAT Bus Posting Group Excise Bus Postin
73. endor Order No nn Buy From Contact Mo vendor Shipment Mo P Buy From Yendor Mame foschltd Vendor Invoice Mo PO Buw from City o Scheme Code fo E C Location Code WH ka Status Released ka vy Show more Fields Short Closing FO 28 After few seconds a number get populated in Vendor Order No this is the confirmation that your order get booked in the PCD system This completes the Purchase Order creation process Edit Purchase Order 10 00026 P0 Bosch Ltd 5 Actions H Related Information 5 EBs Copy Document Print E Create Inventory Put away BA Statistics Post E Release Process 10 00026 PO Bosch Ltd ai la a Mo ooze o ai Expected Receipt Date hisi Order Type fata Order Date hoi WIC a Document Date 19 02 2011 Buy From vendor Mo BOSH lt sSCt Vendor Order Mo 0040011598 Buy From Contact Mo P vendor Shipment Mo Buy From vendor Name foschltd Vendor Invoice Mo Buy From City P Scheme Code Short Closing E Location Code WH Z FOC E Status Released VI Show more Fields 29 2 GRN To create the GRN follow the below mentioned path Path Departments Purchase Transactions GRN Yiew GRN List Actions New New GRN List Type to filter Sorting No 4 No Filters applied No Posting Date Document Invoice No 10000027 03 02 2011 0519000013 10 00003 03 02 2011 051900
74. entory Put away ail Statistics d Release Process 10 00026 PO0 Bosch Ltd General 7 a A Vendor Statistics a No 10 00026 PO Expected Receipt Date 11 03 2011 vonoi No spiel Balance LCY 1 831 835 81 Order Type Order Date 19 02 2011 z Outstanding Orders LCY 1 169 801 78 WJC Document Date 19 02 2011 v Amt Red Not Inyd LC 0 00 Buy From vendor No vendor Order No PO an Reni TOTES Le a ja ji ikina ii Total LCY 3 001 637 59 Buy from Contact No vendor Shipment No Overdue Amounts LCY 1 831 835 81 aia Vendor Invoice No Vendor History Buy from Ve Buy From City x Scheme Code v Vendor No BOSCH Short Closing E Location Code WH m Quotes 0 Blanket Orders 0 FOC Ci SAGIS Si aa Orders 25 Invoices Show more fields diag j Return Orders 6 Lines Credit Memos 0 Pstd Return Shipments 13 Digit Par Batch No Description Original PO Quantity Current Un IL Pstd Receipts 19 0 00 Pstd Invoices 19 Pstd Credit Memos 1 For example we choose the Order Type YATA Now enter the other details like Item Number Qty etc Edit Purchase Order 10 00026 P0 Bosch Ltd actions JE Related Information Be Copy Document ft Print p Create Inventory Put away Statistics Ee Release Post 10 00026 P0 Bosch Ltd General a j vendor Statistics a No 10 00026 PO Expected Receipt Date fi 1
75. er lines Enter the return reason code by clicking drop down button Enter the order Reference No in the header of the sales return Click on posting button amp select receive amp invoice amp click OK button 84 Microsoft Dynamics NAY an Receive Invoice Receive and Invoice Cancel Once posted check the inventory amp financial transactions 85 Financial Management In Finance we have below topics Customer Receivable Vendor Payable Bank Cash transactions Debit Credit note Journal Voucher CD Penalty Fixed Asset Sete AA wa 1 Customer Receivable The customer can receive Receipt by Chegue Demand Draft or Cash For all Bank Receipts details like check DD number check DD date etc are captured Path Departments Financialmanagement Receivables Transactions BankReceiptVoucher Screen layout will be like below 86 Edit Bank Receipt Youcher DEFAULT Default Journal E Actions 7 E Related Information v gt 7 Fost and Batch Name DEFAULT gt Posting Date Document Document Account Type Account No Description Credit Amount Bal Accou Bal Accou Cheque No Bank Account BNKO1 Hs Customer CETE Receipt Account Name Bal Account N Cheque No Debit Amount Total Debit 4 Balance Toki Account Name Bank 1 0 00 0 00 Posting date is When are making the entry Document Type should be Receipt
76. es Company Ltd General Fa vendor Statistics a No Edit Item Charge Assignment Purch YATREIMB YAT Reimbursement xi ndor No MICO rarer m A lance LCY 273 317 632 s Buy from EUA RES standing Or 736 081 147 68 factions mt Red Not 0 00 Buy from Applies ctions 4pplies to Applies to Item No Description Qty to Assign Qty Assigned Amount to Assign Qty toReceiy Qty Received Qty to Ship B Qty Shipped utstanding In 66 453 12 ae 453 wi ia s a 000110702 STARTER KAA AA C E Pe ee tal LCY 274053 779 Buy from Receipt PR 107026 10000 000110702 STARTER 0 00 10 verdue mou 273 317 656 Structure ndor History Buy a Posting D ndor No MICO yotes 0 anket Orders 0 ETER rders 519 Lines voices 9 Type leturn Orders 2 Chargi redit Memos 9 td Return Shipm 0 td Receipts 173 td Invoices 173 td Credit Memos 0 tes ick here to create a new note 4 Assignable To Assign Rem to Assign ji Total Oty 1 0 1 Invoicing Total Amount 1 000 0 1 000 Shipping Foreign T OK Applicati E Commerce Ds Tax Information v SJ WA ban A E fa dle TEN e Suggest Item charge assignment Edit Purchase Credit Memo CR 1002 Motor Industries Company Ltd actions fE Related Information g kar Apply Entries CR 1002 Motor Industries Company Ltd
77. g Group Customer Posting Group Home Page Ic Partner Code fo oh Customer Price Group Customer Disc Group 03 7 Allow Line Disc I Prices Induding VAT C Prepayment Yoi o Inv Rounding E Inv Rounding Precision LEY 0 00 Inv Rounding Type LEY Nearest ttt Gen Bus Posting Group This is selected as Domestic since all the business carried out is domestic and within India Customer Posting Group This will be posted as MD if it is a MD customer This field will automatically flow from SAP PCD system of Bosch This need not be maintained manually If itis AD mode customer then AD has to be selected This has to be selected manually when a new customer code is created Customer Discuout Group This field determines the discounts that has to be given for a particular customer type Depending upon the type of customer the discounts group can be maintained I l T Code Description 01 MD 02 M W oe m E eee 05 INS CUST W RC 05 sTU 07 INS CUS RC ya OES D Payments 14 Payments Pas Application Method Apply to Oldest Reminder Terms Code fe Oldest Selection Method Duete gt Fin Charge Terms Code o Fayment Method Code o Last Statement No WAL Block Payment Tolerance E Application Method This field will help in calculating the CD penalty for the particular customer If Manual is selected then MD can adjust the customer paymen
78. get closed to your satisfaction eFOCuS This is the main link to open the eFOCuS application a RemoteApp 0 This remote connection could harm your computer Do not connect unless you know where this connection came From or have used it before AA Publisher Unknown publisher Type Remote4pp program Remote computer 115 112 190 162 Allow the remote computer to access the Following resources on my computer Serial ports Clipboard Supported Plug and Play devices Printers Changes to these options apply to this connection only Step 6 Enter your credentials in the RemoteApp security screen System will ask for credentials again for security reasons RemoteApp Enter your credentials For 115 112 190 182 These credentials will be used when vou connect to the remote computer User name Password TT ILITITITI oc Cee Step 7 Click Yes to accept the certificate warning this will happen only in the current quality environment and to load eFocus Solution ta Remote pp The remote computer could not be authenticated due to problems with its security certificate It may be unsafe to proceed Name mismatch re Requested remote computer 115 112 190 182 Name in the certificate from the remote computer EFOCUSOW TS efocus com Cerbticate errors The following errors were encountered while validating the remote computer s certificate Ay The server name on the certificate iz incorrect
79. h No Send To 8 003 46 Shor 2 SLIDING SLEEY 2 2 201004 lee SS eee 5000 STARTER BATTERY ENGINE OIL 2 02 201004 lt Previous Ctrl PqUp D Next Ctrl PgDn ENGINE OIL 2 02 2 201004 m Print Page Ctrl P _ 7 19 PM i 2 ty 23 01 2011 f SES 71 Edit Sales Allocation Form 1 SO 00758 30000 MECIE yr Actions HS Related Information 1 S0 007586 30000 Allocation Method a Run Down x Oil Based Split V Tax Based Split J Document Line No Sell to Cust No Shipment D Description Planned Shi Batch No 5060 00758 40000 0055000018 146042246 12 02 2011 SLIDING SLEEVE 12 02 2011 201004 50 0075868 10000 0055000018 FOO2HS 12 02 2011 201004 50 00758 20000 0055000018 FOO2H2 12 02 2011 201004 1 Shipment Posted Successfully 50 00758 30000 0055000018 FOO2Hz2 J 12 02 2011 201004 a arora za IA Pe 2M m STEP 3 Deliveries To Invoices Select Deliveries To Invoices 72 Transactions Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing Transactions gt say Search Microsoft Dynamics NAY Deparment 2 Human Resources gt Eph Utilities i Administration Es Departments Lists b gi Financial Management Sales Quotes 4 ree Sales amp Marketing Masters History Sales Credit Memos Reports a i p Administration gt 4 Purchase gt B Inventory Setup a ji Item Charges gt 83 Manufacturing Payment Terms j
80. h day each month between dates financial year or financial period By default the book balance will be shown only for the logon branch and operation Provision has been made to get the balance of the specified book for all the branches and operations or for a specific branch both MD and AD of a company This is basically required to consolidate the transactions of all branches and operations of a company This report will have all transaction details of a specified book along with its opening and closing balance The bank book balance has to match with the corresponding account balance in Trial balance and GL ledger Only confirmed transactions will appear in this report 137 DA Actions Print Detail r Print Line Narration m Print Youcher Narration fw Location Code Bank Account a Show results S3 Where Wo is BNKOL db Add Filter Limit totals to Yi where Date Filter is o1 03 2011 h5 0 23 And Global Dimension 1 Filter is Enter a value 22 And Global Dimension 2 Filter is Enter a value db Add Filter Print Preview Cancel Report layout will be as follows 138 Bank Book No BNKO1 Date Filter 01 03 11 15 03 11 Bank 1 Posting Daie Document Na Account na oregem cheque Date dS r S oon ai OOOO SS o won oo am O S SSS a am a CS on os esar S Cid S son oa wos SSS S SS SSS son oa ess WAA WAA son m poon OO
81. he invoice will be subtracted from the total invoice value to arrive at outstanding of the invoice To determine how many days the outstanding balance is kept pending for each invoice the invoice date is subtracted from the date passed and the balance will be displayed under the respective column based on the intervals passed For credit notes the agewise split up will not be shown 125 Edit Aged Accounts Payable cs Actions 71 Options A Aged As OF 16 02 2011 Aging by Document Date Period Length fim Print Amounts in LEY M Print Details E Heading Type Humber of Days New Page per vendor Yendor A Sorting Mo Jr Show results S Where Wo is v dh Add Filter Limit totals to dh Add Filter Report will be like below Aged Accounts Payable aj d 1 of 1 b p 9 4 if to HA ios r Find Next Aged Accounts I ER rrr r DOTO Page 1 EFOCUSiphkSchi Aged as of 16 February 2011 Aged by Document Date All Amounts in LOY ff AA aa aa cme ta ey AA e eo ooo ooo id Teats meee a E LIMITED 56481 76 Or 47145 Or 0316 76 Or 2PSSG449611 S4675639 07 a eal ZA If we select the print details option in the filter pane refer the below screen shot 126 Al Leal yah Edit Aged Accounts Payable 57 Actions Options summ Aged 45 OF Aging by Document Date 5 Period Length iM Print Amounts in boy fw ry Print Details ki Heading T
82. if you work in a multi user system your user ID in the Applies to ID field 5 For each line in the Amount to Apply field enter the amount you want to apply to the individual entry If you do not enter an amount the program automatically applies the maximum amount You can see the specific amount in the Applied Amount field at the bottom of the Apply Customer Entries window 6 Click Related Information Application Post Application The Post Application window appears with the document number of the applying entry and the posting date of the entry with the most recent posting date 7 Click OK to post the application 92 To Apply the Receipt Amount when you are receiving the Payment from the Customers then follow the below method Go to the below mentioned path Departments Financial Management Receivables Transactions Bank Receipt Voucher You will be in the Receipt entry window Make an entry in all the fields like below screen shot Edit Bank Receipt Youcher DEFAULT Default Journal Post and Print Process Batch Name DEFAULT Fosting Date Document Document Account Type Account Mo Description Credit Amount Bal Accou Bal Accoun Cheque Mo 20 01 2011 Receipt ga Customer ICICI bank BREO1 3456789 Account Name Bal Account M Cheque No Debit Amount Total Debit A Balance Total E Account Name Shankar Auto s Bank 1 0 00 0 00 1 000 00 You can enter the customer bank name in the
83. ift L F4 Ctrl R Ctrl Shift J Alt Arrow Left Alt Arrow Right Alt Tab Ctrl C Ctrl E Ctrl F Ctrl L Ctrl O Ctrl P Ctrl Shift D Ctrl V Ctrl W Ctrl X Ctrl Z Delete End F1 F10 FastTabs with focus on the first part of a pane Release a document Split line used in Warehouse for example Form 5770 Show ledger entries Switch between open windows Add a table filter show results Advanced filter in the filter Pane Reconcile Create new or Insert Expand or collapse tree Clear all filters in filter pane Post a document List Lookup Launches AssistEdit Copy previous Open statistics on a card Accelerator to move to the previous page in the navigation travel history Accelerator to move to the next page in the navigation travel history Switch between open items Copy Export to Excel Find Navigate Form Show links Open a company Print Show dimensions Paste Export to Word Cut Undo Clear selected text In view mode move to the last field in the row or if already in the last field do not move The text in the destination field is selected In edit mode move to the last character position in the field or if already in the last position do not move Display Help Focus on the menu bar and display key tips 146 F12 Focus on the navigation pane F2 Toggle between Edit mode and View mode or open a card document or editable list in Edit mode Esc Cancel or close the current task or
84. iods Type to fiter Ending Date 7 R ivabl 2 1 2009 February Sorting Ending Date Y je No filters applied Ccelvanies 3 1 2009 March aas Th aad A nding Date ame ose Transactions 4 1 2009 April Cash Receipt Voucher 5 1 2009 M E UEN m October 2010 a Bank Receipt voucher Y 11 30 2010 November 2010 M Credit Debit Notes 6 1 2009 June Customer CD Penalty 12 31 2010 December 2010 Mm 7 1 2009 July 1 31 2011 January 2011 O Payables Inventory Tasks Microsoft Dynamics NAY JION 0017011625 Departments Financial Management Inventory Tasks Microsoft Dynamics NAY v Departments Inventory Tasks amp Departments 4 Financial Management D General Ledger b Receivables b Payables Setup 4 Inventory Transactions Fixed Assets b Sales amp Marketing gt Ya Purchase gt fil Inventory b Manufacturing ja Jobs Th Resource Planning b yy Service amp Human Resources gt ER utilities gt E Administration Transactions Adjust Item Costs Prices Adjust Cost Item Entries Edit Inventory Periods Update Unit Cost j 7 Actions E Related Information v E EA close Period a s E Reopen Period Post Inventory Accounting to G L Test Periods Post Inventory to G L Inventory Periods Type to fiter Ending Date Sorting EndingDate y 3 om an Edit Inventory Period Entries Iof x actions TROR Closed nding Date Nar October 2010
85. ise 457 92 EIGHTEEN RUPEES AND FIFTY EIGHT PAISA ONLY Net Value 6 820 76 Tax 896 5437 Terms and Condition Add Tax 2 5556 Value Payable 7 718 58 Remarks 4uth Sign al pa oja feo x id 4 Page 1 gt 1 Report generation completed 1 pages Help fen A B Afi Peb sm m To Print to the default printer click on Print SALE TO MD CUSTOMERS Path Sales amp Marketing gt Select Transactions gt Click on Sales Orders STEP 1 Sales Order 64 Transactions Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing Transactions gt 4 Microsoft Dynamics NAY Departments Es Departments b g Financial Management reel Sales amp Marketing amp Human Resources gt Eph Utilities 1 Administration Masters Deliveries To Invoice Sales Return Orders History Sales Credit Memos Reports a i ie Administration gt Yee Purchase gt B Inventory Setup a P Item Charges gt SS Manufacturing Payment Terms fi Jobs Payment Methods Sb Resource Planning Customer Price Groups ji Customer Disc Groups gt By Service Standard Sales Codes Item Discount Groups Shipment Methods Shipping Agents Return Reasons Report Selections Sales 0017011625 Monday January 24 2011 csdSchi ST er Click on New PB 6 34 PM 24 01 2011 65 Sales Orders Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing Transactions b Sales Orders S Sea
86. l v Tax Information v fen oF le Once you click on OK the Sales order gets created amp saved STEP 2 Sales Allocation PP 2 ty 23 01 2011 i 67 Transactions Microsoft Dynamics NAY irl xi GO 0017011625 Departments Sales amp Marketing Transactions gt Microsoft Dynamics NAY EROR Departments Transactions E Departments Lists b gi Financial Management Sales Quotes 4 reel Sales amp Marketing nas Masters History Sales Credit Memos Reports oe ge Administration gt gp Purchase gt B Inventory Setup or Item Charges gt Manufacturing Payment Terms fi Jobs Payment Methods ep Resource Planning Customer Price Groups ji Customer Disc Groups p yi Service Standard Sales Codes 2 Human Resources Item Discount Groups D Eb Utilities Shipment Methods Shipping Agents gt i Administration Return Reasons Report Selections Sales Posted Documents iS Departments oo 0017011625 Monday January 24 2011 csd5chi WI A PO iSM m Select Custom Based or as required Type the Document No amp then click on OK Transactions Microsoft Dynamics NAY SE jedit Sales Allocation Report A gt D options es i Filters Custom Based 7 ba Start Date v si End Date v Sales Line a Sorting Document Type Document No Line No Y Sly Show results Where Sell to Customer And Document No And No v is Enter a value x X x
87. lick OK button e From the purchase order Return line select the return reason code by clicking dropdown button e Inreturn headers Enter vendor credit memo number e Click on posting button and select ship amp invoice button and click Ok button 38 Microsoft Dynamics M Ship Invoice Ship and Invoice Cancel Once posted check the inventory amp financial transactions 39 Chapter 6 Inventory 5 1 Warehouse Structure PATH INVENTORY gt MASTERS gt WAREHOUSE LIST The Warehouses are created at company level All the warehouses are visible for all the operations of the company Each warehouse can have multiple storage locations Each storage location can have multiple storage types and each storage type can have multiple storage bins Refer below picture for details The warehouse structure facilitates storage and retreival of materials at a particluar predefined place Warehouse Structure Dealer Company 17009999 Warehouse Storage Location Storage Type Storage Bins 40 Warehouse Master WH MD AD Warehouse General Communication Warehouse Bins Bin Policies Numbering Tax information Code Here you enter a WH code for the warehouse or distribution center where your items are handled and stored before being sold The code must be unique you cannot have the same code twice in one table You can create as many
88. liveries To Invoice Microsoft Dynamics NAY actions 7 Be Departments Post gt g Financial Management 4 ree Sales amp Marketing Masters Deliveries To Invoice 23 01 11 Posting Date z Transactions x a Y History Sorting Sell to Customer No 2 Reports Posting Date Sell to Cust Line No Document No Quantity Qty Shipped N Order No b Ma Purchase 23 01 2011 0055000018 10000 PS00408 146042246 1 1 50 00758 gt EE Inventory 23 01 2011 0055000018 20000 P500408 F002H5000 1 1 50 00758 gt Manufacturing PA 23 01 2011 0055000018 30000 P500408 F002H2091 1 1 50 00758 3 Jobs j 23 01 2011 0055000018 40000 P500408 F002H2091 1 1 50 00758 Ey Resource Planning b Ryu Service gt Ep Utilities gt i Administration i Invoices Created Successfully Da 22277 0017011625 Sunday January 23 2011 csdSchi wau II Pee Jae m STEP 4 To View the Invoices From the History Option Select Posted Sales Invoices History Microsoft Dynamics NAY GO 0017011625 Departments Sales amp Marketing History gt Microsoft Dynamics NAY v E Departments Tasks b gi Financial Management Navigate 4 ree Sales amp Marketing Masters Reports and Analysis Transactions CD Penalty Term Ledger Reports b ey Purchase gt B Inventory gt Manufacturing ij Jobs History Sales Order Archives ER Resource Planning b
89. lts i i 23 Where Document Type Y is CD Penalty Frint Preview Cancel Date filter is a mandatory field and Document type can be added based on the transaction which you want to view ustomer detailed report KN 4 i of s P Fl S E U HW 10 Find Next Period 041 04 11 34 03 11 Posing Documento pocument Type Ap Dote eneen amou tebe creat Ya e a AOA Balance i ON a a e 16 01 2011 CASE NOS Sales Debit Note 1601 2011 a a 1111 Cr 10000 10000 Cr i a A nA a in AA 03 02 2011 PO IN izidi UMRI 03 02 2011 POIN T242 Invoice USO 25150 O 28150 Or 55 a5 85 Or 23150 Or 131 2 3 Customer Age wise Report This is used to get the customer outstanding balance age wise for each invoice The outstanding balance of the invoice is computed from the adjusted vouchers Invoices adjusted against receipt advance receipt or credit note That is all adjustment vouchers created on or before the specified date will be taken and the sum of receipt or advance receipt or credit note adjusted against the invoice will be subtracted from the total invoice value to arrive at outstanding of the invoice To determine how many days the outstanding balance is kept pending for each invoice the invoice date is subtracted from the date passed and the balance will be displayed under the respective column based on the intervals passed For debit notes the age wise split up will not be shown From which d
90. ly adaptable and rich with features Microsoft Dynamics NAV enables companies to manage their business including finance manufacturing sales shipping project management services and more Companies can easily add functionality that is relevant to the region of operation and that is customized to support even highly specialized industries 1 2 System Hardware and Software Required Operating Systems e Windows XP With Service Pack 3 e Windows 7 e Windows Vista Utility e net framework 3 5 installed Xps document printer to be visible in printers e IE8 Internet Explorer 8 is mandatory for using eFOCuS PTT TT TTT TTT TTT TTT TIT TTT eee 1 3 Getting Started There will be two systems provided to you One system will be the test system also called the quality system and the other one is for normal working called as Production system Testing system or Quality system internet address quality boschefocus com Production system when your operations begin is available at the internet address https boschefocus com Steps to be followed to start working with eFocus Step 1 Open internet explorer and type the internet address http quality boschefocus com and press enter You will be prompted to enter your user name and password Your user name will be efocus 170XXXXXU1 password will be mailed to you Enter your credentials for 115 112 190 182 These credentials will be used when you connect to the remote
91. mount Total Debit Credit Amount Total Credit Balance Account Name Salaries Salaries 1 000 00 1 000 00 1 000 00 0 00 AI _ Human Resources gt Ep Utilities i Administration x a Posted Documents EN Departments a 0017011625 Sunday January 23 2011 phkschi tom A oF da 2 55 PM F 2 tp 23 01 2011 i 111 After entering the payments you can post the same after posting you will be asked for confirmation Click on YES then you can see the confirmation pop up that your journal has been posted in the back end Refer the below screen shot Transactions Microsoft Dynamics NAY on gt Edit Cash Payment Youcher DEFAULT Default Journal E zam 7 Actions H Related Information 5 2 Batch Name DEFAULT x Debit Amount Bal Account Bal Account Applies to Type No Doc Type Posting Date Document Document Account Type maMicrosoft DynamicsNA AA Type No i The journal lines were successfully posted 23 01 2011 Payment 4 G L Account 87 1 000 00 G L Account 291000 Account Name Bal Account M Debit Amount Total Debit 4 Credit Amount Total Credit Balance Account Name Salaries Cash 1 000 00 1 000 00 1 000 00 0 00 AJ x 4 Human Resources gt E Utilities i Administration v c Posted Documents EN Departments a 0017011625 Sunday January 23 2011 phkschi n A a a 2 58 PM F iz
92. nal lines were successfully posted 20 01 2011 Receipt 3 iL Account ali J 0 00 GIL Account 231000 Account Mame Bal Account W Debit Amount Total Debit 4 Credit Amount Total Credit Accounk Mame Interest Income Cash 100 00 3 000 00 100 00 E Cash Payment Voucher Cash payment voucher can be used to pay the electricity bills salary rent etc Path Departments Financial Management General Ledger Cash amp Bank Management Transactions For cash payment voucher you can go to the above mentioned path you will get the below screen shot Document Type will be always payment Document Number can be entered manually for the user reference GL Account Code should be entered as a respective account code Description can be entered as a narration You can edit the description Then enter the Debit Amount how much you wantto pay Enter the Cash Account Code where you wantto debit the amount 110 Refer the below two screen shots Transactions Microsoft Dynamics NAY ME X E Edit Cash Payment Youcher DEFAULT Default Journal Oe Xx pp Actions HS Related Information 5 2 Past and Print Batch Name DEFAULT v Posting Date Document Document Account Type Account No Description Currency Debit Amount Bal Account Bal Account Applies to i Type No Code Type No Doc Type l 23 01 2011 Payment 5 G L Account 291000 iz i saaana Account Name Bal Account M Debit A
93. nd penalty will be calculated automatically whenever you make an invoice and the payments subsequently Note we have two options in the customer master payment tab 1 Apply to Oldest 2 Manual Edit Post Customer CD Penalty BEE actions E RA Post Customer CD Penalty Type to fiter Customerjvendorno Sorting Entry No Sle No Filters applied Customer endo Invoice No Invoice Date Invoice Amount Application Application Application Am CD Penalty CD Penalty CD Penalty CD Penalty Am E gt PINYOOZ 01 10 2010 592 800 00 BPRO620 08 10 2010 1 fi 500 00 0055000040 PINYOOZ 01 10 2010 592 300 00 BPRO616 08 10 2010 50 000 00 D479 cD 2 00 1 000 00 4032 PO INY 12 12 01 2011 62 41 PO INY 12 12 01 2011 62 41 ADPT cD 2 00 1 25 99999 PO INY 12 12 01 2011 554 80 PO_INY 12 12 01 2011 554 80 ADPT cD 2 00 11 10 99999 PO_LINY 12 12 01 2011 3 760 00 PO_INY 12 12 01 2011 3 760 00 ADPT cD 2 00 75 20 0055000000 PO INY 12 12 01 2011 100 00 BPRO622 12 01 2011 10 000 00 D479 cD 2 00 200 00 0055000013 PO_INV 12 13 01 2011 29 456 00 TESTPAYM 14 01 2011 100 00 D480 cD 2 00 2 00 0055000013 PO_INV 12 13 01 2011 29 456 00 BPRO624 15 01 2011 15 890 50 D480 cD 2 00 317 81 0055000013 PO INY 12 23 12 2010 44 184 00 BPRO624 15 01 2011 2 700 00 D480 cD 1 00 27 00 0055000013 PO_LINY 12 24 12 2010 2 700 00 BPRO624 15 01 2011 8 360 00 D480 cD 1 00 83 60 0055000013 PO INY 12
94. nes 13 Digit Part No Description Qua Batch No MRP Price Trade Trade Discount Additional Additional Value Payable Tax H Samaras 2 Discount Amount ENGINE OIL 201004 196 00 98 ADPT 24 02 2011 Invoicing Shipping 282002 Partial v Tax Information v OK see W be e Pee fee m Click on Statistics Button to check Tax amp calculation New Sales Order 50 00772 M S ADITYA ENTERPRISES P A d 7 Actions HS Related Information A Ea Copy Document 4 e Create Inventory Put away Post and S 0 00772 M S ADITYA ENTERPRISES General a No 50 00772 PAA Order Date 25 01 201 1 lt Order Type rata x Document Date 25 01 2011 v Sell to Customer No 98 v Delivery Date 14 02 2011 v Sell to Customer Name mis ADITYA ENTERPRISES Order Ref No onz Sell to City agra x Salesperson Code 4 7 Structure TAX Status en b Posting Date 25 01 2011 v Show more fields Lines fa Description Qua BatchNo MRP Price Trade Trade Discount Additional Disco Amount Discount o Additional Value Payable Tax Net value Outstanding Discount Amount Quantity ENGINE OIL 39 20 0 00 oo Invoicing Shipping Tax Information eso A ee Lu To directly do a Counter Sales 98 ADPT 24 02 2011 v 282002 Partial v AA OK hi 2 48 PM iz ty 25 01 2011 i From the Actions gt Select Posting amp click on POST F9 a 57 New Sales Or
95. not have the correct version of the Remote Desktop Services ActiveX Client control you must download and install F ActiveX Run the fix in this link if the Microsoft Terminal an update package To learn about this update and to download the Discussions Control Services ActiveX Control is not listed in installation package visit this website Issue Manage Add Ons page Team Discussion If you have already installed the correct update package you must enable the ActiveX control To do this follow your browser s instructions to manage add ons and to run ActiveX controls When you enable the ActiveX control you may see a security warning Before you DRAT continue make sure that the publisher for the ActiveX control is S All Site Content Microsoft Corporation Ar Ri00 internet f gt O 10 14 AM Tata Indicom Broadb eFocus Home Win Scroll to the bottom of the screen and click on Fix Issue and follow steps You need to close IE when the update is running Step 3 Once the update has completed open the main page Click on Run Add on eFocus Home Windows Internet Explorer Go i http eFocusqwts efocus com SitePages Home asp 4 X IO Bing P File Edit view Favorites Tools Help r Favorites 33 E Suggested Sites 8 Free Hotmail Web Slice Gallery E8 eFocus Home 7 fp gp Page gt Safety Toos This website wants
96. nt 1 Print Statistics Process 10 00026 PO Bosch Ltd General No Order Type WIC Buy From vendor No Buy from Contact No Buy from vendor Name Buy from City Short Closing FOC Lines fao 00026 PO 13 Digit Par Batch No Description Expected Receipt Date Order Date Document Date vendor Order No vendor Shipment No vendor Invoice No Scheme Code Location Code Status 11 03 2011 v 19 02 201 1 19 02 201 1 i vy Show more Fields A Original PO Quantity Current Un ILA 0 00 Vendor Statistics a vendor No BOSCH Balance LCY 1 831 835 81 Outstanding Orders LCY 1 169 801 78 Amt Red Not Invd LC 0 00 Outstanding Invoices L 0 00 Total LCY 3 001 637 59 Overdue Amounts LEY 1 831 835 81 vendor History Buy from Ve a vendor No BOSCH Quotes 0 Blanket Orders 0 Orders 25 Invoices 0 Return Orders 6 Credit Memos 0 Pstd Return Shipments Pstd Receipts 19 Pstd Invoices 19 Pstd Credit Memos 1 Ib You can see along with PO number some default fields also get populated like Buy from Vendor No Expected Receipt Date and Location Code Except Purchase Order Number all other fields are changeable After this select the Order type according to your need New Purchase Order 10 00026 PO Bosch Ltd y YA F Actions HS Related Information a Be Copy Document I Print p Create Inv
97. nter m Print Page Ctrl P No Printed AA Structure TAX FOC E Lines F a Description Quantity Unit of Mea Unit Price Excl WATO Line Amount E Line Discount F002H20918079 ENGINE OIL Invoicing 98 ADPT 24 02 2011 v Shipping 282002 14 02 2011 v Foreign Trade v BizTalk v see W be e Poem fo m sbl g Sales Iny Block Print To Preview the Invoice click on Preview s63 Print Preview INVOICE SHOMBHAV ENTERPRISES Customer No Invoice No SHOP NO 75 SECTOR 2 0055000018 PO IN 122373 AGRA 282002 Payment Terms Customer CST ST TIN Numbers D480 i T I N No Invoice Date amp Time Carrier Weight KRISHNA DIESELS amp AUTO 23 01 11 SONK ROAD UTTAR PRADESH 281001 LR No amp Date No of Cases INDIA SI No Order Ref Description MRP VALUE TRADE ADD VALUE Tax 400 Tax NET WALUE No Disc Disc PAYABLE 1 14604224694AR SLIDING SLEEVE 267 00 267 00 D 0 00 267 00 4 00 1 00 255 50 2 FDD2H500098F8 STARTER BATTERY 9 540 00 9 540 00 20 6 00 7 174 09 13 50 0 00 6 320 78 3 FO02H20918079 ENGINE OIL 196 00 196 00 25 0 00 147 01 13 51 0 00 129 52 4 FO02H20917079 ENGINE OIL 174 00 174 00 26 0 00 130 50 13 49 0 00 114 98 5 591300 VAT Deferment AC 0 00 0 00 D 0 00 0 02 0 00 0 00 0 02 Value Payable In Words TOTAL QTY Value Of Goods 10 177 00 Trade Disc 2 000 50 Rupees SEVEN THOUSAND SEVEN HUNDRED Add D
98. ocument Customer No Description Currency Rema 19 01 2011 Payment BPROGS5 oggi Shankar Suto spares 21 01 2011 Sales Credi 2 o0o01 Shankar Auto spares 11 01 2011 Invoice Po INY 12 O001 Order 50 00324 11 01 2011 Invoice PO_INW 12 Order 50 00365 11 01 2011 Invoice PO_INY 12 0001 Order 50 0036866 11 01 2011 Invoice PO_LINY 12 0001 Order 5O 00413 11 01 2011 Invoice POLINV 12 0001 Order 50 0041 1 4 4ooln Amount to 4 Pmt Disc 4 Rounding Applied Amount Available Om Balance 1 000 00 0 00 0 00 1 000 00 1 000 00 0 00 AG Departments After clicking OK you will be taken back to your previous menu where you have entered the receipts Now adjustment will happen in the back end Ref the below screen shot Edit Bank Receipt Youcher DEFAULT Default Journal actions BI Re Post and Print Batch Name DEFAULT Posting Date Document Document Account Type Account Mo Description Credit Amount Bal 4ccou Bal amp ccou Cheque No 22 01 2011 Receipt 922 Customer ICICI bank i Bank Account BNKOI 3456789 aaaaaa Account Mame Bal Account M Cheque No Debit Amount Total Debit A Balance Total B Account Mame Shankar Auto 5 Bank 1 34567659 1 000 00 0 00 1 000 00 97 Now you can click on POST you will get the confirmation message and your entry got adjusted with respective invoices in the back end Transactions Microsoft Dyn
99. oice Window Print Trading Invoice z Quote No Refresh F5 Print Excise Invoice NZI Clear Filter Ctrl Shift A AAE a Send To Pre Assigned No P1 108575 i External Document No ia PHONE lt Previous Ctrl PgUp D Next Ctrl PgDn Salesperson Code 1 Responsibility Center m Print Page Ctrl P No Printed 0 Structure TAX FOC E Lines a No Description Quantity Unit of Mea Unit Price Excl Line Amount E Line Discount Yo 146042246944R SLIDING SLEEVE PCS 255 50 255 50 FOO2HSO00098F8 STARTER BATTERY PCS 6 686 70 6 320 76 20 FO02H20918079 ENGINE OIL PCS 176 52 129 52 25 Invoicing 0055000018 D480 22 02 2011 oe Shipping 281001 23 01 2011 v Foreign Trade v BizTalk a see W be i Aa Ep SM m 78 g Sales Iny Block Print To Preview the Invoice click on Preview 79 Print Preview INVOICE SHOMBHAV ENTERPRISES Customer No Invoice No SHOP NO 75 SECTOR 2 0055000018 PO IN 122373 AGRA 282002 Payment Terms Customer CST ST TIN Numbers D480 i T I N No Invoice Date amp Time Carrier Weight KRISHNA DIESELS amp AUTO 23 01 11 SONK ROAD UTTAR PRADESH 281001 LR No amp Date No of Cases INDIA si No Order Ref Description MRP WALUE TRADE ADD WALUE Tax ADD Tax NET WALUE No Disc Disc PAYABLE 1 14604224694AR SLIDING SLEEVE 267 00 267 00 D 0 00 267 00 4 00 1 00 256 50 2 FDD2
100. order 2 GRN 3 Purchase Return 1 Purchase Order To create a Purchase Order the path is Path Departments Purchase Transactions Purchase Orders 4 Transactions Microsoft Dynamics MAY GO 0017005136 Departments Purchase ko Transactions de Search Microsoft Dynamics MAY Departments Transactions ka Departments i ml Financial Management Lists Furchase Return Orders t Sales amp Marketing Purchase Credit Memos 4 fo Purchase Tasks Masters Purchase Orders E GRE History Put Away ji i Credit Debit Mote Repar Planning Workbench gt BA Inventor T AUA p l Periodic Activities b g Manufacturing ABC FMS Analysis Eal Jobs Eh Resource Planning fp in Service Human Resources gt Eph Utilities E i Administration After clicking on Purchase Orders the below screen get appear on this screen you can find the list of all Purchase order you have created till date IZI iew Purchase Orders E 9 Actions JE Related Information k H Post Batch Ft Print Post Post and Print FA Statistics Process Purchase Orders Type to fier Vendor Details Sorting Document Type No Y p No filters applied vendor No BOS No Order Type Buy Ffrom Buy from Vendor Name vendor ut Location C Assigned U Name Bosch 10 00002 PO YATA BOSCH Bosch Ltd WH Phone No 10 00003 PO YATA BOSCH Bosch Ltd WH ni 10 00004 PO YAA3 BOSCH VOR WH panies 10 O000S PO YATK O
101. ou use the Journal Voucher for Journal entry You need to enter basic information about the transaction such as posting date and amount The program will allow posting the Journal Voucher if debit and credit amount are related to those G L accounts which are not mapped with Location or Company Information master in Cash Receipt Voucher Cash Payment Voucher Bank Receipt Voucher Bank Payment Voucher If MD wants to Transfer the account from account code to other account code they can use the Journal Voucher Please refer the below screen shot 115 Field__ Description gt Z gt O E meremme snan ooo Date The posting date for the debit entry Type speciy ivoice to indicate thatthe documenttype is invoice Type Specify Invoice to indicate that the document type is invoice SE pe seamen nante ts ien neiuna amenet No The document number for which the journal voucher is posted Type account The general ledger account number 116 Transactions Microsoft Dynamics NAY Edit Journal Youcher DEFAULT Default Journal Tas Fut 7 Actions S Related Information 5 2 Past and Print Batch Name DEFAULT v Posting Date Document Account Type Account No Description Debit Amount Credit Amount Bal Accou Bal Accou 01 11 2010 TRY G L Account 612910 Interest on Bank Balances 1 000 00 G L Account 910000 Microsoft Dynamics NAY xi i The journal lines were successfully posted
102. p menu when focus is on a cell with a dropdown menu Alt Launch related information Alt M Open Microsoft Dynamics NAV menu Alt P Launch action pane Alt R Launch report Ctrl Insert a new line in a grid Ctrl Arrow Down Move the focus down while the selected line stays selected Ctrl Arrow Left Move focus to first cell in a row Ctrl Arrow Right Move focus to last cell in a row Ctrl Arrow Up Move the focus up while the selected line stays selected Ctrl D Delete Ctrl Delete On the filter pane deletes a filter Ctrl End Move to the last cell of the entire grid Ctrl F 1 shows extended tooltip on a validation error Ctrl F10 Turn on or off key tips in the action pane CtrltHome Move to the first cell of the entire grid Ctrl Insert On the filter pane adds a filter Ctrl Shift B Open Journals worksheets accounts schedules Ctrl Shift K Edit list Ctrl Shift L View list Ctrl Shift V Open a card or a document in View mode Ctrl Shift W In View mode open a list in a new List Task page in a new separate window Ctrl Shift X Exit F10 Key tips on action pane focus on command bar same as Alt F11 Focus on address bar F3 Focus on the filter pane F5 Refresh the current page F6 Move forward through screen elements such as panes or Shift F6 Move backward through screen elements such as panes or 145 Ctrl Shift R Ctrl Shift M Ctrl Shift N ALT TAB Ctrl Shift T Ctrl Shift Z F8 Ctrl Shift U Ctrl Shift A F9 Ctrl Sh
103. ral Parent Warehouse Parent Location Parent Storage Type 5 2 Replenishment documentation will be updated in next version 5 3 Item reclassification Journal 543 PATH INVENTORY gt TRANSACTIONS gt ITEM RECLASSIFICATION JOURNAL You use the Item Reclassification Journal window to adjust inventory when you transfer items between different locations or between bins or to correct dimension value codes You can use the reclassification journal to change item tracking You can e Change lot numbers e Move from one WH to other WH e Change Item location type and bin To insert lines in the item journal click the first empty line and fill in the fields When the journal is filled in you can choose to post post and print a report 5 4 Internal consumption Refer documentation under sales and distribution for FOC sales Free of cost sales 5 7 Scrap Disposal PATH INVENTORY gt TRANSACTIONS gt SCRAP ITEM JOURNAL Tasks Ttem Journal Item Recass Journal Scrap Item Journal Warehouse Reclass Journal Phys Inventory Journal ABC FMS Analysis Enter partnumber qty and other details and click on post Process Batch Name DEFAULT Posting Date Document N 13Digit Part No Warehouse Location Reason Code Description Quantity LotNo Unit of Mea 21 02 2011 A 94510374048F8 WH DAMAGED STKTRN FUEL FILTER ELEMENT 1 PCS 5 8 Inventory period closing PATH FINANCIAL MANAGEMENT gt GENERAL LEDGER
104. rch Microsoft Dynamics NAY v E Actions 7 E Related Information FEB Reports v Departments 5 WA SB Post Batch a Sales Reservation Avail id kal Order Confirmation Post Post and Print FA Statistics amp Departments b ra Financial Management 4 Sales amp Marketing New Process Report Masters aa Sales Orders Type to filter Transactions History Sorting Document Type No jr No filters applied Reports No Sell to Cust Sell to Customer Name Order Ref Location C Assigned U gt Ye Purchase wa 50 00749 0055000018 KRISHNA DIESELS 8 AUTO c5 34 WH en 50 00750 0055000018 KRISHNA DIESELS amp AUTO CSYOR gt Manufacturing Job 50 00751 0055000018 KRISHNA DIESELS amp AUTO MULTIPLE I WH i Jobs Resource Planning 50 00752 0055000018 KRISHNA DIESELS amp AUTO TWOITEMS WH b Ry Service 50 00753 9999 One Time Customer ONE TIME Bi Human Resources 50 00754 98 M S ADITYA ENTERPRISES AD BILLING WH D Eh Utilities 50 00755 One Time Customer NEW CUSTO b i Administration 50 00756 98 M S ADITYA ENTERPRISES 4D TEST WH 50 00757 98 M S ADITYA ENTERPRISES MULTIPLE WH 50 00758 50 00759 50 00760 0055000018 KRISHNA DIESELS amp AUTO VIA PHONE 12312412 12312 0055000014 DIESELS INDIA 50 00761 0055000000 SHIVAM TRADERS 369 50 00762 0055000014 DIESELS INDIA 769654 EREEEE 50 00763 110016 super diesel service 123 WH 50 00764 DEBT ADY Test For
105. redit 4m 135 3 2 Cash Day book This is used to get the details about all the cash related transactions that are handled in General Ledger Accounts Receivable Accounts Payable amp Fixed Assets Loans The balance of the cash book which is defined through the Bank Cash Master in GL can be obtained The type of the transactions could be Cash Payment Cash Receipt and Cash Transfer Cash book to Cash book Bank book to Cash Book and Cash book to Bank book In report transaction amount for Cash payment will be displayed as Credit and Cash receipt will be shown as Debit Balance of cash book be shown based on the period Daily monthly financial year or period By default the book balance will be shown only for the logon branch and operation Provision has been made to get the balance of the specified book for all the branches and operations or for a specific branch both MD and AD of a company This is basically required to consolidate the transactions of all branches and operations of a company This report will have all transaction details of a specified book along with its opening and closing balance The cash book balance has to match with the corresponding account balance in Trial balance GL ledger Only confirmed records will appear in this report Date Filter for this report is like 01 03 2011 26 03 2011 see the below screen shot a Edit Cash Book 7 uf Actions 7 Options A 3 Frint Detail m 5 Prin
106. rresponding GRN number for that invoice iew GRN List E 5 7 actions 7 cANLEt msasa nike Non 7 Sorting No v Sl No Posting Date Document Status Invoice No Open that GRN by double clicking it you get this screen 5 Actions Y FEB Reports al GRN 10392 General No Invoice Date 19 02 201 1 v Warehouse Code WH k Discount Value 1 000 00 Document Status v Additional Discount Value 150 00 Pasting Date 19 02 2011 v Total Tax Value 55 88 LR No FOC O Invoice No 0533000372 value Payable 2 850 00 GRN Subform F PO No Item No Warehouse GRN Qty Invoiced Qty Unit of Mea Description Due Date MRP Lot Id 10 00821 945103740 WH 4 4 PCS FILTER ELEMENT 1 000 00 200910 Click on Actions button and then go for Item Location Allocation GRN 10392 General No GRN 10392 e Invoice Date 19 02 201 1 Warehouse Code wH v Discount Value 1 000 00 Document Status v Additional Discount Value 150 00 Posting Date 19 02 2011 v Total Tax Value 55 88 LR No FOC E Invoice No 0533000372 value Payable 2 850 00 GRN Subform Actions button warehouse GRN Qty Invoiced Qty Unit of Mea Description Item Location Alllocation Ctri Shift Choose Columns Part Customize lt 31 In Item Location Allocation you can assign the received gty accordingly in Good Damaged Mism
107. ry 22 2011 phkschi Ban A oF da 11 03 4M F iz tp 22 01 2011 i Then click on set applies to ID you will get the ID number in the respective line where you are adjusting Refer the below screen shot 95 Apply Customer Entries 0001 Shankar Auto spares E actions Et Related Information ji Fs Navigate BT Post Application Set Applies to I General Posting Date jaz 01 2011 Description crcr bank Document Type Payment Currency Code ee Document Mo W Amount Po 00 000 Customer Mo foot Remaining Amount Po 00 000 4pplies to ID Posting Date Document Document Customer No Description Currency Rema 11 01 2011 Invoice PO_LINV 12 0001 Order 50 00324 11 01 2011 Invoice Po Meo 0001 Order 5O 00365 11 01 2011 Invoice PO_LINV 12 0001 Order 50 0038586 11 01 2011 Invoice PO_LINV i2 0001 Order 50 00413 11 01 2011 Invoice PO IN 12 Q001 Order 50 00411 11 01 2011 Invoice PO INY 12 Q001 Order 50 00420 11 01 2011 Invoice PO INY 12 000i Order 5O 00421 Appin C Amount to 4 Prot Disc 4 Rounding Applied Amaunt Available Am Balance 1 000 00 0 00 0 00 1 000 00 1 000 00 0 00 Then click on OK button in the bottom side of the window Refer the below screen shot 96 LOCUMENE IO e AMOUNT SALTATI j Reminder Fin Cha Customer Na looo Remaining Amount 1 000 00 Applied Entries Spplies to ID Posting Date Document D
108. s e Service Representative Manager o Person responsible for managing service representatives by repeated tracking of service requests closure by various reports e Knowledge base Manager o Knowledge base Manager responsible for creating knowledge Base KB article for all the common as well as uncommon topic in order to ensure the efficient way of service requests closure by first level service representatives e Report Users 140 o Person would like to view the service level metrics e T Administrator o Person responsible for providing access to the others users of the system o Person responsible for complete maintenance of system 2 Overview 2 1 Features 2 1 1 Home Page Service Desk Home page will have following functionalities e Active service o All Open service requests created by the logged in user will be shown e Recently updated FAQ s o FAQ s created or modified within last 7 days will be shown APAC rat3kor 2 fa Service Desk Application I Like It Tags amp Notes Home Search this site P ServiceDesk My Active Service Reguests 428 ff Bosch Service Rep Home Years uja 1886 2013 Service Rep Mgr Home E Service Request Status Knowledge Mgr Home There are no items to show in this view of the Service Requests list To add a new item click New Add new item Common Actions Create a Service Request Recently Updated FAQs Documents F Question Question Details Knowledge Base There
109. s will get added with the opening balance on the first day of the financial period if the balance is debit otherwise it is subtracted from the opening balance If you go to the above path you will get the below screen layout You have to enter the filter criteria l Edit List of Yendor balances E4 F Actions ie Vendor No Sorting Wo Show results 22 Where No is Enter 4 value ae Add Filter Limit totals to ae Add Filter Print Preview Cancel You can select the Vendor No to view the report for the particular vendor If you want to view for all the vendors no need to assign the vendor number 121 Edit List of Yendor balances E4 r Actions Sorting Wo Show results 22 where Wo is ee Add Filter F No Mame City Fost Code Limit totals to E BOSCH LIMITED BANGALORE 5600027 de Add Filter BOSCHLTO Bosch Limited BANGALORE 5600027 Mood Sarvani diesel MICO BOSCH Ltd THIRD PA third party vendor Vendor Register YENUUL vendor Trial Bald yenyoge Mayak diesels and elctricals SHOO Vendor Top 10 Vendor Purchasi VENOUS Vendor Labels Vendor Tkem Pure Vendor Item Catalog Hew Advanced Once you clicked on Preview you will the following list of vendor balances report l Print Preview List
110. scription has been given below for the above screen shot Posting Date is when you are making the entry Document Type should be Paymentin this case Account Type will be vendor always when you are making the payment Description can be use to enter the your Bank Name and other remarks Debit Amount is the amount you are paying to your vendors Bank Account will be your transaction bank code Cheque Number and Cheque date can be understandable 101 After verifying all the entries you can POST the entry After posting the entry you will get the confirmation pop up Please refer the below screen shot Edit Bank Payment Youcher DEFAULT Default Journal gt Actions E Related Information ae Post and Print Batch Name DEFAULT v Posting Date Document Document Account Type Account No Description Debit Amount Bank Payment Type Cheque Date Cheque No E 19 01 2011 Payment BPOOS66 OSC BOSCH LIMITED ICICI bank 10 000 00 C 20 01 2011 87245627 a Account Name Bank Charge Bal Account Name Cheque No Debit Amount Total Debit 4 Cri Account Name BOSCH LIMITED 0 00 Bank 1 10 000 00 0 00 I OK j 11 49 AM F iz Up 20 01 2011 i AJ Ba ee la After clicking on post you will get the confirmation pop up menu For your information you can find the below screen shot 102 Edit Bank Payment Youcher DEFAULT Default Journal actions 1E Related Information 5 2
111. sdSchi see be Pee fe m Select the Invoice no amp double click on the Invoice 60 Posted Sales Invoices Microsoft Dynamics NAY 0017011625 Departments Sales amp Marketing History Posted Sales Invoices aa Search Microsoft Dynamics NAY actions E Related Information 15 Departments b i Financial Management statistics 4 reel Sales amp Marketing Process Masters No Sell to Cust Sell to Customer Name Currency C Amount Amount Includi Location C No Printe Transactions PO_INV 122354 150111 Balaji 0 00 0 00 WH 0 haa PO_INY 122357 005502511 DHANYA 50 000 00 56 250 00 WH 1 eports P PO_INV 122358 0055000014 DIESELS INDIA 634 03 713 28 WH 0 D gy Purchase PO_INY 122359 0055000014 DIESELS INDIA 408 839 82 459 944 80 WH 0 bo B Inventory gt ag Manufacturing PO_INY 122360 0055000013 HIGHWAY DIESEL SERVICE 4 017 62 4 519 82 WH 0 Jobs PO_INY 122361 0055000013 HIGHWAY DIESEL SERVICE 3 348 02 3 766 52 WH 0 yh Resource Planning PO_INY 122362 150111 Balaji 490 52 490 52 WH 0 gt SG Service PO INY 122363 0055000018 KRISHNA DIESELS 8 AUTO 0 00 0 00 WH 0 Human Resources PO_INY 122364 0055000018 KRISHNA DIESELS 8 AUTO 40 883 98 45 994 48 WH 0 p A Utilities PO_INV 122365 0055000018 KRISHNA DIESELS 8 AUTO 6 320 77 7 110 88 WH 0 gt i Administration PO_INY 122366 0055000018 KRISHNA DIESELS amp AUTO 6 320 77 7 110 88 WH 0 PO_INY 122367 0055000018 KRISHNA DIESELS amp A
112. sources gt Eh Utilities b Administration x cF Posted Documents EN Departments as 0017011625 Sunday ef 23 2011 phkschi aa A E AM Re uzi wa pee You can change the description as how you want to be this description place can act as a remarks column If you want to add the narration to be entered then click on the related information on the top of the menu you can select the line narration or voucher narration This narration can be captured in the reporting purposes Refer the below screen shot 107 Transactions Microsoft Dynamics NAY _ Edit Cash Receipt Youcher DEFAULT Default Journal F actions fE Related Information Narration gt Line Narration Ctrl Shift N Line gt voucher Narration Ctrl Shifk Post Account gt Process Batch Name DEFAULT v Posting Date Document Document Account Type Account No Description Credit Amount Bal Account Bal Account Applies to Applies to Type No Type No Doc Type Doc No 20 01 2011 Receipt Ee G L Account Interest Income from ICICI 3000 00 G L Account Account Name Bal Account M Debit Amount Total Debit 4 Credit Amount Total Credit Balance Account Name Interest Income Cash 100 00 3 000 00 100 00 0 00 Human Resources gt Eh Utilities b Administration x cP Posted Documents EN Departments a 0017011625 Sunday January 23 2011 phkSchi Ba ee la 1 30 PM
113. stem will automatically applying the entry against the invoice and give the applied id in the Applies to ID column You need to remove the ID and adjust the payment with the invoice which you want to adjust Enter the Receipt amount in the amount to apply column ref the below screen shot 94 Transactions Microsoft Dynamics NAY Edit Bank Receipt Youcher DEFAULT Default Journal y P Actions HS Related Information a Fs Navigate Post Application Set Applies t Process General Customer Ledger Entry a Posting Date 22 01 2011 Description icici bank Document Invoice POI Document Type Payment Currency Code Due Date 11 01 2011 Document No 1922 Amount 1 000 00 Reminder Fin Cha o Customer Mo looo Remaining Amount 1 000 00 Applied Entries 0 icription Currency C Remaining Amo Appin Remaini Amount to Apply Appin Amount Due Date Pmt Discount Date ler 50 00324 5 260 00 8 260 00 0 00 0 00 2 632 00 2 632 00 41 920 00 41 920 00 676 80 676 80 3 008 00 3 008 00 6 392 00 6 392 00 11 01 2011 11 01 2011 11 01 2011 11 01 2011 11 01 2011 11 01 2011 11 01 2011 ler 50 00386 ler 50 00413 ler 50 0041 1 ler 50 00420 ler 50 00421 Amount to 4 Pmt Disc 4 Rounding 1 000 00 0 00 0 00 Available 4m Balance 1 000 00 0 00 Applied Amount 1 000 00 OK Cancel ay Departments as 0017011625 Saturday Janua
114. t Line Narration m Print Voucher Narration Me Location Code G L Account i Show results 2 Where No Y is Enter a value ae Add Filter Limit totals to 22 Where Date Filter is Fo11 26 03 2011 5 2 And CBF Filter is Enter a value i 2i And PH Fiter is Enter a value Hdd Add Filter yo gt Print Preview Cancel J Report layout will as follows 136 Cash Book 1 of 2 gt Di a te Go We 100 Find Next a 26 March 2011 Page 1 Cash Book EF OCUS phkSchi 1 03 11 26 03 11 ate DocumentNo Accounthame ode Type DebtAmowt Ci Opening Balance As On 01 03 11 644 455 21 WAA CA AA KILI ITILIE Sd Sd ida Reint TO SS ae SS C5 9 an 8 rer Mi Jervis mesic oes 7000 00 Ct cing Balance ee OE 662 566 21 3 3 Bank Day book This is used to get the details about all the bank related transactions that are handled through the finance modules General Ledger Accounts Receivable Accounts Payable Fixed Assets Loans The balance of the Bank book which is defined through the Bank Cash Master in GL can be obtained The type of the transactions could be Bank Payment Bank Receipt and Bank Transfer Bank book to Bank book Cash book to Bank Book and Bank book to Cash book The transaction amount of the Bank payment will be shown as credit and the bank receipt will be shown as debit in the report The balance of the bank book can be seen for eac
115. t kar Create Return Related Doc A Statistics Get Posted Document Post and Lines to Reverse Print Ea Copy Document Process R T 105008 Nayak diesels and electricals Mo RT 106008 ie Posting Date 4 03 2011 Sell to Customer Mo foone Order Date 14 03 2011 Sell to Contact Mo Document Date 14 03 2011 Sell to Address 46 1 C M Mohan Building Near Salesperson Code foo O Sell to Address 2 fveshwanthpur Bangalore Campaign Mo fo Sell to Post Code sooo Responsibility Center tc A Sell to City BANGOLORE Assigned User ID ff Sell ta Contact Shankar Bhat Status ben Structure TAX ka Sell to Customer Name Nayak diesels and electricals Order Ref No e In No Field Press enter button System will create new number for Sales return e In sell to customer number field select the customer by clicking drop down button 81 Get Posted document lines to Reverse Click on Get posted document lines to reverse A new screen of posted sales document lines screen is displayed Options A Show Reversible Lines Only J Return Original Quantity J A Document Type Filter Posted Invoices v Lines goa Posted Shipments 2 Document No Posting Date Type No Description Unit d Posted Invoices 2 PO_INY 122126 11 01 2011 Item FOOZH6004 WHEEL BRAKE CYLINDER PCS Posted Cr Memos ko e Select from the lines list Document No amp click OK bu
116. t with respect to the invoices If Apply to Oldest is selected then the payment will get adjusted in FIFO First in First out basis Payment Term Code This filed will determine the terms of payment D479 and D480 e D479 is for local customers e D480 is for outstation customers MD can define their own payment terms for AD customers eee eee eee eee ee ee eee ee ee ee TTT TTT Tee E Shipping Shipping A Location Code Shipping Agent Code fi mE mene Shipping Agent Service Code Reserve optional ti Shipping Time PO shipping Advice Partial Base Calendar Code i Shipment Method Code fe Customized Calendar No The Location code should be selected as WH This field is important for tax determination F Foreign Trade This is not important for Indian customers 245 G Tax Information Tax Information A Tax Income Tax VAT Registration No PLAN Mo LST Ng FRAM Status FAN Reference No Tax Liable Range VAT Exempted E Collectorate Service Tax Nature of Services Tax Classification Tax Liable This should be ticked if taxes have to be calculated in the invoice sale order TIN No If this number is entered invoice header will be printed as TAX INVOICE If this number is not entered then it will printed as SALE INVOICE Vendor Master Item Master sior Items Microsoft Dynamics NAV Select Items BFocu
117. the RemoteApp screen and then click Connect eFocus Home Windows Internet Explorer provided by PEACY ii TO ae s J j as f fe i rs HAF Ea http efocusgqwts efocus com SitePages Home aspx RE heal x EG Google Sea File Edit View Favorites Tools Help ale Favorites 35 E Free Hotmail F eFocus Home Ja A Cl p Page Safety Toos r Kanchi Ambalal Site Actions pf Reports for Dealers and Bosch Fal eFOCuS Home efficient Friendly Online Customer Soe Service Desk Search this site p 7 Reports Dealers Announcements from RBIN Service Desk jaa ii pi Classic Quality Reports RBIN eFocus Quality Environment Released 12 16 2010 10 51 PM AA By asi Links C 7 Tam using a privaf Peomputer that eM ay E complies with my anization s Type Edit URL Notes security policy ih L information LJ Activex Run the fix in this link if the Microsoft Terminal Control Services Activex Control is not listed in Manage Click here for 3 Issue Add Ons page eFOCuS log in There are three categories which will be used Reports RBIN provides the reports which can be viewed by Bosch E g Sale order details invoice reports etc Service Desk In this section you can register any problems related to eFOCuS and get solution from our System Incharge or from our software support team All problems will be recorded till they
118. the backend system will automatically generate the serial number Account Type will always be customer when you are receiving the bank Cash payment from the customers Account No should be the respective customer code from whom you are receiving the payment Description by default customer name will appear you can change or remove and enter your remarks Credit Amount should be the amount how much you are receiving from the customer Bal Account No should be the cash account GL account number of Cash Once you verify all the entries are correct then click on POST on the top of the window You will get the confirmation like below screen shot 90 Edit Cash Receipt Youcher DEFAULT Default Journal F rp Actions 2 Related Information Fost and Print Batch Marne DEFAULT Posting Date Document Document Account Type Acco eee eek E Amount Bal Account Bal Account Applies bo Type Mo Type No Doc Type ji Do you want to post the journal lines 20 01 2011 Receipt Z Customer 00551 Yes 000 00 fl Account 291000 aaaaaa Account Name Bal Account A Debit Amount Total Debit A Credit Amount Total Credit Be Some eee ao 2 ose Am oo You can click on Yes then the entry will get posted respective customer account and the GL register Refer the below screen shot Edit Cash Receipt Youcher DEFAULT Default Journal E Actions H Related Information Fosk and
119. this report will be from and to date Report layout will be as follows 133 WEB 3 55 Phd Invoicewise Outstanding Ledger Page 1 0017012305 EFOCUSphkSchi Posting Date Amount LCY Remaining Amt LCY TOMO00S SIN a 72011 60 00 Fo 00 a 72011 10 0001 0SN 3 20141 1 560 00 1 560 00 3 2014 Period 04 01 11 26 03 11 a k dieses D e Ka lt TD 00550220 S e T I WAA mem aS Cote E E eo WA C T aa S S a 3 1 GL register This report shows the details all type of transactions account code wise along with their opening and closing balances Bank Cash payments Bank Cash receipts Journal Bank Cash transfers As the details of bank cash books can be obtained from the respective reports the transaction detail will not shown instead the summary closing balance will be shown Closing balance is derived as Opening balance Transaction debit Transaction credit provided opening balance is debit Otherwise Transaction debit balance Transaction Credit Opening credit balance For financial year period the opening balance of the account is obtained for the period year specified For the given period the financial period and year is determined based on the from date and the opening balance is computed as Opening debit opening credit difference in opening and credit balances of the transactions between start date of the financial year period and one day less than the from date specified Provision has been given to consolidat
120. to run the Following add on Terminal Services Activex Client From Microsoft Corporation If you trust the website and the add on and want to allow it to run click here Run Add on on All Websites What s the Risk Information Bar Help efficient Friendly Online Customer Solution Home Search this site 2 Q Libraries Welcome to your new Dealer Management System eFocus an efficient Friendly Online Customer Solution Site Pages Shared Documents eFocus Deployment Announcements from RBIN x ActiveX control not installed or not MIS Reports O g Title Modified The Remote Desktop Services ActiveX Client control is not available eFocus Quality Environment Released 12 16 2010 10 51 PM Before you can access remote programs and connect to remote Lists desktops through RD Web Access you must install and enable this Links ActiveX control Calendar Tasks C Type Edit URL Notes If your computer does not have the correct version of the Remote Desktop Services ActiveX Client control you must download and install o ActiveX Run the fix in this link if the Microsoft Terminal an update package To learn about this update and to download the Discussions Control Services ActiveX Control is not listed in installation package visit this website Issue Manage Add Ons page Team Discussion If you have already installed the correct update package you must enable the ActiveX control To do this follow your browser s
121. tton e All lines will be captured in the sales return order lines detail screen Sales return Line Details RT 106008 Nayak diesels and electricals General a No Ra AAA jaa Posting Date fia 03 2011 F Sell to Customer No boz tt y Order Date 4 03 2011 Sell to Contact No 2 Document Date fia 03 2011 F Sell to Customer Name Nayak diesels and electricas AAA Order Ref No N Sell to Address 46 1 C M Mohan Building Near govardhan theatre Salesperson Code pon o Sell to Address 2 freshwanthpur Bangalore aAaAaAaAaAaAEAaAaAE Campaign Mo OI Sell to Post Code feouuz7 S YS Responsibility Center Sell to City fANGALORE o Assigned User ID OZ Sell to Contact Shankarsht Status ben o SY Structure TAX Lines F a Type No Description Return Rea Location Quantity Unit of Mea MRP Net value Line Discount Return Qty to Ro Item Invoice No PO INY 122207 82 e Check all details in the sales return orders lines MRP TDYo AD amp Quantity etc e Quantity is picked exactly from the posted document lines e f user wants to change the quantity at the time of returning For Example document lines quantity is 10 Nos and User wants to return only five Nos e Go to Return Quantity to receive field in the sales return order lines and change quantity to five Item Tracking Lines Details As per default Document lines Edit Item Tracking Lines FOO2H6004444R WHEEL BRAKE CY
122. vi Inventory To A Price List Report Type fo filter List ica um Production Rc FactBooes Menu Bar Customize Actions Customize Reports Customize Action Pane Customize This Page Customize Navigation Pane se 5 FF FGF E lo 18 The top screen is the Action Pane View Item Card F01M101345810 PUMP ELEMENT F Ep T Actions Related I Information Ei psss Tenda te Item Redassification Journal HE Requisition Worksheet 5 Item Tracing Item Journal SH Statistics FO1M101345810 PUMP ELEMENT General Foimi01345810 PCS 1 963 Invoicing FIFO 0 00 BOSCHGPPG 4139190 I Planning Optional tem Tracking tem Tracking Warehouse Warehouse Tax Information ka 5 Actions TE Related Information a NI Tem te Item Redassification Journal j Item Trading Item Journal PA Statistics Process FQ1M101345810 PUMP ELEMENT General FO1M101345810 PCS 1 963 v Invoicing A Costing Method FIFO Unit Price 0 00 Costis Adjusted E Gen Prod Posting Group BOSCH GPPG Cost is Posted to G L Yes o VAT Prod Posting Group No VAT Standard Cost 0 00 maai Excise Prod Posting Group 84139190 v DE J 4 836 00 WAA Tax Group Code i Overhead Rate 0 00 iia ae BOSCH OMS ree oe Net tnvoiced oiy 1 983 Last Direct Cost 4 755 46587 Allow Invoice Disc v Price Profit Calcul
123. window unless it is the main window siy
124. ype r Ph New Page pef vendor v eridor Sorting Mo Y 7 Chnm roculke The report will be invoice wise Aged Accounts Payable 1 of 1 b p a le a H 100 Find Next rac aaa aaa ane ese 0017011625 Page 1 EFOCU SiphkSchi fged as of 16 February 2011 Aged by Document Date All Amounts in LEY Es Date EEE sis TEF Tri 31 days E kaa ius t Ho en a r ae mazazi fran Payne O eee rar aa feo sf sm frac freme fean ron oo O Sooo tooo or om om ow ean O a Seon oo fee a MAA C NA KU CIA a KY NI a a eT 20 01 11 BPoo573 20 01 11 1000 Dr 1000 Or 1000 Or 31 01 11 Purch Debit Hote E 31 01 11 1000 Or 1000 Or 1000 Or 16 02 11 Payment BPOOST 16 02 11 10000 Or 10000 Or 10000 Or 0 00 CQ 0 00 127 1 4 Vendor invoice wise outstanding report Edit InvoicewiseOutstanding Summary uF Actions i Start Date 01 03 2011 End Date 22 03 201 l vendor A Sorting No Show results 2 Where Ho ae Add Filter Limit totals to ae Add Filter Filter criteria from and to date is must Customer Number is optional Report will be like below screen shot InvoicewiseOutstanding Summary i of 1 gt Pl So i A 10 Find Next a aa en ee TTT ae Invoicewise Outstanding Ledger Page 1 00101 iss EFOCUS phkchi Period 01 09 11 22 03 11 Wendor Ho Vendor Name Invoice No Amount LC Remaining Amt LCY ue Date MICO BoscHLtd
125. ype No Doc Type Doc No 20 01 2011 Receipt 3 G L Account 910000 v Cash 3 000 00 G L Account 291000 F No Name w Blocked Direct Posting 882000 Depreciation Office C Iv 882100 Depreciation Elect E Iv 882200 Depreciation Machin E Iv 883000 Depreciation Vehicles L Iv 883100 Furniture and Fittings C Iv eases rire Name 583900 Deprn of Fixed Asse TC Vv 883999 Other Operating Ex E Iv New Advanced Seti sult filter column Human Resources gt Eh Utilities b i Administration x cP Posted Documents EN Departments as 0017011625 Sunday January 23 2011 phkschi Ban W E 1 23 PM F w K 23 01 2011 H In the above window you are receiving the cash from bank and you are crediting the amount in to your cash account So you have to select the interest income account first 106 Transactions Microsoft Dynamics NAY Edit Cash Receipt Youcher DEFAULT Default Journal Actions 7 E Related Information 3 aa Ost OSE ani Batch Name DEFAULT x Posting Date Document Document Account Type Account No Description Credit Amount Bal Account Bal Account Applies to Applies to Type No Type No Doc Type Doc No 2001 2011 Recebt TER interest Income fro cic MEET ea Account Name Bal Account M Debit Amount Total Debit 4 Credit Amount Total Credit Balance Account Name Interest Income Cash 100 00 3 000 00 100 00 0 00 E Ej x 3 Human Re

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