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4, India Exchange Place, Kolkata – 700 001. OIL INDIA LIMITED

1. amp MATERIAL MATERIAL DESCRIPTION QUANTITY UNIT CODE NO TENDER COVERING LETTER 1 10 INERGEN GASEOUS FIRE EXTINGUISHING SYSTEM 01l NO 0C000196 20 Installation amp Commissioning 01 AU The tender will be governed by a b c d e General Terms amp Conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders Technical specifications with BEC BRC and Qty as per ANNEXURE II The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents In the event of receipt of only a single offer against the tender within B C date OIL reserves the right to extend the B C date as deemed fit by the Company During the extended period the bidders who have already submitted the bids on or before the original B C date shall not be permitted to revise their quotation Any sum of money due and payable to the contractor including Security Deposit refundable to them under this or any other contract may be appropriated by Oil India Limited and set off against any claim of Oil India Limited or such other person or persons contracting through Oil India Limited for payment of sum of money arising out of this contract or under any other contract made by the contractor with Oil India Limited or such other person or persons contracting through Oil India Limited Bidder a
2. 7 0 Tentative Bill of Materials PARTS DESCRIPTION QTY Nos 572 CU FT CYLINDERS WITH VALVE 200 BAR 16 NOS DISCHARGE HOSE 16 NOS BOOSTER ACTUATOR 2 NOS HF ELECTRIC ACTUATOR 2 NOS LEVER ACTUATOR 2 NOS HEADER VENT PLUG 1 SCH 80 2 NOS 16 ACTUATION HOSE 2 NOS PNEUMATIC SWITCH DPST 1 NO NAMEPLATE MAIN 2 NOS NAMEPLATE RESERVE 2 NOS WARNING PALTE INSIDE W ALARM 4 NOS INERGEN NOZZLE 4 NOS INERGEN DEFLECTOR SHIELD 4 NOS CHECK VALVE 2 NOS ORIFICE UNION 1 NO RELIEF VALVE MANIFOLD 2 NOS ACTUATOR ARMING TOOL FOR HF ELEC ACTUATOR AND PNEU ACTUATOR 1 NO GAS RELEASE PANEL 1 NO CONTROL MODULE RELAY 3 NOS MONITOR MODULE 3 NOS ROTATE SWITCH 1 NO ABORT SWITCH 1 NO LOCAL PUSH BUTTON 1 NO CONTROL CABLE 1 LOT SEEMLESS PIPE 1 LOT Note The above bill of materials is tentative only it is bidder s responsibility to include amp quote in his bid any item that will be required to complete execute the INERGEN system as per our requirement described in the tender A ltem shall be designed for I The system shall be an INERGEN total flooding gaseous clean agent fire suppression system designed to provide a uniform concentration of INERGEN for the specified area Il The INERGEN system shall be automatically actuated by detection circuits Smoke detectors shall be used with control unit The detectors shall be alternated throughout the protected area with the system requiring two detectors in ala
3. MM CALCUTTA E 01 2010 17 21 2 21 3 22 0 22 1 23 0 23 1 Rail Despatch In case of Rail despatch the Bidder will be fully responsible for arranging required railway wagons rake Tubular consignment will be despatched on open type wagons only Height of the wagons should not exceed 4 6 metres Successful suppliers will be given necessary permission to enter into the Industrial Area or Company s other operating areas to deliver the material as per timings given below a Monday to Friday Morning 08 00 AM to 10 00 AM Afternoon 12 30 PM to 02 00 PM b Saturday Morning 08 00 AM to 10 00 AM INSURANCE Transit insurance will be arranged and paid for by OIL for all orders other than FOR Destination orders The Bidder seller will be required to intimate the insurance agency which will be specified in the Purchase Order regarding the despatch details immediately after despatch The Sellers have to arrange the transit insurance at their cost in case of orders placed on FOR Destination basis PAYMENT TERMS Payment terms where installation commissioning and Training are not involved 100 Payment will be made against despatch documents within 30 days to the parties with whom OIL has got long business relationship and whose performance in execution of the orders has been found accordingly In certain cases payment to the extent of 90 max may be made against despatch documents Balance amount will
4. form shall be issued by OIL wherever applicable at the time of settlement of invoice Wherever Sales Tax as per West Bengal Assam General Sales Tax is payable by OIL same shall be deducted at source for which tax deduction certificate shall be issued Any other benefit concession exemption available at the time of delivery should be spelt out clearly by the bidders In case such information is not furnished in the Bid the offer will be loaded with the normal amount of tax applicable for the item for evaluation purpose However OIL reserves the right to place the order based on the tax indicated in the Bid which will be binding on the Bidder Taxes Excise duty if any should be quoted separately IF TAXES ETC ARE NOT SHOWN SEPARATELY THE OFFER WILL BE CONSIDERED TO BE INCLUSIVE OF ALL TAXES DUTIES ETC AND WILL BE BINDING ON THE BIDDER 6 6 OTHER TAXES amp LEVIES 6 7 i All taxes stamp duties and other levies for the services including installation commissioning Training etc shall be to the Bidder Seller s account ii Income Tax Service Tax on the value of the Services rendered by the Bidder Seller in connection with installation commissioning training etc shall be deducted at source from the invoices at the appropriate rate under the I T Act amp Rules from time to time iii If Service tax is not shown separately the offer will be considered to be inclusive of Service tax and will be binding on the bidder
5. 31 15 0 Has the statement incorporating the exceptions deviations as per the proforma at Annexure IIl been prepared and enclosed with the offer fa 0 fe 16 0 Has the bidder s past supplies proforma Annexure V been carefully filled and enclosed with the offer 0 fe 17 0 In case Antidumping Duty is applicable whether confirmation to bear the Antidumping duty by the Bidder has been made in the Bid Yes L No CI Not applicable C e e T 18 0 If the Bidder is seeking business with OIL for the first time has he given the details of the parties to whom the offered items services have been provided in past alongwith their performance report 0 wn 19 0 Whether required sample asked in bidding document has been submitted alongwith the offer OR O n O 20 0 Confirm that all documents required in unpriced techno commercial bid without prices are placed in unpriced folder 0 oO 21 0 Confirm that bid and all documents are signed using valid digital signatures issued by acceptable Certifying Authority CA as per Indian IT Act 2000 0 oO MM CALCUTTA E 01 2010 32 22 0 Whether firm Ex works and FOR destination prices have been quoted by indigenous bidders Pa 0 e 23 0 Whether a copy of latest income tax clearance certificate has been enclosed a RO e O 24 0 Whether details of your registration under Sale Tax Central Sales Tax have been indicated in the offer fe oO Offe
6. 8 8 8 8 1 8 8 2 9 0 9 1 9 2 9 3 9 4 9 5 The Bid Security will be forfeited a If a bidder withdraws his bid during the period of validity of bid or any extension thereof duly agreed by the bidder OR b If the successful Bidder do not accept the order or fails to furnish the Performance Security within 30 days of placement of order or before the expiry of Bid Security unless extended whichever is earlier EXEMPTION OF BID SECURITY Small Scale Industries SSI registered with NSIC Directorate of Industries under Single Point Registration Scheme and not their dealers distributors are exempted from submitting Bid Security for the items they are registered with NSIC Directorate of Industries provided they submit their offer for their own product Valid registration certificate with NSIC Directorate of Industries indicating the category of item and the monetary limit for which they are registered must be enclosed along with the Bid without which the bidder will not be entitled for exemption Public Sector undertakings are exempted from submitting Bid Security PERFORMANCE SECURITY NOTE This clause is applicable only in case of tenders wherever specifically mentioned The successful bidder shall furnish the Performance Security in the form enclosed Annexure VIII herewith within 30 days of the receipt of Letter of Intent Order failing which OIL reserves the right to cancel the order and forfei
7. Credit The validity of Bank Draft should not be less than 180 days ee ea 3 0 In case the Bidder is a supply house whether authorisation from the manufacturer authorising him to bid has been enclosed with the offer C O Re 0 Me O 4 0 Have you offered firm price Ve 00 0 5 0 Have you specified currency of the quoted price Va 006 0 6 0 Whether the period of validity of the offer is as required in bidding document Ve Oe 0 7 0 Have you indicate firm delivery Va 00 0 MM CALCUTTA E 01 2010 30 8 0 Whether Original Bid Security has been forwarded in original if called for C0 Re O Me O 9 0 Whether confirmation regarding submission of performance Security has been furnished if called for Wes O Ne O Me 0 10 0 Whether confirmation regarding Gurantee warranty has been furnished a 00 0 11 0 Whether Gross Weight Volume of consignment has been furnished O06 0 12 0 Whether the cost of Third party Inspection charges included in the quoted prices If not whether these have been quoted separately if called for eye a eee 13 0 Whether the cost of Installation eraction Commissioning at Site charges included in the quoted prices If not whether these have been quoted separately if called for 14 0 Whether the cost of training of OIL personnel included in the prices If not whether these have been quoted separately if called for MM CALCUTTA E 01 2010
8. NEFT PAN VAT Registration No CST Registration No Service Tax Registration No Provident Fund Registration I We confirm and agree that all payments due to me us from Oil India Limited can be remitted to our above mentioned account directly and we shall not hold Oil India Limited responsible if the amount due from Oil India Limited is remitted to wrong account due to incorrect details furnished by us Office Seal Signature of Vendor Counter Signed by Banker Seal of Bank Enclosure Self attested photocopies of the following documents 1 PAN Card 2 VAT Registration Certificate 3 Service Tax Registration 4 CST Registration 5 Provident Registration Certificate 6 Cancelled cheque of the bank account mentioned above in original 7 Bank Statement not older than 15 days on the date of submission OIL INDIA LIMITED A Government of India Enterprise E 4 India Exchange Place 4 floor Kolkata 700001 West Bengal India TELEPHONE NO 033 2230 1657 58 59 FAX NO 91 033 2230 2596 Email oilcalmn oilindia in oilcalmn dataone in OIL S BOOKLET REF MM CALCUTTA E 01 2010 For E PROCUREMENT LCB TENDERS MM CALCUTTA E 01 2010 1 1 0 1 1 1 2 2 0 INSTRUCTIONS TO BIDDERS GENERAL TERMS AND CONDITIONS ELIGIBILITY TO BID The bid should be from Original Equipment manufacturers However the bids from sole selling agents authorised distributors authorised dealers authorised su
9. STATUTORY VARIATION Any statutory variation increase decrease in the rate of excise duty sales tax Customs Duty or any statutory levy after the closing date of tenders revised priced bid as the case may be but within the contractual delivery completion period will be to the account of OIL subject to MM CALCUTTA E 01 2010 6 6 8 6 8 1 6 8 2 6 8 3 6 9 6 9 1 6 9 2 6 9 3 documentary evidence However any increase in excise duty sales tax Customs Duty or any statutory levy after the expiry of the scheduled date of delivery shall be to the supplier s account THIRD PARTY INSPECTION TPI When specifically called for in the tender Whenever Inspection by OIL s approved Third Party Inspection Agencies has been called for in the tender Bidder must indicate the availability of the OIL s approved Third Party Inspection Agencies in their area OIL reserves the right to inspect the material through any of the Third Party Inspection Agencies All inclusive charges for Third Party Inspection TPI must be filled in on line in the bid Offers without any mention about Third Party Inspection charges as specified above will be considered as inclusive of Third Party Inspection charges When a bidder mentions Third Party Inspection charges as extra without specifying the amount the offer will be loaded with maximum value towards Third Party Inspection charges received against the tender for comparison purposes If
10. Storms Floods declared Wars Blockades insurrection riots Government regulations etc which are not within the control of the party claiming suspension of its obligations within the meaning of the above Clause 32 1 and which renders performance of the contract by the said party completely impossible MM CALCUTTA E 01 2010 22 33 0 33 1 34 0 34 1 35 0 36 0 36 1 36 2 37 0 DEFAULT In the event of an Contract with the Bidder if the Bidder Seller contravenes any of the provisions of the Contract or neglects to carry out his obligations of the Contract OIL may give notice in writing thereof requiring the Bidder Seller to remedy the breach within seven days or within such period as OIL may agree to be reasonable and in the event of Bidder s Seller s failing to do so OIL will be at liberty to purchase the goods elsewhere or have the work which the Bidder Seller has neglected to do carried out by some other person at the Bidder s Seller s expense In such an event OIL shall have the right to terminate the Contract TERMINATION In the event of an Contract with the Bidder OIL shall have the right to terminate the Contract giving 7 days notice or such reasonable time and in this event shall pay to the Bidder Seller such sum as shall fully compensate the Bidder Seller for work carried out by them in performance of the Contract prior to such termination APPLICABLE LAW The contract arising out of this
11. following particulars of such Bank a Full Address b Branch Code c Code Nos of the authorized signatory with full name and designation d Phone Nos Fax Nos E mail address In case any such Bid Security in the form of a Bank Guarantee is found to be not genuine or issued by a fake banker or issued under the signatures of fake official of the Bank the bid submitted by the concerned bidder shall be rejected forthwith and the bidder shall be debarred from participating in future tenders Any bid not accompanied by a proper Bid Security in Original in conformity with Clauses 8 1 8 2 1 8 2 2 will be rejected outright without any further reference The Bid Security of the unsuccessful bidders will be returned after finalization of tender whereas the Bid Security of the successful bidder will be discharged on such bidder s furnishing the Performance Security to OIL in the prescribed format Annexure VIII against the Purchase Order secured by the bidder within the stipulated time frame The successful bidder will however ensure that the validity of the Bid Security till such time the Performance Security in conformity with Clauses 9 0 below as the case may be is furnished The bidders will extend the validity of the Bid Security if and whenever specifically advised by OIL at the bidder s cost Bid Security will not accrue any interest during its period of validity or extended validity MM CALCUTTA E 01 2010 10 8 7
12. 6 12 6 13 which should be inclusive of all charges of their personnel viz to and fro air fares boarding lodging expenses and daily expenses etc for the entire period Local transport for commuting to the site at the place of training will be provided by OIL INSTALLATION AND COMMISSIONING When specifically called for in the tender In the event installation and commissioning of the item by the technical experts of the bidders is involved the charges thereof should be quoted separately which should be inclusive of to and fro air fares boarding lodging amp daily expenses of the bidder s technical personnel amongst others OIL will provide local transport for commuting to the installation site Bidders shall also indicate in their offer the total expected time required for installation commissioning of the items Offers without any mention about installation commissioning and Training charges will be loaded with maximum value towards installation commissioning and Training charges received against the tender for comparison purposes DISCOUNT Prices should be quoted net of discount and no discount should be shown separately Discount if any should be merged with the quoted prices Discount of any type indicated separately as well as conditional discount will not be taken into account for evaluation purpose However if an offer is found to be the lowest even without considering discount OIL shall avail such discount at the t
13. Basic Data of the tender in OIL s e portal should reach us before bid closing date and time Bid without original Bid Security will be rejected The bidders who are exempted from submitting the Bid Bond should attach documentary evidence in the Collaboration folder as per General Terms and conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders B All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application only as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be liable for rejection C General Terms amp Conditions for e Procurement as per Booklet NO MM CALCUTTA E 01 2010 for E procurement LCB Tenders D Offers should be valid for minimum 120 days from the date of Technical Bid closing Date failing which offer shall be rejected Technical Bid Checklist Annexure EEE Tender No SKI1808P14 Bidder s Name Compliance by Bidder BEC TENDER REQUIREMENTS ree bearer Not Indicate Corresponding page ref Q Sm mme Q of unpriced bid or Comments applicable Bidder to confirm that he has not taken any exception deviations to the bid document Confirm that the product offered strictly conform to the technical specifications Confirm tha
14. District Industries Centres Otherwise the unit will not be eligible to avail exemption for Performance Security MM CALCUTTA E 01 2010 12 9 12 2 The bidders will extend the validity of the Performance Security if and 10 0 10 1 11 0 11 1 whenever specifically advised by OIL at the Bidder Seller s cost DOCUMENTS COMPRISING THE BID The bid prepared by the bidder shall comprise the following components duly completed a Price schedule Refer on line Price Schedule as applicable b Documentary evidence in accordance with Clause 1 2 if the bidder is other than Original Equipment Manufacturer c Bid must accompany necessary literature catalogue of the equipment as well as of the spare parts catalogue thereof wherever required d Bid Submission Proforma duly filled in Refer Annexure 1 e Exceptions Deviations Form duly filled in Refer Annexure III f Check List duly filled in Refer Annexure IV g Bidder s past supplies proforma duly filled in Refer Annexure V h Authorisation letter for attending Tender Opening Refer Annexure VI i Bid Security wherever required j Confirmation about the Performance Security wherever required k Back up Authority Letter for warranty cover of manufacturer in case the bid is from sole selling agent authorised distributor authorised dealer authorised supply house SUBMISSION AND OPENING OF BIDS The bid along with all annexures and copies of documents should be
15. be filled online in the Price Bid screen Any documents sought to be attached with price bid shall also be attached at_appropriate place must be digitally signed Unpriced techno commercial Bids shall be submitted in the prescribed bid proforma as per Annexure I to IX The above Annexures shall be duly filled in without any alteration to OIL s proforma The above Annexures along with copy of Bid Bond as per Annexure VII and all other techno commercial documents other than price details to be submitted with unpriced bid as per tender requirement should be placed in the un priced bid folder The bid and all attached documents should be digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 before bid is uploaded If any modifications are made to a document after attaching digital signature the digital signature shall again be attached to such documents before uploading the same The authenticity of above digital signature shall be verified through authorised CA after bid opening and in case the digital signature is not authorized the bid will be rejected Bidder is responsible for ensuring the validity of digital signature and it s proper usage by their employee The Bidders are advised in their own interest to ensure that all the points brought out in the check list enclosed at Annexure IV are complied with in their bid failing whi
16. be permitted L INERGEN Storage Cylinders a Cylinder assemblies shall be of steel construction with a standard RED epoxy paint finish Each cylinder shall be equipped with a pressure seat type valve and gauge Each valve shall be constructed of forged brass and shall attach to the cylinder providing a leak tight seal Each valve shall also include a safety pressure relief device b Filling of the cylinder assembly shall be an authorized INERGEN systems distributor in conjunction with a factory authorized INERGEN agent filling station Initial filling and recharge shall be performed in accordance with the manufacturer s established procedures and shall not require replacement components for normal service Initially all cylinders shall be filled M Cylinder Bracket Each cylinder assembly shall be furnished with a bracket made from welded steel The bracket shall hold the cylinders in a saddle with a front bracket piece that secures the cylinders The brackets shall be modular in design to allow added bracketing or stacking of cylinders depending on installation requirements Cylinder brackets shall be UL listed and or FM approved for use with the INERGEN system N Valve Actuators a Electric valve actuators shall be of brass construction and stackable design with swivel connections to allow removal of actuators for maintenance or testing b Operation of actuators shall not require replacement of components No ELECTRO EXPLOSIVE DEVICE
17. o Water content max 0 005 by weight The gas is stored at 200 bar at 15 Deg C B Storage Cylinders The INERGEN shall be stored in rechargeable cylinders constructed tested and marked in accordance with Directive 84 525 CEE and DOT 3AA and has inspection certificates from TUV D or any other equivalent Inspection Organization Bidder s having PESO approval of the offered system for use in India will be given preference over other bidder s during evaluation INERGEN System shall be designed for 200 Bar Test Pressure 300 Bar Storage Pressure 200 Bar Cylinders should be UL approved Each Cylinder shall be provided with a valve for the automatic operation which can be activated electrically pneumatically or manually It is delivered also with a pressure measuring and analyzing nozzle and a safety bursting disc which will operate in case of over pressurization Working Pressure 200 bar 150C Overpressure release 270 bar Min control pressure 100 bar Max working pressure 240 bar Body Material Brass or Steel C Pressure gauge Every cylinder is provided with a pressure gauge range from O to 300 bar which is connected at the special testing nozzle of the cylinder s quick release valve The gauge connection and disconnection should not cause any INERGEN leakage D High pressure connection hose All cylinders are connected to manifold using a flexible hose with the following specifications Nominal diameter 10 mm Max op
18. regarding submission of samples whenever applicable will be rejected BID EVALUATION CRITERIA Bids which are found to be responsive and meeting the requirement both specification wise and terms and conditions in the enquiry will be considered for final evaluation Each item shall be normally evaluated independently unless otherwise stated MM CALCUTTA E 01 2010 24 38 3 38 4 38 5 38 6 38 7 39 0 40 0 40 1 40 2 In the event of computational error between unit price and total price unit price shall prevail and adopted for evaluation Similarly in the event of discrepancy between words and quoted figure words will prevail Preference to Public Sector Undertaking and Small Scale Industries etc will be given as per prevailing Government Guidelines as applicable on bid closing date At the time of evaluation of the offers past performance of similar equipment supplied by the bidder as well as after sales service supply of spares etc in respect of such equipment by the concerned bidder will be considered evaluated If the same are not found to be satisfactory as already communicated to the bidder the offer may be considered as unacceptable offer and rejected Considering the nature of the item if the product offered by the lowest acceptable bidder is not field proven in OIL purchaser at its discretion may place a trial order to the extent of 25 maximum only and balance quantity will be procure
19. s representatives shall carry out inspection and testing of the system at the premises of the manufacturer prior to despatch All the procedures as per standard including complete Control amp Instrumentation system designed by the supplier for safe amp efficient operation of the system should be demonstrated to OIL engineers during pre acceptance at Suppliers works A minimum 15 days notice is required for the same prior to date of inspection Travel Boarding and lodging charges for the Inspection and Testing will be borne by M s OIL 9 Warranty The Bidder should guarantee the trouble free performance of the supplied systems amp work executed for a period of 12 months from the date of complete system being commissioned amp handed over to M S OIL or 18 months from the date of delivery which ever is earlier Incase of any defect or nonperformance of the system or a component during this twelve months guarantee period the same will have to be replaced free of cost Any damage or defect that may arise or lie undiscovered at the time of completion of job should be rectified or replaced by the Bidder at their own cost The supplied system shall be accompanied by the guarantee bond from the supplier 10 Documentation The Bidder will have to supply 3 sets of as built drawings operation amp maintenance manuals along with the delivery of the items 11 Supplier should submit the following along with the quotation a All the relevant designed d
20. the bidder emerges as lowest bidder after such loading in the event of order on that bidder Third Party Inspection charges mentioned by OIL on the Purchase Order will be binding on the bidder SAMPLES When specifically called for in the tender Bidder shall submit Samples of requisite quantity whenever called for Each sample shall be sealed and have a card affixed indicating a Bidder s name address contact Telephone No amp Email address b Tender No and Bid opening Date c Product Name d ltem No of the tender Sample must be received on or before the Bid Closing Date failing which the offer will be rejected Bidders who have been exempted from submission of tender sample through specific communication from OIL need not submit any sample However they will be required to enclose a photocopy of the exemption letter along with their bid failing which their offers will be liable to be rejected MM CALCUTTA E 01 2010 7 6 10 6 10 1 6 10 2 TRAINING When specifically called for in the tender Bidders shall indicate cost for training OIL s personnel separately whenever called for For training at Bidder s premises only the training fee should be indicated by the Bidder All charges towards to amp fro fare boarding lodging and daily expenses etc for OIL s personnel shall be borne by OIL 6 10 3 For training at OIL s premises the Bidder should quote training charges 6 11 6 11 1 6 11 2
21. with following Annexures contained in booklet No MM CALCUTTA E 01 2010 Annexure Bid Submission proforma Annexure II Price Schedule Proforma Annexure III Proforma of Exceptions Deviations Annexure IV Check List Annexure V Proforma of Bidder s past supplies Annexure VI Proforma of Authorisation Letter for Attending Tender Opening Annexure VII Proforma of Bid Security Annexure VIII Proforma of Performance Security Annexure IX Declaration Certificate The Bidder is expected to examine all instructions forms terms and specifications in the bidding documents Failure to furnish all information required by the bidding documents or submission of bid not substantially responsive to the bidding documents in every respect will be at the Bidder s risk and may result in the rejection of its bid without seeking any clarifications MM CALCUTTA E 01 2010 3 5 0 5 1 5 2 6 0 6 1 1 6 1 2 AMENDMENT TO BIDDING DOCUMENTS At any time prior to the bid closing date OIL may for any reason whether at its own initiative or in response to clarifications requested by the prospective bidder s modify the bidding document by amendment s All prospective bidders who have received the bidding documents will be notified of the amendments OIL may at its discretion if considered necessary extend the deadline for the submission of bids CONTENTS OF OFFERS The Prices along with price related conditions shall
22. HE CHECK LIST MUST BE DULY FILLED UP COMPLETELY AND TO BE SUBMITTED ALONG WITH YOUR OFFER PLEASE ENSURE THAT ALL THESE POINTS ARE COVERED IN YOUR OFFER THESE WILL ENSURE THAT YOUR OFFER IS PROPERLY EVALUATED PLEASE CROSS THE BOX WHICHEVER IS APPLICABLE TECHNICAL 1 0 Whether necessary literature catalogue of the equipment as well as spare parts thereof has been attached with the offer o n 2 0 Whether the product quoted is API approved and bears API monogram if applicable CS OG mo 3 0 Whether required sample asked in bidding document has been submitted along with the offer es Oe 0 e 4 0 If the sample has been asked for and the bidder is exempted from submission of sample then whether exemption letter has been enclosed with the offer 006 0 eee Oo 5 0 Whether the materials being offered fully conform to the required technical specifications Yes No O 6 0 If not whether you have separately highlighted the deviation Ve om 0 MM CALCUTTA E 01 2010 29 COMMERCIAL 1 1 Whether requisite tender fee has been paid C30 02 0 Comma o 1 2 If so furnish the following 1 Value ii Mode of payment Cheque Draft _ O 2 1 Whether Original Bid Security has been forwarded if called for Wes O Ne o Me o 2 2 If so furnish the following i Name of the Bank ii Value iii Number iv Date of issue v Period of validity of the Bank Draft Bank Guarantee Letter of
23. OIL INDIA LIMITED A Govt of India Enterprise 4 India Exchange Place Kolkata 700 001 OIL INDIA LIMITED invites indigenous competitive bid through its e procurement portal https etender srm oilindia in sap bc gui sap its bbpstart for the following E Tenders Srl E Tender No Bid Closing Materials Description No Date 1 SKI 1807P14 07 01 2014 Supply Installation amp commissioning of Electrical Panel 2 SKI 1808P14 07 01 2014 Supply Installation amp commissioning of Inergen Gaseous Fire Extinguishing System 2 0 Application showing full address e mail address with tender fee Non refundable Of 7 1000 00 per tender excepting for PSU and SSI units registered with NSIC by Demand Draft in favour of M s Oil India Limited payable at Kolkata and to be sent to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700001 only Application shall be accepted only upto one week prior to Bid Closing Date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID AND PASSWORD FOR E TENDER NO for easy identification and timely issue of authorization On receipt of requisite tender fee USER ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e procurement portal No physical tender documents will be provided Details of NIT can be vie
24. Procurement LCB Tenders The Performance Bank Guarantee must be valid for one year from the date of successful commissioning of the equipment or 18 months from the date of despatch whichever is earlier Bidder must confirm the same in their bid Offers not complying with this clause will be rejected The validity requirement of Performance Security is assuming despatch within stipulated delivery period and confirmation to all terms and conditions of order In case of any delay in despatch or non confirmation to all terms and conditions of order validity of the Performance Security is to be extended suitably as advised by OIL 13 iii The Bank Guarantee should be allowed to be encashed at all branches within India iv Bids received after the bid closing date and time will be rejected Similarly modifications to bids received after the bid closing date amp time will not be considered v Validity of the bid shall be minimum 120 days from the Bid Closing Date Bids with lesser validity will be rejected vi Bids containing incorrect statement will be rejected vii All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India The bid signed using other than Class 3 digital certificate will be rejecte
25. RITERIA BRC A TECHNICAL The bids must conform to the specifications terms and conditions given in the NIT Bids shall be rejected in case the items offered do not conform to the required minimum maximum parameters stipulated in the technical specifications and to the respective international national standards wherever stipulated Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions the following requirements shall have to be particularly met by the bidders without which the offer will be considered as non responsive and rejected 1 0 The bidders must produce at least 3 three examples of similar jobs carried out in other Oil Gas Petroleum or same type of Organizations in India Abroad 12 2 0 BIDDERS must be in the relevant business of supply of INERGEN systems in India for a period of at least last 3 Three years as on 01 10 2013 BIDDERS are required to produce documentary evidence for the same 3 0 The BIDDER must be the OEM Original Equipment Manufacturer or its authorized dealer of INERGEN systems with authorized service support base in India The BIDDER other than OEM is required to produce documentary evidence for the same 4 0 The Bid should be submitted in a proper format stating offered specification vs NIT specifications against each point Bid in any other form will not be acceptable The offered specification must be substantiated by the bidder s published tech
26. S may be used to actuate the valve assembly c Actuation devices shall be UL listed and or FM approved for use with the INERGEN fire suppression system O Discharge Hose All cylinder assemblies shall include a flexible discharge hose and check valve for connection to the manifold inlet All hose check valves shall be UL listed and or FM approved P Discharge Nozzles a Discharge nozzles shall be of two piece construction and sized to provide flow rates in accordance with system design flow calculations b Nozzles shall be permanently marked with the manufacturer s part number The nozzles shall be threaded directly to the discharge piping without the use of special adapters c Nozzles shall be UL listed Q Orifice Unions Nipple Assemblies 6 a An orifice union nipple shall be included in the manifold to reduce pressure in the downstream pipe network b Orifice union nipple assemblies shall be rated at 2000 Ib Class minimum c Orifice union nipple assemblies shall be permanently marked with the manufacturer s orifice code The union orifice nipple shall be threaded directly to the manifold piping without the use of special adapters d Union orifice nipple assemblies shall be UL Listed and or FM Approved for use with the INERGEN fire suppression system 6 0 TECHNICAL SPECIFICATIONS A INERGEN constitution The INERGEN system shall complies with NFPA 2001 and have purity as following o N2 52 5 oAr40 5 o CO28 5
27. anently piped fixed nozzle type with all pertinent components All agent storage cylinders shall be centrally located as vertical free standing cylinders with wall and or floor mounted retaining brackets A common manifold shall be employed for the cylinders for common discharge Manifolded cylinders shall employ a flexible discharge hose to facilitate installation and system maintenance Each cylinder on a manifold shall also include an agent check valve installed to the manifold inlet K Pipe Material a System piping shall be of non combustible materials having physical and chemical characteristics such that its integrity under stress can be predicted with reliability b As a minimum piping materials shall be black steel pipe conforming to ASTM A 53A ERW or ASTM A 106 Gr B seamless c Piping joints shall be suitable for the design conditions and shall be selected with consideration of joint tightness and mechanical strength 5 d As a minimum fittings beyond the orifice union nipple shall be black 300 lb class fittings conforming to ANSI B 16 3 Ordinary cast iron fittings shall not be used e The system manifold up to the orifice union nipple must be constructed of Schedule 80 piping and 2000 Ib or 3000 Ib forged steel fittings Distribution piping downstream of the orifice union must be a minimum of Schedule 40 with 300 Ib fittings f All piping shall comply with NFPA 2001 standards g Multi outlet fittings other than tees shall not
28. be released after receipt and acceptance of materials Adjustments if any towards liquidated damage shall be made from the balance payment In the event of placement of order on new parties payment will be made only after site approval of goods MM CALCUTTA E 01 2010 18 23 2 23 3 23 4 24 0 25 0 25 1 25 2 25 3 Payment terms where installation commissioning and Training are involved Wherever installation commissioning and Training are involved 70 payment will be made against supply of materials and balance 30 after satisfactory commissioning at site along with the installation amp commissioning charges after adjusting liquidated damages if any Payment towards training will be released after successful completion of training Payment against Trial Orders In the event of placement of trial orders payment will be made only on acceptance of goods after successful field trial of the materials Payment to third party Request for payment part payment to third party i e other than the party on whom the order has been placed will not be entertained by OIL under any circumstances The offers stipulating payment part payment to such third party will be considered as non responsive and such offers will be rejected BANKING CHARGES All banking charges will be to the bidder s account ADVANCE PAYMENT Request for advance payment shall not be normally considered Depending on merit and at the
29. cations fulfilling the BRC clauses in toto must be received on or before the deadline given by the company failing which the offer will be summarily rejected Yours Faithfully Sd Prayas Chakravorty Sr Purchase Officer For Chief Manager Materials For Head Calcutta Branch TENDER COVERING LETTER 4 oO OIL INDIA LIMITED A Government of India Enterprise i 4 India Exchange Place 4 floor Kolkata 700001 West Bengal India TELEPHONE NO 033 2230 1657 58 59 FAX NO 91 033 2230 2596 Email oilcalmn oilindia in oilcalmn dataone in ANNEXURE II Tender No amp Date SKI1808P14 DATED 20 11 2013 OIL INDIA LIMITED invites Indigenous tenders for items detailed below TECHNICAL SPECIFICATIONS WITH QUANTITY SLNO amp AT IAL MATERIAL DESCRIPTION QUANTITY UNIT CODE NO 10 INERGEN GASEOUS FIRE oco0gig EXTINGUISHING SYSTEM 01 NO 2 Installation amp Commissioni 0 nstallation amp Commissioning a T Details Specification for Item 10 Tender Specifications INERGEN System for LPG Recovery Plant Control Room Single Hazard 1 0 General requirements The preliminary data available is as under Room Size Length 9M Breath 9M Height 2 5M Service Control Room of LPG Recovery Plant Items inside the Control Room PLC DCS SERVERS OPERATOR STATION amp PRINTERS The plant is basically a natural gas based LPG Recovery process plant The main product is LPG and as a by p
30. ch the offer is liable to be rejected The bids can only be submitted in the name of the Bidder who have been permitted to participate in the bid The bid papers duly filled in and complete in all respects shall be submitted together with requisite information and Annexures It shall be complete and free from ambiguity change or interlineations MM CALCUTTA E 01 2010 4 6 1 9 6 1 10 6 2 6 3 6 3 1 6 3 2 6 3 3 6 3 4 The bidder should indicate at the time of quoting against this tender their full postal and Fax Email addresses The bid including all attached documents shall be digitally signed by duly authorized representative of the bidding company The Bidder in each tender for procurement of goods will have to give a certificate in its offer that the terms and conditions as laid down in this model bidding document booklet no MM CALCUTTA E 01 2010 are acceptable to it in toto The bidders shall fill in online the appropriate price schedule i e the net unit prices of the goods they propose to supply and other pricing details etc as per the Pricing condition separately The bidders must quote the following prices information i Firm unit Ex Works price of the quoted items and Currency ii Firm Packign and forwarding component stating the place of despacth iii Firm Freight as required in the price schedule stating road rail freight iv Any other Price component as applicable to the Tender Bidde
31. control system shall be UL listed and or FM approved and shall be capable of the minimum following features 1 Ground fault indication 2 Supervised alarm circuits 3 Supervised detection circuit 4 Supervised release circuit 5 Supervised manual pull circuit 6 Supervised primary power circuit 7 Battery standby 8 Front panel indicating lamps LEDs 9 Key lock steel enclose 10 Programmable time delay 11 Programmable detection logic 12 Microprocessor based logic 13 History buffer B Control Panel shall communicate with and control the following types of equipments used to make up the system 1 Smoke detectors 2 Output circuits shall be protected against false activation by using a 2 step electronic activation circuit 3 Battery earth fault supervision shall be provided 4 Adjustable delay timer shall be available 5 Manual release stations 6 Alarm notification appliances including alarm acknowledge facilities 7 Releasing components 8 System reset facilities 9 Other system controlled devices 4 C System display shall minimum indicates the status of the following system parameters AC Power System Alarm System Release System trouble D Power Supply The power supply shall be integral to the control panel and provide all control panels and peripheral device power needs Positive temperature coefficient thermistors circuit breakers fuses or other over current protection shall be provided on all p
32. curement web page shall decide the submission dead line CLARIFICATIONS OF BIDS No unsolicited correspondence after submission of the offer will be taken cognizance of or responded to After the opening of the bid OIL may at its discretion ask the bidder for clarification of its bids The request for clarification and response shall be in writing and no change in the price or substance of the Bid shall be accepted The reply of the bidder should be restricted to the clarifications sought EXTENSION OF BID SUBMISSION DATE Normally no request for extension of Bid Closing Date will be entertained However in case of any changes in the specifications inadequate response or for any other reasons OIL may at its discretion extend the Bid Closing Date and or time LATE BIDS Bidders are advised in their own interest to ensure that bid are uploaded in system well before the closing date and time of the bid MM CALCUTTA E 01 2010 14 16 0 16 1 16 2 17 0 17 1 17 2 17 3 18 0 18 1 OPENING OF BIDS The bid will be opened at 1400 Hrs IST or on the date amp time of opening indicated in Invitation for Bid Bidder or their authorised representative only one person per bidder will be allowed to be present at the time of opening of the Bids However a letter in the form as per Annexure VI enclosed must be produced to the Tender Opening Officer at the time of opening of tenders Unless this lett
33. d 2 0 BID EVALUATION CRITERIA BEC A TECHNICAL The bids conforming to the technical specifications terms and conditions stipulated in the bidding document and considered to be responsive after subjecting to Bid Rejection Criteria BRC will be considered for further evaluation as per the Bid Evaluation Criteria given below i All materials as indicated in the material description of the enquiry should be offered If any of the items are not offered by the bidders the offer will not be considered for evaluation ii In the event of computational error between unit rate and total price the unit rate as quoted by the bidder shall prevail iii Similarly in the event of discrepancy between words and quoted figure words will prevail B COMMERCIAL i To evaluate the inter se ranking of the offers Assam entry tax on purchase value will be loaded as per prevailing Govt of Assam guidelines as applicable on bid closing date Bidders may check this with the appropriate authority while submitting their offer 14 ii To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in to must be received on or before the dead line given by the company failing which the offer will be summarily rejected Standard Notes A The original bid security Amount is mentioned above and also in
34. d from other competitive bidders whose product has been field proven in OIL PURCHASE PREFERENCE OIL reserves the right to allow to the Central Public Sector Enterprises purchase preference facilities as admissible under the existing policy However the provisions are subject to change as per Govt Guidelines and the provisions ruling at the time of bid price bid in case of two bid stage system opening will be applicable Bidders are requested to take a note of the latest guidelines of the Govt in this regard on their own and quote accordingly COMPARISION OF OFFERS Comparison of the bids will be done on total F O R destination cost basis to ascertain the lowest bid Railway freight in case of bulky consignment forming rake load and road freight for others will be considered for arriving at the FOR destination cost In case of any conflict between the Rejection Evaluation criteria stipulated in this Section with that given in the Invitation for Bid against specific Tender those mentioned in the Invitation for Bid against specific Tender will prevail MM CALCUTTA E 01 2010 25 ANNEXURE BID SUBMISSION PROFORMA Tender No Oil India Limited Dear Sirs I We have understood and compiled with the Instructions to Bidders at Bid evaluation Rejection Criteria and the General Terms and Conditions for supply and have thoroughly examined and compiled with the specifications drawings and or pattern st
35. discretion of OIL advance payment may be agreed at an interest rate of 1 above the prevailing Bank rate CC rate of State Bank of India compounding on quarterly basis from the date of payment of the advance till recovery refund Advance payment if agreed to by the Company shall be paid only against submission of an acceptable Bank Guarantee whose value should be equivalent to the amount of advance plus the amount of interest estimated by OIL on the basis of contractual delivery period Bank Guarantee shall be valid for 3 months beyond the delivery period incorporated in the order and same shall be invoked in the event of Seller s failure to execute the order within the stipulated delivery period MM CALCUTTA E 01 2010 19 25 4 26 0 26 1 27 0 27 1 27 2 28 0 28 1 28 2 In the event of any extension to the delivery date seller shall enhance the value of the bank guarantee to cover the interest for the extended period and also shall extend the validity of bank guarantee accordingly CONFIDENTIAL INFORMATION The Bidder Seller shall treat as confidential all designs drawings data or information written or verbal supplied by OIL and shall use its best endeavors to ensure that such design drawings data or information is not divulged to any third party except with the consent of OIL where necessary for the purpose of performance of its obligation hereunder and subject to similar undertakings being obtained fro
36. ence The Bank Guarantee should be allowed to be encashed at all branches within India The amount of Performance Security shall be 10 of order value unless specified otherwise The Performance Security for capital nature items like plant and machinery etc shall be valid for 12 months from the date of commissioning or 18 months from the date of despatch whichever concludes earlier However for consumables like chemicals cement tubular etc the Performance Security shall be valid for 12 months from the date of despatch The validity requirement of Performance Security specified in the main order is assuming despatch within stipulated delivery period In case of any delay in despatch validity of the Performance Security is to be extended suitably as aforesaid The Performance Security will be discharged by Purchaser and returned to the Seller within 30 days of its expiry of validity including any extension sought thereof in case of no claim on seller by the purchase Performance Security amount will not accrue any interest EXEMPTION OF PERFORMANCE SECURITY Small Scale Units registered with NSIC Directorate of Industries are exempted from submitting Performance Security if the order contract value is less than the monetary limit for which the firm is registered In absence of monetary quantity limit in the NSIC Directorate of Industries certificate bidders should submit Capacity Assessment Certificate issued by concerned NSIC
37. er is presented the representative will not be allowed to attend the tender opening In case of unscheduled holiday on the closing opening day of bid the closing opening date shall be re fixed_to next working day the time notified remaining the same COMPLIANCE WITH TENDER Bidder s offer must conform in all respects with the applicable specifications drawings and terms and conditions of the tender Any deviation from the tender specifications or terms and conditions must be clearly and explicitly stated In order to be considered responsive the Bidder must enclose Annexure III duly filled in with their Bid OIL reserves the right to accept reject any deviation in bidder s offer pertaining to the materials specifications or to the terms and conditions stipulated in this tender without assigning any reason other than Bid Rejection Criteria specified in the Bid document CHECK LIST THE CHECK LIST AS PER ANNEXURE IV ENCLOSED MUST BE COMPLETED AND SUBMITTED ALONG WITH THE OFFER PURCHASER S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS OIL reserves the right to accept reject or prefer any offer either in full or in part or annul the bidding process and reject all bids at any time prior to award of contract without thereby incurring any liability to the affected bidder s or any obligation to inform the affected bidder s of the ground for OIL s action OIL also reserves the right to split the order b
38. erating pressure 240 bar Test pressure 480 bar Material Thermoplastics Galvanized Steel or equivalent E Manifold with non return valves Cylinders shall be connected with flexible hoses within a common manifold via non return valves The manifold shall be provided with non return valves Maximum operating pressure 240 bar Test pressure 320 bar Material I Manifold Galvanized Steel II Non return valves Brass or equivalent material F Pressure reducing unit The pressure reduction device shall use to reduce the INERGEN storage pressure from 200 bar to 60 bar or lower in the distribution piping G Discharge Nozzle Application Total flooding Material Bronze or Brass or equivalent material H Piping All the pipe network shall conform to the following requirements From the Cylinders up to the pressure reduction device Max working pressure 240 bar Test pressure 320 bar From the pressure reduction device up to nozzles Max working pressure 60 bar Test pressure 80 bar All fittings shall conform to the following requirements From the Cylinders up to the pressure reduction device Max working pressure 240 bar Test pressure 320 bar Standarization ANSI B 16 11 Material A105 AstM C21 From the pressure reduction device up to nozzles Max working pressure 60 bar Test pressure 80 bar 1 Electrical actuator Protection Standard IP 65 8 Materials Body Brass or equivalent material
39. essions such as Subject to prior sale Prices ruling at the time of despatch Subject to availability of materials etc will not be considered CLARIFICATION IN RESPECT OF INCOMPLETE OFFERS Prospective bidders are advised to ensure that their bids are complete in all respects and conform to OIL s terms conditions and bid evaluation criteria of the tender Bids not complying with OIL s requirement may be rejected without seeking any clarification BID SECURITY NOTE This clause is applicable only in case of tenders wherever specifically mentioned All the Bids must be accompanied by Bid Security for the amount as mentioned in the NIT or an equivalent amount in freely convertible currency and shall be in the prescribed format Annexure VII in one of the following forms MM CALCUTTA E 01 2010 9 8 2 1 i A Bank Guarantee from any nationalised scheduled Indian Bank The Bank Guarantee shall be valid for six 6 months from the Bid closing date and shall be enforceable at Duliajan Delhi Kolkata Guwahati ii Bank draft in favour of OIL INDIA LIMITED and payable at Kolkata The bidders will have to submit the Bank Guarantee from any of the scheduled Indian banks and on non judicial stamp paper of requisite value as per the Indian Stamp Act purchased in the name of the issuing banker 8 2 2 The Bank Guarantee issued by a Bank amongst others must contain the 8 2 3 8 3 8 4 8 5 8 6
40. etween two or more parties MM CALCUTTA E 01 2010 15 19 0 19 1 19 2 19 3 20 0 20 1 20 2 20 3 20 4 INSPECTION AND TEST All materials to be supplied shall be subject to inspection and test by OIL at its discretion at any stage of manufacture and before despatch by mutual arrangement Inspection and tests shall be carried out either by OIL s personnel or through a third party nominated by OIL Seller has to arrange for the inspection through the nominated third party whenever applicable and obtain the necessary inspection certificates together with the declaration certificate as per Format mentioned in Annexure IX OIL reserves the right to inspect the material through any of the Third Party Inspection Agencies While appointing the Third party inspection Agency from OIL s approved agencies the bidder shall pass instruction to the appointed Third Party Inspection Agency to comply and respond to the advice queries made by OIL directly with the inspection agency in connection with the inspection Bidder must extend the required facility for inspection by Third Party Inspection Agency The bidder will be responsible for arranging the third party inspection and must submit the inspection certificate in Original together with the Declaration Certificate as per Format mentioned in Annexure IX to OIL alongwith the despatch shipping documents The certificate issued by the Third Party Inspection Agency must speci
41. fy that the inspection has been carried out for the material to be supplied to OIL INDIA LIMITED and inspection has been carried out as per the scope of inspection stipulated in OIL s Purchase Order The certificate should also specify OIL s Purchase Order Number PACKING Packing of goods must be sufficiently robust to withstand multiple handling during transit for delivery to their final destination so that contents do not get damaged Protection of the plant and equipment against corrosion or deterioration must be given special attention Machined steel and iron parts are to be heavily greased varnished as a prevention against rust In the case of internal combustion engines compressors and similar equipment internal parts are to be sprayed with an inhibitor or water splitting preservative and all openings covered with tape to prevent ingress of water Boxes Packing cases containing electrical electronic equipment are to be waterproof lined MM CALCUTTA E 01 2010 16 20 5 20 6 20 7 20 8 All items must have their respective identification marks painted embossed on them Crates or boxes should have a list of items contained therein secured to the exterior by means of an enveloping piece of tin sheet nailed to the wood A duplicate list should also be included inside the crate with the contents The Seller shall be responsible for damage of goods either in full or in part and for corrosion and or deteriorati
42. ges have been included in your quoted prices 5 Whether Insurance charges have been included in your quoted prices 6 Make ofquoted Product i 7 Offered Validity ofBidasperNIT 8 Delivery Period in weeks from placement of order 9 _ Complied to Standard Payment Terms of OIL or not 10 Bid Security Submitted if applicable Details of Bid Security Submitted to OIL if applicable a Bid Security Amount In Rs b Bid Security Valid upto c Name and Full Address of Issuing Bank aa Bid Security if Not submitted reasons thereof Whether you shall submit Performance Security in the event of placement of order on you if applicable 14 Integrity Pact Submitted if applicable Le Whether submitted documents in support of General Qualification criteria of NIT 6 If bidder is Small scale unit whether you have quoted your own product 17 If bidder is Small scale unit whether you are eligible for purchase preference as per Govt guideliness L Whether filled up the bank details for online payment as per Annexure GGG NOTE Please fill up the greyed cells only ANNEXURE GGG TO BE FILLED UP BY ALL THE VENDOR IN THEIR OWN LETER HEAD ALL FIELDS ARE MANDATORY Tender No Name of Beneficiary Vendor Code Address Phone No Land Line Mobile No E mail address Bank Account No Minimum Eleven Digit No Bank Name Branch Complete Address of your Bank IFSC Code of your Bank a RTGS b
43. ications All the Bids must be Digitally Signed using Class 3 digital certificate e commerce application with organisation name as per Indian IT Act obtained from the licensed Certifying Authorities operating under the Root Certifying Authority of India RCAI Controller of Certifying Authorities CCA of India Bidders must ensure that their bid is uploaded in the system before the tender closing date and time Also they must ensure that above documents which are to be submitted in a sealed envelope are also submitted at the above mentioned address before the bid closing date and time failing which the offer shall be rejected TENDER COVERING LETTER 3 7 0 8 0 9 0 10 Bid must be submitted electronically only through OIL s e procurement portal Bid submitted in any other form will be rejected The tender shall be governed by the Bid Rejection amp Bid Evaluation Criteria given in enclosed Annexure II However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria contradict the Clauses of the tender and or General Terms amp Conditions as per Booklet No MM CALCUTTA E 01 2010 for E procurement LCB Tenders to General Terms and Conditions for Indigenous E Tender elsewhere those in the BEC BRC shall prevail To ascertain the substantial responsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifi
44. ime of placement of order CHANGE IN QUANTITY OIL reserves the right to increase decrease the quantity It will be obligatory on the part of the Bidder to supply ordered quantity at the offered rates MM CALCUTTA E 01 2010 8 6 14 6 15 6 16 6 17 7 0 8 0 8 1 TECHNICAL LITERATURE Relevant technical literature must be submitted along with the offer whenever called for without which the offer would be liable to be rejected DELIVERY Offer should be for delivery at site as indicated with firm delivery date If delivery is not specifically indicated by the bidder it will be construed that the delivery quoted is as per delivery indicated in our tender and will be binding on the bidder The delivery will be counted from the date of receipt of the letter on intent order by the successful bidder VALIDITY OF BIDS Offers must be valid for acceptance for the minimum period of 75 days in case of Limited Tender and 120 days in case of Press Tender unless otherwise specified counted from the Bid Closing Date as indicated in the tender Offers without the minimum validity period will be liable for rejection In the absence of any categorical mention regarding validity of the offer it will be construed that the offer is valid as asked for in the tender and it will be incumbent on the bidders to accept order if any when placed within such validity VAGUE AND INDEFINITE EXPRESSIONS Any vague and indefinite expr
45. ing charges if applicable for our evaluation 24 Bidder should depute adequate number of competent amp qualified site personnel workers at site to ensure smooth installation amp commissioning of the new system 25 The bidder will have to provide the item wise break up of prices in the BOM to be submitted to OIL for evaluation The same is a mandatory requirement for bid evaluation 26 M s OIL will provide 110V 50Hz power supply for the INERGEN system PAYMENT 70 of material cost shall be paid through bank against dispatch documents Balance 30 of the material cost amp 100 of installation amp commissioning charges shall be paid after successful commissioning BID EVALUATION CRITERIA BID REJECTION CRITERIA The following BRC BEC will govern the evaluation of the bids received against this tender Bids that do not comply with stipulated BRC BEC in full will be treated as non responsive and such bids shall prima facie be rejected Bid evaluation will be done only for those bids that pass through the Bid Rejection Criteria as stipulated in this document Other terms and conditions of the enquiry shall be as per General Terms and Conditions vide MM CALCUTTA E 01 2010 for E Procurement LCB Tenders However if any of the Clauses of the Bid Rejection Criteria Bid Evaluation Criteria BRC BEC contradict the Clauses of the tender or MM CALCUTTA E 01 2010 elsewhere those in the BRC BEC shall prevail 1 BID REJECTION C
46. ing system in the control room 3 0 Requirements a Bidders must submit all engineering design and materials for complete fire detection including INERGEN storage cylinders nozzles control panel detectors wiring alarm and all other equipment necessary for a complete operational system b Sequence of operation Electrical schematics and connection diagrams shall be provided to completely describe the operation of the INERGEN system controls c The name of the manufacturer and serial numbers shall appear on all major components 4 0 System Operation A Activation of single detector in detection zone shall cause a first stage alarm and consequently operate for building alarm annunciation At the same time it should be indicated in the activated detector and control panel B Activation of second detector shall cause a second stage pre discharge alarm to operate and initiate a programmable time delay INERGEN agent release c On completion of the time delay the INERGEN system shall cause a discharge alarm to be activated Horn strobe and Horn shall sound a steady tone Consequently it will energize actuator for INERGEN cylinders releasing gaseous agent into the protected area D Double action manual releasing stations shall be provided at the exit of the protected area and shall when activated immediately release the INERGEN agent and cause audible visual alarms to activate 5 0 System Specifications A Control System All
47. ipulated hereto and are fully aware of the nature of the material required and my our offer is to supply materials strictly in accordance with the requirements Yours faithfully SIGNATURE OF BIDDER ADDRESS DATED TELEPHONE NO FAX NO EMIAL ADDRESS Note This form should be returned along with offer duly signed MM CALCUTTA E 01 2010 26 ANNEXURE Il Price Schedule Proforma Deleted not relevant for E tendering Prices are to be quoted as per online format MM CALCUTTA E 01 2010 27 ANNEXURE Ill PROFORMA EXCEPTION DEVIATION EXCEPTION DEVIATION PROFORMA OIL expects the bidders to fully accept the terms and conditions of the bidding documents However should the bidder experience some exception and deviations to the terms of the bidding documents the same should be indicated here and put in unpriced bid In order to be considered responsive Bidder s offer must specifically include the following statement a We certify that our offer complies with all NIT requirements and specifications without any deviations Or b We certify that our offer complies with all NIT requirements and specifications with the following deviations Clause No of Full compliance Exception Remark Bidding Document not agreed deviations taken by the Bidders Signature of the Bidder Name Seal of the company MM CALCUTTA E 01 2010 28 ANNEXURE IV CHECK LIST T
48. m such third parties to treat such design drawings data or information in like confidence other than designs drawings data or information which at the time of proposed disclosure are within the public knowledge or in the Bidder s Seller s possession PATENT AND OTHER RIGHTS The Bidder Seller shall fully indemnify OIL against any action claim or demand costs and expenses arising from or incurred by reason of any infringement or alleged infringement of any letter patent design trademark or name copy right or other legally protected rights in respect of any plant work materials to be supplied or any arrangement system or method of using fixing or working to be employed by the Bidder Seller In the event of any claim or demand being made or action brought against OIL in respect of any of the aforesaid matters OIL shall notify the Bidder Seller thereof as soon as possible and Bidder Seller shall conduct with the assistance of OIL if necessary but at his own expense all negotiation for the settlement of such matter and any legal proceeding litigation arbitration involved or which may arise therefrom INDEMNITY AND INSURANCE The Bidder Seller shall defend or hold OIL harmless from all actions claims suits and demands made against either or both of them in respect of injuries to or death of any person including employees of the Bidder Seller or non compliance of any statutory safety requirement The Bidder Seller shall al
49. nditions the following requirements shall have to be particularly met by the bidders without which the offer will be considered as non responsive and rejected Bidders shall offer firm price through delivery and not subject to variation on any account Bids with adjustable price shall be treated as non responsive and rejected Offers with inadequate validity will be rejected Bids received after bid closing date and time shall be rejected Also modification of Bids received after Bid Closing date time shall not be considered Offers received from unsolicited parties shall not be considered and rejected The authenticity of the digital signature shall be verified through authorised CA after bid opening and in case the digital signature is not authorized the bid will be rejected Any offer containing incorrect statement will be rejected Bids without original Bid Security as per Para 8 0 wherever called for and confirmation regarding submission of requisite Performance Security as per Para 9 0 wherever called for shall be rejected The bids shall conform generally to the specifications and terms and conditions given in the tender Bids shall be liable for rejection in case the goods offered don t conform to the required minimum maximum parameters stipulated in the technical specifications and to the respective international National standards wherever stipulated Bids not submitted in compliance with Para 6 9 above
50. nical catalog 5 0 Bidder must indicate the year of launch of the offered models Obsolete products will not be considered for evaluation The bidder must state an undertaking that they will be able to provide essential spares necessary for a minimum period of 10 years B COMMERCIAL i Bid security of Rs 30 000 00 shall be submitted manually in sealed envelope superscribed with BID SECURITY AGAINST Tender no SKI1808P14 to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700001 only on or before the Bid Closing Date and Time mentioned in the Tender If bid security in ORIGINAL of above mentioned amount is not received within bid closing date the bid submitted through electronic form will be rejected without any further consideration For exemption for submission of Bid Security please refer relevant para of General Terms and Conditions vide MM CALCUTTA E 01 2010 for E Procurement LCB Tenders The Bid Security shall be valid for six month from the date of bid opening i The prices offered will have to be firm through delivery and not subject to variation on any account A bid submitted with an adjustable price will be treated as non responsive and rejected ii Successful bidder will be required to furnish a Performance Bank Guarantee 10 of the order value For exemption for submission of Performance Bank Guarantee please refer relevant para of General Terms and Conditions vide MM CALCUTTA E 01 2010 for E
51. of should reach the Bank not later than the above date Signature amp Seal of the Bank MM CALCUTTA E 01 2010 37 ANNEXURE VIII PROFORMA OF PERFORMANCE SECURITY FORM Ref No Bank Guarantee No Dated TO OIL INDIA LIMITED 4 INDIA EXCHANCE PLACE 4 FLOOR KOLKATA 700001 WEST BENGAL INDIA Whereas Siusimaeseusiie herein after called the Seller has undertaken in pursuance of Order No dated na to supply wade wees description of Goods and Services hereinafter called the Contract AND WHEREAS it has been stipulated by you in the said Contract that the seller shall furnish you a Bank gurantee by a recognized Bank for the sum specified therein as security for compliance with the Seller s performance obligation in accordance with the contract AND WHEREAS we have agreed to give the seller a Gurantee THEREFORE we hereby affirm that we are Gurantors on responsibility to you on behalf of the seller up to a total of svwernianucncneaugaeds amount of the Gurantee in words and figures and we undertake to pay you upon first written demand declaring the Seller to be in default under the contract and without cavil or argument and sum or sums within the limits of s sssessssssessssssoseseessssssoseeeeeeess Amount of Gurantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein MM CALCUTTA E 01 2010 38 The Gurantee is valid until the H
52. on engineer of M s OIL at its office in India to carry out maintenance and operation activities of the INERGEN system Three 03 sets of training manual in CD and hard copy form must be supplied during training The training must cover the software and hardware aspects of the system Travel Boarding and lodging charges for the training will be borne by M s OIL 20 The bidder must furnish a detailed list of similar INERGEN system jobs carried out in other Oil Gas Petroleum Organizations in India Abroad 21 Bidder will have to undertake the guarantee for all such items supplied by them as a part of the INERGEN system which is either bought out or imported from some other party Bidder will have to produce documentary evidence for the same along with the supply of materials 22 Bidder will have to ensure that all the open items which are not proprietary of the bidder hardware amp software packages supplied by them as a part of the INERGEN system is of latest revision amp version available in the market Bidder will have to produce documentary evidence for the same along with the supply of materials 23 Installation testing amp commissioning of the whole INERGEN system as well as functional testing of the complete system will have to be carried out by the Bidder to the full satisfaction of M S OIL engineers at site which will form the basis of site acceptance ll test SAT Bidder will have to quote for the installation and commission
53. on of the plant and equipment during transit due to inadequate insufficient packing or due to non compliance with the above Para Nos 20 1 to 20 4 depending upon the nature of items and as such shall be obligated to repair or replace the damaged goods or plant or equipment in full or in parts thereof at free of cost to OIL within a reasonable period of time WEIGHT AND SIZE LIMITATION OF PACKAGES Normal limiting dimensions and weights are as under Category Length Width Height Capacity Truck 5 185 Mtrs 1 98 Mtrs 1 98 Mtrs 9 MT Normal Trailer 10 98 Mtrs 2 44 Mtrs 2 44 Mtrs 18 MT Semi Low Bed Trailer 10 98 Mtrs 3 05 Mtrs 3 05 Mtrs 20 MT Low Bed Trailer 6 71 Mtrs 3 05 Mtrs 3 81 Mtrs 18 MT This dimensional restriction must not be violated without prior approval from OIL The finished packing should be in the form of a Box under the limited dimensions 21 0 21 1 21 1 1 21 1 2 DESPATCH Road Despatch In the event of an order other than FOR Destination terms the material will be required to despatch through OIL s approved transporters which will be specified in the order on Door Delivery basis For orders placed on FOR Destination basis the material will be required to despatch through reputed Bank approved transporters only on Door Delivery basis In case OIL is required to collect the material from transporters godown extra expenditure incurred thereof will be recovered from the Bidder seller
54. ower outputs Please note that OIL will provide 110 V 50Hz power supply and the system should be design to operate in above mentioned voltage E Mechanical Design The control panel shall be housed in a cabinet designed for mounting directly to a wall or vertical surface The door shall provide a key lock and include a glass or other transparent opening for viewing of all indicators F Batteries Batteries should have sufficient capacity to power the fire alarm system for not less than 8 hours in standby plus 10 minutes of alarm upon a normal AC power failure The batteries are to be completely maintenance free No liquid is required Fluid level checks refilling spills and leakage shall not be accepted G Manual Pull Stations Manual pull station when operated causes an immediate release of the INERGEN suppression agent Manual station shall be metal with clearly visible operating instructions provided on the cover Operation shall require two actions H Smoke Detectors Smoke detectors should be UL listed and or FM approved Each detector shall include a visual status indicator provide remote LED output and include a built in test capability The detector cover and screen shall be easily removable for field cleaning 1 Sounder a The sounder should be approved for use with the listed control system b The device shall be UL listed and or FM approved J System Arrangement INERGEN fire system shall be of the engineered perm
55. pply houses can also be considered provided such bids are accompanied with back up authority letter valid at the time of bidding from the manufacturer authorising them to market their product OIL INDIA LIMITED OIL reserves the right to reject offers without back up authority letter from manufacturer TRANSFERABILITY OF BID DOCUMENTS 2 1 2 2 2 3 3 0 3 1 3 2 3 3 3 3 1 3 3 2 The Bid documents are non transferable The bid can only be submitted in the name of the bidder in whose name the bid document has been issued Unsolicited offers will not be considered and will be straightway rejected Employees of Oil India Limited are prohibited from submitting and also from getting others to quote on their behalf TENDER FEE For Limited tenders no tender fee will be required In case of press tenders prospective bidders can purchase tender documents from the offices of the of Oil India Limited hereinafter referred to as OIL mentioned in the notice inviting tenders NIT against an application along with requisite non refundable tender fee The bidders shall be able to create the bid online only after payment of tender fee OIL will not take any responsibility for any delay late in receipt of Tender Fee EXEMPTION OF TENDER FEE Small Scale Industries SSI registered with NSIC under Single Point Registration Scheme and not their dealers distributors are exempted from payment of tender fees for the items
56. purchaser s tender No Tetas for the supply of hereinafter called the Bid KNOW ALL MEN by these presents that we cisvuivdssiidsussaduasieeest Of having our registered office at ne ieseseetuceeeeeseeesanveeecees hereinafter called the Bank are bound unto the Purchaser in the sum of a for which payment well and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the said Bank this seussssssesessseessssesssseessreessessseeeeere day of THE CONDITIONS of this obligation are 1 If the Bidder withdraws their Bid during the period of Bid validity specified by the Bidder or 2 If the Bidder having been notified of the acceptance of their bid by the Purchaser during the period of bid validity a fails or refuses to accept the order or b fails or refuses to furnish the performance security MM CALCUTTA E 01 2010 36 We undertake to pay to the Purchaser up to the above amount upon receipt of their first written demand by way of letter fax cable without the Purchaser having to substantiate their demand provided that in their demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both of the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including ninety 90 days after the period of bid validity and any demand in respect there
57. r Ref Chat acti e a n aa Da ledka aa ade cas OIL s Tender No sesh peed Sead ouud tee shares OLOMEU Gay For amp on behalf of 0 00 cece Designation seesesesereserses MM CALCUTTA E 01 2010 33 ANNEXURE V PROFORMA IF BIDDER S PAST SUPPLIES SL NO NAME amp ORDER DESCRIPTION TOTAL TOTAL ADDRESS OF NO amp DETAILS QUANTITY QUANTITY CLIENT DATE ORDERED SUPPLIED SUCCESSFULLY NOTE CERTIFICATE FROM CLIENTS TO BE ENCLOSED ALONGWITH THIS PROFORMA MM CALCUTTA E 01 2010 Signature of the Bidder Name_ Seal of the Company 34 ANNEXURE VI PROFORMA OF AUTHORISATION LETTER FOR ATTENDING TENDER OPENING NO Date To The Oil India Ltd India Dear Sir Subject Tender No due on For Mr has been authorised to be present at the time of opening of above tender due on at on my our behalf Yours faithfully Signature of Bidder Name Designation For amp on behalf of Copy to Mr for information and for production before the MM at the time of opening of bids MM CALCUTTA E 01 2010 35 ANNEXURE VII PROFORMA OF BID SECURITY Ref No Bank Guarantee No Dated TO OIL INDIA LIMITED 4 INDIA EXCHANGE PLACE 4 FLOOR KOLKATA 700001 WEST BENGAL INDIA Whereas lhe eeecceeeeeeeeees herein after called the Bidder has submitted their Bid No dated aan against OIL INDIA LIMITED KOLKATA WEST BENGAL INDIA hereinafter called the
58. rawings b Bill of materials of whole system along with all accessories with manufacturer s name catalogue no and detailed catalogue of the offered items 12 Installation details Supplier shall submit detailed specifications and procedure for installation of the items considering the modifications required to be done Supply of all foundation materials Bolts Nuts amp washers etc including floor drilling machine are in Supplier s scope 13 Supplier shall provide complete details in the form of technical catalogues drawings about the supplied system including maintenance procedure Supplier shall mention about the total power requirement for the system 14 OIL will not accept any liability for accidents to supplier s personnel and any compensation required to be paid to the supplier s personnel will be borne by the supplier The supplier s workmen will not be entitled to free medical assistance from OIL 15 Packing should be adequate to avoid ingress of moisture and transit damage 16 The material to be supplied must be new and from original manufacturer with serial number and date of manufacture 17 Equipment should be tested thoroughly before dispatch at the supplier s yard 18 The INERGEN system will be deemed to be commissioned only after installation commissioning and minimum period of 72 hours of observation 19 Training of Maintenance amp Operation Engineers The supplier must train two Maintenance amp Operati
59. re advised to fill up the Technical bid CHECK LIST and RESPONSE SHEET given in MS excel format in Technical RFx gt External Area gt Tender Documents The above filled up document to be uploaded in the Response Special Note 1 0 General Qualification Criteria In addition to the general BRC BEC following criteria on Bidders Experience and their financial capabilities shall be considered documentary evidence to be provided along with the bid in Technical RFx gt External Area gt Tender Documents as on the Bid Closing Date a Bidder should have experience of successfully executing order of Rs 10 0 Lakhs during last 3 years as on the Bid Closing Date TENDER COVERING LETTER 2 2 0 3 0 4 0 5 0 6 0 b Annual financial turnover of the firm in any of the last 3 financial years or current financial year should not be less than Application showing full address e mail address with Tender fee non refundable of 1000 00 per tender excepting PSU and SSI units registered with NSIC by Demand Draft in favour of M s Oil India Limited payable at Kolkata and to be sent to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700 001 Application shall be accepted only upto one week prior to Bid Closing date The envelope containing the application for participation should clearly indicate REQUEST FOR ISSUE OF USER ID_ AND PASSWORD FOR E TENDER NO _ SKI1808P14 for easy iden
60. rm prior to automatic agent release Ill The INERGEN system should extinguish the fire by total flooding of gaseous agent suppression system IV The INRGEN system should be design and installed in such a way that it should be suitable with the existing system in the control room 9 B Special terms and conditions 1 The supplier shall go through the tender document carefully and understand fully The supplier shall give utmost importance to quality of supplied items 2 Bidders may inspect the site at their own cost to access the requirement of material required to install and commission the INERGEN system as per the tender specifications Any item not spelt out but required for completion of the job is to be supplied The bidder must specify the same in their offer 3 The various components of the system shall be procured from manufacturers or their authorized dealers only 4 Authorized dealers must submit valid authorization certificate along with the quotation otherwise offer will not be considered 5 Supplier shall have to submit the name s and performance certificate s from user industries who procured the offered system along with the quotation 6 The quote shall include packaging charge and net delivery at site Duliajan Assam 7 In case of any damage caused to the components during transportation supplier shall have to repair replace the defective components at free of cost 8 Inspection and Testing OIL
61. roduct natural gasoline Condensate is produced The plant is also equipped with LPG and Condensate storage and dispatch facilities All the entire operations of the plant are monitored from the control room only The control room is having PLCs Distributed Control System Marshaling Cabinet Operator Station Printers Above this minimum two persons present on shift basis for 24 x 7 in the Control Room In case of any abnormal condition like fire hazard in control it may leads to serious damage to entire plant equipments and human being So the INERGEN system at control room needs for achieving the electrically non conductive and non corrosive environmental friendly gaseous fire extinguishing system and to minimize the adverse affect on human beings 2 0 Desired Features of the System a The system shall be an INERGEN total flooding gaseous clean agenit fire suppression system designed to provide a uniform concentration of INERGEN for the specified area b The INERGEN system shall be automatically actuated by detection circuits Smoke detectors shall be used with control unit The detectors shall be alternated throughout the protected area with the system requiring two detectors in alarm prior to automatic agent release c The INERGEN system should extinguish the fire by total flooding of gaseous agent suppression system d The INERGEN system should be design and installed in such a way that it should be suitable with the exist
62. rs must quote firm FOR destination price by rail road OIL reserves the right to place order on FOR despatching station or FOR destination terms Offered rate should be kept firm through delivery despatch EXCISE DUTY Excise Duty if any should be quoted either as extra or as inclusive as the case may be The Seller if happens to be a Supply House should not quote Excise Duty as extra SSI Unit availing slabs rate of turnover for duty structure should specify the maximum Excise Duty levies against the order at the time of delivery if order is placed on them Bidders who are manufacturers should indicate the rate of Excise Duty if any separately for all quoted items Any benefit concession exemption involved should be spelt out clearly by the bidders In case such information is not furnished in the Bid the offer will be loaded with the maximum amount of Excise duty applicable for the item for evaluation purpose However OIL reserves the right to place the order based on the excise duty indicated in the Bid which will be binding on the Bidder MM CALCUTTA E 01 2010 5 6 3 5 6 4 6 4 1 6 4 2 6 5 Bidder should indicate the following in their offer a Address of the factory from where the goods will be despatched b Chapter Heading and Sub heading of the Excise tariff for the material offered SALES TAX In case of concessional CST 2 or any other rate as per the Act necessary C
63. sions under Clause 31 2 to invoke the Performance Security without causing any notice to the Seller to this effect The amount of liquidated damage as stipulated above is a pre estimated genuine loss as agreed by both the parties and shall be payable without any demur and shall not be open for any dispute whatsoever The liquidated damage as agreed by both the parties as a genuine pre estimated loss shall be payable on Landed Cost of the materials at Duliajan inclusive of all cost to the extent of default undelivered portion only in cases where part delivery is acceptable and commissioning at site is not involved FORCE MAJEURE In the event of either of the parties being rendered unable wholly or in part by force majeure to carry out its obligations under the agreement when entered into it is agreed that on such party giving notice and full particulars of such force majeure in writing or by telegram telex fax to other party as soon as possible within maximum one week after the occurrence of the cause relied on then the obligations of the party giving such notice with proper documentary evidence so far as they are affected by such force majeure shall be suspended during the continuance of any inability so caused but for no longer period and such cause as far as possible be remedied with all reasonable effort The term Force Majeure as used herein shall mean Acts of God including Landslides Lightning Earthquake Fires
64. so defend and hold OIL harmless for loss of and damage to property arising from the supply of any goods or materials or the erection installation repair or operation for a period of any plant hereunder MM CALCUTTA E 01 2010 20 29 0 29 1 30 0 30 1 31 0 31 1 31 2 ASSIGNMENT The Bidder Seller shall not transfer assign or sublet the consequent Contract or any part thereof without the prior consent in writing from OIL Any permitted transfer assignment or subletting shall not relieve the Bidder Seller of any of his obligations which might have arisen before such permission was given WARRANTY GUARANTEE Goods materials or plant s to be supplied hereunder shall be new of recent make of the best quality amp workmanship and shall be guaranteed by the Seller for a period mentioned hereunder against defects arising from faulty materials workmanship or design Defective goods materials or parts notified by OIL to the Seller shall be replaced immediately by the Seller on F O R destination basis including payment of all taxes and duties at Seller s expense This guarantee shall survive and hold good not withstanding inspection payment for and acceptance of the goods NATURE OF ITEMS PERIOD OF WARRANTY GUARANTEE For consumables like Cement 12 months from the date of Chemicals tubulars etc despatch shipment For Capital Items 18 months from the date of despatch shipment or 12 months from the da
65. submitted in e form only through OIL s e bidding engine The price bids submitted in physical form against e procurement tenders shall not be given any cognizance However the following documents should necessarily be submitted in physical form in sealed envelope superscribed as Tender Number and due for opening on The outer cover should duly bear the tender number and date of closing opening prominently underlined alongwith the address of Purchaser s office as under as indicated in Invitation For Bids HEAD CALCUTTA BRANCH OIL INDIA LIMITED 4 INDIA EXCHANGE PLACE ICC BUILDING 4 FLOOR KOLKATA 700 001 MM CALCUTTA E 01 2010 13 12 0 12 1 12 2 13 0 13 1 13 2 14 0 15 0 1 The original bid security 2 Any other document required to be submitted in original as per tender requirement 3 If Sample is called for in the Tender 4 Printed catalogue and Literature if called for in the NIT DEADLINE FOR SUBMISSION OF BIDS Bidders will not be permitted by System to make any changes in their bid after bid has been uploaded by bidder Bidder may however request the administrator of particular tender through the system for returning their bids before the due date of submission for resubmission But no such request would be entertained once due date for submission of bids has been reached No bid can be submitted after the submission dead line is reached The system time displayed on e pro
66. t the Bid Security Bidders should undertake in his bid to submit Performance Security as stated above In the event of Seller s Bidder s failure to discharge their obligations under the Contract the Performance Security shall be encashed and the proceeds thereof shall be forfeited without any further reference to the Seller Bidder The Performance Security shall be denominated in the currency of the contract and shall be in the form of a Bank Guarantee The Bank Guarantee will have to be given from the nationalised scheduled banks on non judicial stamp paper of requisite value as per the Indian Stamp Act and stamp paper should be in the name of the issuing bank The Bank Guarantee issued by a Bank amongst others must contain the following particulars of such Bank MM CALCUTTA E 01 2010 11 9 6 9 7 9 8 9 9 9 10 9 11 9 12 9 12 1 Full Address Branch Code Code Nos of the authorized signatory with full name and designation d Phone Nos Fax Nos E mail address ann Oooow In case the Performance Security in the form of a Bank Guarantee is found to be not genuine or issued by a fake banker or issued under the signatures of fake official of the Bank the LOl Purchase Order issued placed on the bidder shall be treated as cancelled forthwith and the bidder shall be debarred from participating in future tenders Further the Bid Security submitted by such bidder shall be invoked without any further refer
67. t the Offer has been made with Bid Bond Bank Guarantee Earnest Money along with the offer Wherever Applicable Confirm unconditional validity of the bid for 120 days from the date of opening of techno commercial bid Confirm that the prices offered are firm and or without any qualifications Confirm that the Bid comply with all the terms amp conditions Confirm that the offers and all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 CONFIRM THAT YOU HAVE SUBMITTED THE DULY SIGNED INTEGRITY PACT DOCUMENT Wherever Applicable CONFIRM THAT YOU HAVE SHALL SUBMIT PERFORMANCE BANK GUARANTEE AS PER NIT IN THE EVENT OF PLACEMENT OF ORDER ON YOU Wherever Applicable a Confirm that all relevant fields in the on line biding format been filled in by the bidders for the items quoted by them Confirm that the the price bid is in conformity with OIL s online bidding format a wi Ld ae CONFIRM THAT YOU HAVE SUBMITTED DOCUMENTS AS PER GENERAL QUALIFICATION CRITERIA NOTE Please fill up the greyed cells only Response Sheet Annexure FFF Bidders Name Bidders Response Sheet SIN Description i 1 Name of Bidder Whether all attached documents are digitally signed using digital signatures issued by an acceptable Certifying Authority CA as per Indian IT Act 2000 3 PlaceofDespatch S 4 Whether Freight char
68. te of successful commissioning whichever is earlier For other items 18 months from the date of despatch shipment or 12 months from the date of receipt at destination whichever is earlier DEFAULT IN DELIVERY LIQUIDATED DAMAGES Time will be of the essence of the contract In the event of the Seller s default in maintaining the agreed delivery schedule set out in the order OIL shall have the right to cancel the order at any time after expiry of scheduled delivery date without any reference to the Seller and make alternative arrangement at the discretion of OIL in which case extra expenditure involved will be recoverable from the Seller and OIL shall not be responsible towards such cancellation or any damage MM CALCUTTA E 01 2010 21 31 3 31 4 32 0 32 1 32 2 that may be incurred by the Seller The decision of OIL shall be final and binding on the Seller As an alternative to Clause No 31 2 above OIL reserve the right to accept the materials but the Seller shall be liable to pay liquidated damages 0 5 per week or part thereof of the value of the goods in respect of which default in delivery takes place subject to a maximum of 7 5 Should there be default on the part of the Seller for more than 15 Weeks from the scheduled date to complete the delivery or to complete the installation commissioning amp Training wherever applicable successfully OIL shall have the right in addition to the provi
69. tender shall be interpreted in accordance with and governed by the laws of India ARBITRATION All disputes and differences whatsoever arising between the parties out of or relating to the construction meaning and operation or effect of this Tender and consequent Contract or the breach thereof shall be mutually settled However in case no such mutual settlement is arrived at the matter shall be settled by arbitration in accordance with the provision of arbitration of the Indian Arbitration amp Conciliation Act 1996 and any statutory modification or re enactment thereof and the Rules made there under and for the time being in force The venue of arbitration shall be at Kolkata unless otherwise agreed by OIL In case of dispute with the Seller who happens to be a Public Sector Undertaking the same shall be resolved as per Department of Public Enterprises DPE guidelines BID REJECTION CRITERIA The bids must conform to the specifications terms and conditions given in the NIT Bids shall be rejected in case the items offered do not conform to the required minimum maximum parameters stipulated in the technical specifications and to the respective international national standards wherever stipulated Notwithstanding the general conformity of the bids to MM CALCUTTA E 01 2010 23 37 1 37 2 33 37 4 37 5 37 6 37 7 37 8 37 10 38 0 38 1 38 2 the stipulated specifications and terms and co
70. they are registered with NSIC Valid registration certificate with NSIC must be enclosed along with the application for issuing tender documents Public Sector Units PSU are also exempted from payment of tender fee MM CALCUTTA E 01 2010 2 3 3 3 3 3 4 3 4 4 0 4 1 4 2 Firms registered with NSIC PSU s amp Government Departments claiming exemption from payment of tender fee should submit their request with all credentials to the tender administrator at least 7 days in advance from the date of closer of sale of bid documents to get access for participation in the tender Tender documents provided to SSI Units registered with NSIC on free of charge basis shall submit their offer for their own product for which they are registered Their offer for other than their own product shall not be acceptable Their offer as supply house also will not be acceptable and shall be rejected straightway REFUND OF TENDER FEE In case of cancellation of Press tenders tender fee will be refunded However in case fresh tender is issued in cancellation of earlier tender tender fee will not be refunded Instead such bidders will be allowed to participate Free of charge COST OF BIDDING The Bidder shall bear all costs associated with the preparation and submission of its bid and OIL will in no case be responsible or liable for those costs regardless of the conduct or outcome of the bidding process General Terms and Conditions
71. tification and timely issue of authorisation On receipt of requisite tender fee and subject to fulfilment of eligibility criteria USER ID and initial PASSWORD will be communicated to the bidder through e mail and will be allowed to participate in the tender through OIL s e Procurement portal No physical tender documents will be provided USER _ID AND INITIAL PASSWORD WILL BE ISSUED TILL ONE WEEK PRIOR TO THE BID CLOSING DATE Please note that all tender forms and supporting documents are to be submitted through OIL s e Procurement site only except following documents which are to be submitted manually in sealed envelope super scribed with Tender no and Due date to Head Calcutta Branch Oil India Limited 4 India Exchange Place Kolkata 700 001 only on or before the Bid Closing Date and Time mentioned in the Tender a Original Bid Security b Detailed Catalogue if any c Any other document required to be submitted in original as per tender requirement All documents submitted in physical form should be signed on all pages by the authorised signatory of the bidder and to be submitted in triplicate Bidders are requested to examine all instructions forms terms and specifications in the bid Failure to furnish all information required as per the NIT or submission of offers not substantially responsive to the bid in every respect will be at the bidders risk and may result in rejection of its offer without seeking any clarif
72. ue eta VOr Saha tore Signature amp Seal of the gurantors Date avndccticeasccedeocecea ccs Witness Name and address of the Gurantors MM CALCUTTA E 01 2010 39 ANNEXURE IX DECLARATION CERTIFICATE BY THE THIRD PARTY INSPECTOR TO WHOM IT MAY CONCERN This is to certify that following material and quantity offered to us for inspection by M s Wha ici ae a aA as has been inspected by us as per the scope of inspection mentioned in OIL INDIA LIMITED S Order No 0 ecececeeeeee seers Dated SREE ATA and passed by us for despatch Materials Quantity Passed Certificate No Issued by us Dates aiinsascuvanasccvairals Seal Signature of Third Party Inspector Name Designation For amp on behalf of MM CALCUTTA E 01 2010 40
73. wed using Guest Login provided in the e Procurement portal The link to e Procurement portal has also been provided through OIL s web site www oil india com OIL INDIA LIMITED A Government of India Enterprises E 4 India Exchange Place Kolkata 1 TELEPHONE NO 033 222301657 FAX NO 033 22302596 Email oilcalmn dataone in oilcalmn oilindia in FORWARDING LETTER Tender No amp Date SKI1808P14 DATE 20 11 2013 Tender Fee Rs 1 000 00 Bid Security Amount Rs 30 000 00 Bidding Type Single Stage Composite Bid Bid Closing on As mentioned in the Basic Data of e portal Bid Opening on As mentioned in the Basic Data of e portal Performance Guarantee f Applicable Integrity Pact Not Applicable Delivery Required At DULIAJAN ASSAM OIL invites Bids for INERGEN GASEOUS FIRE EXTINGUISHING SYSTEM Installation amp Commissioning as per Annexure II through its E Procurement site The bidding documents and other terms and conditions are available at Booklet No MM CALCUTTA E 01 2010 The prescribed Bid Forms for submission of bids are available in the Technical RFx gt External Area gt Tender Documents The general details of tender can be viewed by opeing the RFx Tender under RFx and Auctions The details of items tendered can be The tender is invited with firm price for the specified quantity Further details of tender are given below 1 Details of Items with Quantity and Unit of measure are as under SLNO

4, India Exchange Place, Kolkata – 700 001. OIL INDIA LIMITED

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4, India Exchange Place, Kolkata &ndash; 700 001. OIL INDIA LIMITED

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4, India Exchange Place, Kolkata – 700 001. OIL INDIA LIMITED