- Mississippi Department of Education
Contents
1. ip MISSISSIPPI DEPARTMENT OF EDUCATION a TEXTBOOK INVENTORY TIMS TRANSFERS From Dist Sch HEN 020 To Dist Sch 0130 020 ISBN Copyright 10 Digit ISBN Book Title PE Auantity Publisher TE Guantity Transfer Date Reason for Disposal Disposal Method e Select the type of transfer to perform by clicking one of the five available transfer options e The five types of transfer options are e Active to Active must be done within the same district The To Sch cannot be the same as the From Sch Active to Surplus the From Dist Sch and the To Dist Sch must be the same or the system will change it to what is in the From Dist Sch e Active to Disposal the From Dist Sch and the To Dist Sch must be the same or the transfer option will be disabled e Surplus to Active the From Dist Sch and the To Dist Sch must be the same or the transfer option will be disabled e Surplus to Disposal the From Dist Sch and the To Dist Sch must be the same or the transfer option will be disabled Disposals must be approved by the Office of Textbooks TIMS USER MANUAL Revised 07 2014 Page 28 Request Transfer File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help G Lech 479 F MER LP EI RK DKL2. lt E nemmen E 7 TEXTBOOK INVENTORY TIMS ACTIVE District Number 0130 School Number 028 School Phone 601 445 2917 Transaction Date 07 15 2041 4 School Name HOWARD ELEMENTARY SCHOOL ISBN 13 9780000000000 ISBN 10 Book Title MARKET PANTRY Inactive Ind Publisher BARNELL LOFT LTD Fiscal Year 2073 Book Grade 04 Edition P Copyright Year 1990 Total PE Qty 75 Total TE Qty 0 e Enter ISBN and press tab key e Once a valid ISBN has been selected the gray textbook information fields will populate automatically e Enter the quantity of textbooks in the PE Qty or TE Qty field You will only be allowed to enter information in one of these fields depending on the ISBN entered e Save the information by choosing Save from the File Menu or click on Save li icon on toolbar Transactions added updated successfully Click OK If you have more books to add update repeat steps above e Exit the form by selecting Exit from the File menu or Click Exit button 3 on the toolbar TIMS USER MANUAL Revised 07 2014 Page 14 Transaction Processing Request Process Surplus books Note This menu is for making requests only The Requests menu will allow you to request surplus books from other schools Requests for books may be made only once theref
3. Request Transfer B Approve inguire Transfers A pproveiinguire Disposal Transfers e Ar a MISSISSIPPI DEPARTMENT OF EDUCATION Tr TEXTBOOKS INVENTORY MANAGEMENT SYSTEM TIMS Teete Leeman Wianagement Shem e To review transfer requests and to change the status of those requests click Transfers on the main menu and select Approve Inquire Transfers e Select the school to be inquired on and click OK The system will display the Approve Inquire Transfers form for the school that was selected TIMS USER MANUAL Revised 07 2014 Page 30 Approve Inquire Transfers BI UEROK E gt x APPROVED ____ aus a ae ENEE oo Aces Booi sre 8 oeren CEEE E ACTE TO SURUS TIVE TO SURPLUS 05 19 2014 DENEB fio Reason al Reason or Method 061827118X 010130 ACTIVE TO SURPLUS 05 15 2014 EIER 2 Reason or Metod Dee 1198 Se a ee oe TIVE TO SURPLUS 05 15 2014 DENIED _ No Reason or Method Ger ae 0618271279 45 0 0130 020 ACTIVE TO SURPLUS __ 05 15 201 eee 1245 0618271244 Ce 00130 020 ACTIVE TO SURPLUS TIVE TO SURPLUS 05 15 201 0618271198 E MED TEED 0130 092 ACTIVE TO ACTIVE Erem Greg e 061827121X 1 75 0 0130 028 ACTIVETOACTIVE _ 05 14 2014 Error 9780618271191 0618271198 sof _0 0130 028 J Sang hos 05 14 2014 9780026599047 002659904x ___1 _0 0130 028 ACTIVE TO ACTIVE 05 13 2014 _ APPROVED 9780026599047 002
4. 195 1909 1909 1969 1969 2008 BARNELL LOFT LTD MACMILLAN MCGRAW HILL SCHOOL D MCGRAW HILL MCGRAW HILL SCHOOL DIVISION MACMILLAN MCGRAW HILL SCHOOL D MACMILLAN MCGRAW HILL SCHOOL D MACMILLAN MCGRAW HILL SCHOOL D MACMILLAN MCGRAW HILL SCHOOL D MACMILLAN MCGRAW HILL SCHOOL D PEARSON EDUCATION PRENTICE HALL HOUGHTON Tal 75 150 395 Mi 485 Revised 07 2014 Cond Grade NA D NIA D NA 03 NIA 05 NA D NA 03 NIA D NA 03 NA i4 NA 03 NA 06 NIA DI NIA D NA 09 11 NA 09 13 NA NA DI NA 03 NIA D NA l A 05 NA 06 NA D NA N A l NA 03 NA D NIA 03 NA 05 ADVANCED CHEMISTRY SOCIAL STUDIES GR 6 SOCIAL STUDIES GR 3 SOCIAL STUDIES GE 5 MS HISTORY GRADE 4 SOCIAL STUDIES GR 3 SOCIAL STUDIES GR 5 SPELLING GR 3 SPELLING GE 4 SPELLING GE 5 SPELLING GE 6 READING HEALTH GENERAL HOME ECONOMICS amp LIVING SKILLS SOCIAL STUDIES SCIENCE GEG MATHEMATICS GR 1 MATHEMATICS GR 6 READING READING READING SOCIAL STUDIES Page 35 59 90 42 77 31 00 33 00 31 00 40 91 17 40 17 40 17 40 17 49 42 60 33 00 48 75 14 85 41 52 22 36 41 95 41 95 74 97 21 15 45 75 45 75 51 48 If your report does not display please verify that your popup blocker is turned off Ww EY 2 http www mde k12 ms us Oy gt X 2 MDE Home x File Edit View Favorites Delete browsing history Ctrl Shift Del
5. 2811 Active TO SURPLUS 05 19 2014 05 15 2014 6730 GSA lactive To active _ 05 14 2014 0730 GABP active To active 05 14 2014 0730 G289 active To active _ 05 14 2014 6 01 88 active TO ACTIVE 05 13 2014 0730 G44 active To SURPLUS 04 30 2014 0730 G44 active To SURPLUS 04 28 2014 0730 G28 active To SURPLUS 04 25 2014 __10 og 0203 active To SURPLUS Joana 3 TOTAL 2 301 150 Nm Q3 Nm DEED Zuse or Other Damage BERGER 9780618271245 0618271244 ap APPROVED zl gy SaHProblems OM H APPROVED Jr DENIED luese 680835923255 APPROVED lr 9780026432160 APPROVED S N Hl d Ni NIT Book Title Edition E Copyright Year Inactive Ind Publisher Book Grade Cost Fiscal Year e The requested surplus for the selected school will display Textbook coordinators may select another school in their district by double clicking on the school field to display a list of available schools Textbook Coordinators may change the status of requested surplus to Approved Denied or they may leave the status blank Should the status for an ISBN be changed to Denied a reason must be selected from the Denial Reason field e Changes to this form can be saved by clicking Save on the File menu or click on Save Ga icon on toolbar e To exit without saving changes select Exit from the File menu or Click Exit button RK on the
6. InPrivate Browsing Ctrl Shift P Tracking Protection ActiveX Filtering Custom Viagnose connecuon proc lems Reopen last browsing session Add site to Start menu PARENTS View downloads Ctrl EKE TOC Pop up Blocker SmartScreen Filter gt Pop up Blocker settings fg Manage add ons Lompatibility Vie Compatibility View settings ubscribe to this feed GE d e scLover Windows Update F12 developer tools Send to OneNote Blog This in Windows Live Writer Internet options Public Notices Caree Mississippi Board of Education TIMS USER MANUAL Revised 07 2014 Page 36 SECURITY USER LISTING REPORT Textbook Coordinator only The Security User Listing Report is a listing of all users in the district it includes first and last name of the user the user name and the role of the user e To obtain a Security User Listing click Reports and select Security User Listing Report File Maintain Tables Inventory Requests Transfers Inquiry KiidvucH Quer Record Security Help Sg LU i Report Inventory Cl af F Status k surplus Request Publisher Listing state Reports d History Reports d e H Security User Listing Report MISSISSI Exausion OF EDUCATION TEXTBOOKS INVENTORY MANAGEMENT SYSTEM TIMS Tibok Loreto Management System e The Textbook Coordinator must then select
7. ma z Location of Surplus Dist Sch No PE Qty Avl TE Qty Avi District Search Sch Name Statewide Search Dist Name City sch Phone a e Enter a valid ISBN and press tab key e The Catalog Information section will automatically populate based on your selection e Enter the number of textbooks needed into the PE Quantity or TE Quantity fields TIMS USER MANUAL Revised 07 2014 Page 17 Request Surplus Pis n pa Deed Od et ml 1 Stewie Search e Click the District Search button or the Statewide Search button If textbooks are available within the selected district the District Search button will be highlighted for you to click If there are no textbooks available within the selected district the Statewide Search button will be highlighted If there are no textbooks available anywhere a message will display indicating that there are no books available in surplus for this ISBN fou There is no PE book available in the Surplus for 9780324171891 e Once surplus inventory has been located and populated in the Request Surplus form Save the information by choosing Save from the File Menu or click on Save Gel icon on toolbar A message will display indicating that the transaction was added updated successfully TIMS USER MANUAL Revised 07 2014 Page 18 v Transacton s addedupdated successiully e Click OK Exit the form by selecting Exit from the File menu or Click Exit button KR on th
8. DISTRICT SCHOOL DISTRICT NAME NUMBER ADDRESS CITY STATE ZIP PHONE E MAIL ADDRESS SUPERINTENDENT S NAME H SUPERINTENDENT S SIGNATURE DATE This must be an original signature in blue ink Circle One PRIMARY TIMS CONTACT PERSON NEW REQUEST CHANGE NAME TITLE PHONE E M IL ADDRESS SIGNATURE DATE This must be an original signature in blue ink Circle One SECONDARY TIMS CONTACT PERSON NEW REQUEST CHANGE NAME TITLE PHONE E MAIL ADDRESS SIGNATURE DATE This must be an original signature in blue ink SEND COMPLETED FORM TO SECURITY ADMINISTRATOR MISSISSIPPI DEPARTMENT OF EDUCATION OFFICE OF TECHNOLOGY AND STRATEGIC SERVICES FAX 601 359 2027 P O BOX 771 PHONE 601 359 3959 JACESON MS 39105 OTSS OFFICE USE ONLY RECEIVED BY DATE TIMS USER MANUAL Revised 07 2014 Page 7 THE T PA TBOORK INVENTORY MANAGEMENT TIMS USER SECURITY PROFILE FORM TIM5 1 SUBMIT ONE FORM FOR EACH TIMS USER PLEASE PRINT OR TYPE INFORMATION DISTRICT DISTRICT NAME NUMBER SCHOOL SCHOOL NAME NUMBER Type of Request Check One NEW REQUEST L MODIFY PROFILE OF EXISTING USER REQUESTED DELETE USER EFFECTIVE DATE NAME TITLE PHONE E MAIL ADDRESS BASED ON THE ACCESS ROLE DEFINITIONS CHECE THE LEVEL 5 OF USE REQUIRED FOR THIS USER C TEXTBOOK COORDINATOR District Level Only C PRINCIPAL School Level Only SIGNATURE OF AUTHORIZED TIMS District Contact 2 D
9. Listing Report Active Statewide Listing Exclusion Surplus Statewide Listing S INVENTORY MAI 282052 statewide Listing Surplus Requested Listing mates Query Record Security Help Report Inventory surplus Request Publisher Listing History Reports security User Listing Report f Transfer History Exclusion Prior Disposal Transfers PI eC INVENTMAEY MAMACEMENMT GM TIMS USER MANUAL Revised 07 2014 Page 33 File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help ER MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY ACTIVE LISTING District 0130 IHOWARD SCHOOL DISTRICT All Districts School 020 IMC LAURIN TEST SCHOOL All Schools 7 Book Title Publisher 7 ISBN e The TIMS application has many reports for your convenience e The Report Inventory section contains reports for Active and Surplus by Listing Subject and Grade Disposal Listing and Transfer Listing e You may run the report with just the District School that is selected or click the box next to the school name that says All Schools to get a listing of all schools within your district e You may also double click on the school number to select another school e The report can be customized by entering a specific book title publisher or ISBN e After all entries have been made click Run Report e After clicking Ru
10. its discretion to renew or extend the contract from year to year for a period not exceeding two 2 additional years Section 37 43 19 c Mississippi Code of 1972 Annotated The detailed steps of this process are as follows 1 Subject areas are designated each year and placed on the Adoption Cycle Calendar 2 The MS Department of Education distributes the curriculum standards 3 The publishers submit books for bid that meet the curriculum standards 4 For each subject area a seven member State Rating Committee reviews the submitted books 5 After the review process the State Board of Education approves the textbooks for adoption 6 Copies of the adopted books are sent to schools by reguest to each TIMS USER MANUAL Revised 07 2014 Page 3 school district for administrators and teachers to review 7 The Textbook Caravan travels throughout Mississippi to provide each school district an opportunity to hear presentations about the newly adopted books 8 After reviewing the books and attending the presentations on State Caravan districts vote on which books they want to use in their schools d Districts purchase the selected textbooks through the depository or directly from the textbook company This is a summary A detailed explanation of the adoption process can be found on the web in the Textbook Adoption Handbook 2014 2015 Textbook Adoption Contemporary Health Physical Education Family and Consumer Sci
11. toolbar TIMS USER MANUAL Revised 07 2014 Page 25 Transfer Process Request Transfer Transfers d ba li oi K Request Transfer TIMS USER MANUAL Revised 07 2014 Page 26 Request Transfer File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help ERNEST lt gt x ie MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOK INVENTORY i TIMS TRANSFERS Transfer Option C Active to Active Active to Surplus Active to Disposal C Surplus to Active Surplus to Disposal ISBN Copyright 10 Digit ISBN Book Title 0000000 PE Quantity Publisher TE Quantity n Transfer Date Reason for Disposal Disposal Method e To transfer inventory from one type to another such as Active Surplus or Disposal click Transfers on the main menu and select Request Transfer Enter the district and school numbers e After the From School is entered the user will be prompted to select a To District School The From District School is the place where the inventory will be moved from and the To District School is the destination of the inventory e When the From Dist Sch and To Dist Sch have been populated the Transfer form will display TIMS USER MANUAL Revised 07 2014 Page 27 Request Transfer File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help 24028 9 gt D
12. 659904X 25 O 0130 044 JACTIVE TO SURPLUS SE 04 30 2014 22011 150 MARKET PANTRY OO LE H BARNELL LOFT Up Z o o OJ 04 89 99 2013 e If you change the status to Denied the Reason for Denial has to be selected e To exit the form after viewing click File and then Exit or Click Exit button M on the toolbar TIMS USER MANUAL Revised 07 2014 Page 31 Reporting Reports available in TIMS STI Query Record Securit veport Inventory Active Listing Status Active by Subject Surplus Request Active by Grade Publisher Listing Surplus Listing State Reports Surplus by Subject History Reports Surplus by Grade security User Listing Report f Disposal Listing Exclusion m IKIK Rk TAA Psa EA A RIA aR AP s i eee Query Record Security Help Report Inventor b Status d Transfer Surplus Request Publisher Listing state Reports d History Reports d security User Listing Report Exclusion mage Quer Record Security Help Report Inventory d Status 2 Surplus Request M Available Surplus By ISBN Publisher Listing Requested Surplus State Reports lt lt lt New Report History Reports Security User Listing Report Exclusion OF EDUCATION TIMS USER MANUAL Revised 07 2014 Page 32 Edi Query Record Security Help Report Inventory Surplus Request d Publisher Listing State Reports di Statistical Info Report History Reports Catalog Listing security User
13. ATE This must be an original signature primary contact person in blue ink SEND COMPLETED FORM TO SECURITY ADMINISTRATOR MISSISSIPPI DEPARTMENT OF EDUCATION OFFICE OF TECHNOLOCY AND STRATEGIC SERVICES FAX 601 359 2027 P O BOX 771 PHONE 601 359 2837 JACKSON MS 39105 OTSS OFFICE USE ONLY APPROVED BY DATE TIMS USER MANUAL Revised 07 2014 Page 8 How can a School District access TIMS 1 Click on the following link hitp www mde k12 ms us curriculum and instruction textbook adoption and procurement tims Site Guide A Z Transparency MS MS GOV Follow MDE MDE Email MISSISSIPPI DEPARTMENT OF W EDUCATION a Fr Ensuring a bright future for every child PARENTS STUDENTS EDUCATORS DISTRICTS Home About MDE News 8 Media MS Schools Reports Public Notices Careers Contact Us Select MDE Office v IN THIS SECTION Curriculum and Instruction Home Staff Calendar Announcements Knowledge Base iTunes U FAQ CONTENT AREAS Advanced Learning and Gifted Programs Business and Technology Aremaa e os EEN Textbook Resources Contemporary Health 9 12 Dyslexia Textbook Adoption and Procurement TIMS Log on Ea j Childhood TIMS Information a a Arts TEE GER Kate Subscribe to the TIMS List Foreign Language e OOK Invento anagemen stem Library Media ry g y Schools Literacy Adoption Mathematics M TIMS Log on Caravan Physical Education TIMS Security Form User Profile Ca
14. Copyright year e Double click or press F9 for listing of valid Grades click OK after selecting Grade TIMS USER MANUAL Revised 07 2014 Page 12 e Once all the necessary information has been entered Save the information by choosing Save from the File Menu or click on Save icon on toolbar Transaction added successfully Click OK Inventory All books in a school s possession should be added to this system Inventory information for all textbooks is stored in the Inventory tables These tables are divided into three types Active Surplus and Disposal Information in these tables can be updated from the TIMS Inventory menu Update Active File Maintain Tables ER Requests Transfers Inquiry Reports Quer Record Security Help Update Active CH e H m 2 MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY MANAGEMENT SYSTEM TIMS Teele hivei Management System Click Inventory on the TIMS file menu and choose Update Active For Textbook Coordinators a listing of schools in your district will appear Select your school and click OK the Active Inventory form will appear with school and district information already entered TIMS USER MANUAL Revised 07 2014 Page 13 Update Active Eile Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help bk G e Ca Oll E DT MISSISSIPPI DEPARTMENT OF EDUCATION
15. Inventory Requests Transfers Inquiry Reports Query Record Security Help BORK gt D K MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY APPROVE INQUIRE REQUESTED PE TE Sch Total Sch Total Transfer District School Needed Needed Needed Requested Approval Transfer Reason for Denial mm fm Iw From From Reg Req Status Reason for Denial ISBN 13 ISBN 10 Dist Sch PEQty TEQty Req Date COO BEO NE 0030555183 1520 008 Ol 2 o606 2014 8 C A 15780621488230 6021488200 IGN al 00603 2014 C A iA OSTES al x olosnn9 2014 PENDING J O A O O 20 ojosis 2014 DENED___7 CannotLocae DOE Doae e boer of 10515 2014 lt APPROVED x A O eegsezat Jegen ul 00513 2014 APPROVED TT REES APPROVED A O a o o 5 7 ofosiosi2014 APPROVED A o A DASA x aof 00506 2014 APPROVED 9780026438763 002643976 Lager Log 50 oolosi27 2014 WE Loo SIIKI TI TI e Book Title SCIENCE SPECTRUM Edition Copyright Year Publisher Book Grade Cost Fiscal Year Inactive Ind H The small scroll bar can be used to scroll through the Approve Inquire Requested entries however the cursor must be on a specific ISBN in order to change information or view catalog information Textbook Coordinators may change the status of a surplus request to Approved Pending Denied or leave the status blank Should the status for an ISBN be changed to Denied a reason must be selected fr
16. Mississippi Department of Education Textbook Inventory Management System Table of Contents The Textbook Adoption Process SUMMAry agent ee ees eege Ee dee ege 3 2014 2015 TEXT book AADO E 4 Mississippi Accountability Standards TextboOoks cccccsscccccsseccccesseccceeseceeeeeceeeenscceseesececeuaeceeeuneceesenneeetas 5 codes 72 PaO eat EE 5 SUUSA AA 6 RON dO VOUS STOR WU EE 6 What is a school district able to do in TMS 6 How can a School District access TIMS cccccccccssssseeeccccceseaesseeccceecssaeesseeececeseseausseeeeeeeessuueaseseceseesaagaasses 9 Getting BOOKS INTO the SYSTEM isscssscivevsassccdesaiverecoaenendsaienduevseuvesdaaaanssdseadesstontedsuendoeesedadsacesdaseeuaneoessceunsoeneees 11 EE 11 Adding Textbooks tothe Gz le 11 EO eege 13 Upa e dE 13 Tanac g Tele Proce SSE eoe E A E AE 15 KOSEST tele aata enn E RN 15 meelis ge a a Oa 16 Approve inguire Requested erreira aa a E 21 POO ED E O a aia N 24 IR SC E Dee EE 26 cece Ue al Reeg EE 26 Approve inguire TI ISN EE 30 REO ig dl TE 32 REDON ES AW al Ole 1 EE 32 SECURITY USERIEIS TING REPORT siesta mamma aimas maas aavu 37 Things 1o Remember about Kl 39 TIMS USER MANUAL Revised 07 2014 Page 2 The Office of Textbooks is responsible for coordinating the Adoption Distribution Care and Use of Textbooks The Textbook Adoption Process Summary The schools of Mississippi follow a five 5 year adoption cycle with the right of the board in
17. a school for which to run a report The Run Report form will display e Click the box next to the school name that says All Schools to get a listing of all schools within the district TIMS USER MANUAL Revised 07 2014 Page 37 File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY SECURITY USER LISTING REPORT District 0130 HOWARD SCHOOL DISTRICT All Districts l School 1020 MC LAURIN TEST SCHOOL All Schools Book Title Publisher ISBN e Click Run Report After clicking Run Report the report will display e lf the report does not display in the foreground minimize the screens on the desktop to see if the report is in the background TIMS USER MANUAL Revised 07 2014 Page 38 Things to Remember about TIMS e Textbook inventory should be entered year round When you receive textbooks please enter inventory into TIMS immediately e Use the ISBN that is located inside the book on the copyright page e Textbooks that are 12 years or older should not be in the TIMS program It is an Accreditation violation These textbooks should be transferred to Disposal e Save after every transaction Please subscribe to the TIMS Listserv to receive updates regarding TIMS Transparency MS MS GOV Follow MDE MDE Email MISSISSIPPI DEPARTMENT OF je Sah aaia W EDUCATION Ensuring a brig
18. anagement of all public private parochial or denominational schools wherein the board is furnishing to the students thereof free school textbooks and said free school textbooks are used by the students in said school shall file annually with the State Board of Education any and all reports as may be required by the board Any person who shall refuse neglect or fail to tile any report required by the board shall be denied a new allocation of funds until such reports have been completed and filed with the board TIMS USER MANUAL Revised 07 2014 Page 5 What is TIMS TIMS is the web based reporting system for the MS Department of Education Office of Textbooks TIMS allows schools to report their active and surplus textbook inventory as well as transfer surplus books to other schools How do you sign up for TIMS TIMS1 form is used to designate a Primary and Secondary contact for your District The District Superintendent s signature is required on this torm TIMS2 form is used to request a user account in TIMS The District s Primary or Secondary Contact signature is required on this form What is a school district able to do in TIMS Update Active Request Surplus Request a Transfer RUN Reports TIMS USER MANUAL Revised 07 2014 Page 6 THE TEXTBOOK INVENTORY MANAGMENT SYSTEM TIMS SCHOOL DISTRICT TIMS CONTACT MAINTENANCE FORM FORM TIMS 1 SUBMIT ONE FORM PER SCHOOL DISTRICT Please Print or Tvpe Information SCHOOL
19. e toolbar TIMS USER MANUAL Revised 07 2014 Page 19 Request Surplus 07115 2014 Overview of Reguest Surplus form Catalog Information Requestor Information Location of Surplus TIMS USER MANUAL Revised 07 2014 Page 20 Approve Inquire Requested TIMS Textbook Inventory Management Sys mm To review inventory that your District has requested and to change the status of those requests e Click Requests on the main menu e Select Approve Inquire Requested TIMS USER MANUAL Revised 07 2014 Page 21 Approve Inquire Requested File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help ef MISSISSIPPI DEPARTMENT OF EDUCATION xa TEXTBOOKS INVENTORY f MS APPROVE INQUIRE REQUESTED emm PE TE Sch Total Sch Total Tae District School Needed Needed Needed Requested Approval Transfer Reason for Denial WW J CL CL From From Reg Reg Status Reason for Denial ISBN 13 ISBN 10 Dist Sch PEQty TE Aty Reg Date Book Tile E pen OE Copyright Year Publisher Book Grade Cost Fiscal Year Inactive Ind _ Textbook Coordinator Role Select School Number and the Approve Inquire Requested form will display You will Approve Deny or Pend a request Principal Role The requested surplus for the selected school will display Principals will view a request TIMS USER MANUAL Revised 07 2014 Page 22 Approve Inquire Requested File Maintain Tables
20. ence Mathematics Algebra III and Calculus ELA Electives Business Education and Technology Education PLEASE SAVE THE DATES The 2014 2015 Textbook Caravan are tentatively scheduled from January 27 2015 February 7 2015 Please check the website for final schedule and registration information TIMS USER MANUAL Revised 07 2014 Page 4 Mississippi Accountability Standards Textbooks The school district is in compliance with state law and State Board of Education policies for state adopted textbooks MS Code 37 43 1 37 43 51 37 9 14 2 b and 37 7 301 ff 26 1 The school district provides each student in each school with current or otherwise appropriate textbooks that are in good condition MS Code 37 43 1 37 9 14 2 b and 37 7 301 ff 26 2 Each school district shall keep an active and surplus inventory for each school in the district fo be completed by June 30 of each year The district shall report the inventory in the Textbook Inventory Management System MS Code 37 43 51 Refer fo page A 12 in the Textbook Administration Handbook Rules and Regulations The document can be downloaded from the web at hito www mde k12 ms us accred accred Codes of 1972 Annotated The Mississippi Codes of 1972 Title 37 Chapter 43 is the guidelines used for textbooks A complete document can be downloaded from the Secretary of State s website at www sos state ms us 37 43 51 Reports by schools receiving textbooks The m
21. gt gt G i MISSISSIPPI DEPARTMENT OF EDUCATION 2 TEXTBOOK INVENTORY LIMS TRANSFERS From Dist Sch 0130 To Dist Sch 0130 Transfer Option Active to Surplus Active to Disposal Surplus to Active Surplus to Disposa ISBN Copyright 10 Digit ISBN Book Title PE Quantity Publisher TE Quantity Transfer Date Reason for Disposal Disposal Method e Transfer Option Active to Active e Click on Active to Active e Enter an ISBN and tab The copyright book title publisher and transfer date will automatically populate e Enter the PE Quantity or TE Quantity to be transferred If there was already a request for this ISBN the system will display the previous request e Save the transfer by clicking File then Save or click on Save e icon on toolbar The message Transaction s added updated successfully will display e Note Changes cannot be made to a transfer request once it has been saved If by chance invalid data was entered and saved please contact the Textbook Coordinator to deny the Transfer Request by clicking Transfers on the main menu and selecting Approve Inquire transfers TIMS USER MANUAL Revised 07 2014 Page 29 Approve Inquire Transfers Textbook Coordinators File Maintain Tables Inventory Requests RichGcCH Inquiry Reports Quer Record Security Help SEH
22. ht future for every child PARENTS STUDENTS EDUCATORS DISTRICTS Home About MDE News amp Media MS Schools Reports Public Notices Careers Contact Us Select Select MDE Office x Office IN THIS SECTION d Curriculum and instruction Home e Staff n pi Calendar Announcements iTunes U e FAQ CONTENT AREAS Advanced Leaming and Gifted Programs Business and Technology ee SS Textbook Resources Early Childhood i English ast Textbook Adoption and Procurement TIMS Log on Foreign Language Library Media TIMS is down for End of Year Processing until July 15 Mathematics Physical and Health Education D Reading Fair Adoption Science TIMS Textbook Inventory Management System Caravan Social Studies Catalo gs rds for Professional Leami Textbook Adoption and Procurement TIMS Log on New Titles OTHER LINKS TIMS Security Form School District Cape C amp I SharePoin SharePoint Site TIMS Contacts Coordinators Common Core State Standards Users Guide CCSS SharePoint Site School Books Supply Company of Mississippi Virtual Public School ao TEAM Mississippi RESA Registration Unpacking the CCSS for ELA Subscribe to List Send a request to tims_list mde_k12 ms_us Please be sure to A sapSchoolDivision NASTA include your name school district and email address Adoption Schedule 2012 2013 MSIS District Book Reauest Manual TIMS USER MANUAL Revised 07 2014 Page 39 Subscribe to the TIMS List E E e Enter email address e First and Last Na
23. located within TIMS the textbook information must be added to the Catalog table File MEMNETMEJEESN Inventory Requests Transfers Inquiry Reports Query Record Security Help E r Subject Area Publishers E MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY MANAGEMENT SYSTEM TIMS Textbook Lerecorery Management Shon Click Maintain Tables on the TIMS file menu and choose Catalog TIMS USER MANUAL Revised 07 2014 Page 11 File Maintain Tables Inventory Requests Transfers Inquiry Reports Quer Record Security Help HIRA dE pE MISSISSIPPI DEPARTMENT OF EDUCATION 2 TEXTBOOK INVENTORY TIMS CATALOG ISBN 13 lt gt do not use dashes Edition Ind Pupil Edition ISBN 10 S do not use dashes Book Title Publisher subject SPED Indicator Copyright Book Grade Age Adoptive Ind Mon Adoptive Cost Fiscal Year 2014 Inactive Ind MO Transaction Date 07 15 2014 Inactive Date E e Click Exit button E on the toolbar e Enter a 13 digit ISBN If textbook information populates after entering ISBN the textbook is already in the system See page 13 Update Active to add textbook to your inventory e Select Pupil Edition or Teacher Edition from the Edition Ind menu Please verify that you are choosing the correct Edition e Enter the Book Title and Publisher information e Double click or press F9 for listing of valid Subjects click OK after selecting subject s Enter the
24. me optional e Click on Subscribe TIMS USER MANUAL Revised 07 2014 Page 40 Contact Information Technical Security Questions Office of Technology and Strategic Services OTSS Help Desk 601 359 3959 E mail MISAPPS MDE 12 MS US General TIMS Questions Reset Passwords Textbook Office 601 576 7950 E mail Ikendrick mde k12 ms Office of Textbooks 500 Greymont Avenue Suite G P O BOX 771 Jackson MS 39205 0771 Phone 601 576 4950 Fax 601 354 7590 TIMS USER MANUAL Revised 07 2014 Page 41
25. n Report the report will display TIMS USER MANUAL Revised 07 2014 Page 34 geff TIMS Vege wars ISBN 13 Book Title MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOK INVENTORY ACTIVE LISTING 07 13 2014 Publisher PE Cost 5780000000000 978002147331l 9780021475728 8780021476040 9780021481658 9780021485230 9780021485351 CAMILLE 3780023441193 5780021441300 978002244131 978002474 4017 9780021820680 57800264311 0 9780030154491 9780131316789 9780153054135 8780153340437 9780153340444 9780381345914 9780382363108 9780382363115 97805538372156 9780558381500 9780618271314 9780618371283 8780618171390 MIKE REECH 9780618611118 TIMS USER MANUAL MARKET PANTRY M LATIN AMERICA AND CANADA 1999 COMMUNITIES UNITED STATES 1999 M MISSISSIPPI 1909 GRADE 4 M COMMUNITIES 2000 GRADE 3 M UNITED STATES 2000 GRADE 3 M MCGRAW HILL SPELLING GR 3 1808 M MCGRAW HILL SPELLING GR 4 1998 M MCGRAW HILL SPELLING GR 5 1998 M MCGRAW HILL SPELLING GR o 1998 OTTO OPPOSITE M HEALTH amp WELLNESS 2008 GE 3 GL HUTEITIOH AND WELLNESS 3000 HEW BSTOHOLOGT 1958 FH WORLD STUDIES WESTERN HEMISPHERE HEJ RHYTHM AND RHYME STU ANTHOLOGY LEV E 1597 6 AW SILVER BURDETT GINN MATHEMATICS GE 1 2001 AW M5 SILVER BURDETT GINN MATHEMATICS GE 5 2001 AW M5 SILVER BURDETT 2001 TEACHER EDITION GR 14 2004 EXPEDITIONS STATES HISTORY ENGLISH 2006 GR 5
26. om the Reason for Denial field Save the information by choosing Save from the File Menu or click on Save Gel icon on toolbar TIMS USER MANUAL Revised 07 2014 Page 23 Approve Surplus Transfers Textbook Coordinators File Maintain Tables Inventory Transfers Inquiry Reports Quer Record Security Help Request Surplus Approve inquire Requested Approve Surplus Transfers e ar ff MISSISSIPPI DEPARTMENT OF EDUCATION TEXTBOOKS INVENTORY MANAGEMENT SYSTEM TIMS Tekthook Leeri Mla nae nent Sooo e The Textbook Coordinator has the ability to change the status of surplus requested from another District School by clicking on the Request menu and selecting Approve Surplus Transfers e Select a From School The District School is the place where the inventory will be moved from and the To District School is the destination of the inventory Once selected the Approve Surplus Transfers form will appear TIMS USER MANUAL Revised 07 2014 Page 24 Approve Surplus Transfers File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help OKL en MISSISSIPPI DEPARTMENT OF EDUCATION il TEXTBOOKS INVENTORY TIMS APPROVE SURPLUS TRANSFERS District School MOisoN MZ Mc LAURIN TEST SCHOOL Total Qty BE To To Transfer Status Denial Reason ISBN 13 Qty Dist Sch Transfer Option Date S APPROVED 7 6730 6208 active To SURPLUS 06 17 2014 0730
27. ore you should know beforehand how many copies of a book you will need Always enter the total number of books needed for each ISBN entered If the system is unable to locate enough copies to fulfill your request it will reserve as many copies as possible and place the remainder in the Outstanding section located on the Request Surplus form TIMS USER MANUAL Revised 07 2014 Page 15 Request Surplus TMS Textbook Lervcipery Click Requests on the TIMS file menu and choose Request Surplus If you are a Textbook Coordinator select the school that will receive the textbooks and click OK School information in the Requester Information section will automatically populate TIMS USER MANUAL Revised 07 2014 Page 16 Request Surplus File Maintain Tables Inventory Requests Transfers Inquiry Reports Query Record Security Help j KLID K MISSISSIPPI DEPARTMENT OF EDUCATION ammam ammam EE A TEXTBOOK INVENTORY TIMS REQUEST SURPLUS Catalog Information HRW PSYCHOLOGY PRINCIPLES IN PRACTICE 1998 ISBN 10 0030154499 Edition P Copyright 1998 Fiscal Year 2001 Inactive Ind N Requester Information NOTE Dist 0130 Sch No 020 Sch Name MC LAURIN TEST SCHOOL This fumie iit Needed Requested Outstanding requesting surplus Sch Phone en 445 2953 PE Quantity 5 0 inventory only Date of Request 07 15 2014 TE Quantity 0 0 NOT FOR INQUIRING OR SEARCHING FOR E a SURPLUS INVENTORY
28. talogs Reading Fair i Spy 3 Science TIMS Security Form School District New Titles Social Studies TIMS Contacts SSL Update Standards for Professional Learning TIMS Users Guide Contacts Textbook Adoption and Procurement TIMS Users FAQ Visual and Performing Arts Coordinators OTHER LINKS e School Books Supply Company of roved Courses Manual Mississippi C amp I SharePoint Site PP car Common Core State Standards aapSchoolDivision NASTA CCSS SharePoint Site Adoption Schedule Mississippi Virtual Public Schoo 2012 2013 MSIS District Book RESA Registration Unpackina the CCSS for ELA Request Manual Doing What Works MDE Online Helpdesk DWW Box Access Instructions Writing Project Collaborative 2 Click on TIMS Log on TIMS USER MANUAL Revised 07 2014 Page 9 Logon Screen Database 3 Enter Username 4 Enter Password 5 Database MDED 6 Click Connect TIMS USER MANUAL Revised 07 2014 Page 10 Getting Books into the system Catalog table Only enter textbooks that are not already in the system All textbooks must be entered on the catalog screen prior to adding to inventory Adoption textbooks are uploaded into TIMS by the Office of Technology and Strategic Services OTSS Adding Textbooks to the Catalog Information pertaining to all textbooks referenced by the TIMS system is stored in the Catalog Table Textbooks in this table are indexed by their ISBN numbers In the event that an ISBN cannot be
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