User Manual - Unified Court System
Contents
1. fia345 If you need to enter any comments about your payment type them in the field provided Comments Enter any comments you have about this payment check Will be delivered to the County Clerk s Office before the close of business today Once all of your payment information has been entered click the Next button L Review Your Filing The NYSCEF System allows you to review your filing prior to submitting it Start by reviewing the case information and caption If you need to edit any of this information simply click on the Edit link as circled below Case Information Court New York County Supreme Court Type Tort Edit Court and Case Type Caption Full Caption John 3 Smith Jr Smith Company A A A A a 14 Next review the document list If you want to view the image of your document choose the document name such as Summons Complaint by clicking on it An image of your document will appear in a pop up window If you need to edit your documents click the Edit Documents link as circled below Document numbers may change when documents are filed Plese consult confirmation se Document Document Type Special Contains Motion No pon Instructions SSN No Index Foe 210 00 1 Summons COMPLAINT No no 0 00 11 MITT No No 0 00 12 EXMIBITIS B No No s0 00 210 00 Review your payment details If any payment details are incorrect choose the Edit Payment link as2. System User Manual for Supreme Court and Court of Claims Cases L Introduction The New York State Unified Court System has established the New York State Courts Electronic Filing or NYSCEF system a program that permits the filing of legal papers by electronic means with the County Clerk and the courts in certain case types in designated venues as well as electronic service of papers in those cases Cases may be commenced using NYSCEF and cases that were initiated in hard copy form may be converted to NYSCEF matters This User Manual is designed to be used in conjunction with the system and to support navigating from screen to screen Live support is also provided by the E Filing Resource Center where staffers are available to answer your questions from 8 am until 6 pm each business day The E Filing Resource Center can be contacted by calling 646 386 3033 or sending an email to efile courts state ny us 1l Getting Started To get started go to www nycourts gov efile by typing this web address in your browser NYSCEF has separate operational live and training systems Each system requires you to register and obtain a User Name and Password from the Office of Court Administration If you do not have these credentials choose the Forms link in the Resources section located at the bottom of your screen The first form is the E Filing User Registration Form which you should complete and submit to obtain a User Name and P
3. Comments General Information Fee Information Sealed No Amount 210 00 Marked as Sensitive No Payment Credit Card Contains SSN No Note that you can always access the Confirmation Notice for a document from the Document Details tab If you have forgotten to print your Confirmation Notice when you first filed your document and then need print that Confirmation Notice to firmly affix to a working copy requested by the court it can be accessed from this tab l F Narrowing Your Search To narrow your document list click on the Show Narrow By Options link below A series of options for narrowing your search will appear Complete at least one field and then click on the Narrow Document List button circled below Narrow Results Hide Narrow By Options Document Type ament Filing Date Range a From To References Motion Number ovovan ovos z ay mmin dd yyyv mm dd yy Filed By Reseed SOS A document list narrowed by the criteria you have entered will be displayed G Motion Folders Motions filed in your case will be organized in motion folders Each folder contains documents relating to one motion To view the contents of the motion folders in your case click the Document List tab and then click the All Documents link D eee Sort by Document Number Show Narrow By Options Documents 1 5 of 5 Stfenaeis acc After clicking on the Al
4. Court amp Court of Claims E filing IS authorized for certain case types in certain counties and courts gt NYS Supreme Court authorized counties amp case types gt Court of Claims authorized counties 6 The Electronic Filing Resource Center offers FREE Hands On Training for this website File gt Start a new case gt Ioan existing case Consent gt To e filing A listing of all the cases in which the user who has logged in has consented to e filing will appear and can be sorted by one of the following criteria Claim or Index Number Case Status Caption Court Case Type Receive Date To sort your list follow the steps below My Cases Step One To choose the category for sorting your search results click on the down arrow and then click on the category you want your results sorted by ees ee Eee lessee Semawnummstentoneonn B Viewing a Case Summary To see additional details about the case click on the Claim or Index Number or Case Status You will see a Case Summary which contains basic case details such as the court case type index or claim number and caption It will also contain additional details such as the e filing status of the case and any Assigned Judge Case Details Case Summary Court New York County Supreme Court e Filing Status Wating for Consent Type Tort Assigned Judge Index Claim 150123 2011 Date Filed 01 02 2011 Short Caption J
5. If you have chosen the Pay at Court option it would be helpful to have this receipt accompany your payment to the Office of the County Clerk The correct e filing notice must be served along with the commencement documents in any e filed case The nature of the e filed case determines which version of the notice to serve If your case is consensual serve a Court Notice Regarding Availability of Electronic Filing Supreme Court Cases If your case is mandatory serve a Notice of Commencement of Mandatory E filed Case The Confirmation Notice must be firmly affixed to any working copy submission to the court and can also be stored as confirmation of your filing for your own records 7 K Confirmation E mail Shortly after reaching the confirmation page an e mail confirming the filing of your documents will be sent to you A sample e mail follows From efile courts state ny us Sent Monday January 03 2011 9 32 AM To Smith John Subject NYSCEF New York County Tort lt SUMMONS COMPLAINT gt John J Smith Jr et al v Jane J Smith et al Confirmation of E Filing SP SISCE Newt Co uprene Cot Cosmo Ar This i an AUTOMATED sesponse for Supreme Court Court of Claims casas Th NYS Courte E Fiing wb ste es eoseived Covument s Erota dha fing wna Johm Santih fre catatlait minibar ot Available E mail Notsiceions Sento Smith John iahnsmirh Zermaileam Documents wil be deemed fled when payment i
6. Janet Smith As you move from screen to screen a case summary often appears at the top of your screen displaying the information you have already entered If you note that an item is incorrect you can always return to the previous screen by using buttons at the top right or the bottom left of the screen D Links to Help and Resources While Help and Resource links are more prominently displayed on the login screen they also appear at the bottom of every screen in the application From these links you can access NYSCEF forms review the rules governing e filing and so much more E What s this On various screens you will see blue links that ask What s this By clicking on those links you will receive additional guidance about the information you have been asked to supply F Helpful Information E Fled documents nil e stored in accordance with the Eecironic Records Guidelines of the Unified Court System which can be accessed at Sinastsouiaaw admleseo enaA At various points in the system you will find helpful information that will often contain a link to additional information on the topic IV Starting a New Case Once you have logged in you will be given a menu of options for either e filing or for searching cases within the NYSCEF system Choose Start a new case circled below by clicking on it to commence an action Home Start a new case To an existing case Consent to e fili
7. Other Name or Status If a party has another name or status the NYSCEF system provides you with the ability to enter it into your caption When entering another name or status be sure to include the connecting language as it appears in the caption on your commencement paper For example you should enter aka Joey Smith and not simply Joey Smith or dba Smith Co and not Smith Co Follow the steps below to enter your other name or status Defendants Respondents Step One If your party has another name or status click the Add Other Name Status button SS EEE senate orgnion neme fa Eo be ee Fecoseintime pe nue i pterommt name TA chosen Add Other Name Status asayan otnernameystorus You wil be provided wth a field into whieh you shoul type the posta Besley eee E E A AEEA OA tg pe EAEE ESE a nan Omer ome stats aa amd Once you have entered all parties as they appear on your commencement document use the scroll bar to scroll down to the bottom of the page and click the Next button E Verify Full Caption Review each party in the caption to be sure that the caption you have entered matches the caption on your commencement document Follow the steps below to review and if necessary edit your caption Compare Caption F f Step One If a party is missing choose the Add 2 Plaintif Pettioner or the Add a Defendant Respondent
8. a case is to complete a Stipulation and Consent to E Filing which can be found by clicking the Forms link in NYSCEF Once all parties have completed the Stipulation and Consent to E Filing it must be provided to the County Clerk who will coordinate the conversion of your case to NYSCEF a process that can take up to a few business days Once your case has been successfully converted from hard copy to NYSCEF you will receive notification that you can begin filing through NYSCEF When you log in to NYSCEF the first action you should take is to record your consent to electronic filing in the NYSCEF system A party who wishes to begin electronically filing in a case commenced in hard copy but has not secured a Stipulation and Consent to E Filing should contact the court in which the case is pending to discuss how to proceed X My Case Searches NYSCEF is not only a system through which documents can be filed It is also a system through which e filed documents can be searched and viewed at no cost Not only can filers search documents filed in cases in which they have consented the general public can also search all NYSCEF cases and view any document that has not been sealed or marked secure see Section IV G A Searching Your Cases To search your NYSCEF cases log in to the NYSCEF system To search cases in which you have consented to e filing click on the My cases link circled below Welcome to NYS ing Supreme
9. in the Office of the County Clerk and or the courthouse unless specifically sealed by the court Social Security Numbers A filer also will need to indicate whether the document being submitted contains social security numbers All filers whether filing electronically or in paper must comply with New York State General Business Law GBL 399 dd 6 which provides in relevant part as follows No person may file any document available for public inspection in any court of this state that contains a social security account number of any other person unless such other person is a dependent child or has consented to such filing except as required by federal or state law or regulation or by court rule 10 Once the document you plan to submit is in PDF format and you are ready to determine whether the document is secure and or contains social security numbers you should complete the Commencement Document portion of the screen as follows Commencement Document Step One Begin by choosing the document type you will be EOE fing to commence your case By cicking on the down atow T You wil ee a ist of commencement document types To i choose your document ype Place your cursor onthe A document type so that ts hghighted in blue and then cick enit The document type you have chosen should appear Step Two You now need to attach your document in POF form by listing the fle path or browsing to locate i
10. link as appropriate by clicking on it comears this caption with what is on th commencement document f the caption does not match orect tha party names or party order Ta changs the party order cick ha Up or Down buttons Caption John J Smith Jr The Smith Company Jane J smith Joseph J smith aka Joey Smith Jennifer 3 Smith Jerome 1 5 y If you need to edit a party Parties choose Edit by clicking on the button Pinintitis petitioners Step Three If you need to remove a party choose 1 Dane Jon smth dr Remove by clicking on the 2 waj The smith comoany button and the party will be immediately removed Defendants Respondents s i B pee Step Four Ifyou have entered a 2 eal ean gf satan al sopern party name correctly butin the wrong order you can use the Up and Down buttons to change the order in which the parties have 4 Upa Domne ima bean entered Simply choose the s weal Sanat 150 correct button by clicking on it Once all parties match the caption on your commencement document scroll down and click the Next button FL Editing a Party If you have chosen the Edit button by clicking on it you will be directed to the Edit a Party screen on which you can edit your party Just follow the steps below Step Two it you nasd to edit the party name Complete he necessary pariy nar a f fia Step Three Ifthe party you are edna is kn
11. to you for correction Assuming your filing is in order and payment has been received you will receive an e mail with your index number that looks like the following Fron NewYorkef courts state ny us mailto llesVorkeFgcourts state ny us Sent Nonday January 03 2011 11 15 at To Smith John Subject HYSCEF New York lt Claim Index Number Assigned gt John J Smith Jr et al v Jane J Smith et al This is an AUTOMATED email response The Docket with caption John J Smith Jr et al v Jane J Smith et al has been assigned the clain index number 150123 2011Payment Information Amount paid 219 00 Date Paid 01 02 2011 Date Paid Recorded 01 22 2011 08 20 PM Credit Cara emmexe 1111 Auth Code 123455 Coments Date Payment Processed 01 03 2011 The following links will take you to the documents that were approved as a result of the claim index number assignment Document Type SUMMONS COMPLAINT https apps ga courtnet ong ben Docunent Di splayServlet gt document Id 239876E CAou06G SDkilinwesdsystenctest Document Type EXHIBIT S https apps ga courtnet ong Fben Document Di splayServlet document Id 7 976E CA9sRv0zp 2iQesssysten test Document Type EXHIBIT S asysten test https apps ga courtnet ong Fbem DocunentDi splay Servlet document Id 239B76E CAgvY ci Pe 2SHn If the hyperlink does not display the document by clicking on it cut and paste the entire document lin
12. New York State Courts Electronic Filing NYSCEF System User Manual for Supreme Court and Court of Claims Cases Jeffrey Carucci Statewide Coordinator for Electronic Filing Electronic Filing Resource Center 646 386 3033 efile courts state ny us www nycourts gov efile New York State Courts Electronic Filing NYSCEF System User Manual for Supreme Court and Court of Claims Cases Table of Contents vi vil viil XI XII xili XIV XV Introduction Getting Started NYSCEF Features The NYSCEF Status Bar Filing Help Case Summary Links to Help and Resources What s this Helpful Information Starting a New Case Select a Court Select a Case Type Adding Parties Entering Other Name or Status Verify Full Caption Editing a Party Adding a Commencement Document Paying for Your E filing Review Your Filing Confirmation of Filing Confirmation E mail L Issuance of Index or Claim Number M Service of Commencement Papers Consenting to Electronic Filing Filing Subsequent Papers Including Motions Corrections Service Converting a Case to NYSCEF My Case Searches Searching Your Cases Viewing a Case Summary View Case Details View Document List View Document Details Narrowing Your Search Motion Folders Public Case Searches Your Account Temporary NYSCEF Accounts Forgot Your Password Need Additional Help nmonpp AY orTammong p a7monp gt New York State Courts Electronic Filing NYSCEF
13. YSCEF Welcome page If you wish to record your consent enter the Live System by clicking on the link circled below Welcome to NYS Courts Electronic Fling 3 ims cally n supreme Court and Court or clams matara Training System hs 5 NC ics the Ive system is used for taring and tasting for Surrogates Court matters You will arrive at the NYSCEF home page where ats ECE you have a number of options If you are ready to enter your consent to an existing case you should Required Field log in to the NYSCEF system by entering your User User Name JohnSmith Name and Password and clicking on Log In Note that if you have forgotten your User Name or Password you can choose the proper link by clicking on it and furnish the requested information so that your credentials can be e mailed to you When that User Name and Password is entered the user will be provided with the option of consenting to e filing as indicated below Welcome to NYS E ing Supreme Court amp Court of Claims E filing IS authorized for certain case types in certain counties and courts gt NYS Supreme Court authorized counties amp case types gt Court of Claims authorized counti 6 The Electronic Filing Resource Center offers FREE Hands On Training for this website File Cases gt Start anew case gt gt xi e gt Case Search onsent gt To e filing You will n
14. action is pending by choosing the down arrow and then clicking on the proper court Index Claim Number 1501232011 Court New York County Supreme Court The filer will be required to indicate whether the document being filed is a motion or a non motion document Please be sure to read each choice carefully and select your choice as follows Tam Filing Motion Documents Non Motion Documents A Motion Documents not related to a Motion A Cross Motion An Additional Party Summons amp Complaint 2 g 3rd Party an Order to Show Cause Ex Parte Application Documents relating to an existing Motion OSC Step Three Indicate the type of document you are submitting by placing your cursor in the circle to the left of the item and clicking so that the circle fills Once you have entered the information to identify your case and indicated the general type of document being filed click on the Next button If you are filing a non motion document you will proceed through the same Add Document and Add Payment screens that you encounter when starting a case in the NYSCEF system see Section IV of this manual 26 e File Add Documents case Summary Sourti New York County Supreme Court Toe Tort ndexciaim 150123 2011 Short Caption John J Smith Jr et al iene vs Jane 3 Smith etal Ra ee lease do rot submi Dessward orcteced or eneryoted documents sinc
15. apere irdude CoUR 314b netice Step Four If your motion papers include a notice pursuant to CPLR 2214 b be sure to place a check mark in this box by clicking in it Once the additional information for your motion is complete click on the Next button You will be given the opportunity to review your filing and if you are submitting a document that requires a fee you will proceed to the Add Payment page see Section IV H If there is no fee required you will proceed to the page confirming your filing see Section IV J Open your Confirmation Notice a portion of which appears below to view a list of e mail notifications sent by the NYSCEF system E mail Notifications An e mail notification regarding this fling has been sent to the following address es Attorney One attorneyone email com Attorney Two attomeytwo email com In addition a Confirmation Notice will be e mailed to you and all of the other consenting parties in your case The Confirmation Notice will be similar to the notice received when a case is commenced see Section IV K If the document you have submitted bears a fee you will subsequently receive an e mail notification when this fee is processed by the County Clerk And if the Court Clerk also takes action on your filing such as assigning a motion number or assigning a judge an e mail notification will issue to you confirming the action taken Each separate
16. assword for the operational live system Once you have a valid NYSCEF User Name and Password for the system you wish to enter choose that system by clicking on it To enter the operational live system choose the link circled below by clicking on it Welcome to NYS Courts Electronic Fling Tr sy ch eis the Iv system used for traning and tasting for Supreme Court and Cour of Surrogate amp SCAR TRUSTE secbeialy i Surrogate Court and SOAR Training System hos ss ic rics the Ave system is used for trang ad tasting for Surogate s Court matters You will arrive at the NYSCEF home page where iS En y you have a number of options If you are ready to start an action or file to an existing case you Required Field should log in to the NYSCEF system by entering User Name your User Name and Password and choosing Log ual In circled below by clicking on it Note that if Password you have forgotten your User Name or Password you can choose the proper link by clicking on it and furnish the requested information so that your credentials can be e mailed to you If you do not have a User Name and Password Don t have an account you can choose Create Account by clicking on it and you will be provided with the option of either aye filling out the application form for a permanent Greate Account gt User Name and Password or applying online for a temporary User Name and Password Since t
17. circled below Payment Credit Card credit Card Card Billing address Name John Smith Street Address 123 Main Street Number IONX XXNK KKK 1111 Zip or Postal Code 10001 Exp Date 08 12 Foreign Address No Comment Place a check mark to the left of the filing affirmation by placing your cursor in the box and clicking You should be familiar with the provisions of GBL 399 dd 6 prior to making this affirmation F 1g Affirmation acknowledge that 1 am familar with the provisions of GEL 299 04 which prohibits the fling of any document earing a person s social security number without consent or intentional communication of any person s social security number to the general public Once you have completed your review and confirmed all items are correct click the File Documents button 15 Je Confirmation of Filing Once you have clicked the File Documents button you will arrive at a screen that confirms that your electronically filed documents were received If you are paying by credit card this screen also will confirm that your credit card has been charged Thank You for Filing Electronically The NYSCEF site has successfully received your e flled document s A receipt will be e mailed to you shortly Date Filings Received 01 07 2011 10 24 AM Case Summary Court New York County Supreme Court Type Tort John J Smith Jr etal vs Jane J Smith Jr etal Index Clam Number Not Assig
18. credit card be sure to complete all fields If the address and zip code entered in the NYSCEF system do not match the address and zip code on the billing statement for the credit card presented your payment will be declined and your document will not be filed Instead you will be able to edit your credit card information and attempt to file your documents again Credit Card We accept VISA or Mastercard MES VISA a Card Number Expiration Date panman 08 gt 22 x First Name Last Name 3 Digit Code on the Back Sohn amin rs Card Billing Information Address and zip code must match what appears on your billing statement Billing Street Address 123 Main Sueet Billing Zip Code 10001 I This is a foreign address If you choose Pay at Court for your payment method you must bring your payment to the Court Clerk s office Your document will not be filed until you have paid at the County Clerk s office C Pay at Court what s this If you choose No Fee you must have submitted a No Fee Authorization Letter as one of your documents in order to complete the payment process No Fee I have uploaded a No fee authorization letter letter is required B If you have already paid your fee be sure to indicate the date paid the payment method and the receipt or invoice number Fee Already Paid Date Paid mm dd yyyy Payment Method Receipt Invoice No Jovos2077 be CREDIT
19. d for the NYSCEF system as your temporary login account will only provide limited and temporary access to NYSCEF 2 XIV Forgot Your Password If you have forgotten either your User Name or your Password simply click on the link for the credential you have forgotten MES 5000 amp cour sic Login Account Create an Account biogin Search as Guest FAQs Contact Us User Manual Filing Requirements Hatdnare Stare Forms News amp Events Training Rules amp Leaisiation Website Terms of Use This sjateria te be used only by authorized ure athe or ane is an authorized The uzar sesnonlezges that the uze cf Unactherized iz subject to monitoring m may be subject te siminal and or tiri penelas E filing 15 authorized for certain case types in certain counties and courte tS supreme Court authorized counties amp case roe of Claims authori NYC Civi Court author se Center offers FREE Hands On Training for thi NYS Electronic Filing Don t have an account Create an account and start filing documents electronically in salect NYS Courts today mS OR Login You may search far a case or document as a guest sjamaaz You will be asked to enter either your e mail address as long as the e mail address entered is associated with only one User Name or your User Name Once you click the Submit button your password will be reset and you
20. e the NYSCEF system performs is onn encryption process upon ae a SilsScument submited through RYSCEF nung those marked secre il be avaliable fo public inspection st he exuthouee unless taled by ours arder Document Type AFFRWATIONAFFOAUT OF SERVICE File Name Secure Document Contains SSN Moca cnngocacm Daawa No x No x Document Description Special Instructions Court Part Judas etc aain Sarsina If you are filing a motion after you add your document you will need to provide some additional information about your filing Step One You need to indicate the main relief sought by your motion To do so click on the down arrow and then click on the main relief sought Your main relief sought should then appear in the Fld Ade Additional information for Motion Step Two You also need to indicate any secondary relief sought by your motion To do so use the scroll bar to scroll through the choices and then hold down the Ct key and than click on the description of relief sought to select it Repeat this for each form of relief you wish to select Secondary nanets Soup select that sp JAPFONTMENT OF ARBITRATOR Dare caries Step Three Enter the return date of your motion by entering a two digit day a two digit month and a four digit year Perse temasi Mimma for service of natien m atfkiavits CPLR 221afb 2 P p
21. eed to enter the information necessary to identify the case in which you wish to consent To do so follow the steps below Step One Enter the index or claim number You must separate the index or claim number and the four digit year with a forward slash Consent Enter Case Information Feud Case Information Index Claim Number 5023207 Step Two Select the court in which your action is pending by clicking on the down arrow and then clicking on the proper court court New York Gounly Supreme Cour Step Three When you have completed your case information click on the Next button You will then proceed to a screen on which you can identify each party for whom you are consenting and filing on behalf of Follow the step below case Summary Court New York County Supreme Court Tyee Tort indes claim s 150123 2011 Short caption John 3 Smith Jr et al Aisam Jane J Smith et al Select Parties E Check each party far whom you are consenting and fing on behalf of Plaintiff s Petitioner s Jahn 1 smith ar r The smith Company Select each party for whom you are consenting and filing on behalf of by placing your Defendant s dent s itd beetles cursor in the box to the left of m Sozeah 1 smith aka Joey Smith their name and clicking so that a check mark appears Jennifer 1 smith i Jerome 3 sm
22. ese forms click on the Forms link in the Resources section of the NYSCEF system There is a limited exception when the defendant respondent is a registered NYSCEF User consents to the use of e filing in the case and agrees to accept electronic service of the initiating documents Any affirmation or affidavit of service should be electronically filed in NYSCEF by choosing Affirmation Affidavit of Service from the document list Remember that your affirmation or affidavit of service should reference service of not only the commencement papers but also the Notice Regarding Availability of Electronic Filing Supreme Court Cases or the Notice of Commencement of Action Subject to Mandatory Electronic Filing Vv Consenting to Electronic Filing By starting an action in the NYSCEF system the filing user has consented to e filing in the action commenced Commencement documents served upon defendants respondents must include the proper notice regarding e filing either a Notice Regarding Availability of Electronic Filing Supreme Court Cases or a Notice of Commencement of Action Subject to Mandatory Electronic Filing In order to consent to e filing in a consensual case or to record representation in a mandatory case the user needs to have a valid User Name and Password see Section II of this manual Once you have a valid NYSCEF User Name and Password enter www nycourts gov efile into your web browser and you will arrive at the N
23. he New Yoik state Ud Court yee has established WSF pats by curie means with the County Cerk andthe couts a permits te fing of legal ad venues Live System 1s nel as elctvic sic of papers in these casas cases ay i cases that Taig ste Ter ai ony bcd oS nates sc tara pean es ny tens Sean ee oo to regses and onena ti Trang sjten in Sica Court and Curt of Cai Surrogate amp SCAR Live System Fia documents dectunicaly in surogate Court and SCAR Training System Tris ste wbich mirics the lve system is used or tring ae testing for Suragate s Court matters and SCAR buk figs Next click on the Create Account button circled below Supreme amp Court of Claims Login Website Terms of use Create an Account 2 ptogin Search as Guest filing 15 authorized for certain case typas in certain counties and courts NYS Supreme Cour authorized counties amp cage wer Cour st Claims aufoonzed surties Surrogates Court authorised courses HYG Civil Court sutnorsed esse Spee Fags Contact Us source Center offers FREE Hands On Trainina lor User Manual eFiling Requirements Hardrare sofare NYS Electronic Filing Don t have an account Creste an account and start J Resources ctronicaly Forms user name News amp Events Training orose vour user name Rules amp Legislation pm Eerst vaur password You may search for a case or document as a guest
24. here OR are restrictions placed on temporary access you are encouraged to apply for a permanent User Name and Password Sachs Guest Create an account and start filing You may search for a case ar document as a guest If you do not have a User Name and Password you can still search through NYSCEF cases as a guest by choosing Search as Guest in the lower right hand corner of the screen For more information on case searches refer to Section IX of this manual I NYSCEF Features As you travel through the NYSCEF system you will note that there are some recurring features designed to make the system easy to use We hope these features will help you move through the system quickly and easily A The NYSCEF Status Bar e e 0 ase Inf Parti Documents The NYSCEF status bar helps users see exactly where they are in the e filing process The status bar above shows that the user has completed case information entered the parties and is currently adding documents Payment information file review and filing have not yet been completed B Filing Help Click on the Filing Help icon whenever you need assistance on a P particular screen and you will receive screen specific pointers Filing Help c Case Summary Case Summary Court New York County Supreme Court Type Tort Full Caption John J Smith Jr The Smith Company zaa vs Jane J Smith Joseph J Smith aka Joey Smith Jennifer J Smith Jerome J Smith
25. ing in the box aamen escrito spacial stron court Ps t5 11 When considering whether your accompanying document should be attached to your commencement document as in the case of an exhibit think about how your papers would have been presented in hard copy form Would the document have been stapled to another document Or would it have been separately bound If you need to add more documents than the screen accommodates click the Add More Documents button near the bottom of the screen Once all documents have been added scroll to the bottom of the screen and click the Next button H Paying for Your E filing Before you begin the payment process you should review the list of filing fees to be sure that they are in order Fees Document Fee Amount 1 SUMMONS COMPLAINT 0 00 1 1 EXHIBIT S A 0 00 1 2 EXHIBITS B 0 00 Index Fee 8210 00 Total Fees 210 00 Once you have confirmed that the fees calculated by the system are in order you will need to choose your payment method Primary methods of payment are payment by credit card or payment at court Note that if you pay by credit card your document is filed as soon as it is acknowledged by the NYSCEF system However if you choose to pay at court your document is not filed until that payment is made 12 Choose your payment method by placing your cursor in the button to the left of the payment method and clicking When paying by
26. is selected click the Next button asad B Select a Case Type Different types of cases can be electronically filed in different courts As you have already selected your court the case types which can be electronically filed in that court will appear on the Select a Case Type screen Follow the steps below to select a case type e File Select a Case Type Case Summary Court New York County Supreme Court a eFiling is authorized for certain case types in certain counties and courts Ifthe case type you wish to fle does not agpear Contact the Electronic Eilina Resource Canter Required Step One To select the case type of the action you are filing place your cursor on the case type and click on it so that itis highlighted in dark blue Case Types Gommsrcia Dept or Heath Violation Applicaton for Judgment Foreclosure zi Step Two Once your case type is selected click the Next button lt Previous Adding Parties You must enter into the NYSCEF system all parties to the action you are commencing exactly as they appear on your commencement document If you use et al or et ano your document will be returned for correction To enter your plaintiffs or petitioners proceed as follows Piainunsypeutoners Step One Type the name of te first plaintff or petitioner that appears on your commencement document TEE If that part
27. ith Janet Smith Before indicating your consent in the NYSCEF system you must be fully familiar with the rules governing the e filing process By signing in with your User Name and indicating consent to e filing you are agreeing to be bound by the e filing rules If you need to review the e filing rules there is a link to Rules amp Legislation at the bottom of your screen In addition the system displays a notice advising of the impact of consenting on behalf of a party to the action Once you have indicated all parties for whom you are consenting to e filing on behalf of click the Consent button as circled below Notice By recording consent the consenting party agrees to be bound by the NYSCEF Rules and will comply with the User s Manual approved by the Chief Administrator of the Courts Both documents can be found in the Manual and Rules sections of this website Once selected the consent will automatically be recorded electronically with the court and served electronically on all other participating parties e E ae An e mail notification of your consent will be sent to you and all other parties who have consented in the case Consent to e filing does not constitute an appearance in the case 4 What happens if all of the parties to your action do not consent to e filing If the action is not subject to mandatory e filing other parties are not obligated to consent And e
28. k into your brouser NOTE b 1 ang g 1 oF and the Notice Regarding Availability of Electronic Filing must be made in hard copy on each party unless the party agrees to accept service hy electronic means A copy of the Iotice Regarding Availability oF Electronic Filing can be found on the EFiling website under the Forms nenu THIS E MAIL IS INTENDED ONLY FOR THE USE OF THE NAMED ADDRESSEE S AND FOR THE PURPOSES OF THE ELECTRONIC FILING SYSTEM IF YOU ARE NOT THE INTENDED RECIPIENT NOR A PERSON DESIGNATED TO RECEIVE MESSAGES ON BEHALF OF THE INTENDED RECIPIENT PLEASE NOTIFY THE SENDER IMMEDIATELY THANK YOU M Service of Commencement Papers Commencement papers must be served in hard copy pursuant to the Civil Practice Law and Rules together with one of the following notices Notice Regarding Availability of Electronic Filing Supreme Court Cases When serving your commencement papers you must include the form Notice Regarding Availability of Electronic Filing Supreme Court Cases This form is provided to advise your adversary of your desire that this case proceed as an electronically filed case Notice of Commencement of Action Subject to Mandatory Electronic Filing If you are commencing a case in NYSCEF that is subject to mandatory electronic filing you must serve a Notice of Commencement of Action Subject to Mandatory Electronic Filing along with your commencement papers To locate th
29. l Documents link the motion folders in your case will open and each of the documents contained in the folder will be visible on your document list To close your motion folders click on the Motion Folders link as circled below and your folders will close XI Public Case Searches Case searches can be performed by visitors to www nycourts gov efile even if they do not have a User Name and Password Visitors simply click on the Search as a Guest button near the bottom left of the login page Login Website Terms of Use This system 1a te Be u 3 Te user acknowledges that the use of this system is subject t mentoring 3 Unautheriged use may be subject t criminal and or civil penalise NYS Electronic Filing Don t have an account Create an account and start Ring documents electronically im select NYS Courts today Password You will arrive at the Case Search page where you will be required to enter at least one of the following items Index or Claim Number Party Name Attorney Block and Lot for a Tax Certiorari action Case Search T Reaured Feld Enter Search Criteria Case Identifier Party Attorney or Tax Cert Informaton Step One Enter the index or claim number You must separate the index or claim number and the four digit year with a forward slash Case Identifier Index Claim Number Party NOTE Requires at least 2 characters for business n Bu
30. motion will be given a motion number in NYSCEF In some counties each cross motion is also given a motion number If you are filing documents in connection with a motion that has been issued a motion number the NYSCEF System will ask you to identify the number of the motion your documents are connected to Properly grouping your motion filings in the NYSCEF System also allows motion documents to be grouped together in appropriate folders in the electronic docket VII Corrections If the County Clerk or the Court of Claims identifies a problem with the documents filed for instance the caption on your commencement paper does not match the caption entered into the NYSCEF system you will receive an e mail notification that the document has been returned for correction The case docket will indicate that the document has been returned and the image of that returned document will not be available for view in the docket In addition the document detail will show the reason the document was returned for correction However if the NYSCEF system served the original filing upon other parties they will still be able to view the original filing via a link provided in the service e mail VIII Service through the NYSCEF System In a NYSCEF case in which other parties have consented to e filing the NYSCEF system serves filed documents upon consenting parties If parties have not consented to e filing documents must be served in hard cop
31. ned View Case Details Your credit card has been charged Credit Card Number XXXX XXXX XXXX 1111 Transaction Id o Authorization Code 000000 Date 01 07 2011 Amount 210 00 Comment Receipt and Notices Bll documents open as POF in a new window Don t have a PDF viewer J Download Adobe Reader ee re r e Filing Notice You must print a Notice Regarding Availability of E Fiing to serve on each party that has not consented OR in a mandatory case a Notice of Commencement of Mandatory E Filed Case Confirmation Notice If submitting a working copy of this filing to the court you must include as a notification page firmly fastened thereto a copy of this Confirmation Notice The confirmation screen also provides a detailed list of the documents you have filed You can click on the document name which serves as a link to an image of the document Documents Filed To view a document click the Document link Document Document Type Special_ Seaire Contains Motion No Instructions SSN No Index Fee 210 00 1 SUMMONS COMPLAINT No No 0 00 11 EXHIBIT S A No No 0 00 12 EXHIBIT S B No No 0 00 TotalFees 210 00 From the confirmation screen you are able to print a receipt an e filing notice or the Confirmation Notice for the documents you have filed Simply choose the proper button by clicking on it View Print View Print jen Print The receipt is optional and provided for your convenience
32. ng cases My Cases Case Search gt View Modify Edit e mail addresses my cases Consent Logoff To e fling A Selecta Court There are many counties authorized to accept electronic filings in the Supreme Court Albany Bronx Broome Erie Essex Kings Livingston Monroe Nassau New York Niagara Onondaga Queens Richmond Rockland Suffolk Sullivan Tompkins and Westchester County E filing is also authorized in the Surrogate s Court Chautauqua Erie Monroe Queens and Suffolk Court of Claims and New York City Civil Court You have entered the system used to file in Supreme Court and the Court of Claims As a result you will be able to choose from a list of Supreme Courts or the Court of Claims in the Albany District in which electronic filings are accepted Follow the steps below to select the court in which you would like to commence an action e File Select a Court e Filing ts authorized for certain case types in certain counties and courts the court you wish to file n does net appear Contact the Electronic Fina Resource Center Requres Courts Tivngetan County Supreme Cau Monroe County Supreme Court NYS Gout of CiamsiAloany Dison Step One To select the court in which you are filing place your cursor on the court and click on it so that it is highlighted in dark blue Nassau County Supreme Court Niagara County Supreme Court Step Two Once your court
33. nt List by the following categories Document Number Filing User Receive Date Status Type To sort your document list follow the steps below Step One To choose the category for sorting your document list click on the down arrow and then click on the category you want your documents sorted by Prose meonta STIR Documents 1 4 of 4 Your document list shows the document number document type the status of your document the received date and filing user To view an image of any document appearing on the list simply click on the document type such as SUMMONS COMPLAINT and an image of the document will pop up in a separate window However if the document has been returned for correction you will not be able to view an image of the document E View Document Details To view additional details about your document click on the document number to the left of the document name on the Document List tab as circled below Show Narrow By options Documents 1 5 or 5 Anew tab will appear that displays various details about your document Details Document Number 1 Confirmation Notice Document Type SUMMONS COMPLAINT Description none Status Processed Motion Number Received Date Jan 2 2011 8 20 15 PM File By Date on 01 02 2011 Reviewed By Date WW on Jan 2 2011 11 15 39 PM Return for Correction By Date Returned Reason Payment Processed By Date on
34. o manage sities te account information In fact users are immediately instructed to change the Start a new case Saeco password assigned when an account is first set up Users are Ehia i Eaa also obligated to immediately report to the E Filing Resource Center any concern that a User Name and Password has been My Cases compromised Case Search To view additional account information log in to the NYSCEF Latella aane system and look to the panel of resources on the left In the Your Account section click on the link View Note that the primary e mail address for your account is the e mail service address of record registered with the Office of Court Administration To change the primary address for service choose the Forms link at the bottom of the screen where you will find the Change of Primary E Mail Address Form Complete the form and transmit it to the E Filing Resource Center To modify account information other than the primary e mail address please contact the E Filing Resource Center at 646 386 3033 or efile courts state ny us XIII Temporary NYSCEF Accounts If you do not have a NYSCEF User Name and Password the E Filing Resource Center is closed and you need to file a document via NYSCEF immediately you may create a temporary NYSCEF account To get started go to www nycourts gov efile and choose Live System as circled below Home Es Welcome to NYS Courts Electronic Fing T
35. ohn I Smith ir et al v Ful Caption etal jane J smith Filed By E Emai consented Parties Note that in the bottom right hand corner of the Case Summary box there is an E mail Consented Parties link This feature allows you to send an e mail to all of the consented parties in the case you are viewing This feature is provided as a courtesy and you do not need to use this link to serve documents in this action However if you wish to contact the consented parties for any reason you can utilize this link C View Case Details Below your Case Summary you will find the Case Details tab displayed Here you can view the case caption the consents recorded for plaintiffs and petitioners and the consents recorded for defendants and respondents Caption and Parties Caption Parties John J Smith The Smith Company vs Jane 1 Smith Joseph J Smith aka Joey Smith Jennifer J Smith Caption Jerome 3 smith Janet 3 smith Recorded Consents of Plaintiff Petitioner Name Role Consent BY Smith John 3 Petitioner The smith company Petitioner ecorded Consents of Defendant Respondent ee ole Consent BY Smin Jane 3 Respondent sasini dint Emi ne 1 aban Erith Joseph 7 Tar Smita Jennifer Respondent cs D View Document List By clicking on the Document List tab you will be able to view a list of documents filed in the case you are viewing You can sort the Docume
36. own by another name or has a status completo the Otar Namel Status Ftd i amin Be sure to include the connecting language as t appears in the Caption on your commencement paper G Adding a Commencement Document Once you have verified your full caption you will be directed to the Add Document screen You will not be able to proceed unless the document you are submitting is in Portable Document Format a PDF so be sure that you have converted your document to a PDF or scanned your document in as a PDF before you complete this screen Also please do not submit password protected or encrypted documents since the NYSCEF system performs its own encryption process upon receipt In addition there are certain substantive decisions you will need to make when completing this screen Secure Document A filer will need to determine whether to mark the document being submitted as a secure document The E Filing Rules Section 202 5 b d 3 iii of the Uniform Rules for the Supreme and County Courts provide certain protection for documents designated by the filer as secure If the filer indicates that a document contains secure information such as a credit card number bank account number or individually identifiable health information electronic access to the document will be restricted to only participating e filing parties However the document will be available for public inspection at a computer
37. pectine From the Create Account screen you can complete a User Application Form by clicking on the link to the EF 1 Form However if the E Filing Resource Center is closed and you must file a document in the NYSCEF system click on create temporary login account as circled below Supreme amp Court of Claims Create a NYSCEF Account NYSCEF has separate operational live and training systems Each system requires you to fegister and obtain a User Name and Password from the Office of Court Administration Passwords are usually issued within 24 48 hours however if you Need to access the NYSCEF system immediately you may select Create Temporary NYSCEF Account Since there are restrictions placed on temporary access you will be prompted to apply for a permanent User Name and Password immediately after your temporary account Is created Te obtain a User 1D and Password for the NYSCEF operational Live system select EF 1 ling User Registration Form to Access the E Filing System fill n print Complete the application online and follow an screen instructions to submit To obtain a User Name and Password for the training system select EF 2 E Filing User Registration Form to Access the Practice E Filing System Note the practice application form must ba printed and transmitted to the E Filing Resouce center for processing Data is not Collected online 3 Follow the steps detailed below to create a tem
38. porary login account Supreme Court of Claims e File Create Temp User 1am providing the folowing information as a condtion of being registered as a Fling User of the New York State Courts Electronic Fling System NYSCEF and of receiving my userid and password The Primary mal Address below is the address at which service of interlocutory documents may be made th system upon the user or parties represented by the user Attorney Information Step One Enter at least a first end last name rst aame ide Name s Step Two Enter your eo festa estore Atiomey Registration ID number If you do not know your number click on the Search the Attomey Directory link Attorney Registration 1D seer To find an Attorney Renistration 1D Search the Attorney Directory Mailing Address Please enter or update the mailing address Street a Step Three Enter favens Menor or update your scare Zp code maling address ji wa pi Contact Information Step Four Entera firm name and a phone number if you Attomey Firm Name Business Phone E Mall Retype E Mail wish but you must enter and re type your e mail address Other Information Notes Step Five You may enter any other appropriate information Your temporary login account details will be e mailed to the address you have entered You should apply immediately for a permanent User Name and Passwor
39. r User Name and a new password will be e mailed to you XV Need Additional Help If you still have questions about NYSCEF that this manual has not answered please contact the E Filing Resource Center at 646 386 3033 or efile courts state ny us or by clicking on the Contact Us link on any NYSCEF screen
40. s physically presented to the County Clerk Court of Clans Please print his a2 a confirmation of your fing f ubmitting a working copy ofthis filing to the court xou must include asa cover page firm fastenetherete a copy ofthis Confirmation Notice p Case Caption John J Smith Jret al v Jane J Smith et al Does z es Motions Received date time fi SUMMONS COMPLAINT ea 03 201 1093 2AM fz anm Joxyes zox 0332 AM g ces ez7es7z011 0032A Filing Caer Taformation Tsn 25 Msn Sree New York N1007 iil Fh document dose not display aftar sliciingthshsparlials sutand parts ths ania heparlincints your beeen THIS E MAIL IS EVTENDEDONLYTOR THE USE OF THE NAMED ADDRESSEE S AND FOR THE PURPOSES OF THE ELECTRONIC FILING SYSTEM IF YOU ARE NEITHER THE INTENDED RECIPIENT NOR A PERSON DESIGHATEDTO RECEIVE MESSAGES ON BEHALF OF THE INTENDED RECIPIENT PLEASE NOTIFY THE SENDER IMMEDIATELY THANK YOU L Issuance of Index or Claim Number Once your document has been filed it will be reviewed by the County Clerk in a Supreme Court action or by the Court in a Court of Claims matter An index or claim number is not automatically assigned by the NYSCEF system Instead the appropriate staffer will review your filing If all is in order your filing will be accepted and an index or claim number will be issued If there is a problem with your filing it will be returned
41. siness Organization Name Step Two If you are entering a business name enter at least two 2 characters If you are entering the name of an individual enter at least one 1 F character for both the first and last name Attorney NOTE Requires at least 1 character for first name and Step Three If you are entering the firstname Middle name of an attorney enter at least one 1 character for the first and last name If you are searching for a tax certiorari case enter the block and lot of the parcel at issue Tax Cert Information Block Lot You can then narrow your search by county case type and filing date range Narrow your results Step Four If you are narrowing your search by county click on the down arrow and then click on the county you wish to narrow your search to Step Five If you are narrowing your search by case type click on the down arrow and then click on the case type you wish to narrow your search to Filing Date Range From To poan mavan mm do yyyy mmjdayyyy Step Six If you are narrowing your search by date range enter your dates in mm dd yyyy format Once you have entered at least the minimum information required click on the Search button Your search results will be displayed For instructions on navigating through your search results see Section X A through G XII Your Account NYSCEF users have the ability and obligation t
42. t on your secure document click on the down arrow place your cursor con Yes so that itis highlighter blue and then click on it Step Five While net required if you wish to submit a description of your document or special instructions simply enter text in the appropriate fiold a social security numb down arrow place your es so that TE Raan io commencement document When adding an accompanying document to your commencement document follow the steps outlined below Accompanying Documents Step One Begin by choosing the document type that is accompanying your EA commencement fing By clicking on the down arrow you wil see a list of all document types To choose your document type place your cursor on the document type so that itis ocament 2 highlighted in blue and then click on it The document type you have chosen should appear Ener SS step Two Follow tho same procedure used for fe tame cect eet your sommencement document to choose your Fle a a ur File Name appears note that you can add a number or letter to distinguish any exhibits document Description Special Instructions Court Pt usos stc Y L Step Three If your accompanying document Documenta should be attached to your Document Te commencement document Emer as in the case of an exhibit et Mo or Letter Eshita ONL Secu araire ar parng oca Emea Em AB fE nos box by click
43. ven if the action is subject to mandatory e filing another party may opt out of e filing pursuant to the E filing Rules Even if all other parties do not consent to e filing in your case the case can still proceed as a NYSCEF matter however you will need to serve all non consenting parties in hard copy All of your filings including Affirmation Affidavit of Service should still be made electronically through the NYSCEF System In cases in which some parties are filing via NYSCEF and other parties are filing in hard copy the NYSCEF docket may not be complete However the clerk and the court will make every effort to complete the NYSCEF docket by scanning and filing hard copy submissions Vi Filing Subsequent Papers Including Motions An attorney or party who has commenced an action via the NYSCEF system or an attorney or party who has consented to electronic filing can electronically file a document at any time To file a document in an existing action log in and choose to file to an existing case as circled below ome to NYS E Filing Supreme Court amp Court of Claims joes in certain counties and courts The filer will then need to enter sufficient information to identify the case e File Enter Case Information Required Step One Enter the index or claim number Separate the index or claim number and the four digit year with a forward slash Case Information Step Two Select the court in which your
44. y Service occurs when an e mail confirming the receipt of a filing is sent to the user who has submitted the filing as well as to the primary e mail address of all other NYSCEF users who have consented in the case This notification identifies each user who has received the notification e mail Pursuant to the e filing rules transmission of this notification constitutes service of the document An affidavit of service does not need to be filed Thus the act of filing an interlocutory document in the NYSCEF system results in service upon all NYSCEF participants in the case However as set forth in the e filing rules service will not be effective if the filing party learns that the transmission did not reach the e mail address of any person to be served gt The primary e mail address of a user in the NYSCEF system is the address to which service is made As a result a user should be sure that an up to date primary e mail address always exists in the system An attorney is permitted to serve a document filed in a NYSCEF case by hand or by another means authorized by statute The document must still be filed through the NYSCEF system along with an Affirmation Affidavit of Service The NYSCEF system will still send out a notification which will be considered duplicate notice in that instance IX Converting a Case to NYSCEF Existing cases with hard copy filings can be converted to NYSCEF The preferred method for converting
45. y is an INDIVIDUAL complete the felds provided if for frst middle last name and sufi If pany is a BUSINESS or Person s Mane Wide Lost nome ate _nusmessforumntatn na ORGANIZATION complete the fold fi rie im Eos provided for Business Organization Neme Once you have entered all plaintiffs or petitioners exactly as they appear on your commencement document use the scroll bar to scroll down the page to enter defendants or respondents Add your defendants or respondents by following the steps outlined below Dofendants Respondonts OTE ae lent 2 aac are equ far bane Derson s rst Name middle Lastname Suffix Business orgonzation Name Rime E f Cai ts Oneal dle Last Name Sults _Business Oruanizaton Name E Fe Cai ere at eee Step One Type the names of each ofthe daferdants or f respondents as they appear on your commencement document N eo fate _ fimolomntn tan Step Tyo The scroen slows you to enter vp at to five defendantsiresponcents If you have move thf fenders ck onthe Add More Defenders Rospendents ers ea sate Buton You will then be abla to enter River Bam additional defendants tespondents Once you have entered all defendants or respondents as they appear on your commencement document use the scroll bar to scroll down to the bottom of the page and click the Next button D Entering
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