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User Manual - Support Sagemcom

1. Bluetooth is optional and functions only with an original adapter available through our order service see back page of this user manual More information www fax philips com Infrared interface Crystal 660 Activating Crystal Image At the start of the print or copy job press the Y button on the panel When Crystal Image is acti vated the Y button glows blue 2 Follow the steps for the specific application see chapter Copier Photo Printer 3 If you would like to retouch red eyes use 4 y to select REDUCTIOH and confirm with OK 4 Start the print or copy order as described for the specific applications see chapter Copier Photo Printer 5 Wait until the data for the Crystal Image quality enhancement have been processed During this process the Crystal Image light blinks blue With Crystal Image you can print out one photo per page The format option 1 134A4 two 10x15 photos on A4 and multiple printouts e g index printout are there fore not possible Deactivating Crystal Image After completing the print or copy order press the V button to deactivate the Crystal Image function The blue light goes out Your multifunction machine auto matically returns to the last configured settings or to the standard settings Printing photos with Crystal Image p For printing photos with Crystal Image en hancement we recommend using photo pa per see chapter Installation Loading Printing
2. country specific Telephone cord with plug country specific USB cable country specific package contents WLAN adapter country specific package contents Sample paper country specific pack age contents SV w If a part is missing that is not one of the coun try specific items or if parts are damaged please contact your retailer or our customer serv ice see back side of this user manual Power cord with plug Setting Up the Multifunction Machine Remove the transport protection e g tape Any sticker can be pulled off without leaving any resi due Set up your machine so that the socket is easily accessible because your multifunction machine does not have an on off button To disconnect your machine from the power supply pull the power plug out of the socket see the chapter Safety Instructions 2 Insert the printout tray into the slot provided in the paper output until reaching the stop 3 Pullthe printout tray as far out as possible and fold the paper stopper up to prevent a paper jam Loading Printing Media Load paper into the paper tray before plugging in the machine Your multifunction machine supports nu merous paper formats and types You can use both pre printed material and refill paper of the supported paper types see chapter Appendix Technical Data Installation Loading Paper Use only undamaged paper that is suitable for use with inkjet printers
3. y Do not use any paper lighter than 75 g m to ensure good printing quality Separate the paper sheets by fanning them out then align them by tapping edge of the stack lightly against a flat surface This will prevent several sheets of paper from being drawn in all at once 2 Lift up and hold the printout tray Pull the front paper guide as far out as it will go Lay a maxi mum of 150 sheets of paper standard format A4 210x297 mm 80g m into the paper tray with the short edge out inserting them up to the stop The capacity of the paper tray depends on the thickness of the printing medium loaded In sert a stack no higher than the height limit of the two side paper guides see indicator marking printed on the machine 3 Enclose the paper with the two side paper guides Installation and the front guide Be sure not to enclose it so tightly that it bends 4 Carefully return the printout tray back to its origi nal position Instructions on the Use of Paper 7 C Z Follow the instructions of the paper manu facturer for using the paper correctly To prevent paper jams and poor printing quality do not use moist or damaged paper Do not add paper while the machine is printing If the paper curls in the printout tray after printing remove it immediately In structions for removing a paper jam can be found in the chapter Troubleshooting Removing a Paper Jam N
4. E C M Error Correction Mode Reduces transmission errors that result from poor line quality thereby reduc ing the transmission time Both of the connected fax machines must support E C M Encoding A process with which the in formation of a fax transmission is en coded and compressed The minimum standard is MH Modified Huffmann Your multifunction machine uses the superior encoding processes MR Modified Read and MMR Modified Modified Read as long as the other machine also supports these modes Encryption Security for the transmit ting of network data see also WEP Standard Energy Saving Mode After not be ing used for about two minutes the machine switches to the energy saving mode If the device is called e g by a fax transmission or if you would like to create a printout or a copy the ma chine activates the starting mode EXIF Information Detailed image information about your photos e g recording time aperture exposure Almost all modern digital cameras support the EXIF standard Fax Groups Fax machines are classified in terms of internationally standard ised fax groups based on their transfer type and speed Connections between two devices of different groups is pos sible the lowest common transfer rate is selected The determination of the speed takes place during the hand shake Fax groups 1 to 3 are analogue fax machines Nowadays groups 1 and 2 are hardly to be found
5. R Co Return to the last menu entry with C return to the starting mode with SWN 0 45 lt N 9 ae W LL Q E 9 R 46 Automatic MMS Printout Your multifunction machine is preconfigured to auto matically print out retrieved MMS messages You can deactivate the automatic printout I Press MENU OK and 2 Use 4 y to select OFF and confirm with OK The MMS messages will be stored in the message mem ory SW p Return to the last menu entry with C return G to the starting mode with Message Signals You will be informed by a notification tone whenever a notification SMS has arrived You will hear a long beep before the MMS message is printed out If it was not possible to download an MMS message from the server three short tones will be played I Press MENU OK and OO 2 Use y to select GFF and confirm with OK to deactivate the message signals SW p Return to the last menu entry with C return to the starting mode with MMS Provider Your machine is preconfigured at the factory for the use of the fixed network MMS service Should problems arise or if you would like to switch to a different tele phone provider or receive MMS messages from other providers as well you must save the corresponding data for the MMS centre you can obtain the required infor mation from your telephone provider Only change the settings for the MMS centre if you have
6. With activated timer function your multifunction machine automatically switches between modes r0 day and C night Setting C Modes With the following functions you can set the number and volume of rings for the modes r0 day and C night thereby configuring the ringing behaviour to your personal rhythm Setting Options TOTAL KIHGS Bde oo Byte By 1 2 3 4 5 MAHUAL OFF LOL HIGH I Select function 61 3 day by pressing MENU OK and 2 Use 4 y to select FAX FIMGS and confirm with OK Use the number keypad or 4 y to enter the number of rings after which the fax switch sepa FAH RINGS 3 3 UseA y to select TOTAL FINGS and confirm with OK Use the number keypad or 4 y to enter the total number of rings That is the number of rings FAS RIGS RINGER UOL rates faxes from calls Press OK before the multifunction machine starts the fax reception including silent faxes or takes a call Confirm with OK TOTAL RIHGS 3 4 Use4 y to select FIHGEF UOL and confirm with OK You can select between three volume levels with 4 y Save with OK HIGH W I You can also change the volume of the ring E tones while the machine is in the starting mode Press 4 w and select the desired volume Confirm with OK 5 Select function 62 C night by pressing MENU OK and Repeat steps 2 to 4 7 Fax Switch SV p Return to the last menu entry with C return G to the starting mod
7. 3 4 N 9 ae W LL Q E 9 R 32 Using the Telephone Book If you would like to send a message Fax Text2Fax SMS MMS you can quickly and easily select the re cipient from the telephone book l Press the LL button 2 Load the desired telephone book entry by enter ing the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK 3 Start the transmission for example press the button for a fax transmission or follow the addi tional steps for the respective application see chap ter SMS MMS Text2Fax Speed Dialling A 1 Crystal 650 In addition to the telephone book nine speed dialling buttons are available for frequently dialled numbers Assigning Speed Dialling Entries Select MENU OK and OO 2 Press the speed dialling button A I you would like to assign to the entry Press OK 3 Confirm ACD MAME with OK and manually create the entry see also Creating Entries or use 4 y to select DIRECTORY and use 4 y to select an entry from the list then confirm with OK p Please note that the selected speed dialling button may already be assigned see Over writing Speed Dialling Entries Editing Speed Dialling Entries I Select MENU OK and 2 Press the speed dialling button A I you would like to edit Press OK 3 Confirm QUERWRITE with OK 4 Confirm MODIF with OK Correct the entry and confirm each step with OK Use
8. In an infrastructure network multiple devices commu nicate via a central access point gateway router All data are sent to the access point gateway router and distributed from there il PC me PC 2 Networks Ad hoc Wireless Network In an ad hoc network the devices communicate with each other equally without an access point gateway router acting as intermediary The transmission rate in an entire ad hoc wireless network depends on the worst connection in the network The transmission rate depends on the spatial distance as well as obstacles be tween the sender and receiver such as walls or ceilings ill ill ill Hh A PC RE Setting Up Wireless Networks WLAN Three steps are required to integrate your multifunction machine into a wireless network WLAN Configure the network on your PC 2 Configure your multifunction machine for net work operation 3 Install the software Companion Surre IH with the required printer drivers on your PC after you have configured the machine AN Before you configure the multifunction ma chine the network must be set up on your PC and if applicable on all connected devices other PCs access point gateway router and must be functioning All required information for config uration of th
9. Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridge 3 Crystal Image 4 Copier With your multifunction machine you can create high quality colour and black and white copies on various paper types and formats You can either copy automati cally in other words using the factory settings or you can use custom settings A o Use the image and text enhancement function Crystal Image to create quality copies in col our or black and white At the start of the copy process press the Y button to activate Crystal Image see chap ter Crystal Image Making Copies with the Factory Settings I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two E buttons copy in colour or black and white twice The copy is created Making Copies with Custom Settings I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press one of the two amp buttons copy in colour or black and white once You have the following options available 3 Use the number keypad or use 4 y to enter the desired number of copies D to and con firm with OK COPIES 1 4 You have a higher resolution available to you for copying than you have for fax transmissions Select the desired resolution with
10. p Press to return to the photo menu 3 Enter the desired text or at least a single space to send your image file as an attachment Fold open the cover for the letter keypad To enter upper case letters press and the desired key simultaneously The available special characters are printed above and to the right of the keypad buttons and can be entered by pressing the button simultaneously with the cor responding letter button for example press the and Q at the same to enter a Press m to enter a space If you would like to enter a line break press 7 If you have entered an incorrect number or letter you can cor rect the mistake with 4 w and C a You can print out the MMS message before E sending Press one of the two E buttons Colour or Black amp White the MMS message is printed out 4 Press OK after completing the text entry 5 Enter the text for the subject max 40 characters special characters are not displayed and confirm with OK If you do not want to add a title to your MMS message press OK without entering any text 6 You can either send your MMS message to a tele phone number or an e mail address MMS Messages to Telephone Number Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the telephone number of the recipient with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the
11. pears on the display ACTIOM COMPLETED REMOWE CARD 10 Pull the Plug n Print card out of the machine The newly inserted cartridge is activated p A cartridge that has once been activated with B the enclosed Plug n Print card will be recog nised by your machine even if you remove the cartridge temporarily You do not need to update the cartridge again when you reinsert it II For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEI with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges Inserting Photo Cartridge For the special requirements of high quality photo printing we recommend using a photo cartridge see the order service on the back page of this user manual Open the machine and the catch of the cartridge holder as described under Changing Cartridges 2 Take out the black cartridge and insert the photo cartridge in its place Update this with SUIJOOUSZIGNOA 7 49 lt N 9 ae W LL Q E 9 R 50 the enclosed Plug n Print card see also Changing Cartridges The photo cartridge is activated 3 For optimal printing quality we recommend rea ligning the cartridges after each cartridge switch Confirm the display query ALIGH HEL with OK Press the button if you do not want to realign t
12. 7 For Colour scan with Crystal Image If you want Crystal Image to implement the red eye reduction use 4 w to select REDUCTIOW and confirm with OK SW Z Red eye reduction is a complex process and G can take some time Confirm the query only when needed 8 The scan is created and transferred to the inserted memory card Only remove the memory card after the data transfer is complete otherwise data could be lost The file name is assigned according to the DCF Design Rule for Camera File System standard If you have not inserted a memory card if you have accessed the function via the menu for ex ample an error message appears on the display asking you to insert a memory card If the data transfer does not function it may be that your memory card is write protected Reanalysing Image Files If you make changes after the data transfer and reading of the image files e g if you add or delete photos using the PC you must read in the image files again in order to obtain the current index numbers for selecting the photos In the photo menu use 4 y to select AHAL YSE MEDIA and press OK The multifunction machine analyses the modified image files and reassigns the image numbers Removing Storage Media Never disconnect the connection between your multifunction machine and the storage medium during a data transfer or printing of a photo Wait until all print jobs are completed see chapter Saftety Instruction
13. OK Al ways set the country otherwise your machine is not configured for the local telephone network 2 Set the desired language by pressing MENU OK and Use 4 y to select the language and confirm with OK ISDN Connection Your multifunction machine is not an ISDN device group 4 it is an analogue device group 3 For this reason it cannot be operated directly on an ISDN con nection either an analogue adapter or an ISDN sys tem with connections for analogue devices is required for this For additional information please consult the operating instructions of your ISDN system or ask your telephone service provider Private Branch Exchange PABX Private branch exchanges are typical in many offices and private households To obtain a connection to the lo cal telephone network from such a line extension you must dial an outside line access code An additional telephone connected together with the multifunction machine on one tele phone line is not considered an extension Configure the following settings if you would like to operate your multifunction machine on a PABX Press MENU OK and DOO Use 4 y to select FAB YES and confirm with OK 2 Use 4 qW to select the function 232 FREF I and press OK 3 Enter the number of digits for designating an ex ternal telephone number The necessary number depends on the internal telephone number or ganisation of your telephone system e g if you use four
14. Pc resolution bers insert a dialling pause when connected F For finely printed texts and drawings to a private branch exchange enter outside line R For photos access code F E For texts and drawings 2 F Sl COL Set fax resolution COL Send colour faxes standard fine EJ superfine F photo 8 and Completely silent ring settings even devices con colour fax COL nected to the EXT socket do not ring C Selected mode day night A message on the display informs you about the message Start fax transmission copy or print job Speaker for listening while a connection is estab lished no two way communication memory status The selected menu function is indicated with an arrow a f Open redial list B Create colour copy start photo printing 5B g E Create black and white copy 5 start photo printing amp Transfer scan to PC MENU OK Access the menu functions confirm entries Cancel current jobs re turn to the starting mode A y Select menu functions move the cur sor on the display enter numbers C Clear entries return to last menu function A If this indicator light is blinking please read the C 3 Switch timer on off switch information on the display between modes 4 day and C night A _ ABC DEF A y A E DIZAINS a L aa GHI JKL MNO 3 LL NAZ 4 5 6 PAUSE R ge gt fat Sa A j n a l
15. Y f al 5 PI PHILIPS Qe DO CrySTAL 650 RY CRYSTAL IMAGE A B G H S Speed dialling numbers A I Number and letter keypad V Crystal Image photo and text enhancement create high quality printouts and copies in colour or black and white Crystal Image red eye reduction retouch red eyes in your flash photographs Light on blue Crystal Image is activated Light blinking blue Crystal Image executing a job Light off Crystal Image is deactivated Overview 9 E Create colour copy start photo printing amp Transfer scan to PC Cancel current jobs return to the starting mode E Create black and white copy start photo printing A If this indicator light is blinking please read the information on the display N 9 ae W LL Q E 9 R Panel with Display Crystal 660 O Access telephone book functions Broadcasting Send faxes or Text2Fax SMS MMS messages to multiple recipients PAUSE R When dialling or saving telephone numbers insert a dialling pause when connected to a private branch exchange enter outside line access code F ESF S1 COL Set fax resolution standard fine E superfine F photo A and colour fax COL Start fax transmission copy or print job Speaker for listening while a connection is established no two way communication a t Open redial list received calls max ten dialled numbers max ten R
16. and drawing e For photos 2 Set the contrast with 4 y COL Send colour faxes A less contrast V more contrast E Calls received while away with caller ID CLIP 3 Confirm with OK e lt Received SMS MMS messages W A Q You can change the colour settings MIIAAVA Completely silent ring settings even devices con nected to the EXT socket do not ring for the display with function 87 X C Selected mode day night Press MENU OK and SS Message memory status 2 Use 4 y to select the desired display col The selected menu function is indicated with a coloured Gute bar 3 Confirm with OK B a isl COL J F HCO Letter Keypad under Fold out Cover In addition to the letters special characters are also available To enter upper case letters Press the button and simultaneously the respective letter button to enter upper case letters Lt o enter a space button To enter special characters Press the button and simultane ously the respective letter button to insert the special character shown above it Next line insert line breaks SMS Crystal 660 depending on country and network Ove rview MMS Crystal 660 depending on country and network Package Contents The following parts are included in the package Multifunction machine Printout tray Two ink cartridges black and colour User manual Installation guide Installation CD
17. and its accessories e damage due to insufficient or bad packaging of equip ment when returned to SAGEM e supply of new versions of software e work on any equipment or software modified or added without the prior written consent of SAGEM e malfunctions not resulting from the Equipment or from software installed in user workstations for the pur pose of use of the equipment e communication problems related to an unsuitable en vironment including problems related to access and or connection to the Internet such as interruptions by access networks or malfunction of the line used by the subscriber or his correspondent transmission faults for example poor geographical coverage by radio transmitters interference or poor line quality the local network fault wiring servers workstations or the failure of the transmission network e the normal servicing as defined in the user guide sup plied with the equipment as well as malfunctioning due to servicing not being carried out servicing costs are in any event always borne by the customer C In the cases set forth in B as well as after expiry of the twelve month guarantee period the customer must ask SAGEM for an estimate and he she must accept the estimate and agree to pay the charges mentioned in it before returning the equipment to SAGEM The repair and delivery costs will be invoiced to the customer The foregoing shall apply unless otherwise agreed in wr
18. any longer fax machines of group 3 which have a transfer speed that ranges from 9 600 to 33 600bps are currently most 7 72 standard Group 4 fax machines are digital devices that function exclusively on ISDN systems They have a maxi mum transfer speed of 64 000 bps Fax Polling The option of retrieving documents from another fax machine active or making documents avail able to be retrieved by other fax ma chines passive Fax Switch multifunction machine and an exter If you operate the nal telephone on the same line the passive fax switch distinguishes fax calls from other calls Fax switches can be either active or passive Your multifunction machine has an active fax switch see Active Fax Switch Fax Tone CNG Signals see CNG Tone Calling Signal Firmware Upload Updating the de vice functionality Firmware Program code stored in Flash memory that controls the basic functions of a device Sometimes also referred to as the device driver Gateway Router Devices for trans ferring data between networks The router forwards the data that arrive at the gateway If your network commu nicates with other networks you may have to configure the gateway IP address please contact your network provider High Power Connection see USB Identification Presentation Call ing Line Identification Presenta tion CLIP There are two types of caller ID Telephone number
19. bar on Toots gt PROFILE 2 Enter the data that should appear on the title page 3 Save your profile by clicking OK Press X to can cel the current function 3 Using Companion Suite IH SMS Crystal 660 depending on country and network SW p machine For more detailed information on the SMS function please read section Machine Functions SMS SMS messages are sent and received over the modem that is built into your multifunction Click in the selection window COMPANION DI RECTOR on the button Sms the dialog Compan ION ManaGEr SMS appears sn a Menubar j a B x w a Toolbar tines Lgints Pops Trees Addini Tini 5 3 2002 a Mra SMS management Toa T folder cant Oo a ang Tobe a SMS details Trafia o Sending SMS Messages l Click in the toolbar on New and select SMS a Content ot ihe mariage Fai Lisage ta 2 Enter the text you would like to send in the field CONTENT OF THE MESSAGE You can add smilies as well as the date and time to your message by clicking on one of the symbols on the left next to the text entry field If problems occur during sending of the SMS it could be that your SMS is too long You can enter a maximum of 160 characters or 640 characters depending on country and telephone network 3 In the field TELEPHONE NUMBER enter the tel ephone number of the subscriber and click on Y or select a telephone book entry under Conta
20. been requested to do so by author ised service personnel Telephone Number Press MENU OK and O 2 Use 4 y to select CENTER HO and confirm with OK Enter the telephone number that your ma chine must dial to send an MMS message Confirm with OK SV p Return to the last menu entry with C return to the starting mode with Internet Address URL l Press MENU OK and OOO 2 Use 4 y to select CENTER UFL and confirm with OK Enter the address that your machine must ac cess to send an MMS message Confirm with OK p Return to the last menu entry with C return G to the starting mode with MMS Account Press MENU OK and OOC 2 UseA y to select MMS ACCOUHT and confirm with OK Enter the name for your MMS account on the server and confirm with OK Return to the last menu entry with C return to the starting mode with MMS Password Press MENU OK and OOC 2 UseA y to select MMS FASSWD and confirm with OK Enter the new password and confirm with OK SV p Return to the last menu entry with C return to the starting mode with 10 MMS ae Text2Fax Crystal 660 depending on country and network You can enter a text in your multifunction machine and send it to another fax machine as a fax message Sending Text2Fax Press S H or MENU OK and OK 2 Enter the fax number of the recipient There are multiple ways to do this Manual dialling Enter the fax n
21. by pressing the initial letters Appendix Tone Dialling Dual Tone Multi Frequency A dialling process that is used in modern telephone networks Each number dialled is assigned a spe cific tone called DTMF tones Transmission error reduction see ECM Transmission Speed CCITT ITU has published international standards for the transmission of data over tele phone lines The most important trans mission speeds for fax transmissions are V 17 7 200 to 14 400 bps V 21 max 300 bps V 22 max 1 200 bps V 22 bis max 2 400 bps V 27 ter max 4 800 bps V 29 max 9 600 bps V 32 bis max 14 400 bps V 34 max 33 600 bps URL Uniform Resource Loca tor Standardised form for objects in the Internet usually WWW pages but also files on FTP servers or e mail addresses USB Connection Additional de vices can be connected to the USB port Universal Serial Bus of the One dif ferentiates between high power and multifunction machine low power connections High power devices are also supplied with power through the USB port they do not have their own power supply Low power devices receive power from their own power supply the do not need power from the USB port You can only connect one high power device and no more than two low power de vices to your multifunction machine at a time WEP Standard Static Encryption Your multifunction machine supports the WEP standard All devices i
22. computer to reboot before connecting it Yes want to restart my computer now C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the installation you can remove the CD ROM after you have restarted the computer 6 USB Connection Only after restarting should you connect your multifunction machine to the PC with a USB cable 7 Final installation for Windows 2000 XP users see Installing All Applications step 10 p The installation CD will guide you through L the installation of PHOTO IMPRESSION PAPER Port and AcrosaT READER in the same way User Manuals Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the CompaNION Surre IH start window 2 Click in the start window on the button View USER GUIDES to learn about the functions of PAPER PORT SW p If you do not yet have the program Acro E BAT READER on your PC install it from the installation CD in order to read the user manual in PDF format Overview of the Installation CD ROM Content Locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE to open the Companion Sure JH start window 2 Click in the start window on the button BROWSE CONTENTS to learn about the contents of the instal lation CD ET a al izi E pa j ee j p L m tsi EY a Patten Fi Pile wei bibi athi Tk penp a y Skr
23. connection or the telephone socket with wet hands Should the multifunction machine fall serious ma chine damage and or personal injuries particularly in the case of small children can result Do not allow children to handle the machine without supervision Power Supply Check whether the mains voltage specified on the type plate of your multifunction machine matches the mains voltage available at the setup location In case of doubt consult your electrical company Only use the supplied power cord Set up your machine so that the socket is easily ac cessible because your multifunction machine does not have an on off button Lay all cables out of the way to prevent tripping In the event of a power failure your multifunction machine will not function saved data is retained Never touch the telephone and or power cord if the insulation is damaged until you have first discon nected the telephone and power plugs from the net work Disconnect your machine from the power and tele phone networks if the housing and or the telephone or power cords are damaged a thunderstorm is approaching In this case per sons operating the machine are at risk to lightning strikes and or the machine could be damaged If you cannot pull the plug do not operate the ma chine you would like to clean the surface of your ma chine liquids or foreign bodies have entered the machine There is a risk of electric
24. created unless you save them as the new standard settings Setting the Resolution The standard setting for the resolution factory setting HORMAL can be changed by pressing MENU OK and OO 2 Use y to select the desired resolution and con firm with OK UAL ITY SW p Return to the last menu entry with C return G to the starting mode with Setting the scan format The standard setting for the scan format can be changed by pressing MENU OK and 2 Use y to select the format of the loaded docu ment Confirm with OK WV p Return to the last menu entry with C return E to the starting mode with Setting the Zoom Parameter I The standard setting for the zoom function factory setting 1 HE can be changed by pressing MENU OK and DOO 2 Use 4 q to select the scaling value 25 _4HB or set the scaling value yourself Confirm with OK SV p Return to the last menu entry with C return G to the starting mode with Setting the Saturation for colour copies The saturation is measured in relation to the contrast diminishes the colour down to the grey range intensifies the colour I The standard setting for the saturation factory set ting medium saturation can be changed by press ing MENU OK and 2 Use 4 w to select the desired colour intensity Confirm with OK SV Da Return to the last menu entry with C return to the starting mode wit
25. digit extension numbers you must enter Confirm with OK 4 Enter the outside line access code that is required in order to reach the public telephone network This is usually Confirm with OK 2 Settings SV W With this setting it is not necessary to enter the outside line access code when you dial an external number The machine will automatically add the outside line access code in front of num bers that are longer than the configured direct dial numbers AN For older telephone systems the outside line access code can be F also called FLASH Press PAUSE R to enter the outside line access code F Confirm with OK If F is indicated in your PABX as the outside line access code but it is still not possible to obtain an outside line your system does not correspond to the newest standard If necessary you may want to ask your telephone system provider Calling Line Identifica tion CLIP Crystal 660 For incoming calls your multifunction machine shows the number and name of the caller on the display To make use of this function Calling Line Identification Presentation CLIP must be enabled for your telephone line Contact your telephone company to inquire about whether or not this additional function is available for your line Caller identification may be associated with a fee Contact your telephone company depending on country and network SW Z Your machine will display the name you hav
26. display for incoming calls and sending of the telephone number for outgoing calls Your telephone company must offer both services and must enable them for your phone connection The send ing of the telephone number can be disabled temporarily or completely telephone number suppression Infrared also IrDA Infrared Data Association Data transmission via infrared at distances up to one meter A visual connection must exist between the IrDA ports With the OBEX pro tocol Object Exchange Protocol you can transfer files unidirectionally from Bluetooth capable devices to your multifunction machine Infrastructure Network see Net works Ink LevelMemory Your multifunction machine keeps track of the ink con sumption of each printout and uses this information to calculate the ink level of the cartridges The indicated ink level is only meaningful if you up date each new ink cartridge with the Plug n Print card that is provided with the cartridge see also Plug n Print Card IP Address Sequence of numbers separated by periods address for identification of computers that are connected to the Internet or a WLAN network see also TCP IP Journal A report of the documents sent and received The journal is ei ther printed out automatically after 30 transmissions or you can print it out manually when needed see sec tion Machine Functions Trouble shooting Printing the Journal Low Power Conne
27. for printing to a device that is directly connected to the network InstallShield lt Back Cancel 2 Networks Select INSTALL A NETWORK PRINTER and confirm with NEXT x Configure Network Printers Crystal 40441 10 146 14 232 Crystal 002000404414 Configure Change the IP Address of the selected printer Add Printer Search for a specific printer Refresh J Search again to find new printers gm p vor Install Selected Printer J Close Help Select CrysTAL Printer and click on INSTALL THE SE LECTED PRINTER Printing a Network Report You can print an overview of all network settings Press MENU OK and The network report is printed out Restoring the Factory Settings You can restore the factory settings with the function 919 Press MENU OK and QO 2 Use4 y to select AFE YOU SURE YES and con firm with OK All WLAN settings are reset to the factory settings SIOMION 7 U1 O PC Functions 3 Using Com Telephone Book The ADDRESS BOOK application loads the telephone P AN i ON Su ITE f book of your multifunction machine see also section Machine Functions Telephone Book All changes that you make on the PC are automatically saved in the With the selection window COMPANION DIRECTOR telephone book of your multifunction machine This you can use numerous functions of your multifunction type of telephone book linkage makes it easy to send PC mac
28. in the field RECIPIENT and click on Y or select a telephone book entry under ADRESS BOOK and click on B You can also send your fax to multiple recipients oe r p Select an entry in the recipient list and click E on J to remove a subscriber from the list If you are operating your multifunction machine on a private branch exchange enter the config ured outside line access code for PC fax trans mission see section Machine Functions Set tings Private Branch Exchange PABX Click on Cover PAGE to include sender identifica tion Use a saved version or create a new title page see also Fax Settings on PC Confirm your entries with OK Click on ADVANCED OPTIONs to set the desired resolution or to send your fax at a later time Click on OK Then click on OK The fax is sent The fax management folder OuTBox informs you about the transmission status of your faxes If you would like to cancel a fax transmission select the fax message and click in the toolbar on Stop SW If you would like to save your fax as a tem plate click on lhe Press x to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC Fax Settings If the fax send folder contains approximately 30 entries your multifunction machine auto matically prints out a journal and a LoG entry is created in the folder SEND LoG wh
29. keypad or 4 y to enter the de sired number of copies 4 to Q and confirm with OK Ho OF COPIES 1 3 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with or the D button 4 Your multifunction machine starts the index print out Return to the last menu entry with C You may terminate the print job with the but ton The page is ejected Printing Image Files SW Use the photo and text enhancement func B tion Crystal Image to create quality printouts in colour or black and white At the start of the printing process press the Y button to activate Crystal Image see chapter Crystal Image I Inthe photo menu use 4 y to select PEIMT FIC TURES and confirm with OK Use 4 y to select from the following options ALL Press OK to print all detected photos FAHGE Press OK Individually set the series of pho tos for the printout Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your print out Confirm with OK SELECTEL Use 4 y to select one or more photos for printing The selected photos are marked with an arrow lt 2 Crystal 650 or with a coloured border Crystal 660 Add additional photos with OK If you would like to delete a photo load it with 4 y and press OK again the photo is removed from the selection End the selection proce
30. machine should be in bootloader mode for the update process Never disconnect the USB connection during the update process Wait until the firmware update is completed before performing more operations on your multifunction machine 5 During the first firmware update windows appear on the screen which must be handled differently depending on the operating system Windows 98SE ME These windows dis appear on their own after completion of the firmware update 68 Windows 2000 SP 3 Select No NOT THIS TIME and click on Next Follow the further in structions to complete the firmware update Windows XP SP 2 Select No NOT THIS TIME and click on Next Follow the further in structions to complete the firmware update 3 Using Companion Suite IH 4 Uninstalling the Driver and Software Uninstalling with the CD ROM Close all open programs and applications before begin ning the removal process Place the CD ROM in the CD ROM drive of your PC If the program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE In the Companion Surre IH start window click on the button UNINSTALL PropuctTs and click on AL Propucts and select ALL in the following win dow to uninstall SW Ifyou would like to remove specific applica E tions click on the button Customizep The CD ROM will uninstall the selected applica tion 2 You can change repair or remove the p
31. medium is being accessed Do not disconnect the machine from the power sup ply Never pull out the memory card while the multifunction machine is accessing it and execut ing the print job This could cause data to be damaged or lost Be sure to read the operating instructions for your storage medium to ensure proper use General Information The power load on all USB ports may not exceed 0 7 amperes to ensure USB functionality Do not connect more than one high power device to your multifunction machine at a time Do not connect ad ditional devices such as batteries fans charging de vices to your multifunction machine If you would like to use an additional cordless telephone keep the base station of the cordless telephone at least 15cm away from the multifunction machine otherwise acoustic disruptions may occur in the telephone handset This electronic device contains many materials that can be recycled When you wish to dispose of the machine please obtain information on the regulations in your country for the recycling of electronic equip ment If you have a pacemaker and experience discom fort stay away from the multifunction machine and consult your doctor Your multifunction machine has been tested in conformity with standards EN 60950 1 and IEC 60950 1 and should only be operated with telephone systems and power equipment that meet these stand ards The multifunction machine was
32. messages are automati cally received in the SMS management folder INBox and printed out Reading SMS Messages Select the desired SMS message in the folder INBox and click in the toolbar on PREVIEW to read the SMS Printing SMS Messages Select the desired SMS message in the folder INBox and click in the toolbar on PRINT to print the SMS p If the SMS send folder contains approximate ly 30 entries your multifunction machine au tomatically prints out a journal and a LOG entry is created in the folder SEND Loc which docu ments your SMS transmissions The Loc entries are automatically printed once enough entries for a full A4 page are collected see Changing PC SMS Settings Changing PC SMS Settings Printing Options l Click in the menu bar on Toots gt OPTIONS gt SMS 2 In the LOGS AND REPORTS window you can configure custom printing settings for your SMS messages transmission reports and journals on the PC Multiple selection is possible Logs and reports Reception u Automatic printing of a received document M Print a reception report M Automatic printing of a reception log Emission Automatic printing of the sent document Print the send report Print the send log 3 Click on OK to save your settings Press X to can cel the current function Profile i e PROFILE application you can enter and save With the Pro pplication y t d your personal sender identification to be sent with yo
33. number that can be used to quickly and easily select photos for printing fh It is only possible to create an index thumb nail of an image file if the storage medium provides the required EXIF information The index number may differ from the number or name on your storage medium Each change such as adding or deleting photos on the storage medium requires a new index printout in order to obtain the current index numbers for selecting photos see Reanalysing Image Files I Inthe photo menu use 4 y to select PEIMT IH DE and press OK Use 4 y to select from the fol lowing options ALL Press OK An index of all detected photos is printed LATEST 24 Press OK An index of the last 24 pho tos taken is printed FAHGE Press OK Individually set the series of pho tos for the index printout Use the number keypad to enter the number for the first photo and confirm with OK Then enter the number of the last photo of your index printout Confirm with OK SW G 24 index images fit on one A4 page If more than 24 photos are contained on your stor age medium you can use the FAMIGE function to divide the memory contents onto multiple user defined index pages Crystal 660 Your multifunction machine displays the detected photos on the display You can page through the photos with 4 y Press OK to select one or more image files for printing The selected photo is marked with a coloured border 2 Use the number
34. on your multifunction machine Use 4 y to select OFF and confirm with OK 5 Photo Printer Transmitting Image Files via Bluetooth You can send files to your multifunction machine for printing from all devices e g camera phones handhelds that are Bluetooth capable OBEX protocol Bluetooth is optional and functions only with an original adapter which you can pur chase through our order service see the back page of this user manual More information www fax philips com I Activate Bluetooth on your multifunction machine by pressing MENU OK and Use 4 y to select OM and confirm with OK 2 Connect the original Bluetooth adapter to the USB port on the side of your multifunction machine Port for Bluetooth adapter The power load on all USB ports may not exceed 0 7 amperes to ensure USB func tionality Do not connect more than one high power device to your multifunction machine at a time Never use more than one storage medium at a time For good transmission performance the distance between the devices should not exceed 10 m 3 Activate Bluetooth on your mobile device and en ter the preset password 1234 for your Bluetooth connection Optional If you would like to protect the Bluetooth connection with a different password press MENU OK and on your multifunction machine Enter the new password and confirm with OK 4 On the mobile device select the image files you would like
35. shock and or damage to the machine the machine overheats and starts on fire or smoke comes out of the machine Safety Instructions Handling and Maintenance Never attempt to perform repairs on the machine yourself Improper maintenance can result in ma chine damage fire or electrical shock see Appendix Warranty Only have your device repaired by an au thorised service centre Do not press forcefully on the scanner cover when you scan thicker documents or three dimensional items this could damage the scanner cover and or the scanner glass Never open the paper jam door while the multifunction machine is printing Ifyou have not inserted any paper the multifunction machine attempts to load paper upon receiving a job never open the paper jam door at this time Insert paper Use care when operating storing or transporting the multifunction machine always keeping it in a horizontal position otherwise ink may leak out r5 Before cleaning the surface disconnect the ma chine from the telephone and power networks Never use liquid gaseous or easily flammable cleansers sprays abrasives polishes alcohol to prevent damage to painted parts Usea soft dry cloth to clean the display If the display breaks a mildly corrosive liquid may escape Should you come into contact with this liquid rinse the affected areas with large amounts of water If complaints or vi sion problems occur consult a ph
36. specified on the type label Use in other countries can result in faulty functioning For more information please contact the technical service centre for your country Should problems arise during use of your machine please contact your retailer first This user manual was printed on recycled paper bleached without chlorine This meets the highest standards for low environmental impact The cardboard packaging used and the packaging inserts of paper and cardboard can be disposed of as waste paper The plastic foil may be submitted for recy cling or disposed of with waste not intended for recycling depending on the requirements in your country The multifunction machine contains many materials that can be recycled When you wish to dispose of the machine please obtain information on the applicable regulations in your country for the recycling of electronic equipment This user manual is a document that does not represent a contract Errors printing errors and changes are reserved Copyright 2005 SAGEM Communication Austria GmbH GB INT MFP 650 660
37. tae ee aie le 3 Editing Entries and Groups osr 4224 044 ratene henge a eee 3 Deleting Entries and Groups 14 c00s ie0e Fars bteew dence s 3 Searching for Entries uaurt none ny ae Peet ete awe wa eee 3 Using the Telephone Boole 3 3 vind o4 a balate 4S Sa aed nee mae 32 Speed Dialling Ao ns 0 2 35 a s Cee agae Sie eee eee 32 Printing the Telephone Book s 24 44 44 e0asteede ee ed swan 32 Chain Dialling Combining Numbers 32 le Fax Switch s seiciserisetsscis es 99 Seine E Modes cicduc college deed eee ae 33 Activating the Timer 3 x wee tt oh patie d ol eg ale tanks 33 Setting the Fax Reception Mode 05 33 Using External Telephones Easylink 2 4 34 Using an External Answering Machine 34 Table of Contents 8 FaxD co cc cece cee tcc wc cc cece e 35 Sending Black amp VVhite Faxes ss x2is e ce bs everee Gane tees 35 Sending Colour Faxes esena adata eee eee atk See ae 35 Manually Sending Faxes Speaker 0 35 Setting Special Transmission Options 06 36 Printing a Transmission REDON rs4 waccakcet wat yaa tek inks 36 REGCIVING Faxes 4 45 9 wet eee gens ee Ee eae ae eee Ras 36 Setting Advanced Reception Options 36 Clearing the Message Memory 20 eeeeee 37 Deactivating Automatic Fax Printout 37 Polline Faxes erreira cree ee Sed ba hes Hee eS 37 Chan
38. that satisfy the following re quirements Media Format DCF Design Rule for Camera File System compatible Ver sion 1 0 JPG JPEG format BASELINE up to 3 MB Detectable Files up to 999 Using Photo storage media Inserting a Memory Card If your digital camera uses a memory card for saving the image files you can insert this into your multifunction machine and print out the image files assuming that the memory card is compatible with the machine It is also possible to scan in a photo with the flatbed scanner and transfer the scan to the inserted memory card see Transferring a Scan to a Memory Card Compatible Memory Cards Your multifunction machine supports the following memory cards CompactFlash I II SmartMedia MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memory Stick Pro Microdrive XD Picture Card Four slots are available take note of the configuration of the slots Upper Left Memory Stick Memory Stick Duo Pro Memory Stick Pro Upper Right MultiMedia Card MMC Secure Digital SD CompactFlash I II Microdrive Bluetooth is optional and functions only with an original adapter available through our order service see back page of this user manual More information www fax philips com Infrared interface Crystal 660 ADJULAg 0 F0Ud Ss 25 4 N ed U IL o z fe U E 2 26 Read the user manual of your memory card
39. the use of SMS services In order for SMS to function CLIP must be activated for your telephone line see chapter Settings Call ing Line Identification CLIP Should problems oc cur with SMS transmissions the problem could be that you are using a private number or your multifunction machine is operating on an older ISDN system see chapter Settings ISDN Connection It is possible that you will not be able to send and receive SMS mes sages from a private branch exchange depending on the country and network Consult your service provider about e whether you must register for SMS functional ity e which mobile telephone providers you can send SMS messages to and which mobile telephone providers you can receive SMS messages from e the costs charged for sending and possibly for receiving an SMS e which additional services and functions are avail able Sending SMS Messages Press B E twice or MENU OK and OK 2 Enter the text that you would like to send You can enter a maximum of 160 characters or 640 charac ters depending on country and telephone network Fold open the cover for the letter keypad To enter up per case letters press and the desired key simultane ously The available special characters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button an
40. 1 and 242 so that your multifunction machine recognises the type of paper loaded Instruction on the Use of Photo Paper Only hold the photo paper by the edges to avoid fingerprints and flecks on the coated side or in the printing area Avoid contact with moisture and liquids and do not use the photo paper in environments with high humidity extreme temperatures or in direct sunlight Store the photo paper in the original package in a cool and dry location and do not expose it to ul traviolet light Allow the printouts to dry under normal room conditions for at least 24 hours Lay acid free paper between the individual printouts Use photo albums of acid free material and avoid plastics that contain PVC to prevent your photos from fading Follow these instructions to achieve the best pos sible durability and printing quality with the photo paper Loading Pre printed Material If you would like to print on pre printed material e g forms stationary place the pre printed material in the paper tray up to the stop with the printed side facing down If you are using pre printed material with a letterhead place the paper into the paper tray with the top edge in first Loading Envelopes Consult the help files of your PC word processing program to find formatting in structions for correctly printing on various en velope designs Insert the envelopes into paper tray with the flap facing upwar
41. 33 Switch between 3 C operating modes EAS ETRE segs oo at oar gaa tne aes 34 Control additional telephones Commands Pee ae korege ch doce tana a tp ge dy Bara aaa 50 Immediately execute jobs in the queue PIETE rng ease Ate te elon ond eds tts deg castes aes 50 Modify jobs in the queue PELETE cieo ee eee rer en ee 50 Delete jobs from the queue FREN ais em etwas tate rues yet eaten whee eek Rates 5 Print jobs in the queue PR Ele tnt teeta ese tetsu taped 5 Print a list of jobs Extras Ohh eee ee are a eee ae ae eee a eee eee ee EN 5I Enable keypad lock PRIN LAR Us crocsseratrie rotaria 50 52 Clean and align cartridges display ink level SERMICE COUDE 2 2y choline aan teat ae oe 52 Turn button sounds on off Check firmware version DE VEL ASD ostao tusi a Was eee kare 26 Access the inserted memory card ks ed md cee ee ee 26 Access a connected digital camera SCAN PROS ninn ei aaa odin ose aisle 29 Transfer data to the inserted memory card Bin ee Se ee eee ree ere E Change colour settings for the display Networking WIRELESS LAA oaiae eie ep oudomioames 58 59 Configure WLAN optional BLUME TOOTH cerra aeie e heehee ad ahaa 27 Activate deactivate Bluetooth optional PHP RARE eiri a ele bane ded ee 26 Activate deactivate infrared FRERE Se TUE ce Screen etna aed e etn ade ak 59 Print out the network settings Appendix Technical Data General Information Dimensions WxDxH Weight Power s
42. 4 y DEAF T For documents without drawings or details This is the fastest setting for copying However the printing quality may appear worse Confirm with OK 4 Copier HMORMAL For documents with small print or draw ings This setting is the best option for most copying needs Confirm with OK HUAL I TY For the highest resolution The copy proc ess is slower than with the other two settings This set ting produces the highest printing quality for image files or photos Confirm with OK SW Z For the special requirements of printing high E quality photos we recommend using photo paper see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see section Troubleshooting Inserting Photo Cartridges 5 Under SCAN SIZE use y to select the for mat of the loaded document and confirm with OK 1as13 CA 6 Under PRPFEF SIZE use 4 q to select the format of the desired printing medium and confirm with OK lx13 CA 7 If the scan and paper formats are the same see steps 5 and 6 you can copy a document scaled to as small as 25 of the original size or magni fied as large as 400 The proportions of the origi nal are retained Enter the desired value using the number keypad or with 4 y and confirm with OK 00M 258 SW p Align the document with the rear left corner of the scanner glass If you would like to copy a detail such as a graph ic of you
43. 4 y to move the cursor within the entry you can delete characters with C Overwriting Speed Dialling Entries Select MENU OK and 2 Press the speed dialling button A I you would like to replace with a new entry Press OK Speed dialling Crystal 650 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network 3 Confirm QUERWRITE with OK 4 Use 4 y to select DIRECTORY and confirm with OK Overwrite the existing entry by using 4 y to load an entry from the list and confirm with OK Deleting Speed Dialling Entries I Press the speed dialling button A I you would like to delete 2 Press C Use y to select DELETE YES Con firm with OK Please note that this not only deletes the E speed dialling entry but also the associated entry in the telephone book Accessing Speed Dialling Entries I If you would like to send a fax you can quickly and easily select the recipient via the speed dialling buttons Access the entries assigned for speed dial ling by pressing the corresponding speed dialling button A H 2 Start the transmission with the button p If you press a speed dialling button for which E no entry is assigned the error message H EHTE Y appears on the display Printing the Telephone Book Press MENU OK and The multifunction ma chine will print out your saved conta
44. 60 depending on country and network S U9 UOZ JO JIGe Safety Instructions In order to avoid possible dangers damage or malfunc tions please heed the following safety instructions for the setup and operation of your fax machine Setup Location The multifunction machine should rest stably and securely on a flat smooth and vibration free sur face If your machine sits at an angle proper function ing cannot be guaranteed Do not place the machine on beds blankets pillows sofas carpets or other soft surfaces due to the danger of overheating and the result ing risk of fire Ensure sufficient air circulation around the machine and do not cover the machine Do not operate the machine in enclosed boxes cabinets cup boards etc The distance to other machines or objects must be at least 10cm Leave 30cm of space in front of the machine because the printouts are output on the front side Protect the multifunction machine from direct sun light exposure to intense light and excessive heat Never place the machine in the immediate vicinity of heaters radio or television equipment or air condition ers To prevent the spread of fire open flames should be kept away from this product at all times Avoid the influence of dust water and chemicals Do not subject the machine to extreme tempera ture fluctuations and or high humidity Do not plug in the device in moist rooms Never touch the power plug power
45. 92 MB for Windows XP Free hard drive space 700 MB of free hard drive space for com plete installation of Companion Surre IH Connections USB port Wireless adapter USB installation First install the soft ware COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable WLAN installation First connect your multifunction machine to the PC or network with the WLAN adapter and configure the re quired settings on the multifunction machine so that your machine can be included in the network see Setting Up Wireless Networks WLAN Only afterward should you install the Companton Surre JH software Wireless Network Requirements WLAN is optional and functions only with an original adapter which you can pur chase through our order service see the back page of this user manual More information www fax philips com Installing the Driver and Software PC Functions I Installing the Driver and Soft ware The Companion Surre IH CD ROM contains Companion Suite H Installs device drivers and communication applications telephone book faxes SMS messages etc With the USB connection you can use all the functions of CoMPANION Surre IH You can use the multifunction machine as a colour or photo printer send and receive messages fax or SMS with the PC and transmit or edit data e g telephone book entries With a wireless network
46. C Functions 70 6 After removal of the device driver and the soft ware you must restart your PC Disconnect the multifunction machine from the PC before re starting Click on FrntsH Do not remove the CD ROM from the CD ROM drive until after the re Start SS xl Your system must be restarted in order to complete the uninstall operation Lae Aea a a a A C No will restart my computer later Do not remove the CD ROM from the reader Click Finish to complete the deinstallation you can remove the CD ROM after you have restarted the computer Finish Cancel SW Z You can also restart the PC at a later time to allow you to continue working with other open programs or save unsaved data Uninstalling via the Start Menu You can also uninstall Companion Surre IH without using the CD ROM Close all open programs and ap plications before beginning the removal process Variant Click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION SuITE IH gt UNINSTALL on the PC You can either repair the device driver or remove it Se lect REMOVE and click on NEXT Installation of Companion Suite IH 1 0 8 Welcome Modify or remove the program Welcome to the Companion Suite IH Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program features to add or select currently in
47. CrySTAL 650 CLYSTAL 660 User Manual PHILIPS Dear Customer In purchasing this multifunction machine you have decided on a quality PHILIPS product The features of your machine meet the many needs that arise in modern home office environments You can use your machine to scan print copy and fax both in black and white and in colour As a fully functional photo printer your machine has the card slots required for all typical photo storage me dia as well as an option for directly connecting a digital camera The image and text enhancement function Crystal Im age ensures the best possible printing and copying qual ity for your black and white and colour documents Crystal Image also helps you to retouch annoying red eye effects in your flash photographs red eye reduc tion The Crystal 660 offers you the convenience of a fold out illuminated colour display for menu operation and photo selection You can connect the multifunction machine to your PC Microsoft Windows 98 SE 2000 SP3 ME XP Install the included software package and use the multifunction machine as a network printer In addi tion you can send and receive faxes via the PC manage the telephone book scan edit and save documents and send SMS messages A WLAN adapter can be connected for wireless PC com munication You can also send files to the multifunction machine for printing from all devices with an Infra red interface or Bl
48. ELECT FORMAT AND PaGE s You can combine mul tiple scans into one document or save them as separate documents Variant 3 MF Twain Open the program Paper Porr by e double clicking on the shortcut Compan ION DIRECTOR on the desktop and clicking on Doc Manacer in the selection window or selecting START gt PROGRAMS gt SCANSOFT Pa PER Port gt Paper Port on the PC 3 Using Companion Suite IH SV p You can also start the scanning process from E any other graphics program if the program supports Twain Drivers JSB BOVebHMvVER EF HE Se Poitier Login F ieee Set the Twain driver under Scan Select whether you would like to scan a document or a photograph Click on Scan The following selection window appears By moving the sliders you can select the orienta tion and filter settings for the scan You can select whether you would like to scan in black and white or colour mode with the buttons under the sliders Set the desired scan resolution under RESOLUTION Under the menu item PRE SELECTION you can create different profiles In a profile you may save settings that you would like to use fairly often for example for scanning of a frequently used docu ment type First configure the settings Then click on New and enter a name for the profile Click on Save To scan documents with the saved settings select the new profile from the selection menu Click on the button START SCA
49. H Take the installation CD out of the CD ROM drive after Windows has restarted and the installation is completed MM Before you can use the program you must restart your computer lf your device is slreocty connected to your computer A will automotically be detected the pid bmo you stari your Computer Ililis notyot Conmeetid wait for the camper te reboot before connecting it Yes wantto reston my computer now No lwil rastat my computer later Do not remove the CD ROM from the reader Click Finish to complate the instollotion you can remove the CD ROM after you have restored the computer SW You can also restart the PC at a later time to allow you to continue working with other open programs or save unsaved data Connect the multifunction machine to your PC with a typical USB cable only after the restart You will find the USB port of the machine located on the back of the machine USB connection for the PC Installing the Driver and Software N Z Upon installation of all applications the connectivity by cable connection USB is activated by default You can also connect the multifunction machine wirelessly to the PC or a wireless network see Installing Individual Ap plications Your multifunction machine is detected as a new peripheral device and registered The icons for the applications ONE ToucH and MF Monitor are added to the system tray on the lowe
50. IrDA Infrared Data Association ISDN Integrated Services Digital Net work ITU International Telecommunications Union UN organisation JPG JPEG Joint Photography Expert Group LCD Liquid Crystal Display LED Light Emitting Diode MH Modified Huffmann encoding process for faxes see Encoding MHC Modified Huffmann Code en coding process for faxes see Encod ing MMR Modified Modified Read encod ing process for faxes see Encoding MMS Multimedia Message Service MR Modified Read encoding process for faxes see Encoding MRC Modified Read Code encoding process for faxes see Encoding Protocol OBEX Object Exchange Bluetooth Infrared protocol OCR Optical Character Recognition PAB X PBX Private Automatic Branch Exchange POTS Plain Old Telephone Service analogue telephone service with low transmission speed PSTN Public Switched Telephone Net work RAM Random Access Memory RJ I 1 Registered Jack 11 also called Western plug standardised telephone plug SMS Short Message Service SSID Service Set ID network authen tication TCP IP Transmission Control Protocol over Internet Protocol TWAIN Tool Without An Interesting Name standard for scanner drivers USB Universal Serial Bus computer port WEP Wired Equivalent Privacy net work encryption WLAN Wireless Local Area Network xipuoddy 73 74 List of Functions On the multifunc
51. N to commence with the scanning process After the scanning is finished the document appears in the main window of Paper Port You can save the scan or edit it in a graphics program e g PHOTO IMpREssIon or the OCR software 3 Using Companion Suite IH Displaying the Ink Level With the Companion Surre IH you can display the remaining ink level of the ink cartridges on the PC Click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION Surre IH gt SOLUTION CENTER PRINTER The dialog CRYSTAL SOLUTION CENTER appears L Lrystal Solution Center Crystal Printer The Crystal Solution Center Hegar you fired a eo to all sour pry needs Printer Status Heady re Lewels Black Hah Yel Color High Yeeld Firmware Update The firmware defines the basic functions and capabilities of your multifunction machine We constantly strive to implement improvements and innovations With Com PANION SUITE IH you can perform a firmware update Check our homepage www fax philips com for information on the current firmware version avail able for your multifunction machine 2 The firmware version with which your machine is operating can be checked by clicking on Start gt PROGRAMS gt COMPANION SUITE gt COMPANION Surre IH gt Companton UppatEe Device The MFUppartEDEvIcE window appears 5 MFUpdateDevice Update the software of your device q x MFUpdateDevice Firmware File to load f QJ Start
52. OK and Q 2 Enter the telephone number from which you would like to poll a fax Press OK 3 Enter the time at which the document should be polled within 24 hours e g OM QO for 5 30pm Press the button The time delayed fax polling allows you to take advantage of lower telephone rates or to take time differences into ac count Polling Send You have the option of providing a document on your multifunction machine for polling by other machines I Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents 2 Press MENU OK and x4 8 37 4 N 9 ae W LL Q E 9 R 3 Use 4 y to select one of the following options 5 IMPLE The document can be polled a single time It is then deleted from the memory Press OK MULT IFLE The document can be polled from the memory any number of times Press OK Clear the document from the memory to end the polling see chapter Troubleshooting Editing Jobs 4 Use y to set the desired contrast and confirm with OK 5 Ifyou would like to send a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load anoth er page and use 4 y to select HEMT PAIGE Press OK 6 The document is ready for polling Changing the Fax Settings You can change the factory settings with the following functions Co We recom
53. OK and DOCO 2 Use 4 y to select the desired paper format and con firm with OK 18x13 CH SW p Return to the last menu entry with C return G to the starting mode with button Setting the Paper Type I The standard setting for the loaded paper type fac tory setting HORMAL can be changed by pressing MENU OK and 2 Use 4 y to select the desired paper type and con firm with OK COATED SV p Return to the last menu entry with C return G to the starting mode with button 5 Photo Printer You can create individual entries with name and the associated number or e mail address and groups con sisting of multiple entries in the telephone book The memory will hold up to 50 entries Crystal 650 or 200 entries Crystal 660 If you have installed the included software package and connected your machine to a PC you can transfer the telephone book to the PC and edit it there see section PC Functions Using Companion Suite IH Tele phone Book Creating Entries Press MENU OK and OO 2 Use the keypad to enter a name max 20 charac ters For information on entering characters on your machine see chapter Installation Enter ing Telephone Number and Name Confirm with OK 3 Use the number keypad to enter a telephone number e g fixed network or mobile number with max 30 numbers or use numbers from the redial list by pressing GB zt and selecting the desired number with 4 y Confir
54. S messages will be received without a notifica tion tone Co Return to the last menu entry with C return to the starting mode with 9 SMS MA mms 5 5 Crystal 660 depending on country and network You can send and receive MMS Multimedia Message Service messages with your multifunction machine As a multimedia extension of SMS MMS allows you to combine text and images into messages With the fixed network MMS service you can send these multimedia messages to lines in the fixed network analogue devices and ISDN systems and in mobile networks You can also sead MMS messages to e mail addresses MMS Requirements Your machine is preconfigured at the factory for the use of the fixed network MMS service No special registra tion is required Should problems arise please contact your telephone provider or check the settings of your machine see also Changing the MMS Settings Information on MMS Operation To be able to send and receive MMS messages the SMS function must be activated for your line and must be functioning properly see chapter SMS SMS Requirements Ifyou operate your multifunction machine on a pri vate branch exchange make certain that you have selected FAE as your telephone line type see chapter Settings Private Branch Exchange PABX It is pos sible that you will not be able to send and receive MMS messages from a private branch exchange depending on the country and netw
55. SMS messages via the menu Press 4 5 and amp Colour or Black amp White or MENU OK and 2 Use 4 y to select which SMS messages you would like to print out SELECT Press OK and use 4 W to select the SMS message that should be printed Confirm with OK HEL Confirm with OK All unread SMS messages are printed out ALL Press OK All saved SMS messages are printed Clearing the Message Memory If the message memory is full up to 2 MB of storage space no additional messages can be received The O symbol on the display informs you about the mem ory status Keep the message memory ready for recep tion by deleting the messages Press MENU OK and 2 Use 4 y to select which SMS messages you would like to delete SELECT Press OK and use 4 y to select the message that should be deleted Confirm with OK RECEIWVEC Confirm with OK All read messages will be deleted ALL Press OK All saved messages will be deleted Please note that not only SMS messages are deleted from the message memory but notifi cation SMS MMS messages as well see chapter MMS Clearing the Message Memory Sending SMS Messages to E mail or Fax depending on country and network You can send SMS messages to an e mail address or as fax transmissions to a fax machine SMS Messages to E Mail l Press bx 5 twice or MENU OK and OK Enter the text as described under Sending SMS Messages Press OK 2 Us
56. Scanner Type Resolution TWAIN WIA Windows XP flatbed CIS max 12004800 dpi Scanning speed b w 3 9seconds A4 page colour 7 9seconds A4 page Scanning area Colour depth 216X300 mm b w 16 bit colour 48 bit Technical specifications subject to change without notice 75 76 Warranty UK Terms and Conditions ATTENTION At the beginning of April 2002 SAGEM SA bought the PHILIPS fax business unit SAGEM SA is now the European Number 1 in fax and offers a complete range of fax terminals with Internet access and SMS func tion multifunctional terminals and servers covering the needs of all its customers from home users to multi national organisations In order to apply the guarantee you should contact your dealer Proof of purchase will be required Should malfunctioning arise the dealer will advise you what to do If you bought your equipment from SAGEM directly the following shall apply A SAGEM undertakes to remedy by repair free of charge for labour and replacement parts any defects in the equipment during a period of twelve 12 months from the date of original delivery of the Equipment where those defects are a result of faulty workmanship During this twelve month guarantee period the de fective equipment will be repaired free of charge the customer must however first contact the SAGEM After Sales Department the phone number of which can be found on the delivery slip or in the in
57. TIES 2 Make the desired changes and click on OK Press X to cancel the current function Deleting Entries and Groups I In the dialog Companion Appress Book select the entry that you would like to delete and click in the toolbar on ERASE 2 Confirm the deletion of the entry or group Please note that this not only deletes entries from the telephone book but also any links to a group or a speed dialling button Using the Telephone Book If you would like to send a message fax SMS you can quickly and easily select the recipient from the tele phone book see Faxing SMS Printing the Telephone Book Click in the toolbar on Print If you have not selected any entries your multifunction machine prints a list of all existing telephone book entries 3 Using Companion Suite IH Importing Exporting the Telephone Book With the function Companion Appress Book you can save archive the telephone book of the multifunction machine on your PC or load entries into your machine SW The file import and export must take place with the file format EAB I Click in the menu bar on Fite gt Export to copy the telephone book entries of your multifunction machine to the PC Select the desired archive fold er 2 Click in the menu bar on FILE gt Import to copy entries to your multifunction machine Select the file that you would like to import Faxing SW W Faxes are sent and received ov
58. U SURE YES and confirm with OK The display shows the current firmware version of your machine SW p If you have entered the incorrect code you L can cancel the entry with ARE YOU SURE HO Deactivating the Button Sounds Every button press is accompanied by a sound You can switch off the button sounds on your machine Press MENU OK and 2 Enter the following code using the number keypad DOMDA then press OK 3 Use4 y to select AFE YOU SUFE YES and con firm with OK The button sounds are deactivated Follow steps I to 3 to reactivate the button tones If you have entered the incorrect code you L can cancel the entry with ARE YOU SURE HO Power Cycling If a problem occurs that cannot be corrected with the instructions in this user manual follow the steps be low Unplug the power cord 2 Wait at least ten seconds then plug the power cord back in 3 Ifthe same problem continues to occur please con tact our technical customer service see back page of this user manual or contact your retailer 2 Troubleshooting PC Requirements fh You can connect your multifunction machine to a PC Microsoft Windows operating sys tem The machine is not compatible with Linux or Apple Macintosh Operating system Windows 98 SE 2000 SP 3 ME XP Processor 500 MHz for Windows 98 SE 800 MHz for Windows 2000 ME 1 GHz for Windows XP RAM 128 MB for Windows 98 SE 2000 ME 1
59. address Terminal ID depending on country and network If you have several devices with SMS functionality con nected to one telephone line you can assign sub ad dresses to these devices SMS messages can then be sent to a specific device Press MENU OK and 2 Enter a number from to as the sub address The sender can send an SMS message directly to this device by appending the sub address to the tel ephone number Confirm with OK SV p Return to the last menu entry with C return to the starting mode with Validity Period With the function 557 you can specify the duration for which your SMS should remain saved on the server of the SMS centre if the recipient is not available Dur ing the configured period the centre will attempt to forward the SMS message to the recipient If your SMS message cannot be delivered within the validity period the SMS message will be deleted from the server 4 N ed U IL o z fe U E 2 42 Press MENU OK and OOM 2 Use 4 y to select from the following settings 6 HOURS 1 DAY 1 WEEK and MAXIMUM Con firm with OK SV p Return to the last menu entry with C return to the starting mode with Message Signals You will be informed by a notification tone whenever an SMS message has arrived You have the option of turning this function off Press MENU OK and OO 2 Use 4 q to select OFF and confirm with OK New SM
60. age memory ready for reception by deleting the messages Press MENU OK and 2 Use 4 y to select which MMS messages you would like to delete SELECT Press OK and use 4 y to select the message that should be deleted Confirm with OK RECEIVEL Confirm with OK All read messages will be deleted FiLL Press OK All saved messages will be deleted Please note that not only MMS messages are deleted but the notification SMS as well In the manual retrieval mode you must download MMS messages from the server to your multifunction machine in order to delete them Otherwise you will only delete the noti fication SMS and you will continue to receive notifications that an MMS message is available for you on the server MMS messages that are not retrieved are deleted from the server after a certain period of time For more information contact your telephone pro vider Changing the MMS Settings You can change the factory settings with the following functions SW We recommend changing the standard set tings only in event of frequent use Automatic Retrieval Function Your multifunction machine is preconfigured to au tomatically retrieve received MMS messages from the server You can deactivate the automatic retrieval func tion and manually download your MMS messages from the server I Press MENU OK and O O 2 Use 4 y to select MANUAL and confirm with OK The manual retrieval mode is now activated
61. allation To install to this folder click Next To install to a different folder click Browse and select another folder Installing Individual Applications Custom Install wW l l You should select custom installation particu larly if you would like to install COMPANION Surre IH with the drivers required for network operation Locate your CD ROM drive in Win dows Explorer and double click on the program SETUP EXE to open the Comranion Surre IH start window Destination Folder C Program Files Companion Suite IH Browse InstallShield 3 Select the desired connection type and click on Next You can also select both connection op tions Click in the start window on the button INSTALL PRODUCTS and select CUsTOMIZED in the following USB Connection window to install the available applications sepa Select USB ConNECcTION if you would like to connect your multifunction machine to a PC with a USB cable The driver for the USB connection is installed With the USB connection all the functions of the Compan ION SUITE IH are available rately Install Products Installation of Companion Suite IH 1 0 8 Select Features Select the features to install Select the features you want to install and deselect the features you do not want to install Available features USB Connection pea O Network printing Select the type of inetallation a Description This will i
62. aracters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button and m at the same time to enter Press LI to enter a space If you have entered an incorrect number or letter you can correct the entry with 4 y and C Press OK after completing the entry Installation Entering the Date and Time When the multifunction machine is in the starting mode the date and time are shown on the display Note the order for entering the date and time day month year hour minute two digits l Enter the date and time with the number keypad and confirm the entry with OK e g press 0 0 O O for August 8 2005 2 00 pm 2 Ifyou have entered an incorrect number you can correct the entry with 4 y and C 3 Confirm with OK If the power supply is interrupted e g after a power failure you must enter the date and time again Inserting Cartridges Ink cartridges must be installed in your multifunction machine for scanning copying and printing Two ink cartridges black and colour have been included with your machine to allow you to use these functions right away The ink level memory for the cartridges is preset at the factory You do not need a Plug n Print card to update the cartridges For instructions on changing car tridges or inserting a photo cartridge please co
63. ation Installation of Companion Suite IH 1 0 8 4 x Digital signature Hardware Installation It is possible that a Windows dialog appears during the setup A Ths software you are installing for this hadwate process to signal that the drivers i Printers have not passed the Windows logo test The drivers have been thoroughly tested and you can use this software with confidence Click Continue to proceed has not passed Windows Logo testing to verity Rs compatibaty with Windows XP Lei anes voty this testing is mpestsnt j Continuing your installation of this software may impais of destabilize the conect operation of your system ekher immediately of in the future Mictozole suongly recommends that you stop this installation now and contact the hardware vendor for software that hat passed Windows Logo testing Sondre Anyway ETOP insisasion eee EEES 5 Follow the instructions of the installation wizard and restart the PC Do not remove the installation CD from the CD ROM drive until after the PC has restarted Installation of Companion Suite IH 1 0 8 InstallShield Wizard Complete The InstallShield Wizard has successfully installed Companion Suite IH Before you can use the program you must restart your computer If your device is already connected to your computer it will automatically be detected the next time you start your computer If itis not yet connected wait for the
64. aved and press OK 4 Use 4 y to select OFF and press OK The keypad lock is deactivated 2 Troubleshooting Cleaning and Care Your multifunction machine is designed for low main tenance operation and requires very little care Discon nect the machine from the power supply before clean ing If the power supply is interrupted e g after E a power failure you must enter the date and time again Cleaning the Machine Surface Use a soft lint free cloth for cleaning Special cleaning cloths are available from our order service see back page of this user manual Never use liquid or easily flamma ble cleansers sprays abrasives polishes alcohol etc to prevent damaging the painted parts The inside of the machine requires no clean ing Do not allow any moisture to reach the interior of the fax machine Cleaning the Scanner Glass l Open the scanner cover 2 Carefully wipe the scanner glass with a lint free cloth 3 Close the scanner cover SUIZJOOUSS GNOA 7 5 4 N 9 ae W LL Q E 9 R 52 Cleaning and Aligning Cartridges If the printing quality declines the cartridges must be cleaned or realigned Press MENU OK and OOO The cartridges are cleaned 2 Start the cartridge alignment with MENU OK and Your multifunction machine will print out a test page to automatically configure the correct parameter settings for the best possible pri
65. ax 4800x 200 dpi Printing speed Printing width Appendix b w up to 22 pages minute colour up to 5 pages minute 203mm Telephone Book Telephone book entries up to 50 Crystal 650 up to 200 Crystal 660 Speed dialling buttons 9 Crystal 650 Internet Connection xipusoddy Type PSTN V 34 Modem speed 33k6 V 34 Encoding data V 42bis MNP5 compression Internet protocol TCP IP Fax Type RTC G3 group 3 Compatibility T 30 Encoding datacompression Connection type MH MR MMR JPEG JPG main line PSTN extension PABX Dialling mode tone dialling Dialling type Modulation Transmission speed DTMF V 29 V 27ter V 21 V 17 14k4 V 17 Crystal 650 33k6 V 34Fax Crystal 660 Message memory up to 2MB Resolution standard 100x100 dpi fine 200200 dpi photo 200x200 dpi super Fine 400x400 dpi COL 200200 dpi Correction mode T 30 ECM SMS Crystal 660 depending on country and network Gateway SMS memory Message length V 23 see Fax Message memory 160 640 characters MMS Crystal 660 depending on country and network Gateway V 23 TCP IP MMS memory see Fax Message memory Image memory capacity Supported image formats PC Connection Connection type approx 2MB JPEG JPG GIF WBMP USB 2 0 Full Speed Supported operating systems Windows 98 SE 2000 SP 3 ME XP Scanner driver
66. ber is busy your multifunction machine will call the number again at speci fied intervals If you would like to cancel the redial attempts you must delete the document from memory see chapter Troubleshooting Editing Jobs After the transmission the machine prints out a transmission report depending on the settings see Printing a Transmission Report Sending Colour Faxes I Activate the colour fax mode by pressing COL E aF 8 until COL appears on the display 2 Lay the colour document onto the flatbed scanner see also chapter Installation Loading Docu ments and follow the steps 2 to 5 as described under Sending Black amp White Faxes Colour faxes are sent without sender identifi cation header If your multifunction machine detects that the fax machine of the recipient can only receive black and white faxes it cancels the transmission and the display informs you with an error mes sage If you would like to send the fax anyway switch to black and white fax mode Manually Sending Faxes Speaker If the Message Memory is full no additional fax docu ments can be received see also Clearing the Message Memory However you can still send faxes manually You can also use the speaker function to acoustically monitor the establishment of the connection e g if the fax transmission constantly fails Load the document as described in chapter Instal lation Loading Documents 2 Press the spea
67. carefully to ensure proper use and to learn about the capabilities and requirements For the Memory Stick Duo Pro you need an adapter generally included with the memory card Instruction on the Use of Memory Cards Never use force to insert the memory card into the slot note the correct insertion direction see also the information printed on the machine near the slot Do not use more than one storage medium at a time f your multifunction machine cannot read the in serted memory card check whether you have used a compatible memory card and whether you have in serted the memory card correctly Only pull out the inserted memory card once the multifunction machine has executed the print job see chapter Safety Instructions Photo Memory Media o With function 84 you can load the memo B ry contents of the inserted memory card at any time even if you have left the photo menu and the machine is in the starting mode Press MENU OK and O Directly Connecting a Digital Camera Your multifunction machine is compatible with digital cameras of the mass storage class and imaging class and supports the PictBridge standard Read the user manual for your digital camera carefully to ensure proper use and to learn about the capabilities and requirements The power load on all USB ports may not exceed 0 7 amperes to ensure USB functionality Do not connect more than one high power device to yo
68. cess can take some time Remove the test page This completes the installation process Connecting Additional Devices You can operate other devices on a telephone line in addition to your multifunction machine for instance answering machines charge cordless telephones counters or modems If you are operating an additional cordless telephone on the same telephone line that is SMS MMS capable it is not possible to predict with certainty whether SMS MMS messages will be received on your multifunction machine or the cordless telephone SMS MMS recep tion is only possible on one device Attempt to de activate SMS MMS reception on the additional cord SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network less telephone If this is not possible do not connect an additional SMS MMS capable device to your multifunction machine in order to ensure proper func tioning If you would like to use special peripheral equipment with your multifunction machine you should contact a specialised dealer Connection to the Multifunction Machine You can connect additional devices directly to your multifunction machine Insert the telephone cord of the additional device into the EXT socket on the back side of your multifunction machine VI Z We recommend connecting additional de vices directly to the multifunction machine because i
69. chieve optimal printing and copying quality for your image files and documents both in colour and in black and white SW p Crystal Image functions independently from G a PC Crystal Image consists of three components that can be used depending on the specific requirements Text enhancement in colour or black and white Image enhancement in colour or black and white Red eye reduction SW p Red eye reduction is a complex process and E can take some time Confirm the query FED EYE on the display only if needed with REDUCT ITOH Using Crystal Image Crystal Image text and image enhancement can be used on documents that you have scanned with the flatbed scanner loaded from a memory card or transferred for printing via Bluetooth or Infrared You can also use Crystal Image for PictBridge print jobs W l Transfer the image files that you have en hanced with Crystal Image to the inserted memory card to save them for later use see chap ter Photo Printer Transferring a Scan to a Memory Card Crystal Image automatically performs all adjustments and corrections with regard to image sharpness colour management and contrast in order to obtain the best possible printing quality Exposure errors are also cor rected underexposed images are brightened or parts of the image with extremely different contrasts are brought into balance The red eye reduction retouches red eyes in flash photographs
70. ck in the toolbar on NEw and select CONTACT SW p By pressing the right mouse button you can change the colour and shape of the selection window 2 Enter the name telephone number or e mail ad dress as well as the speed for fax transmission You can also assign speed dialling buttons to fre quently used numbers 3 Click on OK The entry is saved in the telephone book of your multifunction machine Press XK to cancel the current function SMS Crystal 660 depending on country and network H H 60 E mail lIt is possible that individual functions are not yet activated for your machine firmware 3 a Using Com panion Su ite IH Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update Creating Groups l Click in the toolbar on NEw and select Group Select the members New contect Erate 2 Enter a group name Click on SELECT THE MEM BERS and add entries by selecting a contact under Avpress Boox and clicking on B With lt 4 you can remove an entry from the group 3 Click on OK The group is saved in the telephone book of your multifunction machine Press XK to cancel the current function Your multifunction machine can display a maximum of 20 characters and 30 numbers on the display Editing Entries and Groups I In the dialog Companton Appress Book select the entry that you would like to edit and click in the toolbar on PROPER
71. connection you can use the device as a network printer Pxorto ImMpression For creative editing and im proved printing quality for your digital photos Parer Porr For scanning in and managing your documents Acrosar ReapER For displaying and printing PDF files Close all open programs and applications before begin ning the installation process Enabled antivirus programs can also disrupt the installation Place the installation CD in the CD ROM drive of your PC The installation process starts automatically If the installation program does not start locate your CD ROM drive in Windows Explorer and double click on the program SETUP EXE The start window Companion Surre IH appears on your screen b Companion Sue TH Companion Suite IF Ga Install products Ga Uninstall producta Y i ui i r guid s SMS Crystal 660 depending on country and network DIVMIJOS pUL JALA 943 JuUIjezsu l U1 3 PC Functions Installing All Applications First install the software COMPANION SUITE IH then restart the PC Only afterward should you connect your multifunction machine to the PC with a USB cable Click in the Companion Surre IH start window on the button INSTALL PRODUCTS and select ALL PRODUCTS in the following window to install all applications on the installation CD scanner and printer driver as well as the programs PHoto Im PRESSION and PAPER Port b Companion Suite Hi Install Produc
72. continue with the installation Installation of Companion Suite IH 1 0 8 Digital signature Hardware Installation Ibis possible that a Windows dialog appears during the setup The software you ate installing for this hardware process to signal that the drivers Printers have not passed the Windows logo test The drivers have been has not passed Windows Logo testing to verity Re compatbalty thoroughly tested and you can wth Window XP Led eve wtw this testing is mecrtant j use this software with confidence Continuing your installation of this software may impair Click Continue to proceed the corect operation of your system or des either immediately or in the future Mictozoft suongly fecommends that you stop this installation now contact the hardware vendor for software that has passed Windows Logo testing Goran Anyway DETOP Insiatsion lnstallshreld Click on INsTALL to start installation of the device drivers This process may take a few minutes The shortcuts COMPANION DIRECTOR and Com PANION Mowniror are created on the desktop of your PC see Using Companion Surre IH Click on NExT to start the installation of the programs Paper Porr and the application ONE TOUCH The programs of the software suite are saved in the ProcraM Fires folder of your PC by default After the installation you will be asked to restart the PC Remove any diskettes from the drives and click on Frnts
73. corresponding initial letters on the letter keypad or selecting the desired entry with 4 y Redial list Load the redial list with G 2 and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send the MMS message to mul tiple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way After entering the telephone number press your MMS message is sent MMS Messages to E Mail When you are asked for the telephone number press OK The display switches to the option EMAIL Enter the e mail address of the recipient or select an entry from the telephone book M f Please note that e mail addresses cannot con tain any spaces It is not possible to send an MMS message to multiple recipients using this setting After entering the e mail address press X your MMS message is sent 8 Wait until the transmission is completed before performing more operations on your multifunction machine If your MMS message exceeds a data volume of 100 kB a warning appears on the display that not all devices e g mobile phones may be able to receive MMS mes sages of this size If you still want to send press OK If an MMS message is situated in the job list no ad ditional MMS messages can be sent Delete the MMS message from the job list see Troubleshooting Ed i
74. ct LIST and click on B You can also send your SMS message to multiple recipients max ten HI 231INS uoiuedwon SUIS ON UJ PC Functions 64 ME p Select an entry in the recipient list and click E on J or lt 4 to remove a subscriber from the list 4 Clickon if you would like to send your SMS at a later time or assign it a priority 5 Click on OK your SMS message is sent 6 The SMS management folder OuTBox informs you about the transmission status of your SMS mes sages If you would like to cancel an SMS trans mission select the SMS message and click in the toolbar on Stop If you would like to save your SMS message as a template click on am Press Xx to cancel the current function After the transmission the machine prints out a transmission report depending on the settings see also Changing PC SMS Settings If the SMS send folder contains approximately 30 entries your multifunction machine auto matically prints out a journal and a LoG entry is created in the folder RECEPTION LOG which doc uments your SMS transmissions The log entries are automatically printed once enough entries for a full A4 page are collected see Changing PC SMS Settings Receiving SMS Messages When a new SMS message arrives the symbol ap pears on the lower edge of the COMPANION MANAGER SMS dialog If you have not changed the factory set tings for SMS reception SMS
75. ction see USB Dual Tone Multi frequency DTMF see Tone Dialling Modem A modem converts digital computer signals into acoustic signals and vice versa Networks Connection between two or more computers and or other network devices such as printers modems or routers In a LAN Local Area Net work network components can also be connected by radio instead of by cables Wireless Local Area Network WLAN Networks have different structures architecture In an infra structure network all devices are con nected to a single access point Data is exchanged in the network through this access point In an ad hoc network the devices communicate with each other directly without an access point Outside Line Access Code The outside line access code is the number usually or letter usually F that must be dialled before the actual telephone number on a private branch exchange in order to establish a connec tion to the public telephone network Parallel Connection see Additional Devices Plug n Print Card Chip card for up dating newly inserted ink cartridges A cartridge that has once been activated with the corresponding Plug n Print card will be recognised again even if you remove the cartridge temporarily Polling see Fax Polling POP Post Office Protocol Internet protocol for downloading e mail rules and Standardised conventions for transmitting data in Protocol
76. ctions Installation Loading Documents 2 You can start the scanning process from the PC or from the multifunction machine You have the fol lowing options HI 231INS uoiuedwon sUISH ON UI PC Functions 66 Variant I Scan To L Open the Scan To window on the PC screen by pressing amp on the multifunction machine The scanning process is started 2 gee 2 Cuviem Emel fa fa Copy Peara Base fe cet aden fe esis to me Saan Th hay oe ice Seletl ihe ma If you have installed the program Paper Porr the doc ument is scanned and assigned to the application PAPER Port by default You can also change the default set tings see also Variant 2 ONE Touca Variant 2 OneE TOUCH Click on the icon in the system tray on the lower right of your PC screen next to the clock The ONE Toucu selection window appears ClickPress Button to Activate Scan I This selection window allows you to choose among various options for document editing CustomM Select any program to which the scan should be transferred Ematt lhe scan is attached to an e mail OCR You can correct modify or convert the scanned document for other programs using the OCR software Optical Character Recognition Fax The scan can be sent as a fax Copy A copy is made of the scan Scan The scanned document is opened with the pro gram PAPER PORT Click on the desired symbol The scan is
77. cts in alphabetical order All configured groups will be listed on an addi tional sheet The printout also shows which speed dial ling buttons have been assigned to any entries Chain Dialling Combining Numbers You can freely combine telephone book entries speed dialling entries manually entered numbers and num bers from the redial list before starting the dialling op eration For example if you have saved the telephone number prefix of an inexpensive telephone service pro vider call by call as a telephone book entry or speed dialling entry select this entry and manually enter the subsequent telephone number or select another number from the telephone book or the redial list 6 Telephone Book Fax Switch The active fax switch allows you to use and control addi tional devices e g external answering machines or tele phones that are connected to the same telephone line as your multifunction machine The fax switch checks whether an incoming call is a fax transmission or a call independently forwards the call to the respective device and determines the ringing behaviour of the additional devices While the multifunction machine is checking the call it continues to ring With the modes 4 day and C night you can speci fy how often your multifunction machine should ring in the respective mode before it picks up and receives faxes e g you can receive faxes silently without ring to avoid being disturbed
78. cuted Please note the printing parameters of your multifunction ma chine see Requirements l Start the DPOF printout by confirming PFE IHT DFOF with OK on your multifunction machine 2 Use 4 y to select the desired paper format of the printout and confirm with OK 16X15 CH 3 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm the selected paper type with OK FHOTO 4 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select FEDUCTIOH and con firm with OK 5 Your multifunction machine starts printing SV p If you would like to access the print settings of E your multifunction machine you can load the photo menu by using 4 y to select PHOTO MEHU and confirming with OK Bluetooth is optional and function only with an original adapter available through our order service see back page of this user manual More information www fax philips com ADJULAg 0FOU S 27 lt N 9 ae W LL Q E 9 R 28 Printing Image Files from the Photo Menu The photo menu of your multifunctionmachine offers the following functions PRINT INDEX PRIMATE IC TORES 3 SLIDESHOW Crystal 660 SCAN TO CARD 5 ANALYSE MEDIA Index Printout With the index function your multifunction machine prints thumbnail views of the digital photos and assigns each image a unique index
79. d OK Enter the text that you would like to send as described under Sending SMS Messages Press OK 2 Enter the telephone number of the recipient or se lect an entry from the telephone book LL Con firm with OK 3 Enter the name of the user account of the recipient Press bx E your SMS message is sent Changing the SMS Settings You can change the factory settings with the following functions SW p We recommend changing the standard set tings only in event of frequent use SMS Provider All the numbers that you need for sending and receiv ing SMS messages are stored in your multifunction ma chine at the factory If you would like to switch to a dif ferent telephone provider or receive SMS messages from other providers as well you must save the correspond ing numbers for the SMS centre you can obtain the required information from your telephone provider Press MENU OK and OO 2 Use 4 y to select SEHD H and confirm with OK Enter the number that your machine must dial to send an SMS Confirm with OK 3 UseA y to select FECETIWE H and confirm with OK Enter the provider number that your machine must dial to receive an SMS Confirm with OK 4 You can also receive SMS messages from a second SMS centre Press MENU OK G G and OK then confirm with OK Enter the second provider number for SMS reception 5 Return to the last menu entry with C return to the starting mode with Automa
80. d Q at the same to enter a Press m to enter a space If you would like to enter a line break press J If you have entered an incorrect number or letter you can correct the mistake with 4 y and C Press OK after completing the text entry 9 SMS p Attach an image to your SMS and send the B message as an MMS To do this press amp af ter completing the text entry The menu auto matically continues with the sending of an MMS message see chapter MMS Sending MMS Messages You can print out the SMS message before send ing Press one of the two buttons the SMS message is printed out 3 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the telephone number of the recipient with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the corresponding initial letters on the letter keypad or selecting the desired entry with 4 y Redial list Load the redial list with GB 2l and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send your SMS message to mul tiple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way 4 After entering the telephone number press 4 8 your SMS message is sent p If you would like to cancel the SMS trans G mis
81. d and the short side out until reaching the stop Also enclose smaller envelope formats with the tab on the front paper guide Inserting Transparencies Insert the transparencies into the paper tray with the printing side rough side facing down until reaching the stop Only use transparencies that are intended for use with inkjet printers Loading Documents Do not place any documents on the scanner that are wet or to which correction fluid has been applied Make sure that the scanner glass is clean see chapter Troubleshooting Cleaning and Care Installation I Open the scanner cover 5 Close the scanner cover o The scanner cover is equipped with adjust able hinges allowing you to lay even thicker documents e g books in the flatbed scanner Carefully lift the scanner cover so that it rests as evenly as possibly Use clear sheets of plastic when copying three dimensional objects e g coins flowers to avoid damaging the scanner glass Positioning Printing 2 Lay the document onto the scanner glass with the Media and Docu ments written side down UOIZLITLISU Position the document with the long edge against the back side of the scanner glass Insert the paper into the paper tray with the short side out This is particularly important for printing photos in the 10x15 format 3 Align the document with the rear left corner of the scanner glass arrow marks Connecting the Telep
82. developed exclu sively for use in the indicated sales region It con forms to the regulations of the telephone company of the country Do not make any changes or settings that are not described in this user manual SUOI ZINAZSU 3 4eS N lt ed U IL o z fe U E 2 Machine Functions Description of the Multifunction Machine A _ Scanner cover USB port for WLAN Bluetooth adapter Machine cover Sits SESte Speaker Panel with display Slot for device specific Plug n Print card f ZY___ Four slots for ten Printout tray output _ ou different memory 5 _ T card types Infrared port Front paper guide Crystal 660 with tab Front USB port for Paper tray Side paper digital cameras guide Paper stopper EXT socket Connection for external devices telephones answering machines etc USB port for LINE socket the PC telephone cable con nection Paper jam door Power cord connection WLAN and Bluetooth are optional and function only with an original adapter available through Ove rview our order service see back page of this user manual More information www fax philips com Panel with Display Crystal 650 O Symbols on the two line display O Access telephone book functions Broadcasting Sending faxes to multiple recipi ents aF iel COL PAUSE R When dialling or saving telephone num MIIAAVA
83. dy 71 78 Appendix Customer Information As part of our continuing quest for total customer satisfac tion all of our products are made with ease of use and reli ability in mind If after consulting your user manual you still require assist ance you should contact our Call Centre Our personnel are highly trained specialists who can ensure that you receive the maximum benefit from your product United Kingdom Phone 0870 124 3737 Fax 0870 1240202 You should only use original PHILIPS consumables your guarantee does not cover damage to your product caused by the use of any other consumables You can order original consumables directly on Free fone United Kingdom Phone 0800 358 0807 E Mail dti faxinfoline sagem com Internet www fax philips com www sagem com Enjoy using your new PHILIPS product SAGEM SA Le Ponant de Paris 27 rue Leblanc 75512 PARIS CEDEX 15 PHILIPS 25 1822704 B teen J The CE symbol confirms conformity with the EU directives that apply to the device Declaration of Conformity DoC Hereby SAGEM Communication Austria GmbH declares that this PHILIPS MFP 650 or MFP 660 is in compliance with the essential requirements and other rel evant provisions of Directive 1999 5 EC Should you require a copy of the original DoC please visit our web site This product is intended for use on an analogue public tele communications network PSTN and for use in the country
84. e E saved for the subscriber in the machine s tele phone book The number and name will not be shown if the caller suppresses his number If you receive a telephone call during your absence the symbol will appear on the display Your multifunction machine saves the last ten calls in the redial list You can use the redial list for entering telephone numbers Press B 2t A list of the last ten calls appears on the display marked by 2 Use 4 q to select an entry New entries are marked A y with a star 3 Start the message transmission as described in the corresponding chapters see chapter Fax Text2Fax SMS MMS If you have set the number of rings to zero EH see chapter Fax Switch Setting the Fax Reception Mode the telephone numbers of callers will not be displayed on additional con nected telephones 2 Settings Energy Saving Mode With the standard settings your multifunction machine switches to the energy saving Stand by mode when not in use If you press any button or receive a message or a call your machine switches immediately from stand by mode to operating mode Only in starting mode can you enter information or access functions Co Crystal 660 The colour display illumination is switched off in Stand by mode to save power SSUI IS Z 2l Machine Functions Your multifunction machine has the image and text enhancement function Crystal Image with which you can a
85. e 4 y to select E MAIL and confirm with OK 3 Enter the e mail address of the recipient or select an entry from the telephone book M fh Please note that e mail addresses cannot con tain any spaces 4 After entering the e mail address press W your SMS message is sent SMS Messages to Fax Press W E twice or MENU OK and OK Enter the text as described under Sending SMS Messages Press OK 2 Use 4 q to select FA and confirm with OK 3 Enter the fax number of the recipient or select an entry from the telephone book M 4 After entering the telephone number press 4 5 your SMS message is sent Setting Advanced Transmission Options depending on country and network SMS to Sub address With a sub address you send an SMS message to a cer tain fax machine that is connected to a telephone line along with several other devices In GB Append the sub address directly to the dialled number if the sub address of the machine is 1 for example you should dial OBOO OO O For all other countries You may have to add a star between the number and the sub address depending on country and telephone network If the sub address of the machine is 1 for ex ample you should dial DOO 0O OW M SMS to User Account Some SMS reception devices can manage several user accounts You can send an SMS message to a specific user of a device in the following manner 9 SMS Press M B twice or MENU OK an
86. e Ta the x r yar Me a iJ Phi Fery iie Ta hae ir pct it aes ha ii Gimi B ip fe ET eE K C zi i dad ar fl rgia mi inter Planes a grec E oh ee i mr Commute Acree cn f Helier al J Seared Docent erie al 1 Sy He ezn une ear a Dri ie Installing the Driver and Software 2 Networks You can connect your multifunction machine to a PC with a USB cable or to a PC or network via a wireless connection With the USB cable you can connect your multifunction machine to a PC that is connected to a network Other PCs on this network can then access the multifunction machine if it is shared for use on the network You can not connect the machine directly to a network over the USB cable With a WLAN adapter it is possible to integrate the multifunction machine into an existing wireless net work as a network printer It functions only with an original adapter which you can purchase through our order service see the back page of this user manual More information www fax philips com Wireless Networks One refers to a wireless network or WLAN Wireless Local Area Network if at least two computers printers or other devices communicate in a network over radio waves high frequency waves The data transmission in the wireless network is based on the TCP IP protocol Depending on the way the network is structured it is referred to either as an infrastructure or ad hoc net work Infrastructure Wireless Network
87. e machine such as network names SSID radio channel WEP key IP address or subnet mask must match the information of the network You can find this information on your PC under START gt SETTINGS gt NETWORK CoN NECTIONS Select the WLAN there Consult the user manual of your WLAN adapter for instruc tions on how to configure the wireless network on your PC In larger networks consult your network administrator SW w Faultless communication is ensured if you also use an original adapter on your PC see order service on the back page of this user man ual The newest drivers for the original adapt er and other information can be found on our Internet page www fax philips com SIOMION T U1 N PC Functions 58 Setting Up the Multifunction Machine Insert the WLAN adapter into the side USB port of your machine Port for WLAN adapter The wireless adapter of your multifunction B machine transmits data via the wireless pro tocol IEEE 802 11g but can also easily be inte grated into an existing IEEE 802 11b network Use only an original adapter for connecting to the multifunction machine see order service on the back page of this user manual Other wire less adapters can damage the machine Regardless of whether you use your multifunction ma chine in an infrastructure or ad hoc network you must configure certain network and security settings e g the Service Set ID SSID and the WEP key The se
88. e tele phone calls through different private service providers With prefixes added before the actual telephone number each telephone call can be placed through a different provider Chain Dialling see Combining Num bers CNG Tone Calling Signal A tone CalliNG with which a fax transmis sion is announced When the CNG tone occurs the fax switch of the de vice recognises an incoming fax call and starts the fax reception Combining Numbers Chain Dial ling You can individually combine and edit telephone book entries man ually entered numbers and numbers from the redial list before starting the actual dialling process For example if you have saved the prefix of an inex pensive telephone provider see Call by Call as a telephone book entry select this entry and enter the desired telephone number Crystal Image An image and text enhancement function developed spe cially for your multifunction machine for printing and copying your black and white and colour documents Dialling Pause Long distance num bers or telephone numbers with sub addresses extensions sometimes re quire the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection Dongle see Wireless Adapter Easylink Coordinates externally con nected telephones on the same line forwarding voice calls starting fax reception etc see also Additional Devices
89. e with If you cannot receive any faxes you may have set both ring numbers too high see steps 2 and 3 Set the number of rings to a value less than 5 Activating the Timer With the timer function you can individually configure the durations for the modes 3 day and C night If the timer is activated the device automatically switches between day and night modes The display shows the current mode To switch the timer on or off press the 4 C X button until the symbol appears or disappears on the display The timer is programmed at the factory such that your machine switches to night mode C at 10 00pm and returns to day mode 3 at 7 00am I Select function 63 by pressing MENU OK and 2 UseA y to select DAY TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to 4 day e g MO OA for 8 00am and save with OK 3 Use 4 w to select HIGHT TIME and confirm with OK Use the number keypad or 4 y to enter the time at which the machine should switch to C night eg DO for 11 30pm and save with OK SV p Return to the last menu entry with C return to the starting mode with Setting the Fax Reception Mode Silent Fax Reception If you would like to receive faxes without ringing first set the number of rings to 8 under FAs E IHGS Your multifunction machine will not ring Silent Ring Setting If you would l
90. ead edit and send Text2Fax SMS MMS messages the indicator light next to the button blinks when new messages have arrived r 4 5 P l B O 12 3 is R a A 4 5 PAUSE R d eS c OK MENU a CRYSTAL IMAGE PHILIPS F on CrYSTAL 660 g V Crystal Image photo and text enhancement create high quality printouts and copies in colour or Number keypad black and white y Crystal Image red eye reduction COOCOO RER lt gt retouch red eyes in your flash pho D G D O lt z m tographs Lovo DOCO 4 Light on blue Crystal Image is activated Light blinking blue Crystal Image executing a job Light off Crystal Image is deactivated Fold out backlit colour dis play with and letter keypad 0 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal depending on country and network MENU OK Access the menu functions confirm entries A y Select options move the cursor on the display enter numbers C Clear entries return to last menu function C X Switch timer on off switch between modes day and C night Overview O Symbols on the eight line display You can adjust the contrast of your Fax resolution colour display For texts and drawi sees I Press MENU OK and O F For finely printed texts
91. ee Fax Switch Active Sensing General term for the active control and coordination of ex ternally connected devices With active sensing the multifunction machine detects additional devices connected in parallel and in series and forwards voice calls and messages to these de vices Additional Devices You can con nect additional devices to your fax machine such as answering machines telephones charge meters and compu ter modems these can be connected either in series or in parallel Parallel connection means that the devices are connected to another telephone socket of the same line If you connect the de vices to the external socket of your fax machine they are connected in series The active fax switch of your machine can control devices that are connected in serial or in parallel Ad Hoc Network see Network Automatic Redial If the subscriber is busy your machine will dial the number again after a specified inter val Bluetooth Standard for wireless trans mission of data over a distance up to approximately ten meters With the OBEX protocol Object Exchange Appendix Protocol you can transfer files unidi rectionally from Bluetooth capable de vices to your multifunction machine Broadcasting With this function you can send a message to multiple fax re cipients Calling Line Identification Pres entation CLIP see Identification Presentation Call by Call It is possible to plac
92. ee os 6 Machine Functions 8 Description of the Multifunction Machine 8 Panel with Display Crystal 650 2 00 e eee eee 9 Panel with Display Crystal 660 5205 10 I Installation 12 Package Contenti reide ra neee eyewear eames 12 Setting Up the Multifunction Machine 12 Loading Printing Media ecucoirotirer xe te Teea TRADE EEN 12 Loadine DOCUMENTS y eid enean a a E E EN 14 Positioning Printing Media and Documents I5 Connecting the Telephone Cord 2 0005 I5 Connecting the Power Cord sessssssesseseesesso l6 Country Selection ics sso ESES PESE ES EA ESEE 16 Language SElECUIONS res creme teks Os ed coe Ae eee Oe ered 16 Entering Telephone Number and Name 6 16 Entering the Dateand Time awe tetas 4 ees Ca aes 17 Inserting Cartridges e Canteen r sea ean a E ge 17 PUSHING Gant SES inn uk tend eee crak EU And Awe gee ed 18 Connecting Additional Devices 2 2 005 18 2 Settings ossee ae oi Wises oa bee were ZO Entering the Date and Time 34 045444 eased tat eaar aes 20 Entering Telephone Number and Name 4 20 Setting Country and Language s c4 lt iascwee en y CER eels 20 ISON COnneCON anerer Rehed oie ed tone ae SER Oh ese 20 Private Branch Exchange PABX 22 eee eee 20 Calling Line Identification CLIP veces sieve eg eeaegepedes
93. er the modem that is built into your multifunction ma chine For more detailed information please read the section Machine Functions Fax Click in the selection window Companion Di RECTOR on the button Fax the dialog Compran ION ManacGer Fax appears You can view edit and send your fax documents eon Menubar Toolbar SUIS E Fax details Fax management folder 2 T am Sending Faxes Fax Transmission via the Dialog COMPANION MANAGER FAX You can send both documents saved on the PC as well as scans created on the multifunction machine as faxes HI 231INS uoluedWwo SMS Crystal 660 depending on country and network Speed dialling Crystal 650 On PC Functions 62 Click in the toolbar on New DOCUMENT and se lect Fax Faxing a scan Click on SCANNER and lay the document with the printed side face down in the flatbed scanner see also section Machine Func tions Installation Loading Documents Faxing forwarding a PC document file for mats tif tiff fax Click on Memory and se lect PROGRAMS gt CoMPANION Surre IH gt Docu MENTS gt Fax Here you will find all the documents that you have sent and received via the PC In the RECEIVED folder you can select received faxes and forward them to another recipient Enter the telephone number of the recipient There are multiple ways to do this Enter the telephone number of the subscriber
94. ever open the paper jam door while the multifunction machine is printing Only insert paper when the paper tray is empty Avoid mixing loaded paper and new paper par ticularly with different paper types Printouts with high printing density e g due to complex graphics can remain damp for a longer time Leave the printout in the printout tray for 30 to 60 seconds to dry Loading Photo Paper 3 The original photo paper was specially de p ginal p pap P T signed for your multifunction machine in or der to achieve the best possible printing quality and durability If you use other types of paper it is possible that the paper could be drawn in in correctly or the ink could smudge You can order original photo paper from our order service see the back side of this user manual uoI ejrezsu l lt N ed U IL o z fe U E 2 Lay the photo paper in the paper tray with the coated side glossy side facing down and the short side out inserting it until it reaches the stop Also enclose 10x15 paper with the tab on the front paper guide Protect the surface of the photo paper by in B serting at least two sheets of paper up to max 20 sheets together into the paper tray After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 24
95. ging the Fax setungsscs 4 492454 es saa ered E EEG 38 9 SMS A B ccc cece cece eee 39 SMS Requirements soe uau i ea REE EEE es Soa Pie 39 Sending SMS Messages 60s c6 48 cutee E E E S 39 Receiving SMS Messages oe c4s020 ested eae tad oan wen 39 Clearing the Message Memory 2 e0005 40 Sending SMS Messages to E mail or Fax 224 40 Setting Advanced Transmission Options 4 40 Changing the SMS Settings 34 4 excel eek aG e sex oie eis 4 10 MMS X B eeseseesssee e o 43 MMS Reguirements s sx ccs Are ENED 43 Sending MMS Messages sec ie onck od eae Gu ee ia dee ee sae ees 43 Receiving MMS Messases 4 643 4 0 tase dehcden eeeaneeees 44 Clearing the Message Memory 0eeeeee 45 Changing the MMS Settings sos lt cesnuiaratens lt ys nak uiii 45 I l Text2Fax K B 2 47 Sending TEXt2 FaK niseni 4 Senpandcheaen eine demas sarees ee 47 12 Troubleshooting 48 Removing a Faber alia sacrar ratr eaaa Sa eee EEE EIE EEES 48 Changing Cartridges c 6ucnn kim oie Ena Ea ET R 48 Inserting Photo Cartridge sesca yam cana kde mada E 49 Fixing Printing Problems itso a ikea ahs eer nea 50 Displaying the Ink Level jo4con dene evhe dee eek eh hates oe 50 Printing the Journal a5 xt cae een ee ewe tee Pea aA 50 Editing JODS sapiu we thd te Secs coerce AN aise Re apres a ooo tee 50 Locking the Macchie 15 4 0itas oe dated Ge Rome d eo pad et 5 Cleaning and Care sc ge
96. h Setting the Brightness f makes the printout darker brightens the printout I The standard setting for brightness factory setting medium brightness can be changed by pressing MENU OK and 2 Use 4 y to select the desired level of brightness Confirm with OK SV p Return to the last menu entry with C return to the starting mode with Reducing the Moire effect You can copy your document with double resolution in order to prevent stripes Moire effect appearing on your printout Press MENU OK and DO 2 Use 4 y to select FEDUCTIOH and confirm with OK SW p Return to the last menu entry with C return to the starting mode with 4 Copier 5 Photo Printer Your multifunction machine has all the features and connections to be used as a fully functional photo print er You can print your digital photos from a memory card or directly from a digital camera You can also send image files for printing via Bluetooth or Infrared If you have installed the included software package and connected your machine to a PC you can manage image files on the PC and print them from there see section PC Functions Using Companion Suite IH Printing Requirements Supported Photo Media Numerous paper types are available for printing out your photos You can also select the format BORDER LESS as a special option to print out your digital pho tos using the entire paper a
97. he cartridges see also Cleaning and Care Cleaning and Aligning Cartridges o After printing your photos replace the pho RZ to cartridge with the black cartridge to save money Store temporarily removed cartridges in the cor responding storage box suitable for black col our and photo cartridges to protect them from dust and to keep them from drying out Fixing Printing Problems Poor Printing Quality If your machine does not print correctly the problem may be that the protective strip was not completely re moved from the cartridge Open the machine and remove the cartridges Remove any strip remains that are present Reinsert the cartridg es and close the machine W i S A For optimal printing quality we recommend B realigning the cartridges after each cartridge switch Confirm the display query AL IGH HEN with OK Press the button if you do not want to realign the cartridges see also Cleaning and Care Cleaning and Aligning Cartridges Vertical Stripes If your printouts have vertical stripes the scanner glass may be dirty Clean the scanner glass see also Cleaning and Care SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network Displaying the Ink Level The machine keeps track of the cartridge use and calcu lates the ink level The indicated ink level is only meaningf
98. hich the notification SMS was sent will be printed out immediately b Ifyou have configured manual MMS reception see also Changing the MMS Settings you can select whether you would like to retrieve the MMS mes sage from the server SW p Return to the last menu entry with C return to the starting mode with Printing MMS Messages If you have deactivated the immediate printout see MMS Settings or you would like to print out an MMS message again you can print saved MMS messages via the menu Press B4 and amp Colour or Black amp White or MENU OK and 2 Use 4 y to select which MMS messages you would like to print out SELECT Press OK and use 4 y to select the message that should be printed Confirm with OK HEL Confirm with OK All newly received MMS messages are printed ALL Press OK All saved MMS messages are print ed fh If automatic MMS reception is configured the selected MMS for which the notification SMS was sent is printed immediately If you have configured manual MMS reception you must first download the desired MMS mes sage from the server Confirm with OK to re trieve the MMS message An indicator on the display shows the transmission status 10 MMS Clearing the Message Memory If the message memory is full up to 2 MB of storage space no additional messages can be received The O symbol on the display indicates how full the memo ry is Keep the mess
99. hine from the PC You can access and edit the messages faxes SMS telephone book of your multifunction machine scan documents and convert them to the desired file format with the help of the OCR software or send documents and images for printing Programs are also available for graphical editing of your image files PHoro ImprREs SION and for file management PAPER Port Your mes Click in the selection window COMPANION Di RECTOR on the button ADDRESS BOOK the dialog COMPANION ADDRESS BOOK appears Menubar sages faxes or SMS can be sent and received directly Toolbar on the PC Quick search Open the selection window CoMPANIoN DIREC Telephonebook TOR by ee e double clicking on the shortcut COMPANION DIRECTOR on the desktop or eh acess elephoneboo entries e right clicking on the icon Companion Mont TOR in the system tray on the lower right of the PC screen and selecting Companion DIREC TOR Selecting START gt PROGRAMS gt COMPANION 7 7 i Co With the function COMPANION AD SUITE gt COMPANION SUITE IH gt COMPANION DRESS BOOK you can copy entries back and forth between the address books of Windows Microsoft Outlook and your multifunction ma DIRECTOR chine To do this select a telephone book entry and drag it to the desired telephone book folder by holding down the mouse button COMPANION suite Address book Creating Entries l Cli
100. hone Cord Connect the telephone cord to the multifunction ma chine by inserting the small plug of the telephone cord into the socket designated by the word LINE on the rear side of the machine Insert the telephone plug into your PTT line socket 4 The markings on the scanner border for the A4 and A5 formats will help you to position the document correctly In GB Installation I5 lt N ed U IL o z fe U E 2 For all other countries Connecting the Power Cord Insert the small plug of the power cord into the power cord socket on the rear side of your machine Connect the large plug to the wall power socket Once you have connected your multifunction machine to the power supply it will lead you through the follow ing basic configuration process You can change these settings at any time see chapter Settings i s o When not in use your multifunction ma E chine switches to the energy saving Stand by mode see Settings Energy Saving Mode Country Selection Press OK 2 Use 4 y to select the country in which you are op erating the machine 3 Press OK twice Language Selection l Press OK 2 Use 4 y to select the desired display language 3 Press OK twice Entering Telephone Number and Name If y
101. ich docu ments your fax transmissions The log entries are automatically printed once enough entries for a full A4 page are collected see Changing PC Fax Settings Fax Transmission via PC Applications You can send a document as a fax from any Windows program Within the application click on Fire gt Print and select Companion Suite Fax as the printer name 2 The Fax DIALOG appears You can use this to send the document as a fax Receiving Faxes f Please note that you must activate PC fax re ception on your multifunction machine with function 38 see section Machine Functions Fax Setting Advanced Reception Options When a new fax message arrives the symbol appears on the lower edge of the Companion MANAGER Fax dialog If you have not changed the factory settings for fax reception faxes are automatically received in the fax management folder INBox and printed out Reading Fax Messages Select the desired fax message in the folder INBox and click in the toolbar on PREvIEw to read the fax Printing Fax Messages Select the desired fax message in the folder INBox and click in the toolbar on PRINT to print the fax Vi If the received faxes folder contains ap B proximately 30 entries your multifunction machine automatically prints out a journal and a LoG entry is created in the folder RECEPTION LOG which documents your fax transmissions The log entries are automatically printed once enough en
102. ike to not be disturbed by incoming calls or faxes for instance at night you can set the number of rings to for both call types FAX E IHGS and TOTAL E IHGS Your machine automatically switches to silent fax reception and even external devices e g telephones answering machines will not ring With this setting you are not reachable via externally connected telephones No messages are recorded on your external answering machine However you can continue to receive faxes and Text2Fax SMS MMS messages SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network 42 MS xXe4 Z 33 4 N 9 ae W LL Q E 9 R 34 Manual Fax Reception If you select the option MAMUAL in the setting FAs RIMS see also Setting PEC Modes faxes are not received automatically You must start the fax reception manually press the O button on your multifunction machine or on your external telephone This is useful if you would like to receive your faxes on the PC via an external modem Using External Telephones Easylink The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your multifunction machine To this end additional telephones must be set to the tone dialling mode DTMF tones Please consult the user manual for
103. ing transmission I Press MENU OK and 2 Use 4 y to select one of the following options SFEEL The transmission speed is displayed PAGE HUMBER The page number of the page cur rently being sent is displayed 3 Confirm with OK SW p Return to the last menu entry with C return G to the starting mode with Printing a Time Stamp Your multifunction machine prints an additional re ceipt stamp time stamp on the lower edge of incom ing fax transmissions You have the option of turning this function off Press MENU OK and DQO 2 Use y to select OFF To activate it select OH Confirm with OK SV p Return to the last menu entry with C return G to the starting mode with Q Reception Speed If you frequently receive fax messages from networks with poor line quality you can reduce the reception speed Press MENU OK and DD 2 Use 4 y to select the desired reception speed Con firm with OK SV p Return to the last menu entry with C return to the starting mode with 8 Fax EM sMs amp 5 Crystal 660 depending on country and network You can send and receive SMS Short Message Service messages using your multifunction machine If you have installed the included software package and connected your machine to a PC you can also manage SMS messages on the PC see chapter PC Functions Using Companion Suite IH SMS SMS Requirements Your device is preconfigured for
104. is AUTO GHCF gt in an ad hoc network you must select MAMUAL 7 s p The automatic configuration of IP address E and subnet mask on the connected network PCs may take a moment If you select AHUAL you must manually enter the IP address and subnet mask a The IP address is the address of the machine in the network It must be different from the IP address of the PC or other network components but must be within the same IP range You can find the IP address in the network settings of your PC 2 Networks Press MENU OK and Enter the IP ad dress for example 192 168 001 xxx the first three sets of numbers are the IP range these values must match the IP address on your PC The last three digits determine are the individual IP address of the machine You can enter any number between Hii and 2 3 However this number must be unique within the network it may not be used on any oth er PC or network component Confirm with OK b Ina network with a gateway or router the subnet mask indicates whether the respective data packets are addressed to an internal recipient in the network or whether they should be sent to a recipient out side of the network You can find the subnet mask in the network settings of your PC Press MENU OK and QOMO Enter the subnet mask for ex ample 255 255 255 000 Confirm with OK Entering the Host Name Your multifunction machine will log onto the network with the host name En
105. iting with the customer and only for the UK If any provision of this guarantee shall be held to be in whole or in part invalid or illegal due to an obligatory rule applicable to consumers pursuant to their national leg islation such invalidity or illegality shall not impair or affect the remaining provisions or parts of this guaran tee Appendix Environment Respect of environment is a key objective of SAGEM SA The SAGEM Group uses environmentally friendly processes to run its operations and has chosen to inte grate strong environmental constraints in the full life cycle of its products including manufacturing product use and end of life Batteries Packaging To facilitate packaging recycling please conform to your local selective recycling rules Old batteries have to be deposited in designated collec tion areas Product The crossed out dustbin logo on your product signifies it is classified as Elec trical and Electronic Equipment covered wu 0y special disposal regulations To enforce recycling recovery of The Waste Electrical and Electronic Equipment WEEE and to protect the environment and human health European regulations requires that you selectively collect waste equipment us ing one of the following options Your retailer will take your equipment back if you are buying a replacement product Waste equipment can also be deposited in desig nated collection areas Appendix xipusod
106. ker button a 3 Enter the fax number of the recipient or select an entry from the telephone book M the redial list 3 21 or with the corresponding speed dialling button A I Crystal 650 4 Press the button the fax message is sent The manual sending of colour faxes is not pos sible Your multifunction machine does not have a mi crophone You cannot answer if the subscriber picks up Colour fax mode lt is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update x4 8 35 4 N 9 ae W LL Q E 9 R 36 Setting Special Trans mission Options The settings that you make here affect the current fax 8 4 job After the multifunction machine has completed the job it returns to the factory settings Resolution At the start of the fax process press the COL E iF A button until the symbol for the desired resolution appears on the display If no symbol appears on the display the standard reso lution is selected for black and white documents with out special features E For black and white documents with small print or drawings f For black and white documents with many de tails 2 For black and white photos COL For colour faxes SW p Make a copy with the selected resolution to E determine the correct setti
107. l Image im age enhancement etc on the display of your digital camera Perform all the required steps on the digital camera Start the PictBridge printout directly from your digital camera Connect the power supply of the digital cam E era during the direct printing or make certain that the battery is fully charged to prevent loss of data Do not disconnect the USB connection until the multifunction machine has completed all print orders see chapter Safety Instructions Photo Memory Media Slideshow Crystal 660 With this function all photos detected on the storage medium are shown on the colour display for five sec onds each Activate the function by using 4 y in the photo menu to select SLIDESHOM and confirm with OK The slideshow is started After all the photos have been dis played the machine returns to the photo menu i Co Return to the last menu entry with C return to the starting mode with fh It is only possible to display an image file if the storage medium provides the required EXIF information 5 Photo Printer Transferring a Scan to a Memory Card With this function you can scan a document with the flatbed scanner and transfer the scan to the inserted memory card Wi w Use the image and text enhancement function Crystal Image to create a quality scan of the document in colour or black and white Press the Y button to activate Crystal Image for more detailed in for
108. logies are free trademarks Other product names used herein are for identification purposes only and may be trademarks of their respective owners SAGEM SA disclaims any and all rights in those marks As an Energy Star Program Par ticipant SAGEM Communication Austria GmbH has determined that this product meets the Energy Star guidelines for energy efficiency The term PictBridge and the PictBridge logo are registered trademarks of CIPA Camera and Imaging Products Associa tion PictBridge Notes on Statutory Limitations Data Protection and Legal Validity The reproduction of certain documents e g by scanning printing copying is prohibited in many countries The list of such documents below is not intended to be complete it only offers a general overview In case of doubt consult your legal advisor e Postage stamps tax stamps stamped or unstamped e Loan papers certificates of deposit bonds e Documents protected by copyright Follow the statutory regulations of your country with regard to the legal validity of fax transmissions particu larly in connection with the validity of signatures meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission etc Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy Introduction Content Safety INStrUCtIONS ouritcousld tata eae e
109. m with OK If you register a long distance number you may need to insert a dialling pause The position and length of the pause depend on your specific tele phone system Press PAUSE R to enter a dialling pause 4 Crystal 660 You can also enter an e mail address of up to 30 digits and characters Press OK fh Please note that e mail addresses cannot con tain any spaces The entry is saved Your multifunction machine auto matically sorts the contacts in the telephone book al phabetically telephone book index W ae p You can select a speed for fax transmissions see section PC Functions Using Com PANION SUITE IH Fax Creating Groups You can collect multiple entries of the telephone book into groups for instance to send a message to multiple persons Your multifunction machine can save up to ten groups l Press MENU OK and Q 6 Telephone Book 2 Enter a group name max 20 characters For in formation on entering characters on your machine see chapter Installation Entering Telephone Number and Name Confirm with OK 3 Load the a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK to add the entry to the group Repeat the process until all members of the group have been added The selected entries are marked with an arrow End the selection with the button or the I button If you would like to delete a
110. mation see chapter Crystal Image I Insert the memory card into your multifunction machine see Using Photo Storage Media 2 In the photo menu use 4 y to select SCAM TO CARD and confirm with OK SW Z You can also access this function directly by B pressing MENU OK and 3 Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents and confirm IHSERT DOCUMENT with OK 4 Use 4 y to select the desired paper format for the scan and confirm with OK 18x15 CH 5 Select the resolution Depending on the document requirements use 4 y to change the standard set tings for the current scan TE T For documents without drawings or details HORMAL For documents with small print or drawings FHOTO For the maximum resolution Confirm with OK 6 Use 4 y to select the quality with which you would like to save the scan LOLH The scan is saved with low quality and requires less memory space MEG IU The scan is saved with average quality HIGH The scan is saved with high quality and requires more memory space Confirm with OK Transferring a Scan to a Memory Card It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update ADJULAg 030Ud S 29 4 N 9 ae W LL Q E 9 R 30
111. memory to 100 W NEE Y l Use only original ink cartridges to obtain op B timal printing quality see our order service on the back page of this user manual I Open the machine by taking hold of the moulded grip under the machine cover 2 Press on the spring catch of the cartridge holder to open it 3 Remove the cartridge Dispose of the empty cartridges according to the regulations of your country Handle the ink cartridges carefully to prevent getting ink on clothing or other objects Avoid skin and eye 2 Troubleshooting contact see chapter Safety Instructions Ink Cartridges 4 Take the ink cartridge out of the packaging dispose of any packaging material and carefully pull off the protective strip a F Please make certain that the protective strip has been completely removed Be careful not to touch the nozzles or contacts 5 Insert the cartridge with the nose pointing down and tilted back at an angle the black cartridge on the left the colour cartridge on the right 6 Close the cartridge holder You will hear a click when the cover of the holder snaps into place 2 Troubleshooting 7 Close the housing 8 Insert the enclosed Plug n Print card into the slot below the panel with the contacts facing up 9 It may take a moment to update the cartridge When the process is completed the following ap
112. mend changing the standard set tings only in event of frequent use Fax Resolution If you frequently send fax documents that require a dif ferent resolution you can change the standard setting FLAIN Press MENU OK and DQO 2 Use 4 y to select the resolution that you would like to use as the new standard setting for fax transmis sion Confirm with OK SW p Return to the last menu entry with C return G to the starting mode with Suppressing the Header Ifyou do not want your sender identification header to appear on outgoing messages you can suppress the display of the header f Please note that many recipients have config ured their machines to reject messages with out sender identification I Press MENU OK and 2 Use 4 qW to select OFF and confirm with OK The header will be suppressed Co Return to the last menu entry with C return to the starting mode with Setting the Transmission Speed If you frequently send messages to networks with poor line quality you can reduce the transmission speed A slower transmission speed ensures better transmission quality but increases the time required for the transmission I Press MENU OK and OQO 2 Use 4 y to select the desired transmission speed Confirm with OK p Return to the last menu entry with C return E to the starting mode with Q Display Information Configure which information should be shown on the display dur
113. mission report is printed out after every transmission even if the fax transmission was inter rupted CIFF No transmission report will be printed You can subsequently print out a transmission report via the journal see chapter Troubleshooting Printing the Journal 2 Confirm with OK Receiving Faxes If you have not changed the factory settings for fax re ception received faxes will be printed out automatically If there is no paper in the paper tray or no ink cartridges inserted the machine saves incoming fax messages see also Clearing the Message Memory The display in forms you about the memory status p After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise incoming faxes will not be printed out completely and will be lost Set the paper format and the paper type with the functions 241 and 242 so that your multifunction machine recog nises the type of paper loaded Setting Advanced Reception Options Printing Multiple Copies You can apply settings to your fax machine in advance to print out multiple copies of fax transmissions upon reception Pres MENU OK and Q Enter the desired number to OQ and press OK Sorted Printouts A multi page fax is sorted by the page number when printed The pages that were received last will be printed first You have the option of turning this function off Press MENU OK and Use 4 y to select OFF To activate i
114. n entry load it with 4 y and press OK again the entry is removed from the selection SW Z Entries you have added to a group are marked B in the telephone book with L 3 You do not need to include the L in the alphabetic quick search Editing Entries and Groups Press MENU OK and O 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Correct the entry and form each step with OK Use y to move the cursor within the entry you can delete characters with C Deleting Entries and Groups Press MENU OK and 2 Load a telephone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Press OK 3 Confirm the deletion of the entry or group with OK p Please note that this not only deletes entries E from the telephone book but also any links to a group or a speed dialling button Searching for Entries Use the option for alphabetic quick search Press the A button while in the starting mode and enter the first letter of the entry or group using the keypad For a large telephone book you can reduce the number of hits by entering additional letters e mail It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC Functions Using Companion Suite IH Firmware Update YOOg uoyd j L 9
115. n the network use the same encryption The following types of WEP encryption can be used in the network 64 bit max ten characters and 128 bit max 26 characters Wireless Adapter Internal or exter nal transceiver on a device WLAN Grouping of at least two com puters printers and other devices that are connected via radio waves Re quirement All participating devices must have a wireless adapter Appendix Abbreviations BIP Basic Imaging Profile Bluetooth protocol second transmission bps Bits per speed CCITT Comite Consultatif Interna tional Telephonique et Telegraphique predecessor of ITU CE Conformit Europ enne CEPT Conference Europ enne des Administrations des Postes et des T l communications association of postal service administrations CLIP Calling Line Identification Pres entation see Identification Presenta tion CLIR Calling Line Identification Re striction telephone number suppres sion see Identification Presentation CNG Calling Signal see CNG Tone DCF Design Rule for Camera File Sys tem DHCP Dynamic Host Configuration Protocol dpi Dots per Inch see Resolution DTMF Dual Tone Multiple Frequency see Tone Dialling DPOF Direct Print Order Format E C M Error Correction Mode EXIF Exchangable Image File GAP Generic Access Profile radio pro tocol for cordless handsets HCRP Hardcopy Cable Replacement Profile
116. ngs Press one of the two E buttons Colour or Black amp White the fax message is printed out Fax Transmission via the Menu When sending faxes in Colour or Black amp White via the menu the following setting options are available l Load the document as described in chapter Instal lation Loading Documents If you would like to send a colour fax activate the colour fax mode see Sending Colour Faxes 2 Press MENU OK and 3 Enter the fax number of the recipient or select an entry from the telephone book LL the redial list 38 21 or with the corresponding speed dialling button A I Crystal 650 Press OK 4 Use the number keypad to enter the time at which the fax should be transmitted within 24 hours eg 0D for 5 30pm For example you can use this function to make better use of the tele phone rates to reach a recipient at specific times or to take time differences into account Press OK 5 Set the contrast with 4 y increases the contrast decreases the contrast Press OK 6 If you would like to send a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load another page and use 4 y to select HEMT FAGE Press OK the fax message is sent Printing a Transmission Report The transmission report informs you of the result of a message transmission Press MENU OK OOC and OK Use 4 y to select an option OH The trans
117. nother machine POL MG rite ace bats tie accent amet natr oases 37 Allow faxes to be polled from your machine FAA RANSWERIHG zorre i464 teuor bos bette eee 37 Configure protected fax reception PaE AA LDS amp Sinai a thao eda toda weet tee et eas 36 Configure fax reception settings Eee DE TAA HG oe aleve BO aualeie ea late le wel hee 36 Configure transmission settings PRINT OAs seve ce deine ruere reia merc 50 Print a list of the last 30 transmissions eR E Gd errean a aa ears caret 37 Select fax reception Messaging SE Aa tee tek doin deataneenes 39 40 43 44 Send Text2Fax SMS MMS message PERE soc Lo shee eee ea oem enews 40 45 Read SMS MMS messages Speed dialling Crystal 650 Messaging Crystal 660 depending on country and network Infrared port Crystal 660 53 54 55 56 57 62 63 64 7 72 73 74 75 82 83 84 85 86 87 93 94 95 EE PRETEEN OT EREE 40 45 Print SMS MMS messages DELETE ireti ee er ee ee are ee 40 45 Delete SMS MMS messages SHS SE WR c s24 cidcad i teaver een ames 41 42 Configure special messaging settings NMS SE TUF egredi ed ardie edhe edhaas 45 46 Configure special MMS settings HE SSHGE BEEF s as iiereewetin ed ao ina 42 46 Turn message signal on off Fax Switch PAT AOPE a een eee E EA A AA 33 Set X operating mode MIGRAT TODE cts cto whens ea eat a goatee 33 Set C operating mode SET TIMER cscs ore siria ein Gioia
118. nstall the printer the scanner and the software for accessing the communication functions of your device with a USB cord InstallShield Cancel lt Back Next gt DIVMIJOSG PUL JAA 947 Sulyyezsuy U1 U1 Installing the Driver and Software PC Functions 56 Only after restarting should you connect your multifunction machine to the PC with a USB cable You cannot connect the multifunction machine directly to a network over the USB cable Wireless Network WLAN Select NETWORK PRINTING if you would like to inte grate your multifunction machine into a wireless net work with a WLAN adapter The drivers for the net work printer are installed With the wireless network connection you can only use your multifunction as a network printer see the section Networks Setting Up Wireless Networks WLAN Installation of Companion Suite IH 1 0 8 Select Features Select the features to install Select the features you want to install and deselect the features you do not want to install Available features USB Connection Network printing Description E will install a network printer for printing to a device that is directly connected to the network Installshield E 4 Windows 2000 XP users Your multifunction machine was tested and developed for PHILIPS to guarantee complete compatibility with Win dows 2000 and Windows XP Cick on NEXT to continue with the install
119. nsult the chapter Troubleshooting When first setting up your machine only use the ink cartridges included in the package l Crystal 660 Fold the colour display back to the original position Open the machine by taking hold of the moulded grip under the machine cover Installation and lifting the housing upward UOIZLIILISU 2 Press on the spring catch of the cartridge holder to open it 3 Take the ink cartridges out of the packaging re move the packaging material and carefully pull off the protective strip a F Please make certain that the protective strip has been completely removed Be careful not to touch the nozzles or contacts 4 Insert the cartridges with the nose pointing down and tilted back at an angle the black cartridge on the left the colour cartridge on the right lt N ed U IL o z fe U E 2 5 Close the holder You will hear a click when the cover of the holder snaps into place If the error message CHAMGE CARTRIDGE POSITIOHS appears on the display you have inserted the cartridges incorrectly Open the machine and insert the cartridges correctly see steps I to 6 Aligning Cartridges Press OK After the ink cartridges are inserted your multifunction machine prints out a test page and auto matically configures the correct parameters for the best possible printing result this pro
120. nting quality W l E l For optimal printing quality we recommend E aligning the cartridges after every change If the printing quality is still unsatisfactory you must manually clean the cartridges Open the machine and take the cartridges out of the holder see also Changing Cartridges Clean the contacts A with a dry lint free cloth 2 Laya lint free cloth on a flat surface Moisten half the cloth A Hold the cloth firmly to prevent it from wrinkling Place the nose nozzle side of the cartridges against the moistened area A and pull the cartridge a single time in the direction in dicated by the arrow B into the dry area C N Be sure to hold the cartridge in the correct po sition according to the figure above to prevent damaging the nozzles Never touch the nozzles and contacts with bare fingers and do not shake the cartridges Service Codes With function 83 you can check and configure the fac tory settings Checking the FirmwareVersion The firmware defines the basic functions and capabili ties of your multifunction machine Check our homepage for information on the current firmware version that is available for your machine and update the firmware if necessary see section PC Functions Using Companion Surre IH Firmware Update Press MENU OK and 2 Enter the following code using the number keypad DOOM then press OK 3 Use 4 y to select ARE YO
121. oading Documents 2 Enter the telephone number of the recipient There are multiple ways to do this Manual dialling Enter the fax number of the recipi ent with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the initial letters on the keypad or selecting the desired entry with 4 y Confirm with OK Redial list Load the redial list with GB 2 and use 4 y to select the desired number indicates received calls Crystal 660 and indicates dialled numbers Broadcast You can send the fax document to multi ple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way Speed dialling Crystal 650 Press the speed dialling button A I to which the telephone number is saved 3 After entering the telephone number press the button W l Print out the fax messages before sending E it to check the quality Press one of the two buttons Colour or Black amp White the fax message is printed out 4 Ifyou would like to send a single document page use 4 y to select SEHD and press OK If you would like to send a multi page document load another 8 Fax page and use 4 y to select HEMT FAGE Press OK the fax message is sent 5 Ifyou would like to interrupt the fax transmission and return to the starting mode press twice W ERNE p If the subscri
122. ob Press MENU OK and OO Use 4 y to select the job you would like to delete and press OK Confirm the deletion of the job by pressing OK 2 Troubleshooting Printing an Job Press MENU OK and Use 4 y to select the job you would like to print and press OK Printing the Job List Press MENU OK and G The machine will print out a list of all pending jobs p Return to the last menu entry with C return E to the starting mode with Q Locking the Machine With the locking function you can prevent unauthor ised persons from using your multifunction machine Saving the Lock Code You must first enter a code for activating or deactivating the lock function Press MENU OK and OCOC 2 Use the number keypad to enter a four digit lock code then press OK 3 Enter the code again for confirmation then press OK p If you have already saved a code you must first enter the old lock code before you can change it Activating the Keypad Lock I Press MENU OK and M 2 Enter the code you previously saved and press OK 3 Use 4 y to select OM and press OK The keypad lock is activated Only after en tering of the correct code will it be possible to access functions or enter numbers The lock will turn itself back on again automatically after each use Deactivating the Keypad Lock Enter the code you previously saved and press OK 2 Press MENU OK and OCO 3 Enter the code you previously s
123. ork Your multifunction machine will be automatically registered the first time it sends an MMS message First send a test MMS to your own telephone number to register your machine for the MMS service and test the functionality r5 Please note that not all fixed network providers are connected to the fixed network MMS service Should problems occur with MMS transmissions the problem could be that you are using a private number or your multifunction machine is operating on an older ISDN system that does not support CLIP see chapter SMS SMS Requirements Ifthe terminal device of the recipient is not MMS capable the subscriber will receive an SMS message indicating an Internet address where the MMS message may be retrieved or viewed The data volume for transmissions within the fixed network up to 500kB and to mobile telephones up to 100kB depends on the provider Contact your telephone provider for more information 10 MMS The transmission time for an MMS message de pends on the modem speed the data volume and the line quality With a transmission rate of 33 600 bps your multifunction machine contributes to keeping the transmission time short Consult your service provider about e which mobile or fixed network providers you can send MMS messages to and which providers you can receive MMS messages from e what costs may be charged for sending and pos sibly for receiving an MMS message e what
124. ou would like your telephone number and name to appear on outgoing messages as a sender identification header enter your sender identification here SW Z You can suppress the header line for each B type of message individually see chapter Fax Fax Settings or SMS Changing the SMS Settings Number Entry max 20 digits Entering numbers with the Crystal 650 Enter your telephone number using the number keypad then press OK You can enter special characters with the button Hold the button until the desired special character appears on the display Entering numbers with the Crystal 660 Enter your telephone number using the number keypad then press OK For a plus sign press the button and Q on the letter keyboard at the same time For a space press the button Name Entry max 20 characters Entering letters with the Crystal 650 You can also enter letters with the number keypad see button labels You can enter special characters with the button Hold down the respective button until the desired letter or special character appears on the display space 0 If you have entered an incorrect number or letter you can correct the entry with 4 y and C Press OK after completing the entry Entering letters with the Crystal 660 Fold open the cover for the letter keypad To enter up per case letters press Tf and the desired key at the same time The available special ch
125. page through the menu entries with 4 y The selected function is marked with an arrow Crys tal 650 or by a coloured bar Crystal 660 Con firm with OK to select a menu function 2 Access a menu function directly by pressing MENU OK and entering the corresponding menu numbers with the number keypad Direct menu access offers a quick and simple method for selecting functions p Return to the last menu entry with C return E to the starting mode with Q If you would like to change the current settings the fol lowing functions are available Entering the Date and Time Press MENU OK and 2 Enter the date and time and save the settings with OK see chapter Installation Entering the Date and Time If the power supply is interrupted e g after E a power failure you must enter the date and time again Entering Telephone Number and Name Press MENU OK and D 2 Enter your telephone number and your name then save with OK see chapter Installation Entering Telephone Number and Name AN Your name and number are sent on the top edge of every page header together with the date time and page number if you have saved this information with the functions 21 and 22 Setting Country and Language Here you can specify the local telephone network and display language Pres MENU OK and Q Use 4 y to select the country in which you operate your multifunction machine and confirm with
126. quantities of data you can transmit e which services and functions are available Sending MMS Messages Create your individual MMS message by entering text and attaching an image of your choice in the formats A4 A5 photo 10x15 or business card size The data volume of your MMS message is limited see also MMS Requirements Also note the format restrictions for mobile devices For detailed information contact your telephone provider Press BA H and use 4 q to select MMS Confirm with OK 2 Use 4 y to select whether you would like to scan the image for your MMS message or select an im age from a memory card Confirm with OK Scanning an Image a Lay the document onto the flatbed scanner with the written side facing down see chapter Installa tion Loading Documents b Use 4 y to select the desired document format and confirm with OK AS SWN 0 43 lt N 9 ae W LL Q E 9 R 44 Reading an Image from the Memory Card a Insert the memory card into the corresponding slot on the machine and confirm with OK A message appears on the display indicating how many image files the machine detected Then the photo menu opens You can print an index of the image files select an image or reanalyse the memory card see also the section Photo Printer b Use 4 y to select SELECT PICTURE Use 4 y to select one of the images on the memory card Con firm with OK WV
127. r e g stationary postcards onto which you can print with your machine Menu Settings options for functions that are shown on the display for selection Photo memory media Data storage media that is compatible with the multifunction ma chine e g digital cameras memory cards mobile devices Starting mode Machine operating mode Stand by mode Energy saving mode for times when the multifunction machine is not in use This user manual describe two machine types of the same series the Crystal 650 and the Crystal 660 For simpler orientation the user manual is divided into two sections In the Machine Functions section you will find the functions that can be operated directly on the machine the PC Functions section explains the settings that can be performed via the PC Please note that a general view of both machines was selected for the diagrams In the section Machine Functions Panel with Display you will find the correct diagram for your machine Please note that the availability of cer tain functions depends on the specific model Functions that only apply to one of the two machine types or are subject to country specific deviations are marked with a 6 star and are explained at the bottom of the page We constantly strive to implement improvements and innovations It is possible that individual functions are not yet activated for your machine firmware Update the firmware of your machine see section PC F
128. r document position the document such that the corner of the detail is up against the origin Using the zoom function you can separate the de sired area from rest of the document 8 For a colour copy Use 4 y to set the saturation colour density The saturation is measured in relation to the contrast diminishes the colours down to the grey range intensifies the colours Confirm with OK 9 Use 4 y to set the brightness of the copy darkens the copy brightens the copy Confirm with OK AZIAGOYD p 23 4 N 9 ae W LL Q E 9 R 24 10 Use y to select whether you want to copy onto normal or coated paper photo paper or a transpar ency Confirm with OK PHOTO Co The printing result also depends on the print ing medium used Use appropriate paper to achieve the best results Il For colour copy with Crystal Image If you want Crystal Image to implement the red eye reduction use 4 w to select FEDUCTIOH and confirm with OK SW Z Red eye reduction is a complex process and G can take some time Confirm the query only when needed 12 The copy is created with the defined custom set tings SW w Press or the button to start the copy ing from any step in the process With the button you can cancel the copy process and return to the starting mode Changing the Copy Settings All custom settings are reset to the factory settings after the copy is
129. r right of your PC screen next to the clock This process may take a few moments Wait until the installation is com plete Final installation for Windows 2000 XP users If your operating system is Windows XP SP 2 an additional window will appear during the final installation Select No NOT THIS TIME and click on NEXT Under Windows XP select INSTALL SOFTWARE AUTOMATICALLY RECOMMENDED during the final installation and click on NEXT Example ComPANION Suite IH Select Companion Surre IH by clicking on the corresponding button Companion Suite iM Install Products pela es EF b 4 Se Or J rt S T he Ph 3 This vll install the primier the scammer amd th gihe camanunleaibors fanet abp iaminn iL The installation wizard will guide you through the rest of the installation confirm with Next Accept the license agreement with Yes The installation program suggests a folder to install COMPANION Surre IH into You can choose a different destina tion folder by clicking on Browse and selecting a folder Confirm with Next Installation of Companion Suite IH 1 0 8 Windows 2000 XP Even if the installation wizard informs you that the peripheral device has not passed the Windows Logo Test click on YEs to Choose Destination Location Select folder where setup will install files Setup will install Companion Suite IH in the following folder CO mplete the inst
130. rea The following format options are available for your im age files 1815 STANDARD 1815 BORDERL 18 15 A4 two 10x15 photos on A4 Ad STANDARD Ad BORDERLESS y With borderless printing your multifunction machine will remove the image margin if necessary to create a borderless printout while retaining the original proportions After printing a photo on 10x15 format load A4 or letter paper into the paper tray otherwise in coming faxes will not be printed out completely Set the paper format and the paper type with the functions 241 and 242 so that your multifunction machine recognises the type of paper loaded Photo formats are measured in inches The typi cal product names are rounded values Take note of the inch values in connection with standard ised photo accessories Millimetre Format Inch Format cm With Bluetooth or Infrared you can transfer up to 24 image files to the multifunction ma chine The data will be lost in the event of a power failure For the special requirements of printing high quality photos we recommend using photo pa per see chapter Installation Loading Printing Media Loading Photo Paper combined with photo cartridges see chapter Troubleshoot ing Inserting Photo Cartridges 5 Photo Printer You can order original photo paper from our order ser vice see the back side of this user manual Supported Image Files You can use image files
131. rogram set tings for PHoTO Impresston Select REMOVE and click on Next In the next window confirm the removal of PHoTO ImpRESSION with FINISH InstallShield Wizard b xi Welcome Modify repair or remove the program A rcSoft Welcome to the Photolmpression Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program components to add or select currently installed components to remove aj Remove all installed components aj InstallShield Cancel SW Z Ifyou would like to cancel the uninstall proc ess click on CANCEL 4 Uninstalling the Driver and Software bd Your PC will now prepare for the uninstall process Select REMOVE to delete the device driver Click on Next and confirm with Ox in the following win dow Installation of Companion Suite IH 1 0 8 Welcome Modify or remove the program Welcome to the Companion Suite IH Setup Maintenance program This program lets you modify the current installation Click one of the options below C Modify Select new program features to add or select currently installed features to remove Remove E Remove all installed features InstallShield 5 a For custom uninstall settings select Mopiry You can change the PC connection type either by uninstalling the USB connection or adding a wireless network You can also config
132. rom being automatically accepted by the fax switch If you switch off the answering machine calls will be accepted by the fax switch Setting example Number of rings on answering machine FAX RIHGS TOTAL RINGS VI The outgoing message of your external an swering machine should be shorter than ten I A N seconds Avoid music in the outgoing message If your external answering machine has a con serving function i e a function that changes the number of rings as soon as new messages have been recorded it is best to deactivate this func tion It can occur that the answering machine counts fax calls in addition to the received messages If your external answering machine records fax sig nals but your multifunction machine cannot re ceive faxes you should inspect the connection of your external answering machine see chapter In stallation Connecting Additional Devices 7 Fax Switch 8 Fax gt With your multifunction machine you can receive and send both black and white faxes and colour faxes If you have installed the included software package and connected your machine to a PC you can also take ad vantage of the option of electronic fax transfer see section PC Functions Using Companion Surre H Faxing Sending Black amp White Faxes While the machine is in starting mode lay the document onto the flatbed scanner with the writ ten side facing down see chapter Installation L
133. rs vadlGhe ta Seiw eu ed a e Bees 5 Service COdeS 26 syn seers Veale ees ew Powe OS ee 52 Power GYCliNG ts os ecu pa EEE Ra ERR E aE 52 e PC Functions oeeeeoeee ee 53 PC Requirements a i440 6s Ree eaet e ae bean eal aae 53 Wireless Network Requirements 00000 53 Installing the Driver and Software 53 2 Networks cccccccscccvece D7 Wireless Networks crnci tia vee Sea Re oe aay oe ee 57 Setting Up Wireless Networks WLAN 2 57 3 Using Companion Suite IH 60 Telephone BOO Ker Ne its eecapire ted ak hae dea aie Ha ene at 60 FAMINE sty Sion Main Ai ed A a ee Wan ea 6l 1b SR ear e E a E Se A AN eo ae 63 PEDONE iwitae da kaa ta EE a aa e a a a ERA a cae od S 64 SCANNING saarinen Ea E EE Pale adda e eE GaSe 65 Displaying the Ink Level44 4 5 4 5 areia riino rE pa 67 Firmware Update i4 038 ey era nEs oi tacoma as E es 67 4 Uninstalling the Driver and Software 69 Appendix 1 GIOS Y eS ice eats et Secon nai eee een aes AD DVEVIAtICNS stu tarre aei wlda wate ewdaats wee aaa ae 73 LISCOF FUNCTIONS o r tose due eer ethane eka eed on 74 Technical ata sts es tas wee a Sua tae eaten aaa 75 Warranty oe it td mane cpu anid nnd Bab cd A ae ere ee eae 76 Environment es co Sata 8 alae d bates aan he a eas Saeed es 71 Speed dialling Crystal 650 SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 6
134. rvice Set ID SSID Enter the SSID and con firm with OK default is CEYSTAL_MFF You can find the network name in the network settings of your PC The SSID must match the SSID on the PC or on the access point Activating WEP Encryption Unprotected wireless networks are accessible to others Always protect your network against unauthorised access with the WEP Wired Equivalent Privacy standard You must use the same WEP key on your multifunction machine and on all connected PCs and the access point gateway router WEP encryption is deactivated at the factory Press MENU OK and Use 4 y to select 64 BIT or 128 BIT Confirm with OK Enter the WEP key and confirm with OK p With 64 bit encryption the WEP key must be either 5 characters ASCII or 10 numbers hexadecimal With 128 bit encryption the WEP key must be either 13 characters ASCII or 26 numbers hexadecimal You can enter four different WEP keys You can find the WEP key in the network settings of your PC Selecting the Connection Mode With the connection mode you set the IP address and subnet mask In an infrastructure network you can se lect whether the settings should be made automatically or whether you would like to manually enter the IP ad dress and subnet mask In an ad hoc network you must make the settings manually Press MENU OK and QMO to select the connection mode Use 4 y to select AUTO GHCF or MANUAL and confirm with OK default
135. s networks e g TCP IP the most well known protocol for Internet commu nication used by almost all operating systems IEEE 820 11b typical wire less network protocol standard ITU T30 for fax transmissions Pulse Dialling A dialling process that is used in older telephone networks You hear a clicking for each number dialled Resolution Number of dots per inch dpi The following settings are avail able to you for fax transmissions standard fine E superfine F photo e and for colour faxes COL For copying the available resolutions are DRAFT HORMAL and PHOTO Scanning Reading a document via the flatbed scanner for sending as a mes sage copying faxing or editing on the PC Sender identification header Display of the telephone number name date and time on outgoing mes sages Serial Connection see Additional Devices Speed Dialling In addition to the tele phone book nine speed dialling but tons are available to you for frequently dialled numbers Stand alone Your multifunction ma chine even functions independently of a PC or network connection TCP IP Transmission Control Protocol over Internet Proto col Fundamental Internet connec tion protocol often also used as a col lective term for the Internet protocol suite Telephone Book Index The entries saved in the telephone book are au tomatically sorted alphabetically and can be accessed quickly
136. s Photo Memo ry Media I If you would like to leave the photo menu use 4 y to select E IT and confirm with OK 2 Itis now safe to disconnect the connection between the storage medium and the multifunction machine by pulling out the memory card or the USB cable Editing Memory Card Contents on the PC You can edit and manage image files from the PC using the card reader of your multifunction machine Connect the machine to your PC with a USB cable see section PC Functions Installing the Driver and Software 2 Insert the memory card into your multifunction machine see Inserting Memory Cards The stor age medium appears as a removable drive on the PC in Windows Explorer Access this drive to add copy move save or delete images SW Z You can edit photos directly on the memory E card with an image editing program e g PHOTO IMPRESSION 3 Only remove the inserted memory card after you have disconnected the connection otherwise data may be lost In Windows Explorer right click on the removable drive and disconnect the connection The removable drive no longer appears in Windows Explorer Changing Printer Settings You can change the factory settings with the following functions SW p We recommend changing the standard settings only in event of frequent use Setting the Paper Format I The standard setting for the paper format factory setting A4 can be changed by pressing MENU
137. sion and return to the starting mode press twice If the subscriber is busy your multifunction machine will call the number again at specified intervals If you would like to cancel the redial attempts you must delete the SMS message from memory see chapter Troubleshooting Edit ing Jobs After the transmission the machine prints out a transmission report depending on the settings see chapter Fax Printing a Transmission Re port Receiving SMS Messages If you have received an SMS message the indicator light next to the amp 4 button blinks and the D symbol appears on the display Received SMS messages are printed out automatically If you have switched off the automatic printout see also Changing the SMS Settings new SMS messages are saved to the message memory SWS 6 39 4 N 9 ae W LL Q E 9 R 40 Reading SMS Messages Press S H and OK or MENU OK and OQ 2 Use 4 y to select the SMS message you would like to read then press OK Unread messages are marked with a star 3 Use 4 y to move the cursor through the text The sender and time of receipt are displayed at the end of the SMS message 5 p Return to the last menu entry with C return E to the starting mode with Q Printing SMS Messages If you have deactivated the automatic printout see also SMS Settings or you would like to print out an SMS message again you can print saved
138. ss with Bor D SV p If you are not certain which number corre E sponds to which photo first create an index printout see Index Printout 2 Use the number keypad or 4 y to enter the de sired number of copies 4 to Q and confirm with OK HO OF COPIES i 3 Use 4 y to select the desired paper format and con firm with OK 165115 BORDERL 4 Use 4 y to select whether you want to use normal or coated paper photo paper or a transparency Confirm with OK or with or the but ton PHOTO 5 Photo Printer 5 For Colour printout with Crystal Image If you want Crystal Image to implement the red eye re duction use 4 w to select REDUCTIOH and con firm with OK SW Z Red eye reduction is a complex process and E can take some time Confirm the query only when needed 6 Your multifunction machine starts the printing with the user defined settings p Return to the last menu entry with C You may terminate the print job with The page is ejected PictBridge Directly Printing Files Your multifunction machine meets the PictBridge stand ard With PictBridge the digital camera directly access the photo printer If you have connected a PictBridge compatible digital camera to the multifunction ma chine the message FIC T BRIDGE appears on the dis play The PictBridge function displays the print settings supported by the multifunction machine resolution paper format and type file format Crysta
139. stalled features to g remove Remove A Remove all installed features Installshield You will be asked to confirm the uninstall After you have clicked on OK Companion Surre IH will be re moved from your PC At the conclusion of the uninstall process you must restart your PC Disconnect the multifunction machine from the PC before restart ing p The programs PHOTO Impression and PAPER Port are not deleted and remain available for use Variant 2 Click on START gt SETTINGS gt CONTROL PANEL gt ADD OR REMOVE PROGRAMS to view which pro grams are installed on the PC I Click on the program that you would like to delete and select CHANGE REMOVE 2 Follow the further instructions on the PC screen to delete the selected program from the hard drive of your PC 4 Uninstalling the Driver and Software Glossary Access Point Central access point in a WLAN All network devices must reg ister themselves with the access point to be able to communicate with other devices in the network All devices send the data to the access point which dis tributes the data within the network Active Fax Switch The passive fax switch distinguishes incoming calls ac cording to fax transmissions and other calls based on the calling tone CNG signal 1100Hertz The active fax switch also controls the ring behaviour of the devices and coordinates exter nally connected devices see Addition al Devices s
140. started and transferred to the selected application 2 You can also configure special settings for these applications and change the standard settings by right clicking on the corresponding button custom eMail B ocr a Fax lt D CopyPrint amp Scan a Select Destination Select 2 PaperPort Desktop Zl Configure before Scan z dadi IES Scan Magazine Scan Magazine 32 x PaperPort PageView E Scan Document OCR Quality E3 Scan Document Fax Quality 2 New View Copy Delete Select Format and 4 Flatbed Flatbed Flatbed Options Folder Copy A E F omes SELECT DESTINATION If you would like to link the Scan To function to a program other than PAPER Port you can select another program to which the scan should be transferred by default Click on FOLDER copy and under Burton click on the option Snow ALL DESTINA TIONS to assign new target programs for the scan OneTouch Preferences i x PaperPort Folder Button General r Scan Button Options Select Destinations lM PaperPort eMail Applications J Fay Applications Graphics Applications Printers Word Processing Applications gt Stililmage Ghent MV Show Scan Progress Window Z Scan Single Pages when Auto Document Feeder is Empty Cancel SELECT CONFIGURATION You can create profiles here You can save settings that you would like to use fre quently for scanning S
141. struction manual Unless the customer has concluded with SAGEM a maintenance contract in respect of the equipment which specifically provides for repairs to be carried out at the customer s premises the repairs will not be carried out on the equipment at the customer s premises The fol lowing sentence applies to purchases of equipment for the customer s trade business or profession Except as otherwise expressly provided in this Document and to the extent permitted by law SAGEM makes no repre sentations or warranties express or implied statutory or otherwise and to such extent all terms and conditions implied by law are hereby excluded This guarantee does not affect the Customer s statutory rights B Exclusions From Guarantee SAGEM shall have no liability under the guarantee in respect of e damage defects breakdown or malfunction due to failure to properly follow the installation process and instructions for use or an external cause to the equipment including but not limited to lightening fire shock or water damage of any nature or modifications made without the written approval of SAGEM SA or a failure or neglect to maintain the equipment or inap propriate maintenance or unsuitable operating conditions particularly of tem perature and humidity or repair or maintenance of the equipment by persons not authorised by SAGEM or e wear and tear from normal daily use of the equipment
142. t select OM Confirm with OK 8 Fax Receiving Faxes on the PC If you have installed the included software package and connected your machine to a PC you can configure whether you would like to receive faxes on the PC and or on the machine see section PC Functions Using ComPANION Surre IH Faxing fh It is not possible to receive colour faxes on the PC I Press MENU OK and 2 Use 4 y to select the desired option CIFF Faxes will be received exclusively on your multifunction machine ALUTOMAT IC If the PC is turned on and the connec tion to your machine is active incoming faxes will be received on the PC 3 Confirm with OK Printing Out Reduced Size Faxes Incoming fax messages will be printed out somewhat reduced in size so that no information is lost You have the option of turning this function off Press MENU OK and DOO Use 4 y to select OFF To activate it select OH Confirm with OK Clearing the Message Memory Received fax messages are printed out immediately and deleted from the Message Memory unless the multifunction machine is currently executing a print or copy job no paper is loaded no ink cartridges are inserted or the cartridges are empty you have deactivated the automatic printout with a code If the message memory is full up to 2 MB of storage space no additional messages can be received The display informs you about the memory status If the memor
143. terrupt the Text2Fax transmission and return to the starting mode press twice I Text2Fax If the subscriber is busy your multifunction machine will call the number again at specified intervals If you would like to cancel the redial attempts you must delete the Text2Fax message from memory see chapter Troubleshooting Editing Jobs After the transmission the machine prints out a transmission report depending on the settings see chapter Fax Printing a Transmission Re port Xe4CTIXSL TI 47 lt N lt U IL o z fe U E 2 48 12 Trouble shooting Removing a Paper Jam Never open the paper jam door while the multifunction machine is printing I In the event of a paper jam an error message ap pears on the display and the print job is stoped Press on the catch on the rear side of your machine to open the paper jam door 2 Carefully pull out the paper then close the paper jam door Confirm with the button ABCDEFHGISJKLMNOPQRSTUVWXYZ ABCDEFHGUKLMNOPQRSTUVWXYZ at k E ij Changing Cartridges The display will inform you when a cartridge is low and must be replaced If one of the ink cartridges is empty your machine will stop printing even if ink still remains in the other cartridge Each new cartridge that you insert into your machine must be updated with the enclosed Plug n Print card to set the ink level
144. ther than those designated as SAGEM products SAGEM CRYSTAL is a registered trademark of SAGEM SA and CRYSTAL 650 660 are trademarks of SAGEM SA Microsoft and Windows are registered trademarks of Microsoft Corporation Apple and Macintosh are registered trademarks of Apple Computer Inc Intel and Pentium are trademarks of Intel Corporation CompactFlash is a registered trademark of SunDisk Corpora tion MEMORY STICK is a registered trademark of Sony Cor poration SmartMedia is a trademark of Toshiba Corporation Secure Digital is a registered trademark of Toshiba Corpora tion Microdrive is a registered trademark of Hitachi Global Stor age Technologies MultiMedia Card is a registered trademark of Siemens AG and or Infineon Technologies AG MultiMedia Card is a trademark of MultiMedia Card Association xD Picture Card is a trademark of Fuji Photo Film Co Ltd DPOF is a registered trademark of Fuji Photo Film Co Ltd The Bluetooth word mark and logos are owned by the Bluetooth SIG Inc and any use of such marks by SAGEM SA is under license IrDA is a registered trademark of Infrared Data Association USB is a trademark of USB Implementers Forum Inc General Notice The mentioned references in this manual are trademarks of the respective companies The lack of the trademarks and does not justify the assumption that these dedicated termino
145. tic SMS Printout Your multifunction machine automatically prints out SMS messages You can deactivate the automatic print out I Press MENU OK and O 2 Use A4 y to select OFF and confirm with OK SMS messages are received and saved in memory p Return to the last menu entry with C return G to the starting mode with Q 9 SMS Name of the Sender If you do not want your sender identification header to appear on outgoing SMS messages you can suppress the display of the header Pres MENU OK and 2 Use 4 q to select OFF and confirm with OK The header will be suppressed SWS 6 SW p Please note that your sender identification G counts as text and reduces the number of characters available for your SMS message Return to the last menu entry with C return to the starting mode with Receipt Confirmation You can request a receipt confirmation of when the SMS centre has forwarded your SMS message to the recipient or the validity period has expired The receipt confirmation is not a confirmation that the message has been read Requesting a receipt confirmation may be associ ated with a fee Contact your telephone provider for such information Press MENU OK and O 2 Use 4 y to select OM and press OK To deactivate the receipt confirmation repeat the process and se lect OFF SV p Return to the last menu entry with C return to the starting mode with Sub
146. ting Jobs If you would like to interrupt the MMS transmission and return to the starting mode press twice After the transmission the machine prints out a trans mission report depending on the settings see chapter Fax Printing a Transmission Report Receiving MMS Messages If you have received an MMS message the indicator light next to the X4 E button blinks and the sym bol appears on the display Received MMS messages are automatically retrieved from the server and printed out You can deactivate both the automatic retrieval func tion and the immediate printout of the MMS messages see also Changing the MMS Settings p Ifa received MMS message exceeds the prede fined format limitations your multifunction machine will shrink and compress the MMS to the correct size 10 MMS Reading MMS Messages Ifan MMS message has arrived you will receive a noti fication SMS You can read the contents of the notifica tion SMS on the display Press X J and OK or MENU OK and OQ 2 Use amp y to select the desired notification SMS and press OK Unread messages are marked with a star cc 3 Use 4 y to move the cursor through the text The notification SMS informs you about the send er subject and retrieval status of the stored MMS message 4 Press OK to immediately print out the MMS mes sage or retrieve it from the server a If you have not changed the factory settings the MMS message for w
147. tion machine press MENU OK and 2 You will receive a printout of the menu functions offered by your machine An extra page informs you about the current settings 22 23 24 25 27 28 29 32 33 34 35 36 37 38 52 Phonebook HDD SRM Eons ee ee eee eRe Meares 3 Add entries to the telephone book AOL GROUF rego eee cus tule keke bee ecote eee 3 Collect multiple entries into a group MOD LE CRANE sect ie Soe reti PA EETA 3 Change entries groups DERE TE El Rel vcia acre chee ae aarti ich 3 Delete entries groups SPEEL DIME sseGueee ieee tea de Soe 32 Fast selection of frequently dialled numbers PRIER T eae al fod a AEE A EEN 32 Print the telephone book Settings DAEs LIMES aa ee eeraa a sad ween 20 Set the date and time HUBER HAME ss kas eae eae aoe ee ete es 20 Enter your telephone number name Tele He TUORE neha mae Get tot are Meee ere es 20 Configure PSTN PABX operation PRI PR eset era neie ied et A 30 Configure printer settings PTA EE YS ok ene esd Sia heeds at ted SRE ed 24 Configure scanner settings EERE HS ew eta aoe e ee eae 1 38 Configure special settings SEUBRAF GL GAbescactinn aw ieni a S 20 Set country and display language PUNE TOR CIS P ianiat eda dna anA danger eee 20 74 Print out the list of functions Fax TRANSMITE 24d cotae ve Se aetatesteetec see tes 36 Send faxes via the menu PFOLCTHOR A coe We ee Bae ae eee ka eto ee aun 37 Poll faxes from a
148. to send Please consult the user manual of your mobile device for precise instructions 5 Confirm with OK to access the photo menu of your multifunction machine see also Printing Im age Files from the Photo Menu 5 Photo Printer Reading Image Files After you have established the data transmission in one of the ways described above a message appears on the display indicating the number of image files your multifunction machine has detected up to 999 Your multifunction machine automatically detects existing DPOF files and PictBridge signals You can also print out your photos from the photo menu SV p For large amounts of data reading of the photos may take a few moments Printing DPOF Files Your multifunction machine meets the DPOF Di rect Print Order Format standard file format 1 10 With the digital print order format DPOF you can se lect photos for printing directly on your digital cam era and configure the desired settings The machine reads the DPOF files on the memory card and detects which photos have been selected for printing If you print DPOF files with your multifunction machine the print settings of your machine are overwritten i e the selected image files are printed with the DOPF settings configured on the digital camera AN If your multifunction machine does not sup port any of the configured DPOF options the display will show possible print settings or the print job will not be exe
149. tries for a full A4 page are collected see Changing PC Fax Settings Changing PC Fax Settings Print and Send Options Il Click in the menu bar on Toots gt OPTIONS gt Fax 2 With the dialog LoGs AND REPORTS you can configure custom print settings for your faxes 3 Using Companion Suite IH transmission reports and journals on the PC Mul tiple selection is possible Options Logs and reports Fax parameters Reception Automatic printing of a received document Print a reception report Automatic printing of a reception log Automatic printing of the sent document Print the send report Print the send log In the Fax PARAMETERS window you can configure custom settings for PC fax transmission Logs andreports Fax parameters Properties of the telephone line Sending speed zj Line number Dialing prefix Dialing type Vocal frequency x Header without O ECM Error correction a We recommend checking the fax parameters E when problems arise during fax transmis sion see section Machine Functions Fax Changing the Fax Settings Take note of the ma chine specific transmission speed see Appen dix Technical Data 3 Click on OK to save your settings Press X to can cel the current function Profile and Title Page With the PROFILE function you can enter and save your personal sender identification to be sent with your fax messages as the title page l Click in the menu
150. try of a name is optional if you do not change the factory settings the machine will log on as CRYSTAL Press MENU OK and En ter any host name and confirm with OK S All entries must match the settings on the PC E and on all other connected PCs or the ac cess point gateway router The radio channel the network name SSID the WEP key and the subnet mask must be the same the IP address must be within the same IP range but must be unique within the network You can find the necessary information in the network settings of your PC Installing Printer Drivers After you have configured your multifunction ma chine you must install Companion Surre IH with the required printer drivers If you have not yet installed the software select custom installation of COMPANION Surre IH see Installing Individual Applications Cus tom Install During the installation select NETWORK PRINTING as the connection type If you have already installed Companion Surre IH you can start the setup process again from the installation CD and select Mopiry You can also click on START gt PROGRAMS gt COMPANION SUITE gt COMPANION SUITE IH gt App or REMOVE A DEVICE Select Features Select the features setup will install or uninstall Select the action that you want to be done Available features Uninstall the USB connection Install a network printer m Description This will install a network printer
151. ts The welll Install yow printer scanner and all tha plications allowing you to be ellicien and creative i post vic at lenat 610MB ee ee The program Acrosar READER must be in stalled separately see Installing Individual Applications The program PHoto Impression is installed this process may take some time The installation wiz ard will guide you through the rest of the installa tion confirm with NEXT Before continuing the installation read the license agreement and accept it with YEs Installation of Companion Suite IH 1 0 8 License Agreement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement LICENSE AGREEMENT FOR THE SOFTWARE PLEASE READ THE TERMS AND CONDITIONS OF THIS LICENSE CAREFULLY BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE BY OPENING THIS ENVELOPE YOU SIGNIFY THAT YOU HAVE ACCEPTED THESE TERMS AND CONDITIONS If you do not accept the terms of this license promptly return the unopened CD ROM packaging as well as the gt Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Companion Suite IH you must accept this agreement InstallShield lt Back No 4 Windows 2000 XP users Your multifunction machine was tested and developed for PHILIPS to guarantee complete compatibility with Windows 2000 and Windows XP Click on NExT to
152. ts built in active fax switch will then function optimally and is capable of controlling the additional devices see chapter Fax Switch Setting the Fax Reception Mode Connection to the Telephone Line If you connect additional telecommunications de vices to the same telephone wall socket make sure the multifunction machine is the first device connected to the line In GB Installation You can connect additional devices to separate sockets on the same line even if they are in different rooms UOIZLIILISU DSL Connection In the event that you use a DSL modem Connect the multifunction machine after the modem For addi tional information please consult the user manual of your DSL system ISDN Connection Details for ISDN connections can be found in the in structions provided with the terminal adapter or the dial up router Installation 19 N 9 ae W LL Q E 9 R 20 Press MENU OK and Q You will receive a print out of the menu functions of your machine an ad ditional sheet provides information about the current settings There are two ways to access functions in the menu ly p erating mode only then can you access the func If your machine is in energy saving Stand by mode press any button to return to the op tions see Energy Saving Mode Access a menu function by pressing MENU OK and
153. ttings must match the information for the network Setting the Network Type Pres MENU OK and Q to select the network type Use 4 y to select AD HOC or INFEASTRUC see the section Wireless networks Confirm with OK a Ifyou select AD HOC you will be asked to set the radio channel for transmission default is 16 You can enter any channel if conflicts with nearby wire less networks arise The radio channel must be the same as the channel selected on the PC Enter the radio channel and confirm with OK b If you select IMFRASTRUC you will be asked to select the authentication mode This specifies whether the multifunction machine authenticates itself on the access point gateway router with the WEP key or whether the data should be encrypted for transmission in the wireless network The fol lowing options are available MOME No authentication takes place and data is transmitted unencrypted OFEH No authentication takes place but data is transmitted encrypted SHARECt The multifunction machine authen ticates itself on the access point gateway router with the entered WEP key and data is transmitted encrypted EOTH The authentication mode is selected arbi trarily by the machine Select a mode with 4 y and confirm with OK p If you select OPEM SHARED or BOTH you must enter a WEP key with the function 914 Entering the Network Name SSID Press MENU OK and QOMO to enter the network name Se
154. ual pages in the printout x o You can print on both sides of the paper duplex printing Your multifunction machine stops the printout halfway through the printing process and a message appears on the PC screen asking you to turn the paper and in sert it back in so that the duplex printing can be continued Click in the CrystaL PRINTER dialog on I Want To to configure additional specific printing set tings 3 Using Companion Suite IH Saving Printing Settings All printing settings that you configure are reset to the factory settings after the printout is created unless you save them as the new standard settings Click in the CRYSTAL PRINTER dialog on Save SETTINGS to save or select a settings profile or to delete profiles that are no longer needed ave your current settings Delete a setting from the list Restore Factor Sethngs Defaults Empty gt lt Empty Empty lt Empty lt E mpty gt Displaying Printing Help Click in the CrystaL PRINTER window on Options if you need specific information and help on printing Scanning amp With Companion Surre IH you can scan documents and edit them on the PC During scanning documents e g texts images are electronically prepared for the PC so that you can open edit and save them in a word processing or image editing program I Lay the document onto the flatbed scanner with the written side facing down see section Machine Fun
155. uetooth functionality e g camera phones handhelds WLAN and Bluetooth are op tional and function only with an original adapter avail able through our order service see back page of this user manual More information is available on our homepage www fax philips com The Crystal 660 has a built in modem with which you can send and receive Text2Fax SMS MMS messages without using a PC Your multifunction machine prints using state of the art inkjet technology Two free ink cartridges are provid ed with your machine black and colour Install these and you can immediately try out the many features of your multifunction machine Have fun Introduction About this User Manual Please read the user manual carefully and follow the safety instructions to ensure proper operation of your multifunction machine Symbols Used and Basic Terms Warns about improper operations that could lead to injuries errors or damage to the ma chine or refers to features that are specific to a country or machine type s f Indicates tips for effective use of your multifunction machine and helps to avoid possible difficulties in the execution of individual functions Document Original that is copied scanned or trans mitted as a fax or Text2Fax SMS MMS message with your machine Paper Printing medium that you insert into the paper tray and onto which your multifunction machine prints Pre Printed material Printed pape
156. ul if you update each new cartridge with the Plug n Print card that is provided with the car tridge Press MENU OK and Q 2 Use 4 y to select the cartridge for which the ink level should be displayed Press OK SV D Return to the last menu entry with C return to the starting mode with Printing the Journal The journal contains a list of the last 30 message trans missions fax Text2Fax SMS MMS messages The journal is either printed out automatically after 30 trans missions or you can print it out when needed Press MENU OK and OO The journal is printed Editing Jobs Your multifunction machine maintains a list of all trans mission orders fax Text2Fax SMS MMS messages that are currently being processed are ready for polling or should be sent later Loading or Changing Jobs The status provides information about the order Docu ments in the list can fall into the following categories with regard to their status T Delayed transmission DOl Polling send FOL Delayed fax polling IH PROGRESS Order being executed hS SMS transmission HHS Ts MMS transmission Press MENU OK and Use 4 y to select the job you would like to change and press OK Enter the de sired changes and confirm by pressing OK Immediate Job Execution Press MENU OK and OO Use 4 y to select the job you would like to execute first and press OK The job is executed immediately Deleting an J
157. umber of the recipi ent with the number keypad Telephone book Press 1 Load the desired tele phone book entry by entering the initial letters of the entry on the keypad or selecting the desired entry with A y Redial list Load the redial list with G 2 and use 4 y to select the desired number indicates received calls and indicates dialled numbers Broadcast You can send the fax document to multi ple recipients Enter the telephone numbers in one of the ways described above and press 94 after every entry You can enter up to ten numbers in this way Press OK 3 Enter the text that you would like to send max 5 600 characters Fold open the cover for the letter keypad To enter up per case letters press T and the desired key simultane ously The available special characters are printed above and to the right of the keypad buttons and can be en tered by pressing the button simultaneously with the corresponding letter button for example press the button and Q at the same to enter a Press m to enter a space If you would like to enter a line break press lt 9 If you have entered an incorrect number or letter you can correct the mistake with 4 y and C p You can print out the Text2Fax message be E fore sending Press one of the two buttons Colour or Black amp White the Text2Fax mes sage is printed out 4 Press D H your Text2Fax message will be sent y If you would like to in
158. unctions Using Companion Suite IH Firmware Update SMS Crystal 660 depending on country and network MMS Crystal 660 depending on country and network Text2Fax Crystal 660 depending on country and network Infrared interface Crystal 660 uoI INpo zUY Trademarks All rights reserved No part of this publication may be repro duced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying re cording or otherwise without the prior written permission of SAGEM SA The information contained herein is designed only for use with this product SAGEM is not responsible for any use of this information as applied to other machines Neither SAGEM SA nor its affiliates shall be liable to the purchaser of this product or third parties for damages losses costs or expenses incurred by the purchaser or third parties as a result of accident misuse or abuse of this product or unau thorized modifications repairs or alterations to this product or failure to strictly comply with SAGEM SA operating and maintenance instructions SAGEM SA shall not be liable for any damages or problems arising from the use of any options or any consumable prod ucts other than those designated as original SAGEM products or SAGEM approved products SAGEM SA shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables o
159. upload Versions Information Quit HI 231INS uOluUedWIOY SUIS ON N PC Functions Click on VERSION INFORMATION to see the current firmware version of the machine x Firmware File to load No firmware file was provided Firmware Yersion Device firmware version 0 46 Jan 31 2005 17 28 3 File firmware version Device types Device type D6 Photo Rev 1 The firmware file is compatible with following devices Technical data Device bootloader version D 0 42 Jan 21 2005 14 35 4 SW p With menu function 83 you can check the firmware version directly on the machine Pres MENU OK and 8 Enter the following code using the number pad DO MMO The display shows the current firmware version 3 Download the firmware file from our homepage and save it on your PC The firmware update deletes all tel ephone book entries as well as saved fax SMS and MMS messages Archive the telephone book with Companion Address Book or copy the entries to the Windows address book Print the saved fax SMS or MMS mes sages before performing the firmware update to prevent loss of data 4 Inthe MFUppatreDeEvice window under FIRMWARE FILE TO LOAD select the saved firmware file Then click on START UPLOAD to transfer the current firmware file to the multifunction machine Check whether the message BOOTLOADER WREITIHG appears on the display because your
160. upply Power Consumption 447x385x239 mm 7 8kg 220 240V 50 60 Hz Stand by mode 7 Watt Starting mode 10 Watt Connection type PSTN PABX Standards Circuit breaker EN60950 Emissions EN55022 Class B Interference immunity EN55024 Other Energy Star CE Ambient conditions perm temperature 15 35 C relative humidity 10 80 non condensing Image processing Crystal Image photo and text enhancement Printing Media Maximum capacity of paper tray Maximum capacity of output tray max 50 sheets standard paper A4 80 g m max 50 sheets standard paper A4 80 g m Paper sizes Width Length Paper thickness Paper weight 1Ox15 A4 letter 76 2 mm 2 15 9 mm 127 mm 43 mm 0 08 0 28 mm 75 272 g m Supported printing media Copier Type Resolution normal paper coated paper transparencies photo paper stand alone colour draft 300x300 dpi normal 600x600 dpi quality 1200x 1200 dpi Multiple copies Zoom range Photo Printer Card slot Digital camera connection USB port up to 99 pages 25 400 CompactFlash I Il Smart Media MultiMedia Card MMC Secure Digital Memory Stick Memory Stick Duo Pro Memory Stick Pro Microdrive XD Picture Card USB host 1 USB 2 0 Full Speed Supported standards DPOF PictBridge Printer Type Warm up time scanner Resolution bubble inkjet colour max second m
161. ur SMS messages as the header l Click in the menu bar on Toors gt PROFILE 2 Enter the data that should appear as the sender identification 3 Save your profile by clicking OK Press X to can cel the current function SV p Please note that your sender identification G counts as text and reduces the number of characters available for your SMS message Printing When you install the Comranion Surre IH on your PC the multifunction machine is installed as a net work printer under Windows You will find the multifunction machine in the Windows printer menu as CRYSTAL PRINTER You can access your multifunction machine from any program and create printouts in colour or black and white Simply select CrysTaL PRINTER as printer in the program 3 Using Companion Suite IH Editing Printing Settings Click on Properties to edit the printing settings The CRYSTAL PRINTER window appears Under Quatity Coptgs you can select the desired pa per type and printing speed and define the number of copies Crystal Printer BIES j 5 che geen e Pa Biha Paga Fire Under Paper SETUP you can select the desired paper format and the orientation of the paper x San bang Daten Ta Opie A beie 17 im i Lega i 172 x 14m D Enica Of AE 1012 in licen Card 265 ry a Fo itsd d him ad Under Print Layout you can configure the layout set tings and define the order of the individ
162. ur multifunction machine at a time Connect the digital camera with a USB cable usually included with your digital camera to the front USB port of your multifunction machine a Co Connect your digital camera to your multifunction machine only once all pend ing print orders are completed and the machine is in the starting mode With function 85 you can load the contents of your connected digital camera mass stor age class even if you have left the photo menu and the machine is in the starting mode Press MENU OK and Transmitting Image Files via Infrared Crystal 660 You can send files to your multifunction machine for printing from all devices e g camera phones handhelds with an infrared interface OBEX protocol I Position your infrared capable device such that both infrared ports face each other N Ensure that the distance does not exceed 20cm and that the angle of your device to the multifunction machine is no greater than about 15 Never use more than one storage medium at a time 2 On the mobile device select the image files you would like to send Please consult the user manual of your mobile device for precise instructions 3 Confirm with OK to access the photo menu of P your multifunction machine see Printing Image Files from the Photo Menu SW w The infrared function is activated at the fac tory You can deactivate the infrared function by pressing MENU OK and
163. ure your multifunction machine as a network printer 4 Click on NEXT to continue the removal of PAPER Port You can repair or remove the program set tings for PAPER Port Select REMovE and click on NEXT j PaperPort InstallShield Wizard 4 x Program Maintenance Modify repair or remove the program gp Repair Repair installation errors in the program This option fixes missing or corrupt Files shortcuts and registry entries prenevassceascasecesenny E 2 Remove PaperPort From your computer Installshield lt Back Cancel 5 Select REMOVE FILES to delete the settings for Pa PER Port from the PC Click on Remove FILES and complete the removal of Parer Porr by click ing on Fintsu in the following window ie PaperPort InstallShield Wizard xj Remove the Program You have chosen to remove the program from your system Click Remove to remove PaperPort from your computer After removal this program will no longer be available for use PaperPort created files for thumbnail images and search index information You can remove these files during the uninstall process Removing the files may take several minutes If you plan to reinstall PaperPort you can keep the files Sececvecansenssssecnsrecansseneeasee Keep files TF you want to review or change any settings click Back Installsnield lt Back Cancel AEMJJOS PUL JAA BU UIeZsUIUN p ON sO P
164. xe 21 Energy Saving Mode s rerrured eiaeia Enea a eE 2l 3 Crystal Image V 22 Using Crystal Mage 5 nates tee ee eae ee See oe has 22 Activating Crystal lman esaer tice hares pate eae Sees 22 Deactivating Crystal Image cusatceauaedayageacaeeress 22 Printing photos with Crystal Image c 5ac cae cee usanw tosses 22 4 Copier cee eee ee ee ee 23 Making Copies with the Factory Settings 23 Making Copies with Custom Settings 23 Changing the Copy Settings 9 c6 s 2esos ave yan Aoe ew Ree x 24 5 Photo Printer 25 ReguirementS iriri ye nated ot ureeien eee tues eo aes 25 Using PHOte Storage media neee 3 ep4 eae ausd eee hieraan 25 Reading Image Files i 24 5 ceci our neh aa gee dee tae eo wees 27 Printing DPOF Fles casper arerin din ogee sates HAKE Joes 27 Printing Image Files from the Photo Menu 28 PictBridge Directly Printing Files 2240 29 Sde NOW Santana a ee eR eee te Rea 29 Transferring a Scan to a Memory Card 29 Reanalysing Image Tiles vas 4 5 4 cnd S wekgwe eg S44 wheat aera ate 30 Removing Storage Mediai i5 3 a cacks Ved dean d de sedo4 ba eras a 30 Editing Memory Card Contents on the PC 30 Changing Printer Settings 4 2 7 a7sas a Enae aE 4g 8 ees 30 6 Telephone Book 31 Creating Ente S isis sane we Aue sme dumeieie ena eae 3 Creating GroupSe2cmeceio ei ae dete
165. y is full you cannot receive or send faxes and some functions cannot be executed Clear the memory by loading paper and pressing the button and or in serting ink cartridges to start the fax printout Once a fax message has been printed it is de leted from the Message Memory If the print ing process for a fax transmission is interrupted it remains saved 8 Fax Deactivating Auto matic Fax Printout If you would like to prevent the automatic printout of received faxes you can protect access with a lockout code Faxes are received in the Message Memory and only printed out after entry of the corresponding code Saving the Lock Code Press MENU OK and Use the number keypad to enter a four digit lock code then press OK p If you have already saved a code you must first enter the old lock code before you can change it Deactivation Activation Press MENU OK and Enter the lockout code and press OK Use 4 y to select YES and press OK to receive faxes in the memory The lock will turn itself back on again automatically after each use To de activate the lock use 4 y to select HO and press OK Printing Faxes Press MENU OK and OOO Enter the lockout code and press OK The received faxes are printed out and deleted from the Message Memory Polling Faxes Time delayed Fax Polling Using this function you can receive documents that are waiting for you in a dialled fax machine Press MENU
166. your external device on how to set the de vice to tone dialling mode Only change these codes if it is absolutely necessary Please note that the codes must be different Otherwise the following message will appear on the display CODE HOT OF Starting Fax Reception If you pick up on an additional telephone and notice that the call is a fax transmission whistling tone or si lence you can start the fax reception either by pressing the button on the multifunction machine or on the external telephone If you would like to change the predefined E code pres MENU OK and ODO Enter the new code and confirm with OK The code should start with or Taking Over the Line If you pick up on an external telephone and the multifunction machine continues to ring or attempts to receive faxes you can disconnect the multifunction machine from the line and accept the call by pressing on the external telephone p If you would like to change the predefined E code press MENU OK and ODO Enter the new code and confirm with OK The code should start with or Using an External Answering Machine Connect the external answering machine as described in chapter Installation Connecting Additional Devices For the best possible operation the external answering machine must be set to one or two rings Set TOTAL RIMGS and FAs RIHGS to at least two more rings than your external answering machine to prevent calls f
167. ysician immediately Ink Cartridges When loading original ink cartridges for the first time always use the enclosed Plug n Print card only this way is all necessary information saved to al low for faultless replacement and reuse of the cartridges Other ink cartridges may damage the device see Ap pendix Warranty Store temporarily removed cartridges either in the photo cartridge storage box or pack them individu ally in closed plastic bags For safety reasons always keep ink cartridges out of the reach of children Handle used ink cartridges carefully to prevent get ting ink on clothing or other objects Do not shake the ink cartridges Avoid all contact with your skin and eyes Remove ink flecks with large amounts of water If complaints or vision problems occur consult a physi cian immediately Do not perform any alterations on the original ink cartridges this can damage the printing heads r5 Take the ink cartridges out of the machine during transport Dispose of the empty cartridges according to the regulations of your country Safety Instructions Photo Memory Media Only use memory media that are compatible with the multifunction machine see section Machine Functions Photo Printer Using Photo Memory Media Never use more than one storage medium at a time Never interrupt the connection between the photo memory medium and the multifunction machine while data on the memory

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