PBS archive add on CPS - Manual Part B
Contents
1. Inactive indices aoma E oyra TETN OTT com Complete W inactive merged 31448 13 11 2006 OT o Complete oo inactive merged Archive add on CPS Diagram 15 Administration Board CPS inactive indices PBS ca software Description of the individual icons ooo she 2 E E T You can use this function to move an index area from the main index into the long term index or vice versa The index area is available within the main index for further merging and consoli dation The index area is not automatically made available as a long term index for further processing for index generation By activating an index area the indices are made available to the user Only deactivated index areas can be activated Deactivation of an index area means that these indices are no longer available to the user The deletion of an index area results in all dependent table contents and physical files being deleted In the index area information you can see for active indices which SAP archive files were indexed For inactive indices the index in which a merge has taken place will be specified The log of the run provides information about the number of processed indices the runtime and the selection criteria Calling up the archive tool The program PBS CPS_SCAN can be used to display the content of a selected index area Starting the Index Generation Program With index generation it is pos sible to index AD2. PBS Archive Administration Board Diagram 3 Menu of the Role E Role Edit Goto Utilities M System Help Z DaDa Ki HA SFSU GHB DHHD HA OF Change Roles Role Post Pos DENG Description DEMO Berechtigungsvergabe Diagram 4 Assigning the Role in the User Profile PBS ca software 2 2 Basic Information on the PBS ar chive add on CPS The PBS archive add on CPS for Project Systems is an ABAP 4 program package that enables easy and performant display evaluation of archived project data in the SAP Sys tem The display of archived project data is largely based on the display of the SAP data base The administrative activity of PBS archive add ons is to set up and activate the PBS index and to analyze it in the event of problems using the tools supplied The display programs must also be generated The structure and usage of the PBS archive add on CPS always requires successful data archiving with SAP tools and access to the archive file created using these The status of the archive file must always be set to accessible The PBS archive add on CPS uses archiving runs of the archiving object PS PROJECT Project System Operative Structures The SAP archiving program is executed in transaction CN80 or SARA Standard archiv ing is not described in this manual PBS ca software cr Archiving Edit Goto System Help Gi a10 600 OHH annann On Archiving Operative P
3. Latest archive file lot com Complete com Long term index 19 04 2005 04 04 2005 lArchive add on CPS Diagram 29 Long term archive Administration in the CPS Administration Board Without activating the long term archive the main archive is always updated If the runtimes of the generation program are too long or if the indices should be kept in differ ent areas for example separated by year it is possible to convert the previously updat ed main archive into a long term archive via the function EDIT gt MOVE MAIN INDEX gt LONG TERM INDEX CTRL SHIFT F1 or A long term archive is identified by the fact that it is no longer changed After this conver sion takes place a new main archive is started during the continuation of the creation process The display transactions and the programming interfaces read data from both the main archive and all long term archives If it is necessary to further construct a long term archive the existing main archive must first be converted into a long term archive Afterwards the required long term archive can be deactivated and activated for the main archive Then it can be updated further as a main archive PBS ca software 3 6 Delete Archive Archives that are no longer needed can be deleted completely with the function EDIT gt DELETE INDEX CTRL SHIFT F7 or bil This means that the logs of the index generation runs that were executed previously and the created statistics a
4. Confirmations E PBS CJ31 CJ31 Display Project Original Budget X PBS CJ41 CJ41 Display Project Plan X PBS CJ43 CJ43 Display Project Revenues X PBS CN42N CN42N Overview Project definitions PBS CN43N CN43N Overview WBS elements X PBS CPS_CuJIA CJIA Project Actual and Commitment Paymt LIs X PBS CPS_CJI3 CJI3 Project Actual Cost Line Items PBS CPS_CJl4 CJl4 Project Plan Cost Line Items X PBS CJI5 CJI5 Project Commitment Line Items X PBS CJI8 CJI8 Project Budget Line Items m PBS CJI9 CJI9 Project Struct PId Costs Line Items E PBS CJEO CJEO Execute Hierarchy Reports X PBS CJEB CJEB Background Processing Hierarchy Report X PBS CJEY CJEY Reorganize Report Data E PBS CPSE GR55 Execute Report Group Tab 2 Transactions of the PBS archive add on CPS PBS ca software 41
5. Start of the Index Generation Program Log initial setup Index generation run of archive add on CPS successfully completed Ss 2 e te 1 1 tO i ee select manually x from 01 01 1990 select automatically from 01 01 1990 Delete from main index Merge new CPS archive with active CPS archive Merge new CPS archive with last CPS archive A 0131450 activate newly created CPS archive N delete merged CPS archive from old A N Diagram 18 End of Index Generation Program Log initial setup PBS ca 7 software The number of read archive files or data records from the stock are displayed with 0 at the start of the log An archive number that should be used for merging is not indicated in Selections in the log In this example the recreated index is then activated as a main index and saves a second manual step for the user If the flag was not set a generated index can also be activated separately PBS ca 7 software 3 3 2 Activate Index After the PBS archive add on CPS has been created using the index generation program the administration table must be loaded into the SAP system This activates the PBS ar chive add on CPS The archived data can now be accessed by the read routines From Release ECC 5 0 the index is activated via the Administration Board The user can choose the required index from the last of inactive indices and activate it via the function EDIT gt ACTIVATE INDEX CTRL SHIFT F5 or my The inactiv
6. The following archiving objects can be selected v ea oa oa os Arch Obj Description of the archiving o GO_ORDER Orders with transaction data Pll ORDER Service and Maintenance Orders PF ORDER Production Order SL VBAK Sales Documents Diagram 32 Selection list SAP archiving objects Parameters Select manually This option allows you to select the SAP archive files that are currently available and not yet processed by pressing SAP archive Select automatically If you select this option all available SAP archive files that were created after the speci fied date are processed automatically Delete old run If you select this option a list of the currently processed SAP archive files of the selected archiving object in the PBS archive add on CPS is displayed when you press the button SAP archive In this list you can select the runs for which data should no longer be dis played with reference to the PS data The reference of the PBS archive add on to the SAP archives is deleted PBS ca i software 5 Converting a Report Group Project system report groups which are based on table CCSS can be converted with transaction PBS CPSC Then you are able to read project costs from the database and or the CPS archive Several reports are generated during converting a report group The names of all reports are defined by the transaction Ej Program Edit Goto System Helg G 23a 46 G0 SGHH S
7. can be changed via transaction SARA cc Archive Administration Edit Goto Environment System Help g a GU SSGe GAB DSBHLD He eos Archive Administration Initial Screen Archiving Object AREST ERS PBS archive add on CPS Project system Actions Cross Archiving Object Customizing Technical Settings Check and Delete Archiving Object Specific Customizing Technical Settings Archive Routing Basis Customizing Cross Client File Names Paths Client Specific File Names cio Ly i amp l x Diagram 30 Customizing settings PBS ca k software 4 Additional project data Orders assigned to the WBS element are additional data for the project They are not ar chived with PS_ PROJECT but via CO_ORDER PM_ORDER or PP_ORDER PS PROJECT only writes info records for orders if the orders are still resistant in the da tabase at the time of archiving If assigned archived orders also need to be displayed reference must be made using transaction PBS CPSN The selection screen of the program with the selections is dis played below Cr Program Edit Goto System Help g 2a 4B CSG DHR Sna m0A 0m Archive add on CPS Load archived orders Select archiving obj Co_oRDER 2 Orders with transaction data Select manually SAP archive fram 01 01 1990 Select automatically SAP archive fram 01 01 1950 Delete old run SAF archive Diagram 31 Load orders PBS ca software
8. components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive index is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it Seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to subse quent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into account the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time is saved for the data backup PBS software Table of Contents 2 gt St a Introduction Overview of the PBS archive add on CPS 2 1 Supplied Menus 2 2 Basic Information on the PBS archive add on CPS Setup
9. gt SAP Archive File Existing PBS Archive File New PBS Archive File Diagram 8 Setup of the PBS archive add on After creation the PBS index must be activated in the SAP system Transaction PBS CPSA must now be executed The operative structures of the project system can now be displayed from the PBS archive add on CPS Chapter 3 in this manual describes the programs for creation and activation of the PBS archive add on CPS PBS ca i software 3 Setup of the PBS archive add on CPS 3 1 Procedure In order to archive operative data of the project system the SAP archiving tool is first used to remove the data from the SAP database Caution Individual WBS elements or subtrees of a work breakdown structure cannot be archived Archiving is only possible for the whole structure of a work breakdown structure including project definition The tool is called up using transaction SARA The archiving is object oriented PS PROJECT is the archiving object for operative structures Before archiving a variant must be created This defines the scope of the data to be ar chived and several settings for the process of the archiving cr Archive Administration Edit Goto System Help g 2a IH G e GHB SARS or Archive Administration Create Archive Files Archive Directory Database Tables Information system Project system Operative structures Client 100 User Name OTT Em Start Date aoo Not Maintained
10. of the PBS archive add on CPS 3 1 Procedure 3 2 Navigation to the Index Generation Programs 3 3 Index Generation 3 3 1 Initial Index Generation Initial Setup 3 3 2 Activate Index 3 3 3 Further Index Generations Merge Runs 3 3 4 Delete SAP Archiving Runs from the Main Index 3 4 Archive Tool 3 4 1 Output of Index Information 3 4 2 Display Log 3 4 3 Scan Index Objects 3 5 Long term Archive 3 6 Delete Archive 3 7 Disk Space Requirement 3 8 Definition of the Path to the PBS archive add on CPS Additional project data Converting a Report Group List variants Generate Hierarchy Reports Transactions of PBS archive add on CPS PBS ca software o o QO oO 12 15 18 20 23 26 2 28 28 28 29 31 32 32 33 34 36 37 38 40 1 Introduction The PBS archive add ons are constructed in modular form and cover the application modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A This administration manual was written to make construction and administration of the PBS archive add on CPS as easy as possible At first data
11. BS archive add on CPS e Information about the generation status and the name of the generated report e Information about creation change and usage ova Change title Display of language dependent report title in short middle and long form The log on language is a standard setting Ga 12KSTIC Existence check of copy for report 12KST1C in the PBS archive add on CPS It is recommended to create the research report PBS 12KST1C according to the details in diagram 37 because it is displayed in transaction PBS CN41 via Goto gt Structure overview gt Cost report PBS ca i software 8 Transactions of PBS ar chive add on CPS The following table provides an overview of the transactions supplied in the PBS archive add on CPS The display transactions are explained in detail in manual part C Applica tion Programs Transactions pes 5AP Transaction description 50 60 Menu of the PBS GPS eS PBS archive add ons CPS Administration PBS CPSB2 a Generate Hierarchy Re port PBS CPSC Convert Report Group PBS CPS_LVAR Copy List Variants Tab 1 Transactions of the PBS archive add on CPS PBS ca software pes sap Transaction description so 60 PBS CJ20N CJ03 Project Builder PBS CJ03 CJ03 Display Work Breakdown Structure X PBS CJ08 CJ08 Display Project Definition X PBS CJ13 CJ13 Display WBS Element PBS CN23 CN23_ Display Network X PBS CN28 CN28 Display Network
12. K files from the archiving object PS_PROJECT The indices are also stored in ADK files The archiving object used for this is PBS CPS Help PBS ca software 17 3 3 Index Generation The PBS archive add on CPS enables to keep archived project data from the SAP sys tem available For this you create the PBS archive add on with the index generation pro gram Transaction PBS CPSL from the SAP archive files Please see the selection screen of the index generation program with its delimitations as follows E Program Edit Goto System Help G Hn IB 6 DAHRI SRiS Fw er Archive add on CPS Generate Index SAP archiving abj PS PROJECT Select manually SAF archive fram bt eis Select automatically SAF archive from 01 01 1990 Delete from main index SAF archive Merge new CPS archive with active CPS archive 031508 O Merge new CPS archive with last CPS archive 031508 Fostprocess prog Execute the following programs after a successful index setup activate newly created CPS archive delete merged CPS archive from ald run Diagram 16 Selection Screen Index Generation Program PBS ca software 18 Parameters Select manually Using this option the SAP archive files that are currently available and have been creat ed on or after the date entered can be selected by pressing the button SAP archive Now choose the SAP archive file that you wish to use for indexing with the PBS ar
13. O Spool Params oso Preset Diagram 9 Calling the variant maintenance of the archiving job PBS ca software ma are ta Eee e E 7 10 GC6 508 anso Hof Maintain Variant Report PSARCHW 11 Variant 1 1200 P Pree oe a rag etal ee wanan ATT NI tec Vol CUIL ALL ULE a Shortt for Archiving Session Frojects 1 1200 P 1 2700 P sign to ntwk header MVVES assign to ntwk activity nal project data Sales order E Other orders 1 2100 P Options Test run Delete from database O Reduced log IE LJ Ba ote moe tii ay lvl ultiple Selection Diagram 10 Maintain Variant of the Archiving Job The archived data is written to sequential files outside the database by the SAP archiving program A complete archiving run is only generated if the option Delete from database is set Otherwise archives are created but the data remains in the database PBS ca software cr Archive Administration Edit Goto System Help g 2a 18 6 0 CAHAR SAGA BHA er Archive Administration Overview of Archiving Sessions Archiving object PS_PROJECT Project system Operative structures 7 O Incomplete Archiving Sessions gt 30545 19 04 2005 7 CoB Complete Archiving Sessions 7 30525 30927 04 04 2005 21 09 2005 b 30927 21 09 2005 Netzplan 902699 b 30578 25 04 2005 1 1200 P b 30525 04 04 2005 C 1014 gt fab Archiving Sessions Marked for Deletion Diagram 11 Overview PS_ PROJECT Archivi
14. PBS a software PBS archive add on Project Systems Manual Part B Administration Compatible with SAP ERP 2004 SAP Certified September 12 2013 Powered by SAP NetWeaver 2003 2013 PBS Software GmbH Schwanheimer StraBe 144a 64625 Bensheim Phone 49 6251 1740 Fax 49 6251 174174 eMail info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Ben sheim SAP R 3 SAP ERP SAP NetWeaver ABAP are registered trademarks of SAP AG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS ca software Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compliance A conclu sive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during internal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data accesses to archived and database data and meanwhile als
15. aRoSIFe er Convert Report Group Report group Actual Comm Total Plan in COAr Crey Diagram 33 Converting a report group cr List Edit Goto System Help vi ITH 888 Gh pho ell er Convert Report Group Bonvert Report Group Report group BPP converted Prao am trek Hors Siri oe ele generated FPOcrel drew Hees r is ele generated Fee a FE HC Salles eles Held generated Diagram 34 List after converting a report group PBS ca k software 6 List variants A query is made for the variant that controls the layout formatting in some transactions This layout contains the information regarding list column structure sort criteria and filter conditions Layout Doc datefobjecticost elementyalue Further Settings cr Diagram 35 Selection of display variant transaction CJI3 Transactions PBS CPS_LVAR are used to create display variants for the transactions PBS CPS_CuJI3 PBS CPS_CJI4 and PBS CJI5 This is carried out by copying the dis play variants of the original transactions The program adds the column for the PBS indi cator Program Edit Goto System Help a 186G 300 GAB Sahoo dAl ees Copy list variants for CPS programs Frogram to copy list variants for CPS transactions select report D O O Froject actual cost line items PBS CPS Cla Project plan cost line items PBS CPS_ CJl4 Froject commitment line itemsVfPBS C JIS Overview Project Definiti
16. archiving with transaction SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174110 Fax 49 6251 174174 email hotline pbs software com Release Compatibility The PBS archive add on CPS discussed in this manual runs with the basis programs of SAP AG 69190 Walldorf Baden Germany for the SAP ERP 5 0 6 0 solution PBS ca i software 2 Overview of the PBS archive add on CPS 2 1 Supplied Menus A global menu for all products and utilities of PBS Software GmbH and a menu especially for the PBS archive add on CPS are shipped with the PBS archive add on CPS The delivery of the module contains area menus PBS PBS main menu of the PBS mod ules and PBS CPS functions for the PBS archive add on CPS From these menus you have to generate now roles which then can be integrated into the user master You can also create a role directly from the Easy Access m
17. ated via the ADK technique and that were stored in so called archiving runs in dex areas Administration and archive data indexing can be executed centrally here from an interface The call up can also be executed directly using the transaction PBS CPS_ABO Lo Edit Extras System Help a I ECG She HHos fli SAP Easy Access Archive Administration Board Archive Administration Board d Accounting gt O Financial accounting gt O Controlling lt 4 Project System 7 PBS archive add on CPS Sy Archive fo PBS CPS_ABO Indexing and Administration SS Additional Tools fo PBS CPSN Keep Archived Orders sj Logistics Diagram 12 Navigation Adminstration Board You can also access the Administration Board via the CPS menu 4 Project System 7 G PBS archive add on CPS gt Frojects gt O Controlling gt G Information System i v 3 Archive J Additional Tools e O Customizing Diagram 13 Navigation CPS Menu The Administration Board CPS transaction PBS CPS_ABO is called automatically in stead of PBS CPSL and PBS CPSA The initial screen of the Administration Board CPS is shown below PBS ca software E Hae List Edit Check Generate System Help SAP ne a Edel amp nee Board CPS 1 Main index 21 09 2005 Archive add on CPS s Diagram 14 Administration Board CPS Main index E List Edit Check Generate System Help eskan Board CPS 2 inactive indices
18. chive add on CPS If SAP archives that have already been indexed using the main index are selected the program rejects processing Select automatically If this option is selected all available SAP archive files that have been created after the date specified are processed automatically It is also checked here if the SAP archive has already been indexed by the main index Delete from main index Using this option a list of the SAP archive files that are currently stored in the PBS ar chive add on CPS is displayed when you press the button Run In this list the runs that are to be deleted from the PBS archive add on CPS main index can be selected Merge new CPS archive with active CPS archive Using this option the new CPS archive will be merged with the currently active CPS ar chive If no CPS index is active the new index is created without a merge Merge new CPS archive with last CPS archive If this option is selected the new CPS archive will be merged with the last CPS archive The last archive will be defined via table ADMI RUN If a CPS index does not exist the new index is created without a merge activate newly created CPS archive The new CPS archive is activated as the main index delete merged CPS archive from old run CPS indices that have been merged into the new archive can be deleted directly This re duces the data volume of inactive indices PBS ca software 3 3 1 Ini
19. e add on has been reloaded again We also refer you to SAP note number 14779 which provides further information on the error described above 3 3 4 Delete SAP Archiving Runs from the Main In dex If you have already carried out several generation runs and merged in the main index and Pe want to delete one or more secondary indices again you can press the button SAP archive to display a list of the previous runs You can now select and delete the SAP archiving runs from the main index of the PBS archive add on CPS Archive add on CPS Generate Index SAP archiving obl PS PROJECT O Select manually SAF archive fram 01 01 1990 O Select automatically SAF archive from 01 01 1990 h archive Diagram 23 Delete SAP Archives from Main Index PBS ca 7 software 3 4 Archive Tool 3 4 1 Output of Index Information If you select the function CHECK gt INDEX INFORMATION CTRL F9 or the icon B the run table contents is displayed giving you some information about the PS_PROJECT archiving runs that were processed by the PBS archive add on CPS Archive add on CPS Archive tool Archive add on CPS Archive tool Run table MANDT LAUF SAPARKEY VON BIS ANZAHL ALL_BEL SAPOBJECT SAPLAUF PBSLAUF DATUM 000001 030525 001PS_PROJECT 0000000001 0000000024 8 X PS_PROJECT 030525 031849 20061108 000002 030545 001PS_PROJECT 0000000001 0000000083 61 X PS_PROJECT 030545 031850 20061108 No of lines 2 Diagram 24 PS_RPOJECT Archivi
20. e indices list is sorted according to creation date and index number The index generation run that was executed last is at the top of the list E List Edit Check Generate System Help g a 189 660 CAR St55 8 ea Administration Board CPS 3 inactive indices BRE E Inactive indices created on Index status 031852 08 11 2006 OTT coe Complete oo inactive merged Archive add on CPS 1031849 08 11 2006 OTT cose Complete oo inactive merged Archive add on CPS Diagram 19 Administration Board Activating Index Two inactive index statuses exist in the list of inactive indices Candidates for an index activation are primarily inactive indices that have not been merged and thus have the index status inactive They can be activated as a main index or as a long term index O La term index Start in background Start in foreground Diagram 20 Administration Board Index Activation Due to the merge technique in the index generation program only one active main index can exist PBS g software mg amp ae wil Sct cer Edit Check Generate System Help sSAC A ee 1B Cae f2H08 Anas Fh on Board CPS 1 Main index BIBS ic Main index index createdon User JADK status Index status Oldest archive file Latest archive file Comment 031850 08 11 2006 OTT coma Complete com Main index 19 04 2005 04 04 2005 Archive add on CPS i Diagram 21 Administration Board Main Index If an ind
21. enu Eze Menu Edit Favorites Extras System Hel E Hl 1H 6 GOR SAP Easy Access B ZJE Diagram 1 Creating your own Role You are free to choose the name of the role the name can also be within the PBS namespace A PBS area menu is then transferred by pressing the function key Transfer menus from area menus by indicating the corresponding PBS menu name During the transfer the system query for the resolution of the area menu is to be answered with yes The role group created this way can now be integrated in the corresponding user master We recommend to allocate the area menu PBS PBS to the administrators and the spe cial function menu PBS CPS to the end users in the global role E Role Edit Goto Utilities M Environment System Help g 23a IU 6 DAHER SBtRHXS fH ee Role Maintenance Role PBS PBS_DEMO e led SingleRole D Comp Role gal cd Name Description B PBS PBS_DEMO DEMO Berechtigungsvergabe Diagram 2 Initial Screen of the Role Maintenance PBS ca software Role Edit Goto Utilities M System Help YZ E 6 SHE S048 fel Ok Change Roles Role iFBS PBS5_DEMO Description DEMO Berechtigungsvergabe Menu gt O Financial accounting Dies gt O Controlling No destination 0 Project System A me b L gt O Logistics gt O Human resources gt Ci Master data changes gt O Utilities fe PBS UTIL_ACCESS DOC PBS Documentation Guide fo PBS ABO
22. ex is activated as a main index from the list of inactive indices a possible existing active main index is deactivated and then is displayed in the list of inactive indices Data is first determined in the read routines via the main index Indices that are activated as a long term index also exist for the read access You cannot however merge these indices PBS ca software Inactive indices with the index status inactive merged have already been merged in an other index They are old runs that were not deleted directly after the index generation They are thus not necessarily the best candidates for activation You can delete merged inactive indices using the function EDIT gt DELETE INDEX CTRL SHIFT F7 or at any time 25 PBS ca software 3 3 3 Further Index Generations Merge Runs After the initial index generation a CPS archive from the last run already exists If the next SAP archive with project data is to be added the same process as described above ap plies initial setup You define the CPS archive to be used for merging the new run in the selection screen The advantage of the option Merge new CPS archive with last CPS archive is that it is not necessary to activate the archive between two index generation runs Merge new CPs archive with active CPs archive 031850 O Merge new CPs archive with last CPs archive O3 7900 Diagram 22 Merge Archive The index generation program sh
23. ng Runs for an Index of Archiving Object PBS CPS This information cannot be displayed for inactive indices If the inactive index has the in dex status inactive merged the function displays the index run in which the inactive in dex was merged Diagram 25 Administration Board Index Information for merged inactive Indices 3 4 2 Display Log You can display the logs for the active indices via the function CHECK gt LOG CTRL F10 or the icon s Logs for inactive indices can only be displayed if the index has been merged PBS ca k software 3 4 3 Scan Index Objects To manage the PBS archive add on CPS you can use the function CHECK gt SCAN INDEX OBJECTS CTRL F11 or the icon al Active secondary indices can be dis played directly from the PBS archive add on CPS using this function Index ID 9 Entries foung ME 4 MCI ee PS1 Archive add on CPS Project definition IndexPD PS2 Archive add on CPS WBS elements Index PD PS3 Archive add on CPS Network Index network PS4 Archive add on CPS WBS element Index network PS5 Archive add on CPS WBS element internal Index PD PS6 Archive add on CPS Project definition internal Index PD PS Archive add on CPS Project definition Index NP PS8 Archive add on CPS Plan number Index NP OBJ Archive add on CPS Index object number Index PD network 9 Entries found Diagram 26 Selection screen Index identifier After selecting an index and sta
24. ng Sessions The reorganized data can no longer be displayed comfortable by standard transactions The reduced load on the SAP database can be measured using the PBS Database Ana lyzer Plus The generated SAP archives are written to the PBS archive add on CPS The index gen eration program reads the SAP archive files and generates secondary indices and stores them in compressed form on magnetic disks outside the database The archived project data are thus available for online processing and can be evaluated easily using the PBS transactions and PBS reports The functionality of the PBS transac tions and PBS reports corresponds to that of the SAP transactions and SAP reports but they are able to read and display both data that is resident in the SAP database as well as archived data from the PBS archive add on CPS Since the data that is located in the PBS archive add on CPS can no longer be changed a regular data backup of the archive is not necessary The SAP archive file that is gener ated during the next reorganization of the database can be added to the existing PBS ar chive add on CPS using the index generation program PBS ca software 3 2 Navigation to the Index Generation Programs From SAP Release ECC 5 0 administration and archive data indexing have been bundled in the PBS Administration Board transaction PBS ABO The PBS Administration Board is the central administration instrument for the indices that are gener
25. o to data that is located on decommissioned SAP sys tems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out successfully This is the basis for a permanently high performing SAP system In principle you can in deed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner us ing SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Com plete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP archive infrastructure
26. ons Overview WBS Elements Overview Networks Copy default variant O Overwrite variants Diagram 36 Copy List Variants PBS ca 77 software 7 Generate Hierarchy Re ports You can create and generate research reports with the access to archived data using the transaction PBS CPSB2 The generated reports are managed independently of the SAP original reports Create project report with access to archived data O amp gr Report parameters ova Change title Be 12KSTIC Template SAF Original report TZKSTIC Costs PlanfAct Commit Rem plan Assigned Form Archive add on CPS Mame of new report PBS 12KST1C _ Transfer of SAP report title i Report title Language EN Diagram 37 Initial Dynpro to create Hierarchy Reports PBS ca k software Description of the individual icons E First select a template This must be an SAP hier Create report archy report or an SAP form of the application class KP RK P Projects The original report is copied to the PBS archive add on CPS and the generation status is set to N Cy Secondly an executable report that allows ar Generate report chive accesses is generated on the basis of the original report copy The report generation status is then G td Report and generated report are deleted from the PBS archive add on CPS g Report parameters Report parameter display e Descriptive title e Assigned SAP form Own report forms are not cre ated in the P
27. ould be started again as a batch process A new CPS archive is set up from the selected CPS archive stock and the selected PS_ PROJECT archives input Note If the index generation terminates with the ABAP 4 runtime error message SYSTEM_NO MORE_PAGING or EXTRACT_NO_MORE_PAGING this is due to the insufficient size of the SAP paging file What should be done 1 Using transaction SM04 Goto gt Memory an overview of the usage of the roll and paging memory by the active users and their transactions is displayed Try to use this to clarify whether it is perhaps not the current program but one of the others that requires so much memory Transaction ST02 also shows the memory utilization 2 Use transaction RZ11 in the current instance profile to check both the parameters rdisp ROLL_MAXFS and rdisp PG_MAXFS The values that can be found there specify the current block sizes for the roll or page area respectively 1 block 8 kil obytes 1 kilobyte 1024 bytes 3 On the system page compare the size of the joint partition for the roll and paging ar ea with the values from transaction RZ11 If the converted values do not reach the size of the partition the parameters rdisp ROLL_MAXFS and rdisp PG_MAXF9S must be adapted to the value of the partition that is provided 4 Restart your system If the parameter was changed the run should be repeated after the data backup of the PBS k software PBS archiv
28. re removed We recommend that this method is used if you want to completely delete and rebuild a CPS archive 3 Disk Space Requirement The PBS archive add on CPS for Project Systems is constructed in database independent file systems see chapter 3 The system administrator s task is to reserve free storage capacity in order to construct the archive The available disk space capacity depends on the number of projects which should be stored in the archive Summary of the archive setup Reorganization of the database with the SAP transaction SARA for archiving object PS PROJECT Access of SAP archive files of archiving object PS_ PROJECT via the PBS archive add on CPS using transaction PBS CPS_ABO PBS ca k software 3 8 Definition of the Path to the PBS ar chive add on CPS The PBS archive add on CPS contains an index generation program assigned to an ar chiving object PBS CPS PBS archive add on CPS project system operative structures Logical file names are assigned to the archiving objects via the SAP Customizing that in turn represent a physical file path All archive files created with the generation program are stored under this path The archiving object for the PBS archive add on CPS is delivered with the logical file name ARCHIVE_DATA_FILE If you would like to store the archive files in another path the logical file name must be changed The Customizing settings of the CPS archiving object
29. roject Structures Diagram 5 Initial screen Transaction CN80 E Archive Administration Edit Goto Environment System Help Y 1H G6e SHB SB0H5S H1 er Archive Administration Initial Screen Archiving Object Diagram 6 Initial screen Transaction SARA You can determine the status of the archive files via function Administration transaction CN80 or Management transaction SARA for the individual archiving runs s Fehler Verweisquelle konnte nicht gefunden werden For correct display of documents and during reporting via the PBS archive add on CPS the deletion run of the SAP archiving must have been carried out successfully PBS ca software Archive File 03092 7 001PS PROJECT Date 21 09 2005 Time 10 54 25 Number of Objects Size in MB Status B Deletion Completed ammm Storage System oo Not Stored Changeable Settings Motes File Name Ps 20 ORE stove OCI We Logical Path ARCHIVE_GLOBAL_FPATH Fhysical File Name Usp isap EGO SYS galobal FS_20050921_105426_0 ARCHIVE oom Archive File ls Accessible Diagram 7 Archiving File Details PBS ca software The SAP archiving runs are read and written in the file system of the PBS archive add ons CPS via the PBS index generation program see installation manual Secondary in dices are created in the file system for efficient access In case a PBS index already ex ists the index generation program adds the acquisition from the SAP archive
30. rting the function a selection list of possible index identifi ers is displayed After selecting an index identifier the objects of the secondary index are displayed in a basic list Via the function button Select or a double click on an object you can then dis play the indices that exist in the archive from the object All index fields are visible in the display PBS ca i software Archive add on CPS Archive tool Archive add on CPS Archive tool Obj heads Main index Index P51 INDEX SRTFD RUN NUMBR ARCHIVEKEY OFFSET PS1 10001014 031850 000001 031850 001 PBS CPS 4 753 Number objects Diagram 27 Index in the database that refers to the archiving object PBS CPS Archive add on CPS Archive tool Archive add on CPS Archive tool Indices P51 Main index MANDT PSPID ARCHIVEKEY ZOFFSET LINE ARC_DATUM 100 A06331 030545 O001PS_PROJECT 156841 000001 20061108 OTT 100 C1014 030525 001PS_PROJECT 156846 000001 20061108 OTT USER_NAME PSPNR 00000073 00000083 No of indices Diagram 28 Secondary Indices in the Archiving Object PBS CPS PBS ca 5 software 3 5 Long term Archive To set up and to manage long term archives the tab Long term indices is selected in the CSD Administration Board E a e e List Edit Check Generate System Hel g 2 1868 000 CAR StS fe Op Administration Board CPS 1Lg term index IL bde Long term indices User ADK status Index status Oldest archive file
31. tial Index Generation Initial Setup If all necessary information has been entered in the selection screen of the load report the selection screen can be saved as a selection variant for the initial setup of the PBS archive add on and the report can be started as a background process Important The PBS archive add on CPS must be set up per client During runtime the program generates the program from the archive data of the PBS ar chive add on CPS Secondary indices are thus created from the project definition from the work breakdown structure element and the network order from the SAP archive The first run is not merged Important We recommend a data backup of the created files after each setup of the PBS archive add on However this is not of fundamental importance due to the restart function of the index generation program PBS ca 2 software Job Log After each run of the index generation program a statistic is displayed similar to the fol lowing example This statistic is also saved in the PBS archive add on CPS and can be accessed later using the function CHECK gt LOG CTRL F10 or the icon S in the Ad ministration Board EWR Dh ip a a ik A IH str eens Tiles Tea pecs dare 020227 SPS_IPROsEC 1 ABGDIP OS Past Pe cieqere Archiwe files read 2 10ers S450 O vries i Crs Records read Sica Tables processed AF YOD 29 CAUFISD 5 Total 40 written from receipt Diagram 17
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