Online Student & Visitor Accident Reporting
Contents
1. White Station High School School White Station High School Date of Incident 10 7 2014 Time Of Incident 04 00 PM Status Pending Injury Type Location Sport Name Bumped Other Field Trip Baseball Disposition Home Report View Choose Pending from the Click S h Status drop down menu ICK 5 arc Click View to open the saved report e Make the necessary updates to the report e Click Submit to Risk Management for Review L Ambulance Required _ Emergency Room Parent Guardian Contacted Yes No Response of Parent Guardian test parent response for a Save and complete later Did this incident occur during athletic sports conditioning practice or game Yes No Baseball Ww Disposition Class Doctor s Office Home Hospital Please indicate if a witness was present Yes _ No Witness Name est Witness Witness Phone 301 333 6655 lf more than one witness was present please indicate all witness names amp contact information in the comments section Witness comments Test witness comments for a save and complete later Report Entered By Reporting Location Comments Test reporting location comments for a save and complete later 10 7 2014 9 57 25 AM Submit to Risk Management for Review Click Submit to Risk Management for Review Updating Reports Once a report has been submitted or accepted users can only update t2. Shelby County Schools Online Student amp Visitor Accident Reporting User Manual Department of Risk Management October 2014 Overview In accordance with SCS board policy 6043 Health Care Management Students any accident involving students that occurs on the property of the Shelby County Schools and or while under the approved supervision of District employees shall be reported within twenty four 24 hours after the accident occurs In conjunction with the Department of Information Technology the Department of Risk Management has developed an online Intranet website that will allow schools and departments to report student amp visitor accidents This site is only accessible from computers on the SCS network All users are required to log in using their SCS user name and password Users will only have access to students assigned to the same location as the user User access is controlled by the Department of Risk Management To establish additional user accounts for your location or department please contact the Department of Risk Management at 416 5515 or you may email Jeri Rudolph After logging in to the site users will have the ability to e Enter a new accident report for a student e Review accident report statuses e Respond to any concerns or questions sent by Risk Management When a new accident report is submitted to Risk Management the following will occur e The Risk Management administrator s will receive an em
3. 2780 Rudolph Jeri Click Search Click View e Click Print must allow pop ups on this site this will generate a PDF document of the viewed report must have Adobe Reader installed Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Loc White Station High School 2780 v Existing New Report View Incident Report Id Number 8 Print Visitor Information School Location Name White Station High School Date of Incident 10 7 2014 Time of Incident 05 00 am r r Last Name Rudolph Cl ick Pri nt First Name Jeri Middle Name SSN 832015792 Gender Female Date of Birth 10 7 2014 Home Address 123 Anywhere St Apt City Memphis State TN re anir Logging Out Due to the sensitive nature of data captured in this system the user should ALWAYS log out when he she has completed the work that needs to be done in this system To logout click the Logout button located in the center of the page Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Loc White Station High School 2780 V Existing New Report View Incident Report Id Number 8 Visitor Information Click Logout School Location Name White Station High School Date of Incident 10 7 2014 Time of Incident 05 00 am Last Name Rudolph First Name Jeri Middle Name SSN 832015792 Gender Female Date of Birth 10 7 201
4. 12 05 23 1997 New appear on your location s list a a 2964005 F 11 04 12 1998 New 1988530 M 12 10 28 1993 New Abu Obeid Mohammed 2945684 M 11 08 25 1998 New Acchiardo Caroline 4311737 g 12 01 21 1997 New Acerra Wesley 3455196 M 9 05 07 2000 New Achkar Seham 2033285 E 12 08 01 1997 New Ackerson John 2964677 M 10 07 20 1999 New Acosta Juarez Brenda 3233739 E 9 07 22 2000 New Adams Amber 3081548 F 10 05 05 1999 New Adams Amethyst 2191622 F 12 12 18 1996 New Adams Gracie 2106975 F 12 01 10 1997 New Adams Mallory 2743147 11 10 01 1998 New Adams Kenneth 1935563 M 12 09 26 1996 New Adams Sergio 3091122 M 9 04 21 1999 New Adefeyisan Paul 4389149 M 9 03 13 2001 New Akoto Tyra 3094159 F 9 05 19 2000 New Akoto Jada 3088328 F 10 01 13 1999 New Alam Jerin 4169516 F 9 05 01 2000 New Alamiry Sejjad 3087930 M 10 01 21 1999 New Albuhsain Ibraheem 3719712 M 11 09 22 1998 New Aldhewalem Ahmed 3236776 M 9 11 11 1999 New Aldosh Ali 2959731 M 11 05 18 1998 New Aldridge Takoria 3093565 F 10 02 08 1999 New 12345678910 e Complete all required fields on the form required fields are noted with a red asterisk e Click Submit to Risk Management you may click Save amp Complete Later if you need to gather additional required information StheoiLocebon Mara Fiii Staton High Sohool g7 ed acon anas Your student s personal ee a data will be pre populated a E in these fields If data is anzar incorrect or missing it
5. Station High School Date of Incident mm dd yyy f Time of Incident Hour Minute LastName O FirstName SSN ee 999990000 c Gender Male Female Date of Birtha Purpose of Visit Location where incident occurred Injury or Illness Injury Iliness Give a clear description of incident and how it occurred Check Appropriate Action Required O No Treatment Needed C First Aid LJ Primary Care Doctor LJ Ambulance Required LJ Emergency Room Report Entered By Test User 1 On 10 07 2014 Report Location Comments Submit to Risk Management Click Save and Click Submit to Risk Complete Later if you need to gather more information management if the report is complete Retrieving Saved Reports Click Existing New Report Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Loc White Station High School 2780 v Click Existing New Report e Select Pending from the Status drop down menu e Click Search e Click View to open the report Existing New Report AK Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Loc White Station High School 2780 V Existing New Report Report Search Status Date End Click Search i School Year Injuy or Illness Status Rpt Id Last Name First Name Accepted brting Pending Injury llness Name
6. eats should be updated in SMS ce Data will be refreshed from ne SMS on a nightly basis ae a igi Hu GT See ancl wget Hu GT Stee Lecebor Whare kedet E Eady wrt pm Cee is Grs a drar deeenphen of the rederi eed how oroad Check Appropembe amp crbon liegured OOMs irasinent Headed Crust fit Oranwy Core Omio ClArtukinw agurad Olenergancy ier ParantUuwdun Comtwcted O Yea E ps He poe of Manmi D uardan Dhd En rederi oper dunnp Whist sporta cordon Sects Or pirt D Yea G8 Ho ka Uupo 8 Chas 2 Goctor s Dae Home Li Hospis D ha ie ies P a ai a a THT ik T E hic Wine hom Tiie l hora E mert than com serine Wia Greet pee dee all eee neme conection on bbe connard HEIEN Witte Gorrie Hert benimi Ey leat Usar 1 Hegering Lomen Commet a Click Submit to Risk Management Click Save and Complete Later if you need to gather additional required information This will place your report in a Pending status Retrieving Saved Reports To retrieve and submit a saved report e Click Report Search mm Click Report Search Student Search Location First Name Last Name Grade Record Count 2020 White Station High Schoo v Student Name Date of Birth Abarca Kevin 4299810 01 18 1999 Abda Feven 4171257 03 16 1995 Abdulhadi Jemal 3087645 08 06 1997 Abdulhadi Abdurahman 3145858 08 09 1999 Abdun Lulu 2955530 05 23 1997 Abdun Sophia 2955522 05 23 1997 Abdur Rasheed Sheena
7. user and have not been submitted to Risk Management Report ID the report ID is assigned when the report is submitted Last Name returns all reports for visitors with that last name First Name returns all reports for visitors with that first name SSN returns reports for the visitors with that SSN Status Date From amp Status Date End returns reports that are in the status indicated and fall between the dates stated For example the user may search for reports that were ina submit status on or between November 1 and November 13 o IncDate_From amp IncDate_End returns reports that have an incident date that falls between the dates entered For example the user may search for reports for incidents accidents that occurred on or between November 1 and November 13 O O O O e Click Search e Click View to view individual reports Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Click Existing New Report Report Search School Year Injuy or Illness Piee Rpt Id Last Name First Name SSN Status Date From Status Date End All v Alll v Return for more info Submit IncDate_From Pending z Search Criteria Enter Search Click Column header for sorting Status Return for more info Inc Date 10 07 2014 Rm Act Date 10 07 2014
8. 3277425 12 04 1999 Ables Shantel 2964005 04 12 1998 Abu Khraybeh Michael 1988530 10 28 1993 Abu Obeid Mohammed 29456384 08 25 1998 Acchiardo Caroline 4311737 01 21 1997 Acerra Wesley 3455196 05 07 2000 Achkar Seham 2033285 08 01 1997 Ackerson John 2964677 07 20 1999 Acosta Juarez Brenda 3233739 07 22 2000 Adams Amber 3081548 05 05 1999 Adams Amethyst 2191622 12 18 1996 Adams Gracie 2106975 01 10 1997 Adams Mallory 2743147 10 01 1998 Adams Kenneth 1935563 09 26 1996 Adams Sergio 3091122 04 21 1999 Adefeyisan Paul 4389149 03 13 2001 Akoto Tyra 3094159 05 19 2000 Akoto Jada 3088328 01 13 1999 Alam Jerin 4169516 05 01 2000 Alamiry Sejjad 3087930 01 21 1999 Albuhsain Ibraheem 3719712 09 22 1998 Aldhewalem Ahmed 3236776 11 11 1999 Aldosh Ali 2959731 05 18 1998 Aldridge Takoria 3093565 02 08 1999 z Fa eRe Fa E E ERE E E E ERR E z E Ele EI E E nizi zziz in mn mn ziz zinn mn mim z WZ mn azaz an mimimaal nz 12345678910 e Choose Pending from the Status drop down menu e Click Search e Click View next to the report you would like to open Welcome Test usera Logout Report Search School Year Locations Status Last Name First Name Incident Beg Date Incident End Date Record Count 1 2014 2015
9. 4 Home Address 123 Anywhere St Apt City Memphis State TN anir
10. Enter Date RmActDate All Status CU tl UTC Submit re Name IncDate Status B 2015 Injury 2780 Rudolph Jeri 10 07 2014 10 07 2014 Click View Make the necessary updates and click Submit to Risk Management Report Location Comments Report Location Comments Log 10 7 2014 11 28 20 AM ESO TORIS MAAE EE Updating Reports Once a report has been submitted or accepted users can only update the Reporting Location Comments field If additional information has been received it should be entered in the Comments section If the report has already been accepted when the user clicks Submit to Risk Management for Review the report status will change to Submit and Risk Management will receive an email notification To locate the report that needs to be updated e Click Existing New Report e Choose the appropriate status from the Status drop down menu If the report was returned for more information choose Return for more info e Click Search e Click View next to the report you want to update UNTy as OTA z Jc Risk Management Visitor Reporting System amp M ic H Y 2014 2015 Z Welcome Test User 1 Local User Logout All Status Accepted Return for more info Submit Status Date End Choose the status Rpt Id Sch Year Injury Illmess Loc Name IncDate Enter Date RmActDate Sams
11. J B 2015 Injury 2780 Rudolph Jeri 10 07 2014 10 07 2014 10 07 2014 Return for more info View New Click View e Make the necessary updates to the report e Click Update Report Location Comments Log Entered Date Entered By Comments 10 7 2014 11 28 20 AM Test User 1 Enter any comments here Risk Management Accepted Return for more info By Rudolph Jeri on 10 7 2014 11 42 08 AM Risk Management Comments Log Label 10 7 2014 11 42 08 AM _ Rudolph Jeri Return of visitor accident report for more information Click Update Report Change Log Changed Date Changed By _ UserAd UserTite 10 7 2014 11 40 24 AM Test User 1 whshs Local User 10 7 2014 11 42 08 AM Rudolph Jeri rudolphjl Risk Management Searching for and Printing Individual Reports e Click Existing New Report e Enter search criteria which may be a combination of o Fiscal Year allows you to search for reports reported in a previous fiscal school year o Employee Type allows you to search for reports submitted for regular or substitute employees o Status search by report status Accepted returns all reports that have been accepted by Risk Management Return for more info returns all reports returned to the user for more information Submit returns all reports that have been submitted to Risk Management but no action has been taken by them Pending returns reports that have been saved by the
12. Password O O Enter Password here Click Login After logging in the user will be directed to the Memo page which will provide users with any special instructions and contact information for the Department of Risk Management Click Continue to enter a new report and or access an existing one Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout This is Memo test s Welcome to Risk Management s online Employee Accident Reporting Click Continue to enter a new report or access an existing one Click Continue For questions or concerns regarding an Employee Accident please call the Department of Risk Management at 416 5515 or you may email Laterica Rose at rosels scski2 org and or Anthony Krone at kronera scski2 org s h V VYyyywww ddd dddd gggg YYYY mmm c yrd test s h f fhgfhighfhgfhgfghfghfghfht YINGHONG TEST testing testinf test yinghong test memo Click New Report to enter a new report Risk Management Visitor Reporting System 2014 2015 Welcome Test User 1 Local User Logout Loc White Station High School 2780 V Existing New Report Click New Report e Complete all required fields on the form required fields are noted with a red asterisk e Click Submit to Risk Management you may click Save amp Complete Later if you need to gather additional required information Visitor Information School Location Name White
13. ail notification stating that a new accident report has been submitted e Risk Management will review the accident report and will either o Accept the report o Return the report for additional information e The user who submitted the report will receive an email notification indicating the action taken by Risk Management Reports that are returned for additional information should be updated by the user and resubmitted to Risk Management The following pages will provide you with step by step instructions on how to e Enter anew report e Search for a specific report s e Update a returned report e Print an individual report e Logout Any questions or concerns regarding employee accidents should be directed to the Department of Risk Management at 416 5515 Inquiries may also be sent via email to Jeri Rudolph rudolphjl scsk12 org Log In Page Users can access the login page from http incidentreport scsk12 org 3s S Suggested Sites S S Memphis City Schools 5 S S Memphis City Schools 4 S S Memphis City Schools 3 S S Memphis City Schools 2 S S Memphis City Schools Web Slice Gallery v Please click on one of the link Employee Student Visitor Click Student to Click Visitor to Report Report a Student a Visitor Accident Accident Enter User Name here Please enter your username and password Log In User Name Password 4 Enter Password here Click Log
14. ensitive nature of data captured in this system the user should ALWAYS log out when he she has completed the work that needs to be done in this system To logout click the Logout button located in the top right corner of the page Gress anneo student Soarch Repo Search School Location Name White Station Elementary 2777 Date of Report Injury or lliness Date of Incident Time of Incident 10 5 2014 3 31 26 PM injury iliness 10 5 2014 05 00 AM Student Name Test Oct 5 1 Test Oct 5 1 100510051 Gender Male Female Last Name Test Oct 51 First Name Test Oct 51 Grade 5 Section Date of Birth 10 7 2001 Pareto Test Oct 5 P First Name tEST oCT 5p Home Address sfsidfjldskjfikdsjf Apt skjdfsikdjflkdsif City sdkfjdskfjskljdf Welcome School ELEM Injury IlIness Student Report Print Logout Click Logout Reporting a Visitor s Accident Click Visitor to report a visitor accident A visitor is anyone visiting your location that is not a SCS employee or a student assigned to your location this includes parents and students that attend another school Please click on one of the link Employee Student Click Visitor to Report a Visitor Accident Enter your user name amp password in the appropriate fields and click Login Risk Management Visitor Reporting System Please enter your username and password Log In Enter User Name here User Name
15. he Reporting Location Comments field If additional information has been received it should be entered in the Comments section If the report has already been accepted when the user clicks Submit to Risk Management for Review the report status will change to Submit and Risk Management will receive an email notification To locate the report that needs to be updated e Click Report Search e Choose the appropriate status from the Status drop down menu or you may search by entering the student s first and or last name and or the date of the incident If the report was returned for more information choose Return for more info e Click Search e Click View next to the report you want to update Click Report Search Create Manual Report Student Search Report Search Welcome Test User 1 Logout Report Search School Year Locations Status Last Name First Name Incident Beg Date Incident End Date Record Count 1 C j C k S e a r C h Returned fog more information RptID School Student Name Date ot f f Time ncident Injury Type Grade Location Sport Name Disposition Status Report 19 White Station High School Abarca Kevin 04 00 PM I Bumped Other Other Bumped 9 Field Trip Baseball Home Returned for more information View Choose the appropriate status Click View to open from the Status drop down menu the saved report or enter the student s f
16. in Users should enter their SCS user name and password in the appropriate fields and click the Login button to login After logging in the user will be directed to the Memo page which will provide users with any special instructions and contact information for the Department of Risk Management Click Continue to enter a new report and or access an existing one Memo Click Continue This is Memo test s October 2 2014 Enter a New Report e Click New next to student s name for which you need to report an accident The list of students should reflect the student s that are assigned to your location in SMS e To search for a particular student enter his her first and or last name in the appropriate fields and click Search e f you cannot find the student on your list you may create a manual report by clicking Create Manual Report To Search enter Last Name and or First Name amp Click Search Create Manual Report f Student Searc Report Search Welcome Test User 1 Student Search Location First Name Last Name Grade eNotd Count 2020 White Station High School All w Search ID Gender Grade Date of Birth Report 7 1 4299810 M 9 01 18 1999 Neve CI k N Click Create Manual Report to create ERD y mnene Ber Ick New 3087645 M 12 08 06 1997 New a report for a student that does not u n maa New 2955530 F 12 05 23 1997 New 2955522 F
17. irst and or last name and or the incident date e Make the necessary updates to your report e Click Submit to Risk Management for Review Reporting Location Comments Test reporting location comments for a save and complete later 10 7 2014 9 57 25 AM Submit to Risk Management for Review Click Submit to Risk Management for Review Searching for and Printing Individual Reports e Click Report Search e Enter search criteria which may be a combination of o Fiscal Year allows you to search for reports reported in a previous fiscal school year o Status search by report status Accepted returns all reports that have been reviewed amp accepted by Risk Management Return for more info returns all reports returned to the user for more information Submit returns all reports that have been submitted to Risk Management but no action has been taken by them Pending returns reports that have been saved by the user and have not been submitted to Risk Management o Last Name returns all reports for students with that last name First Name returns all reports for students with that first name o Incident Beg Date amp Incident End Date returns reports that have an incident date that falls between the dates entered For example the user may search for reports for incidents accidents that occurred on or between November 1 and November 13 e Click Search e Click View to view individual reports O Click Repo
18. rt Search Create Manual Report Student Search Report Search amp Welcome Test User 1 Logout Report Search School Year Locations Status Last Name First Name Incident Beg Date Incident End Date Record Count 1 C i C k S e a r C h 2014 2015 V wnite Station High School sone Returned for more information RptID School Student Name Date of Incident Time ncident Injury Type Grade Location Sport Name Disposition Status 19 White Station High School Abarca Kevin 10 7 2014 04 00 PM Is Other Other Bumped 9 Field Trip Report Baseball Home Returned for more information View Enter Search Criteria Click View e Click Print must allow pop ups on this site this will generate a PDF document of the viewed report must have Adobe Reader installed Student Search Report Search Injury IlIness Student Report Print Welcome School ELEM School Location Name White Station Elementary 2777 Date of Report 10 5 2014 3 31 26 PM Injury or Iliness injury iliness Date of Incident 10 5 2014 Time of Incident 05 00 AM Click Print Student Name Test Oct 5 1 Test Oct 5 1 100510051 Gender Male Last Name Test Oct 51 First Name Test Oct 51 Grade 5 Section Date of Birth 10 7 2001 parentGuardian yegt Oct 5 First Name tEST oCT 5p Home Address sfsidfjldskjfikdsjf Apt skjdfsikdjflkdsjf City sdkfjdskfjskljdf Logging Out Due to the s
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