OISTweb User Manual
Contents
1. like to put a number of files in your directory for use in the page 10 Once the file is uploaded double click to insert the link Part Il WWW www oist jp Table of Contents 2 CPR User Guide er en are ui 9 Media Links E MUERE 9 Photo Nodes na Speo eme Sect are ne Pate een ere ES nn eon 10 News Features Tida News and Press Release Nodes ccccccececececeeecnenenenenenenens 10 3 Procurement User Glide an nee 12 Adda Tender Node un sense 12 4 Huma n Resources User Guides pasce rere 20er le estonien 13 Add a Job Posting Node u nee nn eben 13 2 PRP Librarian Guides eroe te Rei 14 Implementation RE 14 Get started editing 0 eer e ed erae Ere mS EPE EEES POE RER PEPPER REIS 14 Managing Links how the PRP pages are managed sse 14 Updating or modifying the content of a Book Page esse cece seen seen 15 Moving a section of the document cece cee cence eee eee sense nennen 15 Adding PRP Library Page 2 trm eret sk Deka em 15 Chapter 2 CPR User Guide Members of the Communications and Public Relations Division create and maintain a large variety of content on the public webserver Media Links MediaLinks introduce instances in which OIST appears in the media particularly newspapers and the web Each MediaLink must have a Title of the original story a Source the outlet that produced the original2. type is an event which has a start and end date with optional times Each Event also has a Title a language setting and a Body which is actually a full web page which can include links downloads text images and any other content you would expect in a webpage 20 Administrative Member Guide The URL for the Calendar page is node GROUP NODE IDi calendar so if your group Node ID is 35 it will be http www groups oist jp node 35 calendar 1 To set a link to view your group s Events in a calendar format first Find the Node ID 2 Create a new menu item or a regular in page hyperlink to http www groups oist jp node NID calendar Adding a Posts Page The Post is a content type that can be used like a News feed or a blog Each Post has a timestamp that shows when it was posted a Title and a Body As with Events the Post s Body is a full webpage that can hold anything a webpage can hold The URL for the Posts page is node GROUP NODE ID posts so if your group Node ID is 35 it will be http www groups oist jp node 35 posts 1 To set a link to view your group s Posts in a single list first Find the Node ID 2 Then create a new menu item or a regular in page hyperlink to http www groups oist jp node NID calendar Editing the Group Node 222 1 Goto Tab Menu gt Group gt Blocks to see the blocks available 2 Click configure to change the block settings For components like menus the block title override
3. you to select the file you want to upload eoo File Browser editor sendto 40imceCkeditSendTo paramsX40 amp CKEditor edit body en 0 value amp CKEc EB 39 oistjp https groups oist jp imce ap amp upload FE thumbnails 3 Delete amp Resize E Directory 4 Insert Width Height Date File GK Click and then find on your computer Create thumbnails Small 90x90 Medium 120x120 Large 180x180 Upload u2a Bus3 0 files using 0 bytes of unlimited quota Page execution time was 357 64 ms Memory used at devel_boot 3 27 MB devel_shutdown 37 17 MB PHP peak 37 5 MB 8 Once the file is selected hit the Upload button to copy the file from your PC to the server eoo File Browser oistjp https groups cist jp imce app ckeditor sendto 4 0imceCkeditSendTo params 40 amp CKEditor edit body en 0 value amp CKEc 7 EB v y meer upload E Thumbnails Delete Resize 4 Directory Insert file e Size Width Height Date File Users mcooper Documents OIST Activ BR Create thumbnails C Small 90x90 Medium 120x120 0 Large 180x180 Upload After selecting the file Upload uz4 uze 0 files using 0 bytes of unlimited quota Page execution time was 357 64 ms Memory used at devel_boot 3 27 MB devel_shutdown 37 17 MB PHP peak 37 5 MB 9 You can repeat the upload process as many times as you
4. OISTweb User Manual OISTweb User Manual Table of Contents I General Drupal Knowledge cre tee ee ip eaten sods 1 1 Edine o iiie ep nine ea NE at 3 The Editor Window rer Herr pe Bei Doreen 3 Uploading and linking files 00 00 cece cence m em eme 5 IL WWW WS CWW OTSETD a ae Re I 7 2 CPR User Guide ss a sinn BI ID Ran 9 Media Tinks diesre drones Her ER eor ER ERES E RI De REPRE 9 Photo Nodes oit eeu AI IM 10 News Features Tida News and Press Release Nodes ccccececeeeeeeeeeeenes 10 3 Procurement User Guide tt Rn anne 12 Add Tender Node pere per esse Done bi 12 4 Human Resources User Guide ss 13 Add a Job Posting Node 2 2 802 080 2 en ke 13 5 PRP Librarian Guide 8 200080 es en nn 14 Implementation 2 ee nie nl Mine PEREA 14 Get started editing sisi ste tisane ee de NES 14 Managing Links how the PRP pages are managed ceeeeeeeecneeeeeeeeeeee senor 14 Updating or modifying the content of a Book Page 15 Moving a section of the document teen seen nennen 15 Adding a PRP Library Page 20 00 0000 cece ceec cence ee III em eme 15 UT GROUPS groups oist D 5o sett en eat ass 17 6 Administrative Member Guide m eme He eee 18 Managing group Members 5 ette a EPEE partise pE SKTE aeret REOR PERS 18 Addin
5. Toolbar at the Top of the Screen click the triangle at the far right and choose Add content Click News Article Select Language It is easiest to create the News articles Tida is monolingual displaying only English and Language Neutral content but Japanese may be mixed with English in Language Neutral content Select Scope Should be public Creator Author of the summary if applicable Translator The person who did the translation summary if applicable Publication Date Please enter the date of the publication It will usually not be necessary to indicate the time so check the box next to All Day Source Enter the name of the media outlet in Source URL If you have a URL for the material enter it into the URL field Attachment If you have a PDF of a scanned newspaper clipping or other non digital media upload it in the Attachment field Title What will show on the websites as the link usually the title of the article Body If you have a summary or translation of the content or any other content to add to this item enter it into the Body field Save Until you hit Save at the bottom of the page the information is not stored to the server so be sure to click Save Chapter 3 Procurement User Guide The website pages for article and construction procurement are maintained by members of the Procurement and Supplies and Campus Building sections of the Finance and Administration Division These
6. a Publication Date and one or more source materials Each MediaLink is displayed as a single line like New Model Organisms for Alzheimer s Research New York Times May Ist 2012 which when clicked opens a window that contains the source materials MediaLink source materials consist of one or more of the following PDF of a scanned paper based or magazine article Attachment Translation or summary of the material Body URL to a webpage where users can read the original material URL MediaLinks are stored in the YWC Media Links content type on www oist jp but they appear on both the public website scope public and Tida scope internal in order of most recent Publication Date first OIST has permission from the local newspapers to distribute PDF scans of newspaper articles ONLY within the organization so when one creates a MediaLink containing a newspaper scan PDF it is important to set the scope to internal Procedure 2 1 Adding MediaLinks 1 Login to www oist jp 2 From the The Black Toolbar at the Top of the Screen click the triangle at the far right and choose Add content 3 Select Language Tida is monolingual displaying only English and Language Neutral content but Japanese may be mixed with English in Language Neutral content Note that MediaLinks which contain PDFs of local newspaper clippings must be set to Scope Authorized which means that they will only appear on Tida and therefore should alw
7. air in order to be able to link the new content to the Book correctly Creating or editing the EN Book Page from the JA interface will break the link to the Book upon saving As a best practice consistently create the English EN then Japanese JA Book Pages together in that order Procedure 5 4 Creating a New Book Page 1 2 10 11 12 13 14 15 16 To create the English as source node first click the Create Book Page link in the Staff Links box Title The number of the section without the word Chapter and the title of the section if appropriate Ex 1 3 1 Openness in Research Language English You will make the English page first and then use the Translate link to create the Japanese counterpart Body Paste in the block of text for that section of the PRP using the Paste from Word button in the Editor PDF Version Ignore for Book Pages other than Level 1 sections For Level 1 sections like Chapter 1 upload the printable PDF of the current version represented by the online PRP Library PRP Tags Select the tags that relate to this chapter Image Ignore Add to Menu None Book Outline gt Book Policy Library Note If you are using the JA interface you will not see the Policy Library Book choice in the drop down menu Make sure you are using the EN interface Book Outline gt Parent Item Select the section of which this section is a part so if you are creating a sect
8. alphabet numbers hyphens and underbars 2 The filename must be unique because identical filenames can overwrite one another In order to facilitate this begin with the date in ISO format Y Y Y YMMDD followed by an underbar ie 20120310 assistant pdf 1 Login 2 Under Staff Links click Create Job Posting 3 The fields in the node follow the HR PDF job posting format so input the information in the corresponding fields 4 Scheduling Options To publish and then unpublish at specific times and dates set them here Leave Publish on blank to publish immediately Leave Unpublish on to allow the Tender to be visible indefinitely 5 Publishing Options Published 6 Save Chapter 5 PRP Librarian Guide Implementation The PRP Library is implemented as a Drupal Book so each item on the Table of Contents TOC is a Book Page Some modifications have been made in the system to make the language switching work but most Book operations apply The PRP Library has been structured so that each part of the PRP documents up to level 3 is a separate Book Page meaning that there is a Book Page for Chapter 1 another for 1 1 and another for 1 1 1 but all depper levels such as 1 1 1 1 and so on are included in the body of 1 1 1 and referenced with anchor tags in HTML The URL alias of each Book Page should be set to the number of the document section for example Chapter 2 section 2 4 2 would have a URL alias of pol
9. ates the Group Site and adds at least one Administrative Member the Administrative Member can add more members and even assign more Administrative Members Procedure 6 1 How to add a group administrator member 1 All group website members are determined by LDAP When someone logs into groups oist jp they are added to each group that is listed in their LDAP records If the group member does not appear on the Tab Menu gt Group gt People page first make sure that she has logged into groups oist jp If she is still not visible in the list contact IT at info sys oist jp A user must be a member and appear in the list of group members before you can give her administrative privileges 2 Onthe Tab Menu go to Group gt People STOR re 1 ion Uni ove membership of the selected users station Unit ship from the selected users ship from the selected users administrator member ROUP MANAGER 3 Select the user by clicking the checkbox 4 In Update options select Add a role to the selected users gt Administrator member to give the user the role of administrative member People in group NCU Neural Computation Unit 5 Click Update Adding Pages In the group sites the pages you see are called posts Procedure 6 2 Adding a Page 1 Goto the Group Site main page 2 Click the Page link in the Add Content menu on the left 3 Fill in the form The fields marked with an asterisk are required 18 Administra
10. ays be set to Language neutral 4 Select Scope Authorized links will only be displayed on Tida while public links will be displayed on www and Tida MediaLinks set to Scope Authorized should always be set to Language Neutral 1 Regarding PDF scans of newspapers Unless OIST has special permission to distribute the PDF scan of a printed article make sure that media links containing PDF scans of articles are set Scope Authorized 5 Creator Author of the summary if applicable 6 Translator The person who did the translation summary if applicable 7 Publication Date Please enter the date of the publication It will usually not be necessary to indicate the time so check the box next to All Day CPR User Guide 10 11 12 13 Source Enter the name of the media outlet in Source URL If you have a URL for the material enter it into the URL field Attachment If you have a PDF of a scanned newspaper clipping or other non digital media upload it in the Attachment field 1 Use unique filenames Before uploading your PDF scan rename the file something like 20120308_prime minister pdf using the date as part of the filename This will prevent inadvertently overwriting a previous file with the same name e g if you consistently use scan pdf as a filename it will overwrite previous files Title What will show on the websites as the link usually the title of the article Body If you have a su
11. content is never filtered out so a piece of Language Neutral content is visible on both English and Japanese websites 25 Glossary Manage Media File with ICME The Translate function is only available when a piece of content has been set to English or Japanese and then saved Neutral content cannot be translated IMCE is a part of the system that allows you to upload inspect and manage files like images and documents on the server 1 In the Editor click the Image or Link button 2 The media file browser opens in a new window 3 Please store files in your unit or division section folder If you cannot see a folder for your group ask the webmaster 4 Many images and files have a link URL that begins with media The system replaces the media server mediasv oist jp with this for you When you are adding files you should use the web server 26 Part V Terminology Table of Contents Glossary 28 Glossary Administrative Member Book The Black Toolbar at the Top of the Screen Book Page Group Menu Group Node Group Site Node Node ID Parent Book Page Role Site Administrator Tab Menu The administrative member has control over the pages membership menus and other aspects of the Group Site However unlike the Site Administrator the Administrative member of a group has no control over the contents of other Group Sites A Book is a Node which serves at the main co
12. ee in the web system Every node has a node ID which is often abbreviated nid The Book Page nodes in a Book are linked hierarchically The Parent of each Book Page node is the Book node and each level down in the hierarchy is the child of the parent above it so 23 1 is the parent of 23 1 2 etc Each user is given one or more roles and each role has a set of permissions and access privileges The roles you have been given determines what you can see and do in the site The administrator of the larger website inside of which each Group Site exists The Site Administrator can create new groups assign group members and assign administrative members for groups The menu specific to a node In the case of a Group Site s main page this is the main menu for managing the group The Tab Menu is only visible to administrative members 29 Glossary WYSIWYG Editor Se S T NCU Neural Computatig The OIST website system is using the WYSIWYG CKEditor WYSIWYG means what you see is what you get a name for an in browser editor which allows you to modify your page without reading HTML by using the menus to change the look of the page and see it as it changes Learn more about how to use the CKEditor at the CKEditor Docs Site http docs cksource com CKEditor_3 x Users_Guide 30
13. g Pages iesire nn HIS PD Mee 18 Managing Menus 4a seen ri BER 19 Managing Blocks 22 nn eins ar nn ans 20 The All Events Calendar Grid Page sss 20 Adding Posts Page ute DEI eei 21 Editing th Group Node ettet ee in Ri 21 Create a Webform ete anne Dam ing 21 Components eco rt tree eo vote RE ede bags Fe RE EET eurent ete PER REUTERS RENTES 22 IV Recipes iet un ten PU EIU IP DU 23 GIOSSALY Brit nes eode teet ei else 25 Ve Demmi nGlo P ELEME 27 GIOSSALY ne een rente tenue soie een enr ed Tentes 29 lil List of Examples 5 1 Updating Printable PDF Part I General Drupal Knowledge Table of Contents I Editing tet eret e PASE REV pan satel eaten shaper chase Masada pa sete Seats P RURN The Editor Window neret ete eene e es Ruinen eisen Uploading and linking files err essen Den Chapter 1 Editing The Editor Window Website content can be edited in the browser using CKEditor Wi Remove formatting Show blocks Paste from Word Paste as Text Paste BaPa E Source TTE Cut Insert Horizontal Line Show and Edit HTML Source Block Quote Insert Image upload and link images Anchor insert and edit anchors Unlink remove hyperlink Link insert hyperlink Redo Undo Increase indent shift block right Decrease indent shift block left Insert Remove Numbered List Insert Remove Unordered List Justify Align Right Format Align Cente
14. hem would exceed this limit Weight o z Optional In the menu the heavier links will sink and the lighter links will be positioned nearer the top Save a Go to Tab Menu gt Group gt Menus gt Add Link b Enter the Menu Link Title which is what will appear in the menu as the link c Enter the Path As the help message under the text box indicates this can be an external URL or an internal Drupal path In most cases you will be adding a link to a new post so you will use the pattern node nid where nid is the numerical Node ID Read about how to Find the Node ID d The Description field can be set so that mousing over the menu item will show a message but this should be used sparingly because it is very distracting for users e The Parent Link indicates under which other menu item this link should appear f Weight allows you to set the relative order of the links but it is easier to use list links to rearrange menu items Managing Blocks A block is an area on the screen usually outside the main content area which allows you to display things like menus a list of events etc 1 Goto Tab Menu gt Group gt Blocks to see the blocks available 2 Click configure to change the block settings For components like menus the block title overrides the menu title so if you cannot change the title of a menu or other content in a block change the setting here The All Events Calendar Grid Page The Events content
15. her information removed If you copy and paste content from Word a browser and other applications like Evernote you will inadvertently paste in styles formatting codes and other content that will interfere with the layout and consistency of the webpage It will also make your page difficult to edit and maintain Use Paste from Word when pasting from Word web pages and other applications that contain formatting information Things like bold italics underline indents etc will be retained but font faces id s and other application specific information will be filtered out When editing a page it is difficult to know if a part of the page is set as a header a paragraph or a div that was copied from a browser or Word document Use this feature to see a line around all blocks which identifies the format of that block of text Select a block of text and then click this button to remove formatting like bold italics Word styles and other information but it will leave hyperlinks and paragraphs The Format pull down changes to show you the format of a block when you click inside that block of text You don t have to select the entire block then change the format Just click inside a block open the pull down and select the format you want to give it Use this button to create tables Click inside a table and then click this button to change the table properties You can also click a table and use right click ctrl click to ge
16. icy library 2 4 2 regardless of the language Internal links from one part of the PRP to another must follow the format href internal policy library 2 4 2 regardless of the content language Modifications to the site will ensure that Japanese sections link to Japanese sections English sections to English sections English Book Pages must be created from the English interface while Japanese translations of these Book Pages must be created from the Japanese interface When selecting the Book and Parent items in the Node the language of the options is restricted to the language of the interface so in order to be able to select the Japanese PRP Book you must be using the Japanese interface Get started editing Procedure 5 1 Get started editing 1 Login 2 Start at the PRP Table of Contents http www oist jp book policy library which is the Book 3 Find the Book Page you want to edit 4 Click Edit in the Tab Menu 5 Edit the page 6 Make sure to make a revision of the page before hitting Save at the bottom Managing Links how the PRP pages are managed At the bottom of the Edit page for each node there is a field for URL Alias While you can link to a node using the node ID and syntax like www oist jp node 123 the URL alias enables you to set another URL from which you can access the node The default setting for nodes is that the system create the URL alias by removing the punctuation and replacing spaces
17. ion for 23 3 1 then the parent is 23 3 one level up from the section you are creating Publishing Options Published Save the new English Book Page Now create the Japanese version of this section using the Translate button on the Tab Menu The system will copy the English content into the Japanese node by default You then must replace the English content with the Japanese translations Language Japanese This should be automatically set Book Outline gt Book none Unlike the English original the Japanese translation Book Pages should have Book set to None because the system has been customized to ensure that the language switch functions properly URL Path Settings Make sure that the URL Alias is set in the same way as the English original node When the pages are rendered the system will insert the ja so do not add it to the alias here However when you link to a Japanese PRP page you must include the ja as described in the section called Managing Links how the PRP pages are managed Part Ill GROUPS groups oist jp OIST Groups groups oist jp is an installation of Drupal 6 Organic Groups but you don t need to understand that in order to use it OIST Groups is a single website inside of which the Site Administrator can create subsites each of which is a Group Site with manager s Administrative Member Chapter 6 Administrative Member Guide Managing group members Once the Site Administrator cre
18. ith the form below Doya form neutral View Edit Webform Results Form components E mails Form settings Show row weights Label Type Value Mandatory Operations No Components add a component below Textfield Components Group Events will only be visible on the group site If you want the public to see an event please have it added to the public website s Events by the designated member of your group If you want the event to be visible to OIST members only add it to Tida s Upcoming Events 22 Part IV Recipes Table of Contents Glossary 24 Glossary Login Logout Find the Node ID Select Scope Select Language 1 The link to login to public OIST web systems is not on the site For each server go to http HOSTNAME user to login For example to login to the public web server www oist jp you would go to http www oist jp user 2 Navigate to the page you want to edit or use the Create links under Staff Links if it is visible to your Role For each server go to http HOSTNAME user logout to logout For example to logout of the public web server www oist jp you would go to http www oist jp user logout This recipe only applies to users who have administrative privileges 1 Login with Administrative Privileges 2 Go to the Node the ID of which you want to know 3 Mouse over or right click and copy the edit links to get the nid s 4 The Edit link will have a forma
19. mmary or translation of the content or any other content to add to this item enter it into the Body field Save Until you hit Save at the bottom of the page the information is not stored to the server so be sure to click Save Photo Nodes Each photo used in an article will be an item in the image archive an online database of images that can be accessed by anyone anywhere Each image is stored as a Photo Node which has its own title description and tags in English and Japanese Photos used only in Tida News can be English only but each photo or image used in an article needs to be first created as a Photo Node During the article creation process you will select which photo nodes photos and other images to associate with the article and the website will do the format and layout for you It is very important that we be selective and chose a minimal number of very good photos to use in web articles Watch a video of Photo Node creation here http www youtube com watch v _T_Q_YN9Ur8 Procedure 2 2 Adding 1 Login to www oist jp 2 Click the triangle in the black menu at the top right of the screen 3 Select Add Content 4 Click Photo 5 News Features Tida News and Press Release Nodes The news articles produced in CPR are all created in more or less the same way Procedure 2 3 Creating 1 Login to www oist jp CPR User Guide 10 11 12 13 14 From the The Black
20. ne in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Figure 1 The eye of a handsome man a legend in his own mind This is one way you can format Figure illustrations using blockquote Select the image and the paragraph of caption and then click blockquote The shading indicates that the text explains the figure Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on Here is some text about research done in the unit and so on If you prefer to edit the html directly you can If you do not properly close your tag pairs or make errors the editor will change and correct your code however Paste in content with all formatting and ot
21. nnection point for a set of nodes called Book Pages which are ordered and linked to one another like the pages of a physical paper book Some users will have a black toolbar across the top of the screen By clicking the triangle on the far right you can access menus to create new content and search content already in the system 0 68 Helotestmec Log out Add content Find content Book Pages are nodes which are associated with a Book and linked to one another in a certain order like the pages of a physical paper book The Administrator User sees a Tab Menu on each node but on the Group Node there is an additional tab labeled Group The Group Menu opens a menu to other group site wide menus for managing People Content Menus and Blocks What looks like the Home Page of the groups website is a special node called the Group Node because it is the core of the group website All other nodes in that website are associated to this Group Node The Administrator Member sees the Tab Menu on each node in the site but only on the Group Node can you find the link to the Group Menu Each Group Site is a website inside a larger website which is an installation of Drupal The Site in this manual is the larger Drupal in which the groups have been created This system runs on the open source CMS Drupal In Drupal almost every chunk of content is a node so each new Page or Event you create is a node A node is a piece of content you s
22. o add remove modify and rearrange menu items Bilingual menus are achieved by maintaining two parallel menus one for each language The menus are set to only appear in the target language interface so the Japanese menu is hidden when users are using the English interface and vice versa 1 Goto Tab Menu gt Group gt Menus Menus for group NCU Neural Computation Unit add link add link 2 Link list links enables you to rearrange links and select individual links for Editing or Deletion 19 Administrative Member Guide Menus for group NCU Neural Computation Unit edit menu add link edit menu add link 3 Link edit menu does not enable you to do much more than change the name of the menu itself 4 Link add link lets you add a link to the menu See Add a Menu Link Menu link title The text to be used for this link in the menu Path The path for this menu link This can be an internal Drupal path such as node add or an external URL such as ittp drupal org Enter lt fronf gt to link to the front page Description Shown when hovering over the menu link V Enabled Menu links that are not enabled will not be listed in any menu Show as expanded If selected and this menu link has children the menu will always appear expanded Parent link Main z The maximum depth for a link and all its children is fixed at 9 Some menu links may not be available as parents if selecting t
23. om in the URL field if you want to create a link to another website but if you want to upload a file and then link to it from the web server click Browse Server If you are going to link to a PDF or downloadable file the default settings are fine but if you want to link to an image or an external website it is best to open the link in a new window Click the Target tab at the top Link e Linkinfo Target Advanced Open the Target drop box and select New Window blank A window showing files and directories will open This is the web server s file directory and you will start in a directory with a title that begins with u followed by a number This is your user directory for uploads If you have already uploaded files they will be visible here Just double click to select If you would like to upload a file click Upload in the top left corner of the window Editing eoe File Browser Le oist jp https c oist in im e editor sendto 40imceCkeditSendTo params 40 amp CKEditor edit body en 0 value amp CKEc faa i E3 Directory f Insert file e Navigation Size Width Height Date o u133 2 Qu14 Bus a Qui amp Quis uso u33 0 files using 0 bytes of unlimited quota Page execution time was 357 64 ms Memory used at devel boot 3 27 MB devel shutdown 37 17 MB PHP peak 37 5 MB Then click the Select button to open a file browser for your PC which will allow
24. r Insert Edit Table EF eb ak Align Left Maximize Editor to Full Scr Strike Through Find amp Replace Underline Italics Id Spell check Separate teaser and body If you know the special properties of the toolbar buttons you will find that editing can be very easy Glossary Align Lists Anchor Insert Image Blockquote Align Left Align Center and Align Right are only relevant for paragraphs and other blocks Insert Remove Numbered List and Insert Remove Unnumbered List are best used after entering all your text You can next lists within other lists but editing nested lists usually has unexpected results Creating an anchor allows you to make a hyperlink that takes the user directly to another part of the same webpage or to a specific part of another webpage Once you have created the anchor make a note of the name you gave it When you make your link append anchorname no quotes to the end of the URL Click this button to insert images in the page The file upload mechanism is integrated into this process For research content you can use the blockquote to enclose figures and their explanation texts in a block of gray background Editing Show and Edit HTML Source Paste as Text Paste from Word Show Blocks Remove Formatting Format Insert Edit Table Separate teaser and body Here is some text about research done in the unit and so on Here is some text about research do
25. s the menu title so if you cannot change the title of a menu or other content in a block change the setting here Create a Webform A webform is a special node that has a block of HTML content at the top of the page followed by a form The data entered into the form by users is stored in the Drupal database Users with administrative privileges can download and browse the information entered in the webform Watch a video example of creating a webform here here http www youtube com watch v 5kvsCBGmquE 1 As Group Administrative Member click Webform link in the Add Content menu on the left 2 Fill in the form The Title will be the title of the page in the browser and the Body will be the block of content over the form fields Create Webform 3 The Language field works in the same way as the Language field in other content English content is filtered out or hidden when using the Japanese interface Japanese content is filtered out when using the English interface and Neutral content is never filtered out regardless of the interface language 21 Administrative Member Guide 4 Click Preview to test and see how it will look Click Save to save and finalize your changes 5 You will now see a screen where you can set the webform components the fields and functions of the webform Webform Doya form neutral has been created The new webform Doya form neutral has been created Add new fields to your webform w
26. t a choice of options for modifying the table specific rows and specific columns You can select a block of cells and then use right click control click to get a selection of options for modifying cell properties When you create a Post which is somewhat like a blog post the system will use the first few lines as the teaser when it shows a Editing list of posts on a single page You can use this button to determine where the teaser text ends Uploading and linking files Putting a file on the page for download is similar to adding an image in that you must first upload the file to the server and then link to it 1 3 In the browser select the block of text that you want to be the link to the file EDIT SUMMARY BI Um BAPE Hsu Edy ORR AS Normal The Communications and Public Relations Division promotes understanding appreciation and support for the OIST Graduate University by communicating timely accurate and complete information in effective and imaginative ways The Division furthers the university s mission by garnering support from a broad audience that includes the general public of Okinawa and Japan domestic and international scientific communities aovernment and fundina agencies Click the Link button The editor s Link dialog box will open Link e Link Info Target Advanced Link Type URL zi Protocol URL my s WES You can type a full URL like www youtube c
27. t like http groups oist jp node 9 edit The number after node 9 in this example is the Node ID Be sure to remove the edit at the end of the URL if you copy paste Most content in the websites will have a scope Scope refers to who can see the content The scope setting of content determines to whom the content is visible Each piece of content can have one of the following scopes e Authorized Only users who are logged in with an OIST account can see this content This includes Tida users and family members of OIST employees who have accounts Editorial This scope is for use by CPR to hide content from everyone but CPR members so that content can be reviewed before being made public not yet implemented cannot use nternal Restricted to OIST employees and students Public Visible by anyone on the internet With the exception of Tida OIST websites are bilingual Japanese English The language setting of content determines where content is visible Each piece of content can be English Japanese or Neutral English items are filtered out of the Japanese mode or interface of the website so when using the Japanese website you will not see content set to Language English Japanese items are filtered out of the English mode or interface of the website so when using the English website you will not see content set to Language Japanese Language Neutral is sometimes referred to Language None and this
28. t the Book Page for Chapter 23 and replace the file in the PDF Version field This file will be available for download from all the children or subsection Book Pages of that chapter so that a reader can always go from a part of the chapter to a printable version of the chapter in its entirety Moving a section of the document Procedure 5 3 Moving a section of the document If the master document is changed so that one part of the document outline ex 1 2 3 must be moved to another part ex 6 5 4 the online version of that section and all the links in the library that were pointing to it have to be updated 1 2 Create the new Book Page and move the content over to it Replace the content of the former Book Page Record the change so that links pointing to this part of the document can be updated Give the information about which links must be changed to the website administrator The website administrator will use the admin content2 menu to find all links pointing to the node that was changed and then edit the links or give the librarian a list of links to edit All links pointing to the altered Book Page must be changed to point to the new one Adding a PRP Library Page d Caution Make sure that you are using the English interface so the URL should be http www oist jp NOT http www oist jp ja 15 PRP Librarian Guide The language of the interface must be English when creating the PRP JA and EN Book Page p
29. tive Member Guide Create Page E BAP DB Fsoure E BR 4 The Language field should be set to Language neutral if you want that content to be visible regardless of which language the visitor is using Any content marked as English will only be shown on the English interface and content marked as Japanese will only be shown in the Japanese interface Content marked Language neutral will always be visible regardless of interface In order to create bilingual content first create the page as language English After setting the page to one of these languages and saving a Translate tab will appear in the Tab Menu for that page 5 Click the Translate tab in the Tab Menu Research of E View Edit Translate Submitted on Wed 2012 01 11 09 30 6 Click the Add Translation link HOME RESEARCH TRANSLATE Myaccount Log out k 3 Translations of Research View amp Edit Language Title operations 3 English source Research Published V Japanese n a Not translated add translation 7 Fillin the form You will notice that the content of the original English Fields like Language Groups audience and Group content visibility are grayed out because this new node is linked to the first one as its translation so you are not allowed to alter these fields Managing Menus A group site can have more than one menu but a main navigation menu will be created already Administrative Members are able t
30. users create and delete Tender nodes and edit pages in the Procurement area of the website Add a Tender Node d Caution Before uploading files rename the PDF file according to the following conditions 1 The filename should only contain lowercase alphabet numbers hyphens and underbars 2 The filename must be unique because identical filenames can overwrite one another In order to facilitate this begin with the date in ISO format YYY YMMDD followed by an underbar ie 20120310 xray machine pdf 1 Login 2 Under Staff Links click Create Tender 3 Title The title will usually be the same as the text for the link 4 Body The body is usually just one or more links to the PDFs that are uploaded 5 Category Choose the category of the tender The category determines where this Tender item will appear on the website 6 Scheduling Options To publish and then unpublish at specific times and dates set them here Leave Publish on blank to publish immediately Leave Unpublish on to allow the Tender to be visible indefinitely 7 Publishing Options Published 8 Save Chapter 4 Human Resources User Guide Members of the Human Resources Section of the Finance and Administration Division create and modify Job Postings on the Careers page Add a Job Posting Node Caution Before uploading files rename the PDF file according to the following conditions 1 The filename should only contain lowercase
31. with hyphens in the title In order to keep the PRP library consistent we must manually maintain the URL alias of each book page according to the following pattern policy library 1 2 3 so that even if the title of the node is Chapter 0 Principles and Fundamental Ideas the URL Alias will be policy library O etc PRP Librarian Guide When making internal links links from one part of the PRP to another use the syntax internal policy library 1 2 3 for English and internal ja policy library 1 2 3 for Japanese Updating or modifying the content of a Book Page Procedure 5 2 Updating or modifying the content of a page Every update to the master documents managed by the Administrative Compliance Division must be reflected in the online version of the library Modifications should follow the PRP Library Management Procedure which ensures that each set of changes will be represented by an archive version copy of the master document This archive version copy will contain the changes made in Word s Track Changes so that the librarian can easily update the online library 1 2 Login with PRP Librarian Role Go to the node Book Page you want to modify Click Edit in the Tab Menu and make the changes After all changes have been made replace the Printable PDF copy of that chapter on the Level 1 Book Page of that chapter Example 5 1 Updating Printable PDF If 23 3 1 has been changed then the Librarian must also edi
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